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r _ City of Huntington Beach
File #: 19- 1089 MEETING DATE: 11/ 4/ 2019
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Robin Estanislau, CMC, City Clerk
PREPARED BY: Robin Estanislau, CMC, City Clerk
Subject:
Approve and authorize execution of License Agreements with the County of Orange to install, operate and maintain official and secure Ballot Drop Boxes at the Huntington Beach Civic Center, 2000 Main Street, and the Main Street Branch Library, 525 Main Street, in Huntington Beach
Statement of Issue:
California Senate Bill 450, aka the California Voter' s Choice Act passed by the Legislature and signed by the Governor in 2016 authorizes counties to conduct all-mailed ballot elections if the jurisdiction can meet certain criteria. The Orange County Registrar of Voters ( ROV) is in the process of transitioning to this new model of voting which will begin with the Presidential Primary Election in March 2020, and is seeking approval for placement of official Ballot Drop Boxes at two identified locations on City- owned property.
Financial Impact: Not applicable.
Recommended Action:
A) Approve and authorize the Mayor and City Clerk to execute a "License Agreement" with the County of Orange for installation, operation and maintenance of a Ballot Drop Box as identified in Exhibits A and B ( License Area description and location) at the Huntington Civic Center, 2000 Main Street, Huntington Beach; and,
B) Approve and authorize the Mayor and City Clerk to execute a "License Agreement" with the County of Orange for installation, operation and maintenance of a Ballot Drop Box as identified in Exhibits A and B ( License Area description and location) at the Main Street Branch Library, 525 Main Street, Huntington Beach.
Alternative Action( s): Deny the request.
Analysis:
The California Voter's Choice Act passed in 2016 allows counties to conduct all-mailed ballot elections to provide greater flexibility and convenience for voters- elections will no longer be a one-day event. In February 2019, the County Board of City of Huntington Beach Page 1 of 2 Printed on 10/ 31/ 2019 power Legistarl"
File #: 19- 1089 MEETING DATE: 11/ 4/ 2019
Supervisors voted to enact the Voter' s Choice Act. Starting in 2020, all voters in Orange County will receive a vote- by- mail ballot and can choose to: 1) return their ballot by mail ( postage- free) through the United States Postal Service; 2) drop their ballot in an official and secure Ballot Drop Box; or, deliver their ballot to any four or eleven- day Vote Center within the County.
To implement the new elections model, the ROV conducted a comprehensive community outreach effort, worked to secure locations suitable to serve as four or eleven- day Vote Centers, and identified areas permissible to install, operate and maintain official and secure Ballot Drop Boxes. Orange County Registrar of Voters Neal Kelley and staff have been working closely with local government agencies to assess potential sites for the aforementioned voting options. Site selection considerations included:
Vote center and ballot drop box location proximity to public transportation Vote center and ballot drop box location proximity to communities with historically low vote by mail usage Vote center and ballot drop box location proximity to population centers Vote center and ballot drop box location proximity to languageminority communities Vote center and ballot drop box location proximity to voters with disabilities Vote center and ballot drop box location proximity to communities with low rates of household vehicle ownership Vote center and ballot drop box location proximity to low- income communities Vote center and ballot drop box location proximity to communities of eligible voters who are not registered to vote and may need accessto sameday voter registration
Vote center and ballot drop box location proximity to geographically isolated populations, including Native American reservations
Access to accessibleand free parking at vote centers and ballot drop box locations The distance and time a voter must travel by car or public transportation to a vote center and ballot drop box location The need for alternate methods for voters with disabilities for whom vote by mail ballots are not accessibleto cast a ballot Traffic patterns near vote centers and ballot drop box locations The needfor mobile vote centers in addition to the number of vote centersestablishedpursuant to this section Room size and location
Facility availability for multiple days and extended hours, including weekends On September 30, 2019, the City received a request to enter into license agreements with the County to install Ballot Drop Boxes in specific" license areas" at the Huntington Beach Civic Center and Main Street Branch Library. Information related specifically to Ballot Drop Box specifications, delivery and installation, maintenance and frequently asked questions is provided as Attachment 1. License agreements approved as to form by the City Attorney' s Office is provided as Attachments 2 and 3, and voter registration data used by the County to determine the required number of four and eleven- day Vote Centers and Ballot Drop Boxes ( 1 per 15,000 voters) is provided as Attachment 4.
Environmental Status: Not applicable.
Strategic Plan Goal: Non- Applicable- Administrative Item Attachment( s):
1. Ballot Drop Box Information Packet
2. Ballot Drop Box License Agreement- HB Civic Center
3. Ballot Drop Box" License Agreement" - HB Main Street Branch Library
4. Voter Registration Data
City of Huntington Beach Page 2 of 2 Printed on 10/ 31/ 2019 powereZ44 LegistarTM
NEAL KELLEY
Registrar of Voters
REGISTRAR OF VOTERS Mailing Address:
1300 South Grand Avenue, Bldg. C
P. O. Box 11298
Santa Ana, California 92705 Santa Ana, California 92711 714) 567- 7600
FAX( 714) 567- 7627
ocvote. com
The Orange County Registrar of Voters is in the process of transitioning the County to a new model of voting, which will begin with the Presidential Primary Election in March of 2020. Voters will have more choices as to where, when and how they can cast their ballot. Under this new model of voting, voters will be utilizing Vote Centers, as opposed to traditional polling places, which will provide a full-service voting experience for an 11-day voting period. Additionally, voters will be able to return their mail ballot in one of 110 Ballot Drop Boxes that will be located throughout the County.
By hosting a Ballot Drop Box at your location, you will be providing a valuable service to the community by offering a secure and convenient location for voters to drop off their ballot. Although the installation process will be conducted entirely by our office, your partnership is essential to providing this valuable service to the voters.
This introductory packet of information includes:
Ballot Drop Box Information Sheet
Ballot Drop Box Agreement
What to Expect and Next Steps
Frequently Asked Questions ( FAQs)
The installation of the Ballot Drop Boxes will be completed in phases and is scheduled to begin in August 2019.
For additional information, please contact Espie Martinez, Vote Center Support Lead, at Espie. Martinez anrov. ocpov. com or ( 714) 567- 7575.
Thank you for your consideration - we look forward to partnering with you to host a Ballot Drop Box at your site!
Sincerely,
d"
Neal Kelley
Registrar of Voters
244
ORANGE COUNTY kW611 KAK Q,
BALL0"'T DRu0"' P BOA
Thankyou for your interestin hostinga BallotDrop Box! Pleasereviewthe informationand specifications below. Thiswill helpyou determine if your site is a good fit for a potential Ballot Drop Box location.
Our office will assessthe requirementsof the Voter's ChoiceAct to see if your site fulfills criteria including parking, proximity to public transportation, community access, and accessto voters with disabilities.
Once a site isselected, a formalizedagreementwill be providedspecifyingobligations of the County, outlining easementand/or planningrequirementsand defining the commitmentto participation.
MARCH 3, 2020 Primary Election
Permanent Drop Box Locations Open
30DaysofVotingwithBallotDropBoxesMonday, February 3 to Tuesday, March 3 29 days before Election:
drop-off boxes open for 3 4 5 6 7 8
Permanent installation, year- round vote-by-mail ballots Pursuant to the license agreement) 9— 10 11 12 13 14 15 Metal construction, weight 1, 000 lbs.
16 17 18 19 20 21 22
Placement visible to the public
Accessible 24/ 7 23 24 25 26 27 28 29
County incurs cost of installation, 1 2 3 4 5 6 7
maintenanceand upkeep
11 Location covered b security cameras
Election Day.
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Vote Centers
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Measurements in inches
Please call our Vote Center staff at 714- 954- 1901 for more information or questions.
ORANGE COUNTY
REGISTRAR OF RS 245
OQ
GRANGE COUNTY Rwc A
BALLOT DROP BOXI..
What to Expect - Next Steps
A site visitwill be completed to determinethe best locationfor BallotDrop Box placement, as well as the completion of an accessibility assessment Once it is determined that the site meets the requirements, an agreement will be executed betweenthe proposed entity and the Countyof Orange.
All requiredinsurance, permits, and agreementswill be approvedby Countyof Orange and City agencies, if necessary.
A parcelcheckwill be completedto ensurethere areno obstructionswith utilities or any liens or easements exist on the specified location.
Ballot Drop Boxdeliveryand installationdate will be confirmeddirectlywith the location's contact.
Installationisreadyto begin asearlyasAugust of 2019.
A regular maintenance schedule will be kept ensuring the Ballot Drop Box is clean, in workingorder and hasnot beenvandalizedor tamperedwith.
29 daysprior to an electionthe BallotDrop Boxmailslotswill be opened by County of Orange employees.
On ElectionNight, at 8pm the BallotDrop Boxwill be lockedby Countyof Orange employees.
Extensivemarketingwill be sentto all Orange CountyVotersnotifying them of the Ballot Drop Off locationsthat will includethe facility name, and address. Thiswill includetargeted mailings, socialmedia, print andtelevisionads, andthe VoterInformationGuide.
Please call our Vote Center staff at 714- 954- 1901 for more information or questions. r
ORANGE COUNTY
REGISTRAR OF aGTERS 246
OQ
Frequently Asked Questions
What is a Ballot Drop Box?
A Ballot Drop Boxisa secureand lockedreceptaclewherea voter candrop off their vote-by-mail ballot in the same manner they would at a mailbox. Ballotswill only be picked up by election officialsfrom the Registrar of Voters.
Why are Ballot Drop Boxes being installed?
In 2016, CalifornialegislationpassedSB450 alsoknownasthe Voter's ChoiceAct. Thisallowscounties in California to provide voters more options on how, when, and where they cast their ballots during an election. In February of 2019 the County Board of Supervisorsvoted to enact the Voter's Choice Act in Orange County. Starting in 2020, all voters in Orange County will receive a vote- by-mail ballot. Voters will be ableto mail in their ballot (no postagenecessary), drop it off at anyVote Centerlocated within the County, or placeit insidea secureBallot Drop Box. Theseoptions offer moreflexibility, access, and convenience when casting their vote.
How are Ballot Drop Box locations determined?
Locationsaredetermined by electionofficials. Along with public input, locationsmustalso consider the 14 criteria outlined in the Voter' s Choice Act. Examplesof thesecriteria includeproximity to public transportationhubs, communitieswith historicallylow vote-by-mail usage, proximityto population centers, proximity to voterswith disabilities, proximityto communitieswith low vehicleownership, proximityto low- incomecommunities, and traffic patterns.
How big is the Ballot Drop Box?
The box measures 53. 5" Height x 38. 9" Depth x 65" Width. It is made of 3/ 16" steel and weighs 1000 lbs.
Who will be conducting the installation?
Delivery, installation and all expenses will be handled completely by the County of Orange.
When will the Ballot Drop Box be installed? And how long will it take? Ballot Drop Boxes will begin to be installed throughout the County beginning in August 2019. Installation will take approximately 3 hours to complete.
What responsibility does the host location have after the Ballot Drop Box is installed? The Ballot Drop Boxinstallation, upkeepand maintenancewill be the sole responsibilityof the Countyof Orange. Any questionscanbe directedto EspieMartinez, VoteCenterSupportLead, at Espie.Martinez@ rov. ocgov. com or( 714) 567- 7575.
Please call our Vote Center staff at 714- 954- 1901 for more information or questions.
ORANGE COUNTY
REGISTRAR OF 4; TFM 247
Frequently Asked Questions, Continued
When will the Ballot Drop Box be opened and closed?
The Ballot Drop Boxwill be opened29 daysbeforean electionandwill remainopen for 24 hourseveryday until it is closed at 8: 00 PM on election night.
Who is responsible for opening and closing the Ballot Drop Box? An electionofficialfrom Countyof Orangewill be responsiblefor the opening and closingof the Ballot Drop Box.
When will ballots be picked up?
Collectionof ballotswill occurevery4 daysfrom the opening of the Ballot Drop Box, and the frequencyof pick-upswill increaseas ElectionDayapproaches.
What do we do if there is vandalism or issues reported with the Ballot Drop Box? Please call the Registrar of Voters at 714-954-1901 immediately. An election official will conduct a site visit and inspection and will handle any reported issues.
What if someonedrops something other than a ballot in the Ballot Drop Box? The slot used to return ballots is 112" Height by 7" Width - making it difficult to insert anything other than an envelope into the slot. Any mail incorrectlyplacedin the BallotDrop Boxwill be forwardedto the USPS.
Any items meant to be delivered to the host location will be given directly to that location.
Please call our Vote Center staff at 714-954- 1901 for more information or questions.
ORANGE COUNTY
REGISTRAR OF 4' ` s RS 24$
License Number[ LA- 020]
Registrar of Voters
City of Hunlington Beach]
LICENSE AGREEMENT
THIS LICENSE AGREEMENT (" License") is made and entered into September 30th, 2019 (" Effective Date"), by and between [ CITY OF HUNTINGINTON BEACH], ( hereinafter referred to as" Licensor") and theCOUNTYOFORANGE, a politicalsubdivisionof theStateof California, throughitsREGISTRAROF VOTERS ( hereinafter referred to as " County"), withoutregardto numberandgender. CountyandLicensor maysometimeshereinafterbereferredto individuallyas"Party" orjointly as"Parties."
1. DEFINITIONS( SALic- 1.0 S)
The following words in this Licenseshall have the significanceattachedto them in this Clause 1 DEFINITIONS), unless otherwise apparent from context:
Chief Real EstateOfficer" meanstheChief RealEstateOfficer, CountyExecutiveOffice, RealEstate Section, CountyofOrange,oruponwrittennoticetoCounty, suchotherpersonasshallbedesignatedbythe County Executive Officer.
CountyExecutiveOfficer" meanstheCountyExecutiveOfficer, CountyExecutiveOffice, Countyof Orange, ordesignee, oruponwrittennoticetoCounty, suchotherpersonorentityasshallbedesignatedby the Board of Supervisors.
Official BallotDrop Box" meansamailballotdropbox.
2. LICENSE AREA( SALic- 1. 1 S)
Licensorgrantsto County, anditsagentsandcontractors, therightto accessanduseaportionof that/those certainproperty(ies), describedon Exhibit A and shownon Exhibit B (hereinafterreferred to asthe" License Area( s)"),
whichexhibitsareattachedheretoandby referencemadea parthereof, togetherwith non- exclusive, incommonuseof drivewaysforvehicleingressandegress, pedestrianwalkways, otherfacilities, andcommonareasappurtenantto theLicenseArea. LicensorrepresentsandwarrantsthattheLicenseArea isfreeandclearofeasements, includingutilityeasementsthatwouldimpedetheCounty'suseoftheLicense Area,assetforthbelow. ThePartiesagreethattheLicenseAreamaybemodifiedbyCountypursuanttothe terms herein. If, for example, theLicenseAreaincludesmultipleproperties, theCountymayreducethe numberof propertieswithin the LicenseAreas,pursuantto Clauses6 and21, below.
3. COUNTY AND PUBLIC USE( SALic- 1.2 S)
a.
County's useof theLicenseAreashallbelimitedto installing, operating, andmaintainingan Official Ballot Drop Box on the License Area. Countyshall not usethe LicenseArea or any portionthereofforanyillegalorunlawfulpurposeandwill notcauseorpermitanuisanceto be created or maintained therein.
b. ThePartiesfurtheracknowledgeandagreethattheCounty's useof theLicenseArea is for the Orange County I Rent Free Acquisition License
Registrar of Voters
License Number[ LA- 020]
CITY OF HUNTTNGTON BEACH]
operation of an Official Ballot Drop Box consistent with the California Voter' s Choice Act.
Licensor grants to voters, and other County invitees, the right of accessto the License Area, described in Clause 2 ( License Area), above, for purposesconsistent with the conduct of, and participation in, an election. Licensor acknowledgesthat the Official Ballot Drop Box shall be open 24 hours a day for the 30 days prior to an election (" Election Period"). County shall endeavorto notify Licensor with an election scheduleno later than 30 days before the Election Period pursuantto Clause30( NOTICES).
c. Consistentwith the usesoutlinedin this Clause3, Licensorshall notify the Countywithin 24 hours of any changeto the License Area or surrounding property that would make the Official Ballot Drop Box inaccessibleduring the Election Periodandfrustrate the intent of this License.
4. PARKING( SALic- 1.3 S)
Licensor, throughout the Term, as set forth below, shall provide County, and its invitees, with the non- exclusiveuseof parkingspaces. Thelocationandanyrulesor instructionsfor useof theseparkingspaces shallbedeterminedby theLicensorandprovidedto.theCountynolaterthanthecommencementof thefirst Election Period after the Effective Date.
In addition to said parking spaces, Licensor shall also provide parking for disabled persons(" ADA Spaces") in accordancewith the Americanswith DisabilitiesAct, the California Uniform Building Codeandthe applicablecodesand/or ordinancesrelatingto parkingfor disabledpersonsas establishedby the local jurisdictionin whichtheLicenseAreais locatedwheretheprovisionsof suchlocalcodesand/or ordinances exceed or supersede the State requirements.
5. TERM( SALic- 1. 5 S)
This License shall commence on the Effective Date written above. and shall continue in effect for five ( 5) years(" Term") or as otherwise terminated in accordance with Clause 6( TERMINATION) of this License.
6. TERMINATION( SALic- 1.6 S)
This Licenseshallberevocableby eitherPartyat anytime; however, asa courtesy, theterminatingParty will attempt to give ninety( 90) days written notice to the other Party prior to the termination date. In the event the County modifies the License Area pursuant to Section 21 ( Amendments) — for example, by removing property or properties from the License Area— said modification shall not terminate the License for the remainingproperty or propertiesthat comprisethe LicenseArea.
7. LICENSE FEE( SALio- 1. 7 N)
In considerationfor thevaluablepublicservicesprovidedto thecitizensof theCountyof Orangeperformed by County consistentwith Clause3 (USE) aboveand pursuantto this License,the licensefee shall bewaived for County's useof the LicensedArea.
S. UTILITIES, MAINTENANCE AND JANITORIAL( SALic- 1.8 S) orange county 2 Rent Free Acquisition License
Registrar of Voters
CITY OF HUNTINOTON BEACH]
License Number[ LA- 020]
Licensor shall be responsible for all janitorial, maintenance and repairs outside of the License Area, includingbutnot limitedto: finealarm,fireextinguisher,HVAC system,elevatormaintenance,landscaping, pestcontrol, andtrash) unlesssuchmaintenanceandrepairsariseoutof County's negligenceor intentional actsnot in accordancewith theusespermittedherein, perClause3 (USE), aboveandnotincludingnormal wear and tear.
9. ALTERATIONS( SALic- 1.9 S)
County may make improvements and changes, at the County's expense, in and to the License Area, including, butnotlimitedto changesdescribedin ExhibitC attachedhereto, andthosedeemednecessaryor appropriateby the County in its discretion,subjectto advancewritten permissionfrom Licensor. It is agreed thatanysuchimprovementsattachedto or placedupontheLicenseAreaby Countyshallbeconsideredas personal property of County, who shall have the right, but not the obligation, to remove same. County agreesthat the License Area shall be left in as good condition as when received, reasonablewear and tear excepted.
10. OWNERSHIP OF IMPROVEMENTS( SALic- 2. 0 S)
a. All improvements, constructed or placed within the License Area by County (" County Improvements") must,uponcompletion,befieeandclearof all liens, claims,or liability for labor or material. TheCountyImprovementsshallremainpropertyof Countyandshallberemovedby County at theterminationof this License,without damageto the LicenseArea. b. TheCountyImprovementstobeinstalledontheLicenseAreashallincludetheOfficial BallotDrop Boxasspecifiedin theincludedExhibitC. TheCountyshallberesponsiblefor all costsincurredin the installationof the County Improvements, The County's agentsshall coordinatethe installation of the County Improvementswith theLicensor.
11. OPERATIONAL REQUIREMENTS OF COUNTY( SALic- 2. 1 N)
County shall, to the satisfactionof Licensor, keep and maintain the License Area and all improvements of any kind in good condition and in substantial repair, normal wear and tear excepted. It shall be County's responsibility to take all stepsnecessaryor appropriateto maintain such standardof condition and repair.
Licensorshallendeavorto notifytheCountywhenLicensorobservesthatmaintenanceis necessary.
Countyexpresslyagreesto maintaintheLicenseAreain asafe,clean,wholesome,andsanitarycondition,to the complete satisfaction of Licensor and in compliance with all applicable laws.
In the event the Licensor determines, in its reasonable discretion, that an employee, contractor, or invitee of Countyis failing to adhereto properstandardsof public conduct, is in violation of any Licensorpolicy and/or is in any way disrupting the activities of the Licensor's employees, students, and/or invitees, the Licensor reservesthe right to removesaid individual, and/or require County to remove said individual from the License Area. If warranted, County shall endeavorto prohibit said individual' s future accessto the License Area, subject to applicable law.
12. VIDEO SECURITY SURVEILLANCE SYSTEM
Orange County 3 Rent Free Acquisition Lioense
Registrar of Voters
License Ntunber( LA- 020]
CITY OF HilNT1NOTbN BEACH]
If feasible, theCountyshallhaveaccessto anyvideosecuritysurveillancefootagerecordedandstoredby Licensorin order for the Countyto meetits statutoryand regulatoryrequirementsunderthe California Voter' s Choice Act.
13. INDEMNIFICATION( SALic- 2.3 S)
a. Licensorherebyagreesto indemnify, holdharmless, anddefendCounty, its officers, agents, and employees, with counselapprovedby County, againstany and all claims, loss, demands, damages, cost, expensesor liability arisingout of the ownership, maintenance, or useof the LicenseAreaby Licensor, exceptfor liabilityarisingoutof thesolenegligenceof County, its officers, agents,oremployees, includingthecostof defenseof anylawsuitarisingtherefrom. In theeventCountyis namedasco-defendant, Licensorshallnotify Countyof suchfact andshall representCounty, with counselapprovedby County, in suchlegalactionunlessCounty undertakesto representitself as co-defendantin such legal action, in which event Licensor shall payto County its litigation costs,expensesand attorneys' fees. b. County hereby agreesto indemnify, hold harmless, and defendLicensor, its officers, agents,and employees, againstanyandall claims, loss, demands,damages, cost, expensesor liability arising outof theuseof theLicenseAreaby County, exceptfor liability arisingoutof thenegligenceof Licensor, itsofficers, agents, or employees, includingthecostof defenseof anylawsuitarising therefrom. In theeventLicensoris namedasco-defendant, Countyshallnotify Licensorof such factandshallrepresentLicensor, with counselapprovedby Licensor, in suchlegalactionunless Licensor undertakes to represent itself as co- defendant in such legal action, in which event County shall pay to Licensor its litigation costs,expensesandattorneys' fees. c. In theeventjudgmentis enteredagainstCountyandLicensorbecauseof theconcurrentactive negligence of County and Licensor, their officers, agents, or employees, an apportionment of liabilityto paysuchjudgmentshallbemadebyacourtof competentjurisdiction. NeitherParty shallrequestajury apportionment.
d. The provisions of this Sectionshall survive the termination or expiration of this License.
14. ASSIGNMENT AND SUBAGREEMENTS( SALic- 2. 4 N)
Any assignmentof this Licenseor sublicensesunderthis Licenserequirethe prior written approvalof Licensor, which approval will not be unreasonable withheld, conditioned or delayed.
15.EMPLOYMENT( N
No Countyemployeeshallbeconsideredasanemployeeof theLicensorunderthejurisdictionof Licensor, norshallsuchCountyemployeeshaveanyLicensorpension,civil service,orotherstatuswhileanemployee of County.
Countyshallhavenoauthoritytocontractonbehalfof Licensor. It is expresslyunderstoodandagreedby bothPartiesheretothatCounty, whileengagedin carryingoutandcomplyingwith anytermsof this License, Orange County 4 Rent Free Acquisition License
Registrar of voters
LicenuNurobar[ LA- 020J
CITY OF HUNTINGTON BEACH]
is not acting asanagent,officer, or employeeof Licensor.
16. SIGNS( SALic- 2. 7 S)
Licensoragreesto allow Countyto installandmaintainanysignor displayuponor in front of the License Area and/ or property. Suchsignageshall comply with all applicablelaws and zoningand site plan requirements and be consistent with Licensor signage on the property upon which the License Area is located.
17. ELECTIONEERING
No electioneering, is permitted within 100feet of the Official Ballot Drop Box during the Election Period.
LicensoragreesthatCountyandits staffmaytakestepstheydeemreasonablynecessaryto stopor prevent such electioneering. Licensor, its officers, agents, andemployeeswill refrainfrom erectingor permitting any sign, display, or otherdemonstrationthat may havethe effect of influencingor intimidatingvoters duringtheElectionPeriod. Countymaytakethestepstheydeemreasonablynecessaryto obscureor remove any such sign, display, or other demonstration. For purposes of this section, " electioneering" means the visible display or audible dissemination of information that advocatesfor or against any candidate or measureon the ballot within 100feet of the Official Ballot Drop Box. Suchelectioneeringinformation includes but is not limited to,
1. Display of acandidate's name, likeness,or logo;
2. A display of a ballot measure's number,title, subject,or logo;
3. Buttons, hats,pencils,pens,shirts, signs,or stickerscontaining electioneeringinformation;
4. Dissemination of audible electioneeringinformation; and/or
5. Loiteringnearor disseminatingvisibleoraudibleelectioneeringinformation.
18. AUTHORITY( SALic- 2. 8 S)
ThepersonsexecutingtheLicensebelowonbehalfof Countyor Licensorwarrantthattheyhavethepower andauthority to bind County or Licensor to this License.
19. LICENSE ORGANIZATION( SALie- 2. 9 S)
The various headingsand numbersherein, the grouping of provisions of this License into separateclauses andparagraphs, and the organizationhereof, are for the purposeof convenienceonly andshall not be considered otherwise.
20. AMENDMENTS( SALic- 3. 0 S)
This Licenseis the soleandonly agreementbetweenthePartiesregardingthe subjectmatterhereof, other agreements, either oral or written, are void. Any changesto this Licenseshall be in writing and shall be properly executedby both Parties; however, County may modify the License Area, in its discretion, upon writtennotificationfrom theChiefRealEstateOfficerinformingLicensorof themodificationandthedate the modification will become effective. Based on such written notice the Parties agree to thereafter amend this Licenseto reflect the revisedLicenseArea if so desiredby eitherParty.
Orange County 5 Rent Free Acquisition License
Registrar of Voters
License Number[ LA- 0201
CITY OF HUNTINGTON BLACH]
21. PARTIAL INVALIDITY( SALic- 3. 1 S)
If anyterm, covenant, condition, orprovisionof thisLicenseisheldbyacourtof competentjurisdictionto beinvalid, void,or unenforceable,theremainderof theprovisionshereofshallremainin full forceandeffect andshallin nowaybeaffected, impaired,orinvalidatedthereby.
22. WAIVER OF RIGHTS( SALic- 3. 2 S)
Thefailureof Licensoror Countyto insistuponstrictperformanceof anyof theterms, conditions, and covenantsin thisLeaseshallnotbedeemedawaiverof anyrightorremedythatLicensororCountymay have, andshallnot bedeemeda waiverof anyright or remedyfor a subsequentbreachor defaultof the terms, conditions, and covenants herein contained.
23. GOVERNING LAW AND VENUE( SALic- 3.3 N)
ThisLicensehasbeennegotiatedandexecutedin theStateof Californiaandshallbegovernedby and construedunderthelawsof theStateof California. In theeventof anylegalactionto enforceor interpret this License, the soleand exclusivevenueshall bea courtof competentjurisdiction locatedin Orange County, California, andthePartiesheretoagreeto anddo herebysubmitto thejurisdictionof suchcourt, notwithstanding Code of Civil Procedure section 394.
The Parties expressly understandand agreethat this License constitutes a license for use of the License Area. This Licenseis not intendedby theParties, nor shallit belegallyconstrued, to conveya leasehold, easement, or other interest in real property. County acknowledgesthat a license is a valid form of agreementandshallnotcontestthevalidity of theformof thisLicensein anyactionor proceedingbrought by County against the Licensor, or by the Licensor against County. Should either Party be compelled to institutearbitration, legal, or otherproceedingsagainsttheotherfor or onaccountof theotherParry's failureorrefusalto performor fulfill anyof thecovenantsor conditionsof thisLicenseonits partto be performedorfulfilled,thePartiesagreethattherulesandprinciplesapplicableto licensesshallgovernsuch actions or proceedings.
24. ATTORNEYS' FEES ( SALic- 3.4 S)
In theeventof a disputebetweenLicensorandCountyconcerningclaimsarisingout of thisLicense, or in any action or proceedingbroughtto enforceor interpretany provisionof this Licenseor whereany provisionhereofis validly assertedasadefense,eachPartyshallbearits ownattorneyfeesandcosts.
25. TIME OF ESSENCE( SALic- 3.5 S)
Timeis of theessenceof this License. Failureto complywith anytime requirementsof this Licenseshall constitute a material breach of this License.
26. CONDITION OF LICENSE AREA UPON TERMINATION( SALic- 3.7 S) Exceptasotherwiseagreedto herein, uponterminationof thisLicense, Countyshallredeliverpossessionof orange County 6 Rent Free Acquisition License
Registrar dVoters
License Number[ LA- 020]
CITY OF HUNTINaTON BEACH)
saidLicenseAreato Licensorin substantiallythesameconditionthatexistedimmediatelyprior to County's entry thereon, reasonablewear andtear, flood, earthquakes,war, andany act of war excepted.
27. RELATIONSHIP OF PARTIES ( SALic- 3. 9 S)
The relationshipof the partiesheretois thatof Licensorand County, and it is expresslyunderstoodand agreedthat Licensordoesnot in anyway or for anypurposebecomea partnerof or a joint venturewith County in the conductof County's businessor otherwise.
28. NOTICES( SALic- 4. 0 S)
All written noticespursuantto this Licenseshall be addressedasset forth belowor aseitherPatty may hereafterdesignateby writtennoticeandshallbedeemeddelivereduponpersonaldelivery, deliveryby facsimile machine, electronicmail, or seventy-two (72) hoursafter depositin the United StatesMail.
To: COUNTY To: LICENSOR
County of Orange City of Huntington Beach
Registrar of Voters 2000 Main Street
Facilities Operations Huntington Beach, CA 92648
1300 South Grand Ave., Bldg. C Attention: Robin Estanislau Santa Ana CA, 92705 Robin. Estanislau i surfcity- hb. org Attention: Kim Hostler 714 536- 5404
kim. hostler( itrov. oceov. com
714 567- 5107
With a copy to: With a copy to:
County of Orange
County Executive Office
333 West Santa Ana Blvd., 3r1Floor
Santa Ana, CA 92701- 4084
Attn: Thornas A. Miller,
Chief Real Estate Officer
29. ATTACHMENTS TO LICENSE( SALic- 4. 1 S)
This Licenseincludesthe following, which areattachedheretoandmadea pail hereof:
I. EXHIBITS
Exhibit A— License Area Description
Orange County 7 Rent Free Acquisition License
Registrar of Voters
License Number( LA- 020]
CITY OF HUN' 1'INGTON BEACH]
Exhibit B— Location Map
Exhibit C-- Official Ballot Drop Box Specifications
Orange County 8 Rent Free Acquisition License
Registrar of Voters
CITY OF HUNTINGPON BEACH)
License Number[ LA- 020]
IN WITNESS WHEREOF, the Partieshaveexecutedthis Licensethe day andyear first abovewritten.
APPROVED AS TO FORM: LICENSOR
OFFICE OF COUNTY COUNSEL
ORANGE COUNTY, CALIFORNIA
y
Erik Peterson
P Title Mayor
By
j S+aJf
Robin Estanislau
Trtb Citv Clerk
RECOMMENDED FOR APPROVAL
REGLSTRAR OF VOTERS
urortOM As M FORM
B
Neel Kel ey, trar of Voter crrr RS Syr
CITY Of hUk,= TON BEACH
COUNTY
CEO/ REAL ESTATE SERVICES
COUNTY OF ORANGE
By By
y Thomas A. Miller, Chie al Estate Officer
County Executive Office
Per Ordinance 15- 009 of the Board of
S sors and Minute Order date June 9, 2015
Om, W Carry 9 Rml F, ee A" uuiboo L,= e
Regism of VN
Ll e . Number[ IAd20]
Y OF HIMTINCTON BEACH]
EXHIBIT A
LICENSE AREA DESCRIPTION
NOT TO BE RECORDED
Llconav Area Description -- r-•' +
l 9ItARY
ri it A 3
e
P AL A
MA 1 P1 s ' r R E 6 T
Ktr® a Bo i. RD
REOIgTRANOFTYno
Orange County 10 Rent Free Acquisition License
Registrar of Voters
License Number[ LA- M]
CITY OF HUNTINOTON BEACH]
EXHIBIT B
LOCATION MAP
GPS COORDINATES: 33° 33' 44" N 117° 59156" W
Main Street Branch Library
Address: 528 Main St, Huntington Beech, CA 92448
VAN
ACCESSIBLE
PARKING JVAP)
A r TdppJ0/QO
t BY
TRAVEL
TO VAP
BALLOT
DROP r l f
r sTAN
Orange County I I Rent Free Acquisition License
Registrar of Voters
License Number[ LA- 020]
CITY OF HUNTINGTUN BEACH]
EXHIBIT C
OFFICIAL BALLOT DROP BOX SPECIFICATIONS
TheOfficial BallotDropBoxshallhavethefollowingspecifications:
1. Metal construction
2. Weight: 1,000 pounds
3. Height: 53. 5 inches
4. Width: 65. 4 inches
5. Depth: 53. 3 inches
As further detailed in the image below:
t;, AO +
r
PlIYr. OX
1 SJ.! A11
ti107
i AI
mom
wur ur
1_
All boxes will need to be installed with anchor bolts designed for concrete or bolts cast into the concrete prior to box installation. Minimum installation requires four ( 4) bolts at %" ( at minimum).
Thereareeight (8) fabricated7/8" diameterholeswith 3/16" recessin thebox specificallyfor these bolts.
Someinstallationsmayrequirelevelingandpouringof aconcreatepad, if noconcretepadcurrently existsorisnotlevelattheinstalllocation. Additionally, anyrelocationorredirectionof landscaping irrigationwill becoveredaspainof theinstallationprocess.
Orange County 12 Rent Free Acquisition License
Registrar or voters
Liccuse Number[ LA- 0201
CITY OF HUNTlNG' rON BEACH]
A&
quLicense
Number[ LA- 026]
Registrar of Voters
CITY OF HUNTINGTON BRACH]
LICENSE AGREEMENT
THIS LICENSE AGREEMENT (" License") is made and entered into September 30, 2019 (" Effective Date"), by and between [ CITY OF HUNTINGTON BEACH], ( hereinafter referred to as " Licensor") and theCOUNTYOFORANGE, apoliticalsubdivisionof theStateof California, throughits REGISTRAROF VOTERS ( hereinafter referred to as" County"), without regardto numberandgender. County and Licensor maysometimeshereinafterbereferredto individuallyas"Party" orjointly as"Parties."
1. DEFINITIONS( SALic- 1.0 S)
The following words in this Licenseshall have the significanceattachedto them in this Clause I DEFINITIONS), unless otherwise apparent from context:
ChiefRealEstateOfficer" meanstheChiefRealEstateOfficer, CountyExecutiveOffice, RealEstate Section, CountyofOrange, oruponwrittennoticetoCounty, suchotherpersonasshallbedesignatedbythe County ExecutiveOfficer.
CountyExecutiveOfficer" meanstheCountyExecutiveOfficer, CountyExecutiveOffice, Countyof Orange, ordesignee, oruponwrittennoticetoCounty, suchotherpersonorentityasshallbedesignatedby the Board of Supervisors.
Official Ballot Drop Box" meansa mailballotdropbox.
2. LICENSE AREA( SALic- 1.1 S)
LicensorgrantstoCounty, anditsagentsandcontractors, therightto accessandusea portionof that/those certainproperty(ies), describedon Exhibit A andshownon Exhibit B (hereinafterreferred to asthe " License Areas)"), whichexhibitsareattachedheretoandby referencemadea parthereof, togetherwith non- exclusive, incommonuseof drivewaysforvehicleingressandegress, pedestrianwalkways, otherfacilities, andcommonareasappurtenantto theLicenseArea. LicensorrepresentsandwarrantsthattheLicenseArea isfreeandclearofeasements, includingutilityeasementsthatwouldimpedetheCounty'suseoftheLicense Area,assetforthbelow. ThePartiesagreethattheLicenseAreamaybemodifiedbyCountypursuanttothe terms herein. If, for example, theLicenseAreaincludesmultipleproperties, theCountymayreducethe numberof propertieswithintheLicenseAreas,pursuantto Clauses6 and21,below.
3. COUNTY AND PUBLIC USE(SALic-1.2 S)
a.
County's useof theLicenseAreashallbelimitedto installing, operating, andmaintainingan Official Ballot Drop Box on the License Area. Countyshall not usethe LicenseArea or any portionthereofforanyillegalorunlawfulpurposeandwill notcauseorpermitanuisanceto be created or maintained therein.
Orange County I Rent Free Acquisition License
Registrar of Voters
CITY OF HUNTINGTON BEACH]
Licenso Number[ LA- 026]
b. ThePartiesfurtheracknowledgeandagreethattheCounty's useof theLicenseAreais for the operation of an Official Ballot Drop Box consistent with the California Voter' s Choice Act.
Licensorgrantsto voters, andotherCountyinvitees, the right of accessto the LicenseArea, described in Clause 2 ( License Area), above, for purposesconsistent with the conduct of, and participation in, an election. Licensor acknowledgesthat the Official Ballot Drop Box shall be open 24 hours a day for the 30 days prior to an election (" Election Period'). County shall endeavor to notify Licensor with an election schedule no later than 30 days before the Election Periodpursuantto Clause30( NOTICES).
c. Consistentwith theusesoutlinedin this Clause3, Licensorshallnotify the Countywithin 24 hoursof anychangeto theLicenseAreaor surroundingpropertythatwould makethe Official Ballot Drop Box inaccessibleduring the Election Periodandfrustratethe intent of this License.
4. PARKING( SALic- 1.3 S)
Licensor, throughouttheTerm, assetforthbelow, shallprovideCounty, andits invitees, with thenon- exclusiveuseof parkingspaces. Thelocationandanyrulesor instructionsfor useof theseparkingspaces shallbedeterminedby theLicensorandprovidedto theCountynolaterthanthecommencementof thefirst Election Period after the Effective Date.
In addition to said parking spaces, Licensor shall also provide parking for disabled persons(" ADA Spaces") in accordancewith theAmericanswith DisabilitiesAct, theCaliforniaUniformBuildingCodeandthe applicablecodesand/or ordinancesrelatingto parkingfor disabledpersonsas establishedby the local jurisdictionin whichtheLicenseAreais locatedwheretheprovisionsof suchlocalcodesand/or ordinances exceed or supersede the State requirements.
5. TERM( SALle- 1.5 S)
This License shall commenceon the Effective Date written above and shall continue in effect for five ( 5) years(" Term') or as otherwise terminated in accordance with Clause 6( TERMINATION) of this License.
6. TERMINATION( SALic- 1.6 S)
ThisLicenseshallberevocablebyeitherPartyatanytime; however, asa courtesy, theterminatingParty will attempt to give ninety ( 90) days written notice to the other Party prior to the termination date. In the event the County modifies the License Area pursuant to Section 21 ( Amendments) — for example, by removing property or properties from the License Area— said modification shall not terminate the License for the remaining property or propertiesthat comprisetheLicenseArea.
7. LICENSE FEE( SALie- 1.7 N)
Inconsiderationforthevaluablepublicservicesprovidedtothecitizensof theCountyof Orangeperformed byCountyconsistentwith Clause3 (USE)aboveandpursuantto thisLicense,thelicensefeeshallbewaived for County' suseof theLicensedArea.
Orange County 2 Rent Free Acquisition License
Registrar of Voters
CITY OF HUNTINOTON BEACH]
License Nwnber[ LA- 026]
8. UTILITIES, MAINTENANCE AND JANITORIAL( SALic- 1.8 S) Licensorshall be responsiblefor all janitorial, maintenanceand repairsoutsideof the LicenseArea, includingbutnotlimitedto: firealarm,fireextinguisher,HVACsystem, elevatormaintenance, landscaping, pestcontrol, andtrash) unlesssuchmaintenanceandrepairsariseout of County's negligenceor intentional actsnotin accordancewiththeusespermittedherein, perClause3 (USE), aboveandnotincludingnormal wear and tear.
9. ALTERATIONS( SALic- 1.9 S)
Countymay make improvementsand changes, at the County's expense, in and to the LicenseArea, including, butnotlimitedtochangesdescribedin Exhibit•C,attachedhereto, andthosedeemednecessaryor appropriateby theCountyin its discretion,subjectto advancewrittenpermissionfromLicensor. It is agreed thatanysuchimprovementsattachedto or placedupontheLicenseAreaby Countyshallbeconsideredas personal property of County, who shall have the right, but not the obligation, to remove same. County agreesthat the License Area shall be left in as good condition aswhen received, reasonablewear and tear excepted.
10. OWNERSHIP OF IMPROVEMENTS( SALic- 2. 0 S)
a. All improvements, constructed or placed within the License Area by County (" County Lnprovements'l must, uponcompletion, befi-eeandclearof all liens, claims,or liability for labor ormaterial. TheCountyImprovementsshallremainpropertyof Countyandshallberemovedby Countyatthe terminationofthis License,without damageto the LicenseArea. b. TheCountyImprovementsto beinstalledontheLicenseAreashallincludetheOfficial BallotDrop BoxasspecifiedintheincludedExhibitC. TheCountyshallberesponsiblefor allcostsincurredin theinstallationof theCountyImprovements. TheCounty's agentsshallcoordinatetheinstallation of the County Improvementswith the Licensor.
11. OPERATIONAL REQUIREMENTS OF COUNTY( SALic- 2.1 N)
Countyshall, to thesatisfactionof Licensor, keepandmaintainthe LicenseAreaandall improvementsof any kind in good condition and in substantial repair, normal wear and tear excepted. It shall be County's responsibility to take all stepsnecessaryor appropriateto maintain such standardof condition and repair.
LicensorshallendeavortonotifytheCountywhenLicensorobservesthatmaintenanceisnecessary.
Countyexpresslyagreesto maintaintheLicenseAreaina safe,clean,wholesome,andsanitarycondition,to the complete satisfaction of Licensor and in compliance with all applicable laws.
In the eventthe Licensor determines, in its reasonablediscretion, that an employee, contractor, or invitee of Countyis failingto adhereto properstandardsof publicconduct, is in violationof anyLicensorpolicy and/or is in any way disrupting the activities of the Licensor's employees, students, and/or invitees, the Licensor reservesthe right to remove said individual, and/or require County to remove said individual from the License Area, If warranted, County shall endeavorto prohibit said individual' s future accessto the License Area, subject to applicable law.
Orange County 3 Rent Free Acquisition License
Registrar of Voters
CrrY OF HUNTINGMN BEACH]
License Number[ LA- 026]
12. VIDEO SECURITY SURVEILLANCE SYSTEM
If feasible, theCountyshallhaveaccessto anyvideosecuritysurveillancefootagerecordedandstoredby Licensorin orderfor theCountyto meetits statutoryandregulatoryrequirementsundertheCalifornia Voter' s Choice Act.
13. INDEMNIFICATION( SALie- 2.3 S)
a. Licensorherebyagreesto indemnify, holdharmless, anddefendCounty, its officers, agents, and employees, with counselapprovedby County, againstany and all claims, loss, demands, damages, cost, expensesor liability arisingout of the ownership, maintenance, or useof the LicenseArea by Licensor, exceptfor liability arisingout of the solenegligenceof County, its officers, agents,or employees, includingthecostof defenseof anylawsuitarisingtherefrom. In theeventCountyis namedasco-defendant, Licensorshallnotify Countyof suchfactandshall representCounty, with counselapprovedby County, in such legal action unlessCounty undertakes to represent itself as co-defendant in such legal action, in which event Licensor shall pay to County its litigation costs,expensesandattorneys' fees. b. County herebyagreesto indemnify, hold harmless, anddefend Licensor, its officers, agents,and employees, againstanyandall claims, loss,demands,damages, cost, expensesor liability arising outof theuseof theLicenseAreaby County,exceptfor liability arisingoutof thenegligenceof Licensor, itsofficers, agents, oremployees, includingthecostof defenseof anylawsuitarising therefrom. In theeventLicensoris namedasco-defendant, Countyshallnotify Licensorof such factandshallrepresentLicensor,with counselapprovedby Licensor, in suchlegalactionunless Licensor undertakes to represent itself as co-defendant in such legal action, in which event County shall pay to Licensor its litigation costs,expensesand attorneys' fees. c. In the eventjudgment is enteredagainstCounty and Licensor becauseof the concurrent active negligence of County and Licensor, their officers, agents, or employees, an apportionment of liabilityto paysuchjudgmentshallbemadebyacourtof competentjurisdiction. NeitherParty shall requestajury apportionment.
d. The provisions of this Section shall survive the termination or expiration of this License. 14, ASSIGNMENT AND SUBAGREEMENTS( SALic- 2. 4 N)
Any assignmentof this Licenseor sublicensesunderthis Licenserequirethe prior written approvalof Licensor, which approval will not be unreasonable withheld, conditioned or delayed.
15. EMPLOYMENT( N)
No Countyemployeeshallbeconsideredasanemployeeof theLicensorunderthejurisdiction of Licensor, norshallsuchCountyemployeeshaveanyLicensorpension,civil service,or otherstatuswhile anemployee of County.
Countyshallhavenoauthorityto contractonbehalfof Licensor. It is expresslyunderstoodandagreedby Orange County 4 Ront Fres Acquisition License
Registrar of Voters
CITY OF HUNTINGTON BEACH]
License Number( LA- 026)
bothPartiesheretothatCounty,whileengagedincarryingoutandcomplyingwithanytermsofthisLicense, is not acting asan agent,officer, or employeeof Licensor.
16. SIGNS( SALic- 2. 7 S)
Licensoragreesto allowCountyto installandmaintainanysignordisplayuponor in frontof theLicense Area and/ or property. Suchsignageshallcomplywith all applicablelawsandzoningandsiteplan requirementsand be consistentwith Licensorsignageon the propertyupon which the LicenseArea is located.
17. ELECTIONEERING
Noelectioneering, is permittedwithin100feetof theOfficialBallotDropBoxduringtheElectionPeriod.
LicensoragreesthatCountyanditsstaffmaytakestepstheydeemreasonablynecessarytostoporprevent such electioneering. Licensor, its officers, agents, andemployeeswill refrainfromerectingor permitting anysign, display, orotherdemonstrationthatmayhavetheeffectof influencingor intimidatingvoters duringtheElectionPeriod. Countymaytakethestepstheydeemreasonablynecessarytoobscureorremove any such sign, display, or other demonstration. For purposes of this section, " electioneering" means the visibledisplayor audibledisseminationof informationthatadvocatesfor or againstanycandidateor measureon theballotwithin 100feetof theOfficialBallotDropBox. Suchelectioneeringinformation includes but is not limited to,
1. Display of a candidate'sname, likeness,or logo;
2. A display of a ballot measure's number,title, subject,or logo;
3. Buttons,hats,pencils,pens,shirts,signs,orstickerscontainingelectioneeringinformation;
4. Disseminationof audibleelectioneeringinformation;and/or
5. Loiteringnearordisseminatingvisibleoraudibleelectioneeringinformation.
18. AUTHORITY( SALic- 2. 8 S)
ThepersonsexecutingtheLicensebelowonbehalfofCountyorLicensorwarrantthattheyhavethepower andauthorityto bindCountyor Licensorto thisLicense.
19. LICENSE ORGANIZATION( SALic- 2.9 S)
Thevariousheadingsandnumbersherein, thegroupingof provisionsof thisLicenseintoseparateclauses andparagraphs, andtheorganizationhereof, arefor thepurposeof convenienceonly andshallnot be considered otherwise.
20. AMENDMENTS( SALia3. 0 S)
ThisLicenseisthesoleandonlyagreementbetweenthePartiesregardingthesubjectmatterhereof; other agreements, either oral or written, are void. Any changesto this Licenseshallbe in writing andshallbe properlyexecutedby bothParties; however, Countymay modifythe LicenseArea, in its discretion, upon writtennotificationfromtheChiefRealEstateOfficerinformingLicensorof themodificationandthedate Orange County 5 Rent Free Acquisition License
Registrar of Voters
License Number[ LA- 026]
CITY OF HUNTINOTON BEACH)
the modification will becomeeffective. Basedon suchwritten notice the Partiesagreeto thereafteramend thisLicenseto reflecttherevisedLicenseAreaif sodesiredbyeitherParty.
21. PARTIAL INVALIDITY( SALic- 3.1 S)
If anytern, covenant, condition, orprovisionof thisLicenseisheldbyacourtof competentjurisdictionto beinvalid,void,orunenforceable,theremainderoftheprovisionshereofshallremainin full forceandeffect andshallinnowaybeaffected,impaired, orinvalidatedthereby.
22. WAIVER OF RIGHTS( SALle- 3. 2 S)
Thefailureof Licensoror Countyto insistuponstrictperformanceof anyof theterms, conditions, and covenantsinthisLeaseshallnotbedeemedawaiverof anyrightorremedythatLicensororCountymay have, andshallnotbedeemeda waiverof anyrightor remedyfor asubsequentbreachor defaultof the terms, conditions, and covenants herein contained.
23. GOVERNING LAW AND VENUE( SAL10. 3 N)
ThisLicensehasbeennegotiatedandexecutedin theStateof Californiaandshallbegovernedby and construedunderthelawsoftheStateof California. Intheeventof anylegalactionto enforceorinterpret this License, the soleand exclusivevenueshall bea courtof competentjurisdiction locatedin Orange County, California, andthePartiesheretoagreeto anddoherebysubmitto thejurisdictionof suchcourt, notwithstanding Code of Civil Procedure section 394.
ThePartiesexpresslyunderstandandagreethatthis Licenseconstitutesa licensefor useof the License Area. ThisLicenseisnotintendedbytheParties, norshallit belegallyconstrued, to conveya leasehold, easement, or other interest in real property. County acknowledgesthat a license is a valid form of agreementandshallnotcontestthevalidityof theformof thisLicensein anyactionorproceedingbrought by County against the Licensor, or by the Licensor against County. Should either Party be compelled to institutearbitration, legal, orotherproceedingsagainsttheotherfor oronaccountof theotherParty's failureorrefusaltoperformorfulfill anyofthecovenantsorconditionsof thisLicenseonitsparttobe performedorfulfilled,thePartiesagreethattherulesandprinciplesapplicableto licensesshallgovernsuch actions or proceedings.
24. ATTORNEYS' FEES( SALic- 3.4 S)
Intheeventof a disputebetweenLicensorandCountyconcerningclaimsarisingoutof thisLicense, orin anyactionor proceedingbroughtto enforceor interpretanyprovisionof this Licenseor whereany provisionhereofisvalidlyassertedasadefense,eachPartyshallbearitsownattorneyfeesandcosts.
25. TIME OF ESSENCE( SALic- 3. 5 S)
Time is of theessenceof thisLicense. Failureto complywith anytimerequirementsof this Licenseshall constitute a material breach of this License.
26. CONDITION OF LICENSE AREA UPON TERMINATION( SALic- 3.7 S) Orange County 6 Rent Free Acquisition License
Registrar of voters
CITY OF HUNTINOTON BEACH]
License Number[ LA- 0261
Exceptasotherwiseagreedto herein, uponterminationofthisLicense, Countyshallredeliverpossessionof saidLicenseAreato Licensorinsubstantiallythesameconditionthatexistedimmediatelypriorto County's entrythereon, reasonablewearandtear, flood,earthquakes,war,andanyactof warexcepted.
27. RELATIONSHIP OF PARTIES ( SALic- 3.9 S)
Therelationshipof thepartiesheretois thatof LicensorandCounty, andit is expresslyunderstoodand agreedthatLicensordoesnotin anywayor for anypurposebecomea partnerof or ajoint venturewith County in the conductof County's businessor otherwise.
28. NOTICES( SALic- 4. 0 S)
All writtennoticespursuanttothisLicenseshallbeaddressedassetforthbelowor aseitherPartymay hereafterdesignatebywrittennoticeandshallbedeemeddelivereduponpersonaldelivery, deliveryby facsimilemachine,electronicmail,or seventy-two (72)hoursafterdepositin theUnitedStatesMail.
To: COUNTY To: LICENSOR
County of Orange City Huntington Beach
Registrar of Voters 2000 Main St
Facilities Operations Huntington Beach CA, 92648
1300 South Grand Ave., Bldg. C Attention: Robin Estanislau Santa Ana CA, 92705 [email protected]
Attention: Kim Hostler 714 536- 5404
kim. hostler( ucrrov. ocgov. com
714 567- 5107
With a copy to: With a copyto:
County of Orange
County Executive Office
333 West Santa Ana Blvd., P Floor
Santa Ana, CA 92701- 4084
Attn: Thomas A. Miller,
Chief Real Estate Officer
29. ATTACHMENTS TO LICENSE( SALic- 4,1 S)
ThisLicenseincludesthefollowing,whichareattachedheretoandmadeapailhereof:
I. EXHIBITS
Orange County 7 Rent Free Acquisition License
Registrar of Voters
CITY OF HUNTINGTON BEACH]
License Number[ LA- 026]
Exhibit A— License Area Description
Exhibit B— Location Map
Exhibit C— Official Ballot Drop Box Specifications
Orange County 8 Rent Free Acquisition License
Registrar of Voters
License Number[ LA- 026J
CITY OF HUN7' INOTON BEACH]
IN WITNESS WHEREOF, thePartieshaveexecutedthis Licensethe day andyear first abovewritten.
APPROVED AS TO FORM: LICENSOR
OFFICE OF COUNTY COUNSEL
ORANGE COUNTY, CALIFORNIA
By
Erik Peterson
B
puty
79de rt,.y r
B_y
Robin Estanislau
rrde City Clerk
RECOMMENDED FOR APPROVAL
REGISTRAR OF VOTERS A As FCRM
By: WTES^ V
BY A
Neal Kelley, Regisjtatof Voters Cm
COUNTY
CEO/ REAL ESTATE SERVICES
COUNTY OF ORANOB
By 1 By
J
Thom s A. Miller, Chief Reel Estate Officesnagar
I`J County Executive Office
Per Ordinance 15- 009 of the Board of
Su rvisors end Minute Order date June 9, 2015
Detie ' 2 d tS
Omp Ca y Br f o Ae,. wlm tore
a0mvervom
CrrY OF HUNTMGTON BFACK
EXHIBIT A
LICENSE AREA DESCRIPTION
NOT TO BE RECORDED
License Area Description
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Orange County 10 Rent Free Acquisition License
Registrar of Voters
CITY OF HUNTINGTON BEACH]
License Number[ LA- 026]
EXHIBIT B
LOCATION MAP
GPS COORDINATES: 3304014411 N 11800' 4" W
Huntington Beach Civic Center
2000 Main St, Huntington Beach, CA 82648
r x
M11111101111111III&-Aft
BALLOT
DROP BOX pR
c
PATH OF
VAN ACCESSIBLE TRAVEL TO
PARKING( VA P)
VAP
4 +
PATH OF TRAVEL
TO PROPERTY LINE
m
Orange County I I Rent Free Acquisition License
Registrar of Voters
CITY OF HUNTINGTON BEACH]
License Number[ LA- 026]
EXHIBIT C
OFFICIAL BALLOT DROP BOX SPECIFICATIONS
TheOfficialBallotDropBoxshallhavethefollowingspecifications:
1. Metal construction
2. Weight: 1,000 pounds
3. Height: 53. 5 inches
4. Width: 65. 4 inches
5. Depth: 53. 3 inches
As further detailed in the image below:
65. 6.
r 4h R
11%
tul -AM
IJWMW",
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n Nnl
All boxeswill needto be installedwith anchorboltsdesignedfor concreteor bolts cast into the concrete prior to box installation. Minimum installation requires four ( 4) bolts at%" ( at minimum).
Thereareeight (8) fabricated7/8" diameterholeswith3/16" recessintheboxspecificallyforthese bolts.
Someinstallationsmayrequirelevelingandpouringofaconcreatepad, if noconcretepadcurrently existsorisnotlevelattheinstalllocation. Additionally, anyrelocationorredirectionoflandscaping irrigationwill becoveredaspartof theinstallationprocess.
Orange County 12 Rent Free Acquisition License
Registrar of Voters
License Number[ I, A- 026]
CITY OF IIUNTINGTON BEACH]
City of Huntington Beach
2000 Main Street Huntington Beach, CA 92648
714) 536- 5227 www. huntingtonbeachea. gov
Fe•77,1909' Office of the City Clerk
Robin Estanislau, City Clerk
November 14, 2019
County of Orange
Registrar of Voters
Facilities Operations
1300 South Grand Ave., Bldg. C
Santa Ana, CA 92705
Attn: Kim Hostler
Dear Ms. Hostler:
Enclosed please find two partially executed originals of the " License Agreement" between the County of Orange and the City of Huntington Beach to install, operate and maintain official and secure Ballot Drop Boxes at the Huntington Beach Civic Center and the Main Street Library, approved by the Huntington Beach City Council on November 4, 2019.
Upon complete execution, please return copies of the fully executed agreements to us.
Please mail the Agreements to:
Robin Estanislau
City Clerk
2000 Main Street, 2nd Floor
Huntington Beach CA 92648
Your attention to this matter is greatly appreciated.
Sincerely,
Robin Estanislau, CMC
City Clerk
RE: ds
Enclosures
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