Agenda — Indian Wells City Council, January 30, 2025 (part 4 of 4)

To: Indian Wells City Council and Staff
From: Martin Lax
Re: Issues re: Safer Streets Proposal Including Traffic Counts Please find initial key points objecting the proposed Safer Streets Process and Proposal, particularly the elimination of two lanes, speed humps and sidewalks on both sides of Eldorado Drive. Lesser means have not been investigated nor tested. An easy fix to things, one Pm not sure I am in favor, is to put one or two stop signs on Fairway, and perhaps a crosswalk on Eldorado/Osage. It would meet the previously stated alleged "objectives" of reducing speed [likely reducing traffic], increasing mobility and making for a safer Indian Wells.

Having briefly reviewed the Staff Report for this hearing, I must point out certain inconsistencies. Apparently, fiscal prudence before repaving is the new "trigger" for undertaking this review. This is after we debunked the false premise that speed is an issue when it is not as confirmed in the City's March 2022 Speed Report. This is Also after we pointed out the traffic counts in the August 2023 Level of Service Report are grossly understated due to its timing of being done in late April and early May. Staff says this was "in season," but we residents know season ends far before then. We debunked the LOS Report by extrapolating the traffic counts from March 2022 Speed Report, we show that traffic counts in season are likely double or almost triple.

Even with the LOS report, eliminating a lane on Eldorado would change the LOS going Northbound, leaving our community, from level C to an unacceptable Level E. While the "overall" LOS might be different, the impact on we residents must never be ignored!
The nomenclature of the Project is to embarrass. I, nor you, are against safety. Calling this "Safer" Streets is unfair. The title is misleading. The process has been misleading, too. Saying residents support a proposal can mean anything from a sign on a corner, a reduced speed limit, or any or all of the dozens of variables presented or not presented. It is wholly misleading to state that "there is community support for pedestrian, bicycle, and golf cart safety improvements along Fairway Drive and Eldorado Drive." And, Eldorado and Fairway differ.

As to Eldorado: The Staff Report at page 3 provides "The Planning Commission did not recommend to the City Council a sidewalk adjacent to the curb on the east and west side of Eldorado Drive." NO, the Planning Commission confirmed that a sidewalk should NOT be done. And at all times the sidewalk was within the current street from the curb into street. The Staff Report misleading states "Reducing Eldorado Drive from two lanes to one lane in each direction is recommended to provide sufficient space to accommodate the sidewalk and bike/golf cart facilities and create a larger buffer between pedestrians and adjacent homes." NO, again, it is contradicted by stating no sidewalks. And, the widening of the golf cart and bike lane is contrary to the recommendation not to have a sidewalk behind our homes. Widening the lane will invite more walkers. It was suggested that Council evaluate a sidewalk down the median if at all, as well as a crosswalk or stop sign.

Notably absent from the Staff Report are details regarding the March 2022 Speed Report and August 2023 Level of Service Report. Also, absent are details about concerns and spectrum of ideas shared.

At the recent meeting about Cook and Rancho Palmeras, it was represented that the whole Project was "grass roots." This entire process is not grass roots, but is city staff driven, not ordinary people in a society.

Meetings were not really conducted to receive information and evaluate that information. One long term and respected resident spoke about gating off Cook/Fairway, Rancho Palmeras/111 and Eldorado/111. That was not investigated even though many support the idea, whether stated at the meeting or not.

As to Eldorado, there are many reasons not to go forward with this. Certainly, no sidewalks on both sides of Eldorado Drive, nor the widening of the bike lane to appear as a walkway. Privacy and safety of our homes are in jeopardy. We residents do not need to access Eldorado to safely walk in our walk inside our neighborhood for health and recreation or for access to local shopping, borrowing from the Staff Report.

Below, please find detailed points that the Staff Report fails to address:

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• City obtained a 03/17/2022 Engineering and Traffic Survey for Speed Limits Report that found speed is not a problem on Cook, Rancho Palmeras, Eldorado and Fairway. The Speed Limit Report studied and recommended no speed limit changes. PDF 10, Report Page 7.

Segment
Northbound
Cook
from Fairway
to 111
Northbound
Eldorado
from Fairway
to 111
Southbound
Rancho
Palmeras
from 111 to
Fairway
Eastbound
Fairway
from Cook
to Rancho
Palmeras
Eastbound
Fairway
from
Rancho
Palmeras to
Eldorado
Leaving
Community
Leaving
Community
Entering
Community
Entering
Community
Within
Community
Speed Survey
Average Speed
PG13-14

34.3 35.2

32.8 34.8

34.1 • The 03/17/2022 Speed Limit Report found that for the segment on Fairway between Cook and Rancho Palmeras that speed was 3.4 mph less than the recommended 35 mph speed limit. PDF 12, Report 9. • The 03/17/2022 Speed Limit Report confirmed that no speed related accidents occurred on Cook, Rancho Palmeras, Fairway or Eldorado.
• City obtained a 08/31/2023 Level of Service Analysis for Six (6) Intersections Report that measured traffic volume and delays at six intersections in late April and early May 2023. The LOS Report studied Existing Conditions and the Proposed Conditions of changing four lanes to two lanes at Eldorado. The LOS Report did not measure roadway traffic for Eldorado nor intersection traffic for Osage/Eldorado. • The LOS Report found that the change from four lanes to two lanes at Eldorado would more than double the time for us to leave our community; that is, the existing less than 30 seconds delay would be more than a minute delay. Using "season" vehicle counts, that time will be much more. • Changing Eldorado from four lanes to two lanes will increase delays, changing the easy going Level C — Level of Service Total Delay time to an unacceptable rated Level E— LOS Total Delay time, comparing LOS Report Existing and Proposed PDF PG 136 and 154.

Eldorado/111 LOS
Northbound
Southbound
Description
Leaving Community
Entering Community
Existing PM
C
C
Proposed PM
E
D
Existing Total Delay

29.1 seconds

26.8 seconds
Proposed Total Delay

68.6 seconds

42.1 seconds
• The 08/31/2023 LOS Report was not performed during "season" It studied traffic volume at six intersections on Wednesdays, Fridays and Saturdays on the last week of April and first week of May 2023 between April 26, 2023 and May 6, 2023. The LOS Report does not accurately reflect its impact on residents when traffic is substantially greater during season. Staff maintained that the LOS Report was done during season. For those of us who live here, season ends well before late April and early May. In fact the City's `End of Season Resident Party' was April 09, 2023, not May. It was April 13 in 2022 and April 11 in 2024. Easter was April 09, 2023, and April 17 in 2022, and March 31, 2024. We residents know that season typically ends around late March. • Actual vehicle counts in late January 2022 were obtained from the 03/17/2022 Engineering and Traffic Survey for Speed Limits Report. We compared the volume of vehicles on Cook, Rancho Palmeras, Fairway and Eldorado for the same time periods limited to the 15, 30 or 45 minutes which the Speed Report documented. Extrapolating actual vehicle counts, the vehicle counts are more than double during season. For traffic volume during season we can certainly expect additional increased delays and Level of Service ratings of E or F, which are not acceptable from a planning and engineering review.

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Segment
Northbound
Cook
from Fairway
to 111
Northbound
Eldorado
from Fairway
to 111
[Potential Report
Error]
Northbound
Eldorado
from Fairway
to 111
Southbound
Rancho Palmeras
from 111 to
Fairway
Eastbound
Fairway
from Cook to
Rancho
Palmeras
Eastbound
Fairway
from Rancho
Palmeras to
Eldorado
Speed Survey PG
Vehicle Count
18 24
24 59
30 33
Thursday,
01/27/2022
11:15 AM-
11:15 AM
Wednesday,
01/26/2022
2:00PM-
2:30 PM
Wednesday,
01/26/2022
2:00PM-
2:30 PM
Wednesday,
01/26/2022
12:15 PM-
1:00 PM
Wednesday,
01/26/2022
11:40 AM-
12:10 PM
Wednesday,
01/26/2022
1:00PM-
1:30 PM
Speed Study
Vehicles
201
121
121
114
152
118
LOS PG.,
04/26/2023 -
05/06/2023
88-93
100-105
100-105
94-99
106-111
112-117
LOS Vehicles
Average
69 117
65 37
61 46
Multiplier
Speed/LOS

2.93 1.03

1.87 3.11

2.51 2.57
LOS Vehicle
Count -04/26/23
7,293
4,438
4,438
1,362
3,220
2,927
Vehicle Counts
with Multiplier
21,348
4,590
8,283
4,235
8,090
7,508
• City has not supplied nor addressed prior City Council's analysis of Eldorado becoming four lanes, formerly known as Smead Road
• No roadway study has been performed for traffic volume, particularly for Eldorado and Fairway. • No intersection study has been performed for traffic volume, particularly Osage Trail and Eldorado. At a minimum the 4,438 or 8,283 vehicles will bottleneck should Eldorado be reduced from four lanes to two lanes. Delays accessing Eldorado and Osage will be at unacceptable Level E or worse. This includes over 450 un-gated parcels immediately affected by the proposal (about 300 in East Eldorado and over 150 parcels in West Eldorado to Cielito) - a single lane would dramatically affect ingress and egress for our homes, obstruct traffic flow, increase congestion, increase accident potential and waste time. • The 08/31/2023 LOS Report did not add a factor for vehicle counts for potential ADU, secondary dwelling units with complete independent living facilities for one or more persons that the City used to justify actions on other issues.
• Speed humps will create substantial noise, especially for trucks and service vehicles before and after speed humps, particularly affecting our backyards along Eldorado Drive, and Fairway Drive homes. • Privacy will be negatively affected and risk of crime will increase, especially for homes on the East Side of Eldorado sitting three feet below road height should sidewalks be added to Eldorado Drive. • Mountain views may be impeded for homes on East Side of Eldorado sitting three feet below grade. • Overall, property values will be negatively affected by the wide array of proposals affecting our backyards along Eldorado Drive.
• Detailed designs and financial costs for proposals and alternatives were not provided preventing meaningful evaluation, including speed humps and lane widths, as well as source of funds, such as the CUP that the City Manager advised on April 1, 1987 of City's intention to levy against bond if non- compliance with conditions of CUP for sidewalk on Fairway.

Additional objections to the proposed alleged Safer Streets Proposal are set forth below, including problems with the Public Engagement Process, and to the "belt and suspenders" approach of throwing multiple proposals when few, one or none is feasible.

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I. Other Comments/Objections re Staff Report for 12/12/2024 Hearing • It is wholly inconsistent to place sidewalks on both sides of Eldorado Drive and one side of Fairway Drive. A sidewalk was suggested on the West side only that I would oppose as well; however, those properties sit above grade, while East side properties sit three feet or more below grade. • The 10/29/2024 and 11/20/2024 Agenda provide that the Safer Street Indian Wells project aims to reduce speed, enhance mobility, and create a safer environment for Indian Wells. The Staff Report does not state these project aims.
• Staff Report does not provide details nor designs for its proposed Project. With regard to Fairway and Eldorado, roadway widths are not provided, and the number and location of "Traffic Cushions" are not provided, preventing meaningful evaluation by the public and the Commission. • Should Attachment 6 with regard to Traffic Hump and Stop on road without Stop Sign on Eldorado be the placement, vehement objections is made to the proposal on Eldorado behind my home that will have detrimental effect, raising privacy, noise, crime and other negative impacts on me and my property.

Lesser imposing approaches, if any, are more appropriate. LOS calculations have not been performed for the Eldorado roadway and LOS calculations have not be performed during season. Speed is not an issue and no accidents have occurred. Mobility and safety issues have not arose. • Staff report does not provide details regarding Alternative 2, for "replacing the striped buffer on Eldorado Drive with a low height, landscaped buffer." Said alternative would block views of the mountain range for Via Corona properties whose backyards face west and border Eldorado East Side. • Staff report does not address objections and alternative proposals raised by residents, nor does it address issues raised with regard to privacy, noise and failure to assess LOS during season, as well as other issues raised at meetings and herein.
• With the average age of IW residents being in excess of 67 years, tolerance and abilities are not like a 30-40 year old. Roadways appear to be narrow, potentially less than 9 feet, raising safety concerns with oncoming traffic and parallel cyclist/golf cart lanes, and pedestrians. • With regard to the purpose of the resident meetings and the process of collecting public opinions about proposals, it appeared that it was only to get community input instead of making recommendations to Council. The public is of the opinion that the resident meetings were for input and brainstorming and not for the Commission to assess the public's will.
• The process of gathering opinions itself skewed results because it required approval of the proposal to criticize and render opinions about aspects of the proposal. The process skewed results because it lumped sidewalks, golf cart paths, and other options together and did not provide for assessment no or lesser measures for each proposal. Drawings lumped things together. Public opinions about proposals were skewed and were misled because it forced agreement and did not measure what among many aspects did one liked, versus doing nothing. A road of gold sounds great, but it is impractical. Complete designs and costs were not provided. The process of collecting public opinions about proposals was skewed and misled because it did not separate differing locations for opinions regarding change, and prevented comment on choices and forced approval of proposals [i.e., if disapprove, then could not comment on what aspects one liked; as well as if in favor of changes to Cook or Fairway does not translate to favor changes to Eldorado or Rancho Palmeras] • The process itself skewed results because proposed ideas were not investigated. Just because people did not repeat what others publically said does not mean they did not agree or oppose.

II. No Rational Basis for the Project, particularly on Eldorado and Fairway since:
• There is no evidence of death, injuries or accidents occurring, including within the (a) 20220317 Engineering and Traffic Survey for Speed Limits Report and (b) 20230831 Level of Service Analysis for Six (6) Intersections Report.
• There is no evidence of need to reduce speed and the phrase reduce speed is vague and ambiguous and undefined. It is also uncertain what that means.

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• There is no evidence of need to enhance mobility and the phrase enhance mobility is vague and ambiguous and undefined. It is also uncertain what that means. • There is no evidence of the need to create a safer environment for IW and the phrase to create a safer environment for IW is vague, ambiguous and undefined. It is also uncertain what that means.

IH.No Due Process for the Project File and Proposal:
• I and the public were denied access to review and inspect the `project file."Following receipt of notice of public hearing that was issued on 11/28/2024 that was apparently mailed on 12/02/2024 that included notice of a CEQA exemption for the streets proposal, I appeared at City Ha11 on 12/06/2024 and was denied access to review and inspect the project file. In accordance with the Notice I appeared at City Ha11 on Friday at and before 11 AM to inspect the project file, and was told that the project file was not available and that the project file would be in the planning commission book. When I asked to inspect that book as well I was told it was not there and I was instructed to return at 2 that I could not do as I had a medical appointment.
• In addition, on 12/06/2024 I inquired of City in writing about what the "project file" constituted, but have not received a response. As a formality I made an objection to the Notice that included a CEQA exemption notice that notified me and the public's right to inspect the project file. I was denied access to review and inspect the project file at City Ha11 in accordance with the Notice. • Reports and proposals were not timely noticed and provided in agendas and before noticed hearings with clear details that would affect privacy, safety, noise and other factors, including property value, including my property on Via Corona.
• The time to evaluate proposals has been rushed, including public meetings. Intending to complete the public's input and potential change is dramatic and will disrupt lives for years without adequate analysis. • Staff Reports and research for having Eldorado be four lanes has not been provided to the Commission, nor myself despite multiple requests. City has not produced materials (i.e., Staff Reports, Council Agenda/Resolutions/Actions) nor addressed what good reasons were found for having four lanes when Eldorado, formerly known as Smead Road, was expanded to four lanes • Staff Reports and research regarding the 1987 complaint about the timeline on the construction of the concrete pathway along Fairway Drive which was a condition of the conditional use permit the City issued, as well as the City Manager advising that on April 1, 1987, the City was to levy against a bond if they do not comply with conditions of the CUP. City has not produced materials (i.e., Staff Reports, Council Agenda/Resolutions/ Actions) and addressed what happened with regard to the CUP.

IV. Further Objections re 20230831 Level of Service Analysis for Six (6) Intersections Report • The LOS Report did not include a survey of Osage Trail and Eldorado Intersection and its impact on the community. The LOS Report did not include a roadway survey of Eldorado. • There is no rational basis set forth in the Report, particularly no evidence of need to reduce speed. What is known is how many cars are at intersections and at what times in late April and early May 2023.

The LOS Report covered the last week of April and first week in May, and failed to provide traffic counts for "season" use/impact [see traffic counts in Speed Report]. The 20220317 Engineering and Traffic Survey for Speed Limits Report contradicts the LOS Report and shows no need to reduce speed.

Average speeds are set forth above. Extrapolating, traffic counts are at least double. With or without a multiplier, Proposed Changes provide unacceptable LOS Level E, and reduces Levels from Level C. • The number of cars speeding is unknown. What is known is how many cars are at intersections and at what times. The Peak times are not in the morning when you expect contractors. Instead, it is midday.

The numbers of cars is us. It's us. It's our gardeners, our contractors. "Thru Traffic" is not shown. There are about 300 Properties in East Eldorado and about 150 Properties in the West Eldorado/Cielito area.

That is 450 homes. With two drivers, it is 900 cars. To and from our homes on a day is at least 1800 vehicles that are recorded. And that is only once a day. Many of us come and go more than once a day.

And the 450 homes do not include areas like Sundance, Montelena, Eldorado CC, Vintage CC, Casa Dorado, Dorada Villas, The Cove, La Rocca, the Province, and properties East and West of Rancho Palmeras. Guessing that those areas contain another 900 or more homes, the numbers show that it is us and our service providers who primarily use our roads.

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• The LOS Report provides traffic volume for a Wednesday, a Friday and a Saturday, during the last week of April and first week in May 2023. It is skewed because it does not account for season, does not account for "future volume" and does not account for other factors (i.e., ADU). Future volume is a factor used in LOS studies. See PDF 138-156. For April/May 2023, the LOS provides the following:
- 1 - Cook between Fairway and 111 [LOS PDF 88-93]: Going north and south on Cook vehicle counts on a Wednesday was 3094/4199 AM/PM for 7293/day; and 3611/3682 NB/SB/day; on a Friday it was 3059/4223 AM/PM for 7282/day; and 3573/3709 NB/SB/day; on a Saturday it was 1950/3014 AM/PM for 4964/day and 2402/2562 NB/SB/day. The other Wed/Fri/Sat were about 10% less; that is, 6574, 6709 and 4426.
- 2 - Eldorado between Fairway and 111 [LOS PDF 100-105]: Going north and south on Eldorado vehicle counts on a Wednesday was 1757/2681 AM/PM for 4438/day; and 2450/1988 NB/SB/day; on a Friday it was 2000/2724 AM/PM for 4724/day; and 2550/2174 NB/SB/day; on a Saturday it was 1198/1745 AM/PM for 2941/day and 1606/1335 NB/SB/day. The other Wed/Fri/Sat were about the same
- 3 - Rancho Palmeras between Fairway and 111 [LOS PDF 94-99]: Going north and south on Rancho Palmeras vehicle counts on a Wednesday was 593/769 AM/PM for 1362/day; and 751/611 NB/SB/day; on a Friday it was 585/889 AM/PM for 1474/day; and 798/676 NB/SB/day; on a Saturday it was 378/581 AM/PM for 959/day and 515/444 NB/SB/day. The other Wed/Fri/Sat were about the same. - 4 - Fairway between Cook and Rancho Palmeras [LOS PDF 106-111]: Going east and west on a Wednesday it was 1319/1901 AM/PM for 3220/day; and 1752/1468 EB/WB/day; on a Friday it was 1304/1940 AM/PM for 3244/day; and 1790/1468 EB/WB/day; on a Saturday it was 1004/839 AM/PM for 1843/day and 1004/839 EB/WB. The other Wed/Fri/Sat were a little less. - 5 - Fairway between Rancho Palmeras and Eldorado [LOS PDF 112-117]: Going east and west on Wednesday, Friday and Saturday the traffic counts are 10% less than between Cook and Rancho Palmeras. On a Wednesday it was 1236/1691 AM/PM for 2927/day; and 1679/1251 EB/WB/day; on a Friday it was 1189/1692 AM/PM for 2881/day; and 1671/1210 EB/WB/day; on a Saturday it was 670/1027 AM/PM for 1697/day and 984/713 EB
V. Not Evaluating Alternatives Instead of Proposed "Belt and Suspender" Measures • The Proposal is un-necessary and has negative consequences. The primary drivers on our roads is us. • Lesser means like a stop sign alone has not been investigated or tested. Lesser means like a road hump on Fairway alone has not been investigated or tested. and measuring its affect is suggested, if Fairway residents desire them placed.
• The Project is vague and ambiguous, and has no rational basis. There is no substantial evidence to support the required finding that the Project is consistent all applicable general plan policies. City has not disclosed nor evaluated the significant environmental impacts of the proposed project. It has not adopt all feasible mitigation measures to reduce or eliminate those impacts. It has not responded to public comments about the project. City has not undertaken additional environmental and/or engineering studies to address comments, including traffic counts in season, road studies, speed studies for Cook, Fairway, Rancho Palmeras, Eldorado and Osage Trail. There will be increased density of vehicle traffic on Eldorado Drive if two vehicle traffic lanes are removed and that traffic will cause substantial adverse effects on human beings, either directly or indirectly. The project increases traffic delays thereby increasing noise and emissions, affecting air quality and health conditions of those in the area, particularly residents.
• Attached are various pages referenced herein.

CITY OF INDIAN WELLS

SUMMARY OF RECOMMENDATIONS

STREET LOCATION
EXISTING RECOMMENDED 85TH 10 MPH PERCENT

SPEED SPEED PERCENTILE AVERAGE PACE OF VEHICLES

LIMIT LIMIT SPEED SPEED RANGE IN PACE

JUSTIFICATION I COMMENTS

COOK STREET

FAIRWAY DR TO
HIGHWAY 111
HIGHWAY 111 TO

FRED WARING DR

EL DORADO DRIVE

FAIRWAY DR TO
HIGHWAY 111
HIGHWAY 111 TO

FRED WARING DR

FAIRWAY DRIVE

COOK ST TO

RANCHO PALMERAS DR

RANCHO PALMERAS DR TO

EL DORADO DR

FRED WARING DRIVE

PHYLLIS JACKSON LN TO

COOK ST

COOK ST TO

WASHINGTON ST
HIGHWAY 111

EAST CITY LIMITS TO

CLUB DR

CLUB DR TO

COOK ST

COOK ST TO

WEST CITY LIMITS
35 35 39.6 34.3 30-39 82.1 NO CHANGE - 85TH PERCENTILE
40 40 46.2 42.1 38-47 78.5 NO CHANGE - 85TH PERCENTILE / RETAIN 5 MPH SPEED JUMP 35 35 39.5 35.2 32-41 83.5 NO CHANGE - 85TH PERCENTILE
NO CHANGE - 85TH PERCENTILE / SIGHT DISTANCE /
40 40 46.6 40.3 37-46 75.8 RETAIN 5 MPH SPEED JUMP
35 EB 35 38.4 34.8 31-40 84.2 NO CHANGE - 85TH PERCENTILE - POST WB 35 35 37.3 34.1 30-39 89.8 NO CHANGE - 85TH PERCENTILE
45 / 25* 45125* 48.9 44.7 41-50 79.2 NO CHANGE - 85TH PERCENTILE 50 / 25* 50 I 25* 54.3 49.9 46-55 83.7 NO CHANGE - 85TH PERCENTILE 50 50 50.4 45.2 42-51 71.4 NO CHANGE - 85TH PERCENTILE
45 45 48.9 44.7 40-49 73.1 NO CHANGE - 85TH PERCENTILE
45 45 46.5 41.0 38-47 63.4 NO CHANGE — 85TH PERCENTILE
*25 mph When Children Present
NB = Northbound
SB = Southbound
EB = Eastbound
WB = Westbound
10 Supporting Docs Memo 20241209 Streets Proposal 000001

STREET LOCATION
EXISTING RECOMMENDED 85TH 10 MPH PERCENT

SPEED SPEED PERCENTILE AVERAGE PACE OF VEHICLES

LIMIT LIMIT SPEED SPEED RANGE IN PACE JUSTIFICATION I COMMENTS

HOVLEY LANE

EAST CITY LIMITS TO

WEST CITY LIMITS

MILES AVENUE

WASHINGTON ST TO
HIGHWAY 111

PORTOLA AVENUE

MOCKINGBIRD TRAIL TO
n/o OF HAYSTACK RD

RANCHO PALMERAS DR

FAIRWAY DR TO
HIGHWAY 111

WARNER TRAIL

FRED WARING DR TO

MILES AVE

WASHINGTON STREET S/B)

FRED WARING DR TO

SOUTH CITY LIMITS
45 45 49.9 45.0
50 50 51.8 46.4
40 40

41.6 37.4
35 35 35.9
35/25* 35/25* 38.3

32.8 42-51 79.1 NO CHANGE — 85TH PERCENTILE
43-52 62.7 NO CHANGE — 85TH PERCENTILE
34-43 78.3 NO CHANGE — 85TH PERCENTILE
29-38 90.4 NO CHANGE — 85TH PERCENTILE

33.2 29-38 73.1 NO CHANGE — 85TH PERCENTILE
50 50 51.5 46.9
*25 mph When Children Present
NB = Northbound
NP = Not Posted
SB = Southbound
11 42-51 69.0 NO CHANGE - 85TH PERCENTILE
Supporting Docs Memo 20241209 Streets Proposal 000002

City of Indian Wells
Hwy 111 at Eldorado Dr PM Peak Hour - Existing Conditions Control Delay
Queue Delay
L
Lane Group
Minimum Split (s)
Total Split (s)
Total Split (°/0) 12
Yellow Time (s)
All -Red Time (s)
Lost Time Adjust (s)
Total Lost Time (s)
Lead/Lag
Lead -Lag Optimize?
Recall Mode
Act Effct Green (s)
Actuated g/C Ratio
v/c Ratio
ota
LOS
De
ay
Approach Delay
Approach LOS
Queue Length 50th (ft)
Queue Length 95th (ft)
Internal Link Dist (ft)
Turn Bay Length (ft) 370 150 300
Base Capacity (vph) 151 1729 851 151 1706 846 151 760 394 920 Starvation Cap Reductn
Spillback Cap Reductn 0 0 0 0 0 0 0 0 0 0
Storage Cap Reductn 0 0 0 0 0 0 0 0 0 0
Reduced v/c Ratio 0.23 1.00 0.03 0.43 0.68 0.11 0.23 0.21 0.29 0.07

EBL EBT EBR WBL WBT WBR NBL I NBT NBR SBL I SBT SBR

10.0 34.9 34.9 10.0 37.9 37.9 10.0 35.3 10.0 35.3

17.0 70.0 70.0 17.0 70.0 70.0 17.0 36.0 17.0 36.0
.1% 50.0% 50.0% 12.1% 50.0% 50.0% 12.1% 5.7% 12.1% 5.7%

4.0 4.7 4.7 4.0 4.7 4.7 4.0 4.7 4.0 4.7

1.0 1.2 1.2 1.0 1.2 1.2 1.0 I 1.6 1.0 I 1.6

0.0 0.0 0.0 0.0 0.0 0.0 0.0 I 0.0 0.0 I 0.0

5.0 5.9 5.9 5.0 5.9 5.9 5.0 I 6.3 5.0 I 6.3
Lag Lag Lag Lead Lead Lead Lead ILead Lag ILag
Yes Yes Yes Yes Yes Yes Yes I Yes Yes IYes
None C -Max C -Max None C -Max C -Max None INone Max IMax

10.7 68.4 68.4 10.0 67.5 67.5 8.1 I 10.5 31.2 I 38.0

0.08 0.49 0.49 0.07 0.48 0.48 0.06 I 0.08 0.22 I 0.27

0.26 1.00 0.03 0.52 0.68 0.11 0.33 I 0.48

56.1 46.2 0.1 76.8 31.3 0.3 71.1 I 29.1

0.0 0.0 0.0 0.0 0.0 0.0 0.0 I 0.0

56.1 46.2 0.1 76.8 31.3 0.3 71.1 I 29.1

E D A EC A E

45.7 D
26 -862

31.4 C
C

0.29 I0.07

47.8 I26.8

0.0 I 0.0
0 58 438 0 30 27 87 13
m49 #1027 m0 108 523 0 67 64
2606 662
1703
148 34
180
150 140 110
0 0 0 0 0 0 0 0 0 0
Intersection Summary
Area Type: Other
Cycle Length: 140
Actuated Cycle Length: 140
Offset: 43 (31%), Referenced to phase 2:WBT and 6:EBT, Start of Green Natural Cycle: 125
Control Type: Actuated -Coordinated
Maximum v/c Ratio: 1.00
Intersection Signal Delay: 39.5 Intersection LOS: D
Intersection Capacity Utilization 78.3% ICU Level of Service D Analysis Period (min) 15
-- Volume exceeds capacity, queue is theoretically infinite.

Queue shown is maximum after two cycles.
# 95th percentile volume exceeds capacity, queue may be longer.

Queue shown is maximum after two cycles.
m Volume for 95th percentile queue is metered by upstream signal.

Splits and Phases: 3: Eldorado Dr & Highway 111
4-
0 •
01 O4
O3
T X75
5 •
O7
"I
08 Supporting Docs Memo 20241209 Streets Proposal 000003

City of Indian Wells
Hwy 111 at Eldorado Dr PM Peak Hour - Proposed Conditions Lane Group
Lane Configurations
Traffic Volume (vph)
Future Volume (vph)
Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 I 1900 I 1900 1900 1900 I 1900 Lane Width (ft) 12 12 12 12 12 12 12 I 12 I 16 12 I 12 I 16 Storage Length (ft)
Storage Lanes 1 1 1 1 1 1 1 1
Taper Length (ft) 25 25 25 25
Satd. Flow (prot) 1770 3539 1583 1770 3539 1583 1770 1863 1794 1770 1863 1794 Flt Permitted 0.950
Satd. Flow (perm) 1770 3539 1583 1770 3539 1583 1770 I 1863 I 1794 1770 I1863 I 1794 Right Turn on Red
Satd. Flow (RTOR)
Link Speed (mph)
Link Distance (ft)
Travel Time (s)
Peak Hour Factor

EBL EBT EBR WBL WBT WBR NBL
r
r
1'
NBT

NBR SBL
r
t
SBT
4,
SBR
32 1583 26 60 1064 85 31 I 54 I 95 105 I 33 I 23
32 1583 26 60 1064 85 31 I 54 I 95 105 I 33 I 23
370 150 300 150 140 I I 140 110 I I 110

0.950 0.950

0.950
Shared Lane Traffic (%)
Lane Group Flow (vph) 35 1721 28 65 1157 92 34 I 59 I 103 114 I 36 I 25 Enter Blocked Intersection No No No No No No No I No
Lane Alignment
Median Width(ft)
Link Offset(ft)
Crosswalk Width(ft)
Two way Left Turn Lane
Headway Factor
Turning Speed (mph) 15 9 15
Turn Type
Protected Phases
Yes Yes
153 160
30 30
2686 742

61.0 16.9
I Yes
I 157 I 146
I Yes
I 30 I I 30
1783 I I 260
I 40.5 I I 5.9

0.92 0.92 0.92 0.92 0.92 0.92 0.92 I 0.92 I 0.92 0.92 I 0.92 I 0.92

I I I I
No No I No I No
Left Left Right Left Left Right Left I Left I Right Left I Left I Right 12 12
0 0
16 16
I 0 I I 0

I I I I

1.00 1.00 1.00 1.00 1.00 1.00 1.00 I 1.00 I 0.85 1.00 I 1.00 I 0.85 Permitted Phases
Detector Phase
Switch Phase
Minimum Initial (s) 5.0 10.0 10.0 5.0 10.0 10.0 5.0 I 10.0 I 10.0 5.0 I 10.0 I 10.0 Minimum Split (s)
Total Split (s)
Total Split (%) 12.1% 50.0% 50.0% 12.1% 50.0% 50.0% 12.1% I25.7% 5.7% 12.1% 15.7% 15.7% Yellow Time (s) 4.0 4.7 4.7 4.0 4.7 4.7 4.0 I 4.7 I 4.7 4.0 I 4.7 I 4.7 All -Red Time (s) 1.0 1.2 1.2 1.0 1.2 1.2 1.0 I 1.6 I 1.6 1.0 I 1.6 I 1.6 Lost Time Adjust (s) 0.0 0.0 0.0 0.0 0.0 0.0 0.0 I 0.0 I 0.0 0.0 I 0.0 I 0.0 Total Lost Time (s) 5.0 5.9 5.9 5.0 5.9 5.9 5.0 I 6.3 I 6.3 5.0 I 6.3 I 6.3 Lead/Lag Lag Lag Lag Lead Lead Lead Lead I Lead I Lead Lag I Lag I Lag Lead -Lag Optimize?
Recall Mode None C -Max C -Max None C -Max C -Max None I None I None Max I Max I Max Act Effct Green (s)
Actuated g/C Ratio
v/c Ratio
Control Delay 61.7 49.9 0.1 76.8 31.3 0.3 71.1 I 68.6 I 4.8 48.9 I 42.1 I 0.1 Queue Delay
Total Delay
9 15 I I 9 15 I9
Prot NA Perm Prot NA Perm Prot I NA I Perm Prot I NA I Perri. 1 6 5 2 7 I 4 I 3 I 8
6 2
I I
4 I I
8 1 6 6 5 2 2 7 I 4 I 4 3 I 8 I 8

I I I I

10.0 34.9 34.9 10.0 37.9 37.9 10.0 I 35.3 I 35.3 10.0 I 35.3 I 35.3

17.0 70.0 70.0 17.0 70.0 70.0 17.0 I 36.0 I 36.0 17.0 I 36.0 I 36.0 Yes Yes Yes Yes Yes Yes Yes I Yes I Yes Yes I Yes I Yes

10.7 68.4 68.4 10.0 67.5 67.5 8.1 I 11.3 I 11.3 30.4 I 38.0 I 38.0

0.08 0.49 0.49 0.07 0.48 0.48 0.06 I 0.08 I 0.08 0.22 I 0.27 I 0.27

0.26 1.00 0.03 0.52 0.68 0.11 0.33 I 0.39 I 0.36 0.30 I 0.07 I 0.04

0.0 0.0 0.0 0.0 0.0 0.0 0.0 I 0.0 I 0.0

0.0 I 0.0 I 0.0

61.7 49.9 0.1 76.8 31.3 0.3 71.1 68.6 4.8 48.9 42.1

LEAVING
Supporting Docs Memo 20241209 Streets Proposal 000004

0.1 Synchro 11 Report

City of Indian Wells
Hwy 111 at Eldorado Dr
PM Peak Hour - Proposed Conditions
Lane Grou. EBL EBT EBR WBL WBT WBR NBL
LOS
Approaci Celay 49.4 31.4
Approach LOS D C
Queue Length 50th (ft) 26 -862 0 58 438 0 30
Queue Length 95th (ft) m49 #1027 m0 108 523 0 67
Internal Link Dist (ft) 2606 662
Turn Bay Length (ft) 370 150 300 150 140
Base Capacity (vph) 151 1729 851 151 1706 846 151 395 1504 X 384 I 506 I 593 Starvation Cap Reductn
Spillback Cap Reductn 0 0 0 0 0 0 0 0 0 0 0 0
Storage Cap Reductn 0 0 0 0 0 0 0 0 0 0 0 0
Reduced v/c Ratio 0.23 1.00 0.03 0.43 0.68 0.11 0.23 0.15 0.20 0. 0 0.07 0.04 Intersection Summary
1I
NBT

E D A E C A E E

35.5 D
52 98
1703
17 1

NBR SBL SBT
A
1 D
D
R
A

40.5 D
87 26 0
151 I 58 I 0
I 180
0 0
0 0
Area Type: Other
Cycle Length: 140
Actuated Cycle Length: 140
Offset: 43 (31 %), Referenced to phase 2:WBT and 6:EBT, Start of Green Natural Cycle: 125
Control Type: Actuated -Coordinated
Maximum v/c Ratio: 1.00
Intersection Signal Delay: 41.3 Intersection LOS: D
Intersection Capacity Utilization 72.5% ICU Level of Service C Analysis Period (min) 15
-- Volume exceeds capacity, queue is theoretically infinite.

Queue shown is maximum after two cycles.
# 95th percentile volume exceeds capacity, queue may be longer.

Queue shown is maximum after two cycles.
m Volume for 95th percentile queue is metered by upstream signal.

Splits and Phases: 3: Eldorado Dr & Highway 111
4-07
0i
04 03
iit
liis
T 05
I —lip— Teo
4\ 07
1 d
i : . _ ��
___
`<. s
�
Synchro 11 Report

RADAR SPEED DISTRIBUTION SHEET
HCI

CITY OF INDIAN WELLS

COOK STREET
DATE: 1/27/2022
T
ME:
5AM -
' 5 AM
FAIRWAY DR TO HIGHWAY 111
SURVEY BY: C. BUENDIA
CHECKED BY: JERRY STOCK
SPEED

NUMBER OF VEHICLES
5 10 15 20
25 VEH.

PCT.

CUM.

PCT.
60 55
50 45
40 35
30 25
20 15
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
X
X
X
3 1.5%
100.0%
X
X
X
3 1.5%

98.5%
X
X
X
X
4 2.0%

97.0%
X
X
X
X
X
X
6 3.0%

95.0%
X
X
X
X
X
X
6 3.0%

92.0%
X
X
X
X
X
5 2.5%

89.1%
X
X
X
X
X
X
X
7 3.5%

86.6%
X
X
X
X
X
X
X
X
XXX
11 5.5%

83.1%
X
X
X
X
X
X
X
X
X
X
X
11 5.5%

77.6%
X
X
X
X
X
X
X
X
X
X
X
X
X
X
14 7.0%

72.1%
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
15 7.5%

65.2%
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
23 11.4%

57.7%
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
19 9.5%

46.3%
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
15 7.5%

36.8%
X
X
X
X
X
X
X
X
X
X
X
X
12 6.0%

29.4%
X
X
X
X
X
X
X
X
X
9 4.5%

23.4%
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
36 17.9%

18.9%
X
1 0.5%

1.0%
X
1 0.5%

0.5%

0.0%

0.0%
j

0.0%

TOTAL VEHICLES
201
UPPER LIMIT 10 MPH PACE: 39 MPH
LOWER LIMIT 10 MPH PACE: 30 MPH
PERCENT OVER PACE: 16.9 %
PERCENT IN PACE: 82.1 %
PERCENT UNDER PACE: 1.0
85th PERCENTILE SPEED: 39.6 MPH
MEDIAN SPEED: 34.3 MPH
15th PERCENTILE SPEED: 29.8 MPH
Cook -01 2022
Supporting Docs Memo 20241209 Streets Proposal 000005

Prepared by NDS/ATD
VOLUME
Cook St S/O Hwy 111
Day: Wednesday
Date: 04/26/2023
City: Indian Wells
Project #: CA23_030027_001

DAILY TOTALS
NB SB
EB
WB
Total
3,611 3,682
0 0
7,293
AM Period
NB
SB
EB WB
TOTAL
PM Period
NB
SB
EB WB
TOTAL
0:00
0:15
0:30
0:45
2 2
0 4
8 2
2 0
1 5
4 4
0 5
13 12:00
12:15
12:30
12:45
63 69
84 55
271
78 89
72 57
296
141
158
156
112
567
1:00
1:15
1:30
1:45
3 2
1 4
10 2
1 0
4 7
5 3
1 8
17 13:00
13:15
13:30
13:45
77 79
88 72
316
77 59
51 75
262
154
138
139
147
578
2:00
2:15
2:30
2:45
1 0
0 0
1 3
0 0
0 3
4 0
0 0
4 14:00
14:15
14:30
14:45
81 90
71 82
324
58 56
56 76
246
139
146
127
158
570
3:00
3:15
3:30
3:45
0 0
1 4
5 0
1 0
2 3
0 1
1 6
8 15:00
15:15
15:30
15:45
92 83
92 71
338
53 71
52 67
243
145
154
144
138
581
4:00
4:15
4:30
4:45
2 2
3 6
13 6
4 0
4 14
8 6
3 10
27 16:00
16:15
16:30
16:45
104
67 71
53 295
62 72
46 50
230
166
139
117
103
525
5:00
5:15
5:30
5:45
1 4
5 7
17 6
3 25
22 56
7 7
30 29
73 17:00
17:15
17:30
17:45
69 50
42 56
217
48 56
39 43
186
117
106
81 99
403
6:00
6:15
6:30
6:45
10 10
12 25
57 13
28 45
86 172
23 38
57 111
229
18:00
18:15
18:30
18:45
49 44
23 36
152
30 28
30 29
117
79 72
53 65
269
7:00
7:15
7:30
7:45
36 33
36 48
153
78 46
61 100
285
114
79 97
148
438
19:00
19:15
19:30
19:45
37 30
33 28
128
42 29
28 15
114
79 59
61 43
242
8:00
8:15
8:30
8:45
67 48
51 66
232
109
76 75
94 354
176
124
126
160
586
20:00
20:15
20:30
20:45
30 20
13 17
80 31
29 14
11 85
61 49
27 28
165
9:00
9:15
9:30
9:45
61 57
63 51
232
72 67
73 70
282
133
124
136
121
514
21:00
21:15
21:30
21:45
33 28
21 23
105
15 22
11 19
67 48
50 32
42 172
10:00
10:15
10:30
10:45
71 67
72 65
275
69 91
64 89
313
140
158
136
154
588
22:00
22:15
22:30
22:45
24 13
15 12
64 8
8 7
5 28
32 21
22 17
92 11:00
69 294
71 80
81 71
303
140
167
145
145
597
23:00
23:15
23:30
23:45
6 11
5 2
24 3
6 0
2 11
9 17
5 4
35 111:15
871
I11:30
11:45
64 74
TOTALS
1297
1797
3094
TOTALS
2314
1885
4199
SPLIT %

41.9%

58.1%

42.4%
SPLIT %

55.1%

44.9%

57.6%

DAILY TOTALS
NB
SB
EB
WB
3,611 3,682
0 0
Total
7,293
AM Peak Hour
AM Pk Volume
11:00
294
7:45
360
10:45
606
PM Peak Hour
PM Pk Volume
15:15
350
12:00
296
15:15
602
Pk Hr Factor

0.845

0.826

0.907
Pk Hr Factor

0.841

0.831

0.907
7 - 9 Volume
385
639
1024
4 - 6 Volume
512
416
928
7 - 9 Peak Hour
8:00
7:45
8:00
4 - 6 Peak Hour
16:00
16:00
16:00
7 - 9 Pk Volume
232
360
586
4 - 6 Pk Volume
295
230
525
Pk Hr Factor

0.866

0.826

0.832
Pk Hr Factor

0.709

0.799

0.791
Supporting Docs Memo 20241209 Streets Proposal 000006

RADAR SPEED DISTRIBUTION SHEET
HCI

CITY OF INDIAN WELLS

EL DORADO DRIVE
DATE: 1/26/2022
T MF: 2:00 PM -
2:30 PM
FAIRWAY DR TO HIGHWAY 111
SURVEY BY: E. BUENDIA
CHECKED BY: JERRY STOCK
SPEED

NUMBER OF VEHICLES
5 10 15 20 25
VEH.

PCT.
60 55
50 45
40X
35X
30 25
20 15
X
1 0.8%
0 0.0%
X
1 0.8%
XXXX
4 3.3%
X
X
X
X
X
X
6 5.0%
XXX
XXX
X
X
X
X
X
12 9.9%

XXXXXXX
7 5.8%
X
X
X
XXX
X
X
XXX
11 9.1%

XXXXXXXXX
9 7.4%

XXXXXXXXXXXX
12 9.9%
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
16 13.2%

XXXXXXXXXX
10 8.3%

XXXXXXXX
8 6.6%

XXXXXXXXXX
10 8.3%
X
X
X
X
X
X
6 5.0%
X
X
X
X
4 3.3%
X
X
2 1.7%
X
X
2 1.7%

TOTAL VEHICLES
UPPER LIMIT 10 MPH PACE: 41 MPH
LOWER LIMIT 10 MPH PACE: 32 MPH
PERCENT OVER PACE: 9.9 %
PERCENT IN PACE: 83.5
PERCENT UNDER PACE: 11.6 %
85th PERCENTILE SPEED:

MEDIAN SPEED:
15th PERCENTILE SPEED:

39.5 35.2

31.4 El Dorado -03 202
Supporting Docs Memo 20241209 Streets Proposal 000007

Prepared by NDS/ATD
VOLUME
Eldorado Dr S/O Hwy 111
Day: Wednesday
Date: 04/26/2023
City: Indian Wells
Project #: CA23_030027_003

DAILY TOTALS
NB SB
EB
WB
Total
2,450 1,988
0 0
4,438
AM Period
NB
SB
EB WB
TOTAL
PM Period
NB
SB
EB WB
TOTAL
00:00
00:15
00:30
00:45
3 2
1 0
6 0
2 0
0 2
3 4
1 0
8 12:00
12:15
12:30
12:45
47 58
36 67
208
36 34
24 39
133
83 92
60 106
341
01:00
01:15
01:30
01:45
0 0
0 0
0 0
0 1
1 0
0 0
1 1
13:00
13:15
13:30
13:45
40 53
53 46
192
38 23
23 37
121
78 76
76 83
313
02:00
02:15
02:30
02:45
0 0
1 0
1 0
0 0
0 0
0 1
0 1
( 14:00
14:15
74 29
52 34
42 157
121
126
113
101
461
14:30
14:45
79 59
304
03:00
03:15
03:30
03:45
0 0
1 0
1 0
0 0
2 2
0 1
2 3
15:00
15:15
15:30
15:45
78 75
80 54
287
45 46
41 41
173
123
121
121
95 460
04:00
04:15
04:30
04:45
1 1
1 3
6 1
1 2
12 16
2 2
3 15
22 16:00
16:15
16:30
16:45
48 74
50 45
217
37 37
29 29
132
85 111
79 74
349
05:00
05:15
05:30
05:45
0 2
7 5
14 13
16 5
5 39
13 18
12 10
53 17:00
17:15
17:30
17:45
48 48
25 31
152
33 20
26 26
105
81 68
51 57
257
06:00
06:15
06:30
06:45
3 7
12 13
35 10
18 24
40 92
13 25
36 53
127
18:00
18:15
18:30
18:45
27 35
19 13
94 28
31 17
17 93
55 66
36 30
187
07:00
07:15
07:30
07:45
15 31
33 41
120
39 27
41 65
172
54 58
74 106
292
19:00
19:15
19:30
19:45
14 15
11 16
56 7
9 5
16 37
21 24
16 32
93 08:00
08:15
08:30
08:45
41 51
40 41
173
59 40
43 40
182
100
91 83
81 355
20:00
20:15
20:30
20:45
11 11
10 10
42 22
17 12
9 60
33 28
22 19
102
09:00
09:15
09:30
09:45
37 37
26 43
143
36 35
35 34
140
73 72
61 77
283
21:00
21:15
21:30
21:45
17 9
8 4
38 7
7 8
12 34
24 16
16 16
72 10:00
10:15
10:30
10:45
47 44
44 44
179
36 21
31 35
123
83 65
75 79
302
22:00
22:15
22:30
22:45
14 2
4 1
21 4
4 2
3 13
18 6
6 4
34 11:00
11:15
11:30
11:45
41 28
54 34
157
35 36
40 42
153
76 64
94 76
310
23:00
23:15
23:30
23:45
3 1
0 0
4 4
2 0
2 8
7 3
0 2
12 TOTALS
835
922
1757
TOTALS
1615
1066
2681
SPLIT %

47.5%

52.5%

39.6%
SPLIT %

60.2%

39.8%

60.4%

DAILY TOTALS
NB
SB
EB
WB
2,450 1,988
0 0
Total
4,438
AM Peak Hour
11:30
07:45
07:45
PM Peak Hour
14:00
14:45
14:45
AM Pk Volume
193
207
380
PM Pk Volume
304
174
466
Pk Hr Factor

0.832

0.796

0.896
Pk Hr Factor

0.826

0.946

0.947
7 - 9 Volume
293
354
647
4 - 6 Volume
369
237
606
7 - 9 Peak Hour
07:45
07:45
07:45
4 - 6 Peak Hour
16:00
16:00
16:00
7 - 9 Pk Volume
173
207
380
4 - 6 Pk Volume
217
132
349
Pk Hr Factor

0.848

0.796

0.896
Pk Hr Factor

0.733

0.892

0.786
Supporting Docs Memo 20241209 Streets Proposal 000008

RADAR SPEED DISTRIBUTION SHEET

HCI CITY OF INDIAN WELLS

RANCHO PALMERAS
DATE: 1/26/2022
TIME: 12:15 PM -
1:00 PM
HIGHWAY 111 TO FAIRWAY DRIVE
SURVEY BY: E. BUENDIA
CHECKED BY: JERRY STOCK
SPEED

NUMBER OF VEHICLES
5 10 15
VEH.

PCT.

CUM.

PCT.
20 25
60 55
50 45
40 35
30 25
20 15
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
X
1 0.9%
100.0%
X
1 0.9%

99.1%
0 0.0%

98.2%
X
X
2 1.8%

98.2%
X
1 0.9%

96.5%
X
1 0.9%

95.6%
X
X
X
X
4 3.5%

94.7%
X
X
X
X
X
X
6 5.3%

91.2%
X
X
X
X
X
X
X
X
8 7.0%

86.0%
X
X
X
X
X
X
X
X
X
X
X
X
X
X
14 12.3%

78.9%
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
15 13.2%

66.7%
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
16 14.0%

53.5%
X
X
X
X
X
X
X
X
X
X
X
X
X
X
14 12.3%

39.5%
X
X
X
X
X
X
X
X
X
9 7.9%

27.2%
X
X
X
X
X
X
X
X
X
X
X
X
X
13 11.4%

19.3%
X
X
X
X
4 3.5%

7.9%
X
X
X
X
4 3.5%

4.4%
X
1 0.9%

0.9%

0.0%

0.0%
i

TOTAL VEHICLES
UPPER LIMIT 10 MPH PACE: 38 MPH
LOWER LIMIT 10 MPH PACE: 29 MPH
PERCENT OVER PACE: 8.8 %
PERCENT IN PACE: 90.4
PERCENT UNDER PACE: 4.4 %
85th PERCENTILE SPEED: 35.9 MPH
MEDIAN SPEED: 32.8 MPH
15th PERCENTILE SPEED: 29.6 MPH
Rancho Palmeras-15 2022
Supporting Docs Memo 20241209 Streets Proposal 000009

Prepared by NDS/ATD
VOLUME
Rancho Palmeras Dr S/O Hwy 111
Day: Wednesday
Date: 04/26/2023
City: Indian Wells
Project #: CA23_030027_002

DAILY TOTALS NB SB
EB
WB
Total
751 611
0 0
1,362
AM Period

NB SB EB WB
TOTAL
PM Period

NB SB EB WB
TOTAL
0:00
0:15
0:30
0:45
0 0
0 0
0 0
0 1 1
0 0
0 1 1
12:00
17 13
30 35
30 36 131
19 15
21 72
=
15 r. 59
1215
12:30
12;45
1:00
1:15
1:30
1:45
0 0
1 1
0 0
0 1 0 1
0 2
0 0 2
13:00
13:15
13:30
13:45
18 10
14 14
15 17
13 60 11 52
28 28
32 24 112
2:00
2:15
2:30
2:45
0 0
0 1
0 1
0 0 2
0 1
1 0 2
14:00
14:15
14:30
14:45
14 11
18 14
21 11
17 70 12 48
25 32
32 29 118
3:00
3:15
3:30
3:45
0 0
0 0
0 1
0 0 1
0 0
1 0 1
15:00
15:15
15:30
15:45
18 14
15 16
17 13
13 63 11 54
32 31
30 24 117
4:00
4:15
4:30
4:45
0 0
3 0
0 1
0 3 1 2
0 3
1 1 5
16:00
16:15
16:30
16:45
16 13
22 10
9 7
14 61 10 40
29 32
16 24 101
5:00
5:15
5:30
5:45
0 0
2 2
2 0
1 5 0 2
0 4
2 1 7
17:00
17:15
17:30
17:45
14 5
10 6
16 16
10 50 7 34
19 16
32 17 84
6:00
6:15
6:30
6:45
4 0
3 3
3 7
11 21 10 20
4 6
10 21 41
18:00
18:15
18:30
18:45
13 5
9 4
6 3
5 33 1 13
18 13
9 6 46
7:00
7:15
7:30
7:45
10 7
11 6
15 8
8 44 12 33
17 17
23 20 77
19:00
19:15
19:30
19:45
6 3
2 4
3 1
3 14 1 9
9 6
4 4 23
8:00
8:15
8:30
8:45
10 15
12 5
16 6
13 51 10 36
25 17
22 23 87
20:00
20:15
20:30
20:45
3 4
5 3
2 1
0 10 2 10
7 8
3 2 20
9:00
9:15
9:30
9:45
12 13
10 11
14 15
12 48 13 52
25 21
29 25 100
21:00
21:15
21:30
21:45
1 3
1 2
0 1
2 4 1 7
4 3
1 3 11
10:00
10:15
10:30
10:45
16 16
19 15
15 13
16 66 22 66
32 34
28 38 132
22:00
22:15
22:30
22:45
0 1
0 2
0 1
1 1 0 4
1 2
1 1 5
11:00
11:15
11:30
11:45
20 17
19 15
15 20
19 73 13 65
37 34
35 32 138
23:00
23:15
23:30
23:45
0 0
0 0
1 0
0 1 0
0 0
1 0 1
TOTALS
312 281
593
TOTALS
439 330
769
SPLIT %

52.6% 47.4%

43.5%
SPLIT %

57.1% 42.9%

56.5%

DAILY TOTALS
NB
SB
EB
WB
751
611
0 0
I Total
1,362
AM Peak Hour
AM Pk Volume
11:00
73 10:45
74 10:45
144
PM Peak Hour
PM Pk Volume
14:15
74 12:00
59 12:00
131
Pk Hr Factor

0.913

0.841

0.947
Pk Hr Factor

0.881

0.922

0.910
7 - 9 Volume
95 69
164
4 - 6 Volume
111
74 185
7 - 9 Peak Hour
8:00
7:15
8:00
4 - 6 Peak Hour
16:00
16:00
16:00
7 - 9 Pk Volume
51 41
87 4 - 6 Pk Volume
61 40
101
Pk Hr Factor

0.797

0.683

0.870
Pk Hr Factor

0.693

0.769

0.789
Supporting Docs Memo 20241209 Streets Proposal 000010

HCI

RADAR SPEED DISTRIBUTION SHEET

CITY OF INDIAN WELLS

FAIRWAY DRIVE
DATE: 1/26/2022
ME: ":L0 AM -
'2:'0
DM

COOK ST TO RANCHO PALMERAS DR
SURVEY BY: E. BUENDIA
CHECKED BY: JERRY STOCK
SPEED

NUMBER OF VEHICLES
5 10 15 20 25
VEH.

PCT.

CUM.

PCT.
60 55
50 45
40 35
30 25
20 15
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
X
1 0.7%
100.0%
0 0.0%

99.3%
X
X
2 1.3%

99.3%
X
1 0.7%

98.0%
X
X
X
X
4 2.6%

97.4%
X
X
X
X
X
X
6 3.9%

94.7%
X
X
X
X
X
5 3.3%

90.8%
X
X
X
X
X
X
6 3.9%

87.5%
X
X
X
X
X
X
X
X
X
X
10 6.6%

83.6%
X
X
X
X
X
X
X
X
X
X
X
X
X
X
14 9.2%

77.0%
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
22 14.5%

67.8%
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
20 13.2%

53.3%
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
18 11.8%

40.1%
X
X
X
X
X
X
X
X
X
X
X
X
X
X
14 9.2%

28.3%
X
X
X
X
X
X
X
X
X
X
X
X
12 7.9%

19.1%
X
X
X
X
X
X
X
7 4.6%

11.2%
X
X
X
X
X
5 3.3%

6.6%
X
X
X
3 2.0%

3.3%
X
1 0.7%

1.3%
X
1 0.7%

0.7%

0.0%

TOTAL VEHICLES
UPPER LIMIT 10 MPH PACE: 40 MPH
LOWER LIMIT 10 MPH PACE: 31 MPH
PERCENT OVER PACE: 12.5
PERCENT IN PACE: 84.2
PERCENT UNDER PACE: 6.6 %
85th PERCENTILE SPEED: 38.4 MPH
MEDIAN SPEED: 34.8 MPH
15th PERCENTILE SPEED: 31.5 MPH
Supporting Docs Memo 20241209 Streets Proposal 000011

Prepared by NDS/ATD
VOLUME
Fairway Dr Bet. Cook St & Rancho Palmeras Dr
Day: Wednesday
Date: 04/26/2023
City: Indian Wells
Project It: CA23_030027_004

DAILY TOTALS
NB
SB
EB
WB
Total
0 0
1,752
1,468
3,220
AM Period
NB SB
EB
WB
TOTAL
PM Period

NB SB EB
WB
TOTAL
00:00
0 0
0 12:00
35 35
70 00:15
0 0
0 12:15
33 39
72 00:30
1 0
1 12:30
43 32
75 00:45
0 1
0 0
1 12:45
34 145
34 140
68 285
01:00
0 0
0 13:00
35 36
71 01:15
0 0
0 13:15
40 26
66 01:30
0 0
0 13:30
42 38
80 01:45
0 0
0 13:45
39 156
32 132
71 288
02:00
0 0
0 14:00
50 38
88 02:15
0 0
0 14:15
51 28
79 02:30
0 0
0 14:30
38 30
68 02:45
0 0
0 14:45
56 195
27 123
83 318
03:00
0 0
0 15:00
51 40
91 03:15
0 0
0 15:15
48 18
66 03:30
0 0
0 15:30
54 32
86 03:45
0 0
0 15:45
32 185
24 114
56 299
04:00
2 0
2 16:00
39 17
56 04:15
0 0
0 16:15
34 8
42 04:30
0 0
0 16:30
32 16
48 04:45
0 2
2 2
2 4
16:45
37 142
13 54
50 196
05:00
0 0
0 17:00
40 18
58 05:15
2 3
5 17:15
27 21
48 05:30
2 1
3 17:30
18 16
34 05:45
4 8
3 7
7 15
17:45
18 103
16 71
34 174
06:00
5 4
9 18:00
20 11
31 06:15
9 6
15 18:15
15 18
33 06:30
7 13
20 18:30
9 11
20 06:45
22 43
13 36
35 79
18:45
16 60
12 52
28 112
07:00
17 16
33 19:00
17 7
24 07:15
17 17
34 19:15
9 7
16 07:30
13 40
53 19:30
10 11
21 07:45
32 79
53 126
85 205
19:45
11 47
9 34
20 81
08:00
36 41
77 20:00
14 10
24 08:15
43 24
67 20:15
13 3
16 08:30
26 30
56 20:30
13 10
23 08:45
25 130
23 118
48 248
20:45
10 50
4 27
14 77
09:00
26 22
48 21:00
8 6
14 09:15
32 32
64 21:15
7 6
13 09:30
26 29
55 21:30
3 5
8 09:45
30 114
44 127
74 241
21:45
9 27
4 21
13 48
10:00
29 40
69 22:00
2 3
5 10:15
25 37
62 22:15
2 4
6 10:30
22 24
46 22:30
3 2
5 10:45
25 101
41 142
66 243
22:45
2 9
3 12
5 21
11:00
37 28
65 23:00
0 2
2 11:15
41 38
79 23:15
0 0
0 Mnirr
39 30
69 23:30
0 0
0 11:45
38 155
32 128
70 283
23:45
0 0
2 0
2 TOTALS
633
686
1319
TOTALS
1119
782
1901
SPLIT %

48.0%

52.0%

41.0%
SPLIT %

58.9%

41.1%

59.0%

DAILY TOTALS
NB
SB
EB
WB
0 0
1,752 1,468
I Total
3,220
AM Peak Hour
AM Pk Volume
11:00
155
07:30
158
11:15
288
PM Peak Hour
PM Pk Volume
14:45
209
12:15
141
14:45
326
Pk Hr Factor

0.945

0.745

0.911
Pk Hr Factor

0.933

0.904

0.896
7 - 9 Volume
209
244
453
4 - 6 Volume
245
125
370
7 - 9 Peak Hour
07:45
07:30
07:45
4 - 6 Peak Hour
16:15
17:00
16:30
7 - 9 Pk Volume
137
158
285
4 - 6 Pk Volume
143
71 204
Pk Hr Factor

0.797

0.745

0.838
Pk Hr Factor

0.894

0.845

0.879
Supporting Docs Memo 20241209 Streets Proposal 000012

RADAR SPEED DISTRIBUTION SHEET

HCI CITY OF INDIAN WELLS
-A NWAY UR VI
DATE: 1/26/2022
T
ME: ' -00 PM -
:30 PM
RANC
O
3A
_MERAS DR TO E
_ DORADO DR
SURVEY BY: E. BUENDIA
CHECKED BY: JERRY STOCK
SPEED

NUMBER OF VEHICLES
5 10 15 20 25
VEH.

PCT.

CUM.

PCT.
60 55
50 45
40 35
30 25
20 15
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
X
1 0.8%
100.0%
X
X
2 1.7%

99.2%
X
X
X
3 2.5%

97.5%
X
X
X
X
X
5 4.2%

94.9%
X
X
X
X
X
X
X
X
X
9 7.6%

90.7%
X
X
X
X
X
X
X
X
X
X
10 8.5%

83.1%
X
X
X
X
X
X
X
X
X
X
X
X
X
13 11.0%

74.6%
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
18 15.3%

63.6%
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
15 12.7%

48.3%
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
15 12.7%

35.6%
X
X
X
X
X
X
X
X
X
X
X
11 9.3%

22.9%
X
X
X
X
X
X
6 5.1%

13.6%
X
X
X
X
4 3.4%

8.5%
X
X
X
X
4 3.4%

5.1%
X
X
2 1.7%

1.7%

0.0%

0.0%
1 0.0%

TOTAL VEHICLES
UPPER LIMIT 10 MPH PACE:

LOWER LIMIT 10 MPH PACE:

PERCENT OVER PACE:

PERCENT IN PACE:

PERCENT UNDER PACE:
39 MPH
30 MPH

5.1 %

89.8 5.1
85th PERCENTILE SPEED: 37.3 MPH
MEDIAN SPEED: 34.1 MPH
15th PERCENTILE SPEED: 31.2 MPH
Supporting Docs Memo 20241209 Streets Proposal 000013

Prepared by NDS/ATD
VOLUME
Fairway Dr Bet. Rancho Palmeras Dr & Eldorado Dr
Day: Wednesday
Date: 04/26/2023
City: Indian Wells
Project #: CA23_030027_005

DAILY TOTALS
NB
SB
I EB
WB
Total
0 0
1,676
1,251
2,927
AM Period

NB SB EB
WB
TOTAL
PM Period
NB SB
EB
WB
TOTAL
00:00
00:15
00:30
00:45
0 0
0 0
0 0
0 0
0 0
0 0
12:00
12:15
12:30
12:45
28 31
43 137
31 33
26 23
113
59 64
69 58
250
01:00
01:15
01:30
01:45
0 1
0 0
1 0
0 0
0 0
1 0
0 1
13:00
13:15
26 33
140
31 20
22 33
106
57 53
64 72
246
13:30
13:45
42 39
02:00
02:15
02:30
02:45
0 0
0 0
0 0
0 0
0 0
0 0
14:00
14:15
14:30
14:45
43 45
36 53
177
37 24
28 26
115
80 69
64 79
292
03:00
03:15
03:30
03:45
0 0
0 1
1 0
0 0
0 0
0 0
1 1
15:00
15:15
15:30
15:45
48 47
48 28
171
35 14
24 16
89 83
61 72
44 260
04:00
04:15
04:30
04:45
2 0
1 1
4 0
0 0
2 2
2 0
1 3
6 16:00
16:15
16:30
16:45
31 18
40 29
118
16 16
11 14
57 47
34 51
43 175
05:00
05:15
05:30
05:45
0 3
1 3
7 0
2 1
4 7
0 5
2 7
14 17:00
17:15
17:30
17:45
33 36
27 25
121
16 19
20 13
68 49
55 47
38 189
06:00
06:15
06:30
06:45
5 8
7 22
42 1
4 12
14 31
6 12
19 36
73 18:00
18:15
18:30
18:45
12 16
7 11
46 10
15 6
11 42
22 31
13 22
88 07:00
07:15
07:30
07:45
17 17
20 32
86 21
18 35
46 120
38 35
55 78
206
19:00
19:15
19:30
19:45
14 8
9 10
41 6
7 8
6 27
20 15
17 16
68 08:00
08:15
08:30
08:45
35 43
27 31
136
41 22
28 24
115
76 65
55 55
251
20:00
20:15
20:30
20:45
10 16
11 7
44 8
3 7
1 19
18 19
18 8
63 09:00
09:15
09:30
09:45
25 36
28 29
118
16 27
26 35
104
41 63
54 64
222
21:00
21:15
21:30
21:45
7 4
2 7
20 4
7 5
2 18
11 11
7 9
38 10:00
10:15
10:30
10:45
33 22
29 31
115
26 29
18 32
105
59 51
47 63
220
22:00
22:15
22:30
22:45
3 0
3 2
8 3
4 2
2 11
6 4
5 4
19 11:00
11:15
11:30
11:45
32 39
40 31
142
25 26
28 21
100
57 65
68 52
242
23:00
23:15
23:30
23:45
0 0
1 0
1 2
0 0
0 2
2 0
1 0
3 TOTALS
652
584
1236
TOTALS
1024
667
1691
SPLIT %

52.8%

47.2%

42.2%
SPLIT %

60.6%

39.4%

57.8%

DAILY TOTALS
NB
SB
EB
WB
0 0
1,676 1,251
Total
2,927
AM Peak Hour
AM Pk Volume
10:45
142
07:30
144
07:30
274
PM Peak Hour
PM Pk Volume
14:45
196
13:45
122
14:15
295
Pk Hr Factor

0.888

0.783

0.878
Pk Hr Factor

0.925

0.824

0.889
7 - 9 Volume
222
235
457
4 - 6 Volume
239
125
364
7 - 9 Peak Hour
07:45
07:30
07:30
4 - 6 Peak Hour
16:30
16:45
16:30
7 - 9 Pk Volume
137
144
274
4 - 6 Pk Volume
138
69 198
Pk Hr Factor

0.797

0.783

0.878
Pk Hr Factor

0.863

0.900
Supporting Docs Memo 20241209 Streets Proposal 000014

City Council Meeting- January 30, 2025:

Public Comment
GB Item I.2- Safer Street
AN OUNCE OF PREVENTION:

Best Practices for Making Informed Land Use Decisions
Publication Use, Reproduction, and Adaptation
Under the terms of the grant provided by the Public Entity Risk Institute, the Institute for Local Government is sharing the contents of An Ounce of Prevention: Best Practices for Making Informed Land Use Decisions with other state and national organizations that serve local agencies. These organizations are free to use, reproduce, or adapt this publication, in whole or in part, as provided here. Some examples of appropriate use would be to excerpt parts for a newsletter or article, adapt and revise the report for use in your state, offer as supplemental materials at a conference, or any other means which may be of value to local agencies.

The primary condition that we place on this use is that you recognize the Institute for Local Government and Public Entity Risk Institute for making the original contribution. An appropriate example for an article based on a chapter of the publication would be:

This article was adapted from Chapter 4 of An Ounce of Prevention: Best Practices for Making Informed Land Use Decisions, published in 2006 by the Institute for Local Government ( www.ca-ilg/ounceofprevention) and funded by the Public Entity Risk Institute (www. riskinstitute. org)
All recognition should list the title of the publication and the name and web address for both the Institute for Local Government and the Public Entity Risk Institute.

5. Writing the Staff Report
In This Chapter
Balancing Detail and Brevity
Organization
The staff report sets the stage for good decision -making by presenting key information in a way that makes it easy to grasp the critical issues. Staff reports are also important because they are one of the places within the administrative record where the agency's underlying concerns and rationale may be cogently explained.' Staff reports are usually produced for both legislative and quasi-judicial decisions.

Reports for legislative decisions usually highlight the key policy considerations. Reports for quasi-judicial decisions typically include more technical information about how particular policies and ordinances should be applied to the application at issue.

A well -written report can validate an agency decision, even when it does not reflect staffs recommended course of action. In contrast, an incomplete or contradictory report can pave the way for a lawsuit against the agency.

I See Browning -Ferris Industries v. City Council, 181 Cal. App. 3d 852 (1986) (the opinions of staff constitute substantial evidence upon which the agency may rely).

O 2006 by the Institute for Local Government

AN OUNCE OF PREVENTION: Best Practices for Making Informed Land Use Decisions

ORGANIZATION
How the report is organized will influence how the issues are presented and analyzed.

There is no "right" organization —actual styles vary. For example, the chronology below places the recommendation section before analysis. But many agencies do the reverse.

Regardless of the order, keeping format, font, and language consistent makes it easier to locate specific information. This section summarizes many of the "typical" sections found in staff reports.

Title, Summary, and Cover Sheets
The title should be descriptive enough to inform the decision -maker of the issue presented (for example: Review of Tentative Map Application on 120 -acre Parcel Located at 300 Westgate Road). Many agencies also include a short two- to three - sentence summary to frame the issues for consideration.

Background Summary
The background section summarizes important facts or events leading up to the point of decision. This is a good place to summarize the process and the staff role in developing the recommendations. For example, if the report involves a recommended ordinance that was developed with significant public participation or stakeholder involvement, this would be an appropriate place to note that involvement. Likewise, if the report involves a typical application, the background section can summarize the meetings that staff has had with the applicant.

Recommendation
The recommendation is a concise statement of whether or not the decision -making body should approve the item under consideration. Recommendations should be limited to a single "motion ready" sentence (see sidebar) that completely explains the recommended action.4 For example:
3 Arnold Alvarez-Glasman & Roger A. Colvin, Legal Writing 101: Effective City Council Report Writing (May 1999).
4 City of San Luis Obispo, Manual for Preparing Council Agenda Reports (March 2003). 3 Institute for Local Government

AN OUNCE OF PREVENTION: Best Practices for Making Informed Land Use Decisions • Site Information Data. Basic information includes information about the site, current zoning and surrounding land uses. Additional information would include recent land use actions (such as rezoning, conditional uses) in the area and a summary of existing and proposed public facilities serving the site, including sizes of water and sewer lines, and classification and condition of roads. Finally, any other relevant information, such as transit issues, traffic counts, environmental data, cultural site issues or general safety issues should also be included. • Legal Issues.. In some instances, it may be necessary to explain the effect that a state or federal law or regulation has on the decision. This section should be reviewed, if not written, by the agency attorney. Often an opinion from the attorney will be included as an attachment.
• Staff Analysis. This section should present the decision -making criteria from plans or development codes with comment on how the project meets or does not meet these criteria. The analysis should also evaluate the consistency of the proposed action with all applicable plans and include excerpts from relevant written policies, ordinances, and map designations. In addition, if necessary, this section should also include any specialized impact analysis.
• Pending Data and Information. Summarize additional data or information that has not yet been submitted.
• Other Agency or Department Comments. Include comments from other affected agency departments, commissions, committees, advisory bodies, or outside organizations. It is not usually necessary, however, to cite the concurrence of the agency chief executive or attorney unless there are specific legal issues involved. In citing concurrences of department heads, titles should be used, not proper names.' Finally, if staff recommends conditional approval, the report should provide clear guidance on what conditions must be met, and by what date.

Description of Fiscal Impact
The fiscal impact section identifies how much the proposal will cost the agency and how such costs will be financed. A chart or table often communicates fiscal information better than a narrative description. But narrative descriptions are still used to draw a conclusion about financial data.8 Key issues to address in the fiscal section include the following:
6 Stuart Meck & Marya Morris, Formatting and Writing the Staff Report, Zoning Practice (November 2004).
7 City of San Luis Obispo, Manual for Preparing Council Agenda Reports (March 2003). 8 Id.
5 Institute for Local Government

AN OUNCE OF PREVENTION: Best Practices for Making Informed Land Use Decisions The fiscal impact could include either savings or costs, on either an ongoing or one-time basis. When recommended actions are neutral relative to cost, this should be stated in the fiscal impact section. This section may be omitted when it is clearly inappropriate.

Discussion of Alternatives
This section should present reasonable alternatives to the staff recommendations, including taking no action (if this would be reasonable). A brief discussion of the advantages and disadvantages of each alternative should be included, with an explanation of why the alternative is not recommended.

For most projects and proposals that require an environmental impact report under the California Environmental Quality Act, the discussion of alternatives should be consistent with (and perhaps summarize) the discussion of alternatives in the environmental impact report. In most cases, it's good to limit the alternatives to those included in the environmental review. If different or additional alternatives are listed, explain why these alternatives were not reviewed as part of the environmental review process.

The recommended action(s) should not be restated, since this section is intended to outline alternatives to the recommended action. If no realistic alternatives can be identified, this section should be omitted.

Attachments
Attachments supplement information in the report. Examples include consultant reports, minutes, maps, site plans, or contract provisions. All attachments should be referenced within the staff report. Some thought should be put into what documents are attached to strike the right balance between brevity and providing sufficient documentation. The attachments should be well organized, numbered, and similarly labeled. Thus, when a reference is made to an attachment within the report it can be referred to by both its title and label. For example:

The Planning Commission recommended that the ply amendment be approved. (Attachment 2, Minutes ofJune 12 Planning Commraion Meeting) All attachments should be listed at the end of the staff repo complete with title and label number, and should be labeled consistently so that us can routinely find the information they need.

Signature
The staff report should include a signature approval line from a senior staff person responsible for the report. The signatory is often the community development director — particularly when the report is submitted to the planning commission. Other agencies, however, require or the agency's chief executive or manager to sign the report, but also include the name of the appropriate department head.
7 Institute for Local Government

The Planning Commission recommended that the p
(Attachment 2, Minutes of June 12 Planning Comm
amendment be approved.

Sion Meeting)
All attachments should be listed at the end of the staff repo complete with title and label number, and should be labeled consistently so that users can routinely find the information they need.

AN OUNCE OF PREVENTION: Best Practices for Malting Informed Land Use Decisions The fiscal impact could include either savings or costs, on either an ongoing or one-time basis. When recommended actions are neutral relative to cost, this should be stated in the fiscal impact section. This section may be omitted when it is clearly inappropriate.

The Planning Commission recommended that the plan amendment be approved. (Attachment 2, Minutes of June 12 Planning Commission Meeting) All attachments should be listed at the end of the staff report, complete with title and label number, and should be labeled consistently so that users can routinely find the information they need.

Institute for Local Government

Attachments
Attachments supplement information in the report. Examples include consultant reports, minutes, maps, site plans, or contract provisions: All attachments should be referenced within the staff report. Some thought should be put into what documents are attached to strike the right balance between brevity and providing sufficient documentation. The attachments should be well organized, numbered, and similarly labeled. Thus, when a reference is made to an attachment within the report it can be referred to by both its title and label. For example:

The Planning Commission recommended that the plan amendment be approved. (Attachment 2, Minutes of June 12 Planning Commission Meeting) All attachments should be listed at the end of the staff reports complete with title and label number, and should be labeled consistently so that use can routinely find the information they need.

For most projects and proposals that require an environmental impact report under the California Environmental Quality Act, the discussion of alternatives should be consistent with (and perhaps summarize) the discussion of alternatives in the environmental impact report. In most cases, it's good to limit the alternatives to those included m the environmental review. If different or additional alternatives are listed, explain why these alternatives were not reviewed as part of the environmental review process.

AN OUNCE OFPREVENTION: Best Practices for Making Informed Land Use Decisions The fiscal impact could include either savings or costs, on either an ongoing or one-time basis. When recommended actions are neutral relative to cost, this should be stated in the fiscal impact section. This section may be omitted when it is clearly inappropriate.

The Planning Commission reconended that the plan amendment be approved. (Attachment 2, Minutes of June 1 Planning Commission Meeting) All attachments should be listed at the end of the staff report, complete with title and label number, and should be labeled consistently so that users can routinely find the information they need.

I
City Council Meeting- January 30, 2025:

Public Comment
GB Item I.2- Safer Street
From: Michael Wootton
Subject: PROPOSED STREET IMPROVEMENTS - EL DORADO DRIVE Date: January 30, 2025 at 9:58 AM
To: INDIAN WELLS CITY COUNCIL

STATEMENT OF MICHAEL WOOTTON
MY WIFE JOAN AND I ARE, FOR THE PAST 10 YEARS, FULL TIME RESIDENTS. OUR HOME IS LOCATED ON VIA CORONA, BACKING
TO EL DORADO.

TO DATE, WE HAVE CLOSELY FOLLOWED THE ACTIONS OF THE
PLANNING COMMISSION CONCERNING THIS MATTER.

WE SUPPORT THE PROPOSAL ENVISIONED IN ATTACHMENT #2 IN

THE PACKET FOR TODAY'S MEETING THAT WAS PROVIDED BY THE CITY PUBLIC WORKS DEPT.

WE WOULD ALSO RECOMMEND STOP SIGNS ON EL DORADO AT

OSAGE TRAIL AS WELL AS A CROSSWALK ON SOUTH SIDE OF THAT INTERSECTION ACROSS EL DORADO.

ADDITIONALLY, CROSSWALKS ARE NEEDED AT THE INTERSECTION OF FAIRWAY AND EL DORADO TYING INTO FAIRWAY PARK.

WE ALSO RECOMMEND THAT YOU TEST HAVING AT LEAST TWO 6

INCH SPEED HUMPS (NOT BUMPS) BETWEEN FAIRWAY AND OSAGE

TRAIL ,SIMILAR TO THOSE INSTALLED ON EL PASEO IN PALM
DESERT. THESE SHOULD EXTEND ACROSS THE VEHICLE LANES
AND THE 13 FOOT STRIPED BUFFER

THE ALTERNATIVE PROPOSAL SUGGESTED BY THE PLANNING

COMMISSION - WIDENING THE MEDIAN AND INSTALLING A

MEANDERING SIDEWALK, REQUIRING RELOCATION OF SOME OF
THE LARGE PALM TREES INSTALLED LESS THAN 2 YEARS AGO
MAKES ABSOLUTELY NO SENSE.

THIS WOULD BE EXTREMELY EXPENSIVE AND VERY DISRUPTIVE

AND NOISY AND IN TERMS OF CONSTRUCTION REQUIRED,
IMPACTFUL ON UTILITY LINES ... NOT TO MENTION THERE IS NO

NEED FOR ANY SIDEWALKS ON EL DORADO GIVEN HOW LITTLE, IF ANY, PEDESTRIAN TRAFFIC USES EL DORADO. THIS WOULD BE A

HUGE WASTE OF TAXPAYER MONEY.

WE URGE THE COUNCIL TO ADOPT THE MORE SIMPLIFIED DESIGN DEPICTED IN ATTACHMENT #2 ALONG WITH THE ADDITIONS I
EARLIER RECOMMENDED.

THANK YOU FOR YOUR TIME.

MICHAEL AND JOAN WOOTTON

INDIAN WELLS

City Council Meeting- January 30, 2025: Public Comment
GB Item I.2- Safer Street
January 29, 2025
Planning Commission & City Council
City of Indian Wells
44-950 El Dorado Drive
Indian Wells, CA 92210
Dear Members of the Planning Commission & City Council, Unfortunately I could not make any of the meeting times for this subject so I'd like to submit my speaker information via email.

Safety and Speeding on Fairway Drive
I had seen findings in Ty Peabody's IW Views that there were no significant speeding or safety issues found in data collection to quote, "According to speed studies, statistically speed is not an issue on Fairway".

My living room and bedroom face the street. I hear people speeding later in the night especially on Friday and Saturday nights. I wonder how they get away with this. In terms of the data, I wanted to remind folks of the two accidents; on Fairway and El Dorado a driver lost control and hit a palm tree in the park (before it was completed) and on Indian Wells Lane at Fairway Drive when a driver ran into the gate to the golf course. So want to make sure everyone understands the speeding problem that is out there and the safety concerns due to that speeding. I'm not sure if these incidents were included in the data. I only saw one bicycle incident being called out.

Safety for Walkers at El Dorado and Fairway Drive
I walk the neighborhood daily as do many other residents. It's always great to see the same faces out getting exercise. It's always very stressful getting across Fairway Drive, especially at El Dorado because there is no sidewalk. Because there are already stop signs there, can we simply paint the road and have a sidewalk? I'm not sure about code and curbs on this. But it would be amazing to have a sense of safety getting across the road. Thank you for listening to my request in order to make the neighborhood safer. It's a great place to get out and walk, bike and run.

Sincerely yours,
.7<df. iq
ICarlyn Neel
75900 FAIRWAY DR INDIAN WELLS CA 92210 UNITED STATES 510-816-3636 [email protected]

EXISTING CURB

12/2/24, 2:21 PM Indian Wells Community Meeting 2
Indian Wells Community Meeting 2
Current run (last updated Dec 2, 2024 2:20pm)
16 33 21
Activities
Participants Average responses Average engagement
Would you like to see a project?
Response options Count Percentage
Yes 82
No 18%
Yes
No
Eldorado Drive Option 1
Response options Count Percentage
Support
Generally Support
Don't Support
15%
26%
59%
27 82%
6 18%
ATTACHMENT #3
Support
Generally Support
Don't Support
4 15%
7 26%
16 59%
Engagement
33 Responses
Engagement
27 Responses
https://www.polleyerywhere.com/reports/1525926

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1/12

12/2/24, 2:21 PM
Eldorado Drive Option 1- Please share any other thoughts you may have on option 1
L
Don't want sidewalk
near homes
a ►
Indian Wells Community Meeting 2
Responses
Please consider extending any Eldorado project
north of Highway 111 to address the Indian Wells
residents who live, bike, walk etc. on the North side
of Highway 111 including the large populations in
Desert Horizons and Toscana. Thank you
No speed humps
If these options are being considered due to
increased traffic on Eldorado but yet you are
removing a lane of vehicle traffic, won't that make
it more difficult for vehicles to get in and out of
subdivisions/communities along Eldorado?
You need to define the problem better before
developing a solution. The problem is Fairway Dr
has become an alternate route to Highway 111.

That needs to change through an ordinance to
prevent commercial traffic using Fairway to avoid
the lights on 111!
No additional comments
No sidewalk!
Terrible
No pedestrian space
Easiest and less intrusive
Prefer other option. Cars will cut into bike lane.

Calming the street to one lane each direction is
safer and should be a priority.

Painted buffers don't create safety, they only
suggest it.

Needs a sidewalk or other mechanism to separate
pedestrians from bikes/golf carts
Bad design.

Not safe enough for non vehicular traffic
Engagement
27 Responses
https://www.polleyerywhere.com/reports/1525926

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2/12

12/2/24, 2:21 PM
Responses
Indian Wells Community Meeting 2
Noise not acceptable with service vehicles And
options not presented before opinions are being
asked
NO speed humps in the Carts/Bike lanes!!! Please
Too much focus on bikes and golf carts. More cars
on the road
Like speed humps and no two-way bike lanes. But
want bike lanes on each side.

Streets are for cars. Limit the space for bikes and
peds. Currently not a problem that I have
experienced.

M
Feel this will cause more accidents.

Love this, minimal change but good paths and
speed humps
This is a great option. Road diet with the humps
will definitely address the issues at hand.

No two-way bike lane(s).

L
Don't want sidewalk near homes
Eldorado Drive Option 2
Response options
Support
Generally Support
Don't Support
Count Percentage
9 38%
6 25%
9 38%
Engagement
24 Responses
https://www.polleyerywhere.com/reports/1525926

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3/12

12/2/24, 2:21 PM
Eldorado Drive Option 2 - Please share any other thoughts you may have on option 2
Responses
Too extensive
No speed humps
Please define the problem.

Indian Wells Community Meeting 2
Please define the root of the problem. Conduct a
traffic study which would probably support an
ordinance that would not allow commercial traffic
to use Fairway Drive as an alternate route to HW
111!
See option 1
None
No additional comments
To much landscape space
Nice landscaping. Clear walkway.

Terrible
Unappealing
Safe use for vehicles, walking, biking, golf carts is
important.

The separated path create more safety and create
sound and visual buffers for residents. This appeals
to me.

Calming the street to one lane each direction is
safer and should be a priority.

No humps. Concern about view
Sidewalks help
Beautiful design and in keeping with Indian Wells
look!
Perfect for all traffic and others.

Cross walks needed E/W at Fairway and Osage and
111
Engagement
21 Responses
https://www.polleverywhere.com/reports/1525926

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4/12

12/2/24, 2:21 PM
Responses
Indian Wells Community Meeting 2
Option 2 is a more landscaped version of option 1.

Restricting the traffic at Eldorado, Palmeras and
Cook will mitigate the overall traffic.

Very good, more expensive but like sidewalk and
cart/bike separate. Love this
Eldorado Drive Option 3
Response options
Support
Generally Support
Don't Support
Count Percentage
5 20%
4 16%
16 64%
Engagement
25 Responses
https://www.polleyerywhere.com/reports/1525926

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5/12

12/2/24, 2:21 PM
Eldorado Drive Option 3 - Please share any other thoughts you may have on option 3
Responses
Too extensive
No speed humps
Please define the problem!
None
None
Indian Wells Community Meeting 2
See option 1
Not crazy about walking in middle
Costly and unattractive
Terrible
Addresses the issues most effectively
This has a safer crossing of Eldorado at Osage
Which is good for pedestrians. The median
walkway is pretty but unlikely to increase safety. To
use the walkway, a walker must cross traffic to
continue going north or south. And, the bending
walkway goes really close to the street.

The center walkway is like a "park". May be
interesting. Calming the street to slow traffic down
is a priority.

Feel vehicles will go around speed humps into bike
lanes. Maybe don't install them at first. Agree that
the single traffic lanes will help slow traffic.

Very park like/aesthetic pleasing and separates
pedestrians from bikes/golf carts as well as
keeping pedestrians away from back yards. Best
option!
No humps. Concern about view
Same as #1
Bad design
Very creative, this will do as well
I like this option as well. It will be interesting to
review the results of the residents on all the
options.

Engagement
19 Responses
https://www.polleyerywhere.com/reports/1525926

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6/12

12/2/24, 2:21 PM
Which option do you prefer?
Response options
Option 1 (Simple)
Option 2 (Landscaped Buffer Island)
No Project
Option 3 (Median Walkway)
Fairway Drive Option 1
Response options
Support
Generally Support
Don't Support
Indian Wells Community Meeting 2
Rank
1st
2nd
3rd
4th
Count Percentage
5 9
9 22%
39%
39%
Engagement
16 Responses
Engagement
23 Responses
https://www.polleyerywhere.com/reports/1525926

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7/12

12/2/24, 2:21 PM
Indian Wells Community Meeting 2
Fairway Drive Option 1- Please share any other thoughts you may have on option 1 Responses
Simple is better
Priority is calming traffic speeds and safely sharing
road with vehicles, walking, biking, and golf carts.

Like it but think we need still need crosswalks -
also like to add dg path ( so.... I guess I am saying
option 2
Lessening the speed is first and foremost. The
number of vehicles is second.

Easiest and less intrusive
Need to widen golf cart lane and separate
pedestrians from that
A pedestrian walkway is beyond necessary.

No! Need sidewalk
This option does little to create a visual cue to slow
down traffic. Only the speed hump will improve the
problem and bring different concerns.

No speed bumps
Whatever is done, it must be something. Doing
nothing is not an option. The traffic volume and
speeding is increasing year by year.

Reroute the inappropriate traffic back to 111!
Nome
Won't action taken on fairway help alleviate the
number of cars on Eldorado
Engagement
14 Responses
https://www.polleverywhere.com/reports/1525926

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8/12

12/2/24, 2:21 PM
Fairway Drive Option 2
Response options
Support
Generally Support
Don't Support
Indian Wells Community Meeting 2
Count Percentage
11 52%
4 19%
6 29%
Engagement
21 Responses
https://www.polleyerywhere.com/reports/1525926

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9/12

12/2/24, 2:21 PM
Indian Wells Community Meeting 2
Fairway Drive Option 2 - Please share any other thoughts you may have on option 2 Responses
Too complex
This is my favorite.. simple , safe and gets the job
done
Priority is calming traffic speeds and sharing road
with vehicles, walking, biking and golf carts.

Perfect with DG walk way
Dg walkway
Don't want speed bumps anywhere in city
Like the sidewalk but want it to be DG not
concrete. Like anything that brings speed and
number of WORK vehicles (which appears to be at
least 60-80% of the total).

Simple but safer for pedestrians and I like bikes
and golf carts having wider paths
Won't action taken on fairway help alleviate the
number of cars on Eldorado And only do fairway
Like the sidewalk and the wider golf cart/bike lane
Too cumbersome
Option 2 is good, but widening the street will invite
more traffic.

Addresses multiple issues effectively
The separation of the sidewalk for pedestrians will
improve walking safety. I like me the wider golf cart
lane.

No speed humps
None
Engagement
16 Responses
https://www.polleyerywhere.com/reports/1525926

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10/12

12/2/24, 2:21 PM
Which do you prefer?
Response options
Option 1 (Simple)
Option 2 (Meandering
Walkway)
Indian Wells Community Meeting 2
Count Percentage
3 18%
14 82%
Engagement
17 Responses
Fairway Drive and Rancho Palmeras Drive Traffic Circle - Which do you prefer? Response options Count Percentage
Traffic Circle 7 35%
All Way Stop with Pop Outs 5 25%
No Project 8 40%
Fairway Drive and Eldorado Drive Roundabout - Which do you prefer? Response options Count Percentage
Roundabout 10 50%
All Way Stop with Pop Outs 5 25%
No Project 5 25%
Engagement
20 Responses
Engagement
20 Responses
https://www.polleyerywhere.com/reports/1525926

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11/12

12/2/24, 2:21 PM Indian Wells Community Meeting 2
Landscaping Composition Preferences - Which do you prefer? Response options Count Percentage
Option 1: Traditional
Landscape
Option 2: Mediterranean
Desertsacpe
11 65%
6 35%
Engagement
17 Responses
https://www.polleyerywhere.com/reports/1525926

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12/12

INDIAN WELLS CITY COUNCIL
January 30, 2025
To: City Council
From: Public Works Department
Prepared by: Ken Seumalo, P.E., Public Works Director
Subject: City Monument at Indian Wells Lane
RECOMMENDED ACTIONS:

Council APPROVES the conceptual design of the permanent City monument located on Indian Wells Lane at Highway 111; and
Council APPROVES a preliminary project budget of $250,000 funded through the Arts in Public Places account; and
FINDS the project to be categorically exempt from the provisions of the California Environmental Quality Act (CEQA) as not a project pursuant to Section 15378.

DISCUSSION:

The intersection of Indian Wells Lane and Highway 111 is the gateway to the City's resort campus. The monument sign currently located at Indian Wells Lane on the north side of Highway 111 is a temporary fixture that was installed to replace the original monument that was damaged in an automobile accident. This sign provides advertising for the Indian Wells Golf Resort (IWGR) and Kestrel. Staff constructed the temporary monument as a placeholder while an evaluation was conducted to determine how best to replace the sign.

In 2024, the City Council directed staff to seek bids for a newly designed monument sign (Attachments No. 1 & 2). Bids for the project came in more than expected. Bids for the project were over $100,000. The budget for the project is $100,000, which includes an insurance settlement of $90,000.

Indian Wells Fountains
It is also important to note that the Indian Wells Campus fountains along the north side of Highway 111 and Indian Wells Lane are in need of rehabilitation and will be a subject of the City's budget discussions later this year. The fountains are part of a Lighting, Landscape, and Lighting Maintenance District (LLMD) that consists of the City, Grand

Page 475 of 530 ends

Hyatt, and Renaissance Esmerelda. Initial discussions with Renaissance began several months ago on the need to repair or replace the fountains. Costs for the repair or replacement would be funded by the LLMD. However, the LLMD does not currently have the fund balance to fund a significant rehabilitation or capital replacement of the fountains. A separate vote of the LLMD partners would be required to generate the funds needed to complete a rehabilitation or replacement.

As the needs of both projects move forward, Staff is seeking Council input on whether or not it is desired for a new monument sign design to complement the design of the fountains. If Council is interested in discussing a complete redesign of the fountains, staff recommends the Council pause this project, until a discussion is had with the other stakeholders of the LLMD to determine their level of interest of a complete change to the fountains. The temporary sign is structurally sound and can safely stay in place as decisions are made.

If it is decided by the Council to move forward with the monument sign alone, Staff is seeking Council's approval to move forward with the revised design incorporating the public art. (Attachment 3) In an effort to blend with the motif presented by the Tommy Bahama Miramonte, fire was a preferred design aesthetic. Liability concerns prevented relocation of the gas services for a live flame in the City's monument sign. Different ways of portraying fire were reviewed, and the bronze sculpture was chosen for its elegance.

OPTIONS:

The City Council has the following options:

1. Approve the revised public art monument presented by staff:

2. Instruct staff to conduct a Request for Proposals to develop alternative sign designs from the art community that complement the existing fountains.

3. Construct a permanent monument sign that replicates the current temporary sign.

4. Pause the project if the Council wishes to have further discussion on the replacement of the existing fountains; or

5. Provide alternative directions.

FISCAL IMPACT:

Staff are requesting a supplemental appropriation of $250,000 from the Art in Public Places account to fund the design and construction of this monument. The Art in Public Places account has sufficient funds for this request.

Page 476 of 530 ends

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
"This project has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State and local CEQA Guidelines, and the environmental regulations of the City. The location of this monument is currently developed and the project, as a re -build, qualifies as being Categorically Exempt from CEQA pursuant to Section 15378.

ATTACHMENTS:

1. Attachment 1 Fire Exhibit

2. Attachment 2 Water Exhibit

3. Attachment 3 Bronze Exhibit

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6 SIGN CONCEPT #3
ATTACHMENT #1

IN IAN WELLS

CALIFORNIA
Kimley>»Horn I SEPTEMBER 2023

Page 478 of 530 ends

5 SIGN CONCEPT #2
ATTACHMENT #2

IN IAN WELLS

ALIFORMA
Kimley>»Horn I SEPTEMBER 2023

Page 479 of 530 ends

6 SIGN CONCEPT #3
ATTACHMENT #3
INDIAN 4N WELLS

CALIFORNIA
K1rnley»Horn I SEPTEMBER 2023

Page 480 of 530 ends

6 SIGN CONCEPT #3
1 INDIAN WELLS

CALIFORNIA

INDIAN ELLS
GOLF RE§ORT
K.imley0Horn I SEPTEMBER 2023

Page 481 of 530 ends

INDIAN WELLS CITY COUNCIL
January 30, 2025
To: City Council
From: Finance Department
Prepared by: Kevin McCarthy, City Finance Director
Subject: Approval to Call a Special Election to be held on May 6, 2025, To Submit to the Registered Voters in the Fire Access
Maintenance District No. 1 (FAMD) the Proposal of a New Special Tax within the FAMD for the Purpose of Providing Security, Street Maintenance and Repair, and Landscape
Services, as Directed by the Board of Directors of the FAMD RECOMMENDED ACTIONS:

Council APPROVES Fire Access Maintenance District No. 1 (FAMD) request calling for a Special Election to be held on May 6, 2025, for all registered voters in the FAMD; and FINDS the project to be exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15060.

SUMMARY:

Pursuant to City Ordinance 413, the City Council is required to adopt an annual resolution authorizing the placement of the Fire Access Maintenance District (FAMD) Special Parcel Tax on the county tax roll. This special parcel tax generates revenues to fund security, street maintenance, and landscape upkeep within the District.

At its regularly scheduled meeting on January 9, 2025, the FAMD Board formally requested that the Indian Wells City Council authorize a special election to consider an annual FAMD tax levy increase. The proposed increase is intended to ensure the continued provision of the current level of operational services within the District.

Additionally, it seeks to establish a capital reserve program to address anticipated future capital improvement projects, thereby ensuring the District's long-term sustainability.

By proactively addressing future funding needs, the proposed levy increase not only preserves the high -quality services residents have come to expect but also positions the District to respond effectively to emerging infrastructure requirements. Building a dedicated capital reserve ensures that funds are available for significant projects without

Page 482 of 530 ends

placing undue financial strain on the District in future years, thereby reinforcing fiscal responsibility and strategic planning.

The FAMD Board of Directors desires to raise the special tax as:

Current Proposed
Improved $1,030 $1,514
Unimproved lot, 1 acre or less $700 $1,029
Unimproved lot, greater than 1 acre $550 $809
Country Club $190,000 $279,300
The FAMD Board of Directors proposes including an annual special parcel tax escalation factor based on the greater of 3% or the annual percentage change in the Consumer Price Index (CPI) for All Urban Consumers in the Riverside -San Bernardino -Ontario Area, measured from January of the preceding year to January of the current year.

BACKGROUND:

The timing of this proposal is critical. Approval at the January 30, 2025, City Council meeting is essential to meet the statutory minimum 88 -day notice requirement, allowing the FAMD Board to conduct the Special Election on May 6, 2025.

The FAMD Board has proactively gathered community support and raised awareness for the ballot initiative. These efforts include:
• Actively canvassing the District to engage residents and promote understanding of the proposal.
• Approving and distributing educational materials to inform stakeholders. • Forming resident committees to address key issues and solicit additional community input.

The City will play a pivotal role throughout the balloting process. City staff will:
• Participate in and provide support at FAMD-led educational sessions. • Collaborate with the FAMD Board to develop presentation materials aimed at enhancing public awareness.
• Manage and oversee the Special Election and Public Hearing processes in compliance with applicable regulations.

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FISCAL IMPACT:

There will be no fiscal impact on the City as the FAMD will bear all costs associated with the ballot and election process. At its January 9, 2025, meeting, the FAMD Board approved a supplemental appropriation to fully fund these expenses.

This initiative reflects a coordinated effort to ensure the District's long-term financial sustainability while maintaining transparency and active engagement with residents.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

This action has been reviewed per the authority and criteria contained in the California Environmental Quality Act (CEQA), the State and local CEQA Guidelines, and the City's environmental regulations. The City, acting as the Lead Agency, determined that the ordinance is not subject to CEQA pursuant to Sections 15060(c)(2), 15060(c)(3), and 15061(b)(3) of the State CEQA Guidelines, because it will not result in a direct or reasonably foreseeable indirect physical change to the environment as there is no possibility that the action would result in a significant environmental impact, and because it does not constitute a "project" as defined in Section 15378 of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3.

ATTACHMENTS:

1. Resolution

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ATTACHMENT #1
RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF INDIAN WELLS, ACTING ON BEHALF OF FIRE ACCESS MAINTENANCE DISTRICT NO. 1,

PROPOSING A SPECIAL TAX WITHIN THE TERRITORY LOCATED WITHIN FIRE ACCESS MAINTENANCE DISTRICT NO. 1 PURSUANT TO
GOVERNMENT CODE SECTION 53724 FOR SECURITY, STREET
MAINTENANCE AND REPAIR AND ENTRANCE LANDSCAPING SERVICES;

CALLING AND GIVING NOTICE OF THE HOLDING OF A SPECIAL
MUNICIPAL ELECTION TO BE HELD ON A TUESDAY, MAY 6, 2025, BY MAIL BALLOT, SUBMITTING TO THE VOTERS RESIDING IN FAMD NO. 1

A PROPOSITION FOR THE ENACTMENT OF AN ORDINANCE IMPOSING A

SPECIAL PARCEL TAX WITHIN FIRE ACCESS MAINTENANCE DISTRICT NO. 1 PURSUANT TO GOVERNMENT CODE SECTION 53724 AND
ELECTIONS CODE SECTION 9222; AND REQUESTING THE BOARD OF

SUPERVISORS OF THE COUNTY OF RIVERSIDE TO PERMIT THE COUNTY

REGISTRAR OF VOTERS TO RENDER CERTAIN SERVICES RELATED TO THE SPECIAL MUNICIPAL ELECTION.

WHEREAS, the Board of Directors of the Fire Access Maintenance District No. 1 ("FAMD") has recommended holding a special election for the purpose of submitting to the qualified electors of the FAMD the question of whether they will approve a special parcel tax; and WHEREAS, the City Council of the City of Indian Wells, on behalf of the FAMD, desires to call a special election for the purpose of submitting to the qualified electors of the FAMD the question of whether they will approve a special parcel tax; and WHEREAS, pursuant to the requirements of the laws of the State of California, the City Council of the City of Indian Wells calls and orders to be held in the City of Indian Wells, California, on Tuesday, May 6, 2025, a Special Municipal Election on this question.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF INDIAN WELLS, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The adoption of a special tax for security, street maintenance and repair and entrance landscaping services is hereby proposed pursuant to Government Code Section 53724(a) in the form and at the rates stated in Ordinance, which is attached hereto and incorporated herein by this reference. The type of tax, the rate and maximum amount of tax, the permissible uses of the tax, and the method of its collection are stated in Ordinance Pursuant to Government Code Sections 50077 and 53724(d), this proposal shall be presented to the voters residing within FAMD No. 1 of the City at the special election called for that purpose to be held on May 6, 2025.

SECTION 2. Pursuant to the Elections Code Section 4108, and all other requirements of the laws of the State of California, there is hereby called and ordered to be held within Fire Access Maintenance District No. 1 in the City of Indian Wells, California, on Tuesday, May 6, 2025, a Special Municipal Election to be conducted by mail ballot in accordance with the provisions of the Elections Code.

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City of Indian Wells
Resolution No. 2025 -

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SECTION 3. Pursuant to California Elections Code Section 9222, the City Council hereby orders submitted to the voters who reside within the FAMD No. 1 at the Special Municipal Election the following question:

Shall Ordinance be adopted to adopt a Special Parcel Tax to take the place of the current fee for security, maintenance and repair of streets and entrance landscape services within YES
FAMD No. 1?
NO
SECTION 4. The ballots to be used at the Special Election called for by this Resolution shall in form and content as required by law.

SECTION 5. The City Clerk of the City of Indian Wells is hereby ordered and directed to cause to be published a synopsis of the measure to be submitted at the Special Municipal Election in the time, manner and form required by Section 12111 of the Election Code of the State of California.

SECTION 6. In accordance with Section 10002 of the Elections Code, the Board of Supervisors of Riverside County is hereby requested to consent to the Registrar of Voters rendering such election services of the City of Indian Wells as may be requested by the City Clerk of said City, the County of Riverside to be reimbursed in full for such services as are performed.

SECTION 7. The election services which the City of Indian Wells requests of the Registrar of Voters, or such other official as may be appropriate, to perform, and which such officer is hereby authorized and directed to perform if said Board of Supervisors consents, shall include:
the preparation, printing and mailing of the official and sample ballots, the canvassing of the returns of the election and the furnishing of the results of such canvassing to the City Clerk of the City of Indian Wells, and the performance of such other election services as may be requested by said City Clerk.

SECTION 8. All persons qualified to vote at municipal elections in the Fire Access Maintenance District No. 1 in the City of Indian Wells on the day of the election herein provided for shall be qualified to vote on the measure hereby submitted at the Special Municipal Election.

SECTION 9. The mail ballots shall be returned to the elections official from whom they were obtained no later than 5:00 p.m. on Election Day, Tuesday, May 6, 2025. As soon as reasonably possible after said closing time, the votes in favor and the votes against said measure shall be counted.

SECTION 10. In all particulars not recited in this Resolution, the election shall be held and conducted as provided by law for holding municipal elections.

SECTION 11. Notice of the time and place of holding the election is hereby given, and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law.

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City of Indian Wells
Resolution No. 2025 -

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SECTION 12. Pursuant to California Elections Code Section 9280, the City Council directs the City Clerk to transmit a copy of the measure to the City Attorney. The City Attorney shall prepare an impartial analysis of the measure, not to exceed 500 words in length, showing the effect of the measure on the existing law and the operation of the measure, and transmit such impartial analysis to the City Clerk within ten (10) days of the adoption of this Resolution.

SECTION 13: The City Clerk of the City of Indian Wells shall receive the canvass as it pertains to the Special Municipal Election, and shall certify the results to this City Council, as required by law.

SECTION 14. The City Clerk of the City of Indian Wells is hereby directed to certify to the passage and adoption of this resolution and to file a certified copy of this resolution with the County Registrar of Voters of the County of Riverside.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Indian Wells, California, this 30th day of January 2025.

BRUCE WHITMAN
MAYOR
CERTIFICATION FOR RESOLUTION NO. 2025-
I, Angelica Avila, City Clerk of the City Council of the City of Indian Wells, California, DO HEREBY CERTIFY that the whole number of the members of the City Council is five (5); that the above and foregoing Resolution was duly and regularly passed and adopted at an adjourned regular meeting of the City Council of the City of Indian Wells on the 30th day of January 2025 by the following vote:

AYES:

NOES:

ATTEST: APPROVED AS TO FORM:

ANGELICA AVILA

CITY CLERK

TODD LEISHMAN FOR

BEST BEST & KRIEGER LLP

CITY ATTORNEY

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City of Indian Wells
Resolution No. 2025 -

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EXHIBIT "A"
ORDINANCE NO.

AN ORDINANCE OF THE CITY OF INDIAN WELLS, CALIFORNIA, LEVYING A SPECIAL TAX WITHIN FAMD NO. 1 FOR SECURITY, STREET MAINTENANCE AND REPAIR AND

ENTRANCE LANDSCAPE SERVICES AND AMENDING THE INDIAN WELLS MUNICIPAL CODE
THE PEOPLE OF THE FIRE ACCESS MAINTENANCE DISTRICT NO. 1, CITY OF INDIAN WELLS, CALIFORNIA, DO HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Chapter 3.17 of the Indian Wells Municipal Code is amended to read as follows:

CHAPTER 3.17
SPECIAL PARCEL TAX WITHIN FAMD NO. 1

3.17.010 Title and Purpose. The special tax imposed by this Chapter shall be known as the "FAMD No. 1 Special Parcel Tax." The purpose of the tax is to replace in its entirety the parcel fee which has been levied annually to finance security, street maintenance and repair and entrance landscape services within Fire Access Maintenance District No. 1 within the City.

3.17.020 Definitions.

3.17.020(a) District. "District" as used in this Chapter means the territory located within the Fire Access Maintenance District No. 1 as described in the Fire Access Maintenance District Boundary Map dated April, 1996.

3.17.020(b) FAMD No. 1. "FAMD No. 1" as used in this Chapter means Fire Access Maintenance District No 1.

3.17.020(c) Fiscal Year. "Fiscal year" as used in this Chapter means the period starting on July 1 and ending the following June 30.

3.17.0201d) GOLF CLUB / GOLF COURSE. "Golf Club/Golf Course" as used in this Chapter shall mean a parcel or parcels under common use as a golf course and club house, which according to the records of the Riverside County Assessor as of March 1 of the preceding fiscal year, is designated for golf course or clubhouse uses or non-residential use.

3.17.020 (e) Parcel. "Parcel" as used in this Chapter shall mean each assessor parcel of improved or unimproved real property including but not limited to any single family residence or any other unit of real property subject to the Subdivision Map Act (Government Code Sections 66410 et seq.) that is within the boundaries of Fire Access Maintenance District No. 1 within the City, based on the Riverside County equalized tax roll.

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3.17.020(f) Residential Dwelling Unit. "Residential dwelling unit" as used in this Chapter shall mean any single-family residence.

3.17.020(g) Residential Parcel. "Residential parcel" as used in this Chapter shall mean a parcel, which, according to the records of the Riverside County Assessor as March 1 of the preceding fiscal year, is designated for residential use.

3.17.030 Imposition of Special Tax. Pursuant to the authority of Article XI, Section 7 of the California Constitution and Government Code Section 53724, a special tax is hereby imposed on each and every parcel of property located within the boundaries of Fire Access Maintenance District No. 1 within the City of Indian Wells for each fiscal year, commencing with fiscal year 2025-2026. The tax shall be imposed annually by resolution of the City Council in amounts deemed necessary by the City Council, upon recommendation of the board of Directors of FAMD No. 1, to generate sufficient revenue to furnish security, street maintenance and repair and entrance landscape services within the District, but in no event shall the tax exceed the maximum amounts permitted in this Chapter without approval of two-thirds (2/3) of the voters of the District voting on the question.

3.17.040 Maximum Amount of Tax

3.17.040(a) Residential Parcels. The amount of the tax imposed for fiscal year 2025/2026 on residential parcels shall be as follows:

Land Use
Assessment
Each improved residential parcel that has a residential dwelling unit.
$1,514.00/Annually
Each unimproved residential parcel that is one acre or less in size. $1029.00/Parcel Annually
Each unimproved residential parcel that is more than one acre in size.
$809.00/Acre Annually
Each year following fiscal year 2025/2026 the special parcel tax shall increase between a maximum 3% or the annual change from January of the preceding year to January of the current year in the consumer price index (CPI) for Riverside -San Bernardino -Ontario Area for All Urban Consumers.

3.17.040(b) Golf Club / Golf Course. The amount of the tax imposed for fiscal year 2025/2026 for the Golf Club / Golf Course shall be $279,300.00. Each year following fiscal year 2025/2026 the special parcel tax shall increase between a maximum 3% or the annual change from January of the preceding year to January of the current year in the consumer price index (CPI) for Riverside -San Bernardino -Ontario Area for All Urban Consumers.

3.17.050 Method of Collection. The Special tax imposed by this Chapter shall be collected in the same manner, on the same dates, and shall be subject to the same penalties and interest as other charges and taxes fixed and collected by the county of Riverside on behalf of the City of Indian Wells.

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City of Indian Wells
Resolution No. 2025 -

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Said special tax, together with all penalties and interest thereon, shall constitute a lien upon the parcel upon which it is levied until it has been paid, and said special tax, together with all penalties and interest thereon, shall, until paid, constitute a personal obligation to the City of Indian Wells by the persons who own the parcel on the date the tax is due.

3.17.060 Special Fund; Use of Tax Proceeds. The revenue raised by the special tax imposed by this Chapter shall be placed in a special fund to be used by FAMD No. 1 or any successor entity providing services for the territory located within the District only for the purposes of obtaining, providing, operating and maintaining the gate houses and gate house grounds, security, street maintenance and repair, including the cleaning of storm drains and the purposes described in Section 2 of Resolution No. 73-18, including equipment acquisition, costs of labor and materials, and administrative expenses incurred by FAMD No. 1 in connection therewith.

3.17.070 Amendments to this Chapter. The City Council shall be empowered to amend this Chapter by three (3) affirmative votes of the members thereof for the purposes of carrying out the general purposes of this Chapter in order to conform to State law that permits the County Tax Collector, or other proper official, to collect a special tax such as is levied by this Chapter in conjunction with County taxes or in order to assign duties pursuant to the ordinance to other officers. However, in no event shall any such amendment result in an increase in the maximum amount of the tax as set forth in Section 3.17.040 or a change in the use to which the tax revenue is put as set forth in Section 3.17.060.

3.17.080 Exemptions. The special tax imposed by this Chapter shall not be imposed upon a federal or State governmental agency or another local governmental agency or upon any parcel of property that is exempt from the special tax imposed by this Chapter pursuant to any provision of the Constitution or any paramount law.

3.17.090 Disposition of Surplus Revenues. Unexpended revenues raised by the special tax imposed by this Chapter may only be used in the succeeding year for the purposes stated in this Chapter by lowering the next year's tax by the amount unexpended or returned to the taxpayers on the same pro rata basis as originally levied.

3.17.100 Transfer of Powers under this Chapter. The authority and duties of the City Council set forth in this Chapter may by resolution of the City Council be transferred or delegated to the governing body of a successor entity to FAMD No.1, if any, authorized by statute to impose special taxes.

SECTION 2. If any provision of this ordinance or the application thereof to any person or circumstances is held invalid or unconstitutional by any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect any other provision or applications, and to this end the provisions of this ordinance are declared to be severable. The City Council, and the electorate by referendum, do hereby declare that they would have adopted this ordinance and each section, subsection, sentence, clause, phrase, part or portion thereof, irrespective of the fact that any one or more sections, subsections, clauses, phrases, parts or portions thereof, be declared invalid or unconstitutional.

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City of Indian Wells
Resolution No. 2025 -

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SECTION 3. This ordinance, or any provisions thereof other than those provisions, if any, which provide for modification by the City Council of the City of Indian Wells, may only be amended or repealed by approval of two-thirds (2/3) of the voters voting on the ordinance or provisions thereof at any initiative or referendum election.

SECTION 4. This ordinance shall be referred to, and shall be effective only if approved by two- thirds (2/3) of the voters residing within FAMD No. 1 voting at an election to be held on May 6, 2025 and shall go into effect ten (10) days after the City Council has, be resolution, declared that this ordinance was approved by two-thirds (2/3) of the voters voting thereon.

SECTION 5. The Mayor shall certify the passage and adoption of this ordinance by the electorate voting thereon on the 6th day of May 2025.

I hereby certify that the foregoing ordinance was PASSED, APPROVED AND ADOPTED by the people of the City of Indian Wells residing in FAMD No. 1 on the 6th day of May 2025.

Dated:

BRUCE WHITMAN
MAYOR
ATTEST: APPROVED AS TO FORM:

ANGELICA AVILA

CITY CLERK

TODD LEISHMAN FOR

BEST BEST & KRIEGER LLP

CITY ATTORNEY

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INDIAN WELLS CITY COUNCIL
January 30, 2025
To: City Council
From: City Manager Department
Prepared by: Angelica Avila, City Clerk
Subject: Indian Wells Preservation Foundation Partnership Funding Request
RECOMMENDED ACTIONS:

Council REVIEWS and CONSIDERS the Finance Committee recommendation to support the Indian Wells Preservation Foundation partnership request; and APPROVES supplemental appropriation of $6,000 for Fiscal Year 2024-25 and thereafter every Fiscal Year $11,000; and
FINDS the action exempt from California Environmental Quality Act (CEQA) review under CEQA guidelines section 15061(b)(3).

DISCUSSION:

The Indian Wells Preservation Foundation (IWPF), founded in December 2001 and formally incorporated as a 501(c)(3) nonprofit organization in March 2022, is steadfastly committed to protecting and celebrating Indian Wells's unique heritage and cultural identity. As a community celebrated for its diverse architectural brilliance, storied neighborhoods, historic golf communities, and renowned world -class tennis tournament, Indian Wells is an extraordinary legacy that deserves preservation and promotion. The IWPF is committed to promoting awareness within the community, businesses, and neighboring cities.

The IWPF is crucial in ensuring this rich legacy is safeguarded and brought to life through strategic programs and initiatives. By fostering awareness among residents, collaborating with local businesses, and building meaningful partnerships with neighboring cities, the IWPF is advancing a shared view of honoring the past while enhancing the future.

Through its work, the Foundation emphasizes the cultural significance of Indian Wells, indicating it as a beacon of history, innovation, and community pride.

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Strategic Partnerships and Community Engagement:

Over the last few years, the City and the IWPF have cultivated a robust partnership, working collaboratively on a range of community -focused initiatives through the Community Activities Committee. Community involvement is essential to the health and welfare of the residents. Key programs include:

IWPF Program FY 2023-24 Budget
Modernism Lecture
54,355.00
Earth/Arbor Day
$2,168.00
Mayor Roundtable
$300.00
Total:
$6,823.00
IWPF Program
Historic Landmark #7
Designation
FY 2024-25 Budget
$5,000.00
Total:
$5,000.00
Additionally, the IWPF collaborates with the City on other notable initiatives, including Modernism Tours, Indian Wells Wellness Week, the Historical Designation Program, and the Oral History Project, and offers residents a 20% discount on IWPF membership. These efforts aim to preserve and enhance Indian Wells' cultural and historical heritage.

The IWPF is proposing an enhanced partnership with the City through an annual sponsorship of $11,000. On December 19, the Council delegated the review of the request to the Finance Committee consisting of Councilmember Reed and Councilmember Sanders.

Finance Committee Recommendation
On January 14, 2025, the Finance Committee reviewed the sponsorship funding request.

The request designates the City as the presenting sponsor for the agreed -upon IWPF events, granting a minimum of 12 tickets or seats to City representatives for each event.

The Finance Committee recommends the Community Activities Committee to be given the authorization to collaborate annually with the IWPF. In partnership with IWPF, the Committee is to establish an annual event calendar and monitor the sponsorship. The annual funding shall be a separate line item in the Committee's budget.

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The Finance Committee recommends that the Council consider approving $6,000 for the remainder of Fiscal Year 2024-25 and begin the annual sponsorship on July 1, 2025, in the amount of $11,000 as a line item in the Community Activities Committee budget.

OPTIONS:

Staff is seeking direction from the Council to:

1. Approve the Finance Committee recommendation.

2. Continue to circulate IWPF event participation requests through the Community Activities Commtitee.

3. Provide an alternative direction.

FISCAL IMPACT:

Should the Council approve the sponsorship request, the associated financial outlay will be sourced from the City's General Fund. This expenditure will necessitate a supplemental appropriation of $6,000 for Fiscal Year 2024-25. Additionally, a subsequent allocation of $11,000 will be incorporated into the City's annual budgetary appropriation process for future fiscal periods.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action is not a project within the meaning of Section 15378 of the State of California Environmental Quality Act ("CEQA") Guidelines, because it has no potential for resulting in physical change in the environment, directly or indirectly; and that the action is nonetheless exempt from the requirements of CEQA in that the activity is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. (14 CCR 15061(b)(3).) ATTACHMENTS:

1. IWPF Partnership Events

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ATTACHMENT #1
I
w
P
F

INDIAN WELLS PRESERVATION FOUNDATION
INDIAN WELLS PRESERVATION FOUNDATION EVENTS 2025
The Foundation has identified six diverse events for 2025. • IWPF Iconic Home Fundraiser, February 28, 4-6 PM: Petrie House, 1964 William Cody, AIA; includes homeowners' Sheldon/Stephanie Anderson curated tour, guest speaker, stylish poolside reception by Hot Dish Catering (85-100 participants -Leads: Katherine and Kevin Mead, $2,250 IWPF Budget)
• IWPF Annual Meeting, March 19, 3-5 PM, Indian Wells Country Club:

Free event, features guest preservationist, informative Board report, exhibit, reception (75 participants -Leads: Ginny Whitman/Dan Hamilton, $2,250 IWPF Budget)
• CAC/IWPF Carl Bray Day, April 8: 2-4 PM, Council Chambers: Speakers CGU Professor Tammi Schneider, Bray family members, City Manager Chris Freeland; tour of City art collection, presentation to Gerald Ford Middle School, reception (125 participants —Leads: Chris Freeland/Linda Blank, $500 IWPF Budget)
• CAC/IWPF Earth Day — April 22, 1-4 PM, Indian Wells Golf Resort, Conservation and Preservation: Talking Trash and Awesome Chuckwalla Monument: Moderator Sue Shigenaga, Certified California Naturalist/Community Scientist; Guest Speakers - Luis Ramirez Yanez, Curator of Conservation, The Living Desert Zoo & Gardens, will provide an overview of their unique program to help restore the endangered Desert Tortoise by assisting with young tortoise development and educating our local restaurants about trash impact and raven populations. Katie Barrows, Member, Protect California Deserts, will reveal details about newly designated Chuckwalla National Monument (Kestrel Reception, 200 participants -Leads Sue Shigenaga/Linda Blank, $1,000 IWPF Budget)

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• CAC/IWPF - Celebrating Indian Wells Oral History Project (2023 — 2025) —Indian Wells Golf Resort, November 12, 1-4 California State University Fullerton, Lawrence de Graaf Center for Oral and Public History features overview, published interviews, video highlights/short immersion clips) — Councilmember Greg Sanders, Moderator; Center Director Natalie Fousekis, PhD, several narrators, community -wide event, Kestrel Reception, 150 participants -Leads Donna Griffith/Linda Blank, $2, 500) • CAC/IWPF - Historic Landmark # 8 — December 9: Board selects site in June based on criteria: 1) Exemplifies or reflects special elements of City's cultural, architectural, aesthetic, social, economic, political, artistic and/or engineering, heritage, 2) Identifies with persons, a business use, or events significant in local or state or national history, 3) Embodies distinctive characteristics of style, type, period or method of construction, or provides a valuable example of indigenous materials or craftsman, 4) Represents notable work of builder, designer or architect, 5) Recognizes unique location or singular physical characteristics representing an established and familiar visual feature of a neighborhood, community or the City.

Program location to be determined and includes tour, plaque presentation, invited guest speaker Tracy Conrad, President, PS Historical Society, and reception (150 participants, Leads Kim Wilson/Linda Blank, $5,000) IWPF BOARD: Linda Blank, President; Kevin Mead, Vice President; Ginny Whitman, Secretary; Kim Wilson, Treasurer; Katherine Mead, Creative Director; Dan Hamilton, Digital Strategy Director; Donna Griffith; Director -at -Large; Brian Penna City Council Liaison Updated January 21, 2025

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INDIAN WELLS CITY COUNCIL
January 30, 2025
To: City Council
From: City Manager Department
Prepared by: Chris Freeland, City Manager
Subject: Sponsorship for City of Indian Wells as a Host City Sponsor for Epson Tour Championship 2025 and 2026

RECOMMENDED
ACTIONS:

Council REVIEWS and PROVIDES direction on the Finance Committee's recommendation to continue serving as the Host City Partner for Epson Tour Championship for 2025 & 2026; and
FINDS the project to be exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15060.

DISCUSSION:

The Epson Tour serves as the official qualifying series for the LPGA Tour and will enter its 45th competitive season in 2025. Supported by its title sponsor, Seiko Epson Corporation, the Tour's mission is to develop the world's premier female professional golfers, preparing them for success at the LPGA level. Over the past decade, the Tour has grown from 15 tournaments with $1.6 million in prize money to over 20 events awarding a total of $5 million. To date, more than 600 players have graduated from the Epson Tour to the LPGA Tour, with former participants collectively earning 466 LPGA titles.

Each year, the top 15 money earners on the Epson Tour graduate to the LPGA Tour for the following season. Notable alumni include Olympic Gold Medalist and top -ranked American Nelly Korda, current World No. 2 Lilia Vu, and major champions such as Celine Boutier and Hannah Green. The season concludes with an LPGA card presentation ceremony during the Epson Tour Championship.

On November 2, 2023, the City Council formally approved the City of Indian Wells' sponsorship as the Host City for the Epson Tour Championship for 2024 and 2025. This decision followed the Finance Committee's recommendation on October 26, 2023.

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The City of Indian Wells provided a $100,000 sponsorship for the 2024 Epson Tour Championship.

Due to the success of the tournament, the LPGA/Epson Tour wishes to extend the agreement with the City of Indian Wells through 2026, with the potential to extend for future years. As part of the Epson Tour's request to extend its relationship with the City of Indian Wells, is an expansion of sponsorship benefits that last throughout the year for an additional sponsorship.

Sponsorship Benefits
The Host City sponsorship agreement between the City of Indian Wells and the Epson Tour Championship provides a range of benefits designed to elevate the City's visibility, enhance its brand value, and support its strategic goal of increasing tourism while solidifying its position as a premier golfing destination.

Specific benefits and impacts include:

Economic and Brand Exposure
• Advertising Impressions: Over 2.5 million impressions through LPGA and Epson Tour ad campaigns, with an additional estimated five million impressions across the Los Angeles and San Diego markets via billboard campaigns. • Media Value: Total earned media value is estimated at $5,446,727, including:
o Over 848 article mentions valued at $4.3 million.
o Television coverage generating $453,000.
o Public relations, digital content, and on -site marketing.

Charitable Contributions
The Epson Tour donated $2,500 to the First Tee program. Additionally, the Indian Wells Cup (a community Pro -Am event) provided residents and First Tee youth participants with the opportunity to engage with professional players as standard bearers and attend a junior golf clinic.

Tournament Assets for 2024
The following key assets were incorporated into the sponsorship package:
• Incorporation of "Indian Wells" into the official tournament name, logo, and all collateral materials.
• Representation of City officials in the trophy presentation ceremony. • Extensive hospitality and promotional benefits, including:

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o Two Pro -Am teams (three amateurs per team).
o 24 invitations to the Meet the Pros Party.
o 72 four -day VIP Hospitality passes.
o On -site branding, including two tee signs.
o Discounted ticket pricing and a designated viewing area for Indian Wells residents.
• Daily digital content highlighting Indian Wells Resort and the local community, distributed on Epson Tour platforms.

Tourism Impact Delivered in 2024
• Indian Wells Golf Resort (Direct Spend)
• Renaissance Esmerelda Room Nights (428 rooms)
• Additional Local Hotel Room Nights (1,500-1,800)
• Spend at Local Restaurants
• Miscellaneous Revenues
$268,454
$139,100
$187,500-$225,000
$168,610
$3,651
For the Indian Wells Golf Resort, the Epson Tour generated $268,454 in direct spending at the Indian Wells Golf Resort. This figure does not account for additional economic contributions from spectator spending at the pro shop and other outlets, underscoring the value of the City's investment in driving economic activity at a key community asset.

The total estimated economic impact was approximately $800,000 plus media valuations.

Epson wishes to not only continue its partnership with the City of Indian Wells but would like to expand if for the 2026 Epson Tour Championship.

Enhanced Sponsorship Assets for 2025-2026
In addition to the existing benefits, the following enhancements have been proposed:
• The Indian Wells logo is included in sponsor signage at all Epson Tour events. • A specialized program that promotes the Epson Tour Championship at Indian Wells at the conclusion of each Epson Tour event (e.g., "Ticket to Indian Wells" of "Road to Indian Wells").
• Increase in banner ads on LPGA and EpsonTour.com.
• Sponsorship of a recurring social media series and the Epson Tour recap show on YouTube.
• Expanded resident benefits, including a golf clinic and additional VIP passes. • Provide shaded resident VIP seating section.
• Coordination of an Epson Tour athlete appearance to promote the reopening of the Players Course in November 2025, supported by social media and national media campaigns.

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Epson Tour is seeking an increase of the City's sponsorship to match the site fee of the Indian Wells Golf Resort in each year (Estimated at 153,212 a year).

A detailed recap of the 2024 Epson Tour Championship and a sponsorship proposal for 2025-2026 are attached for review. It is also of interest to note that during the 2024 Epson Tour Championship at Indian Wells, the LPGA Chairperson expressed genuine excitement and appreciation with the Indian Wells Golf Resort, highlighting that the agronomic conditions and service levels not only met but exceeded the Tour's high expectations.

The LPGA praised the Golf Resort's meticulous attention to detail, the professionalism of the staff, and the overall quality of the facilities, which contributed to a seamless and exceptional tournament experience. Building on this success, the LPGA has conveyed strong interest in deepening its partnership with the City of Indian Wells. They have specifically expressed a desire to position the Indian Wells Golf Resort as a flagship venue, aiming to make it the marquee event for the Epson Tour. This sentiment underscores the confidence the LPGA has in the resort's ability to deliver world -class tournaments that elevate the Tour's profile and appeal.

Finance Committee Recommendation:

The Finance Committee recommended that Council support the Epson Tour Championship proposal for 2025 & 2026, as presented.

In addition, the Finance Committee recommended the Council authorize the Finance Committee to develop a policy on processing of future sponsorships. This policy will be presented for Council review at a future date.

OPTIONS:

The City Council may consider the following courses of action:
• Approve the Finance Committee's Recommendation: Endorse the Epson Tour's proposal to expand its partnership with the City of Indian Wells. • Maintain the Current Partnership: Continue the existing agreement with the Epson Tour for the 2025 and 2026 fiscal years under the current terms. • Provide Alternative Direction: Offer revised guidance or explore other options regarding the City's relationship with the Epson Tour.

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FISCAL IMPACT:

The proposed sponsorship expenditures will be incorporated into the City's upcoming Fiscal Year 2025-2027 budget at the estimated Indian Wells Golf Resort rental rate (Estimated at $153,212 for 2025).

These costs will be funded through the General Fund and allocated under the Resident Amenities program in the City's budget. Approval of this expenditure ensures continued alignment with the City's objectives to promote tourism and enhance its reputation as a world -class golfing destination.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

1. Sponsorship Proposal

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ATTACHMENT #1
EPSON
TOUR

CHAMPIONSHIP
INDIAN
WELLS
2024 Tournament Recap
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About the Epson Tour
The Epson Tour is the official qualifying tour of the LPGA Tour and enters its 45th competitive season in 2025. With the support of the entitlement partner Seiko Epson Corporation, the Tour's mission is to prepare the world's best female professional golfers for a successful career on the LPGA Tour. In the last decade, the Epson Tour has grown from 15 tournaments and $1.6 million in prize money to $5 million awarded across 20+ events. With more than 600 graduates and alumnae moving on to the LPGA Tour, former Epson Tour players have won 466 LPGA titles.

Each year the top fifteen (15) points earners on the Epson Tour graduate to the LPGA Tour for the following season.

Recent Epson Tour graduates include top ranked American and Olympic Gold Medalist Nelly Korda, current world #2 Lilia Vu, as well as fellow major champions Celine Boutier and Hannah Green.

Follow the Epson Tour at www.epsontour.com or on Epson Tour Social Media channels @epsontour #Road2LPGA
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Tournament Week —Schedule of Events
Sunday, September 29
Epson Tour Team Arrival & Setup
Monday, September 30
Epson Tour Professionals & Caddies arrival,
Unofficial Practice Rounds
Tuesday, October 1
Official Practice Rounds
Epson Tour "Meet the Pros Party"
Wednesday, October 2
AM Wave — Official Pro -Am — Epson
PM Wave — Official Pro -Am — Community
Thursday/Friday, October 4 &
5 Rounds 1 & 2
Field is Cut on Friday following play, low 60 players plus ties Saturday, October 5
Moving Day, Round 3
Junior Clinic benefitting First Tee — Coachella Valley
Sunday, October 6
Final Round, Tournament Trophy Ceremony
LPGA Tour Card Ceremony

Tourism Impact Delivered in 2024
Tournament Host Hotel: Renaissance Esmeralda Resort & Spa • Title Sponsor— Epson, Room nights: 150
• Major Sponsor— Reliance Matrix, Room Nights: 91
• Epson Tour Staff, Room Nights: 176
• Pre -Tournament Visit — LPGA/Epson, Room Nights: 11
otal room nights at Renaissance: 428
• Estimated average room night: $325
otal estimated spend at Renaissance: $139,100
Off -Site Parking Lot: Indian Wells Resort Hotel
Indian Wells Resort Hotel Parking Lot Rental: $2,600
Additional Out of Market Guests (May have stayed in hotels in neighboring cities, rental properties, with friends/family, etc.) • 63 Players x 7 nights each (441 nights) & 45 Player x 5 nights each (225 nights) • 63 Player Guests x 7 nights each (441 nights) & 45 Player Guests x 5 nights each (225 nights). Est. (majority likely share accommodations w/ player). • 60 Caddies x 7 nights each (420 nights) & 40 Caddies x 5 nights each (200 nights) • 9 Pro -Am guests x 3 nights each (27 nights)
• 13 Volunteers x 5 nights each (65 nights)
• Spectators: 84 tickets from 13 states outside of CA. 38 tickets from 2+ hours out of market in CA (122 nights) L
• Estimated average room night: $125
otal Estimated Additional Out of Market Nights: 1,500-1,80 otal Estimated Additional Out of Market Room/Accommodation Spend: $187,500 !, $225,000 Restaurant Impact
• Estimated spend on average of $65 per person per day at area restaurants • Total of 2,594 days/nights spent in greater Indian Wells area from out of market visitors otal Estimated Spend at Area Restaurants: $168,610
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Economic Impact to Indian Wells
Revenue paid to Indian Wells Golf Resort/City of Indian Wells Golf Course
• Tournament Site Fee: $153,212
• Rental Clubs: $1,600
otal Golf Course Revenue: $154,812
Food & Beverage at IWGR
• Meet the Pros Party: $33,045.01
• Pro -Am: $32,304.35
• Player/Caddie Dining: $44,285.04
• Volunteer Hospitality: $9,236.33
• Sponsor Hospitality: $5,998.09
• LPGA Tour Card Ceremony: $4,658.99
otal F&B Revenue: $129,527.81
Miscellaneous
• Admission Tax: $217.88
• Permit Fee: $811.42
• County First Aid: $2,622.66
otal Miscellaneous Revenue: $3,651.96
Total Estimated Economic Impact: $800,000*
*Estimate includes out of market overnight stays, estimated restaurant spend, and revenue paid to IWGR / City of Indian Wells Rag
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Charitable Impact to First Tee — Coachella Valley
Epson Tour Championship at Indian Wells contributes $2,500 to First Tee — Coachella Valley, through creation of the "Indian Wells Cup" • "Indian Wells Cup" will be an annual competition within the Community Pro -Am where participating Economic Development/Governmental entities will compete along side the City of Indian Wells' teams for a trophy and bragging rights, while investing in the future of golf in the Coachella Valley, as a portion of their sponsorship $ goes directly to the First Tee — Coachella Valley. • In 2024 $800 was raised through the support of such groups. That $800 was equally matched by Tour partners Epson and Reliance Matrix and was rounded up to an even $2,500 total donation.
• In addition to the financial impact, First Tee — Coachella Valley participants had the opportunity to walk alongside the pros while serving as standard bearers and were treated to a Junior Clinic put on by the pros.

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More than 2.5 million impressions delivered through
ad campaign on LPGA.com and EpsonTour.com
• Impressions — 2,521,931
• Clicks — 903
• CTR — 0.04%
Prominent Branding Displays at Tournament Site
An estimated 3.5 — 4 million impressions delivered
across LA & SD markets through billboard campaign
Branding and Exposure

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Of The 2024 Solheim Cup
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City of Indian Wells Social / Digital Features
During tournament week the Epson Tour's content team produced several social/digital features highlighting attractions in the City of Indian Wells. These features included...
• A Vlog showing what a travel day to Indian Wells looks like • https://www.insta3ram.com/a/DAkID6-Pf3V/
• A social feature highlighting amenities at the Renaissance Esmeralda Resort & Spa • httas:// www.insta; ram.com/p/DAtctabvef9/
• https://x.com/EpsonTour/status/1842254264497996214
• httas:// www.facebook.com/share/v/niY4TWap61RJ43k1/
• A Player Profile filmed at Indian Wells Tennis Garden (Video Below) Rag
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Indian Wells Golf Resort Social / Digital Features
During tournament week the Epson Tour's content team produced several social/digital features highlighting Indian Wells Golf Resort.

These features included...
• Epson Tour Chief Business & Operations Officer, Jody Brothers discussing the Championship relocating to IWGR (Video Below). • Indian Wells Golf Resort — Players Course Photos
• https://www.instagram.com/a/DAmJKh7THLI/?img index=1 • https://www.facebook.com/share/p/RTLUuGUtT1vWYHU5/
• https://x.com/EpsonTour/status/1841223429871263867
• Former PGA Tour Player and Golf Broadcaster, Gary Christian featuring several prominent holes on the Players Course. • Holes 17 & 18
• https://x.com/EpsonTour/status/1841623906215723097
• https://www.instagram.com/o/DAo HiGyCPc/?img index=1 • Holes 9 & 10
• https://x.com/EpsonTour/status/1842580000291291587
• https://www.instagram.com/a/DAvvoovPmdv/
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Epson Tour Championship at Indian Wells Highlights
During tournament week the Epson Tour's content team produced several social/digital features highlighting functions during tournament week to showcase facilities at Indian Wells Golf Resort. These features included... • Meet the Pros Party
• https://www.instagram.com/p/DAoYYPgyi7O/
• https://www.facebook.com/share/v/bzUox2fm9obigFgN/
• httos://x.com/EosonTour/status/1841540327804698973
• Pro -Am Experience
• httos:// www.instagram.com/reel/DA3PUfNvfi1/
• Sportscaster Fred Roggin Announcing Players to Start the Tournament • httos:// www.instagram.com/o/DAcsCHmPKoz/
• Junior Clinic benefitting First Tee — Coachella Valley • https://www.instagram.com/o/DAw1X6Jy-TL/?img index=1 https://x.com/EosonTour/status/1842728424064077828
• https://www.facebook.com/share/p/AXuWfd7WowZ811mB/
• Fuego the Firebird Appearance
• httos:// www.instagram.com/o/DAy-izETCr2/?img index=1 • https://www.facebook.com/share/p/ghNTLYwgZt6YhU8x/
• Tournament Trophy Ceremony
• https://www.instagram.com/p/DA1BkiDvHYb/
• LPGA Tour Card Ceremony
• https://www.instagram.com/p/DAziSg-v2DL/
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Dream Chasing Docuseries
Epson Tour produced a six -part docuseries chronicling the 2024 season concluding with an episode filmed at Indian Wells Golf Resort following along the drama of players competing to earn their 2025 LPGA Tour Card.

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2024 Earned Media Value

EXECUTIVE SUMMARY
KEY FINDINGS — FROM THE EPSON TOUR

CHAMPIONSHIP AT INDIAN WELLS

PR MEDIA VALUE
Over 848 articles mentioned the tournament,
generating over $4.3M in value.

PR / MEDIA VALUE

DIGITAL VALUE

ON -SITE & MARKETING VALUE
$4,771,831
$29,293
$645,603

TOTAL MEDIA VALUE
$5,446,727
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2024 Earned Media Value

MEDIA COVERAGE
Over 848 articles mentioned the tournament,
leading to over $4.3M in value.

Articles mentioning the tournament reached 27
different countries and were written in 12 languages.

Win and in: Meet Heather Lin and the 14 others who secured LPGA status at the Epson Tour Championship
Story by Kent Paisley • 1mo • i.7 4 min read
Afirst professional victory in the Epson Tour Championship was the only way for Heather Lin to get into the top 15 cutoff to earn an LPGA card for 2025 The Chinese Taipei native started the week 54th in the tour's season standings but got off to a searing start, recording an ace in the first round, then carding a 63 on Friday to take the 36 -hole lead. An even -par 71 on Saturday gave her a one -stroke advantage with 18 to play.

Mississippi River Cruises - Best Cruise Line For Seniors Lin 24, survived a sunbaked Sunday at Indian Wells Golf Resort near Palm Springs, Calif.. where temperatures reached 114 degrees, with a back -nine charge after her first double bogey of the championship on the 10th.

Lin's conversation with her coach Ian Mellor on Saturday prepared her for that moment imprinting that she would get nervous and take a deep breath when that happens Despite Lm's hands shaking down the stretch, she birdied the 12th and 13th to wipe away the error and return to 15 under par, tied for first with Malaysian Olympian Ashley Lau, who was in the clubhouse On the par -5 17th, Lm made birdie to take the outright lead, and with a par on the last finished off a four -under 67 to earn her first career victory, snatching the 15th and final LPGA card the only way she mathematically could.
yahoo{pert$ Search
What is the Epson Tour
Championship? It's a path to the
LPGA for many players
Larry Bohannan, Palm Springs Desert Sun
So just what is the Epson Tour Championship and why is it here in the desert this week?
Even for some hardcore golf fans. the Epson Tour is not a common name. With the tour in the desert for its final stop of the 2024 season, and with the event sponsored by the City of Indian Wells. this is a chance to learn about the Epson Tour and the role it plays in women's golf.

The Epson Tour is the developmental tour for the LPGA, much as the Korn Ferry Tour is the developmental tour for the PGA. With a full schedule of 19 events. the idea of the Epson Tour is to give professional golfers a path to reach the LPGA.

At the end of the week, 15 golfers will be awarded playing privileges for the 2025 season through a ranking of points earned. The top 10 players receive one kind of status for 2025, and the next five gain a slightly different status for next year.

Source:

Online Media Exposure- Meltwater Coverage; November 1, 2023- October 28, 2024. includes mentions of "Epson rour Championship"
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2024 Earned Media Value
DIGITAL — SOCIAL & WEBSITE

DIGITAL
epsontour.com
Total Users 96,330
Total Sessions 41,527
Total Views 12,304
SOCIAL
Epson Tour & Other Social
Total Impressions 1,049,518
Total Engagements 32,492
Total Likes 24,599
epsontour and 2 others
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champion of the 2024
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Road2LPGA
noorbeebte
Congratulations!!! We're all proud of
you @heath.er.hn
l like Reply
peteimbs46
That's a really good look, Heather!
Your first professional win couldn't
have come at a more opportune
moment!
Congratulations
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Source:

Digital- Hero Digita; October 1-7, 2023
Social-Zoomphh Posts that mention Epson Tour Championship or #EpsonTourChamp,January 1 —October 31, 2024 Number of Total Engagements includes Total interactions. Total impressions is only on owned handles.

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2024 Earned Media Value
TV EYEc
TV exposure generated over $453K. Outlets included KESQ (ABC), KDFX (FOX), KPSP (CBS), KMIR (NBC), and The Golf Channel, among others.

EPSON TOUR CHAMPIONSHIP COMES TO

NDIAN WELLS
AL NBC

PALM SPRINGS
Source: Peripheral TV Exposure — TV Eyes; January 1 —October 23, 2024. Includes mention of Epson Tour Championship"
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EPSON
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INDIAN
WELLS
2025 - 2026 Partnership Proposal
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New Partnership Enhancements in 2025 & 2026
Epson Tour Championship will return to Indian Wells Golf Resort the week of September 29 — October 5, 2025 • LPGA & Epson Tour Pre -Qualifying tournament to create two-week presence in Indian Wells (additional room nights). • Season long Epson Tour marketing partnership creating additional exposure opportunities for Indian Wells throughout 2025 & 2026 seasons.
• Enhanced benefits for Indian Wells residents with new concepts to potentially include a Golf Clinic / Welcome Party with the pros, Pro -Am playing opportunity, expanded VIP Hospitality ticket offering, etc. • Epson Tour to work with City on promotion of Players Course Grand Re -Opening, to include Epson Tour Professionals attending Grand Re -Opening Ceremony.

EPSON
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WELLS
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LPGA / Epson Tour Pre -Qualifying
LPGA and Epson Tour Pre -Qualifying Western Region tournament will take place September 22-28, 2025, at Indian Wells Country Club. Creating a two-week, back-to-back LPGA presence in Indian Wells.

Historically Pre -Qualifying has taken place with one national tournament in August across multiple different properties in the Coachella Valley. Moving to a multiple event, regional model beginning in 2025, the Western Region tournament will take place exclusively at Indian Wells Country Club.
108 players will be competing to advance to the next stage of LPGA & Epson Tour Qualifying.

LPGA will partner with a hotel property in Indian Wells during that week for Staff working Pre -Qualifying Tournament to stay at a hotel property in Indian Wells. Estimated additional 75-100 room nights. LPGA will also work to promote Indian Wells hotel partner that week to players, caddies, and others attending that are in need of accommodations.

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2025 & 2026 Season Long Marketing Partnership
Additional exposure opportunities for Indian Wells throughout 2025 & 2026 seasons • Increase in banner ads run on LPGA.com and EpsonTour.com from 2.5M impressions in 2024 to 5M in 2025 & 2026
• Branding opportunities in recurring Social Media posts on Epson Tour digital channels • Weekly "Winner's Selfie" post, as each winner will secure their spot in the field of the Epson Tour Championship at Indian Wells.
• Sponsorship of "Move of the week" which would highlight athletes who made big moves in the Race for the Card in weekly tournament recap show, tentatively named "The Clubhouse Catch Up".
• Indian Wells logo included in on -site sponsor signage displayed at all Epson Tour events epsontour and 2 others
Indian Wells Golf Resort
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epsontour Winner's Selfie with @heath.er.lin, our
champion of the 2024 #EpsonTourChamp
#Road2LPGA
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Enhanced Benefits for Indian Wells Residents
2024 Resident benefits to continue with proposed enhancements for 2025 - 2026 • 2024 Resident Benefits
• Discounts on Pro -Am, VIP Hospitality, and Grounds Tickets • Dedicated City of Indian Wells Resident viewing deck on 18th Green (shaded) • Seventy -Two (72) Four -day VIP Hospitality passes Thursday -Sunday of tournament week
• New for 2025 - 2026 - Resident Benefit Enhancement Concepts • Golf Clinic and Welcome Party with Residents and Epson Tour Pros • Pro -Am Playing Opportunity for three residents (selected by City lottery) • Twenty-eight (28) additional Four -day VIP Hospitality passes Thursday -Sunday of tournament week
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2025 - 2026 Epson Tour Championship at Indian Wells
Championship Presenting Sponsor
Tournament Assets to continue from 2024 to 2025 - 2026:
• City name incorporated into official tournament name and logo • City name and logo incorporated into all tournament collateral • Opportunity for City Official to participate in tournament trophy ceremony • One (1) Press Release drafted and distributed by the Epson Tour announcing partnership renewal • Two (2) Pro -Am teams in the official tournament pro -am (three amateurs per team) • Twenty (24) Invitations to the Meet the Pros Party
• Seventy -Two (72) Four -day VIP Hospitality passes Thursday -Sunday of tournament week • On -site signage and branding to include two (2) Tee Signs throughout tournament week • Daily content produced and distributed on Epson Tour digital platforms highlighting City of Indian Wells and Golf Resort • Discounts on Pro -Am, VIP Hospitality, and Grounds Tickets for Indian Wells resident card holders, marketed through Indian Wells and Troon
• Dedicated City of Indian Wells Resident viewing deck on 18th Green (shaded). (City or residents to provide own chairs).

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2025 - 2026 Epson Tour Championship at Indian Wells
Championship Presenting Sponsor
New Tournament Assets in 2025 & 2026:
• Enhanced Resident Benefits to include Clinic / Welcome Party, Pro -Am opportunity, increased # of VIP Hospitality passes • Support for Players Course reopening in November, including:
• Coordinating Epson Tour Athlete Appearance
• Social Media and National Media Support — Press Release New Epson Tour Season Long Assets in 2025 & 2026:
• Indian Wells banner ads to run across LPGA.com & EpsonTour.com until 5M impressions is achieved (double from 2024) • Sponsorship of recurring social media series throughout 2025 - 2026 seasons (i.e. "Winner's Selfie" post) • Sponsorship of "Move of the week" which would highlight athletes who made big moves in the Race for the Card in weekly Epson Tour tournament recap show on YouTube, tentatively named "The Clubhouse Catch Up" • Indian Wells Logo included in on -site sponsor signage displayed at all Epson Tour events 2025 - 2026 Investment: $153,212 Annuall
(Match Tournament Site Fee)
*Epson Tour to commit to Indian Wells Golf Resort as host site for 2026 tournament and eliminate early termination clause in site agreement with a two-year commitment from City of Indian Wells as presenting sponsor.

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EPSON
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CHAMPIONSHIP
Jody Brothers, Epson Tour
Chief Business & Operations Officer
[email protected]
(210) 355-3289
INDIAN
WELLS
Matt Clark, Epson Tour
Tournament Director
[email protected]
(386) 795-0111
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INDIAN WELLS CITY COUNCIL
January 30, 2025
To: City Council
From: Finance Department
Prepared by: Kevin McCarthy, Finance Director
Subject: Tennis Garden Sustainability Sponsorship Request RECOMMENDED ACTIONS:

Council REVIEWS and PROVIDES direction on the Finance Committee's recommended denial of the Tennis Garden Sustainability Sponsorship Request; and FINDS the project to be exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15060.

SUMMARY:

On January 14, 2025, the Finance Committee convened to comprehensively evaluate the Tennis Garden Sustainability Sponsorship Request.

The Committee reaffirmed the longstanding, mutually beneficial partnership between the City of Indian Wells and the Indian Wells Tennis Garden, emphasizing its significance to the community and the local economy. The Committee also expressed a strong interest in identifying new opportunities to collaborate on hosting events or activities that further enhance the partnership and deliver measurable benefits to the City.

After careful consideration, the Finance Committee recommends that the City Council decline the proposed sponsorship request for 2025. This recommendation reflects the Committee's view that City funds could be more effectively allocated by collaborating with the Tennis Garden to sponsor events that stimulate additional tourism -driven revenue and foster broader community engagement.

The Committee highlighted the importance of exploring opportunities to host high -impact events, such as concerts, festivals, basketball tournaments, pickleball championships, and similar activities, which would enhance the vibrancy of the City and attract both residents and visitors. Additionally, the Committee underscored the need for future partnerships to deliver a tangible and measurable return on investment (ROI) to the City, particularly

Page 525 of 530 ends

through increased revenues from tourism -related sources, including admissions taxes, transient occupancy taxes, and sales taxes.

This recommendation reflects the City's commitment to prudent fiscal stewardship while strengthening its collaboration with the Indian Wells Tennis Garden to achieve shared goals that benefit the community and support economic growth.

BACKGROUND:

Sustainability Sponsorship Request from the Indian Wells Tennis Garden Staff recently received a sustainability sponsorship request from the Indian Wells Tennis Garden (IWTG) for the City of Indian Wells to serve as the Official Sustainability Partner of the 2025-2027 BNP Paribas Open. This sponsorship opportunity builds on a similar proposal presented to the City Council in February 2024, which the Council elected not to pursue at that time.

The revised sponsorship package outlines several promotional and branding opportunities highlighting the City's support of sustainability initiatives and its status as a premier residential resort and vacation destination. The sponsorship includes the following components:

Promotions
• Tournament Communications: IWTG's sustainability efforts will be prominently featured in tournament communications, emphasizing the City of Indian Wells' support.
• Dedicated Webpage: The City will have a dedicated page on the tournament website to promote its partnership with IWTG and showcase its premier status as a destination.
• Sustainability Page Sponsorship: The City will sponsor the webpage highlighting IWTG's sustainability efforts.
• City of Indian Wells Look -Out: The South Landing will be branded as the "City of Indian Wells Look -Out," a photo opportunity for fans. Social media users who post photos using the City's hashtag will be entered into a drawing to win a hotel and ticket package provided by the City.
• Water Station Branding: All temporary water stations on -site during the tournament will feature City of Indian Wells branding.
• Recycling Receptacle Branding: Staff will collaborate with Burtec to brand temporary recycling receptacles with the City's logo.

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• Video Promotion: A 30 -second video will be produced, highlighting the City's support of the tournament's sustainability initiatives, to be displayed on screens in Stadiums 1 and 2.
• Activation Space: A 15' x 15' activation space will be provided for the City to promote its sustainability efforts.

Social Media
• Promotion of On -Site Activation: The tournament's social media team will promote the City's activation space on its social media channels. • Amplified Social Media Presence: The tournament's social media team will support the City's tournament -related content by reposting and sharing it across their channels.

Sponsorship Fee
• 2025: $500,000
• 2026: $525,000
• 2027: $550,000
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

ATTACHMENTS:

1. Sustainability Sponsorship

Page 527 of 53 ends

ATTACHMENT #1
ATP
"ASTERS 1000
City of Indian Wells
2025 — 2027 Sustainability Sponsorship
4 WM
1000
Designation
• City of Indian Wells will be designated as the Official Sustainability Partner of the 2025-2027 BNP Paribas Open
Promotions
• IWTG sustainability efforts will be promoted in tournament communication highlighting the support of the City of Indian Wells
• The City of Indian Wells will have a dedicated page on the tournament website which it may use to promote its partnership with the Indian Wells Tennis Garden and highlight its status as a premier residential resort and vacation destination
• The City of Indian Wells will be the sponsor of the tournament website page dedicated to IWTG's sustainability efforts
• The South Landing will be branded by the City of Indian Wells as the City of Indian Wells Look -Out as a photo opportunity. Fans who post their photos on social channels with the CIW hashtag will be entered into a drawing to win a CIW provided hotel and ticket package • All temporary water stations on site during the tournament will be branded by the City of Indian Wells
• DC will work with Burtec to allow the temporary recycle receptacles to be branded by the City of Indian Wells
• DC will create a :30 second video to be shown on the screens in Stadiums 1 and 2 highlighting the City of Indian Wells' support of the tournament's sustainability efforts • DC will provide a 15' x 15' activation space for the City of Indian Wells to promote its sustainability efforts
Social Media
• The tournament social media team will promote the City's on -site activation on its own social media channels
• The tournament social media team will help amplify the City's tournament related content with reposts and shares on the tournament social media channels Sponsorship Fee
• 2025 - $500,000
• 2026 - $525,000
• 2027 - $550,000

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INDIAN WELLS CITY COUNCIL
January 30, 2025
To: City Council
From: City Manager's Department
Prepared by: Chris Freeland, City Manager
Subject: Indian Wells Support to those Impacted by Los
Angeles County Wildfires
RECOMMENDED ACTIONS:

Council DISCUSSES and PROVIDES direction on opportunities to assist those impacted by the Los Angeles County Wildfires; and
FINDS the project to be exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15060.

DISCUSSION:

On January 7, 2025, multiple wildfires (Palisades, Eaton, and others) began in Los Angeles County and quickly spread through communities due to gusty Santa Ana winds. The fires have scorched tens of thousands of acres of land, damaged or destroyed over 12,000 buildings, destroyed over 10,000 homes, displaced over 180,000 individuals, is responsible for dozens of deaths, and is expected to be the costliest natural disaster to hit Los Angeles County. The fires were not completely contained at the time of this staff report.

In the days following the fires, resources, and donations to assist those impacted by the wildfires have flowed into Southern California. Los Angeles County has activated a website (LA County Recovers: www.recovery.lacounty.gov) , which provides daily updates on the wildfires, damage to the region, and a central point of information for those impacted by the wildfires and those wanting to assist. A significant amount of information on the website is dedicated to the various federal, state, county, city, and other agency resources that have been made available to assist those impacted by the wildfires.

The website also provides information on donations from millions of people across the United States looking to assist residents who have been displaced or suffered devastating losses from those fires. Currently, our local hotel partners have provided discounted hotel

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rates and waved fees for those displaced. Indian Wells fire personnel from Cal Fire have been assigned to assist in the fire suppression and recovery efforts.

Indian Wells is a generous community that is seeking additional opportunities to assist the many people who have suffered from the wildfires. LA County Recovers suggests that those wanting to help may donate money to a reputable charitable organization such as those listed on the Emergency Network Los Angeles website (ENLA.ORG). The Network includes recognized disaster relief organizations, such as the American Red Cross, Salvation Army, and the California Community Foundation.

LA County Recovers acknowledges that "the avalanche of goods being dropped off — particularly unsolicited donations— is well beyond what many charitable organizations can process at this time." LA County is working with its public and private partners to triage the flow of support and to develop a system to identify the most urgently needed items and give them to the people who need them the most.

Members of the City Council requested this item be agendized to provide an update to the community on where to make donations, but also to identify other opportunities for the community to assist. In addition to financial contributions to an ENLA.ORG organization, the City is in contact with Los Angeles County to determine what types of items or care packages the City and residents of Indian Wells can provide to those suffering and the thousands of first responders that are on the front lines.

City staff in collaboration with Community Activities aim to gather the community to provide support for victims of the devastation of wildfires in the Los Angeles area. All donations and/or care packages will be directed to Los Angeles County ensuring the aid is specifically designated for wildfire victims. Additional details will be forthcoming, once Los Angeles County is able to identify other resources needed to assist those impacted by the wildfires.

Staff is seeking Council approval to move forward with a future donation drive and identify if additional support is desired.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

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Indian Wells City CouncilJanuary 30, 2025

Indian Wells City Council
January 30, 2025