AMENDMENT NO. 1 TO AGREEMENT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
TRIPEPI SMITH AND ASSOCIATES
FOR
ON-CALL VIDEO SERVICES
THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, bereinafter referred to as "City," and TRIPEPI SMITH AND ASSOCIATES, hereinafter referred to as "Consultant."
WHEREAS, City and Consultant are parties to that certain agreement, dated July 1, 2023, entitled "Professional Services Contract Between the City of Huntington Beach and Tripepi Smith and Associates for on-Call Video Services" which agreement shall hereinafter be referred to as the "Original Agreement"; and City and Consultant wish to amend the Original Agreement to increase the compensation and extend the term of the Original Agreement, NOW, THEREFORE, it is agreed by City and Consultant as follows:
ADDITIONAL COMPENSATION
In consideration of the services to be performed under the Original Agreement, City agrees to pay Consultant at the rates specified in Exhibit B which is attached hereto and incorporated by reference into this Agreement. City further agrees to pay Consultant an additional sum not to exceed Thirty Thousand Dollars ($30,000.00).
The additional sum shall be added to the original sum of One Hundred Thirty Thousand Dollars ($130,000.00), for a new contract amount not to exceed One Hundred Sixty Thousand Dollars ($160,000.00).
25-16503/379455 1
TERM
The term of the Agreement is extended for one additional year until June 30, 2026,
REAFFIRMATION
Except as specifically modified herein, all other terms and conditions for the Original Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers on _ 2025.
TRIPEPI SMITH AND ASSOCIATES CITY OF HUNTINGTON BEACH, a municipal corporation of the State of
By: Ryder Tad frith
Ryder Todd Smith
print name
ITS: (circle one) Chairman President/dice President Mayor AND
By: Nick D. Smith City Clerk
Nicole D. Smith INITIATED AND APPROVED:
print name
ITS: (circle one) Secretary Chief FinanciaD
Officer/Asst. Secretary - Treasurer
City Manager
APPROVED AS TO FORM:
City Attorney
25-16503/379455 2
EXHIBIT "B"
Payment Schedule (Fixed Fee Payment)
CONSULTANT shall be entitled to monthly progress payments toward the fixed fee set forth herein in accordance with the following progress and payment schedules.
Principal $342.30
Director/Art Director $240.45
Senior Business Analyst $186.90
Business Analyst $132.30
Junior Business Analyst $102.90
Senior Videographer/Animator $186.90
Videographer/Photographer $132.30
Senior Graphic Designer $164.85
Graphic Designer $132.30
Junior Graphic Designer $102.90
Web Developer $186.90
Drone Operator $162.75
A/V Operator $93.45
Senior A/V Technician $281.40
Video Equipment Fees
Tripepi Smith offers some services that require equipment, such as drone operations and video production. As such, in those cases, the following rates apply (as seen above):
• Full-day Equipment Fee: Five-hundred-fifty dollars ($550) for a full day of video equipment use (includes full-set of video equipment). "Full-day" is defined as a shoot lasting more than four (4) hours.
• Half-day Equipment Fee: Three-hundred-fifty dollars ($350) for a half day of video equipment use. "Half day" is defined as anything up to four (4) hours of video production.
• Live stream equipment fee: Three-hundred dollars ($350) for full video equipment related to Facebook Live stream support (Mevo camera, microphones and iPad/iPhone) • Broadcast Camera Equipment Fee: One-hundred-fifty dollars ($150) fee per Event Broadcast Camera needed for large-scale events.
• Drone Video Production: Any request for drone will use the Drone Operator rate (noted above) and five-hundred-dollar ($500) Drone Equipment fee.
RTS NOS
Consultants
Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion.
3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment due. Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D): Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein.
Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld.
Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement.
RTS NOS
Consultants
DATE (MIDDIYYYY)
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POLICY NUMBER
X COMMERCIAL GENERAL LIABILITY 84SBABG4S3U 6/20/2024 6/20/2025 EACH OCCURRENCE $2,000,000
I CLAIMS MADE X DAMAGE TO RENTED
OCCUR PREMISES (Ea occurrence) $1,000,000
MED EXP (Any one person) $ 10,000
PERSONAL & ADV INJURY $2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 PRO-
X POLICY I LOC
JECT PRODUCTS COMPO A5,00000
OTHER:
A AUTOMOBILE LIABILITY 84SBABG4S3U 6/20/2024 6/20/2025 COMBINED SINGLE LIMI $2.000,000 Ea accident
ANY AUTO BODILY INJURY (Per person)
OWNED SCHEDULED BODILY INJURY (Per accident) s
AUTOS ONLY AUTOS PROPERTY DAMAGE
HIRED NON-OWNED
AUTOS ONLY AUTOS ONLY Per acciden
A UMBRELLA LIAB OCCUR 84SBABG4S3U 6/2012024 6/20/2025 EACHOCCURRENCE
EXCESS LIAB CLAIMS-MADE AGGREGATE
DEO X/RETENTIONS 10,000. :
WORKERS COMPENSATION 84WECBG4S68 6/2012021 6/20/2025
AND EMPLOYERS' LIABILITY
EL. EACH ACCIDENT $1,000,000
NIA
EL. OISEASE - EA EMPLOYEE $ 1,000,000
EL. DISEASE - POLICY LIMIT $1,000,000
D226EE250801 4/1/2025 411/2026 $2M/$3N
2,500
APPROVED AS TO FORM
MICHAEL J. VIGLIOTTA
CITY ATTORNEY
CITY OF HUNTINGION BEACH
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EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
City of Huntington Beach
2000 Main Street AUTHORIZED REPRESENTATIVE
Huntington Beach CA 92648
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