LEGISLATIVE DRAFT
HBMC 2.106
Chapter 2.106 HUNTINGTON BEACH INDEPENDENCE DAY BOARD
• 2.106.010 Established
• 2.106.020 Composition
• 2.106.030 Operating Policies
• 2.106.040 Staff Liaison
• 2.106.050 Meetings
• 2.106.050 Funding
• 2.106.070 Officers
• 2.106.080 Duties of Offices and Committee
• 2.106.090 (Reserved)
• 2.106.100 (Reserved)
• 2.106.110 Attendance
• 2.106.120 Quorum
•2.106.130 Bylaws
2.106.010 Established
There is hereby established an Independence Day Board which shall be an advisory body to the City Council, implementing policy as set by the City Council, and shall work with staff and volunteers to assist in coordinating the City's annual Fourth of July parade and celebration. (2654 11/83, 3298-9/95, 3435- 11/99, 4300 11/23)
2.106.020 Composition
The Board shall consist of nine to 15 members, appointed by Council upon the recommendation of the Council liaisons to the Board. The Board may establish committees with committee chairs as necessary te fundraise-and provide support for sueeessful coordination of the Fourth of July-activities. (2654 11/83, 2754 4/85, 2812-2/86, 2892-3/87, 2923 12/87, 3298 9/95, 3435 11/99, 3760-2/07, 4300- H/23)
2.106.030 Operating Policies
Except as otherwise provided in this chapter, the Board shall conform to the operating policies for boards and commissions as set forth in Chapter 2.100 of this Code.(2923-12/87, 4300-11/23)
2.108.040 Staff Liaison
The Community and Library Services Department shall provide a staff liaison(s) to the Board. The staff liaison(s) shall be respensible for preparing and posting agenda, taking and distributing minutes; developing and processing the budget, processing contracts/material requisitions, obtaining permits, and coordinating activities among City departments (3298-9/95, 4300 11/23)
2.106.050 Meetings
The Board shall establish meeting dates as needed in the Civic Center or a posted location subject to the Brown Act. (3298-9/95, 3435-H/99, 4300-H/23)
2.106.060-Funding
All revenues and expenses by the Beard and from the Fourth of July parade and all the festivities shall-be managed in a pre determined account(s) by the City, subject to City purchasing and contracting policies and procedures (3298-9/95, 3435-11/99, 4300-11/23)
2.106.070 Officers
The offieers of the Board shall be a chair and vice chair. The Board shall elect officers from its members and such officers shall serve for one year of until their successors are elected. (3298 9/95, 3435-11/99, 3760-2/07, 4300-11/23)
2.108.080 Duties of Officers and Committees
A. Chair: The chair shall:
.Serve as the chief officer of the Independence Day Board and shall preside at all meetings of the Board.
2. With the advice of the Board, select all committee chairpersons:
3. With the advice of the Board, assign responsibilities subjeet to approvat of the Board:
4.Be the official spokesperson for the Board:
B. Vice Chair: The vice chair shall:
1.Serve as an officer of the Independence Day Board.
2, In the absence or disability of the chair, to perform all the duties of the chair and, when so acting, shall have all the powers of and be subject to all the restrictions upon the chair. The vice chair shall have other powers and perform such other duties as may be prescribed from time to time by the Board:
C. Committee Chair, The Ad Hoe and Standing Committees of the Beard shall eleet Committee Chairpersens to serve as a leader of the committee, held meetings as needed, and present recommendations to the Board for action with approval of committee members: (3298-9/95, 3435-11/99, 4300-11/23)
2.108.090 Reserved
2.108.100 Reserved
2.108.110 Attendance
Regular attendance at meetings is required to enable the Beard to discharge its duties. Unless exeused; any member who is absent from more than two consecutive meetings, or who is absent from more than one third of the scheduled meetings during a calendar year, shall automatically vacate the office. The chair shall notify and request the Couneil liaisons to appoint anew member. All members are encouraged to attend regular Board meetings so their knowledge and expertise-may be-utilized to the fullest and they can keep abreast of the Board's plans and activities. ( 3298-9/95, 3435-1/99, 3760 2/07, 4300-11/23)
2.108.120 Quorum
A. At any meeting of the Independence Day Board, a simple majority shall constitute a quorum for the transaction of business.
B. In the event there is no quorum at a meeting, the chair shall adjourn said meeting or shall adjourn to a date certain: (3298-9/95, 3435-11/99, 4300-11/23)
2-108.130-Bylaws
The Board shall adopt bylaws as it deems necessary to provide for such matters relative to its work and administration of its duties which are not otherwise provided for by statute or ordinance, subjeet to priet submission to and approval by the City Council.(3435 11/99)