CITY COUNCIL
Meeting Agenda
Thursday, December 15, 2022
1:30 PM
Council Chamber and Remotely through Zoom in compliance with Government Code Section 54953(e) (AB 361)
44950 Eldorado Drive, Indian Wells
Welcome to a meeting of the Indian Wells City Council. Webinar ID 815 4755 2829 or by phone dial 1-669-900-9128. A passcode will be required to join the Zoom meeting, please email [email protected] or call City Hall at (760) 346-2489 to request a passcode prior to the meeting.
Public Comments: Members of the Public who wish to speak should fill out a blue slip and submit it to the City Clerk, comments are limited to 3 minutes. In accordance with State Law, remarks during public comment are to be limited to subjects within the City's jurisdiction.
Notification: If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act (ADA) please contact the City Clerk at 760-346-2489, 48 hours prior to the meeting.
Please turn off all communication devices (phones) or put them on non-audible mode (vibrate) during Council proceedings. All documents for public review are available for public inspection at City Hall reception, 44-950 Eldorado Drive, Indian Wells during normal business hours.
Pages
A.CONVENE THE INDIAN WELLS CITY COUNCIL, PLEDGE OF
ALLEGIANCE AND ROLL CALL
MAYOR DANA REED
MAYOR PRO TEM DONNA GRIFFITH
COUNCIL MEMBER GREG SANDERS
COUNCIL MEMBER RICHARD BALOCCO
COUNCIL MEMBER ROB BERNHEIMER
B.APPROVAL OF THE FINAL AGENDA
C.ROTATION OF MAYOR AND PRESENTATIONS
C.1 Rotation of Mayor and Mayor Pro Tem - Oath of Office C.2 Presentation to Dana Reed for his service as Mayor
D.RESULTS OF GENERAL AND SPECIAL MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2022
7 RECOMMENDED ACTION:
Council ADOPTS Resolution reciting the facts of the consolidated General and Special Municipal Election held in the City of Indian Wells on November 8, 2022, declaring the results thereof, and such other matters as are provided by law.
E.REORGANIZATION OF CITY COUNCIL
E.1 Presentation Honoring Council Member Richard Balocco and Council Member Rob Bernheimer
E.2 Oaths of Office for Council Member Elects Ty Peabody, Bruce Whitman, and Dana Reed
E.3 Remarks and Introduction of Guests by Newly Elected Council Members
F.RECESS CITY COUNCIL FOR 10 MINUTES
G.RECONVENE REORGANIZED CITY COUNCIL AND ROLL CALL
MAYOR DONNA GRIFFITH
MAYOR PRO TEM GREG SANDERS
COUNCIL MEMBER TY PEABODY
COUNCIL MEMBER BRUCE WHITMAN
COUNCIL MEMBER DANA REED
City Council Meeting Agenda December 15, 2022
H.PUBLIC COMMENTS
Members of the Public who wish to speak on consent items items not listed on the agenda may do so at this time. Public Comments are limited to 3 minutes. Speakers will be alerted when their time is up and are then to return to their seats and no further comments will be permitted.
To address the Council during the virtual live session via zoom, please use the “raise your hand” function on zoom in order to be recognized by the City Clerk in order to provide comments in real time.
Please note that while the City Council values your comments, the Council cannot respond nor take action on matters not listed on the agenda until the matter may appear on the forthcoming agenda.
I.CITY MANAGER'S REPORTS
The City Manager or Department Heads may make brief
announcements, informal comments, or brief the Council on items of interest.
J.CITY ATTORNEY REPORTS AND COMMENTS
K.CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and will be approved by one motion. Reading of text of Ordinances is waived and Ordinances are adopted as second reading, by title only. There will be no separate discussion of these items unless members of the Council request specific items be removed from the Consent Calendar for separate discussion and action.
City Council Meeting Agenda December 15, 2022
K.1 Ordinance Amending Chapter 21.31 by Modifying Section 21.34.040 to Establish Temporary Uses Including Unpaved Parking Lots, Agricultural Uses, Sod Farms and Similar Facilities as Conditionally Permitted Uses in the Resort Commercial Zone
18 RECOMMENDED ACTION:
Council ADOPTS Ordinance by title only and waives further reading, amending Chapter 21.31 by modifying Section 21.34.040 to establish temporary uses including unpaved paring lots, agricultural uses, sod farms, and similar facilities as conditionally permitter uses in the Resort Commercial zone; for which an initial study/mitigation negative declaration was prepared for CEQA.
K.2 2023 City Council Meeting Schedule 24
RECOMMENDED ACTION:
Council ADOPTS or ADOPTS AS AMENDED the 2023 City Council meeting schedule as presented.
K.3 City Council Members Attendance at 2023 Events 27
RECOMMENDED ACTION:
Council APPROVES the attendance of Council Member/s at 2023 events identified in the staff report; and
AUTHORIZES any normal and reasonable reimbursement of
expenses incurred by any Council Member for the events identified in the staff report.
L.PUBLIC HEARINGS
No public hearings items.
M.GENERAL BUSINESS
The Mayor will call upon the members of the public to address the Council regarding the agenda item being considered. After the public has provided comment, the item is closed to further comment and brought to the Council for discussion and action.
City Council Meeting Agenda December 15, 2022
M.1 2023 Council “Draft” of Assignments to Various Internal and External Committees
30 RECOMMENDED ACTION:
Council provides DIRECTION to staff relating to any proposed modifications to the draft process, establishing or eliminating committees and/or sub-committees, the number of ex-officio members serving on City resident committees, and any other related matters prior to the actual selection of committee assignments; and
PARTICIPATES in the “Draft” of committee assignments and any required alternates.
N.COUNCIL MEMBERS' REPORTS AND COMMENTS
On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff, or take action to have staff place a matter of business on a future agenda. The Council may take action on items listed on the Agenda.
N.1 COUNCIL MEMBER REED
N.2 COUNCIL MEMBER WHITMAN
N.3 COUNCIL MEMBER PEABODY
N.4 MAYOR PRO TEM SANDERS
N.5 MAYOR GRIFFITH
City Council Meeting Agenda December 15, 2022
O. ADJOURNMENT
To a regularly scheduled meeting of the City Council to be held at 1:30 p.m. on January 5, 2023 in the City Hall Council Chamber.
Affidavit of Posting,
I, Angelica Avila, certify that on December 9, 2022 I caused to be posted a notice of a City Council Meeting to be held on December 15, 2022 at 1:30 p.m. in the City Hall Council Chamber.
Notices were posted at Indian Wells Civic Center and City's Website [ www.cityofindianwells.org]
________________________
Angelica Avila, City Clerk
City Council Meeting Agenda December 15, 2022
INDIAN WELLS CITY COUNCIL
December 15, 2022
To: City Council
From: City Manager Department
Prepared by: Angelica Avila, City Clerk
Subject: A Resolution Certifying the General and Special Municipal Election held on November 8, 2022,
Declaring the Results Thereof, and Such Other
Matter as are Provided by Law
RECOMMENDED ACTION:
Council ADOPTS Resolution reciting the facts of the consolidated General and Special Municipal Election held in the City of Indian Wells on November 8, 2022, declaring the results thereof, and such other matters as are provided by law.
DISCUSSION:
On May 19, 2022, the City Council adopted a resolution calling and giving notice of the general and special municipal election to be held on Tuesday, November 8, 2022, concurrently with the statewide general election. The Council requested the Riverside County Board of Supervisors to “consolidate” the municipal election with the Statewide Election, allowing the Registrar of Voters to conduct the logistics of the election.
Slated for the general municipal election were two (2) City Councilmember seats held by Dana Reed and Richard Balocco. These seats will be elected for a full 4-year term. In addition, due to a vacancy on the City Council from Kimberly Muzik’s resignation, the City Council also called a special municipal election to fill the vacancy pursuant to California Government Code section 36512 for the remaining two-year term.
At the closing of the nomination period on August 17, 2022, five (5) qualified candidates filed papers for a 4-year term Councilmember and two (2) qualified candidates filed for a partial 2-year term.
For Council Member,
Full Term (4 years)
Total
BRUCE WHITMAN 991 25.73%
DANA REED 907 23.55%
TOPER TAYLOR 784 20.36%
DOUGLAS HANSON 648 16.83%
IVAN MOAD 521 13.53%
For Council Member,
Partial Term (2 years)
Total
EDWARD TY PEABODY 1,141 53.97%
TED J. MERTENS 973 46.03%
There are 3,280 registered voters in Indian Wells. The number of ballots cast in the City was 2550 making a turnout total of 77.74 %. The results show that Bruce Whitman and Dana Reed received the highest number of votes, respectively, for office of City Councilmember 4-year term and Edward Ty Peabody received the highest number votes for the partial 2- year term. In accordance with Elections Code 10265, following the adoption of the Resolution, the City Clerk or designee will administer an Oath of Office to the newly elected officers, who will then officially commence their terms of office.
FISCAL IMPACT:
There is no fiscal impact.
ATTACHMENTS:
1. Resolution
RESOLUTION NO. 2022-47
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF INDIAN WELLS,
CALIFORNIA, RECITING THE FACTS OF THE CONSOLIDATED GENERAL
AND SPECIAL MUNICIPAL ELECTION HELD IN THE CITY OF INDIAN WELLS NOVEMBER 8, 2022, DECLARING THE RESULTS THEREOF, AND
SUCH OTHER MATTERS AS ARE PROVIDED BY LAW
WHEREAS, a consolidated general municipal election was held and conducted in the City of Indian Wells, County of Riverside, State of California, on Tuesday, the 8th day of November 2022, as required by law; and
WHEREAS, notice of said election was duly and regularly given in the time, form and manner provided by law; voting centers were properly established; election officers were properly appointed; and in all respects said election was held and conducted, the votes cast thereat were received and canvassed, and the returns were made and declared in the time, form and manner required by the provisions of the Elections Code of the State of California for conducting elections in cities; and
WHEREAS, the County of Riverside has canvassed the returns of said election and the Registrar of Voters has certified the results to this City Council, which results are received, attached, and made a part hereof as Exhibit “A".
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF INDIAN WELLS, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1: There was one (1) voting center established for the purpose of holding said election consisting of the regular and special election precincts in the City of Indian Wells as established for the holding of State and County Elections.
SECTION 2: The whole overall number of registered voters in Indian Wells is 3,280. The at large number of ballots cast in the City was 2550 making a turnout total of 77.74 %.
SECTION 3: The names of persons voted for said regular election for two Members of the City Council of the City of Indian Wells are as follows:
Bruce Whitman
Dana Reed
Toper Taylor
Douglas Hanson
Ivan Moad
SECTION 4: The names of persons voted for said special election for one Member of the City Council of the City of Indian Wells are as follows:
Edward Ty Peabody
Ted J. Mertens
ATTACHMENT #1
City of Indian Wells
Resolution No. 2022-47
SECTION 5: The number of votes given at each voting centers and the number of voted given in the City to each of the persons above named for the respective offices for which the persons were candidates are listed in Exhibit “A”, attached.
SECTION 6: The City Council does declare and determine that:
Bruce Whitman and Dana Reed were elected as Members of the City Council for the term of four years to December 2026; and
Edward Ty Peabody was elected as Member of the City Council for the term of two years to December 2024.
SECTION 7: The City Clerk shall enter on the records of the City Council of the City of Indian Wells, a statement of the results of said election, showing:
a. The whole number of votes cast in the City;
b. The names of the persons voted for;
c. What office each person was voted for;
d. The number of votes given at each precinct to each person; f. The total number of votes given in the City to each person
SECTION 8: The City Clerk shall immediately make and deliver to the person so elected a Certificate of Election signed and duly authenticated; and the City Clerk shall also administer to said person elected the Oath of Office prescribed in the State Constitution of the State of California and shall have him subscribe thereto and file the same in the Office of the City Clerk, whereupon said person so elected shall be inducted into the respective office to which he has been elected.
SECTION 9: The City Clerk shall verify the passage and adoption of this Resolution and shall enter the same in the book of original resolutions of said City.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Indian Wells, California, at a regular meeting held on this 15th day of December, 2022.
_________________________________
DONNA J.H. GRIFFITH
MAYOR
City of Indian Wells
Resolution No. 2022-47
CERTIFICATION FOR RESOLUTION NO. 2022-47
I, Angelica Avila, City Clerk of the City Council of the City of Indian Wells, California, DO HEREBY CERTIFY that the whole number of the members of the City Council is five (5); that the above and foregoing Resolution was duly and regularly passed and adopted at a regular meeting of the City Council of the City of Indian Wells on the 15th day of December 2022, by the following vote:
AYES:
NOES:
ATTEST: APPROVED AS TO FORM:
_________________________________ _________________________________
ANGELICA AVILA TODD LEISHMAN
CITY CLERK CITY ATTORNEY
City of Indian Wells
Resolution No. 2022-47
EXHIBIT “A”
City of Indian Wells
Resolution No. 2022-47
City of Indian Wells
Resolution No. 2022-47
City of Indian Wells
Resolution No. 2022-47
City of Indian Wells
Resolution No. 2022-47
City of Indian Wells
Resolution No. 2022-47
INDIAN WELLS CITY COUNCIL
December 15, 2022
To: City Council
From: Community Development Department
Prepared by: Jon Berg, Community Development Director
Subject: Ordinance Amending Chapter 21.31 by Modifying Section 21.34.040 to Establish Temporary Uses
Including Unpaved Parking Lots, Agricultural Uses,
Sod Farms and Similar Facilities as Conditionally
Permitted Uses in the Resort Commercial Zone; for
which an Initial Study/Mitigated Negative
Declaration was prepared for CEQA
RECOMMENDED ACTION:
Council ADOPTS Ordinance by title only and waives further reading, amending Chapter
21.31 by modifying Section 21.34.040 to establish temporary uses including unpaved paring lots, agricultural uses, sod farms, and similar facilities as conditionally permitter uses in the Resort Commercial zone; for which an initial study/mitigation negative declaration was prepared for CEQA.
ATTACHMENTS:
1.Ordinance
ORDINANCE NO. 749
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF INDIAN WELLS, CALIFORNIA, AMENDING CHAPTER 21.34 OF THE INDIAN WELLS
MUNICIPAL CODE BY MODIFYING SECTION 21.34.040 TO ESTABLISH
TEMPORARY USES INCLUDING UNPAVED PARKING LOTS,
AGRICULTURAL USES, SOD FARMS AND SIMILAR FACILITIES AS
CONDITIONALLY PERMITTED USES IN THE RESORT COMMERCIAL
ZONE; FOR WHICH AN INITIAL STUDY/MITIGATED NEGATIVE
DECLARATION WAS PREPARED FOR CEQA.
WHEREAS, the City of Indian Wells, California (the “City”) is a municipal corporation and charter city, duly organized under the constitution and laws of the State of California; and WHEREAS, California Government Code section 65800 et seq. authorizes the adoption and administration of zoning laws, ordinances, rules, and regulations by cities as a means of implementing the General Plan; and
WHEREAS, the City has the authority under Article 11, Section 5 of the California Constitution and the City Charter to make, amend, and enforce all ordinances and regulations with respect to municipal affairs; and
WHEREAS, the City desires and intends to amend Section 21.34.040 to further allow temporary agriculture and special event parking uses within the City’s Resort Commercial Zone through a conditional use permit process; and
WHEREAS, a duly noticed public hearing of the Planning Commission was conducted on November 16, 2022 at which time all persons wishing to be heard were afforded an opportunity to be heard; and
WHEREAS, notice of a public hearing of the City Council of the City of Indian Wells to consider this Ordinance was given in accordance with applicable law; and WHEREAS, on November 28, 2022 a duly noticed public hearing on the Zone Text Amendment was held by the City Council; and
WHEREAS, on December 15th, 2022 a duly noticed hearing on the Zone Text Amendment was held by the City Council and a second reading of the Zone Text Amendment was conducted; and
WHEREAS, pursuant to the Indian Wells Municipal Code Section 21.06.020(d) for applications considering a zoning text amendment, findings shall be made by the City Council to ensure conformance with the City’s Zoning Code, the public health, safety, or welfare, and the General Plan; and
WHEREAS, after careful consideration of the staff report, public testimony and all of the information presented at the hearing, including the draft IS/MND and associated documentation and exhibits, the City Council finds as follows:
Zoning Text Amendment:
1.The proposed Zoning Text Amendment is consistent with the City of Indian Wells General Plan or any amendment approved concurrently with the Zone Change.
ATTACHMENT #1
City of Indian Wells
Ordinance No. 749
FACT: The proposed Zoning Text Amendment is consistent with the General Plan in that it would allow temporary parking areas/sod farms in the Resort Commercial Zone, uses that support recreational facilities such as the Indian Wells Tennis Garden; and
2.The proposed Zoning Text Amendment is consistent with the intent and objectives of this Zoning Code.
FACT: The proposed Zoning Text Amendment is consistent with the intent and objectives of Municipal Code Title 21 and Chapter 21.34, as this amendment is deemed consistent with compatibility of use and intensity with adjacent and surrounding uses and promotes the quality image and character of the City. The City retains locational discretion over such uses, which require approval of a CUP; The proposed zoning text amendment will be consistent with the “resort experience” as described in City code.
3.The proposed Zoning Text Amendment is consistent with any applicable area Master Development Plan.
FACT: The proposed Zoning Text Amendment would allow temporary parking lots/sod farms, supporting uses, in the Resort Commercial Zone. As a conditionally permitted use, approval of any particular temporary parking lot or sod farm would be at the City’s discretion and would not be granted unless it were consistent with any applicable area Master Development Plan or Specific Plan; and
4.The proposed Zoning Text Amendment is in the best interests of the health, safety and welfare of the community.
FACT: The proposed Zoning Text Amendment is in the best interests of the health, safety and welfare of the community as it will designate, regulate and restrict the such uses of land; promote the Indian Wells Tennis Garden as a world-class tennis facility providing economic benefit to the City and surrounding communities; and promote the orderly growth and development of the community which is consistent with the intent and objectives of Title 21 of the Indian Wells Municipal Zoning Code;
5.Adequate sewer and water lines, utilities, sewage treatment capacity, drainage facilities, police protection/emergency medical care, vehicular circulation and school facilities will be available to serve the area affected by the proposed Zone Change when development occurs.
FACT: Adequate utilities (sewer, water, etc), drainage facilities, police and fire protection and vehicular circulation are available to serve the Resort Commercial areas of the City.
Because the inclusion of temporary parking lots as a conditional use involves no occupied permanent structures, impacts on City services and public facilities will be minor.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF INDIAN WELLS, CALIFORNIA DOES ORDAIN AS FOLLOWS:
SECTION 1 The Recitals above are true and correct and are hereby adopted as findings as if fully set forth herein.
SECTION 2 Chapter 21.34 of the Indian Wells Municipal Code is amended by modifying Section 21.34.040 to read as follows:
City of Indian Wells
Ordinance No. 749
21.34.040 Uses Permitted
All development in this zone shall be in accordance with a Master Development Plan. This plan shall be submitted to the City by the developer and shall be considered in accordance with the procedures provided in Section 21.06.030, and Section 21.06.040.
The uses permitted in this zone are subject to a Conditional Use Permit and shall be:
(a)Those uses which can be shown to make up the “resort experience”; which may include, but are not necessarily limited to hotels, conference and convention facilities, recreational facilities, restaurants, country clubs, and golf courses. (b)Sexually oriented businesses.
(c) Temporary uses including unpaved parking lots, agricultural uses, sod farms and similar facilities as determined by the Community Development Director.
SECTION 3 The City of Indian Wells Municipal Code is hereby amended as set forth in Exhibit A, attached hereto and incorporated herein by reference.
SECTION 4. CEQA. The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2), the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment, and 15060(c)(3), the activity is not a project as defined in Section 15378 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
SECTION 5. CUSTODIAN OF RECORDS. The documents and materials that constitute the record of proceedings on which this Ordinance is based are located at the City Clerk’s office located at 44950 Eldorado Drive, Indian Wells, CA 92210. The custodian of these records is the City Clerk.
SECTION 6. SEVERABILITY. If any section, sentence, clause, or phrase of this Ordinance or the application thereof to any entity, person or circumstance is held for any reason to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are severable. The City Council hereby declares that it would have adopted this Ordinance and each section, sentence, clause, or phrase thereof, irrespective of the fact that any one or more section, subsections, sentences, clauses, or phrases be declared invalid or unconstitutional.
SECTION 7. EFFECTIVE DATE. This Ordinance shall take effect and be in force 30 days after City Council approval and adoption.
SECTION 8. PUBLICATION. The City Clerk is directed to publish this Ordinance within the manner and in the time prescribed by law.
City of Indian Wells
Ordinance No. 749
PASSED APPROVED AND ADOPTED by the City Council of the City of Indian Wells, California, at a regular meeting held on the 15th day of December 2022. ________________________
DONNA J.H. GRIFFITH
MAYOR
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF INDIAN WELLS)
CERTIFICATION FOR ORDINANCE NO. 749
I, Angelica Avila, City Clerk of the City Council of the City of Indian Wells, California, DO HEREBY CERTIFY that Ordinance No. 749, having been regularly introduced at the special meeting of November 28, 2022 was again introduced, the reading in full thereafter unanimously waived, and duly passed and adopted at a regular meeting of the City Council held on December 15, 2022 and said Ordinance was passed and adopted by the following stated vote, to wit:
AYES:
NOES:
and was thereafter on said day signed by the Mayor of said City of Indian Wells.
ATTEST: APPROVED AS TO FORM:
__________________________________ ________________________________
ANGELICA AVILA TODD LEISHMAN
CITY CLERK CITY ATTORNEY
City of Indian Wells
Ordinance No. 749
EXHIBIT “A”
Amendments to Municipal Code
Title 21 ZONING CODE
Chapter 21.34 RESORT COMMERCIAL ZONE DEVELOPMENT STANDARDS
21.34.040 Uses Permitted
All development in this zone shall be in accordance with a Master Development Plan. This plan shall be submitted to the City by the developer and shall be considered in accordance with the procedures provided in Section 21.06.030, and Section 21.06.040.
The uses permitted in this zone are subject to a Conditional Use Permit and shall be:
(a) Those uses which can be shown to make up the “resort experience”; which may include, but are not necessarily limited to hotels, conference and convention facilities, recreational facilities, restaurants, country clubs, and golf courses. (b) Sexually oriented businesses.
(c) Temporary uses including unpaved parking lots, agricultural uses, sod farms and similar facilities as determined by the Community Development Director.
INDIAN WELLS CITY COUNCIL
December 15, 2022
To: City Council
From: City Manager Department
Prepared by: Angelica Avila, City Clerk
Subject: 2023 City Council Meeting Schedule
RECOMMENDED ACTION:
Council ADOPTS or ADOPTS AS AMENDED the 2023 City Council meeting schedule as presented.
DISCUSSION:
Provided for Council consideration is the proposed City Council meeting dates for the 2023 calendar year. Staff is proposing the 2023 Council meeting calendar (Attachment #1) of one Council meeting and one tentative meeting each month which allows for a second monthly meeting if necessary. The following highlights any scheduling conflicts and proposed cancellations:
Add February 1, 2023, Strategic Planning
Add Quarterly Study Session in May, August, November
Add March (TBD) Indian Wells Golf Resort Strategic Planning
Cancel August 2022 meetings for summer break
Staff requests discussion and direction by the Council of any other scheduling conflicts, cancellations, or additions of any other council or special meetings.
FISCAL IMPACT:
There is no fiscal impact.
ATTACHMENTS:
1. Draft 2023 Council Meeting Schedule
2023 Council Meeting Schedule
Date Type of Meeting Status
January 5 12:30 p.m. Closed Session
1:30 p.m. Regular Council
January 19 TBD – Study/Closed TBD
February 1 9:00 a.m. City/HA Strategic Planning
February 2 TBD – Study/Closed TBD
February 16 12:30 p.m. Closed Session
1:00 p.m. Quarterly Housing Authority
1:30 p.m. Regular Council
March (TBD) 9:00 a.m. IW Golf Resort Strategic Planning March 2 12:30 p.m. Closed Session
1:30 p.m. Regular Council
March 16 TBD – Study/Closed TBD
April 6 12:30 p.m. Closed Session
1:30 p.m. Regular Council
April 20 TBD – Study/Closed TBD
May 4 TBD – Study/Closed TBD
May 18 1:00 p.m. Quarterly Housing Authority
12:30 p.m. Closed Session TBD
1:30 p.m. Regular Council
June 1 12:30 p.m. Closed Session
1:30 p.m. Regular Council
June 15 TBD – Study/Closed TBD
July 6 12:30 p.m. Closed Session
1:30 p.m. Regular Council
July 20 TBD – Study/Closed TBD
August 3 12:30 p.m. Closed Session TBD
1:00 p.m. Quarterly Housing Authority
1:30 p.m. Regular Council
August 17 TBD – Study/Closed TBD
ATTACHMENT #1
Date Type of Meeting Status
September 7 12:30 p.m. Closed Session
1:30 p.m. Regular Council
September 21 TBD – Study/Closed TBD
October 5 12:30 p.m. Closed Session
1:30 p.m. Regular Council
October 19 TBD – Study/Closed TBD
November 2 12:30 p.m. Closed Session
1:00 p.m. Quarterly Housing Authority
1:30 p.m. Regular Council
November 16 TBD – Study/Closed TBD
December 7 12:30 p.m. Closed Session
1:30 p.m. Regular Council
December 21 TBD – Study/Closed TBD
INDIAN WELLS CITY COUNCIL
December 15, 2022
To: City Council
From: City Manager Department
Prepared by: Angelica Avila, City Clerk
Subject: City Council Members Attendance at 2023 Events
RECOMMENDED ACTION:
Council APPROVES the attendance of Council Member/s at 2023 events identified in the staff report; and
AUTHORIZES any normal and reasonable reimbursement of expenses incurred by any Council Member for the events identified in the staff report.
DISCUSSION:
Pursuant to Section 101 of the City Charter, the City Council must approve in advance the reimbursement of ordinary and necessary expenses incurred in the performance of one’s duties as a Member of the City Council, Mayor Pro Tem, or Mayor. This report identifies normal meetings, conferences and events Council Member/s may be attending each year. Council Members are assigned to represent the City on Committees and organizations included in the list below and may incur expenses. While the pandemic has caused the cancelation or shifted to virtual event platforms, Staff is still seeking Council approval of the following events:
National League of Cities
o Annual City Summit
League of California Cities
o Annual Conference and Expo
o League Leaders Workshop
o League Legislative Action Day
o Mayor & Council Members Executive Forum
o New Mayors and Council Members Academy
o Division Meetings (Executive Committee and General Membership Meetings) o Policy Committee Meetings (quarterly)
o League Sponsored Workshops and Seminars
County of Riverside
o Riverside County Agency and Department Meetings
o Riverside County Fair & National Date Festival Events o State of the County Event
o Supervisor Perez or Board of Supervisors Sponsored Events
Regional Organizations Regular and Committee Meetings
o California Joint Powers Insurance Authority (CJPIA)
o Coachella Valley Animal Campus
o Coachella Valley Association of Governments (CVAG)
Coachella Valley Conservation Commission
Energy and Environmental Resources
Executive Committee
Homelessness
Public Safety
Transportation
o Coachella Valley Economic Partnership (CVEP)
o Coachella Valley Mountains Conservancy
o Cove Communities Services Commission
o Desert Valleys Builders Association (DVBA)
o Greater Palm Springs Convention and Visitors Authority o Los Angeles-San Diego-San Luis Obispo (LOSSAN) Rail Corridor o Riverside County Transportation Commission (RCTC)
Eastern Riverside County Programs and Projects Committee Mobility 21 Summit
o Sunline Transit Agency
o Western Riverside Council of Governments (WRCOG)
Miscellaneous
o BNP Paribas Tournament Events
o California Contract Cities Association Events
o California State University San Bernardino Events
o City of Indian Wells Sponsored Events
o City of Indian Wells Internal Committee Travel
o College of the Desert Events
o Desert Town Hall Lecture Series Events
o Federal or State Legislative Hearings, Federal Departments, State Offices, Other Agencies Hearings, or meetings with Federal or State Legislators o Hospitality Award Events
o Indian Wells Arts Festival
o Indian Wells, Greater Coachella Valley Chamber of Commerce or other Local Chambers of Commerce Events
o Indian Wells Historical Preservation Events
o Indian Wells Pro Am Golf Invitational Events
o International Council of Shopping Centers (ICSC) Events o Ironman Indian Wells-La Quinta 70.3 Events
o Joslyn Center Events
o The Living Desert Events
o Modernism Week Events
o National Pickleball Championship Events
o Public Safety Award Events
o Salton Sea Restoration Events
o Senior Inspiration Awards Luncheon
o Southern California Association of Governments Events o University of California Riverside Events
FISCAL IMPACT:
The above items are included in the annual budget and do not create a new financial impact.
26529.00000\40894685.2
INDIAN WELLS CITY COUNCIL
December 15, 2022
To: City Council
From: City Manager Department
Prepared by: Angelica Avila, City Clerk
Subject: 2023 Council “Draft” of Assignments to Various Internal and External Committees
RECOMMENDED ACTION:
Council provides DIRECTION to staff relating to any proposed modifications to the draft process, establishing or eliminating committees and/or sub-committees, the number of ex-officio members serving on City resident committees, and any other related matters prior to the actual selection of committee assignments; and
PARTICIPATES in the “Draft” of committee assignments and any required alternates.
BACKGROUND:
Through its Council Policy Manual (“Manual”), the City Council has established a process by which assignments of individual Council Members are made to various internal Indian Wells Committees, as well as to external organizations and regional authorities. (See Chapter 3.03, Section 3.04 Attachment #1). The established “Draft” process is based on seniority of council members’ consecutive years of services, and among those initially elected on the same date, the member receiving more votes is deemed to have seniority.
In the Draft, each member, in descending order of seniority, selects one assignment, followed in turn by the other members’ choices, until all positions are filled.
The current seniority order is as follows:
1. Dana Reed
2. Donna Griffith
3. Greg Sanders
4. Edward “Ty” Peabody
5. Bruce Whitman
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The Manual also calls for an annual review of internal committees (Section 3.03.090, Attachment #2) and Standing/Ad Hoc Committees (Section 3.05.060, Attachment #3) as to committee relevance, membership, and organization. This is Council’s opportunity to discuss and make any modifications to internal City committees.
The City current Standing Committees:
Community Activities Committee
Desert Sands Unified School District Two by Two Committee Finance/Legal Services Oversight Committee
Grants In Aid Committee
Indian Wells Golf Resort Advisory Committee
Marketing Committee
Personnel Committee
Public Safety Committee
Tee Committee
The Council also sometimes establishes Ad-Hoc Council Committees to review a specific area or issue. Ad-Hoc Committees are established at the time of need. Once the specific program of work has been performed and completed, the Ad-Hoc Committees are automatically dissolved. The current Ad-Hoc Committees are as follows:
Sister Cities Ad-Hoc Committee (Griffith and Reed) – Formation on December 16, 2021
Golf Resort Ad-Hoc Committee (Griffith and Sanders)- Formation on June 2, 2022
Changes made to the committee assignments over the last few years are outlined below:
In 2021, one appointed Council Member serves on both the Coachella Valley Association of Governments (CVAG) Conservation and CVAG Energy & Environment Resources Committee.
In March of 2021, the City established a Desert Sands Unified School District Two- by-Two Committee. The partnership with the district is to meet and discuss issues of mutual concern.
Current City policy is that the Mayor automatically serves as the City’s representative to the CVAG Executive Committee, Living Desert Advisory Board, Tee Committee, and Personnel committee. In addition, the the Mayor Pro Tem also serves on the Personnel and Tee committee.
On occasion, the Mayor and Mayor Pro Tem are also called on to serve as the City’s liaison to other organizations or groups (e.g., Tennis Garden).
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A listing and summary of each external and internal committee is provided in Attachment 5.
FISCAL IMPACT:
Outside organizations and regional authorities may provide a stipend, compensations, or reimbursement of expenses. Income derived from serving on these outside organizations and regional authorities is to be reported as required by the FPPC (Form 806) filed in the City Clerk’s office (Attachment #6).
Expenses for Council Members serving on these boards is reimbursed by the City if not covered by the outside organization.
ATTACHMENTS:
1. Commissions/Boards Council Policy Chapter 3.03 and 3.04
2. Annual Review Council Policy Chapter 3.03.090
3. Ad Hoc Committees Council Policy Chapter 3.05
4. Blank 2023 Council committee assignments
5. 2023 Council committee assignments descriptions
6. FPPC Form 806- Official Assignments
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CHAPTER 3.03
COMMISSIONS, COMMITTEES AND BOARDS
Sections:
3.03.010 Introduction.
3.03.020 Council Relationship with Commissions, Committees and Boards.
3.03.030 Role of Ex-Officio Member.
3.03.040 Work Plan.
3.03.050 Appointment of Resident Members.
3.03.060 Membership of Current Commissions, Committees and Boards.
3.03.070 Policy for Selection and Appointment of Resident Members.
3.03.080 Simultaneous Service Prohibition.
3.03.090 Annual Review of Commission, Committee and Board Relevance.
3.03.010 INTRODUCTION.
The Council shall establish such commissions, committees, and boards as it deems appropriate to provide recommendations. Committees may be either standing committees, or ad hoc committees established by the Council from time to time. Each Commission, Committee, and Board shall be advisory only, unless otherwise specified in the resolution or motion establishing the Commission, Committee, or Board, and shall be established by a specific resolution or motion with its purpose, duties, and number of members defined by the resolution or motion. In addition, the Council periodically appoints persons other than Council Members to certain outside organizations or regional authorities listed in Section 3.04.010. Such outside organizations and regional authorities shall be governed by their own policies.
3.03.020 COUNCIL RELATIONSHIP WITH COMMISSIONS, COMMITTEES AND BOARDS.
Council Members must recognize that it is important for Commissioners and Committee Members to be able to make objective recommendations on items related to the City. Council Members must be certain that any opinions expressed to members of Commissions and Committees are clearly identified as individual personal opinions, unless official Council action has been taken on the subject in question.
The Council has determined that Council Members should not lobby Commissioners, Committee, or Board Members for votes. However, Council Members may attend meetings in their unofficial capacity as residents and request that Commissioners, Committee, or Board Members consider certain issues during their deliberations or may do so in unusual instances in their capacity as Council Members to reflect the views of the Council as a body. Council Members should not engage in advocacy before a Commissioners, Committee, or Board on any matter which will likely thereafter come before the Council at a public hearing.
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Council Members choosing to attend Commission, Committee, or Board meetings should be sensitive to the fact that they are not participating members of the body. Council Members have the rights, and only the rights, of ordinary citizens with respect to Commission, Committee, or Board– including the right to write to and speak to the Commission, Committee, or Board during public comment periods.
3.03.030 ROLE OF EX-OFFICIO MEMBER.
Members of the Council are assigned to serve in an ex-officio capacity to various City Committees. The purpose of the ex-officio assignment is to facilitate communication between the Council and the advisory body and to help to increase the Council’s familiarity with the membership, programs, and issues of the advisory body. In fulfilling their ex-officio assignment, Council Members will attend Committee meetings to observe the activities and maintain communication with the Committee.
Ex-officio members should be sensitive to the fact they are non-voting members of the Committee. Being an ex-officio member bestows no special right with respect to the Commission, Committee or Board business.
3.03.040 WORK PLAN.
All programs, projects, funding, and staffing requests must be approved by the Council. The work plan of every Commission, Committee and Board shall include those items under their purview along with any additional duties or assignments delegated to the body by the City Council.
3.03.050 APPOINTMENT OF RESIDENT MEMBERS.
Resident members of each Commission, Committee, or Board, shall be appointed by the Council during a regular or special meeting of the Council. The terms of all appointees shall expire on June
30. Appointees shall take office on July 1.
Council recommendations of resident members to outside organizations and regional authorities, shall be made during a regular or special meeting of the City Council. Resident terms on outside organization and regional authorities shall be subject to the policies and procedures of such outside organizations and regional authorities.
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3.03.060 MEMBERSHIP OF CURRENT COMMISSIONS, COMMITTEES AND BOARDS.
Current City standing Commission, Committee, and Board subject to appointment procedures of this Chapter 3.03 are:
Planning Commission 5 Members
Marketing Committee 12 Members 6 including 2 Councilmembers Community Activities Committee 6 Members including 1 Councilmember Golf Resort Advisory Committee 7 Members including 2 Councilmember Grants-in-Aid Committee 6 Members including 1 Councilmember
Current outside organizations or regional authorities are subject to selection procedures of this Chapter 3.03 and subject to appointment and terms governed by the relevant outside organization/regional authorities’ policies and procedures:
Joslyn Senior Center Board Either 1 Council Member or other Indian Wells resident
Coachella Valley Mosquito Either 1 Council Member or other Indian Wells resident & Vector Control
Palm Springs International Airport Regional Commission Either 1 Council Member or other Indian Wells resident
3.03.070 POLICY FOR SELECTION AND APPOINTMENT OF RESIDENT MEMBERS.
In order to secure broad and knowledgeable representation on the City's Commission, Committee, and Board it is desirable that a standard policy be formulated for selection to these bodies.
(a) Eligibility Criteria.
All members of a Commission, Committee or Board shall be residents of the City, with a must be a minimum age of 18, unless an exception is provided by the Council. Also, the membership of such bodies shall be representative of the entire community to that extent as possible, and members on such Commissions, Committees, and Boards shall be willing to serve as a civic responsibility and without compensation.
6 Marketing Committee membership includes local hotels and resorts, Indian Wells Golf Resort, and other City partners. Membership of the Marketing Committee fluctuates based on participation from these partners.
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(b) Term Limitations.
The term of appointees to a City Commission, Committee or Board shall be one (1) term unless reappointed by the Council. The term of appointees serving on outside organizations and regional authorities, and any term limits applicable thereto shall be subject to the policies and procedures of such organization or regional authority.
The following provisions shall apply to City Commission, Committee, and Board appointees.
Appointees are limited to two (2) consecutive two-year terms of membership on a specific commission, committee, or board, including a partial term. An appointee may not be reappointed to the same Commission, Committee, or Board after completion of two consecutive terms, including a partial term. After serving a maximum of two two-year terms (including a partial term), an appointee shall not be reappointed to the same commission, committee or board unless at least one year has elapsed between the expired term limit and the effective date of commencement of the new term. Notwithstanding any provision to the contrary, an appointee shall not be precluded at any time following completion of service on a Commission, Committee or Board from being appointed to another commission, committee, or board without the lapse of time between appointments. Notwithstanding any provision to the contrary, if a committee is placed on hiatus by City Council action, the appointee’s term is considered active and continuous; therefore, any period that the committee is on hiatus shall be included as part of appointee’s term.
(c) Outreach Efforts.
Staff will employ one or more of the following methods of outreach to attract applications from qualified candidates: (1) send letters to persons who previously have applied for a City appointment for any City Commission, Committee or Board, and who wish to be notified of open positions, and to other individuals who have expressed interest in notification of such openings (list to be maintained by City Clerk’s office); (2) place notice of vacancies in the City’s newsletter, and/or in a separate flyer; (3) publish notice of vacancies in a local newspaper; or (4) place notice on the City’s website.
(d) Application Process.
Each applicant shall be given an application packet that will include: an informational document including the eligibility criteria for appointment and a description of the role and responsibilities of the City Commission, Committee or Board; frequency, time, and location of meetings; Code of Ethics, Fair Political Practices Commission (FPPC) financial disclosure requirements; and reference to California open meetings law.
(e) Selection Process.
As a part of the selection/appointment process applicable to proposed members other than Council Members, the Council may interview any or all the individual’s submitting applications, as
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determined by the Council, in its discretion. The Council will implement a two Council Member Ad- hoc Committee to interview the applicants. Council Members serving in a committee will be assigned to that Ad-Hoc Interview Committee. Additional Council Members will be designated to all other Commission, Committees, and Boards without Council representation. Each Ad-hoc Committee will select interview dates and after candidates, if any, have been interviewed, the Ad- hoc Committees will forward their recommendations to the City Clerk.
The Council has the option, at its sole discretion, of re-appointing current Commission, Committee or Board Members if said member have a two-year term remaining on the same Commission, Committee or Board.
(f) Voting Procedure.
In a regularly scheduled or special Council meeting, the Council shall vote for the proposed Ad- Hoc Council Interview Committee recommendations. All candidates will be appointed by majority of vote for a particular commission, committee, or board.
(g) Appointment Requirements.
The following requirements apply to the schedule for filling vacancies created by the expiration of a term or vacancies created by a resignation requiring an appointment for the remainder of that term.
(g)(2) Expired Term.
By the first Council meeting in May every year, the City Clerk shall submit to the Council a "Council Appointments List" of vacancies for terms expiring on June 30 of that year on all Commission, Committee and Board. Both incumbents seeking re-appointment and new applicants must apply.
Appointments should be made by the second Council meeting in June every year.
(g)(3) Unscheduled Vacancies.
In the event of an unscheduled vacancy on the City’s Commission, Committee or Board, the City Clerk shall post a special vacancy notice no earlier than twenty (20) days before, nor later than twenty (20) days after the vacancy occurs. Final appointment to the Commission, Committee or Board cannot take place for at least ten (10) working days after the posting of the notice (Gov.
Code 54974).
The Council may consider candidates for unscheduled or foreseen committee’s vacancies that occur within a 6-month period of the annual recruitment. Following the conclusion of the annual recruitment, applications will remain active in the City Clerk’s office for 6-months.
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3.03.080 SIMULTANEOUS SERVICE PROHIBITION.
Members shall not serve simultaneously on more than one Commission, Committee, or Board.
However, a member may be appointed to an additional advisory body as a representative of the Commission, Committee, or Board on which the member serves as a non-voting member.
3.03.090 REVIEW OF COMMISSIONS, COMMITTEES AND BOARDS RELEVANCE.
The Council will periodically, in consultation with Staff, review each of the City’s commissions, committees and boards to determine the relevance of their duties, work plan, membership and organization to the accomplishment of the Council’s Goals and Objectives. The Council may make such changes as it deems necessary to the duties, work plans, membership and organization of the Commissions, Committees, and Boards, on an as-needed basis.
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CHAPTER 3.04
OUTSIDE ORGANIZATIONS, REGIONAL AUTHORITIES
AND CITY COMMITTEES
Sections:
3.04.010 Outside Organizations, Regional Authorities and City Committees.
3.04.020 Procedure for Council Member Assignments.
3.04.030 Reporting Responsibilities of Appointees.
3.04.040 Representational Responsibilities of Appointees.
3.04.050 Current Appointments.
3.04.010 OUTSIDE ORGANIZATIONS, REGIONAL AUTHORITIES AND CITY COMMITTEES.
The City of Indian Wells has numerous relationships with outside organizations and regional authorities, such as the League of California Cities and the Coachella Valley Association of Gov- ernments (CVAG). The City Council annually assigns, pursuant to the “Draft” system set forth in section 3.04.020, one or more Council Members, as applicable, to serve as the City’s representative on the governing bodies of such organizations and authorities. Alternates appointed to these outside organizations have the same authority as the primary appointee when the appointee is absent. Once a Council Member has been assigned to participate in an outside organization or regional authority, separate approval is not needed to participate in a subcommittee of that organization or regional authority. The Council also annually assigns, pursuant to the “Draft” system set forth in section 3.04.020, Council Members to serve on City standing committees. Finally, the Council from time to time assigns Council Members to serve on City Ad-Hoc Committees without using the “Draft” system (See Chapter 3.05).
These outside organizations and regional authorities may provide a stipend, compensation, or reimbursement of expenses. Income derived from serving on these outside organizations and regional authorities is to be reported as required by the FPPC (Form 806).
3.04.020 PROCEDURE FOR COUNCIL MEMBER ASSIGNMENTS.
Annually or as vacancies occur, the City Clerk shall present to the Council a list of such outside organizations, regional authorities and City standing committees, and the names of Council Members currently assigned to them. The Council shall attempt to spread the various Council member assignments so that each Council Member fairly shares the responsibility of representing or conducting business for the City. At the time of assigning Council Members to such outside organizations, authorities and City standing committees, the Council shall first review the list of all such organizations, regional authorities and City standing committees. The Council shall then review the policies and procedures pertaining
to the assignment of individual Council Members to such bodies prior to making assignments (as described below).
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The Council shall then vote to assign Council Members to such outside organizations, authorities and City standing committees. Assignments may thereafter be exchanged by affected Council Members at any time without need for approval by the entire Council.
The City utilizes what is commonly called the “Draft” system to assign Council Members to outside organizations, regional authorities and City standing committees. The “Draft” is based on seniority of the Council Members’ consecutive years of service. In the case where two or more Council Members have been initially elected on the same date, the Council member receiving more votes shall be deemed to have seniority. Each Council member, in order of seniority, selects one (1) choice of assignment followed in turn by the other Council Members choices, until all positions have been filled.
The Mayor shall automatically have priority right to serve on the CVAG Executive Committee. The Mayor and Mayor Pro Tem shall also automatically serve on the Council Standing Personnel Committee and Tee Standing Committee. For purposes of the “Draft”, the Mayor and/or Mayor Pro Tem may place their assignment on the CVAG Executive Committee, Personnel Standing Committee and Tee Standing Committee as their selection at any stage or in any of their turns in the “Draft”. Ad hoc committees comprised solely of Council Members are not subject to the “Draft.”
Concerning the foregoing Council Member assignments, Council Members serve as “non-voting” Members on their assigned City Commissions, Committees and Boards, including any Ad-Hoc Committee that includes resident members. For those years that there is/are no new Council Member(s), the Council in its sole discretion can chose to retain the existing assignments for another year, make some modifications to the existing assignments, or utilize the “draft” for Council member assignments.
3.04.030 REPORTING RESPONSIBILITIES OF APPOINTEES.
All Council Members representing the City on outside organizations, regional authorizes and City Committees should summarize their activities at Council meetings during Council Member’s reports. If the City reimburses a Council Member his/her actual and necessary expenses incurred in such representation, he/she shall give a report on the meetings he/she attended at the expense of the City at the next regular meeting of the City Council.
3.04.040 REPRESENTATIONAL RESPONSIBILITIES OF APPOINTEES.
Council Members assigned to outside organizations or regional authorities represent the City's interest, generally as determined by a majority of the Council. Council Members are not to represent or vote their own or individual positions on an issue, but that of the City, as articulated, directed or instructed by a majority of the Council. Wherever possible, all significant policy issues shall be brought before the Council for determination and instruction to the assigned Council Member. The assigned Council Member shall represent that position until such time as a majority of the Council changes or modifies its position on a policy issue.
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3.04.050 CURRENT APPOINTMENTS.
Current assignments to outside organizations and regional authorities are on file in the office of the City Clerk.
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3.03.080 SIMULTANEOUS SERVICE PROHIBITION.
Members shall not serve simultaneously on more than one Commission, Committee, or Board.
However, a member may be appointed to an additional advisory body as a representative of the Commission, Committee, or Board on which the member serves as a non-voting member.
3.03.090 REVIEW OF COMMISSIONS, COMMITTEES AND BOARDS RELEVANCE.
The Council will periodically, in consultation with Staff, review each of the City’s commissions, committees and boards to determine the relevance of their duties, work plan, membership and organization to the accomplishment of the Council’s Goals and Objectives. The Council may make such changes as it deems necessary to the duties, work plans, membership and organization of the Commissions, Committees, and Boards, on an as-needed basis.
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CHAPTER 3.05
COUNCIL STANDING AND AD HOC COMMITTEES
Sections:
3.05.010 Establishment of Council Standing and Ad-Hoc Committees.
3.05.020 Procedure for Council Ad-Hoc Assignments.
3.05.030 Notice of Standing Committee Meetings.
3.05.040 Ad-Hoc Committee Meetings.
3.05.050 Report of Standing and Ad-Hoc Committees.
3.05.060 Annual Review of Standing and Ad-Hoc Committees Necessity.
3.05.010 ESTABLISHMENT OF COUNCIL STANDING AND AD HOC COMMITTEES.
The Council may establish standing or Ad-Hoc Committees of the Council for policy review of a specific area or a specific issue. Ad-Hoc Committees may be established at the time of need. They shall have a specific program of work to perform and shall automatically dissolve once the program of work is completed. Ad-Hoc Committees may be comprised solely of Council Members, solely non-Council Members, or a combination of both.
Council standing committees will be used sparingly and ordinarily in an ad hoc capacity and may not speak or act for the Council. Council standing committees are to help the Council do its job by preparing policy alternatives and implications for Council deliberation.
3.05.020 PROCEDURE FOR COUNCIL AD HOC ASSIGNMENTS.
The Mayor will make the recommendation as to the appointment of members to Ad-Hoc Committees, if the assignments are not made at the time the Ad-Hoc Committees is formed subject to Council approval. The Mayor shall assign replacement of members unable to participate on the designated Ad-Hoc Committee. The recommended appointments will be agendized for formal action by the entire Council at the next City Council meeting.
3.05.030 NOTICE OF STANDING COMMITTEE MEETINGS.
An agenda of all Council Standing Committees will be posted seventy-two (72) hours prior to the meeting, as per the Brown Act and the meeting will be open to the public. Generally speaking, no Council Members, except those appointed to the committee, may attend said meeting as there are Brown Act implications; however, there are exceptions where a non-standing Committee Member(s) may attend only as observers.
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3.05.040 AD HOC COMMITTEE MEETINGS.
No member of the Council who is not a member of an Ad-Hoc Committee may attend a meeting of that Ad-Hoc Committee; however, exceptions can be made.
3.05.050 REPORT OF STANDING AND AD HOC COMMITTEES.
Standing and Ad-Hoc Committees will report on the work of the committee during Council Member Reports & Comments section of the City Council agenda. Whether or not there is agreement between the two members of the standing or Ad-Hoc Committees, the report to the entire Council will reflect the position of both members.
3.05.060 ANNUAL REVIEW OF STANDING AND AD HOC COMMITTEES NECESSITY.
The Council will review annually the relevance of the Council’s standing and Ad-Hoc Committees to the Council’s current Strategic Plan Goals and Objectives and will eliminate those which are determined by a majority of the Council to be no longer necessary.
2023 Council Committee Assignments
I.Regional Committees REED GRIFFITH SANDERS PEABODY WHITMAN California JPIA
Coachella Valley Mountains Conservancy
Cove Communities Services Commission
Jacqueline Cochran Regional Airport Commission
RCTC & Sub Committees + (ALT.)
So. Cal. Association of Governments
II.Coachella Valley Committees
Coachella Valley Animal Campus + (ALT.)
CVAG Coachella Valley Conservation Commission &
CVAG Energy + (ALT.)
CVAG Executive Committee (Mayor) X
CVAG Homelessness + (ALT.)
CVAG Public Safety + (ALT.)
CVAG Transportation + (ALT.)
Desert Sands Unified School District (2 Councilmembers) SunLine Transit Agency +(ALT.)
Visit Greater Palm Springs +(ALT.)
III.Indian Wells Committees
Community Activities Committee + (ALT.)
Golf Resort Advisory Committee (2 Councilmembers)
Grants-In-Aid Committee + (ALT.)
Marketing Committee (2 Councilmembers)
IV.Standing Committees
Finance and Legal Services Oversight Committee
(2 Councilmembers)
Personnel (Mayor & Pro Tem) X X
Public Safety Committee (2 Councilmembers)
Tee Committee (Mayor & Pro Tem) X X
ATTACHMENT #4
DESCRIPTIONS OF ORGANIZATIONS AND
COMMITTEES
REGIONAL COMMITTEES:
CALIFORNIA JOINT POWERS INSURANCE AGENCY
The Joint Powers Insurance Agency (JPIA) is the City's insurance agency providing broad liability coverage in the areas of general liability, worker’s compensation, property insurance and fidelity bonds.
As a member, the City is allowed to send one elected official and one staff person to attend all meetings of the JPIA. The primary objective of the meetings is to provide information to member agencies; however, the meetings may also include discussion and/or decisions on issues which may directly affect the JPIA. Meeting dates and times vary, but most are held in Irvine.
COACHELLA VALLEY MOUNTAINS CONSERVANCY
The Coachella Valley Mountains Conservancy is a state agency under the Resources Agency of the State of California. This Conservancy's mission is to acquire and hold in trust open space in the mountainous lands surrounding the Coachella Valley, and to provide for the public's enjoyment and use of those lands consistent with the protection of cultural, scientific, scenic, and wildlife resources. The Conservancy is directed by a 20-member Governing Board, including representatives of seven Coachella Valley cities, two County Supervisors, the Tribal Chairman of the Agua Caliente Band of Cahuilla Indians, three citizen appointees, and one representative each from the Resources Agency, the Department of Fish and Game, the Department of Parks and Recreation, the Wildlife Conservation Board, the University of California, the Bureau of Land Management, and the United States Forest Service.
COVE COMMUNITIES SERVICES COMMISSION
The Cove Communities Services Commission, which consists of the cities of Indian Wells, Palm Desert and Rancho Mirage, was created to provide a unified, cooperative, integrated, and effective approach to fire protection, rescue, and medical aid services. In addition, the Cove Commission discusses and makes policy on several other issues of mutual interest. These issues include but may not be limited to recreational services and facilities, human and cultural resources, and deregulation of the electrical industry. The Cove Commission meets quarterly rotating between the three Cove cities.
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
The Riverside County Transportation Commission meets on the second Wednesday of every month in the Riverside County Administrative Center, Board Room (first floor), located at 4080 Lemon Street, Riverside at 9:30 a.m. The Commission has 30 members and a small administrative staff that runs its programs and projects. Every city in the county holds a vote on the commission along with the five members of the Riverside County Board of Supervisors. The Governor also appoints a non-voting ATTACHMENT #5
2 member to the board who is the Director of Caltrans from the local District office. The Commission's responsibilities have grown in the 30 years since its inception from coordinating highway and transit planning and identifying projects for state and federal funding to responsibility for all aspects of region wide planning for Riverside County's mobility.
COACHELLA VALLEY COMMITTEES:
Coachella Valley Animal Campus
The Coachella Valley Animal Campus is administered by a body known as the Coachella Valley Animal Campus Commission, consisting of one elected official from each member jurisdiction. This body will be accountable for the operational oversight of the facility. The Commission is further tasked to create a community of no more homeless, unwanted or lost animals.
Coachella Valley Conservation Commission
The Joint Powers Agreement (JPA) for the Coachella Valley Conservation Commission (CVCC) is a result of the Coachella Valley Multi-Species Habitat Conservation Plan (CVMSHCP) and will essentially become the entity responsible for carrying out the implementation of the CVMSHCP.
Coachella Valley Association of Government
Energy & Environmental Resources Committee (E&E): Membership is comprised of elected officials and Tribal Council members only. The E&E is a forum for member jurisdictions to discuss environmental and energy related issues and to make policy recommendations to the Executive Committee. The E&E meets the second Thursday of each month.
Executive Committee (Mayor): The Executive Committee is the policy making body of CVAG.
Membership is comprised of Mayors, County Supervisors, and the Tribal Council Chairmen unless the jurisdictional body designates another member. The Executive Committee meets the last Monday of each month.
Homelessness Committee: The CVAG Homelessness Committee consists of one elected official from each member jurisdiction and eight ex-officio members representing homeless service agencies and meets on the third Wednesday of each month.
Public Safety Committee: The Public Safety Committee is a forum for elected officials and law enforcement professionals to discuss issues and provide policy recommendations in the area of law enforcement and public safety. The Public Safety Committee meets the second Monday of each month.
Transportation Committee: The Transportation Committee makes recommendations to the Executive Committee on issues pertaining to transportation and congestion management. The Transportation Committee meets the second Monday of each month.
3 Desert Sands Unified School District Committee
The objective of the partnership with Desert Sands Unified School District is to meet and discuss issues of mutual concern between the City and District including, Gerald Ford Elementary School, traffic matters, public safety programs, pedestrian safety, etc. The Two-by-Two Committee partnership consists of two District board members Board and two Council Members. The Committee meets on an as needed basis.
GREATER PALM SPRINGS CONVENTION AND VISITORS’ BUREAU - EXECUTIVE
COMMITTEE
The mission of the Executive Committee is to establish and review philosophical and fiscal policies that will allow the CVA to achieve its goals. The duties include managing the affairs and evaluating the performance of the Joint Powers Authority, hiring of the President of the CVA, authorizing contracts for service and adopting the annual budget. Voting members are elected/appointed members from active public organizations that have not given notice to withdraw. Each active public member appoints one elected official as an alternate. The County appoints one elected official as the designated delegate and either a second elected official or a senior staff member as the alternate member. City Managers are ex- officio members. The Hospitality Industry and Business Council chairman appoints three ex-officio members for a one-year term. The meetings are held on the third Friday of each month.
SUNLINE TRANSIT AGENCY BOARD OF DIRECTORS
Sunline Transit Agency, which provides transportation services for the entire Coachella Valley, has 175 employees and a budget of approximately $11 million. The Board of Directors is comprised of all nine Valley cities and the County. The Board serves as the policy body for the Transit Agency. In addition, the Board of Directors has several active committees including marketing, regional access, personnel, and finance. Board meetings are held on the fourth Wednesday of each month at the Agency.
INDIAN WELLS COMMITTEES:
Community Activities:
The overall mission of the Committee is to plan for encouraging and fostering community interaction among residents, propose annual calendar for community activities, assist with the planning and implementation of events. The Community Activities Committee consists of two (2) non-voting City Council Members.
The Community Activities Committee consists of five (5) resident voting members and two (2) non-voting City Council Members.
Meeting Time: Meets on the second Thursday of each month at 3:00 p.m.
4 Grants-In-Aid:
• Perform a comprehensive review and analysis of requesting agencies’ operation and performance in providing services.
• Make recommendations to the City Council for the distribution of public funds to worthy charities, community organizations and schools throughout the Coachella Valley under the City’s Community Assistance Program and the School Grant Program.
• Act as direct liaisons to agencies, making on-site visits to learn in detail about their operations.
The Grants in Aid Committee consists of five (5) voting resident members and two (2) non-voting City Council Members.
Meeting Time: Meets on the second Tuesday of each month at 2:30 p.m.
Indian Wells Golf Resort Advisory:
The Golf Resort Advisory Committee consists of the following members with voting authority for purposes of the Committee’s work:
• General Manager from each of the City’s Resort Hotels, the Hyatt Regency, Indian Wells Resort Hotel, Miramonte Resort, Renaissance Esmeralda Resort.
• General Manager of the Indian Wells Golf Resort, the Indian Wells Resort’s Director of Golf, and the Indian Wells Resort’s Director of Agronomy.
• Five (5) residents; two City Council members who serve in an ex-officio capacity and the City Manager and/or designee serve as staff liaison of the Committee.
Recommend to the City Council golf resort service levels, maintenance, and quality of the guest’s experiences at the Indian Wells Golf Resort. Advise and make recommendations to the City Council on issues pertaining to the Indian Wells Golf Resort
Meeting Time: Meets on the fourth Tuesday of each month at 2:00 p.m.
COUNCIL STANDING COMMITTEES:
Finance/legal services oversight:
The Finance Committee’s role is to oversee the financial affairs of the City and review and make recommendations to the City Council about the financial affairs and policies of the City. The Finance Committee supports the City Council in the performance of its responsibilities for the protection of the City’s financial well-being, and for the adoption of effective and appropriate strategies for fiscal prudence and wealth preservation.
5 The Finance Committee oversees the development of the City budget and capital improvement plan. The Finance Committee is responsible for reviewing, modifying, and approving draft forms of the City biennial operating budget and capital improvement plan. Once the City budget and capital improvement plan is approved by the Finance Committee, the City budget and capital improvement plan is forwarded to the City Council for final approval and adoption. The Finance Committee reviews the City’s long- term cash flows, ensuring continued fiscal prudence while meeting the operational needs and capital goals of the City.
The Finance Committee oversees the City’s annual audit. The accounting firm of Mayer Hoffman McCann P.C. was appointed by the City Council and reports directly to the Finance Committee to perform the annual audit. The Committee meets with the City auditors a minimum of two times a year.
The first meeting is conducted during the interim audit to discuss additional audit measures, testing, weaknesses, or additional agreed upon procedure reviews. A final or “close out” meeting is conducted with the City’s auditors at the conclusion of the annual audit to discuss any findings, adjustments, or improvements which need to be implemented. The Finance Committee annually reports the results of the City’s annual audit directly to the City Council.
The Finance Committee is responsible for assisting the City Council in the assessment and enhancement of the effectiveness of internal controls and financial risk management. The Finance Committee provides advice to the City Council on appropriate frameworks for financial risk identification and management. The Finance Committee identifies and recommend measures to improve financial performance and achieve an adequate system of internal controls within the City.
The Finance Committee also services as the Legal Services Oversight Committee, which is responsible for oversight of the City Attorney agreement and usage of outside legal counsel.
Marketing Committee:
The Marketing Committee (the “Committee”) is established to direct and manage the Tourism and Marketing Program. The Committee shall consist of the following members with voting authority for purposes of the Committee’s work: the General Managers from each of the City’s Resort Hotels, the General Manager of the Indian Wells Golf Resort, the Indian Wells Tennis Garden General Manager, and the City Manager. The general managers are collectively referred to herein as “Resort Members”.
The Committee will also include two City Council members who serve in an ex-officio capacity. The Committee can be terminated at any time by the affirmative vote of three (3) members of the City Council. The City Manager and/or his designee shall serve as the staff liaison for the Committee.
The Committee’s primary responsibility is to increase tourism related revenue.
Personnel Committee: (Mayor & Pro Tem)
The Personnel Committee is compromised of the Mayor, Mayor Pro-Tem, the City Manager and the Personnel Director. The primarily function of this committee is to review employee relations, wage, salary and benefits administration. The committee meets on as needed basis.
6 Public Safety Committee:
The Public Safety committee consisting of two Council members, the City Manager, Public Safety Director and the Police Chief meet to discuss all aspect of public safety in the City. The committee will make recommendation back to Council regarding levels of service, burglaries/robberies, traffic enforcement, fire and paramedic and emergency management issues. The committee meets on as needed basis.
Tee Committee: (Mayor & Pro Tem)
The Committee is comprised of the General Managers of the Hyatt Grand Champions and the Renaissance Esmeralda (the “Grantor Hotels”) as part of the easement agreement executed when the Golf Resort was built on land surrounding the two hotels. The purpose of the Committee is to discuss the reservation of golf rounds allocated to these hotels. The hotels are responsible for calling meetings on as needed basis.
FPPC Form 806 (1/18)
FPPC Toll-Free Helpline: 866/ASK-FPPC (866/275-3772)
Comment:
A Public Document
Appt Date and
Length of Term
Agency Report of:
Public Official Appointments
2. Appointments
3. Verification
I have read and understand FPPC Regulation 18702.5. I have verified that the appointment and information identified above is true to the best of my information and belief.
Signature of Agency Head or Designee Print Name Title (Month, Day, Year) Agency Boards and
Commissions Name of Appointed Person Per Meeting/Annual Salary/Stipend (Last, First)
(Last, First)
(Last, First)
(Last, First)
Alternate, if any
Alternate, if any
Alternate, if any
Alternate, if any
(Last, First)
(Last, First)
(Last, First)
(Last, First)
Name
Name
Name
Name
$0-$1,000
$0-$1,000
$0-$1,000
$0-$1,000
$1,001-$2,000
$1,001-$2,000
$1,001-$2,000
$1,001-$2,000
$2,001-$3,000
$2,001-$3,000
$2,001-$3,000
$2,001-$3,000
Other
Other
Other
Other
California
Form
1.Agency Name
Designated Agency Contact (Name,Title)
E-mail
Division, Department, or Region (If Applicable)
806
For Official Use Only
Area Code/Phone Number
(Month, Day, Year)
____/____/____
Appt Date
____/____/____
Appt Date
____/____/____
Appt Date
____/____/____
Appt Date
Length of Term
Length of Term
Length of Term
Length of Term
Estimated Annual:
Estimated Annual:
Estimated Annual:
Estimated Annual:
$ Per Meeting:
$ Per Meeting:
$ Per Meeting:
$ Per Meeting:
Page _____ of _____
Date Posted:
ATTACHMENT #6
City of Indian Wells
760/346-2489
California Joint Powers
Insurance Authority
95.00 Coachella Valley
Mountains Conservancy
75.00 Riverside County
Transportation
Commission &
Sub-committees (no
additional stipend if held
on regular meeting date)
100 + 100
Coachella Valley
Association of
Governments -
Conservation
Commission
100.00
FPPC Form 806 (1/18)
FPPC Toll-Free Helpline: 866/ASK-FPPC (866/275-3772)
A Public Document
Appt Date and
Length of Term
Agency Report of:
Public Official Appointments
Continuation Sheet
2. Appointments
Agency Boards and
Commissions Name of Appointed Person Per Meeting/Annual Salary/Stipend (Last, First)
(Last, First)
(Last, First)
(Last, First)
Alternate, if any
Alternate, if any
Alternate, if any
Alternate, if any
(Last, First)
(Last, First)
(Last, First)
(Last, First)
Name
Name
Name
Name
$0-$1,000
$0-$1,000
$0-$1,000
$0-$1,000
$1,001-$2,000
$1,001-$2,000
$1,001-$2,000
$1,001-$2,000
$2,001-$3,000
$2,001-$3,000
$2,001-$3,000
$2,001-$3,000
Other
Other
Other
Other
California
Form
1.Agency Name
806
(Month, Day, Year)Date Posted:
____/____/____
Appt Date
____/____/____
Appt Date
____/____/____
Appt Date
____/____/____
Appt Date
Length of Term
Length of Term
Length of Term
Length of Term
Estimated Annual:
Estimated Annual:
Estimated Annual:
Estimated Annual:
$ Per Meeting:
$ Per Meeting:
$ Per Meeting:
$ Per Meeting:
(Last, First)
(Last, First)
Alternate, if any
Alternate, if any
(Last, First)
(Last, First)
Name
Name
$0-$1,000
$0-$1,000
$1,001-$2,000
$1,001-$2,000
$2,001-$3,000
$2,001-$3,000
Other
Other
____/____/____
Appt Date
____/____/____
Appt Date
Length of Term
Length of Term
Estimated Annual:
Estimated Annual:
$ Per Meeting:
$ Per Meeting:
Page _____ of _____
City of Indian Wells
Coachella Valley
Association of
Government - Energy
Committee
100.00
Coachella Valley
Association of
Governments - Executive
Committee
125.00
Coachella Valley
Association of
Governments -
Homelessness
Committee
100.00
Coachella Valley
Association of
Governments - Public
Safety
100.00
Coachella Valley
Association of
Governments -
Transportation Committee
100.00
Visit Greater Palm
Springs
50.00