IMPERIAL Imperial City Council
Robert Amparano - Mayor
James Tucker - Mayor Pro-Tem
Ida Obeso-Martinez - Council Member
Stacy Mendoza - Council Member
Katherine Burnworth - Council Member
AGENDA
Regular Meeting of the Imperial City Council
City Council Chambers
220 West 9th Street
Imperial, CA 92251-1637
August 21, 2024
Closed Session at 06:00 pm
Open Session at 07:00 pm
The Imperial City Council meetings, including public comments, are being livestreamed on the city's social media pages. By remaining in the room, you are giving your permission to be recorded.
You are encouraged to observe the City Council meetings via Livestream at the City of Imperial Facebook page.
All documents containing an executive summary and staff recommendation associated with open session action items are made available for public inspection on the City's website, www.cityofimperial.org seventy-two (72) hours prior to the posted meeting time.
Government Code section 54957.5(b)(2)(B)
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact (760) 355-4373. A notification of 48 hours prior to the meeting will enable the city to make reasonable arrangements to ensure accessibility to this meeting [28CFR 35.102-35.104 ADA title II].
6:00 P.M. CLOSED SESSION
ROLL CALL
PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY: The City Council welcomes public input. Members of the public may address the City Council on Closed Session items by contacting the City Clerk's Office at 760-355-3334. Pursuant to State Law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). If you are compensated to communicate with City officials, you may be required to register and/or make certain disclosures as a lobbyist. Please see the City Clerk for additional information. There is a time limit of three (3) minutes for anyone wishing to address the City Council on these matters.
CITY COUNCIL ADJOURNS INTO CLOSED SESSION
City of Imperial Council Agenda
August 21, 2024
CONFERENCE WITH LEGAL COUNSEL: The City Council finds, based on advice from the City Attorney, that discussion in open session of the following described matters) will prejudice the positior of the City in existing and anticipated litigation.
CONFERENCE WITH REAL PROPERTY NEGOTIATORS - G.C. 54956.8 Property Address: 307 N. Imperial Avenue, Imperial CA
Agency Negotiator: Dennis H. Morita, City Manager
Negotiating Parties: EAH/Ric Brown
Under Negotiation: Instructions to negotiator regarding lease price and terms PUBLIC EMPLOYEE PERFORMANCE EVALUATION - G.C § 54956.7 (b)(1) Title of Position: City Attorney
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9 Number of Potential Cases: 2
CONFERENCE WITH LABOR NEGOTIATORS - G.C.5957.6
Agency Designated Representatives: City Manager
Employee Organization: Imperial Police Officers Association, Teamsters Local No. 542 and Employee Organization Management,
Supervisory, Professional, Confidential, and
Police Captain/Unrepresented
7:00 P.M. REGULAR MEETING
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
ADJUSTMENTS TO THE AGENDA: The City Council will discuss the order of the agenda, may amend the order, add urgency items, note abstentions or "no" votes on consent calendar items and request consent calendar items be removed from the consent calendar for discussion. The City Council may also remove items from the consent calendar prior to that portion of the agenda. For purposes of the official city record, the City Council may take care of these issues by entertaining a formal motion.
CITY ATTORNEY REPORT ON CLOSED SESSION ACTIONS
PUBLIC COMMENT: There is a time limit of three (3) minutes for anyone wishing to address the City Council on these matters.
City of Imperial Council Agend
lugust 21, 202
Matters not appearing on the agenda: If you wish to address the City Council concerning any item within the City Council's jurisdiction, please raise your hand and be acknowledged by the Mayor. At that time, state your name and address for the record. The Mayor reserves the right to place a time limit of three (3) minutes on each person's presentation. It is requested that longer presentations be submitted to the City Clerk's Office in writing 48 hours before the meeting.
A. PRESENTATION:
A-1. Certificates of recognition for the Little League District 22 Imperial All-Stars 8-U B. CONSENT AGENDA: All items appearing under "Consent Agenda" will be acted upon by the City Council with one motion without discussion. Should any Council member or other person request that any item be considered separately, that item will then be taken up at the time as determined by the Mayor.
B-1. Approve an additional one-year term with Code Exxperts in the budgeted amount of $22,800.00 for the city's online payment system and web development services.
C. ACTION ITEMS (DISCUSSION/ACTION- APPROVE-DISAPPROVE):
C-1. Adopt the 2024-2025 Strategic Technology Plan (STP) and approve the projects included in the 2024-2025 Innovation and Technology budget.
Presenter: R. Alejandro Estrada, Department of Innovation and Technology Director Recommended Action: Approve the 2024-2025 STP and the projects included in the 2024- 2025 Innovation and Technology budget.
C-2. Award a contract for Weed Abatement Services RFP No. 2024-06.
Presenter: David Dale, Public Services Director
Recommended Action: Award the Weed Abatement Services contract to DeAngelo Contracting Services.
C-3. Appointment of a voting delegate and up to two alternates for the League of CA Cities Annual Conference and General Assembly on October 16-18, 2024.
Presenter: Dennis H. Morita, City Manager
Recommended Action: Appoint a voting delegate and two alternates for the League of CA Cities Annual Conference and General Assembly.
C-4. Certification that there are not more candidates than offices to be elected for the November 5, 2024 General Municipal Election.
Presenter: Dennis H. Morita, City Manager
City of Imperial Council Agenda
August 21, 2024
Recommended Action: In accordance with CA Elections Code section 10229, the City Council may adopt one of the courses of action listed below. Staff recommends Option 1, to cancel the election and appoint to the offices the persons who have been nominated by adopting Resolution No. 2024-51 resulting in a cost savings of up to $12,500.
1. Appoint to the office the persons who have been nominated and adopt Resolution No. 2024-51, A RESOLUTION OF THE CITY COUNCIL
PROVIDING FOR THE APPOINTMENTS TO THE OFFICES OF
COUNCILMEMBER OF THE CITY THOSE THAT WERE NOMINATED
TO BE ELECTED ON TUESDAY, NOVEMBER 5, 2024 AT THE
GENERAL MUNICIPAL ELECTION or;
Appoint to the office an eligible elector if no one has been nominated or;
3. Hold the election, if no one or only one person has been nominated for any elective office.
D. REPORTS:
D-1. Department Reports
D-2. City Manager Report
D-3. Mayor and Councilmember Reports
ADJOURNMENT: The next regular scheduled meeting of the Imperial City Council is Wednesday, September 4, 2024.
City of Imperial Council Agenda
August 21, 2024
AFFIDAVIT OF POSTING
I, KRISTINA SHIELDS, City Clerk for the City of Imperial, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing notice was posted at the City of Imperial City Hall bulletin board at 420 S. Imperial Avenue, Imperial, CA and on the City of Imperial's website not less than 72 hours prior to the meeting, per Government Code 54954.2.
Dated: August 16, 2024
All Amee osuna
for KRISTINA SHIELDS
City Clerk
City of Imperial Council Agenda
August 21, 2024
Agenda Item No. _ B-
DATE SUBMITTED 08/14/2024 COUNCIL ACTION (x)
PUBLIC HEARING REQUIRED ()
SUBMITTED BY R. Alejandro Estrada RESOLUTION ( )
ORDINANCE IS READING ()
DATE ACTION REQUIRED 08/21/2024 ORDINANCE 2ND READING ()
CITY CLERK'S INITIALS ()
IMPERIAL CITY COUNCIL
AGENDA ITEM
SUBJECT: DISCUSSION/ACTION:
1. APPROVAL OF AGREEMENT BETWEEN THE CITY OF IMPERIAL
AND CODE EXPERTS FOR WEB DEVELOPMENT SERVICES FOR THE TERM OF ONE (1) YEAR IN THE ANNUAL AMOUNT OF $22,800.00.
DEPARTMENT INVOLVED: DEPARTMENT OF INNOVATION & TECHNOLOGY BACKGROUND/SUMMARY:
In an effort to maintain the City's current website and Payments Online system, the City has contracted with Code Exxperts. The City maintains all rights and licensing for our website and server systems. Included in this packet, you will find a professional services agreement and attachments for Council's review and approval.
FISCAL IMPACT: NOT TO EXCEED FINANCE
INITIALS VMS
FISCAL IMPACT: 22,800.00
Contract budgeted in the 2024-2025 Municipal Budget;
STAFF RECOMMENDATION:
It is staffs recommendation to approve the disbursement of funds for the DEPT. INITIALS maintenance of City's Website.
CITY
MANAGER's
MANAGER'S RECOMMENDATION: INITIALS
The City Manager agrees with staffs recommendation.
MOTION:
SECONDED: APPROVED REJECTED
AYES: DISAPPROVED () DEFERRED
NAYES:
ABSENT: REFERRED TO:
AGREEMENT FOR PROFESSIONAL SERVICES
This PROFESSIONAL SERVICE AGREEMENT (AGREEMENT"), is made and entered by and between the City of Imperial, a municipal corporation of the State of California ("'AGENCY") and Code Exxperts, LLC ("CONSULTANT").
RECITALS
Whereas, Agency desires to engage Consultant to perform certain professional services, as provided herein; and
WHEREAS, the Consultant is qualified and desires to accept such engagement Now, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
I. TERM
This AGREEMENT shall commence on the fifth (6th) day of August 2024 and shall remain and continue in effect until tasks described herein are completed, but in no event later than the forth (5th) day of August, 2025, unless sooner terminated pursuant to the provisions of this AGREEMENT. lI. SERVICES
CONSULTANT shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full "TASKS". To the extent that Exhibit A is a proposal from CONSULTANT, such proposal is incorporated only for the description of the scope of services and no other terms and conditions from any such proposal shall apply to this AGREEMENT unless specifically agreed to in writing. In the event that there is a conflict between AGREEMENT and Exhibit A, AGREEMENT shall prevail.
IlI. PERFORMANCE
CONSULTANT shall at all times faithfully, competently and to the best of his/her ability, experience, and talent, perform all tasks described herein. CONSULTANT shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of CONSULTANT hereunder in meeting its obligations under this AGREEMENT.
IV. AGENCY MANAGEMENT
AGENCY's Manager, or his/her designee, shall represent AGENCY in all matters pertaining to the administration of this AGREEMENT, review and approval of all products submitted by CONSULTANT. AGENCY's Manager, or his/her designee, shall be authorized to act on AGENCY's behalf and to execute all necessary
documents which enlarge the Tasks to Be Performed or change CONSULTANT'S compensation, subject to Section V.
PAYMENT
A. The AGENCY agrees to pay CONSULTANT on a semi-monthly basis upon receipt of invoice, Payment Schedule shall proceed every 1st and 16t of each month in the amount of nine hundred fifty dollars, no cents ($950.00). CONSULTANT Invoice shall reflect date of work, time spent and project title for tracking and verification purposes. This annual amount payment is approved by the AGENCY Manager.
B. CONSULTANT shall not be compensated for any services rendered in connection with its performance of this AGREEMENT which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the Agency Manager.
CONSULTANT shall be compensated for any additional services in the amounts and in the manner as agreed to by Agency Manager and CONSULTANT at the time AGENCY's written authorization is given to CONSULTANT for the performance of said services. The Agency Manager may approve additional work but in no event shall the total amount to be paid pursuant to this AGREEMENT exceed ten-thousand dollars ($10,000.00) more than the initial amount set forth in Section V.B. without prior approval by the Agency City Council.
VI. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE A. The AGENCY may at any time, for any reason, with or without cause, suspend or terminate this AGREEMENT, or any portion hereof, by serving upon the CONSULTANT at least thirty (30) days prior written notice. Upon receipt of said notice, the CONSULTANT shall immediately cease all work under this AGREEMENT, unless the notice provides otherwise.
In the event this AGREEMENT is terminated pursuant to this Section, the AGENCY shall pay to CONSULTANT the actual value of the work performed up to the time of termination, provided that the work performed is of value to the AGENCY. Upon termination of the AGREEMENT pursuant to this Section, the CONSULTANT will submit an invoice to the AGENCY pursuant to Section V.
n the event this AGREEMENT is terminated pursuant to this Sectior CONSULTANT shall render all passwords, codes and all other applicabl access data to the Information Technology Director.
VIl. DEFAULT OF CONSULTANT
A. The CONSULTANT's failure to comply with the provisions of this AGREEMENT shall constitute a default. In the event that CONSULTANT is in default for cause under the terms of this AGREEMENT, AGENCY shall have no obligation or duty to continue compensating CONSULTANT for any work performed after the date of default and can terminate this AGREEMENT immediately by written notice to the CONSULTANT. If such failure by the CONSULTANT to make progress in the performance of work hereunder arises out causes beyond the CONSULTANT's control, and without fault or negligence of the CONSULTANT, it shall not be considered a default.
B. If the City Manager, or his designee, determines that the CONSULTANT is in default in the performance of any of the terms or conditions of this AGREEMENT, he/she shall cause to be served upon the CONSULTANT a written notice of the default. The CONSULTANT shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the CONSULTANT fails to cure its default within such period of time, the AGENCY shall have the right, notwithstanding any other provision of this AGREEMENT, to terminate this AGREEMENT without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this AGREEMENT.
VIlI. OWNERSHIP OF DOCUMENTS
A. CONSULTANT shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by AGENCY that relate to the performance of services under this AGREEMENT. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.
Upon completion of, or in the event of termination or suspension of this AGREEMENT, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this AGREEMENT shall become the sole property of the AGENCY and may be used, reused, or otherwise disposed of by the AGENCY without the permission of the CONSULTANT. With respect to computer files, CONSULTANT shall make available to the AGENCY, at the
CONSULTANT's office and upon reasonable written request by the AGENCY, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files.
CONSULTANT hereby grants to AGENCY all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by CONSULTANT in the course of providing the services under this AGREEMENT.
IX. INDEMNIFICATION AND DEFENSE
A. Indemnity
To the fullest extent permitted by law, CONSULTANT shall indemnify and hold harmless AGENCY and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including legal counsel's fees and costs, caused in whole or in part by the negligent or wrongful act, error or omission of CONSULTANT, its officers, agents, employees or subconsultants (or any agency or individual that CONSULTANT shall bear the legal liability thereof) in the performance of services under this AGREEMENT. CONSULTANT's duty to indemnify and hold harmless AGENCY shall not extend to the AGENCY's sole or active negligence.
B. Duty to defend
In the event the AGENCY, its officers, employees, agents and/or volunteers are made a party to any action, lawsuit, or other adversarial proceeding arising from the performance of the services encompassed by this AGREEMENT, and upon demand by AGENCY, CONSULTANT shall defend the AGENCY at CONSULTANT's cost or at AGENCY's option, to reimburse AGENCY for its costs of defense, including reasonable attorney's fees and costs incurred in the defense of such matters to the extent the matters arise from, relate to or are caused by CONSULTANT's negligent acts, errors or omissions. Payment by AGENCY is not a condition precedent to enforcement of this indemnity. In the event of any dispute between CONSULTANT and AGENCY, as to whether liability arises from the sole or active negligence of the AGENCY or its officers, employees, or agents, CONSULTANT will be obligated to pay for AGENCY's defense until such time as a final judgment has been entered adjudicating the AGENCY as solely or actively negligent. CONSULTANT will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney's fees, expert fees and costs of litigation.
x. INSURANCE
CONSULTANT shall maintain prior to the beginning of and for the duration of this AGREEMENT insurance coverage as specified in Exhibit C attached to and part of this AGREEMENT.
XI. INDEPENDENT CONSULTANT
A. CONSULTANT is and shall at all times remain as to the AGENCY a wholly independent consultant and/or independent contractor. The personnel performing the services under this AGREEMENT on behalf of CONSULTANT shall at all times be under CONSULTANT's exclusive direction and control. Neither AGENCY nor any of its officers, employees, or agents shall have control over the conduct of CONSULTANT or any of CONSULTANT's officers, employees, or agents, except as set forth in this AGREEMENT. CONSULTANT shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the AGENCY. CONSULTANT shall not incur or have the power to incur any debt, obligation, or liability whatever against AGENCY, or bind AGENCY in any manner.
No employee benefits shall be available to CONSULTANT in connection with the performance of this AGREEMENT. Only contractual fees paid to CONSULTANT as provided in the AGREEMENT shall be paid. In no case shall payment include salaries, wages, or other compensation to CONSULTANT for performing services hereunder for AGENCY. AGENCY shall not be liable for compensation or indemnification to CONSULTANT for injury or sickness arising out of performing services hereunder.
XII. LEGAL RESPONSIBILITIES
The CONSULTANT shall keep itself informed of all local laws, rules and regulations, State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this AGREEMENT. The CONSULTANT shall at all times observe and comply with all such laws and regulations. The AGENCY, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the CONSULTANT to comply with this Section.
XIII. UNDUE INFLUENCE
CONSULTANT declares and warrants that no undue influence or pressure was used against or in concert with any officer or employee of the AGENCY in connection with the award, terms or implementation of this AGREEMENT, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the AGENCY has or will receive compensation, directly or indirectly, from CONSULTANT, or from any officer, employee or agent of CONSULTANT, in connection with the award of this AGREEMENT or any work to be conducted as a result of this AGREEMENT.
Violation of this Section shall be a material breach of this AGREEMENT entitling the AGENCY to any and all remedies at law or in equity.
XIV. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of AGENCY, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Project performed under this AGREEMENT.
XV. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
A. All information gained by CONSULTANT in performance of this AGREEMENT shall be considered confidential and shall not be released oy CONSULTANT without AGENCY's prior written authorization.
CONSULTANT, its officers, employees, agents, or subconsultants, shall not without written authorization from the Agency Manager or unless requested by the Agency Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this AGREEMENT or relating to any project or property located within the AGENCY. Response to a subpoena or court order shall not be considered "voluntary" provided CONSULTANT gives AGENCY notice of such court order or subpoena.
B. CONSULTANT shall promptly notify AGENCY should CONSULTANT, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request (Discovery"), court order, or subpoena from any person or party regarding this AGREEMENT and the work performed there under or with respect to any project or property located within the AGENCY, unless the AGENCY is a party to any lawsuit, arbitration, or administrative proceeding connected to such Discovery, or unless CONSULTANT is prohibited by law from informing the AGENCY of such Discovery.
AGENCY retains the right, but has no obligation, to represent hearing, or similar
arbitration, or administrative proceeding and is adverse to CONSULTANT in such proceeding, CONSULTANT agrees to cooperate fully with AGENCY and to provide the opportunity to review any response to discovery requests provided by CONSULTANT. However, AGENCY's right to review any such response does not imply or mean the right by AGENCY to control, direct, or rewrite said response.
XVI. NOTICES
Any notices which either party may desire to give to the other party under this AGREEMENT must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (i) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:
To AGENCY: City of Imperial
420 South Imperial Avenue
Imperial, CA 92251
Attention: City Manager's Office
To CONSULTANT: Code Exxperts, LLC
233 Paulin Avenue, Apt. 8214
Calexico, CA 92231
Attention: Ricardo Hernandez
XVII. ASSIGNMENT
The CONSULTANT shall not assign the performance of this AGREEMENT, nor any part thereot, nor any monies due hereunder, without prior written consent of the AGENCY. Because of the personal nature of the services to be rendered pursuant to this AGREEMENT, only CONSULTANT shall perform the services described in this AGREEMENT. Ricardo Hernandez may use assistants, under his direct supervision, to perform some of the services under this AGREEMENT.
CONSULTANT shall provide AGENCY thirty (30) days' notice prior to the departure of Ricard Hernandez from CONSULTANT's employ. Should he leave CONSULTANT's employ, the AGENCY shall have the option to immediately terminate this AGREEMENT, within three (3) days of the close of said notice period. Upon termination of this Agreement, CONSULTANT's sole compensation shall be payment for actual services pertormed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Governing Board and the CONSULTANT. Before retaining or contracting with any CONSULTANT for any services under this AGREEMENT, CONSULTANT shall provide AGENCY with the identity of the proposed CONSULTANT, a copy of the proposed written contract between CONSULTANT and such sub-consultant which shall include and indemnity provision similar to the one provided herein and identifying AGENCY as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed sub- consultant carries insurance at least equal to that required by this AGREEMENT or obtain a written waiver from AGENCY for such insurance.
XVIII. LICENSES
At all times during the term of this AGREEMENT, CONSULTANT shall have in full force and effect, all licenses required of it by law for the performance of the services described in this AGREEMENT.
XIX. GOVERNING LAW
The AGENCY and CONSULTANT understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this AGREEMENT and also govern the interpretation of this Agreement. Any litigation concerning this AGREEMENT shall take place in the municipal, superior, or federal district court with jurisdiction over the AGENCY.
XX. ENTIRE AGREEMENT
This AGREEMENT contains the entire understanding between the parties relating to the obligations of the parties described in this AGREEMENT. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this AGREEMENT or vith respect to the terms and conditions of this AGREEMENT, are merged int his AGREEMENT and shall be of no further force or effect. Each party is entering into this AGREEMENT based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.
XXI. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this AGREEMENT on behalf of CONSULTANT warrants and represents that he/she has the authority to execute this AGREEMENT on behalf of the CONSULTANT and has the authority to bind CONSULTANT to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed the day and year first above written.
Code Exxperts, LLC
By:_
Ricardo Hernandez
President
City of Imperial
A Municipal Corporation
By:_
Dennis H. Morita
City Manager
ATTEST:
Kristina Shields, City Clerk
APPROVED AS TO FORM:
By:
Katherine Turner, City Attorney
Attachments: Exhibit A Scope of Work
Exhibit B Insurance Requirements
EXHIBIT A
SCOPE OF WORK
Profesional Series ple some ch ecol of the fy orimperial for the win gard to the agreement set forth herein:
Code Exxperts, LLC shall perform the following tasks:
1. Website.-
Hosting Server administration
a) Oversee webserver integrity
b) Configure services
c) Database maintenance
) Server folder structure and forwardin
) Hosting Migration, Setup, Republishin
II. ADA content and code level compliance
• Siteimprove reports monitoring and processir
) Code level verification and complian
a) Updating system code and monitor current and foreseen threats b) Periodic database and system code backup and secure storage ) Monitoring user, content, mail, access denied, page not found anc 4) Link checkingvents
IV. Content publication/facilitation
b) City Council, Planning Commission, Library Board, Oversight Board, 0) Fronessar Puniy Notinda s
) Public Library event
) State of the City Addres
f) Primary/Secondary Menu Structure
2) Building Permit Reports
h) Special notices
V. Newsletter publication and distribution
a) Mass email subscribing/unsubscribing
b) Subscriber administration
c) Template design
d) General newsletter distribution assistance
Services performed outside of this Agreement shall require de prior authorization by the City Manager. Such services include but are not limited to:
1. Website.-
I. Custom programming / development
II. Functionality not currently available or stemming from external changes/needs.
Including but not limited to:
a) RFP/BID User profile Registration
b) RFP/BID User Subscription
Water/Sewer rate calculation
Template and/or Graphic User Interface generation and/or modifications e) Bulk content updates for external compliance
f Widgets and other display elements
2. Mobile App Development (iOS / Android / Hybrid)
3. Social Media Development / Deployment / Strategy
4. Original Artwork / Theme / Template Development
5. Original or Custom Animations
6. Text/image translation
7. Subtitling and multimedia modifications
EXHIBIT B
INSURANCE REQUIREMENTS
Without limiting CONSULTANT's indemnification of AGENCY, and prior to commencement of Work, CONSULTANT shall obtain, provide and maintain at its own expense during the term of this AGREEMENT, policies of insurance of the type and amounts described below and in a form satisfactory to AGENCY.
General liability insurance. CONSULTANT shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted.
Automobile liability insurance. CONSULTANT shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this AGREEMENT, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
Professional liability (errors & omissions) insurance. CONSULTANT shall maintain professional liability insurance that covers the Services to be performed in connection with this AGREEMENT, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this AGREEMENT and CONSULTANT agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this AGREEMENT.
Workers' compensation insurance. CONSULTANT shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at least $1,000,000).
CONSULTANT shall submit to AGENCY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of AGENCY, its officers, agents, employees and volunteers.
Umbrella or excess liability insurance. [Optional depending on limits required].
CONSULTANT shall obtain and maintain an umbrella or excess liability insurance policy vith limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including
commercial general liability, automobile liability, and employer's liability. Such policy or policies shall include the following terms and conditions:
• A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
Pay on behalf of wording as opposed to reimbursement;
Concurrency of effective dates with primary policies;
Policies shall "follow form" to the underlying primary policies; and Insureds under primary policies shall also be insureds under the umbrella or excess policies.
Other provisions or requirements
Proof of insurance. CONSULTANT shall provide certificates of insurance to AGENCY as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation. Insurance certificates and endorsements must be approved by Agency's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with AGENCY at all times during the term of this contract. AGENCY reserves the right to require complete, certified copies of all required insurance policies, at any time.
Duration of coverage. CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by CONSULTANT, his agents, representatives, employees or subconsultants.
Primary/noncontributing. Coverage provided by CONSULTANT shall be primary and any insurance or self-insurance procured or maintained by AGENCY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of AGENCY before the AGENCY's own insurance or self-insurance shall be called upon to protect it as a named insured.
Agency's rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these specifications or is canceled and not replaced, AGENCY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by AGENCY will be promptly reimbursed by CONSULTANT or AGENCY will withhold amounts sufficient to pay premium from CONSULTANT payments. In the alternative, AGENCY may cancel this AGREEMENT.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an
assigned policyholders' Rating of A- (or higher) and Financial Size Category Class V (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the Agency's Risk Manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against AGENCY, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow CONSULTANT or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. CONSULTANT hereby waives its own right of recovery against AGENCY, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
Enforcement of contract provisions (non estoppel). CONSULTANT acknowledges and agrees that any actual or alleged failure on the part of the AGENCY to inform CONSULTANT of non-compliance with any requirement imposes no additional obligations on the AGENCY nor does it waive any rights hereunder.
Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the AGENCY requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the AGENCY.
Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to AGENCY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to AGENCY and approved of in writing.
Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant's insurance shall apply separately to each
insured against whom claim is made or suit is brought, except with respect to the insurer's limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
Pass through clause. CONSULTANT agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by CONSULTANT, provide the same minimum insurance coverage and endorsements required of CONSULTANT. CONSULTANT agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.
CONSULTANT agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to AGENCY for review.
Self-insured retentions. Any self-insured retentions must be declared to and approved by AGENCY. AGENCY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by AGENCY.
Timely notice of claims. CONSULTANT shall give AGENCY prompt and timely notice of claims made or suits instituted that arise out of or result from CONSULTANT's performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies. Notice to Agency not to exceed ten (10) days.
Additional insurance. CONSULTANT shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.
Agenda Item No.
08/14/2024
DATE SUBMITTED COUNCIL ACTION
PUBLIC HEARING REQUIRED
SUBMITTED BY R. Alejandro Estrada RESOLUTION
ORDINANCE IST READING
8/21/24 ORDINANCE 2ND READING
DATE ACTION REQUIRED
CITY CLERK'S INITIALS )
IMPERIAL CITY COUNCIL
AGENDA ITEM
SUBJECT: DISCUSSION/ACTION:
ADOPTION OF THE 2024-2025 STRATEGIC TECHNOLOGY PLAN AND APPROVAL
1. OF TECHNOLOGY PROJECTS INCLUDED IN THE 2024-2025 INNOVATION & TECHNOLOGY BUDGET.
DEPARTMENT INVOLVED: DEPARTMENT OF INNOVATION & TECHNOLOGY BACKGROUND/SUMMARY:
The City of Imperial's (City) Strategic Technology Plan (STP) highlights the City's investments in Information Technology (IT) and provides a five-year technical and financial forecast. The STP supports the City's immediate needs and defines strategic priorities to maintain operational viability, increase efficiency, and promote innovation.
The Innovation & Technology budget outlines the financial allocation for technology related expenses within an organization. It encompasses costs associated with hardware, software, infrastructure, maintenance, upgrades, cybersecurity measures, Geographic Information Systems, and personnel training.
FISCAL IMPACT: FINANCE
INITIALS VMS
19-144-5250: 83,031.68 (General Fund)
54-000-4950: 17,290.55 (Water Fund) -
54-000-4955: 53,364.29 (Wastewater Fund)
54-000-4955: 49,000.00 (Public Services)
STAFF RECOMMENDATION:
The staff recommends adopting the DolT STP and approving the DEPT. INITIALS AE disbursement of funds for IT 2024-25 projects.
CITY
MANAGER's DAM
MANAGER'S RECOMMENDATION:
INITIALS
approve
MOTION:
SECONDED: APPROVED REJECTED
AYES: DISAPPROVED DEFERRED
NAYES:
ABSENT: REFERRED TO:
CITY OF IMPERIAL
DEPARTMENT OF INNOVATION & TECHNOLOGY
STRATEGIC TECHNOLOGY PLAN 2024-29
R. Alejandro Estrada
Director of Innovation & Technology
-Imperial
California
EXECUTIVE SUMMARY
The City of Imperial's (City) Strategic Technology Plan (STP) highlights the City's investments in Information Technology (IT) and provides a five-year technical and financial forecast. The STP supports the City's immediate needs and defines strategic priorities to maintain operational viability, increase efficiency, and promote innovation. The STP is updated annually to capture evolving City priorities, reflect the latest technology trends, and ensure responsiveness to customer needs. The City Council adopts the STP, setting priorities and funding technology initiatives.
STP Focus Areas
• Infrastructure
• Cyber Security
• Cloud Computing
CYBER
• Open Data (Web and GIS)
SECURITY
• Innovation
SERVICE
• Disaster Recovery
• Software and Applications
• Artificial Intelligence
• Policies and Procedures
Achievements
• Citizen Server Business Licenses
• 10G Broadband Wireless Ring
• Public Wi-Fi in City's Parks
• APEX Cloud-Based Backup
• APC Modular Power Backup System
• WTP and WWTP SCADA Upgrade/Migration
• IT Service Desk
• My Imperial APP
• Invoice Cloud Payments System
STRATEGIC TECHNOLOGY PLAN 2024-29 11 1 05€
INTRODUCTION
After more than 15 years of outsourced services, in March 2018, the City Council approved the creation of the Department of Information Technology to establish higher service levels, improve service quality, and incorporate additional services such as security monitoring and extended help desk hours. As for the FY 2024-29, STP continues to support core services and cost containment while investing in innovative solutions to enhance services and increase efficiencies. Priority projects include security improvements, strengthening the City's wireless Infrastructure, and expanding cloud-service capabilities. As the City further implements initiatives and focus areas outlined in the STP, it will continue to see improvements in operational efficiency and innovative opportunities.
The following sections of the STP further describes the current environment, funding guidelines, focus areas, five-year financial outlook, strategic priorities, sole source vendors, and a financial summary.
Our technology Mission and Vision guides our efforts in providing exceptional services to our customers.
Mission
Ensure IT investments and strategic business technologies are customer focused and deliver the highest possible value to the City and its constituents through transparency and innovation.
Vision
Through Innovative leadership, ensure the City of Imperial delivers outstanding digital solutions to our community, therefore, a better quality of life.
Current Environment
Rapid technological changes are transforming how government can interact with customers, analyze data, manage resources, and enhance services. The STP is intended to communicate the direction for technology services and how the City will invest in strategic technologies, including mobility, collaboration, innovation, and cloud services.
The City will maintain strategic operation and oversight of critical functions, such as strategic planning, business analysis, purchasing, IT contracts, and project management. The current outsourcing contract establishes specific service levels to ensure service quality. In addition, the vendor's financial compensation is directly connected to achieving these service levels. The agreement covers several services, including helpdesk, network, security, application development, and project management support services.
STRATEGIC TECHNOLOGY PLAN 2024-29 2 | Page
The Strategic Technology Fund will support the maintenance and enhancement of the City's systems.
This includes more than 50 servers, over 20 terabytes of data storage, more than 50 applications, and a network infrastructure connecting City Hall with remote sites.
Focus Areas and Supporting Projects
The STP supports core services and cost containment while investing in strategic initiatives to better position the City and leverage innovation and technology trends. In support of these directions, the following focus areas were established:
• Infrastructure • Open Data • Software and Apps
• Cyber Security • Innovation Artificial Intelligence (Al) • Cloud Computing • Disaster Recovery • Policies and Procedures Infrastructure
Infrastructure and business continuity are key components of the City. It is critical to maintain or quickly resume acceptable product or service delivery levels following a short-term event that disrupts normal operations. Examples of disruptions range from natural disasters to power outages.
Focus on Infrastructure includes the following:
• Maintaining and Improving the City IT infrastructure around the City. Including Servers, Workstations, Switches, Routers, etc.
• Maintaining and Improving the Wireless Broadband network around the City, which is critical for services like Public Wi-Fi, Traffic Control, Parks Light Control, Etc.
Cyber Security
Digital information is a critical asset in all organizations. How information is managed, controlled, tracked, and protected has a significant impact on the delivery of City services and the trust of users of those services. Further, information assets must be available when needed, particularly during emergencies and times of crisis.
Focus on Security includes the following:
• Management of an Information Security Framework that sets priorities for the City to effectively promote security awareness necessary to protect the City's information assets and establish programs to enhance the City's security posture.
Cloud Computing
Cloud computing is an emerging technology wherein physical servers, storage, and network systems are being moved from onsite data centers to secure cloud-based services. The City leverages cloud-computing solutions to achieve scalability, cost efficiencies, higher system availability, and rapid deployment.
Focus on Cloud Computing includes:
• The City has migrated email accounts to Microsoft Office 365 and utilizes cloud-based collaboration tools such as Microsoft SharePoint and OneDrive.
STRATEGIC TECHNOLOGY PLAN 2024-29 3 | Page
Open Data
Sharing City data with the public increases transparency and improves service. Users experience higher efficiency levels when searching, analyzing, and sharing information.
Open Data Projects include:
• Rich GIS data expands the ability to visualize and interpret data to better understand relationships, patterns, and trends.
• Sharing City data utilizing online open data platform services.
Innovation
Under the City's mission statement and core values, innovation is a focus of the STP. Every year, the City identifies and invests in solutions to increase operational efficiencies, effectiveness, capabilities, and sustainability.
Innovation projects include:
• Utility Billing Invoice Cloud Payment System
• Community Development Permitting System.
Disaster Recovery
Disaster Recovery (DR) is the ability to recover predefined systems and infrastructures after a major disruption. To ensure service availability, the City is investing in cloud-based DR services to maintain high levels of service availability and mitigate risks associated with disasters.
Focus on DR infrastructure includes the following:
• The City uses cloud-based DR, enabling services and solutions to increase service availability.
Software and Application
Utility Billing and financial application are just two examples of the Software and Application that allows the City to conduct business and provide a quality of service to its residents and customers.
Focus on Software and Application includes the following:
• Maintain and Implement Solutions to provide excellent customer service to the community.
Artificial Intelligence (AI)
Artificial Intelligence (AI) is reshaping local government operations, offering innovative tools that significantly enhance service delivery. However, we will present policies and procedures to ensure the safe and ethical development and use of artificial intelligence (Al) tools and systems in the City.
Focus on Al and Application includes the following:
• Cost Savings
• Enhanced Service Delivery
STRATEGIC TECHNOLOGY PLAN 2024-29 4 | Page
• Improved Public Safety and Security
• Fraud Detection and Prevention
• Data Analytics and Regulatory Compliance
• Citizen Services and Engagement
• Human-Al Collaboration
Policies and Procedures
IT policies and procedures establish guidelines for the use of information and technology within the City. In other words, they outline what everyone is expected to do while using the City's technologies. These policies help incorporate actions that are consistent, effective, and efficient.
Focus on Policies and Procedures includes the following:
• Ensure consistency in organizational processes.
• Adherence to Compliance, e.g., CISA, EPA, DOJ, ADA.
• Internal Process Improvement
• Risk Mitigation
For the Department of IT, having well-defined IT policies and procedures is crucial for effective technology management and overall City success.
SUPPORTING PROJECTS
Financial Analysis Five-Year Outlook
The technology budget outlook reflects the anticipated growth of the City and anticipates technology investments to enhance service levels and business processes. The five-year outlook includes hardware and software upgrades to maintain reliable infrastructure and services.
Shared Technology
The major appropriations for the Shared Technology Fund 19 are shared costs that are spread to all City departments through internal service costs. These shared costs include contracted services, recurring maintenance costs, hardware, software, and City personnel to manage IT services.
Strategic technology initiatives include the enhancement of core services and high-value new projects.
Core IT services include outsourcing contracts, operational services, and recurring maintenance.
Strategic initiatives involve accommodating new facility technology needs, replacement of end-of-life equipment, and upgrades to mission-critical applications.
Department Projects
In addition to the Shared Technology costs, there are other technology costs specific to department operations which are allocated directly to each department. The departments are investing in recurring maintenance items specific to their operations and in new technologies that add value and return on investment. Projects targeted in the STP as department projects include the permitting software (Eden) for Community Development and the replacement of the Public Safety Record Management and STRATEGIC TECHNOLOGY PLAN 2024-29 5 Page
Computer-Aided Dispatch systems.
Telecommunications
The Telecommunications Fund supports the enhancement and maintenance of the City's unified communication systems, including telecommunications service providers, support contracts, hardware, and City staffing to manage the program.
Telecommunications initiatives continue to support evolving City needs. Basic services for telephone and data are expanded to support existing and future uses. Expanding fiber optic and broadband connectivity between sites will improve service levels and Security at City facilities.
City facilities with high data capacity requirements will be better served with direct, City-owned, fiber optic cabling. Many of these cables are already in place and additional cables continue to be installed through the City's development standards.
GIS
In November 2023, the City approved the creation of the GIS Division within the Department of Innovation & Technology.
FINANCIAL SUMMARY
Proposed FY 2024-25 IT Budget
DolT Budget
19-143 Technology and Innovation 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 5241 Maintenance of Equipment $4,500 1,800 1,854 1,910 1,967 2,026 5242 Vehicle Fuel $2,000 2,000 2,060 2,122 2,185 2,251
5250 Publication/Dues $5,000 3,700 3,811 3,925 4,043 4,164 5252 Equipment/Rental 1,900 1,957 2,016 2,076 2,138
5260 Telephone $2,700 4,300 4,429 4,562 4,699 4,840
5265 Training/Education $5,200 6,000 6,180 6,365 6,556 6,753 5270 Travel & Meetings $900 2,000 2,060 2,122 2,185 2,251 5301 Office Supplies $200 3,000 3,090 3,183 3,278 3,377 5310 Safety/Equipment/Clothing $1,300 2,000 2,060 2,122 2,185 2,251 5320 Small Tools $3,000 3,500 3,605 3,713 3,825 3,939
5330 Special Departmental Supplies $5,000 5,000 5,150 5,305 5,464 5,628 5440 Equipment - Automotive $40,000
5442 Equioment - Other 6,000 6,180 6,365 6,556 6,753
Subtotal $69,800 41,200 42,436 43,709 45,020 46,371
STRATEGIC TECHNOLOGY PLAN 2024-29 6 | Page
DolT - Enterprise Budget
19-144 Enterprise IT - Shared Technologies 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 5210 Contract Service 38,500 22,800 27,600 37,500 39,900 40,800 5250 Publication/ Dues 275,300
S251 Software Licenses 51,000 60.402 63,173 66,081 69,135 5253 Software as Service (SaaS) 237,600 307,106 296,564 311,116 326,394 5254 Software Tech Support 57,500 60,106 62,861 65,755 68,792 5255 Other Services 3,000 3,150 3,308 3,473 3,647
5282 Fiber Optic (IVTA ISP) 33,700 33,200 34,234 35,270 36,324 37,393 5330 Special Departmental Supplies 25,000 25,000 31,500 33,075 34,729 36,465 5442 Equipment - Other 56,100 43,800 32,805 30,000 30,000 30,000 Subtotal 428,600 473,900 556,903 561,750 587,377 612,626 DolT - GIS Budget
Shared Technology (19-144) 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 Vehicle Maintenance 1,500 1,545 1,591 1,639 1,688
Vehicle Fuel 1,500 1,545 1,591 1,639 1,688
Software Licenses 8,400 8,652 8.912 9,179 9,454
Software as Service (SaaS) 79,400 81,782 84,235 86,763 89,365 Telephones / Mobile Devices 900 927 955 983 1,013
E889E2022E Training and Education 4,000 4,120 4,244 4,371 4,502 Travel and Meetings 11,300 11,639 11,988 12,348 12,718
Office Supplies 1,000 1,030 1,061 1,093 1,126
Safety, Equipment and Clothing 1,600 1,648 1,697 1,748 1,801 Small Tools 5,000 5,150 5,305 5,464 5,628
Special Departmental Supplies 8,300 8,549 8,805 9,070 9,342 Equipment - Other 5,250 5,513 5,788 6,078
Subtotal 122,900 131,837 135,897 140,084 144,403
DolT - Cybersecurity Budget
19-146 Cybersecurity 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 5251 Software Licenses 46,600 7,775 8,164 69,919 9,000
5253 Software as Service (SaaS) 80,600 84.636 88.868 93.311 97,977 5260 Telephones / Mobile Devices 600 567 595 625 656
5265 Training and Education 3,000 3,090| 3,183 3,278 3.377 Subtotal 130,800 96,068 100,810 167,133 111,010
•DolT - Broadband
19-147 Broadband 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 5210 Contract Service 20,000 20,000 20,000 20,000| 20,000 5252 Equipment/Rental 4,500 4,500 4,500 4,500 4,500
5282 Fiber Optic (IVTA ISP) 11.100 11.411 11.757 12.108 12.464 5330 Special Departmental Supplies 5,000 10,000 10,000 10,000 10,000 Subtotal 40,600 45,911 46,257 46,608 46,964
STRATEGIC TECHNOLOGY PLAN 2024-29 7 | Page
NEW PROJECTS
• Enterprise Resource Planning (ERP) Upgrade
• VolP System Cloud Migration
• Replaced endpoint protection suite with industry-leading solution • Implement additional risk controls based on the City's Cybersecurity Road Map. • Refresh the City's technology disaster recovery strategy plan • Refresh and Update technology and security policies.
• Develop and implementation of the City of Imperial GIS Strategic Plan • Upgrade Internal Fiber Optics from 1G to 10G
• Refresh 2025 - Migration to Windows 11 Pro on City Workstations • AC for IT Office
• Continue to maintain the City network infrastructure to minimize downtime and maintain high levels of operation and security
• Private Wi-Fi Refresh Citywide
• Water Treatment Plant 11 GHz wireless network upgrade • Water Treatment Plant 900 MHz wireless network upgrade (Booster Tanks) • Wastewater Treatment Plant 900 MHz wireless network upgrade (Lift Stations) Capital Improvement Projects:
• Construction of a New Data Center (MDF)
Broadband Improvements:
• Battery Backup System for the following Sites
• Aten Tower
• Wastewater Tower
• City Hall
• Sandalwood Glen
STRATEGIC TECHNOLOGY PLAN 2024-29 8 Page
DEPARTMENT OF
INNOVATION & TECHNOLOGY
Director
R. Alejandro Estrada
"Imperial
California
Department of Innovation & Technology
Fiscal Year 2024-25 Budget
The Innovation & Technology budget outlines the financial allocation for technology-related expenses within an organization. It encompasses costs associated with hardware, software, infrastructure, maintenance, upgrades, cybersecurity measures, Geographic Information Systems, and personnel training. The IT budget serves as a strategic tool for aligning technology investments with business goals, optimizing resource allocation, and ensuring efficient IT operations. By carefully planning and managing the IT budget, as an organization, we can leverage technology to drive innovation, enhance productivity, and maintain a competitive edge in today's digital landscape. A well-designed IT budget not only aligns with the fundamental goals and objectives of the organization but also serves as a roadmap for leveraging technology to achieve sustainable growth and success. The following is a numbered index, accompanied by the detailed documents it references.
1. STP FY 2024-29
The City of Imperial's (City) Strategic Technology Plan (STP) highlights the City's investments in Information Technology (IT) and provides a five-year technical and financial forecast. The STP supports the City's immediate needs and defines strategic priorities to maintain operational viability, increase efficiency, and promote innovation. The STP is updated bi-annually to capture evolving City priorities, reflect the latest technology trends, and ensure responsiveness to customer needs. The City Council adopts the STP, setting priorities and funding technology initiatives. This will be subject to review every two years to ensure alignment with any new services or updates that require evaluation.
2. DolT - 2024-2025 Budget - Account 143 (requested budget: $41,200.00*) Budget 143 is designated for acquiring necessary items and services within the department, such as but not limited to vehicle fuel, uniforms, and training. *The requested amount for account 143 does not include Salary and Benefits.
3. DolT - 2024-2025 Budget - Account 144 (requested budget: $473,900.00) Budget 144 is designated for acquiring necessary items and services for all other departments, for example:
• Licenses
• Adobe Acrobat
• Microsoft Office 365
• Software as a Service (Saas)
• Water Meter System
• Police Department Records System
• Support
• Harris Computer (Impresa)
• LANtelligence
• Services
• Direct TV
4. DolT - 2024-2025 Budget - 145 GIS, 146 Cybersecurity, and 147 Broadband These accounts cover expenses related to the GIS, Cybersecurity, and Broadband to monitor all expenditures incurred.
New Accounts Division Requested Budget
19-145 Geographic Information System (GIS) 122,900.00
19-146 Cybersecurity 130,800.00
19-147 Broadband 40,600.00
*The requested amount for accounts 145 and 146 does not include Salary and Benefits.
5. Position Justification Administrative Analyst/Cybersecurity Administrator New Staff for 2024-2025 Status
IT Administrative Analyst (recommended range 78) Not Approved Cybersecurity Administrator (recommended range 86) Approved
6. DolT - 2024-2025 Budget - Account 19-144 (New Projects) New Projects Account Totals Recurrent
6a. Ring Central VolP Telephone System 19-144-5250 43,971.51 18,000.00 6b. Verkada Access Door (City Hall) City Hall 6,092.01 358.56 6c. Laserfiche (Records Mgmt.) City Clerk 10,000.00 4,150.00 6d. Lib Cal (Events Mgmt.) Library 879.00 879.00
6e. Rec Staff (Temp Employees Mgmt.) Parks 2,051.16 1,641.00 6f. Civic Rec Standard (Facilities Mgmt.) Parks 13,838.00 6,000.00 6g. Data Ticket's services (Citations Mgmt.) CD / PD 6,200.00 6,200.00 Totals $83,031.68 $37,228.56
6a. VolP Telephone System Migration
• Migrating the current Mitel system to a Cloud-Base Phone System. 6b. City Hall - Access Door
• A system that will improve the security of the City Hall facility. 6c. City Clerk Information Management System
• A system that would help the City Clerk's office efficiently retrieve documents and create a safe and secure archival system for records.
6d. Library Cloud System / Public Computers Management System • Will replace the current event management software the Library uses. 6e. Parks Time Control Cloud-Based System
• This is going to be mainly used for timekeeping.
6f. Cloud-Based Parks Management
• Will replace current recreation management software.
6g. Data Ticket's services
• Citations Management and Debt Collection Processes
• Community Development and Police Departments project.
7. Other Projects
New Projects Account Totals Recurrent
7a. WTP PTP Project WTP 17,290.55 0.00
7b. WWTP SCADA Lift Stations Project WWTP 53,364.29 0.00 7c. iWorQ (Public Works Package) Public Services 49,000.00 30,000.00 Totals 119,654.84 30,000.00
7a. WTP PTP Project
• Improve the security and capacity of the internet service at the Water Treatment Plant. 7b. WWTP SCADA Project
• Improve the security and resiliency of the WWTP SCADA Wireless Network (Lift Station).
Strategic Technology Plan
Fiscal Years 2024-29
DolT Budget
19-143 Technology and Innovation 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 5241 Maintenance of Equipment $4,500 1,800 1,854 1,910 1,967 2,026 5242 Vehicle Fuel $2,000 2,000 2,060 2,122 2,185 2,251
5250 Publication/Dues $5,000 3,700 3,811 3,925 4,043 4,164 5252 Equipment/Rental 1,900 1,957 2,016 2,076 2,138
5260 Telephone $2,700 4,300 4,429 4,562 4,699 4,840
5265 Training/Education $5,200 6,000 6,180 6,365 6,556 6,753 5270 Travel & Meetings $900 2,000 2,060 2,122 2,185 2,251 5301 Office Supplies $200 3,000 3,090 3,183 3,278 3,377 5310 Safety/Equipment/Clothing $1,300 2,000 2,060 2,122 2,185 2,251 5320 Small Tools $3,000 3,500 3,605 3.713 3,825 3,939
5330 Special Departmental Supplies $5,000 5,000 5,150 5,305 5,464 5,628 5440 Equipment - Automotive $40,000
5442 Equioment - Other 6,000 6,180 6,365 6,556 6,753
Subtotal $69,800 41,200 42,436 43,709 45,020 46,371
DolT - Enterprise Budget
19-144 Enterprise IT - Shared Technologies 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 5210 Contract Service 38,500 22,800 27,600 37,500 39,900 40,800 5250 Publication/Dues 275,300
5251 Software Licenses 51,000 60,402 63,173 66,081 69.135 5253 Software as Service (SaaS) 237,600 307,106 296,564 311,116 326,394 5254 Software Tech Support 57,500 60,106 62,861 65.755 68,792 5255| Other Services 3,000 3,150 3,308 3,473 3,647
5282 Fiber Optic (IVTA ISP) 33,700 33,200 34,234 35,270 36,324 37,393 5330 Special Departmental Supplies 25,000 25,000 31,500 33,075 34,729 36,465 5442 Equipment - Other 56,100 43,800 32,805 30.000 30.000 30.000 Subtotal 428,600 473,900 556,903 561,750 587,377 612,626 DolT - GIS Budget
19-145 Shared Technology (19-144) 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 5241 Vehicle Maintenance 1,500 1,545 1,591 1,639 1,688
5242 Vehicle Fuel 1,500 1,545 1,591 1,639 1,688
5251 Software Licenses 8,400 8,652 8,912 9,179 9,454
5253 Software as Service (SaaS) 79,400 81,782 84,235 86,763 89,365 5260 Telephones / Mobile Devices 900 927 955 983 1,013
5265 Training and Education 4,000 4,120 4,244 4,371 4,502 5270 Travel and Meetings 11,300 11.639 11.988 12.348 12.718 5301 Office Supplies 1,000 1,030 1,061 1,093 1,126
5310 Safety, Equipment and Clothing 1,600 1,648 1,697 1,748 1,801 5320 Small Tools 5,000 5,150 5,305 5,464 5,628
5430 Special Departmental Supplies 8,300 8,549 8,805 9,070 9,342 5442 Equipment - Other 5,250 5,513 5,788 6,078
Subtotal 122,900 131,837 135,897 140,084 144,403
DolT - Cybersecurity Budget
19-146 Cybersecurity 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 5251 Software Licenses 46,600 7,775 8,164 69,919 9,000
5253 Software as Service (SaaS) 80,600 84,636 88,868 93,311 97,977 5260 Telephones / Mobile Devices 600 567 595 625 656
5265 Training and Education 3,000 3,090 3,183 3,278 3,377 Subtotal 130,800 96,068 100,810 167,133 111,010
DolT - Broadband
19-147 Broadband 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 5210 Contract Service 20,000 20,000 20,000 20,000 20,000 5252 Equipment/Rental 4,500 4,500 4,500 4,500 4,500
5282 Fiber Optic (IVTA ISP) 11,100 11,411 11,757 12,108 12,464 5330 Special Departmental Supplies 5,000 10,000 10,000 10,000 10,000 Subtotal 40,600 45,911 46,257 46,608 46,964
Conclusion:
In conclusion, the creation of an IT budget that harmonizes seamlessly with the council's vision is crucial.
This synchronization is vital for achieving organizational objectives and effectively utilizing technological improvements. By investing in the right technologies, cultivating talent, and fostering a culture of innovation, as an organization, we can harness the full potential of IT to adapt to evolving market dynamics, enhance customer experiences, and achieve sustainable growth in the digital age. Through collaboration and a proactive approach, we can ensure that our IT budget not only addresses present needs but also anticipates future challenges and opportunities. By aligning our investments with the council's vision, we pave the way for a more interconnected, efficient, and resilient community, fostering sustainable progress and prosperity in the long term. Therefore, a well-crafted IT budget is not merely an expense but an investment in the future sustainability and success of the City.
Agenda Item No. C-2
DATE SUBMITTED 8/14/2024
COUNCIL ACTION (X)
PUBLIC HEARING REQUIRED ()
SUBMITTED BY Public Services RESOLUTION
ORDINANCE I READING
8/21/24 ORDINANCE 2ND READING
DATE ACTION REQUIRED )
CITY CLERK'S INITIALS )
IMPERIAL CITY COUNCIL
AGENDA ITEM
SUBJECT: DISCUSSION/ACTION:
1. Approve award of contract to DeAngelo Contracting Services for Weed Abatement Services
DEPARTMENT INVOLVED: Public Services
BACKGROUND/SUMMARY:
Please see attached documents:
> Agenda item letter
> Map identifying proposed areas for weed abatement services > DeAngelo Contracting Services proposal
FISCAL IMPACT: NOT TO EXCEED FINANCE
INITIALS
See attached agenda item letter - "Fiscal Impact" section UMS $54,459.77 annual cost covered by Public Services and Parks and Recreation accounts
STAFF RECOMMENDATION:
approve request DEPT. INITIALS DD
CITY
MANAGER's Днм
MANAGER'S RECOMMENDATION: INITIALS
approve
MOTION:
SECONDED: APPROVED REJECTED
AYES: DISAPPROVED () DEFERRED
NAYES:
ABSENT: REFERRED TO:
" mperial
California
August 21, 2024
Dear Honorable Councilmembers:
Requested Action:
Approve award of contract to DeAngelo Contracting Services for Weed Abatement Services.
Background:
On July 16, 2024, a competitive Request for Proposal (RFP) process was issued by the City of Imperial Public Services Department (PSD). Staff released RFP #2024-06 for Weed Abatement Services. Services will be conducted at approximately 23 designated City locations (map attached).
The project will entail chemically spraying for weed control around buildings, water treatment plant, wastewater treatment plant, retention basins, parks, and roads. All interested firms were to submit a proposal no later than August 9, 2024.
On or before August 9, 2024, three (3) proposals were received by qualified entities all licensed through the California Department of Pesticide Regulation (DPR). Proposals and amounts are outlined below. Prices are inclusive of labor (prevailing wage), materials and equipment necessary to complete the requested services.
Bidder Total Pre- Post- Anticipated Annual Cost
Combined Emergent Emergent (1 Pre- Emergent
Emergent Cost Application + 2 Post-
Emergent Applications)
3 applications per year
DeAngelo $35,358.91 $16.298.05 $19,080.86 $ 54,459.77
Contracting Services
Pest Master $70,117.50 $38,662.50 $31,455.00 $ 101,572.50 Eynon Management $87,837.10 $40,724.50 $47,112.60 $ 134,949.70 The proposals were reviewed and the recommendation of staff is to award contract for services to DeAngelo Contracting Services (DCS). DCS has vast experience with requested services, holds all necessary and required licenses/certifications and has provided similar services to large scale agencies such as Union Pacific Railroad, Caltrans and other Cities/municipalities. Additionally, DCS provided a competitive cost that is determined to be the best feasible option for the City. 420 SOUTH IMPERIAL AVENUE • IMPERIAL, CA 92251 • TEL (760) 355-4371 • FAX (760) 355-4718 • WWW.IMPERIAL.CA.GOV Fiscal Impact:
Funds for requested services are budgeted within current fiscal year (FY 24-25). Anticipated annual cost is $54,459.77. Funds will be expended through the following Public Services and Parks and Recreation accounts:
Public Services
Department Account Account Description
01-320-5241 General - Streets - Maintenance
50-510-5210 Water - Water Operations - Contract Services 55-520-5241 Wastewater - Wastewater Operations - Maintenance Parks and Recreation
Department Account Account Description
01-420-5241 General - Parks and Recreation - Maintenance 21-500-5241 Wildflower #8 Landscape/Lighting - Landscape - Maintenance 35-500-5241 Sky Ranch District - Landscape - Maintenance 61-191-5241 CFD Bratton Paseo - CFD Bratton Paseo - Maintenance 63-193-5241 CFD Monterrey - CFD Monterrey - Maintenance 71-194-5241 CFD Savannah - CFD Savannah - Maintenance
73-195-5241 CFD Springfield - CFD Springfield - Maintenance 74-196-5241 CFD Victoria - CFD Victoria - Maintenance
Attachments:
> Map identifying designated City locations
• DCS Bid Proposal
-Inferial
California
EXHIBIT "B"
AUSTIN ROAD LaBRUCHER E RO
•RALPH ROAD
RALPH ROAD - 6
1 SCALL: 1=8007
16 NECKEL ROAD NECKEL ROAD
NANCE RO
MURPHY RD
15TH STREET
AUSTIN ROAD LEE AD
LABRUCHERIE RD *p* SREET
THINGTON AD
BARIONI BLVD
STREET SATANA BATTA
[/10
5 BREWER RO and STREET
1st STREET 9
MTEREY PARKIN
111
14 ATEN ROAD
TEN ROAD ATEN ROAD
BRUCHE RIE RO CLARK ROAD 120-
5 CRO
WATER PUNT
WASTE VISTER PLANT
SHEET
420 South Imperial Avenue 1
more a 9s
Ph: (760) 355-3840 • Fax: (760)355-4718 1.0-
DeAngelo Contracting Services
ECS 100 N Conahan Dr, Hazleton, PA 18201
DEANGELO (570) 580-9100
INTRAGTING SERVICES
8/7/2024
City of Imperial RFP #2024-06
Weed Abatement Services
Due: 8/9/24 3:00pm
Letter of Transmittal
DeAngelo Contracting Services, LLC (DCS) is proud to submit our proposal to the City of Imperial for Weed Abatement Services. Our staff has many years of experience providing the services as described in the scope of work nationwide.
Providing quality service on these contracts has afforded us the knowledge and proven ability to deliver quality operations and maintenance to the City and we pledge to make this project highly successful from day one.
DCS looks forward to being your choice for these services. DCS consists of several business units, providing millions of dollars in performance-based contracts to customers throughout the United States in areas such as cleaning management, vegetation management, aquatics, and road marking services. We maintain 29 facilities and more than 1,100 pieces of equipment in our own fleet. Our success in managing over 2,000 contracts for local cities, counties, utilities, and private sector organizations throughout the US demonstrates our unique capabilities to provide the quality service to which the district and the public are accustomed.
DCS is uniquely qualified to perform the scope of work and fully understands projects of this type. We routinely perform all phases of vegetation management projects, from initial development of the specifications, actual implementation of the program, and culminating with the final quality control inspection of work activities. As a team, we will bring all of our resources, knowledge and experience to the table on day 1 to provide quality service to the City. Our entire team is committed to providing the best possible service to the City and is prepared to perform the work necessary to meet all contract requirements.
At DCS, our primary focus is performing the job safely and efficiently. We always put safety first, and we use technology, science, and data analysis to provide information and drive decisions resulting in safe operations for our customers, the public, and our employees. We are focused on continuous improvement and will not get complacent on this project. We continually look for ways to do things safer, faster and smarter year after year. We have a rich history of working with government officials and departments of public safety planning, organizing, and implementing these services.
DCS has thoroughly examined and understands all aspects of the RFP.
While no official Addenda were released DCS did receive answers to a request for information on 8/9/24.
This bid will be valid for 90 days.
All information contained herein is true and correct.
Sincerely.
Justin Casey - IVM Division Manager
(909) 615-7920
[email protected]
"Imperial
California
EXHIBIT A
PROPOSAL BID FORM
Pre-Emergent Post-Emergent
Location Cost per Cost per
# Description Acreage Application Application
1 Aten/Sandalwood Basin 1.3 $ 205.50 $ 177.26
2 Redondo Basin 3.9 $ 616.51 $ 531.65
Monterrey Basin 14.0 XXXXXXXX $ 1908.90
4 Savannah Ranch Basin 5.1 $ 806.21 $ 695.39
5 Qual Meadows Basin 2.0 $ 316.16 $ 272.70
Ralph Road Basin 1.0 $ 158.08 $ 136.35
Springfield Basin 1.4 XXXXXXXX $ 190.89
Morningside Basin 3.6 $ 569.09 S 490.86
Mayfield Basin 1 1.6 XXXXXXXX $ 218.16
10 Mayfield Basin 2 3.4 XXXXXXXX 463.59
11 Crown Court Basin 1.2 $ 189.70 $ 163.62
12 Victoria Basin 2.6 $ 411.01 354.51
13 Wildflower Basin 7.4 $ 1169.79 1008.99
14 Business Park Basin 2.8 $ 442.62 $ 381.78
15 Victoria East Basin 6.5 XXXXXXXX $ 886.28
16 Heritage Basin 2.0 XXXXXXXX : 272.20
Hwy 86 Corridor Roadsides (east and
17 west) 16.2 $ 2560.90 $ 2208.57
18 Hwy 86 Corridor Median 8.6 $ 1359.49 1172.61
18 Water Treatment Plant 14.8 $ 2339.58 2017.98
19 Wastewater Treatment Plant and Canal 19.4 $ 3066.75 $ 2645.19 20 City Shop and Tank (just south of WWTP) 6.3 XXXXXXXX $ 859.01 Water Plant Aten Tank and Basin 1.5 XXXXXXXX $ 204.53
22 Park ways 9.1 $ 1438.53 $ 1240.79
Other Roadsides as Shown in Map 4.1 $ 648.13 $ 559.04
TOTALS 139.8 $ 16,298.05 $ 19,080.86
OVERALL COMBINED TOTAL $35,358.91
XXXXXXXX Pre-Emergent Chemicals Not Allowed Contractor Signature:
Due to Proximity to Farmland
See EXHIBIT "B" for Map Showing
* Locations Contractor Name (print):
Deangelo Contracting Services, LLC
Justin Casey
"Imperial
EXHIBIT C
PROPOSAL ACKNOWLEDGEMENT FORM
The Proposer hereby acknowledges receipt of addenda numbers)None , if any.
By signing below, the Proposer agrees to all terms and conditions in this RFP, except where expressly described in the Proposer's Services Proposal. 85-0542566
Original Signature by Authorized Vendor's Tax ID Number (FEIN) Officer/Agent
Justin Casey Deangelo Contracting Services, LLO
Type/Print Name of Signatory Company Name
IVM Division Manger 909) 615-7920
Title Phone Number
1459 S Cucamonga Ave
Ontario, CA 91761 None
Consultant Mailing Address Fax Number
www.deangelocontractingservces.com [email protected] Website Address E-mail Address
Form of Business (mark one of the following):
• Sole Proprietor/Individual
• Partnership
• Corporation
X Limited Liability Company (LLC)
If a corporation, the State where it is incorporated:_DE
FORM #2 CLIENT REFERENCES
Client Reference # 1
Reference Name Union Pacific Railroad
Address 1400 Douglas St. Omaha, NE 68179
Contact Name Tanya Buck
Title Vegetation Program Manager
Phone Number (402) 544-8684
Project Description Herbicide Application, Weed abatement Contract Amount $8M / year
Client Reference #2
Reference Name_City of Poway
Address_ 13325 Civic Center Dr. Poway, CA 92064
Contact Name Vianey Rivera
Title Senior Code Compliance Officer
Phone Number (848) 668-4664
Project Description Weed Abatement
Contract Amount $217k / year
Client Reference # 3
Reference Name Caltrans
Address W 4th St. San Bernardino, CA 92401
Contact Name_Shenequa Boutte
Title_Senior Right of Way Agent
Phonc Number (909) 693-9133
Project Description_Weed Abatement
Contract Amount $119k
Client Reference # 4
Reference Name_City of Riverside
Address 3900 Main St. Riverside, CA 91761
Contact Name Deanna McDonald
Title Senior Code Compliance Officer
Phone Number (951) 712-4713
Project Description Homeless Encampment Clean Up
Contract Amount $250k / year
Client Reference #5
Reference Name_Spokane, Spangle and Palouse Railroad
Adies am BilWanin Rd. Spokane, WA 99224
Title Track Superintendent
Phone Number (360) 303-3461
Project Description Herbicide Application
Contract Amount $38k/ year
DEPARTMENT OF PESTICIDE REGULATION
LICENSING/CERTIFICATION PROGRAM
opr QAL
QUALIFIED APPLICATOR LICENSE
LICENSE #: 145308 EXPIRES: 12/31/2024
Categories: ABCDFO Issued: 3/20/2023
JUSTIN D CASEY
11231 FOSTORIA ST
GARDEN GROVE, CA 92840
This License must be shown to any representative of the Director or Commissioner upon request.
opr CALIFORNIA DEPARTMENT OF PESTICIDE REGULATION
1001 I STREET
SACRAMENTO, CALIFORNIA 95814
ISSUED: January 01, 2023 Pest Control Business - Main
EXPIRES: December 31, 2024 LICENSE
LICENSE NO: 45930
Invalid if insurancé and/or qualified person(s) Japso before expiration date.
Mailing Address: Business Location
DEANGELO CONTRACTING SERVICES, LIC DEANGELO CONTRACTING SERVICES, LLC 1459 S CUCAMONGA AVE /1459 S CUCAMONGA AVE
ONTARIO, CA 92507 ONTARIO, CA 92507
POST THIS LICENSE PROMINENTLY IN PUBLIC VIEW
THIS LICENSE IS NOT TRANSFERABLE - ANY CHANGE IN OWNERSHIP REQUIRES A NEW LICENSE
DATE (MM/DDAYYY)
ACORD® CERTIFICATE OF LIABILITY INSURANCE 8/14/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER
PRODUCER
NAME:
Marsh & McLennan Agency LLC PHONE [PAC, No): (847) 440-9116 HAIC. Ne. Exti: (312) 625-5948
chamburg 1. 607 ad ADDRESS: [email protected] E-MAIL INSURERS) AFFORDING COVERAGE NAIC $
INSURERA: Starr Indemnity and Liability 38318
INSURED SEVEISL-02 41718
INSURER B: Endurance American Specialty L
DeAngelo Contracting Services, LLC INSURER C: Indemnity Insurance Company of 43575 100 North Conahan Drive
Hazleton, PA 18201 INSURER D: Lexington Insurance Company 19437 INSURER E: Endurance American Insurance C 10641
INSURER F: CAPITOL SPECIALTY INS CORP 10328
COVERAGES CERTIFICATE NUMBER: 1067772655 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
ERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERN CLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIR INSR
LTR POLICY NUMBER
A l X | COMMERCIAL GENERAL LIABILITY 1000025924231 11/1/2023 11/1/2024 EACH OCCURRENCE $2,000,000
X DAMAGE TO RENTED
CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ 500,000
DED 500,000 MED EXP (Any one person) $ 10,000
PERSONAL & ADV INJURY $2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 PRO-
POLICY X JECT LOC PRODUCTS COMPOP AGO 54.00.000
OTHER: COMBINED SINGLE LIMIT
11/1/2023 11/1/202 $2,000,000
AUTOMOBILE LIABILITY 0006729412: (Ea accident
0006729782: 11/1/2023 11/1/202
X ANY AUTO BODILY INJURY (Per person)
OWNED SCHEDULED BODILY INJURY (Per accident) S
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE
| AUTOS ONLY AUTOS ONLY (Per accident)
UMBRELLA LIAB OCCUR XS0001135 23 11/1/2023 11/1/2024 EACH OCCURRENCE $2,000,000 052114890 11/1/2023 11/1/2024
EXCESS LIAB CLAIMS-MADE EXC30026857701 11/1/2023 11/1/2024 AGGREGATE $2,000,000 DED RETENTIONS sO ADDITIONAL LAYERS SSEE REMARKS
WORKERS COMPENSATION 1/1/202 X STATUTE T OTH
1000004825 11/1/202:
AND EMPLOYERS' LIABILITY Y / N 1000004826 11/1/202: 11/1/202 NYPROPRIETOR/PARTNER/EXECUTIV ELL. EACH ACCIDENT $1,000,000
FFICER/MEMBER EXCLUDEC INIA
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000 ELL. DISEASE - POLICY LIMIT $1,000,000
PNV10015266702 1/1/202 Prof OcclAgg $5,000,000
EX20210970-03 111/2023 1/1/202 $5,000,000
$5,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS/ VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) First Excess Policy (XS000113523) Limits: Each Occurrence - $2,000,000; Aggregate - $2,000,000 econd Excess Policy (052114890) Limits: Each Occurrence - $2,000,000; Aggregate - $2,000,00 hird Excess Policy (EXC30026857701) Limits: Each Occurrence - $4,000,000; Aggregate - $4,000,00 RE: For all work performed by the Named Insured on behalf of the Certificate Holder.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ACCORDANCE WITH THE POLICY PROVISIONS.
City of Imperial
120 S. Imperial Avenue
Imperial CA 92251 AUTHORIZED REPRESENTATIVE
tiane Tolsak
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Agenda Item No. C•3
8/14/2024
DATE SUBMITTED COUNCIL ACTION X)
PUBLIC HEARING REQUIRED ( )
SUBMITTED BY City Manager's Office RESOLUTION
ORDINANCE IST READING
8/21/24 ORDINANCE 2ND READING ()
DATE ACTION REQUIRED
CITY CLERK'S INITIALS ( )
IMPERIAL CITY COUNCIL
AGENDA ITEM
SUBJECT: DISCUSSION/ACTION:
1. Appointment of a voting delegate and up to two alternates for the League of CA Cities Annual Conference on October 16-18, 2024.
DEPARTMENT INVOLVED: City Manager's Office
BACKGROUND/SUMMARY:
The annual League of CA Cities conference and General Assembly will be held on October 16-18, 2024 in _ong Beach, CA. The General Assembly portion of the conference will be held on October 18, 2024 and is comprised of voting delegates from each member city that will represent their city and vote on resolutions.
In order to cast a vote, the City Council must designate a voting delegate and up to two alternates.
Conference registration is required for voting delegates/alternates. The deadline to appoint delegates is September 25, 2024.
FISCAL IMPACT: FINANCE
INITIALS UMS
The estimated total for four (4) members of the City Council to attend this conference is $7,464.00 budgeted from City Council's Training/Education and Travel accounts. This includes conference registration, travel per diem and hotel stay for all four council members.
STAFF RECOMMENDATION:
Appoint a voting delegate and up to two alternates for the League of CA DEPT. INITIALS co Cities Annual Conference and authorize staff to submit the appointments through the league's on-line submission portal.
CITY
MANAGER's OHM
MANAGER'S RECOMMENDATION: INITIALS
appant delezates
MOTION:
SECONDED: APPROVED REJECTED
AYES: DISAPPROVED DEFERRED
NAYES:
ABSENT: REFERRED TO:
LEAGUE OF
CALIFORNIA
CITIES
Council Action Advised by September 25, 2024
DATE: Wednesday, July 10, 2024
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 16-18, 2024 Long Beach Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities Taking place on Oct. 18, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.
To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.
Action by Council Required. Consistent with Cal Cities bylaws, a city's voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.
Following council action, please submit your city's delegates through the online submission portal by Wed., Sept. 25. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.
Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conterence communications with voting delegates.
Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org
LEAGUE OF
CALIFORNIA
CITIES
For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.
Please view Cal Cities' event and meeting policy in advance of the conference.
Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.
Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 16, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 17, 7:30 a.m.-4:00 p.m. On Friday, Oct. 18, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city's voting delegate and alternates.
Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 25. If you have questions, please contact Zach Seals at [email protected].
Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org
LEAGUE OF
CALIFORNIA
CITIES
General Assembly Voting Guidelines
One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Cal Cifies Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.
Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city's voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.
6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org LEAGUE OF How it works: Cal Cities
CALIFORNIA
CITIES Resolutions and the General Assembly
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities' advocacy to promote local decision-making, and lobby against statewide policies that erode local control.
The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here's how resolutions and the General Assembly work.
Prior to the Annual Conference and Expo Who's who
Cal Cities policy
General Resolutions Policy Committees development is a member- Sixty days before the The Cal Cities informed process,
Annual Conference President assigns grounded in the voices and and Expo, Cal Cities general resolutions experiences of city officials members may submit to policy committees throughout the state. policy proposals on where members
issues of importance review, debate, and recommend The Resolutions Committee to cities. The resolution must positions for each policy proposal. includes representatives have the concurrence of at least Recommendations are forwarded from each Cal Cities five additional member cities or to the Resolutions Committee. diversity caucus, regional individual members. division, municipal
department, and policy
committee, as well as
During the Annual Conference and Expo individuals appointed by the Cal Cities president.
Petitioned Resolutions Resolutions Committee
The petitioned The Resolutions Voting delegates
resolution is an Committee considers are appointed by each alternate method all resolutions. General member city; every city to introduce policy Resolutions approved by has one voting delegate. proposals during either a policy committee
the annual conference. The or the Resolutions Committee are next The General Assembly is a petition must be signed by considered by the General Assembly. meeting of the collective voting delegates from 10% of General resolutions not approved, or body of all voting member cities, and submitted to referred for further study by both a delegates —one from the Cal Cities President at least policy committee and the Resolutions every member city. 24 hours before the beginning Committee do not go to the General of the General Assembly. Assembly. All Petitioned Resolutions Seven policy committees are considered by the General meet throughout the year
Assembly, unless disqualified.? to review and recommend positions to take on bills
and regulatory proposals.
Policy committees include
General Assembly members from each Cal
During the General Assembly, voting delegates Cities diversity caucus, debate and consider general and petitioned regional division, and resolutions forwarded by the Resolutions municipal department, Committee. Potential Cal Cities bylaws as well as individuals amendments are also considered at this meeting. appointed by the Cal Cities president.
"The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).
For more information visit www.calcities.org/general-assembly Agenda Item No.
8/15/24 COUNCIL ACTION X)
DATE SUBMITTED
PUBLIC HEARING REQUIRED ( )
A.O. RESOLUTION (X)
SUBMITTED BY
8/21/24 ORDINANCE 1ST READING ( )
DATE ACTION REQUIRED ORDINANCE 2ND READING ()
CITY CLERK'S INITIALS ( )
IMPERIAL CITY COUNCIL
AGENDA ITEM
SUBJECT: DISCUSSION/ACTION:
1. Certification that there are not more candidates than offices to be elected for the November 5, 2024 General Municipal Election.
DEPARTMENT INVOLVED: City Manager's Office
BACKGROUND/SUMMARY:
As of the close of the nomination period on August 9, 2024, both incumbents, Robert Amparano and Katie Burnworth, filed and qualified for the General Municipal Election. Per Election Code 10229, if by the 88th day, the number of persons who have been nominated for those offices does not exceed the number to be filled at that election, the elections official shall submit a certificate of these facts to the City Council and inform the governing body that it may, at a regular or special meeting held before the municipal election, adopt one of the following courses of action:
1. Appoint to the office the person who has been nominated
2. Appoint to the office an eligible elector if no one has been nominated
3. Hold the election, if either no one or only one person has been nominated for any elective office.
FISCAL IMPACT: NOT TO EXCEED FINANCE
INITIALS UMS
The total cost of the city's election in 2022 was $12,671. The cost of an election is not based on the number of elected offices but on the total amount of registered voters in the city. If the 2024 election is held, the city can expect to pay between $12,500-$13,000. The total cost to cancel the election is a flat fee of $300.00 to the Imperial County Registrar of Voters.
STAFF RECOMMENDATION:
Staff recommends approval of the attached resolution as DEPT. INITIALS presented for the 2024 General Municipal Election.
CITY
MANAGER's
MANAGER'S RECOMMENDATION: INITIALS
approve
MOTION:
SECONDED: APPROVED REJECTED 8
AYES: DISAPPROVED 0 DEFERRED
NAYES:
ABSENT: REFERRED TO:
RESOLUTION NO. 2024-51
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF IMPERIAL, STATE OF CALIFORNIA, PROVIDING
FOR THE APPOINTMENTS TO THE OFFICES OF
COUNCILMEMBER OF THE CITY THOSE THAT WERE
NOMINATED TO BE ELECTED ON TUESDAY,
NOVEMBER 5, 2024 AT THE GENERAL MUNICIPAL
ELECTION
WHEREAS, on May 8, 2024 the City Council adopted Resolution No. 2024-22 calling for and giving notice of the General Municipal Election to be held on Tuesday, November 5, 2024, for the election of two City Council Members to serve the full four-year term of office; WHEREAS, pursuant to California Elections Code section 10229, as of the close of the nomination period on Friday, August 9, 2024 for the General Municipal Election, there are not more candidates than offices to be elected. The persons so nominated by this date are P. Roberto Amparano, City Council Member and Katie Burnworth, City Council Member; WHEREAS, § 10229 of the Elections Code requires the City's Election Official to publish notice and submit a certificate of these facts to the City Council and inform the governing body that they may, at a regular or special meeting held before the municipal election, adopt one of the following courses of action:
Appoint to the office the persons who have been nominated.
2. Appoint to the office any eligible vote if no one has been nominated.
Hold the election if either no one or only one person has been nominated.
WHEREAS, there are no other City offices to be filled and no City ballot measure has qualified for the General Municipal Election;
WHEREAS, on August 15, 2024, the City's Election Official submitted a certificate of these facts to the City Council and published notice as required by California Elections Code section 10229;
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Imperial as follows:
1. Pursuant to California Elections Code section 10229, the following persons are hereby appointed to the office for which they were nominated for the following terms:
NAME OFFICE TERM
P. Roberto Amparano City Council Member Four Years
Katie Burnworth City Council Member Four Years
2. The persons appointed by this Resolution, if any, shall qualify and take office and serve exactly as if elected at a municipal election for the office. 198928.1
3. By adopting this Resolution and making the appointments in Section 1 above, the General Municipal Election to be held on November 5, 2024 is hereby cancelled.
4. By adopting this Resolution and making the appointments in Section 1 above, the elections official shall not accept for filing any statement of write-in candidacy that is submitted after the appointment is made.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Imperial, State of California, held on this 21" day of August, 2024.
ROBERT AMPARANO,
Mayor
ATTEST:
KRISTINA SHIELDS,
City Clerk
198928.1
CERTIFICATION
1, Kristina Shields, City Clerk of the City of Imperial, California, hereby certify that the oregoing Resolution 2024-51 was duly adopted at a regular meeting of the City Council of sai 'ity at its meeting held on the 215 day of August, 2024 by the following vote, to wit AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Imperial, California, this 21% day of August, 2024.
KRISTINA SHIELDS,
City Clerk
198928.1
CITY OF IMPERIAL
NOTICE THAT THERE ARE NOT MORE CANDIDATES
THAN OFFICES TO BE ELECTED FOR CITY COUNCIL
NOTICE IS HEREBY GIVEN that on August 21, 2024 at 7:00 p.m. at the City of Imperial Council Chambers, the following action shall be considered pursuant to § 10229 of the Elections Code of the State of California. This action is related to the General Municipal Election As of the close of the nomination period on August 9, 2024, there are not more candidates than offices to be elected. The persons so nominated by this date are:
P. Roberto Amparano City Council Member
Katie Burnworth City Council Member
That § 10229 of the Elections Code requires the City's Election Official to publish notice and submit a certificate of these facts to the City of Imperial Council and inform the City Council that it may, at a regular or special meeting held before the municipal election, adopt one of the following courses of action:
1. Appoint to the office the persons who have been nominated.
Appoint to the office any eligible vote if no one has been nominated.
3. Hold the election if either no one or only one person has been nominated.
The City Council will meet on August 21, 2024 at 7:00 p.m. at the City Council Chambers located at 200 W. 9th Street in Imperial, to either make the appointments or direct an election to be held. The persons appointed, if any, shall qualify and take office and serve exactly as if elected at a municipal election for the office.
If by the 75th day before the municipal election, no person has been appointed to the offices pursuant to (1) or (2) above, the election shall be held.
If the governing body of a city makes an appointment, the elections official shall not accept for filing any statement of write-in candidacy that is submitted after the appointment is Dated: August 15, 2024
CIUDAD IMPERIAL
NOTIFICACIÓN DE QUE INSUFICIENTES CANDIDATOS SE HAN
REGISTRADO PARA EL CARGO
POR LA PRESENTE SE DA AVISO que el 21 de agosto de 2024 a las 7:00 p.m. en las Cámaras del Consejo Imperial de la Ciudad de California, se considerará la siguiente acción de conformidad con la § 10229 del Código Electoral del Estado de California. Esta acción se relaciona con las Elecciones Generales Municipales en la Ciudad de Imperial a celebrarse el martes 5 de noviembre de 2024:
Desde el cierre del período de nombramiento el 9 de agosto de 2024, no existen más candidatos, que cargos a elegir. Las personas nominadas son:
P. Roberto Amparano Miembro del Concejo Municipal
Katie Burnworth Miembro del Concejo Municipal
Esa § 10229 del Código Electoral requiere que el Oficial Electoral de la Ciudad publique un aviso y presente un certificado de estos hechos al Concejo de la Ciudad de Imperial e informe al Concejo Municipal que puede, en una reunión regular o especial celebrada antes de las elecciones municipales, adoptar uno de los siguientes cursos de acción:
1. Designar para el cargo a la personas que han sido nominadas.
2. Designar para el cargo a cualquier votante elegible si nadie ha sido nominado.
3. Llevar a cabo la eleccion si no se ha nominado a nadie o solamente a una persona.
El Concejo Municipal se reunirá el 21 de agosto de 2024 a las 7:00 p.m. en las Cámaras del Concejo Municipal ubicadas en 200 W. 9th Street en Imperial, para hacer los nombramientos o dirigir una elección que se llevará a cabo. Las personas designadas, si las hubiere, calificarán y asumirán el cargo y servirán exactamente como si hubieran sido elegidas en una elección municipal para el cargo.
nombrada para los daia os de se de la con los pues (l) i2g ama persona ha sido se llevará a cabo.
Si el cuerpo gobernante de una ciudad hace un nombramiento, el funcionario electoral no aceptará la presentación de ninguna declaración de candidatura por escrito que se presente después de que se haga el nombramiento.
Fechada: 15 de agosto de 2024