REGULAR
APRIL 5, 2023
1 | Page
City of Imperial Council Agenda
April 5, 2023
Katherine Burnworth- Mayor
Robert Amparano-Mayor Pro Tem
Ida Obeso-Martinez-Council Member
Stacy Mendoza- Council Member
James Tucker-Council Member
Imperial City Council
AGENDA
Regular Meeting of the Imperial City Council
City Council Chambers
220 West 9th Street
Imperial, CA 92251-1637
April 5, 2023
Closed Session at 5:30 pm
Open Session at 7:00 pm
The Imperial City Council meetings, including public comments, are being livestreamed on the city’s social media pages. By remaining in the room, you are giving your permission to be recorded.
1. You are encouraged to observe the City Council meetings via Livestream at the City of Imperial Facebook page.
2. If you are unable to participate in-person, and wish to address the City Council on matters within their jurisdiction, please email public comments to [email protected].
3. All documents containing an executive summary and staff recommendation associated with open session action items are made available for public inspection on the City’s website, www.cityofimperial.org seventy-two (72) hours prior to the posted meeting time.
Government Code section 54957.5(b)(2)(B)
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact (760) 355-4373. A notification of 48 hours prior to the meeting will enable the city to make reasonable arrangements to ensure accessibility to this meeting [28CFR 35.102-35.104 ADA title II].
A. City Council Convenes to Closed Session at 5:30 pm
A-1. Conference with Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to § 54956.9(b): Three (3) Potential Cases A-2. Conference with Real Property Negotiators (§ 54956.8) Property: APN 064-230-015000
Agency Negotiator: City Manager
Negotiating Parties: County of Imperial
Under Negotiation: Instructions to Agency Negotiator Regarding Lease, Price and Terms B. City Council Convenes to Open Session at 7:00 pm
Roll Call
Pledge of Allegiance
Adjustments to the Agenda
Action Taken in Closed Session
C. Public Appearances:
2 | Page
City of Imperial Council Agenda
April 5, 2023
C-1. Matters not appearing on the agenda: If you wish to address the Council concerning any item within the Council`s jurisdiction, please raise your hand and be acknowledged by the Mayor. At that time, state your name and address for the record. The Mayor reserves the right to place a time limit on each person’s presentation of three (3) minutes. It is requested that longer presentations be submitted to the Council in writing.
D. Special Presentations
D-1. Employee Introductions
D-2. Autism Awareness Month
D-3. Donate Life Month
E. Consent Agenda:
All items appearing under “Consent Agenda” will be acted upon by the City Council in one motion without discussion. Should any Council member or other person request that any item be considered separately, that item will then be taken up at the time as determined by the Mayor.
E-1. Approval of Claims and Warrants Report.
E-2. Continuation of Emergency Action as Declared by Resolution 2023-06 for sink hole repairs at Anthony Redondo Memorial Park
F. Action Items: (Discussion/Action– Approve-Disapprove) F-1. Subject: California Department of Resources, Recycling, and Recovery (Cal Recycle)
1. Approval of Resolution No. 2023-10 Authorizing Submittal Of Application For California Department Of Resources Recycling And Recovery (Calrecycle) Payment Programs And Related Authorizations, and Granting Authorization to City Manager, or designee, to execute all documents necessary to implement and secure payment, including but not limited to, applications, agreements, and amendments.
F-2. Subject: Purchase of Equipment for Parks & Recreation Department
1. Authorization to Purchase Haulotte Articulating Tow Behind Lift For Parks And Rec.
Department Not To Exceed $50,000.00.
F-3. Subject: Adoption of Vehicle Use Policy
1. Approval and Adoption of Vehicle Use Policy Governing All City Employees Involved in the Use and Operation of Vehicles in the Course of City Business F-4. Subject: Energy Sustainability Business Case Study
1. Authorization to Submit Letter of Interest to Schneider Electric for Business Case Study Involving Energy Sustainability and Regional Park Evaluation.
G. Reports
3 | Page
City of Imperial Council Agenda
April 5, 2023
G-1. Department Reports
G-2. City Manager Report
G-3. Mayor and Councilmember Reports
H. Adjournment
H-1. Subject: Adjournment of this Regular Meeting of the City Council is Until the Next Regularly Scheduled Meeting, Wednesday, April 19, 2023, at 7:00 pm.
CITY OF IMPERIAL
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:
Vendor
Number Vendor Name Check Description
UNION BANK Page: 1
Time: 8:03 am
Date: 03/28/2023
Void/Stop
Date
Reconcile
Date
UNION BANK Checks
109997 03/13/23 Printed 8082 ALEX GREEN 96.59
109998 03/13/23 Printed 2357 1,987.99
109999 03/13/23 Printed 5956 239.81
ALL VALLEY FENCE AND
MATERIALS
AMAZON CAPITAL SERVICES
110000 03/13/23 Printed 7158 BLUETARP FINANCIAL, INC. 248.81 110001 03/13/23 Printed 8078 CHRISTIAN VASQUEZ 27.93
110002 03/13/23 Printed 8077 CHRISTOPHER URIBE 72.72
110003 03/13/23 Printed 6222 CODE EXXPERTS, LLC 869.00
110004 03/13/23 Printed 1302 DAVID TURCH & ASSOCIATES 5,000.00 110005 03/13/23 Printed 8075 DEXTER THOMAS 950.00
110006 03/13/23 Printed 8075 DEXTER THOMAS 950.00
110007 03/13/23 Printed 8081 GUADALUPE FLORES 154.21
HOME DEPOT CREDIT 437.35
SERVICES
110008 03/13/23 Printed 2096
IMPERIAL COUNTY FIRE 70,560.94
DEPT.
110009 03/13/23 Printed 120
IMPERIAL IRRIGATION 28,280.51
DISTRICT
110010 03/13/23 Printed 028
IMPERIAL TRUSS & LUMBER 165.95
CO.
110011 03/13/23 Printed 3187
JADE SECURITY SYSTEMS, 59.99
INC.
110012 03/13/23 Printed 1587
JORDAN CENTRAL 170.28
IMPLEMENT CO.
110013 03/13/23 Printed 642
110014 03/13/23 Printed 8080 JUNGGU CHUN 138.03
K-C WELDING & RENTALS, 471.89
INC.
110015 03/13/23 Printed 868
LA BRUCHERIE IRRIGATION 2,934.18
SUPPLY
110016 03/13/23 Printed 1647
110017 03/13/23 Printed 1716 LANTELLIGENCE INC. 2,743.48 110018 03/13/23 Printed 1996 LEE TIRE CO. 445.65
110019 03/13/23 Printed 7173 LINEAGE BARBERSHOP 154.82
110020 03/13/23 Printed 8076 MATTHEW CANALEZ 28.76
110021 03/13/23 Printed 8079 NIRMAL KAUR 25.00
110022 03/13/23 Printed 219 PADRE USA 850.82
110023 03/13/23 Printed 4508 PROMOTIONAL VIP GROUP 927.50 110024 03/13/23 Printed 4508 PROMOTIONAL VIP GROUP 927.50 110025 03/13/23 Printed 979 SELLERS PETROLEUM 11,854.08 110026 03/13/23 Printed 2365 SPARKLETTS 237.40
110027 03/13/23 Printed 091 STAPLES CREDIT PLAN 54.30
STATE WATER RESOURCES 121,919.75
CONTROL
110028 03/13/23 Printed 7668
110032 03/13/23 Printed 5837 U.S. BANK 17,574.54
110033 03/13/23 Printed 2008 UNITED PARCEL SERVICE 22.02 110034 03/13/23 Printed 611 VERIZON WIRELESS 7,127.58
110035 03/13/23 Printed 8028 VICTERRA, INC. 111.73
110036 03/13/23 Printed 487 XPRESS LUBE 233.80
110148 03/24/23 Printed 391 A & R CONSTRUCTION 65,596.46 110149 03/24/23 Printed 5201 AIR MED CARE NETWORK 83.00 110150 03/24/23 Printed 023 AIRWAVE COMMUNICATIONS 312.48 110151 03/24/23 Printed 4207 ALEXIS BROWN 131.00
110152 03/24/23 Printed 4207 ALEXIS BROWN 374.85
ALL VALLEY FENCE AND 8,580.13
MATERIALS
110153 03/24/23 Printed 2357
110154 03/24/23 Printed 195 ALLIED WASTE 13,918.05
110156 03/24/23 Printed 5956 AMAZON CAPITAL SERVICES 904.95 AMERICAN FIDELITY 5,050.14
ASSURANCE
110157 03/24/23 Printed 6306
110158 03/24/23 Printed 4647 ANGELICA ANGLIN 82.47
110159 03/24/23 Printed 7621 ASLM GAS INC 32.00
110160 03/24/23 Printed 1066 AT & T 4,290.65
E-1
CITY OF IMPERIAL
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:
Vendor
Number Vendor Name Check Description
UNION BANK Page: 2
Time: 8:03 am
Date: 03/28/2023
Void/Stop
Date
Reconcile
Date
UNION BANK Checks
110161 03/24/23 Printed 1851 AT&T LONG DISTANCE 122.59
110164 03/24/23 Printed 4400 BABCOCK LABORATORIES, 4,484.38 110165 03/24/23 Printed 250 34,291.43
INC.
BLUE SHIELD OF CALIFORNIA
110166 03/24/23 Printed 7158 BLUETARP FINANCIAL, INC. 260.74 110167 03/24/23 Printed 674 BRENNTAG 2,081.14
CALIFORNIA STATE 1,000.60
DISBURSEMENT
110168 03/24/23 Printed 455
110169 03/24/23 Printed 3669 CANON 1,616.17
110170 03/24/23 Printed 2968 CARLOS NEON SIGNS 472.50
110171 03/24/23 Printed 8084 CARLOS PRADO 164.63
110172 03/24/23 Printed 8093 CARLOS TEJADA 50.12
CARROT - TOP INDUSTRIES 662.67
INC.
110173 03/24/23 Printed 2738
110174 03/24/23 Printed 265 CITY CLERKS ASSOCIATION 750.00 110175 03/24/23 Printed 7803 CIVICPLUS, LLC 3,240.00
110176 03/24/23 Printed 3029 CLAIREMONT EQUIPMENT 3,016.14 110177 03/24/23 Printed 784 CONTROL PARTS 1,483.89
110178 03/24/23 Printed 8094 COPSPLUS 982.80
110179 03/24/23 Printed 1069 CPS HR CONSULTING 1,910.00 110180 03/24/23 Printed 1056 DELL MARKETING L.P. 5,510.50 110181 03/24/23 Printed 7257 DENNIS MORITA 355.50
110182 03/24/23 Printed 1573 DEPARTMENT OF JUSTICE 132.00 110183 03/24/23 Printed 314 FRANCHISE TAX BOARD 886.57
110184 03/24/23 Printed 6327 GALLS, LLC 304.38
110185 03/24/23 Printed 570 GAMETIME 127,513.10
GREAT WESTERN 215.50
RECREATION, LLC
110186 03/24/23 Printed 7384
110187 03/24/23 Printed 264 HINDERLITER, DE LLAMAS & 5,671.10 HOME DEPOT CREDIT 34.55
SERVICES
110188 03/24/23 Printed 2096
110189 03/24/23 Printed 8085 HUOT SIM 51.46
IMPERIAL COUNTY 29,974.13
TREASURER
110190 03/24/23 Printed 202
IMPERIAL IRRIGATION 11,620.62
DISTRICT
110191 03/24/23 Printed 028
IMPERIAL IRRIGATION 7,228.00
DISTRICT
110192 03/24/23 Printed 4264
IMPERIAL POLICE OFFICERS 3,475.00
ASSN.
110193 03/24/23 Printed 102
110194 03/24/23 Printed 221 IMPERIAL PRINTERS 660.36
110195 03/24/23 Printed 3075 IMPERIAL STEEL 762.71
IMPERIAL TRUSS & LUMBER 2,138.52
CO.
110196 03/24/23 Printed 3187
110197 03/24/23 Printed 5033 INFO SEND INC. 1,870.91
110198 03/24/23 Printed 7685 JAMES MAIGA 300.00
110199 03/24/23 Printed 7685 JAMES MAIGA 300.00
110200 03/24/23 Printed 7119 JEREMY SCHAFFER 207.41
110201 03/24/23 Printed 7559 JESUS GALLARDO 125.56
JIM REITER'S LOCKSMITH & 351.43
SAFE
110202 03/24/23 Printed 008
K-C WELDING & RENTALS, 173.14
INC.
110203 03/24/23 Printed 868
110204 03/24/23 Printed 8090 KATHERINE BURNWORTH 355.50 110205 03/24/23 Printed 7983 KRISTEN SMITH 96.00
LA BRUCHERIE IRRIGATION 238.48
SUPPLY
110206 03/24/23 Printed 1647
110207 03/24/23 Printed 3283 LANDSCAPE ROCK SUPPLY 37.71 110208 03/24/23 Printed 1996 LEE TIRE CO. 2,512.20
110209 03/24/23 Printed 101 LINCOLN LIFE 858.67
110210 03/24/23 Printed 8083 LYNDELL DALE 150.88
CITY OF IMPERIAL
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:
Vendor
Number Vendor Name Check Description
UNION BANK Page: 3
Time: 8:03 am
Date: 03/28/2023
Void/Stop
Date
Reconcile
Date
UNION BANK Checks
110211 03/24/23 Printed 1190 500.00
110212 03/24/23 Printed 2295 50.00
110213 03/24/23 Printed 2295 46.76
110214 03/24/23 Printed 2295 96.94
MISSIONSQUARE - 304257
NEW BORDER TACTICAL, INC
NEW BORDER TACTICAL, INC
NEW BORDER TACTICAL, INC
110215 03/24/23 Printed 3444 OTHON MORA 281.40
110216 03/24/23 Printed 219 PADRE USA 294.72
110217 03/24/23 Printed 8088 PATSY BRUNT 135.49
110218 03/24/23 Printed 8089 PAUL MARCINKOWSKI 500.00
110219 03/24/23 Printed 4562 PET WASTE ELIMINATOR 172.40 POLICE AND FIRE 1,350.00
PSYCHOLOGY
110220 03/24/23 Printed 896
POOL & ELECTRICAL 6,201.93
PRODUCTS,
110221 03/24/23 Printed 8091
110222 03/24/23 Printed 3897 QT SANITATION 2,350.00
110223 03/24/23 Printed 8086 REYMUNDO DE LA ROSA 95.47
110224 03/24/23 Printed 5637 ROBERT AMPARANO 355.50
110225 03/24/23 Printed 7622 ROBERT MARTINEZ 245.67
110226 03/24/23 Printed 1637 ROMEO'S CAR WASH 66.00
110227 03/24/23 Printed 6851 SERGIO M. PEREZ 1,250.00
110228 03/24/23 Printed 6851 SERGIO M. PEREZ 1,250.00
110229 03/24/23 Printed 3262 SIMNSA HEALTH PLAN 11,687.55 110230 03/24/23 Printed 8087 SOULESS INDUSTRIES 540.00
110231 03/24/23 Printed 091 STAPLES CREDIT PLAN 1,078.71 110232 03/24/23 Printed 7623 STERICYCLE, INC. 86.92
110233 03/24/23 Printed 7991 STORWISE-IMPERIAL 200.00
110234 03/24/23 Printed 7189 SUMMIT SAFETY LLC 443.48
110235 03/24/23 Printed 6416 SUN DATA SUPPLY 59.32
110236 03/24/23 Printed 8092 TANIA SOLIS 112.22
110237 03/24/23 Printed 104 TEAMSTERS, LOCAL 542 1,072.50 TEXAS LIFE INSURANCE 1,004.22
COMPANY
110238 03/24/23 Printed 7443
THE REINALT-THOMAS 109.18
CORPORATION
110239 03/24/23 Printed 1425
110240 03/24/23 Printed 7708 TUCKER MINI STORAGE 125.00 110241 03/24/23 Printed 5837 U.S. BANK 2,313.85
110242 03/24/23 Printed 2008 UNITED PARCEL SERVICE 649.29 UNITED WAY OF IMPERIAL 6.00
COUNTY
110243 03/24/23 Printed 944
110244 03/24/23 Printed 611 VERIZON WIRELESS 1,019.73
110245 03/24/23 Printed 487 XPRESS LUBE 89.62
ENTERPRISE FLEET 5,926.25
MANAGEMENT,
110246 03/24/23 Printed 8064
Total Checks: 133 Checks Total (excluding void checks): 680,878.90 Total Payments: 133 Bank Total (excluding void checks): 680,878.90 Total Payments: 133 Grand Total (excluding void checks): 680,878.90 D/\TE SUBMITTED
SUBMIHED BY
11ATE /\CTION REQUIRED
03/29/2023
Public Services
04/05/2023
Agenda Item No.
COUNCIL /\CTION )
PUl3LIC I IE/\RING REQUIRED ( )
RESOLUTION ( )
ORDINANCE J
5T RE/\DING ( )
ORDINANCE 2ND READING ( )
CITY CLERK ·s INITIALS ( )
IMPERIAL CITY COUNCIL
AGENDA ITEM
SUBJECT: DISCUSSION/ ACTION:
Continue
Emergency of
Sink Hole at
/\nthony Redondo
Memorial Park
I. Continue Emergency Action or Resolution No. 2023-06
DEPARTMENT INVOLVED: Public Services and Parks Department 13/\CKGROUND/SUMM/\RY:
On Monday, January 30th
• Public Services responded to a reported sinkhole near a storm drain diverter box at the Sky Ranch Park (Boley Field and Sandalwood Glenn). The Parks department had confirmed they had filled it twice before. Upon inspection, the sinkhole seemed to be 4' in depth and 5' in diameter.
Upon further investigation, the sink hole has measured to 14' in depth and 8' in diameter. The surrounding banks have and continued to cave in causing a public safety issue. Public Services has since blocked oil the area and has determined the cause to be a result of collapsing lines in the City's storm drain system, in that area. We are currently working with local construction company to resolve and make needed repairs to correct the issue.
FISCAL IMPACT: Unknown at this time
STAFF RECOMMEND/\TION: /\pprove to Continue
MAN/\GER"S RECOMMENDATION:
MOTION:
SECONDED:
/\ YES:
NI\ YES:
/\BSENT:
INITIALS
FINANCE
�r"XJ
DEPT. INITIALS �
CITY
MAN/\GER"s
INITI/\LS
/\!'PROVED ( )
DIS/\PPROVED ( )
REFERRED TO:
REJECTED ()
DEFERRED ()
E-2
Agenda Item No.
DATE SUBMITTED
SUBMITTED BY
3/29/2023
COMMUNITY
DEVELOPMENT
DIRECTOR
COUNCIL ACTION (X)
PUBLIC HEARING REQUIRED ( )
RESOLUTION (X)
ORDINANCE I ST READING ( )
DATE ACTION REQUIRED 4/05/2023 ORDINANCE 2ND READING ( ) SUBJECT:
DEPARTMENT
INVOLVED:
CITY CLERK'S INITIALS ( )
IMPERIAL CITY COUNCIL
AGENDA ITEM
DISCUSSION/ACTION: RESOLUTION NO. 2023-10 AUTHORIZING THE CITY
MANAGER OR HIS/HER DESIGNEE TO EXECUTE ALL NECESSARY
AGREEMENTS AND OTHER GRANT-RELATED DOCUMENTS THEREOF TO THE CALRECYCLE.
1. Approve Resolution No. 2023-10 authorizing the City Manager or his/her designee to execute all necessary agreements and other grant-related documents thereof to the Cal Recycle
COMMUNITY DEVELOPMENT DEPARTMENT
BACKGROUND/SUMMARY:
The California Department of Resources, Recycling, and Recovery (Cal Recycle) offers funding and grant opportunities to jurisdictions throughout the state in furtherance of the statewide goals of reducing, reusing, and recycling solid waste generated and the preservation of landfill capacity in order to protect public health, safety, and the environment. CalRecycle's requirements for grant applications require that the City Council adopt a resolution in the attached form. The resolution stipulates the established procedures developed by CalRecycle, which include a declaration of certain authorizations related to administering CalRecycle grants. These include authorizing the City to submit applications to CalRecycle, allowing the City Manager or his designee to execute all documents related to the application and grant, and the establishment of authorization periods of the adopted resolution.
FISCAL IMPACT: NI A
STAFF RECOMMENDATION: Staff recommends approval of
Resolution No. 2023-10 authorizing the City Manager or his/her designee to execute all necessary agreements and other grantrelated documents thereof to the CalRecycle.
CITY MANAGER'S RECOMMENDATION:
MOTION:
ADMIN
SIGN
SERVICES
INITIALS �
yff,
DEPT. INITIALS , �f
CITY
MANAGER'S
INITIALS
SECONDED:
AYES:
APPROVED ()
DISAPPROVED ( )
REJECTED ()
DEFERRED ()
NAYES:
ABSENT: REFERRED TO:
F-1
RESOLUTION NO. 2023-10
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IMPERIAL,
CALIFORNIA, AUTHORIZING SUBMITTAL OF APPLICATION FOR
CALIFORNIA DEPARTMENT OF RESOURCES RECYCLING AND
RECOVERY (CALRECYCLE) PAYMENT PROGRAMS AND RELATED
AUTHORIZATIONS
WHEREAS, Public Resources Code sections 48000 et seq., 14581, and 42023.1(g), authorize the Department of Resources Recycling and Recovery (CalRecycle) to administer various grant and payment programs in furtherance of the State of California’s (state) efforts to reduce, recycle and reuse solid waste generated in the state thereby preserving landfill capacity and protecting public health and safety and the environment; and
WHEREAS, in furtherance of this authority, CalRecycle is required to establish procedures governing the administration of the payment programs; and administration of the application, awarding, and management of the grant programs; and WHEREAS, CalRecycle’s procedures for administering payment and grant programs require, among other things, an applicant’s governing body to declare by resolution certain authorizations related to the administration of the payment and grant program.
NOW, THEREFORE, BE IT RESOLVED that the City Manager, or his/her designee, is hereby authorized as Signature Authority to execute all documents necessary to implement and secure payment, including but not limited to, applications, agreements, and amendments; and
BE IT FURTHER RESOLVED that this authorization is effective until rescinded by the Signature Authority or this Governing Body.
The City Attorney is authorized to make minor typographical changes to this Resolution that does not change the substance of this Resolution;
PASSED, ADOPTED AND APPROVED by the City Council of the City of Imperial, this 5th day of April, 2023.
Katherine Burnworth
Mayor
ATTEST:
Kristina Shields
City Clerk
F-2
F-3
POLICY NAME:
Vehicle Use Policy
AUTHORITY:
City of Imperial
APPLICATION:
All Employees Involved in the Use and
Operation of Vehicles During the Course
of City Business
DATE APPROVED:
Pending CC Approval
CC Agenda Item – April 5, 2023
Additional Resources:
A. Training:
a. 3 Keys to Safe Driving: Prepare, Anticipate, & Defend b. Distracted Driving
c. Driving Defensively
d. Driving: Heavy Trucks
e. Safe Driving
B. Other Resources:
a. Vehicle Inspection Checklists
b. Vehicle Use Documents
i. Witness Card Form
ii. Information Exchange Form
iii. Driver's Report of Accident
CITY OF IMPERIAL
VEHICLE USE POLICY
04/23 Page 1 of 13 Vehicle Use Policy
TABLE OF CONTENTS
I. PURPOSE 2
II. DEFINITIONS 2
III. GENERAL GUIDELINES 3
IV. VEHICLE USE TYPES 4
A. Use of City-Owned Vehicles 4
B. Use of Privately-Owned Vehicles 5
C. Use of Hired Vehicles 6
V. DRIVER’S LICENSE 6
VI. REVIEW OF DRIVING RECORD 7
VII. INSURANCE REQUIREMENTS 8
VIII. DRIVER TRAINING 9
IX. USE OF ELECTRIC DEVICES 9
X. ACCIDENT REPORTING REQUIREMENTS 9
XI. ACKNOWLEDGEMENT 10
REFERENCES 11
APPENDIX A: Employee Acknowledgement of Policy 12
APPENDIX B: Common California Vehicle Code Violations Used in 13 Negligent Operator Counts
CITY OF IMPERIAL
VEHICLE USE POLICY
04/23 Page 2 of 13 Vehicle Use Policy
I. PURPOSE
The purpose of this policy is to address the use of City-owned and privately-owned vehicles operated in the course of City business. Use of City-owned vehicles shall be relied upon as the primary means of vehicle usage, as it provides the greatest control over operating costs, usage, maintenance, inspection, and insurance.
The policy provisions apply to all vehicle operators driving in the course of City business. Note: Commercial motor vehicle operators have additional licensing requirements that extend beyond the provisions of this policy and are not intended to be addressed herein.
II. DEFINITIONS
A. Accident Kit: A packet usually kept in the vehicle’s glove compartment to include, for example, a driver’s report of accident or incident, information exchange cards, and witness cards, to complete after an accident.
B. City Business: Activities requiring the use of a vehicle and authorized by the City. In the use of privately-owned vehicles, City business also means the vehicle operator is being reimbursed for mileage expenses according to Internal Revenue Service guidelines.
C. City-owned Vehicle: A vehicle owned by the City and assigned on a shared, designated, or permanent basis.
D. Hired Vehicle: A vehicle rented from a licensed car rental company approved to use in the course of conducting City business.
E. Non-Preventable Accident: The vehicle operator did everything reasonably possible to prevent the accident.
F. Preventable Accident: The vehicle operator failed to do everything reasonably possible to prevent the accident.
G. Privately-Owned Vehicle: A non-City-owned vehicle used by a vehicle operator, whether owned by the vehicle operator or not. Unless otherwise noted herein, for purposes of this policy, a hired vehicle is considered a privately-owned vehicle.
H. Vehicle Operator: An employee who is operating a City-owned vehicle or a privately-owned vehicle on City business. A vehicle operator may also be a City official or approved volunteer.
CITY OF IMPERIAL
VEHICLE USE POLICY
04/23 Page 3 of 13 Vehicle Use Policy
III. GENERAL GUIDELINES
A. City shall maintain a list of employees required to drive City-owned or privatelyowned vehicles on City business. City shall be responsible for overseeing the implementation of driver training programs and ensuring that all vehicle operators attend required training.
B. The Human Resources Department shall coordinate driver training programs, maintain attendance records, and shall ensure that evidence of insurance and driver’s license information are maintained in each vehicle operator’s file.
C. The Human Resources Department shall review all accidents to determine whether an accident was preventable or non-preventable and, if appropriate, make disciplinary recommendations.
D. City uses the Embark Safety Connect Program to receive prompt and consistent updates to the driving record for each vehicle operator. The Human Resources Department shall receive and record DMV pull notice reports and notify supervisors when necessary.
E. Supervisors shall routinely monitor each employee while performing job-related driving responsibilities; review history of driving performance as part of employee performance evaluations; and report accidents as outlined in section XI.
F. Vehicle operators shall promptly provide insurance and driver’s license information when notified their duties include driving a City-owned or privatelyowned vehicle. Vehicle operators shall comply with the requirements of this policy. Failure to comply may result in suspension of driving privileges and/or disciplinary action, up to and including termination.
G. Vehicle operators shall obey all federal, state, and local laws while operating any vehicles on official City business.
H. Vehicle operators driving on official City business shall ensure that all passengers in the vehicle use seat belts before starting the engine.
I. Vehicle operators are solely responsible for citations and fines, including but not limited to parking, toll fines, and driving, incurred whether in a City-owned or privately-owned vehicle.
J. When transporting cargo, materials, or tools, the vehicle operator is responsible for securing such items.
CITY OF IMPERIAL
VEHICLE USE POLICY
04/23 Page 4 of 13 Vehicle Use Policy
K. No person shall be allowed to ride on running boards, fenders, hoods, tailgates, beds, or other locations on a vehicle not designed or approved by the vehicle manufacturer for passenger seating. An exception to this shall be vehicles designed and equipped for passengers outside the cab area.
L. When the vehicle operator is determined to be involved in a preventable accident, the Director, in coordination with the Human Resources Department, shall recommend disciplinary action and driver’s training course, if applicable, subject to review and approval by the supervisor.
M. Alcoholic beverages and drugs shall not be transported or placed in any Cityowned vehicle at any time or privately-owned vehicle while conducting official City business.
N. Any vehicle operator driving a City-owned vehicle, regardless of frequency, is responsible for the proper care and operation of that vehicle while under the vehicle operator’s control.
O. Before operating the vehicle, at least for the vehicle’s initial use of the day, the vehicle operator shall check to make certain that all vehicle safety equipment including headlights, turn signals, brake lights, and windshield washers are functioning properly.
P. Any vehicle damage to a City-owned vehicle beyond normal wear and tear or that includes defects affecting the safe operation of the vehicle must be documented and reported to the vehicle operator’s supervisor as soon as possible but no later than one business day.
Q. No vehicle operator shall operate a City-owned vehicle found to be in an unsafe condition.
R. Vehicle operators shall remain alert and practice safe driving by taking breaks as needed during long periods of driving.
IV. VEHICLE TYPES AND USE
A. Use of City-owned Vehicles
1. City-owned vehicles are categorized and restricted based upon type and use:
a) Vehicles kept overnight at City facilities assigned for use on a shared or designated basis for daily City business. Personal use is expressly prohibited.
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b) No vehicles shall be assigned to employees on a permanent basis, or used for daily commuting to and from the City.
c) Vehicles for emergency or on-call use, authorized for use to and from work to respond on a 24-hour basis. Employees authorized to operate emergency or on-call vehicles may make reasonable, but limited, stops before and after work shifts for traveling to and from work.
2. Under no circumstances shall family members or friends be transported in City-owned vehicles. This shall also apply to vehicle operators authorized to commute to and from the City or for emergency on-call use.
3. Employees who are permanently assigned a City-owned vehicle or assigned department use of a vehicle are responsible for ensuring that only those persons with a valid driver’s license and on official City business are allowed the use of the City-owned vehicle.
B. Use of Privately-Owned Vehicles
Use of privately-owned vehicles is discouraged and employees should utilize City-owned vehicles whenever feasible. However, a vehicle operator’s privately-owned vehicle may be more efficient for use if a City-owned vehicle is not available. Under those circumstances, the following will apply:
1. A vehicle operator may use their privately-owned vehicle for City business when authorized. The vehicle operator will obtain an accident kit from the Human Resources Department to be kept with the privately-owned vehicle while conducting City business.
2. Vehicle operators are responsible for maintaining their vehicle in a safe operable condition and maintaining accurate maintenance records.
3. Vehicle operators who use their privately-owned vehicles on City business should notify their insurance company of such use and shall comply with the insurance requirements outlined below.
4. Vehicle operators using a privately-owned vehicle shall maintain accurate records of the purpose and extent of travel and submit reimbursement claims per the City’s reimbursement policy. The mileage allowance is intended to cover the vehicle operator’s cost of operating and insuring the vehicle on City business. The vehicle operator is responsible for all operating expenses of the privately-owned vehicle, including but not limited to, gasoline, oil, maintenance, wear and tear, depreciation, and insurance.
5. If a vehicle operator is responsible for an accident while driving their privately-owned vehicle, the vehicle operator is responsible for paying any
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auto insurance deductible required by their insurance company and any increase in their personal automobile insurance premium.
6. Except as otherwise required by law, the City does not cover nor is liable for any comprehensive or collision physical damage to a vehicle operator’s privately-owned vehicle nor any insurance deductible.
7. Vehicle operators are responsible for notifying their supervisor, the Department of Motor Vehicles, if applicable, and insurance company in case of an accident.
C. Use of Hired Vehicles
1. The City must approve a vehicle operator’s use of a rental vehicle for City business.
2. The provisions above for the use of privately-owned vehicles shall be complied with for use of hired vehicles, if applicable.
3. Hired vehicles are not eligible for mileage reimbursement.
4. Optional loss damage coverage should be purchased from the rental company at the time of rental. The vehicle operator must confirm with their supervisor the applicable coverage for the rental if the optional coverage is being declined and, i.e., the vehicle operator’s personal auto liability coverage or the City’s coverage.
V. DRIVER’S LICENSE
A. Vehicle operators authorized to use City-owned or privately-owned vehicles on City business must possess a valid California driver’s license and provide proof of licensing upon hire.
B. For new hires and any other vehicle operators with an out-of-state license, the vehicle operator must obtain a valid California driver’s license and provide proof thereof within 10 days of establishing residency in California. Failure to provide proof of a valid California driver’s license within the established timeframe may result in suspension of driving privileges until such time as proof has been submitted and/or disciplinary action up to and including termination of employment.
C. Vehicle operators must maintain a driver’s license in good standing for the class of vehicle to be driven.
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D. A vehicle operator who experiences a change in their driver’s license status, for example, their driver’s license is suspended or revoked for any reason, must notify their supervisor no later than the first workday following the change in their driver’s license status. Such vehicle operators shall not operate any Cityowned or privately-owned vehicles on City business.
VI. REVIEW OF DRIVING RECORD
A. City shall enroll vehicle operators that operate City-owned or privately-owned vehicles on City business in the Embark Safety Connect Program. When a vehicle operator has received a violation, the DMV assigns points according to the type of violation.
B. For applicants, City shall conduct a pre-employment review of the applicant’s driving record post job offer, including requiring a DMV motor vehicle report demonstrating applicant’s acceptable driving record.
C. In compliance with Vehicle Code Section 1808.47, information received from the Embark Safety Connect Program shall be used solely for the intended purpose and kept in locked storage. Under no circumstances shall addresses or other information be given to a third party.
D. City has the discretion to suspend a vehicle operator’s driving privileges, and/or take disciplinary action up to and including termination of employment, in accordance with City rules and policies.
E. Vehicle operators involved in a preventable collision or demonstrating questionable driving capabilities who are not terminated from employment shall be required to attend remedial training in defensive driving.
F. Vehicle operators involved in preventable accidents or have a disqualifying action taken against their driver’s license shall be subject to disciplinary action, the severity determined by factors such as the nature of the offense and the employee’s past driving and disciplinary action records.
G. Vehicle operators convicted of driving while under the influence of drugs or alcohol (DUI) or refusing to submit to a lawful roadside sobriety test are subject to suspension of City driving privileges and/or disciplinary action up to and including termination of employment.
H. Intentional abuse, moving violations, reckless operation, or negligent actions while operating any vehicle may result in the suspension of a vehicle operator’s driving privileges and/or disciplinary action up to and including termination of employment.
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I. Temporary or permanent suspension of City driving privileges for employees whose position requires operation of a vehicle may be considered a loss of the ability to perform an essential job function.
a. If an employee has City driving privileges suspended for a non-medical reason, the City may, at its sole discretion, attempt to arrange for the employee to perform the essential functions of the job. In the absence of this, the employee may be terminated in accordance with relevant City procedures.
b. If an employee has City driving privileges suspended for a medical reason, the City will comply with applicable obligations under the Fair Employment and Housing Act and/or Americans with Disabilities Act for employees with disabilities. If such accommodation is not reasonable or effective or creates undue hardship for the City or coworkers, loss of City driving privileges shall be considered grounds for transfer or cause for demotion to a position that does not require operation of a vehicle, at a pay rate commensurate with that new position. If no such position is open, the employee may be terminated in accordance with relevant City procedures.
VII. INSURANCE REQUIREMENTS
Use of privately-owned vehicles is discouraged and employees should utilize Cityowned vehicles whenever feasible. However, if use of a privately-owned vehicle is approved to conduct City business, proof of automobile liability insurance is required prior to authorization can be approved for City business and shall be provided to the Finance and Human Resources Department on an annual basis or upon semi-annual renewal dates for regular use or when submitting a travel reimbursement request for mileage for occasional use. Lack of providing proof of coverage may result in suspension of driving privileges and/or disciplinary action.
A. Vehicle operators are authorized to use privately-owned vehicles on City business shall maintain coverage in an amount not less than $100,000 per person/$300,000 per occurrence and property damage coverage in an amount not less than $25,000 per occurrence.
B. California Insurance Code §11580.9 states that where two or more policies affording valid and collectible liability insurance apply to the same motor vehicle in an occurrence out of which a liability loss shall arise, it shall be conclusively presumed that the insurance afforded by that policy in which the motor vehicle is described or rated as an owned vehicle is primary and the insurance afforded by any other policy shall be excess.
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C. If insurance coverage is canceled, terminated, lapsed, or curtailed for any reason, the vehicle operator must notify the immediate supervisor and the vehicle shall not be used for City service.
D. With the exception of sworn police and fire employees, should a vehicle operator using a privately-owned vehicle on City business be involved in an accident resulting in injury or property damage, the vehicle operator’s own insurance carrier shall respond to defend the vehicle operator.
E. Sworn police and fire employees operating their privately-owned vehicles at the request or direction of the City in the performance of their duties must report the accident to their private automobile insurer, but the City shall be considered the owner of the vehicle for the purpose of liability and defense of the claim. If it is later determined that the City did not direct or request the employee to use their private vehicle when the loss occurred, the City and employee will provide notice to the insurance company so the City can be reimbursed.
VIII. DRIVER TRAINING
A. Employees who drive City-owned vehicles or privately-owned vehicles on City business shall complete a defensive driver training course upon hire and periodically during employment, as set forth below.
B. New employees shall complete a defensive driver training at the first available course date after the commencement of employment.
C. Employees who change assignments to include new duties requiring driving a City-owned vehicle, or driving a privately-owned vehicle on City business, are required to complete a defensive driver training at the first available course date after commencement of the new assignment.
D. After completing training as new hires, employees required to participate in defensive driver training shall repeat training at least once every three years.
IX. USE OF ELECTRONIC DEVICES
The California Vehicle Code requires the use of a hands-free device while using cell phones during the operation of a motor vehicle; this is also a safe driving practice. Vehicle operators are prohibited from operating laptop computers, navigational devices, and any other device that may cause vehicle operator distraction while operating a vehicle in the course of conducting City business.
X. ACCIDENT REPORTING REQUIREMENTS
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Any accident involving a City-owned, rented, leased, or privately-owned vehicle used in the performance of City business shall be reported as follows:
A. Vehicle operator shall summon medical care for any injured parties.
B. Vehicle operator shall notify appropriate law enforcement agencies.
C. Vehicle operator shall collect information about the other parties involved by completing an accident report. An accident report should be housed in the Cityowned vehicle’s glove box. For other vehicles, the vehicle operator should obtain the accident report form and house it in the respective vehicle prior to vehicle usage.
D. Vehicle operator shall notify their supervisor. The supervisor shall be responsible for initiating the departmental investigation of the accident, completing all required City reports and recommend action to the Human Resources Department. In the event of serious bodily injury, an incident report form shall be completed by the supervisor and submitted to the City’s coverage provider, California JPIA.
E. For privately-owned vehicles, the vehicle operator must report the accident to the DMV if more than $1,000 in property damage or anyone was injured (no matter how slight) or killed. The report must be filed by the vehicle operator, whether the vehicle operator caused the accident or not and even if the accident occurred on private property. The report must be made on the California Traffic Accident Report, form SR 1, and must be made within ten days of the accident. If the report is not filed with the DMV, the vehicle operator’s driving privilege will be suspended.
XI. ACKNOWLEDGEMENT
Upon receipt of this policy, employees shall sign a form acknowledging that the employee is aware of this policy, including the legal issues arising out of the use of the employee’s privately-owned vehicle on City business.
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REFERENCES
• Vehicle Code Sections: 464
1808.47
12810
16056
27315
• Insurance Code Section 11580.9
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Appendix A
Employee Acknowledgement of Vehicle Usage Policy
This is to acknowledge that I have received a copy of the City of Imperial Vehicle Usage Policy and that I have read the policy and understand my rights and obligations under the Policy.
I understand that this Policy represents only current policies, procedures, rights, and obligations and does not create a contract of employment. Regardless of what the Policy states or provides, the City retains the right to add, change or delete provisions of the Policy and all other working terms and conditions without obtaining another person’s consent or agreement unless otherwise required by law.
My signature below further signifies that I have read this Policy and that I accept and will abide by all of its provisions.
PRINT FULL NAME
SIGNED
DATE
(RETAIN IN EMPLOYEE PERSONNEL FILE)
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Appendix B
Common California Vehicle Code Violations Used in Negligent Operator Counts
Violation Points Assessment
Violation points are assigned to Vehicle Code (VC) sections and any other code section, or city or county ordinance, involving the safe operation of a motor vehicle. Any violation occurring as a pedestrian or a bicyclist has no points assigned. City may suspend and place on probation, or revoke, the driving privilege of a negligent operator.
Per Vehicle Code section 12810.5a, a Class C negligent operator has:
• 4 or more points in 12 months,
• 6 points in 24 months, or
• 8 points in 36 months
A minor, under 18 years of age, may receive a 30-day restriction for 2 points in 12 months, or be suspended for 3 points in 12 months (12814.6 VC). 3/31/23
Agenda Item No.
DATE SUBMITTED COUNCIL ACTION (x)
CMO
PUBLIC HEARING REQUIRED ( )
SUBMITTED BY RESOLUTION ( )
4/5/23
ORDINANCE 1ST READING ( )
DATE ACTION REQUIRED ORDINANCE 2ND READING ( )
CITY CLERK’S INITIALS ( )
IMPERIAL CITY COUNCIL
AGENDA ITEM
SUBJECT: DISCUSSION/ACTION: Energy Sustainability Business Case Study
1. Authorization to Submit Letter of Interest to Schneider Electric for Business Case Study Involving Energy Sustainability and Regional Park Evaluation.
DEPARTMENT INVOLVED: City Manager’s Office
BACKGROUND/SUMMARY:
City of Imperial has worked with Schnieder Electric to conduct a preliminary analysis of the City’s current facilities. The City is interested in further evaluating the current state of their Buildings, Facilities and Grounds with the purpose of identifying tangible opportunities for Energy Sustainability Study for Capital Projects; specifically a regional park and the LED retrofit of current park ballfield lighting. Attached you will find a letter to authorize Schneider Electric to proceed with a Business Case analysis at no financial obligation to the City.
FISCAL IMPACT: NONE ADMIN
SERVICES
SIGN INITIALS ______________
STAFF RECOMMENDATION: It is staff’s recommendation for the City Council to authorize the City Manager to submit a letter of interest to Schneider Electric to begin the business case and feasibility study. DEPT. INITIALS ___________ MANAGER’S RECOMMENDATION: City Manager agrees with Staff’s recommendation and requests Council authorization to begin the study as proposed.
CITY
MANAGER’s
INITIALS ______________
MOTION:
SECONDED: APPROVED ( ) REJECTED ( )
AYES: DISAPPROVED ( ) DEFERRED ( )
NAYES:
ABSENT: REFERRED TO:
Internal
City of Imperial is interested in evaluating the current state of their Buildings, Facilities and Grounds with the purpose of identifying tangible opportunities for enabling the goals, mission and direction of the organization. This letter is to authorize Schneider Electric to proceed with a Business Case analysis at no financial obligation to the customer.
SECTION 1:
Customer agrees to provide the following:
A) Reasonable access to all City Buildings and Facilities including Grounds for Schneider Electric’s Certified Energy Managers, Energy Engineers and MEP Engineers for the purpose of surveying types of equipment, systems and operating characteristics;
B) Necessary utility data, as requested;
C) Access to personnel to discuss operating requirements; and D) Opportunities for City of Imperial Administration to meet with Schneider Electric twice during this period for the review of the Business Case analysis.
SECTION 2:
Schneider Electric will provide the customer with the following:
A) Identification of both energy efficiency opportunities and systems integration as well as a cost/benefit analysis
B) A current state of operations analysis including potential cost savings projections; C) Identification of potential solutions opportunities/scopes of work for advancing organizational goals; D) A financial analysis/overview for savings and overall economic development; E) A PR/Communications plan for addressing public awareness and community engagement opportunities.
City of Imperial
Schneider Electric Buildings Americas,
Inc.
By By
(Signature) (Signature)
Print
Name Print Name
Title Title
Date Date
1 City of Imperial
BUSINESS CASE ANALYSIS - LETTER OF INTEREST
Energy & Sustainability
towards Capital
Improvement and
Infrastructure Program
City of Imperial, CA
March 20, 2023
Presented by: Brian Colby, Program Manager - [email protected] Executive Leadership, Stakeholder Workshop – January 30th o Utilized existing regional Climate Action Plan / Sustainability Goals o Identified future project initiatives and resources needed o Outlined funding opportunities that directly contribute to initiatives o Analyzed Utility and Water Data for early findings
Background
Business Case Evaluation – March 20th - Zero Cost to the City o Detailed evaluation of the current state of City’s Buildings, Facilities, Parks and Grounds. o Identification of potential solutions for advancing Citizen and City Initiatives (Sports Park and City Hall) o Energy and Utility analysis to uncover the value of a new revenue stream o Management of applicable grants, rebates and incentives that align with selected projects o Report and deliverable that equates to 30% shovel ready project with scope, price, savings and funding options
Energy & Sustainability Profile
Schneider Energy Services
o Design Build – Turnkey Provider
• Project Design/Development
• Engineering
• Pre – Construction / Permitting
• Installation / Commissioning
• Site & Project Management
• Performance, Warranty,
Training and Support
Regional Public Sector Clients
o City of Palmdale
o City of Sierra Vista
o City of El Centro
o Valley Sanitation District (Indio)
o Central Union HSD
o Naval Base Coronado
o MCAS Miramar
o Los Angeles County
o Strategic Goal
• E-1.5 Require major renovations to incorporate energy efficiency measures • E-2.4 Supply municipal facilities with on-site renewable electricity • E-2.6 Establish or join program to increase grid-supply renewable and zero-carbon electricity • T-3.2 Install public electric vehicle charging stations Sample of Schneider California Public Sector Clients
“Schneider Electric is a trusted partner that demonstrated they knew our city’s unique needs and the best approach to meet our efficiency and infrastructure goals. We are incredibly grateful for this grant that will enable us to reach new levels of wastewater innovation without burdening our local taxpayers.”
- Marcela Piedra, El Centro City Manager
Funding and Financing Opportunities
Utility Savings
o Electricity, water, and gas savings
o Utility bill and telecommunication audit & optimization Maintenance & Operations Savings
o Less M&O time and money spent addressing needs
o Reduced Maintenance Time and Cost
o Remote management of systems and facilities to
make changes effectively
Revenue Generation
o Economic Development and Sports Tourism
o Direct, Indirect, and Induced Economic Impact
o EV Charging
Federal, State, and Local Grants
o Dedicated grant management team
o Multiple unique grants identified that is screened and prequalified specifically for City of Imperial
o State Incentive Programs – Utility Rebate Opportunities o EV Infrastructure - Charging and Fueling Infrastructure Grants o Energy and Efficiency - Grants for Energy Efficiency and Renewable Energy
o Resiliency and Microgrids - Program Upgrading your Electric Grid and Ensuring Reliability and Resiliency, Energy
Improvement in Rural and Remote Areas
o Water Wastewater - Clean Water State Revolving Fund,
WaterSMART Grants
Preliminary Analysis of Utilities
Site Electric Usage (kWh) Water Usage (CCF) Electric Costs Water Costs Total Costs WTP 1578019.75 0.00 $ 241,130.60 $ - $ 241,130.60
WWTP 1646845.59 0.00 $ 240,882.45 $ - $ 240,882.45
Street Lights 638089.44 0.00 $ 135,930.43 $ - $ 135,930.43 City Hall 243311.20 235.02 $ 36,697.86 $ 1,870.38 $ 38,568.24 Sky Ranch 0.00 8633.47 $ - $ 38,451.37 $ 38,451.37
Lift Station 1 205956.68 0.00 $ 31,662.41 $ - $ 31,662.41 Paseo Del Sol 0.00 7139.40 $ - $ 31,075.40 $ 31,075.40
City Shop 167730.68 186.89 $ 26,159.71 $ 1,152.61 $ 27,312.33 Library 109974.12 680.69 $ 16,615.66 $ 3,808.32 $ 20,423.99 Lift Station 2 130650.00 0.00 $ 19,970.93 $ - $ 19,970.93 Savanah Ranch 0.00 4297.02 $ - $ 19,209.90 $ 19,209.90
Freddie White Park 32973.31 2880.14 $ 5,270.96 $ 12,563.97 $ 17,834.92 Irving Park 26195.90 1709.72 $ 4,185.41 $ 7,463.82 $ 11,649.23 Sunset 0.00 2119.93 $ - $ 10,169.02 $ 10,169.02
Joshua Tree Park 42250.67 0.00 $ 6,788.33 $ - $ 6,788.33 Victoria Ranch 0.00 1300.77 $ - $ 6,522.77 $ 6,522.77
Lift Station 3 33710.00 0.00 $ 5,266.50 $ - $ 5,266.50
Wildflower North 0.00 792.25 $ - $ 5,048.94 $ 5,048.94
Evans Park 0.00 1049.27 $ - $ 4,782.40 $ 4,782.40
Station1 28519.70 0.00 $ 4,550.40 $ - $ 4,550.40
Monterey Park 0.00 953.73 $ - $ 4,307.44 $ 4,307.44
Downtown 0.00 497.17 $ - $ 3,063.23 $ 3,063.23
Transit Center 0.00 520.76 $ - $ 2,636.65 $ 2,636.65
Cambria Park 0.00 303.53 $ - $ 1,626.17 $ 1,626.17
Springfield 0.00 291.14 $ - $ 1,378.95 $ 1,378.95
Sandalwood Glen 0.00 0.00 $ - $ 522.36 $ 522.36
Total 4884227.04 33590.90 $ 775,111.66 $ 155,653.69 $ 930,765.36 City Hall Relocation Assessment
Additional Analysis
o Feasibility study on relocating
City Hall to 450 W. Aten Rd and
repurposing existing City Hall
buildings
Regional Sports Park
Additional Analysis
o Host City Leadership field trip to Sierra
Vista
o Site Analysis and feasibility
o Identify additional funding Sources
o Economic Development Opportunities
“After interviewing several ESCOs, we chose Schneider
Electric as our partner because we felt that no-one came anywhere close to better understanding our true needs and priorities as a City. They were able to address so much more than just saving energy, and truly captured our vision and passion for the community. The incredible Schneider team has not only become an extension of our staff but are treated like family in Sierra Vista.”
Victoria Yarbrough
Assistant City Manager
Summary and Next Steps
o Continue energy/water savings opportunities and develop cost benefit analysis o Further develop Regional Sports Park assessment and City Hall relocation feasibility o Identify and coordinate qualified Federal, State and Local Grant and Incentive programs and collaborate on submission
o Deliver 50% Check-in report in late April
o Deliver Final Business Case report in early May
o Present findings to City and identify next actions
QUESTIONS