Council Meeting Agenda - June 18, 2026
Contract No. CVAG 22-036-01
Project: Regional PM10 Arterial Street Sweeping Program
AMENDMENT NUMBER ONE
to the
SWEEPING CORPORATION OF AMERICA
SERVICES AGREEMENT
for
REGIONAL PM10 ARTERIAL STREET SWEEPING SERVICES
This AMENDMENT NUMBER ONE is made and entered into this 1st day of December 2025 by and between the Coachella Valley Association of Governments, a California joint powers agency (CVAG), and Sweeping Corporation of America (Consultant), and is made with reference to the following background facts and circumstances. All other terms and conditions shall remain the same as stated in the original Agreement dated January 1, 2023, Regional PM10 Arterial Street Sweeping Services.
1. This Amendment Number One extends the term of the Agreement through December 31, 2027.
2. This Amendment Number One authorizes an additional amount not to exceed $279,311.00 a year as updated in Exhibit B. Price Formula for a total annual amount not to exceed $1,042,884.96.
3. The total amount payable under this agreement shall not exceed $4,655,802.80 through 2027.
Original Agreement
Amendment Number One
January 1, 2023
December 1, 2025
Annual Amount
$763,573.96
$1,042,884.96
Consistent with CVAG Policy 21-02, this amendment shall be executed with the use of electronic or digital signatures in order to be in effect.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment Number One to be executed by their duly authorized representatives on this date:
COACHELLA VALLEY ASSOCIATION OF SWEEPING CORPORATION OF
GOVERNMENTS
AMERICA
By: By:
Tom Kirk, CVAG Executive Director Tony Cincotta, Regional Vice President
Council Meeting Agenda - June 18, 2026
Contract No. CVAG 22-036-01
Project: Regional PM10 Arterial Street Sweeping Program Exhibit B
PRICE FORMULA
Item Description
Unit
Estimate
d Annual
Quantity
Unit Cost
Extended Cost
Regular Street
Sweeping
Linear
Curb Miles
23,878
$
34.84 $ 831,909.52
Special Impact Streets
Linear
Curb Miles
1,898
$
42.00 $ 79,716.00
Palm Springs Hwy 111
Linear
Curb Miles
1,524
$
32.06 $ 48,859.44
CV Link
Linear
Miles
1,600
$
51.50 $ 82,400.00
TOTAL
$ 1,042,884.96
Council Meeting Agenda - June 18, 2026
INDIAN WELLS CITY COUNCIL
June 18, 2026
To: City Council
From: Public Works Department
Prepared by: Dina Purvis, Public Works Director
Subject: Approve the Highway 111 Drought Tolerant Landscape Project and Authorize Project Implementation
RECOMMENDED ACTIONS:
Council APPROVES the Highway 111 Drought Tolerant Landscape Project; and AUTHORIZES Project Implementation; and
FINDS the project to be exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities).
BACKGROUND/ DISCUSSION:
As part of the City's ongoing commitment to environmental sustainability, water conservation, and fiscal responsibility, Council has authorized the design of a comprehensive corridor beautification and turf -conversion initiative: the Highway 111 Drought Tolerant Landscape Project.
To secure non -General Fund revenue for this initiative, staff pursued regional funding opportunities linked to statewide water -resiliency goals. The state previously established substantial funding through the Urban Community Drought Relief grant program. The Coachella Valley Water District (CVWD) successfully secured an allocation of these funds and serves as the primary regional grantee. The City of Indian Wells has been designated as a formal subrecipient under CVWD, securing a grant allocation of $650,000 specifically dedicated to transforming the Highway 111 right-of-way into a model of desert - appropriate water conservation.
To evaluate design aesthetics, plant viability, and installation techniques before a full- scale rollout, Public Works staff recently installed a physical demonstration mock-up. This sample features the replacement of turf with a low-water Mediterranean landscape palette and is located on the north side of Highway 111, a few hundred feet east of City Hall. The plant palette being used was approved by Council in November 2025 for use
Council Meeting Agenda - June 18, 2026
along the Highway 111 corridor. The mock-up has allowed staff to verify the visual appeal and low -maintenance requirements of the design under local climate conditions.
The Highway 111 corridor serves as the primary arterial spine of the city and shapes the initial impression for residents and visitors alike. Historically, portions of this right-of-way have relied on traditional, water -intensive turfgrass and older overhead irrigation systems.
Approval of this project will allow staff to proceed with a full-scale turf conversion on the area behind the sidewalks and landscape modernization. Key elements of the project scope include:
• Removing non-functional turf grass across the designated corridor segments, specifically behind the sidewalks on the east and west side of Highway 111. • Installing high -efficiency subsurface drip irrigation systems to eliminate overspray and evaporation loss.
• Planting the approved, drought -tolerant Mediterranean design palette, which mirrors the successful demonstration site east of City Hall. • Incorporating decorative, desert -appropriate rock mulch to suppress weeds and preserve soil moisture.
The demonstration site has proven that the Mediterranean landscape design seamlessly blends the city's high aesthetic standards with aggressive water -use reductions. By transitioning to this palette, the City will significantly reduce its ongoing water consumption and align directly with state and regional conservation mandates. With the design sample fully vetted, staff is now seeking formal Council authorization to proceed with the complete project scope and fully deploy the subrecipient grant funds.
OPTIONS:
The City Council has the following options available.
1. Approve the Highway 111 Drought Tolerant Landscape Project and authorize implementation.
2. Do not approve the Highway 111 Drought Tolerant Landscape Project implementation.
3. Provide alternative direction.
FISCAL IMPACT:
The $1,070,000 budget for this project is allocated in the approved Capital Improvement Program. $650,000 of the costs will be paid by the grant received from CVWD as a subrecipient. City staff and vendors will complete the project over the next 2 years, to mitigate costs and stay within budget. Long-term, the project is anticipated to yield
Council Meeting Agenda - June 18, 2026
ongoing operational savings through reduced water utility expenditures and decreased landscape maintenance demands along the corridor.
ATTACHMENTS:
1. Attachment 1 — Staff Report — November 06, 2025
Council Meeting Agenda - June 18, 2026
ATTACHMENT #1
INDIAN WELLS CITY COUNCIL
November 6, 2025
To: City Council
From: Public Works
Prepared by: Dina Purvis, Interim Public Works Director Subject: Highway 111 Drought Tolerant Landscaping Turf
Replacement
RECOMMENDED ACTIONS:
Council DISCUSSES proceeding with the implementation of the Highway 111 Drought Tolerant Landscape Project, funded in part through a regional grant from the California Department of Water Resources (DWR), in coordination with the Coachella Valley Water District (CVWD); and
FINDS the project to be exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), Existing facilities and 15304(b) Minor Alterations to Land.
BACKGROUND:
During the height of the statewide drought, the Indian Wells City Council directed staff to evaluate opportunities for water conservation along Highway 111, particularly by removing turf. This direction was formalized as a City Council Strategic Plan Goal in Fiscal Year 2023-24 and reaffirmed each year thereafter. The proposed turf replacement program was added as a strategic planning goal to align with regional and state water conservation goals, as well as turf replacement efforts that the City adopted for residential and commercial areas of the community.
In addition, the State of California passed AB 1572 in 2023, prohibiting using potable water to irrigate non-functional turf. Non-functional turf is generally described as grass used for an ornamental nature, such as in medians and parkways. It is separated from functional turf by its use; functional turf is found in parks, golf courses, and sports fields.
While not a deciding factor for moving this project forward, it may have future implications for portions of Highway 111 as future water availability may become more scarce.
DISCUSSION:
Council Meeting Agenda - June 18, 2026
ATTACHMENT #1
The City, in collaboration with the Coachella Valley Water District (CVWD), is participating in a regional initiative to promote water conservation and sustainable landscaping practices. The initiative is supported by grant funding from the California Department of Water Resources (DWR) as part of its Urban Community Drought Relief Grant Program.
CVWD serves as the primary grant recipient for the region, and the City of Indian Wells is a subrecipient under the agreement. The City has been allocated funding in the amount of $650,000 to implement the Drought Tolerant Landscape project. The $650,000 is specifically for construction, with a required match of 25%. Payment of the grant will be made on a reimbursement basis, contingent upon the City's commencement of construction activities.
The Highway 111 Drought Tolerant Landscape Project involves the removal of 4.45 acres of city -owned or maintained turf. Not all areas of Highway 111 are owned and/or maintained by the City. This project will only improve areas that are currently maintained by the City, and only in areas of turf removal. Key components of the project include:
• Removal of existing turf behind the sidewalks on the north and south sides of Highway 111. Removing turf behind the sidewalk and keeping the turf next to the roadway will allow the City to maintain the appearance of its iconic corridor. • Installation of drought tolerant landscaping in the areas of turf removal, similar to existing portions along Highway 111, and upgrading irrigation systems to smart or drip irrigation technology.
• Application of mulch and other ground cover to reduce evaporation.
In preparation for project implementation, the City issued a Request for Proposals (RFP) for professional landscape architecture services. Following a competitive selection process, David Volz Design was chosen to lead the design phase of the project. The design was guided by the City's existing Landscaping and Highway 111 General Plan Standards and conforms with both. Materials used for the design are based on lush Mediterranean style plantings, very green and colorful, and varying in height. The plant types include new trees, shrubs and ground covers. The materials are not sparsely planted cactus type vegetation that are common in other drought tolerant landscape projects seen throughout the Coachella Valley. Upon completion, the landscape project will uphold the City's reputation for maintaining its iconic and picturesque corridor, a landmark that continues to attract attention and admiration.
Based on the completed design, the construction estimate for the project is over $5 million. This estimate includes construction, irrigation upgrades, planting, materials, and project management. Given the high estimated cost, Staff is in the process of amending the grant agreement to reflect the use of City's maintenance crew and using the citywide landscaping contract to greatly reduce cost burdens. If this project moves forward staff
Council Meeting Agenda - June 18, 2026
ATTACHMENT #1
would recommend the work be phased to manage costs and allow time to seek additional grant funding.
The areas where turf removal is being proposed are highlighted in Attachment 1.
Attachment 2 is a rendering of the proposed improvements designed by David Volz. This design is consistent with other locations in the City where turf was removed and drought tolerant landscaping was installed.
This item has been agendized to provide the Council the opportunity to further discuss one of its strategic planning priorities, before any additional staff or consultant work is done to advance this project. If Council wishes to move forward with a project, the next step would be to host a community meeting on the proposed improvements. Staff could also complete a small pilot program to have Public Works staff remove some turf and replace with new landscaping to illustrate the proposed improvements, before moving forward on a larger scale.
It is appropriate for Council to discuss and evaluate if this project is still a Council priority and next steps for the project. It also provides Council an opportunity to determine if any additional information is needed before making a determination.
CITY COUNCIL STRATEGIC GOAL:
This project reflects a Council priority and a long-term commitment to sustainability and water conservation. By moving forward now, the City can take advantage of available state funding, reduce irrigation demands, and assist in addressing state and regional water conservation goals.
OPTIONS:
The City Council has the following options.
1. Authorize staff to initiate construction activities for the Highway 111 Drought Tolerant Landscape Project in accordance with the approved plans and grant requirements over a phased implementation Included in this option, Council could scale back the level of turf removal to fully utilize existing grant funds awarded.
2. Authorize staff to install a test area of the landscape project as designed and bring back to Council for further discussion.
3. Provide staff direction that additional information is needed and bring back for further discussion at a later date.
4. Decide not to move forward with the proposed project at this time and bring back to the Council's 2026 Strategic Planning session for further discussion.
Council Meeting Agenda - June 18, 2026
ATTACHMENT #1
5. Decide not to move forward with the project and instruct staff to maintain the designs, unencumber any unused grant funding, and revisit the project at a later date.
6. Provide alternative direction.
FISCAL IMPACT:
The approved Capital Improvement Budget for this project is $1,070,000. The grant amount allocated is $650,000. If construction does not move forward at this time, the City will be required to de -obligate $650,000 in grant funds.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
This project has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State and local CEQA Guidelines, and the environmental regulations of the City. The City acting as Lead Agency, has determined the Drought Tolerant Landscaping Turf Replacement qualifies as being Categorically Exempt from CEQA pursuant to Section 15301(c), Existing facilities and 15304(b) Minor Alterations to Land.
ATTACHMENTS:
1. Locations
2. Rendering
3. View Simulations
Council Meeting Agenda - June 18, 2026
INDIAN WELLS CITY COUNCIL
June 18, 2026
To: City Council
From: Public Works Department
Prepared by: Dina Purvis, Public Works Director
Subject: Supplemental Appropriation for the Purchase of a Dedicated Public Safety Traffic Control Trailer
RECOMMENDED ACTIONS:
Council APPROVE the supplemental appropriation in the amount of $50,000 to Traffic Pro Beds; and
FINDS the action does not constitute a "project" as defined in Section 15378 of the State California Environmental Quality Act (CEQA) Guidelines, California Code of Regulations, Title 14, Chapter 3.
DISCUSSION:
The Public Works Department is regularly called out after normal business hours to assist Emergency Management and Public Safety personnel during unexpected incidents, such as major nighttime traffic accidents, utility failures, fires, and other road closures. In these high - stress, time -sensitive situations, rapid deployment of Maintenance of Traffic (MOT) equipment is critical to securing the scene, diverting traffic, and ensuring the safety of first responders and the driving public.
Currently, when an after-hours emergency occurs, standby maintenance staff must travel to the city yard and manually load a standard utility trailer with heavy cones, traffic signs, barricades, and stands. This manual loading process takes approximately one hour before staff can leave the yard. This operational bottleneck significantly delays the arrival on scene, leaving temporary road hazards unprotected during that critical first hour.
To improve response times and staff safety, the Public Works Department seeks to transition to a pre -staged, dedicated traffic control trailer system. Not only will this allow maintenance staff to respond quicker to emergency call outs, but this trailer will also further the City's emergency preparedness status in the event of a large scale emergency.
The Traffic Pro Trailer is a specialized vehicle engineered specifically for first -response and temporary work zone establishment. By deploying this asset, the City of Indian Wells will achieve significant operational upgrades:
Council Meeting Agenda - June 18, 2026
Drastic Reduction in Response Times: The trailer functions as a self-contained, mobile traffic control asset. Once fully loaded with necessary MOT equipment, it sits pre -staged in the city yard out of the daily workflow. When an emergency call is received, staff simply hitches the trailer and departs to the incident scene within minutes, eliminating the current one -hour manual load time. Response time would be improved to less than 20 minutes.
Enhanced On -Scene Safety: Upon arrival, the trailer can be driven and maneuvered into the precise positioning required to shield personnel and guide traffic. 360 -Degree Equipment Accessibility: Unlike standard utility trailers where equipment becomes trapped or buried, this trailer features removable exterior stake fencing. Staff can safely access cones and signs from any side or point of the vehicle, minimizing exposure to live traffic lanes.
Staff requests a sole -source procurement authorization to purchase directly from Traffic Pro Beds. Market research indicates that Traffic Pro Beds holds the proprietary designs for this highly specific modular traffic control setup.
While traditional utility trailers only transport cargo, the Traffic Pro system integrates proprietary safety components, including specialized swing -arm assemblies, custom sign/stand boxes, and a modular configuration designed specifically to prevent personnel injury during rapid deployment. No other local or regional vendor provides an integrated, turnkey MOT kit configuration with these multi -sided deployment capabilities.
STRATEGIC PLANNING GOAL:
This action supports the City Council's Goal to expand Emergency Preparedness Programs.
OPTIONS:
The City Council has the following options.
1. Approve supplemental appropriation in the amount of $50,000 to Traffic Pro Beds
2. Do not approve the supplemental appropriation in the amount of $50,000 to Traffic Pro
3. Provide alternative direction.
FISCAL IMPACT:
The requested supplemental appropriation of $50,000 will fund the purchase of a dedicated Public Safety Traffic Control Trailer. Based on the intended operational use of the asset, staff recommends allocating the supplemental appropriation between the City's public safety cost
Council Meeting Agenda - June 18, 2026
centers to reflect anticipated service demand. The trailer will support emergency traffic control and incident response activities for both Police and Fire operations, including traffic accidents, emergency road closures, fire response, utility incidents, and large-scale emergency events.
Accordingly, staff recommends funding the purchase through a split allocation between Fund 316 for the Police portion of usage and Fund 228 for the Fire portion of usage. This allocation recognizes that the equipment will function as a shared public safety resource supporting both disciplines and aligns the funding responsibility with the expected operational benefit received by each program.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
This action has been reviewed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State and local CEQA Guidelines, and the environmental regulations of the City. The City, acting as Lead Agency, has determined that the action does not constitute a "project" as defined in Section 15378 of the State California Environmental Quality Act (CEQA) Guidelines, California Code of Regulations, Title 14, Chapter 3.
Council Meeting Agenda - June 18, 2026
INDIAN WELLS CITY COUNCIL
June 18, 2026
To: City Council
From: Public Works Department
Prepared by: Dina Purvis, Public Works Director
Subject: Approve Plans and Specifications and Award Construction Contract for the Local Roads Paving Phase 5 to Onyx Paving Company, Inc.
RECOMMENDED ACTIONS:
Council APPROVE the Plans and Specifications and Award Construction Contract for the Local Roads Paving Phase 5 to Onyx Paving Company, Inc. in the amount of $910,800; and
FINDS the action exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines — California Code of Regulations, Chapter 3 (Guidelines for Implementation of CEQA), Article 10 (Categorical Exemptions), Section 15301 (Existing Facilities), Subsection (c).
DISCUSSION:
The City utilizes the pavement condition index (PCI) standard to identify and prioritize the paving and slurry seal of streets in the community. Every 5 years, the City conducts a PCI study that will adjust ratings of streets and identify those requiring systematic rehabilitation to extend their service life, improve ride quality, and ensure public safety. This pavement management program provides a PCI rating where streets with a Tower PCI rating have higher prioritization for repair.
In 2024, the Council directed staff to advance various capital expenditures, including the Local Paving Project. The Local Roads Paving Phase 5 Project represents the next scheduled phase of this infrastructure strategy, focusing on targeted localized paving, street resurfacing, and related right-of-way improvements. Future phases are scheduled for upcoming summers, with Phase 5 being constructed in the summer of 2026.
To maximize the scope of work within current bidding cycles, the project specifications included a Base Bid to repave North Camino del Rey, Reina Court, Tecopa Circle, Cochise Way, South Indian Wells Lane, Calle Tranquilidad, Miami Circle and Via Serena. An Alternate Bid option was also included to repave Fairway Drive east of Eldorado Drive if bids proved favorable to the approved budget.
Council Meeting Agenda - June 18, 2026
The plans, specifications, and contract documents were prepared by Kimley-Horn and advertised publicly for digital bids through the City's online procurement portal, PlanetBids, in compliance with California Public Contract Code requirements.
Following the close of the electronic bidding period, public bids were electronically unsealed and processed via the PlanetBids platform. The digital solicitation generated a highly competitive environment, yielding a total of six (6) electronic bid submissions from the following contractors:
Contractor
Base Bid
Alternate Bid
Total
Granite Construction
$512,078.00
$504,600.00
$1,016,678.00
Hardy & Harper
$499,070.00
$313,640.00
$812,710.00
Matich Corporation
$624,531.00
$342,260.00
$966,791.00
Onyx Paving Co
$474,000.00
$354,000.00
$828,000.00
Romero General
$532,598.00
$362,310.00
$894,908.00
Vance Corporation
s479,626.68
5327,561.00
$807,187.68
Following a thorough evaluation of the digital submittals by Public Works staff, Onyx Paving Company, Inc. was verified as the lowest total bidder at $828,000 (Base Bid of $474,000 and Alternate Bid $354,000). Based on available funding and favorable unit pricing, staff recommends awarding the contract to Onyx Paving Company, Inc. for a contract value of $828,000. In addition, a 10% contingency will be added in the amount of $82,800 for a total of $910,800.
Review of Bid Irregularities
During the post -opening verification of the low bid files, staff noted minor, immaterial irregularities within the Bidder Information and Experience submitted by Onyx Paving Company, Inc. Under California public contracting law, a municipality maintains the discretion to waive minor irregularities if they do not grant the bidder an unfair competitive advantage or affect the essential terms of the proposal.
Staff reviewed and the City Attorney has confirmed the specific electronic entries have no bearing on the bid pricing, the quantity or quality of the physical work, or the project delivery timeline. Onyx Paving Company, Inc. maintains an active State of California Department of Industrial Relations (DIR) registration, a valid contractor's license, and a verified history of satisfactory municipal performance. As such, the staff recommends that City Council waive these minor clerical irregularities and declare Onyx Paving Company, Inc. the lowest responsive and responsible bidder for the full expanded project scope.
STRATEGIC PLANNING GOAL:
This project meets the City Council Strategic planning goal of advancing paving improvement.
Council Meeting Agenda - June 18, 2026
OPTIONS:
The City Council has the following options.
1. Approve the plans and specifications for the Local Road Paving Phase 5 project and Award the construction contract to Onyx Paving Company, Inc. in the amount of $910,800.
2. Do not approve the plans and specifications for the Local Road Paving Phase 5 project and do not award the construction contract to Onyx Paving Company, Inc. in the amount of $910,800.
3. Provide alternative direction.
FISCAL IMPACT:
The total requested authorization for this expanded project scope is $910,800, which includes the base and alternate contract awards and a standard 10% contingency to address potential unforeseen field conditions during construction. There is sufficient funding for this project in the City's approved Capital Improvement Project budget. No additional funding is requested for this project.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
This action has been reviewed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State and local CEQA Guidelines, and the environmental regulations of the City. The City, acting as Lead Agency, has determined that the proposed improvements within the existing street rights -of -way are categorically exempt under CEQA in accordance with Section 15301, Class 1 (c) of Title 14 of the California Code of Regulations, for Existing Facilities, including streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities.
ATTACHMENTS:
1. Contract
Council Meeting Agenda - June 18, 2026
ATTACHMENT #1
00 52 13 — CONTRACT
This CONTRACT, No. is made and entered into this day of , by and between City of Indian Wells, sometimes hereinafter called "City," and , sometimes hereinafter called
"Contractor."
WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows:
a. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project:
LOCAL ROAD PAVING
The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor's failure to comply with this obligation. a. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City's Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 35 working days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work. b. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of Dollars
($ ). Payment shall be made as set forth in the General Conditions.
c. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum set forth in Section 00 73 13, Article 1.11 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents.
d. COMPONENT PARTS OF THE CONTRACT. The "Contract Documents" include the following:
Notice Inviting Bids
Instructions to Bidders
Bid Form
Bid Bond
Designation of Subcontractors
Information Required of Bidders
(BB&K 2021)
26529.00000\41023838.1
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00 52 13 - CONTRACT
Council Meeting Agenda - June 18, 2026
Non -Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
Performance Bond
Payment (Labor and Materials) Bond
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Standard Specifications for Public Works Construction "Greenbook", latest edition, Except Sections 1-9
Applicable Local Agency Standards and Specifications, as last revised Approved and fully executed Change Orders
Any other documents contained in or incorporated into the Contract The Contractor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties.
e. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work.
f. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the General Conditions.
g. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at the City's Administrative Office or may be obtained online at http://www.dir.ca.gov and which must be posted at the job site.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
(BB&K 2021)
26529.00000\41023838.1
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LOCAL ROAD PAVING
Council Meeting Agenda - June 18, 2026
IN WITNESS WHEREOF, this Contract has been duly executed by the above -named parties, on the day and year above written.
CITY OF INDIAN WELLS
By:
[INSERT NAME
[INSERT TITLE
ATTEST:
By:
City Clerk
APPROVED AS TO FORM:
By:
City Attorney
(CONTRACTOR'S SIGNATURE MUST BE
NOTARIZED AND CORPORATE
SEAL AFFIXED, IF APPLICABLE)
(BB&K 2021)
26529.00000\41023838.1
[INSERT NAME OF CONTRACTOR]
By:
Its:
Printed Name:
END OF CONTRACT
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LOCAL ROAD PAVING
Council Meeting Agenda - June 18, 2026
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF
On , 20 , before me, , Notary Public, personally
appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s)
Attorney -In -Fact
Trustee(s)
Guardian/Conservator
Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Limited
General
Number of Pages
Date of Document
Signer(s) Other Than Named Above
(BB&K 2021)
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LOCAL ROAD PAVING
Council Meeting Agenda - June 18, 2026
INDIAN WELLS CITY COUNCIL
June 18, 2026
To:
From:
Prepared by:
Subject:
City Council
Finance Department
Kevin McCarthy, Finance Director
Modifications to the General Fund Surplus Allocation Policy to Increase Funding for Indian Wells Golf Resort Capital Reserves
RECOMMENDED ACTIONS:
Council ADOPTS the revised General Fund Surplus allocation methodology, increasing the Indian Wells Golf Resort Capital Reserve allocation from 20% to 40%; and FINDS the project to be exempt from the California Environmental Quality Act (CEQA) provision pursuant to Section 15060.
BACKGROUND:
As part of the Fiscal Year 2026-27 Mid -Cycle Budget discussions, the City Council reviewed the long-term capital funding needs associated with the Indian Wells Golf Resort (IWGR).
During those discussions, the City Council emphasized the importance of maintaining the Golf Resort as one of the City's most significant assets and preserving its long-term financial sustainability. The current General Fund Surplus allocation methodology allocates annual surpluses as follows:
Capital Reserves
2 Golf Resort Capital Reserves
3 Pension Reserves
4 Capital Investments
Esti mated
Current Surplus
Allocation Allocation
20% 1,260,000
20% 1,260,000
20% 1,260,000
40% 2,520,000
'onal Fundin
!al
6,300 000
The proposed modification would increase the Golf Resort Capital Reserve allocation from 20% to 40% while maintaining sufficient reserve levels in the other funds.
Council Meeting Agenda - June 18, 2026
The proposed modification reflects the City Council's continued policy direction emphasizing proactive infrastructure investment, long-term asset preservation, and financial sustainability at the Indian Wells Golf Resort. The adjustment is intended to better align annual surplus allocations with the City's evolving long-term capital obligations associated with maintaining a nationally recognized resort facility that serves as a significant economic driver for the community.
Reserve Alignment with Long -Term Capital Obligations
As identified during the City Council
Strategic Planning process, the City
currently maintains approximately $88.4
million in reserve funds across multiple
categories designed to support long-term
fiscal sustainability, capital replacement,
infrastructure preservation, and economic
uncertainty. Of this amount, approximately
$4.0 million is currently dedicated to Indian
Wells Golf Resort Capital Reserves.
The Indian Wells Golf Resort is the City's
largest operational asset and represents
one of the most capital -intensive facilities
owned by the City. Over the past several
years, the City Council has authorized
significant investments in golf course rehabilitation,
replacement, facility improvements, and expanded guest amenities to preserve the Resort's competitive position within the destination golf market.
Key Cash Reserves
in Millions
City Funds
Cash
Reserves
General Fund
Fire Services Fund
Capital Improvements Fund
Capital Reserves Funds
Disaster Recovery Fund
Indian Wells Golf Resort
Pension Fund
Total Reserves
19.9 7.2
19.3 29.4
0.6 4.0
8.0 88.4
irrigation infrastructure, fleet
While these investments have strengthened the Resort and enhanced its long-term financial performance, they have also increased the importance of maintaining sufficient capital reserves to fund future replacement cycles. Similar to other major City infrastructure assets, the Golf Resort requires ongoing reinvestment in course infrastructure, equipment, facilities, technology systems, and operational enhancements to protect the City's prior investments and maintain service levels.
The proposed modification to the General Fund Surplus Allocation Policy is intended to better align reserve funding with the long-term capital obligations associated with the Golf Resort. Increasing future contributions to Golf Resort Capital Reserves does not reflect an operational deficiency; rather, it represents a proactive financial planning strategy designed to ensure that future capital replacement needs can be funded through
Council Meeting Agenda - June 18, 2026
dedicated reserves rather than deferred maintenance, one-time appropriations, or external financing
DISCUSSION:
The Indian Wells Golf Resort is the City's largest operational asset and one of the primary economic drivers supporting tourism, admissions activity, and Transient Occupancy Tax (TOT) generation within the community. The facility requires ongoing capital reinvestment to maintain course quality, operational competitiveness, infrastructure reliability, and the premium guest experience expected at a nationally recognized resort destination.
Over the past several years, the City has made significant investments in the Golf Resort, including course rehabilitation projects, irrigation system improvements, fleet replacement planning, clubhouse improvements, and expanded operational amenities.
While these investments have strengthened the facility, they have also highlighted the need for a larger and more stable long-term reserve structure dedicated specifically to Golf Resort capital needs.
As the Golf Resort continues to mature, several major capital replacement cycles are anticipated over the next decade, including course infrastructure, irrigation components, fleet replacement, facility systems, and operational enhancements necessary to maintain competitive market positioning. The proposed increase in reserve funding is intended to proactively address these future obligations through long-term financial planning rather than relying on one-time appropriations or deferred maintenance practices.
Increasing the Golf Resort Capital Reserve allocation from 20% to 40% provides several important long-term financial benefits:
• Establishes a stronger, dedicated reserve structure for future Golf Resort capital replacement and infrastructure needs.
• Reduces future reliance on General Fund cash flow or external financing for large- scale Golf Resort capital projects.
• Supports long-term asset preservation and operational competitiveness. • Aligns with the City Council's continued emphasis on fiscal sustainability and proactive infrastructure planning.
• Helps ensure that future Golf Resort capital improvements can be strategically planned and funded over time rather than deferred.
Council Meeting Agenda - June 18, 2026
The proposed allocation methodology maintains the City's overall conservative reserve strategy while recognizing the growing long-term capital obligations associated with operating a world -class golf resort facility.
Under the proposed methodology, the estimated distribution of a $6.3 million General Fund surplus would be revised as follows:
Building New Capital Reserves
General Fund Surplus Distribution Allocation
Estimated Estimated
Current Surplus Proposed Surplus
Allocation Allocation Allocation Allocation Variance
1 Capital Reserves 20% 1,260,000 20% 1,260,000
2 Golf Resort Capital Reserves
20% 1,260,000 40% 2,520,000 1,260,000
3 Pension Reserves 20% 1,260,000 10% 630,000 (630,000)
4 Capital Investments 40% 2,520,000 30% 1,890,000 (630,000) Total Additional Funding 100% 6,300,000 100% 6,300,000
Impact on Pension Reserves and Capital Investment Funding The proposed modification does not affect the City's ability to meet its long-term pension obligations or fund currently planned capital improvements. The City currently maintains a fully funded pension position and continues to hold significant Pension Reserve balances. Based on current actuarial projections and reserve levels, the proposed reduction in future surplus allocations from 20 percent to 10 percent is not anticipated to impact the City's pension funding strategy or long-term retirement obligations.
Similarly, the proposed modification does not reduce existing annual capital funding commitments. The City continues to dedicate approximately $2.0 million annually toward capital reserve funding, and the currently adopted Five -Year Capital Improvement Program remains fully funded. The proposed adjustment affects only the allocation of future General Fund surpluses and does not eliminate or reduce funding for any approved capital project.
The proposed allocation methodology is intended to rebalance future surplus distributions based on current reserve levels, long-term capital obligations, and evolving infrastructure priorities. As with all reserve policies, future City Councils retain the ability to modify surplus allocation methodologies should conditions, funding requirements, or capital priorities change over time.
Council Meeting Agenda - June 18, 2026
OPTIONS:
Council has the following options:
1. Approve modifications as presented.
2. Retain the current surplus allocation.
3. Provide an alternative direction.
FISCAL IMPACT:
Based on the current estimated General Fund surplus of approximately $6.3 million, the proposed allocation methodology would increase funding dedicated to Golf Resort Capital Reserves by approximately $1.26 million.
The proposed action does not increase expenditure, reduce existing reserve balances, or create additional financial obligations. Instead, it reallocates future surplus distributions to strengthen the City's long-term ability to fund Golf Resort infrastructure, capital replacement, and operational sustainability without increasing reliance on future General Fund appropriations or external debt financing.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
This action has been reviewed per the authority and criteria contained in the California Environmental Quality Act (CEQA), the State and local CEQA Guidelines, and the City's environmental regulations. The City, acting as the Lead Agency, determined that the ordinance is not subject to CEQA pursuant to Sections 15060(c)(2), 15060(c)(3), and 15061(b)(3) of the State CEQA Guidelines, because it will not result in a direct or reasonably foreseeable indirect physical change to the environment as there is no possibility that the action would result in a significant environmental impact, and because it does not constitute a "project" as defined in Section 15378 of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3.
Council Meeting Agenda - June 18, 2026
INDIAN WELLS CITY COUNCIL
June 18, 2026
To: City Council
From: Finance Department
Prepared by: Kevin McCarthy, Finance Director
Subject: Receipt of New Golf Cart Fleet at the Indian Wells Golf Resort
RECOMMENDED ACTIONS:
Council RECEIVES and FILES the informational report regarding the early delivery of the new golf cart fleet for the Indian Wells Golf Resort; and AUTHORIZE expenditure of previously approved Fiscal Year 2026-27 budgeted funds during Fiscal Year 2025-26 solely for the purpose of accepting delivery and completing procurement of the new golf cart fleet in June 2026, with no increase to the total approved project budget; and
FINDS the project to be exempt from the California Environmental Quality Act (CEQA) provision pursuant to Section 15060.
BACKGROUND:
As part of the Fiscal Year 2026-27 Mid -Cycle Budget Update approved by the City Council in May 2026, funding was authorized for the replacement of the Indian Wells Golf Resort golf cart fleet. The approved replacement includes approximately 160 golf carts through the Golf Resort's ongoing fleet replacement program.
Although funding for the fleet replacement was approved as part of the Fiscal Year 2026- 27 Mid -Cycle Budget Update, Club Car has notified Troon that the fleet is available for delivery in June 2026. Accepting delivery at that time will ensure the Golf Resort receives the fleet as scheduled and avoids potential delays associated with future production cycles.
DISCUSSION:
The new golf cart fleet is scheduled for delivery in June 2026. While the fleet replacement was approved as part of the Fiscal Year 2026-27 budget, Club Car's production schedule requires the Golf Resort to accept delivery prior to July 1, 2026.
Council Meeting Agenda - June 18, 2026
Due to Troon's national fleet purchasing program and long-standing relationship with Club Car, the Indian Wells Golf Resort was offered an available production slot and delivery schedule. If delivery is deferred, the Golf Resort could lose its assigned production slot and experience a delay in receiving the fleet.
Accepting delivery in June 2026 will ensure the timely implementation of the fleet replacement program and maintain uninterrupted service to residents and guests. The early delivery does not increase the approved project cost or alter the City Council's previous authorization of the fleet replacement program.
This action does not increase the approved project scope or cost and is intended only to advance the timing of expenditure authority by one month to align with manufacturer delivery requirements and avoid implementation delays.
FISCAL IMPACT:
No additional fiscal impact is associated with this action. Funding for the replacement golf cart fleet was previously approved by the City Council as part of the Fiscal Year 2026-27 Mid -Cycle Budget Update. This action authorizes the expenditure and encumbrance of previously approved Fiscal Year 2026-27 funding during June 2026 (Fiscal Year 2025-26) solely to accommodate accelerated delivery and procurement timing. No additional appropriation is requested, and the total approved project budget remains unchanged.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
This action has been reviewed per the authority and criteria contained in the California Environmental Quality Act (CEQA), the State and local CEQA Guidelines, and the City's environmental regulations. The City, acting as the Lead Agency, determined that the ordinance is not subject to CEQA pursuant to Sections 15060(c)(2), 15060(c)(3), and 15061(b)(3) of the State CEQA Guidelines, because it will not result in a direct or reasonably foreseeable indirect physical change to the environment as there is no possibility that the action would result in a significant environmental impact, and because it does not constitute a "project" as defined in Section 15378 of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3.
Council Meeting Agenda - June 18, 2026
INDIAN WELLS CITY COUNCIL
June 18, 2026
To: City Council
From: Finance Department
Prepared by: Amy Dallosta, Accountant
Subject: City Treasurer's Report for April 2026
RECOMMENDED ACTIONS:
Council RECEIVES and FILES the City Treasurer's Report for April 2026; and FINDS the project to be exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15060.
DISCUSSION:
This report comprehensively analyzes the City of Indian Wells' cash and investment position as of April 30, 2026. The city maintains a robust investment strategy, focusing on prudence, liquidity, and compliance with legal requirements. The Treasurer's certification ensures adherence to the city's investment policy and compliance with the State of California Government Code section 53600.
Financial Snapshot:
As of April 30, 2026:
• Total cash and investments: $97,685,063.58
• Portfolio rate of return: 3.645%
Treasurer's Certification:
The City Treasurer certifies:
• Compliance with the city's investment policy and legal requirements. • Adequate liquidity to meet financial obligations for the next six months, ensuring static and dynamic liquidity.
Council Meeting Agenda - June 18, 2026
Fiscal Prudence:
Aligned with the fiduciary duty, the city adheres to a prudent investment approach, considering economic conditions and anticipated needs. Investments are guided by a written policy emphasizing safety, liquidity, and yield.
BACKGROUND:
The Treasurer's Report provides a monthly update on cash activity and the investment portfolio, ensuring reconciliation with the General Ledger. Investments align with the city's investment policy and State legislation, covering U.S. treasuries, federal agency securities, corporate notes, municipal bonds, CDs, and overnight cash investments.
Investment Strategy:
The city's investment portfolio is designed to achieve a market rate of return within risk constraints. Diversification across institutions, security types, and maturities maximizes safety and yield amid changing market conditions.
FISCAL IMPACT:
The investment portfolio generated $560,633.53 in earnings for April 2026. The investment strategy aims for consistent returns throughout budgetary and economic cycles, reflecting prudent risk management. Moreover, the strategy's success in consistently generating returns reflects its adaptability to changing market conditions. As economic cycles fluctuate, the city's investment approach remains resilient, adjusting to dynamic financial landscapes to optimize safety and yield.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
This action has been reviewed per the authority and criteria contained in the California Environmental Quality Act (CEQA), the State and local CEQA Guidelines, and the City's environmental regulations. The City, acting as the Lead Agency, determined that this resolution is not subject to CEQA pursuant to Sections 15060(c)(2), 15060(c)(3), and 15061(b)(3) of the State CEQA Guidelines, because it will not result in a direct or reasonably foreseeable indirect physical change to the environment as there is no possibility that the action would result in a significant environmental impact, and because it does not constitute a "project" as defined in Section 15378 of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3.
ATTACHMENTS:
1. City Treasurer's Report
Council Meeting Agenda - June 18, 2026
ATTACHMENT #1
CITY OF INDIAN WELLS
NET CASH & INVESTMENT SUMMARY APRIL 2026
UNRESTRICTED FUNDS
GENERAL FUND
101- GENERAL
TOTAL GENERAL FUND
RESTRICTED FUNDS
SPECIAL REVENUE FUNDS
202 - TRAFFIC SAFETY
203 - PUBLIC SAFETY 1/2 CENT SALES TAX
204 - MEASURE "A"
209 - F.A.M.D. #1
210 - SCAQMD (VEHICLE REG.)
211 - AB 3229 COPS FUNDING
214 - GAS TAX 2103 MAINTENANCE
215 - GAS TAX 2105 MAINTENANCE
216 - GAS TAX 2106 CONSTRUCT/MAINT
217 - GAS TAX 2107 MAINTENANCE
218 - GAS TAX 2107.5 ENG./ADMIN
219 - GAS TAX RMRA
228 - EMERG. UPGRADE SERVICES
247 - AB 939 RECYCLING FUND
248 - SOLID WASTE
251 - STREET LIGHTING DISTRICT 2000-1
253- INDIAN WELLS VILLAS OPERATIONS
254- MOUNTAIN VIEW VILLAS OPERATIONS
256- HOUSING AUTHORITY
271 - ELDORADO DRIVE LLMD
272 - MONTECITO/STARDUST LLMD
273 - CASA DORADO LLMD
274 - THE COVE LLMD
275 - SH 111/IWGR (ENTRANCE) LLMD
276 - CLUB/IW LANE LLMD
277 - COLONY LLMD
278 - COLONY COV ESTATES LLMD
279 - DESERT HORIZONS LLMD
280 - MOUNTAIN GATE LLMD
281 - MOUNTAIN GATE ESTATES LLMD
282 - VILLAGIO LLMD
283 - VAIDYA LLMD
284 - CLUB, SOUTH OF 111 LLMD
285 - MONTELENA LLMD
286 - SUNDANCE LLMD
287 - PROVINCE LLMD
288 - PROVINCE DBAD
TOTAL SPECIAL REVENUE FUNDS
CAPITAL PROJECT FUNDS
310 - PARK FACILITIES FEES
311 - TRANSPORTATION FACILITIES FEES
313 - RECREATION FACILITIES FEES
314 - PARK -IN -LIEU FEES
315 - CITYWIDE PUBLIC IMPROVEMENT FEE
316 - CAPITAL IMPROVEMENT
319 - ART IN PUBLIC PLACES
321 - HIGHWAY 111 CIRCULATION IMP FEE
TOTAL CAPITAL PROJECT FUNDS
April April
2026 2025
18,086,197.03 $ 21,306,269.91
18,086,197.03 21,306,269.91
0.00 0.00
0.00 0.00
0.00 0.00
1,260,205.86 568,300.41
22,238.42 19,473.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
7,907,175.46 6,318,119.87
208,174.44 232,410.08
46,315.42 54,100.04
24,251.92 20,956.98
222,062.81 43,870.18
280,126.64 257,751.94
629,833.17 752,159.72
143,162.22 116,413.88
31,762.04 21,307.87
1,185.10 1,353.83
1,352.41 1,434.33
424,735, 86 349,794.54
92,635.31 55,963.40
148,061.85 121,090.28
65,086.33 55,949.61
673.87 1,186.34
147,668.85 118,659.08
61, 276.83 50, 064.54
328,408.17 271,280.69
49,761.05 42,333.40
49,861.12 40,686.76
154,552.69 115,815.14
494.41 1,493.37
109, 219.64 100,760, 69
653,841.53 610,147.52
13,064,123.42 10,342, 877.49
0.00 0.00
0.00 0.00
0.00 16,954,455.58
842,661.19
0.00 0.00
0.00 0.00
0.00 0.00
14,238,972.68
745,584.30
0.00 17,797,116.77 14, 984, 556.98
Council Meeting Agenda - June 18, 2026
CITY OF INDIAN WELLS
NET CASH & INVESTMENT SUMMARY APRIL 2026
PAGE 2
RESTRICTED FUNDS (Cant.)
REPLACEMENT FUNDS
326 - BUILDINGS CAPITAL RESERVE
327 - BRIDGES CAPITAL RESERVE
328 - MEDIANS & PARKWAYS CAPITAL RESERVE
329 - STORM DRAINS CAPITAL RESERVE
330 - TRAFFIC SIGNALS CAPITAL RESERVE
331 - TECHNOLOGY CAPITAL RESERVE
332 - CITY STREETS CAPITAL RESERVE
333 - CITY VEHICLES CAPITAL RESERVE
350 - DISASTER RECOVERY RESERVE
TOTAL REPLACEMENT FUNDS
SUCCESSOR AGENCY FUNDS
453 - DEBT SERVICE
456 - RDA OBLIGATION RETIREMENT
TOTAL SUCCESSOR AGENCY FUNDS
FINANCING AUTHORITY FUNDS
460 - INDIAN WELLS FINANCING AUTHORITY
TOTAL FINANCING AUTHORITY FUNDS
ENTERPRISE FUNDS
560 - INDIAN WELLS GOLF RESORT
TOTAL ENTERPRISE FUNDS
INTERNAL SERVICE FUNDS
601 - INTERNAL TRUST FUND
TOTAL INTERNAL SERVICE FUNDS
TRUST & AGENCY FUNDS
732 - SPECIAL DEPOSITS
TOTAL TRUST & AGENCY FUNDS
TOTAL ALL FUNDS
FISCAL AGENTS
253 - INDIAN WELLS VILLAS
254 - MOUNTAIN VIEW VILLAS
453 - US BANK TRUSTEE - SUCCESSOR AGENCY DEBT SERVICE
460 - US BANK - INDIAN WELLS FINANCE AUTHORITY
560 - INDIAN WELLS GOLF RESORT
601 - INTERNAL TRUST FUND (Restricted for Pension and Other Benefits)
TOTAL FISCAL AGENTS
TOTAL ALL FUNDS & FISCAL AGENTS
April
2026
2,897,133.80
2,670,808.00
2,258,861.07
1,463,270.00
1,317,919.00
1,260,053.00
20,023,919.00
790,731.00
939,090.00
April
2025
2,464,412.80
2,250,372.00
1,860,789.07
1,108,389.00
970,929.00
916, 206.00
18,661,435.00
472,361.00
625,632.00
33,621,784.87 29,330,525.87
5,090,346.43
0.00 4,878,726.93
0.00 5,090,346.43 4,878,726.93
59,768.47 15,438.40
59,768.47 15,438.40
5,004,570.46
5,004,570.46
3,830,647.56
3,830,647.56
332,683.76
7,095,079.54
7,095,079.54
2,293,428.73
2,293,428.73
568,588.14
332,683.76 568,588.14
96,887,238.77 90,815,491.99
104,485.51
208,143.61
12,180.67
1,129,518.88
4,524,528.18
7,670,612.20
13,649,469.05
88,472.91
198,073.83
5,457.65
2,299,185.35
2,720,550.31
13,837,808.33
19,149,548.38
$ 110,536,707.82 $ 109,965,040.37
City of Indian Wells Council Meeting Agenda - June 18, 2026 Bank Reconciliation Report - City Held Cash
Finance Department
-
MONTH: Apra 30, 2026
Investment # Investment Type
Investment Description
Book Value
Bank Checking & Sweep
1 Banc of California Bank - Sweep **-**1117
2,152,395.17
2 Banc of California Bank - Accts. Payable **-**3411
0.00 3
Banc of California Bank - Payroll **-**1752
0.00 6
Banc of California Bank - Ambulance **-****7937
0.00 7
Banc of California Bank - Public Funds MMA **-****5064
426,387.79
8 US Bank Money Market - Investment
0.00 9
US Bank Money Market - 4590
11,237,200.06
10 US Bank Money Market - 4591
694,856.19
19 Petty Cash
2,000.00
14,512,839.21
Managed Pool Accounts
21 Local Agency Investment Fund - City 98-33-385
25,252,181.84
_
25,252,181.84
Certificates of Deposit
550
Certificate of Deposit-Greenstate Credit Union 39573LBL1 250.600.00
557
Certificate of Deposit -Pentagon Federal Credit Union 70962LAS1 249,000.00
558
Certificate of Deposit-Nelnet Bank, Inc 64034KAG6
250,000.00
561
Certificate of Deposit -Beal Bank 07371AYE7
250,000.00
562
Certificate of Deposit -Beal Bank USA 073710E88
250,000.00
573
Certificate of Deposit -Capital One NA 14042RUJ8
250,000.00
574
Certificate of Deposit -Austin Telco Fed Credit Union 052392BT3 250,000.00
575
Certificate of Deposit -Synchrony Bank 87164XR65
250,000.00
585
Certificate of Deposit -Liberty First Credit Union 530520AK1 249,000.00
586
Certificate of Deposit -First Guaranty Bank Hammond LA
249,000.00
587
Certificate of Deposit -Medallion Bank Utah 58404DSW2
249,000.00
588
Certificate of Deposit -Pitney Bowes Bank 724468AG8
244,000.00
589
Certificate of Deposit -Bank Five Nine 062119CD2
249,000,00
590
Certificate of Deposit -First Foundation Bank 32026UW51 244,000.00
591
Certificate of Deposit -Summit National Bank 86616RAG0
249,000.00
592
Certificate of Deposit -First National Bank of America 32110YD93 249,000.00
597
Certificate of Deposit -Morgan Stanley Private Bank 61768ET29 244,000.00
598
Certificate of Deposit -Cross River Bank 227563EX7
244,000.00
599
Certificate of Deposit -Universal Bank and Trust Co 91527PCF2 249,000.00
607
Certificate of Deposit -Sallie Mae 795451DM2
244,000.00
609
Certificate of Deposit -Leaders Credit Union 52171MAN5
249,000.00
5,211,000.00
Medium Term Corporate Notes
-
549
Bank of America MTN 06048WM31
1,000,000.00
556
Bank of America MTN 06048WM72
1,000,000.00
576
John Deere Capital Corp 24422EWR6
1,009,421.17
611
Toyota Motor Credit Corp 89236TMK8
998,143.26
616
BMO Bank A2 06376FEC9
2,000,000.00
617
RBC Bank AA- 78014RM31
2,000,000.00
8,007,564.43
Federal Agency Issues
551
Fed. Farm Credit Bank 3130AMW57
2,000,000.00
559
Fed. Home Loan Bank 3130AQWF6
1,000,000.00
560
Fed, Home Loan Bank 3130AQW]8
1,000,000.00
563
Fed. Home Loan Bank 3130AQZ55
1,000,000.00
566
Fed. Home Loan Bank 3130ARGE5
1,000,000.00
605
Fed.Home Loan Bank 3130B1UH8
2,000,000,00
8,000,000.00
Treasury Securities
593
United States Treasury Bill 91282CFU0
9,968,622.27
594
United States Treasury Bill 912810FF0
13,310,321.13
610
United States Treasury Bill 91282CLK5
2,008,514.53
615
United States Treasury Bill 91282CHZ7
5,181,911.05
30,469,368.98
Municipal Bonds
614
CA State Gen Obligation M2 13063EHU3
5,218,718.91
618
AZ Industrial Development Auth 04052AEL6
1,013,390.21
6,232,109.12
Total Pooled Cash and Investments
$ 97,685,063.58
Fair Value Increase (over cost)
95,044.29
Outstanding items
Warrants/Wire Transfers Oustanding (Bank)
(100,761.43)
Deposits in Transit
(1,352.66)
Credit Card in Transit
9,244.99
Bank Transfer in Transit
(800,000.00)
Total Outstanding Items
(892,869.10)
Reconciled Bank Balance
$ 96,887,238.77
General Ledger Balance
$ 96,887,'238.77
f1.00
A AA, - c
6/1I/2026 659 PM
Mips /hndianwells sharepolnt cam/Finance Gammon/bank/hank reconciliation fy26/10-Apr 26/2026-9_RP T_Apr Bann' F.i�'r 26 po OR N
Council Meeting Agenda - June 18, 2026
INDIAN WELLS
CAL1 FORN I
Investments
Managed Pool Accounts - LAIF
Money Market Sweep/Checking Account
Negotiable CD's
Medium Term Corporate Notes
Federal Agency Issues - Callables
Treasury Securities
Municipal Bonds
Investments
Par
Value
25,252,181.84
14,512,839.21
5,211,000.00
8,000,000.00
8,000,000 00
30,000,000.00
6,000,000.00
The City of Indian Wells
Portfolio Management
Portfolio Summary
April 30, 2026
Market
Value
25,252,181.84
14,512,839.21
5,232,074.31
7,935,310.00
7,947,800.00
30,562,020.00
6,156,180.00
96,976,021.05 97,598,405.36
City of Indian Wells
44-950 Eldorado Drive
Indian Wells CA 92210
(760)346-2489
Book % of Days to YTM YTM
Value Portfolio Term Maturity 360 Equiv. 365 Equiv.
25,252,181.84 25.85 1 1 3.759 3.811
14,512,839.21 14.86 1 1 3.037 3.079
5,211,000.00 5.33 1,824 699 2.966 3.007
8,007,564.43 8.20 1,800 1,057 3.490 3.538
8,000,000.00 8.19 1,824 461 2.672 2.709
30,469,368.98 31.19 1,678 940 4.064 4.121
6,232,109.12 6.38 1,727 1,530 3.792 3.845
97,685,063.58 100.00% 1,028 553 3.595 3.645
Total Earnings
Current Year
Average Daily Balance
Effective -te of Return
April 30 Month Ending
284,135.04
92,851,035.62
3.72%
The a ov in stments are consistant with the City's investment policy and allowable under current legislation of the State of California. Investments were purchased using safety, liquidity, and yield as crit: ri- 1 ad. tion, cash flow from revenue and maturing investments will be sufficient to cover expenditures for the next six months. All securities are "Marked -to -Market" on a monthly basis.
Kevin McC hy, Financ Irector
Reporting period 04/01/2026-04/30/2026
Run Date: 06/02/2026 - 20:36
No fiscal year history available
Portfolio CITY
AP
PM (PRF_PM1) 7 3.11
PaeVY83/1 of 430
Council Meeting Agenda - June 18, 2026
CUSIP
Investment #
Issuer
Average
Balance
The City of Indian Wells
Portfolio Management
Portfolio Details - Investments
April 30, 2026
Purchase Stated YTM Days to Maturity
Date Par Value Market Value Book Value Rate Fitch 360 Maturity Date Managed Pool Accounts - LAIF
SYS21 21
SYS23 23
LAIF - City
LAIF - Redevelopment
Subtotal and Average 21,965,970.87
25,252,181.84 25,252,181.84 25,252,181.84 3.811
0.00 0.00 0.00 0.233
25,252,181.84 25,252,181.84 25,252,181.84
3.759
0230
3.759
Money Market Sweep/Checking Account
SYS1
SYS6
SYS7
SYS8
SYS10
SYS9
SYS2
SYS3
SYS4
SYS19
SYS5
1 Banc of CA
6 Banc of CA -Ambulance
7 Banc of CA-PublicFundsMMA
8 US Bank Money Market
10 US Bank Money Market -4591
9 US Bank Money Market -4590
2 Banc of CA- Acct Payable
3 Banc of CA -Payroll
4 Union Bank -Checking
19 Petty Cash
5 WestAmerica Bank
Subtotal and Average 12,081,883.62
2,152,395.17 2,152,395.17 2,152,395.17 0.250
07/01/2023 0.00 0.00 0.00
426,387 79 426,387.79 426,387.79 3.940
07/01/2023 0.00 0.00 0.00
694,856.19 694,856.19 694,856.19 3.540
11,237,200.06 11,237,200.06 11,237,200.06 3.560
07/01/2023 0.00 0.00 0.00
07/01/2023 0.00 0.00 0.00
0.00 0.00 0.00 0.200
07/01/2023 2,000.00 2,000.00 2,000.00
07/01/2023 0.00 0.00 0.00
14, 512, 839.21 14, 512, 839.21 14, 512, 839.21
0.247
0.000
3.886
0.000
3.492
3.511
0.000
0.000
0.197
0.000
0.000
3.037 1
Negotiable CD's
052392BT3
062119CD2
07371AYE7
073710E88
14042RUJ8
227563EX7
320437AD8
32110YD93
32026UW51
39573LBL1
52171MAN5
530520AK1
58404DSW2
61768ET29
64034KAG6
70962LAS1
724468AG8
795451 DM2
86616RAG0
Run Date: 06/02/2026 - 20:36
574 Austin Telco Fed Credit Union
589 Bank Five Nine
561 Beal Bank - Plano TX
562 Beal Bank USA
573 Capital One NA
598 Cross River Bank
586 First Guaranty Bank Hammond LA
592 First National Bank of America
590 First Foundation Bank
550 Greenstate Credit Union
609 Leaders Credit Union
585 Liberty First Credit Union
587 Medallion Bank Utah
597 Morgan Stanley Private Bank
558 Nelnet Bank, Inc.
557 Pentagon Federal Credit Union
588 Pitney Bowes Bank Inc.
607 Sallie Mae
591 Summit National Bank
09/21/2022 250,000.00 249,595.00 250,000.00 3.800
07/31/2023 249,000.00 251,935.71 249,000.00 4.500
02/23/2022 250,000.00 246,115.00 250,000.00 1.900
02/23/2022 250,000.00 246,115.00 250,000.00 1.900
09/21/2022 250,000.00 249,817.50 250,000.00 3.900
03/07/2024 244,000.00 245,837.32 244,000.00 4.250
08/11/2023 249,000.00 251,958.12 249,000.00 4.500
08/16/2023 249,000.00 255,088.05 249,000.00 4.450
08/16/2023 244,000.00 246,593.72 244,000.00 4.450
06/16/2021 250,000.00 249,062.50 250,000.00 0.900
08/30/2024 249,000.00 249,149.40 249,000.00 4.000
08/11/2023 249,000 00 254,144.34 249,000.00 4/00
07/31/2023 249,000.00 251,407.83 249,000.00 4.400
03/06/2024 244,000.00 246,486.36 244,000.00 4.350
02/02/2022 250,000.00 245,527.50 250,000.00 1.500
09/29/2021 249,000.00 245,95473 249,000.00 0.900
07/31/2023 244,000.00 246,305.80 244,000.00 4A00
07/26/2024 244,000.00 246,354.60 244,000.00 4.300
08/16/2023 249,000.00 253,618.95 249,000.00 4.500
3.748
4.438
1.874
1.874
0.000
4.192
4.438
4.394
0.000
0.888
3.945
4.641
4.406
4.290
1.479
0.888
0.000
4.241
4.443
508 09/21/2027
819 07/28/2028
292 02/17/2027
292 02/17/2027
508 09/21/2027
1,041 03/07/2029
826 08/04/2028
837 08/15/2028
831 08/09/2028
46 06/16/2026
1,217 08/30/2029
829 08/07/2028
822 07/31/2028
1,040 03/06/2029
277 02/02/2027
151 09/29/2026
822 07/31/2028
1,180 07/24/2029
832 08/10/2028
Portfolio CITY
AP
PM (PRF_PM2) 7 3 11
Report Ver 7 3.11
CUSIP Investment # Issuer
Negotiable CD's
87164XR65 575 Synchrony Bank
91527PCF2 599 Universal Bank and Trust Co.
Average
Balance
The City of Indian Wells
Portfolio Management
Portfolio Details - Investments
April 30, 2026
Purchase
Date
Council Meeting Agenda - June 18, 2026
Stated YTM Days to Maturity
Par Value Market Value Book Value Rate Fitch 360 Maturity Date Subtotal and Average 5,386,000.00
Medium Term Corporate Notes
06048WM31 549 Bank of America MTN A
06048WM72 556 Bank of America MTN A
06376FEC9 616 BMO Bank A2
24422EWR6 576 John Deere Capital Corp
78014RM31 617 RBC Bank AA-
89236TMK8 611 Toyota Motor Credit Corp
09/23/2022 250,000.00 249,985.00 250,000.00 3.950 3.896 510 09/23/2027 03/13/2024 249,000.00 251,021,88 249,000.00 4.250 4.192 1,047 03/13/2029 5,211,000.00 5,232,074.31 5,211,000.00
2.966 699
Subtotal and Average 8,007,762.26
05/28/2021 1,000,000.00 996,120.00 1,000,000.00 1.250 1.233 27 05/28/2026 07/30/2021 1,000,000.00 990,800.00 1,000,000.00 1.200 1.184 90 07/30/2026 10/15/2025 2,000,000.00 1,962,360.00 2,000,000.00 4,300 4.241 1,628 10/15/2030 05/18/2023 1,000,000.00 1,011,550,00 1,009,421.17 4.750 4.083 629 01/20/2028 10/17/2025 2,000,000.00 1,968,500.00 2,000,000.00 4.250 4.192 1,630 10/17/2030 11/06/2024 1,000,000.00 1,005,980.00 998,143.26 4.550 4.549 1,196 08/09/2029 8,000,000.00 7,935,310.00
8,007,564.43 3.490 1,057
Federal Agency Issues - Callables
3130AMW57 551 Fed. Home Loan Bank
3130AQWF6 559 Fed. Home Loan Bank
3130AQWJ8 560 Fed. Home Loan Bank
3130AQZ55 563 Fed. Home Loan Bank
3130ARGE5 566 Fed. Home Loan Bank
3130B1UH8 605 Fed. Home Loan Bank
Subtotal and Average 8,700,000.00
06/30/2021 2,000,000.00 1,994,080.00 2,000,000.00 2.000 0.972 60 06/30/2026 02/25/2022 1,000,000.00 986,170.00 1,000,000.00 2.150 2.121 300 02/25/2027 02/24/2022 1,000,000.00 986,050.00 1,000,000.00 2.050 2.022 299 02/24/2027 03/10/2022 1,000,000.00 989,030.00 1,000,000.00 2.500 2.466 313 03/10/2027 04/21/2022 1,000,000.00 991,270.00 1,000,000.00 3.000 2.959 355 04/21/2027 07/03/2024 2,000,000.00 2,001,200.00 2,000,000.00 5.000 4.932 1,152 06/26/2029 8,000,000.00 7,947,800.00 8,000,000.00 2.672 461
Treasury Securities
91282CFU0 593
912810FF0 594
91282CLK5 610
91282CHZ7 615
U.S. Treasury
U.S. Treasury
U.S. Treasury
U.S. Treasury
Subtotal and Average 30,475,118.93
12/12/2023 10,000,000.00 10,035,200.00 9,968,622.27 4.125 4.294 548 10/31/2027 12/14/2023 13,000,000.00 13,421,980.00 13,310,321.13 5.250 4.143 929 11/15/2028 09/20/2024 2,000,000.00 1,980,240.00 2,008,514.53 3.625 3.437 1,218 08/31/2029 10/10/2025 5,000,000.00 5,124,600.00 5,181,911.05 4.625 3.664 1,613 09/30/2030 30,000,000.00 30,562,020.00
30,469,368.98 4.064 940
Municipal Bonds
04052AEL6 618 AZ Industrial Development Auth
13063EHU3 614 CA State Gen Obligation AA2
Subtotal and Average 6,234,299.93
Run Date: 06/02/2026 - 20:36
11/12/2025
10/10/2025
1,000,000.00
5,000,000.00
1,005,830.00
5,150, 350.00
6,000,000.00 6,156,180.00
1,013,390.21 4.709 4.222 1,249 10/01/2029
5,218,718.91 4.875 3.708 1,584 09/01/2030
6,232,109.12 3.792 1,530
Portfolio CITY
AP
PM (PRF_PM2) 7.3.11
Council Meeting Agenda - June 18, 2026
CUSIP
Investment # Issuer
The City of Indian Wells
Portfolio Management
Portfolio Details - Investments
April 30, 2026
Average Purchase
Balance Date
Stated YTM Days to
Par Value Market Value Book Value Rate Fitch 360 Maturity
Total and Average 92,851,035.62
Run Date: 06/02/2026 - 20:36
96,976,021.05
97,598,405.36 97,685,063.58 3.595 553
Portfolio CITY
AP
PM (PRF_PM2) 7 3 11
Council Meeting Agenda - June 18, 2026
INDIAN WELLS
CALIFORNIA
Investments
Par
Value
2014, 2015, 2016, 2020 Series
Portfolio Management
Portfolio Summary
April 30, 2026
Market
Value
Book "/ of
Value Portfolio
Term
City of Indian Wells
44-950 Eldorado Drive
Indian Wells CA 92210
(760)346-2489
Days to YTM YTM
Maturity 360 Equiv. 365 Equiv.
Money Market Sweep/Checking Account
Investments
12,177.67 12,177.67
12,177.67 12,177.67
12,177.67 100.00
12,177.67 100.00% 1
1 0.000 0.000
1 0.000 0.000
Total Earnings
Current Year
Average Dail Balance
Effectiv - • 4f Return
Kevin McCart y. Agency
April 30 Month Ending
0.00 12,054.08
0.00%
Reporting period 04/01/2026-04/30/2026
Run Date: 06/03/2026 - 14:43
No fiscal year history available
Portfolio 14A
CP
PM (PRF_PM1) 7.3.11
Pareve§3i1 of 430
CUSIP Investment # Issuer
Money Market Sweep/Checking Account
SYS28 28 2014A Bonds Reserve
SYS26 26 All Bond Series Principal
SYS25 25 All Bond Series Interest
SYS27 27 All Bond Series Debt Svc
SYS24 1 Cost Of Issuance Escrow
Subtotal and Average
Average
Balance
2014, 2015, 2016, 2020 Series
Portfolio Management
Portfolio Details - Investments
April 30, 2026
Purchase
Date
07/01/2023
07/01/2023
07/01/2023
07/01/2023
07/01/2023
Par Value
0.00 7,853.59
4,323.63
0.45 0.00
12,054.08 12,177.67
Council Meeting Agenda - June 18, 2026
Stated YTM Days to Maturity
Market Value Book Value Rate Fitch 365 Maturity Date
0.00 7,853.59
4,323.63
0.45 0.00
0.00 7,853.59
4,323.63
0.45 0.00
12,177.67 12,177.67
0.000 1
0.000 1
0.000 1
0.000
0.000 1
0.000 1
Total and Average 12,054.08
Run Date: 06/03/2026 - 14:43
12,177.67 12,177.67
12,177.67 0.000
Portfolio 14A
CP
PM (PRF_PM2) 7 3 11
3 11
Council Meeting Agenda - June 18, 2026
INDIAN WELLS
CALIFORNiA
Investments
Money Market Sweep/Checking Account
Investments
Par
Value
1.00 2015 A Bonds
Portfolio Management
Portfolio Summary
April 30, 2026
Market
Value
1.00 Book % of
Value Portfolio
1.00 100.00
1.00 1.00 1.00 100.00%
City of Indian Wells
44-950 Eldorado Drive
Indian Wells CA 92210
(760)346-2489
Days to YTM YTM
Term Maturity 360 Equiv. 365 Equiv.
1 1 0.000 0.000
1 0.000 0.000
Total Earnings
Current Year
Average d alance
Effective too " Return
April 30 Month Ending
0.00 1.00
0.00%
Kevin cCarthy, Agency Tre rer
Reporting period 04/01/2026-04/30/2026
Run Date: 06/03/2026 - 14:47
No fiscal year history available
Portfolio 15A
CP
PM (PRF_PM1) 7.3 11
Pa°ov1 1 of 430
CUSIP Investment # Issuer
Money Market Sweep/Checking Account
SYS27
SYS22
27 2015 A Reserve
22 UBC Cost Of Issuance Escrow
Subtotal and Average
2015 A Bonds
Portfolio Management
Portfolio Details - Investments
April 30, 2026
Average Purchase
Balance Date
07/01/2023
07/01/2023
Council Meeting Agenda - June 18, 2026
YTM Days to Maturity
Stated
Par Value Market Value Book Value Rate Fitch 365 Maturtty Date
1.00 1.00 1.00
0.00 0.00 0.00
1.00 1.00
1.00 1.00
0.000 1
0 000 1
0.000 1
Total and Average
Run Date: 06/03/2026 - 14:47
1.00 1.00
1.00 1.00
0.000 1
Portfolio 15A
CP
PM (PRF_PM2) 7.3.11
Report Ver. 7 3 11
Council Meeting Agenda - June 18, 2026
INDIAN WELLS
CALIFORNIA
Investments
Money Market Sweep/Checking Account
Investments
Par
Value
1.00 2016 A Bonds
Portfolio Management
Portfolio Summary
April 30, 2026
Market
Value
1,00
1.00 1.00
Book % of
Value Portfolio
1.00 100.00
City of Indian Wells
44-950 Eldorado Drive
Indian Wells CA 92210
(760)346-2489
Days to YTM YTM
Term Maturity 360 Equiv. 365 Equiv.
1 1 0.000 0.000
1.00 100.00% 1
1 0.000 0.000
Total Earnings
Current Year
Average D alance
Effecti e R • to • Return
April 30 Month Ending
0.00 1.00
0.00%
Kevi McCart' y, gency Tr ; surer
Reporting period 04/01/2026-04/30/2026
Run Date: 06/03/2026 - 14:50
No fiscal year history available
Portfolio 16A
CP
PM (PRF_PM1) 7.3 11
Pai° v Y5 of 430
CUSIP Investment #
Issuer
2016 A Bonds
Portfolio Management
Portfolio Details - Investments
April 30, 2026
Average Purchase
Balance Date
Council Meeting Agenda - June 18, 2026
Stated YTM Days to Maturity
Par Value Market Value Book Value Ra e Fitch 365 Maturity Date Money Market Sweep/Checking Account
SYS28
SYS33
UBC Cost Of Issuance Escrow
2 Union Bank Reserve Account
Subtotal and Average 1.00
07/01/2023
07/01/2023
o.00 o.ao o.00
1.00 1.00 1.00
1.00 1.00
o.000 1
0.000
1.00 0.000
Total and Average 1.00
Run Date: 06/03/2026 - 14:50
1.00 1.00
1.00 o.000
1 Portfolio 16A
CP
PM (PRF_PM2) 73 11
Report Ver. 7.3 11
Council Meeting Agenda - June 18, 2026
INDIAN WELLS
CALI FORN IA
Investments
Money Market Sweep/Checking Account
Investments
Par
Value
1.00 2020 A Bonds
Portfolio Management
Portfolio Summary
April 30, 2026
Market
Value
1.00 1.00 1.00
City of Indian Wells
44-950 Eldorado Drive
Indian Wells CA 92210
(760)346-2489
Book % of Days to YTM YTM
Value Portfolio Term Maturity 360 Equiv. 365 Equiv.
1.00 100 00 1 1 0.000 0.000
1.00 100.00% 1
1 0.000 0.000
Total Earnings
Current Year
Average D y alance
Effecti - : to . f Return
April 30 Month Ending
0.00 1.00
0.00%
Kevin eCart y. Agency Tr• suer
Reporting period 04/01/2026-04/30/2026
Run Date: 06/03/2026 - 14:57
No fiscal year history available
Portfolio 20A
CP
PM (PRF_PM1) 7.3.11
Pa 'ee1ig7 of 430
CUSIP Investment # Issuer
2020 A Bonds
Portfolio Management
Portfolio Details - Investments
April 30, 2026
Average Purchase
Balance Date
Council Meeting Agenda - June 18, 2026
Stated YTM Days to Maturity
Par Value Market Value Book Value Rate Fitch 365 Maturity Date Money Market Sweep/Checking Account
SYS1
SYS2
1 2020 A Bonds COI
2 2020 A Bonds Reserve
Subtotal and Average
07/01/2023
07/01/2023
0.00 0.00 0.00
1.00 1 00 1.00
1.00 1.00
1.00 1.00
0.000 1
0.000 1
0.000 1
Total and Average
Run Date: 06/03/2026 - 14:57
1.00 1.00
1.00 1.00
0.000 1
Portfolio 20A
CP
PM (PRF_PM2) 7 3 11
Report Ver, 7 3 11
Council Meeting Agenda - June 18, 2026
INDIAN WELLS
CALIFORNIA
Investments
Money Market Sweep/Checking Account
Investments
Par
Value
1,129,518.88
2022 Bonds
Portfolio Management
Portfolio Summary
April 30, 2026
Market
Value
1,129,518.88
1,129,518.88 1,129,518.88
Book % of
Value Portfolio
1,129,518.88 100.00
City of Indian Wells
44-950 Eldorado Drive
Indian Wells CA 92210
(760)346-2489
Days to YTM YTM
Term Maturity 360 Equiv. 365 Equiv.
1 1 0.000 0 000
1,129,518.88 100.00% 1
1 0.000 0.000
Total Earnings
Current Year
Average Da' Balance
Effectiv _ Rte • f Return
Kevin McCa
y, Agency Tre•; er
April 30 Month Ending
0.00 1,838,366.18
0.00%
Reporting period 04/01/2026-04/30/2026
Run Date: 06/03/2026 - 15:15
No fiscal year history available
Portfolio 22
CP
PM (PRF_PM1) 7 3.11
Pat°6101 of 430
Council Meeting Agenda - June 18, 2026
CUSIP Investment # Issuer
Money Market Sweep/Checking Account
SYS2 2 2022 Bonds COI
SYS4
SYS1
SYS5
SYS3
4 2022 Bonds Interest
1 2022 Bonds Project Fund
5 2022 Bonds Redemption Fund
3 2022 Bonds Payment Fund
2022 Bonds
Portfolio Management
Portfolio Details - Investments
April 30, 2026
Average Purchase
Balance Date
Subtotal and Average 1,838,366.18
07/01/2023
07/01/2023
07/01/2023
07/01/2023
Stated
Par Value Market Value Book Value Rate
0.00 786.53
1,127,893.38
838.96
0.01 0.00
786.53
1,127,893.38
838.96
0.01 0.00
786.53
1,127,893.38
838.96
0.01 1,129,518.88
1,129,518.88 1,129,518.88
YTM Days to Maturity
Fitch 365 Maturity Date
0.000 1
0.000 1
0.000 1
0.000
0.000 1
0.000 1
Total and Average 1,838,366.18
Run Date: 06/03/2026 - 15:15
1,129,518.88 1,129,518.88
1,129,518.88 0.000
Portfolio 22
CP
PM (PRF_PM2) 7 3 11
Report Ver 7 3 11
Council Meeting Agenda - June 18, 2026
INDIAN WELLS CITY COUNCIL
June 18, 2026
To: City Council
From: Finance Department
Prepared by: Kevin McCarthy, City Finance Director
Subject: Annual Public Hearing and Resolution on Refuse Collection and Recycling Service Rates
RECOMMENDED
ACTIONS:
Council OPENS the public hearing, takes any public testimony, CLOSES the public hearing; and
APPROVES the annual levy of residential parcels for refuse collection and recycling services; and
ADOPTS Resolution ordering the levy and collection of fees for refuse collection and recycling services from residential and commercial properties within the City, consistent with Indian Wells Municipal Code section 8.04.190; and
FINDS the project to be exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15060.
BACKGROUND:
Pursuant to statutory requirements, the City Council of Indian Wells is mandated to conduct an annual Public Hearing and adopt a Resolution approving the Residential and Commercial Rate structures for Refuse Collection and Recycling Services. The City Council must also authorize the annual levy of residential parcels for refuse collection and recycling services. Upon approval, this levy is incorporated into the Riverside County tax roll for collection.
Composition of the Annual Levy
The refuse collection and recycling services levy comprises three primary components:
• Service Costs — Governed by the terms of the franchise agreement, these costs are subject to adjustments only within the contractual framework.
Council Meeting Agenda - June 18, 2026
• Disposal Fees — These costs, directly passed through to customers, are determined by the tipping fees imposed by Riverside County at landfill sites. • Recycling Costs — The City maintains a robust recycling program, partially funded through AB 939 recycling fees established in 1991. These fees facilitate compliance with state -mandated diversion goals and support the city's waste reduction initiatives.
Refuse Collection and Recycling Services
Residential Services
The City of Indian Wells provides premium residential refuse and recycling services, including backyard collection service for residential households. Waste collection services are provided by Burrtec Waste and Recycling Services, which supplies residents with color -coded containers for household waste, recycling, and organic materials, including green waste and food waste.
Additional Services
In addition to weekly collection services, Indian Wells residents have access to the following complimentary programs and specialty collection services. Residents may schedule services directly with Burrtec by calling (760) 340-2113. • Bulky Item Collection — Residents may schedule collection of up to four (4) bulky items per pickup, including furniture, mattresses, appliances, and similar oversized items. Unlimited pickups are available with a minimum 48 -hour advance notice.
Items will be collected on or before the next regularly scheduled collection day. • Electronic Waste (E -Waste) Disposal — Electronic items, including televisions, computers, monitors, and similar devices, may be collected through Burrtec's bulky item pickup program.
• Household Hazardous Waste (HHW) Collection — Residents may safely dispose of qualifying household hazardous materials through Burrtec's complimentary at- home collection service. Certain material limitations may apply. • Battery Recycling — Household batteries may be recycled through Burrtec's battery collection program. Residents should tape both battery terminals, place batteries in a clear resealable plastic bag, and contact Burrtec to schedule pickup. • Sharps Disposal — Residents may safely dispose of medical sharps by placing them in a puncture -resistant container clearly labeled"Sharps" and scheduling collection through Burrtec.
Council Meeting Agenda - June 18, 2026
• Used Motor Oil and Oil Filter Recycling — Residents may schedule collection of up to five (5) gallons of used motor oil and associated oil filters with a minimum of 48 hours' advance notice prior to their regular collection day. • Organics and Food Waste Recycling — Residential service includes collection of organic materials and food waste through Burrtec's organics program to support state waste diversion requirements.
• Christmas Tree Recycling — Seasonal Christmas tree collection and recycling service is provided annually from December 26 through the second week of January. Trees must be prepared in accordance with Burrtec collection requirements.
• Community Document Shredding Events — The City sponsors quarterly document shredding events to support the secure disposal of sensitive records. Events are typically held at Burrtec's Palm Desert facility during January, April, July, and October. Proof of Indian Wells residency or business may be required, and participation limits may apply.
FISCAL IMPACT:
Under the terms of the franchise agreement, service rates are subject to annual adjustments based on the Producer Price Index (PPI). These adjustments are capped at 2%-5% annually for residential and commercial services.
Rubbish Rates
For fiscal year 2026-27, the proposed residential parcel levy is set at an annual rate of $482.76 per parcel, an increase of $11.40 from the previous year. This rate adjustment, effective from July 1, 2026, to June 30, 2027, aligns with the terms of the franchise agreement.
Council Meeting Agenda - June 18, 2026
City of Indian Wells
Rate Increase
Residential Services
Tax Roll
Service Fee
Dump Fee..........
AB 939 Assessment
Reyclin9 Fee
Home Hazardous Waste
Total Monthly Fee
Total Annual Fee
Other Charges
New Start Fee
Re -Start Fee
Fy 2026/27 Fy 2025/26
Proposed Current Increase
Levy Levy Levy Direct Bill
26.30 5.28 5.01 0.27
053 053 -
6.43 6.30
25.78 0.52
1.69 1.66
Service Fee
Dump Fee
AB 939 Assessment
0.13 Recycling Fee
0.03 Home Hazardous Waste
Fy 2026/27 Fy 2025/26
Proposed Current Increase
Levy Levy Levy
27.63 27.09 0.54
5.28 5.01 0.27
0.53 0.53
6.43 6.30 0.13
1.69 1.66
0.03 40.23
39.28 0.95
482.76 471.36
11.40 Fy 2026/27 Fy 2025/26
Proposed Current Increase
Levy Levy Levy
19.74 19.35 0.39
29.58 29.00 0.58
NSF/Returned Check Fee 39.45
38.68 0.77
Additional Cart All Services
3.83 3.83
Commercial Rates
Total Monthly Fee
Total Annual Fee
41.56 40.59
0.97 498.72
487.08 11.64
Commercial rates consist of three components: the service rate, tipping fees, and AB 939 recycling fees, and are adjusted by the franchise agreement. Commercials rates are based on a variety of service options (e.g., size, type, and number of bins, frequency of collection, etc.). As such, a detailed commercial rate schedule, as provided by Burrtec, is appended to this report for Council review.
OPTIONS:
The City Council has the following options regarding the annual levy for refuse collection and recycling services:
• The Council may approve the annual levy for refuse collection and recycling services.
• Deny the annual levy for refuse collection and recycling services. • Provide an alternative direction.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
This action has been reviewed per the authority and criteria contained in the California Environmental Quality Act (CEQA), the State and local CEQA Guidelines, and the City's
Council Meeting Agenda - June 18, 2026
environmental regulations. The City, acting as the Lead Agency, determined that this resolution is not subject to CEQA pursuant to Sections 15060(c)(2), 15060(c)(3), and 15061(b)(3) of the State CEQA Guidelines, because it will not result in a direct or reasonably foreseeable indirect physical change to the environment as there is no possibility that the action would result in a significant environmental impact, and because it does not constitute a "project" as defined in Section 15378 of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3.
ATTACHMENTS:
1. Resolution
Council Meeting Agenda - June 18, 2026
ATTACHMENT #1
RESOLUTION 2026-_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF INDIAN WELLS,
CALIFORNIA, ORDERING THE LEVY AND COLLECTION OF FEES FOR
REFUSE COLLECTION AND RECYCLING SERVICES FROM RESIDENTIAL
AND COMMERCIAL PROPERTIES WITHIN THE CITY PURSUANT TO
INDIAN WELLS MUNICIPAL CODE SECTION 8.04.190
WHEREAS, the City Council has heretofore adopted Chapter 8.04 of the Indian Wells Municipal Code establishing standards for the collection and disposal of refuse, trash, rubbish, and other forms of solid waste; and
WHEREAS, the City Council has determined that the disposal and/or collection of refuse, trash, rubbish, or other solid waste is a service to be performed in the City in accordance with the provisions of the Municipal Code; and
WHEREAS, pursuant to Municipal Code Section 8.04.210 and California Public Resources Code Section 40059(a)(1) an exclusive franchise has been granted to Burrtec Waste and Recycling Services (the "Contractor") for the collection, transportation, recycling, composting and disposal of solid waste from residential, commercial, construction and industrial (roll -off) establishments within the City; and
WHEREAS, Municipal Code Section 8.04.190 provides that the City Council shall establish by Resolution the schedule of residential and commercial fees that can be charged by the Contractor for solid waste collection, disposal, and recycling services; and WHEREAS, California Public Resources Code Section 41901 authorizes the City to impose fees in amounts sufficient to pay the costs of preparing, adopting, implementing, and administering local recycling and source reduction programs; and WHEREAS, the City has heretofore adopted and imposed an AB 939 Administrative Fee as part of the fees for refuse collection and recycling services paid annually by eligible parcels within the City; and
WHEREAS, the City Council desires to levy and collect residential and commercial fees to pay for Refuse Collection and Recycling Services rendered to eligible parcels within the City for the period commencing July 1, 2026, and ending June 30, 2027; and WHEREAS, the City Council conducted a duly noticed public hearing on June 18, 2026, concerning the adoption of fees for refuse collection and recycling services, at the conclusion of which there was no majority protest against the adoption of the proposed fees.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF INDIAN WELLS DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:
SECTION 1. In all respects, the Recitals of this Resolution are true and correct.
Council Meeting Agenda - June 18, 2026
City of Indian Wells
Resolution 2026 -
SECTION 2. The annual fees for residential refuse collection and recycling services shall be $482.76 per parcel for those parcels which will be billed on the property tax roll and otherwise for all other parcels of the rates set forth in Exhibit "A" attached hereto. The City Clerk and Finance Director are authorized and directed to request that the County place $482.76 per parcel on the residential property tax rolls. The annual fees set forth above shall be effective from and after the first day of July 1, 2026, through June 30, 2027, unless amended by City Council resolution prior to that date.
SECTION 3. The annual rates for commercial refuse collection and recycling services shall be as set forth in Exhibit "A" attached hereto. Commercial rates shall be paid by all applicable commercial customers within the City. The annual fees set forth above shall be effective from and after the first day of July 1, 2026, through June 30, 2027, unless amended by City Council resolution prior to that date.
SECTION 4. This Resolution shall take effect upon adoption.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Indian Wells, California, at a regular meeting held on this 18th day of June 2026.
DR. TOPER TAYLOR
MAYOR
CERTIFICATION FOR RESOLUTION
I, Angelica Avila, City Clerk of the City Council of the City of Indian Wells, California DO HEREBY CERTIFY that the whole number of the members of the City Council is five (5); that the above and foregoing resolution was duly and regularly passed and adopted at a regular meeting of the City Council of the City of Indian Wells the 18th day of June 2026, by the following vote:
AYES:
NOES:
ATTEST:
ANGELICA AVILA
CITY CLERK
APPROVED AS TO FORM:
TODD LEISHMAN FOR
BEST, BEST & KRIEGER LLP
CITY ATTORNEY
Council Meeting Agenda - June 18, 2026
City of Indian Wells
Resolution 2026 -
EXHIBIT "A"
City of Indian Wells
Rate Increase
Effective July 1, 2026
Residential Service
Proposed
2026-27
DESCRIPTION
SERVICE DUMP AB939 RECYCLING HHW MONTHLY
RATE FEE FUND SERVICE Fee CHARGE
TAX ROLL $26.30 $528 $0.53 $6.43 $1.69 $40.23
DIRECT BILL $27.63 $5.28 $0.53 $6.43 $1.69 $41.56
ADDITIONAL CART ALL SERVICES $3.63 $0.20 $3.83
NEW START FEE
RE -START FEE
NSF I RETURNED CHECK FEE
$19.74
$29.58
$39.45
Bulky item collection
Replacement recycling containers (2nd in 12 -month period) Wheeled cart (purchase)
per Item
per occurrence
per occurrence
$79.53
$38.61
_ $106.55
Council Meeting Agenda - June 18, 2026
City of Indian Wells
Resolution 2026 -
City of Indian Wells
Rate Increase
Effective July 1, 2026
Commercial Service
Proposed Rates
2026-27
COMMERCIAL RATES
2 YARD BIN SERVICE
PICK-UP PER WEEK
SERVICE
RATE
DUMP
FEE
AB939
FUND
Trash
Rate
Recycle
Rate (1)
1 $96.16
$ 37.96
$5.63
$ 139.75
_
$96.16
2 $165.11
$ 75.99
$11.26
$ 252.36
$165.11
3 $233.93
$ 113.95
$16.89
$ 364.77
$233.93
4 $303.84
$ 151.95
$21.92
$ 477.71 I
$303.84
5 $371.49
$ 191.06
$28.15
$ 590.70
$371.49
6 $487.99
$ 224.29
$33.77
$ 746.05
$487.99
EXTRA EMPTY PICK-UP
$64.82
+
Pull Out Fee
$ 11.94
$64.82
(1) Recycle Rate equal to service component of trash rate 3 YARD BIN SERVICE
PICK-UP PER WEEK
SERVICE
RATE
DUMP
FEE
AB939
FUND
Trash
Rate
' Recycle
Rate (1)
1 $120.79
$ 56.93
$8.44
$ 186.16
$120.79
2 $206.18
$ 113.95
$16.89
$ 337.02
$206.18
3 $294.26
$ 170.99
$25.33
$ 490.58
$294.26
4 $375.07
$ 227.89
$33.77
$ 636.73
$375.07
5 $463.21
$ 284.52
$42.22
$ 789.95
$463.21
6 $547.79
$ 341.89
$50.66
$ 940.34
$547.79
EXTRA EMPTY PICK-UP
$88.93
+
Pull Out Fee
$ 11.94
$88.93
(1) Recycle Rate equal to service component of trash rate 4 YARD BIN SERVICE
PICK-UP PER WEEK
SERVICE
RATE
DUMP
FEE
AB939
FUND
Trash
Rate
Recycle
Rate (1)
1 $158.55
$ 75.99
$11.26
$ 245.80
$158.55
2 $255.64
$ 151.95
$22.52
$ 430.11
$255.64
3 $357.84
$ 227.89
$33.77
$ 619.50
$357.84
4 $459.60
$ 303.31
$45.03
$ 807.94
$459.60
5 $561.49
$ 379.45
$56.29
$ 997.23
$561.49
6 $653.68
$ 455.45
$67.55
$ 1,176.68
$653.68
EXTRA EMPTY PICK-UP
$116.25
+
Pull Out Fee
$ 11.94
$116.25
(1) Recycle Rate equal to service component of trash rate 6 YARD BIN SERVICE
PICK-UP PER WEEK
SERVICE
RATE
DUMP
FEE
AB939
FUND
Trash
Rate
Recycle
Rate (1)
1 $217.34
$ 109.20
$29.05
$ 355.59
$217.34
2 $373.84
$ 218.37
$58.10
$ 650.31
$373.84
3 $535.38
$ 327.60
$87.15
$ 950.13
I $535.38
4 $683.07
$ 436.75
$116.20
$ 1,236.02
$683.07
5 $844.72
$ 727.22
$165.44
$ 1,737.38
$844.72
EXTRA EMPTY PICK-UP
$155.04
+
Pull Out Fee
$ 11.94
$155.04
(1) Recycle Rate equal to service component of trash rate
Council Meeting Agenda - June 18, 2026
City of Indian Wells
Resolution 2026 -
City of Indian Wells
Rate Increase
Effective July 1, 2026
Commercial Service
Proposed
2026-27
COMPACTOR RATES (X3)
2 YARD BIN SERVICE SERVICE DUMP A61939 MONTHLY
PtCK-UP PER WEEK RATE FEE FUND CHARGE
1 2
3 4
5 6
EXTRA EMPTY PICK-UP
$288.48 $113.88
$495.33 $227.97
$701.79 $341.85
$911.52 $455.85
$1,114.47 $573.18
$1,463.97 $672,87
$194.46 +
$16.89
$33.78
$50.67
$65.76
$84.45
$101.31
$419.25
$757.08
$1,094.31
$1,433.13
$1,772.10
$2,238.15
Pull Out Fee $ 35.82
3 YARD BIN SERVICE SERVICE DUMP AB939 MONTHLY
PICK-UP PER WEEK RATE FEE FUND CHARGE
1 2
3 4
5 6
EXTRA EMPTY PICK-UP
$362.37 $170.79 $25.32 $558.48
$618.54 $341.85 $50.67 $1,011.06
$882.78 $512.97 $75.99 $1,471.74
$1,125.21 $683.67 $101.31 $1,910.19
$1,389.63 $853.56 $126.66 $2,369.85
$1,643.37 $1,025.67 $151.98 $2,821.02
$266.79 + Pull Out Fee $ 35.82
4 YARD BIN SERVICE SERVICE DUMP AB939 MONTHLY
PICK-UP PER WEEK RATE FEE FUND CHARGE
1 $475.65 $227.97 $33.78 $73740
2 $766.92 $455.85 $67.56 $1,290.33
3 $1,073.52 $683.67 $101.31 $1,858.50
4 $1,378.80 $909.93 $135.09 $2,423.82
5 $1,684.47 $1,138.35 $168.87 $2,991.69
6 $1,961.04 $1,366.35 $202.65 $3,530,04
EXTRA EMPTY PICK-UP $348.75 + Pull Out Fee $ 35.82
Council Meeting Agenda - June 18, 2026
City of Indian Wells
Resolution 2026 -
City of Indian Wells
Rate Increase
Effective July 1, 2026
Commercial Service
Proposed Rates
2026-27
COMMERCIAL OTHER CHARGES AMOUNT
RE -START FEE $ 29.04
NEW START FEE $ 19.35
PULL-OUT CHARGE $ 50.91
COMMERCIAL SULKY ITEM PICK-UP PER ITEM $ 52.24
LOCKING CONTAINER CHARGE (CUSTOMER PROVIDES LOCK & KEY) $ 87.09 REPLACEMENT LOCKING BAR CHARGE $ 58.10
TEMP/CONSTRUCTION 3yd, per lift $ 200.33
TEMP/CONSTRUCTION 4yd, per lift $ 256.46
NSF I RETURNED CHECK $ 35.63
96 GALLON RECYCLING CONTAINER MONTHLY CHARGE, COMMERCIAL $ 17.92 35 GALLON RECYCLING CONTAINER MONTHLY CHARGE, COMMERCIAL $ 12.80 SATURDAY CHARGE PER BIN (SERVICE LESS THAN 4 DAYS PER WEEK) MON $ 48.09
Council Meeting Agenda - June 18, 2026
City of Indian Wells
Resolution 2026 -
City of Indian Welts
Rate Increase
Effective July 1, 2026
Commercial Foodwaste Rates
1-64 Gallon Cart Proposed Rates
Recycling Total
# Pick -Ups Collection Material Franchise AB -939 Monthly Per week Component Processing Fee Fee Rate
1 $ 38.55 $ 42.07 $ 14.23 $ 3.49 $ 98.34
2 $ 77.10 $ 84.11 $ 28.45 $ 6.98 $ 196.64
3 $ 115.65 $ 126.18 $ 42.68 $ 10.47 $ 294.98
4 $ 154.22 $ 168.20 $ 56.90 $ 13.96 $ 393.28
5 $ 192.76 $ 210.26 $ 71.12 $ 17.45 $ 491.59
2-64 Gallon Cart
Recycling Total
# Pick -Ups Collection Material Franchise AB -939 Monthly Per week Component Processing Fee Fee Rate
1 $ 61.68 $ 84.11 $ 25.73 $ 6.14 $ 177.66
2 $ 123.39 $ 168.20 $ 51.46 $ 12.28 $ 355.33
3 $ 185.06 $ 252.30 $ 77.18 $ 18.42 $ 532.96
4 $ 246.76 $ 336.42 $ 102.91 $ 24.56 $ 710.65
5 $ 308.48 $ 420.50 $ 128.64 $ 30.70 $ 888.32
3-64 Gallon Cart
Recycling Total
# Pick -Ups Collection Material Franchise AB -939 Monthly Per week Component Processing Fee Fee Rate
1 $ 80.98 $ 126.18 $ 36.56 $ 8.58 $ 252.30
2 $ 173.51 $ 252.30 $ 75.14 $ 17.16 $ 518.11
3 $ 242.91 $ 378.48 $ 109.66 $ 25.74 $ 756.79
4 $ 323.86 $ 504.61 $ 146.20 $ 34.32 $ 1,008.99
5 $ 404.84 $ 630.80 $ 182.76 $ 42.90 $ 1,261.30
4-64 Gallon Cart
Recycling Total
# Pick -Ups Collection Material Franchise AB -939 Monthly Per week Component Processing Fee Fee Rate
1 $ 92.52 $ 168.20 $ 46.01 $ 10.61 $ 317.34
2 $ 185.06 $ 336.42 $ 92.03 $ 21.22 $ 634.73
3 $ 277.60 $ 504.61 $ 138.04 $ 31.83 $ 952.08
4 $ 370.16 $ 672.83 $ 184.06 $ 42.44 $ 1,269.49
5 $ 462.69 $ 841.04 $ 230.07 $ 53.05 $ 1,586.85
Council Meeting Agenda - June 18, 2026
City of Indian Wells
Resolution 2026 -
City of Indian Wells
Rate Increase
Effective July 1, 2026
Commercial Foodwaste Rates
Additional Cart after
4 Carts Per Week Recycling Total
# of Carts Collection Material Franchise AB -939 Monthly Per Pick -Up Component Processing Fee Fee Rate
1 $ 21.38 $ 42.07 $ 11.20 $ 2.56 $ 77.21
2 $ 42.71 $ 84.11 $ 22.38 $ 5.11 $ 154.31
3 $ 64.17 $ 126.18 $ 33.59 $ 7.67 $ 231.61
4 $ 85.57 $ 168.20 $ 44.78 $ 10.23 $ 308.78
5 $ 106.96 $ 210.26 $ 55.98 $ 12.79 $ 385.99
Extra Pickup Recycling Total
# of Carts Collection Material Franchise AB -939 Monthly Per Pick up Component Processing Fee Fee Rate
1 $ 13.29 $ 9.70 $ 4.06 $ 1.04 $ 28.09
2 $ 23.92 $ 19.42 $ 7.65 $ 1.94 $ 52.93
3 $ 29.92 $ 29.12 $ 10.42 $ 2.59 $ 72.05
4 $ 39.86 $ 38.86 $ 13.89 $ 3.45 $ 96.06
5 $ 49.85 $ 48.58 $ 17.37 $ 4.31 $ 120.11
2 YARD ORGANIC BIN Recycling
Collection Material Franchise AB -939
X Per Week Component Processing Fee Fee Rate
1 $ 128.76 $ 102.46 $ 40.80 $ 10.61 $ 282.63
2 $ 242.85 $ 204.94 $ 79.02 $ 21.22 $ 548.03
3 $ 371.61 $ 307.43 $ 119.83 $ 31.83 $ 830.70
4 $ 500.37 $ 409.87 $ 160.63 $ 42.44 $ 1,113.31
5 $ 629.15 $ 512.34 $ 201.44 $ 53.05 $ 1,395.98
2yd Extra Pick Up $ 42.80 $ 26.29 $ 12.19 $ 1.04 $ 82.32
Council Meeting Agenda - June 18, 2026
City of Indian Wells
Resolution 2026 -
City of Indian Wells
Rate Increase
Effective July 1, 2026
Roll Off Service
Proposed Rates
2026-27
PERMANENT ROLL OFF RATES (1 MONTH MIN. SERVICE -INCLUDES 3 EXCHANGES & LAST REMOVAL)
DESCRIPTION
20 YARD CONTAINER
30 YARD CONTAINER
40 YARD CONTAINER
LANDFILL AB939
SERVICE FEE FUND
RATE (PER TON) (PER LOAD)
$338.11 $ 82.76 $31.06
$338.11 $ 82.78 $46.59'
$368.29 $ 82.78 $62.12
Landfill fees at cost plus franchise fee
COMPACTOR RATES (ONE MONTH MINIMUM SERVICE. INCLUDES 3 EXCHANGES & LAST REMOVAL)
DESCRIPTION
20 YARD CONTAINER W/ COMPACTOR
30 YARD CONTAINER W1 COMPACTOR
40 YARD CONTAINER W1 COMPACTOR
LANDFILL AB939
SERVICE FEE FUND
RATE (PER TON) (PER LOAD
$616.10 $ 82.78 $62.12
$616.10 $ 82.78 $93.18
$700.16 $ 82.78 $124.24
OTHER CHARGES
OTHER CHARGES
LANDFILL FEE (PER TON)
EXTRA TRIP CHARGE
RELOCATION CHARGE
NEW START FEE
RE -START FEE
NSF / RETURNED CHECK FEE
RENTAL FEE
Concrete Washout - Pump
AMOUNT
$ 82.78
$ 107.91
$ 53.95 '
$ 17.73
$ 26.21
$ 35.97
$ 35.97
$ 141.22
Council Meeting Agenda - June 18, 2026
City of Indian Wells
Resolution 2026 -
PPI Commodity Data
Original Data Value
Series Id:
Not Season58y Adjusted
Series Title:
Group:
Item:
0486 Date:
Years:
2016
2017
2016
2019
2020
2021
2022
2023
2024
2025
2026
Change
% Change
Minimum
WPUFD49207
PPI Commodity data for Final demand -Finished goods, rot seasonally Final demand
Finished goods
198200
2016 to 2026
Year Jan
Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
189.9 188.8 189.2 190.3 191.7 193.8 193.5 192.6 193.2 193,7 192.4 193.7 195.4 196.0 1956 198.0 197.0 197.8 197.6 198.4 199.6 199,4 2004 199.9 201.0 201.3 202.1 202.8 205.0 205.9 206.0 205.8 205.9 206.7 204.4 202.5 201,8 202.4 204.9 207.1 207.6 295.9 207,4 206.4 205.7 206.3 206.4 2060 206.8 205.0 201.8 156.1 200.9 202.2 203,3 203.2 203.3 203,8 263,6 204.4 207.6 216.1 213.8 215,1 218.4 221.8 223.455 224.950 227.240 229.686 230.962 229,449 233.941 238.958 248.495 248.781 255.183 262.394 257.709 253.744 253.501 255.481 255.265 249.919 254.522 253,956 253.942 255.140 252.865 254.316 255.145 268.968 259.348 254.465 252.581 250.170 252,386 256,565 258.590 280028 258.508 258.558 259.819 258695 257.360 258.717 257.641 257,077 260.090 262.055 260.649 260.755 261.558 263.447 264.800 264,723 265.356 263.058 284.694 262.539 262242
2.1620
0.83%
2%
3119/2026
Council Meeting Agenda - June 18, 2026
City of Indian Wells
Resolution 2026 -
Edom HiII Transfer Station
Application for 7/1/2026 Rate Adjustment
Proposed Rate Adjustment - July 1st 2026
Transport Rate
Loading & Operating Rate
Facility Fee
Mitigation Fee
Disposal Fee
Total RatelTon
Current 7/1/2026
Rate/Ton CPI CPI County Fee IRate/Ton
$16.64 (a) 3.24% $0.54 $17.18
$8.55 (a) 3.24% $0.28 $8.83
$0.92 (a) 3.24% $0.03 $0.95
$1.00 $1.00
$40.22 (b) 2.94% $1.18 $1.00 _ $42.40
$67.33 3.02% $2.03 $1.00 $70.36
(a) Jan 2026 CPI
(b) Pass -through of CPI on County Landfill Tipping Fee adjustment effective 711126
Council Meeting Agenda - June 18, 2026
INDIAN WELLS CITY COUNCIL
June 18, 2026
To: City Council
From: Finance Department
Prepared by: Kevin McCarthy, Finance Director
Subject: Consideration of a Resident Golf Rate Adjustment Methodology for the Indian Wells Golf Resort
RECOMMENDED ACTIONS:
Council DISCUSSES potential methodologies for future Resident golf rate adjustments at the Indian Wells Golf Resort; and
PROVIDES policy direction regarding a Resident golf rate adjustment methodology; and If desired, AMENDS the Reduced Golf Fee Policy to modify the Resident Golf fee in {an amount or method determined by the City Council}; and
FINDS the project to be exempt from the California Environmental Quality Act (CEQA) provision pursuant to Section 15060.
BACKGROUND:
During the May 13, 2026, Budget Study Session, the City Council requested that potential methodologies for future Resident golf rate adjustments be brought forward for public discussion and policy consideration at the June 18, 2026, City Council meeting.
The purpose of this item is to provide the City Council with information regarding several potential approaches that may be utilized to periodically adjust Resident golf rates. These approaches may include indexing rates to an objective economic benchmark, implementing fixed -dollar adjustments, establishing periodic Council reviews, or utilizing other methodologies deemed appropriate by the City Council. This report is informational in nature and is intended solely to support Council policy discussion.
No specific recommendation is being made by Staff regarding adoption of the proposed methodology; this is a Council policy discussion. The purpose of any future rate adjustment methodology is not to materially increase profitability, but rather to provide the City Council with options to periodically align resident golf rates with ongoing operational cost escalation while maintaining resident access to the Golf Resort.
Council Meeting Agenda - June 18, 2026
The Indian Wells Golf Resort (IWGR) operates as a municipal enterprise golf operation under a performance -based management agreement with Troon Golf. As previously discussed in prior City Council reports related to resident golf rates and golf operational sustainability, golf course operations are highly labor-intensive and subject to annual increases in operational expenditures, including labor, utilities, fertilizer, sand, seed, equipment maintenance, replacement parts, fuel, and other golf course maintenance materials and supplies.
Historically, resident golf rates have been periodically reviewed and adjusted by the City Council on an as -needed basis. The City's current resident rate structure includes:
• $50 resident rounds during peak season; and
• $35 resident rounds during non -peak periods and same -day walk-up play.
Resident Rate Establishment
• The s35 Resident Golf Rate: In May 1993, the City Council established the first formal Resident Golf Rate through an amendment to the 1985 Easement Agreement. The amendment provided that a resident presenting a valid City of Indian Wells Property Owner Identification Card would be eligible to play golf at the Golf Resort at a discounted resident rate equal to seventy percent (70%) of the posted green fee, not to exceed thirty-five dollars ($35.00) per round. • The s50 Resident Golf Rate: In February 2017, the City Council approved modifications to the resident rate structure to better align resident golf pricing with the operational cost of providing a round of golf while continuing to preserve resident access. The approved action established a resident rate of $50 during the peak season period of January 1 through April 30, established a same -day walk- up resident rate of $35, and maintained the $35 resident rate from May 1 through December 31.
DISCUSSION:
Golf course operations are highly labor-intensive, with labor -related expenditures representing the single largest recurring operational cost component at the Indian Wells Golf Resort. In addition to labor, the Golf Resort continues to experience inflationary cost pressures associated with utilities, fertilizers, sand, seed, equipment maintenance, irrigation infrastructure, replacement parts, and other golf course operating supplies.
Council Meeting Agenda - June 18, 2026
Historical Golf Operational Cost Trends
Historical financial data for the Indian Wells Golf Resort further demonstrate the long- term trend of increasing golf operational and maintenance expenditures. Over the past ten fiscal years, combined Golf Shop and Golf Maintenance operating costs have generally increased due to ongoing labor escalation, equipment maintenance requirements, utilities, irrigation -related expenses, turf management materials, replacement parts, and overall inflationary pressures impacting the golf and hospitality industries.
For context, Golf Shop expenditures primarily consist of labor and operating costs associated with guest -facing golf operations, including golf shop personnel, starter and marshal operations, bag services, valet support, outside services staff, and golf operations management and supervision. Golf Maintenance expenditures represent the costs associated with maintaining the golf courses and practice facilities, including on -course maintenance personnel, maintenance management and supervision, irrigation operations, turf and agronomic programs, equipment operations, and related field support activities. Together, these functions represent the core operational staffing and service delivery structure necessary to support daily golf operations and maintain course conditions at the Indian Wells Golf Resort.
With the redesign of the Players Course and the planned refresh of the Celebrity Course, efforts are underway to increase staffing for golf course maintenance. The plan is to increase the number of maintenance workers from the FY 26-27 authorized 38 to 50 over the next few years. Historically, staffing was reduced by the City/Troon to address the golf resort's financial challenges, resulting in years of deferred maintenance across both the Players and Celebrity Courses. To protect these multi -million -dollar investments, Troon and City staff recommend increasing the staffing.
Combined Golf Shop and Golf Maintenance expenditures increased from approximately $6.3 million in Fiscal Year 2017-18 to a Fiscal Year 2026-27 budget of approximately $9.4 million. These departments represent the largest cost center for the IWGR. Excluding the operational impacts associated with the COVID-19 pandemic period, annual operational cost increases have historically fluctuated based upon labor markets, inflationary pressures, capital maintenance cycles, and broader economic conditions, with an overall long-term average annual increase of approximately five percent (5%).
The historical cost data further demonstrates that golf operational expenditures do not remain static over time and have historically continued to increase on an ongoing basis regardless of fluctuations in resident golf usage levels. These trends are generally consistent with broader labor and hospitality industry cost escalation patterns reflected in the Employment Cost Index (ECI) and other national inflationary indicators.
Council Meeting Agenda - June 18, 2026
For reference, the following table summarizes historical combined golf operational expenditures:
Indian Wells Golf Resort
Historical Cost of Golf Analysis
Fiscal Year
1 Golf Shop
2 Golf Maintenance
3 Total
4 Annual percent change
5 10 Year Average Increase
6 Rounds
7 Cost per Round
8 Plus
9 Computed Resident Guest Rate
Actual
2018
6,279,495
Actual
2023
3,130, 465
4,329,879
Actual
2024
4,026,323
4,500,276
Actual
2025
3,761,916
3,942,839
Forecast Budget
2026 2027
4,082,219
4,316,893
4,477,165
4,946,065
6,279,495 7,460,344 8,526,599 7,704,755 8,399,112
4.6% 14.3% -9.6% 9.0%
9,423,230
12.2%
5.2%
74,828 78,522 80,631 66,721 67,811 70,746
$ 93.22 $ 95.01 $ 105.75 $ 115.48 $ 123.86
$ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00
$ 113.22 $ 115.01 $ 125.75 $ 135.48 $ 143.86
*Golf Maintenance was included in Golf Shop
Establishing the Benchmark
Several methodologies may be considered when evaluating future Resident golf rate adjustments. One potential approach is to utilize an objective economic benchmark tied to golf operational costs. Several inflationary and cost -escalation indexes were evaluated, including the Consumer Price Index (CPI), regional inflation measures, and labor -related indexes. The U.S. Bureau of Labor Statistics Employment Cost Index (ECI) for Private Industry Workers in the Leisure and Hospitality sector appears to provide the closest objective, externally published benchmark to the annual operational cost escalation experienced within the golf resort industry.
The Employment Cost Index (ECI) is published quarterly by the United States Bureau of Labor Statistics and measures changes in employer labor costs, including wages and benefits, within the hospitality and service sectors most closely associated with golf resort operations.
One potential methodology for Council consideration would utilize the Employment Cost Index (ECI) as an objective benchmark for future resident golf rate adjustments:
• Annual resident golf rates would adjust based upon the annual percentage increase in the U.S. Bureau of Labor Statistics Employment Cost Index (ECI) for Private Industry Workers in the Leisure and Hospitality sector;
Council Meeting Agenda - June 18, 2026
• The annual increase would be subject to a minimum adjustment of two percent (2%) and a maximum adjustment of five percent (5%);
• Historical Employment Cost Index (ECI) increases over the past five years have generally fluctuated between approximately three percent (3%) and five percent (5°/0).Final adjusted rates would be rounded upward to the nearest whole dollar; and
• The annual adjustment would apply to both the $35 and $50 resident golf rates.
The proposed methodology would apply prospectively beginning July 1, 2026, and would not retroactively modify previously adopted resident golf rates.
To facilitate annual budget preparation and operational forecasting, the methodology could utilize the most recently published twelve-month percentage increase in the U.S.
Bureau of Labor Statistics Employment Cost Index (ECI) for Private Industry Workers in the Leisure and Hospitality sector available as of April 1 of each year. This approach would allow Troon Golf and the City sufficient time to incorporate adjusted resident golf rates into the annual budget development process prior to the July 1 implementation date.
Other Methodologies for Council Consideration
While an indexed methodology tied to the Employment Cost Index (ECI) is one potential option, the City Council may also wish to consider alternative approaches for future Resident golf rate adjustments.
One alternative would be a fixed -dollar adjustment methodology whereby Resident golf rates increase by a predetermined dollar amount at a specified interval. For example, the City Council could establish a fixed increase every year, every two years, or at another interval determined by the Council. This approach may provide simplicity and predictability for both residents and Golf Resort operations.
Another option would be a one-time adjustment to the current Resident golf rate structure followed by periodic City Council review. Under this approach, the Council could establish revised rates at a level deemed appropriate based upon current operational costs, market conditions, and long-term financial objectives, with future adjustments considered only when brought forward by the City Council. This approach would provide the greatest flexibility and preserve direct Council oversight of future rate discussions.
The City Council could also consider a hybrid methodology that combines a one-time adjustment with a future indexing mechanism (e.g. ECI), fixed -dollar increase schedule, or periodic review process. Each approach presents varying levels of administrative simplicity, predictability, flexibility, and responsiveness to changing operational costs and market conditions.
Council Meeting Agenda - June 18, 2026
The proposed methodology would not eliminate City Council oversight authority. The City Council would retain the ability to modify, suspend, or discontinue the methodology through future Council action if deemed necessary.
OPTIONS:
Council has the following options:
1. Utilize an objective benchmark, such as the Employment Cost Index (ECI), as the basis for future Resident golf rate adjustments;
2. Establish a fixed -dollar adjustment methodology;
3. Implement a one-time Resident golf rate adjustment and conduct future reviews as needed;
4. Adopt a hybrid methodology incorporating multiple approaches;
5. Direct additional analysis regarding alternative methodologies; or
6. Provide alternative policy direction.
FISCAL IMPACT:
Adoption of a future rate adjustment methodology may provide a framework for periodically evaluating resident golf rates in relation to operational costs and market conditions. Fiscal impacts would vary depending on the methodology selected by the City Council and any future adjustments authorized by Council action.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
This action has been reviewed per the authority and criteria contained in the California Environmental Quality Act (CEQA), the State and local CEQA Guidelines, and the City's environmental regulations. The City, acting as the Lead Agency, determined that the ordinance is not subject to CEQA pursuant to Sections 15060(c)(2), 15060(c)(3), and 15061(b)(3) of the State CEQA Guidelines, because it will not result in a direct or reasonably foreseeable indirect physical change to the environment as there is no possibility that the action would result in a significant environmental impact, and because it does not constitute a "project" as defined in Section 15378 of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3.
ATTACHMENTS:
1. Ten-year historical cost of Golf
City Council Meeting:
June 18, 2026 - Presentation
General Business Item I.1
Consider a Predictable
Methodology to Align Resident
Golf Rates with Future Operating
Costs
City of Indian Wells
COUNCIL OPTIONS
1. Adopt indexed methodology
2. Adopt a "Fixed" annual amount
3. Direct additional analysis
4. Provide alternative direction
PA?A
Vaf
PURPOSE
Consider establishing an automatic annual resident golf rate adjustment methodology.
• Discussion requested by City Council during the May 13, 2026 Budget Study Session.
• Intended to address ongoing golf operational cost escalation through a predictable and objective methodology.
Current Resident Rate Structure
• $50 Peak Season Resident Rate
• $35 Non -Peak / Same -Day Walk -Up Resident Rate
Why the Discussion Is Being Considered
Key Operational Cost Drivers
1. Labor and employee -related costs
2. Utilities
3. Fertilizers, seed, and sand
4. Equipment maintenance and replacement parts
5. Irrigation -related expenses
6. Fuel and operational supplies
1 Why the Discussion Is Being Considered
Historical Cost Trends
Combined Golf Shop and Golf Maintenance expenditures:
• FY 2017-18: Approximately $6.3 million
• FY 2026-27 Budget: Approximately $9.4 million
Average annual increase:
• Approximately 5%
TIVS ?V4
V124_
6C2'A
-?3,T
?A
Historical trend
Historical Cost per Round Compared to Resident Rate per Round $140.00
$120.00
$100.00
$80.00
$60.00
$40.00
$20.00
$-
2020
2021
2022
2023
2024
2025
2026
2019
■ Cost per Round ■ Resident Round
2027
Historical trend
Revenue and Cost Increases since 2019
kil7A"
Cost per Round
Resident Round
Hotel Rate
Outside Rate
Percent
Change
47.6%
1.7%
105.7%
202.7%
Index Analysis
Economic indices Riverside -San Bernardino -Ontario
Annual % change 12021-2125 I Source: BLS
CPI 5-yr avg
4.8%
22 20
1a
16 14
12 10
a
6 4
2 Construction PPI 5- r aura
6.5%
ECI 5- 'r avg
4.2%
9 7
4 lei wet eml mil MI Imo
7 2021 2022 2023
2024 2025
CPI -U (Riverside-SE-Onbria) Construction PPI - final demand — — • — - CPI avg t4.E'�,^ — — — - PPI avg t6.,596)
7 7
ECI - civilian workers
__#_._ECIavg p4.
L3F— 2i iserms, onnuml sx hl -monthly restiings (Dec 2u•57-iD)). Corsstr+ut;icn FPI - BL S:series WF JFD43. ECI - 12 -mar i .tnse at December (Dec EC and Construction FPI re nodonol4ertl iodkes; nu metrrro rea hreA.l.nrus ore publish rd hx
ilk_ A
Consider a Methodology
Consider Adjustment Parameters
1. Consider Index or Fixed?
2. Annual adjustment effective July 1?
3. Minimum & Maximum annual adjustment?
4. Does it apply to both the $35 and the $50 resident rates or just one rate?
5. Are rates rounded upward to the nearest whole dollar? 1 COUNCIL OPTIONS
1. Adopt indexed methodology
2. Adopt a "Fixed" annual amount
3. Direct additional analysis
4. Provide alternative direction
PA?A
Vaf
10 City Council Meeting:
June 18, 2026 - Public Comments
General Business Item I.1
Angelica Avila
From:
Sent:
To:
Subject:
Janice Gray
Thursday, June 18, 2026 9:28 AM
Toper Taylor; Brian Penna; Greg Sanders; Dana Reed; Bruce Whitman; Chris Freeland; Angelica Avila
Agenda Items under General Business, City Council Meeting June 18, 2026 Re:
Residents' Golf Course Fees and Access
CAUTION: This email originated outside our organization. Be cautious with any links or attachments.
June 18, 2026
To The City Council of Indian Wells:
There are two very serious Agenda Items coming up on June 18, 2026 at the City Council meeting under General Business. City Council wants to make changes to the golf arrangement the city has with the Indian Wells Resort Course and the residents of Indian Wells. The Agenda does not give the residents any idea of what the Council is considering. No choices, no recommendations, no insight into what they are planning. This is beyond disturbing. Why don't they outline in the Agenda what they propose to do? At this time we have no idea what they will be voting to do, it appears they feel they can do this behind closed doors at a later date, or am I wrong?
How often does this have to keep coming up and how often do we, the residents, have to defend our golf privileges to the City Council? We elect you to work on our behalf yet every year we are subjected to another round of Council attempts to inhibit our use of the golf courses, reduce our access, change the booking time and increase our costs. And it is often done by bringing these issues up in Council when most of the residents have left for the season. Do you think we don't notice? Our mayor, who seems to be the big push to go after the residents' golf benefit, can do so from the hallowed fairways of a prestigious private course. Many, many of us are not in that position. This constant attack on our golf amenity has been very unsettling and discouraging for homeowners for years. We are all really sick of it.
We have a great quality of life in Indian Wells and we are lucky and we have paid for it. Indian Wells has a very healthy reserve fund so when is enough money enough? .
It has been said many times, over and over, that the golf course is the only amenity the city has ever developed for the residents. This is true. But what is even truer, it is the big driver supporting our real estate investments. I read this year that Indian Wells is the only community in the desert that has a positive increase in real estate prices. That will disappear if the council removes or reduces the golf benefit and will affect everyone in Indian Wells. Almost everyone I know only bought, and paid a premium for their homes, in Indian Wells, for the golf benefit. Removing or reducing it will be costly for every homeowner.
This is not a great letter, I am too tired after years of defending our golf privileges, to bother with the research I should have done to write a really clever letter. But this is how I have felt for the past year. You have spent millions of dollars tearing the clubhouse apart and refurbishing it, redecorating it and it never improves the profit. The city ruined the Players Course, gave up holes 17 and 18 for whatever reason, dumbed down the whole course to a mediocre muni and spent $16,000,000 doing it. Hard to believe that 1 was even possible. We have been residents of IW for 17 years and I can tell you it was a better golf resort 17 years ago. If you had done nothing, we would be millions and millions of dollars ahead and we would still have the supreme Players course. Now Mayor Taylor wants to go after the residents' golf amenity.
What we really need is the assurance that this will stop happening so we can enjoy our time in the desert and our wonderful city.
In closing, I would like to thank Councilman Whitman and Pinna for always supporting the residents, it seems they really care. Not sure if they can influence events but at least they seem to be councilors for the people.
Yours truly,
Janice Gray
2 Angelica Avila
From:
Sent:
To:
Subject:
Alex Soschin
Thursday, June 18, 2026 1:29 PM
City Clerk
Golf amenities
CAUTION: This email originated outside our organization. Be cautious with any links or attachments.
Greetings,
This is a comment on the resident golf amenity. While there may be ways to make it more fair and accessible, I believe that raising the rate significantly is not in the spirit of how the resident benefit was envisioned. There are many ways to raise additional revenues at the golf resort without doing it on the backs of residents that are on fixed incomes or otherwise constrained from paying more to access the golf courses.
All the best,
Alex Soschin
Indian Wells 92210
1 Memorandum: June 17, 2025
Toper Taylor
Brian Penna
Greg Sanders
Dana Reed
Bruce Whitman
Re; Resident Golf Rates
Gentlemen:
You still don't get it, and I can't understand why you don't.
This could not really be about the added revenue for the Golf Resort. The extra revenue from increasing resident fees would be minimal. Consider this: there are about 20,000 rounds of resident play each year, so a $1 increase would generate only $20,000. How much would rates need to rise to make a
meaningful difference to Golf Resort operations? And how would that affect resident participation?
At some point, higher rates will drive away resident players, perhaps that is the goal; however, when you are only projecting 70,000 rounds next year, you need all the golfers you can get.
The reason I am opposed to an increase is not about, can the residents afford to pay some additional amount, sure they can, then what is it about? For me, it is about the iconic value $35 golf brings to the City of Indian Wells, it is about the uniqueness of $35 golf, it is about honoring a commitment the city made to its residents when they constructed the golf course. It is a
"quality of life" issue that we have in the past so proudly demonstrated. What you are doing when you begin monkeying with Resident Golf rates is pissing a lot of people off unnecessarily, destroying any positive legacy that you may create during your term and for what, a couple of bucks of additional revenue to the Golf resort. If you love the city as I do, and a lot of other people, you will understand the value of what $35 Golf does for the quality of life in Indian Wells and its iconic value. What It brings to the city not only an image, but in marketing value as well and some would say real estate prices.
The city has $88 million in reserves. and a surplus of $6.3 million this past year so you certainly cannot say you need the money because you don't, and everyone knows that. (you just gave a million dollars to Eisenhower Hospital) The only thing you have going for yourself in your desire to increase the rates is that's it's in the middle of the summer when most of the people are out of town and we have a strong resident voter apathy and for the most part, residence Just don't want to get involved, unlike Coachella where a couple of their council members may be recalled because they voted against the
desires of the residents.
So, I ask you, reconsider, move on, bring Harmony to the residence and have them talking about other things rather than each of you and Resident Golf rates.
Douglas Hanson
CC: City Manager
City Clerk
Council Meeting Agenda - June 18, 2026
ATTACHMENT #1
1 2
3 4
5 Fiscal Year
Golf Shop
Golf Maintenance
Total
Indian Wells Golf Resort
Ten Year Historical Cost of Golf Analysis
Actual Actual Actual Actual Actual Actual
2018 2019 2020 2021 2022
6,279,495 6,493,105 2,779,181 2,824,304 3,520,204
- 2,841,260 3,021,347 3,611,171
6,279,495 6,493,105 5,620,441 5,845,651 7,131,375
2023
3,130,465
4,329,879
7,460,344
Actual Actual
2024 2025
4,026,323 3,761,916
4,500,276 3,942,839
8,526,599 7,704,755
Forecast
2026
4,082,219
4,316,893
8,399,112
Budget
2027
4,477,165
4,946,065
9,423,230
Annual percent change
3.4% -13.4% 4.0% 22.0% 4.6% 14.3% -9.6% 9.0% 12.2%
10 Year Average Increase
5.2%
6 Rounds
7 Cost per Round
8 Plus
9 Computed Resident Guest Rate
74,828
$
$
$
*Golf Maintenance was included in Golf Shop
74,589 56,402
83.92 $ 87.05 $
20.00 $ 20.00 $
103.92 $ 107.05 $
61,430
99.65 20.00
119.65
76,500
$ 95.16 $
$ 20.00 $
$ 115.16 $
78,522 80,631
93.22 $ 95.01 $
20.00 $ 20.00 $
113.22 $ 115.01 $
66,721 67,811 70,746
105.75 $ 115.48 $ 123.86
20.00 $ 20.00 $ 20.00
125.75 $ 135.48 $ 143.86
Council Meeting Agenda - June 18, 2026
INDIAN WELLS CITY COUNCIL
June 18, 2026
To: City Council
From: Finance Department
Prepared by: Kevin McCarthy, Finance Director
Subject: Discussion of Modifications to Resident Golf Tee Time Booking Availability at Indian Wells Golf Resort
RECOMMENDED ACTIONS:
Council DISCUSSES modifications to the Resident Golf Benefit Card (Golf RBC) online tee time booking availability period for seasonally protected rounds at the Indian Wells Golf Resort (IWGR); and
PROVIDES direction to Staff, if any; and
FINDS the project to be exempt from the California Environmental Quality Act (CEQA) provision pursuant to Section 15060.
BACKGROUND:
The Indian Wells Golf Resort (IWGR) currently provides Golf Resident Benefit Card (Golf RBC) holders the ability to reserve tee times up to fourteen (14) days in advance for seasonally protected rounds. Historically, the booking window for these reservations opened at 6:00 a.m.
Following prior City Council discussions regarding resident equity, booking accessibility, and operational fairness, the City Council previously modified the online booking start time from 6:00 a.m. to 8:00 a.m. The modification was intended to improve resident convenience and address concerns that some residents were required to begin the reservation process very early in the morning to secure preferred tee times.
Subsequent to the implementation of the 8:00 a.m. booking time, the City has received some resident feedback regarding booking accessibility and reservation convenience.
Based on additional resident input, the City Council requested that Staff agendize consideration of an alternative booking availability structure that would move the online reservation release time from 8:00 a.m. to 7:00 p.m. on the evening prior to the applicable fourteen -day reservation window.
Council Meeting Agenda - June 18, 2026
DISCUSSION:
Under the current system, Golf RBC holders may reserve seasonally protected tee times beginning at 8:00 a.m. exactly fourteen (14) days prior to play. Residents may reserve tee times online or through authorized reservation methods established by IWGR operations.
The proposed modification would shift the reservation release time from 8:00 a.m. to 7:00 p.m. on the evening before the applicable fourteen -day booking period opens. For example, a resident seeking to reserve a tee time for June 30 would be permitted to access the booking system beginning at 7:00 p.m. on June 15 rather than 8:00 a.m. on June 16. The proposed modification is intended to improve convenience and accessibility for residents.
The proposal solely modifies the time at which the online reservation system becomes available for eligible resident bookings. Operationally, Staff and Troon Golf have indicated that the proposed modification can be implemented administratively within the existing reservation platform with minimal operational disruption.
OPTIONS:
Council has the following options:
1. Approve modification of the online resident booking release time from 8:00 a.m. to 7:00 p.m. on the evening prior to the fourteen -day reservation period;
2. Retain the current 8:00 a.m. booking release time;
3. Direct Staff to return with additional operational or usage analysis; or
4. Provide an alternative direction.
FISCAL IMPACT:
Staff does not anticipate any material fiscal impact associated with the proposed modification to the reservation release time. The proposed change does not modify resident golf rates, resident guest rates, or overall tee sheet allocation policies.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
This action has been reviewed per the authority and criteria contained in the California Environmental Quality Act (CEQA), the State and local CEQA Guidelines, and the City's environmental regulations. The City, acting as the Lead Agency, determined that the ordinance is not subject to CEQA pursuant to Sections 15060(c)(2), 15060(c)(3), and 15061(b)(3) of the State CEQA Guidelines, because it will not result in a direct or reasonably foreseeable indirect physical change to the environment as there is no possibility that the action would result in a significant environmental impact, and because
Council Meeting Agenda - June 18, 2026
it does not constitute a "project" as defined in Section 15378 of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3.
City Council Meeting:
June 18, 2026 - Presentation
General Business Item I.2 -f,
.1...r.: 'i' Cam- r�.'•.. - Yu•v
Resident Tee Time Booking
Availability
City of Indian Wells
Current System
Golf RBC holders may reserve tee times:
• 14 days in advance
• Beginning at 8:00 a.m.
Discussion Item
• Consider moving reservation release time to evening hours for improved resident convenience.
Proposed Change
Current
• 8:00 a.m. release time
Proposed
• 7:00 p.m. release time the evening before
Example
June 30 tee time:
• Current: June 16 at 8:00 a.m.
• Proposed: June 15 at 7:00 p.m.
Alti
1M
COUNCIL OPTIONS
• Approve 7:00 p.m. release time
• Retain current 8:00 a.m. release time
• Request additional analysis
• Provide alternative direction
yriL
P6CN
Vaf
?A
City Council Meeting:
June 18, 2026 - Public Comments
General Business Item I.2
Angelica Avila
From:
Sent:
To:
Subject:
Bev Hutton
Wednesday, June 17, 2026 11:36 AM
City Clerk
Golf agenda
CAUTION: This email originated outside our organization. Be cautious with any links or attachments.
Attention Mayor and Councillors: I am unable to attend the council meeting on Thursday June 17 where the topic of the resident golf rate, accessibility, and tee times are on the agenda. I was present and attended the meeting in April ... but all that was discussed at that time was booking times. (A very long meeting) As a resident of IW the golf benefit was huge in deciding to reside in the city of Indian Wells. The city has no other amenities... like a public pool, pickleball courts, library etc. Over the years I have not commented on dollars being spent on the Fairway dog park(we don't have a pet), the median and road changes that don't affect us, changes to the resort restaurant from the lower coffee shop, to fiber optic night top tables, to sushi station, leather furniture lounge area, to money spent at living desert, the hospital, and on. But, I feel I MUST speak out to defend the benefit that I and others do enjoy and feel we deserve to maintain. Our councillors are elected to support us residents. At the April meeting it was evident to me that several on council are not golfers and unaware of how much the golf is an important benefit to many residents. In Indian Wells we need to protect each other even if it may not be your interest. The golf resident rate is very important to so many to exercise, socialize and be part of the Indian Wells community. We were told that this was a continual benefit for Indian wells Residents. Please be a councillor that helps ALL areas for Indian Wells Residents. There are several other areas and ideas that have been put forward on raising money. Your support and help to maintain our resident golf rates and golf access is greatly needed. Please represent US as residents. Thank you.
Bev Hutton
Sent from my iPhone
1 Council Meeting Agenda - June 18, 2026
INDIAN WELLS CITY COUNCIL
June 18, 2026
To: City Council
From: Finance Department
Prepared by: Kevin McCarthy, Finance Director
Subject:
Discussion on Potential Adjustments to the Annual Golf
Resident Benefit Card Fee to Support the Annual Resident Golf Tournament
RECOMMENDED ACTIONS:
Council DISCUSSES the annual Golf Resident Benefit Card ("Golf RBC") fee and resident golf tournament funding structure; and
PROVIDES direction regarding a potential adjustment to the annual Golf RBC fee to assist in offsetting resident golf tournament costs; and If desired, ADOPTS Resolution amending the Golf Resident Benefit Card fee schedule to increase the annual Golf Resident Benefit Card fee by [an amount determined by the City Council], with the additional revenue generated by the fee increase to be used exclusively to subsidize resident golf tournament entry fees"; and
FINDS the project to be exempt from the California Environmental Quality Act (CEQA) provision pursuant to Section 15060.
BACKGROUND:
During the May 13, 2026, Budget Study Session, the City Council requested that a policy discussion regarding the annual Golf Resident Benefit Card ("Golf RBC") fee and resident golf tournament funding structure be brought forward for public discussion at the June 18, 2026, City Council meeting.
In Fiscal Year 2025-26, the City of Indian Wells conducted its inaugural Resident Golf Tournament at the Indian Wells Golf Resort ("IWGR"). The tournament was developed as a resident -focused community event intended to promote resident engagement, participation at the Golf Resort, and additional recreational opportunities for Golf Resident Benefit Card ("Golf RBC") holders.
Council Meeting Agenda - June 18, 2026
The resident golf tournament was established as a community -oriented Golf Resort event intended to promote resident participation, engagement, and utilization of the Indian Wells Golf Resort. Similar to other resident -focused recreational programs and amenities, the event is intended to provide broader community value by enhancing resident experiences and promoting participation within the City's municipal golf facilities.
The inaugural tournament was conducted over two days and accommodated resident participation on both Resort courses. A total of 26 residents participated in the first year of the event, with a registration fee of $450 per participant. The total revenue collected was $11,700.
Following the tournament, the Golf Resort Advisory Committee reviewed the event and received feedback from residents indicating that the registration cost may have limited broader participation. The Committee discussed that broader resident participation may occur if the registration fee were reduced to a more affordable level.
As part of these discussions, the City Council requested that a policy discussion be brought forward regarding potential adjustments to the annual Golf RBC fee structure as a possible funding source to offset a portion of tournament costs and reduce the direct financial burden placed on participating residents.
DISCUSSION:
The proposed resident golf tournament format contemplates a two-day tournament with a maximum capacity of 144 players. The estimated annual cost of conducting the tournament is approximately $75,000, consisting primarily of the following components:
• Course Rental: Approximately $50,000
• Food and Beverage: Approximately $25,000
The estimated tournament costs primarily reflect the operational value associated with reserving both championship golf courses for resident tournament play over a two-day period, together with related food and beverage services customarily associated with resident golf events conducted at the Resort.
The City Council may wish to set a tournament registration fee at a lower level than the inaugural $450 fee to encourage broader resident participation. Depending on the registration fee ultimately established by the City Council, additional funding may be necessary to offset tournament operating costs.
Currently, the annual Golf RBC fee is $50, and approximately 2,650 Golf RBC cards are issued annually. As part of this policy discussion, the City Council may consider whether an increase to the annual Golf RBC fee is appropriate to support future resident golf tournaments.
Council Meeting Agenda - June 18, 2026
The financial scenarios presented within this report are provided solely for policy discussion purposes to illustrate potential funding relationships between tournament registration fees, Golf RBC fee adjustments, and estimated tournament operating costs.
Final tournament registration fees, subsidy levels, and any Golf RBC fee adjustments would remain subject to future City Council direction and formal approval.
For discussion purposes only, each incremental increase to the annual Golf RBC fee would generate approximately the following additional annual revenue based on current participation levels:
Potential RBC Fee Increase
Estimated Annual Additional Revenue
$5 Increase
Approximately $13,250
$10 Increase
Approximately $26,500
s15 Increase
Approximately s39,750
s20 Increase
Approximately s53,000
$25 Increase
Approximately $66,250
By way of example only, if tournament registration fees were reduced to approximately $100 per participant and the tournament reached maximum participation of 144 players, tournament registration revenue would total approximately $14,400. Under this illustrative scenario, additional Golf RBC fee revenue could be used to offset a portion of the remaining tournament costs.
The proposed policy discussion relates solely to the funding structure associated with the annual resident golf tournament and does not modify existing resident tee time access, booking priority, resident golf rates, or daily Golf Resort operations. The tournament would continue to operate as a separate special event conducted by the Golf Resort.
Alternatively, the City Council may determine that a different tournament registration fee, Golf RBC fee increase, subsidy level, or combination thereof is more appropriate. This item is presented as a policy discussion to allow the City Council to provide direction regarding the desired balance between tournament affordability, resident participation, and Golf Resort cost recovery.
OPTIONS:
Council has the following options:
1. Adopt Resolution modifying the annual Golf Resident Benefit Card fee to support future resident golf tournament costs;
2. Retain the current Golf Resident Benefit Card fee structure with no modifications;
3. Direct that tournament costs continue to be funded through tournament registration fees and/or Golf Resort operational revenues;
Council Meeting Agenda - June 18, 2026
4. Direct Staff to return with additional financial analysis or alternative funding structures; or
5. Provide an alternative direction.
FISCAL IMPACT:
The fiscal impact associated with this item will depend on the direction provided by the City Council regarding any adjustment to the annual Golf Resident Benefit Card fee and the ultimate tournament registration fee structure established for future tournaments.
Each $1 increase in the annual Golf RBC fee would generate approximately $2,650 in additional annual revenue based on current participation levels.
Any remaining tournament costs not offset through Golf RBC fee adjustments or tournament registration fees would be absorbed within the Golf Resort operating budget or subsidized by the City to not affect the Golf Resort's profitability.
The financial scenarios presented within this report are provided solely for policy discussion purposes to illustrate potential funding relationships between tournament registration fees, Golf RBC fee adjustments, and estimated tournament operating costs.
Final tournament registration fees, funding support levels, and any Golf RBC fee adjustments would remain subject to future City Council direction and formal approval.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
This action has been reviewed per the authority and criteria contained in the California Environmental Quality Act (CEQA), the State and local CEQA Guidelines, and the City's environmental regulations. The City, acting as the Lead Agency, determined that the ordinance is not subject to CEQA pursuant to Sections 15060(c)(2), 15060(c)(3), and 15061(b)(3) of the State CEQA Guidelines, because it will not result in a direct or reasonably foreseeable indirect physical change to the environment as there is no possibility that the action would result in a significant environmental impact, and because it does not constitute a "project" as defined in Section 15378 of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3.
ATTACHMENTS:
1. Resolution
City Council Meeting:
June 18, 2026 - Presentation
General Business Item I.3 A
A
4,
Resident Golf Tournament
Golf RBC Consideration
Resident Golf Tournament Overview
Inaugural tournament conducted in FY 2O25-26
Developed as a resident -focused community event
Intended to promote:
• Resident participation
• Resident engagement
Resident Fee: $450
Resident Golf Tournament Overview
The Golf Resort Advisory Committee reviewed the inaugural event • Resident feedback indicated that tournament registration costs may have limited broader participation
• Committee discussed reducing registration costs to encourage increased resident participation
Tournament Structure & Estimated Costs
Tournament Format
Two-day resident golf tournament
Ideal Participation:144 players
Estimated Annual Tournament Costs
Course Rental $5O,OOO
Food & Beverage $25,OOO
Total Estimated Cost $75,OOO
Alti
1 Golf RBC Fee Discussion
Current Golf RBC Structure
• Annual Golf RBC Fee: $50
• Approximately: 2,650 Golf RBC cards issued annually
Golf RBC Fee Discussion
• Illustrative Revenue Scenarios
Alti
Potential RBC Fee Increase
$5
$10
$15
$20
$25
Estimated Annual Revenue
-$13,250
-$26,500
-$39,750
-$53,000
-$66,250
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Council Meeting Agenda - June 18, 2O26
ATTACHMENT #1
RESOLUTION 2026-_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF INDIAN
WELLS, CALIFORNIA, ADOPTING AN AMENDED AND RESTATED
POLICY FOR THE ISSUANCE OF RESIDENT BENEFIT CARDS FOR
PROPERTY OWNERS AND FULL-TIME CITY RESIDENTS
WHEREAS, on January 7, 1993, an agreement entitled "Complimentary Golf Policy for the Indian Wells Golf Resort" was entered into with the Stouffer Esmeralda Resort and Hyatt Grand Champions Resort (Grantor Hotels) and the City of Indian Wells, and WHEREAS, the 1993 Agreement established the criteria for issuance of Property Owner Identification Cards, to be issued by the City, shall be within the sole discretion of the City Council; and WHEREAS, on February 20, 1997, the City Council adopted Resolution No. 1997-14 to revise the criteria for theissuance of Property Owner Identification Cards and WHEREAS, on November 4, 2004, the City Council adopted Resolution No. 2004-58 to revise such criteria to allow for the issuance of an Indian Wells Housing Resident Benefits Card; and WHEREAS, on June 2, 2005, the City Council adopted Resolution No. 2005-27 to revise such criteria to allow for the issuance of a Residence Hotel Resident Benefits Card; and WHEREAS, on September 20, 2007, the City Council adopted Resolution No. 2007-44 to establish revised criteria for the issuance of Property Owner Identification Cards and to establish an annual issuance on a calendar year basis; and
WHEREAS, on April 4, 2013, the City Council adopted Resolution No. 2013-08 to revise the criteria for issuance of Property Owner Identification Cards, clarifying that the qualified property owners be listed on the recorded deed and
WHEREAS, on October 15, 2015, the City Council adopted Resolution No. 2015-36 to revise the criteria for issuance of Resident Benefit Cards to Full -Time City Non -Property Owner Residents; and WHEREAS, on May 18, 2017, the City Council adopted Resolution No. 2017-28 to revise the criteria for issuance of Resident Benefit Cards to add Golf and Social card categories and WHEREAS, on January 18, 2024, the City Council adopted Resolution No. 2024-01 to revise the criteria for issuance of Resident Benefit Cards to add Golf and Social card categories and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF INDIAN WELLS DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council hereby ADOPTS the Amended and Restated Policy for the Issuance of Resident Benefit Cards, as set forth in Exhibit "A" attached hereto and by this reference incorporated herein.
Council Meeting Agenda - June 18, 2026
City of Indian Wells
Resolution No. 2026 -
SECTION 2. Policy changes as set forth in Exhibit "A" attached hereto shall take effect immediately after adoption.
SECTION 3. This Resolution shall take effect upon adoption PASSED, APPROVED, AND ADOPTED by the City Council of the City of Indian Wells, California, at a regular meeting held on the 18th day of June 2026.
DR. TOPER TAYLOR
MAYOR
CERTIFICATION FOR RESOLUTION NO. 2026-
I, Angelica Avila, City Clerk of the City Council of the City of Indian Wells, California, DO HEREBY CERTIFY that the whole number of the members of the City Council is five (5); that the above and foregoing Resolution was duly and regularly passed and adopted at a regular meeting of the City Council of the City of Indian Wells on this 18th day of June 2026, by the following vote:
AYES:
NOES:
ATTEST: APPROVED AS TO FORM:
ANGELICA AVILA
CITY CLERK
TODD LEISHMAN FOR
BEST BEST & KRIEGER LLP
CITY ATTORNEY
Council Meeting Agenda - June 18, 2026
Exhibit "A"
AMENDED POLICY FOR THE ISSUANCE OF RESIDENT BENEFIT CARDS The person named on a Resident Benefit Card ("RBC") issued by the City of Indian Wells is entitled to receive certain resident benefits provided by the City, as established by the City, or voluntarily supplied by third parties from time to time.
As set forth in this policy, an RBC may be issued to the following persons (definitions are set forth herein) (Qualified Residents):
• Property Owners
• Housing Residents
• Residence Hotel Residents
• Full -Time Residents
Adult Child means a biological child, adopted child, stepchild, or legally recognized child of a Qualified Recipient who is twenty-one (21) years of age or older and resides at the Property on a regular and continuous basis.
Dependent Child means an unmarried child of a Qualified Recipient who is under twenty-one (21) years of age.
Domestic Partner means a person over the age of eighteen (18), not a domestic employee and not related by blood or marriage to the Qualified Recipient, who resides at the Property on a regular and continuous basis as part of an ongoing domestic relationship with the Qualified Recipient.
Resident Benefit Cards
1. The City will issue a Golf RBC or a Social RBC to Qualified Residents upon request. a. The Golf RBC entitles Qualified Residents to receive all City benefits, including the foregoing discounted golf rate at the Indian Wells Golf Resort. b. The Social RBC entitles Qualified Residents to receive all City benefits except for the discounted golf rate at the Indian Wells Golf Resort, otherwise available to Qualified Residents.
2. An RBC shall contain the Qualified Resident's picture, first and last name, and either the Assessor's Parcel Number (APN) of the Property or the name of the City -Owned Residential Community and Unit Number, as applicable.
3. The City will charge an annual fee per APN to issue a Golf RBC and a Social RBC as follows:
a. Golf RBC $50 each card
b. Social RBC $10 each card
4. RBC Fees are not subject to proration during the calendar year.
Council Meeting Agenda - June 18, 2026
5. Charge for replacement cards issued to a valid Qualified Resident if the Qualified Resident has lost an RBC:
a. Golf RBC replacement card $5.00
b. Social RBC replacement card $5.00
6. An RBC shall be valid for no more than the remainder of the calendar year it is issued (an RBC will expire on December 31 of that year). An RBC shall automatically terminate and be returned promptly to the City when the recipient of the RBC is no longer a Qualified Resident.
7. Making any false material statement on the RBC application shall, in addition to any other remedy available at law, be grounds to deny the application or revoke the RBC if one has already been issued. Persons found violating the RBC Issuance and Use Policy are subject to denial or revocation of an RBC and may be prohibited from obtaining an RBC in the future.
RBC Term, Household Card Limits, Child Eligibility, and Property Eligibility Requirements
1. For each calendar year, a maximum of two (2) RBCs will be issued by the City for each lawfully occupied residential lot in the City ("Property").
a. RBCs shall only be issued to Qualified Recipients, as defined in each applicable RBC category.
2. A Dependent Child of a Qualified Recipient
a. Notwithstanding the limitation of two (2) RBCs per Property otherwise outlined in this Policy, RBCs may be issued to each unmarried dependent child of a Qualified Recipient who is issued an RBC, without limitation as to number, provided the child is under twenty-one (21) years of age.
b. For purposes of this Policy, one of the maximum two (2) RBCs otherwise permitted for a Property may be issued to a live-in Adult Child of a Qualified Recipient who is twenty- one (21) years of age or older and who resides at the Property on a regular and continuous basis.
c. Issuance of an RBC to a live-in Adult Child shall not increase the maximum number of RBCs otherwise permitted for the Property and shall count toward the Property's maximum allotment of two (2) RBCs.
d. Where multiple individuals associated with a Property may otherwise qualify for issuance of an RBC, the Property occupants shall determine which individuals receive the available RBCs for that calendar year, subject to the maximum number of RBCs permitted under this Policy.
e. The City may require documentation reasonably sufficient to establish residency and
Council Meeting Agenda - June 18, 2026
relationship to the Qualified Recipient.
3. Property Eligibility Requirements
a. To be eligible for issuance of RBCs, a property must contain either a single-family or a multi -family dwelling unit suitable for habitation and for which the City of Indian Wells has issued a certificate of occupancy.
b. Must not be a single-family or a multi -family dwelling unit in the process of being constructed or rehabilitated such that occupancy is not feasible. c. Must not be a vacant lot. RBCs will not be issued on vacant lots or properties unsuitable for habitation.
Requirements for Qualified Recipients by Category
1. Recuirements for Property Owners
a. A Qualified Recipient (Property Owner) must submit to the City proof of ownership of fee title to the Property to be issued an RBC. Proof of fee ownership of the Property must consist of at least one of the following:
i. Listing of ownership of the Property under the names of each of the Qualified Recipients as posted on the County of Riverside certified and recorded tax rolls as evidenced by a recorded Grant Deed;
ii. The most recently executed and recorded grant or quitclaim deed sets forth by naming each of the Qualified Recipients as fee owners of the Property. Provided that the deed has on its face confirmation stamped by the Recorder's Office that it has been officially recorded in the Recorder of the County of Riverside office. iii. Recorded deeds presented as proof of ownership must be officially "date stamped" with the Office of the County Recorder's seal. iv. The City will verify, or require verification from the applicant, that the applicable deed has been recorded in the Office of the Recorder of the County of Riverside. b. The City will issue an RBC to a spouse or domestic partner of a Qualified Recipient not listed on the deed, as long as no other Qualified Recipient is issued an RBC for that Property. For purposes of this Policy, a domestic partner is defined as a person over the age of 18, not a domestic employee and not related by blood or marriage to the Qualified Recipient, who resides on the property on a regular, continuous basis as part of an ongoing domestic relationship with the Qualified Recipient. Issuance of an RBC to a spouse, domestic partner, or live-in Adult Child shall remain subject to the maximum number of RBCs otherwise permitted for the Property.
c. In cases where a property has multiple owners, they are permitted to exchange or
Council Meeting Agenda - June 18, 2026
transfer RBCs within the calendar year. To facilitate such transactions, previously issued RBCs must be relinquished and returned to the City's Finance Department. It is important to note that the issuance of RBCs is limited to a maximum of two at any given time per property. Any subsequent issuances are subject to the full complement of associated fees. Fees are not subject to proration.
d. Live -In Adult Child Designation: A Qualified Recipient who qualifies under this Section may designate one live-in Adult Child pursuant to the requirements of Section "RBC Term, Issuance to Dependent Children, and Property Eligibility Requirements, Section 2(b)." Such designation shall count toward the maximum number of RBCs permitted for the Property.
2. Recuirements for property owned by corporations, trusts, or partnershi DS.
a. For each Property owned by a corporation, trust, or partnership, a maximum of two persons may qualify as Qualified Recipients. To qualify, the person(s) named as owner(s) or designated by the owner(s) as Qualified Recipient(s) must present documentation, to the satisfaction of the City, indicating that they are at least one of the following:
i. A member of the board of directors of the corporation that owns the Property, as set forth on a valid, current, and executed resolution of the board of directors, which designates explicitly up to two (2) specifically named directors to be Qualified Recipients for that calendar year.
ii. A trustor, trustee, or beneficiary of the trust that owns the Property, provided that a copy of the valid, current and executed trust document listing Qualified Recipients by name is submitted to the City and, in instances where the trust document sets forth by name, in the aggregate, multiple trustors, trustees, and beneficiaries, a maximum of two (2) persons among them may be issued RBCs on a first come, first issued basis, for that calendar year. iii. A partner of the partnership that owns the Property, as set forth in a written certification, executed by the managing partner or by partners comprising a majority ownership of the partnership, which designates explicitly up to two (2) named partners to be Qualified Recipients for that calendar year. b. The City will issue an RBC to a spouse or domestic partner of a Qualified Recipient not listed on the deed as long as no other Qualified Recipient is issued an RBC for that Property. For purposes of this Policy, a domestic partner is defined as a person over the age of 18, not a domestic employee and not related by blood or marriage to the Qualified Recipient, who resides on the property on a regular, continuous basis as part of an ongoing domestic relationship with the Qualified Recipient. Issuance of an RBC to a spouse, domestic partner, or live-in Adult Child shall remain subject to the maximum number of RBCs otherwise permitted for the Property.
c. In cases where a property has multiple owners, they are permitted to exchange or transfer RBCs within the calendar year. To facilitate such transactions, previously issued RBCs must be relinquished and returned to the City's Finance Department. It is
Council Meeting Agenda - June 18, 2026
important to note that the issuance of RBCs is limited to a maximum of two at any given time per property. Any subsequent issuances are subject to the full complement of associated fees. Fees are not subject to proration.
d. Live -In Adult Child Designation: Where a Qualified Recipient under this Section resides at the Property, one otherwise available RBC may be designated to a live-in Adult Child meeting the requirements set forth in Section "RBC Term, Issuance to Dependent Children, and Property Eligibility Requirements, Section 2(b)." Such designation shall count toward the maximum two (2) RBCs permitted for the Property.
Issuance to City/Housing Authority Residential Community Residents
1. Separate rules as follows shall apply to the issuance of RBCs to residential tenants in City/Housing Authority ("City") owned residential community's units (e.g., Indian Wells Villas and Mountain View Villas) ("City Owned Residential Communities"):
a. The City will issue RBCs to persons with "Qualified Housing Resident" status, as hereafter defined.
b. For purposes of this policy, the term "Qualified Housing Resident " means any person who resides within city -owned residential communities. c. To be eligible for issuance of an RBC, a Qualified Housing Resident is required to be named as the renter in a valid, current rental agreement provided by the management company ("Manager") which subleases, or operates and manages the applicable City Owned Residential Community.
d. Qualified Housing Residents shall submit, or cause the Manager to submit, a valid rental agreement to the City to issue an RBC.
e. A Qualified Housing Resident is required to surrender his/her RBC upon termination or expiration of the applicable rental agreement. The Manager will oversee the collection of the RBCs of former Qualified Housing Residents.
f. An RBC will be issued with the Qualified Housing Resident's picture, first and last name, name of the City Owned Residential Community, and unit number of the applicable dwelling unit.
Issuance to Residence Hotel Residents
1. Separate rules as follows shall be applicable to the issuance of RBCs to Residence Hotel Residents:
a. For purposes of this Policy, the term "Residence Hotel Resident" shall mean the person or entity owning a residence available for use within the City's recognized and established Hotel Occupancy Program.
Council Meeting Agenda - June 18, 2026
b. The City shall require an agreement with an applicable hotel project developer to fairly and accurately determine the valid status of Residence Hotel Residents for the purpose of this Policy. Once this is determined to the satisfaction of the City, in its sole and absolute but reasonable discretion, an RBC will be issued with an individual's picture, first and last name, Residence Hotel unit number, and name of the Residence Hotel. c. The City will issue a RBC to a spouse or domestic partner of a Residence Hotel Resident who is not listed on the deed, as long as no other individual is issued a RBC for that Property other than the one Residence Hotel Resident who actually receives a RBC for that unit. For purposes of this Policy, a domestic partner is defined as a person over the age of 18, not a domestic employee and not related by blood or marriage to the Residence Hotel Resident, who resides in the applicable unit on a regular, continuous basis as part of an ongoing domestic relationship with the Residence Hotel Resident.
Issuance of an RBC to a spouse, domestic partner, or live-in Adult Child shall remain subject to the maximum number of RBCs otherwise permitted for the Property. d. In cases where a property has multiple owners, they are permitted to exchange or transfer RBCs within the calendar year. To facilitate such transactions, previously issued RBCs must be relinquished and returned to the City's Finance Department. It is important to note that the issuance of RBCs is limited to a maximum of two at any given time per property. Any subsequent issuances are subject to the full complement of associated fees. Fees are not subject to proration.
e. Live -In Adult Child Designation: A Residence Hotel Resident may designate one live-in Adult Child meeting the requirements set forth in Section "RBC Term, Issuance to Dependent Children, and Property Eligibility Requirements, Section 2(b)," provided issuance remains within the maximum two (2) RBCs permitted for the applicable unit.
Issuance to Full Time City Non -Property Owner Residents
1. Separate rules as follows shall be applicable to the issuance of RBCs to Full Time Residents (as hereinafter defined):
a. The City will issue RBCs to persons with "Full Time Resident" status, as hereafter defined.
b. For purposes of this Policy, the term "Full Time Resident" means any current resident who is obligated under written lease, a copy of which shall be provided to the City, to pay rent for rental housing to the owner of the Property for a period of at least twelve (12) consecutive months before or immediately following the date of application for a RBC ( either of the foregoing twelve (12) month periods shall be referred to as the "Qualifying Period"). Upon application for a RBC, the Full -Time Resident shall certify in writing, under penalty of perjury:
i. That the address of the Property claimed is his or her domicile where habitation is fixed,
ii. Wherein he or she has the intention of remaining and iii. To which whenever he or she is absent, the person has the intention of
Council Meeting Agenda - June 18, 2026
returning, and
iv. That he or she is not registered to vote at any other address. c. To be eligible for issuance of a RBC, a Full -Time Resident must obtain written permission to apply for a RBC from the owner of the Property on a form provided by the City and be named as the tenant in a valid, current rental agreement covering the Qualifying Period, a copy of which shall be filed with the City. d. The City will issue an RBC to a spouse or domestic partner of a Full -Time Resident not listed on the valid, current rental agreement covering the Qualifying Period as long as no other Full -Time Resident is issued an RBC for that Property. For purposes of this Policy, a domestic partner is defined as a person over the age of 18, not a domestic employee and not related by blood or marriage to the Full -Time Resident, who resides on the property on a regular, continuous basis as part of an ongoing domestic relationship with the Full -Time Resident. Issuance of an RBC to a spouse, domestic partner, or live-in Adult Child shall remain subject to the maximum number of RBCs otherwise permitted for the Property.
i. The trading or transfer of a spouse or domestic partner RBC is prohibited once RBC is issued for that Property for that calendar year. e. Once it is determined to the satisfaction of the City, in its sole and absolute, but reasonable discretion, that the individual is a full-time resident, as defined above, an RBC will be issued with the Full -Time Resident's picture, first and last name, and Assessor's Parcel Number (APN) of the Property.
i. The City will issue a maximum of two (2) RBCs to qualifying Full -Time Residents. ii. To help effectuate the requirement in subsection d(i) above, the owner of the Property must relinquish, in writing, his or her right to an RBC during the time a Full -Time Resident has possession of a valid RBC.
f. A Full -Time Resident and the spouse or domestic partner of a Full -Time Resident are required to surrender their RBC upon termination or expiration of the applicable rental agreement.
i. The owner of the Property is required to collect surrendered RBCs from the Full - Time Resident at the time the applicable rental agreement expires or terminates and return said RBCs to the City's Finance Department.
ii. The City is prohibited from issuing an RBC to the Property Owner or a new FuII Time Resident for a Property until the owner of the Property surrenders all prior RBCs to the City's Finance Department.
Council Meeting Agenda - June 18, 2026
INDIAN WELLS CITY COUNCIL
June 18, 2026
To: City Council
From: City Manager Department
Prepared by: Micaela Wilkey, Senior Management Analyst
Subject: Approval of the Fiscal Year 2026-27 Tourism Marketing Plan
RECOMMENDED ACTIONS:
Council APPROVES the Marketing Committee's recommended Fiscal Year 2026-27 Marketing Plan and authorize implementation of the proposed strategies and associated budget; and
FINDS the project to be exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Sections 15060.
BACKGROUND:
The Marketing Committee (Committee) serves as a collaborative leadership group dedicated to shaping and guiding a strategic marketing program that strengthens Indian Wells' reputation as a premier resort destination. Comprised of the general managers of the city's five (5) resort properties, the Committee brings together hospitality experts and hotel partners with extensive firsthand knowledge of the market. In partnership with Visit Greater Palm Springs (Visit GPS), these industry experts meet and collaborate throughout the year to identify opportunities, align priorities and implement targeted strategies designed to drive both leisure and group travel demand.
The Committee's objective is to develop a focused, Indian Wells -specific, Marketing Plan that complements, yet remains distinct from, the broader regional marketing efforts of Visit GPS. With the Marketing Plan, both Visit GPS and the Committee activate these strategies through an array of dynamic programs and initiatives, including:
• Signature special events,
• Premier golf partnerships,
• Curated incentive offerings,
• Immersive familiarization (FAM) tours,
• Targeted sales missions,
• Digital campaigns,
• Public relations efforts, and
Council Meeting Agenda - June 18, 2026
• Customized group experiences
The activations are designed to create excitement, build brand and offering awareness, and convert interest into visitation.
The City of Indian Wells also benefits from a dedicated professional at Visit GPS whose sole focus is to generate group business, enhance leisure travel, and ensure consistent attention and advocacy for Indian Wells resort properties. Visit GPS further strengthens this effort with dedicated resources aligned to these same goals, reinforcing a coordinated and highly strategic approach to attracting visitors and elevating Indian Wells' appeal as a world -class destination.
The City's marketing program, in partnership with Visit Greater Palm Springs (VGPS), focuses on promoting Indian Wells through coordinated leisure and meetings campaigns.
These campaigns have performed very well for Indian Wells and our hotel partners resulting in:
• Indian Wells hotel performance exceeds regional averages with Indian Well's resorts achieving ADR and RevPAR levels at 5.7% above the rest of the Coachella Valley cities.
• Group sales generating $48.9 million in economic impact and over $1.6 million in transient occupancy tax in 2025.
• Marketing campaigns significantly exceeding industry engagement benchmarks, including digital click -through rates.
Building on this success, the FY 2026-2027 Marketing Plan focuses on sustaining growth while adapting to evolving travel behavior and market conditions.
DISCUSSION:
At the June 2, 2026, meeting the Committee reviewed and approved the comprehensive Fiscal Year (FY) 2026-27 Marketing Plan (Plan). This Plan is designed to enhance Indian Wells' position as a premier luxury leisure and meetings destination. The plan builds upon strong performance metrics, incorporates data -driven strategies, and focuses on targeted investments in digital marketing, meetings recruitment, and enhanced creative assets.
The plan prioritizes increasing visitation, strengthening brand awareness, and driving economic impact, particularly through group and business travel segments. Below is a summary of the Key Components of the Plan:
Strategic Framework
The FY 2026-27 Marketing Plan continues to position Indian Wells as:
• A premier luxury leisure destination
• A top -tier meetings and events location
• A year-round tourism destination
Council Meeting Agenda - June 18, 2026
Key objectives include:
• Increasing awareness and visitation
• Expanding group and meetings business
• Enhancing brand storytelling and digital engagement
• Promoting signature experiences including golf, tennis, culinary, and wellness offerings
KEY COMPONENTS OF THE 2026-27 MARKETING PLAN
1. Meetings & Group Business Expansion (Primary Focus)
Indian Wells prioritizes group travel as a core economic strategy, with meetings, conferences, and tournament -related demand serving as a stable base of occupancy for the resort -driven hotel market. With nearly 50% of hotel occupancy tied to group business, this segment plays a critical role in sustaining midweek demand, driving visitor spending, and supporting the City's broader tourism economy. The plan prioritizes group travel as a major economic driver through:
• Cvent Microsite Enhancement (Priority 1):
o Development of an integrated destination microsite highlighting Indian Wells' "campus" of resorts
o Direct targeting of over 145,000 meeting planners
o Integration of digital, video, and retargeting campaigns • Lead Generation & Digital Targeting:
o Use of platforms such as Cvent, Northstar, and SMART Meetings o Targeted video and display advertising for planners during destination search behavior
• Enhanced Content Marketing:
o Custom emails, partner spotlights, and listings to drive engagement o Continued use of high -performing native advertising strategies
2. Creative Asset Development (Priority 2)
To support long-term marketing effectiveness the Plan prioritizes the development of creative assets, ensuring marketing material is current, relevant, and evolving with the leisure and business travel market. This includes creative assets focused on:
• Meetings Video & Photo Shoot:
o Production of new high -quality imagery and video content o Focus on luxury experiences, meetings spaces, culinary, and leisure offerings
o Supports "Meetings Unmatched" and "Moments Unmatched" campaigns • These assets enhance:
o Digital campaigns
o Social media engagement
o Sales and trade efforts
Council Meeting Agenda - June 18, 2026
3. Leisure Marketing & Digital Strategy
The Plan continues robust leisure marketing efforts through:
• Programmatic Digital Advertising:
o Behavioral, geographic, and contextual targeting
o Use of banners, video, connected TV, and streaming audio o Expansion into podcast advertising platforms such as Spotify and Apple Podcasts
• Native Advertising & Engagement:
o High -performing content integrations yielding strong engagement times o Continued use of advanced AI -driven platforms for targeting efficiency • Seasonal Campaigns:
o Participation in cooperative campaigns such as summer TV programs in key West Coast markets
o Promotion of signature events and culinary tourism
4. Social Media & Brand Engagement
The Plan leverages social platforms to expand reach and influence:
• Platforms: Facebook, Instagram, LinkedIn
• Focus areas:
o Resort experiences and renovations
o Dining and events
o Meetings and corporate travel
• Goals:
o Drive year-round visitation
o Increase audience engagement
o Support need -period promotions
5. Incentive & Group Sales Support
The Plan aligns with existing incentive programs, including:
• $5 per room -night rebate program supporting group bookings • Additional "Double Down" incentive encouraging multi -meeting commitments and summer bookings
These programs are designed to:
• Increase occupancy during need periods
• Drive long-term partnerships
• Maximize transient occupancy tax (TOT) revenue
The FY 2026-27 Marketing Plan represents a strategic, data -driven approach to strengthening Indian Wells' tourism economy. The Plan prioritizes high -impact initiatives —particularly in meetings and digital marketing —that align with the City's long- term goal of becoming a year-round destination.
Council Meeting Agenda - June 18, 2026
The Marketing Committee has reviewed and unanimously supported the plan and recommends its approval to the City Council. Acceptance by the City Council will authorize staff and partners to move forward with Plan implementation.
FISCAL IMPACT:
The Fiscal Year 2026-27 Marketing Plan is fully funded within the City's tourism and marketing budget.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
This action has been reviewed per the authority and criteria contained in the California Environmental Quality Act (CEQA), the State and local CEQA Guidelines, and the City's environmental regulations. The City, acting as the Lead Agency, determined that the ordinance is not subject to CEQA pursuant to Sections 15060(c)(2), 15060(c)(3), and 15061(b)(3) of the State CEQA Guidelines, because it will not result in a direct or reasonably foreseeable indirect physical change to the environment as there is no possibility that the action would result in a significant environmental impact, and because it does not constitute a "project" as defined in Section 15378 of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3.
ATTACHMENTS:
1. Tourism Marketing Plan Fiscal Year 2026-27
Tourism Year End Report 2025
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City Council Meeting:
June 18, 2026 - Presentation
General Business Item I.4
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INDIAN WELLS TOURISM ROLE
Grow TOT revenues for the city of Indian wells
Align VGPS resources with our city anc stakeholcers' goals Attract new meeting planners to shift market share from competing markets Expand our marketing efforts to attract both group and leisure travelers support local businesses with our VGPS resources
Be a liaison for our VGPS Sales Team while representing the cities efforts in support any potential business partnership.
Enhance the cities market reach
AGENDA
CALIFORNIA
MOMENTS
UNMATCHED
Destination Updates
Marketing Overview
• Leisure
• Meetings
• Industry Travels
• Social Media
Bookings
Site Inspections
Incentive Plan Update
Media Plan 2026/2027 Game Plan
ADVANCING INDIAN WELLS TOURISM
MOMENTS UNMATCHED
MEETINGS
, UNMATCHED
i CAMPAIGN
• Elevate Indian Wells
as a premier meetings
& events destination
• • Strategic Outreach
• Unmatched Experiences
• Seamless Event
Management
• Data -Driven insights
• Enhanced Planner .-.
Experience
NEW IMAGERY
Madera, Vivid. Inspiring.
• Showcasing our
community, beauty
& experiences
• Aligned with
Moments Unmatched
brand
• Ca rated Familiarization
Experiences
• Strengthen Relationships
• Showcase Indian Wells
Unmatched Hospitality
Connections Today.
Success Tomorrow
EPSON TOUR Driving Economic Impact
CHAMPIONSHIP & Global Visibility fpr
A PROUD PARTNERSHIP Indian Wells
Samuel Thampson
Director of Tourism
City of Indian Wells
INDIAN
WELLS
STRONG COMMUNITY. INCREDIBLE PARTNERS.
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Key performance Metrics 2025 Annual through April 2026
2025
Greater Palm Springs
Occupancy
60.5%
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ADR
$222.02
+2.4%
Rev Par
$134.37
3,,;%.
Supply
6.2M
+0.1%
Demand
3.8M
+1.1%
Revenue
$845.3M
3 5'-,
2026 YTD
Greater Palm Springs
Occupancy
72.1%
-0.1%
ADR
$300.35
+6.5%
Rev Par
$216.67
+6.4%
Supply
2M
Demand
1.4M
-0.1% o
Revenue
$4.3M
-6.
2025
Indian Wells
Occupancy
58%
ADR
$303.02
Rev Par
$175.69
+14.6%
Supply
550.4K
+0.0%
Demand
$319,132
Revenue
$96.7M
+14.6%
2026 YTD
Indian Wells
Occupancy
75.2%
+6.1%
ADR
$421.89
+6.1%
Rev Par
$317.14
+17.7
Supply
180K
Demand
136K
+6.1%
Revenue
$57.3M
+17.7%
V]
3 CULTIVATI NG W HAT'S NE XT • City o f In d is n
2026 MARKETING PROGRAM STRATEGY
Position Indian Wells as a premier vacation and meetings destination by leveraging natural beauty, unique resorts, and variety of experiences available including family travel, golf, tennis and new culinary experiences. Increase awareness, motivate visitation, and engage existing audiences through storytelling and highlighting of brand pillars.
Marketing Objectives:
Increase awareness and visitation by promoting Indian Wells as a versatile destination for leisure and business.
Emphasize Indian Wel s' natural beauty and high -end resort experiences, new culinary experiences and signature events.
Implement a storytelling approach through collaborations with travel influencers and media outlets to highlight unique experiences in Indian Wells.
CULTIVATING W HAT'S NE T
k6-1
INDIAN WELLS MEDIA PLAN - LEISURE
Leisure
FY YTD
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
June
Bud
To
Content
$500
$500
$1,000
$1,000
$1,000
$1,000
$5,000
Budget
$5000
Nativo
Actuals
$0
Digital
$5,714
$5,714
$5,714
$5,714
$5,714
$5,714
$5,714
$39,998
Budget
$40000
Cadent
Actuals
$0
Social Media
$3,000
$3,000
$3,000
$2,500
$2,000
$2,500
$2,500
$2,500
$2,500
$2,000
$25,500
Budget $25500
Paid Instagram Facebook
Actuals
x
x
SO
SO
Budget $7 000
Influencer
Actuals
SO
Organic Instagram Facebook
Budget $20000
$2,000
$2,000 $2,000 $2,000 $2,000
$2,000
$2,000 $2,000
$2,000
$2,000 S20.000
Management
Actuals
SO
TV
SO
Budget $25,000
VGPS Co -Op
Actual.
SO
,
$122,500
'80
$500
S6,000
S6,000
$11,714
$10,214
S9,714
$10,214
$10,214
$10,214
$10,214
S5,000
S90.498
$0
-‘ s° `41,,WVE
LEISURE DIGITAL MARKETING
Programmatic Strategy Overview
• Targeting across contextual, behavioral, geographic, private marketplace deals, and ft:targetin , Ad Formats:
• Banners, video, connected TV, high impact, and streaming audio. *-rp
-1111111"
Key Campaign Elements:
• Digital Video and Banners:
• Focus on contextual/domain and retargeting.
New Tactic:
• High -impact audio/podcast ads to increase awareness for Indian Wells. • Access to SXM Media's Podcast Marketplace (Apple, Spotify, Stitcher) via Basis DSP.
Native Advertising (Nativo): Digital advertising platform that specialize in native advertising, which seamlessly integrates ads into the content of web pages. It helps brands deliver engaging and non -disruptive ads that match the look and feel of the surrounding editorial content, improving user experience and increasing engagement rates. • Users spent an average of 42 seconds engaging with Indian Wells content.
Cadent New Name -AdTheorent:
• Advanced machine learning and data science for efficient, privacy -forward programmatic advertising. • Promotes in -banner engagement without user retargeting or ID dependency. 119
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a
VGPS SUMMER CO-OP
Summer TV Co -Op Program Overview
Indian Wells Participation:
• Second year of participation in VGPS Summer TV Co -Op program to promote summer visitation. • Allowed acquisition of valuable video assets for enhancing media plans year-round.
Commercial Details:
• Aired from May through September 2025.
• Broadcasted on KTLA (Los Angeles), cable, and connected TV platforms. • Targeted key markets: Los Angeles, San Diego, San Francisco, Portland, and Seattle.
Campaign Results:
• Generated over 533 million impressions and 8,232 spots. • Additional added value promotion of the :30 spot was included across YouTube and Instagram.
Custom -Crafted Video Commercial:
• Designed to showcase the unique experiences in Indian Wells. • Enhanced visibility across major markets.
• Provided substantial exposure at a reduced cost, making it a strategic investment.
Key Indian Wells Partners:
• In addition to the overall City of Indian Wells spot, the Grand Hyatt and Renaissance Esmeralda also participated with their own co-op programs in 2025.
• Collaboration strengthens Indian Wells' market presence.
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25/26 Budget: $25,000
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GRAND HYATT SUMMER ESCAPES SERIES
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INDIAN WELLS MEDIA PLAN - MEETINGS
Tack
nD ililMimilII
go
Forecasted
Actuals
Remaining
Budget
Group Publishers
Northstar
Partner Spotlight
Audience Extension Display
Budget
$8.500
$3,500
$8500
$8,500
S3,500
S1.167 S1.167
$1.167
Actuals
SO
Meetings Today
Sponsored Content
Budget
S15.000
$2.353
$2.353
$4,706
728x90 Banners
$1.398
S1398
$1.398
S2 353
S1.398 55,591
YouTube Retargeting
S2 353
$4,706
Actuals
SO
Small Market Meetings
Full Page 4C
Budget
$11.765
X
X
X $11,765
eNewsletter Banners
(Package Price
X X
X
X
X
X SO
eNewsletter Sponsored Article
X SO
Dedicated eblast
X
$0
Actuals
$0
CVENT
CVB Copy Feature
Budget
$40,000
$40 000
X
X X X
X
X
X X
X
X
X
$40,000
Diamond Plus Ad
X
X
X X X
X
X
X X
X
X
X
Video Retageting Ads
X
X
X X X
X
X
X X
X
X X
Actuals
$0
Content
Nativo
Budget
SO
S0
Actuals
S0
Digital/Programmatic
Cadent (Display)
S34,286
Budget
S34.286
$5,714 $5,714
$5,714
$5 714
$5,715 $5,715
Actuals
$0
Social Media
Paid Linkedln
$8,000
Budget
$8,000
$700
$700
$700
$700 $700
$600
$600
$600 $700
$700
$700
$600
Actuals
$0
Organic Linkedln Management
Budget
,'i'i
125
$1,125
$1,125 $1,125 $1,125
$1,125
$1,125
$1,125 $1,125
$1,125 $1,125 $1,125
$13,500
Act • s
$0
MEEi1NGSTOTAIS
$134,551
$41,82
S1,825
S11,290
$18,392
$8,937
$1,725
$7,439
S10,004
$11.060
$5,345
$3.223
$1,725
5134,553
GROUP MEETINGS MARKETING 0
Key Strategy/Tactics:
Content -based Approaches: Custom emails, partner spotlights, and featured listings stood out as top performers, achieving high open and click -through rates. These strategies enhanced engagement by offering relevant and valuable content to the audience, thereby driving interaction and interest.
Email /Content -based Approaches: Dedicated custom emails and partner spotlights effectively capture audience interest. Continuing to focus on these tactics will maintain high engagement levels.
Banner & Video Ads: Target meeting planners through specific domains and retargeting utilizing high impact digital video and display ads. This is essential for brand visibility and awareness.
Social Media: Utilizing social media to reach and engage the meeting planner audience through Indian Wells Linkedln channel and media partners social media posts.
Lead Generation: Through CVENT, largest meeting planner platform to source meetings. Utilizing targeted digital and video ads reach planners during meeting destination searches. New assets and landing page with new imagery/video.
Media Partners: CVENT, Northstar, SMART Meetings, Meetings Today, Small Market Meetings
NORTHSTAR
meetings group
Discover What's New in
Indian Wells, Calif.
brawl uldre.
t meeings
° ` TODAY
KEG"
MEET NGS
Located in the heart of Greater Palm Springs tucked against the base of the awe-inspiring Santa Rosa Mountains lies your next meeting oasis — the city of Indian Wells. From an impressive collection of resorts and unique venues to a diverse selection of off -site activities including world - class golf spas and tennis. there are endless reasons why a trip to this beautiful destination is bound to be unforgettable. If you're looking for a great place to host your nerd business meeting conference or special event, look no further than Indian Wells - Beauty Unmatched.
Learn More
DIGITAL MARKETING
GROUP MEETINGS RESULTS
4,840,437
IMPRESSIONS
12,739
CLICKS
0.41%
CLICK -THROUGH
RATE (CTR)
tftl
INDIAN V ELLS
CALIFORNIA
al AAP
9"MMI .M Tunia•
41-17"
ASSOCIATION WEST ELEVATE
Why this audience matters
Associations West: 1,400+ association professionals/industry partners; second-largest local society of association executives (may be largest now post Oregon/Washington merger) Attendees: 47% C -suite, 46% directors/managers—many are meeting decision -makers Participation: 75%+ of Association Professionals attend; -250-300 guests plus 16 Conference Partners ELEVATE is nationally recognized for education and relationship -building We have proven impact tied to this audience (Indian Wells, 2022-2025; VGPS-involved "definite" groups only) $25,109,595.87 in visitor spending
$1,254,055.17 in taxes
$932,181.01 in local bed tax to the City
IMEX AMERICA
IMEX America is where the meetings, events and incentive travel industry gathers for the largest trade show of its kind —in one of the biggest meetings markets in the world. It's where 6,000 -plus global decision makers connect with 3,700 global suppliers. find your meeting oasi
,_� LAS VEGAS OCTOBER 7-9 202
IF
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Nkut
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COLLEEN PACE
Chief Sales & Marketing Officer
[email protected]
760-969-1347
CAROLINA VIAZCAN
Vice President of Sales
[email protected]
760-969-1304
LYNNE BOWIS, CMP
Director of Sales and
Business Development
[email protected]
760-969-1365
ROB OSTERBERG, CDME
Director of Sales Operations
Specialty Accounts/Sports
[email protected]
760-969-1305
CONVENTION SALES TERRITORIES
SUZANNE BRADSHAW
National Accounts Director
Mountain States/
Los Angeles/Orange County
[email protected]
760-969-1367
ANNE MARIE MOURHESS
Director of Group Sales
Northern California/
Pacific Northwest/Alaska
[email protected]
760-969-1321
*ARM
Neal II a m i t 1 M RI
PA
111Powilic
1.,
EMILY HEGGERNES
National Sports Sales Manager
[email protected]
760-969-1332
TAMMY BUCKLIN
Director of Sales
Southwest/
Southern California/Hawaii
[email protected]
760-969-1314
MARY RYAN
National Accounts Director
Midwest/Int'I Meeting Requests
[email protected]
760-969-1354
ANGIE DAY, CMP
National Accounts Director
South Carolina/
US Northeast/Canada
[email protected]
760-969-1313
ASHLEY HEINE
National Sales Manager
Southeast
[email protected]
760-969-1359
SALES TEAM COORDINATORS
TILLIE DEAN - [email protected] 760-969-1339 ANGIE DAY, ANNE MARIE MOURHESS, AND MARY RYAN MERVE GURSOY - [email protected] 760-969-1331 ASHLEY HEINE AND WILL TROKEY EMILY ALVAREZ-ZURITA - [email protected] 760-969-1324 SUZANNE BRADSHAW, TAMMY BUCKLIN, EMILY HEGGERNES,
AND RICH AINSWORTH
WILL TROKEY, CMP
National Accounts Director
Mid -Atlantic
[email protected]
760-969-1366
RICH AINSWORTH
Small Meetings Manager
Parameters: 10-35 peak rooms
[email protected]
760-969-1349
ivis/,t" greater
palm springs
find your meeting oasis
GROUP SALES
Indian Wells specific leads remain strong in 2025 with 1071 total leads received through December.
Total bookings through VGPS were 96. These bookings represent 56,615 room nights.
The below summary shows group leads, bookings, contracted room nights, estimated economic impact, jobs supported and bed tax for bookings in 2025.
VGPS - INDIAN WELLS
2025
TOTAL LEADS
1071
Bookings
Room Nights Booked
Economic Impact
Jobs Supported
Bed Tax
96 56,615
$48,887,977
19,059
$1,610,313
'ff kV.
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41"O.1
'I' 4r ay'
VGPS - INDIAN WELLS
2026 YTD
TOTAL LEADS
Bookings
Room Nights Booked
Economic Impact
Jobs Supported
Bed Tax
483
48 27,230
$21,772,859
6,658
$720,100
SITE INSPECTIONS
For Indian Wells, site inspections are a key tool to showcase the destination's premium venues, resorts, and amenities to potential event planners, meeting organizers, and visitors.
Whether you're attracting leisure tourists or major event planners, here's how site inspections are outlined for Indian Wells:
• Tailored Experiences for Clients
• Culinary Delights
• Activities & Local Highlights
• Interactive Planning Sessions
This type of site inspection will demonstrate why Indian Wells is an ideal destination for events, leisure travel, or corporate gatherings. 1 A
de isp,
I
Marta Battle
Destinations Experiences Manager
Alex Mercado
Asst. Destinations Experiences Manager
VGPS - INDIAN WELLS
2025 (full year)
2024 (full year)
2023 (full year)
Total Sites
Bookings
Room Nights Booked
82 50
36,905
84 85
76,453
59 44
28,532
Yvonne Gonzalez
Destinations Experiences Coordinator
C GOLF RESORT IMPACT
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CITY INCENTIVE IMPACT 2026
Total Room Revenue
$
449,274.00
230,000.00
69,471.00
211,000.00
98,420.00
227, 955.00
170,748.00
Total # of Rooms
526
757
380
814
648
1, 456,868.00 I 5,346
Total TOT
$ 55,036.00
$ 28,175.00
$ 8,510.19
$ 25,847.50
$ 12,056.45
$ 27,924.48
$ 20,916.63
$ 178,496.25
i
Total Incentive
$
$
5,630.00
5,475.00
5,000.00
3,785.00
9,842.00
4,070.00
5,000.00
$ 38,802.00
CULTIVATING W HAT'S NEXT • City o f In d is n Wells
I.W. COLLECTION INCENTIVE
Indian Wells Incentive
Our city incentive is a program that provides incentives for groups considering our resorts and our golf resort credits to assist in closing more group and convention business. We offer a $5.00 rebate per actualized room night.
Objective: Drive awareness and engagement, positioning Indian Wells as a year-round premier travel destination through
2025 Contracted Programs
University of California Riverside (2 Programs)
California Fire Chiefs Association
National Pest Management Association
Varsity Spirit (3 Programs)
Water Walking Women
CaICAPA
Miss California USA Pageant
2026 Contracted Programs
California Fire Chiefs Association
Association Wall & Ceiling Industry
Trane Technologies
Varsity Spirit (5 Programs)
Water Walking Women
Pacific Southwest District — LCMS
Miss California USA Pageant
LamontCo
Enfinite
Church of God in Christ
• Total Revenue is how this incentive is calculated.
$5.00 rebate for every room night.
• Total revenue x 12.25% is how the TOT is
calculated. Example $10,000 revenue = $1,225.00
TOT back to the city.
OSAIC
Faith Inspirational Women's Conference
Miniesterios Llamda Final Pastors Retreat (2 programs)
1 n l OSity Dance Nationals
CA AAMCO Dealers Assn
Island Services International
‘,H%
A. Ad'
NEW CITY INCENTIVE
INDIAN WELLS COLLECTION INCENTIVE
Double Down in Indian Wells: Desert Advantage Multi -Meeting Incentive Double Down in Indian Wells: Seasonal Advantage 12026 & Beyond Plan ahead and unlock greater value in Indian Wells. Organizations that contract two meetings simultaneously for 2026 or beyond can take advantage of our exclusive multi -meeting incentive designed to reward long-term partnerships. Receive our standard rebate on your first meeting, then earn double the rebate on your second meeting - up to $10.00 per room night when the second meeting is held during the summer (June -September) season. Available for new business with 100 peak -room nights or minimum of 300 total room nights, with flexibility to accommodate your organization's needs.
Plan smarter, commit earlier, and maximize your value in Indian Wells.
[MEDIA PLAN 2026/2027
MARKETING BUDGET 2026/2027 GAME PLAN
Priority 1: Cvent Microsite Enhancement: Through CVENT, largest meeting planner platform to source meetings. Utilizing targeted digital and video ads reach planners during meeting destination searches. New assets and landing page with new imagery/video.
Cost: Microsite Cost $15K + Google & Video Retargeting $23K. Total $38K Cvent Micro -site Platform:
• Direct targeting digital and video ads reach planners during meeting destination searches. • The Microsite will require google re -targeting, video re -targeting, RFP Dashboard Ads can all help drive traffic to this page where you highlight the campus and hotels in one place to our audience of 145K+ audience of planners. • Here is an example Microsite on Cvent listing multiple properties in one place : JW Marriott LIVE Microsite on Cvent Priority 2: Meetings Video & Photo Shoot
Capture new, elevated imagery and video assets to support future Meetings Unmatched and Moments Unmatched campaigns. The shoot will feature multiple lifestyle and meetings -focused scenes that showcase the full guest experience across Indian Wells — including luxury resorts, culinary offerings, wellness, golf, networking moments, and leisure experiences.
These refreshed creative assets will be incorporated into the media plan to strengthen future meetings and b -leisure campaigns, while providing versatile content that further amplifies awareness of Indian Wells' key brand pillars and campus resort experience.
Estimated Investment: $30,000-$60,000
Estimated Total Cost $98K
Benefits: Utilizing E -tools and social media platforms to reach and engage both leisure / group travelers.
M I r
ATTACHMENT #11
INDIAN WELLS
CALI FORNIA
Tourism Year End Report 2025
Council Meetin ' A• ends - J ne 18, 2026
INDIAN WELLS TOURISM ROL
•
r
Grow TOT revenues for the city of Indian wells
Align VGPS resources with our city anc stakeholcers' goals Attract new meeting lanners to shift market share from competing markets Expand our marketing efforts to attract both group and leisure travelers support local businesses with our VGPS resources
Be a liaison for our VGPS Sales Team while representing the cities efforts in support any potential business partnership.
Enhance the cities market reach
AGENDA
INDIAN WELLS
CALIFORNIA
MOMENTS
UNMATCHED
Destination Updates
Marketing Overview
• Leisure
• Meetings
• Industry Travels
• Social Media
Bookings
Site Inspections
Incentive Plan Update
Media Plan 2026/2027 Game Plan
ADVANCING INDIAN WELLS TOURISM
MOMENTS UNMATCED
MEETINGS
, ir UNMATCHED
i CAMPAIGN
• Elevate Indian Wells
as a premier meetings
& events destination
• Strategic Outreach
• Unmatched Experiences
CVENT
Igo TOOLS
• Seamless Event
Management
• Data -Driven insights
• Enhanced Planner .-.
Experience
NEW IMAGERY
admo, Vivid. Inspiring.
• Showcasing our
community, beauty
& experiences
• Aligned with
Moments Unmatched
brand
• • FUTURE
LIB FAM EVENTS
• Ca rated Familiarization
Experiences
• Strengthen Relationships
• Showcase Indian Wells
Unmatched Hospitality
Connections Today.
Success Tomorrow
EPSON TOUR Driving Economic Impact
CHAMPIONSHIP & Global Visibility fpr
A PROUD PARTNERSHIP Indian Wells
Samuel Thampson
Director of Tourism
City of Indian Wells
INDIAN
WELLS
STRONG COMMUNITY. INCREDIBLE PARTNERS.
TIA CARMEN
C0CIINA CANTINA
TEQUILA OAR 6 LOUNGE
tran,Y' m r rOnrnf
KESTREL
KITCHEN
2026
Council Meeting Agenda - June 18, 2026
DESTINATION UPDATES ,.„
v.
isilmIE
a
CULTIVATING WHAT'S NEXT • City of Indian Wells
;NN
INDIAN WELLS
Key performance Metrics 2025 Annual through April 2026
2025
Greater Palm Springs
Occupancy
60.5%
I
ADR
$222.02
+2.4%
Rev Par
$134.37
3,,;%.
Supply
6.2M
+0.1%
Demand
3.8M
+1.1%
Revenue
$845.3M
3 5'-,
2026 YTD
Greater Palm Springs
Occupancy
72.1%
-0.1%
ADR
$300.35
+6.5%
Rev Par
$216.67
+6.4%
Supply
2M
Demand
1.4M
-0.1% o
Revenue
$4.3M
-o.
2025
Indian Wells
Occupancy
58%
ADR
$303.02
Rev Par
$175.69
+14.6%
Supply
550.4K
+0.0%
Demand
$319,132
Revenue
$96.7M
+14.6%
2026 YTD
Indian Wells
Occupancy
75.2%
+6.1%
ADR
$421.89
+6.1%
Rev Par
$317.14
+17.7
Supply
180K
Demand
136K
+6.1%
Revenue
$57.3M
+17.7%
Page ;
Co
ncil eetin A•enda - June 18, 2026
49 of 430
Council Meeting Agenda - June 18, 2026
MARKETING OVERVIEW
CULTIVATING WHAT'S NEXT • City of Indian Wells
2026 MARKETING PROGRAM STRATEGY
Position Indian Wells as a premier vacation and meetings destination by leveraging natural beauty, unique resorts, and variety of experiences available including family travel, golf, tennis and new culinary experiences. Increase awareness, motivate visitation, and engage existing audiences through storytelling and highlighting of brand pillars.
Marketing Objectives:
Increase awareness and visitation by promoting Indian Wells as a versatile destination for leisure and business.
Emphasize Indian Wel s' natural beauty and high -end resort experiences, new culinary experiences and signature events.
Implement a storytelling approach through collaborations with travel influencers and media outlets to highlight unique experiences in Indian Wells.
CULTIVATING WHAT'S NEXT• City of Indian Well
h6-1
INDIAN WELLS MEDIA PLAN" ' L"rfSOnk2
Leisure
M
FY YID
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
June
Bud
To
Content
$500
$500
$1,000
$1,000
$1,000
$1,000
S5.000
Budget $5 000
Nativo
Actuals
$0
Digital
$5,714
$5,714
$5,714
$5,714
$5,714
$5,714
$5,714
S39.998
Budget $40000
Cadent
Actuals
SO
Social Media
$3,000
$3,000
$3,000
$2,500
$2,000
$2,500
$2,500
$2,500
$2,500
$2,000
S25.500
Budget $25500
Paid Instagram Facebook
Actuals
x
x
$0
SO
Budget $7 000
Influencer
Actuals
SO
Organic Instagram Facebook
Budget $20000
$2,000
$2,000 $2,000 $2,000 $2,000
$2,000
$2,000 $2,000
$2,000
$2;000 S20.000
Management
Actuals
SO
TV
$0
Budget $25,000
VGPS Co -Op
Actua
SO
,
$122,500
$ 0
$500
S6,000
$6,000
$11,714
$10,214
$9,714
$10,214
$10,214
$10,214
$10,214
$5,000
S90.498
$0
1
LEISURE DIGITAL MARKETING
ism=
A:tv Ara,
„gar
Programmatic Strategy Overview
• Targeting across contextual, behavioral, geographic, private marketplace deals, and ft:targetin .
Ad Formats:
• Banners, video, connected TV, high impact, and streaming audio.
Key Campaign Elements:
• Digital Video and Banners:
• Focus on contextual/domain and retargeting.
New Tactic:
• High -impact audio/podcast ads to increase awareness for Indian Wells. • Access to SXM Media's Podcast Marketplace (Apple, Spotify, Stitcher) via Basis DSP.
Native Advertising (Nativo): Digital advertising platform that specialize in native advertising, which seamlessly integrates ads into the content of web pages. It helps brands deliver engaging and non -disruptive ads that match the look and feel of the surrounding editorial content, improving user experience and increasing engagement rates. • Users spent an average of 42 seconds engaging with Indian Wells content.
Cadent New Name -AdTheorent:
• Advanced machine learning and data science for efficient, privacy -forward programmatic advertising. • Promotes in -banner engagement without user retargeting or ID dependency.
Unmatched.
LEISURE DIGITAL MARKETING
2025 YTD RESULTS
DIGITAL MARKETING
LEISURE CAMPAIGN RESULTS
9,087,181
IMPRESSIONS
37,834
CLICKS
0.26%
CLICK -THROUGH
RATE (CTR)
lanre7
INDIAN '` WELLS
CALIFORNIA
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Coun I�leetin Agenda� �..,-. 18 2026 �
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VGPS SUMMER CO OP
Summer TV Co -Op Program Overview Alfa;
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Indian Wells Participation: NriN
• Second year of participation in VGPS Summer TV Co -Op program to promote summer visitation. • Allowed acquisition of valuable video assets for enhancing media plansyear-round. q r�
Commercial Details:
• Aired from May through September 2025.
• Broadcasted on KTLA (Los Angeles), cable, and connected TV platforms. • Targeted key markets: Los Angeles, San Diego, San Francisco, Portland, and Seattle.
Campaign Results:
• Generated over 533 million impressions and 8,232 spots. • Additional added value promotion of the :30 spot was included across YouTube and Instagram.
Custom -Crafted Video Commercial:
• Designed to showcase the unique experiences in Indian Wells. • Enhanced visibility across major markets.
• Provided substantial exposure at a reduced cost, making it a strategic investment.
Key Indian Wells Partners:
• In addition to the overall City of Indian Wells spot, the Grand Hyatt and Renaissance Esmeralda also participated with their own co-op programs in 2025.
• Collaboration strengthens Indian Wells' market presence. 25/26 Budget: $25,000
SUMMER TV CO-OP INDIAN WELLS el8!2026
RESTAURANT WEE
Council Meeting Agenda - June 18, 2026
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Council Meeting Agenda - June 18, 2026
INDIAN WELLS MEDIA PLAN - 1`v7t'"E"Tfa Si82026
Meeings
Tacics
FY YID
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
June
SO
Forecasted
Actuals
Remaining
Budget
Group Publishers
Northstar
Partner Spotlight
Audience Extension Display
Budget
$8.500
$3,500
$8,500
S8,500
$3,500
S1.167 S1.167
S1.167
Actuals
SO
Meetings Today
Sponsored Content
Budget
$15.000
S2.353
$2.353
$4,706
728x90 Banners
S1.398
S1 398
$1.398
S2 353
51 398 S5,591
rouTube Retargeting
S2 353
$4,706
Actuals
SO
Small Market Meetings
Full Page 4O
Budget
$11.765
X
X
X 511,765
eNewsletter Banners
(Package Price
X X
X
X
X
X SO
eNewsletter Sponsored Article
X SO
Dedicatee eBlost
X
SO
Actuals
SO
CVENT
CVB Copy Feature
Budget
$40.000
$40 000
X
X X X
X
X
X X
X
X
X
540,000
Diamond Plus Ad
X
X
X X X
X
X
X X
X
X
X
Video Retargeting Ads
X
X
X X X
X
X
X X
X
X X
Actuals
SO
Content
Nativo
Budget
SO
SO
Actuals
SO
Digital/Programmatic
Cadent (Display)
S34,286
Budget
$34.286
$5,714 $5,714
$5,714
$5 714
$5,715 $5,715
Actuals
SO
Social Media
Paid Linkedln
58,000
Budget
$8,000
$700
$700
$700
$700 $700
$600
$600
$600 $700
$700
$700
$600
Actuals
SO
Organic Linkedln Management
Budget
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125
$1,125
$1,125 $1,125 $1,125
$1,125
$1,125
$1,125 $1,125
$1,125 $1,125 $1,125
$13,500
Actu• s
SO
MEEIINGSTOTAIS
$134,551
$41,82
$1,825
$11,290
$18,392
$8,937
$1,725
57,439
$10,004
$11.060
$5,345
$3.223
$1,725
5134,553
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Key Strategy/Tactics:
Content -based Approaches: Custom emails, partner spotlights, and featured listings stood out as top performers, achieving high open and click -through rates. These strategies enhanced engagement by offering relevant and valuable content to the audience, thereby driving interaction and interest.
Email /Content -based Approaches: Dedicated custom emails and partner spotlights effectively capture audience interest. Continuing to focus on these tactics will maintain high engagement levels.
Banner & Video Ads: Target meeting planners through specific domains and retargeting utilizing high impact digital video and display ads. This is essential for brand visibility and awareness.
Social Media: Utilizing social media to reach and engage the meeting planner audience through Indian Wells Linkedln channel and media partners social media posts.
Lead Generation: Through CVENT, largest meeting planner platform to source meetings. Utilizing targeted digital and video ads reach planners during meeting destination searches. New assets and landing page with new imagery/video.
Media Partners: CVENT, Northstar, SMART Meetings, Meetings Today, Small Market Meetings
NORTHSTAR
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Located in the heart of Greater Palm Springs tucked against the base of the awe-inspiring Santa Rosa Mountains lies your next meeting oasis — the city of Indian Wells. From an impressive collection of resorts and unique venues to a diverse selection of off -site activities including world - class golf spas and tennis. there are endless reasons why a top to this beautiful destination is bound to be unforgettable. If you're looking for a great place to host your nerd business meeting conference or special event, look no further than Indian Wells - Beauty Unmatched.
Learn More
DIGITAL MARKETING
GROUP MEETINGS RESULTS
4,840,437
IMPRESSIONS
12,739
CLICKS
0.41%
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Council Meeting Agenda - June 18, 2026
ASSOCIATION WEST ELEVATE
Council Meeting Agenda - June 18, 2026
Why this audience matters
Associations West: 1,400+ association professionals/industry partners; second-largest local society of association executives (may be largest now post Oregon/Washington merger) Attendees: 47% C -suite, 46% directors/managers—many are meeting decision -makers Participation: 75%+ of Association Professionals attend; -250-300 guests plus 16 Conference Partners ELEVATE is nationally recognized for education and relationship -building We have proven impact tied to this audience (Indian Wells, 2022-2025; VGPS-involved "definite" groups only) $25,109,595.87 in visitor spending
$1,254,055.17 in taxes
$932,181.01 in local bed tax to the City
Council Meeting Agenda - June 18, 2026
IMEX AMERICA
IMEX America is where the meetings, events and incentive travel industry gathers for the largest trade show of its kind —in one of the biggest meetings markets in the world. It's where 6,000 -plus global decision makers connect with 3,700 global suppliers. greater palm spring
find your meeting oasi
•
COLLEEN PACE
Chief Sales & Marketing Officer
[email protected]
760-969-1347
CAROLINA VIAZCAN
Vice President of Sales
[email protected]
760-969-1304
LYNNE BOWIS, CMP
Director of Sales and
Business Development
[email protected]
760-969-1365
ROB OSTERBERG, CDME
Director of Sales Operations
Specialty Accounts/Sports
[email protected]
760-969-1305
Council Meeting Agenda - June 18, 2026
CONVENTION SALES TERRITORIES
SUZANNE BRADSHAW
National Accounts Director
Mountain States/
Los Angeles/Orange County
[email protected]
760-969-1367
ANNE MARIE MOURHESS
Director of Group Sales
Northern California/
Pacific Northwest/Alaska
[email protected]
760-969-1321
EMILY HEGGERNES
National Sports Sales Manager
[email protected]
760-969-1332
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TAMMY BUCKLIN
Director of Sales
Southwest/
Southern California/Hawaii
[email protected]
760-969-1314
MARY RYAN
National Accounts Director
Midwest/Int'I Meeting Requests
[email protected]
760-969-1354
ANGIE DAY, CMP
National Accounts Director
South Carolina/
US Northeast/Canada
[email protected]
760-969-1313
ASHLEY HEINE
National Sales Manager
Southeast
[email protected]
760-969-1359
SALES TEAM COORDINATORS
TILLIE DEAN - [email protected] 760-969-1339 ANGIE DAY, ANNE MARIE MOURHESS, AND MARY RYAN MERVE GURSOY - [email protected] 760-969-1331 ASHLEY HEINE AND WILL TROKEY EMILY ALVAREZ-ZURITA - [email protected] 760-969-1324 SUZANNE BRADSHAW, TAMMY BUCKLIN, EMILY HEGGERNES,
AND RICH AINSWORTH
WILL TROKEY, CMP
National Accounts Director
Mid -Atlantic
[email protected]
760-969-1366
RICH AINSWORTH
Small Meetings Manager
Parameters: 10-35 peak rooms
[email protected]
760-969-1349
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Indian Wells specific leads remain strong in 2025 with 1071 total leads received through December.
Total bookings through VGPS were 96. These bookings represent 56,615 room nights.
The below summary shows group leads, bookings, contracted room nights, estimated economic impact, jobs supported and bed tax for bookings in 2025.
VGPS - INDIAN WELLS
2025
TOTAL LEADS
Bookings
Room Nights Booked
Economic Impact
Jobs Supported
Bed Tax
1071
96 56,615
$48,887,977
19,059
$1,610,313
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2026 YTD
TOTAL LEADS
Bookings
Room Nights Booked
Economic Impact
Jobs Supported
Bed Tax
483
48 27,230
$21,772,859
6,658
$720,100
SITE INSPECTIONS
For Indian Wells, site inspections are a key tool to showcase the destination's premium venues, resorts, and amenities to potential event planners, meeting organizers, and visitors.
Whether you're attracting leisure tourists or major event planners, here's how site inspections are outlined for Indian Wells:
• Tailored Experiences for Clients
• Culinary Delights
• Activities & Local Highlights
• Interactive Planning Sessions
This type of site inspection will demonstrate why Indian Wells is an ideal destination for events, leisure travel, or corporate gatherings.
VGPS - INDIAN WELLS
2025 (full year)
Total Sites
82 Bookings
Room Nights Booked
50 36,905
2024 (full year)
84 85
76,453
Counc
Alex Mercado
Asst. Destinations Experiences Manager
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Marta Battle
Destinations Experiences Manager
2023 (full year)
59 44
28,532
Yvonne Gonzalez
Destinations Experiences Coordinator
Council Meeting Agenda - June 18, 2026
GOLF RESORT IMPACT
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CITY INCENTIVE IMPACT 2026
Total Room Revenue
449,274.00
$ 230,000.00
$ 69,471.00
$ 211,000.00
$ 98,420.00
$ 227,955.00
$ 170,748.00
Total # of Rooms
526
757
380
814
648
1, 456,868.00 I 5,346
Total TOT
$ 55,036.00
$ 28,175.00
$ 8,510.19
$ 25,847.50
$ 12,056.45
$ 27,924.48
$ 20,916.63
$ 178,496.25
Total Incentive
$ 5,630.00
$ 5,475.00
$ 5,000.00
$ 3,785.00
$ 9,842.00
$ 4,070.00
$ 5,000.00
$ 38,802.00
CULTIVATING WHAT'S NEXT • City of Indian Wells
Council Meeting Agenda - June 18, 2026
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Council Meeting Agenda - June 18, 2026
Indian Wells Incentive
Our city incentive is a program that provides incentives for groups considering our resorts and our golf resort credits to assist in closing more group and convention business. We offer a $5.00 rebate per actualized room night.
Objective: Drive awareness and engagement, positioning Indian Wells as a year-round premier travel destination through
2025 Contracted Programs
University of California Riverside (2 Programs)
California Fire Chiefs Association
National Pest Management Association
Varsity Spirit (3 Programs)
Water Walking Women
CaICAPA
Miss California USA Pageant
2026 Contracted Programs
California Fire Chiefs Association
Association Wall & Ceiling Industry
Trane Technologies
Varsity Spirit (5 Programs)
Water Walking Women
Pacific Southwest District — LCMS
Miss California USA Pageant
LamontCo
Enfinite
Church of God in Christ
• Total Revenue is how this incentive is calculated.
$5.00 rebate for every room night.
• Total revenue x 12.25% is how the TOT is
calculated. Example $10,000 revenue = $1,225.00
TOT back to the city.
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Faith Inspirational Women's Conference
Miniesterios Llamda Final Pastors Retreat (2 programs)
1 n l OSity Dance Nationals
CA AAMCO Dealers Assn
Island Services International
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Double Down in Indian Wells: Desert Advantage Multi -Meeting Incentive Council Meeting Agenda - June 18, 2026
Double Down in Indian Wells: Seasonal Advantage 12026 & Beyond Plan ahead and unlock greater value in Indian Wells. Organizations that contract two meetings simultaneously for 2026 or beyond can take advantage of our exclusive multi -meeting incentive designed to reward long-term partnerships. Receive our standard rebate on your first meeting, then earn double the rebate on your second meeting - up to $10.00 per room night when the second meeting is held during the summer (June -September) season. Available for new business with 100 peak -room nights or minimum of 300 total room nights, with flexibility to accommodate your organization's needs.
Plan smarter, commit earlier, and maximize your value in Indian Wells.
Council Meeting Agenda - June 18, 2026
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Council Meeting Agenda - June 18, 2026
MARKETING BUDGET 2026/2027 GAME PLAN
Priority 1: Cvent Microsite Enhancement: Through CVENT, largest meeting planner platform to source meetings. Utilizing targeted digital and video ads reach planners during meeting destination searches. New assets and landing page with new imagery/video.
Cost: Microsite Cost $15K + Google & Video Retargeting $23K. Total $38K Cvent Micro -site Platform:
• Direct targeting digital and video ads reach planners during meeting destination searches. • The Microsite will require google re -targeting, video re -targeting, RFP Dashboard Ads can all help drive traffic to this page where you highlight the campus and hotels in one place to our audience of 145K+ audience of planners. • Here is an example Microsite on Cvent listing multiple properties in one place : JW Marriott LIVE Microsite on Cvent Priority 2: Meetings Video & Photo Shoot
Capture new, elevated imagery and video assets to support future Meetings Unmatched and Moments Unmatched campaigns. The shoot will feature multiple lifestyle and meetings -focused scenes that showcase the full guest experience across Indian Wells — including luxury resorts, culinary offerings, wellness, golf, networking moments, and leisure experiences.
These refreshed creative assets will be incorporated into the media plan to strengthen future meetings and b -leisure campaigns, while providing versatile content that further amplifies awareness of Indian Wells' key brand pillars and campus resort experience.
Estimated Investment: $30,000-$60,000
Estimated Total Cost $98K
Benefits: Utilizing E -tools and social media platforms to reach and engage both leisure / group travelers.
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Council Meeting Agenda - June 18, 2026
Council Meeting Agenda - June 18, 2026
INDIAN WELLS CITY COUNCIL
June 18, 2026
To: City Council
From: City Manager's Department
Prepared by: Micaela Wilkey, Senior Management Analyst
Subject: Sponsorship of Indian Wells Military Tattoo
RECOMMENDED ACTIONS:
Council AUTHORIZES the City Manager to allocate one of the City's two annual no - cost rental uses of the Indian Wells Tennis Garden to the Indian Wells Military Tattoo event; and
FINDS the project to be exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2 and 3) and 15061(b)(3).
BACKGROUND:
The proposed Inaugural Indian Wells Military Tattoo and Scottish Festival is a new cultural and community event anticipated to debut in Fall 2027. The Military Tattoo is envisioned as an evening program featuring traditional Scottish bagpipes, precision drumming, patriotic performances, and a festival atmosphere including food and a beer garden.
Similar signature events throughout Southern California have demonstrated the potential for strong attendance and measurable economic benefits to host communities. For example, large-scale cultural festivals and military-themed performances held in cities such as Costa Mesa and Pleasanton have historically attracted several thousand attendees over the course of a weekend, drawing both local residents and regional visitors. These events typically generate increased hotel occupancy, restaurant activity, and retail spending, while also elevating the host city's profile as a destination for unique cultural programming. In addition, these events often enhance community engagement and provide meaningful fundraising opportunities. Based on these comparable events, the proposed Indian Wells Military Tattoo and Scottish Festival is expected to similarly contribute to local economic activity, support tourism, and foster community pride while honoring military service.
Council Meeting Agenda - June 18, 2026
The event is intended to celebrate and honor the men and women who have served in the United States Armed Forces while also raising funds to support local veterans and related community programs.
Additional information regarding the Military Tattoo is provided as Attachment 1.
DISCUSSION:
Under the City's sponsorship agreement with the Indian Wells Tennis Garden, the City is entitled to two rent-free uses of the facility annually. These uses may be allocated at the City's discretion either for City -produced events or for City -approved nonprofit or community -serving organizations.
Any event utilizing this benefit remains responsible for all associated operational costs beyond the facility rental, including but not limited to janitorial services, security, food and beverage services, and event production expenses.
To date, one of the two annual rent-free uses has been allocated to the Dr. George Charity Car Show. The City Council is now being asked to consider allocating the remaining rental use to the proposed Military Tattoo event.
The Finance and Marketing Committee recently reviewed and discussed the potential community and economic benefits of the event, including:
• Enhancing cultural and recreational programming within the City • Supporting local veterans and nonprofit initiatives
• Attracting visitors and generating regional tourism activity • Strengthening the City's branding through a unique, high -profile event Additionally, as part of the agreement, the event would be marketed as the "Indian Wells Military Tattoo," thereby providing promotional value and visibility for the City on all marketing materials, merchandising, and at the event itself. The event will also provide residents with advanced and discounted sales.
The event organizers are working closely with our hotel partners and Visit Greater Palm Springs to identify the appropriate date in Fall 2027 to maximize additional hotel stays and not impact future group business already scheduled.
Based on these considerations, staff finds that the event aligns with the City's goals of supporting community engagement, cultural enrichment, and economic vitality.
Council Meeting Agenda - June 18, 2026
Staff recommends that the City Council approve the allocation of the Indian Wells Tennis Garden facility and authorize the City Manager to execute any necessary agreements and documents to support the event.
STRATEGIC GOALS:
Hosting the Indian Wells Military Tattoo would strongly align with the City Council's strategic goals by supporting efforts to encourage development and tourism and position Indian Wells as a premier destination through unique cultural attractions.
Additionally, the event would enhance community engagement and resident experiences, directly contributing to the goal of enhancing quality of life, while also leveraging city amenities and partnerships consistent with broader initiatives tied to community events and economic vitality.
OPTIONS:
The City Council has several options available.
1. Approve the Finance and Marketing Committee recommendation of allocating the second free use of the Indian Wells Tennis Garden Facility; or
3. Deny the free use: or Provide alternative direction.
FISCAL IMPACT:
There is no direct cost to the City associated with the use of the Indian Wells Tennis Garden under the terms of the existing sponsorship agreement.
The event organizer will be responsible for all operational and production costs associated with the event. In exchange for utilizing the City's rent-free allocation, the event will incorporate the City's name in its official title, providing marketing and promotional benefits. City anticipates additional revenue from the event in the form of increased transient occupancy taxes and some sales tax. As a non-profit organization, there will be no admission tax collected.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
This action has been reviewed per the authority and criteria contained in the California Environmental Quality Act (CEQA), the State and local CEQA Guidelines, and the City's environmental regulations. The City, acting as the Lead Agency, determined that the ordinance is not subject to CEQA pursuant to Sections 15060(c)(2), 15060(c)(3), and 15061(b)(3) of the State CEQA Guidelines, because it will not result in a direct or reasonably foreseeable indirect physical change to the environment as there is no possibility that the action would result in a significant environmental impact, and because
Council Meeting Agenda - June 18, 2026
it does not constitute a "project" as defined in Section 15378 of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3.
ATTACHMENTS:
1. Indian Wells Military Tattoo Information
Thank You!
City of Indian Wells Volunteers
CITY OF
City Council Meeting:
June 18, 2026 - Presentation
General Business Item I.5
ATTACHMENT #1
© 2025 Property Of
The Military Tattoo Inc.
MISSION
CREATE AN ANNUAL WORLD CLASS EVENT
In INDIAN WELLS, California
That is Entertaining + Celebrates our Military,
Proudly Attracting Locals, Visitors & Snowbirds
That also raises money for VETERANS
and the COMMUNITY.
INDIANiwfLLS MILITARY TATTOO
CALIFORNIA
The beauty of INDIAN WELLS, its mountains & Tennis Garden - a renowned attraction, internationally. 122 Acres, 500,000 Fans, Stadium 1 is the 2nd Largest Tennis stadium in the world with over 16K Seats.
Stadium 2 alone has seating for 8,000 spectators and has fine dining and restaurants.
Perfect for the Annual Indian Wells Military Tattoo, starting in 2027.
Firmly supported by City of Indian Wells, Desert Champions Tennis Gardens, Hospitality Industry + more Robert Heggie, Pipe Major, PSAM PB
John Gibbs, Esq, Pipe Sgt., PSAM PB
Fred Bell, Vice Chairman PS Air Museum
ADVISORY BOARD
Andre Coulombe, Brigadier General, California State Guard Rod Vandenbos, CEO/Founder BuzzBox
Shaun Griffith, Pipe SSgt, MGySgt, USMC Ret'd PSAM PB
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MILITARY TATTCO
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The term 'tattoo' has Military roots in a 17th -century Dutch phrase, "'doe den tap toe," meaning "turn off the tap" - used to signal soldiers to return to barracks in the evening, accompanied by a drumbeat. This signal evolved into an elaborate military display, still referred to as a 'TATTOO"
TATTOO, became a ceremonial performance combining military music, dance, and displays of armed forces. Since 1950, Scotland's Royal Edinburgh Military Tattoo is the best-known & largest military tattoo globally, with over 200,000 attendees. The Virginia International Tattoo with 35,000 attending, is the biggest USA military tattoo. It celebrates music and military pageantry, with over 1,000 performers including massed pipes, drums, and heart -stirring reenactments with celebrations of military contributions, including an exciting DrumLine Battle.
The Swiss Armed Forces Tattoo. in Basel, Switzerland, is the 2nd largest Tattoo. It features military bands and performances from around the world, with military, marching drills and parade, enjoyed by 120,000 people and features classical music, Pipe Bands and rock & pop sounds to celebrate a musical history.
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MILITARY TATTOO
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Stand With Those Who Served —
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"An unforgettable evening of Scottish bagpipes, drums, celebration, and community —raising funds to support the veterans who served our nation."
The Indian Wells Military Tattoo will debut as a spectacular new annual tradition at the Indian Wells Tennis Garden —an unforgettable evening of stirring Scottish bagpipes, precision drums, festive food and beer gardens, and patriotic pageantry.
Created to celebrate and honor the men and women who have served our nation, this world -class event will bring together residents, visitors, and seasonal guests from across the Coachella Valley.
Most importantly, the event will raise meaningful funds to support local veterans and community programs. We invite community leaders and businesses to join us as founding sponsors in launching a signature event that celebrates service, heritage, and community pride.
I nd ianWel Is Mil itaryTattoo.com
Bagpipes became involved with the US Military as units adopted and become more associated over decades with Memorial services and ceremonies for Military and First Responders. Every year, there are over 100 Highland Games in America.
The biggest have thousands of competitors and over 20,000 spectators. The Pleasanton, CA. Highland Games has 50,000 attendees. and the USA Grandfather Mountain Highland Games over 30,000.
3 PROGRAM
3:00 PM ACCESS
4:00 pm to 7:00 pm
MILITARY TATTOO
Fly Over
Celebrities
Pipe Bands
Military Bands
Military Demonstrations
Precision Drill Teams
Military Vehicles
Spectacular Finale
Fireworks
VIP's
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www.IndianWelIsMilitaryTattoo.com
IN SUPPORT OF MILITARY VETERANS
& THE COMMUNITY
PS Pipe Band & USMC Band Amazing Grace
http://www.youtube.comiwatch?y=PLB7oswiqmc&feature=youtu.be PS Pipe Band & USMC Band Scotland the Brave
httc:// www.youtube.com/watch?v=Y 4HMwZPD6U&feature=youtu.be Robert Heggie, Pipe Major [email protected] JohnGibbs,[email protected] Andy Coulombe, Brigadier General CSG [email protected] [email protected] 4 Council Meeting Agenda - June 18, 2026
INDIAN WELLS CITY COUNCIL
June 18, 2026
To: City Council
From: Community Development Department
Prepared by: Jon Berg, Community Development Director
Subject: Recommendation for Future Amendments to the City's Telecommunications Ordinance
RECOMMENDED ACTIONS:
Council APPROVES the Ad -Hoc Committee's recommendation to move forward with amendments to the City's telecommunications Ordinance based on the City's Wireless Master Plan; and
FINDS the action does not constitute a "project" as defined in Section 15378 of the State California Environmental Quality Act (CEQA) Guidelines, California Code of Regulations, Title 14, Chapter 3.
DISCUSSION:
At the May 21, 2026, City Council meeting, the City Council received and filed the Indian Wells Wireless Master Plan ("WMP") (see Attachment 1) which provided an in-depth analysis of cellular coverage across the City and identified strategies to improve service in unserved and underserved areas. As part of their action, the City Council also formed an Ad -Hoc Committee, consisting of Council Member's Sanders and Reed, to assist staff in developing amendments to the City's Zoning Code to improve cellular coverage and public safety, while minimizing potential impacts to the community to the greatest extent feasible.
The Ad -Hoc Committee met with Staff and discussed the various options identified in the WMP for improving wireless service through targeted amendments to the City's Zoning Code, including possible amendments to facilitate modern telecommunications facilities within the City's Golf and Recreation, Public Facilities, and Watercourse Zones.
Considering the WMP identified the largest underserved areas as being located within and adjacent to the City's golf course communities, the recommended zoning amendments for Golf and Recreation areas were prioritized to implement a comprehensive strategy for service improvements.
Council Meeting Agenda - June 18, 2026
The WMP affirms that improving cellular coverage is most effectively achieved through low -band macro -cell deployments, paired with targeted updates to the City's antenna regulations to allow well -concealed modern facilities in appropriate ancillary support locations (e.g., clubhouses, maintenance areas, parking areas, perimeter/support zones, and select public properties). Improved macro coverage is also identified as the foundational prerequisite for reliable golf cart emergency notification solutions and general public safety communications on golf course properties.
The WMP acknowledges the limitations of the City's existing Telecommunications Overlay ("Telecom Overlay") within the Golf and Recreation Zone as being clubhouse -centric and proposes additional siting areas within the Golf and Recreation Zone, including ancillary maintenance and operations areas, parking areas, perimeter open space areas, and similar uses, while avoiding active golf -play areas, such as fairways, tees, and greens.
The current zoning restricts the maximum height of telecom facilities to the allowable height of the clubhouse facility, which significantly limits the effectiveness for macro -cell deployments. Consequently, the WMP also recommended allowing additional height if the facility is co -locatable and fully concealed or camouflaged to integrate with the surrounding development or viewshed. The intent is to improve the documented coverage gaps within the affected communities while prohibiting facilities on the active golf play areas.
The Ad -Hoc Committee also recognized that there are existing compatible ancillary support uses (e.g., clubhouses, maintenance areas, parking areas, perimeter/support zones) within the gated golf course communities that are not zoned Golf and Recreation and were identified in the WMP as potential siting locations for new wireless infrastructure to address coverage gaps. In those cases, if the subject property is within one of the City's special Planning Areas, as identified in Chapter 21.14 of the City's Zoning Code, the property owner or lessee can request a zone text amendment ("ZTA") to specifically allow application of the Telecom Overlay within a compatible ancillary support use area, consistent with the allowable telecom uses under the Golf and Recreation Zone, as amended.
The Ad -Hoc Committee requested staff present their recommendations to City Council for formal direction to draft an Ordinance incorporating the recommendations in the WMP for the City's Golf and Recreation areas to improve future cell service for the City's residents and visitors, and strengthen the foundation for public safety communications.
The draft Ordinance would be scheduled for Public Hearings with the City's Planning Commission and City Council at their next regularly scheduled meetings.
OPTIONS:
The following options are available to City Council.
1. Approve the Ad -Hoc Committee's recommended action; or
Council Meeting Agenda - June 18, 2026
2. Provide alternative direction.
FISCAL IMPACT:
The City Council's formal direction to prepare an Ordinance will have no fiscal impact to the City.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
This action has been reviewed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the state and local CEQA Guidelines, and the environmental regulations of the City. The City, acting as the Lead Agency, has determined the action is not a project within the meaning of Section 15378 of the State of California Environmental Quality Act ("CEQA") Guidelines, because it has no potential for resulting in physical change in the environment, directly or indirectly.
ATTACHMENT:
1. Attachment No. 1 — Indian Wells Wireless Master Plan
Telecommunication
Ordinance",
Recommendations
City of Indian Wells
CITY OF
1967
City Council Meeting:
June 18, 2026 - Presentation
General Business Item I.6
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•
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Indian Wells Wireless Master Plan
May 21, 2026 City Council Meeting:
➢ Identified covered and uncovered service areas
➢ Zoning strategies to improve cell coverage & public safety ➢ Received & Filed Wireless Master Plan
➢ Formed Ad -Hoc Committee - Sanders & Reed
Ad -Hoc Committee Discussion:
➢ Majority of existing coverage gaps w/in gated communities ➢ Prioritize improvements w/in these areas as comprehensive solution ➢ City's existing Telecom Ord. limits macro -cell deployments ➢ Consider allowing additional height when designed for collocation/stealth ➢ Allow outside clubhouse areas including - maintenance areas; cart barns; parking lots; permitter open ace areas, -NOT- olt_ la areas.
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➢ Allow communities w/in Planning Areas to request Zone Text Amendments and CUPs f similar development areas
Proposed Areas — Golf & Recreation
ELIGIBLE AREAS:
PROTECTED GOLF PLAY AREAS:
No Towers Allowed
ELIGIBLE
AREAS:
• Clubhouse
• Parking Lot
• Maintenance Facility
• Perimeter Edge
X PROTECTED GOLF
PLAY AREAS:
• Fairways
• Greens
• Tees
▪ Practice Areas
Height Exceptions
Unsightly Structures
No Height Exception
Stealth Facilities
Land Use/Zoning
LAND USE LEGEND
City of Indian Wells
Residential
Very Low Density Residential
Low Density Residential
Medium Density Residential
Medium High Density Residential
Commercial
Community Commercial
■ Resort Commercial
Professional Office
Sports Complex
Public/Quasi-Public
Public Benefit
Public Facility
Public Parks/Recreation
® Golf and Recreation
Watercourse
Open Space
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) Existing site
Existing site in
neighboring city►
Excellent
Good
Mid Cell
i
Cell Edge
) Existing site
Existing site in
neighboring city►
Excellent
Good
Mid Cell
i
Cell Edge
Existing T -Mobile
Potential T -Mobile
Existing AT&T
Existing site
Existing site in
' neighboring city
Excellent
Good
Mid Cell
Cell Es:. e
Potential AT&T
Q Existing site
Existing site in
neighboring city
A. New site
Excellent
Good
Mid Cell
Cell Edge
Ii
1 10
Existing Verizon
j Existing site
Existing site in
neighboring city
Excellent
Good
Mid Cell
p
Cell Edge
Potential Verizon
_
Q Existing site
Existing site in
neighboring city
New site
F
Excellent
Good
Mid Cell
Cell Edge
II
8 Ad -Hoc Recommendation:
➢ Request formal direction to draft an Ordinance incorporating the recommendations in the WMP for the City's Golf and Recreation areas to improve future cell service for the City's residents and visitors and strengthen the foundation for public safety communications, and; ➢ Scheduled the draft Ord. for Public Hearings with the City's Planning Commission and City Council at their next regularly scheduled meetings.
COUNCIL OPTIONS
AAA
1) APPROVES Ad -Hoc Committee's Recommended Action, and; FIND the action does not constitute a "project" as defined in Section 15378 of the State California Environmental Quality Act (CEQA) Guidelines, California Code of Regulations, Title 14, Chapter 3. 2) Provide Alternative Direction.
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COUNCIL OPTIONS
AAA
1) APPROVES Ad -Hoc Committee's Recommended Action, and; FIND the action does not constitute a "project" as defined in Section 15378 of the State California Environmental Quality Act (CEQA) Guidelines, California Code of Regulations, Title 14, Chapter 3. 2) Provide Alternative Direction.
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Planning Area 11: Subarea 11 3 - The Reserve
Development Type
Development Area
(DA)
Maximum Building
Height in Stories (fee
Sales and Security
1. IA
1 (18')'
Bungalows
2 1 (18')'
Casitas
3 1 (18')1
Villas
4 1 (18')1
Reserve Lots
5 1 (18')1
Hidden Valley Estates
6 1 (24')5
Hidden Valley Estates
6A
1 (241)8
Hidden Valley Estates
6B
1 (18')1
Estate Lots
7 1 (24')5
Club House and other
Recreational Facilities
8 2 (401)2
Clubhouse
Golf Course Maintenance
Facility
9 1 (18')1
Other Facilities
Single Story9
City Council Meeting:
June 18, 2026 - Public Comments
General Business Item I.6
Angelica Avila
From:
Sent:
To:
Cc:
Subject:
Attachments:
Steve Andelson >
Thursday, June 18, 2026 11:52 AM
City Clerk
Catherine Manning
The Reserve Club Association Request for Variance to Construct a Wireless Cell Tower [AALRR-C ERRITOS.000302,81683.FI D734777]
FINAL - Landscape Screening Plan - Deep Canyon Tower Rev Version 1.16.20 - ALRC approved.pdf; Verizon - Deep Canyon - Desert Arroyo View Photosim BEFORE 013120 (2).pdf
CAUTION: This email originated outside our organization. Be cautious with any links or attachments.
Good morning, Indian Wells City Council Members.
I am a resident of the Reserve Club within the City of Indian Wells. For your consideration, I am submitting this written testimony because I am unable to be present to convey my comments in person or via Zoom.
I understand the issue before the City Council concerns the approval of an application submitted by the Reserve Club Association (RCA) for a conditional use permit and variance to erect a 70 -foot commercial wireless facility (tower) with a Mono -Palm design on Reserve property identified as Lot P (APN 658-370- 025) in the Residential Very Low Density Zone.
In the event the City Council approves this application, I wish to state the following points for consideration related to the placement and concealment of the tower:
1. In the June 10, 2021 Planning Commission Report, it was stated the proposed facility is not sited in a manner that minimizes its visual impact as it is not compatible with the surrounding land uses and views of the natural environment. The 70 -foot tower's "excessive height" "would never be fully screened and therefore integrated as required."
2. In the 2024 handout issued at the annual RCA meeting, the "technologies" referenced in the report did not expressly address other alternatives that would be less intrusive, such as (a) installing two 20 -foot towers that was named in the IW June 10, 2021 Planning Commission Report and "identified as the preferred alternative by third -party experts Boringo, in addressing 1 the gap in coverage," or (b) recent innovations such as the Version High Boost Sidekick which enhances tow cell or poor reception. I have this Verizon "booster" in my Reserve home on Desert Arroyo which is very effective. The Verizon LTE Network Extender need only be connected to the router using an ethernet cable and placed near a window for GPS signals. Or alternatively, Portable Signal Boosters such as the Verizon High Boost Travel 3.0, which can be temporarily placed on a golf cart and connected to a cell phone via Bluetooth for improved reception "throughout the course." Other technologies are cited in the CelPlan's Wireless Master Plan identified at the Indian Wells Public Safety Committee meeting held on April 15, 2026, which included alternative "commercially available solutions compatible with golf cart development and public safety notification work flows." These solutions are cited in Table 22 (Technologies Summary) beginning at page 135, which include cellular (LTE/5G); hybrid Bluetooth/Y-5; Smartphone App; LoRaWAN Private Network; Standalone Cellular Panic Buttons; Imbedded Cellular/loT Modules (Custom Integration); Smartphone/App-Based Platforms; and Private LoRaWAN Systems. It's clear that telecommunication options are rapidly advancing and more efficient, effective, and less intrusive systems will be available in the very near future.
3. The RCA has committed to "...installing a substantial amount of screening to fully conceal and camouflage the tower ... which would effectively make the location visually compatible and blend with the surrounding topography and landscape." However, there is nothing in the surrounding Reserve landscape that resembles a palm tree, let alone a 70 -foot artificial palm tree. The only comparison on the RCA approved list is the California Fan Palm (Washingtonia Filifera) and the placement of these palms adjacent to the faux palm would only draw unwelcomed attention to the tower and adjacent utility buildings for several reasons: (1) There are no California Fan Palms in the surrounding Reserve topography; (2) The maximum height variable for the California Fan Palm is between 30 to 50 feet which takes between 10 - 20 years to fully mature. Not only will the California Fan Palms be lower than the proposed tower, but they would not be compatible with the surrounding land uses and views of the adjacent Reserve landscape.
4. In the attached photos provided by the RCA, which illustrated a landscape plan and photo simulation, the distant palm trees are located on the Ironwood Resort and not on the Reserve property. There are no palm trees on the Reserve property in the vicinity of the proposed tower. Also note the proposed landscaping plan shows the Palo Verde trees, shrubs, and California Fan Palms clustered only at the intersection of Arroyo Trail and Desert Barranca Trail but does not extend along Arroyo Trail and Desert Barranca Trail to shield the approximate 15 homes that face the wash and proposed tower site. There is nothing in the RCA landscape plan and photo simulations that provide added landscape across the street from the adjacent homes that would conceal and camouflage the tower and effectively make the location visually compatible with the surrounding topography and landscape.
It would be helpful if the RCA consider releasing a helium balloon attached to a cord that would extend 70 feet above the anticipated height of the cell tower foundation. This would provide the Reserve and 2 neighboring residents an opportunity to better view and evaluate the impact and related options in the event the tower location is approved by the City Council.
Thank you for your consideration,
Steve Andelson
3 VGlobal Technology Solutions
CelPlan
Council Meeting Agenda - June 18, 2026
ATTACHMENT #1
Submitted by CelPlan Technologies, Inc.
CelPlan
Global Technology Solutions
Indian Wells - Wireless Master Plan
Final Report
Submitted To:
1 City of Indian Wells
Submitted By:
CelPlan Technologies, Inc.
Date:
1 April 2, 2026
Version:
3.0 1I Page
CelPlan
Global Technology Solutions
Council Meeting Agenda - June 18, 2026
Submitted by CelPlan Technologies, Inc.
Table of Contents
1 Executive Summary 3
2 Drive Test Methodology and Existing Assets 4
2.1 Introduction 4
2.2 Drive Test 5
2.3 Drive Test Route Planning 6
2.4 Drive Test Data Collection 8
2.5 Documentation of Existing Assets 10
2.6 CellScanner Spec Sheet 16
3 Current Coverage Analysis 29
3.1 Introduction 29
3.2 Predictions 29
3.3 Existing City Coverage 37
3.4 Indian Wells Regulations 50
3.5 Industry Incentives for Wireless Carrier Deployment 60
3.6 Basics of Radio Frequency Propagation 67
4 Zoning Recommendations 70
4.1 Proposed Zoning Amendments and Modifications 70
4.2 Current Wireless Communications Approved Zoning Districts 70
4.3 Golf and Recreation Zoning Areas (Chapter 21.40) 71
4.4 Watercourse Zone (Chapter 21.46) 78
4.5 Public Facility Zoning Areas (Chapter 21.38) 83
4.6 Telecommunications Overlay Development Standards (Chapter 21.48) 89
4.7 Examples of Stealth Wireless Infrastructure 96
4.8 Conclusion 98
5 Proposed New Sites, and Predictions 99
5.1 Introduction 99
5.2 Proposed New City Coverage 99
5.3 Prediction Analysis 120
5.4 Golf Cart Coverage Improvement 134
6 Conclusion 139
2 I Page
7 Clonal Technology Solutions
CelPlan
Council Meeting Agenda - June 18, 2026
Submitted by CelPlan Technologies, Inc.
1 Executive Summary
This Wireless Master Plan provides the City of Indian Wells with a technical and regulatory framework to understand existing cellular conditions, identify service gaps, and support future improvements in wireless infrastructure. The study combines field measurements, existing asset verification, predictive modeling, zoning analysis, and candidate site recommendations to create a practical roadmap for improving wireless service while preserving the City's visual character and land -use objectives. The work was developed to support both day-to-day connectivity needs and broader public safety and emergency communication goals.
The assessment began with multiple days of drive test across the City collecting both scanner and handset measurements for AT&T, T -Mobile, and Verizon. CelPlan collected and analyzed 4G and 5G data across the active low-, mid-, and high -band channels serving Indian Wells, and used those results to calibrate predictive coverage simulations. In parallel, CelPlan reviewed the City's Conditional Use Permit records, zoning data, and supporting site documentation, and compared those records with field observations to compile an updated inventory of existing wireless infrastructure. This process confirmed that the City's current wireless environment is served by a limited number of concentrated sites, with some infrastructure having been decommissioned, transferred, or not fully reflected in existing records. The analysis also recognized that several sites located outside Indian Wells currently contribute meaningful coverage inside the City and therefore must be considered in any accurate systemwide assessment.
The predictive analysis shows that cellular coverage in Indian Wells is unevenly distributed. Existing service is strongest around the Indian Wells Tennis Garden, Renaissance/Esmeralda area, Hyatt resort area, and portions of The Vintage Club, where wireless infrastructure is already concentrated. In contrast, poor coverage persists across northern areas, southwestern portions of the City, mountain - adjacent areas, and large portions of Golf and Recreation and Residential areas. The report explains these differences in terms of both engineering and land use: low -band frequencies provide the broadest blanket coverage, while mid- and high -band frequencies are more limited in reach and are typically used for added capacity rather than broad area service. The analysis further shows that zoning constraints, limited siting opportunities, and uneven distribution of existing assets all contribute to the City's current service gaps.
To address this, the report evaluates the City's current regulatory framework, including Section
21.90.060 (Antenna), Chapter 21.48 (Telecommunications Overlay Development Standards), and Chapter 12.05 (Wireless Facilities in Public Rights -of -Way), and identifies how these provisions influence practical siting feasibility. Together, these sections show that Indian Wells already has an established framework for wireless deployment through both traditional zoning -based siting pathways and a separate right-of-way process for smaller wireless facilities, while also highlighting where current height, setback, visibility, and permitted -use limitations continue to constrain macro -cell solutions in the areas where coverage needs are greatest. While Indian Wells already has concealment and design requirements intended to protect aesthetics, the current framework favors deployment in only a limited set of areas and does not fully support macro -cell solutions in several locations where coverage needs are greatest. The report therefore recommends targeted zoning amendments and land -use clarifications, particularly in Golf and Recreation, Watercourse, Public Facility, and overlay -related areas, so that wireless facilities can be considered in appropriate support locations such as clubhouses, maintenance areas, parking areas, perimeter zones, and selected public properties, while still avoiding placement in visually sensitive or functionally inappropriate areas such as active fairways 3I Page
7 Clonal Technology Solutions
CelPlan
Council Meeting Agenda - June 18, 2026
Submitted by CelPlan Technologies, Inc.
and greens. The recommendations are intended to improve predictability for carriers, support collocation, and maintain compatibility with community design expectations.
Building on the current coverage analysis and zoning review, the report presents a set of candidate new site locations and evaluates their expected impact using additional low -band coverage simulations. The focus is on broad -area service improvement rather than carrier -specific capacity planning. The proposed deployment strategy is intended to improve service in the parts of the City that are not well served today, especially Golf and Recreation and Residential areas. The report quantifies these benefits using both zoning -based and census -based analyses. Under the modeled scenarios, the proposed deployments produce major gains in service quality, including an average improvement of 33.23% in Residential areas and 48.3% in Golf and Recreation areas, corresponding to relative gains of approximately 57.9% and 117.6%, respectively. In practical terms, the recommended sites would significantly expand the portion of these areas receiving strong and reliable service.
The report also addresses public safety implications, particularly on golf course properties where cellular coverage is currently inconsistent and where golf carts are the primary mode of transportation across large areas. Because emergency communication reliability is directly affected by macro coverage conditions, the study concludes that improved cellular infrastructure is the foundational requirement for effective golf cart emergency notification solutions. LTE/5G-enabled devices are identified as the most scalable long-term option once macro coverage is improved, with other technologies potentially serving complementary roles for operational tracking or non -critical functions. 2 Drive Test Methodology and Existing Assets
2.1 Introduction
The City of Indian Wells released a `Request for Proposal' for a Wireless Master Plan to describe the current assets owned and used adequately to indicate a solution on how to improve the coverage and service delivered by cellphone carriers. CelPlan, as an awardee of this contract, presents in this portion of report the results of the drive test, and list of wireless telecom infrastructure (assets) identified within the City's boundaries with information on their current status.
The following deliverables are related to the drive test and existing wireless infrastructure investigation:
• Drive Test Methodology and Existing Assets (this report) • Documentation on wireless telecom assets identified within the City's boundaries according to City's inputs
• Documentation on other wireless telecom assets identified during the drive test • Wireless Telecom assets, findings and zoning layer.
• Drive test Results
The following documents are being delivered in conjunction with this report:
• Indian Wells Assets - CUP log - CelPlan Findings_v3.2 • Tower Assets - Indian Wells - v1
• Indian Wells Assets_v6
• Drive Test Report - Indian Wells - v4
4I Page
7 Clonal Technology Solutions
CelPlan
Council Meeting Agenda - June 18, 2026
Submitted by CelPlan Technologies, Inc.
2.2 Drive Test
This section provides additional technical details in respect to the drive test performed for the City of Indian Wells.
The purpose of the drive test as proposed was to support the studies requested by the City of Indian Wells for determining current cellular coverage in the region by the three major operators: Verizon, T - Mobile and AT&T. Data collection took place over 3 days and data was post -processed for presentation and further in-depth analysis of current cellular coverage. CelPlan provided two engineers onsite for 3 days with equipment to collect the RF data required for the evaluation.
2.2.1 Drive Test Equipment Set up
The procedure below describes the methodology used.
• Drive testing included:
o One software -defined scanner (CellScanner) for collecting cellular coverage from all frequencies used within the area of interest
■ One scanner collected both 5G & 4G frequency bands
o Three cell phones collected data to reflect user experience from the three major cellular operators
■ One phone collected Verizon 5G and 4G frequencies as best served ■ One phone collected T -Mobile 5G and 4G frequencies as best served ■ One phone collected AT&T 5G and 4G frequencies as best served o One Receiver antennas
■ One external antenna used for 5G & 4G samples collection with scanner o One Garmin GPS 18x USB
■ One GPS antenna used for 5G & 4G samples collection with scanner o One laptop utilizing CellScanner for data collection
■ One laptop used to record 5G & 4G samples collected with scanner o CelPlanner/CellDesigner Suite Post Processing Tools
• The drive test (DT) equipment was installed in a commercial vehicle in Indian Wells, CA by CelPlan and tested prior to the start of the project.
• The first day was used for determining frequency bands to be measured for each carrier/operator.
o Several static tests around the area of interest collected all frequency bands known to be active for 5G or 4G within city limits
o The static testing utilized the scanner and all 3 phones • Once all active frequency bands were identified, CellScanner software was configured to scan only those bands
• The remainder of the days were used for data collection in the multiple bands.
Drive test equipment was set up according to best practices in the industry:
• Antenna mounted on car rooftop, away from any obstructions (e.g. roof racks.) Antenna installed centered and level on the car's roof.
• GPS receiver mounted on dashboard with an unobstructed view of the sky as sometimes GPS satellites can be captured low and close to the horizon. • The remainder of the equipment was installed inside the car. 5 I Page
7 Global Technology Solutions
CelPlan
Council Meeting Agenda - June 18, 2026
Submitted by CelPlan Technologies, Inc.
• An Ethernet cable (black line in Figure 1) connected the CellDigitizer 18000 receiver to the laptop.
• The GPS receiver was connected via USB cable to the laptop.
FIGURE 1- DRIVE TEST SETUP WITH (OPTIONAL) FILTER
2.2.2 Drive Test Equipment - Equipment Calibration Procedure CellDigitizer 18000 receiver is calibrated in CelPlan's labs before each project. R&S SMBV100 Signal Generator and a R&S FSV Signal Analyzer were used for calibration. No further calibration is necessary after lab calibration is complete. Section 2.6 contains the equipment datasheet.
2.3 Drive Test Route Planning
2.3.1 Area of Interest (AOI) coverage
The area of interest (A0I) is a region (yellow polygon in Figure 2) within the city boundaries (red polygon in Figure 2.) The drive test campaign covered approximately 95% of the primary streets and roadways within the Aol; the route included both public roadways and accessible golf cart paths where applicable.
FIGURE 2- CITY LIMITS AND A01
6 Page
7 Clonal Technology Solutions
CelPlan
Council Meeting Agenda - June 18, 2026
Submitted by CelPlan Technologies, Inc.
2.3.2 Static Test Planning
The static test planning is important to determine what are the active frequency channels within the Aol. Once the active channels are identified, the CellScanner software can be configured to collect data for just those channels.
Static testing locations are determined by, but not limited to:
• Centralized location within A01
• Edge of A01
• Topography heights (terrain)
• Morphology heights (land use/land cover)
2.3.3 Route planning
Route planning is required to gather information of important points within the Aol. The following is a list of some of the items that should be considered when planning a route:
• Known areas that have poor coverage.
• Known areas that have good coverage.
• Topography with drastic changes in height should also be considered. • Different types of morphology that may block signals should also be considered. • Specific points of interest within the site coverage area.
Also noting that the route planned is not written in stone and may differ from reality, for example, sites may not cover as much of the area as initially predicted and there might not be enough strength for the collection, or roads can be closed.
7 I Page
7 Global Technology Solutions
CelPlan
Council Meeting Agenda - June 18, 2026
Submitted by CelPlan Technologies, Inc.
FIGURE 3- EACH COLOR REPRESENTS A DAY OF DRIVE TEST ROUTE �©esertTHo izons Go f na d
2.4 Drive Test Data Collection
CelPlan conducted a drive test in Indian Wells collecting data on the different frequency channels that were identified during the static test. These frequency channels were programmed in the scanner to measure signal strength and quality of the multiple carriers within city limits. The purpose of the drive test is to identify areas with poor coverage or service and determine the likely location of the transmitting antenna by correlating test results with data provided by the City and assets observed in the field. Using this information, CelPlan analyzed the frequency bands transmitted by each carrier to develop a current carrier -by -carrier coverage and service profile to identify existing gap areas (see Section 3).
Table 1 summarizes the technologies, channels, frequencies and bands configured for collection in the scanner. Table 2 summarizes the technologies, channels, frequencies and bands captured by the phone.
8I Page
VClonal Technology Solutions
CelPlan
Council Meeting Agenda - June 18, 2026
Submitted by CelPlan Technologies, Inc.
TABLE 1 - SCANNER FREQUENCY TABLE
Operator
Network
Mode
MHz
LTE/4G
Band
5G
Band
Band
type
ATT
LTE/4G
739
12 -
low
ATT
LTE/4G
1955
2 -
mid
An
LTE/4G
2164.9
66 -
mid
An
LTE/4G
2355
30 -
mid
An
5G
3851.04
-
n77
high
T -Mobile
LTE/4G
649.5
71 -
low
T -Mobile
LTE/4G
731.5
12 -
low
T -Mobile
LTE/4G
1937.5
2 -
mid
T -Mobile
LTE/4G
2112.5
66 mid
T -Mobile
LTE/4G
2145
66 -
mid
T -Mobile
5G
632.65
-
n71
low
T -Mobile
5G
1981.25
-
n2
mid
VZW
LTE/4G
751
13 -
low
VZW
LTE/4G
1970
2 -
mid
VZW
LTE/4G
2125
66 -
mid
VZW
LTE/4G
2175
66 -
mid
VZW
5G
873.35
-
n5
low
VZW
5G
3730.08
-
n77
high
VZW
5G
3809.28
-
n77
high
91 Page
7 Clonal Technology Solutions
CelPlan
Council Meeting Agenda - June 18, 2026
Submitted by CelPlan Technologies, Inc.
TABLE 2 - PHONE FREQUENCY TABLE
Operator
Network
Mode
MHz
LTE/4G
Band
5G
Band
Band
type
ATT
LTE/4G
739
12 -
low
ATT
LTE/4G
763
14 -
tow
ATT
LTE/4G
1955
2 -
mid
ATT
LTE/4G
2164.9
66 -
mid
ATT
LTE/4G
2355
30 -
mid
ATT
5G
3851.04
-
n77
high
T -Mobile
LTE/4G
649.5
71 -
low
T -Mobile
LTE/4G
731.5
12 -
low
T -Mobile
LTE/4G
1937.5
2 -
mid
T -Mobile
LTE/4G
2145
66 -
mid
T -Mobile
5G
632.65
-
n71
low
T -Mobile
5G
1981.25
-
n2
mid
T -Mobile
5G
2506.95
-
n41
mid
T -Mobile
5G
2606.55
-
n41
mid
VZW
LTE/4G
751
13 -
tow
VZW
LTE/4G
1970
2 -
mid
VZW
LTE/4G
2125
66 -
mid
VZW
LTE/4G
2175
66 -
mid
VZW
5G
3730.08
-
n77
high
VZW
5G
3809.28
-
n77
high
A compilation of the data collected in the drive test is presented in the file: "Drive Test Report - Indian Wells - v4"
2.5 Documentation of Existing Assets
The City provided several documents containing CUP requests, site project files, public right-of-way documentation, and land -use maps. These materials were used to compile and summarize the telecommunications assets within the City in the file "Indian Wells Assets - CUP Log - CelPlan Findings_v3.2."
CelPlan documented the existing assets in four formats:
• This report, which provides an overview of the assets analyzed and compares the data supplied by the City with field observations;
• A spreadsheet summary containing key information;
• A Google Earth (KMZ) file to provide the City with enhanced geographic visualization; • A PowerPoint presentation with photos documenting the assets. 10I Page
Global Technology Solutions
II7
CelPlan
Council Meeting Agenda - June 18, 2026
Submitted by CelPlan Technologies, Inc.
Figure 4, Figure 5 and Figure 6 summarizes the CUPs.
Approved - Constructed CUPs
I'f
Imus
triVk
FIGURE 4 - APPROVED AND CONSTRUCTED CUPS
E
Legend
e Approved - Constructed
1 Mien Wells. CABoundary
Figure 4 also includes CUPs that were issued to companies no longer in the market. These CUPs are operational under AT&T, T -Mobile or Verizon.
Decommissioned CUPs
t1` wr 104
,
FIGURE 5 - DECOMMISSIONED CUPS
Legend
Decommissioned
Indian Wells. CA Boundary
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Council Meeting Agenda - June 18, 2026
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Denied CUPs
Legend
0 Denied
Indian Wells, CABoundary
FIGURE 6- DENIED CUPs
The city provided the map with zoning types and HOAs. Figure 7 shows the zoning types plotted on Google Earth and Figure 8 shows the visited HOAs.
Zoning Types
Legend
• Community Commercial
t2 Golf and Recreation
J Indian Wells, CA Boundary
O Low Density Residential
O Medium High Density Residential
O Natural Preserve
O Open Space
O Professional Office
O Public Benefit
• Public Facility
O Public Park
• Resort Commercial
O Sports Complex
a Very Low Density Residential
O Watercourse
FIGURE 7 -ZONING TYPES
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Visited HOAs
FIGURE 8 - VISITED HOAs
Legend
L I 10 - Eldorado Property Owners LI
L2 39 - Sandpiper 10
1,12 46 - The Colony
/ 50 - The Reserve
/ 51= The 'image
• 55 - Montelena
�? hdlan Wells, CA Boundary
CelPlan correlated the wireless sites identified during the drive test with the Conditional Use Permit (CUP) documentation provided by the City. The objective of this process was to determine whether the City's records accurately match the infrastructure found in the field. To support this analysis, CelPlan created an asset log consolidating all collected information. Key fields in this document include: CUP, Status, Carrier, CelPlan Status, Latitude, Longitude, and Zoning Type, as presented in "Indian Wells Assets - CUP Log - CelPlan Findings_v3."
Table 3 summarizes the main information for each CUP, comparing the City's records with CelPlan's observations, comments, and revisions based on the drive test and site survey.
One site located within the Vintage Club does not correspond to any CUP record. CelPlan labeled this location "Cell Tower," and initial analysis suggests that it is a Distributed Antenna System (DAS) deployed to enhance 2G/3G coverage within the golf course.
The Zoning Type field identifies the zoning designation of the area where each site is located, using information provided by the City. This information is important because it shows which zoning categories currently contain wireless infrastructure. CelPlan's review found that the City's wireless regulatory framework is broader than the Telecommunications Overlay alone. While the overlay applies to selected zoning contexts such as Resort Commercial (RC), Sports Complex (SPX), and certain RVLD golf -course -related areas, Section 21.90.060 (Antenna) also conditionally permits commercial antennas and wireless communication facilities in Office Professional (OP), Resort Commercial (RC), Community Commercial (CC), Sports Complex (SPX), Public Facility (PF), and Public Parks/Recreation (PP) zones, and prohibits them in Natural Preserve (NPR), RVLD, RLD, RMD, RMHD, Watercourse (WC), Public -Owned Open Space (POS), and Country Club Open Space (COS). These zoning distinctions are important for understanding both the current distribution of wireless infrastructure and the siting constraints affecting the candidate locations evaluated in Section 5.
Based on the drive -test data collected and the information provided by the City, CelPlan analyzed a total of 18 sites. The status of each site is summarized on Table 3. 13IPage
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TABLE 3 - EXISTING ASSETS SUMMARY
Application
Number
CelPlan - Status
Design
Carrier
Latitude
Longitude
Zoning Type
Date
CUP 2018-02
Constructed
Monopalm - 9 Stealth
Antennas 70 feet
AT&T
33°42'32.91"N
116°21'25.60"W
Golf and Recreation
March 15, 2018
CUP 2018-02
Constructed
Monoeucalyptus - 12
Stealth Antennas 51
feet -Sector A - Tower
height 61 feet
AT&T
33°42'15.96"N
116°22'18.68"W
Golf and Recreation
March 15, 2018
CUP 2007-02
Constructed
AT&T Monopole 111 ft
at IWTG
AT&T
33°43'26.87"N
116°18'25.70"W
Sports Complex
July 9, 2012
CUP 2008-02
Constructed
3 antenna arrays 76
feet - Stealth Wireless
Communications
Facility at Esmeralda
Resort
Verizon
33°43'23.95"N
116°19'36.10"W
Resort Commercial
June 19, 2008
CUP 2006-01
Constructed
3 antenna arrays 76
feet Renaissance
Rooftop facility
T -Mobile
33°43'23.95"N
116°19'36.10"W
Resort Commercial
June 7, 2007
CUP 2005-02
Constructed and
Transferred to AT&T
Cingular Wireless 111
ft high Monopole at
IWTG
Cingular
33°43'26.87"N
116°18'25.70"W
Sports Complex
August 4, 2005
CUP 2004-04
Constructed and
transferred to T-
Mobile/Verizon
Screened Wireless
Facility at Village 1
Nextel
33°43'13.29"N
116°21'26.12"W
Professional Office
November 18, 2004
CUP 2003-07
Constructed
76 feet - Stealth
Facility at
Renaissance Rooftop
Verizon
33°43'23.95"N
116°19'36.10"W
Resort Commercial
January 29, 2004
CUP 2003-04
Constructed and
Transferred to T-
Mobile
76 feet - Sprint
Wireless at
Renaissance Rooftop
Sprint PCS
33°43'23.95"N
116°19'36.10"W
Resort Commercial
August 21, 2003
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Application
Number
CelPlan - Status
Design
Carrier
Latitude
Longitude
Zoning Type
Date
CUP 99-7
Constructed
AT&T Rooftop of Hyatt
AT&T
33°43'25.46"N
116°19'55.29"W
Golf and Recreation
April 6, 2003
CUP 2002-03
Constructed and
Transferred to T-
Mobile
2 Sector - 42 feet
Nextel Hyatt Rooftop
Nextel
33°43'25.46"N
116°19'55.29"W
Golf and Recreation
August 1, 2002
CUP 99-8
Constructed and
Transferred to T-
Mobile
Sprint Hyatt Rooftop
Sprint PCS
33°43'25.46"N
116°19'55.29"W
Golf and Recreation
October 19, 2000
CUP 2018-02
Not constructed
Monoeucalyptus - 6
Stealth Antennas 38
feet -Sector B - Tower
height 61 feet
Dish
Network
Collocation
33°42'15.96"N
116°22'18.68"W
Golf and Recreation
March 15, 2018
CUP 2003-02
Decommissioned
Antenna in Country
Club Open Space
Telemasters
33°42'34.31"N
116°21'22.12"W
Golf and Recreation
June 5, 2003
CUP 99-11
Decommissioned
City Hall rooftop
Digital
Internet
Service
Corporation
(DISC;
33°43'20.29"N
116°20'17.93"W
Public Facility
October 28, 1999
CUP 99-5
Decommissioned
City Hall rooftop
Digital
Internet
Service
Corporation
(DISC)
33°43'20.29"N
116°20'17.93"W
Public Facility
October 28, 1999
CUP 2-95-5
Decommissioned
Maintenance yard - 40
ft Monopole
Pacific Bell
Mobile
Services
33°43'27.55"N
116°19'46.16"W
Golf and Recreation
Aril 18, 1996
CUP 2020-01
Denied
Monopalm 70 foot
Reserve Tower
Verizon
33°41'21.45"N
116°22'22.52"W
Watercourse
6/24/2021
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2.6 CellScanner Spec Sheet
The following pages include the specs of CellScanner.
SPEC SHEET
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CellScannerTM
9 kHz to 8 GHz/ 18 GHz/ 27 GHz
CellScanner is a specialized and detailed Technology
Analyzer for the main wireless technologies in the
industry today. Our development team strives to keep
the tool updated as new technologies become
available in the market; the software can be easily
upgraded and there's no need to make changes to the
hardware. The tool collects and parses digitized
samples for use in optimization and network
performance analysis.
CelLScanner works with a Software -Defined Radio
Receiver, CellDigitizer.
HRAO
m, .i ol
r
The receiver samples and digitizes up to 100 MHz of
spectrum at a time (real time collection and recording
capabilities) with a sampling rate of up to 125
MSamples/s and 14 -bit digitization - all samples can
be geotagged.
CellDigitizer has a wide dynamic range and automatic
input level regulation to avoid saturation when close
to transmitters. With a small form factor, it is light
weight with low power consumption.
illwildf var rmE SPECTIWY ROO
The three models of CellDigitizer cover the following frequency ranges: CD08 (8 GHz), CD18 (18 GHz), CD27 (27 GHz).
CellSeanner processes 3GPP technologies (GSM,
UMTS, LTE, and 5G) on frequencies and channel
bandwidths compatible with CellDigitizer.
CellScanner collection features include:
• Geotagged samples (with and without
interpolation)
• Capture of multiple bands per scan
• Collection of samples in sequence from multiple
bands (round-robin) in a single drive test
• Simultaneous detection and analysis of 2G,
3G, 4G and 5G signals
• Samples snapped to drive route (for GPS
positioning error compensation)
• Multi -measurement concatenation and
multi -data visualization
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CellScannerTM
9 kHz to 8 GHz/ 18 GHz / 27 GHz
CellDigitizer main characteristics include:
• Simultaneous operation in multi -band, multi -
channels and multi -technology modes
• Operation on licensed, unlicensed or user -
defined bands and channels
• High Dynamic Range
• High sensitivity with a front-end amplifier'
allowing measurement of signals close to the
noise floor.
• Automatic front end gain control for
protection against receiver saturation
• Cost-effective, small form factor and light
weight with low powerconsumption (fanless)
• Capable of spectrum recording: ideal for off-line
and forensic analysis
• Capable of recording I/Q data
Additionally, DC40 (Downconverter) can translate frequencies from 24 to 40 GHz to a 1.536 GHz center frequency band.
CD -08
CD -18
CD -27
0 1 2 3 4 5 6 7 6 9 101112131415161718192021222324252E272829303132333435363738394:0 f (GHz)
DC -40 input
DC -40 output
M0 MHz
DC -40 - DownConverter
• ' CD18 and CD27 only
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CellScannerTM
9 kHz to 8 GHz/ 18 GHz/ 27 GHz
CellScanner will control both devices to allow synchronized operation to sweep all bands using the LAN port. celplan.com
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CellScannerT'M Applications
CellScanner main applications include:
• Network Planning, Optimization, and • Deployment evaluation: cross • Collection of network Performance Analysis of multi- feeders, coverage footprint, statistical information for technology networks cluster behavior, frequency plan report generation checking
Spectrum analyzer capabilities
can be added to the system by a
simple software upgrade
(CellSpectrum), allowing users to
also perform propagation model
tuning, spectrum field
measurements, long term
spectrum monitoring, spectrum
clearance and interferer location.
CellScanner is supplied in a
certified -waterproof,
crushproof, dustproof
maximum -size airline carry on
suitcase.
Backpack available for walk -test
and indoor collection.
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