City of Huntington Park
Demand Register
July 16, 2024
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTION TRANSACTIONS AMOUNTS 4IMPRINT INC 12652054 111-6065-451-57-46 SENIOR PROGRAM SUPPLIES 923.16 4IMPRINT INC Total 923.16
AAA ELECTRICAL SUPPLY INC 319167-00 221-8014-429-74-10 PW STREET SUPPLIES 1,203.76 AAA ELECTRICAL SUPPLY INC Total 1,203.76
AARON CRUZ 5414 111-6060-466-33-20 FOLKLORICO ADULT CLASS 256.00 5415 111-6060-466-33-20 FOLKLORICO BEGINERS CLASS 256.00 5416 111-6060-466-33-20 FOLKLORICO INTERMEDIATE CLASS 224.00 AARON CRUZ Total 736.00
AARON NEVELS 45428 111-7010-421-59-10 MILEAGE REIMBURSEMENT 20.77 AARON NEVELS Total 20.77
ADAMSON POLICE PRODUCTS INV414459 111-7010-421-61-20 TACTICAL LAUNCHERS 37,556.67 ADAMSON POLICE PRODUCTS Total 37,556.67
ADVANCED TILE RESTORATION 45464 111-8024-421-73-10 SANIGLAZE APPLICATION 45,513.76 ADVANCED TILE RESTORATION Total 45,513.76
AEGION 27139-RF 681-0000-228.30-00 WATER USAGE CHARGES 949.82 AEGION Total 949.82
AIRESPRING INC. 003508 00 111-9050-462-74-10 CLOUD INTERNET SERVICES 1,110.22 AIRESPRING INC. Total 1,110.22
AK TREADMILL REPAIR SPECIALIST, INC 29771 111-6010-451-56-41 FITNESS CENTER MAINTENANCE 370.00 AK TREADMILL REPAIR SPECIALIST, INC Total 370.00
ALADDIN LOCK & KEY SERVICE 34207 111-8023-451-61-20 FIRE DEPT KEYS 214.40 ALADDIN LOCK & KEY SERVICE Total 214.40
ALAN'S LAWN AND GARDEN CENTER, INC. 33953 535-8090-452-61-20 PARKS LANDSCAPING MAINT. 681.15 33954 535-8090-452-61-20 PARKS LANDSCAPING SUPPLIES 2,507.37 ALAN'S LAWN AND GARDEN CENTER, INC. Total 3,188.52
ALL AMERICAN ASPHALT 36864-RF 681-0000-228-70-00 WATER USAGE CHARGES 896.86 ALL AMERICAN ASPHALT Total 896.86
ALL STAR ELITE SPORTS 4335 111-6040-451-61-35 ADULT SPORTS SUPPLIES 832.83 1 of 14
City of Huntington Park
Demand Register
July 16, 2024
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTION TRANSACTIONS AMOUNTS ALL STAR ELITE SPORTS Total 832.83
ANTHEM SPORTS, LLC 395158 111-6030-451-61-35 SPORTS SUPPLIES 820.99 ANTHEM SPORTS, LLC Total 820.99
AT&T MOBILITY X06252024 111-7040-421-56-41 PD WIRELESS PHONES 6,602.47 AT&T MOBILITY Total 6,602.47
AUTO ZONE 4075056048 111-7010-421-43-20 PD UN#978 PARTS 275.32 4075056049 111-7010-421-43-20 PD UN#977 PARTS 275.32
4075056050 111-7010-421-43-20 PD UN#975 PARTS 70.27
4075056051 111-7010-421-43-20 PD UN#976 PARTS 70.27
4075056057 111-7010-421-43-20 PD UN#903 PARTS 73.08
4075056060 111-7010-421-43-20 PD UN#903 PARTS 103.62
AUTO ZONE Total 867.88
AUTONATION TOYOTA CERRITOS 1616093 111-7010-421-43-20 ELECTRICAL VEH REPAIR 7,002.26 AUTONATION TOYOTA CERRITOS Total 7,002.26
BARGAIN, MICHAEL 19023 681-0000-228-70-00 MANUAL DEPOSIT REFUND 300.00 BARGAIN, MICHAEL Total 300.00
BDG LAW GROUP 34794 745-9031-413-32-70 LEGAL SERVICES MAY1-31 24 385.00 34795 745-9031-413-32-70 LEGAL SERVICES MAY1-31 24 280.00 BDG LAW GROUP Total 665.00
BENEFIT ADMINISTRATION CORPORATION 26600 111-2030-413-56-41 FLEX ADMIN-2024 2ND QUART 150.00 BENEFIT ADMINISTRATION CORPORATION Total 150.00
BHL INDUSTRIES 10368-RF 681-0000-228-30-00 WATER USAGE CHARGES 882.92 BHL INDUSTRIES Total 882.92
BRIZUELA'S IRON WORK 185 535-8090-452-43-20 INSTALL & REPAIR FENCE 1,423.50 188 741-8060-431-43-20 PW DEPT SERVICE 1,600.00
189 111-8010-431-61-20 PARKING LOT REPAIR 800.00
BRIZUELA'S IRON WORK Total 3,823.50
CACEO 200029884 111-5010-419-59-15 PROF. DEVELOP. TRAINING 36.00 CACEO Total 36.00
2 of 14
City of Huntington Park
Demand Register
July 16, 2024
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTION TRANSACTIONS AMOUNTS CALIFORNIA CANOPY 1653 111-6010-466-55-56 EVENT SUPPLIES 3,153.92 CALIFORNIA CANOPY Total 3,153.92
CALIFORNIA STREET LIGHTING 1153 535-8016-431-61-45 POLE REMOVAL AND DISPOSAL 3,500.00 CALIFORNIA STREET LIGHTING Total 3,500.00
CANNON CORPORATION 88678 681-8030-461-43-30 WELL SERVICES 218.00 CANNON CORPORATION Total 218.00
CDM BUILDERS 1291-RF 681-0000-228-30-00 WATER USAGE CHARGES 1,000.00 CDM BUILDERS Total 1,000.00
CENTAR INDUSTRIES, INC 2454401-IN 111-8024-421-43-10 PD LOCKER REPAIR 2,904.04 CENTAR INDUSTRIES, INC Total 2,904.04
CENTRAL FORD 44890 111-7010-421-43-20 PD UNIT#977 PARTS 531.41 44900 111-7010-421-43-20 PD UNITS 952 & 955 MAINT 1,344.49 44997 111-7010-421-43-20 PD UNIT #275 PARTS 531.41
45080 111-7010-421-43-20 PD UNIT#977 PARTS 146.26
45144 111-8085-431-43-21 SHUTTLE 963B REPAIR 29.18
45145 111-8085-431-43-21 SHUTTLE 963B REPAIR 29.18
45160 111-8085-431-43-21 SHUTTLE 963B PARTS 55.96
45164 111-8085-431-43-21 SHUTTLE 963B PARTS 41.85
45649 111-8085-431-43-21 SHUTTLE #001 PART 128.77
45650 111-8085-431-43-21 SHUTTLE #002 MAINTENANCE 128.77 45707 111-8085-431-43-21 SHUTTLE #001 MAINTENANCE 145.87 45714 111-8085-431-43-21 SHUTTLE #003 MAINTENANCE 274.31 45741 111-7010-421-43-20 PD UN#952 MAINTENANCE 15.72
45768 111-8085-431-43-21 SHUTTLE #004 MAINTENANCE 261.07 45824 111-8085-431-43-21 SHUTTLE #003 MAINTENANCE 121.72 CENTRAL FORD Total 3,785.97
CENTRAL SQUARE TECHNOLOGIES LLC 411091 111-7040-421-56-41 ANNUAL MAINTENANCE FY24/25 62,583.42 414731 111-9010-419-43-15 FINANCIAL SYSTEM 14,885.82
CENTRAL SQUARE TECHNOLOGIES LLC Total 77,469.24
CHAMPION CJD 710965 111-7010-421-43-20 PD UNIT #974 REPAIR 689.66 CHAMPION CJD Total 689.66
CINDI CAYAX 2544 111-6065-451-57-46 SENIOR ZUMBA CLASSES 490.00 3 of 14
City of Huntington Park
Demand Register
July 16, 2024
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTION TRANSACTIONS AMOUNTS CINDI CAYAX 2545 111-6065-451-57-46 SENIOR ZUMBA CLASSES 420.00 CINDI CAYAX Total 910.00
CINTAS CORPORATION NO 3 4196011397 741-8060-431-43-20 UNIFORM DRY CLEANING 499.62 4196725661 741-8060-431-43-20 UNIFORM DRY CLEANING 499.62 CINTAS CORPORATION NO 3 Total 999.24
COMMUNITY VETERINARY HOSPITAL INC 523942 111-7010-421-61-20 K9 MAINTENANCE 352.75 COMMUNITY VETERINARY HOSPITAL INC Total 352.75
CONCENTRA MEDICAL CENTERS 83339812 111-2030-413-56-41 EMPLOYEE PHYSICAL 442.00 83411163 111-2030-413-56-41 ASST RECREATION PHYSICAL 522.00 83479615 111-2030-413-56-41 EMPLOYEE PHYSICAL 442.00
CONCENTRA MEDICAL CENTERS Total 1,406.00
COUNTY OF L.A. DEPT OF PUBLIC WORKS REPW24061007727 221-8014-429-56-41 TRAFFIC SIGNAL MAINT. MAY 2024 689.18 COUNTY OF L.A. DEPT OF PUBLIC WORKS Total 689.18
COUNTY OF LOS ANGELES DEPT FY 2024-25 111-9010-419-31-50 LAFCO FY 2024-25 2,207.66 COUNTY OF LOS ANGELES DEPT Total 2,207.66
DELTA DENTAL BE006143423 111-0000-217-50-20 DELTA CARE DPO JUL. 24 7,060.05 DELTA DENTAL Total 7,060.05
DELTA DENTAL INSURANCE COMPANY BE006141118 111-0000-217-50-20 DENTAL INSURANCE 1,979.55 DELTA DENTAL INSURANCE COMPANY Total 1,979.55
DEPARTMENT OF ANIMAL CARE & CONTROL 62524 111-7010-421-56-41 ANIMAL CARE & CONTROL MAY 24,146.52 DEPARTMENT OF ANIMAL CARE & CONTROL Total 24,146.52
DEPARTMENT OF INDUSTRIAL RELATIONS E2068573MR 111-8022-419-56-41 ELEVATOR MAINT. MAY24 225.00 DEPARTMENT OF INDUSTRIAL RELATIONS Total 225.00
DESIGN PRINT BANNER, LLC US3158939817162 111-6010-466-55-40 4TH OF JULY SUPPLIES 75.17 DESIGN PRINT BANNER, LLC Total 75.17
DHALI 13238 742-7010-421-74-09 PD WEBSITE MAINTENANCE 600.00 DHALI Total 600.00
DOCNETWORK INC 2414765 111-6020-451-56-41 GRANT MANAGEMENT SOFTWARE 340.00 4 of 14
City of Huntington Park
Demand Register
July 16, 2024
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTION TRANSACTIONS AMOUNTS DOCNETWORK INC Total 340.00
DOOLEY ENTERPRISES, INC. 68264 111-7010-421-61-20 TRAINING DUTY AMMUNITION 12,937.54 DOOLEY ENTERPRISES, INC. Total 12,937.54
DR HYDRAULICS, INC 3137 741-8060-431-74-10 VEH LIFT INSTALLATION 79,438.70 DR HYDRAULICS, INC Total 79,438.70
DUNN EDWARDS CORPORATION 2009A30790 111-8095-431-61-50 REPAIR KIT 136.23 2009A30899 111-8095-431-61-50 GRAFFIT SUPPLIES ABATEMENT 1,983.12 DUNN EDWARDS CORPORATION Total 2,119.35
EAGLE FLAG PRODUCTS INC. 32683 111-6020-451-61-35 MEMORIAL DAY SUPPLIES 1,681.45 EAGLE FLAG PRODUCTS INC. Total 1,681.45
EDUARDO "EDDIE" MARTINEZ 4923 111-0110-411-58-25 EXPENSE REIMBURSEMENT 36.36 24500 111-0110-411-58-25 EXPENSE REIMBURSEMENT 72.00
9736616 111-0110-411-58-25 EXPENSE REIMBURSEMENT 63.40
EDUARDO "EDDIE" MARTINEZ Total 171.76
ESTELA RAMIREZ 5403 111-6060-466-33-20 AEROBIC CLASSES 6/24-7/18 560.00 ESTELA RAMIREZ Total 560.00
EWING IRRIGATION PRODUCTS, INC. 22630505 535-8090-452-61-20 LANDSCAPING SUPPLIES-PARK 1,260.45 22722959 535-8090-452-43-20 LANDSCAPING SUPPLIES-PARK 1,421.18 EWING IRRIGATION PRODUCTS, INC. Total 2,681.63
EXPRESS TRANSPORTATION SERVICES LLC DAR07012024 111-8085-431.56-45 DIAL A RIDE VAN SERVICE 69,183.33 EXPRESS TRANSPORTATION SERVICES LLC Total 69,183.33
FAIR HOUSING FOUNDATION 722024R 239-5210-463-57-87 FAIR HOUSING SVCS - MAY 1,224.53 FAIR HOUSING FOUNDATION Total 1,224.53
FAST DEER BUS CHARTER 11008 111-6010-451-57-70 SENIOR EXCURSION 2,185.00 FAST DEER BUS CHARTER Total 2,185.00
FM THOMAS AIR CONDITIONING INC 46769 111-8022-419-43-10 AC REPAIRS TO CITY HALL 3,358.99 FM THOMAS AIR CONDITIONING INC Total 3,358.99
FOOD ACCESS LA 6282024 111-6010-466-55-45 NUTRITION PROGRAM 3,090.00 5 of 14
City of Huntington Park
Demand Register
July 16, 2024
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTION TRANSACTIONS AMOUNTS FOOD ACCESS LA Total 3,090.00
GEORGE CHEVROLET 169628CVW 111-7010-421-43-20 PD UNIT #275 PARTS 169.06 170062CVW 111-8085-431-43-21 PW UN#184 PARTS 309.41
170063CVW 111-8085-431-43-21 PW UN#195 PARTS 52.99
170075CVW 111-8085-431-43-21 PW UN#195 PARTS 108.54
170105CVW 111-7010-421-43-20 PD UN#955 PARTS 447.27
GEORGE CHEVROLET Total 1,087.27
GEOSYNTEC CONSULTANTS, INC. 556534 111-5011-419-56-41 PROFESSIONAL SERV. MAR 24 27,894.36 GEOSYNTEC CONSULTANTS, INC. Total 27,894.36
GRAINGER 9163004253 741-8060-431-61-20 PW FLEET SUPPLIES 238.74 9167199059 741-8060-431-43-20 JANITORIAL SUPPLIES 1,662.00 GRAINGER Total 1,900.74
GREEN POWER MOTOR COMPANY INC. M-062524-0 111-8085-431-43-21 EV SHUTTLE PARTS 133.47 GREEN POWER MOTOR COMPANY INC. Total 133.47
GUAJILLO RESTAURANT 6272024 111-6065-451-57-46 SENIOR DANCE PROGRAM 2,149.88 GUAJILLO RESTAURANT Total 2,149.88
HASA, INC. 957146 681-8030-461-41-00 SODIUM HYPOCHLORITE WELL #15 426.00 969326 681-8030-461-41-00 SODIUM HYPOCHLORITE WELL #15 428.81 969328 681-8030-461-41-00 SODIUM HYPOCHLORITE WELL#18 332.28 HASA, INC. Total 1,187.09
HDL COREN & CONE SIN039786 111-9010-419-56-41 CONTRACTUAL SERVICES 1,356.41 SIN039998 111-9010-419-56-41 CONTRACTUAL SERVICES 1,051.31 HDL COREN & CONE Total 2,407.72
INFRASTRUCTURE ENGINEERS 29314 111-8080-431-56-62 ENGINEERING SERV. MAY 24 25,887.40 221-8010-431-56-41 ENGINEERING SERV. MAY 24 3,328.38
681-8030-461-56-41 ENGINEERING SERV. MAY 24 7,766.22
436691 111-5011-419-56-41 CONSULTING SERVICES 32,467.81 436709 202-8080-431-76-23 PROFESSIONAL SERV. MAY24 1,420.00 436711 111-8031-433-76-17 PROFESSIONAL SERV. MAY24 9,753.00 436712 210-8080-434-56-41 PROFESSIONAL SERV. MAY24 34,486.00 436744 111-5011-419-56-41 BUILD & SAFETY SVCS 1,617.00
436745 111-5011-419-56-41 HP ENGINEERING PLAN CHECK 54,551.00 6 of 14
City of Huntington Park
Demand Register
July 16, 2024
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTION TRANSACTIONS AMOUNTS INFRASTRUCTURE ENGINEERS Total 171,276.81
INVERIS TRAINING SOLUTIONS INV-010369 111-7010-421-56-41 WEAPON REPAIR 2,632.46 INVERIS TRAINING SOLUTIONS Total 2,632.46
JC SIGNS 940 111-6010-451-74-10 EVENT SIGNAL SERVICES 2,100.00 JC SIGNS Total 2,100.00
JERRY'S AUTO BODY, INC. 33181 111-7010-421-43-20 PD UN#972 MAINTENANCE 1,613.44 33193 111-7010-421-43-20 PD UN#975-K9 REPAIR 3,913.13
33194 111-7010-421-43-20 PD UN#975-K9 REPAIR 2,863.41
JERRY'S AUTO BODY, INC. Total 8,389.98
JESUS GUTIERREZ 45467 111-7010-421-59-10 PER DIEM 5 DAYS 291.75 JESUS GUTIERREZ Total 291.75
JTB SUPPLY COMPANY INC 113681 221-8014-429-74-10 PW SUPPLIES 773.65 113686 221-8014-429-61-20 TRAFFIC SIGNAL LAMPS 4,073.10 JTB SUPPLY COMPANY INC Total 4,846.75
KALBAN INC 8176-RF 681-0000-228.30-00 WATER USAGE CHARGES KALBAN INC Total
KATOM RESTAURANT SUPPLY, INC. 638259 111-7010-421-73-10 FREEZER INMATES 9,842.53 KATOM RESTAURANT SUPPLY, INC. Total 9,842.53
KEYSTONE UNIFORM DEPOT 70384 111-7010-421-61-20 UNIFORM PR 137.70 KEYSTONE UNIFORM DEPOT Total 137.70
KILBOURNE & KILBOURNE 102787 111-0110-411-56-19 COUNCIL OFFICE SUPPLIES 149.69 111-0110-411-56-25 COUNCIL OFFICE SUPPLIES 149.68
111-0110-411-56-27 COUNCIL OFFICE SUPPLIES 149.69
111-0110-411-56-28 COUNCIL OFFICE SUPPLIES 149.69
KILBOURNE & KILBOURNE Total 598.75
KIMBALL MIDWEST 102355889 741-8060-431-43-20 FLEET DEPT. SUPPLIES 552.55 102360754 221-8014-429-74-10 PW SUPPLIES 528.57
KIMBALL MIDWEST Total 1,081.12
LA COUNTY SHERIFF'S DEPT 243237BL 111-7010-421-56-41 INMATE MEAL SERV. MAY24 659.60 7 of 14
City of Huntington Park
Demand Register
July 16, 2024
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTION TRANSACTIONS AMOUNTS LA COUNTY SHERIFF'S DEPT Total 659.60
LAN WAN ENTERPRISE, INC 75202 111-7010-421-73-10 IT SERV. MAINTENANCE 12,441.92 111-9010-419-43-15 IT SERV. MAINTENANCE 26,361.30
75279 111-7010-419-43-15 PD EQUIPMENT JUN 24 26,361.30
75301 742-9010-419-74-09 IT SERV. MAINTENANCE 52,722.60 LAN WAN ENTERPRISE, INC Total 117,887.12
LAW OFFICES OF JOSE PEREZ 6212024 111-9031-413-32-70 SETTLEMENT CHECK 52,372.00 LAW OFFICES OF JOSE PEREZ Total 52,372.00
LIEBERT CASSIDY WHITMORE 268435 111-0220-411-32-70 LEGAL SERVICES MAY 24 284.50 269510 111-0220-411-32-70 LEGAL SERVICES MAY 24 171.00
269526 111-0220-411-32-70 LEGAL SERVICES MAY 24 1,295.50 269532 111-0220-411-32-70 LEGAL SERVICES MAY 24 1,190.50 LIEBERT CASSIDY WHITMORE Total 2,941.50
LIFE FITNESS SALES, INC 7663195 111-6020-451-56-41 FITNESS EQUIPMENT REPAIR 448.20 7697769 111-6020-451-56-41 FITNESS EQUIPMENT REPAIR 512.69 LIFE FITNESS SALES, INC Total 960.89
LOS ANGELES GENERAL MEDICAL CENTER 6 111-7010-421-56-41 5 SART EXAMS 9,450.00 LOS ANGELES GENERAL MEDICAL CENTER Total 9,450.00
MICHAEL BAKER INTERNATIONAL INC. 1215988 239-5030-465-56-41 CDBG SERVICES 21,997.50 1215991 254-5030-463-56-41 CAL HOME SERVICES 165.00
1215992 242-5060-463-56-41 HOME PROGRAM 25,320.00
1215994 242-5070-463-57-36 HOME PROGRAM 1,703.75
1215996 242-5070-463-57-38 HOME PROGRAM 450.00
1215998 239-5280-490-51-05 HOME PROGRAM 3,772.50
1198743R 242-5070-463-57-36 HOME PROGRAM 15,087.50
MICHAEL BAKER INTERNATIONAL INC. Total 68,496.25
MIGUEL SANCHEZ 45441 111-7010-421-59-10 MILEAGE 20.77
MIGUEL SANCHEZ Total 20.77
MISC. VENDOR-FLORES, ERNESTO 16863 681-0000-228-70-00 WATER DEPOSIT 104.61 MISC. VENDOR-FLORES, ERNESTO Total 104.61
MISC. VENDOR-GASTELUM, CARLOS 18513 681-0000-228-70-00 WATER DEPOSIT 8.46 8 of 14
City of Huntington Park
Demand Register
July 16, 2024
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTION TRANSACTIONS AMOUNTS MISC. VENDOR-GASTELUM, CARLOS Total 8.46
MISC. VENDOR-HERNANDEZ, SARA QUINTAL 24153 681-0000-228-70-00 CREDIT BALANCE REFUND 159.85 MISC. VENDOR-HERNANDEZ, SARA QUINTAL Total 159.85
MISC. VENDOR-KIM, ROBERT 24779 681-0000-228-70-00 WATER DEPOSIT 899.63 MISC. VENDOR-KIM, ROBERT Total 899.63
MISC. VENDOR-NATIONAL JUSTICE CONSULTANTS 6162024 111-9030-413-32-70 LEGAL SERVICES 10,000.00 MISC. VENDOR-NATIONAL JUSTICE CONSULTANTS Total 10,000.00 MISC.-FRED EFRAIN 12956-RF 681-0000-228-70-01 WATER USAGE CHARGES 841.10 MISC.-FRED EFRAIN Total 841.10
MISC.-PACIFIC HYDROTECH 27937-RF 681-0000-228-70-01 WATER USAGE CHARGES 997.21 MISC.-PACIFIC HYDROTECH Total 997.21
MISC.-PARKWAY CONSTRUCTION 6921-RF 681-0000-228-70-01 WATER USAGE CHARGES 860.62 MISC.-PARKWAY CONSTRUCTION Total 860.62
MISC-BELCO 14087-RF 681-0000-228-70-01 WATER USAGE CHARGES 1,000.00 MISC-BELCO Total 1,000.00
MYERS AND SONS HI-WAY SAFETY, INC 158562 221-8012-429-61-20 PW STREET SUPPLIES 4,301.62 MYERS AND SONS HI-WAY SAFETY, INC Total 4,301.62
NACHO'S LOCK & KEY SERVICE LLC 192220 111-6010-451-73-10 KEYS SERVICE 841.50 NACHO'S LOCK & KEY SERVICE LLC Total 841.50
NATIONAL READY MIXED CONCRETE CO. 899102 221-8010-431-61-21 CONCRETE SUPPLIES 11.71 NATIONAL READY MIXED CONCRETE CO. Total 11.71
NEW CHEF FASHION INC. 1079777 111-7010-421-61-20 EMPLOYEE UNIFORMS 99.20 1079935 111-7010-421-61-20 EMPLOYEE UNIFORMS 49.60
NEW CHEF FASHION INC. Total 148.80
NORM REEVES FORD SUPERSTORE 120427 111-7010-421-43-20 PD UNIT# 990 PARTS/REPAIR 933.42 320703 111-7010-421-43-20 PD UNIT# 1001 PARTS 288.20
320780 111-8085-431-43-21 SHUTTLE # 963 B REPAIR 69.44
320951 111-8085-431-43-21 SHUTTLE # 963 B PARTS 33.29
9 of 14
City of Huntington Park
Demand Register
July 16, 2024
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTION TRANSACTIONS AMOUNTS NORM REEVES FORD SUPERSTORE 321173 111-7010-421-43-20 PD UN#967 PARTS 134.86 NORM REEVES FORD SUPERSTORE Total 1,459.21
NORTH STAR LAND CARE 1601-777 535-8090-452-56-60 TREE REMOVAL SERVICES 756.00 1601-795 535-8090-452-56-60 LANDSCAPE SERV. JUN24 37,617.75 NORTH STAR LAND CARE Total 38,373.75
OEM AUTO PAINT SUPPLIES 160436 111-8095-431-61-50 GRAFFITI PAINT 197.10 OEM AUTO PAINT SUPPLIES Total 197.10
OK PRINTING DESIGN & DIGITAL PRINT 3515 111-7010-421-61-20 BUSINESS CARD 50.00 OK PRINTING DESIGN & DIGITAL PRINT Total 50.00
O'REILLY AUTO PARTS 2959-10159 741-8060-431-43-20 PD UNIT #972 PARTS 176.37 2959-10335 741-8060-431-43-20 UNIT 351 REPAIR 361.61
UNIT974 REPAIR 408.50
2959-10338 741-8060-431-43-20 UNIT972 REPAIR 56.78
2959-10341 111-8085-431-43-21 SHUTTLE #004 MAINTENANCE 154.75 2959-10342 111-8085-431-43-21 2 SHUTTLES MAINTENANCE 122.13 2959-10345 741-8060-431-43-20 PW SHOP SUPPLIES 462.74
2959-10381 741-8060-431-43-20 CITY VEH PARTS 20.95
2959-10401 741-8060-431-43-20 CITY VEH PARTS 15.45
2959-10442 741-8060-431-43-20 DIAGNOSIS DEVICE SUBS. 749.97 2959-10447 111-8085-431-43-21 SHUTTLE #003 PARTS 52.39
2959-10460 111-7010-421-43-20 PD UN#974 PARTS 712.24
2959-10515 111-7010-421-43-20 PD UN#278 PARTS 71.86
2959-49761 111-7010-421-43-20 PD UNIT #219 PARTS 430.77 2959-49799 111-7010-421-43-20 PD UNIT #974 PARTS 118.01 2959-49816 111-7010-421-43-20 PD UNIT #974 PARTS 25.47
O'REILLY AUTO PARTS Total 3,939.99
OSCAR CARRILLO 2024-7 111-6030-451-33-90 BASEBALL UMPIRES FEES 1,656.00 OSCAR CARRILLO Total 1,656.00
PACIFIC PRODUCTS & SERVICES LLC 34137 221-8012-429-61-20 PW STREET SUPPLIES 1,946.46 34138 221-8012-429-61-20 PW STREET SUPPLIES 1,093.68
PACIFIC PRODUCTS & SERVICES LLC Total 3,040.14
PACIFICA SERVICES INC. 346-30 239-5030-463-32-40 ST. LIGHT/WIFI PROJECT 780.00 PACIFICA SERVICES INC. Total 780.00
10 of 14
City of Huntington Park
Demand Register
July 16, 2024
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTION TRANSACTIONS AMOUNTS PARKINK 29795 239-5280-490-51-92 STUDENT T-SHIRTS 2,021.67 PARKINK Total 2,021.67
PRESENT A PLAQUE, LLC 1858 111-0110-411-56-19 COUNCIL MEETING SUPPLIES 289.35 111-0110-411-56-25 COUNCIL MEETING SUPPLIES 289.35
1874 111-0110-411-56-27 COUNCIL MEETING SUPPLIES 289.35 111-0110-411-56-28 COUNCIL MEETING SUPPLIES 289.35
PRESENT A PLAQUE, LLC Total 1,157.40
R & R INDUSTRIES, INC. 672061 111-0110-411-56-27 COUNCIL OFFICE SUPPLIES 187.12 672065 111-0110-411-56-25 COUNCIL OFFICE SUPPLIES 46.55 672066 111-0110-411-56-26 COUNCIL OFFICE SUPPLIES 186.53 672067 111-0110-411-56-27 COUNCIL OFFICE SUPPLIES 245.94 111-0110-411-56-28 COUNCIL OFFICE SUPPLIES 46.54
111-0110-411-58-28 COUNCIL OFFICE SUPPLIES 285.17
U12122 111-0110-411-56-19 EMPLOYEE UNIFORMS 46.54
U12123 111-0110-411-56-19 EMPLOYEE JACKET 194.32
R & R INDUSTRIES, INC. Total 1,238.71
RIO HONDO COLLEGE S24-335-ZH 111-7010-421-59-10 ADVANCED OFFICER COURSE 75.00 S24-341-ZH 111-7010-421-59-10 DRIVING COURSE 50.00
S24-351-ZH 111-7010-421-59-10 ADVANCED OFFICER COURSE 50.00 RIO HONDO COLLEGE Total 175.00
ROADLINE PRODUCTS INC 20106 221-8012-429-61-20 PW STREET SUPPLIES 1,115.45 ROADLINE PRODUCTS INC Total 1,115.45
S AND Y SUPPLY 05162024-0 111-6010-466-55-56 PERFORMING ARTS AT PARK 1,000.00 S AND Y SUPPLY Total 1,000.00
SINATRA UNIFORM, INC SU12362 111-7010-421-61-20 PSO UNIFORM 594.50 SU12408 111-7010-421-61-20 PSO UNIFORM 175.18
SINATRA UNIFORM, INC Total 769.68
SIRCHIE ACQUISITION COMPANY LLC 0649390-IN 111-7010-421-61-20 EVIDENCE BOX 240.36 SIRCHIE ACQUISITION COMPANY LLC Total 240.36
SMART & FINAL 3192200011 111-7010-421-61-20 CONFERENCE ROOM SUPPLIES 7.90 3192200022 111-7010-421-61-20 ANIMAL CONTROL SUPPLIES 54.00 11 of 14
City of Huntington Park
Demand Register
July 16, 2024
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTION TRANSACTIONS AMOUNTS SMART & FINAL Total 61.90
SONSRAY MACHINERY, LLC SWO052811- 741-8060-431-43-20 TRANSFER CASING REPAIR 13,850.18 SONSRAY MACHINERY, LLC Total 13,850.18
SOUTHEAST COMMUNITY FOUNDATION 000231041-2 239-5280-490.51-92 STUDENTS TUTORING 12,500.00 SOUTHEAST COMMUNITY FOUNDATION Total 12,500.00
SOUTHERN CALIFORNIA ASSOCIATION SCAG FY25 111-0210-413-64-00 MEMBERSHIP DUES FY24/25 7,490.00 SOUTHERN CALIFORNIA ASSOCIATION Total 7,490.00
STACK SPORTS INV712000 111-6020-451-56-41 5K TIMING 1,595.70 STACK SPORTS Total 1,595.70
STACY MEDICAL CENTER 3160-54089 111-7010-421-56-41 PRE-BOOKING EXAM 189.75 3160-54294 111-7010-421-56-41 PRE-BOOKING EXAM 253.00
STACY MEDICAL CENTER Total 442.75
STANDARD INSURANCE COMPANY 00378917-0 111-0000-217-50-70 MONTHLY FEE JULY 24 1,288.18 378917-000 111-0000-217-50-70 MONTHLY FEE JULY 24 7,806.22 STANDARD INSURANCE COMPANY Total 9,094.40
STAPLES ADVANTAGE 7001228238 111-0110-411-61-20 CC OFFICE SUPPLIES 280.42 111-0310-413-61-20 COMM. OFFICE SUPPLIES 587.76
111-2030-413-61-20 HR OFFICE SUPPLIES 155.63
111-3010-415-61-20 FINANCE OFFICE SUPPLIES 471.48
111-5010-419-61-20 CD OFFICE SUPPLIES 280.86
111-6010-451-61-20 CM OFFICE SUPPLIES 70.02
PARKS OFFICE SUPPLIES 926.96
111-6030-451-61-35 PARKS OFFICE SUPPLIES (121.26)
111-7010-421-61-20 PD OFFICE SUPPLIES 431.50
STAPLES ADVANTAGE Total 3,083.37
STAR2STAR COMMUNICATIONS LLC SUBC000131 111-9010-419-53-10 MONTHLY FEE JUNE 24 10,771.89 STAR2STAR COMMUNICATIONS LLC Total 10,771.89
SUPERIOR COURT OF CALIFORNIA 45436 111-7010-415-56-10 PARKING SURCHARGES 26,192.50 SUPERIOR COURT OF CALIFORNIA Total 26,192.50
T2 SYSTEMS CANADA INC. IRIS000013 111-5055-419-56-41 T2 MONTHLY SERV JUL24 2,370.00 12 of 14
City of Huntington Park
Demand Register
July 16, 2024
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTION TRANSACTIONS AMOUNTS T2 SYSTEMS CANADA INC. IRIS000013 111-5055-419-56-41 T2 STATEMENT JUNE 24 2,370.00 T2 SYSTEMS CANADA INC. Total 4,740.00
THE HITT COMPANIES, INC OE-131302 111-7010-421-61-20 NAME BADGES 203.76 THE HITT COMPANIES, INC Total 203.76
THREE G'S PLUMBING 23354 111-8024-421-43-10 PD RESTROOM MAINTENANCE 850.00 23355 111-8024-421-43-10 PD RESTROOM MAINTENANCE 675.00 23356 111-8024-421-43-10 PD RESTROOM MAINTENANCE 285.95 23357 111-8024-421-43-10 PD RESTROOM MAINTENANCE 541.42 THREE G'S PLUMBING Total 2,352.37
T-MOBILE USA 975956065 111-9010-419-53-10 EMPLOYEE CELL PHONES 449.80 9570945466 111-7010-421-61-20 EMPLOYEE CELL PHONES 350.00 975956264M 111-9010-419-53-10 EMPLOYEE CELL PHONES 33.69 T-MOBILE USA Total 833.49
TOWN HALL STREAMS 15799 111-1010-411-56-41 FACEBOOK LIVE 300.00 TOWN HALL STREAMS Total 300.00
TRIANGLE SPORTS 42724 111-6040-451-61-35 YOUTH SPORTS SUPPLIES 98.55 TRIANGLE SPORTS Total 98.55
ULINE 179833314 111-8010-431-61-20 PW SUPPLIES 1,026.37 179982591 111-8023-451-61-20 SALT LAKE PARK SUPPLIES 948.56 ULINE Total 1,974.93
UNDERGROUND SERVICE ALERT OF SO CAL 620240141 221-8014-429-56-41 MONTHLY FEES JUN24 239.25 23-2426101 221-8014-429-56-41 MONTHLY FEES JUNE 2024 111.04 UNDERGROUND SERVICE ALERT OF SO CAL Total 350.29
UPWARD SOLUTIONS 24-0608 111-5010-419-56-41 LABOR RELATIONS MAY-JUN 5,000.00 UPWARD SOLUTIONS Total 5,000.00
V & V MANUFACTURING, INC. 59341 111-7010-421-61-20 BADGES - DISPATCH 1,421.18 V & V MANUFACTURING, INC. Total 1,421.18
VERIPIC INC 34806 742-7010-421-74-09 ANNUAL SUB FEE FY 24-25 20,809.00 VERIPIC INC Total 20,809.00
13 of 14
City of Huntington Park
Demand Register
July 16, 2024
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTION TRANSACTIONS AMOUNTS WALTERS WHOLESALE ELECTRIC COMPANY S125741739 221-8014-429-74-10 PW SUPPLIES 2,012.29 S125741845 221-8014-429-61-20 ELECTRICAL SUPPLIES 1,898.45 S125741862 221-8014-429-61-20 TRAFFIC SIGNAL REPAIR 1,933.58 S125745715 111-8023-451-61-20 COMM. CENTER REPAIR 298.21 S125775136 111-8023-451-61-20 COMM. CENTER REPAIR 500.55 WALTERS WHOLESALE ELECTRIC COMPANY Total 6,643.08
WATER REPLENISHMENT DISTRICT OF CBWM24-051 681-8030-461-41-00 CENTRAL BASIN WATERMASTER 5,721.67 WATER REPLENISHMENT DISTRICT OF Total 5,721.67
WEX BANK 97603940 111-7010-421-43-20 FUEL PURCHASE PD DEPT 1,737.79 WEX BANK Total 1,737.79
WILLDAN FINANCIAL SERVICES 010-58776 111-9010-419-56-41 REFUSE COLLECTION 7-9/24 125.00 010-58777 535-8016-431-56-41 TAX DISTRICT 7/24-9/24 2,758.87 WILLDAN FINANCIAL SERVICES Total 2,883.87
Grand Total 1,135,300.77
14 of 14
City of Huntington Park Request for Proposal for IT Services .
CITY OF HUNTINGTON PARK
REQUEST FOR PROPOSAL FOR INFORMATION TECHNOLOGY SUPPORT SERVICES PROPOSAL DUE DATE: August 8, 2024, 3:00 p.m.
Contact: Jeff Jones, Director of Finance 323.582.6201
[email protected]
City of Huntington Park Request for Proposal for IT Services
TABLE OF CONTENTS
A. INTRODUCTION 1
B. BACKGROUND 1
C. IT SUPPORT SERVICE PROVIDER 6
D. ACTION DATES 7
E. PROPOSED TERM OF AGREEMENT 7
F. QUESTIONS REGARDING THIS RFP 7
G. MODIFICATIONS OF PROPOSALS 7
H. VALIDITY OF PROPOSALS 7
I. MANDITORY ELEMENTS 7
J. PROPOSAL CONTENT/FORMAT 8
1. Company Profile and Qualifications 8
2. Staffing 9
3. Subcontractors 9
4. Financial Statements 9
5. References 9
6. Approach to the City’s Engagement 10
7. Demonstrated Capabilities 10
8. IT Security 10
9. Disaster Recovery 11
10. Service Level Agreement 11
11. Other 11
12 Pricing 11
K. RECORD RETENTION, OWNERSHIP, AND INSPECTION 12
L. SUBMISSION REQUIREMENTS 12
M. EVALUATION OF PROPOSALS 12
N. ADDENDA 12
O. PAYMENT TERMS 13
P. CANCELATION OF RFP 13
Q. FORM OF CONTRACT 13
R. REQUIRED SCOPE OF WORK 13
1. General Requirements 13
2. Staffing 13
3. Required Support Activities 14
4. Thin Clients 14
5. Server Support and Maintenance 15
6. Software Application Support 15
7. Wire Networks 15
8. Basic Functionality and Training 16
City of Huntington Park Request for Proposal for IT Services
9. Technology Disposals 16
10. Parts Tracking 16
11. Preventive Maintenance 17
12. Service Request Process 17
13. Laptop Services 17
14. Disaster Recovery 17
15. Hours of Operation 17
ATTACHMENTS
A. INSURANCE REQUIREMENTS FOR THE CITY OF HUNTINGTON PARK 19 B. SAMPLE AGREEMENT 22
City of Huntington Park Request for Proposal for IT Services – P a g e | 1
CITY OF HUNTINGTON PARK
REQUEST FOR PROPOSAL TO PROVIDE
INFORMATION TECHNOLOGY SUPPORT SERVICES
INTRODUCTION
The City of Huntington Park (City) invites qualified firms to submit proposals in response to this Request for Proposals (RFP) for IT Support Services for the City of Huntington Park. The City plans to award a professional services contract to the most qualified responsive and responsible proper whose proposal represents the best overall value to the City based upon the evaluation criteria provided herein.
The City seeks firms with demonstrated capabilities and experience to provide IT services on a full time basis for its Police Department as well as a part-time plus, and on-call basis for all other remaining departments. The City’s current provider spends 347 hours a month performing technology, networking and IT services for the City and its various facilities. On call service is expected on an as-needed basis.
BACKGROUND
The City is located approximately 4.5 miles southeast of downtown Los Angeles. It encompasses an area of approximately 2.8 square-miles and has a population of 52,633 residents and staff consists of 201 employees including full and part-time staff, sworn police officers, and contract staff.
Staff is spread over four locations within the City as summarized in the following table.
Facility/Address Departments Staff
City Hall
6550 Miles Avenue
Administration 3
City Clerk
City Council
Community Development
Communications & Community Relations
Finance
Human Resources
2 6
15 2
12 2
City Hall Total 42
Police Department
6542 Miles Avenue Police 95
Community Center – Salt Lake Park
3401 Florence Avenue Parks & Recreation 53
Public Works Yard
6900 Bissel Avenue Public Works 26
Total Staff 216
City of Huntington Park Request for Proposal for IT Services – Page | 2 The City uses multiple online systems and services to conduct its business operations. These include “CentralSquare” as its financial system, Star2Star for its communications services provider, Dataprose for water billing and postage, and DataTicket for its citation processing. The City is currently in the process of implementing Tyler Technologies as the core management software for all departments. Financial reporting for individual grants and funding programs is also conducted online using state and Federal web portals. Additionally, the City still accepts a large number of cash transactions for utility bill payment, payment of fines, purchase of transit fare media, and/or business license payments. It is our intent to provide multiple payment sources i.e., online, pay-byphone, kiosks and outsourcing of specific functions such as the parking citations processes.
The Police Department uses multiple web-based applications operated by the Department of Justice, Department of Motor Vehicles, and other county, state, and federal agencies. These applications include CalID, CLETS, NCIC, and CADMV database.
The IT relationship, contract negotiations and related services is managed by the City’s CFO.
The City’s regular business hours are from 7:00 AM to 5:30 PM, Monday through Thursday. City hall is closed on Fridays. Public Works is open every other Friday. The Police Department is staffed 24/7. City council and commission meetings take place at City Hall typically during evening hours as follows:
Meeting Monthly Schedule Time
City Council 1
st and 3rd Tuesdays 6:00 PM
Planning Commission 3
rd Wednesday 6:30 PM
The number of servers, network equipment, and work stations is summarized on the accompanying table. This information is current as of the date of this RFP, however this inventory is likely to change during the duration of this engagement as the City strives to maintain a state-of-the-art IT infrastructure.
Remainder of page intentionally left blank.
City of Huntington Park Request for Proposal for IT Services – Page | 3 Locations
Equipment Description
City
Hall/Parks PD Total
Servers
HP ProLaint DL 380 G10 3 3 6
Zuercher Production (CAD/RMS) 1 1
Zuercher Training (CAD/RMS) 1 1
HP ProLiant DL 380 G9 (Backup) 1 1
Network
Equipment
Firewall 1 1 2
Switches 15 7 22
Routers 2 4 6
Access Points 17 6 23
UPS Batteries Tower 7 7
911 Equipment 1 1
Motorola/ICI Equipment 1 1
NVR 7 1 8
SDWAN 2 2 4
Network Printers 9 12 21
VM’s 20 22 42
PtP Radio 6
2 Way Radios (Mobile & Vehicles) 160 160
StarBox 1 1 2
NVR 7 1 8
Citywide Cameras 10 79
ALPR System 20 20
Barracuda 1 1
NAS 1 1
SAN 1 1
Unifi Cloud Key 1 1
Work
Stations
Desktops 71 113 184
Laptops 7 15 22
Tablets 5 1 6
Mobile Device Computers (MDC) 40 40
Other InTime
City of Huntington Park Request for Proposal for IT Services – Page | 4 pages.
Schematic diagrams of the City Hall and Police Department’s networks are shown on the following City of Huntington Park Request for Proposal for IT Services – Page | 5 City of Huntington Park Request for Proposal for IT Services – Page | 6
IT SUPPORT SERVICE PROVIDER
The City desires to partner with a provider who will be able to staff services in a responsible, responsive and economic manner. When present for full days, it is expected that the service provider use the time to efficiently manage City projects thereby minimizing any extra add-on labor time for installations and the like. Service Provider should be able to expand their scope of work thoughtfully to include additional services, if the City determines necessity.
In addition to staffing, the service provider should be able to assist the City on a variety of short-term projects involving business transition support, evaluating and documenting related business and operational processes, upgrades, security, testing, programming, developing reports, systems operations improvement and/or enhancement and performing other related tasks required to support the City’s technology program as may be required and assigned under individual task orders. The City seeks a firm that:
1. Will treat the City’s data security, and protection of the City’s business as its critical mission;
2. Assist the City in executing its top priorities in using technology to transform processes;
3. Optimize the investment the City makes with respect to information technology;
4. Provide the right information to facilitate strategic investment decision-making; and,
5. Provide professionals who are capably aligned to support the City’s priorities.
The ideal firm through its proposal, will demonstrate expertise and capacity to provide with respect to the provision of IT technical support services and ability to work collaboratively with City staff to support an IT infrastructure that is adaptive. In using our IT infrastructure and in working with our support services provider, our goal is to:
1. Use digital maturity as a means for addressing strategic challenges and accessing information opportunities;
2. Use social networks to engage with and provide outreach to the Huntington Park community. The City also desires to learn about its customers in the community and/or be able to conduct various crime analysis when needed;
3. Use cloud computing when viable for the business, i.e., make decisions around what the City should own versus what the City should rent;
4. Improve fact-driven decision making as a basis for prioritizing services such as transportation, police protection, equipment maintenance and the like;
5. Improve transparency and measuring performance with mindfulness about privacy vs. surveillance.
6. Accommodate for future growth in a manner that optimizes scale in order to minimize costs;
7. Facilitate automation by keeping up with cognitive computing; and,
8. Facilitate stakeholder negotiations by improving the flow of information that focuses on resolving issues and minimizing confusion and conflict.
City of Huntington Park Request for Proposal for IT Services – Page | 7
ACTION DATES
We anticipate the following schedule for proposal review and contract award:
Activity Date
Issue RFP July 17, 2024
Last day to submit questions July 29, 2024
Proposals due August 8, 2024 at 3:00 p.m.
Oral interviews (very likely) August 14 – August 21, 2024 Contract award by City Council September 3, 2024
PROPOSED TERM OF AGREEMENT
It is the intent of the City to contract for the services presented herein for an initial term of three (3) years with two (2) – one (1) year extension of terms, subject to satisfactory negotiations of the terms, including a price acceptable to both the City and the service provider.
QUESTIONS REGARDING THIS RFP
All questions regarding this RFP may be directed as follows:
Jeff Jones, Director of Finance
Email: [email protected]
Phone: 323.582.6201
MODIFICATIONS OF PROPOSALS
Any respondent who wishes to make modifications to a proposal already received by the City must withdraw the proposal in order to do so. All modifications must be made in ink, properly initialed by respondent’s authorized representative, executed and submitted in accordance with the terms and conditions of this solicitation.
Respondents may withdraw their proposals, at any time prior to the due date and time, by submitting notification of withdrawal signed by the respondent’s authorized agent.
VALIDITY OF PROPOSALS
All proposals submitted in connection with this solicitation shall be firm for 120 calendar days from the due date unless otherwise qualified.
MANDATORY ELEMENTS
1. Full address of the scope of services outlined in Section R REQUIRED SCOPE OF WORK.
2. Evidence that the proposer is licensed to do business in California.
3. Evidence that staff possesses applicable professional certifications such as:
a) Microsoft Certified Engineer ( MSCE)
City of Huntington Park Request for Proposal for IT Services – Page | 8 b) VMWare Certified Professional (VCP)
c) Certified SonicWall Security Professional (CSSP)
d) Cisco Certified Network Professional – Wireless (CCNP – Wireless) e) Department of Justice (DOJ) Certification
f) Compliance with the City’s contract requirements, terms and conditions g) Technical and cost proposal preparation and submission requirements
PROPOSAL CONTENT/FORMAT
To be considered responsive, you should address all items identified in this section. The City requests that you be thoughtful and responsive. Please use this as an opportunity to educate and to share information. While understanding that boiler plate does have its place, the City would be most appreciative of thoughtful, complete, and clear answers.
Please submit on standard sheets, assembled in the order of the items listed, identifying each response by numbers. Your proposal should be limited to a maximum of 25 pages excluding certain appendices.
1. Company Profile and Qualifications
Provide your company profile which should include the following information:
a) Company ownership. If incorporated, provide the state in which the company is incorporated and date of incorporation.
b) Location of company offices.
c) Location from which your firm will provide service to the City. d) Number of employees both locally and nationally.
e) Name, address and telephone number of your firm’s point of contact for a contract resulting from this solicitation.
f) Company background/history and why your firm believes it is qualified to provide the services as described in this RFP.
g) Length of time that your firm has been providing services described in this RFP. Provide a brief description.
h) Provide your firm’s Dun & Bradstreet (DUNS) number.
i) Resumes for key staff to be responsible for performance of any contract resulting from this RFP.
j) Proposer’s bank of record.
k) Federal Tax ID
Further, please include full disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves City of Huntington Park Request for Proposal for IT Services – Page | 9 your firm. Failure to comply with the terms of this provision will disqualify any proposal.
Note that the City reserves the right to reject any proposal based upon your firm’s history with any party, which documents unsatisfactory performance, adversarial demeanor, significant failure(s) to meet contract milestones or other contractual failures.
2. Staffing
From the City’s perspective a well-balanced team would include a mix of professionals who are business-oriented, data-oriented, community-oriented and technology-oriented.
With this framework in mind, how do you propose to staff the City’s engagement? Please provide staff resumes that meet the requirements as outlined in this RFP, being sure to include:
- Staff’s name and position title
- Professional licenses or certifications, if any
- Length of employment
- Resume that includes number of years of experience; education, work history - Location (city and state) of staff
3. Subcontractors
If you plan to sub-contract any portion of your work, then you must indicate the name and address of each firm, and the type of work or tasks that they will perform. Identify the personnel to be assigned, their position, qualifications, and representative experience.
4. Financial Statements
Please provide a current financial statement or latest annual report. Your firm must make a definitive statement regarding its financial ability to perform the requirements stated under this RFP.
5. References
Kindly provide a minimum of three (3) references from similar projects performed within the last three years. In addition, include all local government (Southern California) references. Information is to include:
- Client name
- Project description
- Project dates (beginning and ending)
- Technical environment
- Staff assigned to reference engagement and who is also designated within this RFP
- Client project manager name, telephone number and email address.
City of Huntington Park Request for Proposal for IT Services – Page | 10
6. Approach to the City’s Engagement
Outline for us, if you will, in narrative format, and as specifically as possible, your proposed methodology in carrying out the requirements stated in Section R REQUIRED SCOPE OF WORK, as well as some of our objectives stated in the opening paragraphs of this RFP.
7. Demonstrated Capabilities
a) Fully discuss your demonstrated capabilities within directly relevant engagements. Please provide a comprehensive discussion around the issues of size, team dynamics, process, technologies and industries. b) As you consider this engagement, and in the context of your answer to the previous question, highlight the potential for things to go awry. What might they be and what suggestions do you have for mitigating the possibilities that you have identified?
c) What does your firm need from us early in this relationship in order to establish the framework for a successful engagement?
d) What communication strategies have you previously employed? What makes for optimal communication alignment?
8. IT Security
a) Is your firm able to perform a comprehensive information technology risk assessment, including gap analysis on network infrastructure and critical application infrastructure supporting systems? Please elaborate. b) Discuss your ability and the process by which you provide incident management services, including response to security breaches, assessment of logging and security monitoring capabilities, identification of initial attack vector and incident response processes and procedures. c) Elaborate fully on your firm’s cyber forensic approach, capabilities, and protocols;
d) Fully discuss how your firm, as a vendor, stays in touch with the broader security community and abreast of such developments.
e) Will you be running intrusion detection or intrusion protection on the City’s network?
f) Generally, how frequently might you tend to make recommendations regarding updates to firewall protection?
g) The City views security as a shared responsibility. As such, discuss your insurance coverage in the event of an IT security breach.
City of Huntington Park Request for Proposal for IT Services – Page | 11
9. Disaster Recovery
The City does not yet have a formal plan in place. Discuss your ability to develop and implement a disaster recovery solution for the applications/databases as well as provide back-up plans and procedures. Describe how you will support mission-critical applications, including but not limited to those used in the Police Department, financial transactions that require 24 hours per day, seven days per week uptime, and must be configured to work in an environment such as the City’s.
10. Service Level Agreement
a) Given the City’s existing IT infrastructure and proposed scope of work, please provide a comprehensive discussion as to the service model and/or service level agreement (SLA) that you feel most appropriately meets the City’s operational needs. This should include the number of hours provided per week of on-site support service for both the City and the Police Department.
b) What is the basis for your recommended service model? Specify if your recommendation is based on experience on previous similar engagements, technical best practices, staffing experience, etc. c) Describe the type of off-site support services included in the service model (i.e. Legitimate Network Operations Center, Security Operations Center, etc.).
d) Describe how your firm will facilitate a transition plan from the existing service provider in the event that the City selects a new vendor. e) You are encouraged to include any additional tasks or services not included or identified in the Scope of Work, or propose modifications to the Scope of Work that you feel are necessary in order to provide the services specified in this RFP. Clearly state the reasons why these tasks or services are required, and include their cost as “Optional Costs” in the Cost Proposal.
11. Other
Are there any other important questions that we should have raised and we did not? Please enumerate.
12. Pricing
Your firm’s proposal must include all pricing information relative to performing the IT support services enumerated in this RFP and consistent with your proposed service model detailed in your recommended SLA. Any cost for an additional service not specified in this RFP but that you feel are required to City of Huntington Park Request for Proposal for IT Services – Page | 12 maintain the performance of the City’s IT infrastructure must be shown separately as an additional cost. All other costs including any indirect costs or reimbursable expenses must also be shown separately.
RECORD RETENTION, OWNERSHIP, AND INSPECTION
Your firm agrees that the City shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent records pertaining to this engagement. the term of this engagement and for a period of two years thereafter. All such records shall be delivered to the City and shall be available for the City’s use at any time, and shall be delivered to the City upon termination of this engagement.
The selected firm must stipulate that all claims, electronic data processing/management information system records and all records generated on behalf of the City are owned by the City and that all claim files will be available to the City upon request.
SUBMISSION REQUIREMENTS
Please email an electronic submission of your response to [email protected] no later than 3:00 PM on Thursday, August 8, 2024.
Your submission is to be a PDF file which is clearly labeled in the following manner: “HP IT Support”, followed by the Proposer’s name, and then “Proposal” (i.e. “HP IT Support ACMEIT Proposal.pdf”).
Proposers are encouraged to include both a delivery and read receipt in their emails as proof of timely proposal submission.
EVALUATION OF PROPOSALS
The successful proposer will be chosen in accordance with, but not limited to, the following RFP evaluation criteria.
CRITERIA %
Quality and breadth of services offered, both on general technology trends, police trends and local government specific trends and issues; quality of personnel
35 Other elements of technical submission 35
Comprehensiveness and clarity of submission 20
Cost 10
City staff reserves the right to interview firms prior to making a recommendation to the City Council.
ADDENDA
Questions concerning the contents of this RFP must also be emailed to [email protected]. City staff will provide written responses to all questions received on or before 4:30 PM on Monday, July 29, City of Huntington Park Request for Proposal for IT Services – Page | 13 2024. A complete set of responses to all questions received prior to this deadline will be distributed to all firms that submitted questions in the form of an RFP addendum. The addendum will also be posted on the City’s website and distributed to all firms that have requested a copy of the RFP.
PAYMENT TERMS
Customary terms are Net 30 for work performed on a time and materials basis. Payments on a longterm project may be on a milestone basis based on successful completion of milestone(s) and may or may not include a percentage holdback until successful completion of the entire project. Your firm must indicate their proposed payment terms.
CANCELLATION OF RFP
The City reserves the right to cancel this solicitation at any time, prior to the deadline for submission.
FORM OF CONTRACT
The City anticipates that the final contract will be substantially different in the form and substance as the sample included in Attachment B. Proposers shall affirmatively state that they accept all terms and conditions included in Attachment B, or may suggest alternative language for specific terms or conditions along with their rational for requesting such changes.
The City, in its sole discretion, may accept, decline, or negotiate any or all of the proposer’s suggested changes.
REQUIRED SCOPE OF WORK
1. General Requirements
The firm will provide technology support services of multivendor systems and services in a manner that is consistent with industry recognized standards and system requirements
The firm will follow recognized best practices for performing maintenance, troubleshooting, installations, and repairs of critical IT systems and equipment.
2. Staffing
a) The firm will provide a staffing plan to City staff for review and approval upon commencement of this engagement. At a minimum, the plan will identify the staff members assigned to this engagement including project manager and staff technician(s), the days and hours when staff will be present at the City (both City Hall and Police Department), contact information (both onsite and remote), and a copy of the service level agreement (SLA) b) The firm will assign a project manager or lead technician that will serve as the primary point of contact between City staff and the firm. The project manager will be responsible for managing the engagement on behalf of the firm, overseeing the provision of required IT support and operations activities, City of Huntington Park Request for Proposal for IT Services – Page | 14 preparing and providing compiling IT support data, and maintaining IT inventory.
c) The firm will provide the appropriate number of technicians poses the appropriate training, technical skills, certifications, and experience required to fully execute the tasks listed below at the specified service levels.
3. Required Support Activities
a) Desktop Support
b) Perform preventive maintenance
c) Break/fix services for a multi-vendor technology environment and systems (both warranty and non-warranty services including hardware accessories) d) Asset inventory tracking
e) Troubleshooting of infrastructure errors, hardware, software, applications, operating systems (OS) stability, and performance.
f) Desktop security, imaging, deployment, and packaging g) Software packaging, installations, deployment, and removals h) Technology diagnostics, troubleshooting, setup, installations, mappings, and configurations (including tablets, mobile devices, digital cameras) i) Site technology installs, moves, adds, and changes (IMAC) j) Data migrations and transfers including capture and transfer of all workstation data files for replacement desktops and server hardware k) Anti-virus, spyware, and spam ratifications
l) Site desktop setup, configurations, and accessibility m) Client VPN configurations
n) Repair/replace data/peripheral cables and accessories o) Application functionality and access
p) Provide problem determination between network, hardware, and software issues
q) Enterprise application support
4. Thin Clients
a) Install, configure, deploy, and support environment hardware and software including provision of system failure analysis and recovery b) Leverage tier support by maintaining a clear documentation of maintenance and support procedures for routine tasks
c) Troubleshooting of infrastructure errors, hardware, software, applications, OS stability, and performance.
d) Maintain system documentation and configurations and coordinate system backup and recovery with City staff
City of Huntington Park Request for Proposal for IT Services – Page | 15 e) Support technical solutions for environmental strategy and uptime (availability, reliability, manageability, scalability, and security)
5. Server Support and Maintenance
a) Provide remote monitoring and redemption support – ongoing b) Provide on-site support within specified time limits based on service level agreement parameters shown in Section F.
c) Install, configure, deploy, and support environmental hardware and software including provision of system failure analysis and recovery d) Leverage tier support by maintaining a clear documentation of maintenance and support procedures for routine tasks
e) Bring up new systems and applications as required by City f) Troubleshooting of infrastructure errors, hardware, software, applications, OS stability, and performance.
g) Maintain system documentation and configurations and coordinate system backup and recovery with City staff
h) Support technical solutions for environmental strategy and uptime (availability, reliability, manageability, scalability, and security)
i) Patch management
j) Install, configure, deploy, and support environment hardware and software including provision of system failure analysis and recovery
6. Software Application Support
a) Provide site-based and remote application installation, configuration, and removal
b) Support multi-platform OSs; plug-ins; drivers; and software/application packing, testing, user acceptance, and deployment
c) Setup and configure email profiles
d) Application mapping
e) Software and application installations and configuration f) Thin client management and setup including diagnostics, troubleshooting, monitoring, fixes, testing, configurations/ modifications, and deployment g) Note: The City will be responsible for software and operating system licensing costs and will provide the firm with license keys and computer images on an as-needed basis
7. Wire Networks
a) Pickup, remove, install, setup, and configure network access points b) Diagnose, troubleshoot, and resolve network failures (device/desktop MFD/IDF/closets)
City of Huntington Park Request for Proposal for IT Services – Page | 16 c) Repair and replace basic connection problems including plugs, patch cables, plates, etc.
d) Diagnose and troubleshoot internet and network access/logins and performance issues
e) Provide network support including internet access, login, network performance issues, wireless application issues, UPS, network connectivity, copier and fax access, intrusion detection devices, and power supplies f) Provide first response to district outages and outbreaks
8. Basic Functionality and Training
a) Train users on how to better care and maintain technology b) Train users on Cyber security awareness
c) Train users on top FAQ and customer support process
d) Site Service Assessments
e) Determine user and service requirements for technology acceptance/setup f) Gather and provide information to City as needed including change request facilitations
g) Participate in the coordination of activities with internal and external services h) Participate in improvement projects including technology rollouts (installs, moves, adds, and changes); closings; relocations; mergers; openings; and development of executive system tests and user acceptance plans to ensure software functionality and compatibility
9. Technology Disposals
a) Perform data removal and hard drive destruction
b) Provide City with equipment disposition documents prior to removal c) Deliver disposed technology to City’s recycle vendor or facilitate pickup d) Update disposal record and database
e) Update and reconcile City’s technology inventory
f) Inventory Management
g) Reconcile and update the City’s technology inventory for all required moves, adds, and changes
h) Work with staff from each City department to maintain accuracy of IT inventory control
10. Parts Tracking
The firm shall maintain data related to all parts and supplies used to repair the City’s IT assets. This data shall be presented in the form of monthly reports to City staff.
Data contained in reports shall include, at a minimum, part number, part description, City of Huntington Park Request for Proposal for IT Services – Page | 17 associated service request number, name of staff requesting service, and IT device serviced.
11. Preventive Maintenance
The firm shall produce a documented preventive maintenance plan that improves the performance of hardware, software, and networks; Firm will be responsible for the implementation of this plan.
12. Service Request Process
The firm’s staff will work with City staff to track and respond to service requests and update the status of all service requests for any work performed remotely or on-site.
The firm’s staff will close individual service requests after the required service(s) has/have been complete to the satisfaction of the requesting staff. The closed service request will include a thorough description of all services rendered or tasks performed.
The firm’s staff must adhere to the terms contained in the Service Level Agreement (SLA) contained in Section F below.
13. Laptop Services
a) Provide break/fix services for multi-vendor technology environments and systems including both warranty and non-warranty services for both hardware and accessories
b) Maintain asset inventory at the device level
c) Provide software packaging, installations, deployments, and removals
14. Disaster Recovery
Develop and implement a disaster recovery plan for applications/databases as well as provide back-up plans and procedures. Mission-critical applications including but not limited to those used for financial transactions that require 24/7 uptime must be configured to work in a clustered environment. This plan should include, at a minimum, a backup strategy for key business processes, risk assessment, and emergency response.
15. Hours of Operation
The firm will provide technical support to the City year-round consistent with the City and Police Departments calendar and consistent with their hours of operation specified below.
- Standard office hours are 7:00 AM to 5:30 PM, Monday through Thursday - Public Works is open every other Friday.
City of Huntington Park Request for Proposal for IT Services – Page | 18 - Police Department is staffed 24/7.
- The firm’s technical/operational resources and support functions shall be made available during extended hours for both regularly-scheduled and special city council and commission meetings
- The firm will coordinate with City staff the scheduling of system maintenance activities during after-hour periods, weekends (Fridays, Saturdays, and Sundays) and scheduled holidays.
- Service Request Process/Service Level Agreement (SLA) - The SLA should be based on the following parameters (please refer to table on following page
Severity Level Definition
Response
Time
Resolution
Target
Critical
High impact
The failure affects the organization’s ability to conduct business and/or ability to provide programs or
services. No feasible alternative workarounds
2 hours 8 hours
Urgent
Potential high impact
An incident that affects multiple customers or a
department and has the potential to cause a high
business impact. The incident represents not readily
available workaround
4 hours 1 day
Routine
Moderate impact
Incident with immediate and moderate impact level.
Consists typically of a localized problem and a
workaround can be implemented
8 hours 1 – 2 days
General
Low/no impact
Incidents with low impact levels on the organization.
Typically affects a single individual or the individual presents an issues that little or no business impacts
such as an advisory question, request for software,
documentation enhancement, routine maintenance,
scheduled hardware installation and/or disposal.
1 day 2 – 3 days
Planned Task
Low/no impact
Request has pre-assigned date for service to start Scheduled date
3 – 5 days
City of Huntington Park Request for Proposal for IT Services – Page | 19
ATTACHMENT A
INSURANCE REQUIREMENTS FOR THE CITY OF HUNTINGTON PARK
NAME: ****************************************
AGREEMENT/ACTIVITY: RFP – Information Technology Support Services TERM: Three (3) years with two (2) – one (1) year extensions DEPARTMENT: Finance
The insured must maintained insurance coverage at limits normally required of its type operation; however, the following coverage noted with an “X” is the minimum required and must be at the least the level of the limits indicated. All limits are per occurrence unless otherwise specified.
LIMITS
(x) Workers Compensation Endorsement Statutory
(x) Voluntary Compensation Endorsement
(x) Waiver of Subrogation, specifically name the City of Huntington Park (Please see attached supplement)
(x) Automobile Liability – covering owned, non-owned and hired auto $1,000,000 (x) Commercial General Liability, including the following coverage $1,000,000 (x) Premises and Operations
(x) Contractual (Blanket/Schedule)
(x) Independent Contractors
(x) Products/Completed Operations
(x) Personal Injury
(x) Additional Insured Endorsements, specifically naming the City of Huntington Park (Please see attached supplement)
(x) General aggregate for bodily injury, personal injury, property damage, operations, products and completed operations, and contractual liability. $2,000,000
(x) Professional Liability Insurance $2,000,000
*Claims-made policy: continuous coverage for at least one (1) year after contract completion, or one (1) year extended reporting period beginning after contract completion
(x) Errors and Omissions $1,000,000
(x) Cyber Liability Insurance $1,000,000
*including but not limited to information security & privacy liability; privacy breach response services.
INSURANCE COMPANIES WHICH DO NOT HAVE AN AM BEST RATING OF A- OR BETTER, AND HAVE A MINIMUM FINANCIAL SIZE OF AT LEAST 4, MUST BE REVIEWED FOR ACCEPTABILITY BY THE DIRECTOR OF FINANCE.
City of Huntington Park Request for Proposal for IT Services – Page | 20 Please return this form with Evidence of Insurance
INSURANCE REQUIREMENTS FOR CITY OF HUNTINGTON PARK
(SUPPLEMENT)
The only evidence of insurance accepted will be either a Certificate of Insurance and/or a True and Certified copy of the policy. The following items must accompany the form of evidence provided:
▪ Endorsements:
1. Workers Compensation Waiver of Subrogation Endorsement
2. General Liability Additional Insured Endorsements
3. Professional Liability Insurance
4. Errors and Omissions
5. Cyber Liability Insurance
*****All endorsements must specifically name in the schedule The City of Huntington Park, and all of its officers, employees, and agents
A BLANKET/AUTOMATIC ENDORSEMENT AND/OR LANGUAGE
ON A CERTIFICATE OF INSURANCE IS NOT ACCEPTABLE.
A typed legible name of the Authorized Representative must accompany the signature on the Certificate of Insurance and/ or the True and Certified copy of the policy.
Insurance
Contractor shall procure at its own expense, and keep in effect at all times during the term of this Agreement, the types and amounts of insurance specified herein. The specified insurance shall also, either by provisions in the policies or by endorsement attached to such policies, specifically name the City of Huntington Park (the “City”), its City Council, and all of its officers, employees, and agents, their successors and assigns, as additional insureds, against the area of risk described herein as respects Contractor's acts or omissions in its operations, use and occupancy of the) premises hereunder or other related functions performed by or on behalf of Contractor at the City and its departments.
With respect to Workers' Compensation, the Contractor shall, by specific endorsement, waive its right of subrogation against the City, its City Council (“City Council”), and all of its officers, employees and agents, their successors and assigns.
Each specified insurance policy (other than Workers' Compensation and Employers' Liability and fire and extended coverages) shall contain a Severability of Interest (Cross Liability) clause which states, "It is agreed that the insurance afforded by this policy shall apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the company's City of Huntington Park Request for Proposal for IT Services – Page | 21 liability," and a Contractual Endorsement which shall state, "Such insurance as is afforded by this policy shall also apply to liability assumed by the insured under this Agreement with the City." All such insurance shall be primary and noncontributing with any other insurance held by City where liability arises out of orresults from the acts or omissions of Contractor, itsagents, employees, officers, assigns, or any person or entity acting for or on behalf of Contractor.
Such policies may provide for reasonable deductibles and/or retentions acceptable to the Director of Finance/Treasurer (“Finance Director”) based upon the nature of Contractor's operations and the type insurance involved.
City shall have no liability for any premiums charged for such coverage(s). The inclusion of City, its Police Department, its City Council, and all of its officers, employees and agents, and their agents and assigns, as insureds, is not intended to, and shall not, make them, or any of them a partner or joint venture with Contractor in its operations at the City.
In the event Contractor fails to furnish City evidence of insurance and maintain the insurance as required, City, upon ten (10) day prior written notice to comply, may (but shall not be required to) procure such insurance at the cost and expense of Contractor, and Contractor agrees to promptly reimburse City for the cost thereof plus fifteen percent (15%) for administrative overhead.
At least ten (10) days prior to the expiration date of any of the above policies, documentation showing that the insurance coverage has been renewed or extended shall be filed with City. If such coverage is canceled or reduced, Contractor shall, within fifteen (15)days of such cancellation or reduction of coverage, file with City evidence that the required insurance has been reinstated or provided through another insurance company or companies.
Contractor shall provide proof of all specified insurance and related requirements to City either by production of the actual insurance policy (ies), by a broker's letter acceptable to the Finance Director in both form and content in the case of foreign insurance syndicates, or by other written evidence of insurance acceptable to the Finance Director. The documents evidencing all specific coverages shall be filed with City prior to Contractor occupying the premises hereunder. The documents shall contain the applicable policy number, the inclusive dates of policy coverages and the insurance carrier's name, shall bear signature and the typed name of an authorized representative of said carrier, and shall provide that such insurance shall not be subject to cancellation, reduction in coverage or nonrenewal except after written notice by certified mail, return receipt requested, to the Finance Director at the City of Huntington Park at least thirty (30) days prior to the effective date thereof.
City and Contractor agree that the insurance policy limits specified herein shall be reviewed for adequacy annually throughout the term of this Agreement by the Finance Director, who may thereafter require Contractor to adjust the amounts of insurance coverage to whatever amount Finance Director deems to be adequate. City reserves the right to have submitted to it, upon request, all pertinent information about the agent and carrier providing such insurance.
City of Huntington Park Request for Proposal for IT Services – Page | 22
ATTACHMENT B
FORM OF CONTRACT
PROFESSIONAL SERVICES AGREEMENT
(Engagement: Information Technology Support Services)
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this ___________day of _________________ 2024 (hereinafter, the “Effective Date”), by and between the CITY OF HUNTINGTON PARK, a municipal corporation (“CITY”) and [NAME OF CONSULTANT, a [TYPE OF ENTITY] (hereinafter, “CONSULTANT”). For the purposes of this Agreement CITY and CONSULTANT may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONSULTANT interchangeably.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows:
I.
ENGAGEMENT TERMS
1.1 SCOPE OF SERVICES: Subject to the terms and conditions set forth in this Agreement and all exhibits attached and incorporated hereto, CONSULTANT agrees to perform the services and tasks set forth in Exhibit “A” (hereinafter referred to as the “Scope of Services”).
CONSULTANT further agrees to furnish to CITY all labor, materials, tools, supplies, equipment, services, tasks and incidental and customary work necessary to competently perform and timely complete the services and tasks set forth in the Scope of Services. For the purposes of this Agreement the aforementioned services and tasks set forth in the Scope of Services shall hereinafter be referred to generally by the capitalized term “Work.”
1.2 TERM: This Agreement shall have a term of three (3) years with two (2) - one (1) year extensions. Nothing in this Section shall operate to prohibit or otherwise restrict the CITY’s ability to terminate this Agreement at any time for convenience or for cause.
1.3 COMPENSATION:
A. CONSULTANT shall perform the various services and tasks set forth in the Scope of Services in accordance with the compensation schedule which is [FOUND IN A
SEPARATE STAND-ALONE SCHEDULE WHICH SHOULD BE ATTACHED AS AN EXHIBIT TO THE AGREEMENT] (hereinafter, the “Approved Rate Schedule”).
B. Section 1.3(A) notwithstanding, CONSULTANT’s total compensation during the Term of this Agreement or any extension term shall not exceed the budgeted aggregate sum of $ [AMOUNT] (hereinafter, the “Not-to-Exceed Sum”), unless such added expenditure is first approved by the CITY acting in consultation with the City Manager and the Director of Finance. In the event CONSULTANT’s charges are projected to exceed the Not-toExceed Sum prior to the expiration of the Term or any single extension term, CITY may City of Huntington Park Request for Proposal for IT Services – Page | 23 suspend CONSULTANT’s performance pending CITY approval of any anticipated expenditures in excess of the Not-to-Exceed Sum or any other CITY-approved amendment to the compensation terms of this Agreement.
1.4 PAYMENT OF COMPENSATION: Following the conclusion of each calendar month, CONSULTANT shall submit to CITY an itemized invoice indicating the services and tasks performed during the recently concluded calendar month, including services and tasks performed. If the amount of CONSULTANT’s monthly compensation is a function of hours worked by CONSULTANT’s personnel, the invoice shall indicate the number of hours worked in the recently concluded calendar month, the persons responsible for performing the Work, the rate of compensation at which such services and tasks were performed, the subtotal for each task and service performed and a grand total for all services performed.
A. Interim billings shall not cumulatively exceed ninety percent (90%) of the annual fixed price. The final billing will be processed upon completion of the final task under the contract, which is the annual presentation to the City Council and completion of any follow up that results from City Council direction, if any.
B. Within thirty (30) calendar days of receipt of each invoice, CITY shall notify CONSULTANT in writing of any disputed amounts included in the invoice. Within fortyfive (45) calendar day of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall not withhold applicable taxes or other authorized deductions from payments made to CONSULTANT.
1.5 ACCOUNTING RECORDS: CONSULTANT shall maintain complete and accurate records with respect to all matters covered under this Agreement for a period of three (3) years after the expiration or termination of this Agreement. CITY shall have the right to access and examine such records, without charge, during normal business hours. CITY shall further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.
1.6 ABANDONMENT BY CONSULTANT: In the event CONSULTANT ceases to perform the Work agreed to under this Agreement or otherwise abandons the undertaking contemplated herein prior to the expiration of this Agreement or prior to completion of any or all tasks set forth in the Scope of Services, CONSULTANT shall deliver to CITY immediately and without delay, all materials, records and other work product prepared or obtained by CONSULTANT in the performance of this Agreement. Furthermore, CONSULTANT shall only be compensated for the reasonable value of the services, tasks and other work performed up to the time of cessation or abandonment, less a deduction for any damages, costs or additional expenses which CITY may incur as a result of CONSULTANT’s cessation or abandonment.
II.
PERFORMANCE OF AGREEMENT
2.1 CITY’S REPRESENTATIVES: The CITY hereby designates the Finance Director (hereinafter, the “CITY Representatives”) to act as its representatives for the performance of City of Huntington Park Request for Proposal for IT Services – Page | 24 this Agreement. The City Manager shall be the chief CITY Representative. The CITY Representatives or their designee shall act on behalf of the CITY for all purposes under this Agreement. CONSULTANT shall not accept directions or orders from any person other than the CITY Representatives or their designee.
2.2 CONSULTANT REPRESENTATIVE: CONSULTANT hereby designates [NAME AND
TITLE OF PERSON WHO IS CONSULTANT REPRESENTATIVE FOR PURPOSES OF CONTRACT ADMINISTRATION] to act as its representative for the performance of this Agreement (hereinafter, “CONSULTANT Representative”). CONSULTANT Representative shall have full authority to represent and act on behalf of the CONSULTANT for all purposes under this Agreement. CONSULTANT Representative or his designee shall supervise and direct the performance of the Work, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Work under this Agreement. Notice to the CONSULTANT Representative shall constitute notice to CONSULTANT.
2.3 COORDINATION OF SERVICE; CONFORMANCE WITH REQUIREMENTS:
CONSULTANT agrees to work closely with CITY staff in the performance of the Work and this Agreement and shall be available to CITY staff and the CITY Representatives at all reasonable times. All work prepared by CONSULTANT shall be subject to inspection and approval by CITY Representatives or their designees.
2.4 STANDARD OF CARE; PERFORMANCE OF EMPLOYEES: CONSULTANT represents, acknowledges and agrees to the following:
A. CONSULTANT shall perform all Work skillfully, competently and to the highest standards of CONSULTANT’s profession;
B. CONSULTANT shall perform all Work in a manner reasonably satisfactory to the CITY; C. CONSULTANT shall comply with all applicable federal, state and local laws and regulations, including the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.); D. CONSULTANT understands the nature and scope of the Work to be performed under this Agreement as well as any and all schedules of performance; E. All of CONSULTANT’s employees and agents possess sufficient skill, knowledge, training and experience to perform those services and tasks assigned to them by CONSULTANT; and
F. All of CONSULTANT’s employees and agents (including but not limited subcontractors and subconsultants) possess all licenses, permits, certificates, qualifications and approvals of whatever nature that are legally required to perform the tasks and services contemplated under this Agreement and all such licenses, permits, certificates, qualifications and approvals shall be maintained throughout the term of this Agreement City of Huntington Park Request for Proposal for IT Services – Page | 25 and made available to CITY for copying and inspection.
G. The Parties acknowledge and agree that CONSULTANT shall perform, at CONSULTANT’s own cost and expense and without any reimbursement from CITY, any services necessary to correct any errors or omissions caused by CONSULTANT’s failure to comply with the standard of care set forth under this Section or by any like failure on the part of CONSULTANT’s employees, agents, contractors, subcontractors and subconsultants. Such effort by CONSULTANT to correct any errors or omissions shall be commenced immediately upon their discovery by either Party and shall be completed within seven (7) calendars days from the date of discovery or such other extended period of time authorized by the CITY Representatives in writing and in their sole and absolute discretion. The Parties acknowledge and agree that CITY’s acceptance of any work performed by CONSULTANT or on CONSULTANT’s behalf shall not constitute a release of any deficiency or delay in performance. The Parties further acknowledge, understand and agree that CITY has relied upon the foregoing representations of CONSULTANT, including but not limited to the representation that CONSULTANT possesses the skills, training, knowledge and experience necessary to perform the Work skillfully, competently and to the highest standards of CONSULTANT’s profession.
2.5 ASSIGNMENT: The skills, training, knowledge and experience of CONSULTANT are material to CITY’s willingness to enter into this Agreement. Accordingly, CITY has an interest in the qualifications and capabilities of the person(s) who will perform the services and tasks to be undertaken by CONSULTANT or on behalf of CONSULTANT in the performance of this Agreement. In recognition of this interest, CONSULTANT agrees that it shall not assign or transfer, either directly or indirectly or by operation of law, this Agreement or the performance of any of CONSULTANT’s duties or obligations under this Agreement without the prior written consent of the CITY. In the absence of CITY’s prior written consent, any attempted assignment or transfer shall be ineffective, null and void and shall constitute a material breach of this Agreement.
2.6 CONTROL AND PAYMENT OF SUBORDINATES; INDEPENDENT CONTRACTOR:
The Work shall be performed by CONSULTANT or under CONSULTANT’s strict supervision.
CONSULTANT will determine the means, methods and details of performing the Work subject to the requirements of this Agreement. CITY retains CONSULTANT on an independent contractor basis and not as an employee. CONSULTANT reserves the right to perform similar or different services for other principals during the term of this Agreement, provided such work does not unduly interfere with CONSULTANT’s competent and timely performance of the Work contemplated under this Agreement and provided the performance of such services does not result in the unauthorized disclosure of CITY’s confidential or proprietary information. Any additional personnel performing the Work under this Agreement on behalf of CONSULTANT are not employees of CITY and shall at all times be under CONSULTANT’s exclusive direction and control. CONSULTANT shall pay all wages, salaries and other amounts due such personnel and shall assume responsibility for all benefits, payroll taxes, Social Security and Medicare payments and the like. CONSULTANT shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, income tax withholding, unemployment insurance, disability insurance, workers’ City of Huntington Park Request for Proposal for IT Services – Page | 26 compensation insurance and the like.
2.7 REMOVAL OF EMPLOYEES OR AGENTS: If any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants is determined by the CITY Representatives to be uncooperative, incompetent, a threat to the adequate or timely performance of the tasks assigned to CONSULTANT, a threat to persons or property, or if any of CONSULTANT’s officers, employees, agents, contractors, subcontractors or subconsultants fail or refuse to perform the Work in a manner acceptable to the CITY, such officer, employee, agent, contractor, subcontractor or subconsultant shall be promptly removed by CONSULTANT and shall not be re-assigned to perform any of the Work.
2.8 COMPLIANCE WITH LAWS: CONSULTANT shall keep itself informed of and in compliance with all applicable federal, State or local laws to the extent such laws control or otherwise govern the performance of the Work. CONSULTANT’s compliance with applicable laws shall include without limitation compliance with all applicable Cal/OSHA requirements.
2.9 NON-DISCRIMINATION: In the performance of this Agreement, CONSULTANT shall not discriminate against any employee, subcontractor, subconsultant, or applicant for employment because of race, color, creed, religion, sex, marital status, sexual orientation, national origin, ancestry, age, physical or mental disability or medical condition.
2.10 INDEPENDENT CONTRACTOR STATUS: The Parties acknowledge, understand and agree that CONSULTANT and all persons retained or employed by CONSULTANT are, and shall at all times remain, wholly independent contractors and are not officials, officers, employees, departments or subdivisions of CITY. CONSULTANT shall be solely responsible for the negligent acts and/or omissions of its employees, agents, contractors, subcontractors and subconsultants. CONSULTANT and all persons retained or employed by CONSULTANT shall have no authority, express or implied, to bind CITY in any manner, nor to incur any obligation, debt or liability of any kind on behalf of, or against, CITY, whether by contract or otherwise, unless such authority is expressly conferred to CONSULTANT under this Agreement or is otherwise expressly conferred by CITY in writing.
III.
INSURANCE
3.1 DUTY TO PROCURE AND MAINTAIN INSURANCE: Prior to the beginning of and throughout the duration of the Work, CONSULTANT will procure and maintain polices of insurance that meet the requirements and specifications set forth under this Article. CONSULTANT shall procure and maintain the following insurance coverage, at its own expense:
A. Commercial General Liability Insurance: CONSULTANT shall procure and maintain Commercial General Liability Insurance (“CGL Coverage”) as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 0001) or its equivalent. Such CGL Coverage shall have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the general aggregate for bodily injury, personal injury, property damage, operations, City of Huntington Park Request for Proposal for IT Services – Page | 27 products and completed operations, and contractual liability.
B. Automobile Liability Insurance: CONSULTANT shall procure and maintain Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance shall have minimum limits of no less than One Million Dollars ($1,000,000.00) per accident for bodily injury and property damage.
C. Workers’ Compensation Insurance/ Employer’s Liability Insurance: A policy of workers’ compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for both CONSULTANT and CITY against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by CONSULTANT in the course of carrying out the Work contemplated in this Agreement.
D. Errors & Omissions Insurance: For the full term of this Agreement and for a period of three (3) years thereafter, CONSULTANT shall procure and maintain Errors and Omissions Liability Insurance appropriate to CONSULTANT’s profession. Such coverage shall have minimum limits of no less than One Million Dollars ($1,000,000.00) per occurrence and shall be endorsed to include contractual liability.
3.2 ADDITIONAL INSURED REQUIREMENTS: The CGL Coverage and the Automobile Liability Insurance shall contain an endorsement naming the CITY and CITY’s elected and appointed officials, officers, employees, agents and volunteers as additional insureds.
3.3 REQUIRED CARRIER RATING: All varieties of insurance required under this Agreement shall be procured from insurers registered to do business in the State of California and authorized to issue policies directly to California insureds. Except as otherwise provided elsewhere under this Article, all required insurance shall be procured from insurers who, according to the latest edition of the Best’s Insurance Guide, have an A.M. Best’s rating of no less than A-/IV. CITY may also accept policies procured by insurance carriers with a Standard & Poor’s rating of no less than BBB according to the latest published edition the Standard & Poor’s rating guide. As to Workers’ Compensation Insurance/ Employer’s Liability Insurance, the CITY Representatives are authorized to authorize lower ratings than those set forth in this Section.
3.4 PRIMACY OF CONSULTANT’S INSURANCE: All polices of insurance provided by CONSULTANT shall be primary to any coverage available to CITY or CITY’s elected or appointed officials, officers, employees, agents or volunteers. Any insurance or self-insurance maintained by CITY or CITY’s elected or appointed officials, officers, employees, agents or volunteers shall be in excess of CONSULTANT’s insurance and shall not contribute with it.
3.5 WAIVER OF SUBROGATION: All insurance coverage provided pursuant to this Agreement shall not prohibit CONSULTANT or CONSULTANT’s officers, employees, agents, subcontractors or subconsultants from waiving the right of subrogation prior to a loss. CONSULTANT hereby waives all rights of subrogation against CITY.
City of Huntington Park Request for Proposal for IT Services – Page | 28
3.6 VERIFICATION OF COVERAGE: CONSULTANT acknowledges, understands and agrees, that CITY’s ability to verify the procurement and maintenance of the insurance required under this Article is critical to safeguarding CITY’s financial well-being and, indirectly, the collective well-being of the residents of the CITY. Accordingly, CONSULTANT warrants, represents and agrees that its shall furnish CITY with original certificates of insurance and endorsements evidencing the coverage required under this Article on forms satisfactory to CITY in its sole and absolute discretion. The certificates of insurance and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the CITY if requested. All certificates of insurance and endorsements shall be received and approved by CITY as a condition precedent to CONSULTANT’s commencement of any work or any of the Work and annually thereafter. Upon CITY’s written request, CONSULTANT shall also provide CITY with certified copies of all required insurance policies and endorsements.
IV.
INDEMNIFICATION
4.1 The Parties agree that CITY and CITY’s elected and appointed officials, officers, employees, agents and volunteers (hereinafter, the “CITY Indemnitees”) should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the CITY Indemnitees with the fullest protection possible under the law. CONSULTANT acknowledges that CITY would not enter into this Agreement in the absence of CONSULTANT’s commitment to indemnify, defend and protect CITY as set forth herein.
4.2 To the fullest extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend the CITY Indemnitees from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole negligence or willful misconduct of the CITY.
4.3 CITY shall have the right to offset against the amount of any compensation due CONSULTANT under this Agreement any amount due CITY from CONSULTANT as a result of CONSULTANT’s failure to pay CITY promptly any indemnification arising under this Article and related to CONSULTANT’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.
4.4 The obligations of CONSULTANT under this Article will not be limited by the provisions of any workers’ compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY and CITY’s elected and appointed officials, officers, employees, agents and volunteers.
4.5 CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Article from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the City of Huntington Park Request for Proposal for IT Services – Page | 29 event CONSULTANT fails to obtain such indemnity obligations from others as required herein, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY and CITY’s elected and appointed officials, officers, employees, agents and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT’s subcontractors or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of CITY’s choice.
4.6 CITY does not, and shall not, waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.
4.7 This Article and all provisions contained herein (including but not limited to the duty to indemnify, defend and hold free and harmless) shall survive the termination or normal expiration of this Agreement and is in addition to any other rights or remedies which the CITY may have at law or in equity.
V.
TERMINATION
5.1 TERMINATION WITHOUT CAUSE: CITY may terminate this Agreement at any time for convenience and without cause by giving CONSULTANT a minimum of thirty (30) calendar-days prior written notice of CITY’s intent to terminate this Agreement. Upon such termination for convenience, CONSULTANT shall be compensated only for those services and tasks which have been performed by CONSULTANT up to the effective date of the termination. CONSULTANT may not terminate this Agreement except for cause as provided under Section 5.2, below. If this Agreement is terminated as provided herein, CITY may require CONSULTANT to provide all finished or unfinished Documents and Data, as defined in Section 7.1 below, and other information of any kind prepared by CONSULTANT in connection with the performance of the Work. CONSULTANT shall be required to provide such Documents and Data within fifteen (15) calendar days of CITY’s written request. No actual or asserted breach of this Agreement on the part of CITY pursuant to Section 5.2, below, shall operate to prohibit or otherwise restrict CITY’s ability to terminate this Agreement for convenience as provided under this Section.
5.2 EVENTS OF DEFAULT; BREACH OF AGREEMENT:
A. In the event either Party fails to perform any duty, obligation, service or task set forth under this Agreement (or fails to timely perform or properly perform any such duty, obligation, service or task set forth under this Agreement), an event of default (hereinafter, “Event of Default”) shall occur. For all Events of Default, the Party alleging an Event of Default shall give written notice to the defaulting Party (hereinafter referred to as a “Default Notice”) which shall specify: (i) the nature of the Event of Default; (ii) the City of Huntington Park Request for Proposal for IT Services – Page | 30 action required to cure the Event of Default; (iii) a date by which the Event of Default shall be cured, which shall not be less than the applicable cure period set forth under Sections
5.2.B and 5.2C below or if a cure is not reasonably possible within the applicable cure period, to begin such cure and diligently prosecute such cure to completion. The Event of Default shall constitute a breach of this Agreement if the defaulting Party fails to cure the Event of Default within the applicable cure period or any extended cure period allowed under this Agreement.
B. CONSULTANT shall cure the following Events of Defaults within the following time periods:
i. Within thirty (30) business days of CITY’s issuance of a Default Notice for any failure of CONSULTANT to timely provide CITY or CITY’s employees or agents with any information and/or written reports, documentation or work product which CONSULTANT is obligated to provide to CITY or CITY’s employees or agents under this Agreement. Prior to the expiration of the 30-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30-day cure period.
The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2 B.i. that exceeds seven (7) calendar days from the end of the initial 3-day cure period; or ii. Within fourteen (14) calendar days of CITY’s issuance of a Default Notice for any other Event of Default under this Agreement. Prior to the expiration of the 14-day cure period, CONSULTANT may submit a written request for additional time to cure the Event of Default upon a showing that CONSULTANT has commenced efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 14-day cure period. The foregoing notwithstanding, CITY shall be under no obligation to grant additional time for the cure of an Event of Default under this Section 5.2B.ii that exceeds thirty (30) calendar days from the end of the initial 14- day cure period.
In addition to any other failure on the part of CONSULTANT to perform any duty, obligation, service or task set forth under this Agreement (or the failure to timely perform or properly perform any such duty, obligation, service or task), an Event of Default on the part of CONSULTANT shall include, but shall not be limited to the following: (i) CONSULTANT’s refusal or failure to perform any of the services or tasks called for under the Scope of Services; (ii) CONSULTANT’s failure to fulfill or perform its obligations under this Agreement within the specified time or if no time is specified, within a reasonable time; (iii) CONSULTANT’s and/or its employees’ disregard or violation of any federal, state, local law, rule, procedure or regulation; (iv) the initiation of proceedings under any bankruptcy, insolvency, receivership, reorganization, or similar legislation as relates to CONSULTANT, whether voluntary of involuntary; (v) CONSULTANT’s refusal or failure to perform or observe any covenant, condition, obligation or provision of this Agreement; and/or (vii) CITY’s discovery that a City of Huntington Park Request for Proposal for IT Services – Page | 31 statement representation or warranty by CONSULTANT relating to this Agreement is false, misleading or erroneous in any material respect.
C. CITY shall cure any Event of Default asserted by CONSULTANT within thirty (30) calendar days of CONSULTANT’s issuance of a Default Notice, unless the Event of Default cannot reasonably be cured within the 30-day cure period. Prior to the expiration of the 30-day cure period, CITY may submit a written request for additional time to cure the Event of Default upon a showing that CITY has commenced its efforts to cure the Event of Default and that the Event of Default cannot be reasonably cured within the 30- day cure period. The foregoing notwithstanding, an Event of Default dealing with CITY’s failure to timely pay any undisputed sums to CONSULTANT as provided under Section
1.4, above, shall be cured by CITY within thirty (30) calendar days from the date of CONSULTANT’s Default Notice to CITY.
D. CITY, in its sole and absolute discretion, may also immediately suspend CONSULTANT’s performance under this Agreement pending CONSULTANT’s cure of any Event of Default by giving CONSULTANT written notice of CITY’s intent to suspend CONSULTANT’s performance (hereinafter, a “Suspension Notice”). CITY may issue the Suspension Notice at any time upon the occurrence of an Event of Default. Upon such suspension, CONSULTANT shall be compensated only for those services and tasks which have been rendered by CONSULTANT to the reasonable satisfaction of CITY up to the effective date of the suspension. No actual or asserted breach of this Agreement on the part of CITY shall operate to prohibit or otherwise restrict CITY’s ability to suspend this Agreement as provided herein.
E. No waiver of any Event of Default or breach under this Agreement shall constitute a waiver of any other or subsequent Event of Default or breach. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
F. The duties and obligations imposed under this Agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. In addition to any other remedies available to CITY at law or under this Agreement in the event of any breach of this Agreement, CITY, in its sole and absolute discretion, may also pursue any one or more of the following remedies:
i. Upon written notice to CONSULTANT, the CITY may immediately terminate this Agreement in whole or in part;
ii. Upon written notice to CONSULTANT, the CITY may extend the time of performance; iii. The CITY may proceed by appropriate court action to enforce the terms of the Agreement to recover damages for CONSULTANT’s breach of the Agreement or to terminate the Agreement; or
City of Huntington Park Request for Proposal for IT Services – Page | 32 iv. The CITY may exercise any other available and lawful right or remedy. v. CONSULTANT shall be liable for all legal fees plus other costs and expenses that CITY incurs upon a breach of this Agreement or in the CITY’s exercise of its remedies under this Agreement.
G. In the event CITY is in breach of this Agreement, CONSULTANT’s sole remedy shall be the suspension or termination of this Agreement and/or the recovery of any unpaid sums lawfully owed to CONSULTANT under this Agreement for completed services and tasks.
H. Should CONTRACTOR be found guilty of a criminal felony during this contract with the CITY in which it brings public embarrassment to the CITY or should the CONTRACTOR fail to perform any of the obligations required of CONTRACTOR within the time and the manner provided for under this Agreement, or should the CONTRACTOR violate any of the terms and conditions of this Agreement, or should CONTRACTOR fail to supply the materials, equipment, or services specified within the time allowed or within the terms, conditions, conditions, or provisions of this Agreement, the CITY may terminate this Agreement for cause.
5.3 SCOPE OF WAIVER: No waiver of any default or breach under this Agreement shall constitute a waiver of any other default or breach, whether of the same or other covenant, warranty, agreement, term, condition, duty or requirement contained in this Agreement. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
5.4 SURVIVING ARTICLES, SECTIONS AND PROVISIONS: The termination of this Agreement pursuant to any provision of this Article or by normal expiration of its term or any extension thereto shall not operate to terminate any Article, Section or provision contained herein which provides that it shall survive the termination or normal expiration of this Agreement.
VI.
MISCELLANEOUS PROVISIONS
6.1 DOCUMENTS & DATA; LICENSING OF INTELLECTUAL PROPERTY: All Documents and Data shall be and remain the property of CITY without restriction or limitation upon their use or dissemination by CITY. For purposes of this Agreement, the term “Documents and Data” means and includes all reports, analyses, correspondence, plans, drawings, designs, renderings, specifications, notes, summaries, strategies, charts, schedules, spreadsheets, calculations, lists, data compilations, documents or other materials developed and/or assembled by or on behalf of CONSULTANT in the performance of this Agreement and fixed in any tangible medium of expression, including but not limited to Documents and Data stored digitally, magnetically and/or electronically. This Agreement creates, at no cost to CITY, a perpetual license for CITY to copy, use, reuse, disseminate and/or retain any and all copyrights, designs, and other intellectual property embodied in all Documents and Data. CONSULTANT shall require all subcontractors and subconsultants working on behalf of CONSULTANT in the performance of this Agreement to agree in writing that CITY shall be granted the same right to copy, use, reuse, disseminate and retain City of Huntington Park Request for Proposal for IT Services – Page | 33 Documents and Data prepared or assembled by any subcontractor or subconsultant as applies to Documents and Data prepared by CONSULTANT in the performance of this Agreement.
6.2 CONFIDENTIALITY: All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and shall not be disclosed by CONSULTANT without prior written consent by CITY. CITY shall grant such consent if disclosure is legally required. Upon request, all CITY data shall be returned to CITY upon the termination or expiration of this Agreement. CONSULTANT shall not use CITY’s name or insignia, photographs, or any publicity pertaining to the Work in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CITY.
6.3 FALSE CLAIMS ACT: CONSULTANT warrants and represents that neither CONSULTANT nor any person who is an officer of, in a managing position with, or has an ownership interest in CONSULTANT has been determined by a court or tribunal of competent jurisdiction to have violated the False Claims Act, 31 U.S.C., Section 3789 et seq. and the California False Claims Act, Government Code Section 12650 et seq.
6.4 NOTICES: All notices permitted or required under this Agreement shall be given to the respective Parties at the following addresses, or at such other address as the respective Parties may provide in writing for this purpose:
CONSULTANT: CITY:
[Business Name of Consultant]
[Business Address]
Attn: [Name/Title of Consultant’s chief contact]
Phone: [Phone Number]
Fax: [Fax Number]
Email: [E-mail]
City of Huntington Park
Finance Department
6550 Miles Avenue
Huntington Park, CA 90255-4393
Attn: Jeff Jones, Finance Director
Phone: (323) 584-6161
Such notices shall be deemed effective when personally delivered or successfully transmitted by facsimile as evidenced by a fax confirmation slip or when mailed, forty-eight (48) hours after deposit with the United States Postal Service, first class postage prepaid and addressed to the Party at its applicable address.
6.5 COOPERATION; FURTHER ACTS: The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as is reasonably necessary, appropriate or convenient to achieve the purposes of this Agreement.
6.6 SUBCONTRACTING: CONSULTANT shall not subcontract any portion of the Work required by this Agreement, except as expressly stated herein, without the prior written approval of CITY.
Subcontracts (including without limitation subcontracts with subconsultants), if any, shall contain a provision making them subject to all provisions stipulated in this Agreement, including provisions relating to insurance requirements and indemnification.
City of Huntington Park Request for Proposal for IT Services – Page | 34
6.7 CITY’S RIGHT TO EMPLOY OTHER CONSULTANTS: CITY reserves the right to employ other contractors in connection with the various projects worked upon by CONSULTANT.
6.8 PROHIBITED INTERESTS: CONSULTANT warrants, represents and maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants and represents that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty, CITY shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of CITY, during the term of his or her service with CITY, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
6.9 TIME IS OF THE ESSENCE: Time is of the essence for each and every provision of this Agreement.
6.10 GOVERNING LAW AND VENUE: This Agreement shall be interpreted and governed according to the laws of the State of California. In the event of litigation between the Parties, venue, without exception, shall be in the Los Angeles County Superior Court of the State of California. If, and only if, applicable law requires that all or part of any such litigation be tried exclusively in federal court, venue, without exception, shall be in the Central District of California located in the City of Los Angeles, California.
6.11 ATTORNEYS’ FEES: If either Party commences an action against the other Party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation shall be entitled to have and recover from the losing Party reasonable attorneys’ fees and all other costs of such action.
6.12 SUCCESSORS AND ASSIGNS: This Agreement shall be binding on the successors and assigns of the Parties.
6.13 NO THIRD PARTY BENEFIT: There are no intended third party beneficiaries of any right or obligation assumed by the Parties. All rights and benefits under this Agreement inure exclusively to the Parties.
6.14 CONSTRUCTION OF AGREEMENT: This Agreement shall not be construed in favor of, or against, either Party but shall be construed as if the Parties prepared this Agreement together through a process of negotiation and with the advice of their respective attorneys.
6.15 SEVERABILITY: If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
6.16 AMENDMENT; MODIFICATION: No amendment, modification or supplement of this City of Huntington Park Request for Proposal for IT Services – Page | 35 Agreement shall be valid or binding unless executed in writing and signed by both Parties, subject to CITY approval. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver shall be void and invalid.
6.17 CAPTIONS: The captions of the various articles, sections and paragraphs are for convenience and ease of reference only, and do not define, limits, augment, or describe the scope, content, or intent of this Agreement.
6.18 INCONSISTENCIES OR CONFLICTS: In the event of any conflict or inconsistency between the provisions of this Agreement and any of the exhibits attached hereto, the provisions of this Agreement shall control.
6.19 ENTIRE AGREEMENT: This Agreement including all attached exhibits is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed herein and supersedes all other agreements or understandings, whether oral or written, or entered into between CITY and CONSULTANT prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid or binding. No amendment, modification or supplement to this Agreement shall be valid and binding unless in writing and duly executed by the Parties pursuant to Section 6.15, above.
6.20 COUNTERPARTS: .This Agreement shall be executed in three (3) original counterparts each of which shall be of equal force and effect. No handwritten or typewritten amendment, modification or supplement to any one counterparts shall be valid or binding unless made to all three counterparts in conformity with Section 6.16, above. One fully executed original counterpart shall be delivered to CONSULTANT and the remaining two original counterparts shall be retained by CITY.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Agreement, above.
CITY OF HUNTINGTON PARK:
By
its:__________________________
City Manager
[BUSINESS NAME OF CONSULTANT, E.G.,
ACME CORP., A CALIFORNIA
CORPORATION ETC.]:
By:___________________________________
Name:_________________________________
City of Huntington Park Request for Proposal for IT Services – Page | 36 Title:__________________________________
APPROVED AS TO FORM:
By:____________________________