CITY OF BELL GARDENSOFFICE OF THE CITY MANAGER
AGENDA REPORT Item 16.
TO: Honorable Mayor and City Council MembersFROM: Michael B. O'Kelly, City ManagerBY: Bernardo Iniguez, Director of Public Works/FacilitiesKarla Gonzalez, Senior Management AnalystSUBJECT: RECOMMENDATION OF APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH HF&HCONSULTANTS, LLC FOR SOLID WASTE CONSULTING SERVICESDATE: June 10, 2024 RECOMMENDATION:It is staff's recommendation that the City Council adopt the attached Resolution approving a Professional Services Agreement withHF&H Consultants, LLC (HF&H) for Solid Waste Consulting Services.
BACKGROUND/DISCUSSION:The City of Bell Gardens (City) addresses its solid waste monitoring, compliance and program implementation services throughcontracted professional services. The Bell Gardens Municipal Code (BGMC) authorizes the City to select professional services basedon demonstrated competence and professional qualifications necessary for the satisfactory performance of the required services. On April 5, 2024, the Public Works Department released a Request for Proposals (RFP) for Solid Waste Consulting Services. On April25, 2024, the City issued Addendum No. 1 to extend the proposal submittal deadline from May 2, 2024, to May 9, 2024; and onMay 3, 2024, the City issued Addendum No. 2 to respond to questions from prospective bidders. The services to be provided include, but are not limited to, the following: Legislative Assistance and Compliance Support.Contract monitoring and Franchise Management.Mandatory Commercial Recycling, Organics Regulation and SB 1383 Assistance.Annual Reporting Services as mandated by local and state agencies.As-needed Solid Waste-Related Tasks to address any new solid waste mandates, regulations, or activities. On May 9, 2024, a total of two proposals were received in response to the RFP. The proposals were reviewed and ranked by a panelconsisting of Public Works staff, based on the following criteria: Demonstrated understanding of the scope of work for supporting City projects/programs and ability to complete therequirements.Personnel qualifications and ability to provide other solid waste-related services such as contract monitoring, franchisemanagement, and legislative support.Proven recent experience of relevant services and projects, and references. On May 30, 2024, interviews were conducted with the two proposers. The table below illustrates the scores for the proposers: Comprehensionof RFP Qualification ofProposersReferencesTotal(100points)HF&H 14 62 20 96MuniEnvironmental12 58 18 88 Although agreements for professional services need not be awarded to the lowest responsible bidder, cost may be considered as afactor. The table below illustrates a comparison of the task rates offered by the two firms: HF&H ConsultantsTask Description RateLegislative Assistance and Compliance Support$12,876Contract Monitoring/ Franchise Management$27,628Mandatory Commercial Recycling, OrganicsRegulation & SB 1383 Assistance. $36,910 Annual Reporting Services $21,784As-needed Solid Waste Related Tasks $ 2,780 MuniEnvironmentalTask Description Rate 7/26/24, 11:28 AM Coversheet
https://agenda.bellgardens.org/AgendaPublic/CoverSheet.aspx?ItemID=20671&MeetingID=1743 1/2 Legislative Assistance and Compliance Support $ 6,795Contract Monitoring/ Franchise Management$59,400Mandatory Commercial Recycling, OrganicsRegulation & SB 1383 Assistance. $71,040Annual Reporting Services $13,860As-needed Solid Waste Related Tasks TBD**Based on scope of work CONCLUSION:Based on HF&H’s proposal rating, its competitive task rates, and previous satisfactory performance with the City in providing therequested services, staff is recommending that the City Council award HF&H a three-year Professional Services Agreement with aneffective date of July 1, 2024, with two optional one-year extensions. Approval of this item will allow the City to continue itscompliance efforts with all applicable solid waste mandates and regulations.
FISCAL IMPACT:Funds for contracted solid waste consulting services are included in the FY 2024-2025 budget and are paid from a combination ofresidential and commercial waste fees and grants. The annual amount not-to-exceed amounts for the contract term would be asfollows: Year 1: $131,588Year 2: $114,831Year 3: $116,138Optional Year 4: $113,089Optional Year 5: $124,139 Additionally, given the State’s continuously changing mandates, Staff recommends Council authorize an annual contingency in theamount of $30,000 for as-needed solid waste-related tasks to be performed to address any new solid waste mandates, regulations oractivities.
ATTACHMENTS:
DescriptionExhibit 1 - Resolution No. 2024-36Exhibit 2 - PSA HF&H Consultants, LLC APPROVED ELECTRONICALLY BY:Michael B. O'Kelly, City ManagerStephanie Vasquez, City Attorney and/or Susie Altamirano, Assistant City AttorneyManuel Carrillo, Director of Finance and Administrative Services 7/26/24, 11:28 AM Coversheet
https://agenda.bellgardens.org/AgendaPublic/CoverSheet.aspx?ItemID=20671&MeetingID=1743 2/2