Non-Associated Employees
Pay and Benefits
Resolution No. 20222025-4109
March 19, 2022June 3, 2025
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
i
Exhibit A to Non-Associated Resolution No. 2022-092025-xx
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION - EXHIBIT A ........................................................................................................................................ 1 SECTION I – PAY ........................................................................................................... 1 A. APPOINTED SALARY SCHEDULE ................................................................................ 1 B. ELECTED SALARY SCHEDULE .................................................................................... 1 C. PERFORMANCE BONUS ............................................................................................ 21 D. DIRECT DEPOSIT ......................................................................................................... 2 E. ASSIGNED VEHICLE/AUTO ALLOWANCE ................................................................... 2 SECTION II – HOURS OF WORK/OVERTIME/TIME OFF ............................................ 2 A. EXECUTIVE LEAVE ....................................................................................................... 2 B. FLEXIBLE AND ALTERNATE WORK SCHEDULES ....................................................... 2
1. 5/40 Work Schedule ........................................................................................................... 2
2. 9/80 Work Schedule ........................................................................................................... 2
3. Alternative Work Schedule ................................................................................................. 2 SECTION III – HEALTH AND OTHER INSURANCE BENEFITS .................................. 3 A. HEALTH INSURANCE .................................................................................................... 3
1. Medical, Dental and Vision Insurance ...................................................................................... 3
2. City and Employee Paid Health Insurance ........................................................................ 3
3. Medical Cash-Out .............................................................................................................. 6
4. Section 125 Plan .............................................................................................................. 67 B. LIFE AND ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE .................... 67 C. LONG-TERM DISABILITY INSURANCE ...................................................................... 67 D. CITY-PAID PHYSICAL EXAMINATIONS ........................................................................ 7 E. MISCELLANEOUS ....................................................................................................... 78 F. RETIREE MEDICAL COVERAGE FOR RETIREES NOT ELIGIBLE FOR CITY MEDICAL RETIREE SUBSIDY PLAN ........................................................................................... 78 G. POST-65 SUPPLEMENTAL MEDICARE COVERAGE ................................................. 89 SECTION IV – RETIREMENT ...................................................................................... 89 A. BENEFITS .................................................................................................................... 89
1. Self-Funded Supplemental Retirement Benefit ...................................................................... 89
2. Medical Insurance for Retirees ................................................................................................ 9 B. PUBLIC EMPLOYEES’ RETIREMENT SYSTEM CONTRIBUTIONS AND REPORTING ............................................................................................................. 910
1. “Classic Member” Miscellaneous Retirement Benefits ......................................................... 910
2. “New Member” Miscellaneous Retirement Benefits ............................................................... 10
3. “Classic Member” Safety Member Retirement Benefits ....................................................... 101
4. “New Member” Safety Member Retirement Benefits ............................................................. 11
5. IRS Code 414(h)(2) .............................................................................................................. 112
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
ii
Exhibit A to Non-Associated Resolution No. 2022-092025-xx
6. Pre-Retirement Optional Settlement 2 Death Benefit .......................................................... 112
7. Fourth Level of 1959 Survivor Benefits ................................................................................ 112
8. VEBA Plan Requirements ....................................................................................................... 12 SECTION V – LEAVE BENEFITS .............................................................................. 134 A. GENERAL LEAVE ...................................................................................................... 134
1. Accrual .................................................................................................................................. 134
2. Eligibility and Approval .......................................................................................................... 134
3. Leave Benefit Entitlements ................................................................................................... 134
4. Conversion to Cash ................................................................................................................ 14 B. HOLIDAYS AND PAY PROVISIONS ........................................................................... 145 C. BEREAVEMENT LEAVE ............................................................................................. 156 D. VOLUNTARY CATASTROPHIC LEAVE DONATION PROGRAM ............................... 156 SECTION VI – RETIREE SUBSIDY MEDICAL PLAN ............................................... 156 SECTION VII – MISCELLANEOUS ............................................................................. 16 A. COLLECTION OF PAYROLL OVERPAYMENTS ........................................................ 167 B. UNIFORMS AND CALPERS REPORTING ................................................................. 167 EXHIBIT 1A – NON-ASSOCIATED APPOINTED SALARY SCHEDULE .................. 178 EXHIBIT 1B – NON-ASSOCIATED ELECTED SALARY SCHEDULE ....................... 19 EXHIBIT 2 – RETIREE MEDICAL PLAN .................................................................. 2019 EXHIBIT 3 – 9/80 WORK SCHEDULE ...................................................................... 254 EXHIBIT 4 – VOLUNTARY CATASTROPHIC LEAVE DONATION ........................... 276
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
1 Exhibit A to Non-Associated Resolution No. 20222025-09xx
EXHIBIT A
SECTION I – PAY
A. Appointed Salary Schedule
Employees shall be compensated at rates by classification title and salary range during the term of this Agreement as set forth in Exhibit 1 A attached hereto and incorporated herein unless expressly provided for in other Articles of this Exhibit.
Effective March 19, 2022, the parties agree that the salary schedule in Exhibit 1A reflects the following modifications from the salary schedule in Resolution No. 2016- 50:
1. The salary schedule will include seven (7) steps from A-G;
2. The steps will be five percent (5%) steps;
3. The salary ranges will be one percent (1%) apart;
4. Each job classification will be assigned a salary range by:
a. Locating the range on the new salary schedule with a Step F that is nearest to the position’s current top step (Step E) without being less; and then,
b. Moving two ranges higher, thereby providing a wage increase of not less than two percent (2%) for all appointed non-represented employees.
5. Each employee will be placed on the step (A-F) of their classification’s assigned salary range that is nearest to their base salary step (A-E of the November 2, 2020 salary schedule) without being less.
1. Once placed on the new, seven-step salary schedule, employees will be eligible to move to the next step on their anniversary date (i.e., the date they are due for their next evaluation) upon receipt of a satisfactory evaluation.Effective the first full pay period following City Council adoption, appointed employees will receive a base salary increase of three percent (3%).
2. Effective the pay period including January 1, 2026, appointed employees will receive a base salary increase of three percent (3%).
3. Effective the pay period including January 1, 2027, appointed employees will receive a base salary increase of three percent (3%).
6.4. The following classifications are excluded from the base salary increases identified in this Section A, provided herein: City Manager, Assistant City Manager, Fire Chief, Police Chief, City Attorney, City Clerk, City Treasurer.
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
2 Exhibit A to Non-Associated Resolution No. 20222025-09xx
7.5. The City Manager is authorized to set the salaries of the appointed executive management positions identified in Exhibit 1A at any rate at or below Step E of the designated salary range. The City Manager is authorized to increase the salary by 5% based upon performance at annual review and market data.
However, no salary for a new employee may be set above Step E at any time without City Council approval.
B. Elected Salary Schedule
1. All elected executive management positions shall receive the salaries as identified in Exhibit 1B.
2. The City Council shall set the salaries of the elected executive management positions identified in Exhibit 1B, at any rate within the designated salary range.
C. Performance Bonus
1. Appointed employees who are at Step G on the salary schedule are eligible for an annual performance bonus of up to three percent (3%) of their base pay at the time of their evaluation.
2. The annual performance bonus amount will be determined based upon the evaluation of the employee’s performance. A completed performance evaluation with specific recognition of outstanding performance must be attached to the Personnel Action Form and sent to the Human Resources Division. The evaluation will also identify performance goals and objectives.
The parties agree that to the extent permitted by CalPERS or law, the City will report the compensation in this section as special compensation pursuant to Title 2 CCR, Section 571(a)(1) Bonus.Effective the first full pay period following City Council adoption of the Resolution, the existing performance bonus will be replaced with the addition of a new salary step at the top of the salary range.
D. Direct Deposit
All Non-Associated employees are required to utilize direct deposit of payroll checks.
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
3 Exhibit A to Non-Associated Resolution No. 20222025-09xx E. Assigned Vehicle/Auto Allowance
Appointed Department Heads, Contract Non-Department Heads, as well as the City Clerk, City Treasurer, and City Attorney shall receive an auto allowance in the amount of two hundred thirty dollars and seventy-seven cents ($230247.7769) per bi-weekly pay period plus reimbursement of out-of-town travel at the approved mileage rate.
Appointed Department Heads and the City Clerk, City Treasurer, and City Attorney shall have the option of an assigned City vehicle in lieu of an auto allowance.
SECTION II – HOURS OF WORK/TIME OFF
A. Executive Leave
Non-Associated exempt employees shall not be eligible for overtime compensation.
Exempt department heads and contract non-department heads shall be credited with eighty (80) hours of executive leave per calendar year.
B. Flexible and Alternative Work Schedules
1. 5/40 Work Schedule
The 5/40 work schedule shall be defined as working five (5) eight (8) hour days, Monday through Friday each week, with a one-hour lunch during each work shift, totaling a forty (40) hour work week.
2. 9/80 Work Schedule
The 9/80 work schedule, as outlined in Exhibit 3, shall be defined as working nine (9) days for eighty (80) hours in a two-week pay period by working eight (8) days at nine (9) hours per day and working one (1) day for eight (8) hours (Friday), with a one-hour lunch during each work shift, totaling forty (40) hours in each FLSA work week. The 9/80 work schedule shall not reduce service to the public, departmental effectiveness, productivity and/or efficiency as determined by the City Manager or designee.
3. Alternative Work Schedule
Non-associated employees may elect any alternative work schedule approved by the City Manager or designee.
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
4 Exhibit A to Non-Associated Resolution No. 20222025-09xx SECTION III – HEALTH AND OTHER INSURANCE BENEFITS
A. Health Insurance
1. Medical, Dental, and Vision Insurance
The City shall continue to make group medical, dental, and vision benefits available to all Non-Associated employees.
2. City and Employee Paid Health Insurance
The City and employee shall pay for health insurance premiums for employees and qualified dependent(s) effective the first of the month following the employee's hire date. The employee payroll deduction for premium contributions shall be deducted on a pre-tax basis.
Such deductions shall be aligned with the effective date of coverage and the ending date of coverage upon employment separation. The employee’s payroll deduction amount shall begin no later than the beginning of the first full pay period following the effective date of coverage and pro-rated for coverage through the end of the month in which employment was separated.
i. Maximum Employer Contributions – The City’s maximum monthly employer contributions for each employee’s health and other insurance premiums are set forth as follows:
a. The City’s maximum monthly contribution to medical premiums for elected non-represented positions will continue at the current City contribution rate. Actual contributions for plan year 2022 based on premium costs are shown in the rate sheet included herein.
b. Effective the beginning of the month following Council approvalpay period including January 1, 2025, the City’s maximum monthly contribution to medical premiums for appointed non-represented positions will increase as summarized in the tables below.
c. Effective the pay period that includes January 1, 20232026, the City’s maximum monthly contribution to medical premiums will increase by $23.3365.00 per month, per medical plan and enrollment tier, up to, but not to exceed the monthly premium cost.
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
5 Exhibit A to Non-Associated Resolution No. 20222025-09xx c.d. Effective the pay period that includes January 1, 2027, the City’s maximum monthly contribution to medical premiums will increase by $55.00 per month, per medical plan and enrollment tier, up to, but not to exceed the monthly premium cost.
e. The maximum City contribution shall be based on the employee's enrollment in each plan. If the employee enrolls in a plan wherein the costs exceed the City contribution, the employee is responsible for all additional premiums through pre-tax payroll deductions.
Maximum Monthly Contributions for Non-Associated Employees* Plan Tier 2024 Effective
1/1/2025
Effective
1/1/2026
Effective
1/1/2027
Kaiser
Single
611.25
686.25
751.25
806.25
Two-Party
1,256.41
1,331.41
1,396.41
1,451.41
Family
1,461.87
1,536.87
1,601.87
1,656.87
Blue
Shield Trio
HMO
Single
685.94
760.94
825.94
880.94
Two-Party
1,256.41
1,331.41
1,396.41
1,451.41
Family
1,461.87
1,536.87
1,601.87
1,656.87
Blue
Shield
HMO
Single
745.69
820.69
885.69
940.69
Two-Party
1,256.41
1,331.41
1,396.41
1,451.41
Family
1,461.87
1,536.87
1,601.87
1,656.87
Blue
Shield
PPO
Single
812.91
887.91
952.91
1,007.91
Two-Party
1,425.90
1,500.90
1,565.90
1,620.90
Family
1,613.36
1,688.36
1,753.36
1,808.36
Blue
Shield
HDHP
Single
590.33
665.33
730.33
785.33
Two-Party
1,186.33
1,261.33
1,326.33
1,381.33
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
6 Exhibit A to Non-Associated Resolution No. 20222025-09xx Family
1,455.33
1,530.33
1,595.33
1,650.33
* Excludes Safety employees covered by this Resolution
Plan Tier
Current City
Contribution //
Maximum for
Elected
Positions*
Maximum City Contributions
for Appointed Positions
Effective the Month
Following City
Council Approval
Effective the Pay
Period Including
January 1, 2023
Kaiser
Single 551.00 587.92 611.25
Two-Party 1,174.36 1,233.08 1,256.41
Family 1,370.04 1,438.54 1,461.87
Blue Shield
TRIO HMO
Single 621.00 662.61 685.94
Two-Party 1,174.36 1,233.08 1,256.41
Family 1,370.04 1,438.54 1,461.87
Blue Shield
HMO
Single 677.00 722.36 745.69
Two-Party 1,174.36 1,233.08 1,256.41
Family 1,370.04 1,438.54 1,461.87
Blue Shield
PPO
Single 740.00 789.58 812.91
Two-Party 1,335.78 1,402.57 1,425.90
Family 1,514.31 1,590.03 1,613.36
Blue Shield
HDHP
Single 567.00 590.33
Two-Party 1,163.00 1,186.33
Family 1,432.00 1,455.33
*Applies to elected non-represented positions for an indefinite period.
ii. “Safety Member” Health Premiums - Employer Contribution
Employees who are classified as a “safety member” by the California Public Employees Retirement System (CalPERS) may have access to the medical plans offered by CalPERS as contracted by the City. In accordance with
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
7 Exhibit A to Non-Associated Resolution No. 20222025-09xx eligibility provisions, the Police Chief and the Fire Chief may elect to enroll in the CalPERS health insurance program offered by the City.
The City’s Maximum monthly employer contribution for the CalPERS health insurance program will match the PORAC Region 2 premiums, but not to exceed the maximum amounts indicated in the chart below. The amounts listed therein include the mandated Public Employees’ Medical and Hospital Care Act (PEMHCA) contribution.
Maximum Monthly Contributions for Non-Associated “Safety Members” Plan Tier 2024 Effective
1/1/2025
Effective
1/1/2026
Effective
1/1/2027
Medical
Single
849.19
924.19
989.19
1,044.19
Two-Party
1,727.48
1,802.48
1,867.48
1,922.48
Family
2,203.13
2,278.13
2,343.13
2,398.13
Non-Associated Safety Members
Plan Tier Current City
Contribution
Effective the Month
Following City
Council Approval
Effective the Pay
Period Including
January 1, 2023
Medical
Single 774.00 825.86 849.19
Two-Party 1,623.00 1,704.15 1,727.48
Family 2,076.00 2,179.80 2,203.13
iii. Employees shall not be entitled to the difference between the employer contribution and the premiums for insurance plan(s) selected by the employee.
iv. Future Premiums
The City caps its contributions toward monthly group medical, dental and vision plan premiums by category (Single, Two-Party, and Family) as outlined in sections i and ii above.
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
8 Exhibit A to Non-Associated Resolution No. 20222025-09xx For the term of this agreement, and thereafter unless modified by negotiated agreement of the parties, the City’s monthly contributions to medical, dental, and vision insurance shall remain as specified for the 2022 and 20232027 Health Premiums and Contribution amounts, unless otherwise specified herein.
The City’s contribution caps will remain in place, even if premium increases result in these additional costs being borne by the employee.
3. Medical Cash-Out
If an employee is covered by a group medical program plan outside of a City- provided program (evidence of which must be supplied to Human Resources), the employee may elect to discontinue City medical coverage and receive the monthly value of the City’s contribution to the Kaiser, Employee-only medical premium offered to this unit. Safety Members will receive the monthly value of the City’s contribution for the lowest-cost, employee only medical coverage as described in Article III.A.2.(ii).
4. Section 125 Plan
Employees shall be eligible to participate in a City-approved Section 125 Flexible Spending Account Plan the same as all other eligible employees, as provided by IRS Law. This plan allows employees to use pre-tax salary to pay for regular childcare, adult dependent care, and/or medical expenses.
B. Life and Accidental Death & Dismemberment
Each Non-Associated employee shall be provided with fifty thousand dollars ($50,000) life insurance and fifty thousand dollars ($50,000) accidental death and dismemberment insurance paid for by the City. Each employee shall have the option, at their own expense, to purchase additional amounts of life insurance and accidental death and dismemberment insurance to the extent provided by the City’s current providers. Evidence of insurability is contingent upon total participation in additional amounts.
C. Long Term Disability Insurance
This program provides benefits for each incident of illness or injury after a waiting period of thirty (30) calendar days during which the Non-Associated employee may use accumulated sick leave, general leave, or executive leave pay. Subsequent to the thirty (30) day waiting period, the employee will be covered by an insurance plan
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
9 Exhibit A to Non-Associated Resolution No. 20222025-09xx paid for by the City providing sixty-six and two-third percent (66 2/3%) of the first twelve thousand five hundred dollars ($12,500) of the employee’s basic monthly earnings up to a maximum monthly benefit of $8,332.50. The maximum benefit period for disability due to injury or illness shall be to age sixty-five (65).
Days and months refer to calendar days and months. Benefits under the plan are integrated with sick leave, Workers’ Compensation, Social Security and other non- private program benefits to which the employee may be entitled. Disability is defined as: “The inability to perform all of the duties of regular occupation during two years, and thereafter the inability to engage in any employment or occupation, for which they are fitted by reason of education, training, or experience.” Rehabilitation benefits are provided in the event the individual, due to disability, must engage in another occupation. Survivor’s benefits continue the plan payment for three (3) months beyond death. A copy of the plan is on file in the Human Resources Office.
D. City-Paid Physical Examinations
Non-Associated employees shall be provided, once every two years, with a City-paid physical examination comparable to the current pre-placement class physical examination or reimbursed the amount authorized for said physical examination. No more than one-half of the eligible employees shall receive examinations in any one fiscal year. Said exam shall be comprehensive in nature and shall include:
1. A complete medical history, physical exam and review of results by physician.
2. Health testing including vision, hearing, breathing, chest x-ray and stress EKG.
3. Laboratory test including standard chemical test, blood count, HDL, urinalysis and stool test for blood.
E. Miscellaneous
When an employee is on a leave of absence without pay for reason of medical disability, the City shall maintain the City-paid insurance premiums during the period the employee is in a non-pay status for the length of said leave, not to exceed twenty- four (24) months.
F. Retiree Medical Coverage for Retirees Not Eligible for the City Medical Retiree Subsidy Plan
Employees who retire from the City after January 1, 2004, and are granted a retirement allowance by the California Public Employees’ Retirement System and are
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
10 Exhibit A to Non-Associated Resolution No. 20222025-09xx not eligible for the City’s Retiree Subsidy Medical Plan may choose to participate in City-sponsored medical insurance plans until the first of the month in which they turn age sixty-five (65).
The retiree shall pay the full premium for City-sponsored medical insurance for themselves and/or qualified dependents without any City subsidy.
Employees who retire from the City and receive a retirement allowance from the California Public Employees’ Retirement System and are not eligible for the City’s Retiree Subsidy Medical Plan and choose not to participate in City-sponsored medical insurance upon retirement permanently lose eligibility for this insurance.
However, if a retiree who is not eligible for the City’s Retiree Subsidy Medical Plan chooses not to participate in City-sponsored medical insurance plans because the retiree has access to other group medical insurance, and subsequently loses eligibility for that group medical insurance, the retiree and their qualified dependents will have access to City-sponsored medical insurance plans reinstated.
Eligibility for Retiree Medical Coverage terminates the first of the month in which the retiree or qualified dependent turns age sixty-five (65).
G. Post-65 Supplemental Medicare Coverage
Retirees who are participating in the Retiree Subsidy Medical Plan as of January 1, 2004, and all future retirees who meet the criteria to participate in City-sponsored medical insurance, with or without the Retiree Medical Subsidy Plan, may participate in City-sponsored medical insurance plans that are supplemental to Medicare, after a contract is in place between the City and a health insurance provider.
A retiree or qualified dependent must choose to participate in City-sponsored medical insurance plans that are supplemental to Medicare beginning the first of the month in which the retiree or qualified dependent turns age sixty-five (65).
The retiree shall pay the full premium to participate in City-sponsored medical insurance plans that are supplemental to Medicare for themselves or qualified dependents without any City subsidy.
Retirees or qualified dependents, upon turning age sixty-five (65), who choose not to participate in City-sponsored medical insurance plans that are supplemental to Medicare permanently lose eligibility for this insurance.
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
11 Exhibit A to Non-Associated Resolution No. 20222025-09xx SECTION IV – RETIREMENT
A. Benefits
1. Self-Funded Supplemental Retirement Benefit
In the event a Non-Associated employee member elects Option #1, #2, #2W, #3, #3W or #4 of the Public Employees’ Retirement Law, the City shall pay the difference between such elected option and the unmodified allowance which the member would have received for their life alone as provided in California Government Code Sections 21455, 21456, 21457, and 21458 as said referenced Government Code Sections exist as of the date of this agreement.
This payment shall be made only to the member (Non-Associated employee), shall be payable by the City during the life of the member, and upon that member’s death, the City’s obligation shall cease. Unless previously excluded by employment or resolution, eligibility for this benefit is limited to employees hired before December 27, 1997.
2. Medical Insurance for Retirees
a. Upon retirement, whether service or disability connected, each Non-Associated employee shall be entitled to cause self, spouse, and dependents to participate fully in the City’s group health insurance program at the equivalent of the City’s group premium rate in accordance with the provisions specified by Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA). Such participation shall be at employee’s expense and upon terms, conditions, and restrictions currently in effect.
b. As an alternative to the benefit described in the preceding paragraph, the City will provide a financial contribution towards the cost of retiree medical premiums as described in Section VI.
B. Public Employees’ Retirement System Contributions and Reporting
1. “Classic Member” Miscellaneous Members Retirement Benefits
a. Retirement Formula – The City shall provide all miscellaneous employees described as classic members by the Public Employees’ Pension Reform Act of 2013 with that certain retirement program commonly known and described as the “2.5% at age 55 plan,” which is based on the retirement formula as set forth in the California Public Employees’ Retirement System (CalPERS) Section 21354 of the California Government Code.
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
12 Exhibit A to Non-Associated Resolution No. 20222025-09xx
b. Classic Member Miscellaneous CalPERS Member Contribution – All miscellaneous bargaining unit classic members shall pay to CalPERS as part of the required member retirement contribution eight percent (8%) of pensionable income. This provision shall not sunset.
c. One-Year Final Compensation – The City shall contract with CalPERS to have retirement benefits calculated based upon the classic employee’s highest one year’s compensation, pursuant to the provisions of Section 20042 (highest single year).
d. The obligations of the City and the retirement rights of employees as provided in this Article shall survive the term of this resolution.
2. “New Member” Miscellaneous Members Retirement Benefits – For New Members within the meaning of the California Public Employees’ Pension Reform Act of 2013 as defined in California Government Code Section 7522.04(f).
a. Retirement Formula- New Members shall be governed by the two percent at age 62 (2% @ 62) retirement formula set forth in Government Code section 7522.20.
b. Final Compensation – Final compensation will be based on the highest annual average compensation earnable during the 36 consecutive months immediately preceding the effective date of retirement, or some other 36 consecutive month period designated by the member.
c. New Member Miscellaneous CalPERS Member Contribution – Effective January 1, 2013, all new members as defined by PEPRA and determined by CalPERS, shall contribute one half (50%) of the normal cost as established by CalPERS each year in its annual valuation for the City, as required by California Government Code Section 7522.30(c).
3. “Classic Member” Safety Members Retirement Benefits
a. Retirement Formula – The City shall provide all safety employees described as “classic” members by the Public Employees’ Pension Reform Act of 2013- “PEPRA” with that certain requirement commonly known and described as the “3% @ at age 50 plan” which is based on the retirement formula set forth in the California Public Employees’ Retirement System (CalPERS), Section 21362.2 of the California Government Code.
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
13 Exhibit A to Non-Associated Resolution No. 20222025-09xx b. Classic Member Safety CalPERS Member Contribution – All safety employees described as “classic” members shall pay to CalPERS as part of the required member retirement contribution nine percent (9%) of pensionable income. This provision shall not sunset.
c. One-Year Final Compensation – The City shall contract with CalPERS to have retirement benefits calculated based upon the “classic” employee’s highest one year’s compensation, pursuant to the provisions of Section 20042 (highest single year).
d. The obligations of the City and the retirement rights of employees as provided in this Article shall survive the term of this resolution.
4. “New Member” Safety Members Retirement Benefits – For New Members within the meaning of California Public Employees’ Pension Reform Act of 2013.
a. Retirement Formula – New Members shall be governed by the two an seven tenths percent at age 57 (2.7% @ 57) retirement formula set forth in Government Code section 7522.25(d)
b. Final Compensation – Final Compensation will be based on the highest annual average compensation earnable during the 36 consecutive months immediately preceding the effective date of retirement, or some other 36 consecutive month period designated by the member.
c. New Member Miscellaneous CalPERS Member Contribution – All new members as defined by PEPRA and determined by CalPERS, shall contribute one half (50%) of the normal cost, as established by CalPERS.
5. IRS Code Section 414(h)(2)
The City has adopted the CalPERS Resolution in accordance with IRS Code section 414(h)(2) to ensure that both the employee contribution and the City pickup of the required member contribution are made on a pre-tax basis. However, ultimately, the tax status of any benefit is determined by the law.
6. Pre-Retirement Optional Settlement 2 Death Benefit
Non-Associated employees shall be covered by the Pre-Retirement Optional Settlement 2 Death Benefit as identified in Section 21548 of the California Government Code when approved by the City Council.
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
14 Exhibit A to Non-Associated Resolution No. 20222025-09xx
7. Fourth Level of 1959 Survivor Benefits
Non-Associated employees shall be covered by the Fourth Level of the 1959 Survivor Benefit as identified in Section 21574 of the California Government Code.
8. VEBA Plan Requirements
a. Eligibility Defined
Effective December 23, 2009, all eligible non-associated employees with 25 years of continuous service to the City of Huntington Beach will participate in the Plan. An eligible employee is an employee who works twenty (20) or more hours per week and receives benefits. Eligibility criteria may be amended upon a majority vote of non-associated employees, as no cost is borne by the City.
b. Leave Payout Plan Contribution
Each eligible unrepresented management employee shall designate all leave payouts to be rolled over to their VEBA Plan account based on the established range upon separation from City employment.
c. Participant Account
A separate account is maintained for each contributing eligible non-associated employee, which documents the employee's contributions and disbursements.
Contributions to a VEBA plan account as well as any disbursements to cover nonreimbursed, post-tax medical care expenses are both tax free. Eligible benefits subject to reimbursement by the Plan shall be limited to long-term care expenses and nonreimbursed medical premiums, co-pays, prescribed drug expenses and other medical costs as that term is defined by the Internal Revenue Code Section 213.
d. Administrative Fees
Any Plan administrative fees will be deducted from interest on the total Plan investments.
An eligible non-associated employee’s Plan account is subject to a monthly administrative fee for expenses related to recordkeeping, claims processing, and claims reimbursement. The fee will first be deducted from interest on total plan investments, and then deducted, if necessary, from the employee’s individual account.
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
15 Exhibit A to Non-Associated Resolution No. 20222025-09xx e. Dispute Resolution
This Resolution and any disputes arising under or in connection with this Resolution shall not be subject to any dispute resolution procedures in the City’s Personnel Rules, nor shall this Resolution and any such dispute relating thereto be subject to the jurisdiction of the City’s Personnel Commission for any reason whatsoever.
f. Indemnification
All non-associated employees agree to indemnify and hold the City of Huntington Beach harmless against any claims made of any nature and against any suit instituted against the City arising from this Resolution, including, but not limited to, claims arising from an employee’s participation in VEBA or from any salary reduction initiated by the City for VEBA contributions.
SECTION V – LEAVE BENEFITS
A. General Leave
1. Accrual
General leave may be used for any purpose, including vacation, sick leave and personal leave. General leave for non-associated employees shall be accrued as follows:
Years of Service Annual General
Leave Allowance
Bi-Weekly General
Leave Allowance
First through Fourth Year 176 Hours 6.77
Fifth through Ninth Year 200 Hours 7.69
Tenth through Fourteenth Year 224 Hours 8.62
Fifteenth Year and Thereafter 256 Hours 9.85
2. Eligibility and Approval
General Leave must be pre-approved except for illness, injury, or family sickness, which may require a physician’s statement for approval. General Leave accrued time is to be computed from hiring date anniversary. Employees shall not be permitted to take general leave in excess of actual time earned. Employees shall not accrue general leave in excess of six hundred forty (640) hours. Employees may not use their general leave to advance their separation date on retirement or other separation from employment.
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
16 Exhibit A to Non-Associated Resolution No. 20222025-09xx
3. Leave Benefit Entitlements
The City shall comply with all State and Federal leave benefit entitlement laws. An eligible employee on an approved leave shall be allowed to use applicable earned Sick Leave, General Leave, or Executive Leave for family or personal health issues. For more information on employee leave options contact the Human Resources Office.
4. Conversion to Cash
a. Pay Off at Termination
An employee shall be paid for unused general leave upon termination of employment at which time such terminating employee shall receive compensation at their current salary rate for all unused, earned general leave to which they are entitled up to and including the effective date of their termination.
b. Conversion to Cash
Two times during each fiscal year, each employee shall have the option to convert into a cash payment or deferred compensation up to a total of one hundred sixty (160) general leave benefit hours per fiscal year. The employee shall give two (2) weeks’ advance notice to Payroll of their decision to exercise such option.
c. Deferred Compensation Contribution at Time of Separation
The value of any unused earned leave benefits may be transferred to deferred compensation at separation (including retirement), but only during the time that the employee is actively employed with the City. The latest opportunity for such transfer must be the beginning of the pay period prior to the employee’s last day of employment.
B. Holidays and Pay Provisions
1. Non-Associated employees shall receive the following legal holidays as of the first pay period following adoption of the Non-Associated Resolution paid in full per the employee’s regularly scheduled work shift:
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
17 Exhibit A to Non-Associated Resolution No. 20222025-09xx (1) New Year’s Day (January 1)
(2) Martin Luther King Jr. Day (third Monday in January) (3) Presidents’ Day (third Monday in February)
(4) Memorial Day (last Monday in May)
(5) Independence Day (July 4)
(6) Labor Day (first Monday in September)
(7) Veterans Day (November 11)
(8) Thanksgiving Day (fourth Thursday in November)
(9) The Friday after Thanksgiving
(10) Christmas Day (December 25)
(11) Christmas Eve (December 24)
(12) New Year’s Eve (December 31)
(10)
In addition, all appointed positions shall receive the following holidays:
(11) Christmas Eve (December 24)
(12) New Year’s Eve (December 31)
2. Any day declared by the President of the United States to be a national holiday or by the Governor of the State of California to be a state holiday and adopted as an employee holiday by the City Council of Huntington Beach.
3. The parties agree that the City shall issue an official City holiday calendar in January of each year that will determine the dates that holidays are observed, following guidelines below:
a. City paid holidays which fall on Saturday shall be observed the preceding Friday, and those falling on Sunday shall be observed the following Monday.
b. In the event that two consecutive City paid holidays fall on a Friday and Saturday, the two holidays shall be observed the preceding Thursday and Friday.
c. In the event that two consecutive City paid holidays fall on a Sunday and Monday, the two holidays shall be observed on Monday and the following Tuesday.
C. Bereavement Leave
Employees shall be entitled to bereavement leave not to exceed twenty-fourfive (5) workdays (24) hours in each instance of death in their immediate family. Immediate family is defined as a parent, sibling, spouse, registered domestic partner, child,
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
18 Exhibit A to Non-Associated Resolution No. 20222025-09xx grandparent, grandchild, or wards of which the employee is the legal guardian, recognizing all birth, marital, and other legal ties (i.e., step relatives, in-laws, etc.).
D. Voluntary Catastrophic Leave Donation Program
Under certain conditions, an employee may donate leave time to another employee in need. The program is outlined in Exhibit 4.
SECTION VI – RETIREE SUBSIDY MEDICAL PLAN
An employee who has retired from the City shall be entitled to participate in the City- sponsored medical insurance plans in accordance with the Retiree Subsidy Medical plan as outlined in Exhibit 2. Employees hired on or after December 1, 2009, shall not be eligible for this benefit.
SECTION VII – MISCELLANEOUS
A. Collection of Payroll Overpayments
In the event that a payroll overpayment is discovered and verified, and considering all reasonable factors including the length of time that the overpayment was made and if and when the employee could have reasonably known about such overpayment, the City shall take action to collect from the employee the amount of overpayment(s).
Such collection shall be processed by payroll deduction over a reasonable period of time considering the total amount of overpayment.
In the event the employee separates from employment during the collection period, the final amount shall be deducted from the last payroll check of the employee. If applicable, the balance due from the employee shall be communicated upon employment separation if the last payroll check does not sufficiently cover the amount due the City.
It shall be the responsibility of the employee and the City to periodically monitor the accuracy of compensation payments or reimbursements due to the possibility of a clerical oversight or error. The City reserves the right to also collect compensation overpayments caused by or the result of misinterpretation of a pay provision by non- authorized personnel. The interpretation of all pay provisions shall be administered by the City Manager or designee and as adopted by the City Council. Unauthorized compensation payments shall not constitute a past practice (1/03/05).
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
19 Exhibit A to Non-Associated Resolution No. 20222025-09xx
B. Uniforms and CalPERS Reporting
The City provides uniforms to active duty employees in the classifications of Police Chief and Fire Chief. These employees are required to wear a standard uniform for appearance, uniformity, and public recognition purposes.
The City will report to the California Public Employees’ Retirement System (CalPERS) the average annual cost of uniforms as special compensation for each eligible employee in accordance with Title 2, California Code of Regulations, Section 571(a)(5). The average annual cost of uniforms reported to CalPERS shall be $1,250.08.
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
20 Exhibit A to Non-Associated Resolution No. 20222025-09xx EXHIBIT 1A
NON-ASSOCIATED APPOINTED EXECUTIVE MANAGEMENT SALARY SCHEDULE Effective March 19, 2022June 7, 2025
Starting
Point Control
Point
High
Point
Job
No Description Pay
Range A B C D E F G H
DEPARTMENT HEADS
0518 Chief Financial Officer 272 83.06 87.21 91.57 96.15 100.95 106.00 111.30 116.87 0479 Chief Information Officer 272 83.06 87.21 91.57 96.15 100.95 106.00 111.30 116.87 0589 Community Development
Director
272 83.06 87.21 91.57 96.15 100.95 106.00 111.30 116.87 0574 Director of Human
Resources
272 83.06 87.21 91.57 96.15 100.95 106.00 111.30 116.87 0801 Director of Community &
Library
Services
272 83.06 87.21 91.57 96.15 100.95 106.00 111.30 116.87 0010 Director of Public Works 272 83.06 87.21 91.57 96.15 100.95 106.00 111.30 116.87
CONTRACT NON-DEPARTMENT HEADS
0593 Chief Assistant City
Attorney
285 94.53 99.25 104.21 109.42 114.90 120.64 126.67 133.01 0778 Director of Homelessness
& Behavioral Health
Services
261 74.44 78.17 82.08 86.18 90.49 95.01 99.76 104.75
0845 Deputy Director of Public
Works
261 74.44 78.17 82.08 86.18 90.49 95.01 99.76 104.75
0912 Deputy Public Works
Director/ City Engineer
261 74.44 78.17 82.08 86.18 90.49 95.01 99.76 104.75
0900 Assistant Chief Financial
Officer
252 68.07 71.47 75.04 78.80 82.74 86.87 91.22 95.778
0850 Deputy Director of
Administrative Services
252 68.07 71.47 75.04 78.80 82.74 86.87 91.22 95.778
0855 Deputy Director of
Community & Library
Services
252 68.07 71.47 75.04 78.80 82.74 86.87 91.22 95.778
0840 Deputy Director of
Community Development
252 68.07 71.47 75.04 78.80 82.74 86.87 91.22 95.778
0779 Deputy City Manager 252 68.07 71.47 75.04 78.80 82.74 86.87 91.22 95.778 0906 Deputy City Treasurer 252 68.07 71.47 75.04 78.80 82.74 86.87 91.22 95.778 0710 Senior Deputy
Community Prosecutor
228 53.61 56.29 59.10 62.06 65.16 68.42 71.84 75.431
0699 Deputy Community
Prosecutor
219 49.02 51.47 54.04 56.74 59.58 62.56 65.69 68.97
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
21 Exhibit A to Non-Associated Resolution No. 20222025-09xx
Starting
Point Control
Point High
Point
Job
No Description Pay
Range A B C D E F G
EXECUTIVE MANAGEMENT
0591 City Manager 294 103.38 108.55 113.98 119.68 125.66 131.94 138.54 0029 Interim City Manager 289 98.36 103.28 108.44 113.87 119.56 125.54 131.82
DEPARTMENT HEADS
0592 Assistant City Manager 275 85.57 89.85 94.34 99.06 104.01 109.21 114.67 0015 Fire Chief 275 85.57 89.85 94.34 99.06 104.01 109.21 114.67 0011 Police Chief 275 85.57 89.85 94.34 99.06 104.01 109.21 114.67 0518 Chief Financial Officer 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03 0589
Community Development
Director 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03 0800
Director of Administrative
Services 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03 0801
Director of Community &
Library Services 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03 0010 Director of Public Works 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
CONTRACT NON-DEPARTMENT HEADS
0593 Chief Assistant City Attorney 261 74.44 78.17 82.08 86.18 90.49 95.01 99.76 0860 Deputy Dir. of Homelessness
& Behavioral Health Services
258 72.26 75.87 79.66 83.64 87.83 92.22 96.83
0845 Deputy Director of
Public Works
258 72.26 75.87 79.66 83.64 87.83 92.22 96.83
0900 Assistant Chief Financial
Officer
249 66.07 69.37 72.84 76.48 80.30 84.32 88.53
0850 Deputy Director of
Administrative Services
249 66.07 69.37 72.84 76.48 80.30 84.32 88.53
0855 Deputy Director of
Community & Library Services
249 66.07 69.37 72.84 76.48 80.30 84.32 88.53
0840 Deputy Director of
Community Development
249 66.07 69.37 72.84 76.48 80.30 84.32 88.53
0699 Deputy Community Prosecutor 206 43.07 45.22 47.48 49.86 52.35 54.97 57.72 *Per Resolution No. 2022-09
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
22 Exhibit A to Non-Associated Resolution No. 20222025-09xx EXHIBIT 1A
NON-ASSOCIATED APPOINTED EXECUTIVE MANAGEMENT SALARY SCHEDULE Effective January 1, 2025*
Starting
Point Control
Point High
Point
Job No Description Pay
Range A B C D E F G
EXECUTIVE MANAGEMENT
0591 City Manager NA0591 Per
Contract 139.86 153.85
0029 Interim City Manager 289 98.36 103.28 108.44 113.87 119.56 125.54 131.82 0925 Interim City
Manager/Police
Chief
NA0591 Per
Contract
153.85
DEPARTMENT HEADS
0592 Assistant City Manager 297 106.51 111.84 117.43 123.30 129.47 135.94 142.74 0015 Fire Chief 297 106.51 111.84 117.43 123.30 129.47 135.94 142.74 0011 Police Chief 297 106.51 111.84 117.43 123.30 129.47 135.94 142.74 *Per Resolution No. 2024-04 adopted January 16, 2024, the range for Assistant City Manager, Fire Chief, and Police Chief were amended.
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
23 Exhibit A to Non-Associated Resolution No. 20222025-09xx EXHIBIT 1B
NON-ASSOCIATED ELECTED EXECUTIVE MANAGEMENT SALARY SCHEDULE
Job No Description Pay
Range
Starting
Point Control
Point High
Point
ELECTED OFFICIALS
Effective April 1, 2023*
0017 City Clerk NA0017 69.94 77.85 86.66
0018 City Treasurer- THREE-
QUARTER TIME
NA0018 69.94 77.85 86.66
ELECTED OFFICIALS- CITY ATTORNEY
Effective July 1, 2024**
0016 City Attorney NA0016 100.18 127.40 148.53
*Per Resolution No. 2023-10 adopted on 3/21/23.
**Per Resolution No. 2022-82 adopted on 12/20/22.
EXHIBIT 1B
NON-ASSOCIATED ELECTED EXECUTIVE MANAGEMENT SALARY SCHEDULE Effective November 2, 2020*
Job
No Description Pay
Grade Starting
Point Control
Point High
Point
ELECTED OFFICIALS
0016 City Attorney NA0016 100.18 111.51 124.10
0017 City Clerk NA0017 69.94 77.85 86.66
0018 City Treasurer (Part-Time) NA0018 69.94 77.85 86.66 *Per Resolution No. 2020-80
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
24 Exhibit A to Non-Associated Resolution No. 20222025-09xx EXHIBIT 2
RETIREE MEDICAL PLAN
An employee who has retired from the City shall be entitled to participate in City sponsored medical insurance plans and the City shall contribute toward monthly premiums for coverage in an amount as specified in accordance with this Plan, provided:
A. The employee has a minimum of ten (10) years of continuous full-time City service, or is granted an industrial disability retirement; and
B. At the time of retirement, the employee is employed by the City; and
C. Following official separation from the City, the employee is granted a retirement allowance by the California Public Employees’ Retirement System.
The City’s obligation to pay the monthly premium as indicated shall be modified downward or cease during the lifetime of the retiree upon the occurrence of any one of the following:
1. On the first of the month in which a retiree or dependent reaches age sixty-five (65) or on the date the retiree or dependent can first apply and become eligible, automatically or voluntarily, for medical coverage under Medicare (whether or not such application is made) the City’s obligation to pay monthly premiums may be adjusted downward or eliminated. Benefit coverage at age sixty-five (65) under the City’s medical plans shall be governed by applicable plan document.
2. In the event of the death of any employee, whether retired or not, the amount of the retiree medical insurance subsidy benefit which the deceased employee was receiving at the time of their death or would be eligible to receive if they were retired at the time of death, shall be paid on behalf of the spouse or family for a period not to exceed twelve (12) months.
D. Schedule of Benefits
1. Minimum Eligibility for Benefits
With the exception of an industrial disability retirement, eligibility for benefits begin after an employee has completed ten (10) years of continuous full-time service with the City of Huntington Beach. Said service must be continuous unless prior service is reinstated at the time of their rehire in accordance with
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
25 Exhibit A to Non-Associated Resolution No. 20222025-09xx the City’s Personnel Rules. Employees hired on or after December 1, 2009, shall not be eligible for this benefit.
2. Disability Retirees
Industrial disability retirees with less than ten (10) years of service shall receive a maximum monthly payment toward the premium for health insurance of one hundred twenty-one dollars ($121). Payments shall be in accordance with the stipulations and conditions, which exist for all retirees. Payments shall not exceed dollar amount, which is equal to the full cost of premium for employee only.
3. Marital Status – Married retirees eligible for benefits under the Retiree Medical Subsidy Plan may each receive the benefit earned pursuant to Section 4 – Maximum Monthly Subsidy Payments, whether enrolled individually as the plan enrollee or whether enrolled as a dependent on any City-sponsored medical plan.
a. In the case where a retiree is married to a City employee (active or retired) who is not an unrepresented/non-associated employee or retiree, this provision shall remain applicable.
b. This provision shall apply to State of California registered domestic partners the same as married spouses.
4. Maximum Monthly Subsidy Payments
Payment amounts may be reduced each month as dependent eligibility ceases due to death, divorce, or loss of dependent child status. However, the amount shall not be reduced if such reduction would cause insufficient funds needed to pay the full premium for the employee and the remaining dependents. In the event no reduction occurs and the remaining benefit premium is not sufficient to pay the premium amount for the employee and the eligible dependents, said needed excess premium amount shall be paid by the employee.
All retirees, including those retired as a result of disability whose number of years of service prior to retirement exceeds ten (10) years of continuous full time service, shall be entitled to maximum monthly payment of premiums by the City for each year of completed City service as follows:
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
26 Exhibit A to Non-Associated Resolution No. 20222025-09xx Maximum Monthly Payment
for Retirements After:
Years of Service
Subsidy
10 $121
11 136
12 151
13 166
14 181
15 196
16 211
17 226
18 241
19 256
20 271
21 286
22 300
23 315
24 330
25 344
MISCELLANEOUS PROVISIONS
A. Eligibility:
1. The effective start-up date of the Retiree Subsidy Medical Plan for the various employee groups shall be the first of the month following retirement date.
2. A retiree may change plans, add dependents, etc., during annual open enrollment.
The Human Resources Office shall notify covered retirees of this opportunity each year.
3. Years of service computed for the Retiree Subsidy Medical Plan are actual years of completed service with the City of Huntington Beach.
B. Benefits:
1. Retiree Subsidy Medical Plan includes any medical plan offered by the City to active and/or retired unrepresented/non-associated employees and retirees.
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
27 Exhibit A to Non-Associated Resolution No. 20222025-09xx
2. City Plans are the primary payer for active employees age 65 and over, with Medicare the secondary payer. Retirees age 65 and over have no City Plan options and are eligible only for Medicare.
3. Premium payments are to be received at least one month in advance of the coverage period.
C. Subsidies:
1. The subsidy payments will pay for:
a. Retiree Subsidy Medical Plan.
b. HMO.
c. Part A of Medicare for those retirees not eligible for paid Part A.
2. Subsidy payments will not pay for:
a. Part B Medicare.
b. Any other employee benefit plan.
c. Any other commercially available benefit plan.
d. Medicare supplements.
D. Medicare:
1. All persons are eligible for Medicare coverage at age sixty-five (65). Those with sufficient credit quarters of Social Security will receive Part A of Medicare at no cost. Those without sufficient credit quarters are still eligible for Medicare at age sixty-five (65), but will have to pay for Part A of Medicare if the individual elects to take Medicare. In all cases, Part B of Medicare is paid for by the participant.
2. When a retiree and their spouse are both sixty-five (65) or over, and neither is eligible for paid Part A of Medicare, the subsidy shall pay for Part A for each of them or the maximum subsidy, whichever is less.
3. When a retiree at age sixty-five (65) is eligible for paid Part A of Medicare and their spouse is not eligible for paid Part A, the spouse shall not receive the subsidy.
When a retiree at age sixty-five (65) is not eligible for paid Part A of Medicare and their spouse who is also age sixty-five (65) is eligible for paid Part A of Medicare, the subsidy shall be for the retiree’s Part A only.
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
28 Exhibit A to Non-Associated Resolution No. 20222025-09xx
3. E. Cancellation:
1. For retirees/dependents eligible for paid Part A of Medicare, the following cancellation provisions apply:
a. Coverage for a retiree under the Retiree Subsidy Medical Plan will be eliminated on the first day of the month in which the retiree reaches age sixty- five (65). If such retiree was covering dependents under the Plan, dependents will be eligible for COBRA continuation benefits effective as of the retiree’s sixty-fifth (65th) birthday.
b. Dependent coverage will be eliminated upon whichever of the following occasions comes first:
i. After thirty-six (36) months of COBRA continuation coverage, or
ii. When the covered dependent reaches age sixty-five (65) in the event such dependent reaches age sixty-five (65) prior to the retiree reaching age sixty- five (65).
c. At age sixty-five (65) retirees are eligible to make application for Medicare.
Upon being considered “eligible to make application”, whether or not application has been made for Medicare, the Retiree Subsidy Medical Plan will be eliminated.
2. See provisions under “Benefits”, “Subsidies”, and “Medicare” for those retirees/dependents not eligible for paid Part A of Medicare.
3. Retiree Subsidy Medical Plan and COBRA participants shall be notified of non- payment of premium by means of a certified letter from Employee Benefits in accordance with provisions of the Non-Associated Resolution.
4. A retiree who fails to pay premiums due for coverage and is in arrears for sixty (60) days shall be terminated from the Plan and shall not have reinstatement rights.
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
29 Exhibit A to Non-Associated Resolution No. 20222025-09xx EXHIBIT 3
9/80 WORK SCHEDULE
This work schedule is known as the “9/80”. The 9/80 work schedule is designed to be in compliance with the requirements of the Fair Labor Standards Act (FLSA). In the event that there is a conflict with the current rules, practices and/or procedures regarding work schedules and leave plans, then the rules listed below shall govern.
9/80 WORK SCHEDULE DEFINED
The 9/80 work schedule shall be defined as working nine (9) days for eighty (80) hours in a two week pay period by working eight (8) days at nine (9) hours per day and working one (1) day for eight (8) hours (Friday), with a one-hour lunch during each work shift, totaling forty (40) hours in each FLSA work week. The 9/80 work schedule shall not reduce service to the public, departmental effectiveness, productivity and/or efficiency as determined by the City Manager or designee.
A. Forty (40) Hour Work Week
The actual work week is from Friday at mid-shift (p.m.) to Friday at mid-shift (a.m.).
No employee working the 9/80 work schedule will be able to flex their Friday start time nor the time they take their lunch break, which will be from 12:00 p.m. to 1:00 p.m. on Fridays. All employee work shifts will start at 8:00 a.m. on their Friday worked. The start of the FLSA workweek is 12:00 noon Friday.
B. Two-Week Pay Period
The pay period for employees starts Friday mid-shift (p.m.) and continues for fourteen (14) days until Friday mid-shift (a.m.). During this period, each week is made up of four (4) nine (9) hour work days (thirty-six (36) hours) and one (1) four (4) hour Friday and those hours equal forty (40) hours in each work week (e.g. the Friday is split into four (4) hours for the a.m. shift, which is charged to work week one and four (4) hours for the p.m. shift, which is charged to work week two).
C. A/B Schedules
To continue to provide service to the public every Friday, employees are to be divided between two schedules, known as the “A” schedule and the “B” schedule, based upon the departmental needs. For identification purposes, the “A” schedule shall be known as the schedule with a day off in the Friday in the middle of the pay period, or, “off on payday”, the “B” schedule shall have the first Friday (p.m.) and the last Friday (a.m.) off, or “working on payday”. An example is listed below:
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
30 Exhibit A to Non-Associated Resolution No. 20222025-09xx
AM PM AM PM AM PM
F F S S M T W Th F F S S M T W Th F F
A Schedule 4 4 - - 9 9 9 9 - - - - 9 9 9 9 4 4
B Schedule - - - - 9 9 9 9 4 4 - - 9 9 9 9 - -
D. A/B Schedule Changes
FLSA exempt employees may change A/B schedules at the beginning of any pay period with supervisor or City Manager approval.
E. Emergencies
All employees on the 9/80 work schedule are subject to be called to work any time to meet any and all emergencies or unusual conditions which, in the opinion of the City Manager, or designee may require such service from any of said employees.
LEAVE BENEFITS
When an employee is off on a scheduled workday under the 9/80 work schedule, then nine (9) hours of eligible leave per workday shall be charged against the employee’s leave balance or eight (8) hours shall be charged if the day off is a Friday. All leaves shall continue under the current accrual, eligibility, request and approval requirements.
1. General Leave – As stated in the Non-Associated Resolution.
2. Sick Leave – As stated in the Non-Associated Resolution.
3. Executive Leave – As stated in the Non-Associated Resolution.
4. Bereavement Leave - As stated in the Non-Associated Resolution.
5. Holidays – As stated in the Non-Associated Resolution.
6. Jury Duty – The provisions of the Personnel Rules shall continue to apply; however, if an FLSA exempt employee is called to serve on a jury duty during a normal Friday off, Saturday, or Sunday, or on a City holiday, then the jury duty shall
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
31 Exhibit A to Non-Associated Resolution No. 20222025-09xx be considered as the same as having occurred during the employees day off work, therefore, the employee will receive no additional compensation.
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
32 Exhibit A to Non-Associated Resolution No. 20222025-09xx EXHIBIT 4
VOLUNTARY CATASTROPHIC LEAVE DONATION
Guidelines
1. Purpose
The purpose of the voluntary catastrophic leave donation program is to bridge employees who have been approved leave time to either return to work, long-term disability, or medical retirement. Permanent employees who accrue vacation, general leave or compensatory time may donate such leave to another permanent employee when a catastrophic illness or injury befalls that employee or because the employee is needed to care for a seriously ill family member. The leave- sharing Leave Donation Program is Citywide across all departments and is intended to provide an additional benefit. Nothing in this program is intended to change current policy and practice for use and/or accrual of vacation, general, or sick leave.
2. Definitions
Catastrophic Illness or Injury – A Serious debilitating illness or injury, which incapacitates the employee or an employee’s family member.
Family Member – For the purposes of this policy, the definition of family member is that defined in the Family Medical Leave Act (child, parent, spouse or domestic partner).
3. Eligible Leave
Accrued compensatory, vacation or general leave hours may be donated. The minimum donation an employee may make is two (2) hours and the maximum is forty (40) hours.
4. Eligibility
Permanent employees who accrue vacation or general leave may donate such hours to eligible recipients. Compensatory time accrued may also be donated. An eligible recipient is an employee who:
Accrues vacation or general leave;
Is not receiving disability benefits or Workers’ Compensation payments; and
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
33 Exhibit A to Non-Associated Resolution No. 20222025-09xx Requests donated leave.
5. Transfer of Leave
The maximum donation credited to a recipient’s leave account shall be the amount necessary to ensure continuation of the employee’s regular salary during the employee's period of approved catastrophic leave. Donations will be voluntary, confidential and irrevocable. Hours donated will be converted into a dollar amount based on the hourly wage of the donor. The dollar amount will then be converted into accrued hours based on the recipient's hourly wage.
An employee needing leave will complete a Leave Donation Request Form and submit it to the Department Director for approval. The Department Director will forward the form to Human Resources for processing. Human Resources, working with the department, will send out the request for leave donations.
Employees wanting to make donations will submit a Leave Donation Form to the Finance Department (payroll).
All donation forms submitted to payroll will be date stamped and used in order received for each bi-weekly pay period. Multiple donations will be rotated in order to insure even use of time from donors. Any donation form submitted that is not needed will be returned to the donor.
6. Other
Please contact the Human Resources Offices with questions regarding employee participation in this program.
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
34 Exhibit A to Non-Associated Resolution No. 20222025-09xx Voluntary Catastrophic Leave Donation Program
Leave Request Form
According to the provisions of the Voluntary Catastrophic Leave Donation Program, I hereby request donated vacation, general leave or compensatory time.
MY SIGNATURE CERTIFIES THAT:
A leave of absence in relation to a catastrophic illness or injury has been approved by my department; and
I am not receiving disability benefits or Workers’ Compensation payments.
Name: (Please Print or Type: Last, First, MI)
Work Phone: Department:
Job Title:
Employee ID#:
Requester Signature:
Date:
Department Director Signature: Date:
Human Resources Department Use Only
End donation date will bridge to:
Long Term Disability
Medical Retirement beginning
Length of FMLA leave ending
Return to work
End donation date:
Human Resources Director Signature: Date signed:
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
35 Exhibit A to Non-Associated Resolution No. 20222025-09xx Voluntary Catastrophic Leave Donation Program
Leave Donation Form
Donor, please complete
Donor Name: (Please Print or Type: Last, First, MI)
Work Phone:
Donor Job Title:
Type of Accrued Leave:
☐ Vacation
☐ Compensatory Time
☐ General Leave
☐ Administrative Leave
Number of Hours I wish to donate:
________ Hours of Vacation
________ Hours of Compensatory Time
________ Hours of General Leave
________ Hours of Administrative Leave
I understand that this voluntary donation of leave credits, once processed, is irrevocable; but if not needed, the donation will be returned to me. I also understand that this donation will remain confidential.
I wish to donate my accrued vacation, Compensatory Time, Administrative or General Leave hours to the Catastrophic Leave Donation Program for:
Eligible recipient employee’s name (Last, First, MI):
Donor Signature:
Date:
Please submit to Payroll in the Finance Department.