Professional Services
Contracts for On-Call
General Civil Engineering &
Professional Consulting
Services
Department of Public Works
July 1, 2025
Background/Need
The Public Works Department (PW) needs civil engineering consultants to help with planning, designing, inspecting, and testing various improvement projects. To find qualified firms, PW issued a Request for Qualifications (RFQ).
RFQ Overview
• Covers multiple disciplines: bridge, environmental, ocean, storm drain, sewer, street, and water. • City previously had 27 on-call firms (2021–2025).
• Planning to select 27 firms again through this RFQ.
Why/Benefits
CIP Engineering Support
• Includes diverse infrastructure projects needing civil engineering • External design reports or specialized studies for projects • Assists with grant applications, inspections, testing, and regulatory compliance • Task orders are issued in compliance with Municipal Code section 3.03 28 26
19 22
10 2021 2022 2023 2024 2025
On-Call Total Task Orders (2021-2025)
In the last 5 years the City has issued over 100 task orders.
Why/Benefits
CIP Project Support
• Projects may include up to 25% in on-call consulting support services for design/construction support • In the last 5 years the value of CIP projects is $238 million • This equates to approximately $60 million in fees for professional services .
$39
$60
$41 $35
$63
2021 2022 2023 2024 2025
Total CIP Budget (2021-2025)
Values are in millions
Procurement Process &
Evaluation
• Total of 37 proposals were received in response to the RFQ. • In accordance with federal Brooks Act, CA SB 419, and HBMC, a 3-member panel was convened with City staff from 2 departments. The process was centralized by the Finance Department. • The panel ranked each proposal based on qualifications submitted such as relevant experience and reference checks.
Recommendation
Recommended Action:
Authorize the Mayor and City Clerk to execute a not-to-exceed $2M contract with 27 firms for On- Call Civil Engineering & Consulting Services.
Anchor QEA, Inc.; Ardurra Group, Inc.; AZTEC Engineering Group, Inc.; Bowman Consulting Group Ltd.; Cannon Corporation; CWE; EEC Environmental; GHD Inc.; H W Lochner; Harris & Associates, Inc.; HDR Engineering, Inc.; HR Green Pacific, Inc.; Huitt-Zollars, Inc.; Kabbara Engineering; Kreuzer Consulting Group; Michael Baker International, Inc.; Michael K. Nunley and Associates, Inc.; Moffatt & Nichol; Onward Engineering; Pacific Advanced Civil Engineering, Inc.; Proactive Engineering Consultants, Inc.; Psomas; Rick Engineering Company; SA Associates; Stantec Consulting Services Inc; TAIT & Associates, Inc.; and Tetra Tech.
The on-call contract is not a guarantee of work as these services are on an “as-needed” basis.
Proposal
Example
Invoice
Example
Questions?