Agenda packet — Imperial City Council, October 18, 2023

IMPERIAL Imperial City Council
Katherine Burnworth-Mayor
Robert Amparano-Mayor Pro Tem
CALIE. Ida Obeso-Martinez-Council Member
CITY
Stacy Mendoza- Council Member
James Tucker-Council Member
• AGENDA
190A
Regular Meeting of the Imperial City Council
City Council Chambers
220 West 9th Street
Imperial, CA 92251-1637
October 18, 2023
Closed Session at 06:00 pm
Open Session at 07:00 pm
The Imperial City Council meetings, including public comments, are being livestreamed on the city's social media pages. By remaining in the room, you are giving your permission to be recorded.

1. You are encouraged to observe the City Council meetings via Livestream at the City of Imperial Facebook page.

2. All documents containing an executive summary and staff recommendation associated with open session action items are made available for public inspection on the City's website, www.cityofimperial.org seventy-two (72) hours prior to the posted meeting time.

Government Code section 54957.5(b)(2)(B)
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact (760) 355-4373. A notification of 48 hours prior to the meeting will enable the city to make reasonable arrangements to ensure accessibility to this meeting [28CFR 35.102-35.104 ADA title II].
6:00 P.M. CLOSED SESSION
CALL TO ORDER:

PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY: The City Council welcomes public input. Members of the public may address the City Council on Closed Session items by contacting the City Clerk's Office at 760-355-3334. Pursuant to State Law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). If you are compensated to communicate with City officials, you may be required to register and/or make certain disclosures as a lobbyist. Please see the City Clerk for additional information. There is a time limit of three (3) minutes for anyone wishing to address the City Council on these matters.

CONFERENCE WITH LEGAL COUNSEL: The City Council finds, based on advice from the City Attorney, that discussion in open session of the following described matters) will prejudice the position of the City in existing and anticipated litigation.
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City of Imperial Council Agenda
October 18, 2023
A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - G.C § 54956.8 Property Address: Old Post Office
(APN# 064-055-005)
Dennis H. Morita, City Manager
Instructions to Negotiator Regarding Price & Terms

CITY COUNCIL CONVENES TO REGULAR MEETING
7:00 P.M. REGULAR MEETING
CALL TO ORDER:

ROLL CALL:

PLEDGE OF ALLEGIANCE:

ADJUSTMENTS TO THE AGENDA: The City Council will discuss the order of the agenda, may amend the order, add urgency items, note abstentions or "no" votes on consent calendar items and request consent calendar items be removed from the consent calendar for discussion. The City Council may also remove items from the consent calendar prior to that portion of the agenda. For purposes of the official city record, the City Council may take care of these issues by entertaining a formal motion.

CITY ATTORNEY REPORT ON CLOSED SESSION ACTIONS:

PUBLIC COMMENT: There is a time limit of three (3) minutes for anyone wishing to address the City Council on these matters.

Matters not appearing on the agenda: If you wish to address the City Council concerning any item within the City Council's jurisdiction, please raise your hand and be acknowledged by the Mayor. At that time, state your name and address for the record. The Mayor reserves the right to place a time limit of three (3) minutes on each person's presentation. It is requested that longer presentations be submitted to the City Clerk's Office in writing 48 hours before the meeting.

A. SPECIAL PRESENTATIONS:

A-1. Proclamation Declaring the Month of October as Breast Cancer Awareness Month A-2. Proclamation Declaring the Month of October as National Domestic Violence Awareness Month
A-3. Presentation of Findings of Current Facilities and Aging Infrastructure Assessment by Schneider Electric
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City of Imperial Council Agenda
October 18, 2023
B. CONSENT AGENDA:

All items appearing under "Consent Agenda" will be acted upon by the City Council with one motion without discussion. Should any Council member or other person request that any item be considered separately, that item will then be taken up at the time as determined by the Mayor.

B-1. Approval of Claims and Warrants Report.

B-2. Approval of Special City Council Meeting Minutes of January 18, 2023; Special City Council Meeting Minutes of January 19, 2023; Special City Council Meeting Minutes of September 6, 2023; Regular City Council Meeting Minutes of September 6, 2023, Regular City Council Meeting Minutes of September 20, 2023; and Regular City Council Meeting Minutes of October 4, 2023.

B-3. Continue Emergency Action as Declared by Resolution No. 2023-21 for Repairs to Aten Road & Highway 86 intersection.

B-4. Cease Emergency Action as Declared by Resolution No. 2023-53 at Aten & Cross Lift Station.

C. ACTION ITEMS (DISCUSSION/ACTION- APPROVE-DISAPPROVE):

C-1. Approval of New Temporary Animal Housing Agreement Between Imperial County Humane Society of Imperial County and City of Imperial.

Staff Report: Michael Crankshaw, Interim Police Chief
Recommended Action: Approve as presented
C-2. Quarterly Budget Report Quarter Ending June 30, 2023.

Staff Report: John Herrera, Interim Finance Director
Recommended Action: Staff Recommends that the City Council Receive and File the FY 2023 Q4 Quarterly Budget Report.

C-3. Approval of a Three (3) Year Lease Agreement Between the City of Imperial and Dell Financial Services for Implementation of a Modular APC Battery Backup System.

Staff Report: Alejandro Estrada, Director of Information Technology Recommendation: Approve the Lease Agreement with Dell Financial Services for Implementation of a Modular APC Battery Backup System.

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City of Imperial Council Agenda
October 18, 2023
C-4. Approve and Adopt of the Job Description for Geographic Information Systems (GIS) Project Manager; and Authorization to Re-classify the Full-Time Allocation of GIS Coordinator, Salary Range 75 to GIS Project Manager, Salary Range 92.

Staff Report: Kristen Smith, Human Resources Manager
Recommended Action: Approve Staff Recommendation.

D. REPORTS:

D-1. Department Reports
D-2. City Manager Report
D-3. Mayor and Councilmember Reports
ADJOURNMENT:

Adoug mento thon egular may, No or the 1, Cou, at uni the next regularly scheduled |Page
City of Imperial Council Agenda
October 18. 2023

AFFIDAVIT OF POSTING
I, KRISTINA M. SHIELDS, City Clerk for the City of Imperial, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing revised notice was posted at the City of Imperial City Hall bulletin board at 420 S. Imperial Avenue, Imperial, CA and on the City of Imperial's website not less than 72 hours prior to the meeting, per Government Code 54954.2.

Dated: October 13, 2023
for KRISTINA M. SHIELDS
City Clerk
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City of Imperial Council Agenda
October 18, 2023
A -3

CITY COUNCIL
Katherine Burnworth - Mayor
Robert Amparano - Mayor Pro-Tem
Ida Obeso-Martinez - Councilmember
-Amperial James Tucker - Councilmember
Stacy Mendoza- Councilmember
California

CITY MANAGER
Dennis Morita

ASSISTANT CITY MANAGER
Alexis Brown
Staff Report
City Council Meeting
October 18, 2023
In early 2023, a no cost agreement with Schneider Electric was approved by City Council. The purpose of this agreement was to assess the City's current facilities and aging infrastructure and identify potential energy savings projects. The data collected would provide data and projected cost saving estimates from transitioning our outdated facilities to Solar, LED, and other energy efficient methods. The assessments have been completed by Schneider Electric and they are here this evening to present the data collected by their team. This evening is for presentation of findings only.

Staff will return to City Council at a later date with its recommendation on how to proceed.

Anthony "Tony" Lopez
Parks and Recreation Director
420 SOUTH IMPERIAL AVENUE • IMPERIAL, CA 92251 • TEL (760) 355-4371• FAX (760) 355-4718 • WWW CITYOFIMPERIAL.ORG B-1
Check Register Report
Date: 10/11/2023
Time: 4:55 pm
CITY OF IMPERIAL BANK: UNION BANK Page: 1
Check Check Status Void/Stop Reconcile : Vendor Check Description Number Date Date Date Number Vendor Name Amount
UNION BANK Checks
113500 09/29/23 Printed 2357 ALL VALLEY FENCE AND 23-5518 75950 1,442.92

MATERIALS
113502 09/29/23 Printed 4400 BABCOCK LABORATORIES. CI30414-8203 75947 3,126.72 113503 09/29/23 Printed 6069 AKER DISTIBUTING EG98118 75948 7,483.54

COMPANY LLC
113504 09/29/23 Printed 7158 BLUETARP FINANCIAL, INC. G1344715 75859 45.41 113505 09/29/23 Printed 7808 BOOT BARN HOLDINGS 087635 M. GRAY 75604 321.48 113506 09/29/23 Printed 674 BRENNTAG BP1371159 75949 12,840.54 113507 09/29/23 Printed 6857 COUNTY MOTOR PARTS CO, 556041 75856 29.29 113508 09/29/23 Printed 1647 LA BRUCHERIE IRRIGATION 269947C 75858 81.19 SUPPLY
113509 09/29/23 Printed 8276 MARTHA TORRES #012- DEPOSIT 75642 300.00 113510 09/29/23 Printed 8276 MARTHA TORRES #012-1 BALANCE 75641 300.00 113628 10/06/23 Printed 735 ACADEMI AWARDS & 7577 74690 95.26

TROPHIES
113629 10/06/23 Printed 1599 ACE UNIFORMS & SD0140675 O. AYALA 75440 308.13

ACCESSORIES
113630 10/06/23 Printed 1618 ADLERHORST 109889 75966 726.00

INTERNATIONAL LLC
113631 10/06/23 Printed 1021 AGGREGATE PRODUCTS, 55383 75684 4,330.86 INC.
113632 10/08/23 Printed 023 AIRWAVE COMMUNICATIONS 446525 75436 2,784.70 113633 10/06/23 Printed 638 ALL AMERICAN CLEANING CI 2301 75679 102.36 113634 10/06/23 Printed 195 ALLIED WASTE TRASH SEP. 2023 75790 144,986.21 113635 10/06/23 Printed 5956 AMAZON CAPITAL SERVICES 1T7Y-JW1T-D77C 76001 3.020.30 113636 10/06/23 Printed 7537 AMERICAN BACKFLOW 708821 75682 98.99 PRODUCTS CO.
113637 10/06/23 Printed 2850 ANCON INV-80208 75683 2,717.75 113638 10/06/23 Printed 8288 ANDREA RODRIGUEZ 9978-3053/498 TRESHILL#244 207.01 113639 10/06/23 Printed 3012 ANTUNEZ AUTO BODY PARTS 59170 75446 172.12 113640 10/06/23 Printed 656 AQUA METRIC INVO0096760 75681 8,430.66 113641 10/06/23 Printed 1851 AT&T LONG DISTANCE 760-355-1158 10/2/2023 1,914.04 113642 10/06/23 Printed 5994 AUTOZONE INC. 806736 75680 60.61 113643 10/06/23 Printed 7197 AXON ENTERPRISE, INC INUS184096 75442 52,010.93 113644 10/06/23 Printed 7158 BLUETARP FINANCIAL, INC. G16771/5 76004 499.89 113645 10/06/23 Printed 7808 BOOT BARN HOLDINGS 081031 R. TRUJILLO 75933 1.618.32 113646 10/06/23 Printed 8287 BRAX COMPANY INC. 49214 75678 33,221.28 113647 10/06/23 Printed 8290 BRYANT PRUE 9978-3020/498 TRESHILL#205 100.69 113648 10/06/23 Printed 1215 CA RURAL WATER MEMBERSHIP 10/2023-10/2024 75692 1,507.00

ASSOCIATION
113649 10/06/23 Printed 455 CALIFORNIA STATE 10/6/23 851.99

DISBURSEMENT
113650 10/06/23 Printed 6222 CODE EXXPERTS, LLC 2023-0041 76008 766.79 113651 10/06/23 Printed 1154 COMPUTERSHARE TRUST 2266100 75791 5,000.00

COMPANY
113652 10/06/23 Printed 784 CONTROL PARTS 202305972 75956 1,733.59 113653 10/06/23 Printed 1744 CONVEYOR GROUP 1067174684 735.00 113654 10/06123 Printed 132 COSTCO WHOLESALE 43866 76000 525.58 113657 10/06/23 Printed 6857 COUNTY MOTOR PARTS CO. 556401 76007 4,394.47 INC
113658 10/06/23 Printed 3132 D & R SUPPLY 9023 75951 1,631.34 113659 10/06/23 Printed 1302 DAVID TURCH & ASSOCIATES SEPTEMBER 2023 5,000.00 113660 10/06/23 Printed 2815 DEVELOPMENT JULY-SEPTEMBER 2023 74685 2,746.63

MANAGEMENT GROUP
113661 10/06/23 Printed 8191 ELLIS INVESTIGATIONS LAW 1047075815 16,612.50 113662 10/06/23 Printed 8289 EMMANUEL CALDERON 9978-3051/498 TRESHILL#217 95.09 113663 10/06/23 Printed 8292 ERIKA AGUILAR 9927-0039/488 PINTO 37.38 113664 10/06/23 Printed 2547 FIRE ETC 182900 J. LOPER 75200 376.96 113665 10/06/23 Printed 314 FRANCHISE TAX BOARD 10/6/23 235.08 113666 10/06/23 Printed 2825 FSC-AMFE 18M 880822 75691 8,330.18 Check Register Report
Date: 10/11/2023
Time: 4:55 pm
CITY OF IMPERIAL BANK: UNION BANK Page: 2
Check Check Status Void/Stop Reconcile Vendor Vendor Name Check Description Amount Number Date Date Date Number
UNION BANK Checks
113667 10/06/23 Printed 8291 GABRIELLA LORA & MARIO 9998-4104/498 TRESHILL#165 92.49

CAMACHO
113668 10/06/23 Printed 4894 GRANITE DATA SOLUTIONS IN88342-1 75567 3,790.00 113669 10/06/23 Printed 8285 GRIDIRON TRAINING 000069 75971 835.00 113671 10/06/23 Printed 2096 HOME DEPOT CREDIT 20900 75964 1,463.26

SERVICES
113672 10/06/23 Printed 480 IMPERIAL COUNTY 2439 76005 218.31 ASSESSOR.
113673 : 10/06/23 Printed 120 IMPERIAL COUNTY FIRE SEPTEMBER 2023 74687 123,841.28 DEPT.
113674 • 10/06/23 Printed 028 IMPERIAL IRRIGATION OCTOBER 3, 2023 50,110.63

DISTRICT
113675 10/06/23 Printed 102 IMPERIAL POLICE OFFICERS 1016/23 900.00 ASSN.
113676 10/06/23 Printed IMPERIAL PRINTERS 23-2399 75447 543.97 113677 10/06/23 Printed IMPERIAL TRUSS & LUMBER B62501 75965 239.05 113678 10/06/23 Printed 2099 IMPERIAL VALLEY 3076 75812 1,300.00

OCCUPATIONAL M
113679 10/06/23 Printed 5033 INFO SEND INC. 246218 75785 1,834.54 113680 10/06/23 Printed 8293 ITZEL TOPETE 925-0366/633 LAS LOMAS 154.34 113681 10/06/23 Printed 2175 IVECA 07-151 75958 126,725.11 113682 10/06/23 Printed 191 JACKIE LOPER 8473499B CLASS B PHYSICAL 75697 84.29 113683 10/06/23 Printed 8044 JAYSON HISEL 00012 DEPOSIT 75868 125.00 113684 10/06/23 Printed 8044 JAYSON HISEL 00012-1 BALANCE 75869 125.00 113685 10/06/23 Printed 008 JIM REITER'S LOCKSMITH & 274029 75970 268.85 SAFE
113687 10/06/23 Printed 868 K-C WELDING & RENTALS. 18559675872 4,713.45 INC.
113688 10/06/23 Printed 2901 KIMBALL MIDWEST 101423487 75690 7,111.60 113689 10/06/23 Printed 5580 KOPPEL & GRUBER PUBLIC 23-1429 PASEO LIGHTING 75789 14,896.36

FINANCE
113690 10/06/23 Printed 1996 LEE TIRE CO 391529 75444 178.13 113691 10/06/23 Printed 101 LINCOLN LIFE 10/6/23 767.00 113692 10/06/23 Printed 8294 LUIS ALVAREZ 9814-1431/279 FONZIE 164.00 113693 10/06/23 Printed 2028 MAD GRAPHIX INC. 7203 75524 323.25 113694 10/06/23 Printed 260 MALLORY SAFETY AND 5721771 75694 828.94

SUPPLY LLC
113695 10/06/23 Printed 8295 MARIA DEL CARMEN 9975-0070/320N NG 152.08

SANCHEZ
113696 10/06/23 Printed 1190 MISSIONSQUARE - 304257 10/6/23 416.40 113697 10/06/23 Printed 8071 NANCY AMPARANO 10/8/2023 - 10/12/2023 216.00 113698 10/06/23 Printed 4481 O'REILLY 2687-429993 75969 44.37 113699 10/06/23 Printed 079 ONE SOURCE DISTRIBUTORS S7301803.001 75954 233.61 113700 10/06/23 Printed 219 PADRE USA 16026907 75866 1,072.48 113701 10/06/23 Printed 084 PITNEY BOWES BANK INS 21257183 9/29/2023 75786 400.00 113702 10/06/23 Printed 896 POLICE AND FIRE 01092023 D. SALAZAR 75443 700.00 113703 10/06/23 Printed 8091 0012708855-001 75871 14.31 113704 10/06/23 Printed 4262 29-22-2 8/31/23-9/18/23 75696 852,072.43 113705 10/06/23 Printed 133 192607875867 173.85
113706 10/06/23 Printed 8286 EMTZCKHR-A. HERNANDEZ 75972 278.00 113707 10/06/23 Printed 2681 RIVERSIDE COUNTY BCTC0065093 75978 694.00

SHERIFF-
113708 10/06/23 Printed 4324 ROBERT EMMETT LUNCH REIMBURSEMENT 75693 61.33 113709 10/06/23 Printed 1637 ROMEO'S CAR WASH JULY 2023 75449 462.00 113710 10/06/23 Printed 7343 ROVE ENGINEERING INC 6137 75695 34,483.07 113711 10/06/23 Printed 2983 RUSH STEEL SUPPLY 44433 75960 1,546.21 113712 10/06/23 Printed 2365 SPARKLETTS 9437092 SEP23 471.39 113713 10/06/23 Printed 6416 SUN DATA SUPPLY 434036 75441 62.39 Check Register Report
Date: 10/11/2023
Time: 4:55 pm
CITY OF IMPERIAL BANK: UNION BANK Page: 3
Checker Cared Check Status Void/Stop Reconcile Vendor Vendor Name Check Description Amount Date Date Number
UNION BANK Checks
113714 10/06/23 Printed 275 UNDERGROUND SERVICE 23-241021 75787 285.42

ALERT OF
113715 10/06/23 Printed 2008 UNITED PARCEL SERVICE Y00924383 9/29/23 224.41 113716 10/06/23 Printed 944 UNITED WAY OF IMPERIAL 10/6/23 6.00 COUNTY
113718 10/06/23 Printed 615 VALLEY PEST SERVICES, INC 14330826 1.322.00 113719 10/06/23 Printed 8150 VENCER PUBLIC AFFAIRS & 168 74686 2,000.00 113720 10/06/23 Printed 611 VERIZON WIRELESS 9945078464 5,875.46 113721 10/06/23 Printed 7695 WINNCOM TECHNOLOGIES STDINV0228287 75596 835.53 CORP
113722 10/06/23 Printed 487 XPRESS LUBE 187383 75865 108.57 Total Checks: 100 Checks Total (excluding void checks): 1,579,801.94 Total Payments: 100 Bank Total (excluding void checks): 1,579,801.94 Total Payments: 100 Grand Total (excluding void checks): 1,579,801.94 B-2
TAPERIAL Imperial City Council
OF
Katherine Burnworth- Mayor
Robert Amparano-Mayor Pro Tem
Ida Obeso-Martinez-Council Member
CITY
Stacy Mendosa- Council Member
James Tucker-Council Member
• 190
Minutes
Special Meeting of the Imperial City Council
Emergency Operations & Training Center
400 S. Imperial Avenue, Suite B
Imperial, CA 92251
January 18, 2023
Open Session at 1:00 PM
A. City Council Convenes to Open Session at 1:00 PM.

Call to Order: Mayor Burnworth called the meeting to order at 1:00 p.m.

Roll Call: Council Members Mendoza, Obeso-Martinez, Tucker, Mayor Pro Tem Amparano & Mayor Burnworth.

B. Public Appearances
There were no public appearances.

B-1. Matters appearing on the agenda. If you wish to address the Committee concerning any item appearing on the agenda, please raise your hand and be acknowledged by the MAYOR, and at that time state your name and address for the record. The MAYOR reserves the right to place a time limit on each person's presentation of three (3) minutes.

C. Action Item: (Discussion/Action - Approve-Disapprove) C-1. SUBJECT: Leadership Development & Strategic Planning Session The Mayor and Council participated in a leadership development & strategic planning session. There were no reportable actions.

D. Adjournment
D-1. Adjournment of Special Meeting of the Imperial City Council Seeing no further business before the Council, Mayor Burnworth Adjourned the Special Meeting to July 19, 2023 at 1:00 p.m.

Mayor Burnworth Adjourned the Special Meeting of the City Council at 4:00 p.m. 1| Page
Citv of Imperial City Council Minutes
January 18, 2023
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Imperial, California, this _ day of October, 2023.

KRISTINA M. SHIELDS,
City Clerk
City of Imperial
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City of Imperial Cin Council Minutes
January 18, 2023
TIPERIAL Imperial City Council
Katherine Burmorth- Mayor
Robert Amparano-Mayor Pro Tem
CAL TE Ida Obeso-Martinez-Council Member
CITY Stacy Mendoza- Council Member
James Tucker-Council Member
•
1906
Minutes
Special Meeting of the Imperial City Council
Emergency Operations & Training Center
400 S. Imperial Avenue, Suite B
Imperial, CA 92251
January 19, 2023
Open Session at 1:00 PM
A. City Council Convenes to Open Session at 1:00 PM.

Call to Order: Mayor Burnworth called the meeting to order at 1:00 p.m.

Roll Call: Council Members Mendoza, Obeso-Martinez, Tucker, Amparano & Mayor Burnworth.

B. Public Appearances
There were no public appearances.

Mayor Burnworth Adjourned the Special Meeting of the City Council at 4:00 p.m. 1| Page
City of Imperial City Council Minutes
January 19, 2023
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Imperial, California, this _ _ day of October, 2023.

KRISTINA M. SHIELDS,
City Clerk
City of Imperial
2| Page
Citv of Imperial Citv Council Minutes
January 19, 2023
Imperial City Council
Katherine Burmorth- Mayor
Robert Amparano-Mayor Pro Tem
CALIE Ida Obeso-Martinez-Council Member
CITY
Stacy Mendoza- Council Member
James Tucker-Council Member
•
1906

MINUTES
Regular Meeting of the Imperial City Council
City Council Chambers
220 West 9th Street
Imperial, CA 92251-1637
September 6, 2023
Closed Session at 06:00 pm
Open Session at 07:00 pm
6:00 P.M. CLOSED SESSION
CALL TO ORDER: Mayor Burnworth Called the Meeting to Order at 6:00 p.m.

PRESENT: Council: Mendoza, Amparano, Burnworth, Tucker, Obeso-Martinez City Clerk Shields, City Manager Morita, City Attorney Turner ABSENT: None
PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY: None
CONFERENCE WITH LEGAL COUNSEL: The City Council finds, based on advice from the City Attorney, that discussion in open session of the following described matters) will prejudice the position of the City in existing and anticipated litigation.

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - G.C § 54956.7 (b)(1) Title of Position: City Manager
B. CONFERENCE WITH REAL PROPERTY NEGOTIATOR - G.C § 54956.8 Property Address: Old Post Office
(APN# 064-055-005)
Agency Negotiator: Dennis H. Morita, City Manager
Negotiating Parties: AT & T
Under Negotiation: Instructions to Negotiator Regarding Price & Terms C. CONFERENCE WITH REAL PROPERTY NEGOTIATOR - G.C § 54956.8 Property Address: Vacant Parcel North of Belford Road & West of State Route Highway 86 (SR-86)
(APN# 063-054-038)
Agency Negotiator: Dennis H. Morita, City Manager
Negotiating Parties: 5" Street Development Imperial, LLC Under Negotiation: Instructions to Negotiator Regarding Price & Terms 1| Page
City Council Regular Meeting Minutes
September 6, 2023
D. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - G.C § 54956.9 (d)(2) Number of Cases: (1)

CITY COUNCIL CONVENES TO REGULAR MEETING
7:00 P.M. REGULAR MEETING
CALL TO ORDER: Mayor Burnworth called the meeting to order at 7:22 p.m.

ROLL CALL: Council Members, Mendoza, Obeso-Martinez, Tucker, Amparano & Mayor Burnworth PLEDGE OF ALLEGIANCE: The Pledge was led by Mayor Burnworth.

ADJUSTMENTS TO THE AGENDA:

There were no adjustments to the agenda.

CITY ATTORNEY REPORT ON CLOSED SESSION ACTIONS:

City Attorney, Katherine Turner, reported that discussion was held with respect to the City Manager's evaluation; in relation to the property negotiation items, direction was given to the City Manager; and with respect to the anticipated litigation case, direction was given to the City Attorney.

PUBLIC COMMENT:

City Clerk, Kristina Shield reported that three public comments had been received, two from Mr. Carlos Martinez and one from Ms. Jessica Garcia.

A. SPECIAL PRESENTATIONS:

A-1. Presentation by Alan Phillips, Chief Executive Officer, regarding the 45th District Agricultural Association Expansion to the California Mid-Winter.

Alan Phillips, Chief Executive Officer, made a presentation to the City Council regarding potentially expanding the California Mid-Winter fair dates beginning in 2025 and discussed recent updates made to the fairground facilities.

B. CONSENT AGENDA:

B-1. Approval of Claims and Warrants Report.

Approval of Special Meeting Minutes of March 1, 2023, Special Meeting Minutes of April 8, 2023, Regular City Council Meeting Minutes of August 16, 2023 and Special City Council Meeting Minutes of August 25, 2023.

B-3. Continue Emergency Action as Declared by Resolution No. 2023-21 for Repairs to Aten Road & Highway 86 Intersection.
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Ciry Council Regular Meeting Minutes
Sentember 6. 2023
B-4. Continue Emergency Actions as Declared by Resolution No. 2023-51 for Manhole in Area of 13"h Street and C Street. (PULLED FOR SEPARATE DISCUSSION) Director of Public Services, Jackie Loper presented the staff report and answered council's questions.

Mayor Pro Tem Amparano Moved to Approve. Motion Seconded by Council Member Obeso- Martinez.

AYES: Mendoza, Obeso-Martinez, Tucker, Amparano & Mayor Burnworth NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
MOTION CARRIES 5-0
B-5. Continue Emergency Actions as Declared by Resolution No. 2023-53 at Aten & Cross Lift Station. (PULLED FOR SEPARATE DISCUSSION)
Director of Public Services, Jackie Loper presented videos and pictures of the Aten and Cross lift station conditions to the City Council.

Mayor Pro Tem Amparano Moved to Approve. Motion Seconded by Council Member Mendoza.

AYES: Mendoza, Obeso-Martinez, Tucker, Amparano & Mayor Burnworth NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
MOTION CARRIES 5-0
C. ACTION ITEMS (DISCUSSION/ACTION- APPROVE-DISAPPROVE):

C-1. Approval of Contract with Imperial County Assessor for GIS Services.

Recommended Action: Staff recommends approval of contract Alejandro Estrada, Director of Information Technology presented the staff report and answered council's questions.

Council Member Mendoza Moved to Approve as presented. Motion Seconded by Council Member Tucker.

AYES: Mendoza, Obeso-Martinez Tucker, Amparano & Mayor Burnworth NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
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City Council Regular Meeting Minutes
September 6, 2023
MOTION CARRIES 5-0
C-2. Monterrey Park Subdivision No. 2 Unit 3B - Vista Del Valle - Authorize Partial Reconveyance to Jupiter Ventures I, LP.

Recommended Action: Staff recommends authorization of partial reconveyance to Juniper Ventures I, LP for Lots, 7-1, 12-14, 342-355, & 394-504 Per FM 28/1-3.

Community Development Director, Othon Mora presented the staff report and was on hand to answer council's questions.

Council Member Obeso-Martinez Moved to Approve as presented. Motion Seconded by Council Member Mendoza.

AYES: Mendoza, Obeso-Martinez, Tucker, Amparano & Mayor Burnworth NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
MOTION CARRIES 5-0
C-3. Domestic Water Service to Properties Outside City Boundaries - 669 W. Murphy Road, Imperial, California.

Recommended Action: Approve and Adopt Resolution No. 2023-54, A Resolution of the City Council of the City of Imperia, California, Authorizing Domestic Water Service Connection to 669 W. Murphy Road.

Community Development Director, Othon Mora presented the staff report and confirmed there would be no cost to the City for domestic water service connection to 669 W. Murphy Road.

Mayor Pro Tem Amparano Moved to Approve as presented. Motion Seconded by Council Member Tucker.

AYES: Mendoza, Obeso-Martinez, Tucker, Amparano & Mayor Burnworth NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
MOTION CARRIES 5-0
C-4. Authorization to Seek Bids for the Library Flooring Improvement Project.

Recommended Action: Approve as presented
Interim Library Manager, Denise Ulett presented the staff report in regard to the Library flooring improvements project.
4| Page
ity Council Regular Meeting Minute:
eptember 6, 202.

Macer Pro Tem Amparano Moved to Approve as presented. Motion Seconded by Council Member AYES: Mendoza, Obeso-Martinez, Tucker, Amparano & Mayor Burnworth NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
MOTION CARRIES 5-0
D. REPORTS:

D-1. Department Reports:

Director of Human Resources, Kristen Smith provided an update in regard to the Memorandum of Understanding between the City of Imperial and Teamsters Union 542.

Director of Parks and Recreation, Tony Lopez provided an update on upcoming events for the month of October.

Interim Chief of Police, Michael Crankshaw provided an update on Police Department operations.

D-2. City Manager Report:

City Manager, Dennis Morita informed the council about his attendance to the CJPIA Risk Management Conference.

D-3. Mayor and Councilmember Reports:

Council Member Mendoza reported on the appointment of Planning Commissioner, Lisa Winkler. Ms. Mendoza acknowledged the contributions of outgoing Planning Commissioner Hammerness during his time on the Planning Commission.

Council Member Obeso-Martinez reported on AB 918.

Mayor Burnworth reported on the amendments to AB918; and the CJPIA Risk Management Conference.

Mayor Pro Tem Amparano reported on the IV Stair Climb Event.

ADJOURNMENT:

Seeing no further business before the Council, Mayor Burnworth adjourned the meeting to the Next Regularly Scheduled City Council Meeting to be held on Wednesday, September 20, 2023 at 7:00 p.m. 5| Page
Ciny Council Regular Meeting Minutes
September 6, 2023
Mayor Burnworth Adjourned the Regular Meeting of the City Council at 8:14 p.m.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Imperial, California, this _day of October, 2023.

KRISTINA M. SHIELDS,
City Clerk
City of Imperial
6 | Page
Ciry Council Regular Meeting Minutes
September 6. 2023
Imperial City Council
Katherine Burnworth- Mavor
CAL Robert Amparano-Mavor Pro Tem
Ida Obeso-Martinez-Council Member
CITY
Stacy Mendoza- Council Member
James Tucker-Council Member
Minutes
Special Meeting of the Imperial City Council
City Council Chambers
220 West 9th Street
Imperial, CA 92251-1637
September 6, 2023
Open Session at 7:00 p.m.
7:00 P.M. SPECIAL MEETING
CALL TO ORDER:

Mayor Burnworth Called the Special Meeting to Order at 8:00 p.m.

ROLL CALL: Council Members, Mendoza, Obeso-Martinez, Tucker, Amparano and Mayor Burnworth PLEDGE OF ALLEGIANCE: Led by Mayor Burnworth
PUBLIC COMMENT: There is a time limit of three (3) minutes for anyone wishing to address the City Council on these matters.

None
E. PUBLIC HEARING ITEM (DISCUSSION/ACTION- APPROVE-DISAPPROVE):

F-1. Public Hearing for CDBG-CV Funded Eager Park Improvements

1. Open public hearing

2. Staff report presented

3. Public Comment

4. Close public hearing

5. Council discussion

6. Recommended action(s)
Recommended Action (1): Approval to Conclude Public Hearing Period; and Recommended Action (2): Authorization to Submit Final Statements to Close Grant for Reimbursement.

Mayor Burnworth opened the public hearing at 8:00 p.m. Tony Lopez, Director of Parks and Recreation presented the staff report. There were no public comments. Mayor Burnworth closed the public hearing at 8:01 p.m.
1| Page
City of Imperial Minutes Special Meeting
September 6, 2023
Mayor Pro Tem Amparano Moved to Approve Staff's Recommendations. Motion Seconded by Council Member Tucker.

AYES: Mendoza, Obeso-Martinez, Tucker, Amparano, and Mayor Burnworth NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
MOTION CARRIES 5-0
ADJOURNMENT:

Seeing no further business before the Council, Mayor Burnworth adjourned the Special City Council Meeting to the next Regularly Scheduled City Council Meeting to be held on Wednesday, September 20, 2023.

Mayor Burnworth Adjourned the Special Meeting of the City Council at 8:14 p.m.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Imperial, California, this _day of October, 2023.

KRISTINA M. SHIELDS
City Clerk
City of Imperial
2| Page
City of Imperial Minutes Special Meeting
September 6, 2023
Imperial City Council
Katherine Burnworth-Mayor
Robert Amparano-Mayor Pro Tem
Ida Obeso-Martinez-Council Member
CITY
Stacy Mendoza- Council Member
James Tucker-Council Member
• 1904 Minutes
Regular Meeting of the Imperial City Council
City Council Chambers
220 West 9th Street
Imperial, CA 92251-1637
October 4, 2023
Closed Session at 06:00 pm
Open Session at 07:00 pm
6:00 P.M. CLOSED SESSION
CALL TO ORDER:

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title of Position: City Manager
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - G.C § 54956.8 Property Address: Old Post Office
(APN# 064-055-005)
Agency Negotiator: Dennis H. Morita, City Manager
Negotiating Parties: AT & T
Under Negotiation: Instructions to Negotiator Regarding Price & Terms

CITY COUNCIL CONVENES TO REGULAR MEETING
7:00 P.M. REGULAR MEETING
CALL TO ORDER: Mayor Burnworth Called the Meeting to Order at 7:03 p.m.

ROLL CALL: Council Members Obeso-Martinez, Tucker, Mayor Pro Tem Amparano, Mayor Burnworth.
| Page
City of Imperial City Council Minutes
October 4, 2023

Absent: Council Member Mendoza
PLEDGE OF ALLEGIANCE: The pledge was led by Mayor Pro Tem Amparano.

City Manager, Dennis Morita requested that action agenda item D-5 be tabled to date uncertain. No formal motion needed.

CITY ATTORNEY REPORT ON CLOSED SESSION ACTIONS:

City Attorney, Katherine Turner reported that the City Council entertained two items in closed session.

On the first item regarding the City Manager's evaluation, she indicated that direction had been given to staff with no reportable action.

On the second item regarding the property negotiations for the Old Post Office building, Ms. Turner reported that direction was given with respect to price and terms.

PUBLIC COMMENT: There is a time limit of three (3) minutes for anyone wishing to address the City Council on these matters.

Michelle Hollinger representative from Victoria Homes extended an invitation to the City Council and staff to the grand opening, ribbon cutting ceremony of their new housing development, Victoria Homes to take place on Thursday, October 12, 2023.

A. SPECIAL PRESENTATIONS:

A-1. Proclamation for National 4H Week.

Logan Mistriel made a brief presentation highlighting the benefits of participating in 4H events; thanked the City Council for allowing them to present.

A-2. Recognition for Planning Commission Member, Mark Hammerness for His Years of Dedicated Service to the City of Imperial's Planning Commission.

Item tabled to a future meeting at the request of Mayor Burnworth. |Page
City of Imperial City Council Minutes
October 4, 2023
A-3. Proclamation Declaring the Month of October as Cyber Security Awareness Month.

Alejandro Estrada, Director of Information Technology received the proclamation on behalf of his team; praised his team for their work; and thank the City Council for recognizing the importance B. CONSENT AGENDA:

All items appearing under "Consent Agenda" will be acted upon by the City Council with one motion without discussion. Should any Council member or other person request that any item be considere separately, that item will then be taken up at the time as determined by the Mayor.

B-1. Approval of Claims and Warrants Report.

Mayor Pro Tem Amparano requested that two items from the warrants, item Nos. 113207 and 113446 be pulled for a separate vote.

Council Member Tucker Moved to Approve Warrant No. 113207 as presented. Motion Seconded by Mayor Pro Tem Amparano.

AYES: Obeso-Martinez, Tucker, Amparano and Mayor Burnworth NOES: NONE
ABSTAIN: NONE
ABSENT: Mendoza
MOTION CARRIES: 4-0
Council Member Obeso-Martinez Moved to Approve Warrant No. 113446 as presented. Motion Seconded by Council Member Tucker.

AYES: Obeso-Martinez, Tucker and Mayor Burnworth
NOES: NONE
ABSTAIN: Amparano
ABSENT: Mendoza
MOTION CARRIES: 3-0-1
B-2. Approval of Special City Council Meeting Minutes of February 17, 2023 and Special City Council Meeting Minutes of June 15, 2023.

Continue Emergency Action as Declared by Resolution No. 2023-21 for Repairs to Aten Road & Highway 86 intersection.

B-4. Cease Emergency Actions as Declared by Resolution No. 2023-51 for Manhole in Area of 13th Street and C Street.
[Page
City of Imperial Ciry Council Minutes
October 4, 2023
B-5. Continue Emergency Actions as Declared by Resolution No. 2023-53 at Aten & Cross Lift Station.

Approval of Purchase of Budgeted Turbidimeters and Flow Sensors for the Water Treatment Plant.

Council Member Tucker Moved to Approve the rest of the Consent Agenda. Motion Seconded by Council Member Obeso-Martinez.

AYES: Obeso-Martinez, Tucker, Amparano and Mayor Burnworth NOES: NONE
ABSTAIN: NONE
ABSENT: Mendoza
MOTION CARRIES: 4-0
C. PUBLIC HEARING ITEMS (DISCUSSION/ACTION- APPROVE-DISAPPROVE):

C-1. Conduct Public Hearing and Approve Reimbursement Agreement with Heritage at Dahlia Ranch, LLC and City of Imperial for a Sewer Lift Station Located on Morningstar Subdivision
Staff Report: Othon Mora, Community Development Director

1. Open public hearing

2. Staff Report

3. Public Comment

4. Close Public Hearing

5. Council Discussion

6. Recommended Action(s)
Recommended Action: Staff Recommends Approval of Reimbursement Agreement with Heritage at Dahlia Ranch, LLC and City of Imperial for a Sewer Lift Station Located on Morningstar Subdivision.

Mayor Burnworth opened the public hearing at 1:25 p.m.; entertained staff report presented by Othon Mora, Director of Community Development; then, closed the public hearing at 7:27 p.m. There were no public comments.

Council Member Obeso-Martinez Moved to approve as presented. Motion Seconded by Mayor Pro Tem Amparano.

AYES: Obeso-Martinez, Tucker, Amparano and Mayor Burnworth NOES: NONE
ABSTAIN: NONE
ABSENT: Mendoza
IPage
City of Imperial Ciry Council Minute.

October 4, 202:

MOTION CARRIES: 4-0
D. ACTION ITEMS (DISCUSSION/ACTION- APPROVE-DISAPPROVE):

D-1. Approval of the Operational Agreement Between WomanHaven and the Imperial Police Department to Provide Assistance to Crime Victims Residing in the City of Imperial.

Staff Report: Michael Crankshaw, Interim Chief of Police Recommended Action: Approve and Authorize Chief's Signature Max Sheffield, Police Captain presented staff report and answered Council's questions.

Council Member Tucker Moved to Approve Agreement Between WomanHeaven and the Imperial Police Department. Motion Seconded by Mayor Pro Tem Amparano.

AYES: Obeso-Martinez, Tucker, Amparano and Mayor Burnworth NOES: NONE
ABSTAIN: NONE
ABSENT: Mendoza
MOTION CARRIES: 4-0
D-2. Highway 86 Monument Signage.

Staff Report: Dennis Morita, City Manager & Othon Mora, Community Development Director
Recommended Action: Conduct a Discussion Regarding Ideas for Signage and Provide Staff Direction.

Dennis Morita, City Manager and Othon Mora, Director of Community Development provided context with respect to the request presented by Mayor Pro Tem Amparano and engaged in a discussion about options. Direction was given to staff. No formal motion entertained.

D-3. Approval of Sun Valley Behavioral Medical Center to Host Their Annual 5K Race, one (1) Mile Race in the City of Imperial, Borrow City Barricades and Cones.

Staff Report: Tony Lopez, Director of Parks & Recreation Recommendation: Staff Recommends Approval of the Sun Valley Behavioral Medical Center to Host and Borrow Cautionary Barricades for Their Annual 5K Race and One (1) Mile Race in the City of Imperial on October 7, 2023.

Tony Lopez, Director of Parks and Recreation made brief comments relative to the event, and informed council about the logistic arrangements requested and how the city if fulfilling them in collaboration with the Sun Valley Behavioral Medical Center.

IPage
City of Imperial City Council Minutes
October 4, 2023
Maker Pro Tem Amparano Moved to Approve as Presented. Motion Seconded by Council Member AYES: Obeso-Martinez, Tucker, Amparano and Mayor Burnworth NOES: NONE
ABSTAIN: NONE
ABSENT: Mendoza
MOTION CARRIES: 4-0
D-4. Declare Surplus Library Shelving Units to Make Space for Library Redesign.

Staff Report: Denise Ulett, Interim Library Manager
Recommended Action: Staff Recommends Approval to Surplus Unnecessary Shelving Units in the Library.

Denise Ulett, Interim Library Supervisor presented the staff report and provided information relative to the disposition of the shelving units.

Council Member Obeso-Martinez Moved to Approve as Presented. Motion Seconded by Council Member Tucker.

AYES: Obeso-Martinez, Tucker, Amparano and Mayor Burnworth NOES: NONE
ABSTAIN: NONE
ABSENT: Mendoza
MOTION CARRIES: 4-0
D-5. Authorization to Use March and Ash Benefit Funds Not to Exceed $30,000 for Additional Library Furniture Needs. (TABLED).

Staff Report: Denise Ulett, Interim Library Manager
Recommended Action: Staff Recommends to Approve and Authorize Use of Funds to Purchase Library Furniture.

Item tabled to date uncertain at the request of Dennis Morita, City Manager.

E. REPORTS:

E-1. Department Reports
Kristen Smith, Human Resources Manager, briefed the Council on recent new hires.

Tony Lopez, Director of Parks & Recreation reminded the Council on upcoming events. (Page
City of Imperial City Council Minutes
October 4, 2023
E-2. City Manager Report
Dennis Morita, City Manager emphasized the importance of Cybersecurity protocols and thanked IT staff for keeping the City's IT infrastructure safe.

E-3. Mayor and Councilmember Reports
Council Member Obeso-Martinez reported on having attended the Cal Cities conference; the IV Regional Chamber Dinner; congratulated Fitness Oasis for having been selected as the best small business.

Council Member Tucker inquired about the pathway to get onto Route 86 by the carwash with Director Mora responding that there had been a brief delayed due to the asphalt but that the project will be moving forward in two to three weeks.

Mayor Pro Tem Amparano reported on having attended the Cal Cities conference referencing the concept of a drinking fountain.

Mayor Burnworth attended the IV Regional Chamber Dinner; commented on a meeting with State Senator Steve Padilla and the allocation of a 3 million-dollar commitment in the Senator's budget to work on the streets of old town imperial.

Seeing no further business before the Council, Mayor Burnworth Adjourned the Meeting to the next Regular Scheduled City Council Meeting to be held on Wednesday, October 18, 2023, at 7:00 p.m.

Mayor Burnworth Adjourned the Regular Meeting of the City Council at 7:48 p.m.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Imperial, California, this day of October, 2023.

KRISTINA M. SHIELDS
City Clerk
|Page
City of Imperial City Council Minutes
October 4, 2023
Agenda Item No. B - 3
DATE SUBMITTED 10/11/23 COUNCIL ACTION

PUBLIC HEARING REQUIRED
SUBMITTED BY Public Services RESOLUTION ()

ORDINANCE IST READING ()
DATE ACTION REQUIRED 10/18/23 ORDINANCE 2ND READING ()

CITY CLERK'S INITIALS ()

IMPERIAL CITY COUNCIL

AGENDA ITEM
SUBJECT: DISCUSSION/ACTION:

1. DISCUSS, APPROVE/DISAPPROVE CONTINUATION OF EMERGENCY AT ATEN RD & HWY 86 INTERSECTION
86 Intersection
DEPARTMENT INVOLVED: Public Services
BACKGROUND/SUMMARY:

On June 1, 2023 around 6:40 A.M., a Signal Pole on the Northwest corner of Aten Rd & Hwy 86 was knocked down by a Commercial Truck. The pole and supporting equipment were damaged beyond repair causing the intersection to be placed on red-flash, causing traffic back up and potential safety hazards to life & property. City manager has authorized purchase of a mobile signal that is hoped to provide temporary service by the end of the week.

The City is working diligently to repair and restore control of intersection. Expected shipment date & new equipment is 4-6 months from June.

FISCAL IMPACT: $32K to date. FINANCE

INITIALS
STAFF RECOMMENDATION: Approve Continuance
DEPT. INITIALS
MANAGER'S RECOMMENDATION: Approve CITY
MANAGER's DAm

INITIALS
MOTION:

SECONDED: APPROVED REJECTED
AYES: DISAPPROVED DEFERRED
NAYES:

ABSENT: REFERRED TO:

Agenda Item No. E-1
DATE SMELLED TUNET ACTION 1X)

PUBLI HEARING REQUIRED

SUHMITTEHY RESCH LIKIN

ORDINANCE I READING
DAI AC HON REQUIRED bum. 1:201 ORDINANCE 2 READING
IMPERIAL CITY COUNCH.

AGENDA ITEM

SHRACT DISCUSSIONIACEIA
Declare
Emerpener a Discuss, Appose basapprote declaration of Emergence at Alen Ree HOWY Xо Intersecton Aien Ra C HIWY
Xo Intersecton

DIPARIMENI INVOLVED

BACKGROUND/SUNIM NRY
On June 1. 2021 around 6:40 A.M.. a Signal Pole on the Northwest comer of Aten Rd & Hwy 86 was knocked down bya Connereial Truck. The pole and supporting cquipment were damaged beyond repair causing the intersection to be placed on red-Mash, causing traffic back up and potential safety hazards to life & property, Ciry manager has authorized porchase of a mobile sognal thatas hoped to provide temporary service by the end of the week
The Cityis working diligently to repair and restore control of mersection FISCAL IMPACT SICk to dare HINANE I

INTIMIS
Espected shipment date Knew equipmented-o month-
STAFE RECOMMENDA HON Appone

DEPE INIHAIS
MANAGER'S RI DION Appene

MANAGIRS

INTHIAIS

SECONDED APPROVED

AVES BSAPPROVED

DEFERRED
NAYES
AHSENT RIA-RRED 101
RESOLUTION NO. 2023-

RESOLUTION DECLARING AN EMERGENCY,

AUTHORIZING THE CITY MANAGER TO TAKE SUCH

ACTION AS MAY BE NECESSARY IN RESPONSE

THERETO AND RATIFYING ACTION TAKEN TO DATE
WHEREAS, the City operates and maintains a Traffic Signal Control System and associated lighting and traffic control operations and various intersections ("System"); and WHEREAS, the System and associated lighting, provide safe and effective traffic flow; and
WHBREAS, the System includes poles, concrete bases and foundations, signal lighting, pedestrian crossing features, wiring and conduit, pull/junction boxes, controller cabinet housing electronics and power backups ("Infrastructures"); and
beyond repair; and
WHEREAS, in order to safeguard vehicle traffic, pedestrians and to protect the public Ife and property, it is necassary to take immediate action to repair the Signal and Infrastructures HEREAS, the above described conditions constitute an emergency under applicabl aw and such emergency would not reasonably permit delays associated with a competitiv solicitation for bids and the actions authorized herein are necessary to respond to the emergency; NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:

The above-referenced recitals are true and correct and are incorporated herein.

The City Council declares that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health or property, and hereby delegates to the City Manager the authority to take such immediate action as may be necessary to safeguard life, health or property in connection with repair to the Signal in the Traffic System in

Page 1 of 2 ends

accordance with Public Contracts Code Sections 20168 and 22050 and without otherwise complying with bid requirements required by law.

The City Council authorizes action set forth herein and further ratifies this 12 day OWED, PASSED AND ADOPTED, at the regular meeting of the Cly Coumell Katherine Burnworth, Mayor
ATTEST:

City Clerk

Page 2 of 2 ends

B-4
Agenda Item No.

DATE SUBMITTED 10/11/2023 COUNCIL ACTION

PUBLIC HEARING REQUIRED
SUBMITTED BY Public Services RESOLUTION

ORDINANCE IST READING
DATE ACTION REQUIRED 10/18/2023 ORDINANCE 2ND READING -

CITY CLERK'S INITIALS ( )

IMPERIAL CITY COUNCIL

AGENDA ITEM
SUBJECT: Cease DISCUSSION/ACTION:

Emergency at
Aten & Cross Lif 1. CEASE EMERGENCY AT ATEN & CROSS LIFT STATION OF Station RESOLUTION NO. 2023-53.

DEPARTMENT INVOLVED: Public Services - Wastewater
BACKGROUND/SUMMARY:

The morning of August 24", Public Services discovered there was a blow out on the discharge pipe at the Aten & Cross Lift Station. If unrepaired, this would cause a severe health and safety issue and cause a sewer back up. City Manager was notified of emergency.

Public Services and Rove engineering have completed work to finalize emergency response and repairs needed.

FISCAL IMPACT: $37,200.82 + City Staff Time FINANCE

INITIALS
Ancon $2,717.75
- Rove Engineering $34,483.07
STAFF RECOMMENDATION: Cease Emergency
DEPT. INITIALS
MANAGER'S RECOMMENDATION: CITY
appose adating emergens MANAGER's 0 Em

INITIALS
and authange payment
MOTION:

SECONDED: APPROVED REJECTED
AYES: DISAPPROVED DEFERRED
NAYES:

ABSENT: REFERRED TO:
**INVOICE**
~ ANCON
INV-80208
SERVICE SINCE 1968 09/01/2023
Job: 305.2.46110
10571 Los Alamitos Blvd, Los Alamitos CA 90720
Bill To : City of Imperial
Total: $2,717.75
Due Date:

Work Site: Aten rd
Work Description: Vac Fluid at Lift Station
Terms Sales Rep PO# Work Order #
Jorge Garcia Sr.

ANCON TICKET NUMBER Amount
08/24/2023 Ancon Ticket# T-354781 $2,717.75
Subtotal $2,717.75
Total $2,717.75

COMMENTS
REMIT TO: ANCON MARINE | Lockbox #631159 | Cincinnati | OH 45263-7162

Page 1 of 1 ends

T-354781
RANCON
COMPANY NAME: City of Imperial ANCONJOB 8: 305.2,46110
BILLING ADDRESS: PHASE NAME Vacuum Truck Service
CITY: State: ZIPCODE:

JOB LOCATION: City of Imperial - Aten rd. CUSTOMER PO#:

CUSTOMER CONTACT: Chris - EMAIL:

JOB DESCRIPTION: Assist on pumping out lift station at City of Imperial at Aten rd. DATE: 08/24/23

PERSONNEL

EMPLOYEE NAME POSITION SHIFT START LUNCH START LUNCH END SHIFT END ST OT DT AMOUNT Manuel R Rodriguez III Vacuum Truck - 120 BBL 08/24/23 10:30 AM 08/24/23 02:00 PM 08/24/23 02:30 PM 08/24/23 07:30 PM 8 0.5 0 $1,232.50 Combo w/Operator
Albert N Ramos JR Vacuum Truck - 120 BBL 08/24/23 02:30 PM | 08/24/23 03:30 PM 08/24/23 04:00 PM 08/24/23 07:30 PM 0 4.5 0 $652.50 Combo w/Operator

EQUIPMENT AND MATERIALS
EQUIPMENT UNIT # QUANTITY AMOUNT
Non-Billable Equipment - 120BBL Vacuum Truck VTL29 $0.00 Non-Billable Equipment - 120BBL Vacuum Truck VTL24 1 $0.00 Tractor T140 - $0.00
Tractor T138 1 $0.00

MATERIALS QUANTITY AMOUNT
County Permit 2 $500.00
Fuel Surcharge - $282.75
PPE per person 2 $50.00

THIRD PARTY SERVICES QUANTITY AMOUNT
TOTAL $2,717.75
Survey Comments
Level of Service
Site Cleanliness/Housekeeping
Safe Worksite
Communication
Customer Expectations Met
Client Supervisor
Signature Signature
ROVE ENGINEERING INC Invoice
RO VE PO BOX 2108
Invoice # 6137
EL CENTRO, CA 92244 Date 9/25/2023

ENGINEERING
Due Date 11/24/2023
Bill To
City of Imperial
420 South Imperial Avenue
Imperial, CA 92251
P.O. Number Terms Project
Net 60 23-054 Emergency Sewer Liftstation
Description Quantity Price Each Amount
08/24/23 4,137.13 4,137.1:
08/25/23 24,764.14 24,764.14
08/28/23 ----
2,610.00 2,610.00
09/18/23 2,971.80 2,971.80
Total $34,483.07
Balance Due $34,483.07
ROVE

ENGINEERING
PO Box 2108
El Centro, CA 92244
(760) 425-0001
CA Lic No. 1046101 DIR #1000064558 DBE / SBE # 8544

T&M BILLINGS
DATE: 9/25/2023 LOCATION: Imperial CA
CUSTOMER: City of Imperial PROJECT NUMBER: 23-054
OWNER: City of Imperial
PROJECT NAME: Imperial Sewer Lift Station @Cross

SCOPE OF WORK
Item # Description Qty UM Unit Price Total Cost Comments 8/24/2023 1 LS $ 4,137.13 S 4,137.13
8/25/2023 1 LS 24,764.14S 24,764.14
8/28/2023 1 LS 2,610.00 S 2,610.00
9/18/2023 1 LS 2,971.80 2,971.80
TOTAL BASE BID 34,483.07
INCLUSIONS: EXCLUSIONS:

Force account work performed
All extra T&M WORK coincide with Request by City of Imperial Public Works
SUBMITTED BY: Frank Duffy ACCEPTED BY:

Estimator/Project Manager
[email protected]
(760) 604-4299
DATE:

Proposal is valid for 30 Days
Weather AM
Foreman: Beau Carsun
Weather PM
Date 8-24-23 _S M T W OF S R Cost Codes
Pg of
Job No: 23-054
Job Name: Itty Imp Cross sewer Ith statiNGINEERING bloze

REG OT REG OT REG OT REG OT
Employee Name Start Lunch End Equip # OP Equip # OP OP
Equip # Equip # OP Total Sub
Beau Curut luai '½ 3 4½ N
Loreman
D rake malter Dinte ani ler 1000 ½ 3/ч N
530 haber
500- 3 N
Mactael tugu. Mhge 200 Labir
Y N
N
N
N
IY N
N
Rental Equipment Rove Equipment Inspection Job Diary
Contineel Siazo F350 C ios5 T ft statıken
E45U q00
емолел Dischar 4:

Ensie wet welt an
Replacel
Weather AM
reman: Bear Casu PM
Weather
pate 8-25-23 _SM TW TOS R OVE Cost Codes Pg_ _ of
Job No: 23-054
Job Name: City Imp cross Ilt Statan 610200

ENGINEERING REG

OT REG OT REG OT REG OT
Injured
Employee Name Start Lunch End Equip # OP Equip # OP Equip # OP Equip # OP Total Sub Bea larsen 44 N
600 700 bonus operien
OP Y N
Date Miller CM TM Arabe M. Ver 600 700
OP 8 48 Y N
700
michael lugo CM TM MM huge taker

N OP LB Y N
CM TM

NOP LB N
CM TM

N OP LB N
CM ™M

Y N TOP LB Y N
CM T

N OP LB N
CM TM

N OP LB Y
N
CM TM
Rental Equipment Rove Equipment Material Inspection Job Diary 300 Exciter have truckin 5350 Re Routel D. sararge outsire Laline Elatie F4TO Wet well
в ероку славі ТЕЕ 1 mega lugs-8
Weather AM
Foreman: Deau, Care Weather PM
Date 8/28/23 _SMTWTFS Cost Codes Pg_ of
Job No: 23-054 610200
Job Name: Lity Imp Cross I Rt Station

ENGINEERING

REG OT REG OT REG OT REG OT
injured
Employee Name Today? Craft Employee Signature Start Lunch End Equip # OP Equip # OP Equip # OP Equip # OP Total Sub LB 4 N
Dear Casu
Lere N
Michael lugo - Labor
4 N
-
Doalk miller Diathe un. len 60u 1000) Lister
Y N
N
Y N
Y N
N
N
Y N
lental Ed Rove Equipment Material Inspection Job Diary
Can mal si F350
F4520

SPERA PENTERS SOR
Weather AM
Foreman: Deau Lusus Weather PM|
Date 9/18/23 ROVE Cost Codes
Job No: 23-054
C.ty Imp Gross Tiftstatur 610200
Job Name:

ENGINEERING

REG OT REG OT REG OT
Employee Name Employee Signature Start Lunch End Equip# OP Equip# OP Equip # OP Велл Ситьл Operater ferera
Drake miller Dale m llo Gir 1000 Labor
Hector Casarez Hits Cer 600 1000 Labad

N OP LB
CM TM

N OP LB
CM TM
Y N OP
CM TM

N OP LB
CM TM

N OP LB
CM TM
NOP LB
CM TM
Rental Equipment Rove Equipment Material Inspection Job Diary Concite mixo-kL) F350 Pour Concrete ST
· 450 Discharge Dips

TRENCH SHORING COMPANY
206 N. CENTRAL AVENUE RENTAL INVOICE
COMPTON, CA 90220 TRENCH
NO. RI20332010
CONTRACT NO. RC20140815 SHORING

CORPORATE OFFICE
310-327-0174 SEQUENCE NO. 1
[email protected] 9/8/2023
www.trenchshoring.com PAGE 1 OF 1
CUSTOMER NO. 17999
ON RENT DATE 08/24/23
PO NO. PENDING PER ISRAEL
ROVE ENGINEERING INC JOB NO. CITY OF IMPERIAL
PO BOX 2108 JOBSITE CITY OF IMPERIAL
EL CENTRO, CA 92244 CARLOS VILLARINO

CROSS AVE & W ATEN RD
IMPERIAL, CA 92251

ORDERED BY CARLOS VILLARINO

FROM THRU
QTY NO. EQUIPMENT DATE DATE AMOUNT
8 2111052088 TREN-SHORE 52-88 X2 08/24/23 08/28/23 252.80 (MINIMUM RENTAL 1 WEEK, DAY 7.90, WEEK 31.60, 4-WEEK 94.80) 1 2129009000 TREN-SHORE HYDRAULIC PUMP 08/24/23 08/28/23 36.00 (MINIMUM RENTAL 1 WEEK, DAY 9.00, WEEK 36.00, 4-WEEK 108.00) 1 2129009003 TREN-SHORE REG TOOL 50" 08/24/23 08/28/23 3.20 (MINIMUM RENTAL 1 WEEK, DAY 0.80, WEEK 3.20, 4-WEEK 9.60) 7100000048 PLYWOOD 1 1/8" X 4X8 08/24/23 09/20/23 576.00 (MINIMUM RENTAL 4-WEEK, DAY 3.00, WEEK 12.00, 4-WEEK 36.00) 5 900000001 DELIVERY - BOOM TRUCK - - 695.00
RDEL20179281 NO SIGNATURE PRESENTED
(RATE 139.00)

5.75 902000001 PICKUP - BOOM TRUCK - 799.25
20241447 - Ali
(RATE 139.00)
EQUIPMENT REMAINING ON RENT AS OF - 9/20/2023
QTY NO. EQUIPMENT

NO ITEMS REMAINING ON RENT
RENTAL 868.00
SALES 1,494.25
TAX 0.00
TOTAL 2,362.25
COMPTON 310-327-6654 SAN DIEGO 868-50-2600 BANNING 96143-1511 LAKE FOREST - 949-454-0868 MOORPARK • 805-529-4614 LAS VEGAS • 702-651-0920 SAN LEANDRO - 610-900-0635 BAKERSFIELD • 661-398-5180 FULLERTON - 714-879-1006 FRESNO • 569-691-4123 Invoice# T474735
CORE& MAIN Invoice Date 8/25/23
INVOICE Account # 242148
Sales Rep BRAWLEY
Phone # 760-351-2676
1830 Craig Park Court Branch #111 Brawley, CA
St. Louis, MO 63146 Total Amount Due $4,300.35
Remit To:

CORE & MAIN LP
PO BOX 28330
ST. LOUIS, MO 63146
Shipped To:

ROVE ENGINEERING INC 000/0000 CUSTOMER PICK-UP
PO BOX 2108 00000
EL CENTRO CA 92244 2108

CUSTOMER JOB- IMPERIAL LIFT S
Thank you for the opportunity to serve you! We appreciate your prompt payment.

Date Ordered Date Shipped Customer PO# Job Name Job # Bill of Lading Shipped Via Invoice# 8/25/23 8/25/23 SEE BELOW IMPERIAL LIFT S WILL CALL T474735 Quantity
Product Code Description Ordered Shipped B/O Price UM Extended Price CUSTOMER PO#- EMERGENCY CROSS LIFT S
5106A236223 6 A2362-23 MJ RW GV OL L/ACC 1 1 928. 73000 EA 928.73 *** CA Prop 65 - see below ***
020618W 6 PVC C900 DR18 PIPE (G) 20' 40 40 16.16000 FT 646.40 PC235
21I06AF 6 MJXFLG ADPT C153 IMP 1 1 101.49000 EA 101.49
21I06CT 6 MJ CAP C153 IMP 1 51.63000 EA 51.63
211069F 6 MJXFLG 90 C153 IMP 155.47000 EA 466.41
21IAMF706EZPVCP 6 SIP EZ GRIP PVC REST W/ACC 21 21 76.80000 EA 1,612.80 F/C900/C905 IMP EZPVCP06
24AFGRO6NA 6X1/16 FLG RING NON-ASB GSKT 4 4 2.85000 EA 11.40 24AFBNKS0608B 6-8 316SS HEX BOLT & NUT KIT 4 4 40.10000 EA 160.40

W/BLUE NUTS
21IAMG506 6 MJXIPS PVC TRANS GASKET (I) 1 1 11.78000 EA 11.78 Freight Delivery Handling Restock Misc Subtotal: 3,991.04 other: • 00
Tax: 309.31
Terms: NET 30
Ordered By: BEAU Invoice Total: $4,300.35
his transaction is governed by and subject to Core & Main's standard terms and conditions, which are incorporated by reference and accepted • review these terms and conditions, please visit: http://tandc.coreandmain.com 00000 *** CA Prop 65 - See last page *** Page: 1
Invoice # T474735
CORE& MAIN Invoice Date 8/25/23
INVOICE Account # 242148
Sales Rep BRAWLEY
Phone # 760-351-2676
1830 Craig Park Court Branch #111 Brawley, CA
St. Louis, MO 63146 Total Amount Due $4,300.35
Remit To:

CORE & MAIN LP
PO BOX 28330
ST. LOUIS, MO 63146
Shipped To:

ROVE ENGINEERING INC 000/0000 CUSTOMER PICK-UP
PO BOX 2108 00000
EL CENTRO CA 92244 2108

CUSTOMER JOB- IMPERIAL LIFT S
Thank you for the opportunity to serve you! We appreciate your prompt payment.

Date Ordered Date Shipped Customer PO # Job Name Job# Bill of Lading Shipped Vi Invoice# 8/25/23 8/25/23 SEE BELOW IMPERIAL LIFT S NILL CALI T474735 Quantity
Product Code Description Ordered Shipped B/O Price UM Extended Price CUSTOMER PO#- EMERGENCY CROSS LIFT S
4 L I WARNING: THIS PRODUCT CAN EXPOSE YOU TO CHEMICALS INCLUDIN

LEAD, WHICH ARE KNOWN TO THE STATE OF CALIFORNIA TO CAUSI CANCER AND BIRTH DEFECTS OR OTHER REPRODUCTIVE HARM. FOR MORE INFORMATION GO TO WWW.P65WARNINGS.CA.GOV.

Agenda Item No.

DATE SUBMITTED 08/302023 COUNCIL ACTION

PUBLIC HEARING REQUIRED
SUBMITTED BY Public Services RESOLUTION
ORDINANCE 151 READING
DATE ACTION REOUIRED 09/06/2023 ORDINANCE 2N READING

CTTY CLERK'S INITIALS

IMPERIAL CITY COUNCIL

AGENDA ITEM
SUBJECT: DISCUSSION/ACTION:

Declare
Emergency ar Contnue Emergeney Action as Nectared by Resolution No. 2023-53 at Alen & Cross Lit Station.

Aicn & Cross lili
Station
DEPARTMENT INVOLVED: Public Services - Wastewater

BACKGROUNDSUMMARY
The morning of August 24". Public Services discovered there was a blow out on the discharge pipe at the Aten & Cross Lift Station. If unrepaired. this would cause a severe health and safety issue and cause a sewer hack up. City Manager was notified of emergency
Public Services is working with Rove engincering to address emergency and repairs.

FISCAL IMPACT: Unknown FINANCE

INITIALS
STAFF RECOMMENDATION: Approve Emergency Action
DEPT. INITIALS

MANAGER'S RECOMME DATO CITY
approve MANAGER'S

INITIALS
MOTION:

SECONDED:

APPROVED REJECTED

AYES DISAPPROVED DEFERRED
NAYES:

ABSENT

REFERRED TO
RESOLUTION NO. 2023-53

RESOLUTION DECLARING AN EMERGENCY,

RATIFYNG ACTION TAKEN TO ADDRESS THE

EMERGENCY AND AUTHORIZING PAYMENT
WHERES, the City operates and maintains a wastewater collection system ("System"); and
WHEREAS, the System includes lift stations at various locations, including Cross & Aten; and
station has tiled and ious been discovered that a discharge pipe in the above referenced lif could pose treats, the epipe le to nated, anever spill could occur and such sever spill immedia sis reparte to ate pipe ta be love described it aton anesay take WHEREAS, the City Council wishes to ratify action taken by staff and the City Manager to cause the above described lift station to be repaired.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF IMPERIAL DOES RESOLVE, DETERMINE, AND ORDERS AS FOLLOWS:

SECTION 1. The above-referenced recitals are true and correct and are incorporated herein.

SECTION 2. The City Council declares that the public interest and necessity demands the above decided be Cly Concil council irise a year or let are on an emergency basis.
1 •
PASSED, APPROVED AND ADOPTED by the City Council of the City of Imperial on the 25" day of August, 2023.

KATHERINE BURNWORTH,
Mayor
• ATTEST:

KRISTINA M. SHIBLDS,
City Clerk
2 CERTIFICATION
I, Kristina M. Shields, City Clerk of the City of Imperial, California, hereby certify that the foregoing resolution was duly adopted at a meeting of the City Council of said City at its meeting held on the _ of August, 2023, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, 1 have hereunto set my hand and affixed the official seal of the City of Imperial, California, this. day of August, 2023.

KRISTINA M. SHIELDS,
City Clerk
Agenda Item No. -
DATE SUBMITTED 10/11/2023 COUNCIL ACTION (x)

PUBLIC HEARING REQUIRED ()
SUBMITTED BY Imperial Police Dept. RESOLUTION ()

ORDINANCE IST READING ()
DATE ACTION REQUIRED 10/18/2023 ORDINANCE 2ND READING

CITY CLERK'S INITIALS ()

IMPERIAL CITY COUNCIL

AGENDA ITEM
SUBJECT: DISCUSSION/ ACTION;

APPROVAL OF NEW TEMPORARY ANIMAL HOUSING AGREEMENT BETWEEN IMPERIAL COUNTY HUMANE SOCIETY OF IMPERIAL COUNTY AND CITY OF IMPERIAL.

DEPARTMENT INVOLVED: POLICE DEPARTMENT
BACKGROUND/SUMMARY:

In October 2022, Hurricane Kay struck the Imperial County with both wind and rain. Along with other areas of the city that were impacted, the city's animal kennel facility sustained significant damage. In addition to multiple chain link kennels being damaged, the entire shade structure was destroyed. The aftermath left the kennels inhabitable and we no longer met the minimum state standards for usage.

The City entered into a temporary agreement with the Humane Society of Imperial County to house our animal control needs, which was scheduled to expire after (3) months. Since that time, the City has requested periodic extensions and continued working within the temporary agreement guidelines, while a permanent solution was put in place.

The Humane Society of Imperial County completed a work assessment / cost analyst sheet, outlining the monthly increase in cost to provide the additional services to the city. (see attached agreement.) Efforts are currently underway to identify funding sources and scope of work for our city kennel facility.

Recommendation: Approval of month to month agreement between Humane Society of Imperial County and the City of Imperial.

FISCAL IMPACT: FINANCE

INITIALS
(CY - 2022) Approx. Annual Cost (Pre-Damage) $1,626.00
(CY - 2023) Approx. Annual Cost (Post-Damage) $4,983.00 Projected Monthly Cost: $3,055.00
Funding: 01-230-5210 General Budget - Contract Services STAFF RECOMMENDATION: DEPT.

INITIALS ря
CITY MANAGER'S RECOMMENDATION: CM
apmore INITIALS
MOTION:

SECONDED: APPROVED REJECTED
AYES: DISAPPROVED 8 DEFERRED
NAYES:

ABSENT: REFERRED TO:
1575 W. Pico Ave.
"Help make a change, help save a life. El Centro, CA 92243 Adopt, Donate, Volunteer!"
Temporary Animal Housing Agreement
for animal housing, care, and maintenance between the
City of Imperial and the Humane Society of Imperial County This Temporary Animal Housing Agreement (Agreement) is made effective and entered as of the 1 day of October 2023, by and between the City of Imperial (City) and the Humane Society of Imperial County (Contractor). The Parties agree and covenant to be bound by the terms set forth in this Agreement as follows:

THE PARTIES AGREE:

I. SERVICES: Contractor shall perform services for City in accordance with this Agreement and Scope of Professional Services.

II. TERM OF AGREEMENT: The term of this temporary Agreement shall be on a month-to-month basis, but not to exceed six (6) months from the date of agreement. Should the temporary agreement need to exceed a six (6) month period, the City and Contractor will reevaluate and renegotiate. The Agreement term may be altered as needed or terminated by either party by giving no less than a thirty 30) day written notice.

III. COMPLIANCE WITH LAWS: In the performance of this Agreement, both Parties shall comply with all local and state mandated laws that pertain to animals (as outlined in the recent edition of the California Animal Law Handbook), the California Fair Employment and Housing Act, and all other Federal, State, and local laws prohibiting discrimination of race, color, national origin, religion, age, sex, or handicap.

IV. FEES: For performance of services rendered pursuant to this Agreement, City will pay Contractor a monthly fee of $3,055.00.

SCOPE OF PROFESSIONAL SERVICES:

1.0 - Contractor Responsibilities

1.1 Contractor will be responsible for the following duties:
• Daily cleaning/sanitizing of kennels, cages, litter boxes, and food/water bowls. • Weekly deep cleaning to prevent and control the spread of illness or disease. • Ensuring that animals are comfortable by providing enrichment, beds, blankets, fans, etc. • Providing animals with fresh food and water daily.

Administering preventatives upon intake (vaccinations, flea/tick preventatives, and dewormers). • Daily monitoring of health and behavior of animals.
• Humane euthanasia and disposal of dangerous or severely ill/injured animals.

2.0 - Impoundment and Holding Periods

2.1 Stray Holds: Animals that are impounded by City as lost or stray will be placed on five (5) day stray hold, not including the day of impoundment.
•

2.2 Quarantine Holds: All animals quarantined by City for bites to humans with proof of valid rabies vaccine shall be held for ten (10) days, plus three (3) days for owner redemption. All animals quarantined for bites to humans without valid proof of rabies vaccine shall be held for fourteen (14) days, plus three (3) days for owner redemption.

2.3 Owner Surrenders: All animals that are surrendered to City will be made available for immediate adoption, rescue transfer, or humane euthanasia, as Contractor sees fit.

3.0 - Drop-Off Hours

3.1 The Contractor will accept animals from the City within the specified days and times:
(a) Weekdays: Monday through Friday between 11:00 am and 5:00 pm. (b) Contractor will not accept animals on Saturdays and Sundays.

3.2 After Hours Drop-Offs: All animals that are accepted by the Contractor from the City outside of specified days and times will have an additional $100 fee added to the monthly fee to cover employee overtime costs. This includes emergency calls for sick or injured animals.

4.0 - Sick or Injured Animals

4.1 Contractor will see that all sick or injured animals are evaluated by a veterinarian. Treatment or outcome will be dependent on veterinarians' recommendation as to alleviate or eliminate needless pain and suffering. If euthanasia is recommended by a veterinarian, Contractor will do everything possible to locate owner of the animal before euthanasia is performed.

5.0 - Redemption of Animals

5.1 Claimed Animals: If claimed by the owner within the allotted holding period, all fees associated with City fines, transportation of animals, Contractor service fees, etc. will be collected by City.

City will give receipt upon payment, and the owner will be required to show receipt to Contractor so that the animal can be released to owner. A fee for the surrender or relinquishment of an animal shall be charged by the City to the owner prior to pick up.

5.2 Unclaimed Animals: All animals that are not claimed by the owner within the allotted holding period will be made available for immediate adoption, rescue transfer, or humane euthanasia, as Contractor sees fit.

6.0 - City Responsibilities

6.1 Scanning for Microchips: The Imperial Animal Control Officer will be responsible for scanning all animals that are picked up or impounded as stray or lost. If the animal is microchipped, the Imperial Animal Control Officer is required to contact the microchip company in an attempt to locate the animal's owner prior to the Contractor receiving the animal.

6.2 Notifying Owner of Microchipping and Fee: Pursuant to and in accordance with Food and Agricultral Codes 31108.3 (dogs) and 31752.1 (cats), for identification and reunification purposes only, all impounded dogs and cats must be microchipped before being released to owner. City will be required to notify owner at time of redemption that a $20 fee will be due with the Humane Society of Imperial County for microchipping.

V. ENTIRE AGREEMENT: The Agreement contains the entire Agreement between the Parties and supersedes all prior negotiations, discussions, obligations, and rights of the parties in respect of each other regarding the subject matter of this Agreement. There is no other written or oral understanding between the parties. No modification, amendment, or alteration of this Agreement shall be valid unless it is in writing and signed by the parties hereto.

VI. SIGNATURES: It is an express condition of this Agreement that said Agreement shall not be complete nor effective until signed by the Chief of Police for the City of Imperial on behalf of the City, and the Executive Director on behalf of the Contractor.

City of Imperial (City)
By: _ Dated:

Michael Crankshaw, Chief of Police
Humane Society of Imperial County (Contractor)
By: 9-25-23
Dated:_
Devon Abodaca. Executive Director
1575 W. Pico Ave.
"Help make a change, help save a life. El Centro, CA 92243 CIETY Phone: 760-352-1911
Adopt, Donate, Volunteer!" [email protected] www.imperialcountyhumane.org

MATERIAL COUNT
Animal Housing Contract Proposal
for Animal housing, care, and maintenance between the
City of Imperial and the Humane Society of Imperial County Purpose
Given the City of Imperial no longer has their own holding facility, the Humane Society of Imperial County would like to assist the City of Imperial by assuming responsibility for housing, care, and maintenance of al animals that are impounded under stray or quarantine hold or turned in to the City of Imperial as owne surrenders, via a revised contractual agreement.

Goals

1. To safely house stray, lost, and surrendered animals by providing a healthy and comfortable temporary living environment for all animals picked up by the City of Imperial.

Humane Society Responsibilities
The Humane Society of Imperial County will be responsible to care for all animals from the City of Imperial as follows:
• Daily cleaning/sanitizing of kennels, cages, litter boxes, and food/water bowls. • Weekly deep cleaning to prevent and control the spread illness or disease. • Ensuring that animals are comfortable by providing enrichment, beds, biankets, fans, etc. • Providing animals with fresh food and water daily.

Administering preventatives upon intake (vaccinations, flea/tick preventatives, and dewormers). • Daily monitoring or health and behavior of animals.

Cost
Total monthly cost covers cost of preventatives, cost of animal food and cleaning supplies, and employee costs to ensure that animals are regularly and properly tended to is $3,054.75 per month. * Please see the following page for breakdown of costs.

Benefits

1. Animals will have daily care and maintenance to ensure their health and safety.

2. The Animal Control Officer will be able to better focus on public health and safety and the protection of people and animals by enforcing city, county, and/or state laws and ordinances.

3. Community members and the City of Imperial will have peace of mind in knowing animals are receiving optimal care.

Should you have any questions or concerns, please feel free to contact me directly at 760-604-5551.

Kind regards,
Dist
Devon P. Apodaca
Executive Director
Below is the total number of animals that were transferred from the City of Imperial to the Humane Society of Imperial County. From 2021 to 2022, there was a 42% increase in dogs that were transferred over. Being that the City of Imperial no longer has their own holding facility, a 50% increase in animals (mainly dogs) being taken to the Humane Society of Imperial County is anticipated. 2021 2022 2023
77 115
Dogs 54 (42% increase from 2021) (Projected 50% increase from 2022) Cats 10 10 10
Breakdown of Costs
Preventative Costs:

DOGS:
$10.00 for vaccines at two vaccines for dog = $20.00
$15 for flea and tick preventatives at 1 dose per dog = $15.00 $10 for oral dewormers at 1 dose per dog = $10.00
Total preventative costs per dog: $45.00
CATS:
$5.00 for vaccines at two vaccines for cat = $10.00
$15 for flea and tick preventatives at 1 dose per cat = $15.00 $10 for oral dewormers at 1 dose per cat = $10.00
Total preventative costs per cat: $35.00
Projected intakes/costs for 2023 (at a 50% increase):
115 dogs X $45 = $5,175.00
10 cats X $35 = $350.00
Combined dog and cat preventative costs = $5,525.00 in preventative costs for the year.

Food and Cleaning Supplies Costs:
$166 a week X 52 weeks in a year = $8,632.00 in food and cleaning supplies costs for the year.

Employee Costs:
115 dogs X 5 day holding period = 575 days X $18 an hour X 2 hours = $20, 700.00 in employee costs for the year. 10 cats X 5 day holding period = 50 days X $18 an hour X 2 hours = $1,800.00 in employee costs for the year.

Combined dog and cat employee costs = $22,500.00 in employee costs for the year.

Preventative Costs ($5,525.00) + Food and Cleaning Supplies Costs ($8,632.00) + Employee Costs ($22,500.00) = $36,657.00 for the year, divided by 12 months = $3,054.75 a month.

ACO
2022-23
FEES |CATS × $20 AMOUNT DOGS × $40 AMOUNT SUBTOTAL RETURNS AMOUNT | TOTAL 2022|
Jan $ 300.00 $ 240.00 $ 540.00 $ 540.00
Feb $ 6 $ 240.00 540.00 $ 540.00
$ 30000
Mar 300.00 $ 12 $ 480.00 780.00 $ 780.00
Apr $ 300.00 $ 3 $ 120.00 420.00 $ 420.00
May $ 300.00 1 20.00 6 $ 240.00 560.00 $ 560.00
$ 300.00 1 20.00 9 $ 360.00 680.00 $ 680.00
Jul $ 300.00 1 $ 20.00 9 $ 360.00 680.00 680.00
Ang $ 300.00 0 1 $ 40.00 340.00 $ 340.00
Sep $ 300.00 1 20.00 $ 280.00 600.00 $ 600.00
Oct 300,00 9 $ 360:00 660.00 4 dogs $ (160.00).. ILS. 500.00 Nov $ 300.00 2 40.00 6 $ 240.00 $ 580:005 dogs 2 cats IS (240.00) 340:00 Dec $ 300.00 $ $ 120:00 $ 420.00 1.dog (40:00) ]IS 380,00 TOTALS $ 3,600.00 6 $ 120.00 77 $ 3,080.00 6,800.00 10 dogs 2 cats $ (440.00)) $ 6,360.00 2023
Jan 1. $ 20.00 18 $ 720.00 1,040:00 9 dogs $ (360:00) 680:00 Feb 6 240:00 $ 540.00 3 dogs (120:00) IS 1420:00
Mar $ 17 $ 680:00 $ 980,00 6 dogs (240.00) IS 740:00
Apr $ 7.. $ 280:00 660:00 6 dogs $ (320.00) 340:00
May $ 20:00 $ 120:00 $ 440:00 2 dogs (80:00) EST # 360.00 Jun ..3. $ 60,00 15 $ 600:00 $ 960.00 6. dogs IS. (240:00) L$ :720,00 Jul 9 $ 360:00. $ 660:00 5. dogs (200:00) I$ 460:00
Aug 20.00 10 $ 400:00 $ 883.00 3 dogs (120:00) 763:00
Sep $ $ 280.00 $ 580.00 2 dogs (80:00) 500.00
TOTALS $ 2,943.00 6 $ 120.00 92 $ 3,680.00 $ 6,743.00 42 dogs $ (1,760.00)| $ 4,983.00 Post Storm Damage 2022 $ 1,220.00
2023 $ 4,983.00
10/11/2023
Agenda Item No. C- 2
DATE SUBMITTED 10/12/2023 COUNCIL ACTION (X)

FINANCE PUBLIC HEARING REQUIRED ()

SUBMITTED BY DIRECTOR RESOLUTION ()
ORDINANCE 1ST READING ()
DATE ACTION REQUIRED 10/18/2023 ORDINANCE 2ND READING ()

CITY CLERK'S INITIALS ()

IMPERIAL CITY COUNCIL

AGENDA ITEM
SUBJECT: QUARTERLY BUDGET REPORT Q4 (4" Quarter Ending June 30, 2023).

1. Receive and file the Q4 Quarterly Budget Report, which covers the "Budget vs Actual" transactions for the FY 2023 period July 1, 2022 through June 30, 2023.

DEPARTMENT FINANCE DEPARTMENT
INVOLVED:

BACKGROUND/SUMMARY:

See attached Staff Report.

FISCAL IMPACT: N/A ADMIN

SERVICES

SIGN INITIALS
STAFF RECOMMENDATION: Staff recommends that the City
Council receive and file the FY 2023 Q4 Quarterly Budget Report for 4th quarter ending June 30, 2023. DEPT. INITIALS
CITY MANAGER'S RECOMMENDATION: CITY

MANAGER'S
approve stoy recommondati INITIALS
MOTION:

SECONDED: APPROVED REJECTED
AYES: DISAPPROVED DEFERRED
NAYES:

ABSENT: REFERRED TO:
906
Staff Report
Agenda Item No.

To: City of Imperial City Council
From: John Herrera, Interim Finance Director / City Treasurer Date: October 18, 2023
Subject: Q4 Quarterly Budget Report for Period Ending June 30, 2023 with 5-Year History Summary:

Historically, the City Council reviews its adopted budget only "once a year", usually in January during the Mid-Year Budget Review. This practice is changing to achieve the fiscal stewardship goals of the Council; the Council continues to place greater emphasis on transparency and accountability, specifically with regard to the performance of the City budget and the audit and reporting of financial statements.

The Quarterly Budget Report that follows is a summary of the results of the "Budget vs Actual" for the Q4 ending June 30, 2023. Since this is the 4th quarter of the FY 2023 Adopted Budget, it actually presents the performance of the budget for the entire fiscal year", with a 5-year history added.

This Q4 report has corollary value given that the City Council usually has to wait until January (or later) to receive audited financial statements. With the Q4 FY 2023 Budget report, Council is receiving budget results several months in advance of the FY 2023 audited financial statements.

The FY 2024 Q1 Quarterly Budget Report will be presented on the November 18, 2023 Council agenda.

The following is the schedule for presenting the four Quarterly Budget Reports for FY 2024:
• Q1 - 1st quarter budget update will be presented to Council on November 15, 2023. • Q2 - 2nd quarter budget update will be presented to Council on January 17, 2024. ter budget update will be presented to Council nAl.
• Q4 - 4th quarter budget update will be presented to Council on September 18, 2024.

Background/ Discussion and Analysis
As stated above, the Q4 report covers a full year of revenues and expenditures data, comparing the Council's adopted budget to the actual results of the budget at June 30th. The summary Q4 budget information that follows has not be audited yet, however, staff has completed all the year-end accounting and accruals and is confident the numbers presented will be reflected in the audited financial statements which will be presented to the City Council in January or February 2024.

This Q4 Quarterly Budget Report provides a summary of Budget vs Actual for the Major GENERAL FUND:

The General Fund is the fund that accounts for all of the operating departments of the City, unless there is a legal or statutory requirement that expenditures be in a separate fund. During Q4 of FY 2023, staff iscovered that the $3 million CFD program was being "comingled" with the General Fund. As iscussed below, CFD special taxes and bond debt service and related expenditures are required to b accounted for in their own fund(s). Staff has finished the cleanup work of the CFDs as of Q4 FY 2023.

Bottom line: The General Fund continues "in the black", ending Q4 of FY 2023 with positive "net revenue" of $777,211. The projected revenues in the General Fund was approved by Council at $14,197,632 with actual revenues coming in at $14,713,926. This means the revenue budget was "exceeded" by $516,294. The estimated expenditures in the General Fund budget was adopted by Council at $14,401,438 with actual expenditures coming in at $13,936,715 at Q4 ending June 30, 2023.

Expenditures were $464, 723 "below" budget.

Fund Balance Analysis of the General Fund
The fund balance in the General Fund for Q4 stands at $7,915,561 as of June 30, 2023. The General Fund spends an "average" of $1,635,233 monthly for general government, public safety, public services, community development, library, parks and recreation, and related General Fund activites.

Thus, the City has about 5 months of "liquid" reserves in the General Fund to provide these vital public services to the residents of Imperial. Put another way, the City's General Fund could continue to operate for up to 5 months without receiving "any" revenues and still be able to pay all of its bills.

The City as a whole has $48,904,713 in cash at Q4 ending June 30, 2023. Thus, on an "acid test" balance sheet test, the City potentially has significantly more than 5 months of liquidity should there be a serious fiscal emergency. Nevertheless, the $48 million cash balance is not General Fund cash; yet it is part of a Citywide investment portfolio which is being "safely" invested in higher-yielding US government securities to enhance both the General Fund and all other funds of the City.

To provide a historical perspective, the General Fund has had "positive" net revenue for every year going back at least five (5) years as shown in the "actual" revenues and expenditures schedule below:

FY 2023 FY 2022 FY 2021 FY 2020 FY 2019
Revenues $14,713,926 $16,026,320 $13,309,121 $11,060,594 $10,290,853 Expenditures $13,936,715 $12,879,857 $10,741.075 $10,074,941 $ 9,298,001 Net Revenue $ 777,211 $3,146,463 $2,568,046 $ 985,653 $ 992,852 The detailed Q4 FY 2023 report for Revenues and Expenditures, with Budget vs Actual numbers going back five years is attached to this staff report.

Note that the Q1 FY 2024 budget will be presented to Council next month, to compare the results of the City budget for the first three months of the fiscal year, from July 1, 2023 through September 30, 2023.

Now that all accounting is caught and bank reconciliations are performed monthly, staff is confident of the Quarterly Budget Reports presented to the City Council going forward.

ENTERPRISE FUNDS
The City of Imperial operates two different enterprise funds, the Water Fund and the Wastewater Fund.

The following schedule shows the "actual" revenues vs expenditures for the last five fiscal years:

Water Fund
FY 2023 FY 2022 FY 2021 FY 2020 FY 2019
Revenues $6,222,811 $5,920,942 $ 6,010,048 $ 5,751,203 $5,572,485 Expenditures $5,647,902 $6,097,604 $ 4,807,007 $ 4,603,147 $4,658,984 Net Revenue $ 574,909 $ 176,662 $1,203,041 $1,148,056 $ 913,501 The Q4 budget vs actual results for FY 2023 ending June 30, 2023 exudes "capital improvement" costs which total $1,410,048. Historically, there have been inconsistencies in the classification of capital and operating expenditures within the Water Fund, which is why expenditures vary in some years.

Wastewater Fund
FY 2023 FY 2022 FY 2021 FY 2020 FY 2019
Revenues $ 5,995,029 $ 5,764,560 $ 5,638,768 $ 5,229,694 $ 4,777,250 Expenditures $ 3,851,757 $ 2,446,940 $ 8,954,695 $ 3,766,194 $ 3,541,388 Net Revenue $2,143,273 $3,317,620 $3,315,927 $1,463,500 $1,235,862 Like the Water Fund, there are inconsistencies in the classification of capital vs operating expenditures in the Wastewater Fund. However, for Q4 of FY 2023, the amounts presented are only operating numbers.

Enterprise Funds - Balance Sheet and Cash Balances
The Enterprise Funds do not report fund balances, like the General Fund. No, Enterprise Funds of the City are operated more like a private business. Here we use accounting terms like "working capital" and "retained earnings". A detailed balance sheet analysis of the Water and Wastewater Funds is beyond the scope of the Q4 Quarterly Budget Report; however, we can consider the existing liquidity in these two funds to show the Council the possible "reserves" available for emergencies and for financing capital improvements on a "pay as you go" basis.

The Water Fund cash balance totals $6,507,152 at June 30, 2023. The Wastewater Fund cash balance stands at $11,434,052 for the same period ending June 30, 2023.

CFD FUNDS (COMMUNITY FACILITIES DISTRICTS)
The CFD's for six (6) different districts were established to finance the construction of tax-exempt financed infrastructure, with the ultimate goal of providing more affordable housing costs to residents moving into newly developed housing. Bonds were issued and, except for the Mayfield CFD, all CFDs have generated sufficient special taxes to pay for the bond debt service (facilities taxes) and the services related to the maintenance of related amenities. The CFD special taxes also pay for reimbursement of a minimum level of administrative costs incurred in the General Fund to manage the CFD program.

Since inception, the City erroneously accounted for the $3 million annual program of Community Facilities Districts (CFDs) special taxes, bond debt service payments, and related CFD facilities and services costs, for all six (6) CFDs; CFD funds were incorrectiy "comingled" with the General Fund. All CFD special taxes and CFD expenditures were accounted for through a Deposits Payable account 01-000-2300. Due to accounting for the CFD program as a "trust fund", City has never even adopted a budget for the CFDs.

On April 11, 2023 staff completed a comprehensive financial accounting analysis to separate out the nüre CFD special tax and bond program into six (6) separate funds in the budget. In FY 2024 and goin orward, City staff and Council will be able to present a Quarterly Budget Report for the adopted budge for each CFD, and projecting out revenues and estimating expenditures in the City budget.

The following Q4 Quarterly Budget Report presents the results of financial operations for each of the six FDs. However, because FY 2023 is the first year that revenue and expenditure detail exists for the CF rogram at the City of Imperial, there is no 5-year historical comparison to provide. The FY 202:
financial results are presented below as of Q4 as follows:

Fund 61 - Bratton Paseo CFD
The Bratton Paseo CFD has a fund balance of $529,523 at end of Q4. Total revenues were $589,728 and expenditures are $491,940, for a net revenue of $97,788 added to the total fund balance for the fiscal year ending June 30, 2023.

Fund 62 - Mayfield CFD
The Mayfield CFD has a fund balance of $234,781 as of June 30, 2023. Total revenues total $312,313 and expenditures total $290,067, for a net revenue of $22,246 added to the total fund balance as of Q4 ending June 30, 2023.

Note: The Mayfield CFD has some fiscal matters and proceedings related to delinquent parcels with unpaid special taxes from prior years. The General Fund will benefit from potential reimbursement for prior-year "advances" made from the General Fund for the Mayfield CFD. Staff will update the Council on a "quarterly" basis on the Mayfield CFD fiscal matters as part of the budget vs actual presentations.

Fund 63 - Monterrey CFD
ending Q4 on June 30, 2023.

Fund 71 - Savannah CFD
The Savannah CFD has a fund balance of $358,168 at June 30, 2023. Total revenues are $402,893 and expenditures ended the year at $337,278, for a net revenue of $65,615 added to the total fund balance for Q4 of the fiscal year ended June 30, 2023.

Fund 73 - Springfield CFD
The Springfield CFD has a fund balance of $390,986 at end of Q4. Total revenues for Springfield totaled $497,555 and expenditures were $465,248, for a net revenue of $32,307 added to the total fund balance for Q4 ending June 30, 2023.

Fund 74 - Victoria CFD
The Victoria CFD has a fund balance of $445,905 as of June 30, 2023. Total revenues were $565,220 and actual expenditures were $523,829, for a net revenue of $41,391 added to the total fund balance for Q4 of the fiscal year ended June 30, 2023.
service in the 3125 Facilities account and the 3126 Services account as required under GAAP (generally accepted accounting principle.

As stated above, now that all CFDs have their own separate and distinct fund within the City's Fund Balance accounting system, the City Council will now be able to adopt an annual budget and prepare and include CFD activities within the independent audit performed each year. Also, a Quarterly Budget Report like this Q4 report, will be prepared every three months, with annual comparisons going forward.

Recommendation
Staff recommends receive and file this Q4 Quarterly Budget Report for quarter ending June 30, 2023, along with the attached detailed 5-Year History of General Fund Revenues and Expenditures.

Respectfully Submitted,
Take wen
John Herrera, CPA
Interim Finance Director / City Treasurer
Attachments:
• Q4 Quarterly Budget Report ending June 30, 2023, with 5-Year History (by Department).

CITY OF IMPERIAL Q4 FY 2023 - QUARTERLY BUDGET REPORT 5-YEAR DEPARTMENT HISTORY Q4 - QUARTER ENDING JUNE 30TH FY 2023 FY 2022 FY 2021 FY 2020 FY 2019

BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL

CITY COUNCIL
Salaries & Benefits 25,306 23,749 24,545 23,825 24,545 23,965 24,655 24,160 24,450 24,322 Maintenance & Operations 27,675 35,059 20,825 19,315 14,210 6,016 19,660 15,276 22,810 36,234 TOTAL CITY COUNCIL 52,981 58,808 45,370 43,140 38,755 29,981 44,315 39,436 47,260 60,556

CITY CLERK
Salaries & Benefits 112,615 8,395 112,615 152,959 81,248 92,803 80,889 76,153 90,608 84,070 Maintenance & Operations 45,280 62,385 18,925 9,860 37,420 13,915 20,980 10,039 50,780 19,705 TOTAL CITY CLERK 157,895 70,780 131,540 162,819 118,668 106,718 101,869 86,192 141,388 103,774

CITY ATTORNEY
Contract Attorney 115,000 64,000 135,000 100,663 160,000 70,242 120,000 223,198 120,000 85,002 Maintenance & Operations 1,650 372 125
TOTAL CITY ATTORNEY 116,650 64,372 135,000 100,663 160,000 70,368 120,000 223,198 120,000 85,002

CITY MANAGER
Salaries & Benefits 482,745 233,696 230,937 177,694 169,494 187,086 Maintenance & Operations 164,978 99,134 163,498 279,553 174,903 183,139 TOTAL CITY MANAGER 647,723 332,831 394,435 457,247 344,397 370,224

ADMINISTRATIVE SERVICES/FINANCE
Salaries & Benefits 255,155 257,685 451,611 411,641 146,135 169,350 137,994 135,512 115.089 115.202 Maintenance & Operations 89,520 106,691 77,733 41,111 64,208 71,278 68,765 54,233 103,500 98,763 TOTAL ADMINISTRATIVE SERVICES / FINANCE 344,675 364,376 529,344 452,752 210,343 240,628 206,759 189,745 218,589 213,965

INFORMATION TECHNOLOGY
Salaries & Benefits 207,540 257,071 338,317 296,635 94,450 100,731 72,190 67,850 61,685 62,746 Maintenance & Operations 411,113 291,639 371,463 363,649 201,178 229,775 363,741 281,620 205,647 201,733 TOTAL INFORMATION TECHNOLOGY 618,653 548,710 709,780 660,284 295,628 330,506 435,931 349,470 267,332 264,479

HUMAN RESOURCES
Salaries & Benefits 265,698 309,425 265,698 194,835 232,689 236.034 203,600 236,335 259,608 217,276 Maintenance & Operations 430,492 413,189 395,747 339,569 339,500 438,244 419,755 302,153 348,480 632,015 TOTAL HUMAN RESOURCES 696,190 722,614 661,445 534,404 572,189 674,278 623,355 538,488 608,088 849,292

GENERAL SERVICES (NON-DEPARTMENTAL)
Salaries & Benefits 20,778
Maintenance & Operations 343,510 908,350 336,852 326,167 147,450 436,847 148,500 286,915 381,300 346,766 TOTAL GENERAL SERVICES (NON-DEPARTMENTAL) 343,510 929,128 336,852 326,167 147,450 436,847 148,500 286,915 381,300 346,766

SANITATION - SOLID WASTE MANAGEMENT
Salaries & Benefits 1,594,200 1,781,310 1,415,246 1,539,334 1,124,880 1,381,686 1,124,880 1,261,127 1,060,000 1,192,471 Maintenance & Operations 41,300 47,799 41,100 39,619 36,439 32,478 37,300 35,515 30,200 33,190 TOTAL SANITATION - SOLID WASTE MANAGEMENT 1,635,500 1,829,109 1,456,346 1,578,953 1,161,319 1,414,164 1,162,180 1,296,642 1,090,200 1,225,661 Source: Fund Balance System Page 1 of 3 October 18, 2023 City Council Agenda CITY OF IMPERIAL Q4 FY 2023 - QUARTERLY BUDGET REPORT 5-YEAR DEPARTMENT HISTORY Q4 - QUARTER ENDING JUNE 30TH FY 2023 FY 2022 FY 2021 FY 2020 FY 2019

BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL

POLICE DEPARTMENT
Salaries & Benefits 3,084,510 2,771,396 2,832,315 2,647,666 2,479,741 2,866,371 2,540,840 2,403,762 2,139,138 2,115,251 Maintenance & Operations 638,903 610,689 641,491 684,009 563,223 624,413 467,737 467,046 443,769 458,986 TOTAL POLICE DEPARTMENT 3,723,413 3,382,085 3,473,806 3,331,675 3,042,964 3,490,783 3,008,577 2,870,809 2,582,907 2,574,237

FIRE DEPARTMENT
Salaries & Benefits 1,112,185 1,213,898 1,079,791 883,261 1,079,791 759,410 1,048,341 1,018,143 1,017,807 901,050 Maintenance & Operations 50,000
TOTAL FIRE DEPARTMENT 1,162,185 1,213,898 1,079,791 883,261 1,079,791 759,410 1,048,341 1,018,143 1,017,807 901,050

ANIMAL CONTROL
Salaries & Benefits 81,080 77,281 79,758 69,467 63,370 66,329 70,513 62,519 64,381 62,291 Maintenance & Operations 17,043 13,201 15,578 18,313 11,108 12,530 11,650 9,117 14,600 11,317 TOTAL ANIMAL CONTROL 98,123 90,482 95,336 87,780 74,478 78,859 82,163 71,636 78,981 73,608

PUBLIC SERVICES MANAGEMENT
Salaries & Benefits 199,213 262,720 532,282 495,309 75,854 95,029 73,160 80,312 62,582 70,175 Maintenance & Operations
TOTAL PUBLIC SERVICES MANAGEMENT 199,213 262,720 532,282 495,309 75,854 95,029 73,160 80,312 62,582 70,175

CODE ENFORCEMENT
TOTAL CODE ENFORCEMENT 212

ENGINEERING
Salaries & Benefits 244,664 240,687 240,920 248,494 195,372 155,287 130,844 116,414 85.622 141,261 Maintenance & Operations 28,232 11,765 15,026 5,294 7,120 4,275 6,600 3,009 41,090 4,880 TOTAL ENGINEERING 272,896 252,451 255,946 253,788 202,492 159,562 137,444 119,423 126,712 146,141

STREET MAINTENANCE
Salaries & Benefits 193.502 244,576 254,495 233,709 207,567 207,352 226,071 173.263 257,215 203,139 Maintenance & Operations 927,710 546,403 738,797 429,007 529,096 512,238 569,400 415,808 329,500 230,373 TOTAL STREET MAINTENANCE 1,121,212 790,979 993,292 662,715 736,663 719,590 795,471 589,070 586,715 433,511

STORM DRAINS
Salaries & Benefits 591 337 264
Maintenance & Operations 27,800 132,342 10,787 17,850 25,750 4,888 132,474 17,250 8,402 13,730
TOTAL STORM DRAINS 27,800 132,934 17,250 11,124 17,850 8,666 25,750 4,888 132,474 13,730 SHOP
Salaries & Benefits 93,225 97,586 127,239 115,410 81,423 86,358 88,960 80,925 Maintenance & Operations 80,023 46,378 55,090 38,922 35,840 32,894 21,250 12,824 TOTAL SHOP 173,248 143,964 182,329 154,332 117,263 119,252 110,210 93,749

BUILDINGS & GROUNDS
Salaries & Benefits 215,568 129,863 269,272 203,822 98,519 84,247 109,615 76,323 55,812 55,000 Maintenance & Operations 170,180 111,042 228,165 74,937 41,200 43,965 36,250 76,531 103,300 60,179 TOTAL BUILDING & GROUNDS 385,748 240,905 497,437 278,760 139,719 128,212 145,865 152,854 159,112 115,179 Source: Fund Balance System Page 2 of 3 October 18, 2023 City Council Agenda CITY OF IMPERIAL Q4 FY 2023 - QUARTERLY BUDGET REPORT 5-YEAR DEPARTMENT HISTORY Q4 - QUARTER ENDING JUNE 30TH FY 2023 FY 2022 FY 2021 FY 2020 FY 2019

BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL

COMMUNITY DEVELOPMENT
Salaries & Benefits 206,382 202,019 357,851 223,380 293,204 377,167 377,240 349,775 207,485 202,346 Maintenance & Operations 62,965 72,606 13,220 109,126 56,770 28,448 42,405 17,177 119,020 34,232 TOTAL COMMUNITY DEVELOPMENT 269,347 274,625 371,071 332,506 349,974 405,616 419,645 366,952 326,505 236,578

BUILDING & SAFETY
Salaries & Benefits 225,766 182,290 174,017 169,223 145,904 154,860 157,068 138,523 208,032 124,777 Maintenance & Operations 23,810 15,505 17,818 13,512 15,855 9,769 20,300 19,364 21,400 25,883 TOTAL BUILDING & SAFETY 249,576 197,795 191,835 182,735 161,759 164,629 177,368 157,887 229,432 150,660

LIBRARY SERVICES
Salaries & Benefits 352,577 258,416 225,856 143,960 185,056 147,423 158,446 133,539 210,984 151,796 Maintenance & Operations 71,361 55,710 59,127 49,393 53,027 53,787 61,100 38,945 56,420 41,645 TOTAL LIBRARY SERVICES 423,938 314,126 284,983 193,353 238,083 201,210 219,546 172,484 267,404 193,440

COMMUNITY SERVICES MANAGEMENT
Salaries & Benefits 156,930 136,757 156,629 158,379 148,208 159,279 161,241 143,147 134,059 135,748 Maintenance & Operations 5,350 3,187 7,001 8,395 3,775 4,114 14,240 17,543 13,070 12,477 TOTAL COMMUNITY SERVICES MANAGEMENT 162,280 139,944 163,630 166,775 151,983 163,393 175,481 160,690 147,129 148,225

PARKS MAINTENANCE SERVICES
Salaries & Benefits 764,658 720,657 653,050 579,014 353,728 352,551 291,216 262,537 169,389 220,966 Maintenance & Operations 313,760 189,332 636,679 362,981 165,185 128,388 220,600 178,172 262,400 221,166 TOTAL PARKS MAINTENANCE SERVICES 1,078,418 909,989 1,289,729 941,994 518,913 480,938 511,816 440,709 431,789 442,132

RECREATIONAL PROGRAMS
Salaries & Benefits 159,375 59,141 94,884 93,597 63,426 52,116 94,934 93,935 66,703 103,756 Maintenance & Operations 19,130 35,073 17,626 9,386 54,010 49,291 61,995 56,943 160,700 129,749 TOTAL RECREATIONAL PROGRAMS 178,505 94,213 112,510 102,983 117,436 101,407 156,929 150,878 227,403 233,505

POOL PROGRAMS
Salaries & Benefits 28,713 38,519 28,713 27,770 8,972 3,469 28,863 24,958 28,564 37,202 Maintenance & Operations 11,450 7,435 10,800 8,697 3,775 3,573 10,800 2,911 11,100 8,906 TOTAL POOL PROGRAMS 40,163 45,954 39,513 36,466 12,747 7,042 39,663 27,869 39,664 46,108

SPECIAL EVENTS
Salaries & Benefits 33,195 75,592 33,195 64,861 17,048 6,406 22,505 35,489 Maintenance & Operations 188,401 230,649 76,214 182,538 55,038 14,751 76,740 93,768 :

TOTAL SPECIAL EVENTS 221,596 306,240 109,409 247,399 72,086 21,157 99,245 129,257 GRAND TOTAL 14,401,438 13,936,715 14,389,658 12,879,857 10,167,328 10,741,075 10,464,018 10,074,941 9,635,170 9,298,001 Source: Fund Balance System Page 3 of 3 October 18, 2023 City Council Agenda CITY OF IMPERIAL Q4 FY 2023 - REVENUE DETAIL 5-YEAR REVENUE BUDGET VS ACTUALS TOP 10 REVENUES IN THE GENERAL FUND
FY 2023 FY 2022 FY 2021 FY 2020 FY 2019
REVENUES Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Fund: 01 - GENERAL FUND
PROPERTY TAXES 1,926,846 2,181,680 1,492,392 1,738,243 1,636,858 1,758,243 1,508,709 SALES TAXES 2,204,964 2,409,245 2,189,251 2,257,348
CANABIS TAX 367,544
FRANCHISE REVENUE 265,000 339,274 255,000 319,974
TOT HOTEL TAX 26,000 54,666 22,000 25,309
BUSINESS LICENSE TAXES 55,000 69.010 55,000 58,044
COMMUNITY DEVELOPMENT PERMITS & FEE 590,000 825,795 582,506 962,412 STATE MOTOR VEHICLE IN LIEU FEE 1,637,565 1,684,721 1,552,238 1,582,067 SOLID WASTE & RELATED REVENUES 1,244,880 1,438,037 1,266,490 1,331,465 PARKS & RECREATION FEES 68,000 42,554 67,000 32,954
01-000-4610 INTEREST EARNED 6,500 7,820 5,000 12,346
01-000-4910 OPERATING TRANSFERS IN 1,648,647 1,222,614 1,384,866 1,249,296 TOTAL REVENUES GENERAL FUND 10,312,690 11,060,594 10,109,933 10,290,853 TOP 5 REVENUES = 80% OF THE GENERAL FUND
FY 2023 FY 2022 FY 2021 FY 2020 FY 2019
Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual SALES TAXES 3,399,500 3,704,079 2,597,436 3,166,781 1,943,000 3,234,456 2,204,964 2,409,245 2,189,251 2,257,348 STATE MOTOR VEHICLE IN LIEU FEE 2,131,142 2,163,728 1,757,357 1,956,441 1,757,357 1,819,905 1,637,565 1,684,721 1,552,238 1,582,067 PROPERTY TAXES 1,926,846 2,181,680 1,492,392 1,887,446 1,492,392 1,781,920 1,738,243 1,636,858 1,758,243 1,508,709 OPERATING TRANSFERS IN 1,946,558 1,946,558 4,391,878 4,370,491 1,363,797 1,085,131 1,648,647 1,222,614 1,384,866 1,249,296 SANITATION / SOLID WASTE / RECYCLING 1,817,000 1,858,077 1,537,004 1,516,069 1,244,880 1,769,748 1,244,880 1,438,037 1,266,490 1,331,465 ALL OTHER GENERAL FUND REVENUES 3,020,074 2,859,803 2,311,521 3,129,091 2,347,941 3,617,961 1,838,391 2,669,118 1,958,845 2,361,969 TOTAL GENERALFUND REVENUE: 14,241,120 14,713,926 14,087,588 16,026,320 10,149,367 13,309,121 10,312,690 11,060,594 10,109,933 10,290,853 Top 5 Revenues 11,221,046 11,854,123 11,776,067 12,897,229 7,801,426 9,691,160 8,474,299 8,391,476 8,151,088 7,928,885 81% 80% 73% 76% 77%
-
Source: Fund Balance System Page 1 of 1 October 18, 2023 Council Agenda Agenda Item No. C-3
DATE SUBMITTED 10/10/2023 COUNCIL ACTION
(x)

PUBLIC HEARING REQUIRED ()
SUBMITTED BY R. Alejandro Estrada RESOLUTION ()

ORDINANCE IST READING ( )
DATE ACTION REQUIRED 10/18/2023 ORDINANCE 2ND READING ()

CITY CLERK'S INITIALS ()

IMPERIAL CITY COUNCIL

AGENDA ITEM
SUBJECT: DISCUSSION/ACTION:

1. APPROVAL OF THREE YEARS LEASE AGREEMENT BETWEEN THE CITY OF IMPERIAL AND DELL FINANCIAL SERVICES IN THE AMOUNT OF 37,657.20 AND DISBURSEMENT OF FUNDS FOR THE FIRST YEAR IN THE AMOUNT OF 12,552.40.

DEPARTMENT INVOLVED: DEPARTMENT OF INFORMATION TECHNOLOGY BACKGROUND/SUMMARY:

As part of the improvement to the Information Technology Infrastructure, we have included in the IT Budget for 2023-2024 the implementation of a Modular APC Battery Backup System for our main Data Center. We have received a quote from the amount or 3-52 tre payers of 125240) with the opion to by a 1.00 dollar a the end of the grement in FISCAL IMPACT: NOT TO EXCEED FINANCE

INITIALS
Fiscal Impact: $12,552.40
As budgeted in the 2023-24 Municipal Budget: Account 01-144-5250 STAFF RECOMMENDATION:

Its is staffs recommendation to approve the disbursement of funds. DEPT. INITIALS MANAGER'S RECOMMENDATION: CITY
MANAGER's
The City Manager agrees with staffs recomendation. INITIALS MOTION:

SECONDED: APPROVED REJECTED
AYES: DISAPPROVED DEFERRED
NAYES:

ABSENT: REFERRED TO:

Prepared For: City of Imperial
Dell
Financial
Services™
October 9, 2023
Term 36
Thank you for giving Dell Financial Services L.L.C. (DFS) the opportunity to provide a technology financing solution. Option TELP Enclosed is a financing proposal for your new technology needs. We look forward to discussing this opportunity in Payments Annual further detail with you. If you have any questions, please contact me at the phone number or email address below. Consolidation: Monthly Payments Due: Advance
Interim Rent None
Dell
Summary Product Description Product Price Quantty Extended Price Rate Factor Quote Number Payments

SRYERNXEP-AFC BY SCHNEIDER
ELECTRIC APC Smart-UPS Modular Ultra $6,494.47 $6,494.47 0.36312 External Battery $2,358.27
ack with 4 Batter
SRYLPD2-APC BY SCHNEIDER
ELECTRIC APC Backplate Kit w/ Qty. 65-20R for $309.52 0.36312 $619.04 $224.79
3000162105563.3 Modular Ultra SRYI
SRYLSBP20KP.APC BY SCHNEIDERI
ELECTRIC APC Service Bypass Unt for SRYL. $3,353.30 $3,353.30 0.38312 $1,217.65 BRY 299188732P40 37S AREIDER
ELECTRIC:APC Smart-UPS Modular Ultra 15kW S24,101.37
$24,101.37 0.36312 $8,751.69
Scable e
15kW N=1 Redun
TOTALS $34,568.18 $12,552.40
Proposal Expiration Date:

November 8, 2023
Proposal excludes applicable taxes.

Personal Property Taxes (PPT) do not apply to this lease.

Leasing and financing provided by Dell Financial Services L.L.C. or its affiliate or designee ('DFS) to qualified customers. Offers may not be available or may vary in certain countries. Where available, offers may be changed without notice and are subject to product availability, credit approval, execution of documentation provided by and acceptable to DFS, and may be subject to minimum transaction size. Offers not available for personal, family or household use. Dell and the Dell logo are trademarks of Dell Inc. Proposal is property of DFS, contains confidential information and shall not be duplicated or disclosed in whole or part. Proposal is not a firm offer of financing. Pricing and rates based upon the final amount, configuration and specification of the supplied equipment, software, services or fees. Prorata payment may be due in the first payment cycle. Proposal excludes additional costs to customer such as shipping, maintenance, filing fees, applicable taxes, insurance and similar items. Proposal valid through the expiration date shown above, or if none is specified, for 30 calendar days from date of presentation.

End of Term Options:

Tax Exempt Lease Purchase (TELP):
• Exercise the option to purchase the products for $1.00. • Return all products to lessor at the lessee's expense.

Joe Sarabia
Financial Sales | Public-West
Dell | Financial Services
737-270-9129
[email protected]
Additional Information:

LEASE QUOTE: The Lease Quote is exclusive of shipping costs, maintenance fees, filing fees, licensing fees, property or use taxes, insurance premiums and similar items which shall be for Lessee's account. Lessee will pay payments and all other amounts without set-off, abatement or reduction for any reason whatsoever. Additionally, Lessee shall declare and pay all sales, use and personal property taxes to the appropriate taxing authorities. If you are sales tax exempt, please provide a copy of your Exemption Certificate with the Lease Contract, If Lessee provides the appropriate tax exemption certificates to DFS. sales and use taxes will not be collected by DFS. However, if your taxing authority assesses a personal property tax on leased equipment, and if DFS pays that tax under your lease structure. Lessee must reimburse OFS for that tax expense in connection with the Lessee's lease.

PURCHASE ORDER: The Purchase Order must be made out to Dell Financial Services L.L.C., One Dell Way, RR8-23, Round Rock, TX 78682. The Purchase Order will need to include the quote number, quantity and description of the equipment. Please be sure to indicate that the PO is for a lease order and shows the type of lease, the term length, and payment frequency. The date of the lease quote referenced should be included. Please be sure to include any applicable shipping costs as a line item and include your address as the SHIP TO destination.

INSURANCE: The risk of loss on the equipment is borne solely by the Lessee. Lessee shall be required to purchase and maintain during the Term ) comprehensive public Fability insurance naming Lessor as additional insured; and i) "all-risk" physical damage insurance in a minimum amount of the Purchase Price, naming DFS as first loss payee.

APPROPRIATION COVENANT: The Lease will contain an appropriation of funds clause. The Lessee will covenant that it shall do all things legally within its power to obtain and maintain funds from which the payments may be paid.

DOCUMENTATION: In addition to a duty executed Agreement, other documents as reasonably requested by DFS may be required, such as but not limited to. opinions of counsel, IRS tax exemption forms (if applicable), and audited financials.

PROPOSAL VALIDITY / APPROVALS: This is a proposal based upon market conditions and is valid for 30 days, is subject to final credit approval, review of the economics of the transaction, and execution of mutually acceptable documentation. Upon expiration, lease rates may be changed in the event that market rates change.

Page 1 of 1 ends

Dal Customar Communicans Coldentis
The most sustainable
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Agenda Item No. C-4
DATE SUBMITTED October 6, 2023 COUNCIL ACTION (X)

PUBLIC HEARING REQUIRED
SUBMITTED BY Human Resources RESOLUTION ()

ORDINANCE IST READING ()
DATE ACTION REQUIRED October 18, 2023 ORDINANCE 2ND READING ()

CITY CLERK'S INITIALS ()

IMPERIAL CITY COUNCIL

AGENDA ITEM
SUBJECT: DISSCUSION/ACTION:

1. Approve and Adopt the Job Description for the Geographic Information Systems (GIS) Project Manager.

2. Authorization to Reclassify the Full-Time Allocation of GIS Coordinator, Salary Range 75 to GIS Project Manager, Salary Range 92.

BACKGROUND/SUMMARY:

On July 5, 2023, the City created the new position of Geographic Information Systems (GIS) Coordinator. The purpose of this position was to provide technical support and guidance on GIS matters to City staff and departments. However, after further review, it has been determined that a Geographic Information Systems Project Manager would be a better fit for the City's needs.

The GIS Project Manager would be responsible for the planning, development, and implementation of GIS projects. This includes overseeing the work of GIS contracts and staff assigned to GIS projects, as well as managing the project budget and timeline. The GIS Project Manager also has the skills and experience to move many of the City's priority projects forward within a shorter time period.

Proposed Changes:

The City is requesting approval to adopt the following changes to the GIS position:
• Create and adopt the job description Geographic Information Systems Project Manager. • The GIS Project Manager will be classified as an MSPC Unrepresented, FLSA Exempt position at salary range 92.
• The currently vacant full-time allocation of the Geographic Information Systems Coordinator position (salary range 75) will be reclassified to the position of Geographic Information Systems Project Manager (salary range 92).

Benefits of the Proposed Changes:

The proposed changes to the GIS position will provide the following benefits:

The City will be able to recruit and hire a more qualified and experienced individual to fill the position.
• The City will be able to move many of its priority projects forward within a shorter time period.

The City will be able to better leverage GIS technology to improve its operations and services.

FISCAL IMPACT:

FINANCE
There will be no fiscal impact for this request. Though there is INITIALS an increase in salary costs of approximately $31,242.00 annually for this position, the cost this fiscal year will be funded by current salary savings due to not filling an allocated part- time vacancy that was funded, and the salary savings from not filling the GIS Project Coordinator during the first quarter of the year.

STAFF RECOMMENDATION:

Recommendation to approve the GIS Project Manager job
description and to re-classify the full-time allocation of GIS DEPT. INITIALS Kus Coordinator to GIS Project Manager.

MANAGER'S RECOMMENDATION: Approve Staff Recommendation CITY MANAGER's DAM

INITIALS
MOTION:

SECONDED: APPROVED REJECTED
AYES: DISAPPROVED DEFERRED
NAYES:

ABSENT: REFERRED TO:

CITY OF IMPERIAL

JOB DESCRIPTION

GEOGRAPHIC INFORMATION SYSTEMS PRJECT MANAGER
Established: NEW CLASSIFICATION - DRAFT 08/28/23
Range 92 MSPC Unrepresented
Hourly: $43.83 - $68.00
Monthly: $7,597.20 - $11,786.67
Annual: $91,166.40 - $141,440.00
MSPC -FLSA - Exempt
Department: Information Technology
DEFINITION:

Cigarde or the tomation stam i regram, a tres end ront partne is the functions necessary to implement and sustain the creation, maintenance and use of the GIS databases and applications; oversees all aspects of the program's structure and design for effective use, both within the City and in coordination with outside public, regulatory, and public safety agencies, and business organizations; ensures the expansion and maximization of GIS technology throughout many City departments; performs related work as required.

SUPERVISION RECEIVED AND EXERCISED:

Receives general supervision from assigned supervisory or management personnel. Provides general direction to assigned staff and contract consultants on a program and project basis.

DISTINGUISHING CHARACTERISTICS:

This single-position class manages all Geographic Information Systems for the City within general policy and procedural guidelines and has the ability to adapt specific program procedures and activities to meet the needs of the City, other agencies and technological advances. Successful performance of the emphasis on GIS hardware and software applications, and GPS survey equipment and applications.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
• • Plans, organizes, coordinates and administers the development and implementation of goals, objectives, policies, and procedures related to the City's Geographic Information System (GIS) program.
• Consults and facilitates teamwork with other City departments and data processing regarding department GIS needs and requirements, including identifying, designing and developing GIS applications and strategies and procedures for integrating the GIS program with existing City databases.
¡ • Serves as a technical resource to all City departments, including providing assistance and aining in the proper use of GIS data and systems, and recommending, troubleshooting ar roviding support for GIS software, databases and other related application • Manages teams of internal and external project participants on GIS-related projects.

Geographic Information Systems Project Manager Page 1 of 4 • Monitors GIS system utilization and recommends appropriate revisions to processes and procedures; prepares and monitors the annual GIS Program budget. • Manages all aspects of GPS surveying, including training, troubleshooting, pre-plan, reconnaissance, conducting, processing and integrating into the GIS program, and field-based surveys.
• Prepares grant funding applications for identified city-wide GIS projects, including implementing, administering, monitoring and reporting grant funding activities according to applicable grant regulations.
• Creates and maintains a variety of maps and tabular data from a variety of sources; explains technical information to non-technical system users, including assisting them in accessing and nterpreting GIS information; develops quality control procedures • Provides a variety of support for specialized applications throughout the City; establishe policies, procedures and standards to ensure City-wide consistency and carry-over of applications for multiple users.
• Performs a variety of professional-level work, including modeling applications, creating maps, databases, graphic and related materials for internal and external clients. • Contributes to the overall quality of the Department's service by developing, reviewing and implementing policies and procedures to meet legal requirements and City needs.

Supports a strategic approach focused on the City's overarching goals and objectives.

Prepares a variety of written correspondence, reports, procedures and other materials.

Maintains accurate records and files related to the GIS function. • Monitors changes in GIS technology and applications, recommends improvements and upgrades and implements changes after approval.
• Recommends system and process implementations or modifications that will maximize efficiency and/or achieve cost savings.

Represents the City in inter-agency coordination activities relating to GIS. • Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments pertinent to GIS and the City.
• Participates in the selection, training, supervision, work evaluation, and scheduling of assigned staff.

OTHER DUTIES:
• Perform related duties as assigned.

REQUIRED QUALIFICATIONS:

Education and Experience:
any com quin of ye and experience he regule quadech on ired oilse, skills and Equivalent to graduation from an accredited four-year college or university with major coursework in geographic information systems, computer science, geography, public or business administration, or a related field, and two (2) years of professional experience in the development of geographic information systems, including responsibility for systems analysis and database development, with one (1) year in a public agency, and two (2) years of experience in field surveying, including GPS technology.

License:

Valid California class C driver's license with satisfactory driving record. • Certification as a GIS Professional is highly desirable.

Geographic Information Systems Project Manager Page 2 of 4 Knowledge of:
• Techniques for effectively representing the City in contacts with governmental agencies, community groups and various business, professional, educational, regulatory and legislative organizations.
• Techniques for providing a high level of customer service to public and City staff, in person and over the telephone.
• The function and role of the City in developing and coordinating a broad-based GIS program with applications for City departments, public agencies, private clients and the general public. • evaluating technology, applications and the most effective courses of action and implementing solutions.

Equipment and instruments used in GPS surveying.
• Basic budgetary and contract administration principles and practices in a public agency. • Applicable Federal, State, and local laws, codes and regulations. • Basic principles of employee supervision and training. • Modem office practices, methods and computer equipment. • Record keeping principles and procedures.
• ' Computer applications related to the work.

English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for dealing effectively with the public, vendors, contractors and City staff, in person and over the telephone.

Ability to:
• Develop and implement goals, objectives, policies and procedures related to the City's Geographic Information System (GIS) program.
• Develop and administer a broad-based Geographic Information System (GIS) program that includes effective database development, management and accessibility • through internal local area network and the City's GIS website for a variety of City departments and public and private clients.
• Assess user needs and recommend appropriate hardware, software and systems to meet these needs.
• Perform complex modeling, mapping, database maintenance and other GIS professional level tasks.
• Develop documentation and informational materials and train users in GIS applications. • Interpret, apply and explain technical materials to non-technical users. • Interpret, apply and explain complex Federal, State, and local laws, codes, regulations, departmental policies and procedures.
• Effectively communicate GIS program matters to collaborators and stakeholders throughout the organizational hierarchy.
• Understand the organization and operation of the assigned department and of outside agencies as necessary to assume assigned responsibilities.
• Prepare clear and effective reports, correspondence, policies, procedures and other written material.
• Make accurate arithmetic, financial and statistical computations. • Effectively conduct meetings and make presentations to various groups. • Analyze situations and identify pertinent problems/issues; collect relevant information; evaluate realistic options; and recommend/implement appropriate course of action. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities and meet critical time deadlines.

Geographic Information Systems Project Manager Page 3 of 4 • Monitor projects to ensure completion in accordance with scope and targets. • Operate modem office equipment including computer equipment and specialized software applications programs.

Use English effectively to communicate in person, over the telephone and in writing. • Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Establish and maintain effective working relationships with those contacted in the course of the work.

Work Environment:
• Indoor/office and outdoor environment.
• Fast-paced environment with changing priorities.

May interact with upset individuals.

Subject to driving a vehicle to conduct work.

Physical Demands:

Dexterity of hands and fingers to operate a computer keyboard. • Hearing and speaking to exchange information.

Seeing to read a variety of materials and inspect work in progress.

Reaching to obtain files.

Lifting, carrying and balancing materials, up to 30 pounds.

Standing and sitting for extended periods.

Driving a vehicle to conduct work
• Ability to bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information
• Ability to lift, carry, push, and pull materials and objects necessary to perform job functions.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties perform

Page 4 of 4 ends

Geographic Information Systems Project Manager
•
City of Imperial
Classification and Compensation Schedule

CLASSIFICATION TITLE BARGAINING UNIT NAME RANGE
Geographic Information Systems Coordinator Unrepresented MSPC 75 Geographic Information Systems Project Manager Unrepresented MSPC 92 • ..

City of Imperial
Classification and Compensation Schedule

CITY OF IMPERIAL

SALARY SCHEDULE

ALL CLASSIFICATIONS
FISCAL YEAR 2023-2024
10 YR
STEP 8

24.74 25.36

25.99 26.64

27.30 27.99

28.69 31.67

32.46 33.27

34.10 34.95

35.83 36.72

37.64 38.58

39.55 40.53

41.55 42.59

43.65 44.74

45.86 47.01

48.18 49.39

50.62 51.89
86 53.18
87 54.51
88 55.88

57.27 89
90 58.71
91 60.17
92 61.68
93 63.22

64.80 66.42
95 96 68.08

69.78 97

71.53 98
99 73.32
100 75.15

77.03 101
102 78.95
CC Approved - 07/05/2023

Imperial City CouncilOctober 18, 2023

Imperial City Council
October 18, 2023