PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
VIDIFLO, LLC
FOR
ON-CALL VIDEO PRODUCTION AND MEDIA SERVICES
FOR HUNTINGOTN BEACH CHANNEL 3 - HBTV
THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and, VIDIFLO, LLC, a hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to perform on-call video production and media services; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Rich Rosensweig who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement.
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement.
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3. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to commence on , 2026 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT.
In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Fifty Thousand Dollars ($50,000).
EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 26-18111/414611 2 of 12
DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit.
8. HOLD HARMLESS
A. CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement of its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable.
The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT.
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To the extent that CONSULTANT performs "Design Professional Services" within the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision applies in place of subsection A above:
"CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) to the extent that the claims against CONSULTANT arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as provided in California Civil Code Section 2782.8.
C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 26-18111/414611 4 of 12
PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above- mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement.
If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification 26-18111/414611 5 of 12
of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall:
A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. 26-18111/414611 6 of 12
CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with of without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement.
26-18111/414611 7 of 12
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested:
TO CITY: TO CONSULTANT:
City of Huntington Beach Vidiflo, LLC
ATTN: City Manager ATTN: Rich Rosensweig
2000 Main Street 5318 E. 2nd Street, #576
Huntington Beach, CA 92648 Long Beach, CA 90803
17. CONSENT
When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 26-18111/414611 8 of 12
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties.
If any provision of this Agreement is held by an arbitrator of court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here.
As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires.
Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement 26-18111/414611 9 of 12
which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT.
24. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 26-18111/414611 10 of 12
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the State of California.
27. SIGNATORIES
Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
28. ENTIRETY
The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof.
26-18111/414611 11 of 12
29. EFFECTIVE DATE
This Agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers.
CONSULTANT, CITY OF HUNTINGTON BEACH,
VIDIFLO, LLC a municipal corporation of the State of
By: Rich Possiber
RICH ROSENSWE City Manager
print name
ITS: (circle one) Chairean/Presiden/VicES N160)
GALEF EXELUINE
AND APPROVED AS TO FORM:
By: Jusin Mach PuDa~
A City Attorney
SUSAN MADSEN
print name Date 5/20/2026
ITS: (circle one) Secretary/Chief Financial Oficer/Asst.
Secretary - Treasurer EXECUTiVE MGR
RECEIVE AND FILE:
City Clerk
Date
26-18111/414611 12 of 12
EXHIBIT "A"
A. STATEMENT OF WORK: (Narrative of work to be performed) Provide On-Call Video Production and Media Services for Huntington Beach Channel 3- HBTV
B. CONSULTANT'S DUTIES AND RESPONSIBILITIES:
SEE ATTACHED EXHIBIT A
C. CITY'S DUTIES AND RESPONSIBILITIES:
D. WORK PROGRAM/PROJECT SCHEDULE:
EXHIBIT A
EXHIBIT A
VIDIFLO, LLC
AUDIOVISUAL & BROADCAST SYSTEMS
CITY OF HUNTINGTON BEACH
REQUEST FOR PROPOSAL FOR ON-CALL VIDEO PRODUCTION AND MEDIA SERVICES
VIDIFLO, LLC RESPONSE
PR26030501 March 5, 2026
A. Cover Letter
Thank you for inviting VIDIFLO, LLC to submit a response to the City of Huntington Beach, Request for Proposal for On-Call Video Production and Media Services. VIDIFLO, LLC is submitting a response for Service Category 3, Video Engineering Services, only.
VIDIFLO has been providing Audiovisual, Broadcast, and Teleproduction engineering services to clients in Southern California since 2009, and owner, Rich Rosensweig has been involved in this field since 1980.
VIDIFLO's primary goal is customer satisfaction, and we strive to consistently deliver exceptional service.
VIDIFLO has been a service provider to the City of Huntington Beach for over 15 years and has an in- depth knowledge of existing Audiovisual, Teleproduction, and Broadcast systems. We have done systems consulting, design, integration, programming and maintenance of systems, successfully working with staff to deliver content over traditional Cable and Web-Based Platforms.
VIDIFLO has always been readily available when called upon to provide information and services to keep Huntington Beach "On-the-Air". During the recent Council Chamber upgrade, VIDIFLO was in close communication with Public Works and Media Services personnel to ensure systems were implemented in a timely manner.
We would be pleased to discuss any aspect of our response with you and we look forward to a continued working relationship.
This proposal shall be valid for 180 days from March 5, 2026.
Mailing Address: Physical Address (Management Location):
VIDIFLO, LLC VIDIFLO, LLC
5318 E. 2nd St., #576 735 Ultimo Avenue
Long Beach, CA 90803 Long Beach, CA 90804
Rich Rosensweig 3-5-2026
Rich Rosensweig
Chief Executive Manager
5318 E. 2nd St., #576 Long Beach, CA 90803 Page 1 of 8
562-743-3499 [email protected] City of HB RFP On-Call Video Production & Media Services
VIDIFLO, LLC
AUDIOVISUAL & BROADCAST SYSTEMS
B. Background and Project Summary Section
The City of Huntington Beach (The City) is seeking qualified professional firms to provide on-call field and studio video production, live broadcast services, and video engineering services for use on the City's PEG Channel 3 and associated digital platforms.
VIDIFLO is providing a proposal for Service Category 3, Video Engineering Services only.
VIDIFLO proposes to provide on-call and scheduled Engineering Services to provide technical support, configuration, consultation, and maintenance in the following areas (but not limited to):
1. Video and audio signal routing and integration.
2. Maintenance and support of PEG channel infrastructure.
3. Cablecast platform configuration and support.
4. Crestron and Q-Sys system programming, interface design, installation, and troubleshooting.
5. Support for AV-over-IP technologies, including NVS, NDI, Dante, and SMPTE ST2110.
6. Equipment diagnostics, coordination of repairs, and system optimization.
C. Methodology
a. VIDIFLO shall respond to telephone or email requests for service within 1-2 hours of receipt of the request.
b. Depending on the nature of the request, a determination shall be made on the response required.
i. Service Requests
1. Telephone Support - provide telephone support for the request.
2. Remote Login Support - Login to applicable system to provide support.
3. On-Site Support - In most cases, On-Site Support shall be provided within 2 Hours of Request for Service.
4. Take steps to resolve issue and provide a written report of the service issue within 1 Business Day of the Service.
ii. Consulting Requests - may include
1. Evaluate request and determine if a Web Conference or On-Site meeting is required to discuss parameters
2. Schedule Web Conference or On-Site Meeting.
3. Once the parameters of the need are outlined, provide a timeline for written response and what is to be provided, eg: Bill of Materials, Labor Estimate, Technical Scope of Work, Concept Diagrams or Single Lines, etc.
4. Present and Review the documentation provided with the City along with Cost Estimates for Time and Materials.
VIDIFLO, LLC
AUDIOVISUAL & BROADCAST SYSTEMS
c. Provide Cost Estimates for any requested work, based on Time and Materials or a Project Basis.
d. Perform Service Requested -
i. Field Service: Provide written report of service performed, detailing Issues and Responses, Equipment worked on, Recommendations for repair or replacement (when necessary) and any follow-up work required.
ii. Design and/or Consultation: Prepare Design Documentation and specific Deliverables based on the project, eg: GUl Design, Concept Drawings, Single Line Drawings, Bill of Materials, and/or Labor Cost Estimates e. Provide Monthly Invoice with Costs and Details of Specific Service or Task Performed.
VIDIFLO would require input from Media Production, Public Information, IT Staff, and Public Works to perform certain functions related to projects. i. Media Production: Specific information regarding workflow and technologies to be implemented.
ii. Public Information: Specific Information regarding Project Timeframes and Public Facing information to be incorporated into systems. iii. IT Staff: IP and Port Requirements for any IP based systems. iv. Public Works: Specific Information regarding Project Timelines and Requirements based on the Project, eg: ADA requirements, etc.
D. Staffing - Resumes Attached
a. Rich Rosensweig is the Chief Executive Manager of VIDIFLO and provides all technical services, including Design, Engineering, Consulting, Integration, Service and Programming. b. Susan Madsen is the Executive Manager of VIDIFLO and provides administrative services, such as Accounts Payable and Receivables.
c. VIDIFLO will hire installation technicians on an as-needed basis as the project requires.
E. Qualifications
a. Rich Rosensweig holds a Bachelor of Science in Electrical Engineering from the University of lowa, awarded in 1980.
b. Has been providing Teleproduction and AudioVisual Engineering services since 1984. i. 1984-2009 A-VIDD Electronics Company, Long Beach, California. Provided Technical Sales and Sales Support, System Design and Engineering, Custom AudioVisual Programming, System Service and Project Management. Closed in 2009.
ii. 2009- Present Started VIDIFLO in 2009 to continue to provide services and support to A-VIDD clients and developed new clientele through referrals. c. Familiar with:
i. Crestron SIMPL, VT-ProE & Construct Control System & GUI Programming ii. Crestron DM and DM-NVX AV Protocols
ili. Q-Sys Audio DSP Hardware & Programming
EXHIBIT "B"
Payment Schedule (Hourly Payment)
A. Hourly Rate
CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule:
SEE ATTACHED EXHIBIT B
B. Travel. Charges for time during travel are not reimbursable C. Billing
All billing shall be done monthly in fifteen (15) minute increments and matched to an permite breakdown of the time that was taken to perform that work and who
2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project.
A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion.
CONSULTANT shall submit to CITY an invoice for each monthly payment due.
Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until he parties agree that past performance by CONSULTANT is in, or has been brough nto compliance, or until this Agreement has expired or is terminated as provide herein.
Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate.
Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement.
EXHIBIT B
VIDIFLO, LLCR
AUDIOVISUAL & BROADCAST SYSTEMS
G. Fee/Cost Proposal
Video Engineering Services Hourly Rate - On-Site -Regular Business Hours $145.00/Hr. 3 Hour Minimum Charge - $435.00
Video Engineering Services Hourly Rate - On-Site - After Hours, Evenings, $215.00/Hr.
And Weekends. 3 Hour Minimum Charge - $645.00
Video Engineering Services Hourly Rate - Off-Site $145.00/Hr.
No minimum. Billed per hour for Consulting, Design, Drawing, Off-Site Programming.
Remote Video Engineering Support Services - 24/7 $25.00/10 mins.
Telephonic or Web Based Billed in 10 minute increments.
Video Engineering Services Daily Rate - Regular Business Hours (Mon.-Fri.) $1,000.00/Day Video Engineering Services Daily Rate - After Hours, Evenings & Weekends $1,500.00/Day VIDIFLO shall provide an estimate for the number of hours required for certain projects requiring Design, Drawing, and/or Programming.
Equipment Selling Cost - Calculated on a Cost Plus Basis, typically between 10-15%. VIDIFLO can provide dealer cost to verify Sell Price.
Materials - Cable, Connectors, Cable Management, Labels, Hardware - Calculated on a Cost Plus 20% Basis. VIDIFLO can provide dealer cost to verify Sell Price.
Shipping/Freight Charges on Equipment and Materials to be incurred by the City of Huntington Beach.
Repair Shipping/Freight charges To/From manufacturers shall be incurred by the City of Huntington Beach and invoiced on monthly billing. Copies of applicable charges shall be provided to The City of Huntington Beach.
Prices for this contract shall be applicable for a 1 year period from the date of contact award. Annual renewal pricing shall be based upon the U.S. Cost of Living Adjustment (COLA) for the prior period.
All service work performed by VIDIFLO shall be covered by a 1 year warranty against mechanical defects. This does not include any manufacturer's charge for out-of-warranty service costs.
Equipment furnished by VIDIFLO shall be covered by standard manufacturer's warranty.
Custom User Interface Designs shall be warranted for 90 Days after sign-off by the City of Huntington Beach. Changes requested within this period shall be accommodated at no charge.
Terms are Net 30 Days after Monthly Invoicing.
5318 E. 2nd St., #576 Long Beach, CA 90803 Page 8 of 8
562-743-3499 [email protected] City of HB RFP On-Call Video Production & Media Services VC-k
[DATE (MADDAYYY)
ACORDS CERTIFICATE OF LIABILITY INSURANCE 05/19/2026
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.
THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
MPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATIONIS WAIVED subject to the terms and conditions of the policy, certain policles may require an endorsement. A statement on this certilicate does no confer rights to the certificate holder in lieu of such endorsements).
HUB INTERNATIONAL INS SVCS INC/PHS
(866) 467-8730
The Hartford Business Service Center
INSURER(S) AFFORDING COVERAGE
INSURED Harlford Underwriters Insurance Company 30104
VIDIFLO, LIC Hartford Fire Insurance Company 19682
5318 E 2ND ST # 576 Hartford Casually Insurance Company 29424 LONG BEACH CA 90803-5324
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
HIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIC NDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH TH
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL TH TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIM
INSR TADDL SUBR POLICY EFF POLICY EXP LIMITS
LIR TYPE OF INSURANCE INSR
WVD
[COMMERCIAL GENERAL LIABILITY ACH OCCURRENC $2,000,000
]CLARIS-ANDE X/OCCUR ALGE TO RENTE $1,000,000
x General Liabilly $10,000
x x 72 SBM AZ4E8U 02/2312026 $2,000,000
GENT. AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 Loc PRODUCTS - COMPOP AGG $4,000,000
OTHER:
AUTOMOBILE LIABILITY CONBINED SINGLE LIMIT $2,000,000
LEa accidenll
ANY AUTO BODILY INJURY (Por person)
A ALL OWNED 7 SCHEOULED 72 SBM AZIESU 02/2312026 02/23/2027 BOOLLY INJURY (Per accidenl
AUTOS AUTOS
I HIRED - NON-OWNED PROPERTY DANAGE
X J AUTOS | AUTOS (Per accidant)
UMBRELLA LIAB OCCUR EACH OCCURRENCE
EXCESS LIAB CLAMS. AGGREGATE
MADE
DED RETENTIONS
WORKERS COMPENSATION
$1,000,000
$1,000,000
EL. DISEASE -POLICY LINIT $1,000,000
Each Wrongful Aci $1,000,000
$2,000,000
YOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLE
2000 MAIN ST BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED HUNTINGTON BEACH CA 92648-2702 IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
Susan d. Castarea PROVED AS TO FORM
ACORD 25 (2016/03) MICHAEL J. VIGLIOTTA
CITY ATTORNEY
CITY OF HUNTINGTON BEACH
AGENCY CUSTOMER ID:
LOC#:
ACORD
ADDITIONAL REMARKS SCHEDULE
AGENCY NAMEO INSURED
HUB INTERNATIONAL INS SVCS INC/PHS VIDIFLO, LLO
POLICY NUMBER 5318 E 2ND ST # 576
SEE ACORD 25 LONG BEACH CA 90803-5324
CARRIER THAIG CODE
SEE ACORD 25
EFFECTIVE DATE: SEE ACORD 25
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM FORM NUMBER: ACORD 25 _ FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE Notice of Cancellation will be provided in accordance with Form SL9013, altached to this policy. Waiver of Subrogation applies in favor of the Certificate Holder per the Business Liability Coverage Form SL 00 00, altached to this policy. The Business Liability Coverage Part includes The City of Hunlington Beach are Blanket Additional Insured By Contract Endorsement, Form ACORD 101(2014/01) © 2014 ACORD CORPORATION. All rights reserved.
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