were disqualified from the evaluation process due to them utilizing the City’s seal on their proposals, which is expressly stated that it is prohibited in the RFP.
The remaining two proposals were evaluated by a panel of three Finance Department staff members. Each reviewer completed a proposal evaluation, with neither submitted proposal receiving a score above 60 out of 100. Neither firm had direct experience with the Naviline Central Square ERP nor the Tyler Technologies ERP systems.
Staff recommend that the City proceed with a sole-source procurement to award a contract to KOA Hills. KOA Hills was included in the original proposal submitted by Tyler Technologies as the preferred provider for data migration services. They bring direct experience with both ERP platforms and have completed numerous data migrations for Tyler. Their extensive background, supported by employees who were formerly with Tyler Technologies or Central Square, gives them specialized expertise in migrating data from Naviline Central Square to Tyler Technologies. This experience will help ensure a smooth transition and support the City in meeting its targeted go-live date of July 1, 2026.
FISCAL IMPACT/FINANCING
KOA Hills provided a quote of $162,988.00. This additional investment for data migration will require a budget appropriation to account 787-8951-419.43-15.
CONCLUSION
Upon Council approval, staff will proceed with the recommended actions.
Respectfully submitted,
RICARDO REYES
City Manager
JEFF JONES
Director of Finance
ATTACHMENT(S)
A. KOA Hills Quote
B. Resolution 2025-XX
2025-527669-M7M3B7 CONFIDENTIAL Page 1 Quoted By: Karen Grosset Quote Expiration: 08/10/26 Quote Name: City of Huntington Park - ERP - KOA Hills Quote Description: KOA Hills Sales Quotation For: Shipping Address: HUNTINGTON PARK, CA CITY OF 6550 MILES AVE RM 116 HUNTINGTON PARK CA 90255-4338 3rd Party Hardware, Software and Services Description Qty Unit Price Unit Discount Total Price Unit Maint/SaaS Maint/SaaS Discount Total Maint/SaaS Koa Hills - Data Conversion Assistance - EPL Business Management 1 $ 18,300.00 $ 0.00 $ 18,300.00 $ 0.00 $ 0.00 $ 0.00 Koa Hills - Data Conversion Assistance - EPL Community Development 1 $ 32,530.00 $ 0.00 $ 32,530.00 $ 0.00 $ 0.00 $ 0.00 Koa Hills - Data Conversion Assistance - Finance 1 $ 31,248.00 $ 0.00 $ 31,248.00 $ 0.00 $ 0.00 $ 0.00 Koa Hills - Data Conversion Assistance - HCM 1 $ 33,930.00 $ 0.00 $ 33,930.00 $ 0.00 $ 0.00 $ 0.00 Koa Hills - Data Conversion Assistance - Utility Billing 1 $ 46,980.00 $ 0.00 $ 46,980.00 $ 0.00 $ 0.00 $ 0.00 TOTAL $ 162,988.00 $ 0.00 Summary One Time Fees Recurring Fees Total Tyler License Fees $ 0.00 $ 0.00 ATTACHMENT "A" 2025-527669-M7M3B7 CONFIDENTIAL Page 2 Total SaaS $ 0.00 $ 0.00 Total Tyler Services $ 0.00 $ 0.00 Total Third-Party Hardware, Software, Services $ 162,988.00 $ 0.00 Summary Total $ 162,988.00 $ 0.00 Contract Total $ 162,988.00 Client’s purchase of the items listed above is subject to the Comments below Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later. Customer Approval: Date: Print Name: P.O.#: All Primary values quoted in US Dollars Comments Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement") between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall conform to the following terms: • License fees for Tyler and third party software are invoiced upon the earlier of (i) deliver of the license key or (ii) when Tyler makes such software available for download by the Client; • Fees for hardware are invoiced upon delivery; • Fees for year one of hardware maintenance are invoiced upon delivery of the hardware; • Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software available for download by the Client (for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting, and Subscription), and any such fees are prorated to align with the applicable term under the Agreement, with renewals invoiced annually thereafter in accord with the Agreement. • Fees for services included in this sales quotation shall be invoiced as indicated below. 2025-527669-M7M3B7 CONFIDENTIAL Page 3 Implementation and other professional services fees shall be invoiced as delivered. Fixed-fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module, and 50% upon delivery of custom desktop procedures, by module. Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion module, and 50% upon Client acceptance to load the converted data into Live/Production environment, by conversion module. Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document. Dedicated Project Management services, if any, will be invoiced monthly in arrears, beginning on the first day of the month immediately following initiation of project planning. If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement. Notwithstanding anything to the contrary stated above, the following payment terms shall apply to services fees specifically for migrations: Tyler will invoice Client 50% of any Migration Fees listed above upon Client approval of the product suite migration schedule. The remaining 50%, by line item, will be billed upon the go-live of the applicable product suite. Tyler will invoice Client for any Project Management Fees listed above upon the go-live of the first product suite. Unless otherwise indicated on this Sales quotation, annual services will be invoiced in advance, for annual terms commencing on the date this sales quotation is signed by the Client. If listed annual service(s) is an addition to the same service presently existing under the Agreement, the first term of the added annual service will be prorated to expire coterminous with the existing annual term for the service, with renewals to occur as indicated in the Agreement. • Expenses associated with onsite services are invoiced as incurred. Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the scope, level of engagement, and timeline as defined in the Statement of Work (SOW) for your project. The actual amount of services required may vary, based on these factors. Tyler's pricing is based on the scope of proposed products and services contracted from Tyler. Should portions of the scope of products or services be altered by the Client, Tyler reserves the right to adjust prices for the remaining scope accordingly. Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy. Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and remitting. Installations are completed remotely but can be done onsite upon request at an additional cost. In the event Client cancels services less than four (4) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel. The Implementation Hours included in this quote assume a work split effort of 70% Client and 30% Tyler. Implementation Hours are scheduled and delivered in four (4) or eight (8) hour increments. 2025-527669-M7M3B7 CONFIDENTIAL Page 4 Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or more than one occurrence of a class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a Train-the-Trainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users.
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HUNTINGTON PARK AWARDING A CONTRACT TO KOA HILLS FOR
DATA MIGRATION SERVICES
WHEREAS, the City of Huntington Park issued two requests for proposals (“RFP”) for data migration services on September 11, 2025 and October 9, 2025; and WHEREAS, the City Council rejected all proposals submitted during the first RFP; and WHEREAS, two of the companies that submitted proposals in the second RFP were disqualified; and
WHEREAS, the remaining to submitters failed to score above 60 out of 100 during the evaluation of their proposals and both companies lacked any direct experience with the enterprise resource planning (“ERP”) systems employed by the City; and
WHEREAS, the City’s ERP system serves to provide core functions for City operations; and WEHREAS, KOA Hills was included by the City’s new ERP provider, Tyler Technologies, in their original proposal to the City for the ERP system; and WHEREAS, KOA Hills has specialized expertise and experience in migrating data from Naviline Center Square (the City’s current provider) systems to Tyler Technology (the City’s new provider) systems; and
WHEREAS, core City functions would be at risk if the data migration were incomplete, delayed, or failed entirely; and
WHEREAS, the municipal code of the City of Huntington Park under § 2-5.14 allows any formal bidding requirements to be waived if the City finds that only a single vendor can reasonably provide the service.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Huntington Park as follows:
1. The City Council hereby finds that KOA Hills is the only vendor that can reasonably provide the service contemplated by the City.
ATTACHMENT "B"
2. The City Council hereby awards the contract for data migration services to KOA Hills.
3. The City council hereby authorized the City Manager to execute the agreement with KOA Hills for data migration services.
APPROVED AND ADOPTED THIS 23RD DAY OF DECEMBER 2025.
Arturo Flores, Mayor
ATTEST:
Eduardo Sarmiento, City Clerk
APPROVED AS TO FORM:
Andrew Sarega, Acting City Attorney
STATE OF CALIFORNIA, COUNTY OF LOS ANGELES, CITY OF HUNTINGTON PARK I, Eduardo Sarmiento, City Clerk of the City of Huntington Park, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 2025-__ was passed and adopted by the City Council of the City of Huntington Park, signed by the Mayor and attested by the City Clerk at the Regular City Council Meeting held on the 23rd day of December 2025 and that said Resolution was adopted by the following vote, to-wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
The undersigned, City Clerk of the City of Huntington Park, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.
Dated:
Eduardo Sarmiento, City Clerk