PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
LIEN ON ME, INC.
FOR
MEDICAL BILL REVIEW SERVICES
THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and LIEN ON ME, INC., hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide Medical Bill Review Services of the City's Workers' Compensation Claims; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and
CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates Goldie Galstjan who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement.
CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement.
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TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to commence on November 1, 2024 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than 3 years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT.
In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein.
COMPENSATION
In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Five Hundred Twenty Five Thousand Dollars ($525,000.00).
EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional. compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained
METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 351995/24-15288
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7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit.
HOLD HARMLESS
A. CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT.
B. Exclusion of Damages. Notwithstanding any term of this Agreement, in no event will either Party be liable to the other Party for special, indirect, incidental, exemplary, consequential (including but not limited to loss of profits) or punitive damages arising from the 351995/24-15288
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relationship of the Parties or the conduct of business under this Agreement, even if the responsible Party has been advised of in advance or has foreseen the possibility of such damages.
C. CONSULTANT is not an insurer or Healthcare Provider. CONSULTANT PRO CARE R services intended as an aid to, and not a substitute for, the knowledge, expertise, skill and judgment of prescribers, pharmacies, or other healthcare professionals. Pharmacies, prescribers, other healthcare professionals, the CITY's employees are individually responsible for acting or not acting upon information generated and transmitted by CONSULTANT, and CONSULTANT does not control or intervene in the healthcare of Claimants, Plan decisions, or actions taken by pharmacies, Prescribers, other healthcare professionals, CITY, or Claimants, and CONSULTANT is not responsible therefor. CONSULTANT'S services are intended to assist CITY in their decision making process, including any CITY decisions made with respect to coverage and benefits related to such coverage for Claimants. However, CITY shall be solely responsible for coverage and benefit related decisions made for Claimants, and CONSULTANT shall have no liability or responsibility for CITY's use of information provided by CONSULTANT and used in CITY's coverage based decisions for Claimants.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that:
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A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement.
If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. . Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall:
A. provide the name and policy number of each carrier and policy; B. . state that the policy is currently in force; and
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C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided 351995/24-15288
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herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove.
14. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code.
15. NOTICES
Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below.
CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested:
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TO CITY: TO CONSULTANT:
City of Huntington Beach LIEN ON ME, INC.
ATTN: Human Resources Director ATTN: Goldie Galstjan
2000 Main Street P.O. Box 91630
Huntington Beach, CA 92648 Pasadena, CA 91109
16. CONSENT
When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event.
17. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties.
18. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement.
19. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent 351995/24-15288
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upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law.
20. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it.
21. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification.
22. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for 351995/24-15288
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CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT.
23. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party.
24. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive.
25. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the State of California.
26.. SIGNATORIES
Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
27. ENTIRETY
The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, 351995/24-15288
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have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof.
28. EFFECTIVE DATE
This Agreement shall be effective on the date of its approval by the City Attorney.
This Agreement shall expire when terminated as provided herein.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers.
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CONSULTANT,
LIEN ON ME CITY OF HUNTINGTON BEACH, a municipal
corporation of the State of California
By foldie falste
Mayor
Goldie Galstjan
print name
ITS: (circle one) Chairmar/President/Vice President City Clerk AND INITIATED AND APPROVED:
By: foldio lalit
Director of Human Resources
Goldie Galstjan
IT'S: (eircle ome Seerutary/Chief Financial Ofcen/Asst. REVIEWED AND APPROVED:
Secretary - Treasurer
City Manager
APPROVED AS TO FORM:
pass all
351995/24-15288
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CERTIFICATE OF LIABILITY INSURANCE DATE (AMIDDYYYY)
•ACORD®
3/20/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policles may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in Ileu of such endorsements).
NAME Jackie Flores
Andreini & Company N: 650-378-4361
220 West 20th Avenue (NC. Ho. ExIl: 805-981-9585
San Mateo CA 94403 ADDRESS: [email protected]
INSURER(S) AFFORDING COVERAGE NAIC I
INSURERA: Sentinel Insurance Company Ltd 11000
INSURED LIENO-1 INSURER B: Employers Preferred Ins Co 10346 Lien On Me, Inc. 15580
PO Box 91630 INSURER C: Scottsdale Indemnily Company
Pasadena CA 91109 INSURER D: Arch Specially Insurance Co. 21199 INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: 1444656280 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSRI
TYPE OF INSURANCE INSD SyD POLICY NUMBER LIMITS
COMMERCIAL GENERAL LIABILITY Y 67SBAAG7645 8/15/2023 8/15/2024 EACH OCGURRENCE $2,000,000
DAMAGE TO RENTED
CLAIMS ADE X| OCCUR PREMISES (Ea occurrenco). . $1,000,000 MED EXP (Any one person) $ 10,000
PERSONAL & ADV INJURY $2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 POLICY | LOC PRODUCTS - COMPIOP AGG 51.000000
OTHER:
A AUTOMOBILE LIABILITY 57SBAAG7645 8/15/2023 0/15/2024 $ 1,000,000 ANY AUTO BODILY INJURY (Per person)
OWNED SCHEDULED BODILY INVURY (Per acciden)
AUTOS ONLY AUTOS
HIRED NON OWNED PROPERTY DAMAG
AUTOS ONLY AUTOS ONLY Por accident
UMBRELLA LIAB X OCCUR 67SBAAG7645 8/15/2023 8/15/2024 EACH OCCURRENCE $ 1,000,000 EXCESS LIAB CLAMS-MADE AGGREGATE $1,000,000
DED X RETENTION $ 10,000 $
WORKERS COMPENSATION EIG476554902 6/1/2023 6/1/2024
AND EMPLOYERS' LIABILITY
Y/N
ANYPROPRIETOR/PARTNER/EXECUTIVE EL. EACHACCIDENT $ 1,000,000 OFFICERMEMBEREXCLUDED? NIA
(Mandatory In NH) EL. DISEASE - EA EMPLOVEE $1,000,000
es, describe uix
SCRIPTION OF OPERATIONS bok EL DISEASE • POLICY LIMIT $1,000,000 135160 3/25/202 3/25/2025 325000000
LPX232579CYBER20 3125/202. 3/25/2025
Ded @ 510,000 Cyber Limit $2,000,000
APPROVED AS TO FORM
BY MICHAEL E GATES
CITY ATTORNEY
CITY OF HUNTINGTON BEACH
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ly of Huntington Beac ACCORDANCE WITH THE POLICY PROVISIONS.
In: Human Resources
Risk Management
2000 Main Street AUTHORIZED REPRESENTATIVE
Huntington Beach CA 92648
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 2050. 2. 012!
EXHIBIT "A"
STATEMENT OF WORK: (Narrative of work to be performed)
Reduce the total cost of Workers' Compensation medical bills through a combination of rules based technology, clinical expertise, fee schedules, and reasonable and customary rates through the integration of a proprietary PPO network and bill review service. CONSULTANT will engage their skilled and trained individuals to read and comprehend medical reports, operative reports, ICD-9 diagnosis and other applicable documents to determine if the level of service billed is appropriate and consistent with the level of service provided to the injured worker.
B. CONSULTANT'S DUTIES AND RESPONSIBILITIES:
CONSULTANT'S duties and responsibilities shall follow provisions specified in the City of Huntington Beach Scope of Work shown in Exhibit A1. Detailed services shall include but is not limited to the Scope of work in Exhibit A.1.
CITY'S DUTIES AND RESPONSIBILITIES:
City shall collaborate with CONSULTANT to promote compliance with Scope of Work requirements; foster a high level of communication, trust, transparency, and commitment which is imperative to the success of the program.
D. WORK PROGRAM/PROJECT SCHEDULE:
Work program is required per the Scope of Services as requested by the CITY.
EXHIBIT A.1
MEDICAL BILL REVIEW
• The consultant shall demonstrate the ability to review medical bills for compliance with the California Official Medical Fee Schedule (OMFS) and agree to review and process properly coded medical bills within five (5) business days of receipt of the bill. The consultant will demonstrate the ability to maximize savings through the application of PPO and/or Pharmacy Benefit Management (PBM) programs.
• The consultant's bill review platform shall accurately evaluate and reduce provider charges in compliance with the California OMFS and have the capability to integrate PPO networks for additional reductions. The use of specific PPO networks will be solely up to the discretion of the City. Additionally, consultant shall have the capability to apply other bill review methods such as direct negotiations when approved by the City, when the OMFS is not applicable.
• Consultant must have the ability to integrate UR determinations into bill review software so payments are recommended for authorized medical services only. • The consultant must agree not to charge the City for the identification of any duplicate bills nor charge more than one time for any bill that has been reviewed. • A knowledgeable bill review expert witness must be made available to defend bill review activities at the Workers' Compensation Appeals Board (WCAB) conferences and hearings at the Consultant's expense. The consultant shall comply with all Independent Bill Review (IB) statutes and regulations and provide robust IBR appeal services at no additional cost to the City. Robust IBR appeals services shall include, but not be limited to, prompt preparation of the litigation appeal file upon notice of appeal, and presentation of the appeal file to the City within seven (7) calendar days of the due date of the response, if necessary.
• The consultant shall meet specific reporting and information requirements as set forth in the California Workers' Compensation Information System (WCIS) regulations. The consultant is responsible for submitting required data elements for all medical services for which a billing or other report of provided medical services has been received for review. The consultant shall submit the data within ninety (90) days of the medical bill review payment by electronic data interchange (EDI) in the manner set forth by the California EDI Implementation Guide for Medical Bill Payment Records. The consultant is responsible for submitting data elements omitted or made in error in order to submit complete, valid and accurate data on behalf of the City. The consultant is responsible for completion and submission of mandatory annual reports with required data elements as set forth in the WCIS regulations.
• In accordance with Labor Code Section 4603.4, the consultant must create a process to accept electronic claims for payment of medical services.
EXHIBIT "B"
Payment Schedule (Fixed Fee Payment)
SEE EXHIBIT B.1 - FIXED FEE PAYMENT SCHEDULE
1. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee set forth herein in accordance with the following progress and payment schedules.
2. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 3 CONSULTANT shall submit to CITY an invoice for each monthly progress payment due. Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein.
Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time.
Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement.
EXHIBIT B.1
Medical Bill Review Pricing
MEDICAL BILL REVIEW Rate
Fee Schedule (per bill) $ 6.50
Flat Fee per bill $ 6.50
Full pay or pass-through invoices $ 4.50
Non- Network/ Non-Fee Schedule Fees - % of Savings $ 8% (cap at $5k)
PPO Network Bills - % of Savings (Name each $ (% of
individual network below and their individual % of savings) savings).
Anthem Blue Cross 22%
Prime Health 20%
HealthSmart 20%
MultiPlan 20%
Paradigm 20%
Hospital In-Patient Fees $ 200.00
Hospital Out-Patient Fees $ 150.00
Duplicates $ No Charge
Reconsiderations $ No Charge
Pharmacy Bills $ 6.50
Expert Witness *For LOM reviews only $ No Charge
PROFESSIONAL SERVICE AWARD ANALYSIS
SERVICE: Medical Bill Review
SERVICE DESCRIPTION: Cost containment firm specializing in Workers' Compensation medical Bill Review, focused on achieving savings via extensive audits with defined processes and procedures for Bill Review activities.
VENDOR: Lien On Me
OVERALL RANKING: 1
SUBJECT MATTER EXPERTS/RATERS: 1. City of H.B. Risk Manager 2. City of Santa Ana Risk .
Manager 3. City of Placentia Director of Human Resources 4. Genex Services Managed Care Consultant
5. Director of Cypress Reporting/MSA Settlements
I. MINIMUM QUALIFICATIONS REVIEW
• Written Proposal Score: 1930
Lien On Me - Minimum Qualifications Review
Total Weighted Maximum
Criteria Score Score
Compliance with RFP 205.00 250
Approach & Methodology 481.25 625
Qualifications & Experience 365.00 500
Partnership & Value Added
Features 390.00 500
Proposed Cost 385.00 500
References 103.75 125
Total 1930 2500
DUE DILIGENCE REVIEW
• Interview Ranking:
Lien On Me - Summary of Review
• Excellent compliance with RFP, inclusion of required
licenses and certifications.
• Methodology is thorough/clear, creative approaches
to finding hidden savings, and has state-of-the art
technology to protect networks and data.
• Very qualified, serviced public agencies for over 30
years.
Value-added features include Lien Defense.
• Excellent relationships with public agencies,
outstanding references from cities of Corona,
Pasadena, Glendale, Costa Mesa, Monterey Park,
Brea, Orange, and Long Beach.
Lien On Me - Pricing
• Very competitive bid of $175,000/yr to include flat
rate fees (lowest of 10 proposals submitted).
BILL REVIEW'S BIDDER LIST
Rank
Vendors
Lien On Me, Inc. 1
Arissa Cost Strategies 2
EK Health Services Inc 3
CorVel Corporation
Accuro Solutions
Mitchell International
Pacific Secured Equities, Inc.
EHIM & Partners
Broadspire Services Inc.
MEDEX