PROFESSIONAL SERVICE AWARD ANALYSIS
SERVICE: On-Call Grants & Administrative Services
SERVICE DESCRIPTION: Staff support for grant writing and post -award funding administration.
VENDOR:
OVERALL RANKING: 1 out of 6
SUBJECT MATTER EXPERTS/RATERS:
1. PW Director 2. Administrative Services Manager 3. Jessica Framson
I. MINIMUM QUALIFICATIONS REVIEW
• Written Proposal Score: Avg. of 466 out of 475
VILLA CIVIL CORP – Minimum Qualifications Review
Criteria
Total Weighted
Score
Maximum
Score
Proposal Clarity 150 150
Firm Qualifications 375 375
Staffing 350 375
Understanding &
Methodology 225 225
References 150 150
Interview 150 150
Total 1400 1425
II. DUE DILIGENCE REVIEW
• Interview Ranking: Tied for 1st
Villa Civil Corp – Summary of Review
• Engineering staff who secured State & Federal
funds for stormwater, transportation; & provide
labor compliance. Strategic engineers who
develop grants for multi-benefit, storm water
projects. VC has pending projects w/ HB.
Villa Civil Corp – Pricing
• Admin. Asst. from $110/hr to Principal Eng.
$330/hr
PROFESSIONAL SERVICE AWARD ANALYSIS
SERVICE: On-Call Grants & Administrative Services
SERVICE DESCRIPTION: Staff support for grant writing and post -award funding administration.
VENDOR:
OVERALL RANKING: 2 out of 6
SUBJECT MATTER EXPERTS/RATERS:
PW Director 2. Administrative Services Manager 3. Jessica Framson
I. MINIMUM QUALIFICATIONS REVIEW
• Written Proposal Score: Avg. of 455 out of 475
ADVANCED AVANT GARDE CORP – Minimum Qualifications
Review
Criteria
Total Weighted
Score
Maximum
Score
Proposal Clarity 140 150
Firm Qualifications 350 375
Staffing 375 375
Understanding &
Methodology 210 225
References 140 150
Interview 150 150
Total 1365 1425
II. DUE DILIGENCE REVIEW
• Interview Ranking: Tied for 1st
Advanced Avant Garde Corp – Summary of Review
• Admin staff who secured State & Federal funds &
provide labor compliance. Firm has secured
$532M in grants. They got HB $5M from Caltrans
and $9M from OCTA. They understand DAC
component that we struggle with.
Advanced Avant Garde Corp – Pricing
• Program Asst. from $100/hr to Program Director
$150/hr
PROFESSIONAL SERVICE AWARD ANALYSIS
SERVICE: On-Call Grants & Administrative Services
SERVICE DESCRIPTION: Staff support for grant writing and post -award funding administration.
VENDOR:
OVERALL RANKING: 3 out of 6
SUBJECT MATTER EXPERTS/RATERS:
1. PW Director 2. Administrative Services Manager 3. Jessica Framson
I. MINIMUM QUALIFICATIONS REVIEW
• Written Proposal Score: Avg. of 450 out of 475
ENGINEERING SOLUTIONS SERVICES – Minimum Qualifications Review
Criteria
Total Weighted
Score
Maximum
Score
Proposal Clarity 140 150
Firm Qualifications 375 375
Staffing 350 375
Understanding &
Methodology 210 225
References 140 150
Interview 135 150
Total 1350 1425
II. DUE DILIGENCE REVIEW
• Interview Ranking: Tied for 2nd
Engineering Solutions Services – Summary of Review
• Engineering staff who secured funds for water,
sewer, stormwater, transportation, parks &
facilities. We need them for cybersecurity & sea
level rise mitigation grants. Diverse firm of
engineers and admin who can do benefit costs
analysis and audits from the Feds/State. ESS
secured $383k for Shipley Nature Center.
Engineering Solutions Services – Pricing
• Support Associate from $140/hr to Technical
Experts $280/hr
PROFESSIONAL SERVICE AWARD ANALYSIS
SERVICE: On-Call Grants & Administrative Services
SERVICE DESCRIPTION: Staff support for grant writing and post -award funding administration.
VENDOR:
OVERALL RANKING: 4 out of 6
SUBJECT MATTER EXPERTS/RATERS:
2. PW Director 2. Administrative Services Manager 3. UNK
III. MINIMUM QUALIFICATIONS REVIEW
• Written Proposal Score: Avg. of 433 out of 475
HARRIS & ASSOCIATES – Minimum Qualifications Review
Criteria
Total Weighted
Score
Maximum
Score
Proposal Clarity 130 150
Firm Qualifications 350 375
Staffing 350 375
Understanding &
Methodology 195 225
References 140 150
Interview 135 150
Proposal Clarity 150
Total 1300 1425
IV. DUE DILIGENCE REVIEW
• Interview Ranking: Tied for 2nd
Harris & Associates – Summary of Review
• Harris is well-rounded, multi-disciplinary firm
such as redevelopment, economic development,
housing funding specialty in addition to
transportation. We could use them for federal
EDA funding of Main Street Imps. Good working
history for Oak View design, Sunset Beach
assessment study. They meet short deadlines.
Harris & Associates – Pricing
• Administration from $110/hr to Principal-in-
Charge $330/hr
PROFESSIONAL SERVICE AWARD ANALYSIS
SERVICE: On-Call Grants & Administrative Services
SERVICE DESCRIPTION: Staff support for grant writing and post -award funding administration.
VENDOR:
OVERALL RANKING: 5 out of 6
SUBJECT MATTER EXPERTS/RATERS:
1. PW Director 2. Administrative Services Manager 3. Jessica Framson
I. MINIMUM QUALIFICATIONS REVIEW
• Written Proposal Score: Avg. of 433 out of 475
KOA CORP – Minimum Qualifications Review
Criteria
Total Weighted
Score
Maximum
Score
Proposal Clarity 140 150
Firm Qualifications 325 375
Staffing 350 375
Understanding &
Methodology 210 225
References 140 150
Interview 135 150
Total 1300 1425
II. DUE DILIGENCE REVIEW
• Interview Ranking: Tied for 2nd
KOA Corp. – Summary of Review
• Team of engineers & planners who secured
funds for transportation projects. KOA
understands what funding agency wants & how
to improve elements. Secured $700K in HSIP for
HB.
• very detailed tracking platform & prepared
grants handbook
KOA Corp. – Pricing
• Intern from $100/hr to Regional Manager $378/hr
PROFESSIONAL SERVICE AWARD ANALYSIS
SERVICE: On-Call Grants & Administrative Services
SERVICE DESCRIPTION: Staff support for grant writing and post -award funding administration.
VENDOR:
OVERALL RANKING: 6 out of 6
SUBJECT MATTER EXPERTS/RATERS:
2. PW Director 2. Administrative Services Manager 3. Jessica Framson
III. MINIMUM QUALIFICATIONS REVIEW
• Written Proposal Score: Avg. of 425 out of 475
CWE – Minimum Qualifications Review
Criteria
Total Weighted
Score
Maximum
Score
Proposal Clarity 130 150
Firm Qualifications 350 375
Staffing 325 375
Understanding &
Methodology 195 225
References 140 150
Interview 135 150
Total 1275 1425
IV. DUE DILIGENCE REVIEW
• Interview Ranking: Tied for 2nd
CWE – Summary of Review
• CWE are all engineers who can spin a grant to
meet maximum points from grant agency.
• CWE does post monitoring programs & plans
• Successful track record for winning Storm Drain
funding across OC & LA County.
CWE – Pricing
• Admin Asst. from $116/hr to Project Manager
$275/hr