Agenda, regular meeting — Indian Wells City Council, July 18, 2024 (part 1 of 2)

CITY COUNCIL
Meeting Agenda

Thursday, July 18, 2024
1:30 PM
City Hall Council Chamber
44950 Eldorado Drive, Indian Wells, CA 92210
Teleconference Location, Mayor Pro Tem Whitman: 3429 Cornell Place, Cincinnati, OH 45220
Welcome to a meeting of the Indian Wells City Council.

Live Stream: Regular meetings held in the City Hall Council Chamber are streamed live.

You can watch the meeting on any device or computer. Members of the public who wish to listen or watch the meeting may access the livestream during the regular meetings.

LIVE STREAM CLICK HERE.

Public Comments: Members of the Public who wish to speak should fill out a blue slip and submit it to the City Clerk, comments are limited to 3 minutes. In accordance with State Law, remarks during public comment are to be limited to subjects within the City's jurisdiction. If you are unable to provide comments during meeting, written comments on agenda or non-agenda items or both, may be submitted at [email protected] an hour prior to the start of the meeting.

Notification: If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act (ADA) please contact the City Clerk at 760-346-2489, 48 hours prior to the meeting.

Please turn off all communication devices (phones) or put them on non-audible mode (vibrate) during Council proceedings. All documents for public review are available for public inspection at City Hall reception, 44-950 Eldorado Drive, Indian Wells during normal business hours.

Pages
A. CONVENE THE INDIAN WELLS CITY COUNCIL, PLEDGE OF

ALLEGIANCE AND ROLL CALL

MAYOR GREG SANDERS

MAYOR PRO TEM BRUCE WHITMAN

COUNCIL MEMBER TY PEABODY

COUNCIL MEMBER DANA REED

COUNCIL MEMBER DONNA GRIFFITH
B. APPROVAL OF THE FINAL AGENDA
C. PROCLAMATIONS AND PRESENTATIONS
C.1 Riverside County Fire Update by Battalion Chief Matthew Kotz C.2 Riverside County Sheriff Update by Indian Wells Lieutenant David Wright
C.3 Indian Wells Golf Resort Update by General Manager Robin Graf D. PUBLIC COMMENTS
Members of the Public who wish to speak on consent items OR items not listed on the agenda may do so at this time. Public Comments are limited to 3 minutes. Speakers will be alerted when their time is up and are then to return to their seats and no further comments will be permitted.

Please note that while the City Council values your comments, the Council cannot respond nor take action on matters not listed on the agenda until the matter may appear on the forthcoming agenda.

E. CITY MANAGER'S REPORTS
The City Manager or Department Heads may make brief announcements, informal comments, or brief the Council on items of interest.

F. CITY ATTORNEY REPORTS AND COMMENTS
Council Agenda - July 18, 2024

Page 2 of 227 ends

G. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and will be approved by one motion. Reading of text of Ordinances is waived and Ordinances are adopted as second reading, by title only. There will be no separate discussion of these items unless members of the Council request specific items be removed from the Consent Calendar for separate discussion and action.

G.1 City Treasurer’s Report for May 2024 9
RECOMMENDED ACTIONS:

Council RECEIVES and FILES the City Treasurer’s Report for May 2024; and
FINDS the project to be exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15060.

G.2 Resolution Re-establishing Community Activities Committee and Grants In Aid Committee
28 RECOMMENDED ACTIONS:

Council REVIEWS and ADOPTS Resolution approving revisions to the Indian Wells Community Activities Committee and Grants In Aid Committee; and
FINDS the action exempt from CEQA review under CEQA Guidelines section 15061(b)(3).

G.3 Community Activities Committee Update 34
RECOMMENDED ACTIONS:

Council RECEIVES and FILES the Community Activities Committee Update for the Fiscal Year 2024-25 Event Calendar; and
FINDS the action exempt from California Environmental Quality Act (CEQA) review under Guidelines section 15061(b)(3).

Council Agenda - July 18, 2024

Page 3 of 227 ends

G.4 Adopt Ordinance to Form Proposed Community Facilities District No. 2024-1 (Public Safety)
36 RECOMMENDED ACTIONS:

Council ADOPTS Ordinance No. 757 to be read by title only and further reading waived, acting as the Legislative Body of Community Facilities District No. 2024-1 (Public Safety), Authorizing the Levy of Special Taxes in Such Community Facilities District; and FINDS the project to be exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section Sections 15060(c)(2), 15060(c)(3), and 15061(b)(3).

G.5 Update to Fiscal Year 2024-25 Approved Positions and Annual Salary Ranges
45 RECOMMENDED ACTIONS:

Council APPROVES the update to employee’s salary schedule as required by the California Public Employees’ Pension Reform Act of 2013; and
DIRECTS staff to post the employee salary range schedule on the City’s website; and
FINDS the action exempt from CEQA review under CEQA Guidelines section 15061(b)(3).

G.6 Resolution Approving Modification to Conditional Use Permit No. 2024-01 (Riverside County CUP No. 1382) To Construct A New 425 Square Foot Comfort Station within the Portion of the Ironwood Country Club Golf Course Finding the Project Exempt from CEQA 48 RECOMMENDED ACTIONS:

Council ADOPTS Resolution approving modification to Conditional Use Permit No. 2024-01 (Riverside County CUP No. 1382) to construct a new 425 square foot comfort station within a portion of the City of Palm Desert’s Ironwood Country Club Golf Course which extends into the City of Indian Wells; and
FINDS the project exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15303(c), New Construction or Conversion of Small Structures.

Council Agenda - July 18, 2024

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H. PUBLIC HEARINGS
No Public Hearings.

I. GENERAL BUSINESS
The Mayor will call upon the members of the public to address the Council regarding the agenda item being considered. After the public has provided comment, the item is closed to further comment and brought to the Council for discussion and action.

I.1 Amendment to Employment Agreement for City Manager 94 RECOMMENDED ACTIONS:

Council APPROVES Sixth Amendment to the Employment Agreement for City Manager Christopher Freeland; and
FINDS the action exempt from California Environmental Quality Act (CEQA) review under Guidelines section 15061(b)(3).

I.2 Communication Plan Update 123
RECOMMENDED ACTIONS:

Council RECEIVES and FILES the Communication Plan Update from the City’s communication consultant Tripepi Smith; and
FINDS the action exempt from California Environmental Quality Act (CEQA) review under Guidelines section 15061(b)(3).

Council Agenda - July 18, 2024

Page 5 of 227 ends

I.3 Ordinance to Amend and Strengthen Code-Enforcement Provisions of the Municipal Code
207
RECOMMENDED ACTIONS:

Council INTRODUCES and DISCUSSES an ordinance amending
Chapter 8.08 of the Indian Wells Municipal Code relating to nuisance abatement and adding Chapter 1.28 of the Indian Wells Municipal Code relating to nuisance-abatement cost-recovery; and
FINDS the action to be exempt from the provisions of the California Environmental Quality Act (“CEQA”) under state CEQA Guidelines section 15378(b)(5); and
APPROVES the ordinance to be brought back for second reading and adoption.

J. COUNCIL MEMBER'S REPORTS
Council Members may ask a question for clarification, make a referral to staff, or take action to have staff place a matter of business on a future agenda.

J.1 Mayor Sanders Request to Place a Discussion Item on a Future City Council Agenda
227
RECOMMENDED ACTIONS:

Council DISCUSSES and provides DIRECTION on Mayor Sanders request to place a discussion item on a future City Council agenda.

Council Agenda - July 18, 2024

Page 6 of 227 ends

K. COUNCIL MEMBER'S COMMENTS
On their own initiative, Council Members may make a brief announcement or a brief report on their own activities.

K.1 COUNCIL MEMBER GRIFFITH
Council Ad Hoc Committee Review
CVAG Conservation Commission
CVAG Energy & Sustainability Committee
CVAG Homelessness Committee
Indian Wells Community Activities Committee
Indian Wells Golf Resort Advisory Committee
Indian Wells Grants In Aid Committee
Indian Wells Finance/Legal Services Oversight Committee K.2 COUNCIL MEMBER REED
California Joint Powers Insurance Authority
CVAG Transportation Committee
Indian Wells Marketing Committee
Riverside County Transportation Commission
Southern California Association of Governments
K.3 COUNCIL MEMBER PEABODY
Cove Communities Services Commission
Coachella Valley Animal Campus
Indian Wells Golf Resort Advisory Committee
Indian Wells Marketing Committee
Sunline Transit Agency
Council Agenda - July 18, 2024

Page 7 of 227 ends

K.4 MAYOR PRO TEM WHITMAN
Coachella Valley Economic Partnership
Coachella Valley Mountains Conservancy
Council Ad Hoc Committee Review
Council Ad Hoc Governance Committee
Council Ad Hoc Measure J Committee
CVAG Public Safety Committee
Desert Sands Unified School District
Indian Wells Personnel Committee
Indian Wells Public Safety
Indian Wells Tee Committee
K.5 MAYOR SANDERS
Cove Communities Services Commission
Council Ad Hoc Governance Committee
Council Ad Hoc Measure J Committee
CVAG Executive Committee
Desert Sand Unified School District
Indian Wells Finance & Legal Services Oversight Committee Indian Wells Personnel Committee
Indian Wells Public Safety Committee
Indian Wells Tee Committee
Visit Greater Palm Springs
L. ADJOURNMENT
To a regularly scheduled meeting of the City Council to be held at 1:30 p.m. on August 15, 2024 in the City Hall Council Chamber.

Affidavit of Posting, I, Angelica Avila, certify that on July 12, 2024 I caused to be posted a notice of a City Council Meeting to be held on July 18, 2024 at 1:30 p.m. in the City Hall Council Chamber.

Notices were posted at Indian Wells Civic Center and City's Website [www.cityofindianwells.org]
________________________
Angelica Avila, MMC
City Clerk
Council Agenda - July 18, 2024

Page 8 of 227 ends

Indian Wells Fire Department
Year in Review
CAL FIRE / Riverside County Fire Department
Battalion Chief Matthew Kotz
Presentation: July 18, 2024
City Council Meeting
• Fire Department calls for service from 7/1/2023 to 6/30/2024. • Comparison of calls from the previous yearly call period. • Significant Fire Department events in Indian Wells.

Presentation Outline
Fire Department Calls for Service
➢ Total number of calls: 1,344
➢ Medical: 905 (67%)
➢ False Alarms: 220
➢ Public Service Assists: 92
➢ Traffic Collisions: 86
➢ Comparison of total number of calls from 2023 to 2024: +8

Fire Department Calls for Service at Indian
Wells Hotels
• Hyatt Grand Champions: 55
• Renaissance Esmerelda: 45
• Tommy Bahama Miramonte Resort: 19
• Indian Wells Resort: 21
Significant Events in Indian Wells
Special Events:
➢ Staff the La Quinta to Indian Wells Ironman.
➢ Fire responded to 22 calls for service at the BNP Paribas Tennis Tournament. ➢ Gerald Ford Elementary fire department mini-muster.

Incident Response:
➢ Tropical storm Hilary response and recovery.

Significant Accomplishments throughout the year:
➢ City staff and council assisted with approving the remount of the Indian Wells ambulance and purchasing a new gurney and accessories.
➢ CAL FIRE / Riverside County Fire Department worked collaboratively with city staff on the following projects:
- Indian Wells Golf Resort Pavillion fire access.
- Fire department access through gated communities within Indian Wells.

Questions?
Riverside Sheriff – Indian Wells
Presentation: July 18, 2024
City Council Meeting
Riverside Sheriff – Indian Wells
➢ 6,900 total file numbers drawn as of June 30, 2024
• 1,331 calls for service
• 5,569 self-initiated file numbers drawn
• 50 total arrests made
• 9 DUIs
• 4 Public intoxication
• 15 Warrant arrests
• 4,705 area checks were conducted

Riverside Sheriff – Indian Wells
➢ Traffic Collisions Year-to-Date as of 06/30/24 = 75
• 0 Fatal
• 0 Major injury
• 21 Minor-injury
• 55 Non-injury
➢ Traffic Citations Year-to-Date = 717
• 9 DUI Arrests

Riverside Sheriff – Indian Wells
➢ Uniform Crime Reporting Data YTD Comparison as of 05/31/24 Crime 2022 YTD 2023 YTD 2024 YTD
Homicide 0 0 0
Rape 0 1 1
Robbery 0 0 1
Aggravated Assault 5 1 3
Total Violent Crimes 5 2 5
Burglary 17 13 9
Auto Theft 7 0 0
Larceny* 53 46 29
Total Property Crimes 77 59 38
Total Part 1 Crimes 82 61 43 -29% from 2023
* Includes vehicle burglaries

Notable Cases/Operations
 05/28/24 - The Palm Desert Traffic Bureau conducted a Valley Motor Enforcement Team (VMET) operation utilizing 8 motors this morning in Indian Wells between the hours of 0600 - 1200 hours with the following results:
 55 citations for speed
 33 stop sign violations
 4 red light violations
 3 cell phone violations
 3 window tint violations
 2 modified exhaust violations

Operations/Project Updates
06/28/24 - The Palm Desert Traffic Bureau conducted a DUI/Driver’s Licence checkpoint in Indian Wells between the hours of 1800 - 0200 hours with the following results:
895 vehicles were screened
1 DUI arrest
1 arrested for obstruction of justice
1 arrested for possession of a firearm and narcotics
17 drivers were cited for driver’s license related violations

INDIAN WELLS CITY COUNCIL
July 18, 2024

To: City Council
From: Finance Department
Prepared by: Amy Dallosta, Accountant
Subject: City Treasurer’s Report for May 2024

RECOMMENDED ACTIONS:

Council RECEIVES and FILES the City Treasurer’s Report for May 2024; and

FINDS the project to be exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15060.

DISCUSSION:

This report comprehensively analyzes the City of Indian Wells' cash and investment position as of May 31, 2024. The city maintains a robust investment strategy, focusing on prudence, liquidity, and compliance with legal requirements. The Treasurer's certification ensures adherence to the city's investment policy and compliance with the State of California Government Code section 53600.

Financial Snapshot:

As of May 31, 2024:

 Total cash and investments: $85,011,315.10
 Portfolio rate of return: 3.563%

Treasurer's Certification:

The City Treasurer certifies:
 Compliance with the city's investment policy and legal requirements.  Adequate liquidity to meet financial obligations for the next six months, ensuring static and dynamic liquidity.

Page 9 of 227 ends

Council Agenda - July 18, 2024

Fiscal Prudence:

Aligned with the fiduciary duty, the city adheres to a prudent investment approach, considering economic conditions and anticipated needs. Investments are guided by a written policy emphasizing safety, liquidity, and yield.

BACKGROUND:

The Treasurer's Report provides a monthly update on cash activity and the investment portfolio, ensuring reconciliation with the General Ledger. Investments align with the city's investment policy and State legislation, covering U.S. treasuries, federal agency securities, corporate notes, municipal bonds, CDs, and overnight cash investments.

Investment Strategy:

The city's investment portfolio is designed to achieve a market rate of return within risk constraints. Diversification across institutions, security types, and maturities maximizes safety and yield amid changing market conditions.

FISCAL IMPACT:

The investment portfolio generated $402,032.22 in earnings for May 2024. The investment strategy aims for consistent returns throughout budgetary and economic cycles, reflecting prudent risk management. Moreover, the strategy's success in consistently generating returns reflects its adaptability to changing market conditions. As economic cycles fluctuate, the city's investment approach remains resilient, adjusting to dynamic financial landscapes to optimize safety and yield.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

This action has been reviewed per the authority and criteria contained in the California Environmental Quality Act (CEQA), the State and local CEQA Gu idelines, and the City's environmental regulations. The City, acting as the Lead Agency, determined that this resolution is not subject to CEQA pursuant to Sections 15060(c)(2), 15060(c)(3), and 15061(b)(3) of the State CEQA Guidelines, because it will not result in a direct or reasonably foreseeable indirect physical change to the environment as there is no possibility that the action would result in a significant environmental impact, and because it does not constitute a “project” as defined in Section 15 378 of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3.

ATTACHMENTS:

1. City Treasurer’s Report

Page 10 of 227 ends

Council Agenda - July 18, 2024
NET CASH & INVESTMENT SUMMARY MAY 2024
May
2024
May
2023UNRESTRICTED FUNDS

GENERAL FUND
101- GENERAL

TOTAL GENERAL FUND

RESTRICTED FUNDS

SPECIAL REVENUE FUNDS
202 - TMFFIC SAFETY
203 - PUBLIC SAFETY 1/2 CENT SALES TAX
204 - MEASURE ''A"
209 - F,A.M.D. #1
210 - SCAQMD (VEHICLE REG.)
211 - AB 3229 COPS FUNDING
214 - GAS TAX 2103 MAINTENANCE
215 - GAS TAX 2105 MAINTENANCE
216 - GAS TAX 2106 CONSTRUCT/MAINT
2L7 - GASTM2IOT MAINTENANCE
218 - GAS TAX 2107.5 ENG./ADMIN
219 - GAS TAX RMRA
228 - EMERG. UPGMDE SERVICES
247 - AB 939 RECYCLING FUND
248 - SOLID WASTE
251 - STREET LIGHNNG DISTRICT 2OOO-1
253- INDIAN WELLS VILLAS OPERATIONS
254- MOUNTAIN VIEW VILLAS OPEMTIONS
256- HOUSING AUTHORITY
271 - ELDOMDO DRIVE LLMD
272 - MONTECITO/STARDUST LLMD
273 - CASA DOMDO LLMD
274-THE COVE LLMD
27s - SH 1ll/IWGR (ENTMNCE) LLMD
276 - CLUBIIW LANE LLMD
277 - COLONY LLMD
278 - COLONY COV ESTATES LLMD
279 - DESERT HORIZONS LLMD
280 - MOUNTAIN GATE LLMD
281 - MOUNTAIN GATE ESTATES LLMD
282 - VILLAGIO LLMD
283 - VAIDYA LLMD
284 - CLUB, SOUTH OF 111 LLMD
285. MONTELENA LLMD
286. SUNDANCE LLMD
287. PROVINCE LLMD
288. PROVINCE DBAD

TOTAL SPECIAL REVENUE FUNDS

CAPITAL PROJECT FUNDS
310. PARK FACILMES FEES
311 - TMNSPORTATION FACILMES FEES
313 . RECREATION FACILMES FEES
314 - PARK-IN-LIEU FEES
315 - CITYWIDE PUBLIC IMPROVEMENT FEE
316 - CAPITAL IMPROVEMENT
319 - ART IN PUBLIC PLACES
321 - HIGHWAY 111 CIRCULATION IMP FEE

TOTAL CAPITAL PROJECT FUNDS
$ 22,637.388.61 $ 16,518.258.01
22,637,388.61 16,618,258.O1
L4,0r7.42
t5,517.62
6L,052.52
1,278,657.36
15,27r.r9
6r,157.06
5,485,28
4,549.80
3,658.10
6,26r.5r

0.00 2r3,613.77
4,946,902.33
288,235.56
673,671.t4
18,472.30
106,610.55
347,385.38
r,r82,728.L6
100,387.51
21,395.88
10,978.30
10,590.82
263,t47.39
45,782.24
1r9,zrt.32
54,233.36
L95,326.76
1r7,297.20
52,388,99
273,829.42
37,9t9.t0
38,875.44
113,357,83
25,633,09
177,840.52
559.670.58
12,658.64
19,656.74
120,990.42
r,959,rr0.76
14,042.38
58,L29.74
13,742.95
10,808,49
8,752.74
14,291.88

0.00 98,760.84
5,3L4,62r.36
325,054.45
682,298.38
16,745.76
1,661,107.81
2,699,r53.54

0.00 69,084.75
14,086.11
10,448.27
9,525.46
193,941.88
30,904.43
r05,042.73
56,563.75
178,497.79
LLr,86L.74
5t,977.25
27r,855.39
37,t22.36
34,408.92
105,305.91
22,2L8.97
209,728.39
564,648.30
LL,46t,tl2.8o 15,to7'149.28

0.00 10,063.17
2t7.2L
6,043.16
6,341.35
rr,782,829.89
752,8t4.64

36.460.70
20,554.00

0.00 0.00
92,03L.45

0.00 5,443,593.94
492,573.64

37.219.70
6,O85,972.73
T:\Common\bank\TreasureCs Report\Cash1 0 May 24
L2,594,77O.L2
2:42PM71912024
ATTACHMENT #1

Page 11 of 227 ends

Council Agenda - July 18, 2024

CITY OF INDIAN WELLS
NET CASH & INVESTMENT SUMMARY MAY 2024
PAGE 2
RESTRICTED FUNDS (CONI.)

REPLACEMENT FUNDS
326 - BUILDINGS CAPITAL RESERVE
327 - BRIDGES CAPITAL RESERVE
328 - MEDIANS & PARKWAYS CAPIIAL RESERVE
329 - STORM DMINS CAPITAL RESERVE
330 - TRAFFIC SIGNALS CAPTTAL RESERVE
331 - TECHNOLOGY CAPTTAL RESERVE
332 - CITY STREETS CAPITAL RESERVE
333 - CITY VEHICLES CAPTTAL RESERVE
350 - DISASTER RECOVERY RESERVE

TOTAL REPLACEMENT FUNDS

SUCCESSOR AGENCY FUNDS
453 - DEBT SERVICE
456 - RDA OBLIGATION RETIREMENT

TOTAL SUCCESSOR AGENCY FUNDS

FINANCING AUTHORITY FUNDS
460 - INDIAN WELLS FINANCING AUTHORMY

TOTAL FINANCING AUTHORITY FUNDS

ENTERPRISE FUNDS
560 - INDIAN WELLS GOLF RESORT

TOTAL ENTERPRISE FUNDS

INTERNAL SERVICE FUNDS
601 - OPEB BENEFiT FUND

TOTAL INTERNAL SERVICE FUNDS

RESERVE FUNDS
602 - COMPENSATED ABSENCES

TOTAL RESERVE FUNDS

TRUST &AGENCY FUNDS
732 - SPECIAL DEPOSITS

TOTAL TRUST & AGENCY FUNDS

TOTAL ALL FUNDS

FISCAL AGENTS
253 - INDIAN WELLS VILLAS
254 - MOUNTAIN VIEW VILI.AS
453 - US BANK TRUSTEE - SUCCESSOR AGENCY DEBT SERVICE
460 - US BANK - INDIAN WELLS FINANCE AUTHORITY
560 - INDIAN WELLS GOLF RESORT
601 - PARS SECTION 115 TRUST- PENSION
601 - PARS SECTION 115 TRUST - OPEB

TOTAL FISCAL AGENTS

TOTAL ALL FUNDS & FISCAL AGENTS

UNRESTRICTED FUNDS

RESTRICTED FUNDS
396,404.86 r,679,383.64
396,404.86 t$79,383.64
149.00 sttf1540
613,149.00 581,645.00
70s.956,85 805.917.15
705,956.85
79,891,212.02
805,917.15
77,826,147.68
83,048.38
4r3,t27.66
585.15
6,727,560.28
3,144,1r9.50
941,533.69
5t6.376.32
11,826,350.98 L3244,635.84
I 9L,717,563.00 s 91,070,783.52
May
2024
May
2023
2,1t3,012.80
1,916,148.00
L,557,830.07
865,812.00
739,387.00
689,055.00
17,010,165.00
280,826.00
433.619.00
1,993,339.80
t,792,463.00
L,426,844.07
720,731.00
591,621,00
540,371.00
17,162,229.00
123,930.00
292,250.00
24$43,778.8725,605,854.87
5,352,4rr.68 5,165,500.00
-16s.923.00(66 1.303.00)
4,691,1O8.68

0.93 7,33L,423,OO
277.98

0.93 1,185,465,30
277.94
1,185,465.30
4,972,342.02
4,972,342.02
125,080.14
5t0,715.92
2,493.77
LL,228,274.31
312,883.87
857,r47.39
208,040.44
22,637,388.61
69,O8O,L74.39
l.--9!w,,s63-oo-
16,618,258.O1
1 2
T:\Common\bank\Treasurer's Report\Cash10 May 24 2:42PM71912024Page 12 of 227 Council Agenda - July 18, 2024
119n021 2:41 PM TlCommon\bank\bank.econc{iaton M4V024-05-RPT-Mav Bank Recway 24 pooted ciw
Bank Reconciliation Report - CiW Held Cash
Depaftment
1 2
3 6
7 I
9 10
19 2L
499
501
512
513
514
515
516
5t7
518
519
522
525
548
550
557
554
561
562
573
574
575
581
585
586
587
588
s89
590
59r
592
597
598
599
524
526
533
534
549
556
576
Swe0
Pacific Western Bank - Accts. Pavable **-**3411
Pacific Western Bank - Pavroll t*-**1752
Pacific Western Bank - Ambulance x*-***x7937
Pacific western Bank - Public Funds MMA **-****5064
US Bank N4oney l4arket - Investment
US Bank Monev lvlarket - 4590
us Bank Monev lvlarket - 4591
PetW Cash
Lfial Aqencv
Certificate 14042TAY3
Certificate of Deoosit-Bankwest 06652CHA2
Certificate of Deposit-BMW Bank North America 05580AVX9 Certificate of Deoosit-Nicolet Nation Bank 654062J22
Certiflcate of Deposit-Live Oak Bankinq Companv 5380361D4 Certificate of DeDosit-Alma Bank 0200808X4
Cedificate of DeDosit-State Bank of India 856285TF8
Certificate of DeDosit-First Natl Bank of Mccreqor TX 32112UDRg Certificate of DeDosit-Centerstate Bank 15201QDE4
Certificte of Deposit-Northwest Bank 66736A8V0
Certificate of Demsit-Pacific Western Eank 69506YR15
Certificate of Deoosit-Bank of Baroda 06063HMSg
Certificate of Deoosit-Tovota Financial Sqs Bank 89235MKY6 Certificate of Deposit-Greenstate Credit Union 39573L811 Certificate of Deposit-Pentaqon Federal Credit Union 709621AS1 Certificate of DeDosit-Nelnet Bank, Inc 64034KAG6
Certificate of Deoosit-Beal Bank 07371AYE7
Certificate of Deoosit-Beal Bank USA 07371CE88
Certificate of DeDosit-Capital One NA 14042RU18
Certificate of DeDosit-Austin Telco Fed Credit Union 0523928T3 Certificate of Demsit-Svnchronv Bank 87164XR65
Certificate of DeDosit-Pacific Western Bank Certificate 0059863003 Certificate of Demsit-Liberw First Credit Union 530520AK1 Certaficate of DeDosit-First Guarantv Bank Hammond LA
Certificate of Deoosit-Medallion Bank Utah 58404DSW2
Certiflcate of Deoosit-Pitnev Bowes Bank 724468AG8
Certificate of Deoosit-Bank Five Nine 062119CD2
Certificate of Deoosit-First Foundation Bank 32026UW51
Certificate of DeDosit-Summit National Bank 86616MG0
Certiflcate of DeDosit-First National Bank of America 32110YD93 Certificate of DeDosit-Morqan Stanlev Private Bank 61768ET29 Certificate of Deoosit-Cross River Bank 227563E0
Certificate of Deposit-Universal Bank and Trust Co 91527PCF2 of New York Mellon
Montebello CA Pens Obliq AA 612285AE6
lP Moroan Chase Bank NA 46632FRU1
JP l4orqan chase 48128G2O2
Bank of America MTN 06048WM31
Bank of Ameica l"lTN 06048Wt472
lohn Dere Caoital Corg 24422EwR6
Farm
Fed. Farm Credit Bank 3130ALMM3
Fed. Farm Credit Bank 3130A1W67
Fed. Farm Credit Bank 3130AMW57
Fed. Home Loan Bank 3130AOWF6
Fed, Home Loan Bank 3130AQWJ8
Fed. Home Loan Bank 3130A0255
Fed. Home Loan Mtq CorD 313'IGXMX9
Fed. Home Loan Bank 3130ARGE5
Fed. Home Loan Mta CorD 3134GXQP2
Fed. Home Loan Bank 313045320
Fed. Home Loan Bank 313'IGXUM4
Fed, Home Loan Bank 3130A5567
Fed. Home Loan Bank 3130ASS91
Fed. Farm Credit Bank 3133EPPC3
LJnified School District
Natomas CA Sch@l District 63877N|YM6
United States Treasury Bill 912797KN6
United States Treasury Bll 9I2797JU2
United States Treasurv Btll 912797KL0
Total P@led Cash and Invgtments
Fair Value lncrease (over cost)
Warrants/Wire Transfers Oustandinq (Bank)
Outooinq ACH Pavments Outstandinq (GL)
Incominq ACH Pavments Outstandina (GL)
Credit Card in Transit
Rsonciled Bank Balance

0.00 0.00

0.00 15,803.84

0.00 3,230,655.s4
9,s29,922.53
2,000,00
249,000.00
2s0,000.00
250,000.00
250,000.00
250,000,00
248,000.00
249,000.00
248,000.00
249.000.00
248.000.00
249,000.00
250,000.00
250,000.00
249,000.00
250,000.00
250,000.00
250,000.00
250.000.00
250,000.00
2s0.000.00
263,664.30
249,000.00
249,000.00
249,000.00
244,000.00
249,000.00
244,000.00
249,000.00
249,000.00
2,14.000.00
2,r4.000.00
249,000.00
r,0L6,362.r4
2,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
r,019,922.95
542
544
546
551
559
560
s63
554
566
567
558
569
57L
572
s82
537
531
2,000,000.00
1,000,000.00
2,000.000.00

1.000,000.00
1,000,000.00
1,000,000.00
1,000,000.00

1.000.000.00
1,000.000.00

1.700,000.00
1,000,000.00
1,000,000.00
1,000,000.00
2,000,000.00
300,000.00
59s
600
601
602
593
594
Items
Outstandino Items
1,989,688.21
1,983,204.89
r,969,929.12
(139,234.72\
11s,465.33
(29,964.81)
t 79,A9'-,212,02

Page 13 of 227 ends

Council Agenda - July 18, 2024
I
INDIAN WELLS The City of lndian Wells
Portfolio Management
Portfolio Summary
, May 31,2024
Market
Velue

CALIFORNIA
lnvestments
Managed Pool Accounts - LAIF
lvloney Market Sweep/Checking Account
Negotiable CD's
lvledium Term Corporate Notes
Federal Agency lssues - Callables
Treasury Securities
Miscellaneous Securities - Coupon
Treasury Discounts -Amortizing
Componding Certificates of Deposit
lnvestments
Total Earnings
Cunent Year
Average Daily Balance
Effective of Return
The
Par Book
Value
Y" ol
Portfolio Term
Days to
Maturity
City of lndian Wells
44-950 Eldorado Drive
lndian Wells CA92210
(760)346-2489

YTM YTM
360 Equiv. 365 Equiv.

4.273

4.786

2.'184

1.340

2.517

4.207

0.654

5.083

5.370
Value
s,035,303.04
13,779,874.19
7,955,000.00
8,000,000.00
'18,700,000.00
23,000,000.00
800,000.00
7,024,000.00
263,664.30
s,035,303.04
13,779,874.19
7,699,060.94
7,468,370.00
17,931 ,472.OO
23,216,310.00
782,335.00
6,963,324.96
263,664.30
5,035,303.04
13,779,874.19
7,955,000.00
8,039,701.99
18,700,000.00
23,472,412.05
800,224.70
6,965,134.83
263,664.30

5.92 16.21

9.36 9.46

22.OO

27.61 0.94

8.19 0.31
1 1
1,824
1,803
1,450
1,638
1,449
140
396
1 1
926
672
620
1,467
198
61 36

4.332

4.853

2.214

1.359

2.552

4.265

0.663

5.153

5.445
84,557,841.53 83,139,714.43 85,01't,315.10 100.00% 1,{39 3.s't4 3.s63 May 31 Month Ending
244,437.77
82,082,905.40

3.51o/o
Finance
Reporting period 05101/202445131 12024 Portfolio CITY
AP
Pt\/| (PRF Pt\r1) 7.3.1 1
Report Ver. 7.3.11
699
Run Dale:07/02/2024 - 18:'19 No fiscal year history available

Page 14 of 227 ends

Council Agenda - July 18, 2024
The Gity of lndian Wells
Portfolio Management
Portfolio Details - lnvestments
May 31 ,2024

Page 1 ends

YTM Days to Maturity

4.273

0.230
4-273 1
Average Purchase
071o112022
07t01t2022
ou30t2022
0813012022
0710112022
07t01t2022
07to1t2022
07to112022
0313112020
09t21t2022
07t2a2020
07t3112023
0712612019
02t23t2022
0223t2022
0313112020
97t18t2019
09t21t2022
o4t30t2020
0310712024
0a11112023
o8t't6t2023
o8t1612023
o412a12020
06l't612021
ogt1112023
o3t31t2020
Par Value
5,035,303.04

0.00 5,035,303.04
1,OO1,492.28

0.00 1s,803.84

0.00 9,529,922.53
3,230,655.54

0.00 0.00

0.00 2,000.00

0.00 13,779,A74.19
250,000.00
250,000.00
249,000.00
249,000.00
249,000.00
250,000.00
250,000.00
250,000.00
247,000.00
250,000.00
248,000.00
244,000.00
249,000.00
249,000.00
244,000.00
249,000.00
250,000.00
249,000.00
250,000.00
Market Value
5,035,303.04

0.00 5,035,303.04
1,OO1,492.28

0.00 1 5,803.84

0.00 9,529,922.53

3.230,655.54

0.00 0.00

0.00 2,000.00

0.00 13,779,874,19
242,U5.00
242,O10.00
236,522.61
246,539.88
247,707 .69
230,992.50
230,992.50
242,305.00
246,419.55
242,732.50
239,O12.48
239,242.00
246,549.U
251,908.32
241j20.80
240,222.75
229,890.00
250,337.1 3
242,002.50
Book Value
5,035,303.04

0.00 5,035,303.04
1,001,492.28

0.00 15,803.84

0.00 9,529,922.53
3,230,655.54

0.00 0.00

0.00 2,000.00

0.00 13,779,874.19
250,000.00
250,000.00
249,000.00
249,000.00
249,000.00
250,000.00
250,000.00
250,000.00
247,000.00
250,000.00
248,000.00
244,000.00
249,000.00
249,000.00
244,000.00
249,000.00
250,000.00
249,000.00
250,000.00
Stated
FitchCUSIP lnvestment #
Managed Pool Accounts - LAIF
SYSz1
SYS23
lssuer
LAIF - City
LAIF - Redevelopment
4,938,528.85
Pacific Western Bank
Pacific Western Bank-Ambulance
Pacific Western-PublicFundsM lVlA
US Bank Money lvlarket
US Bank Money Market-4591
US Bank Money Market-4590
Pacific Western - Acci Payable
Pacific Western-Payroll
Union Bank-Checking
Petty Cash
WestAmerica Bank
Subtotal and Average 1 0,958,53E.68
Alma Bank
Auslin Telco Fed Credit Union
Bank of Baroda
Bank Five Nine
Bankwest lnc.

Beal Bank - Plano TX
Beal Bank USA

BMW BANK NORTH AMERICA
Capital One Bank USA NA
Capital One NA
Centerstate Bank NA
Cross River Bank
First Guaranty Bank Hammond LA
FiEt National Bank of America
First Foundation Bank
First Natl Bank of Mccregor TX
Greenstate Credit Union
Liberty First Credit Union
Live Oak Banking Company
21 23

4.332

0.233

0.250

4.420

5.210

5.230

0.200
o.247

0.000

4.359

0.000

5.139

5.158

0.000

0.197

0.000

0.000
Subtotal and Average
Money Market Sweep/Checking Account
SYSl
SYS6
SYST
SYSS
SYSlO
SY39
SYS2
SYS3
SY34
SYS19
SYS5
1 6
7 10
I
2 4
19 5
515
574
525
589
501
561
562
512
499
573
518
598
586
592
590
517
550
585
514

4.786
Negotiable GD's
0200808X4
0523928T3
06063HM59
0621 I 9CD2
06652CHA2
07371AYE7
07371 CE88
05580AVX9
'14042TAY3
14042RUJ8
1 5201 QDE4
227563EX7
320437AD8
321 10YD93
32026UW5'1
321 12UDRg
39573LBLl
530s20AKl
5380361D4

1.400

3.800

0.700

4.500

2.000

1.900

1.550

2.300

3.900

1.250

4.250

4.500

4.450

1.350

0.900

4.700

1.400

1.380

3.748

0.690
4A38

1.973

1.874

1.529

0.000

1.233

4.192

4.438

4.394

0.000

1.332

0.888

4.641

1.382
300 0312812025
1,207 0912112027
416 07122J2025
1,518 0712812028
55 07i2612024
991 02t17t2027
991 02t17t2027
303 03/31/2025
25 0612612024
1,207 09t2112027
333 0413012025
1,740 03t0712029
1,525 0810412028
1,536 08/15/2028
1,530 0810912028
331 0412812925
745 06t1612026
1,528 0810712028
303 03t31t2025
Portfolio CITY
AP
PM (PRF_PM2) 7.3.1 1
Run Date:07/022024 - 18:19
Report Ver. 7.3.11

Page 15 of 227 ends

Council Agenda - July 18, 2024
The City of lndian Wells
Portfolio Management
Portfolio Details - lnvestments
May 31,2024
Purchase
Date Par Value
249,000.00
244,000.00
250,000.00
250,000.00
249,000.00
248,000.00
249,000.00
244,000.00
248,000.00
249,000.00
250,000.00
250,000"00
249,000.00
7,955,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000"00
2,000,000.00
1,000,000.00
8,000,000.00
2,000,000.00
1,000,000.00
2,000,000.00
1,000,000.00
2,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,700,000.00
1,000,000.00
1,000,000.00
Market Value
245,636.01
240,271.68
228,707.50
242,005.00
239,841.78
239,012.48
226,599.96
240,657.20
239,798.64
249,393.42
243J02.50
231,267.50
244,214.22
7,699,060.94
910,170.00
902,290.00
966,400.00
993,700.00
910,370.00
1,815,080.00
970,360.00
7,468,370.00
1,999,760.00
929,170.00
1,861,320.00
930,250.00
1,861,920.00
932,230.00
930,140.00
940,380.00
951,790.00
1,681 ,402.00
984,630.00
973,330.00
Stated
BookValue Flare
YTM Daysto
360 Maturitv

Page 2 ends

Maturity
Dale
07t3112028
03to612029
02t02t2027
o3l3'12025
0413012a25
0413012025
09t29t2026
07t31t2028
0412912025
08t't012028
09t23t2027
04n2t2026
0311312029
05t28t2026
0713012026
04t24t2025
01t20t2028
02t26t2026
01n2t2026
0610112025
0710312024
0312412026
03t30t2426
04t22/2026
0613012026
0212512027
02t24t2027
03t10t2027
04t2112027
11n612024
08t16t2027
08t10t2027
FitchCUSIP lnvestment #
Negotiable CD's
58404DSW2
6 1 768ET29
64034KAG6
6ilO62J22
66736A8V0
09506YR15
709621AS1
72M68AG8
856285TF8
86616RAG0
87164XR65
89235MKY6
91527PCF?
Medium Term Corporate Notes
06048WM31
06048WM72
06406RAN7
24422EWR6
48128G2Q2
46632FRU 1
612285AE6
lssuer
Medallion Bank Utah
Morgan Stranley Private Bank
Nelnet Bank, lnc.

Nicolet National Bank
Norlhwest Bank
Pacilic Western Bank CA CD
Pentagon Federal Credit Union
Pilney Bowes Bank lnc.

State Bank of lndia NY, NY CD
Summit National Bank
Synchrony Bank
Toyota Financial Sgs Bk
Universal Bank and Trust Co.

Subtolal and Average
Bank ol America MTN A
Bank of America MTN A
Bank of New York Mellon Corp
John Deere Capital Corp
JPMorgan Chase & Co
JP Morgan Chase Bank NA
l\/ontebello CA Pens Oblig AA
Subtotal and AYerage
Fed. Farm Credil Bank
Fed. Home Loan Bank
Fed. Home Loan Bank
Fed. Home Loan Bank
Fed. Home Loan Bank
Fed. Home Loan Bank
Fed. Home Loan Bank
Fed. Home Loan Bank
Fed. Home Loan Bank
Fed. Home Loan Bank
Fed. Home Loan Bank
Fed. Home Loan Bank
587
597
558
513
519
czz
557
588
516
591
575
548
599
549
556
524
576
538
533
526
582
542
544
546
551
559
560
563
566
568
57'l
572
Average
H,.I.n^a
7,955,000,00
8,040,701.78
0713112023
ou06l2024
o2t02t2022
o3t31t2020
0413012020
0413012020
09t29t2021
07t31t2023
0412912020
0811612023
09t2312022
o4t22no21
0311312024
05t28t2021
0713012021
ost14t2020
0511812023
02t26no21
0112212021
0711712020
0710312023
0312412021
03t30t2021
04t22t2021
0613012021
ozt2512022
02t24t2022
03/10t2022
0412112022
o5t2612022
o8t16t2022
oqt'1ot2022
249,000.00
244,OOO.OO
2s0,000.00
250,000.00
249,000.00
248,000_00
249,000.00
244,000.00
248,000.00
249,000.00
2s0,000.00
250,000.00
249,000.00
7,955,000.00
1,000,000.00
1,000,000.00
1,003,416.90
1,019,922.95
1,000,000.00
2,000,000.00
1,O16,362.14
8,039,701.99
2,000,000.00
1,000,000.00
2,000,000.00
1,000,000.00
2,000,000.00
1,000,000.00
'1,000,000.00
1,000,000.00
1,000,000.00
1,700,000.00
1,000,000.00
1,000,000.00

4.400

4.350

1.500

1.400

1.200

1.250

0.900

4.400
'1.600

4.500

3.950

0.900

4.250

1.250

1.200

1.000

4.750

0.800

0.700

2.503
5"375

0.875

1.000

1.100

0.750

2.150

2.050

2.500

3.000
3"000

4.500

4.000

4.406

4.290

1.479

1.382
1184

1.233

0.888

0.000

1.578

4.443

3.896

0.888

4.192

1.233

1.1U
'1.190

4.083

0.789

0.690

0.819

5.301

0.863

0.986

1.085

0.700

2.121

2.022

2.466

2.959

4.438

3.945
1,521
1,739
976
303
333
333
850
1,521
332
1,531
1,209
690
1,746
726
789
327
1,328
635
600
365
32 661
667
690
759
999
998
1,O12
1,054
178
1,171

1.165
2,1U 926

1.340 672
Federal Agency lssues - Callables
3133EPPC3
31 30ALJ62
313OALMM3
3130A1W67
3130AMW57
313OAQWF6
313OAQWJ8
3130AQZ55
313OARGE5
3130AS320
31304SS67
31 30ASS91
Portfolio CITY
AP
PM (PRF_PM2) 7.3.1'rRun Oate: O7lq2l2o24 - 18:19

Page 16 of 227 ends

Council Agenda - July 18, 2024
The City of lndian Wells
Portfolio Management
Portfolio Details - lnvestments
May 31,2024
Purchase
Date
Stated
BookValue Rate

Page 3 ends

YTM Days to Maturity
Finch 360 Maturitv flata
91 282CFU0
I 1 281 0FF0
Miscellaneous Securities - Coupon
255651 KY6
63877NMM6
cuslP lnvestment #
Federal Agency lssues - Gallables
3134GXMX9
3134GXQP2
3134GXUlvl4
Treasury Securities
Treasury Discounts -Amortizing
lssuer
Fed. Home Loan Mtg Corp
Fed. Home Loan Mtg Corp
Fed. Home Loan Mtg Corp
Subtotal and Average
U.S. Treasury
U.S. Treasury
Subtotal and Average
U.S. Treasury
U.S. Treasury
U.S. Treasury
U.S. Treasury
Subiotal and Average
Pacific Western Bank
Subtotal and Average
Total and Average
Dixon CA Unified School Dist
Natomas CA Sch Dist M lnsured
Subtotal and AYerage
564
567
569
Average
Balance
18,700,000.00
23,476,563,74
800,n7,25
6,950,805.27
262,489.83
82,082,905.40
0312512022
a4t28t2022
06t07t2022
12n42023
12t1412023
02118120?1
10t01t2020
't212112023
03t28t2024
o3t2a12024
03t28t2024
o6to7t2023
Par Value
1,000,000.00
1,000,000.00
1,000,000.00
18,700,000.00
10,000,000.00
13,000,000.00
23,000,000.00
500,000.00
300,000.00
800,000,00
1,024,000.00
2,000,000.00
2,000,000.00
2,000,000.00
7,024,000.00
263,664.30
263,564.30
84,557,841.53
Market Value
97s,400.00
979,940.00
999,8'r 0.00
17,931,472.00
9,841,000.00
1 3,375,31 0.00
23,216,310.00
496,090.00
286,245.00
782,335,00
1,022,504.96
1,989,460.00
1,982,780.00
1,968,580"00
6,963,324.96
263,664.30
253,664,30
83,139,714.43
1,000,000.00
1,000,000.00
1,000,000.00
18,700,000.00
9,928,598.48
13,543,813.57
23,472,412.05
500,224.70
300,000.00
800,224,70
1,O22,312.6'l
1 ,989,688.2'l
1,983,204.89
1,969,929.12

2.170

2.988

3.008
2,517 620

4.294

4.143

4.207 1,467

0.395

1.085

0.654 198

5.094

5.013

5.096

5.133
297 0312512025
331 0412812025
6 0610712024

2.200

3.030

3.050

0.672
1 .100

4.904

4.876

4.926

4.941
593
594
537
53'1

4.125

5.250
1,247 10t31t2027
1,628 11t15t2028
61 0810112024
426 08to'v2025
91 2797FS1
91 2797KN6
912797JUz
912797KLO
Componding Certificates of Deposlt
SYS581
595
600
601
602
12 0611312024
38 07t09t2024
61 08t01t2024
110 0911912024
581
6,965,134.83
263,664.30 5.370
253,664,30
85,011,315.10

5.083 61

5.370 36 07t07t2024

5.370 36

3.514 699
Portfolio CITY
AP
PM (PRF_PM2) 7.3.1 IRun Dal€:07/022024 - 18:19

Page 17 of 227 ends

Council Agenda - July 18, 2024
AI
/'/:I
.{ .i/
INDIAN '\. WELLS

CALI FORFJIA
City of lndian Wells
44-950 Eldorado Drive
lndian Wells CA922'10
(760)346-248e
2O1 4, 2015, 2016, 2020 Series
Portfolio Management
Portfolio Summary
May 31,2024
Par Market
Value
Book
Value
Io ol
Portfolio Term
Days to
Maturity
YTM
360 Equiv-

0.000

0.000
YTM
365 Equiv.

0.000

0.000
Portfolio 14A
CP
PM (PRF_PM1) 7.3.11
Report Ver. 7,3,1 1
lnvestments
lVloney Market Sweep/Checking Account
lnvestments
Total Earnings
Cunent Year
Average Balance
of Return
Agency
Reporting period 05/01/202445131 12024
Value
578.60
578.60
May 31 Month Ending
578.60
s78.60
578.60 100.00
578.60 100.00%

0.00 576.23

0.00%
Run Dalet O7lO2l2W4 - 21:26 No llscal year history available

Page 18 of 227 ends

Council Agenda - July 18, 2024
201 4, 201 5, 201 6, 2020 Series
Portfolio Management
Portfolio Details - lnvestments
May 31,2024
Purchase
Date

Page 1 ends

Stated YTM Days to Maturity
Book Value p.ra Fitch 365 Maturitv al*aCUSIP lnvestment # Money Market Sweep/Checking Account
SYS28
SYS26
SYS25
SYS27
SYS24
Subtotal and Average
Total and Average
28 26
25 27
I
lssuer
2014A Bonds Reserve
All Bond Series Principal
All Bond Series lnierest
All Bond Series Debt Svc
Cost Of lssuance Escrow
Average
576.23
57523
07t01t2022
oTlolno?z
07tyno22
07t0112022
071o112022
Par Value

0.00 11 .96
473.61

93.03 0.00
578.60
578.60
Market Value

0.00 1 1.96
473.61

93.03 0.00
578,60
578.60

0.00 1'1.96
473.61

93.03 0.00
578.60
578.60

0.000

0.000
Portfolio 14A
CP
PM (PRF_PM2) 7.3.1 IRunDale: O7lO2l2O24 - 21:26
Report ver. 7-3.1 1

Page 19 of 227 ends

Council Agenda - July 18, 2024
rt./'z': /I >t
.r1_ \r.../
INDIAN..\) WELLS
City of lndian Wells
44-950 Eldorado Drive
lndian Wells CA92210
(760)346-2489CALIFORNIA
Investments
Money Market Sweep/Checking Account
lnvestments
Total Earnings
Cunent Year
Average Balance
Return
Agency
Reporting period 05/01 /202445131 12024

1.00 r.00
Mav 31 Month Ending
Par
2015 A Bonds
Portfolio Management
Portfolio Summary
May 31,2024
Market

1.00 1.00
Book
Value
Y" ot
Tem
Days to
Maturitv
YTM
360 Equiv,

0.000

0.000
YTM
365 Equiv.

0.000

0.000
Portfolio l5A
CP
Pr\, (PRF-PM1) 7.3.1 1
Report Ver. 7.3.11
Partfalio

1.00 100.00
'r.00 100.00%

0.00 1.00

0.00%
Run D ale I 07 I 02 I 2024 - 21 :24 No fiscal year history available

Page 20 of 227 ends

Council Agenda - July 18, 2024
2015 A Bonds
Portfolio Management
Portfolio Details - Investments
May 3'1,2024
Page I
Stated YTM Days to Maturity
Book Value P-ra Fifch 365 MrfilritvcustP lnvestment #
Money Market Sweep/Checking Account
lssuer
201 5 A Reserve
UBC Cost Of lssuance Escrow
Subtotal and Average
Total and AYerage
Average Pulchase
Par Value Market Value

1.00 0.00

1.00 1.00
SYS27
SYS22
27 22
0710112022
07t01t2022

1.00 0.00

0.000

0.000
1,00

1.00 1.00

1.00 Portfolio 15A
CP
PM (PRF_PM2) 7.3.1 1Run Aat€: 07 lo2l2o24 - 21 :28
R€port Ver. 7.3.1 1

Page 21 of 227 ends

Council Agenda - July 18, 2024
INDIAN
(E/d .\r
\} WELLS
City of lndian Wells
4G950 Eldorado Drive
lndian Wells CA92210
(760)346-2489

YTM YTM
365 Equiv.360 Equiv,

0.000 0.000

0.000 0.000
Portfolio 164
CP
PM (PRF Ptvtl ) 7.3.1 1
Repod Ver. 7.3.1 1

CALIFORNIA
lnvestments
Money Market Sweep/Checking Account
lnvestments
Total Earningg
Cunent Year
Average Balance
Return
Kevin Agency
Reporting period 05/01/202445131 n024
Par
2016 A Bonds
Portfolio Management
Portfolio Summary
May 31,2024
Market
Value
Book
Value
Vo of
Portfolio Term
Days to
MaturityVrhta

1.00 1.00
May 31 Month Ending

1.00 1.00

1.00 100.00

1.00 100.00% 1

0.00 1.00

0.00%
Run DeIe : 07 l O2l 2024 - 21 i46 No fiscal year history available

Page 22 of 227 ends

Council Agenda - July 18, 2024
CUSIP Investment # Issuer
Money Market Sweep/Checking Account
SYS28 1 UBC Cost Of lssuance Escrow
SYS33 2 Union Bank ReserveAccount
Subtotal and Average
Total and Average

0.00 1.00

0.000

0.000
Average

1.00 1.00
0710112022
0710112022
Par Valua

1.00 1.00
Market Value

1.00 1,00
2016 A Bonds
Portfolio Management
Portfolio Details - lnvestments
May 31 ,2024
Purchase
Oate

Page 1 ends

Stated YTM Days to Maturity
Book Value paro Fitch 365 Maturitv Dtfe

1.00 0.000
1,00 0.000
Portfolio l6A
CP
PM (PRF_PM2) 7.3.1 1Run Dale: O7|OA2O24 - 21:46
Report Ver. 7.3.1 1

Page 23 of 227 ends

Council Agenda - July 18, 2024
i4:/
{'F'
INDIAN',.J" WELLS
City of lndian Wells
4+950 Eldorado Drive
lndian Wells CA92210
(760)346-2489CALIFORNiA
lnvestments
Money Market Sweep/Checking Account
Investments
Total Earnings
Cunent Year
Average Daily Balance
of Return
Agency
Reporting period 05/01 /202445131 n024
Value

1.00 r.00
May 31 Month Ending
Par
2020 A Bonds
Portfolio Management
Portfolio Summary
May 31,2024
Market
Value

1.00 1.00
Book
Value
%oI
Portfolio

1.00 100.00

1.00 100.00%
Days to
Maturity
YTM
360 Equiv.

0.000

0.000
YTM
365 Equiv.

0.000

0.000
Portfolio 20A
CP
Pr, (PRF_PM1) 7.3.1 I
Report Ver. 7.3.'l l
Term
1 0.00

1.00 0.00%
\:0710212024 -2'1i13 No fiscal year history available

Page 24 of 227 ends

Council Agenda - July 18, 2024
2020 A Bonds
Portfolio Management
Portfolio Details - lnvestments
MaY 31,2024
Purchase
Date Par Value
Stated
Book Value P.ra Fitch

0.00 1.00
1,00

1.00 Page I
CUS]P Investment # Issuer
Money Market SweeplGhecking Account
SYS1 1 2020 A Bonds COI
SYS2 2 2020 A Bonds Reserve
Subtotal and Average
Total and Average
Average
R.l.n.a

1.00 t.00
07lo1no22
07t0112022

0.00 1.00

0.00 1.00
Market Value

1.00 1,00

0.000

0.000
YTM Daysto
365 Maturitv
Maturity
D.fa
1 Portfolio 20A
CP
PM (PRF_PM2) 7.3.1 1

1.00 1.00

0.000

0.000
Run Dale: 071o2J2024 - 21:13
R€port Ver. 7.3.11

Page 25 of 227 ends

Council Agenda - July 18, 2024
l-l-' r1,/t b.1

INDIAN '' WELLS
City of lndian Wells
44-950 Eldorado Drive
lndian Wells CA922'10
(760)346-2489CALIFORNIA
2022 Bonds
Portfolio Management
Portfolio Summary
May 31,2024
Par Book %ol Days to YTM
360 Equiv.

YTM
365 Equiv.lnvestments
Money Market Sweep/Checking Account
lnvestments
6,756,165.'12
6,756,165.12
Market
Value
6,756,16s.12
6,756,165.12
Term
6,756,165.12 100.00
6,756,{6s.12 100.00% I

0.000

0.000
Total
Cunent Year
Average Daily Balance
of Return
Agency
Reporting period 05101/2024{,5i3i n024
31 Month

0.00 6,728,483.02

0.00%
Portfolio 22
CP
PM (PRF_PM1) 7.3.1 1
Report Ver. 7.3.1 1RunDalet o710212D24 - 21140
No fiscal year history available

Page 26 of 227 ends

Council Agenda - July 18, 2024
CUSIP Investment #
Money Market Sweep/Checking Account
SYS2
SYS4
SYSl
SYS5
SYS3
Subtotal and Average
Total and Average
ls6uer
2022 Bonds COI
2022 Bonds lnterest
2022 Bonds Project Fund
2022 Bonds Redemption Fund
2022 Bonds Payment Fund
2 4
1 5
2 Average
6,728,443.O2
6,728,1183.02
a7lo1no22
0311612023
07t01t2022
03t16t2023
09t2112022

0.00 249.44
6,754,537.00
1,378.67

0.01 6,756,'t65.12
6,756,'165,12
Market Value

0.00 249.44
6,754,537.00
1,378.67

0.01 6,756,'t65.12
6,756,165,12
2022 Bonds
Portfolio Management
Portfolio Details - lnvestments
May 31,2024
Purchase
Date Par Value
Page I
YTM Days to Maturity

0.000

0.000
Porllolio22
CP
PM (PRF_PM2) 7.3.1 I
Stated
Book Value p.+a Fitch

0.00 249.44
6,754,537.00
1374.67

0.01 6,756,165,12
5,756,{6s,t2
Run gata: O7lO2l2O24 - 21:40
R€port Vtr. 7.3.11

Page 27 of 227 ends

Council Agenda - July 18, 2024

INDIAN WELLS CITY COUNCIL
July 18, 2024

To: City Council
From: City Manager Department
Prepared by: Angelica Avila, City Clerk
Subject: Resolution Re-establishing Community Activities Committee and Grants In Aid Committee

RECOMMENDED ACTIONS:

Council REVIEWS and ADOPTS Resolution approving revisions to the Indian Wells Community Activities Committee and Grants In Aid Committee; and

FINDS the action exempt from CEQA review under CEQA Guidelines section 15061(b)(3).

DISCUSSION:

The Council at the February 16, 2023, meeting authorized the creation of a Council Ad Hoc composed of Council Member Griffith and Mayor Pro Tem Whitman to conduct a comprehensive review of City Committees. The Council Ad Hoc was asked to examine the structure, efficiency, and make recommendations to revamp duties and processes of all City Committees.

During discussions between the Ad hoc Committee and members of the Community Activities and Grants In Aid Committees (Committee), it was suggested to review each committee’s functions and the purpose of the Committee. Staff members reviewed the following committees and recommended the following modifications in support of the Council Ad Hoc Committee.

Changes to the Golf Resort Advisory Committee purpose and function and the Planning Commission term of office were approved at the June 20, 2024, City Council Meeting.

Community Activities Committee

The Committee’s primary responsibilities are to encourage and foster interaction among Indian Wells residents. The Committee shall recommend a proposed annual calendar and budget for community events; as well as plan and implement various community activities.

Page 28 of 227 ends

Council Agenda - July 18, 2024

The Ad hoc Committee is also recommending that the Committee be allowed to utilize its annual budget to select and coordinate the various community events and activities.

However, the City’s Annual Veteran’s Day and Memorial Day events are required events to be funded each year.

Grants In Aid Committee

The Committee’s primary responsibility is to make recommendations to the City Council regarding the distribution of funds to worthy charities and organizations in the Coachella Valley in accordance the established guidelines for the existing Grants-in-Aid program.

The Committee currently holds an informational workshop in August and conducts Committee meetings in September and October of each year. The Grants in Aid Resolution calls for regular meetings to be held monthly on the second Tuesda y of each month at 2:30 p.m. The Council Ad Hoc Committee recommends modifying the meeting schedule from each month to three confirmed meetings annually. Additional meetings and/or study sessions may be called as required.

FISCAL IMPACT:

There is no fiscal impact.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action is not a project within the meaning of Section 15378 of the State of California Environmental Quality Act (“CEQA”) Guidelines, because it has no potential for resulting in physical c hange in the environment, directly or indirectly; and that the action is nonetheless exempt from the requirements of CEQA in that the activity is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. (14 CCR 15061(b)(3).)

ATTACHMENTS:

1. Resolution- Community Activities Committee

2. Resolution- Grants In Aid Committee

Page 29 of 227 ends

Council Agenda - July 18, 2024
RESOLUTION NO. 2024-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF INDIAN WELLS, CALIFORNIA, RESCINDING RESOLUTION NO. 2013-57 AND RE-

ESTABLISHING THE COMMUNITY ACTIVITIES COMMITTEE
WHEREAS, the City Council of the City of Indian Wells re-established the Community Activities Committee on December 19, 2013 by adopting Resolution No. 2013-57; and WHEREAS, the Community Activities Committee responsibilities are to encourage and foster interaction among Indian Wells residents including proposing the annual calendar and budget for community activities, as well as, planning and implementing the community activities; and
WHEREAS, the City Council now desires and intends to revise the policies governing the Community Activities Committee.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF INDIAN WELLS, CALIFORNIA DOES HEREBY RESOLVES, AS FOLLOWS:

SECTION 1. Rescission of Resolution No. 2013-57. Resolution No. 2013-57 is hereby rescinded.

SECTION 2. Establishment of Community Activities Committee. The Committee will include one City Council member and one Council Member alternate , who serves in an ex- officio capacity. The Committee can be terminated at any time by the affirmative vote of three (3) members of the City Council. The City Clerk and/or her designee shall serve as the staff liaison for the Committee.

SECTION 3. Role of Ex-Officio Member. Members of the City Council are assigned to serve in an ex-officio capacity 1) to facilitate communication between the City Council and the Committee and 2) to help to increase the City Council’s familiarity with the membership, programs and issues of the Committee. In fulfilling their ex -officio assignment, members will attend committee meetings to observe the activities and maintain communication with the Committee.

Ex-officio members should be sensitive to the fact they are non-voting members of the Committee. Being an ex-officio member bestows no special right with respect to the Committee’s business.

SECTION 4. Functions of the Community Activities Committee. The Committee’s primary responsibilities are to encourage and foster interaction among Indian Wells residents.

The Committee shall recommend a proposed annual calendar and budget for community events; as well as plan and implement the community activities. The Committee will annually include the following events:
a) Veterans Day Ceremony
b) Memorial Day Ceremony
ATTACHMENT #1

Page 30 of 227 ends

Council Agenda - July 18, 2024
City of Indian Wells
Resolution No. 2024-

Page 2 ends

SECTION 5. Regular Meetings – Day and Time. The Committee shall hold at least one (1) meeting a month. Regular meetings shall be held on the second Thursday of each month at 3:00 p.m. The day and time of the regular meeting may be amended by a majority vote of the City Council. The Committee may elect to cancel meetings for good and valid reasons. Additional meetings and/or study sessions may be called as required.

SECTION 6. Brown Act. This Committee is subject to all the requirements of the Ralph M. Brown Act.

SECTION 7. Effective Date. This Resolution shall take effect upon adoption.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Indian Wells, California, at a regular meeting held on this 18th day of July 2024.

___________________________________

GREG SANDERS
MAYOR

CERTIFICATION FOR RESOLUTION NO. 2024-

I, Angelica Avila, City Clerk of the City Council of the City of Indian Wells, California, DO HEREBY CERTIFY that the whole number of the members of the City Council is five (5); that the above and foregoing Resolution was duly and regularly passed and adopted at a regular meeting of the City Council of the City of Indian Wells on the 18th day of July 2024, by the following vote:

AYES:

NOES:

ATTEST: APPROVED AS TO FORM:

______________________________________ ____________________________________

ANGELICA AVILA TODD LEISHMAN FOR

CITY CLERK BEST BEST & KRIEGER LLP

CITY ATTORNEY

Page 31 of 227 ends

Council Agenda - July 18, 2024
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF INDIAN WELLS,

CALIFORNIA, RE-ESTABLISHING THE GRANTS-IN-AID COMMITTEE WHEREAS, the City Council of the City of Indian Wells established the Grants-in-Aid Committee on December 19, 2013; and
WHEREAS, the Committee responsibilities include the distribution of funds to worthy charities and organizations located in the Coachella Valley; and WHEREAS, the City Council now desires and intends to revise the policies governing the Grants-in-Aid Committee.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF INDIAN WELLS, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Establishment of the Grants-in-Aid Committee. The Grants-in-Aid Committee (the “Committee”) is established to advise and make recommendations to the City Council on issues pertaining to the distribution of funds to worthy charities and organizations located in the Coachella Valley . The Committee shall consist of five (5) resident members with voting authority for the purposes of the Committee’s work. The Committee will also include one City Council member and one Council member alternate, who serve s in an ex -officio capacity.

The Committee can be terminated at any time by the affirmative vote of three (3) members of the City Council. The City Clerk and/or his designee shall serve as the staff liaison for the Committee.

SECTION 2. Role of Ex-Officio Member. Members of the City Council are assigned to serve in an ex-officio capacity 1) to facilitate communication between the City Council and the Committee and 2) to help to increase the City Council’s familiarity with the membership, programs and issues of the Committee. In fulfil ling their ex -officio assignment, members will attend committee meetings to observe the activities and maintain communication with the Committee.

Ex-officio members should be sensitive to the fact they are non-voting members of the Committee. Being an ex-officio member bestows no special right with respect to the Committee’s business.

SECTION 3. Function of the Grants-in-Aid Committee. The Committee’s primary responsibility is to make recommendations to the City Council regarding the distribution of funds to worthy charities and organizations in the Coachella Valley in accordance the established guidelines for the existing Grants-in-Aid program.

SECTION 4. Regular Meetings – Day and Time. The Committee shall hold two (2) meetings each fiscal year and one (1) informational workshop. The workshop shall be held in August and the regular meetings shall be held on the second Tuesday of September and October at 2:30 p.m. The day and time of the regular meeting may be amended by a majority vote of the City Council. The Committee may elect to cancel meetings for good and valid reasons. Additional meetings and/or study sessions may be called as required.

ATTACHMENT #2

Page 32 of 227 ends

Council Agenda - July 18, 2024
City of Indian Wells
Resolution No. 2024-__

Page 2 ends

SECTION 5. Brown Act. This Committee is subject to all the requirements of the Ralph M. Brown Act.

SECTION 6. Effective Date. This Resolution shall take effect upon adoption.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Indian Wells, California, at a regular meeting held on this 18th day of July 2024

____________________________________

GREG SANDERS
MAYOR

CERTIFICATION FOR RESOLUTION NO. 2024-

AYES:

NOES:

ATTEST: APPROVED AS TO FORM:

_________________________________ ___________________________________

ANGELICA AVILA TODD LEISHMAN FOR

CITY CLERK BEST BEST & KRIEGER LLP

CITY ATTORNEY

Page 33 of 227 ends

Council Agenda - July 18, 2024

INDIAN WELLS CITY COUNCIL
July 18, 2024

To: City Council
From: City Manager Department
Prepared by: Catherine Manning, Management Assistant
Subject: Community Activities Committee Update

RECOMMENDED ACTIONS:

Council RECEIVES and FILES the Community Activities Committee Update for the Fiscal Year 2024-25 Event Calendar; and

FINDS the action exempt from California Environmental Quality Act (CEQA) review under Guidelines section 15061(b)(3).

BACKGROUND:

The Community Activities Committee (“the Committee”) is continuing to develop and finalize the resident events calendar for Fiscal Year 2024 -25. The Committee meets monthly to plan and implement various events and to increase resident benefits in the community. Over the next few months, the Committee will continue to discuss the current list of events and activities, but also to incorporate new events for residents. The Committee voted on the following events of the year as outlined below.

The Committee is recommending the following resident events:
 Resident Welcome Back Party on Wednesday, October 23, 2024  Veteran’s Day on Monday, November 11, 2024
 The Living Desert Wildlights Event Tickets (TBD)
 Back 9 Walks (TBD)
 Indian Wells Residents Day at the Palm Springs Air Museum in February, date (TBD)  Salton Sea Tour in February, date (TBD)
 Indian Wells Wellness Week in February, date (TBD)
 Author Series, March, date (TBD)
 End of Season Party on Thursday, April 10, 2025
 Memorial Day Ceremony Monday, May 26, 2025
 Second Tour, date (TBD)
 Summer Social, July, date (TBD)

Page 34 of 227 ends

Council Agenda - July 18, 2024

FISCAL IMPACT:

The Fiscal Year 2024-25 budget for the Community Activities Committee is $145,000, and all events are within the current budget adopted by the City Council.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action is not a project within the meaning of Section 15378 of the State of California Environmental Quality Act (“CEQA”) Guidelines, because it has no potentia l for resulting in physical change in the environment, directly or indirectly; and that the action is nonetheless exempt from the requirements of CEQA in that the activity is covered by the general rule that CEQA applies only to projects that have the pote ntial for causing a significant effect on the environment. (15061(b)(3).)

Page 35 of 227 ends

Council Agenda - July 18, 2024

INDIAN WELLS CITY COUNCIL
July 18, 2024

To: City Council
From: Finance Department
Prepared by: Kevin McCarthy, City Finance Director
Subject: Adopt Ordinance to Form Proposed Community Facilities District No. 2024-1 (Public Safety)

RECOMMENDED ACTIONS:

FINDS the project to be exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section Sections 15060(c)(2), 15060(c)(3), and 15061(b)(3).

ATTACHMENTS:

1. Ordinance No. 757

Page 36 of 227 ends

Council Agenda - July 18, 2024
26529.00060\42352290.1
ORDINANCE NO. 757

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF INDIAN WELLS,

CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2024-1 (PUBLIC SAFETY ), AUTHORIZING

THE LEVY OF SPECIAL TAXES IN SUCH COMMUNITY FACILITIES

DISTRICT
WHEREAS, the City Council (the “City Council”) of the City of Indian Wells, California (the “City”), has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors authorizing the levy of special taxes in the community facilities district, all as authorized pursuant to the terms and pro visions of the “Mello-Roos Community Facilities Act of 1982”, being Chapter 2.5, Part 1. Division 2, Title 5 of the Government Code of the State of California (the “Act”). This community facilities district shall hereinafter be referred to as Community Facilities District No. 2024-1 (Public Safety), City of Indian Wells, County of Riverside, State of California (“CFD No. 2024-1”).

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF INDIAN WELLS, CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2024- 1, DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. This City Council does, by the passage of this Ordinance, authorize the levy of special taxes on taxable properties located in CFD No. 2024-1 pursuant to the Rate and Method of Apportionment for CFD No. 2024-1 as set forth in Exhibit A attached hereto and incorporated herein by this reference (the “Rate and Method”).

SECTION 2. This City Council, acting as the legislative body of CFD No. 2024-1, is hereby further authorized, by resolution, to annually determine the special tax to be levied within CFD No. 2024-1 for the then current tax year or future tax years; provided, however, the special tax to be levied shall not exceed the maximum special tax authorized to be levied pursuant to the Rate and Method.

SECTION 3. The special taxes herein authorized to be levied, to the extent possible, shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall be subject to the same penalties and the same procedure, sale and lien priority in any case of delinquency as applicable for ad valorem taxes; provided, however, CFD No. 2024-1 may utilize a direct billing procedure for any special taxes that cannot be collected on the County of Riverside tax roll or may, by resolution, elect to collect the special taxes at a different time or in a different manner if necessary to meet its financial obligations.

SECTION 4. The special taxes authorized to be levied shall be secured by the lien imposed pursuant to Section 3114.5 and 3115.5 of the California Streets and Highways Code, which lien shall be a continuing lien and shall secure each levy of the special taxes. The lie n of the Special Tax (as defined in the Rate and Method) shall continu e in force and effect until the City no longer provides the services and the lien canceled in accordance with law or until the Special Tax ceases to be levied by the City Council.

ATTACHMENT #1

Page 37 of 227 ends

Council Agenda - July 18, 2024
26529.00060\42352290.1

City of Indian Wells
Ordinance No. 757

Page 2 ends

SECTION 5. This Ordinance shall be effective thirty (30) days after its adoption. Within fifteen (15) days after its adoption, the City Clerk shall cause this Ordinance to be published in a newspaper of general circulation in the City.

Introduced at a regular meeting of the City Council of the City of Indian Wells, California, on June 20, 2024.

PASSED, APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 18th day of July 2024.

GREG SANDERS
MAYOR

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.

CITY OF INDIAN WELLS)

CERTIFICATION FOR ORDINANCE NO. 757

I, Angelica Avila, City Clerk of the City Council of the City of Indian Wells, California, DO HEREBY CERTIFY that Ordinance No. 757, having been regularly introduced at a regular meeting of June 20, 202 4 was again introduced, the reading in full thereafter unanimously waived, and duly passed and adopted at a regular meeting of the City Council held on July 18, 2024 and said Ordinance was passed and adopted by the following stated vote, to wit:

AYES:

NOES:

ATTEST: APPROVED AS TO FORM:

______________________________________ ____________________________________

ANGELICA AVILA TODD LEISHMAN FOR

CITY CLERK BEST BEST & KRIEGER LLP

CITY ATTORNEY

Page 38 of 227 ends

Council Agenda - July 18, 2024
26529.00060\42352290.1

City of Indian Wells
Ordinance No. 757

Page 3 ends

EXHIBIT “A”

RATE AND METHOD OF APPORTIONMENT FOR
COMMUNITY FACILITIES DISTRICT NO. 2024-1 (Public Safety)

OF THE CITY OF INDIAN WELLS

Page 39 of 227 ends

Council Agenda - July 18, 2024
26529.00060\42352290.1

City of Indian Wells
Ordinance No. 757

Page 4 ends

Page 40 of 227 ends

Council Agenda - July 18, 2024
26529.00060\42352290.1

City of Indian Wells
Ordinance No. 757

Page 5 ends

Page 41 of 227 ends

Council Agenda - July 18, 2024
26529.00060\42352290.1

City of Indian Wells
Ordinance No. 757

Page 6 ends

Page 42 of 227 ends

Council Agenda - July 18, 2024
26529.00060\42352290.1

City of Indian Wells
Ordinance No. 757

Page 7 ends

Page 43 of 227 ends

Council Agenda - July 18, 2024
26529.00060\42352290.1

City of Indian Wells
Ordinance No. 757

Page 8 ends

Page 44 of 227 ends

Council Agenda - July 18, 2024

INDIAN WELLS CITY COUNCIL
July 18, 2024

To: City Council
From: Human Resources
Prepared by: Peter Castro, Assistant City Manager
Subject: Update to Fiscal Year 2024-25 Approved Positions and Annual Salary Ranges

RECOMMENDED ACTIONS:

Council APPROVES the update to employee’s salary schedule as required by the California Public Employees’ Pension Reform Act of 2013; and

DIRECTS staff to post the employee salary range schedule on the City’s website; and

FINDS the action exempt from CEQA review under CEQA Guidelines section 15061(b)(3).

DISCUSSION:

Effective August 1, 2013, the Public Employees’ Pension Reform Act (“PEPRA”) cha nged the law to make compensation more transparent, specifically regarding eligible income for the calculation of retiree benefits. Under PEPRA, employees’ retirement benefits must be calculated for a salary within a publicly approved salary range schedule published on the City’s website.

This update serves the sole purpose of updating each employee’s salary range schedule and accurately reflecting the current staffing level of the City. Staff will provide a revised total annual employee salary schedule update in 2025 for Fiscal Year 2025-26 as required by the California Public Employees’ Pension Reform Act of 2013.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action is not a project within the meaning of Section 15378 of the State of California Environmental Quality Act (“CEQA”) Guidelines, because it has no potential for resulting in physical change in the environment, directly or indirectly; and that the action is nonetheless exempt from the requirements of CEQA in that the activity is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. (15061(b)(3).)

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ATTACHMENTS:

1. FY 2024-25 Approved Positions

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BEGIN TOP

POSITION RANGE RANGE RANGE
1 City Manager 82 254,851$ 318,564$
2 Assistant City Manager 73 204,066$ 255,083$
3 Finance Director 71 194,233$ 242,792$
4 Public Works Director 71 194,233$ 242,792$
5 Community Development Director 67 175,966$ 219,957$ 6 City Clerk 65 167,487$ 209,358$
7 Assistant Finance Director 62 155,528$ 194,410$ 8 Assistant Public Works Director 62 155,528$ 194,410$ 9 Information Technology & Risk Manager 62 155,528$ 194,410$ 10 Administrative Services Manager 62 155,528$ 194,410$ 11 Building Official & Code Enforcment Mgr. 58 140,901$ 176,126$ 12 Public Works Superintendent 49 112,823$ 141,029$ 13 Senior Management Analyst 47 107,387$ 134,234$ 14 Senior Planner 46 104,768$ 130,960$
15 Accountant 42 94,914$ 118,643$
16 Senior Executive Assistant to City Manager 42 94,914$ 118,643$ 17 Management Analyst 41 92,599$ 115,749$
18 Public Works Inspector I 36 81,844$ 102,305$ 19 Management Assistant 35 79,848$ 99,810$
20 Management Assistant 35 79,848$ 99,810$
21 Permit Technician II 33 76,001$ 95,001$
21a Permit Technician II* N/A 81,391$ 98,933$ 22 Accounting Technician III/Payroll 32 74,147$ 92,684$ 23 Senior Administrative Assistant 31 72,338$ 90,423$ 24 Building Inspector I/Code Enforcment Officer 30 70,574$ 88,218$ 25 Accounting Technician II 29 68,853$ 86,066$ 26 Permit Technician I 29 68,853$ 86,066$
27 Planning Technician I 29 68,853$ 86,066$
28 Accounting Technician I 27 65,535$ 81,919$ 29 Administrative Assistant 27 65,535$ 81,919$ 30 Maintenance Worker II 22 57,923$ 72,404$
31 Maintenance Worker II 22 57,923$ 72,404$
32 Maintenance Worker I 18 52,476$ 65,595$
33 Maintenance Worker I 18 52,476$ 65,595$
34 Receptionist 18 52,476$ 65,595$
3,712,149$ 4,637,381$
City of Indian Wells
Approved Positions List w/ Annual Salaries and Ranges
Salaries for Fiscal Year 2024/25
*Hired on or before 02/17/2022
ATTACHMENT #1

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INDIAN WELLS PLANNING COMMISSION
July 18, 2024

To: City Council
From: Community Development Department
Prepared by: Luis Rubalcava, Planner
Subject: Resolution Approving Modification to Conditional Use Permit No. 2024 -01 (Riverside County CUP No. 1382) To
Construct A New 425 S quare Foot Comfort Station within the Portion of the Ironwood Country Club Golf Course Which Extends into Indian Wells (APN 771 -070-027) and Finding the Project Exempt from CEQA.

RECOMMENDED ACTIONS:

FINDS the project exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15303(c), New Construction or Conversion of Small Structures.

DISCUSSION:

PVG Architects, on behalf of the Ironwood Country Club, has submitted a Conditional Use Permit (“CUP”) Modification application proposing to construct and operate a new 425 sq. ft. restroom (“comfort station”) within a portion of their Golf Course that extends into the City of Indian Well s. The new comfort station will expand restroom amenities offered to golfers , complementing the existing restroom facility that is located approximately 300-yards south of the proposed comfort station (Attachment 2).

The Ironwood Country Club was originally approved under CUP No. 1382 by the Riverside County Board of Supervisors on May 2, 1972 (see Attachment 3). The CUP authorized a Planned Unit Development with up to 2,716 dwelling units and 428 acres of golf course spanning across the present municipal boundaries of Palm Desert and Indian Wells.

Currently, 119 acres of the golf course are a exists within Indian Wells' jurisdiction. This request seeks to modif y the original County -approved entitlement to relocate the restroom facility and update the CUP number to align with the City's numbering system.

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The Planning Commission held a duly noticed public hearing to consider modification to the CUP on June 27, 2024, and unanimously recommended approval to the City Council in accordance with Planning Commission Resolution No. 2024-05 (Attachment 8).

ANALYSIS:

The comfort station is proposed within a 119-acre portion of the Ironwood Country Club golf course in Indian Wells generally located south of the Reserve Club and North of the Philip L. Boyd Deep Canyon research center (Attachment 4). The rest of the Club’s golf course, clubhouse, driving range, and homeowners’ association are located further west in the City of Palm Desert. The course is physically divided by a Coachella Valley Water District stormwater channel, with access to the Indian Wells section via a pedestrian golf cart bridge. The new comfort station in this section will be accessible through enhancements to the existing golf cart paths.

The subject site has an Open Space Land Use designation and is located within the City's Planning Area 11 (Vintage/Living Desert/Hidden Valley Area) overlaid with the Golf Course Overlay, which governs the use and development of the golf course . Surrounding areas include residential uses to the north, additional golf course areas to the west, and open space to the east and south.

According to Section 21.40.030 of the Indian Wells Municipal Code (“IWMC”), facilities directly related to the operation and maintenance of the golf course are permitted within the Golf Course Overlay zone. The new comfort station, exclusively for Ironwood Country Club Golf Club members, will serve as an additional amenity to the existing golf course .

IWMC Section 21.40.040 requires that modifications to the golf course be shown on a detailed site plan for approval by the City Council , as there are no expli cit development standards for Golf Course Overlay Zoning district . However, the new structure will measure approximately 25 ft. x 25 ft. with patio cover included and reach a maximum height of 15 ft. 8 in. (Attachment 5). The design of the facility aligns with the standards found in the City’s Residential Very Low Density (“RVLD”) Zoning which is the immediate adjacent use to the north. The nearest single-family home is located approximately 1,100 ft. to the west as the crow flies.

The structure is design ed to complement the surrounding area with a Spanish tile roof and exterior plaster painted to match the Ironwood Country Club’s clubhouse (Attachment 6). Located in a shallow flooding area designated as AO Zone on the FEMA Flood Insurance Rate Map, the st ructure must meet the construction and floodproofing standards of Municipal Code Section 16.36.120 . In addition, a new underground septic system will be installed, requiring a County Environmental Health permit to ensure proper functionality and environmental protection. The applicant also received Property Owner Authorization to develop the new comfort station (Attachment 7).

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IWMC Section 21.40.040 states that any new improvements to existing golf courses exceeding $5,000 must be approved through a Master Development Plan, CUP, or Variance application. Furthermore, Section 20. 06.040 of the IWMC requires that the Planning Commission review and make a recommendation to the City Council to approve, conditionally approve or disapprove CUP modifications. The CUP Modification application meets the review and approval procedure required by the IWMC for modifications to existing golf courses in the City.

FISCAL IMPACT:

No fiscal impact. The applicant has submitted and pai d for all the required City applications under consideration, and the project will have no impact on the City’s General Fund.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

This project has been reviewed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State and local CEQA Guidelines, and the environmental regulations of the City. The City, acting as Lead Agency, has determined the project qualifies as being Categorically Exempt from CEQA pursuant to Section 15303(c), Construction or Conversion of Small Structures. The proposed structure does not exceed 2,500 sq. ft. feet in size, and would result in only minor modification to existing facilities within the Ironwood Country Club golf course. v
ATTACHMENTS:

1. Resolution

2. Aerial Vicinity Map and Existing Restroom

3. Riverside County CUP 1382

4. Site Map

5. Plans

6. Color and Material Board

7. Property Owner Authorization

8. PC Resolution No. 2024-05

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RESOLUTION NO. 2024-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF INDIAN WELLS,

CALIFORNIA, APPROVING MODIFICATION TO CONDITIONAL USE
PERMIT NO. 2024-01 (RIVERSIDE COUNTY CUP 1382) TO CONSTRUCT A NEW 425 SQUARE FOOT COMFORT STATION WITHIN A PROTION OF

IRONWOOD COUNTRY CLUB GOLF COURSE LOCATED WITHIN THE CITY OF INDIAN WELLS (APN: 771-070-027) AND FINDING THE PROJECT EXEMPT PURSUANT TO CEQA GUIDELINES SECTION 15303 (c), NEW

CONSTRUCTION OR CONVERSION OF SMALL STRUCTURES
WHEREAS, PVG Architects (the “Applicant”), on behalf of the Ironwood Country Club, has filed an application with the City of Indian Wells (the “City”) for a modification to Conditional Use Permit (“CUP”) No. 2024 -01 (Riverside County CUP 1382) to construct a new 425 square foot comfort station (the “Project”) within a portion of the City of Palm Desert’s Ironwood Country Club Golf Course, located within the City of Indian Wells; and WHEREAS, on June 27, 2024, a duly noticed public hearing on the Project was held by the Planning Commission where they unanimously recommended approval of the CUP modification to City Council; and
WHEREAS, on July 18, 2024, the City Council carefully considered all information pertaining to the Project, including Planning Commission’s recommendation, the staff report, project plans and specifications, and approved the Project in accordance with Section 20.28.010(c) of its Municipal Code; and
WHEREAS, after careful consideration of the staff report and all the information, evidence, and testimony presented, the City Council finds as follows:

Modified Conditional Use Permit:

1. The proposed location of the modified conditional use is in accord with the objectives of the Zoning Code and the purpose of the General Plan and zoning land use category in which the site is located.

FACT: The proposed Project site is located within the Open Space designation and zoned Golf Course Overlay which governs the use and development of established and future golf courses. The Golf Course Overlay Zone permits uses directly related to the operation and maintenance of the subject golf course and has been developed consistent with standards found in the site’s adjacent Residential Very Low-Density zoning district which includes mass, height, and size. The project remains in accord with the existing General Plan Open Space and Recreation Plan (Policy IIIA -1.1) by preserving the golf course open space resources. The Project does not deviate from the original approval and is considered an expansion to the amenities found within the Ironwood Country Club golf course.

2. The proposed conditional use will not be detrimental to the public health, safety, or welfare, or be materially injurious to properties or improvements in the vicinity.

ATTACHMENT #1

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City of Indian Wells
Resolution No. 2024-

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FACT: The proposed Project will not adversely affect the public health, safety or welfare, or materially injure surrounding properties or improvements because the Project will adhere to all applicable sections of the California Building Code, California Fire Code and Municipal Code, thus precluding adverse impacts resulting from the facility’s development. The structure has been designed to complement the surrounding uses and aligns with the standards of the adjacent Residential Very Low Density Zoning which are in place to protect neighboring views and aesthetics.

3. The proposed conditional use will comply with each of the applicable provisions of the Zoning Code except for approved Variances
FACT: The CUP as modified complies with each of the applicable provisions of the City’s Zoning Code. Modifications to established golf courses exceeding $5,000 may be authorized pursuant to a CUP (or CUP modification), if deemed the modifications proposed on a detailed site plan are consistent with the necessary operation and maintenance of the subject golf course. The proposed Project provides additional amenities to the patrons of the Ironwood Country Club golf course and conforms wit the applicable provisions of the City’s Zoning Code.

WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF INDIAN WELLS RESOLVES AS FOLLOWS:

SECTION 1. The Recitals above are true and correct and are hereby adopted as findings as if fully set forth herein.

SECTION 2. This Project has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (“CEQA”), the State and local CEQA Guidelines, and the environmental regulations of the City. The City, acting as Lead Agency , has determined the modification to CUP 2024 -01 (Riverside County CUP 1382) qualifies as being Categorically Exempt from CEQA pursuant to Section 15303 (c), Construction or Conversion of Small Structures.

SECTION 3. The City Council ADOPTS the Resolution approving modification to CUP No. 2024-01 (Riverside County CUP 1382) subject to the Conditions of Approval listed on Exhibit “A” attached hereto and by this reference incorporated herein.

SECTION 4. This Resolution shall take effect upon adoption.

SECTION 5. The City Clerk shall certify to the adoption of this Resolution and shall mail by first class, prepaid, United States mail, a certified copy of this Resolution to the Applicant.

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Resolution No. 2024-

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PASSED, APPROVED, AND ADOPTED by the City Council at a regular meeting held on this 18th day of July 2024.

____________________________

GREG SANDERS
MAYOR

CERTIFICATION FOR RESOLUTION NO. 2024-_

I, Angelica Avila, City Clerk of the City of Indian Wells, California, DO HEREBY CERTIFY that the whole number of the members of the City Council is five (5); that the above and foregoing Resolution was duly and regularly passed and adopted at a regular meeting of the City Council of the City of Indian Wells on the 18th day of July 2024, by the following vote:

AYES:

NOES:

ATTEST: APPROVED AS TO FORM:

______________________________ ____________________________

ANGELICA AVILA TODD LEISHMAN FOR

CITY CLERK BEST BEST & KRIEGER LLP

CITY ATTORNEY

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Resolution No. 2024-

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EXHIBIT “A”

Conditions of Approval
Modification to CUP 2024-01 (Riverside County CUP 1382)

June 27, 2024

GENERAL:

1. The Applicant shall defend, indemnify, and hold harmless the City of Indian Wells and its officials, officers, employees, and agents from and against any claim, action, or proceeding against the City of Indian Wells, its officers, employees, or agents to attack (including any judicial proceedings or an referendum), set aside, void, or annul any approval or condition of approval of the City of Indian Wells concerning this project, including but not limited to, any alleged act or failure to act related to the California Environmental Quality Act (“CEQA”), any approval or condition of approval by the Planning Commission or City Council. The City shall promptly notify the Applicant of any such claim, action, or proceeding concerning the project and the City sha ll cooperate fully in the defense of the matter. Applicant shall defend, with counsel mutually chosen by City and Applicant Applicant's own cost, expense and risk, any and all such aforesaid suits, actions or other proceedings of every kind that may be brought or instituted against City, its officials, officers, employees and agents. Applicant shall pay and satisfy any judgment, award or decree that may be rendered against City, its officials, officers, employees or agents in any such suits, actions or other proceedings.

Applicant shall also reimburse City for the cost of any settlement paid by City arising out of any such claims, demands, causes of action, costs, expenses, liabilities, loses, damages, injuries, suits, actions, or other proceedings. Such reimbursement shall include payment for City's attorney's fees and costs, including expert witness fees.

Applicant shall reimburse City, its officials, officers, employees and agents for any and all legal expenses and costs, including expert witness fees, incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Applicant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials, officers, employees or agents. In all cases, the City reserves the right, at its own option and cost, to choose its own attorney to represent the City, its officials, officers, employees, and agents in the defense of the matter.

2. In the event that any condition contained herein is determined to be invalid or legally unenforceable, then all remaining conditions shall remain in force.

3. This approval of modification to CUP 2024-01 (Riverside County CUP 1382) shall be used within one (1) year after final approval or it shall become null and void unless the time limit is extended by the City Council per Municipal Code Section 21.06.040(e).

The phrase “be used” above shall mean the application by the Applicant for, and approval and issuance by the City of, applicable building permits to start construction of the phased project.

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Resolution No. 2024-

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4. All relevant Conditions of Approval from CUP 2024 -01 (Riverside County CUP 1382), including any subsequent modifications, shall remain in effect for this modified CUP.

5. At any point, if continued operation of the existing restroom within the subject parcel ceases, the existing restroom facility shall be demolished and removed from the site immediately or as soon as practical thereafter. Notwithstanding the foregoing, in t he event that the existing restroom is updated or remodeled, such modifications or updates shall match the architectural design of the new comfort station.

6. The project shall be developed in accordance with the approved plans, and failure to comply with any conditions of approval shall be deemed just cause for revocation of project approval by the City Council. However, the Community Development Director or designee shall have the authority to approve minor deviations in the conditions of approval, and all plans including the construction drawings, if deemed necessary by both the Applicant and the City to implement the project as approved.

7. Upon submittal of construction drawings to the Building Department for plan check review, all departmental conditions of approval for the project shall be included on the sheet following the title sheet, or the first sheet of the plans. A site plan shall also be attached to all sets of construction drawings. This condition shall be a minimum requirement for acceptance of construction drawings for the Building plan check review.

8. All plans shall be coordinated for consistency.

9. The Applicant shall pay development impact fees at the established rates. Such fees may include, but not be limited to, new construction fee, park or open space fees, school fees, drainage fees, sewer fees, TUMF fee, local CVMSHP development impact fee, building permit and plan check fees.

10. All signage must be in compliance with Indian Wells Municipal Code Title 17 and all other applicable Code sections. Proposed deviations from the Title 17 of the Indian Wells Municipal Code shall be submitted for consideration as an application in compliance with Indian Wells Municipal Code Section 21.06.050.

11. Approval of this modified conditional use permit shall not waive compliance with all applicable sections of the Indian Wells Municipal Code, all other applicable City ordinances, and applicable specific plans.

12. Construction shall occur between the hours of 7:00 am and 5:00 pm, Monday through Friday, 8:00 am and 5:00 pm, Saturday and no construction on Sunday or national holidays per Municipal Code Section 9.06.047. The Community Development Director may grant a temporary waiver from these hours in limited circumstances where a special need is demonstrated.

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Resolution No. 2024-

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shall become void, and any privilege, permit, or other authorization granted shall be deemed to have terminated if compliance with this condition has not been completed within the specified time limits.

14. Prior to building permit issuance, the Applicant shall brandish a Riverside County Department of Environmental Health Permit for the installation and operation of all septic systems installed in conjunction with the comfort station.

ENVIRONMENTAL:

15. Pursuant to Public Resources Code Section 21089 and Fish and Game Code Section 711.4, the Applicant shall pay those fees marked [X] below via electronic invoice within 5 days of City Council approval. Project approval shall not be complete until the required fee(s) is (are) paid:

[X] $ 51.14 - “Administrative Fee” to file the Notice of Exemption with Riverside County Clerk and Office of Planning and Research
[ ] $ 2,181.25 - “Fish & Game Filing Fee” (if applicable)

LANDSCAPING:

16. Detailed landscaping and irrigation plans shall be submitted for approval by either the Community Development Director and/or the Coachella Valley Water District.

17. Above ground -mounted utility locations shall require approval by the Community Development Director. All detector check and backflow assemblies shall be located in planting areas.

18. Any exposed detector check/backflow devices shall be painted a neutral/earth tone color and any pipes extending above ground shall be finished and painted to match the device.

19. All ground -mounted utility appurtenances shall be located out of public view and adequately screened through the use of a combination of concrete or masonry walls, berming and/or landscaping to the satisfaction of the Community Development Director.

20. All plant materials within landscaped areas shall be maintained in a viable growth condition throughout the life of this project.

BUILDING AND SAFETY

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Resolution No. 2024-

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Code. These plans must be reviewed and approved by the City's Building Department to ensure compliance with all applicable safety and structural standards.

22. A pre-construction meeting, scheduled with the Building Division, shall be held with all applicable City staff members, Applicant, contractor, superintendent, and all subcontractors prior to start of construction.

23. Prior to the issuance of a building permit for construction, the Applicant shall first obtain and present to the Building Department permits and/or clearances from the following agencies/individuals:

a. City Fire Marshal
b. City Public Works Director
c. Community Development Director
d. CVWD

24. Seismic design consideration shall be in accordance with the provisions of the current California Building Code and the seismic design parameters of the Structural Engineers Association of California.

25. Building construction will be designed in accordance with the energy conservation requirements imposed by the California Energy Commission and Title 24 of the California Administrative Code.

26. The Project shall comply with all applicable provisions of the Americans with Disabilities Act (ADA).

27. The Project is to be built according to Building and Safety Standards and comply with any applicable City of Indian Wells Municipal Code Regulation.

28. The Project site shall be clean and free of trash and construction debris, and all construction equipment shall be removed from the site prior to issuance of a certificate of occupancy.

29. The developer or contractor is responsible for construction parking. To the extent feasible, all construction, visitor, and worker vehicles shall be parked on -site. Any construction, visitor, or worker vehicles not parked on-site, must be parked legally on the street within a 150-foot radius of the construction site.

Public Works/Engineering:

30. A Preliminary Geotechnical Investigation and Report shall be prepared by a competent Geotechnical Engineer, and submitted to and reviewed by the City, prior to commencement of any precise grading activities. Said Report(s) shall be referenced on the Precise Grading Plans. Said Report shall comply with the City of Indian Wells Geotechnical Policy Guidelines. All grading shall conform to the

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Resolution No. 2024-

Page 8 ends

recommendations contained in the Preliminary Geotechnical Investigation and Report and shall be observed by the Geotechnical Engineer of Record.

31. All projects disturbing less than one acre are not required to prepare a SWPPP or file an NOI, but shall manage storm water drainage during construction by complying with one or more of the measures described in the Green Building Standards Code (CGBC). Implementation of Best Management Practices (BMP’s) in accordance with IWMC 16.52.020 shall satisfy CGBC requirements.

32. All projects disturbing 5,000 square feet or more shall be required to prepare and submit to the City for approval a Fugitive Dust Mitigation Application and Plan. Dust and vehicular track -out shall be controlled in accordance with an approved Plan, including but not limited to daily cleaning of dirt and debris from of all adjacent streets.

Dirt and debris shall not be permitted to enter any storm drain system. During periods of high winds or wind gusts exceed 25 mph, all grading shall cease and the site shall be continuously watered to prevent fugitive dust.

33. Prior to issuance of a Building Permit for the new building, a Precise Grading Permit shall be obtained by the Applicant. Said permit may be issued after submittal, review, and approval of a Precise Grading Plan. The Precise Grading Plan shall comply with Chapter 18 of the Indian Wells Municipal Code and the Indian Wells Public Works Engineering Handbook.

34. Prior to issuance of a Precise Grading Permit, the Applicant shall submit and obtain approval of all of the following:

a. Precise Grading Plan that shall be prepared by a qualified Engineer, and shall conform to the recommendations contained in a Preliminary Geotechnical Report(s).
b. Fugitive Dust Control Application and Plan.
c. Refundable dust deposit in the amount of $2,000 per acre. d. Septic system approval from Riverside County Health.

35. Construction in the Special Flood Hazard Zone (AO) shall be per Indian Wells Municipal Code 16.36.120 Standards of Construction.

36. All compaction reports, grade certifications and as-built of the precise grading plan shall be submitted to the Engineering Division before final inspection of public works improvements will be scheduled and approved.

END OF CONDITIONS

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Indian Wells Palm Desert
ATTACHMENT #2
Comfort Station
Location Ironwood Country Club
Golf Course Property Line
APN 771-070-027
Old restroom
location
Vicinity Map

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Existing Restrom to be Demolished

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ATTACHMENT #3

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Site Map
ATTACHMENT #4
City of Palm Desert
City of Indian Wells

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1. ALL WORK SHALL CONFORM TO THE CITY OF INDIAN WELLS MUNICIPAL CODE, THE ADOPTED CALIFORNIA BUILDING CODE (CBC), AND THE LATEST EDITION OF THE STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION (GREENBOOK).

2. ALL PROJECTS DISTURBING ONE ACRE OR MORE SHALL BE REQUIRED TO PREPARE A STORM WATER POLLUTION PREVENTION PLAN (SWPPP) IN COMPLIANCE WITH THE NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM (NPDES) REGULATIONS. SAID SWPPP SHALL BE SUBMITTED TO THE REGIONAL WATER QUALITY CONTROL BOARD (RWQCB) ALONG WITH SUBMITTAL OF A NOTICE OF INTENT (NOI). COPIES OF SAID SWPPP AND NOI (INCLUDING WDID NUMBER ASSIGNED BY RWQCB) SHALL BE SUBMITTED TO THE CITY PRIOR TO ISSUANCE OF A GRADING PERMIT. ALL PROJECTS

DISTURBING LESS THAN ONE ACRE ARE NOT REQUIRED TO PREPARE A SWPPP, OR FILE AN NOI, HOWEVER SHALL MANAGE STORM WATER DRAINAGE DURING CONSTRUCTION BY COMPLYING WITH ONE OR MORE OF THE MEASURES DESCRIBED IN THE GREEN BUILDING STANDARDS CODE (CGBC).

IMPLEMENTATION OF BEST MANAGEMENT PRACTICES (BMP'S) IN ACCORDANCE WITH IWMC 16.52.020 SHALL SATISFY CGBC REQUIREMENTS.

3. ALL PROJECTS DISTURBING 5,000 SQUARE FEET OR MORE SHALL BE REQUIRED TO PREPARE AND SUBMIT TO THE CITY FOR APPROVAL A FUGITIVE DUST MITIGATION APPLICATION AND PLAN. DUST AND VEHICULAR TRACK-OUT SHALL BE CONTROLLED IN ACCORDANCE WITH AN APPROVED PLAN, INCLUDING BUT NOT LIMITED TO DAILY CLEANING OF DIRT AND DEBRIS FROM OF ALL ADJACENT STREETS. DIRT AND DEBRIS SHALL NOT BE PERMITTED TO ENTER ANY STORM DRAIN SYSTEM. DURING PERIODS OF HIGH WINDS OR WIND GUSTS EXCEED 25 MPH, ALL GRADING SHALL CEASE AND THE SITE SHALL BE CONTINUOUSLY WATERED TO PREVENT FUGITIVE DUST.

4. ALL GRADING OPERATIONS SHALL REQUIRE A GRADING PERMIT FROM THE CITY OF INDIAN WELLS PUBLIC WORKS DEPARTMENT. A PRE-GRADING MEETING MAY BE REQUIRED FOR THIS PROJECT. THE CITY'S PUBLIC WORKS DEPARTMENT SHALL BE CONTACTED AT (760) 776-0237, 48 HOURS PRIOR TO COMMENCEMENT OF GRADING TO SCHEDULE A PRE-GRADING MEETING, IF REQUIRED.

5. SEPARATE ENCROACHMENT PERMITS FROM THE CITY OF INDIAN WELLS PUBLIC WORKS DEPARTMENT (CITY) OR FIRE ACCESS MAINTENANCE DISTRICT (FAMD) SHALL BE REQUIRED FOR ANY IMPROVEMENT WORK WITHIN THE PUBLIC RIGHT-OF-WAY OF THE CITY OR FAMD. AN “INDEMNIFICATION AND HOLD HARMLESS AGREEMENT” SHALL BE EXECUTED BETWEEN THE PROPERTY OWNER AND THE CITY IF ANY NON-STANDARD MATERIALS ARE USED WITHIN SAID RIGHT-OF-WAY IN LIEU OF MATERIALS SPECIFIED IN THE CITY STANDARD PLANS.

6. SEPARATE PERMITS FROM THE CITY OF INDIAN WELLS BUILDING AND SAFETY DEPARTMENT SHALL BE REQUIRED FOR ALL WALLS.

7. IT SHALL BE THE CONTRACTOR'S RESPONSIBILITY TO VERIFY THE LOCATION OF ALL UTILITIES OR STRUCTURES ABOVE OR BELOW GROUND SHOWN OR NOT SHOWN ON THESE PLANS.

THE CONTRACTOR WILL BE HELD RESPONSIBLE FOR ALL DAMAGE TO ANY UTILITIES OR STRUCTURES CAUSED BY HIS OR HER OPERATIONS.

8. THE CONTRACTOR SHALL NOT DISTURB EXISTING SURVEY MONUMENTS OR BENCH MARKS NOTED ON THE PLANS, OR FOUND DURING CONSTRUCTION.

REMOVAL AND REPLACEMENT SHALL BE PERFORMED ONLY BY A CALIFORNIA REGISTERED CIVIL ENGINEER WITH AN R.C.E. NUMBER BELOW 33966, OR A LICENSED LAND SURVEYOR. PRIOR TO CONSTRUCTION, ALL SURVEY MONUMENTS AND CENTERLINE TIES ARE TO BE LOCATED IN THE FIELD. UPON

COMPLETION OF CONSTRUCTION, ALL DAMAGED OR DESTROYED CENTERLINE TIES AND SURVEY MONUMENTS ARE TO BE RESET AND CORNER RECORDS PREPARED FOR SURVEY. MONUMENTS SHALL BE SUBMITTED TO THE CITY PUBLIC WORKS DEPARTMENT PRIOR TO FILING WITH THE COUNTY SURVEYOR IN COMPLIANCE WITH AB1414. THIS FILING WITH THE COUNTY SURVEYOR SHALL BE COMPLETED PRIOR ACCEPTANCE AND/OR CERTIFICATION OF COMPLETION OF THE PROJECT. ALL RESTORATION OF SURVEY MONUMENTS SHALL BE CERTIFIED BY THE DESIGN REGISTERED ENGINEER IN ACCORDANCE WITH SECTION 8771 OF THE BUSINESS AND PROFESSIONS CODE.

9. WORKING HOURS SHALL BE AS FOLLOWS:
7:00 AM - 5:00 PM MONDAY THROUGH FRIDAY
8:00 AM - 5:00 PM SATURDAYS (SATURDAY WORK MUST BE APPROVED IN ADVANCE BY THE INDIAN WELLS PLANNING

DIRECTOR OR CITY ENGINEER)
NO WORK ON SUNDAYS OR NATIONAL HOLIDAYS*
*NATIONAL HOLIDAYS: NEW YEAR'S DAY, MARTIN LUTHER KING DAY, PRESIDENT'S DAY, MEMORIAL DAY, INDEPENDENCE DAY (4TH OF JULY), LABOR DAY, VETERAN'S DAY, THANKSGIVING DAY, DAY AFTER THANKSGIVING DAY, AND CHRISTMAS DAY. 10 ALL GRADING SHALL BE COMPLETED UNDER THE SUPERVISION OF A COMPETENT SOILS ENGINEER IN CONFORMANCE WITH THE RECOMMENDATIONS OF THE

GEOTECHNICAL INVESTIGATION UPDATE PERFORMED BY SLADDEN ENGINEERING , DATED XXXXXXX XX, XXXX, REPORT # XXX-XXXXX REPORT N0.

XX-XX-XXX ,

AND SOILS SUPPLEMENTAL REPORT DATED XXXX XX, XXXX AND IN CONFORMANCE WITH THE CITY OF INDIAN WELLS POLICY GUIDELINES FOR

GEOTECHNICAL
& GEOLOGIC REPORTS FOR SINGLE FAMILY RESIDENTIAL DEVELOPMENTS (LATEST REVISION). 11. ONE SET OF THE FINAL SOILS REPORT SHALL BE SUBMITTED TO THE BUILDING OFFICIAL FOR REVIEW AND APPROVAL PRIOR TO THE ISSUANCE OF A BUILDING PERMIT. THE SOILS REPORT SHALL REFLECT THE FACT THAT ADEQUATE COMPACTION HAS BEEN OBTAINED NOT ONLY IN BUILDING PAD LOCATIONS, BUT ALSO IN THE REMAINDER OF THE SITE INCLUDING THE SLOPES. A FINAL GEOTECHNICAL GRADING CERTIFICATION SHALL BE

SUBMITTED BY THE SOILS ENGINEER CERTIFYING THAT THE FINAL GRADING CONFORMS TO APPENDIX J OF THE CBC, ALL GEOTECHNICAL INVESTIGATION REPORTS SPECIFIC TO THIS PROJECT, AND THIS APPROVED PRECISE GRADING PLAN.

12. ALL SLOPES SHALL BE A MAXIMUM OF 2 TO 1 CUT OR FILL.

13. CUT SLOPES GREATER THAN 5 FEET IN VERTICAL HEIGHT AND FILL SLOPES GREATER THAN 3 FEET IN VERTICAL HEIGHT SHALL BE PLANTED WITH

APPROVED GROUND COVER TO PROTECT THE SLOPE FROM EROSION AND INSTABILITY IN ACCORDANCE WITH THE PROJECT'S CONDITIONS OF APPROVAL.

14. ALL SLOPES ADJACENT TO THE PUBLIC RIGHT-OF-WAY OR PRIVATE PROPERTIES SHALL BE SET BACK 2 FEET IF THE HEIGHT IS LESS THAN 10 FEET, AND 3 FEET IF THE HEIGHT IS GREATER THAN 10 FEET.

15. THE GROUND IMMEDIATELY ADJACENT TO ALL PROPOSED FOUNDATIONS SHALL SLOPE AWAY FROM SAID PROPOSED FOUNDATIONS IN CONFORMANCE WITH SECTION 1804.3 OF THE CBC.

16. ALL TRENCH BACKFILLS SHALL BE TESTED AND CERTIFIED BY THE SOILS ENGINEER TO A MINIMUM OF 90% MAXIMUM DENSITY, UNLESS OTHERWISE SPECIFIED IN THE APPROVED PRELIMINARY OR SUPPLEMENTAL GEOTECHNICAL REPORT.

17. THE CONTRACTOR SHALL REPAIR OR REPLACE ANY DAMAGED OR ALTERED PUBLIC IMPROVEMENTS AS REQUIRED BY THE CITY ENGINEER.

18. STREET TRENCHING AND REPAIR, IF REQUIRED, SHALL CONFORM TO CITY OF INDIAN WELLS STANDARDS AND SPECIFICATIONS, AND/OR COACHELLA VALLEY WATER DISTRICT STANDARDS AND SPECIFICATIONS AS DETERMINED BY THE CITY ENGINEER.

19. A TOP OF FORM CERTIFICATION STATING THAT THE SLAB FORMS CONFORM TO THIS PLAN AS TO LINE AND GRADE SHALL BE SUBMITTED BY THE ENGINEER OF RECORD (R.C.E. OR P.L.S.) PRIOR TO CONTRACTOR'S REQUEST FOR GROUND PLUMBING INSPECTION BY BUILDING AND SAFETY. THE TOP OF FORM CERTIFICATION DOCUMENT SHALL PROVIDE: A) ALL PROPOSED FINISH FLOOR ELEVATIONS AS SHOWN ON THIS PLAN; B) ALL ACTUAL TOP OF FORM (FINISH FLOOR) ELEVATIONS AS MEASURED AND RECORDED BY THE ENGINEER; C) ALL PROPOSED BUILDING SETBACKS AS SHOWN ON THIS PLAN; AND D) ALL ACTUAL BUILDING SETBACKS FROM THE PROPERTY LINES TO THE FORMS AS MEASURED AND RECORDED BY THE ENGINEER.

20. PRIOR TO THE PERMITTEE'S OR CONTRACTOR'S REQUEST FROM THE INDIAN WELLS BUILDING AND SAFETY DEPARTMENT FOR FINAL INSPECTION AND

RELEASE OF UTILITIES, THE ENGINEER OF RECORD SHALL SUBMIT TO THE INDIAN WELLS PUBLIC WORKS DEPARTMENT AND OBTAIN APPROVAL OF THE FOLLOWING ITEMS:

A. A FINAL (PRECISE) ENGINEERED GRADING INSPECTION VERIFICATION FORM, VERIFYING SATISFACTORY COMPLETION OF GRADING IN ACCORDANCE WITH THE APPROVED PLANS; AND B. A RECORD (AS-BUILT) PRECISE GRADING PLAN INDICATING ANY DEVIATION TO THE PREVIOUSLY APPROVED PRECISE GRADING PLAN.

21. A CERTIFICATE OF OCCUPANCY AND RELEASE OF UTILITIES MAY ONLY BE ISSUED BY THE INDIAN WELLS BUILDING AND SAFETY DEPARTMENT AFTER

SUBMITTAL AND APPROVAL OF A FINAL (PRECISE) ENGINEERED GRADING INSPECTION VERIFICATION FORM, A RECORD (AS-BUILT) PRECISE GRADING PLAN, AND ANY OTHER DOCUMENT REQUIRED.

22. THE PRIVATE ENGINEER SIGNING THESE PLANS IS RESPONSIBLE FOR ASSURING THE ACCURACY AND ACCEPTABILITY OF THE DESIGN HEREON. IN THE

EVENT OF DISCREPANCIES ARISING DURING CONSTRUCTION, THE PRIVATE ENGINEER SHALL DETERMINE AN ACCEPTABLE SOLUTION, AND SUBMIT REVISED PLANS FOR APPROVAL BY THE CITY.

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ATTACHMENT #6
301 P1
P1: PLASTER WALLS 301: ROOF TILE
TO MATCH IRONWOOD MFN: MCA CLAY ROOF TILE
COUNTRY CLUB CLUBHOUSE COLOR: B323 IRONWOOD BLEND

MATERIAL BOARD PREST I VUKSIC I GREENWOOD
A R C H I T E C T S • I N T E R I O R S

GOLF COURSE BATHROOM
44530 SAN PABLO AVE, STE 200 | PALM DESERT, CA 92260 Scale: As indicated 73735 IRONTREE DR. PALM DESERT, CA 92260
WWW.PVGARCHITECTS.COM Sheet:

A601 [email protected] | 760 . 779 . 5393 T
JULY 10, 2023
223045

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ATTACHMENT #8
RESOLUTION NO. PC 2024-05

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF INDIAN

WELLS, CALIFORNIA, RECOMMENDING THAT THE CITY COUNCIL
APPROVE MODIFICATION TO CONDITIONAL USE PERMIT NO. 2024-01 (RIVERSIDE COUNTY CUP 1382) TO CONSTRUCT A NEW 425 SQUARE

FOOT COMFORT STATION WITHIN THE EXISTING IRONWOOD COUNTRY CLUB GOLF COURSE (APN: 771-070-027) AND FINDING THE PROJECT EXEMPT PURSUANT TO CEQA GUIDELINES SECTION 15303(c), NEW

CONSTRUCTION OR CONVERSION OF SMALL STRUCTURES
WHEREAS, PVG Architects (the “Applicant”), on behalf of the Ironwood Country Club, has filed an application with the City of Indian Wells (the “City”) for a modification to Conditional Use Permit (“CUP”) No. 2024-01 (Riverside County CUP 1382) to construct a new 425 square foot comfort station (the “Project”) in a portion of the City of Palm Desert’s Ironwood Country Club Golf Course, located within the City of Indian Wells; and WHEREAS, notice of a public hearing of the Planning Commission of the City of Indian Wells to consider the Applicant's request was given in accordance with applicable law; and WHEREAS, on June 27, 2024, a duly noticed public hearing on the Project was held by the Planning Commission; and
WHEREAS, after careful consideration of the staff report and all the information, evidence, and testimony presented at its public hearing, the Planning Commission finds as follows:

Conditional Use Permit:

FACT: The proposed Project site is located within the Open Space designation and zoned Golf Course Overlay which governs the use and development of established and future golf courses. The Golf Course Overlay Zone permits uses directly related to the operation and maintenance of the subject golf course and has been developed consistent with standards found in the site’s adjacent Residential Very Low-Density zoning district which includes mass, height, and size. The project remains in accord with the existing General Plan Open Space and Recreation Plan (Policy IIIA-1.1) by preserving the golf course open space resources. The Project does not deviate from the original approval and is considered an expansion to the amenities found within the Ironwood Country Club golf course.

2. The proposed conditional use will not be detrimental to the public health, safety, or welfare, or be materially injurious to properties or improvements in the vicinity.

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City of Indian Wells
Resolution No. PC 2024-05

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and Municipal Code, thus precluding adverse impacts resulting from the facility’s development. The structure has been designed to complement the surrounding uses and aligns with the standards of the adjacent Residential Very Low Density Zoning which are in place to protect neighboring views and aesthetics.

California Environmental Quality Act (CEQA):

1. Modification to CUP 2024-01 (Riverside County CUP 1382) has been reviewed in compliance with CEQA.

FACT: This Project has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (“CEQA”), the State and local CEQA Guidelines, and the environmental regulations of the City. The City, acting as Lead Agency, has determined the modification to CUP 2024-01 (Riverside County CUP 1382) qualifies as being Categorically Exempt from CEQA pursuant to Section 15303(c), Construction or Conversion of Small Structures.

NOW, THEREFORE, the Planning Commission of the City of Indian Wells RESOLVES as follows:

SECTION 1. The Planning Commission ADOPTS Resolution No. PC 2024-05 recommending the City Council approve modification to CUP No. 2024-01 (Riverside County CUP 1382) subject to the Conditions of Approval listed on Exhibit “A” attached hereto and by this reference incorporated herein.

SECTION 2. The Community Development Director shall transmit this recommendation to the City Council, and the Planning Commission recommends that Resolution No. PC 2024-05 be reviewed and approved on the City Council consent agenda per Section 21.06.040 of the Indian Wells Municipal Code.

SECTION 3. The Planning Department shall certify to the adoption of this Resolution and shall mail by first class, prepaid, United States mail, a certified copy of this Resolution to Applicant.

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Resolution No. PC 2024-05

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PASSED, APPROVED, AND ADOPTED by the Planning Commission of the City of Indian Wells, California, at a regular meeting held on this 27th day of June 2024.

____________________________

JOHN SCHLEIMER
CHAIR

CERTIFICATION FOR RESOLUTION NO. PC 2024-05

I, Jon Berg, Community Development Director of the Planning Department of the City of Indian Wells, California, DO HEREBY CERTIFY that the whole number of the members of the Planning Commission is five (5); that the above and foregoing Resolution was duly and regularly passed and adopted at a regular meeting of the Planning Commission of the City of Indian Wells on the 27TH day of June, 2024, by the following vote:

AYES:

NOES:

ATTEST: APPROVED AS TO FORM:

______________________________ ____________________________ JON BERG CRAIG HAYES for

COMMUNITY DEVELOPMENT DIRECTOR CITY ATTORNEY

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City of Indian Wells
Resolution No. PC 2024-05

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EXHIBIT “A”

Conditions of Approval
Modification to CUP 2024-01 (Riverside County CUP 1382)

June 27, 2024

GENERAL:

1. The Applicant shall defend, indemnify, and hold harmless the City of Indian Wells and its officials, officers, employees, and agents from and against any claim, action, or proceeding against the City of Indian Wells, its officers, employees, or agents to attack (including any judicial proceedings or an referendum), set aside, void, or annul any approval or condition of approval of the City of Indian Wells concerning this project, including but not limited to, any alleged act or failure to act related to the California Environmental Quality Act (“CEQA”), any approval or condition of approval by the Planning Commission or City Council. The City shall promptly notify the Applicant of any such claim, action, or proceeding concerning the project and the City shall cooperate fully in the defense of the matter. Applicant shall defend, with counsel mutually chosen by City and Applicant Applicant's own cost, expense and risk, any and all such aforesaid suits, actions or other proceedings of every kind that may be brought or instituted against City, its officials, officers, employees and agents. Applicant shall pay and satisfy any judgment, award or decree that may be rendered against City, its officials, officers, employees or agents in any such suits, actions or other proceedings.

2. In the event that any condition contained herein is determined to be invalid or legally unenforceable, then all remaining conditions shall remain in force.

The phrase “be used” above shall mean the application by the Applicant for, and approval and issuance by the City of, applicable building permits to start construction of the phased project.

4. All relevant Conditions of Approval from CUP 2024-01 (Riverside County CUP 1382), including any subsequent modifications, shall remain in effect for this modified CUP.

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Resolution No. PC 2024-05

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5. Prior to issuance of occupancy, the existing restroom facility within the subject parcel shall be demolished and completely removed from the current location and site restored to match surrounding grade and visual appearance.

8. All plans shall be coordinated for consistency.

13. Within fifteen (15) days of final approval by the City Council, the Applicant shall submit in writing, a statement indicating that the Applicant has read and agrees to the conditions imposed herein. Approvals of land use and related applications hereunder shall become void, and any privilege, permit, or other authorization granted shall be deemed to have terminated if compliance with this condition has not been completed within the specified time limits.

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Resolution No. PC 2024-05

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ENVIRONMENTAL:

[X] $ 51.14 - “Administrative Fee” to file the Notice of Exemption with Riverside County Clerk and Office of Planning and Research
[ ] $ 2,181.25 - “Fish & Game Filing Fee” (if applicable)

LANDSCAPING:

16. Detailed landscaping and irrigation plans shall be submitted for approval by either the Community Development Director and/or the Coachella Valley Water District.

17. Above ground-mounted utility locations shall require approval by the Community Development Director. All detector check and backflow assemblies shall be located in planting areas.

18. Any exposed detector check/backflow devices shall be painted a neutral/earth tone color and any pipes extending above ground shall be finished and painted to match the device.

19. All ground-mounted utility appurtenances shall be located out of public view and adequately screened through the use of a combination of concrete or masonry walls, berming and/or landscaping to the satisfaction of the Community Development Director.

20. All plant materials within landscaped areas shall be maintained in a viable growth condition throughout the life of this project.

BUILDING AND SAFETY

21. Prior to the issuance of a building permit, the Applicant shall submit plans demonstrating that the design of the proposed structure meets the design criteria for a Risk Category II structure as defined by the latest edition of the California Building Code. These plans must be reviewed and approved by the City's Building Department to ensure compliance with all applicable safety and structural standards.

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Resolution No. PC 2024-05

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a. City Fire Marshal
b. City Public Works Director
c. Community Development Director
d. CVWD

25. Building construction will be designed in accordance with the energy conservation requirements imposed by the California Energy Commission and Title 24 of the California Administrative Code.

26. The Project shall comply with all applicable provisions of the Americans with Disabilities Act (ADA).

27. The Project is to be built according to Building and Safety Standards and comply with any applicable City of Indian Wells Municipal Code Regulation.

28. The Project site shall be clean and free of trash and construction debris, and all construction equipment shall be removed from the site prior to issuance of a certificate of occupancy.

29. The developer or contractor is responsible for construction parking. To the extent feasible, all construction, visitor, and worker vehicles shall be parked on-site. Any construction, visitor, or worker vehicles not parked on-site, must be parked legally on the street within a 150-foot radius of the construction site.

Public Works/Engineering:

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Resolution No. PC 2024-05

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32. All projects disturbing 5,000 square feet or more shall be required to prepare and submit to the City for approval a Fugitive Dust Mitigation Application and Plan. Dust and vehicular track-out shall be controlled in accordance with an approved Plan, including but not limited to daily cleaning of dirt and debris from of all adjacent streets.

34. Prior to issuance of a Precise Grading Permit, the Applicant shall submit and obtain approval of all of the following:

35. Construction in the Special Flood Hazard Zone (AO) shall be per Indian Wells Municipal Code 16.36.120 Standards of Construction.

END OF CONDITIONS

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INDIAN WELLS CITY COUNCIL
July 18, 2024

To: City Council
From: Human Resources Department
Prepared by: Peter Castro, Assistant City Manager
Subject: Amendment to Employment Agreement for City Manager

RECOMMENDED ACTIONS:

Council APPROVES Sixth Amendment to the Employment Agreement for City Manager Christopher Freeland; and

FINDS the action exempt from CEQA review under CEQA Guidelines section 15061(b)(3).

DISCUSSION:

On May 2, 2019, the City Council entered into an Employment Agreement Chris Freeland to serve as City Manager, effective May 13, 2019. The Council adopted the First Amendment to the Employment Agreement on June 4, 2020, a Second Amendment on December 17, 2020, a Third Amendment on December 16, 2021 , a Fourth Amendment on November 3, 2022, and a Fifth Amendment on September 9, 2023 (Attachment # 1).

Annually, the City Council evaluates the City Manager’s performance and determines if any changes to salar y and benefits are merited. The Council met individually with the City Manager to review his performance over the past year . The consensus is that the City Manager has done an excellent job managing the City's day-to-day operations.

The Council Personn el Committee consisting of the Mayor Sanders and the Mayor Pro Tem Whitman are recommending that the Council approve the Sixth Amendment to Employment Agreement for City Manager . The terms of the Amendment to the Employment Agreement are as follows:

 Education Incentive:
o Additional 5% compensation to base salary for obtaining a Master’s Degree from an accredited university, effective July 1, 2024

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o An additional 5% to the base salary with a Master’s Degree for obtaining a Doctorate Degree from an accredited university, effective when the degree is obtained, but no sooner than January 1, 2025.
 One-Time Vacation Bank of 120 hours.
 Additional language that attendance at Senior Executive Leadership Programs (e.g.

Harvard’s Senior Executive in State and Local Government Program or Local Government Institute at Stanford) are also professional development programs the City Manager may participate at the City’s expense.

The agreement's terms and base salary have not changed. The Employment Agreement will expire on December 31, 2029.

FISCAL IMPACT:

The financial implications of the Sixth Amendment to the Employment Agreement are delineated as follows: Education Incentive - $21,375 and Vacation Bank - $16,441. These expenses are allocated across the City’s General Fund, Fire Services Fund, Golf Resort Fund, and the Housing Authority Fund. The specific costs borne by each fund are as follows: General Fund - $28,362; Fire Services Fund - $1,890; Golf Resort Fund - $3,782; and Housing Authority Fund - $3,782.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action is not a project within the meaning of Section 15378 of the State of California Environmental Quality Act (“CEQA”) Guidelines, because it has no potential for resulting in physical change in the environment, directly or indirectly; and that the acti on is nonetheless exempt from the requirements of CEQA in that the activity is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. (15061(b)(3).)

ATTACHMENTS:

1. Agreement & Amendments

2. Sixth Amendment

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Page | 1

CITY OF INDIAN WELLS

FIFTH AMENDMENT TO EMPLOYMENT AGREEMENT
This Fifth Amendment amends the Employment Agreement – City Manager (this “Fifth Amendment”) between the City of Indian Wells (the “City”) and Chris Freeland (the “Employee” or “Manager”).

Except as modified in this Fifth Amendment and the preceding First, Second, Third, and Fourth amendments, the Employment Agreement dated May 2, 2019 (“Agreement”) between the City and the Employee remains in full force and effect.

For mutual consideration, hereby acknowledged, the parties to this Fifth Amendment agree to the following changes:

1. Section 6, entitled “Termination of Employment and this Agreement; Severance,” is hereby amended at Subsection A to increase severance of both salary and benefits from nine months to 12 months, reading as follows:
“6. Termination of Employment and This Agreement; Severance:

A. If the City terminates this Agreement (thereby terminating the Manager’s employment) without cause, as determined by the affirmative votes of a majority of the members of the City Council at a Regular Meeting of the City Council, and if the Manager signs, delivers to the City Council, and does not revoke, the General Release Agreement (“Release Agreement”) in the form attached hereto as Exhibit A, City shall pay Manager a lump sum benefit equal to (1) payment equal to 12 months of Manager’s Base Salary; or (2) payment equal to the unexpired Term of this Agreement as described in Section 4 above, whichever is less. In addition to Severance pay, the Manager shall receive continuation of his health benefits, as well as dental, vision, and life insurance benefits, for 12 months or until he finds other employment that provides health benefits, whichever occurs first. (The foregoing salary and health benefits shall be referred to collectively as “Severance.”)

2. Section 7, entitled “Compensation and Annual Evaluation,” is hereby amended at subsection A to increase the Manager’s annual Base Salary by $23,000.00, reading as follows:
“7. Compensation and Annual Evaluation:

A. Effective July 1, 2023, the Manager’s annual Base Salary shall be $285,000.00. Said amount shall be payable in monthly or bi-weekly ATTACHMENT #1

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26529.00000\41594075.3
Page | 2
installments at the same time and in the same manner as other employees of the City are paid. Increases in Manager’s Base Salary may be effective at any time in the sole discretion of the City Council.”

3. Section 3 entitled “Benefits” is hereby amended at subsections A, B, and C to provide a one-time addition of 120 hours to the Manager’s accrued vacation-time bank and require all cash-outs be deposited into a 401a plan. For each year, the amount contributed to the City’s 401(a) Plan, in total, shall not exceed the IRS Annual Additions limit [Section 415(c)(1)(a)], as adjusted annually by the IRS for the cost of living ($66,000 for 2023). Any excess above the annual limit will be disbursed to the Employee and not deposited into the Plan. “8. Benefits:

A. Vacation. In addition to vacation-related benefits under the Agreement and prior amendments, Manager will be
provided 120 hours of additional banked vacation time on September 7, 2023. Manager shall also be entitled to and accrue paid vacation consistent with the City Resolution and policies applicable to executive-level employees with 15 years of service. Employees with that level of seniority are provided 25 vacation days per year. The City’s policies and practices govern accrual rates, caps and limits, application, and usage. Any mandatory vacation cash-outs shall be
deposited into the City’s 401a plan.

B. Sick Leave. Manager shall accrue 96 hours of paid sick leave per year, with sick leave accruing on a pro-rata basis per pay period. To the extent permissible by state law, accrued sick leave may be used in the event of retirement as credit
towards PERS service. The City’s policies and practices govern accrual rates, caps and limits, application, and usage.

Any mandatory sick-leave cash-outs shall be deposited into the City’s 401a plan.

C. Administrative Leave. Manager shall be entitled to and accrue administrative leave consistent with City policies and practices on an annual basis. The City’s policies and
practices govern accrual rates, caps and limits, application, and usage. Any mandatory administrative-leave cash-outs shall be deposited into the City’s 401a plan.”
(Signatures on following page)

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26529.00000\41594075.3
Page | 3
IN WITNESS WHEREOF, the parties have executed this Agreement on the __ day of September 2023.

CITY OF INDIAN WELLS
____________________________________
By: Donna Griffith, Mayor

CHRISTOPHER FREELAND
______________________________________
By: Christopher Freeland
ATTEST:
____________________________________
Angelica Avila, City Clerk
APPROVED AS TO FORM:
______________________________
Todd R. Leishman, for
Best Best & Krieger, LLP
City Attorney

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CITY OF INDIAN WELLS

FOURTH AMENDMENT TO

CITY MANAGER EMPLOYMENT AGREEMENT
This Fourth Amendment to City Manager Employment Agreement (this "Fourth Amendment"), effective November 3, 2022, is between the City oflndian Wells (the "City") and Chris Freeland (the "Employee" or "Manager").

Except as modified by this Fourth Amendment and the preceding First, Second, and Third Amendments, the Employment Agreement originally dated May 2, 2019 ("Agreement") between the City and the Manager remains in full force and effect.

The parties to this Fourth Amendment agree to the following changes:

1. Section 4 entitled "Term" is hereby amended to renew the Agreement and extend its term by an additional one year, to read now as follows:
"4. Term:

The term of this Agreement will commence on May 13, 2019, and shall continue until December 31, 2029, or the date of earlier termination in accordance with provisions in this Agreement. In the event that the City Council determines that the Manager is not to be reemployed upon expiration of this Agreement, he shall be given written notice thereof by the City Council at least one hundred and twenty (120) days in advance of the final year of this Agreement. Failure to provide timely written notice provided for in this Section shall result in the Agreement being extended on the same terms for additional periods of one (1) year on each occasion. This renewal clause and its notice provision shall apply to all subsequent terms under this Agreement."

2. Section 7 entitled "Compensation and Annual Evaluation," subsection A, is hereby amended to increase the Manager's annual Base Salary by $12,000.00, to read now as follows::

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"7. Compensation and Annual Evaluation:

A. Effective July 1, 2022, Manager's initial annual Base Salary shall be Two Hundred and Sixty-two Thousand Dollars ($262,000.00). Said amount shall be payable in monthly or bi-weekly installments at the same time and in the same manner as other employees of the City are paid.

Increases in Manager's Base Salary may be effective at any time in the sole discretion of the City Council."

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3. Section 3 entitled "Benefits" is hereby amended at subsection A to provide a one-time addition of 40 hours to the Manager's bank of accrued vacation time, to read as follows:
"8. @:

A. Vacation. Manager will be provided an additional fo$ (40) hours of banked vacation time upon the commencement of this Fourth Amendment. Manager shall also be entitled to and accrue paid vacation consistent with the City Resolution and policies applicable to executive level employees with fifteen (15) years of service. Currently, employees with such seniority are provided twenty-five (25) vacation days per year.

Accrual rates, caps and limits, application, and usage are governed by the City's policies and practices."
IN WITNESS WHEREOF, the parties have executed this Fourth Amendment as indicated below

CITY OF INDIAN WELLS CHRIS FREELAND
E-S,IGNIED by Dana Reed
on za2$ 1-04 20: 38: 07 PDT
E-SlcD{fupy Christopher Freeland
"@1-04
15:38:36 PDT
By: Dana Reed, Mayor
November 04,2022
By: Chris Freeland
November 04,2022
DateDate
ATTEST:

E-SI@N'ED by Angelica Avila
on N2kfi 1-05 1 2:00:08 PDT
Angelica Avila, City Clerk

APPROVED AS TO FORM
E-SIGNTEP by Todd Leishman
on 2QZfufi 1-04 1 5:54:35 PDT
Todd R. Leishman, City Attomey
Pagel2

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CITY OF INDIAN WELLS

THIRD AMENDMENT TO EMPLOYMENT AGREEMENT
This Third Amendment to the Employment Agreement City Manager (this "Third Amendment") between the City of Indian Wells (the "City") and Chris Freeland (the "Employee" or "Manager") is entered into this l6 day of December 2021.

Except as modified in this Third Amendment and the preceding First and Second Amendments, the Employment Agreement originally dated May 2,2019 ("Agreement") between the City and the Employee shall remain in full force and effect.

The parties to this Third Amendment agree to the following changes:
l. Section 4 entitled "Term" is hereby amended to renew the Agreement and extend its term by an additional one year and seven months as follows:
"4. Term:

The term of this Agreement will commence on May 13, 2019, and shall continue until December 31. 2028, or the date of earlier termination in accordance with provisions in this Agreement. In the event that the City Council determines that the Manager is not to be reemployed upon expiration of this Agreement, he shall be given written notice thereof by the City Council at least one hundred and twenty (120) days in advance of the final year of this Agreement. Failure to provide timely written notice provided for in this Section shall result in the Agreement being extended on the same terms for additional periods of one (1) year on each occasion.

This renewal clause and its notice provision shall apply to all subsequent terms under this Agreement."

2. Section 7 entitled "Compensation and Annual Evaluation" is hereby amended at subsection A to increase the Manager's annual Base Salary by $10,000.00:
"7. Comnensation and Annual Evaluation:

A. Effective July l, 2021, Manager's initial annual Base Salary shall be Two Hundred and Fifty Thousand Dollars ($250,000.00).

Said amount shall be payable in monthly or bi-weekly installments at the same time and in the same manner as other employees of the City are paid.

Increases in Manager's Base Salary may be effective at any time in the sole discretion of the City Council."
26529.00000\3 4 57 1 595.4
Page I I

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3. Section 3 entitled "Benefits" is hereby amended at subsection A to provide a one-time addition of 120 hours to the Manager's accrued vacation time bank:
"8. Benefits:

A. Vacation. Manager will be provided one hundred twenty (120) hours of banked vacation time upon the commencement of this Third Amendment. Manager shall also be entitled to and accrue paid vacation consistent with the City Resolution and policies applicable to executive level employees with fifteen (15) years of service. Currently employees with such seniority are provided twenty-five (25) vacation days per year. Accrual rates, caps and limits, application, and usage are governed by the City's policies and practices."
The City and the Employee have duly executed this Third Amendment as of the date first written above.

IN WITNESS WHEREOF, the parties have executed this Agreement on the 16 day of December 2021.

CITY OF INDIAN WELLS CHRIS FREELAND
E-SIGNIED bv Dana Reed
on zQ$2-1 7'08: o3: 1 4 PST
E-SlGt{'mby Christopher Freeland
ontffi2-16 15:44:50 PST
By: Dana Reed, Mayor
ATTEST:

By: Chris Freeland
E-SIGl\Uqp by Angelica Avila
on 2Q4P-17 08:05:02 PST
Angelica Avila, City Clerk
APPROVED AS TO FORM:

E-SIG,I$ED by Todd Leishman
on 202!P-1 7 05:50: 1 I PST
Todd R. Leishman, City Attorney
26529.00000\3457 1 59s.4
Page12

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CITY OF INDIAN WELLS

FIRST AMENDMENT TO EMPLOYMENT AGREEMENT
This First Amendment to the Employment Agreement - City Manager (this "First Amendment") between the City oflndian Wells (the "City") and Chris Freeland (the "Employee" or "Manager") is entered into this 4th day of June, 2020.

Except as modified in this First Amendment, the Employment Agreement originally dated May 2, 2019 ("Agreement") between the City and the Employee shall remain in full force and effect.

The parties to this First Amendment agree to the following changes:

1. Section 4 entitled "Term" is hereby amended to renew the Agreement and extend its terms an additional year as follows:
"4. Term:

The term of this Agreement will commence on May 13, 2019, and shall continue until May 13, 2025, or the date of earlier termination in accordance with provisions in this Agreement. In the event that the City Council determines that the Manager is not to be reemployed upon expiration of this Agreement, he shall be given written notice thereof by the City Council at least one hundred and twenty (120) days in advance of the final year of this Agreement. Failure to provide timely written notice provided for in this Section shall result in the Agreement being extended on the same terms for additional periods of one ( 1) year on each occasion. This renewal clause and its notice provision shall apply to all subsequent terms under this Agreement."

2. Section 7 entitled "Compensation and Annual Evaluation" is hereby amended at subsection A to increase salary by an additional $10,000 per year:
"7. Compensation and Annual Evaluation:

A. Manager's annual Base Salary shall be Two Hundred and Forty Thousand Dollars ($240,000.00). Said amount shall be payable in monthly or bi-weekly installments at the same time and in the same manner as other employees of the City are paid. Increases in Manager's Base Salary may be effective at any time in the sole discretion of the City Council." 26529.00017\32976546.1
Page I l

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3. Section 8 entitled "Benefits" is hereby amended at subsection D to increase deferred compensation by $12,000 per year:
"8. Benefits:

D. Deferred Compensation. The City will adopt and establish a qualified deferred compensation plan pursuant to Section 401 a of the Internal Revenue Code for the benefit of Manager and will annually contribute into the qualified 401a account, in the Manager's name, the amount of Nineteen Thousand and Five Hundred Dollars ($19,500.00).

Such contributions will be made in January of each year of this Agreement in addition to the current 2.5% 401 a benefit provided to all full time employees. The City shall be responsible for all expenses associated with the 401 a account during the remaining term of this Agreement, including but not limited to administrative services fees and commissions."

4. Section 8 entitled "Benefits" is hereby amended at subsection I to clarify that Employee is afforded the same level of leave cash out and retiree medical benefits afforded to other City employees:
"8. Benefits:

I. All Other Benefits. With the exception of such benefits as outlined specifically in this Section, the City shall provide the Manager with other benefits, including but not limited to health, disability, and retirement benefits, consistent with those benefits provided to the City's other executive-level employees. The provision of such benefits shall include, but are not limited to, the same level of entitlement to cash out leave accruals and Tier B employee retiree medical benefits."

5. Section 6 entitled "Termination of Employment and this Agreement; Severance" is hereby amended at subsection A, along with its referenced attachment, to clarify that Employee would be entitled to the continuation of health benefits:
"6. Termination of Employment and this Agreement; Severance:

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Base Salary; or (2) paym ent equal to the unexp ired Term of this Agreement , as described in Section 4 above, whichever amount is less . In addit ion to the Severance pay , Manager sha ll receive cont inuati on of health benefitsl as well as dental, vision, and life insurance benefit s, for nine (9) months or until he finds other empl oymen t that provides such benefits, wh ichever occurs first. (the foregoing salary a nd health benefits sha ll be referr ed to collecti vely as "Severa nce.")"
The City and the Employee have duly executed this First Amendment as of the date first written above.

IN WITNESS WHEREOF , the parties have executed this Agreement on the 4th day of June 2020.

CITY OF INDIAN WELLS CHRISTOPH ER .J. FREELAND
By: Ch ristop her .I. Freeland
ATTEST:
~ ndys, ~
APPROVED AS TO FORM:

Page/3
26529.00017132976546.1

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INDIAN WELLS
26529.000 17\3 1968746. 1

CALIFORNIA

EMPLOYMENT AGREEMENT

CITY MANAGER
May 2, 201 9

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1. Employment:

EMPLOYMENT AGREEMENT BETWEEN

THE CITY OF INDIAN WELLS

AND CHRIS FREELAND
This City Manager Employment Agreement (Agreement) is entered into by and between the CITY OF INDIAN WELLS (City) and CHRIS FREELAND(Manager). Under this Agreement, the City offers, and Manager accepts, employment as City Manager of City of Indian Wells. Manager, in his capacity as City Manager, is a contracted employee serving at the will and pleasure of the City Council, subject to termination pursuant to the terms of this Agreement, and with no right to any hearing or appeal, including any so- called Skelly conference, other than the rights expressly provided in this Agreement.

2. Duties:

Manager shall perform those duties and have those responsibilities that are commonly assigned to a city manager of a city in California, and as may be further set forth in the City's Charter or Municipal Code at sections 2.04.080 and 2.040.090.

Manager represents that he has the requisite education, experience, skills and expertise to serve as city manager. Manager shall perform such other legally permissible and proper duties and functions consistent with the office of City Manager, as the City Council shall from time to time assign.

During the Term of this Agreement or any subsequent term, the City Council will not change any provisions in the City Council Policy Manual relating the duties and responsibilities of the city manager position without meeting and conferring with the Manager at least once in an attempt to agree on the changes proposed. After one meeting with the Manager over the proposed changes, the City Council is free to make its proposed changes regardless of whether it reached any agreement on those changes with the Manager. It is understood that all other provisions of the City Council Policy Manual can be changed by the City Council at its discretion. 1 26529.00017\31968746.1

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3. Devotion to City Business:

Manager's position is full-time. Manager shall not engage in any business, educational, professional, charitable, or other activities that would conflict or materially interfere with performance of his Manager duties, except as may be specifically authorized by the c.ity Council. City Council Authorization will not be unreasonably withheld. The Manager shall regulate his own work schedule provided he accommodates a normal business schedule and remains accessible, recognizing the Manager's need for flexibility. It is understood that the Manager shall be available 24 hours a day and 7 days a week and is required to meet all the needs of the City regardless of City operating hours or any regular or normal work schedule.

4. Term:

The term of this Agreement will commence on May 13, 2019, and shall continue until May 13, 2024, or the date of earlier termination in accordance with provisions in this Agreement. In the event that the City Council determines that the Manager is not to be reemployed upon expiration of this Agreement, he shall be given written notice thereof by the City Council at least one hundred and twenty (120) days in advance of the final year of this Agreement. Failure to provide timely written notice provided for in this Section shall result in the Agreement being be extended on the same terms for additional periods of one (1) year on each occasion. This renewal clause and its notice provision shall apply to all subsequent terms under this Agreement.
2 26529.00017\31968746.1

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5. City Council Commitments:

A. Except for the purpose of inquiry, the City Council and its members shall deal with all subordinate City employees, officers, contractors, and consultants solely through the Manager or the Manager's designee, and neither the City Council nor any member thereof shall give direction to any subordinate of the Manager, either publicly or privately.

B. No member of the City Council will order the appointment or removal of any person to any office or employment under the supervision and control of the Manager.

C. Neither the City Council nor any of its members shall interfere with the execution of the powers and duties of the Manager, as specified in the City Charter, the Municipal Code, this Agreement, or any other lawfully adopted and authorized document.

6. Termination of Employment and this Agreement; Severance:

A. If City terminates this Agreement (thereby terminating Manager's employment) without cause, as determined by the affirmative votes of a majority of the members of the City Council at a Regular Meeting of the City Council, and if Manager signs, delivers to the City Council, and does not revoke, the General Release Agreement ("Release Agreement") in the form attached hereto as Exhibit A, City shall pay Manager a lump sum benefit equal to (1) payment equal to nine (9) months of Manager's Base Salary; or (2) payment equal to the unexpired Term of this Agreement as described in Section 4 above. In addition to the Severance pay, Manager shall receive continuation of his health benefits for nine (9) months or until finds other employment that provides health benefits, whichever occurs first. (The foregoing salary and health benefits shall be referred to collectively as "Severance.")
B. If City terminates this Agreement (thereby terminating Manager's employment) with Cause, as determined by the affirmative votes of a majority of the members of the City Council at a Regular Meeting of the City Council, Manager shall not be entitled to any additional compensation or payment, including Severance, but shall be 3 26529.00017\31968746.1

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entitled only to accrued Base Salary and vacation pay, and any other accrued and unused benefit allowances according to their terms ("Accrued Salary and Benefits"). As used in this Agreement, Cause shall only mean any of the following:

1. Conviction of, or no contest plea to, a felony;

2. Conviction of, or not contest plea to, any illegal act involving moral turpitude or personal gain;

3. Continued abuse of non-prescription drugs or alcohol that materially affects the performance of the Manager's duties;

4. Any act constituting a knowing and intentional violation of the City's conflict of interest code;

5. Repeated and protracted unexcused absences from the City Manager's office and duties;

6. Conviction of any crime involving an "abuse of office or position," as that term is defined in Government Code Section 53243.4; or

7. Repeated failure to carry out a directive or directives of the City Council made by the City Council as a body at a Brown Act-compliant meeting.

C. In no event may Manager be terminated within ninety (90) days before or after any municipal election for the selection or recall of one or more of the members of the City Council.

D. If, during the Term or any extended Term, Manager dies, Manager's estate shall receive Accrued Salary and Benefits, but shall not be entitled to any additional compensation or payment, including Severance.

E. In the event Manager is permanently disabled or is otherwise unable to perform his duties because of sickness, accident, injury, or mental incapacity for a period of three consecutive months beyond any provided sick leave, the City may terminate Manager's employment and this Agreement.
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F. Manager may resign from his employment at any time, upon giving forty- five (45) days written notice to the City Council.

7. Compensation and Annual Evaluation:

A. Manager's initial annual Base Salary shall be Two Hundred and Thirty Thousand Dollars ($230,000.00). Said amount shall be payable in monthly or bi-weekly installments at the same time and in the same manner as other employees of the City are paid. Increases in Managers Base Salary may be effective at any time in the sole discretion of the City Council.

B. The City, by the City Council, and Manager shall set mutually agreed-upon objectives for each year under this Agreement. The City Council shall evaluate the Manager's performance at least once a year. Following the annual evaluation, the Council may consider whether increased compensation is warranted. Any increase to salary will be memorialized in a written amendment to this Agreement.

C. The City Council and the Manager shall define such goals and performance objectives as they mutually determine are necessary for the proper operation of the City for the attainment of the City Council's policy objectives, and the City Council and the Manager shall further establish a relative priority among those goals and performance objectives. Such goals, objectives and priorities are subject to adjustment by the Parties at any time. Within six months of hire, the Council shall review and evaluate the Manager in accordance with the specific criteria developed jointly by the Council and Manager.

8. Benefits:

A. Vacation. Manager will be provided forty (40) hours of banked vacation time upon the commencement of this Agreement. Manager shall also be entitled to and accrue paid vacation consistent with the City Resolution and policies applicable to executive level employees with fifteen (15) years of service. Currently employees with such seniority are provided twenty five (25) vacation days per year. Accrual 5 26529.00017\31968746. I

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rates, caps and limits, application, and usage are governed by the City's policies and practices.

B. Sick Leave. Manager shall accrue ninety six (96) hours of paid sick leave per year, with sick leave accruing on a pro rata basis per pay period. To the extent permissible by state law, accrued sick leave may be used in the event of retirement as a credit towards PERS service. Accrual rates, caps and limits, application, and usage are governed by the City's policies and practices.

C. Administrative Leave. Manager will be provided forty (40) hours of banked administrative leave upon the commencement of this Agreement.

Manager shall also be entitled to and accrue administrative leave consistent with City policies and practices on an annual basis. Accrual rates, caps and limits, application, and usage are governed by the City's policies and practices.

D. Deferred Compensation. The City will adopt and establish a qualified deferred compensation plan pursuant to Section 457 of the Internal Revenue Code for the benefit of the Manager and will annually contribute into the qualified 457 account, the Manager's name, the amount of Seven Thousand and Five Hundred Dollars ($7,500).

Such contributions will be made in January of each year of this Agreement, except that the initial payment shall be prorated for the 2019 calendar year and made as soon as practicable. The City shall be responsible for all expenses associated with the 457 account during the remaining term of this Agreement, including but not limited to administrative services fees and commissions.

E. Automobile Allowance. The City shall pay Manager an automobile allowance in exchange for the Manager securing a personal vehicle to be used for City business or functions during, before, and after normal work hours. The automobile allowance shall be $500 per month. Manager shall be responsible for the costs of operation, repair, maintenance, and liability, property damage and comprehensive insurance for such personal vehicle. By the Manager making the Manager's personal 6 26529.00017\31968746.1

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automobile available for use, the Manager is not precluded from using City vehicles for City business during, before, and after the normal workday on occasion, when appropriate.

F. ICMA/ CCMF Dues and Other Professional Development. The City agrees to budget and pay the Manager's annual dues for membership in ICMA and CCMF. In addition, the City agrees, subject to the City's budget constraints and advance approval of Council, to pay expenses and allow City time for the following: (1) conference and meeting attendance and selected training opportunities, including, but not limited to, those associated with ICMA, CCMF, the League of California Cities, and other national, state, regional and/or local associations and organizations necessary and desirable for the good of the City and for the Manager's continued professional development; (2) professional dues and subscriptions on behalf of the Manager which are necessary for the Manager's continuation and full participation in national, state, regional or local associations and organizations, including civic clubs or organization, necessary and desirable for the good of the City and for the Manager's continued professional development; and (3) travel and subsistence expenses of the Manager to pursue official and other functions for the City, including, but not limited to, national, state, regional and/or local associations and organizations necessary and desirable for the good of the City and for the Manager's continued professional development.

G. Business Expenses. Within the City's budget constraints and subject to adopted City policies, the City shall pay for or provide the Manager reasonable reimbursement for all actual and necessary business expenses.

H. Relocation Reimbursement. As an incentive to relocating to a primary residence located within forty (40) miles of the City of Indian Wells City Hall, the City agrees to reimburse Manager up to Twelve Thousand Dollars ($12,000) in moving expenses. For the purpose of this Agreement, "moving expenses" shall include travel and lodging for no more than two (2) trips for the purpose of searching for a personal residence; one or more moving van for personal and practice-related possessions; 7 26529.00017\31968746. l

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packing of personal and practice-related possessions (including packaging materials); loading and unloading of personal and practice-related possessions; and relocation travel expenses for airfare or mileage.

9. Abuse of Office or Position:

If Manager is convicted of a crime involving an abuse of his office or position, all of the following shall apply: (a) if Manager is provided with administrative leave pay pending an investigation, Manager shall be required to fully reimburse City such amounts paid; (b) if City pays for the criminal legal defense of Manager (which would be in its sole discretion, as it is generally not obligated to pay for a criminal defense), Manager shall be required to fully reimburse City such amounts paid; and (c) if this Agreement is terminated, any Severance Pay and Severance Benefits related to the termination that Manager may receive from City shall be fully reimbursed to City or shall be void if not yet paid to Manager. For purposes of this Section, abuse of office or position means either: (x) an abuse of public authority, including waste, fraud, and violation of the law under color of authority; or (y) a crime against public justice.

10. Enforcement of this Agreement:

The prevailing party in any action brought to enforce this Agreement or to resolve any dispute or controversy arising under its terms and conditions, shall be entitled to payment of his/her/its reasonable attorneys' fees and costs.

11. Communications Upon Manager's Separation:

In the event the City terminates the Manager for any reason or no reason, the City and the Manager agree that no member of the City Council, the City staff, nor the 8 26529.00017\31968746. I

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Manager, shall make any written, oral or electronic statement to any member of the public, the press, or any city employee concerning the Manager's termination except in the form of a joint press release or statement, the content of which is mutually agreeable to the City and the Manager. The joint press release or statement shall not contain any text or information that is disparaging to either party. Either party may verbally repeat the substance of the joint press release or statement in response to any inquiry.

12. Indemnification:

Consistent with the California Government Code, City shall defend, hold harmless, and indemnify Manager using legal counsel of City's choosing, against expense or legal liability for acts or omissions by Manager occurring within the course and scope of Manager's employment under this Agreement. Legal representation, provided by City for Manager, shall extend until a final determination of the issues including any and all losses, damages, judgments, interest, settlements, fines, court costs, and the reasonable costs and expenses of legal proceedings, including appeals, and including attorneys' fees, and expert witness fees and all other trial and appellate costs, and other liabilities incurred, imposed upon, or suffered by Manager in connection with or resulting from any claim, action, suit, or proceeding, actual or threatened. In the event there is a conflict of interest between City and Manager such that independent counsel is required for Manager, Manager may engage his/her own legal counsel, in which event City shall indemnify Manager, including direct payment of all such reasonable costs related thereto.

13. Notices:

Any notices to be given hereunder by either party to the other in writing may be effected either by personal delivery, mail, or email. Mailed notices shall be addressed to the parties as set forth below, but each party may change his/her/its address by written notice given in accordance with this Section. Notices delivered personally or by email will be deemed communicated as of actual receipt. Mailed notices will be deemed communicated and received as of three (3) calendar days following the date of mailing. 9 26529.00017\31968746.1

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For the City:

Mayor and City Council
City of Indian Wells
44-950 Eldorado Dr.

Indian Wells, CA 92210
ATTN: Mayor
With copy to:

Jeff Ballinger, City Attorney
Best Best & Krieger LLP
74-760 Highway111, Suite 200
Indian Wells, CA 92210
For the Manager:

Chris Freeland

14. Conflict with City Charter or Municipal Code:

The City personnel ordinances, resolutions, rules and policies shall apply to Manager in the same manner as applied to other management employees, provided, however, in the event of a conflict between the provisions of this Agreement and the City Charter, or this Agreement and the Municipal Code, the City Charter or the Municipal Code shall prevail over this Agreement.

15. Entire Agreement:

This Agreement represents the entire agreement between the parties and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the employment of Manager by City, and contains all of the covenants and agreements between the parties with respect to that employment. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, oral or otherwise, have been made by either party, or by anyone acting on behalf of either party, which are not embodied herein, and that no other employment agreement, statement, or promise not contained in this Agreement shall be valid or binding upon either party.

16. Modifications:

Any modifications to this Agreement shall be effective only if in writing and signed by both of the parties hereto.
10 26529.00017\31968746.1

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17. Effect of Waiver:

The failure of either party to insist upon strict compliance with any of the terms, covenants, or conditions of this Agreement by the other party shall not be deemed a waiver of that term, covenant, or condition, nor shall any waiver or relinquishment of any right or power at any one time or times be deemed a waiver or relinquishment of that right or power for all or any other times.

18. Partial Invalidity:

If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.

19. Governing Law:

This Agreement shall be governed by and construed in accordance with the laws of the State of California. Venue shall be in Riverside County.

20. Assistance of Counsel:

Each Party to this Agreement warrants to the other Party that it has either had the assistance of counsel in negotiation for, and preparation of, this Agreement or could have had such assistance and voluntarily declined to obtain it. [SIGNATURES ON FOLLOWING PAGE]
11 26529.00017\31968746.1

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IN WITNESS WHEREOF , the Parties have executed this Agreement as of the 2 nd day of May, 2019.

CITY OF INDIAN WELLS:

Mayor
Attest:
~ ndys~
Approved as to Form:
26529.00017\31968746.1
12 CHRIS FREELAND:

By: ______ __.::..__ ___ _
Chris Freeland

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26529.00000\42444816.1
Page | 1

CITY OF INDIAN WELLS

SIXTH AMENDMENT TO EMPLOYMENT AGREEMENT
This Sixth Amendment amends the Employment Agreement – City Manager (this “Sixth Amendment”), effective July 1, 2024 (“Effective Date”), is between the City of Indian Wells (the “City”) and Chris Freeland (the “Employee” or “Manager”).

Except as modified in this Sixth Amendment and the preceding First, Second, Third, Fourth, and Fifth amendments, the Employment Agreement dated May 2, 2019 (“Agreement”) between the City and the Employee remains in full force and effect.

For mutual consideration, hereby acknowledged, the parties to this Sixth Amendment agree to the following changes:w

1. Because Manager has obtained a master’s degree from an accredited university, Manager’s base pay, as established by the Fifth Amendment, is hereby increased by an additional 5 percent.

2. Because Manager is about to obtain a doctorate degree from an accredited university, Manager’s base pay, as increased under section 1 above, is hereby increased an additional 5 percent, effective when Manager obtains the doctorate degree or January 1, 2025, whichever occurs later.

3. In addition to what Manager has accrued under the Agreement and previous amendments, Manager is hereby granted an additional one-time addition of 120 hours to the Manager’s accrued vacation-time bank, effective July 1, 2024.

4. Section 8.F of the Agreement authorizes and encourages Manager to seek professional development at City’s expense. This Sixth Amendment hereby expressly authorizes Manager to attend senior executive leadership programs, such as Harvard’s Senior Executive in State or Local Government program or the Local Government Institute at Stanford, at City expense.
(Signatures on following page)
ATTACHMENT #2

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26529.00000\42444816.1

Page | 2

IN WITNESS WHEREOF, the parties have executed this Agreement on the ____ day of July 2023.

CITY OF INDIAN WELLS

____________________________________
By: Greg Sanders, Mayor

CHRISTOPHER FREELAND

______________________________________
By: Christopher Freeland
ATTEST:

____________________________________
Angelica Avila, MMC
City Clerk

APPROVED AS TO FORM:

______________________________
Todd R. Leishman, for
Best Best & Krieger, LLP
City Attorney

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INDIAN WELLS CITY COUNCIL
JULY 18, 2024

To: City Council
From: City Manager Department
Prepared by: Micaela Wilkey, Senior Management Analyst Subject: Communication Plan Update

RECOMMENDED ACTIONS:

Council RECEIVES and FILES the Communication Plan Update from the City’s communication consultant Tripepi Smith; and

FINDS the action exempt from California Environmental Quality Act (CEQA) review under Guidelines section 15061(b)(3).

BACKGROUND:

At the April 2, 2024, City Council Strategic Planning Session, the City Council provided the recommended goals and activities for 2024. These goals and activities are in addition to the goals from 2023 that were presented at the May 16, 2024, City Council meeting.

Part of the council’s goals are to update the communications plan that was last updated in 2018.

The purpose of the communication plan is to proactively educate the public on community issues, inform its citizens by delivering efficient and effective communication, understand the community and how they want to receive their information . It is also the intent to deliver clear, concise messages to bridge any communication gaps.

The City originally had a Communications Assessment completed in 2018. It was identified that communicat ions are a critical component of informing the public and seeking community feedback on an array of City activities and policies. In Indian Wells, communication takes on an enhanced purpose with a need to promote the City’s resorts as destinations, while also promoting City venues such as the Indian Wells Golf Resort.

It was identified that the City has distinct audiences, residents and visitors, that require different emphasis for information that is conveyed.

The city communication efforts perform way above industry standards and have been the catalyst that other cities follow. Evidence of this was in the communication efforts for Tropical Storm Hillary. The city acted swiftly and created a one stop shop on its website and helped in cross communication to all valley cities. Additionally, the City boasts a

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significant volume of posts and engagements on social media compared to other cities with similar geography or population.

Since 2018, the City has completed most of the recommendations made in the original report. These include:

- Implementation of a resident-based email platform
- Designation of resident focused social media platforms’ - Designation of tourism facing social media platforms
- Written social media policies
- Completion of user-friendly website updates

A highlight is the City’s huge advantage with the use of email communication with residents. This is mainly due to the Indian Wells Resident Benefit Card program. In the last year, the City sent 279 emails garnering 801,109 opens and 38,450 clicks. The City’s 59% open rate is 15% above the industry average. While the City has a great foundation of communications, it is ever evolving. This assessment provides an update on the next steps to move the City forward.

It is important to note that some recommendations from the 2018 report are ongoing and continue to be in progress. Items such as establishing a budget for social media advertising and revisiting/updating the brand for Indian Wells will continue yearly. This will be done in partnership with Visit GPS.

The updated Communication Assessment Report is provided (ATTACHMENT 1). The city will use this document to guide future enhancements and changes. Tripepi Smith has provided recommendations for possible future enhancements to include:

 Policy for updating pages and content
 Design refreshes
 Resident Portal
 Evergreen articles for homepage
 Share more video content and organic content on social media  Work on YouTube Channel with updated video highlights  Increase clicks on emails with button back to website  Apply Digital Governance to GenAI
 Collaboration efforts

These enhancements will continue to be monitored to optimize current communication platforms and further engage the community.

FISCAL IMPACT:

This staff report is informational only; there is no additional fiscal impact.

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CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action is not a project within the meaning of Section 15378 of the State of California Environmental Quality Act (“CEQA”) Guidelines, because it has no potential for resulting in physical change in the environment, directly or indirectly; and that the action is nonetheless exempt from the requirements of CEQA in that the activity is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. (15061(b)(3).)

ATTACHMENTS:

1. Communication Assessment Update Report 2024

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July 18, 2024
City of Indian Wells
Communications Assessment Findings
Presentation: July 18, 2024
City Council Meeting
Presentation Agenda•Introduction•Indian Wells By the Numbers•Our Observations–Accomplishments•Our Recommendations Your Indian Wells Team
Ryder SmithPresident
Cameron GrimmDirector
Kaetlyn HernandezSenior Business Analyst
Abby WolfBusiness Analyst
Emma TotaroJunior Business Analyst
History of Engagement•In 2018, the City of Indian Wells engaged TripepiSmith to complete an in-depth Communications Assessment. •Following that Assessment, the City brought on TripepiSmith as its communications partner.•The City’s current agreement with TripepiSmith started July 1, 2023, and ends June 30, 2028.

Why We Are HereThe City of Indian Wells asked Tripepi Smith to analyze:1.Current Communication Methodsa)Websiteb)Social Mediac)Print Publicationsd)Digital Communicationse)City Hall Phone Servicef)IW-TV2.Generative Artificial Intelligence3.Collaborations & Partnerships Indian Wells By the Numbers

Potential Audience•4,757 people live in Indian Wells•Facebook estimates a potential reach of 1.6K•2,178 users currently follow Indian Wells resident Facebook page

Summarized Observations

General Observations•All ofthe recommendations from the last assessment have been completed or are ongoing. •Highlights of these achievements are featured on the following slides.

Accomplishments•Social Media:–Adopted formal social media policies–Designate resident and tourism focused social media platforms–Review social media metrics monthly to determine strengths and weaknesses and leverage insights–Develop a social media calendar to ensure communications opportunities across departments are identified and disseminated on the City’s social media platforms Accomplishments•Website:–Implementation of a new design and Google Analytics–Addresident-focused features•Email Communications:–Implement an email platform like Constant Contact or GovDelivery–On a monthly basis, review open rates, unsubscribe rates and similar key metrics–Ensure all traffic is driven back to content on the City’s website for city governance-oriented content Accomplishments•Develop a Communications Calendar:–Develop a communications calendar that identifies key City news throughout the year. –For each communications opportunity, determine when the information will be disseminated and on which platforms–On a monthly basis, review the communications calendar with all departments and add communications opportunities as necessary Summarized Recommendations

Communication Tool Recommendations•Website–Create a policy for updating pages and content.–Consider a design refresh and the addition of a resident portal.•Email Communication–Increase clickable content.–Leverage LinkedIn newsletters.–Review all City DNS settings for security and spam management.•Social Media–Generate and share more resident-generated content and videos.–Update page bios to ensure consistency.–Secure X verification to improve social media performance.

GenAI Recommendations•Staff should engage in the Government AI Coalition.•Consider programs like Microsoft Copilot, OpenAI or Anthropic.•Implement AI tools to index and summarize agendas, reports and data.•Identify specific use cases to support testing of AI tools.•Identify a testbed of users who can experiment and report back on AI tools and use case scenarios.

Collaboration & Partnerships Recommendations•Optimize Indian Wells, Indian Wells Golf Resort and Tourism websites.•Collaborate on signature events.•Collect feedback from resident and tourists.•Leverage influencer campaigns and Visit Greater Palm Springs assets.•Review sponsorship reports, resident metrics and arena ticket sale data.

Policy Recommendations•Review the current style guide; consider which elements may be in need ofa rebrand. •Develop a GenAI Policy to define rules that staff must follow when using and implementing GenAI tools.

IW-TV Recommendations•Develop programming guidelines, policies and schedules, including emergency communication protocols.•Curate content from outside partners, recorded Zoom podcasts or town halls.•Maintain and upgrade technical infrastructure.•Stream IW-TV to various platforms, including the website and YouTube, to boost engagement.

Questions?
Cameron [email protected] [email protected] Ryder [email protected]
1 Indian Wells, CA
Communications Assessment Update
Submitted: June 13, 2024
By: Ryder Todd Smith, President
Cameron Grimm, Director
Karen Villaseñor, Sr. Business Analyst
Kaetlyn Hernandez, Business Analyst
ATTACHMENT #1

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2 Table of Contents
TABLE OF CONTENTS 2
EXECUTIVE SUMMARY 3
INDIAN WELLS BY THE NUMBERS 5
CURRENT COMMUNICATION METHODS 8
GENERATIVE ARTIFICIAL INTELLIGENCE 21
IW-TV 24
COLLABORATION – CITY OF INDIAN WELLS, INDIAN WELLS GOLF RESORT & VISIT GREATER PALM SPRINGS 25
PAID PARTNERSHIPS – ACRISURE ARENA SPONSORSHIP 28
OBSERVATIONS 30
RECOMMENDATIONS 30
APPENDIX A – ACRISURE ARENA SPONSORSHIP REPORT 44
APPENDIX B – VGPS MONTHLY REPORT 46
APPENDIX C – MARKETING COMMITTEE AGENDA 75
APPENDIX D – GOLF RESORT ADVISORY COMMITTEE AGENDA 77

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3 Executive Summary
The City of Indian Wells has made great strides in its communication efforts since the 2018 Communications Assessment. The City has completed a majority of the recommendations made in that report, including the establishment of different approaches, budgets and pathways of engagement for its two distinct audiences: residents and visitors. These accomplishments include the implementation of a resident-based email platform (Constant Contact), designation of resident-focused social media platforms (Facebook, X (formerly Twitter), YouTube and Nextdoor) and tourism-focused platforms (Facebook, Instagram and LinkedIn), the maintenance of an editorial and communications planning process, adoption of written social media policies and completion of user-friendly website updates. In addition, the City has integrated a data-driven approach to its social media strategy, with departments reviewing metrics regularly to inform future outreach campaigns.

Trends continue to move in the right direction on several fronts: the Tennis Garden has reached record- setting attendance, Acrisure Arena’s opening has broadened exposure to diverse sports and event offerings and recent enhancements to the resort campus and the Golf Resort have collectively contributed to positive revenue for the City. These developments also help to build the City’s reputation as a premier destination within the California’s Coachella Valley.

As a City with a history of communicating well with residents and a commitment to transparency and resident engagement, City staff continue to distribute City information through one of its most robust channels, email communication. Indian Wells has a huge advantage in the area of email collection with its Resident Benefit Card program. This program alone results in significant email address collection for the City, giving it the strongest ratio of population to resident email addresses collected we have observed in a city.

Additionally, in comparison to other cities with similar geography or population, the City of Indian Wells boasts a significant volume of posts and engagements on social media:
• City of Indian Wells: Average of 30 posts/month, 169 engagements • City of Ojai: Average of 7 posts/month, 121 engagements • City of Avalon: Average of 18 posts/month, 167 engagements • City of Del Mar: Average of 21 posts/month, 61 engagements • City of La Cañada Flintridge: Average of 25 posts/month, 338 engagements • City of Palm Desert: Average of 46 posts/month, 682 engagements

In the following pages, Tripepi Smith outlines our observations and makes a series of recommendations. The City has built a great foundation of communications, but it is important to remember that communications are ever-evolving. Our recommendations outline how the City can continue to improve and grow from here, leveraging new technologies and adapting to the changing ways society gathers and interprets information. Tripepi Smith turns over stones and seeks to find opportunities for enhancement, even when an operation is performing well. While we don’t advocate change for change’s sake, it is our duty to find areas for improvement and ensure our engagement adds value. Even cities that excel in communications have room to grow. Recommendations on our part only signify an effort to highlight potential for further advancement.

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4

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5 Indian Wells by the Numbers
The City of Indian Wells leverages a multitude of tools to communicate with the residential community, including a website, social media, email, text messaging services and more. The table below shows the current demographics of the Indian Wells audience and metrics of communications platforms.

Statistic Count Notes
City population 4,757 Per the 2020 Decennial Census from the United States Census Bureau1
Racial demographics • American Indian and
Alaska Native: .3%
• Asian: 2.7%
• Black or African
American: .7%
• Hispanic or Latino:

6.5%
• Native Hawaiian
and Other Pacific
Islander: .1%
• White: 88.1%
• Other: 2.4%
Per the 2020 Decennial Census from
the United States Census Bureau
Registered voters 3,259 Per the February 2024 Report of Registration from the California
Secretary of State2
Number of housing units 5,140 Per the 2020 Decennial Census from the United States Census Bureau
Total email addresses in
Constant Contact
7,665 As of February 2024
Open Rate for emails sent in
the past 12 months through
Constant Contact
59% (790,442) For February 2023 to February 2024.
16% above the industry average.

Click Rate for emails sent in the
past 12 months through
Constant Contact
5% (38,157) For February 2023 to February 2024.

At the industry average.

Total issued Resident Benefit
Cards for 23-24 FY
4,223 As of March 7, 2024

1 https://data.census.gov/profile/Indian_Wells_city,_California?g=160XX00US0636434#housing 2 https://elections.cdn.sos.ca.gov/ror/60day-presprim-2024/complete-ror.pdf

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6 Statistic Count Notes
Website views 41,681 January 1, 2023 – December 31,
2023
Business licenses 1,249 As of March 7, 2024
• Commercial: 130
• Home Occp.: 38
• Massage Esth.: 6
• ST Business License: 28
• Vendor: 1,047
Nixle subscribers 4,476 As of February 2024
Followers on resident
Facebook
2,178 As of February 2024
Followers on tourism Facebook 23,477 As of February 2024 Followers on Nextdoor 3,641 As of February 2024
Followers on Twitter/X 5,198 As of February 2024
Followers on Instagram 9,004 As of February 2024
Followers on LinkedIn 462 As of February 2024
Subscribers on YouTube 216 As of February 2024

Since the previous Communications Assessment in 2018, the following notable changes have occurred:
• Email Metrics: Prior to 2018, the City of Indian Wells used Civica for its mass email services. Since then, the City has switched to the Constant Contact platform. While using Civica, the tourism and resident emails were combined into one platform. With the implementation of Constant Contact, the content is now kept exclusive to residents. Since the change in platform occurred, the number of resident emails increased by 4,367 email addresses.

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7 • Social Media and Messaging Services: Across all platforms, followers and subscribers have increased. While a gradual increase is normal for active social media accounts and pages, some platforms had major changes that contributed to these increases3.

3 See ‘Social Media’ under Current Communication Methods section for more information. 0 5000
10000
15000
20000
25000
30000
35000
40000
45000
Indian Wells by the Numbers
Indian Wells by the Numbers

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8 Current Communication Methods
Website
The City of Indian Wells website (CityOfIndianWells.org) is hosted by Granicus, which acquired the website’s original host platform, Civica. The City also continues to use Siteimprove, a website analytics platform in addition to Google Analytics.

General Traffic to the Website
In the past twelve months (March 1, 2023 – March 1, 2024), there have been 30,273 visits and 48,821 page views to the website, which is 15,022 visits and 22,914 page views more than the year prior. Of those, 22,681 were unique visitors, an increase of 10,774 in the previous year.

A graph of visits to CityOfIndianWells.org from March 1, 2023, to March 1, 2024.

Website traffic tends to perform at lower levels in the summer months, a well-known off-season for residents and visitors. There is a gradual increase as the City welcomes back residents and there is an increase in community events. The highest activity is recorded in January and February as information for the BNP Paribas Open is released.

Website Traffic by Device
A slight majority of visitors use desktops to access the Indian Wells website. From March 1, 2023, to March 1, 2024, 51.1% of visits were from a desktop (15,468 visits), 45.9% of visits were from mobile (13,883 visits) and 3% of visits were from tablets (912 visits). This data is in line with trends seen among many city websites. Compared to the previous Communications Assessment, the desktop performance slightly declined by 3.9%, the mobile performance increased by 11.1% and the tablet performance decreased by 7.2%.

This is as expected as more use of mobile devices increases for general internet access and information lookup.

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9 Percentage of website visits by device from March 1, 2023, to March 1, 2024.

Top 10 Most Viewed Webpages
The most popular page on
the City’s website from
March 1, 2023, to March 1,
2024, was the Upcoming
Resident Events page with
11,485 page views,
making up 23.5% of total
website views. This is far
exceeding the performance
of the next three best web
pages. The Crime Blotter
page earned 7,205 views
(14.8%); the Resident
Benefit ID Card page
earned 4,368 views (8.9%)
and the Resident Benefits
page earned 3,643 views
(7.5%).

Six of the ten top webpages relate to resident perks, showing that residents are frequently navigating the website and that resident benefits and events are of high priority.

Website Analysis
Content Organization
While the City’s website has useful content for both residents and visitors, the information leans toward a resident audience. The top navigation bar has been narrowed down to four tabs: Our City, City Hall, Services and I Want To… Along with the search bar, users can find information by selecting one of ‘Explore’ buttons on the rotating banner or the highlight buttons directly underneath: Council Meetings, IW Open Checkbook, Search City Documents and Plan A Visit. The homepage also showcases five upcoming events and the four most recently published news articles. This news articles section often lies empty when there is a lull in information to publish. This focus on residents makes sense given the City page is primarily

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10 a driver of resident services while the City partners with other entities for broader tourism initiatives and marketing.

Since its redesign in April 2019, several pages have been added to accommodate necessary updates for the community, making the website heavy in content.

The primary website used for tourism is the Indian Wells webpage4 under Visit Greater Palm Springs. This page contains a short description and map of the City and buttons linking to information on Relaxation & Wellness, Meetings & Events, Restaurants & Nightlife, Weddings, Family-Friendly Vacations, Golf and Tennis. In addition, feature articles on these items are highlighted at the bottom:
• Plan Your 2024 Meeting in Indian Wells
• Relax, Replenish and Rejuvenate in Indian Wells
• Six Reasons to Meet in Indian Wells
• Your Guide to Golf in Indian Wells
• Say “I Do!” in Indian Wells
Security
In 2018, the City of Indian Wells website did not have a Secure Sockets Layer (SSL) certificate running on all pages. Since then, this potential security risk and threat to search engine optimization benefits has been addressed and the website is now fully secured by SSL.

Social Media
The City of Indian Wells is present on Facebook, Instagram, Twitter/X, LinkedIn, Nextdoor and YouTube.

Since the prior communications assessment, the target audiences for each platform have shifted and become more focused. In 2018, only one Facebook Page existed for Indian Wells. As a result of a recommendation in the Communications Assessment, the original Page was turned into a tourism-focused Page. A resident Page was then created to keep content curated toward the appropriate audiences.

A Nextdoor Agency page was created to provide information exclusively to residents. Twitter/X and YouTube are now resident-focused. Instagram and LinkedIn are exclusive to tourists. On a few instances, job openings are posted to the LinkedIn page.

The resident Facebook page, Twitter/X page, YouTube channel and Nextdoor page are linked in the footer of the website. The resident Facebook page, Twitter/X page and Instagram page are linked in all emails sent through Constant Contact.

Account Ownership Number of Followers
Facebook Page – Tourists5 Visit Greater Palm Springs 23,477 (+13,230 since 2018)

4 https://www.visitgreaterpalmsprings.com/coachella-valley/indian-wells 5 https://www.facebook.com/IndianWells/

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11 Instagram6 Visit Greater Palm Springs 9,004 (+8,309 since 2018) LinkedIn7 Visit Greater Palm Springs /
The City of Indian Wells
462 (+392 since 2018)
Facebook Page – Residents8 The City of Indian Wells /
Tripepi Smith
2,178 (page created in 2018)
Twitter/X9 The City of Indian Wells /
Tripepi Smith
5,198 (+116 followers since 2018)
YouTube10 The City of Indian Wells /
Tripepi Smith
216 (+117 since 2018)
Nextdoor11 The City of Indian Wells /
Tripepi Smith
3,641 (page created in 2018)

Facebook
By separating into two Facebook pages, the City has been able to focus the content to the appropriate audience, generating higher performances on posts. The resident page is identified as City of Indian Wells – Government12 and the tourism page is named Indian Wells, California. Both pages make the content focus clear.

Resident Facebook Page
Most followers are women (64.5%) who are 65 years or older and identify as living in Indian Wells. The chart below shows the full range of demographics.

6 https://www.instagram.com/cityofindianwells/
7 https://www.linkedin.com/company/indian-wells
8 https://www.facebook.com/CityofIndianWells/
9 https://twitter.com/indian_wells
10 https://www.youtube.com/@CityofIndianWells/videos
11 https://nextdoor.com/pages/city-of-indian-wells
12 In line with Facebook naming guidelines for government and nonprofits

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12 Source: Facebook Analytics
From March 1, 2023, to March 1, 2024, the resident Facebook page earned 136,110 impressions13. Of that, 127,213 impressions were earned organically while the remaining 6,116 were earned in boosted (paid) promotions.

Source: Sprout Social
In addition, the page garnered 8,666 engagements14 with a majority of these being other post clicks.

Other post clicks refer to the number of times users clicked anywhere in your posts without opening a web link, reacting to, commenting on or sharing your post. This includes clicks to play a video and view a photo.

The largest spike was in August 2023 due to two resident notice posts on sandbag availability and a road closure.

13 Impressions are the number of times any content from your Page or about your Page entered a person's screen. 14 Facebook engagement is any action someone takes on the Facebook Page or one of the posts. The most common examples are reactions (including likes), comments and shares, but it can also include saves, viewing a video or clicking on a link.

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13 Source: Sprout Social
The top three posts between March 1, 2023, to March 1, 2024, covered sandbag pick-up during Tropical Storm Hilary, a photo of a rainbow in the community and stay-and-play packages offered by the Indian Wells Golf Resort and the resort campus. With emergencies like Tropical Storm Hilary, it is expected to see high performances on posts with pertinent information. The other two posts show that residents enjoy content that garners community pride and promotes resident experiences.

Source: Sprout Social
Tourism Facebook Page
Most followers are women (63.1%) ages 45-54 who live in Los Angeles. The chart below shows the full range of demographics.

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14 Source: Facebook Analytics
While most of the followers of the resident page are native to the Coachella Valley, the tourism page followers come from a wide range of domestic and international locations. Below are two charts indicating the top cities and countries that followers of the tourism page live in. Within the United States, the top five locations where followers reside are Los Angeles (1,713), San Diego (822), Palm Desert (379), New York (361) and Chicago (356). The top five countries where followers reside are the United States (21,876), Canada (286), Mexico (200), Argentina (100) and Italy (97). The international following can potentially be enhanced with an international Sister City partnership.

Source: Facebook Insights
The content published between March 1, 2023, and March 1, 2024, earned a total of 428,872 impressions and 29,443 engagements. The top three posts are:
• Family Fun in the Sun at the Hyatt Regency15: 43,123 impressions and 40 engagements • Palm Trees in Indian Wells16: 32,436 impressions and 2,561 engagements

15https://www.facebook.com/IndianWells/posts/pfbid032uC7KSxQKLBePyoSry19FDQE2pS9xX9EffXNgwsraqaw79UutSmAN3H zysRfnowzl
16https://www.facebook.com/IndianWells/posts/pfbid0cDZM38g5bJh8zQDs1mBuJNzaEdd7tgFA1iNcnmPKwmaWsAGxbgLQVd bD6uw4Jyq3l

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15 • Summer Time Splash at the Hyatt Regency17: 20,886 impressions and 32 engagements Twitter/X
Residents are also active on the City’s Twitter/X page. From March 1, 2023, to March 1, 2024, the page earned a total of 34,073 impressions with the most activity in August.

Source: Sprout Social
Additionally, the page earned 858 engagements in the past year, which includes 241 likes, 97 replies, 22 retweets, 91 post link clicks and 407 other post clicks. In the same fashion as impressions, August was the highest-performing month.

Source: Sprout Social
The top three posts covered the Indian Wells Golf Resort’s recognitions, the Mayor’s presentation at the BNP Paribas Open and a highlight of the Sands Hotel for a “perfectly pink desert getaway.” Since 2018, the Twitter/X page was transitioned from a tourism platform to a resident-focused one. Due to the nature of the content that is most well-received, it is possible that many of the past tourist followers stayed to be updated on other City matters. It is best to push sporting-related content on this platform.

17https://www.facebook.com/IndianWells/posts/pfbid0w2ZqpYqWANW32GMvBUXc6hZnVR4RNWxNMsbWNgNP1XomiwFqy WXQ31euZAatGY4Kl

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16 Instagram
The City of Indian Wells’ Instagram page shares the same content as the tourism Facebook page (note that Instagram is owned by Meta who also owns Facebook). With a more consistent flow of published content, reach and engagements perform at a much higher rate. The page effectively uses Instagram features like highlights, a profile description and a link in the bio. The account is often tagged by other Instagram users, which helps populate content credited to online influencers. #IndianWells is used frequently on the City’s posts and in posts the City is tagged in. The hashtag has collected 300,359 posts.

The major point of growth for this channel is an increased use of Reels. Video content has proven to be the most effective in reaching a large audience and encouraging higher engagement. The latest Reels posted earned 101,000 views, while the last photo post earned 16 likes and 1 comment.

LinkedIn
While the LinkedIn page is managed by Visit Greater Palm Springs, content is not published as often to this platform as Facebook and Instagram. In the past year, the page has earned 573 views with 283 of those being unique visitors.

YouTube
The City’s YouTube channel was created in 2010 and since then, it has published 110 videos, gained 216 subscribers and 37,804 views. In the past year, the channel has received 21,049 impressions and 21.99 hours of watch time. The top three videos over the channel’s lifetime are:
• Indian Wells Meeting Planner 201618: 5,070 views
• Big Break Indian Wells Promo19: 3,225 views
• Indian Wells Golf Resort Spot20: 2,753 views
While the content was both tourist and resident-focused when the channel was created, most videos are now primarily for residents, including videos on Public Works projects, State of the City highlights and more. Many of these videos follow a “How-To” style; brief and informative. From 2019 to the present, 59 of the 69 videos published were targeted at residents. From 2018 and prior, 17 of the 50 videos published were targeted at residents.

Nextdoor
Since the last Assessment, the City of Indian Wells has created a Nextdoor agency page. The content is identical to what is being published to the resident Facebook page and the Twitter page. Each month, the page earns approximately 1,100-3,700 impressions and 5-20 engagements21.

18 https://www.youtube.com/watch?v=pQQzTjUQHW8
19 https://www.youtube.com/watch?v=yW3btyFKkkE
20 https://www.youtube.com/watch?v=dTZN2YpA-JQ
21 Engagements are also referred to as Thanks and Replies on Nextdoor.

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17 Print Publications
The City of Indian Wells distributes several print and mailed (sent to each residence) publications each year to keep residents updated on important and timely projects, with educational financial brochures being the most frequent. Digital, ADA-compliant versions of these materials are then added to the City’s website. Since 2018, a sampling of mailed and printed collateral includes:

Mailers Other Print Collateral (not mailed)
2019 Financial Primer 2020 Resident Benefit Brochure
2020 Budget Mailer 2020 COVID building signage
2021 Financial Primer 2021 False Alarms Flyer
2021 Business Assistance Survey Postcard 2021 Veterans Day Program 2021 Budget-at-a-Glance 2022 Veterans Day Program
2021 Golf Master Plan Workshops 2023 Mountain View Villas Flyer 2022 Lease Revenue Bonds 2023 Resident Benefits One-Sheet 2022 Circulation Element Workshop 2023 City Meeting Brochure 2022 Public Safety Update 2023 HOA Workshop Flyer
2022 CIP Mailer 2023 Emergency Preparedness Week
2022 Planning Commission Study Session 2023 Wellness Week 2023 Budget-at-a-Glance 2024 Resort Campus Map Update
In 2023, more content was provided digitally, or copies were made available at City Hall due to the nature of the content and target audiences. For example, the Mountain View Villas and HOA Workshop flyers do not apply to all residents and the Meeting Brochure only applies to those attending official City meetings.

The Indian Wells' demographic values print mailers as an optimal mode of communication from the City.

While these materials are helpful as we can ensure they reach every household in the City, they are best utilized when a part of a multi-step marketing plan. This means executing both print and digital communications methods in one campaign. Due to the significant difference in budget needed for print materials over digital, mailers should only be produced for topics of high interest and importance.

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18 Budget-at-a-Glances and Financial Primers
Approximately each biannual budget cycle, the City of Indian Wells alternates between mailing a Financial Primer22 and Budget-at-a-Glance23. Financial Primers offer infographics that outline the City’s revenues and expenses. Budget-at-a-Glances delve into the newly adopted budget, the City Council’s priorities and how funds are distributed.

Direct Digital Communications
Email
In 2018, the City was using Civica’s email marketing tool that provided unreliable reporting metrics. Since then, the City has transitioned to Constant Contact, a digital and email marketing platform, to send out important information and notices to its residents and other subscribers. There are currently 7,671 contacts in the City’s account. There are topic-specific lists that subscribers can tap into, a sample of which can be seen below:24
• City Committee Meetings and Agenda Notifications: 78 contacts • Crime Prevention: 1,129 contacts
• General Interest: 6,036 contacts
• Grants: 116 contacts
• Local Media: 59 contacts
In the past year, the City has sent 279 emails garnering 801,109 opens and 38,456 clicks. The City’s 59% open rate is 15% above the industry average. The most popular email was on resident information for the BNP Paribas Open 2024, which was opened 3,879 times and had 392 clicks.

Digital Newsletter
As a result of a recommendation from the last communications assessment, the City has been distributing a digital quarterly newsletter since 2018. Fall, spring, summer and winter editions of the newsletter are sent to the General Interest subscriber list in Constant Contact, posted to social media (resident Facebook page, Twitter and Nextdoor) and shared on the website25.

The newsletters sent in the past year earned an average of 3,536 opens and 374 clicks per issue.

Nixle
The City continues to use the Nixle platform to send emergency notifications to subscribers. As of March 26, 2024, there are 4,496 subscribers signed up for Indian Wells notifications. Of those, 4,395 are SMS subscribers, 2,418 are email subscribers and 576 are voice subscribers.26 Messages focus on traffic advisories and warnings of high winds, flash floods and red flags. Since the opening of this account in

22 https://www.cityofindianwells.org/city-hall/departments/finance/financal-primer-infographics 23 https://www.cityofindianwells.org/city-hall/departments/finance/budget-at-a-glance 24This list does not include all lists. Only the currently active lists are noted. 25 https://www.cityofindianwells.org/our-city/residents/newsletter/indian-wells-newsletter 26Subscribers can sign up to be contacted in multiple ways so there is duplicative counts in each of these methods of communicating.

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19 2016, the City has sent 556 messages. Of these messages, 474 were labeled Alert which includes high wind, flash flood and tropical storm warning. Two of the messages were categorized as Community updates. One was a test and the other was a fireworks alert. The last 80 messages were Advisory notifications on traffic signal upgrades, construction updates and road work.

Other Communication Methods
City Hall Phone Service
The City continues to offer optimal customer service by answering resident questions via phone calls to City Hall. The City tracks these phone calls by department. From July 1, 2023, to March 27, 2024, City Hall received 42,780 calls. The calls were directed as follows:
• 12,556: Reception Desk
• 20: City Council
• 7,355: City Manager’s Office
• 3,416: Com Dev Dept.
• 4,708: Finance Dept.
• 5,566: Public Works Dept.
• 1,773: Building Counter
• 27: Planning Counter

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20

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21 Generative Artificial Intelligence
While artificial intelligence (AI) is not a new concept (people already rely on it to tell us the weather, predict traffic patterns, check spelling in our emails, etc.), generative artificial intelligence (GenAI) is.

GenAI is a branch of artificial intelligence referring to tools that can generate text, images, audio or videos in response to text-based “prompts” from users.

Due to recent leaps happening in the GenAI branch of artificial intelligence, AI use in the workplace is more prominent, including in communications-related work. Clearly, when generating content, AI can think and type faster than a human – thought the work product can be littered with errors or insensitive to the nuances of public agency communications.

Over the last 12 months, the City of Indian Wells has informally started using GenAI to assist with developing communications materials. Thus far, the City has experimented27 with Bing AI Assistant (note that Bing AI is powered by OpenAI, the same platform powering the ChatGPT tool that many recognize).

Occasionally, staff uses Bing AI Assistant with drafting quotes for City Council Members and first drafts of letters or press releases. As of this writing, staff does not use GenAI to generate videos or images.

The City does not have any formal processes or policies for GenAI use. Many cities are starting to consider adoption of GenAI policies to address actions involving the sharing of proprietary information to the AI platforms or clarifying expectation for disclosure when GenAI is used. Additionally, efforts to collaborate around GenAI tools and adoption within city agencies is seeing collaboration led by the City of San Jose.

The City has launched a portal and working group for AI collaboration among cities called the Government AI Coalition. Tripepi Smith advises the appropriate Indian Wells staff person to sign up at https://www.sanjoseca.gov/your-government/departments-offices/information-technology/ai-reviews- algorithm-register/govai-coalition
Tripepi Smith has been contemplating and investigating AI strategies for city governments in the last year.

Tripepi Smith Principal Ryder Todd Smith has signed on as an advisory to an AI company that is seeking to leverage AI technology in the local government space, and this has furthered the firm’s interest and knowledge in the space. Based on this background Tripepi Smith has identified a few noteworthy strategies for AI use that Indian Wells may want to consider.

Microsoft Copilot
The City of Indian Wells is aligned with the Microsoft Suite of tools that have shifted to the cloud over the years. Microsoft has done the hard work of integrating AI into their suite of services, though it does come with a price: $30 a month per user. The upside of this integration point is that the “knowledge” of the Copilot tool can be driven by the information within just the data that the Microsoft cloud already has for the City. For example, its responses can be driven by SharePoint content, OneDrive content or chat history.

In this way, the tools can avoid being mis-informed by the general internet and the content that is being leveraged includes the proprietary content that the City has without risking its upload to the general internet.

27 This statement is related only to communications. Other City departments may be using other GenAI tools in other capacities.

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22 Tripepi Smith advises that the City deploy a few seats of Copilot licensing in the City to experiment with its functions and evaluate its ability to enhance staff productivity.

AI and Website Search
One of the key features of AI is that the process of accessing it and asking questions comes naturally. Its ability to “talk” with users is incredible and compelling. For the dense world of city government, its ability to explain or make plain language engagement easier is particularly compelling. Web platforms such as Granicus are investigating the integration of AI tools with their search functionality. Tripepi Smith believes there is strong value to add for search bars on city websites to benefit from natural language AI tools that focus the domain of the responses on content the city chooses. For example, if a city can focus an AI search bar on its home page to only use the web content on its own website, its content on a YouTube channel and the content on a Laserfiche document storage platform, it can help ensure the responses generated by the AI search tools only find “reliable” sources of information. The City should explore discussion with Granicus on how to create such a tool or consider a premium OpenAI account or Anthropic account to create a domained AI tool that only queries data from sources the City approves of to generate results for residents.

On a related point, several tools are on the market, including Citibot, that provide chat experiences with residents to simulate a human response to questions and engagement, but leveraging AI tools to enhance the experience. Indian Wells may find that the simple integration of a Citibot or similar tool into its website provides a nice method of tapping AI capabilities without going down the path of custom code development.

Capturing Historical Knowledge / Explaining Council Actions Cities generate a lot of content between long agenda packets and extensive staff and council comments at meetings and planning commission meetings. Similar to notes above, all this content can be indexed by AI.

Tools like Hamlet (full disclosure that Ryder Todd Smith is an advisor to Hamlet and has a stock option interest in the firm) provide tuned AI solutions to help cities summarize meetings and content. For cities that tend to have long organizational history, AI tools that can look back deep into its recordings and staff reports and can provide a database of knowledge that AI is ripe to tap. One can imagine asking a question such as: “When did we last issue a conditional use permit on main street?” and AI could theoretically review all the recordings of the City to find that information. AI has a real ability to create institutional memory for the organization and make it a mere query away from getting an answer.

Experiment and Learn
In addition to our suggestion to implement a couple seats of Copilot and to adopt a GenAI use policy, Tripepi Smith advises the City to brainstorm scenarios where they would want AI to augment and replace processes currently happening at City Hall to generate more efficiency. Start with imaging and hoping for what it can do, then determine if third-party solutions or existing software tools can leverage AI to deliver on those scenarios. Developing use cases will be key to imagining the possible impact of AI on the City’s operations.

City Council should be willing to take risks with this experimentation and recognize that not all efforts will work, but it is advisable to take reasonable risks to experiment and try out AI tools and learn, then to sit back waiting for the perfect solutions. A bit of failure is better than no innovation.

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24 IW-TV
The City manages a local public access channel, IW-TV. There is approximately 12-17 minutes of looped content that repeats 24-7, except twice daily broadcasts of the most recent city council meetings at 9 a.m. and 7p.m., and housing authority meetings at 1p.m. Similarly to the communications assessment report made in 2018, the looped content includes the City Council meeting schedule, slides featuring each City Council member, as well as ads for the BNP tennis tournament. When applicable, code enforcement and public works information will also be posted as a slide. When other departments post video content to the official City YouTube channel, it is also added to the looped schedule. The ticker at the bottom of the channel is updated weekly with new information.

The channel is managed by the City’s IT Manager. The manager programs the looped content and films and posts City Council and Housing Authority meetings. Since the manager is drone-certified, he also films creative projects, such as an aerial timelapse of the construction of Fairway Park. Video content is stored in a network-shared drive. The manager has used ScreenCloud Player since August 2023, so he can use Indian Wells’ branding and colors on the PEG channel. The manager is in the process of getting a second player to stream the channel continuously to YouTube in the future.

Currently, the City is in the process of hiring a contract employee to serve as a back up for the PEG channel programming. There has been cursory training of the Assistant City Manager to record council meetings, but not the technical side of the PEG channel. Written guidelines and policies for the channel are also underway.

The City does not have viewership numbers or data for IW-TV. This is common as cables companies do not share that information with cities. There is currently no information related to IW-TV on the Indian Wells website and the PEG channel is not streamed onto the City’s website or YouTube channel.

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25 Collaboration – City of Indian Wells, Indian Wells Golf Resort & Visit Greater Palm Springs
The City of Indian Wells, the Indian Wells Golf Resort (IWGR) and Visit Greater Palm Springs (VGPS) each target distinct but at times, overlapping audiences. Part of this distinction was a result of the 2018 communications assessment that recommended the City focus on resident communication channels separate from tourists/visitors.

Each entity works in conjunction with a consultant on their respective communication outreach needs as follows:

Since 2018, the City has used a communications consultant, Tripepi Smith, to work in conjunction with in- house staff to strategize and distribute communication items to residents. The focus of this content relates to topics and information relevant to those who live in the City full or part-time, separate from information targeted to tourists and other visitors.

Since 2012, IWGR has had a management agreement with Troon Golf, LLC, for maintenance, operations and marketing of the Golf Resort. Troon works closely with the City to implement a marketing and brand management program, an annual plan and to coordinate accounting and financial reporting related to the IWGR. Troon subcontracts public relations services through another firm.

Since 2019, the City of Indian Wells has partnered with Visit Greater Palm Springs (VGPS) for tourism marketing services. VGPS is responsible for strategic planning, account management services and a monthly financial summary. Since the previous communications assessment, the City has instilled a dedicated Indian Wells resource that operates within VGPS under the job title of Director of Indian Wells Tourism.

In general, the targeted communication breaks down as follows.

City of Indian Wells
Primary audience: residents
In conjunction with Tripepi Smith and recommendations from the 2018 Communications Assessment, the City has developed targeted resident communication channels, such as the quarterly digital newsletter, dedicated City website, print collateral, resident-focused email platform, City-focused social media platforms and resident-specific events to keep residents informed about developments, programs, initiatives and upcoming events.

Indian Wells Golf Resort (IWGR)
Primary audience: Coachella Valley residents
Secondary audience: visitors from outside the Coachella Valley Troon markets the IWGR through group outings, special events, promotion of use of the resort by residents and locals in the Coachella Valley, marketing to City hotels and their guests and nationally increasing the profile of the resort through public relations and advertising programs.

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26 Visit Greater Palm Springs (VGPS)
Primary audience: visitors from outside of the Coachella Valley VGPS acts as the City’s tourism marketing partner through research, brand building, media planning and buying, creation of creative assets and communications as they relate to the Indian Wells hotel campus.

VGPS contract is primarily funded through TOT revenues and are tied with other strategic initiatives most directly connected with bringing tourists to the City for hotel stays.

Communication Between the Entities
VGPS’s Director of Indian Wells Tourism conducts meetings with the hotel campus’ General Managers and Directors of Sales, the General Manager and Director of sales of the IWGR and City representatives, including the City’s Senior Management Analyst/acting Public Information Officer. These meetings take place once a month and serve to discuss overarching campaigns, events/amenities that serve all audiences (for example: Winterfest, Shots in the Night, TopTracer, remodel of IWGR restaurant etc.) and metrics reports on recent initiatives. These meetings are the main source of communication and cross-collaboration between the three entities.28
Information about these marketing efforts is communicated to the City Council through two subcommittees:
the Marketing Committee and Golf Resort Advisory Committee.29 The Marketing Committee is comprised of the general managers of the participating resort properties, two members of the City Council and three City staff members. The committee advises the City Council on matters pertaining to the Cooperative Marketing Program. Marketing Committee meetings are held on an as needed basis. The Golf Resort Advisory Committee is comprised of five resident members, general managers of the participating resort properties and two members of the City Council. The Advisory Committee makes recommendations to the City Council on service levels, maintenance and quality of its guest's experiences pertaining to the Indian Wells Golf Resort. Meetings are held on a monthly basis.

Cross Collaboration
VGPS acts as a lead generator for the IWGR and attracts groups to the hotel campus that have an interest in golf and offerings at the IWGR, benefitting the region, the City and the Golf Resort.

The IWGR/Troon has its own database of emails and contact information through the Troon Rewards program. Most Indian Wells residents that have an interest in offerings and news from the IWGR subscribe to Troon Rewards and receive this information directly from the IWGR. If, after promotion to those in the rewards program, an event still needs increased attendance and promotion, the Director of Marketing & Sales at the IWGR will forward event information to the City so the information can be distributed through their email platform to all Resident Benefit Cardholders.

The City frequently communicates to residents regarding resident benefits offered by the IWGR, including discounted golf, dining options and events. The City also promotes VGPS events, such as Restaurant Week,

28 A marketing report from one such meeting is included in the appendix for reference. 29 Sample agendas for the Marketing Committee and Golf Resort Advisory Committee are included in the appendix, for reference.

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27 which offers discounts at local dining establishments to residents and visitors alike. The City also reshares social media content from the IWGR and VGPS when it pertains to accolades the City or the IWGR has received. These types of posts instill a sense of civic pride in residents and reminds them of the many perks and benefits of being an Indian Wells resident.

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28 Paid Partnerships – Acrisure Arena Sponsorship
The City of Indian Wells is currently in the second year of a five-year sponsorship of Acrisure Arena. There is an opt-out opportunity at year three if the City is so inclined. The first year of the partnership cost $150,000. Acrisure Arena sponsorship for FY 2024-25 is $162,240 and FY 2025-26 is $168,730. The partnership goals have been to connect world-class sports & entertainment with world-class brands like Indian Wells. The goal is to deepen engagement, build brand affinity and positive sentiment. The City also had the opportunity to highlight the City-owned Indian Wells Golf Resort and promote experiences such as Winterfest, Shots in the Night and TopTracer.

After the first year of the sponsorship, the arena provided a sponsorship report with value received from the sponsorship.30
The sponsorship report includes the following highlights:
• Contractually, the arena was to provide 47 hours for I-10 freeway billboards. The City received almost four times the contract hours at 168 hours, for a total monetary value of $277,252.
• Due to the increased number of events at the arena, the Indian Wells stage had an increased value of $16,000.
• The broadcast value was an added value at $876,102 to all sponsors with 25% of that being specific to Indian Wells at an extra $140,176.
• Indian Wells first year sponsorship received a value of $762,175. The estimated value when approved by the City Council in October 2023 was $570,000. This is an increase of $192,175 value earned in its first year of sponsorship.
• The sponsorship items from the initial evaluation that did not happen are the Desert 9 artwork in the Iceplex and the radio reads for the Seattle Kraken game.

There are two broad categories of benefits for the sponsorship: perks for Indian Wells residents and general branding and promotion for the City.

Perks for Residents:
• Pre-sale ticket opportunities create a new benefit related to the Resident Benefit Card program • Facility usage for City-sponsored events
General Branding and Promotion for IW:
• Ad play on billboards, arena LED & TV display exposure (interior and exterior) and outdoor branded stage
• “Three Stars” of the game partner and 1 game entitlement promote the City to those in attendance

30 The sponsorship report is included as Appendix A.

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29 • Alignment with a regional arena that brings in a younger demographic introduces new audiences to the Indian Wells experience
• Potential to drive bed stays with overnight guests attending arena events • A new platform to promote Indian Wells events, activities and tourism: Winterfest, Shots in the Night, Visit Indian Wells
• Potential entertainment venue for event planners as a component of overall marketing and outreach efforts to the event planner profession

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30 Observations
General
• Since 2018, the City has established different approaches, budgets and pathways for engagement of its two very distinct audiences: residents and visitors. • The City has completed a majority of the recommendations from the 2018 communications assessment.
• The City has a process in place to maintain and reference an editorial and communications planning process.
• The City uses its robust email subscriber list to its advantage by using Constant Contact as a main source of information distribution.
• The City has implemented written policies (both internal and external social media policies) to formalize the use of platforms and provide guidelines to employees and end users. • With a solid foundation of engagement tools, the City can leverage data to implement robust engagement and education campaigns as needed.

Strategy & Policy
• The City has not adopted a formal GenAI policy or a policy related to IW-TV. • The City should continue to distribute, review and update its style guide across all Indian Wells communication efforts to ensure visual alignment with overall branding and maintain brand consistency.

Social Media
• Adjusting bios, incorporating more organic content, utilizing Reels on Instagram and considering verification for Twitter/X can improve social media performance and engagement.

Website
• Curating evergreen content and increasing video content can enhance the availability of data, improve website engagement and boost overall digital interaction. • The creation of a resident portal could more effectively serve and engage the resident community.

Partnerships
• Collaborating on events, monitoring sponsorship metrics and identifying iconic projects can continue to distinguish the City and enhance its appeal both locally and on a broader stage.

Recommendations
Tripepi Smith formulated the following recommendations to help the City of Indian Wells enhance its communications and optimize platforms to further engage the community. We have also included information as it relates to the recommendations in the 2018 assessment including goals that have been met, are in progress or haven’t yet started.

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31 Website
2018 Recommendation Complete In Progress Not Started
Review and fix the onsite search feature. What
people are searching for on your site is a critical
indicator for addressing the user experience and
allocation of screen real estate.

X
Purchase and implement SSL on the site for security
and search engine optimization purposes.

X
Fix the access to the Google Analytics account on the
website.

X
Revisit the costs and structure to isolate tourism-
focused website messaging from residents’ services. A
dedicated city tourism website that does not distract
visitors with content about local government and
policy is important, especially if you are running
separate advertising campaigns with heavy
advertising spend. With an investment of hundreds of
thousands of dollars on marketing and digital
advertising, a portion of that budget should be
dedicated to the landing page and conversion
experience.

X
Civica in general has been observed as a platform in
decline for city websites, especially since the
acquisition by Granicus. Indeed, our experience
attempting to work with Grancius customer support to
resolve the Google Analytics access matter
demonstrated the inadequacy of their customer
support. Notably, Granicus has now acquired Vision
Internet, too, likely as a result of customers fleeing
Civica. As such, a process to move off Civica and to
another platform (Vision Internet or Civic Plus are
common options) has become murkier. A healthy RFP
process is advisable to pursue a new website solutions
partner.

X
Review metrics on website activities and share them
among leadership staff to understand trends and
audience interests or concerns.

X
Approximately 70 staff members across Civica,
Granicus, and Indian Wells have access to the City’s
website, which in turn grants access to the City’s email X

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32 manager. The City should review and narrow down
website access to only include staff members who
really need it.

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33 2024 Website Recommendations
Create a policy for updating pages and content.

Since the City’s current contract to Granicus does not include regular design refreshes, consider an RFP process/new vendors that are able to provide unlimited maintenance and design support that may better serve staff and constituents.

With the popularity of resident resources on the webpage, consider the creation of a “resident portal” so that all resident-related content can be stored in one place. This portal should then be prominently linked on the homepage.

Curate a series of evergreen articles to be added to the homepage when there are no topical articles to highlight.

Social Media Policy
The City has implemented all recommendations in relation to social media policies since the 2018 assessment.
2018 Recommendation Complete In Progress Not Started
Work with the City Attorney to establish a formal
social media policy that provides guidelines for the
City’s development and usage of social media
platforms.

X
Emphasize use of social media by City Council
Members to highlight risks associated with the Brown
Act.

X
Identify situations where the City might mute or hide
comments from the public that violate the policy.

X
As new council members are elected, the City should continue to highlight risks associated with the Brown Act in regards to social media as part of the onboarding process. Recent court rulings continue to affect elected official behavior and actions on social media platforms.

Social Media Strategy
As evidenced by the chart below, the City has made great strides in its social media presence since 2018:
2018 Recommendation Complete In Progress Not Started
Develop a social media strategy that addresses both
internal (residents) and external (tourism) audiences.

While seniors (a large component of the overall
Indian Wells population) are not the highest
propensity users of Facebook, Pew reports that 36%
of people of 65 use the platform and Indian Well’s
X

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34 elevated average income data would suggest this
percentage is even higher.

Determine which social media platforms will be used
to communicate with each audience. Our observations
would conclude you should use Facebook and
Nextdoor for residents, while continuing to use
Facebook, Twitter and Instagram for tourism
promotion.

X
Establish a procedure to determine what kind of
information is disseminated to each audience.

X
Develop a social media calendar to ensure
communications opportunities across departments are
identified and disseminated on the City’s social media
platforms.

X
Review social media metrics monthly to determine
strengths and weaknesses and leverage insights to
optimize social media strategy.

X
Establish a budget for social media advertising on
Facebook to increase reach of the City’s
communications efforts on social media. We advise
spending approximately $3000 for the first year,
focused on internal resident reach and to promote the
City’s Facebook page.31
X

2024 Social Media Strategy Recommendations
General:

Sharing more video content can lead to higher engagement rates on all platforms. To increase the use of video content, the City Manager or Mayor can make short videos updating residents on current events and topics. This can also be showcased in the digital newsletter. These videos do not need high production value. They can simply be recorded on a smart phone and edited on user-friendly platforms, like Canva or iMovie.

Resident Facebook:

The international following on the resident Facebook page can be enhanced with a Sister City partnership.

More organic content, like photos taken by residents or staff, tend to perform better and should be incorporated more often.

31 The City spends money on Facebook advertising, but the resident platform does not have a set budget. In 2023, $170 was spent on advertising through the resident page.

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35 The City should consider launching a social media campaign encouraging residents to send in community photos for a prize. These photos can then be published over time to boost page performance.

For the resident Facebook page, the page bio can be changed to be consistent with the resident Twitter/X page and the Social Media Policy link can be transferred to the section dedicated to the Privacy Policy. The City Hall hours can also be added to the About section.

Establish a set budget for the resident Facebook page to maintain momentum on engagement and reach.

Tourism Facebook:

The page is currently lacking a Social Media or Privacy Policy. This should be linked in the About section.

Twitter/X:

One of the first things users will notice about a Twitter/X page is whether it is verified or not.

Verification, also known as “the blue checkmark”, was previously a free system to identify accounts as credible and trustworthy. After the transition from Twitter to X, the system became a paid service and the City of Indian Wells lost its verified status. Before the switch to X, verification only required an official organization email. To become a Verified Organization now, the City must subscribe to a Basic or Full Access service tier. The Basic tier is $200 per month or $2,000 a year (plus tax and fees) to manage your verification and affiliate-related accounts. The Full Access tier is $1,000 per month or $10,000 a year (plus tax and fees) to manage your verification and affiliate any pages. Once the membership is secured, a checkmark will appear next to the page name and the circle avatar will become a square. By tapping into these memberships, organic posts will be prioritized by the X algorithm allowing more people to see your posts, among other benefits. While this will need to be accounted for in future marketing budgets, it will help establish the City’s status as an official page.

All posts should contain more hashtags as this is a primary traction builder on this platform.

The current bio could be edited to mention that it is resident-focused:
• Current: The official Twitter account for the City of Indian Wells, California. Follow us for the latest City news, event information and other updates.
• Proposed: The official community news and information account for the City of Indian Wells, California. Enjoy an exceptional lifestyle in an exceptional city.

Instagram:

The Instagram page should increase its use of Reels. Seeing that the page currently shares photo content from travel influencers, it would be beneficial to include influencer video content.

Linkedin:

The LinkedIn platform caters to an audience that is focused on career development and workplace matters. With that said, the Indian Wells page’s current strategy of serving as a tourism-focused forum may not be the optimal approach. Much of the content published now focuses on using the resort campus as a host for your work meetings and conferences. This should be leaned further into by changing the page bio to discuss the meeting and conference aspect of the City more clearly:
• Current: Welcome to Indian Wells, California, your desert oasis and the ultimate haven for endless relaxation. #MeetIndianWells

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36 • Proposed: In Indian Wells, California, you can enhance your meetings and conferences by transporting your peers to a desert oasis. #MeetIndianWells #IndianWells In addition to being more tourism and economic development-focused, Tripepi Smith has seen cities use their LinkedIn presence to showcase career growth, team experiences and to highlight job openings.

LinkedIn is a hotbed for recruiting activity, and we advise the City will get more yield for the City’s benefit of this becoming staffing and economic development focused over tourism.

YouTube:

The YouTube channel can be improved with updates to its highlight video and bio. The highlight video is currently set on the 2023 State of the City Public Works Highlight. This highlight video should be set to something more general that promotes the City. In that case, the City may need to produce a commercial. The current bio focuses on the resort campus when it would be more in line to highlight the community:
• Current: Offering the finest Indian Wells hotels with luxurious accommodations and plush amenities, Indian Wells Resorts are made up of Hyatt Regency Indian Wells Resort & Spa, Indian Wells Resort Hotel, Miramonte Resort & Spa and Renaissance Esmeralda Resort & Spa.

Our hotels near Palm Springs feature scenic views and state-of-the-art facilities including meeting and banquet space, championship golf courses, tennis courts, sparkling pools, spas and much more.
• Proposed: The City of Indian Wells is recognized worldwide for its tranquil and luxurious resort environment. Astute planning and city leadership have helped Indian Wells achieve status as one of the premier residential resorts and vacation destinations in the United States. Guests and residents alike are continually drawn to the many amenities that Indian Wells offers including four world-class resorts, Indian Wells Golf Resort and Indian Wells Tennis Garden, impressive resident benefits and much more.

Nextdoor:

As an exclusively resident-based platform, it is recommended that the City be more selective of what content is posted. With Nextdoor followers (with notification settings turned on) receiving email notifications after every post, it’s important that the City doesn’t create communication fatigue.

Email Communications
Email communication has increased immensely since the 2018 Communications Assessment. The use of email addresses from Resident Benefit Card holders allows the City to have access to direct contact with a high percentage of residents without facing the challenges of algorithms present across social media platforms.

The City’s access to emails of residents is the highest that Tripepi Smith has encountered in the 100+ cities we work with. The City should continue to build out its email lists and maintain creation of engaging content that provides relevant information through direct email communications. 2018 Recommendations Complete In Progress Not Started
Implement an email platform like Constant Contact or
GovDelivery instead of using Civica for email
communications.

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37 Experiment sending email blasts at various times of
the day to determine during which times emails
receive higher open and click-through rates.

X
On a monthly basis, review open rates, unsubscribe
rates, and similar key metrics to determine if
information in email blasts is effectively reaching
subscribers. Also, orient content to give people a
choice to read more and then review what content is
popular with the resident audience.

X
Establish a set frequency for email blasts and
determine what type of content warrants being
distributed through email communications.

X
Ensure all traffic is driven back to content on the City’s website for city governance-oriented content.

2024 Email Communication Recommendations
Increase City Committee Meetings and Agenda Notifications list and drive its click rate upward by including a QR code to sign up at the door during City Council meetings and adding sign-up forms to the City Clerk’s webpage and all of the meeting webpages.

To help increase the overall click rate, ensure there is a clickable aspect in all emails. If the message itself does not have a link, the only opportunity to collect clicks are the social media buttons in the footer.

A button can be added to the bottom of all emails that simply takes readers to the City website.

LinkedIn offers pages to leverage newsletters.32 These are posted to the company’s page and followers are notified of each published newsletter. While it wouldn’t be able to accommodate the large amount of information in the Indian Wells newsletter, the City Manager’s Corner can at least be published and shared to a larger audience.

Review all City DNS settings to ensure email delivery by Constant Contact and from City-controlled platforms are not getting blocked by security setting and SPAM filter tools.

Tourism Marketing Approach
The City has implemented a robust tourism marketing approach in partnership with the VGPS. The brand is something the City should continue to review and analyze over time. 2018 Recommendation Complete In Progress Not Started
Require some documentation and reporting on
marketing efforts with a monthly summary of
X

32 https://www.linkedin.com/help/linkedin/answer/a522525

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38 spending and related results metrics (impressions,
click-throughs, conversions, new emails, leads,
bookings or any other imaginable metrics).

Review the strategy for driving traffic to the Vue
Grille and Bar (both digital presence and other
marketing) and consider what that can do for overall
City finances if more people ate at the Vue.

X
Revisit and affirm or update the brand for Indian
Wells. How has it evolved? Has it evolved? Are you
seeking the right audience? How are you reaching
younger folks? How might different audiences
respond to hot weather visit opportunities? How does
night programming relate to the brand? How do
current ads and video align with the brand that the
City wants?
X

Develop a Communications Calendar
The City has accomplished all of the recommended action items in relation to communications calendar items from the 2018 assessment.
2018 Recommendation Complete In Progress Not Started
Develop a communications calendar that identifies
key City news throughout the year. Include all
departments in communications calendar development
to ensure all significant communications opportunities
are identified.

X
For each communications opportunity, determine when
the information will be disseminated and on which
platforms.

X
Distinguish between communications opportunities that
target internal (residents) versus external (tourism)
audiences.

X
On a monthly basis, review the communications
calendar with all departments and add
communications opportunities as necessary.

Strategy & Policy
Managing communications efforts is easier when an organization has established, up-to-date policies to guide its efforts. Established policies also provide potential legal protections. Indian Wells should update and establish certain key policies for communications.
2024 Strategy & Policy Recommendations
Consider drafting a communications strategy that defines the City’s communications goals, audiences, channels and management.

Review the current style guide to ensure all collateral is branded in line with the guide; consider which elements may be in need of a rebrand. Ensure staff and contractors working on behalf of the City have access to the document and are familiar with guidelines.

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39 GenAI
As with other new communications tools that popped up in the past, it’s better for organizations to proactively research and understand the tool and make an intentional decision about how or when to use the new (or make an intentional decision not to use the tool). The same goes for GenAI and good way to approach it is to think back to the City’s adoption of social media. In our experience, very few public agencies had the foresight to establish a Social Media Strategy and/or an internal Social Media Policy prior to fully delving into the world of social media platforms such as Facebook and Twitter/X. Rather, many agencies suffered through months or years of the "wild West," only creating a Strategy and Policy to rein in the chaos of different processes and practices. Today, we can take lessons learned from other tool adoption, like social media, and apply it to GenAI. 2024 GenAI Recommendations
Apply Digital Governance to GenAI by developing a GenAI Strategy. The strategy will define the City’s vision for GenAI use in the communications department and set quantitative and qualitative goals related to GenAI.

Apply Digital Governance to GenAI by developing a GenAI Policy. The policy will define rules that staff must follow when using GenAI and implementing GenAI tools that can be used.

Apply Digital Governance to GenAI by developing GenAI Standards. The standards will set guidelines for staff to follow to determine when the GenAI content they produce is deemed acceptable as a City communication.

Roll Out the Strategy, Policy and Standards through an internal communications campaign to ensure all staff who use may use GenAI in communications materials are aware of the guidelines the City has set.

Maintain ongoing enforcement of the Strategy, Policy and Standards.

Staff should sign up for the Government AI Coalition led by the City of San Jose to collaborate and learn from other cities' experiences with AI adoption and governance.

The City should purchase a few licenses for Microsoft Copilot to experiment with its AI functionalities and evaluate its potential to enhance staff productivity by leveraging existing data securely.

Explore options with Granicus or consider premium accounts with OpenAI or Anthropic to integrate AI- powered natural language search functionality that focuses on city-approved content, improving user engagement and information accessibility.

Implement AI tools like Hamlet to index and summarize council meetings, staff reports and other historical data, making it easier to retrieve and use institutional knowledge efficiently.

IW-TV
Managing a city's public access channel involves various steps, including content creation, programming, outreach and technical maintenance. The role of public access television in the era of the Internet and YouTube is in flux. The association group that represented PEG channel operators in Southern California (SCAN-NATOA) recently announced it is winding down and merging with California Association of Public Information Officers (CAPIO). This is further evidence that the PEG channel world is changing. A stronger and speedier shift to YouTube and other stream platforms is needs to evolve IW-TV.

Create a comprehensive strategy for the City’s public access channel management including:

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40 2024 IW-TV Recommendations
Programming Guidelines (in progress):
• Develop clear programming guidelines and policies that align with the community's needs and interests.
• Create a diverse schedule that includes news, educational content, cultural programs and community events.

Content Production:
• Collaborate with outside partners and/or contractors to contribute and submit content to the channel. If unable to staff in house, contract with a provider to manage the content remotely. • Consider more guerilla production tactics such as recorded Zoom podcasts and town halls to provide informative and timely video content for residents with an affordable price point.

Community Engagement:
• Use social media, newsletters, emails and other channels to promote the public access channel and showcase the programming. Encourage feedback and suggestions from the community.

Technical Infrastructure:
• Ensure the public access channel has reliable and up-to-date technical infrastructure. • Regularly maintain and upgrade equipment to meet industry standards. • Establish redundancy measures to minimize downtime.
• Establish a way for the channel to be managed remotely by a contractor, which can be used on an as needed or emergency basis.
• Deploy a scheduler that can also stream to several channels like YouTube, Facebook and Rumble.
• Evaluate a PEG channel mobile app that provides general channel branding and access on the go.

Compliance and Policies:
• Stay informed about relevant laws and regulations regarding public access channels. • Develop and enforce policies to ensure content adheres to legal and ethical standards. • Review if CAPIO offers special programming for PEG channel matters.

Metrics and Evaluation:
• Establish key performance indicators (KPIs) to measure the success and impact of the public access channel.
• Regularly evaluate programming effectiveness, community engagement and technical performance on streaming and Internet channels.

Distribution:
• Multi-platform content streaming will ensure the most robust viewership of IW-TV and City- produced content. IW-TV content should stream continuously to the City’s YouTube channel, ensuring those without cable can view the channel.
• IW-TV content should stream to the City’s website and be available via mobile. • Once IW-TV is streaming via website and YouTube, consider registering it with streaming platforms such as Roku, Amazon Fire TV and Apple TV.

Emergency and Crisis Communication:
• Establish protocols for emergency communication, ensuring the public access channel can quickly disseminate crucial information during crises.

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41 Documentation and Training:
• (In progress) Maintain comprehensive documentation for all operational processes, technical procedures, and content creation guidelines.
• (In progress) Conduct regular training sessions for staff and/or outside contractors to ensure a backup for the channel and keep others updated on best practices.

IW-TV YouTube Strategy
The City’s YouTube channel should be used as part of the IW-TV distribution strategy. This will enable those without cable TV to access content on the City’s PEG channel. Leveraging YouTube can significantly enhance the reach and impact of City content. Tripepi Smith recommends the following strategies for effectively utilizing YouTube.

2024 IW-TV YouTube Strategy Recommendations
Utilize the City’s Current Dedicated Channel:
• Stream the public access channel to the City’s established YouTube channel. • Use a clear and descriptive name and include relevant keywords in the video description.

Upload High-Quality Content:
• Diversify the PEG channel content to engage viewers.
• Ensure video meets the standards in set guidelines that dictate high-resolution video, clear audio and engaging visuals to capture viewers' attention.
• Consider a “Flying over Indian Wells” video that simply has great aerial imagery across the City and highlights key city and community features and assets aligned with some classic music.

Consider this example: https://www.youtube.com/watch?v=VJLaSy0hlVI Engage with the Community:
• Encourage viewers to like, comment, share, and subscribe. • Respond to comments and foster a sense of community engagement.

Cross-Promote Across Platforms:
• Embed PEG livestream on the City’s official website to increase visibility. • Ensure PEG livestream is available via mobile devices.

Analytics and Insights:
• Regularly analyze YouTube analytics to understand viewer demographics, engagement metrics and popular content.
• Use insights to refine content strategy and improve audience engagement.

Promote Local Events and Initiatives:
• Use IW-TV/YouTube to promote upcoming local events, initiatives and community projects.

Accessibility Features:
• For recurring content, post separately (outside of the livestream) to YouTube to utilize the platform’s closed captioning and subtitles features to enhance accessibility for a broader audience.

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42 By incorporating these strategies, IW-TV can extend its reach, engage a wider audience and enhance community involvement through the use of YouTube as a complementary platform.

Collaboration Strategy Between City, IWGR and VGPS
The communications strategy between the three entities should be aligned but tailored to reflect the audiences of each entity, which can also overlap to some degree. Through this continued productive partnership, the entities can continue to effectively communicate with residents, tourists and potential visitors, fostering a sense of community pride, promoting the IWGR amenities and boosting tourism overall.

2024 Collaboration Recommendations
Ensure City, IWGR and tourism websites are optimized for user-friendly navigation, ensuring that residents and potential visitors can easily access relevant information.

Link out to the other relevant sites, as needed, to promote resources, services and amenities.

Continue to collaborate on signature events (ex: Winterfest) that showcase the City's amenities and the IWGR’s recreational offerings.

Collect feedback from residents, tourists and VGPS to continuously refine and improve messaging.

When social media influencers are engaged or creative assets are being generated for the City through VGPS initiatives, determine if there are opportunities to highlight resident features for simple add-on effort that the City can repurpose for its video assets and resident features.

Identify key assets from VGPS that might celebrate the benefits of Indian Wells and could be used on resident platforms to remind them of the unique features and overall benefit of being a member of the Indian Wells community.
• Acquire and house assets that are created by the IWGR or VGPS for future City use. For example, if a video or photo shoot takes place under the direction of Troon or VGPS, the City should be given access to those photos and house it locally for future use, as needed. This will help build out the stock video and photo library and create efficiency and cohesion between the groups.
• Consider if there should be a greater distinction between the City of Indian Wells and the destination of Indian Wells by creating a standalone tourism logo that can be used by VGPS in their creative assets. The logo could use elements from the City logo (ex: the arrowhead) but differentiate between the City itself and the vacation destination of Indian Wells. • Consider iconic projects and assets or visuals that the City can implement or construct which will further distinguish the City from the Coachella Valley cities or be iconic to the broader world stage. Examples include Eiffel Tower, Empire State Building, Christ the Redeemer in Rio de Janeiro, Brazil.

Paid Partnerships
2024 Paid Partnership Recommendations
Continue to review and monitor sponsorship reports and available metrics to determine added value for the City and residents.

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43 Review resident metrics, such as how many residents are taking advantage of pre-sale ticket offers and/or City-sponsored events at the facility.

Monitor attendance numbers and ticket sales for events held at the arena as the venue becomes more well-known. Higher attendance will indicate greater engagement and potential for increased revenue from ticket sales, concessions and merchandise.

Request or include in the partnership agreement demographic ticket sales data that indicate where attendees are coming from for their visits to the arena.

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44 Appendix A – Acrisure Arena Sponsorship Report

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46 Appendix B – VGPS Monthly Report

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26529.10000\42375572.2

INDIAN WELLS CITY COUNCIL
July 18, 2024

To: City Council
From: City Attorney
Prepared by: Todd Leishman, Best Best & Krieger LLP
Subject: Ordinance to Amend and Strengthen Code-Enforcement Provisions of the Municipal Code

RECOMMENDED ACTIONS:

Council INTRODUCE and DISCUSS an ordinance amending Chapter 8.08 of the Indian Wells Municipal Code relating to nuisance abatement and adding Chapter 1.28 of the Indian Wells Municipal Code relating to nuisance -abatement cost -recovery; and

FIND the action to be exempt from the provisions of the California Environmental Quality Act (“CEQA”) under state CEQA Guidelines section 15378(b)(5); and

APPROVE the ordinance to be brought back for second reading and adoption.

DISCUSSION:

The City has authority to enact and enforce ordinances within its jurisdiction. The City code-enforcement and city-attorney prosecution teams have identified changes that the City should make to strengthen and streamline code -enforcement efforts to make them more efficient and to increase the likelihood of the City recovering its costs of enforcement. The proposed ordinance would add a new Chapter 1.28 regarding nuisance- cost recove ry, and it would extensively amend Chapter 8.08 regarding nuisance - abatement procedures.

More specifically, these proposed changes include the following:

New Chapter 1.28
 Defines procedure for recovery of costs for code enforcement and abatement efforts.
 Explicitly codifies the recording of liens or special assessments for recovery of costs (not fines, per Machammil v San Jacinto (2019) [disallows liens for fines]).

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 Outlines the appeal procedure for property owners to dispute charges, protecting due process.
 Explicitly establishes the recovery of attorney’s fees as included in the total cost to the City; also allows the City to elect non -recovery of the appellant’s attorney’s fees if the City chooses not to utilize its own attorney on appeals (this would mainly apply to administrative appeals).

Amended Chapter 8.08
 Removes the City Council hearing requirement before declaring a property a public nuisance. This will allow staff to take expedited action on properties to better protect public health and safet y, rather than having to wait for the next council meeting. The chapter declares that any violation of the code is a public nuisance, so the City Council will no longer need to declare a violation to be a nuisance in a particular case, and code-enforcement efforts can proceed more quickly.  Grants the City the ability to record Notices of Violation on the County Property Index, to give potential buyers constructive notice. This avoids having to start the process over again with a new owner.
 Explicitly defines and outlines procedures for staff to take when dealing with a nuisance property.
 Outlines the requirements for drafted notices, service of notices, and timing for compliance.
 Outlines the authority for City Staff to seek an inspection or abatement warrant.  Updates and outlines the legal requirements for an Emergency Abatement.

FISCAL IMPACT:

The proposed ordinance will not result in any new cost to the City, but it should increase the likelihood and extent of the City recovering its costs of enforcement.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

Adoption of this Ordinance is not subject to the California Environmental Quality Act (“CEQA”) because the Ordinance is not a CEQA “project” under State CEQA Guidelines section 15378(b)(5), which provides that organizational and administrative activities o f governments that will not result in physical environmental impacts are not CEQA projects, and here the proposed amendments refine and clarify Municipal Code provisions and correct clerical errors. Further, the City Council finds that State CEQA Guidelines section 15061(b)(3) exempts those activities for which it can be seen with certainty that there is

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no potential to result in significant environmental effects. The Ordinance has no potential to result in physical change to the environment, directly or i ndirectly, as the Ordinance only provides for summary abatement procedures for nuisances and does not propose nor authorize any action that would have the potential to cause a physical change in the environment, directly or indirectly. Further, the Ordinan ce has no potential to result in physical change to the environment, directly or indirectly, as the Ordinance merely removes the current requirement under the Municipal Code that involuntary abatement procedures have an automatic hearing. Accordingly, the City Council directs staff to file a notice of exemption within five days of the adoption of this Ordinance.

ATTACHMENTS:

1. Ordinance

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Indian Wells City CouncilJuly 18, 2024

Indian Wells City Council
July 18, 2024