PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
GILLIS & PANICHAPAN ARCHITECTS, INC.
FOR
ON-CALL ARCHITECTURAL ENGINEERING, LANDSCAPE
ARCHITECTURAL ENGINEERING AND PROFESSIONAL
CONSULTING SERVICES
THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and GILLIS & PANICHAPAN ARCHITECTS, INC., a California Corporation hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to provide on-call architectural engineering, landscape architectural engineering and professional consulting services; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and
CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates Jack Panichapan who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 25-16636/383282 1 of 11
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement.
TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to commence on - 20 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT.
In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein.
COMPENSATION
In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed One Million Dollars ($1,000,000.00).
EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 25-16636/383282 2 of 11
METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B."
DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit, provided that any such use not within the purposes intended, by the Agreement shall be at City's sole risk.
HOLD HARMLESS
A. To the extent allowed by Civil Code Section 2782.8, CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind of nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel.
This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT.
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B. To the extent that CONSULTANT performs "Design Professional Services" within the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision applies in place of subsection A above:
"CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature to the extent that the claims against CONSULTANT arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one ot more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as provided in California Civil Code Section 2782.8.
Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation.
This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars 25-16636/383282 4 of 11
($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement.
If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall:
25-16636/383282 5 of 11
A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and
shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days? prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder:
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike manner.
CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall 25-16636/383282 6 of 11
be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement.
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or 25-16636/383282 7 of 11
other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested:
TO CITY: TO CONSULTANT:
City of Huntington Beach Gillis & Panichapan Architects, Inc.
ATTN: Dir. Comm. & Library Services ATTN: Jack Panichapan 2000 Main Street 1101 Quail Street
Huntington Beach, CA 92648 Newport Beach, CA 92660
17. CONSENT
When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for of against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining 25-16636/383282 8 of 11
covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for 25-16636/383282 9 of 11
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT.
24. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the State of California.
27. SIGNATORIES
Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
28. ENTIRETY
The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this 25-16636/383282 10 of 11
Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof.
29. EFFECTIVE DATE
This Agreement shall be effective on the date of its approval by the City Council.
This Agreement shall expire when terminated as provided herein.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers.
CONSULTANT, CITY OF HUNTINGTON BEACH, a
GILLIS & PANICHAPAN ARCHITECTS, municipal corporation of the State of INC. California
-
By: Mayor
Longkavach "Jack" Panichapan
print name
ITS: (circle one) Chairman President/Vice President City Clerk INITIATED AND APPROVED:
Kenda Panic
Linda Panichapan
Director of Community & Library Services
print name
ITS: (circle one) Secretary Chief Financial Officer/Asst. REVIEWED AND APPROVED:
Secretary - Treasurer
City Manager
APPROVED AS TORORM:
li
City Attorney
25-16636/383282 11 of 11
Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof.
29. EFFECTIVE DATE
This Agreement shall be effective on the date of its approval by the City Council.
This Agreement shall expire when terminated as provided herein.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers.
CONSULTANT, CITY OF HUNTINGTON BEACH, a
GILLIS & PANICHAPAN ARCHITECTS, municipal corporation of the State of INC. California
By: Mayor
Longkavach "Jack" Panichapan
print name
ITS: (circle one) Chairman/President/Vice President City Clerk INITIATED AND APPROVED:
My Renda Fanich
Linda Panichapan Director of Community & Library Services print name
ITS: (circle one) Secretary Chief Financial Officer/Asst. REVIEWED AND APPROVED:
Secretary - Treasurer
City Manager
APROVED AS TOFORM:
City Attorney
25-16636/383282 11 of 11
Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof.
29. EFFECTIVE DATE
This Agreement shall be effective on the date of its approval by the City Council.
This Agreement shall expire when terminated as provided herein.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers.
CONSULTANT, CITY OF HUNTINGTON BEACH, a
GILLIS & PANICHAPAN ARCHITECTS, municipal corporation of the State of INC. California
By:_ Mayor
print name
ITS: (circle one) Chairman/President/Vice President City Clerk AND INITIATED AND APPROVED:
By:_ Ishlut Wire
Director of Community & Library Services
print name
ITS: (circle one) Secretary/Chief Financial Officer/Asst.
REVIEWED AND APPROVED:
Secretary - Treasurer
City Manager
APPROVED AS TO FORM:
li A
City Attorney
25-16636/383282 11 of 11
EXHIBIT A
HUN [GRa
CITY OF Gillis + Panichapan Architects, Inc.
architecture o interior • planning
www.gparchitects.org
ANGE
CO
City of Huntington Beach
REQUEST FOR QUALIFICATIONS
for On-Call Architectural/Landscape Engineering
& Professional Consulting Services
April 29, 2025
JACK PANICHAPAN, AIA, LEED AP
PRINCIPAL/CEO
Gillis + Panichapan Architects, Inc.
1101 Quaill St.,
Newport Beach, 92660
[email protected]
Tel. 714.668,4260
TABLE OF CONTENTS
Table of Contents A.
1 Cover Letter
1 Vendor Application Forms B
2 Background & Project Summary
03 2.3 Scope of Work
3 Methodology
4 Staffing
4.1 Key Personnel
4.2 Sub-Consultants 12
5 Qualifications
5.1 Firm Qualifications
5.3 References 20
6 Fee Proposal See Separate File
eT Request for Statement of Qualifications for On-Call Architectural Design Services A www.gparchitects.org
B/ VENDOR APPLICATION FORM
REQUEST FOR PROPOSAL
VENDOR APPLICATION FORM
TYPE OF APPLICANT: M NEW CURRENT VENDOR
Legal Contractual Name of Corporation: Gillis + Panichapan Architects, Inc.
Contact Person for Agreement: Jack Panichapan
Corporate Mailing Address: 1101 Quail Street
City, State and Zip Code: Newport Beach, CA 92660
[email protected]
E-Mail Address:
Phone: 714-668-4260 Fax:
Contact Person for Proposals: Jack Panichapan
Title: Principal CEO E-Mail Address: [email protected] Business Telephone: 714-668-4260 Business Fax:
Year Business was Established: 1989
Is your business: (check one)
• NON PROFIT CORPORATION 2 FOR PROFIT CORPORATION
Is your business: (check one)
• CORPORATION • LIMITED LIABILITY PARTNERSHIP
• INDIVIDUAL ] SOLE PROPRIETORSHIP
• PARTNERSHIP ] UNINCORPORATED ASSOCIATION
1 of2
[CRequest for Statement of Qualifications for On-Call Architectural Design Services B www.gparchitects.org
B/ VENDOR APPLICATION FORM
Names & Titles of Corporate Board Members
(Also list Names & Titles of persons with written authorization/resolution to sign contracts) Names Title Phone
Jack Panichapan Principal CEO 714-668-4260
Linda Panichapan Secretary 714-668-4260
Federal Tax Identification Number: 33-0951611
City of Huntington Beach Business License Number: N/A
(If none, you must obtain a Huntington Beach Business License upon award of contract.) City of Huntington Beach Business License Expiration Date: N/A 2 of 2
(CRequest for Statement of Qualifications for On-Call Architectural Design Services www.oparchitects.org
B/ VENDOR APPLICATION FORM
References of Work Performed Form
(List 5 Local References)
Comany Name: Gillis + Panichapan Architects, Inc.
Southern California Edison
1. Name of Reference:
2244 Walnut Grove, Rosemead, CA 91770
Address:
Martha Macpherson _ Phone Number: 626-676-4100
Contact Name:
[email protected]
Email:
Dates of Business: 2017-Current
2. Name of Reference: UCI Health
Address: 4000 MacArthur Blvd. Suite 110, Newport Beach, CA 92660 Ellen Khoudari 949-374-8446
Contact Name: Phone Number:
Email: [email protected]
Dates of Business: 2019-2022
3. Name of Reference: City of Irvine
Address: 1 Civic Center Plaza, Irvine, CA 92606
Sean Crumby
Contact Name: - Phone Number: 949-724-6070
Email: [email protected]
Dates of Business: 2020-2024
4. Name of Reference: WRD GRIP Advancement Treatment
Address: 4320 San Gabriel River Pkwy, Pico Rivera 90660 Contact Name: Charlene King Phone Number: 949-809-5153
Email: [email protected]
2015-2022
Dates of Business:
5. Name of Reference: Yucca Valley Library
Address: 57098 Twentynine Palm Hwy, Yucca Valley, CA 92284 Contact Name: Shane R. Stueckle Phone Number: 760-369-1265 Email: [email protected]
Dates of Business: 2019-2020
Request for Statement of Qualifications for On-Call Architectural Design Services www.gparchitects.org
1 / COVER LETTER
architecture interior • planning
GPa
1101 Quail Street Newport Beach, California 92660 Tel. 714-668-4260 www.gparchitecis.org April 29, 2025
City of Huntington Beach
Community & Library Services Department
Re: Statement of Qualifications - On-Call Architectural Design Services Dear Community & Library Services Department,
Gillis + Panichapan Architects, Inc. (GPa) is pleased to submit our Statement of Qualifications for On-Call Architectural Design and Landscape Architecture Services for the City of Huntington Beach. As a full-service Architecture, Planning, and Interior Design firm with over 30 years of experience, we offer a depth of knowledge and municipal expertise ideally suited for the City's on-call needs. Ourteam is based at 1101 Quail Street, Newport Beach, CA 92660, conveniently located near Huntington Beach. The project will be managed from this office, with Vic Nguyen as your primary point of contact at 714) 668-4260 or [email protected] GPa has long served as a trusted partner to municipalities and public agencies throughout Southern California.
We specialize in the design of civic centers, community facilities, park improvements, and essential infrastructure, delivering sustainable, functional, and community-centered solutions. Our proven ability to manage projects from conceptual planning through construction support allows us to seamlessly integrate into your team's workflow and respond effectively to on-call assignments of varying scopes.
We offer the following core capabilities to support the City's objectives:
Comprehensive Design Services: Including site analysis, field verification, conceptual alternatives, interior space planning, construction documentation, and cost estimating.
Project Support: Assisting with permitting, agency coordination, community outreach, bidding, and construction phase support including plan interpretation, submittal review, and as-builts. • Collaborative Teaming: Through long-standing partnerships with DCSE Structural Engineers, Cummings Curley and Associates, Inc. and H2S Engineers Inc. (MEP), we ensure cohesive and technically sound solutions across disciplines.
We understand that the City anticipates a variety of project types, including tenant improvements, ADA upgrades, and park renovations. Our experience with these project types and our proactive, responsive approach will allow us to deliver creative, code-compliant, and cost-effective results.
This proposal shall remain valid for a period of 180 days from the submission date.
Thank you for your consideration of GPa as a partner in shaping the built environment of Huntington Beach. We look forward to the opportunity to contribute to your vision for accessible, vibrant, and resilient public spaces.
Warm regards,
Alm
Jack Panichapan, AIA, LEED AP, President, CEO
[email protected]
714-668-4260
Request for Statement of Qualifications for On-Call Architectural Design Services 2 www.gparchitects.org
2/
City of Huntington Beach Request for Proposals for On-Call Architectural Design Services BACKGROUND &
PROJECT SUMMARY
(CoRequest for Statement of Qualifications for On-Call Architectural Design Services www.gparchitects.org
2 / SCOPE OF WORK
The City of Huntington Beach is a well-established coastal community known for its vibrant civic life, diverse public amenities, and dedication to maintaining a high standard of infrastructure, parks, and community facilities. As a built-out city, its current focus is on improving and modernizing existing assets through a wide range of small- to medium-scale capital improvement and rehabilitation projects. These may include ADA upgrades, tenant improvements, facility enhancements, and landscape redesignsoften under tight timelines and requiring seamless collaboration with City staff and departments.
Gillis + Panichapan Architects, Inc. (GPa) understands the nature of on-call assignments and the need for a responsive, experienced team that can adapt to evolving priorities, meet regulatory and permitting requirements, and consistently deliver thoughtful, community-centered design solutions. As a full-service architecture, planning, and interior design firm with over 30 years of experience serving public agencies, GPa brings the technical capacity, municipal insight, and collaborative approach needed to support the City across all project phases— from early planning through construction.
Our proposed methodology ensures efficiency, quality, and accountability across each task order:
Task 1: Inventory and Analysis
• Conduct site visits and assess existing conditions.
• Review City-provided documentation and gather relevant data. • Create accurate base plans and identify accessibility and compliance issues. • Deliver verified record drawings in AutoCAD and PDF formats.
Task 2: Conceptual Design
• Develop design concepts tailored to each project's goals and constraints. • Incorporate sustainability, accessibility, and functional performance from the outset. • Provide renderings, materials boards, and visuals to communicate design intent. • Present concepts to City staff for input and refinement.
Task 3: Design Development
• Advance approved concepts into fully coordinated design plans. • Collaborate with our trusted engineering consultants-DCSE (Structural) and H2S Engineers Inc. (MEP) —to ensure system integration.
• Provide detailed drawings, elevations, cost estimates, and milestone review packages at 30%, 60%, and 90% completion.
Task 4: Construction Documentation
• Produce 70% and 100% bid-ready construction documents per City and code standards. • Coordinate plan check responses and assist with securing required permits. • Prepare specifications in MS Word format aligned with City standards. • Finalize documents for public bidding and construction.
Request for Statement of Qualifications for On-Call Architectural Design Services 3 www.gparchitects.org
2/ SCOPE OF WORK
Task 5: Bidding and Construction Support
• Assist with RFls, bid addenda, and contractor questions. • Attend pre-bid meetings and job walks as needed.
• Support construction administration through site visits, submittal reviews, and field clarifications. • Conduct punch walks and provide closeout documentation, including final as-builts in AutoCAD/Revit and PDF.
Our team is well-versed in delivering work that aligns with municipal priorities-balancing aesthetics, function, durability, and cost-efficiency. With our office located nearby at 1101 Quail Street, Newport Beach, CA, we are ideally positioned to provide timely, in-person support and to build a close working relationship with the City of Huntington Beach throughout the term of this contract. (CRa Request for Statement of Qualifications for On-Call Architectural Design Services 4 wwww.gparchitects.org
3/
City of Huntington Beach Request for Proposals for On-Call Architectural Design Services
METHODOLOGY
(CRequest for Statement of Qualifications for On-Call Architectural Design Services www.gparchitects.org
3 / METHODOLOGY
Methodology / Work Plan
Gillis + Panichapan Architects, Inc. (GPa) employs a client-centered, detail-oriented methodology to ensure projects are delivered efficiently, accurately, and in alignment with City objectives. Our process emphasizes clear communication, proactive project controls, multidisciplinary coordination, and responsiveness throughout every project phase. The following section outlines our implementation strategy, stakeholder engagement, quality assurance, and a representative work plan to support the City of Huntington Beach on an on-call basis. 1) Implementation Plan
Project Management Controls:
GPa assigns a dedicated project manager to oversee all aspects of each task order from initiation to closeout. This individual ensures scope, schedule, and budget alignment through milestone tracking, regular progress meetings, and clear delegation of responsibilities across all consultants and disciplines. Tools such as internal @A/QC checklists, cost control worksheets, and submittal logs support consistency and accountability throughout project delivery.
Stakeholder Communication and Engagement:
We will work closely with internal departments and external agencies by leading or participating in kickoff meetings, community outreach events, and progress workshops. Feedback loops are embedded into our process at critical design milestones (30%, 60%, 90%) to ensure community needs and agency requirements are fully captured and reflected. All input will be documented via meeting minutes, matrix tracking tools, and plan revisions.
Implementation Techniques and Strategy:
Our proactive approach minimizes surprises through early field investigations, jurisdictional coordination, and constructability review. We leverage our longstanding relationships with subconsultantsincluding DCSE Structural Engineers, Cummings Curley and Associates, Inc. and H2S Engineers Inc.-to deliver seamless, multi-disciplinary support. Our team is experienced in navigating permitting processes, meeting CEQA/environmental obligations, and coordinating with the Community Development Department for expedited approvals. 2) Client Satisfaction and Responsiveness to Scope of Work Our top priority is delivering solutions that are practical, buildable, and community-responsive. We achieve this by:
- Developing site-specific design alternatives and recommending the most advantageous options based on technical, financial, and public factors. - Incorporating sustainable, ADA-compliant, and cost-conscious design strategies from the outset. - Maintaining flexibility for on-call needs—whether a project involves preparing full construction documents or supporting technical studies or entitlement processes. - Proactively communicating with City staff to provide progress updates, decision-making support, and timely deliverables.
- Coordinating subconsultant input so that MEP, civil, landscape, and structural systems are aligned with architectural intent and municipal requirements.
3) Sample Approach to Project Schedule, Tasks, and Deliverables Below is our representative Work Plan that outlines how we typically manage architectural design projects in alignment with the City's requested scope. This process is scalable based on project complexity and tailored for each task order.
Task 1: Inventory and Analysis
Conduct comprehensive site visits to assess existing conditions and gather field data.
Review City-provided documentation and relevant background materials.
Develop accurate base plans reflecting current site and facility conditions.
Identify accessibility barriers and compliance requirements. • Deliver verified record drawings in AutoCAD and PDF formats for City review.
Request for Statement of Qualifications for On-Call Architectural Design Services 5 www.gparchitects.org
3 / METHODOLOGY
Task 2: Conceptual Design
Develop conceptual design solutions tailored to project needs.
Incorporate sustainability, accessibility, and functional efficiency into initial concepts.
Provide visual exhibits, including renderings and material boards.
Present concepts to City staff and incorporate feedback into refinements.
Task 3: Design Development
Advance approved concepts into detailed design development plans. • Coordinate with MEP and structural consultants for system integration.
Develop floor plans, elevations, and sections, with cost estimates. • Conduct milestone reviews (e.g., 30%, 60%, 90%) with City representatives.
Deliver updated plans in digital and hardcopy formats.
Task 4: Construction Documentation
Prepare construction drawings and specifications at 70% and 100% milestones. •Ensure compliance with ADA standards, California Building Code, and other applicable regulation. • Coordinate with permitting agencies and respond to plan check comments • Finalize construction documents for bidding and implementation.
Task 5: Bid and Construction Support
Assist the City during the bidding process by responding to RFls and providing clarifications. • Support construction efforts by attending pre-construction meetings, reviewing submittals, and conducting site visits.
• Monitor construction progress to ensure alignment with design intent and project goals.
Conduct substantial completion reviews, prepare punch lists, and oversee project closeout. • Provide final as-built drawings in AutoCAD and PDF formats. 4) Roles and Responsibilities of City and Consultant
GPa will lead all architectural design, coordination, documentation, and construction support services. We anticipate needing the following assistance from City staff:
City's Role:
- Provide access to existing as-builts, survey data, or facility reports (if available). - Assign a project manager or point of contact for each task order. - Coordinate interdepartmental feedback and facilitate internal review meetings. - Manage community engagement processes when applicable.
GPa's Role:
-Serve as project lead and point of coordination between City departments and all subconsultants. -Prepare and submit all required deliverables, including drawings, specifications, and cost estimates.
-Manage subconsultant work and deliverables to ensure alignment with City goals. -Conduct presentations and provide technical guidance as needed during design and construction.
(CRO Request for Statement of Qualifications for On-Call Architectural Design Services 6 www.gporchitects.org
4/
City of Huntington Beach Request for Proposals for On-Call Architectural Design Services
STAFFING
Request for Statement of Qualifications for On-Call Architectural Design Services www.qparchitects.ora
4.1 / KEY PERSONNEL - ORGANIZATIONAL CHART
ORANGE COUS C0.17, 10, 29 CALIFORNIA
POINT OF CONTACT
ARCHITECT
Gillis + Panichapan Architects, Inc
Jack Panichapan, AIA, LEED® AP
Principal In-Charge/Project Director
ARCHITECT ARCHITECT
Gillis + Panichapan Architects, Inc Gillis + Panichapan Architects, Inc Kent Klueter, AIA, LEED® AP Vic Nguyen, AIA, LEED® AP
Project Architect Project Architect
ARCHITECT
Gillis + Panichapan Architects, Inc
Cynthia Perez
Project Coordinator/Designer
.... .......
ELECTRICAL/MECHANICAL ENGINEER STRUCTURUAL ENGINEER
H2S Engineers Dale Christian Structural Engineers
LANDSCAPE ARCHITECT
Cummings Curley Associates Inc.
[CRoRequest for Statement of Qualifications for On-Call Architectural Design Services 7 www.gparchitects.org
4.1 / KEY PERSONNEL - RESUMES
Jack Panichapan, AIA, NCARB, LEED® AP
CEO/Principal
BIOGRAPHY
Jack Panichapan has over thirty years of experience, ranging from interior design, brand new buildings, and the renovation of existing buildings to complete master planning of city campuses. He has extensive experience attested throughout his career with assembling the need's assessment, site survey, and ADA analysis in all types of civic and public facilities. This includes but isn't limited to: schools, municipal, water district, corporate yard, and health care facilities.
Experience:
RELEVANT EXPERIENCE*
» Years of
Experience: 30
» Years with GPa: 20 • San Gabriel Corporate Yard Facility | San Gabriel, CA Registration: Located on a 3.5-acre narrow sloping parcel of land bordering a wash on one side and homes on another, the new Maintenance Facility for the city of San Gabriel had Professional Architect programmatic challenges with vehicular circulation, and noise mitigation that GPa » CA, 29344 was able to resolve architecturally on a narrow, challenging site. The facility exhibits » IL, 001-018109 sustainable design features such as window shading strategies, recycled materials, and north-south fenestration orientation.
» LEED Accredited
Professional As the Lead Design Principal, Jack oversaw the programming development and schematic design through construction administrative efforts for the new facility. » CA DSW Volunteer,
#89402 Cal OES- • Water Replenishment District (WRD) ARC Safety Assessment Advanced Water Treatment Facility | Pico Rivera, CA Program The new 5-acre garden campus of Albert Robles Center (ARC), is a Water Treatment Education: Facility that contains two main buildings among its variety of structures: A 45,000sf water treatment process building, and a 24,000sf Visitors Learning Center topped with » M. Arch, 1997, a roof garden. The facility provides delivery of purified recycled water to replenish Architecture, lowa aquifers creating a sustainable water supply while serving as an immersive learning State University environment for the community. It provides a tribute to the San Gabriel River's presence and purpose in the region. This facility achieved LEED Platinum certification. » B. Arch, 1996,
Architecture, lowa As the Lead Design Principal, Jack oversaw the schematic design and community State University outreach efforts through construction administrative efforts for the new facility.
Professional • Westminster Corporate Yard and Police Training Facility | Westminster, Affiliations:
» American Institute The existing facility built in the early 1960s, was overcrowded, inefficient, and no of Architects longer sufficient enough to implement the city's needs as a maintenance facility.
GPa was deployed to update and expand the current facility. The new corporate » National Council yard has a canopy, fuel station, new administration building, and warehouse facilities. of Architecture The renovation and other additional programs take place within the existing site of Registration Board the city's current municipal facility along with an adjacent site the city has obtained for a police training facility with a Firing Range that GPa also designed. One of the challenges of this project was that the facility was required to be operational during the course of renovation. The new building has many notable sustainable features and reflect the scale of the surrounding residential neighborhood.
As the Lead Design Principal, Jack worked with the city for a phasing plan to relocate staff and keep it operational during the construction phase. [CRa / Request for Statement of Qualifications for On-Call Architectural Design Services 8 www.gparchitects.org
4.1 / KEY PERSONNEL - RESUMES
Vic Nguyen, AIA, LEED® AP
Design Director/Project Manager
BIOGRAPHY
Vic Nguyen has over twenty years of experience, ranging from development of complex mixed use, civic, and transportation-oriented projects, to highly detailed interiors of residential, retail, health care, and office environments. He has a wealth of experience working with cities and the community directly to attain consensus for project design and development.
Experience:
RELEVANT EXPERIENCE
» Years of
Experience: 24 • Ehlers Community Center | Buena Park, CA » Years with GPa: 14
The existing 30,000 square foot facility is composed of a campus of Community Registration: Buildings, Senior Citizens Center, and Banquet Facilifies that is currenty a major community gathering place. Built in the 1960s, the facility had a great deal of » Registered deterioration including dry rot along with deferred maintenance that was in need of Architect CA, updating. It also had issues of security and homeless accessing private courtyard areas C-30250
of the facility. Many of the mid-century modern exposed wood details needed to be » LEED Accredited repaired and protected.
Professional
GPa was selected to provide a strategic design to enhance security while also giving Education: the facility a restoration and architectural update. Details were developed to repair and prevent future dry rot and deterioration. As the Design Director, Vic lead the development » B. Arch. 2000 of design schemes and renderings as a part of an interactive process to design the Architecture, Facility with the City and the Community's input and collaboration while staying on a University of Arizona restrictive budget.
Professional • Orange County Public Works Administrative Office Renovation | Santa Affiliations:
Ana, CA
» American Institute
of Architects The project scope required consolidating 8 distinct County Departments with over 100 employees spread among various floors of a midrise building into a single 14,000sf floor » National Council that was continuously occupied during the process. We provided full space planning as of Architecture well as architectural services. We also developed a phasing plan for the move. During Registration Board the process, we found many opportunities for shared optimized spaces among the various departments leading to less space requirements than when the Departments » USGBC Orange were separated. By understanding specific function and layouts required specifically County for each department, it helped to standardize work stations and offer an optimum work layout for everyone while utilizing space much more efficiently and effectively.
Vic was the Design Director and Project Architect in charge of the design, phasing, entitlements, construction documents, and construction administration for the project which also included move phasing for the stakeholders.
• San Gabriel Corporate Yard Facility | San Gabriel, CA Located on a 3.5-acre narrow sloping parcel of land bordering a wash on one side and homes on another, the new Maintenance Facility for the city of San Gabriel had programmatic challenges with vehicular circulation, and noise mitigation that GPa was able to resolve architecturally on a narrow challenging site. The facility maximizes sustainable design features such as window shading strategies, recycled materials, and north-south fenestration orientation. As Design Director, Vic led the overall Master Planning and Design Guideline effort for City entitlements and future development opportunities.
Request for Statement of Qualifications for On-Call Architectural Design Services www.gparchitects.org
4.1 / KEY PERSONNEL - RESUMES
Kent Klueter, AIA, LEED® AP
Project Architect
ROLE IN THE PROJECT..
Mr. Klueter is experienced in project coordination and management including developing working drawings, coordinating with engineering consultants, coordinating production of construction documents and building department, administration of the bidding process, ADA compliance, building code requirement, specification, and Experience: construction administration.
» Years of EXPERIENCE WITH THE REQUIREMENT AND TASKS
Experience: 35
» Years with GPa: 29 With 35 years of experiences, and 29 years with GPA, Mr. Klueter has been working with Registration: varies types of project, such as municipal, water district, police facility, corporate yard, pump station, maintenance facility, civic facilities and training center (dispatch centers » Professional and essential facilities).
Architect CA,
25189 RELEVANT EXPERIENCE
• Mojave Water Agency | Need Assessment, New Agency Headquarters LEED Accredited Facility
Professional
• Mojave Water Agency | Need Assessment, Central Operation Facility Education:
• Moulton Niguel Water District | Need Assessment on Administration » B. Arch, 1990, Building
Architecture,
California • University of California, Irvine, Health | On-Call AVE Services Polytechnic State
University, San Luis • Southern California Edison | On-Call A/E Services Obispo
• City of Long Beach | On-Call A/E Services
Professional
Affiliations: • Inland Empire Utilities Agency | On-Call AVE Services » American Institute • Water Replenishment District of Southern California | Administration of Architects Needs Assessment and Tenant Improvement
» National Council • City of Long Beach | Municipal Urban Stormwater Treatment Facility of Architecture
Registration Board Southern California Edison | GO-1 Tenant Improvement • Water Replenishment District of Southern California | Administration Needs Assessment and Tenant Improvement
• Water Replenishment District of Southern California | Advanced Water Treatment Facility- GRIP
• Bellflower Somerset Mutual Water Company | Leahy Avenue Water Well Facility
• City of Anaheim | Linda Vista Reservoir and Pump Station • City of Riverside | Pyrite Canyon Water Treatment Facility 1 Request for Statement of Qualifications for On-Call Architectural Design Services 10 www.gparchitects.org
3.4 / KEY PERSONNEL - RESUMES
Cynthia Perez
Project Coordinator/Designer
ROLE IN THE PROJECT.
Ms. Perez works closely with the Project Architect and Principal with the coordination of team members. She handles product research, color/material for furniture selection, and 3-D renderings. In addition, she is also involved in coordinating construction administration, Experience: production of construction documents, and administration of the bidding process. » Years of EXPERIENCE WITH THE REQUIREMENT AND TASKS
Experience: 16
» Years with GPa: 16 Ms. Perez has experience working through all project stage processes. Moreover, she worked on many types of projects, such as municipal, administration office, pump station, maintenance facility, firing range, training facility, and corporate yard.
Education:
RELEVANT EXPERIENCE
» B. Arch., 2006,
Architecture,
University of • Mojave Water Agency | Need Assessment, New Agency Headquarters California, Berkeley Facility, and Central Operation Center • Marine Corporation Community Services| Indoor Firing Range • Yorba Linda Water District | New Administration Facility • Moulton Niguel Water District | Need Assessment on Administration Building • City of San Gabriel | Maintenance Facility Yard
• City of Riverside | Pyrite Canyon Water Treatment Facility • City of Westminster | Corporate Yard, Maintenance Facilities, Police Department, and Boy and Girl Club
• City of Fullerton | Public Facility and CNG Station
• City of Stanton | Municipal Corporate Facility Yard
• City of Barstow | Needs Assessment & Conceptual Design for City Hall Campus
• Palmdale Water District | Master Plan & CMU Wall for District Headquarters Facility
• Water Replenishment District of Southern California | Administration Needs Assessment and Tenant Improvement, Long Beach, CA
University of California, Irvine, Health | On-Call AVE Services • University of California, Irvine, Health | Gottschalk Exterior Façade Renovation
• City of Burbank | Master Plan for Corporate Yard
[CRO Request for Statement of Qualifications for On-Call Architectural Design Services 11 wwww.gparchitects.org
4.2 / SUB-CONSULTANTS - RESUMES
Richard Suzuki, P.E., S.E.
Director of Engineering, Structural Engineer, DCSE
ROLE IN THE PROJECT...
Director of Engineering (previously Staff Engineer then Senior Engineer) 199l to present DCSE Associates, Inc. - Structural Engineers
• Responsible for day-to-day supervision and management of 7 engineers, CAD operator
Experience:
» Years of Experience: 33 • Responsible for all phases of structural engineering (design analysis, client meetings, submissions, contractor, etc.) for industrial/commercial buildings, Registration: civil infrastructure, retail buildings, police and fire stations, office buildings, and 2006, Structural automobile dealerships.
Engineering
Certification, CA, S4971
Responsible for job scheduling including assignments to engineers), site visits, » 1992, Registered plan checks, quality control, client relationships, etc.
Professional Engineer EXPERIENCE WITH THE REQUIREMENT AND TASKS..
CA, CE-49775
Education: Mr. Suzuki is experienced in all phases of structural engineering and design analysis » B.S. Civil Engineering, for different types of structures including mixed-use multi story facilities, retail buildings, May, 1987 tilt-up industrial buildings, restaurants, police and fire stations, steel office building, and subterranean parking structures. He is involved with the projects from the conceptual University of California,
Irvine design phase all the way though the construction phase. He also performs site visits during construction as well as the review of various structural submittals. » M.S. Structural
Engineering, RELEVANT EXPERIENCE.
December 2004 Irvine
Institute of Technology • Municipal Maintenance Yard Complex, City of San Gabriel | New administration, vehicle repair garage, storage buildings, in team with References: Gillis-Panichapan Architects
» Timothy Bundy
Bundy-Finkel Architects • Municipal Maintenance Yard Complex, City of Stanton | New 1120 Bristol St. #120 administration, vehicle repair garage, storage buildings, in team with Costa Mesa, CA 92626 Gillis-Panichapan Architects
(714)850-7575
toundy@ • Yorba Linda Water District, Yorba Linda, CA New administration bundyfinkelarchitects. building, approx.. 20,000 sq. ft., in team with Gillis-Panichapan Architects com
• Mojave Water Agency | New Agency Headquarters Facility-LEED Gold » Brandon Waernli
KTGY Water Replenishment District of Southern California | Administration 17911 Von Karman Needs Assessment and Tenant Improvement Ave.
Suite 200 Irvine, CA • South Coast Water District | Operations Center Facility 92614
(949)797-8366 • Yorba Linda Water District | New Administration Facility [email protected]
• Bridgepark Plaza | Wood Framed Retail, Ladera Ranch, CA » Alex Catala
DLR Group • City of Santa Ana | Santa Ana, California (Multiple projects including 700 Soth Flower St. Fire Station and Community Center Remodel 22nd Floor Los Angeles,
CA 90017
(213)373-6935
acatala@dirgroup.
com
[CRO 1 Request for Statement of Qualifications for On-Call Architectural Design Services 12 www.gporchitects.org
4.2 / SUB-CONSULTANTS - RESUMES
Hiten Sheth P.E., LEED® AP
Principal Mechanical Engineer, H2S Engineers Inc.
ROLE IN THE PROJECT.
As the Principal/Mechanical Engineer, he is committed to managing projects as MEP leader with hands on design work, in-house quality control and coordination between various trades to ensure accuracy in the delivery of every project personally for every client.
EXPERIENCE WITH THE REQUIREMENT AND TASKS"
Experience:
» Years of Hiten Sheth is a seasoned mechanical engineer and the Founder and President of Experience: 20 H2S Engineers. With over 20 years of experience in mechanical engineering for the Registration: construction industry, he has built a reputation for excellence, predominantly serving the Professional Southern California and Nevada regions.
»
Engineer CA,
M35789 Hiten's core expertise lies in HVAC system design and engineering. Over his career, he has designed HVAC systems for more than 600 projects, ranging from simple packaged » LEED Accredited systems to complex central plants and steam system retrofits. His portfolio includes Professional collaborations with prominent clients such as UCLA, UCI, LAUSD, Dignity Health, and various counties, where he has developed infrastructure designs for both new and remodeled Education: HVAC systems.
» M.S. Mechanical
Engineering, His approach emphasizes sustainable upgrades to existing building systems, resulting in University of long-lasting designs with reduced maintenance and energy costs. He also has significant Bridgeport (CT), experience in value engineering and retrofitting HVAC systems for buildings of all sizes. 2006
Beyond HVAC, Hiten oversees plumbing design, medical gas design, and specially » B.E. Mechanical plumbing systems, including compressed air, vacuum, fuel oil, and lab waste systems.
Engineering, Sarder
Patel University Since founding H2S Engineers in 2013, Hiten has played a pivotal role in developing (India), 2002 the company's robust engineering capabilities and delivering high-quality solutions. His leadership has driven sustainable growth and client retention, ensuring repeat business Professional through excellence in service and design.
Affiliations:
» ASHRAE Associate
Member since RELEVANT EXPERIENCE
2006
• Terminal HVAC design for | Sky Harbor International, LAX and JWA. • Classrooms, Labs, Libraries, HVAC retrofits and offices for | UCLA Westwood campus buildings, UCI, WCU (West Coast University), ACC (American Career College).
• City Hall, Admin Buildings, Indoor Activity Centers and Sport Centers, and Community Center Remodels for City of Irvine, City of Redondo Beach, City of Irvine, City of Temecula, City of Moreno Valley, Los Angeles County, City of Paris, City of Yucca Valley, City of San Marino, Eastern Municipal Water District (EMWD), Inland Empire Utility Agency (IEUA), City of Buttonwillow, East Orange County Water District (EOCWD) Fire Station Remodel for | Orange County, City of Temecula, City of Fullerton.
Request for Statement of Qualifications for On-Call Architectural Design Services 13 www.gporchitects.org
4.2 / SUB-CONSULTANTS - RESUMES
Robert L. Curley
Principal Landscape Architect, CCA Inc.
ROLE IN THE PROJECT...
Cummings Curley and Associates, Inc. was organized to provide professional services in landscape architecture and land planning. Their approach employs involvement from basic project analysis, design concept and comprehensive preparation to observation of final construction. This method of design implementation enables us to provide desigh" Experience: services to our clients on a variety of unique and challenging assignments. » Years of
Experience: 30 Cummings Curley and Associates Inc. was established in 1970 and has completed a wide variety of impressive residential and ranch estate projects across fourteen states, Registration: Mexico and Brazil as well as commercial, residential development and recreational » Licensed
projects. They have extensive experience in design, cost estimation and preparation of Landscape working drawings for all phases of landscape development including construction plans Architect - and details, grading and drainage plans, planting plans and lighting plans.
CA 3583
AZ 30100 Cummings Curley and Associates Inc. is insured and fully licensed in California, Arizona NV 578
and Nevada. The firm provides personal principal participation on each project from UT 377204 preliminary design through construction observation. They have served as consultant to CO 1159 architectural and engineering firms in plan coordination and contract administration.
WA 1069
OR 11120 EXPERIENCE WITH THE REQUIREMENT AND TASKS
OH 2201613
MO 2022036503
TX 3337 Extensive experience in design, cost estimating, and preparation of working drawings for all phases of landscape architectural construction including entitlement packages, Education: construction plans and details, site grading and drainage plans, site irrigation, » Bachelor
of Science, specifications and lighting plans. Experience participating in city hearings, presentations Landscape to city councils, workshops with neighborhood interest groups and serving as a Design Architecture Review Commissioner and Chair. Projects include developments ranging in size from California State half acre residential projects to 150 acre commercial and government developments to Polytechnic
University, Pomona 200+ acre recreational projects. Consultant to architects, engineering firms and public agencies in plan coordination and preparation, installation observation and contract administration. Principal of Cummings Curley and Associates for thirty-two years. Robert is currently managing projects in California, Texas, Utah, Washington, Missouri, Ohio and Arizona.
Request for Statement of Qualifications for On-Call Architectural Design Services 14 www.gparchitects.org
5/
City of Huntington Beach Request for Proposals forl On-Call Architectural Design Services
QUALIFICATIONS
(CRo Request for Statement of Qualifications for On-Call Architectural Design Services www.gporchitects.org
5.1/ FIRM QUALIFICATIONS
COMPANY BACKGROUND
Our work encompasses a large range and scale of project types and project diversity. Beyond entire building and campus designs from ground up, we also carry expertise on renovation and retrofits of existing buildings. Our portfolio includes projects for the University of California, Irvine, the City of Long Beach, Southern California Edison (SCE), and Orange County Public Works.
Our office provides full service and encompasses both Architecture and Interior Design. In each and every project, we are involved in space planning and furniture procurement. We can be involved from early stages of programming all the way to the move-in coordination up to opening day. Within the project process even in early stages, we hold interactive workshops showcasing progress to help our clients obtain a clear sense of the direction development of the design is going, at every step.
GPa's PHILOSOPHY
We have completed a large breadth and variety of projects for Public Agencies all over California, with each one being uniquely different based on the respective needs of the client and regional context. Even though building and project types may be similar, each project is distinctly unique to our Clients. We believe the foundation for the project starts with the goals and visions of our Client.
We guide our Clients into making small decisions at a "step by step" basis with a number of simple strategic questions that can move a project forward rather than overwhelm. Our strategy of collaboration can provide an overall sense of ownership and pride for our Clients in the direction and outcome of a project. The Client's involvement at every step of the process allows an open door to communication and flexibility while the direction and goals of the overall project are kept under control and the budget kept in check.
Jack Panichapan leads an architecture studio composed of an experienced team of professional architects and interior designers. Jack is directly hands-on, working one-on-one with the Client throughout every stage of the project from the start of the needs assessment stage to move-in day.
MANAGING PROJECT DESIGN SERVIC
During the process of documentation, organized workshops will be provided to share our findings and the project's development coordinating with the Client's team. The project progress will be presented for input and guidance for iterative refinements. These workshops would involve meetings with the Client staff to discuss design ideas and operational needs, and it will be a chance to showcase progress and gage reaction. Through these interactive meetings we would have drawings, exhibits, and renderings are used optimally and effectively to communicate ideas and bring the Client's vision to life, be it conceptual, entitlement, or construction stages.
BUDGET MANAGEMENT
Our team has worked on a comprehensive range of Public Works projects throughout California and is accustomed with fluctuations and impacts on costs that influence the construction of Public Works facilities, in particular.
As the project develops, our team can provide and update detailed cost estimates for the project. Knowing the cost estimates early allows us to make necessary adjustments to bring the project under budget with minor concessions.
We use in-house as well as professional cost estimating services to effectively control the project cost during design.
More importantly, all major project decisions are evaluated in terms of cost impact on the project. We inform our Clients of the cost impact on the project to assist with the decision-making process.
During the course of the project design, we will have scheduled opportunities to present our client with a statement of probable cost based on the current stage as a way to keep budget in check. Each stage of design will be accompanied by a general cost statement to keep the city knowledgeable every step of the way on the general cost of the noted improvements.
[Cl Request for Statement of Qualifications for On-Call Architectural Design Services 15 www.gparchitects.org
5.1 / FIRM QUALIFICATIONS
GPa FIRM DESCRIPTION
Gillis + Panichapan Architects, Inc. (GPa) is a full-service Architecture, Planning, and Interior Design Firm that has been in practice for well over 30 years. We are locally based in Newport Beach. Our firm has distinguished itself by providing excellence in architecture, space programming, master planning, and interior design services. With extensive architectural experience in civic and public work, our knowledge encompasses public facilities ranging from municipal offices, community centers, city maintenance facilities, fire and police facilities, educational facilities, and more.
Our portfolio encompasses a large range and scale of project types in a diversity of public and civic building categories. Beyond ground up building and campus master planning, we carry expertise on renovation and retrofits of existing buildings. We have successfully completed and are currently completing new buildings as well as renovations for projects throughout California.
We believe sustainability is a major cornerstone of our practice. We commit to sustainable practices in every project whether or not a project seeks formal sustainable certification. Every architect here at GPa is LEED accredited and well qualified to guide project towards practical sustainable design solutions or formal LEED certification. We have achieved LEED certification up to the Platinum level in a number of our projects. Considering cost and schedule, we endeavor to maximize sustainable features within the project. Our design philosophy encourages passive building conditioning strategies that are a reflection of local climate, site orientation, and environment. We trust that sustainability is an optimal approach for cost savings, lower long-term maintenance, and minimizes impact on the site, and the environment overall.
While creating a more sustainable built environment, our core values are based on connection to community and by making a difference with enhancing the places people work and visit. We have the experience and expertise for municipal and civic design, and planning to exceed objectives in a timely and cost-effective manner. It would be an honor to work with the City, which exemplifies our commitment to sustainability with a healthy balanced lifestyle seamlessly connected with the outdoors.
CERTIFICATIONS
Disadvantaged Business Enterprise (DBE), California Unified Certification Program • Small Business Enterprise (SBE), DGS California Department of General Services • Minority Business Entity (MBE), The Supplier Clearinghouse
SERVICES
INTERIOR DESIGN, INCLUDING SELECTION AND/OR DESIGN OF FURNITURE, FIXTURES AND EQUIPMENT GPa can provide design and/or recommend selection of furniture, fixture and equipment. We have extensive experience and expertise in office planning and interior design and can provide these services. We foresee the coordination of workstations, and general equipment and furniture that correlate to interior design. • Furniture Evaluation, Selection and Implementation
Define selection criteria and guideline specifications
Define panel, electrical and component requirements
• Develop Detailed Office and Workstation Plans
•Oversee Development of Final Furniture Shop Drawings
• Oversee the Final Purchase Order Requirement
• Prepare Furniture Installation Punch List
MOVE MANAGEMENT SERVICES
Our team has a lot of experience in regards to move management services. Many of our projects involve construction during occupancy where we have assisted the client temporarily relocate from one area to another.
(CRO Request for Statement of Qualifications for On-Call Architectural Design Services 16 www.gparchitects.org
5.1/ FIRM QUALIFICATIONS
SERVICES
• PROGRAMMING & REVIEW OF PREVIOUSLY DEVELOPED ARCHITECTURAL PROGRAMS We help the client to review and assess previous studies of their existing facilities and develop a solid program that initiates the physical building design process.
Ç SITE ANALYSIS AND FEASIBILITY STUDIES
Our site studies regard the community, codes, zoning, ease of circulation, department infrastructure, urban infrastructure, and transportation. They are often aligned with maximizing passive sustainable strategies. Our in-depth site analysis regards the community context, codes, zoning, ease of circulation, department infrastructure, urban infrastructure and transportation, and are often aligned with maximizing passive sustainable strategies for Urban Design and Master Planning.
• SPACE PLANNING
Stemming from our expertise and experience with office planning, we would develop design schemes for workstation layouts needed for optimal function of the client within a given space.
CONCEPTUAL/SCHEMATIC STUDIES
We work closely with the client developing ideas and the program to ensure that the design from beginning to end is an expression of the client's needs and budget while having the design enhance connectivity within the surrounding community.
3-D MODELING AND RENDERING SERVICES
We render buildings and spaces to convey to our clients the surrounding community through vivid 3-dimensional characteristics of the proposed design from schematic design to design development.
SCHEMATIC DESIGN; NEW LAYOUT, EXISTING PLANS, RENOVATION AND RESTORATION PLANS,
AND DEMOLITION PLANS
We work closely with the City developing ideas and the program to ensure that the design from beginning to end is an expression of the client's needs and budget while having the design enhance function and safety of the facility while maintaining connectivity within the surrounding community. • DESIGN DEVELOPMENT OF FACILITIES AND PARKS, INCLUDING ELECTRICAL, PLUMBING, HEATING AND AIR
CONDITIONING (HVAC) PLANS
Above and Beyond working to develop Mechanical, Electrical and Plumbing systems for Facilities and Parks, we work with many additional disciplines as well including Structural Engineering, Landscape Architects and Civil Engineer.
PROJECT ADMINISTRATION & MANAGEMENT SERVICES
We have a wealth of experience in orchestrating consultants and the team to ensure integrity remains in the function and intent of design throughout the process.
ENTITLEMENT PROCESSING
We have experience with CEQA and California Coastal Commission procedures, as well as local city planning and plan check procedures throughout California. In every step of the way we are there to communicate solutions to community sensitivities and facilitate an expedient entitlement. [CRa Request for Statement of Qualifications for On-Call Architectural Design Services 17 www.gparchitects.org
5.1 / FIRM QUALIFICATIONS
SERVICES
SITE DEVELOPMENT PLANNING
Our experience ranges from designing master plans for complex city yard facilities, campuses for water districts, to smaller urban infill projects and projects that involve challenging topological conditions.
HISTORIC PRESERVATION PLANNING, REVIEW, AND DESIGN
Restoring historic city buildings (including the Irving Gill designed Oceanside City Hall), members on our team have had a rich experience with work on renovation of sensitive historical landmark buildings, and working with historical landmarks preservation committees.
ADA COMPLIANCE REVIEW PLANNING AND RETROFITS
Many of our projects have involved older existing buildings often with tight and complex conditions in which we resolve and retrofit for ADA compliance.
SCHEDULE DEVELOPING
We have a wealth of experience scheduling and phasing projects for design and construction, including for existing facilities, many which allow for continuous occupancy during construction.
CONSTRUCTION DOCUMENT DEVELOPMENT, SPECIFICATION WRITING Our office provides precise construction document work, often leading to minimal change orders resulting in projects that have a high likelihood of on time and on budget.
COST ESTIMATING SERVICES
We can provide the client with good conceptual cost estimates based on our experience and history with working on a large range and variety of municipal project types. For in-depth cost analysis during design development, we work with an experienced team of cost estimators that can give specific construction costs to help us meet the budget during design.
CONSTRUCTION MANAGEMENT INCLUDING INSPECTIONS
We work closely with Griffin Structures- A construction management company that has decades of experience in the construction of Civic projects. We also have an abundant experience in orchestrating consultants and the team to ensure integrity remains in the function and intent of design throughout the process.
CONTRACT BIDDING AND/OR NEGOTIATIONS SERVICES, I.E. CHANGE ORDERS, ETC.
During construction, there could be added value in spotting solutions that can improve the building and save costs which results in change orders during construction. We would be there to rectify the situation and clarify this with the client and the team to ensure the project remains on schedule and on budget.
CONSTRUCTION CONTRACT ADMINISTRATION
In order to ensure quality, we recommend being retained for construction administration. We are there to verify that the building meets the design intent, quality, as well as code and energy issues as depicted on the construction documents.
Request for Statement of Qualifications for On-Call Architectural Design Services 18 www.gparchitects.org
5.1 / FIRM QUALIFICATIONS
DESIGN QUALITY CONTROL
Regardless of whether the drawings pertain to retrofits or ground up new facilities, GPa will work very closely with the City and its stakeholders to define and understand how to meet the City's objectives. This includes selecting the appropriate team members for the design, using resources effectively, preparing a design schedule with clear and feasible milestones and deadlines, and offering a fair and competitive design budget. GPa proposes the following design quality control approach to achieve these objectives.
Our design quality control processes include:
1. Design Criteria and Programming Validation - GPa, with significant input from the City, will develop clear parameters for what City space needs are and minimum criteria for City's operational functionality and aesthetic preferences (e.g. space needs, departmental adjacencies, minimum square footages as needed, IT, security, sustainability, broader architecture context or civic design standards, etc. GPa will develop the criteria prior to completion of the Schematic Design documents and track and communicate changes through the design phase. GPa recommends scheduling interactive design workshops with the City early in the Conceptual Design development process to discuss design ideas and operational needs and solicit real-time feedback. Drawings, exhibits, reference designs, and renderings are used optimally and effectively to communicate ideas.
2. Design Reviews with City - GPa will prepare Design Control Documents during the design phase for the City and other relevant stakeholders to review for both conformance to the Design Criteria as well as to promote dialogue and input on the design at critical design milestones. Comments from all stakeholders will be collected in a standardized comment form and review periods will have fixed deadlines to meet the proposed schedule. At a minimum, Design Reviews will take place at Conceptual Design (CD), Schematic Design (SD), 65% Construction Documents and 95% Construction Documents design milestones. It is expected that the CD and SD sets will be complete prior to release of the Design-Builder RFQ such that Critical Design Criteria are set prior to engaging the Design-Builder community.
3. Design Review Comment Resolution - GPa will compile all stakeholder comments to the Design Control Documents in a Design Management Log. The log will identify which party initiated each comment and require the same party to agree to close the comment when it has been addressed. Following completion of each Design Review period, GPa will meet with the City and other review stakeholders to page-turn through the comments and ensure that GPa clearly understands the intent of each comment or request. Where possible, comments will be resolved in real-time during the meeting. The then-current Design Management Log will be submitted with each set of Design Control Documents to track the progress and close-out of design comments. Note that it is common for many comments from the CD and SD Design Reviews to be deferred to a future Design Review as many aspects of the design are detailed and evidenced during the construction documents phase.
4.Internal Internal QA/QC- In between the formal review packages, GPa will perform internal reviews on the design development so as to track and/or correct variances to the Design Criteria and coordinate design output among the various design disciplines. This is accomplished by electronic file sharing, face-to-face coordination meetings, and in-house QC reviews prior to submitting each Design Control Document set.
GPa also has BIM software to effectively highlight items of needed coordination and refinement.
5. Design Deviations - There may be deviations to the Design Criteria that arise throughout the design phase, whether due to comments initiated by the City during the Design Reviews or due to internal design coordination and progression. GPa will track such deviations on the Design Management Log to flag them for review and acceptance by City, and other relevant stakeholders. It is imperative for all parties to provide timely feedback and approval to maintain the design schedule.
6. Submittal Reviews - We would perform shop drawing and other contractor submittal reviews to confirm compliance to the Design Control Documents and Design Criteria during construction. (CRequest for Statement of Qualifications for On-Call Architectural Design Services 19 www.gparchitects.org
5.2 / REFERENCE PROJECTS
UCI / MUNICIPAL HEALTH CENTER
UCI HEALTH
Schematic Design/Orange, CA
COMPLETION DATE:
2023
This was a phased renovation of the creation of new restrooms, shared Chapman Pavilion, spanning the 7th, and private office spaces, conference PROJECT SIZE:
6th, 3rd, and 2nd floors, was driven by rooms, break area and enhanced HVAC the critical need for lease relocation due infrastructure to ensure a modern and 20,000 sf EACH FLOOR to the expiration of leases at city tower. sustainable working environment.
Each floor encompassed approximately
20,000 sf. This comprehensive build The 2nd floor renovation at Chapman CLIENT REFERENCE:
out project supported the transition of Pavilion involves the design and build various departments into newly designed out of office spaces tailored for medical
ELLEN KHOUDARI
spaces across multiple floors. Each floor's staff, admin, pediatrics, GME, marketing, design is tailored to meet the specific patient experience, and clinical affairs UCI Health Project Manager needs of its occupants while maintaining departments. Planning Administration a cohesive approach to functionality (949)374-8446
and efficiency. The renovations include [email protected] KEY PERSONNEL:
DORFERDNCE
OFfa
43:03
t0: 1)
W511] JACK PANICHAPAN - Mr. Panichapan acted as the
Principal in Charge and was responsible for the design
of this project for the exterior and interior including furnishing.
SHERIE ROCH B0D 1K ROCH VIC NGUYEN - Mr. Nguyen was the Project Architect OFF-2 and was in charge of the PDR, design, rendering, en- titlements, construction documents and construction
STG
administration for the project which also included co-
A1 PEOPLE ordinating documents between all the disciplines. [C120 Request for Statement of Qualifications for On-Call Architectural Design Services 20 www.gparchitects.org
MUNICIPAL/ CIVIC CENTER 5.2 / REFERENCE PROJECTS
View 1
308-
YUCCA VALLEY LIBRARY
Town of Yucca Valley / Schematic Design / Yucca Valley, CA The Town of Yucca Valley was required GPa presented three separate COMPLETION DATE: to re-assess and revise organization- schemes: a community library, a al and infrastructural changes to its combination of a hi-desert museum 2020 master plan study, as the last needs along with a California welcome cen- assessment was completed approxi- ter, and a hi-desert museum.
PROJECT SIZE mately ten years ago.
The community library program was
7,140 st
GPa had proposed a plan and de- determined as the most optimal fit. veloped a report determining a com- A conceptual plan of renovations of patible new program to occupy the the bank were developed to depict its CLIENT REFERENCE: infrastructure of the existing mid-20th library use as one of three schemes. century bank facility located at 57271 GPa then proceeded with schemat- SHANE R. STUECKLE Twenty-nine Palms Highway, Yucca ic design through construction ad- Valley, CA. ministration for the Architectural and
Deputy Town Manager
Engineering for the renovation of the
Town of Yucca Valley The report provided programming
former Bank Building to the County
(760) 369-1265 ext. 305 and architectural/ engineering assess- Library.
[email protected] ments of the existing building JACK PANICHAPAN - Mr. Panichapan acted as the Principal in Charge and was responsible for the design of this project for the exterior and interior in- KEY PERSONNEL:
cluding furnishing.
KENT KLUETER - Mr. Klueter was the Project Architect and was in charge of the construction documents and construction administration for the project which also included coordinating documents between all discplines. (CRo Request for Statement of Qualifications for On-Call Architectural Design Services 21 www.gparchitects.org
REDONDO BEACHUOTY COUNCIL CHAMBERS 5.2 / REFERENCE PROJECTS
REDONDO BEACH CITY
COUNCIL CHAMBERS
City of Redondo Beach / Schematic Design / Redondo Beach, CA View l
Built in the 1960s, the pre-existing fa- The next steps involved taking the es- cility composed of the city council tablished conceptual design scheme chambers, lobby, and restroom area, into further design development to the TOTAL COST OF which needed a significant amount Construction Document through Con- COMPLETED PROJECT: of work to meet current ADA/ acces- struction Administration services. sible requirements. This was achieved
$610K GPa provided a strategic design to
through modifying the floor, ramps,
meet ADA / accessible requirements,
stairs, doors, seating, and toilet rooms
for improved accessibility. alongside an overall aesthetic archi- COMPLETION DATE:
tectural update. We provided design
2020 GPa completed the conceptual de- schemes and renderings as a part of sign stage, providing the City of Re- an interactive process with the City's PROJECT SIZE: dondo Beach with a CASp Report, input and collaboration, while staying conceptual design, and statement of on a restrictive budget as noted on 2,900 sf probable cost for review and approv-our original PDR early in the project al. development.
CLIENT REFERENCE
JACK PANICHAPAN - Mr. Panichapan acted as the Principal in Charge and was ANDREW WINJE responsible for the design of this project for the exterior and interior including Engineering Services Division furnishing.
(310) 318-0661 × 2431
[email protected] VIC NGUYEN - Mr. Nguyen was the Project Architect and was in charge of the PDR, design, rendering, entitlements, construction documents and construc- tion administration for the project which also included coordinating docu- ments between all the disciplines.
KEY PERSONNEL:
(CRO Request for Statement of Qualifications for On-Call Architectural Design Services 22 www.gparchitects.org
WATER DISTRICT / TREATMENT PLANT 5.2 / REFERENCE PROJECTS View 2
WRD - GRIP
ADVANCEMENT TREATMENT
USaBO
Water Replenishment District / Schematic Design / Pico Rivera, CA WRD is developing an advanced The design was developed through stages COMPLETION DATE:
reclaimed water treatment campus of Design-Build with an architectural 2019
($100 million construction cost) that philosophy which is consistent with the includes an approximately 45,000 sf theme and character that has been PROJECT SIZE:
treatment plant process building and an established by WRD in terms of outdoor approx. 24,150 sf two story Administration connections, views, and transparency. We 69,150 sf and Visitors Building. During the course worked interactively with WRD in order to of development, GPa developed the ensure that the implementation of the final CLIENT REFERENCE:
general architectural aesthetic of the design aligns with the established budget, buildings and site landscape concepts needs, and goals for the architecture of STEVE TEDESCO and theme through several phases of new facility. Throughout the development Senior Vice President public outreach input with the surrounding of the project this can be implemented Tetra Tech
community. The goal was to have a with workshops. This project achieved USGB LEED Platinum in 2020. (949) 809-5153
building and a campus that facilitated a
annantion to the sammunity. steve.tedesco@
welcome.
tetratech.com
KEY PERSONNEL:
JACK PANICHAPAN - Mr. Panichapan acted as the Principal in Charge and was responsible for the design of this project for the exterior and interior including furnishing.
KENT KLUETER - Mr. Klueter was the Project Architect and was in charge of the construction documents and construction administration for the project which also included coordinating documents between all discplines. [Cl2 Request for Statement of Qualifications for On-Call Architectural Design Services 23 www.gparchitects.org
5.2 / REFERENCE PROJECTS
SOUTHERN CALIFORNIA EDISON / OFFICE
02.927282
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1-00100
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18-
View 1
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SCE HEADQUARTERS
SCE / Retrofit & Renovation / Rosemead, CA
This project involves the seismic retrofit and interior renovation of the five-story 700,000 sf executive headquarters for Southern California Edison (SCE) called GO-1. The project scope involves space planning and interior design for a complete refresh of their corporate offices. This project is being done through phases floor by floor, with the last phase being the 4th floor executive office suite.
General Scope of GO-1 renovation:
Remove and replace existing ceiling.
: Remove and replace lighting and controls
Remove and replace HVAC ductwork, registers, diffusers and VAV's back to main duct and install new ductwork, registers, diffusers and VAV's.
• Remove and replace systems furniture with SCE standard. (Space Planning)
Interior Design for Cafe Central and Executive Offices
* Design of Collaboration Spaces
View 5
COMPLETION DATE CLIENT REFERENCE:
UNDER CONSTRUCTION
MARTHA MACPHERSON
Project Manager
PROJECT SIZE: (626) 676-4100
700,000 s martha.macpherson@SCE.
[CT: Request for Statement of Qualifications for On-Call Architectural Design Services 24 www.gparchitects.org
EXHIBIT "B"
Payment Schedule (Hourly Payment)
A. Hourly Rate
CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule:
SEE ATTACHED EXHIBIT B
B. Travel Charges for time during travel are not reimbursable.
C. Billing
All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it.
Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project.
A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion.
CONSULTANT shall submit to CITY an invoice for each monthly payment due.
Such invoice shall:
A) Reference this Agreement;
B)
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be If CITY does not approve an invoice, CITY shall notify
CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein.
Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate.
Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement.
EXHIBIT B
architecture • interior • planning
GPa
Gillis + Panichapan Architects, Incorporated
1101 Quail Street Newport Beach, California 92660 Tel. 714-668-4260 www.gparchitects.org We propose to furnish the services based on the hourly billing rates listed below for the services associated with this project. Often, we propose an "hourly not to exceed" contract at the beginning of our process. Below is a schedule of hourly billing rates.
We tailor our scope and subsequent fee proposals to accommodate the scope of work realizing that there is latitude in both parameters to be discussed during the contract negotiation. These rates we propose will be valid for the contract duration.
SCHEDULE OF HOURLY BILLING RATES
Principal ... .210
Project Director 185
Project Architect .165
Job Captain .. .115
Designer/ CAD Tech .100
Clerical ..80
CONSULTANTS
When additional consultants are needed, we will be the primary point of contact and the team leader.
Our contract will include and convey all consultant fees and contracts as a subcategory of our fee and services. Consultant fees will be charged with an additional 15% management and coordination fee.
STRUCTURAL ENGINEER SCHEDULE OF HOURLY BILLING RATES
Principal 250
Sr. Engineer V.P 200
Sr. Assoc. Engineer 185
Project Engineer 165
Draft person 105
Clerical 95
MEP ENGINEER SCHEDULE OF HOURLY BILLING RATES
Principal Engineer 225
Project Engineer. 200
Sr. Mechanical Engineer 195
Sr. Electrical Engineer 195
Sr. Plumbing Engineer 185
Mechanical Designer. .150
Electrical Designer... 150
Draft Person. .100
BIM/CAD Tech .150
Admin .120
Secretary. .80
1101 Quail Street | Newport Beach, California 92660 | P. 714.668.4260 F. 714.668.4265 | www.gparchitects.org
LANDSCAPE ARCHITECT SCHEDULE OF HOURLY BILLING RATES
Principal 185
Project Landscape Architect .200
CAD Operator/ Tech .95
Clerical 75
REIMBURSABLES
In our contract we often have a reimbursable allowance. This reimbursable allowance covers fees beyond general B&W printing fees on standard ledger or tabloid size paper. Government fees, delivery costs (such as United Parcel Service charges), and the costs of special sized prints/ reproductions are not included in our fee. These items are "reimbursable" items and will be shown separately on our invoice.
MILEAGE
GPa bases our standard mileage rates for the use of a vehicle such as a car, van SUV or pickup will be: 67 cents per mile for business miles based on State of California Employers Association 2024 and the IRS standard rates Mileage Reimbursement Rates Effective January 1, 2025. 1101 Quail Street | Newport Beach, California 92660 | P. 714.668.4260 F. 714.668.4265 | www.gparchitects.org VCks
GILL&PA-01 MCCOWANA,
ACORD CERTIFICATE OF LIABILITY INSURANCE DATE SADAY
6/16/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
PRODUCER License # 0E67768
IOA Insurance Services (NC, No, Exr): (619) 400-1996
3636 Nobel Drive
Sulte 410 400kEss: [email protected]
San Diego, CA 92122 NAIC B
INSURERS) AFFORDING COVERAGE
INSURERA: RLI Insurance Company 13056
INSURED INSURERB: Hudson Insurance Company 25054
Gillis & Panichapan Architects, Incorporated INSURER C:
1101 Quall Street INSURER D:
Newport Beach, CA 92660
INSURER E:
INSURERF:
CERTIFICATE NUMBER: REVISION NUMBER:
EXCLUSIONS AND CONDITIONS OF SUCH POLICE MISHNA FEEL HERE ISSUET ALL THE TERMA
POLICY NUMBER
X COMMERCIAL GENERAL LIABILITY 2,000,000
EACH OCCURRENCE
CLAIRIS-MADE X OCCUR XX PSB0001119 9/1/2024 11/8/2025 1,000,000 X Cont liab/Sev Int 10,000
MED EXP (Any one person) 2,000,000
PERSONAL & AOY INJURY $
GENERAL AGGREGATE 4,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY X SEO 4,000,000
A OTHER: 100,000
X/ANY AUTO XX PSA0001116 9/1/2024 11/8/2025 BODILY INJURY (Perperson).
WHOS ONLY SORULED
X
A UMBRELLA LIAB X OCCUR EACH OCCURRENCE 3,000,000
X EXCESS LIAB IPSE0001038 9/1/2024 11/8/2025 MOGREGATE les es 3,000,000 DEO | X RETENTIONS. CLAMSAIDE
X PSW0001177 9/1/2024 111812025 EL EACHACCIDENT 1,000,000 JINIA EL DISEASE - EAEMPLOVEE S 1,000,000
SCRIPTION OPERATIONS BOON 1,000,000
EL. DISEASE - POLICY LIMIT.
3 Prof Liab/Clms Made PRB0619119734 11/8/2024 11/8/2025 Per Clan 2,000,000 B Ded.: $5k Per Clalm PRB0619119734 11/8/2024 11/8/2025 Aggregato 2,000,000 Ra: City of Huntington Beach Arictral San ico 101, Adlon Remaine Schedule may be tacied mora space required) MICHAEL J. VIGLIOTTA
130 Days Notice of Cancellation will 10 Days Notice for Non-Payment of Premium in accordance with the policy fAdWATCORNEY
CITY OF HUNTINGTON BEACH
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ACCORDANCE WI PRE POLICY PROVISIONS. EXPIRATION DATE NOTICE WILL. BE DELIVERED IN
AUTHORIZED REPRESENTATIVE
ily of Huntington Beac!
000 Main Stree T. Kelly, Honele
_Huntington Beach, CA 92648
ACORD 25(2016/03) @ 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
Policy Number: PSB0001119 RLI Insurance Company
Named Insured: Gillis + Panichapan Architects, Inc.
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
RLIPack® FOR PROFESSIONALS
BLANKET ADDITIONAL INSURED ENDORSEMENT
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS COVERAGE FORM - SECTION II - LIABILITY
1. C. WHO IS AN INSURED is amended to include as
an additional insured any person or organization that
ou agree in a contract or agreement requirin
surance to include as an additional insured on th
policy, but only with respect to liability for "bodily
injury", "property damage" or "personal and and we will not share with that other insurance, advertising injury" caused in whole or in part by you provided that:
or those acting on your behalf: a. The "bodily injury" or "properly damage" for a. In the performance of your ongoing operations; which coverage is sought occurs after you have entered into that contract or agreement; or
b. In connection with premises owned by or rented
to you; or b. The "personal and advertising injury" for which coverage is sought arises out of an offense
c. In connection with "your work" and included committed after you have entered into that within the "product-completed operations
contract or agreement.
hazard".
4. The following is added to SECTION III K. 2.
2. The insurance provided to the additional insured by Transfer of Rights of Recovery Against Others to this endorsement is limited as follows: Us - COMMON POLICY CONDITIONS (BUT a. This insurance does not apply on any basis to APPLICABLE TO ONLY TO SECTION || - any person or organization for which coverage LIABILITY) as an additional insured specifically is added by We waive any rights of recovery we may have another endorsement to this policy. against any person or organization because of b. This insurance does not apply to the rendering payments we make for "bodily injury", "property of or failure to render any "professional damage" or "personal and advertising injury" arising services". out of "your work" performed by you, or on your c. This endorsement does not increase any of the person or organization. We waive these rights only limits of insurance stated in D. Liability And
Medical Expenses Limits of Insurance.
3. The following is added to SECTION III H.2. Other
Insurance - COMMON POLICY CONDITIONS
(BUT APPLICABLE ONLY TO SECTION I -
LIABILITY)
However, if you specifically agree in a contract or
agreement that the insurance provided to an
ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED.
PPB 304 02 12 Page 1 of 1
Policy Number: PSA0001116 RLI Insurance Company
Named Insured: Gillis + Panichapan Architects, Inc.
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
RLIPack® BUSINESS AUTO ENHANCEMENT
SCHEDULE OF COVERAGES ADDRESSED BY THIS ENDORSEMENT
A. Broad Form Named Insured
B. Employees As Insureds
C. Blanket Additional Insured
D. Blanket Waiver Of Subrogation
E. Employee Hired Autos
F. Fellow Employee Coverage
G. Auto Loan Lease Gap Coverage
H. Glass Repair - Waiver Of Deductible
I. Personal Effects Coverage
J. Hired Auto Physical Damage Coverage
K. Hired Auto Physical Damage - Loss Of Use
L. Hired Car- Worldwide Coverage
M. Temporary Transportation Expenses
N. Amended Bodily Injury Definition - Mental Anguish
O. Airbag Coverage
P. Amended Insured Contract Definition - Railroad Easement Q. Coverage Extensions - Audlo, Visual And Data Electronic Equipment Not Designed Solely For The Production Of Sound
R. Notice Of And Knowledge Of Occurrence
S. Unintentlonal Errors Or Omissions
T. Towing Coverage
PPA 300 03 13 Page 1 of 5
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
A. Broad Form Named Insured of the operations contemplated by such contract. The The following is added to the SECTION I! - waiver applies only to the person or organization designated in such contract.
COVERED AUTOS LIABILITY COVERAGE, Para-
graph A.1. Who is An Insured Provision: E. Employee Hired Autos Any business entity newly acquired or formed by you 1. The following is added to the SECTION I- Juring the policy period, provided you own fifty COVERED AUTOS LIABILITY COVERAGE, percent (50%) or more of the business entity and the Paragraph A.1. Who Is An Insured Provision:
business entity is not separately insured for Bus-iness An "employee" of yours is an "insured" while Auto Coverage. Coverage is extended
maximum of one hundred eighty (180) days following operating an "auto" hired or rented under a contract or agreement in that "employee's" name,
the acquisition or formation of the business entity.
with your permission, while performing duties
is orovision does not appy to anv person ( related to the conduct of your business. rganization for which coverage is excluded b
2. Changes In General Conditions:
endorsement.
B. Employees As Insureds Paragraph 5.b. of the Other Insurance Con- dition in the BUSINESS AUTO CONDITIONS is
The following is added to the SECTION |I - deleted and replaced with the following:
COVERED AUTOS LIABILITY COVERAGE, Para-
b. For Hired Auto Physical Damage Coverage,
graph A.1. Who Is An Insured Provision:
the following are deemed to be covered
Any "employee" of yours Is an "insured" while using a "autos" you own:
covered "auto" you don't own, hire or borrow in your
(1) Any covered "auto" you lease, hire, rent
business or your personal affairs.
or borrow; and
C. Blanket Additional Insured
(2) Any covered "auto" hired or rented by
The following is added to the SECTION |I - your "employee" under a contract in that COVERED AUTOS LIABILITY COVERAGE, Para- individual "employee's" name, with your graph A.1. Who Is An Insured Provision: permission, while performing duties Any person or organization that you are required to related to the conduct of your business. include as an additional insured on this coverage form However, any "auto" that is leased, hired, rented or borrowed with a driver is not a
in a contract or agreement that is executed by you covered "auto". before the "bodily injury" or "property damage" occurs
is an "insured" for liability coverage, but only for F. Fellow Employee Coverage damages to which this insurance applies and only to
the extent that person or organization qualifies as an SECTION II - COVERED AUTOS LIABILITY "insured" under the Who Is An Insured provision COVERAGE, Exclusion B.5. does not apply if you contained in SECTION |I - COVERED AUTOS have workers compensation insurance in-force covering all of your employees.
LIABILITY COVERAGE.
The insurance provided to the additional insured will G. Auto Loan Lease Gap Coverage be on a primary and non-contributory basis to the SECTION III - PHYSICAL DAMAGE COVERAGE, additional insured's own business auto coverage if C. Limit Of Insurance, is amended by the addition of you are required to do so in a contract or agreement the following:
that is executed by you before the "bodily injury" or In the event of a total "loss" to a covered "auto" shown "property damage" occurs.
in the Schedule of Declarations, we will pay any
unpaid amount due on the lease or loan for a covered
D. Blanket Waiver Of Subrogation "auto", less:
The following is added to the SECTION IV - BUSI 1. The amount paid under the PHYSICAL NESS AUTO CONDITIONS, A. Loss Conditions, 5. DAMAGE COVERAGE section of the policy; and Transfer Of Rights Of Recovery Against Others
To Us: 2. Any:
We waive any right of recovery we may have against a. Overdue lease/loan payments at the time of any person or organization to the extent required of the "loss"; you by a contract executed prior to any "accident" or
"loss", provided that the "accident" or "loss" arises out PPA 300 03 13 Page 2 of 5
b. Financial penaltles imposed under a lease for (2) An adjustment for depreciation and physical excessive use, abnormal wear and tear or Cossion will be made in the event of a tolal high mileage.
c. Security deposils not returned by the lessor; (3) If a repair or replacement results in better than like kind or quality, we will not pay for the
d. Costs for exlended warranties, Credit Life belterment.
Insurance, Health, Accident or Disability
nsurance purchased with the loan or lease (4) A deductible equal to the highest Physical and Damage deductible applicable to any owned
e. Carry-over balances from previous loans or auto will apply. leases. (5) This Coverage Extension will not apply to:
H. Glass Repair - Waiver Of Deductible (a) Any auto" that is hired, rented or SECTION III - PHYSICAL DAMAGE COVERAGE, borrowed with a driver; or D. Deductible is amended by adding the following: (b) Any "auto" that is hired, rented or borrowed from your "employee".
No deductible for a covered "auto" will apply to glass
damage if the glass is repaired rather than replaced. K. Hired Auto Physical Damage - Loss Of Use Personal Effects Coverage The following is added to SECTION III - PHYSICAL The following is added to SECTION III - PHYSICAL DAMAGE COVERAGE, A. Coverage, 4. Coverage DAMAGE COVERAGE, A. Coverage, 4. Coverage Extensions:
Extensions: e. We will pay sums which you legally must pay to c. Personal Effects Coverage the lessor of a covered "auto" which you have leased without a driver for thirty (30) days or less
In the event of a total theft loss of your covered for the lessor's loss of use of the covered "auto", "auto" we will pay up to $400 for "loss" to wearing provided:
apparel and other personal effects which are:
(1) This insurance provides comprehensive,
(1) Owned by an "insured"; and specified causes of loss or collision covered (2) In or on your covered "auto"; on the covered "auto"; (2) The loss of use results from the covered
No deductible applies to Personal Effects
"auto" being damaged in an "accident" while
Coverage.
you are leasing it.
J. Hired Auto Physical Damage Coverage
We will pay up to a maximum limit of $1,500 for
The following is added to SECTION III - PHYSICAL this covered extension.
DAMAGE COVERAGE, A. Coverage, 4. Coverage L. Hired Car - Worldwide Coverage Extensions:
The following is added to SECTION II - COVERED
d. Hired Auto Physical Damage Coverage
AUTOS LIABILITY COVERAGE, A.2. Coverage
Extensions:
"autos" that you hire, rent or borrow subject to the
1) The most we will pay for "loss" in any one
'accident" to a hired, rented or borrowed
"auto" is the lesser of:
(a) $60,000
1) Than papesty as of the dame of dar
"oss"; or
(2) With respect to any claim made or "suit"
instituted outside the United States ol
America, the territories and possessions of
the United States of America, Puerto Rico,
PPA 300 03 13 Page 3 of 5
(a) You shall undertake the investigation, M. Temporary Transportation Expenses seltlement and defense of such claims
and "suits" and keep us advised of all SECTION III - PHYSICAL DAMAGE COVERAGE, proceedings and actions. Transportation expenses is deleted ara rapha ed A.4. Coverage Extensions, (b) You will not make any settlement without by the following:
our consent.
a. Transportation Expenses
(c) We will reimburse you:
(1) We will pay up to a maximum of $1,500 for
(i) For the amount of damages be- temporary transportation expense incurred cause of lability imposed upon you by you because of Physical Damage to a by law on account of "bodily injury' or covered "auto". "properly damage" to which this
insurance applies, and (2) We will pay only for those covered "autos" for which you carry Comprehensive, Collision or
(il) For all reasonable expenses incurred
with our consent in connection with Specified Case of Loss Coverage. helense of salin claiml or suits. the invesligation, seltlement (3) We will pay only for fhose expenses incurred by you during the period of time that begins
Reimbursement for expenses will be twenty-four (24) hours after the covered part of the Limit of Insurance for "loss" and ends at the time when the covered liability coverage shown in the "auto" can be reasonable repaired or Business Auto Coverage replaced.
Declarations, and not in addition to
such limits. (4) This coverage does not apply while there are spare or reserve "autos" available to you for
(3) The limit of Insurance for Liability Coverage your operations. shown in the Business Auto Coverage
Declarations is the most we will reimburse N. Amended Bodily Injury Definition - Mental you for the sum of all damages imposed on Anguish
you, as set forth in paragraph 2.c. above, and The following is added to SECTION V - all expenses incurred by you arising out of DEFINITIONS, Definition C.:
any single "accident" or "loss".
"Bodily injury" also includes mental anguish, but only
(4) You must maintain the greater of the follow- when the mental anguish arises from olher bodily ing primary auto liability insurance limits: injury, sickness or disease. (a) Compulsory admitted Insurance with
limits required to be in force to satisfy the O. Airbag Coverage legal requirements of the jurisdiction The following is added to SECTION III - PHYSICAL where the accident occurs; or DAMAGE COVERAGE B. Exclusions 3.a.:
(b) Insurance limits required by law and However, this exclusion will not apply to accidental issued by a government entity or by an discharge of an airbag due to mechanical or electrical insurer licensed or permitted by law to do breakdown.
business in the jurisdiction where the
"accident" occurs; or P. Amended Insured Contract Definition - Rallroad Easement
(c) Auto liability insurance limits of at least
$300,000 combined single limit or SECTION V - DEFINITIONS paragraph H. "Insured contact" is modified as follows:
1. Paragraph H.3. is replaced by the following:
3. Any easement or license agreement.
2. Paragraph H.6.a. is deleted.
Q. Covarage Extensions - Audio, Visual And Data
Electronic Equipment Not Designed Solely For
The Production Of Sound
5) The insurance provided by this coverage
xtension is excess over any other collec SECTION III - PHYSICAL DAMAGE COVERAGE B. lible insurance available to you whether on a Exclusions, exception paragraph a. to exclusion 4.c. primary, excess contingent or any other and 4.d. is deleted and replaced with the following:
PPA 300 03 13 Page 4 of 5
a. Equipment and accessories used with such (2) A partner if you are a partnership; or (3) An executive officer or insurance manager, if
you are a corporation.
"auto" at the time of the "loss" or is removable S. Unintentional Errors Or Omissions from the housing unit which is permanently SECTION IV - BUSINESS AUTO CONDITIONS, B installed in the covered "auto" at the time of the
"loss", and such equipment is designed to be General Conditions; 2, Concealment Misrepre- solely operated by use of the power from the sentation Or Fraud is amended by adding the "autos" electrical system, in or upon the covered following:
"autos"; or The unintentional omission of, or unintentional error R. Notice Of And Knowledge Of Occurrence in, any information given by you shall not prejudice your rights under this insurance. However this pro-
SECTION IV - BUSINESS AUTO CONDITIONS, vision does not affect our right to collect additional
4.2. Duties In The Event Of Accident. Claim Suit premium or exercise our right of cancellation or Or Loss, subparagraph a. is deleted and replaced
with the following:
T. Towing Coverage
SECTION III - PHYSICAL DAMAGE COVERAGE,
A.2. Towing, is deleted and replaced by the
including: following:
(1) How, when and where the "accident" or "loss" 2. We will pay up to $750 for towing and labor costs incurred each time a covered "auto" is disabled
occurred; due to a covered cause of loss. However:
(2) The "Insured's" name and address; and
a. All labor must be performed at the place of
3) To the extent possible, the names anc disablement; and ddresses of any injured person anc
witnesses. b. If the covered auto is a private passenger type no deductible applies; anc
Your duty to give us or our authorized
representative prompt notice of the "accident" or If the covered auto is not of the private "loss" applies only when the "accident" or "loss" is passenger type our obligation to pay will be known to: reduced by a $250 deductible per
disablement.
(1) You, if you are an individual;
ALL OTHER TERMS AND CONDITIONS OF THIS POLIGY REMAIN UNCHANGED.
PPA 300 03 13 Page 5 of 5
Named Insured: Gillis & Panichapan Architects, Incorporated Policy Number: PSW0001177 WORKERS' COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06 (Ed. 04-84).
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT-CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right agalnst the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.
The additional premium for this endorsement shall be _% of the California workers' compensation premium otherwise due on such remuneration.
Schedule
Person or Organization Job Description
All porsons or organizations that are party to a contract that Jobs performed for an person or organization requires you to obtain this agreement, provided you that you have agreed with In a written contract executed the contract before the loss to provide this agreement EXHIBIT "A"
A. STATEMENT OF WORK: (Narrative of work to be performed) Consultant to provide on-call architectural engineering, landscape architectural engineering and professional consulting services
B. CONSULTANT'S DUTIES AND RESPONSIBILITIES:
SEE ATTACHED EXHIBIT A
C. CITY'S DUTIES AND RESPONSIBILITIES:
D. WORK PROGRAM/PROJECT SCHEDULE:
EXHIBIT A