CITY OF
HUNTINGTON PARK
City Council
Regular Meeting
Agenda
Tuesday, February 15, 2022
6:00 p.m.
City Hall Council Chambers
6550 Miles Avenue, Huntington Park, CA 90255
All agenda items and reports are available for review in the City Clerk’s Office and www.hpca.gov. Any writings or documents provided to a majority of the City Council regarding any item on this agenda (other than writings legally exempt from public disclosure) will be made available for public inspection in the Office of the City Clerk located at 6550 Miles Avenue, Huntington Park, California 90255 during regular business hours, 7:00 a.m. to 5:30 p.m., Monday – Thursday, and at the City Hall Council Chambers during the meeting.
Any person who requires a disability-related modification or accommodation, including auxiliary aids or services, in order to participate in the public meeting may request such modification, accommodation, aid or service by contacting the City Clerk’s Office either in person at 6550 Miles Avenue, Huntington Park, California or by telephone at (323) 584-6230.
Notification in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
PLEASE SILENCE ALL CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL IS IN SESSION. Thank you.
Graciela Ortiz
Mayor
Eduardo “Eddie” Martinez Karina Macias
Vice Mayor Council Member
Marilyn Sanabria Manuel “Manny” Avila
Council Member Council Member
CITY COUNCIL MEETING AGENDA
February 15, 2022 Page 2 of 8
PLEASE NOTE--The numerical order of items on this agenda is for convenience of reference.
Items may be taken out of order upon request of the Mayor or Members of the City Council. Members of the City Council and the public are reminded that they must preserve order and decorum throughout the Meeting. In that regard, Members of the City Council and the public are advised that any delay or disruption in the proceedings or a refusal to obey the orders of the City Council or the presiding officer constitutes a violation of these rules. • The conduct of City Council meetings is governed by the portion of the California Government Code commonly known as the "Brown Act" and by the Huntington Park City Council Meeting Rules of Procedure.
• The City Council meeting is for conducting the City's business, and members of the audience must obey the rules of decorum set forth by law. This means that each speaker will be permitted to speak for three minutes to address items that are listed on the City Council agenda or topics which are within the jurisdictional authority of the City.
• No profanity, personal attacks, booing, cheering, applauding or other conduct disruptive to the meeting will be permitted. Any person not adhering to the Rules of Procedure or conduct authorized by the Brown Act may be asked to leave the Council Chambers.
• All comments directed to the City Council or to any member of the City Council must be directed to the Mayor (or Chairperson if Mayor is absent).
We ask that you please respect the business nature of this meeting and the order required for the proceedings conducted in the Council Chambers.
PUBLIC COMMENT
Hybrid virtual/in-person meetings are held pursuant to AB361 because state and local officials are recommending measures to promote social distancing. If you would like to comment on any listed Agenda Items or Non-Agenda Items, please email the City Clerk’s office at [email protected] or [email protected] or by telephone, by calling (323) 584- 6297, up to one (1) hour, prior to the start of the meeting. Public Comments will then be read during public comment and made part of the record. Below is the virtual link and toll free phone number to participate in the meeting.
JOIN VIRTUALLY AT:
https://zoom.us/j/97897123169?pwd=NkhsNEFacUZCMmJyVFRkOFBsQXZMdz09 OR PARTICIPATE BY PHONE AT:
• Toll Free: 669-900-9128,
• Meeting ID: 978 9712 3169, then #
• Password: 632516
ATTENDEES WILL BE MUTED UNTIL THE PUBLIC PARTICIPATION PERIOD IS OPENED. If you are joining by phone, press *9 to be placed in the queue to speak and *6 to unmute your line.
Comments from the public are limited to 3 minutes per speaker.
CITY COUNCIL MEETING AGENDA
February 15, 2022 Page 3 of 8
In the interest of Public Health and Safety in order to minimize the spread of the COVID 19 virus, you are strongly encouraged to observe the City Council meetings on the City of Huntington Park's website at www.hpca.gov or virtually via the Zoom link provided above.
The City of Huntington Park thanks you in advance for your cooperation.
For both open and closed session, each speaker will be limited to three minutes per Huntington Park Municipal Code Section 2-1.207. Time limits may not be shared with other speakers and may not accumulate from one period of public comment to another or from one meeting to another. This is the only opportunity for public input except for scheduled public hearing items.
All comments or queries shall be addressed to the Council as a body and not to any specific member thereof. Pursuant to Government Code Section 54954.2(a)(2), the Ralph M. Brown Act, no action or discussion by the City Council shall be undertaken on any item not appearing on the posted agenda, except to briefly provide information, ask for clarification, provide direction to staff, or schedule a matter for a future meeting.
Additions/Deletions to Agenda
Items of business may be added to the agenda upon a motion adopted by a minimum twothirds vote finding that there is a need to take immediate action and that the need for action came to the attention of the City or Agency subsequent to the agenda being posted. Items may be deleted from the agenda upon the request of staff or Council.
Important Notice
The City of Huntington Park shows replays of City Council Meetings on Local Access Channel 3 and over the Internet at www.hpca.gov. NOTE: Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.
CALL TO ORDER
ROLL CALL
Mayor Graciela Ortiz
Vice Mayor Eduardo “Eddie” Martinez
Council Member Karina Macias
Council Member Marilyn Sanabria
Council Member Manuel “Manny” Avila
INVOCATION
PLEDGE OF ALLEGIANCE
PRESENTATION(S)
1. RECOGNITION OF JOB FAIR CONTRIBUTORS/PARTICIPANTS
CITY COUNCIL MEETING AGENDA
February 15, 2022 Page 4 of 8
PUBLIC COMMENT
Hybrid virtual/in-person meetings are held pursuant to AB361 because state and local officials are recommending measures to promote social distancing, any emailed public comment will be read into the record at this time.
Pursuant to Government Code Section 54954.3(a) Members of the public will have an opportunity to address the City Council on items listed on this agenda. For items on this agenda each speaker will be limited to three minutes per Huntington Park Municipal Code Section 2-1.207. Time limits may not be shared with other speakers and may not accumulate from one period of public comment to another or from one meeting to another.
STAFF RESPONSE
RECESS TO CLOSED SESSION
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Construction Industry Force Account Council v. City of Huntington Park Los Angeles Superior Court Case No. 20STCPO3947
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Government Code Section 54956.9(d)(4)
Consideration of initiation in one potential case
3. CONFERENCE WITH LEGAL COUNSEL – ANTICPATED LITIGATION Government Code Section 54956.9(d)(2)
4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Government Code Section 54956.9(d)(2)
CLOSED SESSION ANNOUNCEMENT
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items prior to the time the Council votes on the motion unless members of the Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for separate action.
OFFICE OF THE CITY CLERK
1. CITY COUNCIL MEETING MINTUES
RECOMMENDED THAT CITY COUNCIL:
Approve Minute(s) of the following City Council Meeting(s):
CITY COUNCIL MEETING AGENDA
February 15, 2022 Page 5 of 8
1-1. Regular City Council Meeting held February 1, 2021
2. CONSIDERATION AND APPROVAL OF A RESOLUTION AUTHORIZING THE
CITY TO CONTINUE ITS TELECONFERENCED OPEN MEETINGS PURSUANT TO ASSEMBLY BILL 361
RECOMMENDED THAT CITY COUNCIL:
Adopt Resolution No. 2022-06 to Authorize the City of Huntington Park to Conduct Teleconferenced Open Meetings in Accordance with Assembly Bill 361.
FINANCE
3. CHECK REGISTERS
RECOMMENDED THAT CITY COUNCIL:
Approve Accounts Payable and Payroll Warrant(s) dated February 15, 2022;
END OF CONSENT CALENDAR
REGULAR AGENDA
COMMUNITY DEVELOPMENT
4. CONSIDERATION AND APPROVAL TO AWARD PROFESSIONAL SERVICES
AGREEMENT TO PROVIDE PRELIMINARY ARCHITECTURAL SERVICES RECOMMENDED THAT CITY COUNCIL:
1. Award a professional service agreement (PSA) as it relates to Preliminary Architectural Services for the Salt Lake Park Recreation Building, to Crane Architectural Group as a responsive and responsible proposer for a not-toexceed amount of $32,200;
2. Authorize the City Manager to execute the PSA.
5. CONSIDERATION AND APPROVAL TO AWARD PROFESSIONAL SERVICES
AGREEMENT TO PROVIDE WASTE MANAGEMENT ANALYSIS SERVICES RECOMMENDED THAT THE CITY COUNCIL:
1. Award a professional service agreement (PSA) as it relates to Waste Management Analysis, to integrity Waste Management as the sole responsive and responsible proposer for a not-to-exceed amount of $43,260;
2. Authorize the City Manager to execute the PSA.
CITY COUNCIL MEETING AGENDA
February 15, 2022 Page 6 of 8
CITY MANAGER
6. CONSIDERATION AND APPROVAL OF AMERICAN RECOVERY PLAN ACT
SPENDING PROPOSAL
RECOMMENDED THAT CITY COUNCIL:
1. Approve the attached American Recovery Plan Act Spending Proposal.
2. Authorize the City Manager to effectuate the distribution of funds according to the American Recovery Plan Act Spending Proposal.
7. CONSIDERATION AND APPROVAL OF THE PROPSED AGREEMENT WITH TYLER TECHNOLOGIES, INC. FOR FINANCIAL, CIVIC SERVICES, AND
WORKFORCE MANAGEMENT SOFTWARE LICENSES AND
IMPLEMENTATION
RECOMMENDED THAT CITY COUNCIL:
1. Approve the attached Software as a Service Agreement with Tyler Technologies Inc.
2. Authorize the City manager to negotiate final terms and execute all applicable documents.
PUBLIC WORKS
8. CONSIDERATION AND APPROVAL OF THE INSTALLATION OF WATER
METERS AT THE PUBLIC WORKS YARD AND CHELSEA CIRCLE PARK RECOMMENDED THAT CITY COUNCIL:
1. Approve Inframark’s two proposals for a total amount of $33,440 payable from Water Fund Account No. 681-8030-461.56-41 for the installation of water meters at the Public Works Yard and Chelsea Circle Park; and
2. Authorize the City Manager to execute all pertinent proposals.
9. CONSIDERATION AND APPROVAL TO SOLICIT CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES AS PART OF THE OVERSIGHT OF CIP 2017-03 ACTIVE TRANSPORTATION PROGRAM CYCLE III PROJECT NO. ATPL-5150(015)
RECOMMENDED THAT CITY COUNCIL:
1. Authorize staff to publish and solicit a Request for Proposal (RFP) from qualified firms to provide Construction Management and Inspection Services
CITY COUNCIL MEETING AGENDA
February 15, 2022 Page 7 of 8
(CM/CI) for CIP 2017-03 Active Transportation Program (ATP) Cycle III Project No. ATPL-5150(015).
10. CONSIDERATION AND APPROVAL OF AWARD OF A CONSTRUCTION CONTRACT FOR CIP 2021-02 CPS AND ARS PROJECT
RECOMMENDED THAT CITY COUNCIL:
1. Award the construction contract to United Storm Water, Inc. for the fabrication and installation of CIP 2021-02 CPS and ARS Project as the lowest responsive, responsible bidder for an amount of $258,087.50 payable from Account No. 111-8031-433.76-17;
2. Allow for a 10% contingency in the amount of $25,808.75 payable from Account No. 111-8031-433.76-17;
3. Appropriate a total of $158,896.25 from the unspent Measure W funds from fiscal year 2020-21 to Account No. 111-8031-433.76-17; and
4. Authorize the City Manager to execute the construction contract agreement and all applicable change orders.
11. CONSIDERATION AND APPROVAL OF AWARD OF CONTRACT FOR THE
PREPARATION OF PLANS, SPECIFICATIONS, AND ESTIMATE FOR CIP 2018-11 ATP CYCLE IV PROJECT NO. ATPL-5150(014)
RECOMMENDED THAT THE CITY COUNCIL:
1. Award the preparation of Plans, Specifications, and Estimate for CIP 2018-11 ATP Cycle IV Project No. ATPL-5150(014) to West & Associates, Inc. for a notto-exceed amount of $239,500 payable from Account No. 202-8080-431.76-
21. 2. Authorize the City Manager to execute the professional services agreement.
12. CONSIDERATION AND APPROVAL TO SOLICIT LABOR COMPLIANCE SERVICES FOR CIP 2021-01 SB1 CDBG STREET RECONSTRUCTION PROJECT FY 21/22
RECOMMENDED THAT THE CITY COUNCIL:
1. Authorize staff to publish and solicit a Request for Proposal (RFP) from qualified firms to provide labor compliance services for CIP 2021-01 SB1 CDBG Street Reconstruction Project FY 21/22.
CITY COUNCIL MEETING AGENDA
February 15, 2022 Page 8 of 8
END OF REGULAR AGENDA
DEPARTMENTAL REPORTS (Information only)
WRITTEN COMMUNICATIONS
COUNCIL COMMUNICATIONS
Council Member Manuel “Manny” Avila
Council Member Marilyn Sanabria
Council Member Karina Macias
Vice Mayor Eduardo “Eddie” Martinez
Mayor Graciela Ortiz
ADJOURNMENT
The City of Huntington Park City Council will adjourn to a Regular Meeting on Tuesday, March 1, 2022 at 6:00 P.M.
I, Eduardo Sarmiento, hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted at City of Huntington Park City Hall and made available at www.hpca.gov not less than 72 hours prior to the meeting. Dated this 11th Day of February 2022.
_________________________
Eduardo Sarmiento, City Clerk
CITY OF HUNTINGTON PARK
City Manager’s Office
City Council Agenda Report
February 15, 2022
Honorable Mayor and Members of the City Council
City of Huntington Park
6550 Miles Avenue
Huntington Park, CA 90255
Dear Mayor and Members of the City Council:
CONSIDERATION AND APPROVAL OF AMERICAN RECOVERY PLAN ACT
SPENDING PROPOSAL
IT IS RECOMMENDED THAT THE CITY COUNCIL:
1. Approve the attached American Recovery Plan Act Spending Proposal.
2. Authorize the City Manager to effectuate the distribution of funds according to the American Recovery Plan Act Spending Proposal.
PURPOSE AND JUSTIFICATION OF RECOMMENDED ACTION
The American Rescue Plan Act (“ARPA”) was signed into law on March 11, 2021, with the purpose of providing financial stimulus to offset the economic effects of COVID-19, including food supply chain security, supplemental nutrition assistance programs, education emergency relief, childcare, public health, and housing, among others. The ARPA allocates roughly $45.5 Billion to metropolitan cities for use in mitigating the impacts of COVID-19. Payments are divided into two “tranches” and covers eligible costs incurred between March 3, 2021, and December 31, 2024. The funds must be used in accordance with Section 603(c) of the Social Security Act.
The City of Huntington Park (“City”) may allocate such funds under Section 603(c) for the following uses:
• Responding to COVID-19 or its negative economic impacts, including assistance to household, small businesses, and non-profits.
• Aid to COVID-19 impacted industries such as tourism, travel, and hospitality. • Premium pay for essential workers of the City or grants to employers of essential workers.
• The provisions of government services to the extent of the revenue shortfall as compared to the most recent full fiscal year prior to the COVID-19 emergency.
CONSIDERATION AND APPROVAL OF AMERICAN RECOVERY PLAN ACT
SPENDING PROPOSAL
February 15, 2022
• Necessary investments in water, sewer, or broadband infrastructure. • City may not deposit funds into any pension fund.
• The City may transfer funds to a non-profit or to the State.
The City will be required to provide periodic reports to the U.S. Secretary of the Treasury detailing the use of the Funds. On December 7, 2021, the City agreed to receive funds from the ARPA in the amount of $27,952.355.00 (“ARPA Funds”). On December 13, 2021, the City received its first allocation from the Treasury in the amount of $13,976,177.50. Over the past several months, the City has explored possible uses, and consulted various City departments and stakeholders for suggestions on how the ARPA Funds might be utilized. In accordance with Section 603(c), the City will allocate the ARPA Funds as follows:
• $4.8 Million ($2.4 Million per year) to provide In-Home Support Services “home-care workers” with $1 supplemental income for each hour worked per pay period.
• $2.4 Million to provide 1,000 seniors guaranteed income of $200 per month for 1 year.
• $2.4 Million technology software implementation package to upgrade day-today operations, improve efficiency, and modernize financial systems, payment services, permits, workforce management, and other civic services at City Hall, to encompass all Departments.
• $1.5 Million to reimburse the City’s general fund for impact pay from March 17, 2020, and forward.
• Make the City’s general fund whole for any loss revenues because of the COVID-19 pandemic.
FISCAL IMPACT
There is no anticipated negative financial impact on the City. The distribution of the funds as discussed above may require the time and expense to administer and maintain accurate records. There will be an overall benefit to the City, including the upgrading and modernization of the City’s existing financial systems and information technology infrastructure as well as recovering any fiscal shortfalls as a result of the COVID-19 pandemic.
CONCLUSION
CONSIDERATION AND APPROVAL OF AMERICAN RECOVERY PLAN ACT
SPENDING PROPOSAL
February 15, 2022
It is recommended that the City Council approve the ARPA Funds Spending Proposal included herein and authorize the City Manager to effectuate the distribution of ARPA Funds in as described herein.
Respectfully submitted,
RICARDO REYES
City Manager
ATTACHMENT(S)
1. U.S. Department of the Treasury Coronavirus State and Local Fiscal Recovery Funds Award Terms and Conditions
CITY OF HUNTINGTON PARK
City Manager’s Office
City Council Agenda Report
February 15, 2022
Honorable Mayor and Members of the City Council
City of Huntington Park
6550 Miles Avenue
Huntington Park, CA 90255
Dear Mayor and Members of the City Council:
CONSIDERATION AND APPROVAL OF THE PROPSED AGREEMENT WITH TYLER TECHNOLOGIES, INC. FOR FINANCIAL, CIVIC SERVICES, AND WORKFORCE
MANAGEMENT SOFTWARE LICENSES AND IMPLEMENTATION
IT IS RECOMMENDED THAT THE CITY COUNCIL:
1. Approve the attached Software as a Service Agreement with Tyler Technologies Inc.
2. Authorize the City manager to negotiate final terms and execute all applicable documents.
PURPOSE AND JUSTIFICATION OF RECOMMENDED ACTION
The City of Huntington Park (“City”) is seeking to implement software to assist with the day-to-day operations of City and improve the efficiency and performance of government functions. The City is seeking to implement three different software platforms from Tyler Technologies, Inc. (“Tyler”) including the Munis software for financial management, EnerGov software to assist with permits and other civic services, and ExecuTime software providing enterprise workforce management capabilities such as timekeeping and scheduling.
Tyler is a software company providing software products and related services specifically tailored toward government agencies. Additionally, Tyler provides services related to implementation of software and ongoing support and troubleshooting services. By improving each clients’ digital infrastructure, Tyler’s goal is to create more efficient government processes and services.
Between February and March of 2019, LanWan, Inc., the City’s Information Technology service provider, conducted a comprehensive information technology needs assessment of all City departments. Upon completion of the technology needs assessment, Tyler provided a software demonstration to City staff on April 2-3, 2019, illustrating the potential uses and efficiencies associated with implementing the new software programs. The Munis software will allow the City to manage vendor invoices
CONSIDERATION AND APPROVAL OF THE PROPSED AGREEMENT WITH TYLER TECHNOLOGIES, INC. FOR FINANCIAL, CIVIC SERVICES, AND WORKFORCE
MANAGEMENT SOFTWARE LICENSES AND IMPLEMENTATION
February 15, 2022
and vouchers, track accounts payable, and provide record keeping of all such transactions. The EnerGov software is designed to provide a single online platform to manage planning, permitting and business licensing applications, while providing the City tools to effectively manage, track and administer these vital government services.
The ExecuTime Software manages time and attendance as well as scheduling for City employees that can be managed from a mobile application.
The Tyler Software as a Service Agreement has been procured through Sourcewell, a public agency specializing in competitively bidding for commonly used equipment and services on behalf of its member agencies. As a member of Sourcewell, the City may obtain the software and services contemplated in the Software as a Service Agreement without engaging in the competitive bid process as such process has already been performed by Sourcewell.
FISCAL IMPACT/FINANCING
The cost of the software and services provided under the Software as a Service Agreement is for a not-to-exceed amount of $1,700,000.00. Funding will be provided through the American Recovery Plan Act.
CONCLUSION
It is recommended that the City Council approve the attached Software as a Service Agreement with Tyler Technologies, Inc. and authorize the City Manager to sign all applicable documents.
Respectfully submitted,
RICARDO REYES
City Manager
ATTACHMENT(S)
1. Tyler Technologies, Inc. Software as a Service Agreement
2. Tyler Technologies Statement of Work