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City of Imperial Council Agenda
November 16, 2022
Geoff Dale- Mayor
Katherine Burnworth-Mayor Pro Tem
Robert Amparano-Council Member
Karin Eugenio- Council Member
James Tucker-Council Member
City Council Members
AGENDA
City Council
City of Imperial
220 West 9th Street
Imperial, CA 92251-1637
November 16, 2022
Closed Session at 6:00 pm
Open Session at 7:00 pm
The Imperial City Council meetings, including public comments, are being livestreamed on the city’s social media pages. By remaining in the room, you are giving your permission to be recorded.
1. You are encouraged to observe the City Council meetings via Livestream at the City of Imperial Facebook page.
2. Email public comments to [email protected] by 5:00 pm on Wednesday, November 16, 2022. Comments received by 5:00 pm will be read into the record during the regular meeting.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact (760) 355-4373. A notification of 48 hours prior to the meeting will enable the city to make reasonable arrangements to ensure accessibility to this meeting [28CFR 35.102-35.104 ADA title II].
A. City Council Convenes to Closed Session at 6:00 pm
A-1. Conference with Legal Counsel – Existing Litigation (§ 54956.9(d)(1)) Case Number.: 4A2210BMYH5-0001
A-2. Public employee performance evaluation (§54957)
Title: City Manager
B. City Council Convenes to Open Session at 7:00 pm
Roll Call
Pledge of Allegiance
Adjustments to the Agenda
Action Taken in Closed Session
C. Public Appearances:
C-1. Matters not appearing on the agenda: If you wish to address the Council concerning any item within the Council`s jurisdiction, please raise your hand and be acknowledged by the Mayor. At that time, state your name and address for the record. The Mayor reserves the right to place a time limit on each person’s presentation of three (3) minutes. It is requested that longer presentations be submitted to the Council in writing.
C-2. Matters appearing on the agenda: If you wish to address the Council concerning any item appearing on the agenda, please raise your hand and be acknowledged by the Mayor. At that time, state your name and address for the record. The Mayor reserves the right to place a time limit on each person’s presentation of three (3) minutes.
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City of Imperial Council Agenda
November 16, 2022
D. Action Items: (Discussion/Action– Approve-Disapprove) D-1. Subject: Continuation Of Emergency At Hwy 86 & Aten Road.
1. Continue Emergency Action Declared by Resolution 2022-60 For Repair of Suction Lines At Various Lift Stations.
D-2. Subject: Declaration Of Emergency For A Water Leak At Wall Road.
1. Adoption of Resolution No. 2022-71, Declaring An Emergency In Response to A Water Line Leak at Wall Road and Authorizing The City Manager to Take Necessary Action, and Ratification of Action Take To Date.
D-3. Subject: Resolution of the Imperial City Council in support of the Imperial Irrigation District`s upstream operation reservoir project application.
1. Adoption of Resolution 2022-72, in support of the Imperial Irrigation District (IID) project upstream operation reservoir projection application under the Bureau of Reclamation`s small surface and groundwater storage program to build a new reservoir.
E. Adjournment
The Meeting of the City Council is Adjourned Until the Next Regularly Scheduled Meeting, Wednesday, December 7, 2022, at 7:00 pm.
DA TE SUBMITTED
SUBMITTED BY
DATE ACTION REQUIRED
11/08/2022
Public Services
11/16/2022
Agenda Item No.
COUNCIL ACTION ( )
PUBLIC I IEARING REQUIRED ( )
RESOLUTION ( )
ORDINANCE I ST READING ( )
ORDINANCE 2
ND READING ( )
CITY CLERK'S INITIALS ( )
IMPERIAL CITY COUNCIL
AGENDA ITEM
SUBJECT:
Continue
Emergency Li f1
Slations
DISCUSSION/ACTION: Declare Emergency at Hwy 86 & Aten Rd.
I. Con1inuc Emergency Action of Rcsolu1ion NO. 2022-60
DEPARTMENT INVOLVED: Public Services - Waste Water
BACKGROUND/SUMMARY:
After replacing suction lines at three lift stations back in mid- June, Public Services inspected other pump & lift stations and found four other stations needing suction lines removed and replaced. Bracing and supports for these suctions line have also failed and will be replaced, as well. This is critical and considered an emergency repair to continuing to provide sewer collection in the areas of: Sandalwood Glen, Sky Ranch, Cross & Colonia Pump/Lift Stations. If lines continue to fail, these lift stations will not be able to function; each one currently has a failed line and are running at 50%.
Public Services is continuing to work with A&R Construction to rectify issues.
FISCAL IMPACT: TBD FINANCE
INITIALS
STAFF RECOMMENDATION: Council continues approval of emergency action DEPT INITIALS »
I-"
MANAGER"S RECOMMENDATION:
� �
MOTION:
SECONDED:
AYES:
NAYES:
ABSENT:
CITY
MANAGER"s
INITIALS
APPROVED ()
DISAPPROVED ()
REFERRED TO:
REJECTED ()
DEFERRED ()
D-1
DATE SUBMITTED
SUBMlrrED BY
DATE ACTION REQUIRED
11/08/2022
Public Services
11/16/2022
Agenda Item No.
COUNCIL /\CTION ( )
PUBLIC I IEARING REQUIRED ( )
RESOLUTION ( )
ORDINANCE I ST READING ( )
ORDINANCE 2ND READING ( )
CITY CLERK'S INITIALS ( )
IMPERIAL CITY COUNCIL
AGENDA ITEM
SUBJECT: DISCUSSION/ACTION:
Declare Emergency
Resolution 2022-71
I. Discuss, Approve/Disapprove Declaration of Emergency for Water Leak Wall Rd DEPARTMENT INVOLVED: Public Services - Water Dcoartrncnt BACKGROUND/SUMMARY:
Public Service's Staff discovered a water leak on Friday. November 4,h_ 2022 in the area of Wall Rd. A sinkhole was forming in the road caused by a service line leak in the distribution system.
Rove Engineering has been working with Public Services Staff to resolve issue.
At this time, cost and time f
r
ame to complete are unknown.
FISCAL IMPACT: Unknown
STAFF RECOMMENDATION: Approve Emergency Resolution
MANAGER'S RECOMMENDATION:
MOTION:
SECONDED:
AYES:
NAYES:
ABSENT:
f'INANCE � INITIALS �
DEPT. INITIALS �
CITY
MANAGER's
INITIALS
APPROVED ()
DISAPPROVED ( )
REFERRED TO:
REJECTED ()
DEFERRED ()
D-2
RESOLUTION NO. 2022-71
RESOLUTION DECLARING AN EMERGENCY,
AUTHORIZING THE CITY MANAGER TO TAKE SUCH
ACTION AS MAY BE NECESSARY IN RESPONSE
THERETO AND RATIFYING ACTION TAKEN TO DATE
WHERES, the City operates and maintains a water treatment plant (“WTP”) and associated distribution system; and
WHEREAS, water generated at the water treatment plant (“WTP”) by City is delivered throughout the underground distribution system (“Distribution System”); and WHEREAS, the Distribution System includes water lines, including one located in the vicinity of Wall Rd (“Water Line”); and
WHEREAS, a waterline has failed in the Distribution System and, as a consequence of such failure, water has been leaking underground; and
WHEREAS, the failure of the waterline has also caused deterioration to the asphalt and road and if such leak is allowed to continue unabated, the surrounding road could collapse (“SINKHOLE”); and
WHEREAS, such water leak and sinkhole would potentially expose persons and property to injury and damage; and
WHEREAS, the above described conditions constitute an emergency under applicable law and such emergency would not reasonably permit delays associated with a competitive solicitation for bids and the actions authorized herein are necessary to respond to the emergency; and
WHEREAS, in order to safeguard the public health and safety and to protect property, it is necessary to take immediate action to repair the Water Line in the Distribution System and Sinkhole; and
WHEREAS, the City Council wishes to delegate authority to the City Manager to take such action as may be necessary to repair the Water Line in the Distribution System and Sinkhole, ratify action already taken and otherwise address the emergency as described herein.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
1. The above-referenced recitals are true and correct and are incorporated herein.
2. The City Council declares that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health or property, and hereby delegates to the City Manager the authority to take such immediate action as may be necessary to safeguard life, health or property in connection with repair to the Manhole and Collection System in accordance with Public Contracts Code Sections 20168 and 22050 and without otherwise complying with bid requirements required by law.
3. The City Council authorizes action set forth herein and further ratifies action authorized by the City Manager taken to date to address the Water Leak in Distribution System and potential road collapse of Sinkhole on the basis that the emergency described herein will not permit a delay resulting from a competitive solicitation of bids and the action is necessary to respond to the emergency.
APPROVED, PASSED AND ADOPTED, at the regular meeting of the City Council this 16th day of November, 2022.
__________________________________
Geoffrey D. Dale, Mayor
ATTEST:
_______________________
City Clerk
DATE SUBMITTED
SUBMITTED BY
11/09/2022
ACM
Agenda Item No.
COUNCIL ACTION (X )
PUBLIC HEARING REQUIRED ( )
RESOLUTION (X )
ORDINANCE 1
sT READING ( )
DATE ACTION REQUIRED I 1/16/2022 ORDINANCE 2
ND READING ( )
SUBJECT:
CITY CLERK'S INITIALS ( )
IMPERIAL CITY COUNCIL
AGENDA ITEM
DISCUSSION/ACTION: RESOLUTION OF THE lMPERIAL CITY COUNCIL IN
SUPPORT OF IMPERIAL IRRIGATION DISTRICT'S UPSTREAM
OPERATIONAL RESERVOIR PROJECT APPLICATION
I. Adoption of Resolution No. 2022-72, In Support of Imperial Irrigation Dislrict (IlD) Project Upstream Operational Reservoir Project Application Under Bureau of Reclamation's Small Surface and Groundwater Storage Program to Build A New Reservoir.
DEPARTMENT INVOLVED: City Manager's Office/General Managements Office BACKGROUND/SUMMARY:
Whereas the Imperial Irrigation District will be applying for grant funding under the Bureau of Reclamations Small Surface and Groundwater Storage Program to build a new reservoir. If awarded, this facility will be the largest reservoir in JJD's water system. As we know, Community Stakeholder Support is key when submjtling project applications. IID has requested the City's support in the form of adopting the attached Resolution No. 2022-72. Additional project information is available in the fact sheet also provided.
FISCAL IMPACT: NI A ADMIN SERV
INITIALS
STAFF RECOMMENDATION: It is staff's recommendation to adopt Resolution No. 2022-72 in support of IID's Project Application. DEPT. INITIALS MANAGER'S RECOMMENDATION:
MOTION:
SECONDED:
AYES:
NAYES:
ABSENT:
CITY
MANAGER's
INITIALS
APPROVED ()
DISAPPROVED ()
REFERRED TO:
REJECTED ()
DEFERRED ()
D-3