Indio City Council
September 18, 2024

Approve the Indio Public Arts Work Plan FY 24/25 and allocate the propos... Page 264 of 355

RANK ORDER
What types of places do you want to see public art? Rank in order of preference by dragging options.

Answer
Choice
Average
Rank Ranked 1 Ranked 2 Ranked 3 Ranked 4 Ranked 5 Ranked 6 Ranked 7 Ranked 8 Downtown
Indio 3.08 68 (42%) 16 (10%) 17 (10%) 15 (9%) 14 (8%) 7 (4%) 10 (6%) 12 (7%) Within
residential
neighborho
ods 6.19 7 (4%) 11 (6%) 7 (4%) 9 (5%) 12 (7%) 21 (13%) 23 (14%) 69 (43%) High
visibility
places
along
roadways 3.80 23 (14%) 34 (21%) 19 (11%) 27 (16%) 16 (10%) 18 (11%) 16 (10%) 6 (3%) City
entryways 3.82 15 (9%) 37 (23%) 32 (20%) 20 (12%) 16 (10%) 19 (11%) 12 (7%) 8 (5%) Commercial
areas 5.45 4 (2%) 4 (2%) 21 (13%) 13 (8%) 34 (21%) 30 (18%) 34 (21%) 19 (11%) Parks 3.64 19 (11%) 30 (18%) 33 (20%) 28 (17%) 22 (13%) 14 (8%) 9 (5%) 4 (2%) Unexpected
, hidden
places (but
publicly
accessible) 5.18 15 (9%) 10 (6%) 15 (9%) 16 (10%) 21 (13%) 27 (16%) 28 (17%) 27 (16%) Civic
spaces 4.84 8 (5%) 17 (10%) 15 (9%) 31 (19%) 24 (15%) 23 (14%) 27 (16%) 14 (8%) Total
Responses 159

OPEN QUESTION
Do you have any location suggestions for public art in the City of Indio? I drive along Indio Blvd. daily to go to work I would like to see more murals on my route or touch ups in a few existing murals. Near local school can be a great place to start placing art installations or murals.

See comments below about taking something and turning it in to a new, free, cooperative art city created from a bunch of empty warehouses.

History of RR, Gulf Center Parkway & 44
Any side of buildings along Highway 111
The area around Indio High, youth center, and senior center. The Jefferson/111 area. The Area near Jefferson middle school. 70 Response(s)

Approve the Indio Public Arts Work Plan FY 24/25 and allocate the propos... Page 265 of 355

CHECKBOXES
When it comes to public art, I think the City of Indio needs more... Select all that apply.

Answer Choice 0% 100%
Number of
Responses
Responses
Ratio
Light-based works and
projections 68 42%
Community art projects
(examples: student
collaboration, volunteer
group project, etc.) 94 59%
Earthworks (art made by
shaping the land itself or
making forms using natural
materials) 78 49%
Functional art (example:
sculptural bike rack, signage,
etc.) 100 62%
Murals 94 59%
Memorial art 40 25%
Interactive installations 80 50%
Sculptures 86 54%
Total Responses 159 100%

RANK ORDER
What styles of public art speak to you the most? Rank in order of preference by dragging options.

Answer
Choice
Average
Rank Ranked 1 Ranked 2 Ranked 3 Ranked 4 Ranked 5 Ranked 6 Ranked 7 Ranked 8 Ranked 9 Historical 4.45 38 (25%) 15 (10%) 11 (7%) 16 (10%) 13 (8%) 5 (3%) 20 (13%) 12 (8%) 18 (12%) Abstract 5.05 11 (7%) 17 (11%) 16 (10%) 16 (10%) 15 (10%) 29 (19%) 17 (11%) 20 (13%) 7 (4%) Whimsical
(i.e.
vibrant,
playful,
fanciful) 3.70 38 (25%) 21 (14%) 24 (16%) 14 (9%) 13 (8%) 10 (6%) 14 (9%) 9 (6%) 5 (3%) Minimalist 6.32 6 (4%) 9 (6%) 7 (4%) 8 (5%) 17 (11%) 15 (10%) 30 (20%) 30 (20%) 26 (17%) Pop art 4.47 14 (9%) 23 (15%) 22 (14%) 15 (10%) 24 (16%) 20 (13%) 13 (8%) 9 (6%) 8 (5%) Nature-
based 4.17 22 (14%) 26 (17%) 15 (10%) 24 (16%) 14 (9%) 17 (11%) 16 (10%) 8 (5%) 6 (4%) Geometric 5.47 5 (3%) 9 (6%) 19 (12%) 17 (11%) 21 (14%) 30 (20%) 12 (8%) 23 (15%) 12 (8%) Figurative/
Portraiture
(i.e.
features
human
faces or
figures) 5.80 7 (4%) 10 (6%) 14 (9%) 22 (14%) 17 (11%) 8 (5%) 18 (12%) 25 (16%) 27 (18%) Street art
(i.e. graffiti
inspired) 5.57 7 (4%) 18 (12%) 20 (13%) 16 (10%) 14 (9%) 14 (9%) 8 (5%) 12 (8%) 39 (26%) Total
Response
s 148

Approve the Indio Public Arts Work Plan FY 24/25 and allocate the propos... Page 266 of 355

OPEN QUESTION
Are there any other cities with public art that you have admired, or specific public art installations that inspired you?
I live in Coachella and work in the city of Indio both cities have the most art.

Miami has a section called Wynwood which are blocks & blocks of unused warehouses. Amazing art now covers them all. So popular to visit, cafes were opened and pricing for apts/homes have increased in value. The area was dead and unknown.

I love what indio has but I also love the art in palm desert as well. 81 Response(s)

MULTIPLE CHOICE
I see economic/monetary value in installing public art within the community.

Answer Choice 0% 100%
Number of
Responses
Responses
Ratio
Strongly disagree 19 12%
Disagree 0 0%
Neutral 39 24%
Agree 44 27%
Strongly agree 56 35%
Total Responses 158 100%

CHECKBOXES
How do you engage with art? Check all that apply.

Answer Choice 0% 100%
Number of
Responses
Responses
Ratio
I create art 63 40%
I teach art 17 10%
I work with artists 23 14%
I buy/acquire art 57 36%
I sell art 17 10%
I enjoy art 145 92%
I like to learn about art 107 68%
Other 5 3%
Total Responses 157 100%

MULTIPLE CHOICE
In the past 18 months, approximately how often did you attend an arts or cultural experience in person? Answer Choice 0% 100%
Number of
Responses
Responses
Ratio
Weekly 16 10%
Monthly 42 26%
A few times 64 40%
Once 20 12%
Not at all 15 9%
Total Responses 157 100%

Approve the Indio Public Arts Work Plan FY 24/25 and allocate the propos... Page 267 of 355

CHECKBOXES
What types of art programming would you attend at the Indio Arts Center? Check all that apply.

Answer Choice 0% 100%
Number of
Responses
Responses
Ratio
Event space rental 30 19%
Literary programs (writing
workshops, etc.) 40 25%
Music lessons 45 29%
Fine art lessons for all ages
(drawing, painting, etc.) 85 55%
Art displays 108 70%
Art shop (retail) 63 40%
Dance studio 37 24%
Metal, woodworking, and
glass making classes 72 46%
Theater performances 72 46%
Adult theater classes 26 16%
Children's theater classes 23 14%
Recording studio 27 17%
Art therapy/special needs art
classes 55 35%
Film screenings 70 45%
Flexible performance space
rental 24 15%
Ceramics studio 81 52%
Artist exhibitions or galleries 89 57%
Culinary art 82 53%
Fashion 55 35%
Lecture series 44 28%
Other 4 2%
Total Responses 154 100%

CHECKBOXES
If there was a community arts and cultural center that offered the new programs (such as interactive play space, recording studios, ceramics, computer lab, etc.), which of the following fee structures would you be most open to using?
Answer Choice 0% 100%
Number of
Responses
Responses
Ratio
Daily Use Fee 70 44%
Weekly Fee 22 14%
Monthly Fee 65 41%
Annual Fee 48 30%
Not Interested 19 12%
Total Responses 157 100%

Approve the Indio Public Arts Work Plan FY 24/25 and allocate the propos... Page 268 of 355

CHECKBOXES
Are you interested in any of the other membership or facility options below? Check all that apply.

Answer Choice 0% 100%
Number of
Responses
Responses
Ratio
A membership that offers a
discount on facility use,
classes, lessons, etc. 97 69%
A lessons enrollment
package that included
access to practice rooms (3+
days per week). 49 35%
Event space rental for
businesses, non-profits, or
personal events. 42 30%
I am interested in displaying
my artwork, fine crafts, or
other self-made creative
goods in a shop on
consignment. 22 15%
I would be interested in
need-based scholarships for
use or programs or facilities. 56 40%
Total Responses 139 100%

CHECKBOXES
What would you consider a reasonable fee for workshop rental or artist studio rental space? Check all that apply.

Answer Choice 0% 100%
Number of
Responses
Responses
Ratio
$20 - $30 per day 53 33%
$30 - $50 per day 27 17%
$150 - $300 per month
(unlimited use) 43 27%
$300 - $600 per month
(unlimited use) 4 2%
This does not fit into my
budget 27 17%
I am not interested in this
activity 42 26%
Total Responses 156 100%

Approve the Indio Public Arts Work Plan FY 24/25 and allocate the propos... Page 269 of 355

CHECKBOXES
What would you consider a reasonable fee for a one-hour long class, lesson, or workshop? Check all that apply.

Answer Choice 0% 100%
Number of
Responses
Responses
Ratio
$10 - $20 79 50%
$21 - $30 64 40%
$31 - $50 20 12%
$200 - $300 for 6 weekly
lessons 10 6%
$75 monthly membership
with unlimited access to
classes and workshops 43 27%
$750 annual membership
with unlimited access to
classes and workshops 6 3%
This does not fit into my
budget 12 7%
I am not interested in this
activity 11 7%
Total Responses 157 100%

OPEN QUESTION
Do you have any other suggestions for programs, facilities, or fee structures? Fees for classes will vary depending on whether or not all materials are provided.

My daughter likes to entertain the little ones by playing music, turning on some fun lights like disco ball. She then buys arts and crafts. The kids love the atmosphere of the lights and music, while they are making projects. It’s kinda like a party.

Let's not forget about the children in our community and what they would like to see happen regarding classes and workshops.

Offer scholarships for the underserved that would like to lead or attend classes/workshops.

Offer classes/workshops in spanis
36 Response(s)

Approve the Indio Public Arts Work Plan FY 24/25 and allocate the propos... Page 270 of 355

CHECKBOXES
What are reasons you may not attend a creative, cultural, or artistic event? Select all that might apply to you.

Answer Choice 0% 100%
Number of
Responses
Responses
Ratio
Hard to find time 56 35%
Cost of tickets/entry 81 51%
Lack of personal interest 19 12%
Family and friends are not
interested 16 10%
Health (physical or mental) 8 5%
Difficulty getting there (poor
transit/parking) 27 17%
Lack of information,
marketing, or awareness
about events 103 65%
Too far away 11 7%
Safety concerns 19 12%
Events are not in my
language 8 5%
None of these 10 6%
Other 6 3%
Total Responses 157 100%

CHECKBOXES
How do you prefer to get your information on creative, cultural, and artistic events? Select all that apply.

Answer Choice 0% 100%
Number of
Responses
Responses
Ratio
Social media 137 87%
Newspaper 21 13%
Posters 31 19%
Mailings 48 30%
Email 97 61%
Program catalog 50 31%
Other 2 1%
Total Responses 157 100%

OPEN QUESTION
If you have any general questions or comments, or would like to stay in touch with the Indio Arts Commission, enter your email address here:

[email protected]
[email protected]
[email protected]
37 Response(s)

Approve the Indio Public Arts Work Plan FY 24/25 and allocate the propos... Page 271 of 355

OPEN QUESTION
Your name, email, address and phone number:

Christina Gallegos
[email protected]
7603912186
Jo Ann Marianne
42927 Cusino Court
201-966-3094
[email protected]
201-966-3094
Noelle Kustas
48571 via carisma
Indio, ca 92201
[email protected]
93 Response(s)

Approve the Indio Public Arts Work Plan FY 24/25 and allocate the propos... Page 272 of 355 ORDINANCE NO. 1455

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF INDIO, CALIFORNIA, ADOPTING ZONING TEXT AMENDMENT 05- 10- 12, ESTABLISHING A PROGRAM

FOR ART IN PUBLIC PLACES AND AMENDING THE INDIO MUNICIPAL CODE TITLE XV, CHAPTER 159, ADDING SECTIONS 159. 840 THROUGH 159. 843 The City Council of the City of Indio, California, does hereby ordain as follows:

SECTION 1. Sections 159. 840 through 159. 843 are hereby added to the Indio City Code to read as follows:

ART IN PUBLIC PLACES PROGRAM
159. 840 PURPOSE.

The City Council finds and declares:

A) This chapter may be known and cited as the Indio Art in Public Places Program.

The City of Indio has developed a nationwide reputation through the annual International Tamale Festival, mural program, and other artistic events, that attract thousands of visitors every year to the city. The public health, safety and welfare, the preservation and enhancement of property values and economic vitality, as well as the popularity and prosperity of the community, are dependentupon and enhanced by visually pleasing and high quality public art.

B) The stated goal of the Cultural Resources Element of the general plan is to provide enrichment of the community by adequate cultural and recreational facilities and activities. To implement this goal, the general plan further states that the cultural resources of a city encompass those facilities and programs which refresh, enhance or recreate people's bodies and spirits. Community parks, recreational activities, historic resources, library facilities and art festivals are included in this classification. The art in public places program is intended to achieve this purpose by providing visual art throughout the city.

C) Residential and commercial development throughout the city will benefit from public art, both financially and visually. All property within the city will prosper through the enhancement and preservation of property values that will result from the location of visual art throughout the city. As such, the cost of providing public art should be shared. This program is a means of achieving a balanced responsibility of providing a cultural enhancement.

D) Establishment of the Art in Public Places Program will promote the general welfare through balancing the community' s physical growth with revitalization and its cultural and artistic resources.
1

Approve the Indio Public Arts Work Plan FY 24/25 and allocate the propos... Page 273 of 355 159. 841 ART IN PUBLIC PLACES PROGRAM ESTABLISHED.

The Art in Public Places Program is hereby established, which shall be applicable to public, residential, commercial and industrial development pursuant to guidelines adopted by resolution of the City Council. Each development subject to the Program shall allocate a percentage of the costs of the development towards the placement of artwork within the development or elsewhere in the City, as provided for in the Program guidelines, provided that a developer may pay a fee in lieu thereof. The allocation percentage is established in Section 159. 843 and the Program guidelines.
159. 842 ART IN PUBLIC PLACES FUND.

A) There is hereby created a fund to be known as the " Art Fund" to account for fees paid pursuant to Section 159. 843 and the Program guidelines. This fund shall be maintained by the City Treasurer and shall be used solely:
1) For the design acquisition, commission, installation, improvement, maintenance and insurance of an artwork, including the development of a design concept and the preparation of construction drawings, which are separate and apart from the cost of the fabrication and installation of the artwork;
2) For the acquisition and improvement of real property for the purpose of displaying artwork, which has been or may be subsequentlyapprovedby the City; 3) During a fiscal year, for maintenance of and utility charges related to artwork purchasedpursuant to Subsection ( A) ( 1) above; or
4) For costs associated with administering the Art in Public Places Program, in an amount not to exceed five percent ( 5%) of the Program Allocation as set forth in S 159. 843; however, in the event the City Council determines that a special circumstance exists, the City Council may set a higher amount by a four- fifths vote.

B) If real property purchased with monies from the Art Fund is subsequently sold, the proceedsfrom the sale shall be returned to the Art Fund. 159. 843 PROGRAM ALLOCATION.

A) The " PROGRAM ALLOCATION" is the percentage of the construction costs set aside for the Art in Public Places Program. All individual residential construction, rehabilitation or expansion with a building permit valuation of $ 100, 000 or more will be assessed an amount equal to one quarter of one percent ( 1/4%) for that portion of the permit valuation in excess of one hundred thousand dollars.

All other residential development, including two or more single-family dwellings being built concurrently in the same tract by the same owner or contractor will be assessed an amount 2

Approve the Indio Public Arts Work Plan FY 24/25 and allocate the propos... Page 274 of 355 equal to one quarter of one percent ( 1/ 4%) of the total building valuation, excluding land acquisition and off- street improvement costs.

All public, industrial or commercial development will be assessed and amount equal to one half of one percent ( 1/2%) of the total building valuation, excluding land acquisition and off- site improvement costs.

The total building valuation shall consist of the dollar amount of all construction permits using the latest Building Valuation Data, as set forth by the International Conference of Building Officials ( lCBO), unless, in the opinion of the Building Official, a different valuation methodology is more appropriate for a particular project.

B) In lieu of placement or donation to the City of an approved artwork, the applicant may pay to the Art Fund an amount equal to the Program Allocation set forth in Subsection ( A) above. In lieu fees are due prior to the issuance of a building permit.

C) Nothing in this Section shall prohibit the applicant from placing an approved artwork with acquisition and installation costs in an amount less than the Program Allocation, provided that the applicant shall also pay to the Art Fund an amount equal to the difference between the Program Allocation and the costs of acquisition and installation of such artwork.

SECTION 2. Effective Date: This ordinance shall be effective 30 days after the date of its adoption and shall be published in The Desert Sun by the City Clerk as required by law.

PASSED, APPROVED AND ADOPTED this 1st day of February, 2006, by the following vote:

AYES: Fesmire, Godfrey, Ramos Watson, Wilson, Gilbert
NOES: None
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GENE GILBERT, MAYOR
ATTEST:
3

Approve the Indio Public Arts Work Plan FY 24/25 and allocate the propos... Page 275 of 355

PUBLIC ARTS COMMISSION

§ 32.11 PUBLIC ARTS COMMISSION; ESTABLISHMENT AND DUTIES.

The Public Arts Commission shall:
(A) Establishment. There is hereby established the Public Arts Commission. (B) Jurisdiction. The Public Arts Commission shall perform the following functions:
(1) Solicit artist proposals, select and recommend purchases of public art to the City Council.
(2) Review artwork proposed by developers under the Art in Public Places Program, as specified in the Unified Development Code, for aesthetic quality, maintenance requirements and appropriateness of the donation to the overall goals of the Art in Public Places Program and make a recommendation to the City Council. (3) Recommend sites for public art projects.
(4) Provide technical and aesthetic recommendations for all public and private public art projects.
(5) Review artist applications for participation in the Art in Public Places Artist Registry.
(6) Create and recommend policy in conformity with the Indio General Plan for visual arts.
(7) Perform such other functions as directed by the City Council. (8) Establish its own rules and procedures not inconsistent with the intent of this chapter or any other ordinances or laws of the city or state. (Ord. 1750, passed 4-15-20)

Approve the Indio Public Arts Work Plan FY 24/25 and allocate the propos... Page 276 of 355 ArtIcle 3 | 217
ADOPTED X.XX.22
ArtIcLE 3 | cItYW Ide r eGulAtIonS

3.06. Art In PuBL Ic P LAcES
A. Purpose
The City Council finds and declares:

1. Th
is chapter may be known and cited as the Indio Art in Public Places Program. The city has developed a nationwide reputation through the annual International Tamale Festival, mural program, and other artistic events, that attract thousands of visitors every year to the city. The public health, safety and welfare, the preservation and enhancement of property values and economic vitality, as well as the popularity and prosperity of the community, are dependent upon and enhanced by visually pleasing and high-quality public art.

2. A st
ated goal of the General Plan is to provide a high quality of life and strong community identity enhanced by rich arts and culture programs. The Art in Public Places Program is intended to achieve this purpose by providing visual art throughout the city.

3. Re
sidential and commercial development throughout the city will benefit from public art, both financially and visually. All property within the city will prosper through the enhancement and preservation of property values that will result from the location of visual art throughout the city. As such, the cost of providing public art should be shared. This program is a means of achieving a balanced responsibility of providing a cultural enhancement.

4. Es
tablishment of the Art in Public Places Program will promote the general welfare through balancing the community’s physical growth with revitalization and its cultural and artistic resources.

Approve the Indio Public Arts Work Plan FY 24/25 and allocate the propos... Page 277 of 355 CITY OF INDIO | UNIFIED DEVELOPMENT CODE
ArtIcle 3 | 218
B. Art in Public Places Program Established
The Art in Public Places Program is hereby established, which shall be applicable to public, residential, non- residential development. Each development subject to the program shall allocate a percentage of the costs of the development towards the placement of artwork within the development or elsewhere in the city, provided that a developer may pay a fee in lieu thereof.

T
he allocation percentage is established in Subsection D (Program Allocation).

C. Art in Public Places Fund

1. There is hereby created a fund to be known as the “Art Fund” to account for fees paid pursuant to S
ubsection D (Program Allocation). This fund shall be maintained by the City Finance Director and shall be used:
a. Fo
r the design acquisition, commission, installation, improvement, maintenance and insurance of an artwork, including the development of a design concept and the preparation of construction drawings, which are separate and apart from the cost of the fabrication and installation of the artwork;
b.

Fo
r the acquisition and improvement of real property for the purpose of displaying artwork, which has been or may be subsequently approved by the City;
c. Du
ring a fiscal year, for maintenance of artwork purchased pursuant to Subsection 1.a above; d. Fo
r costs associated with administering the Art in Public Places Program.

2. If r
eal property purchased with monies from the Art Fund is subsequently sold, the proceeds from the sale shall be returned to the Art Fund.

D. Program Allocation

1. The P rogram Allocation i s the percentage of the construction costs set aside for the Art in Public Places Program. All residential construction of more than one unit, rehabilitation or expansion with a building permit valuation of $100,000 or more will be assessed an amount equal to ¼ percent for that portion of the permit valuation in excess of $100,000.
a.

Al
l other residential development, including two or more single-family dwellings being built concurrently in the same tract by the same owner or contractor, will be assessed an amount equal to ¼ percent of the total building valuation, excluding land acquisition and off-street improvement costs. b. Al
l public, non-residential development will be assessed an amount equal to ½ percent of the total building valuation, excluding land acquisition and off-site improvement costs. c. Th
e total building valuation shall consist of the dollar amount of all construction permits using the latest building valuation data, as set forth by the International Code Council, unless, in the opinion of the Director, a different valuation methodology is more appropriate for a particular project.

2. In l
ieu of placement or donation to the City of an approved artwork, the applicant may pay to the Art Fund an amount equal to the program allocation set forth in this Subsection. In lieu fees are due prior to the issuance of a building permit.

3. Not
hing in this section shall prohibit the applicant from placing an approved artwork with acquisition and installation costs in an amount less than the program allocation, provided that the applicant shall also pay to the Art Fund an amount equal to the difference between the program allocation and the costs of acquisition and installation of such artwork.

E. Authority to Adopt Guidelines
The City Manager shall have the power and authority to promulgate guidelines for the implementation of the Art in Public Places Program, and when duly promulgated, such rules and regulations shall be in full force and effect.

Approve the Indio Public Arts Work Plan FY 24/25 and allocate the propos... Page 278 of 355 City of Indio
City Council
September 18, 2024

STAFF REPORT

To: City Council
From: Bryan H. Montgomery, City Manager
Prepared by: Timothy Wassil, Public Works Director
Subject: Purchase Order with Burrtec Waste in the amount of $170,000 for the Street Sweeping Materials Disposal Fees

RECOMMENDATION:

Approve a Purchase Order with Burrtec Waste in the amount of $170,000 for the Street Sweeping Materials Disposal Fees.

SUMMARY:

The city provides street sweeping services and the sweeper debris is then disposed at the corporate yard and then the debris is hauled away by Burrtec. In the past, the City has not had to pay for the disposal of the debris because the Franchise Agreement requires Burrtec to provide disposal service to city facilities at no cost. As of July 1, 2020, Burrtec has asked that the city pay for street sweeper debris removal.

BACKGROUND INFORMATION:

The initial Franchise Agreement with Burrtec established provisions for the disposal of street sweeper debris as part of the waste management services provided. However, in Fiscal Year 2019/20, Burrtec, the current waste management service provider, requested that the city assume responsibility for the costs associated with the disposal of this debris. This request was prompted by the substantial volume of debris collected by the street sweepers, which has significantly impacted the cost of disposal.

FINANCIAL SUMMARY:

Current FY Financial
Impact:
$170,000 In current year budget: Yes
Current FY General
Fund Impact:
$0 Budget adjustment: N/A
Next FY Financial
Impact:
$0 Strategic Objective: Community Infrastructure
Source of funds: R&M Streets and Roads Fund-Org-Object Reference:
1013141-523035

Additional Financial Details:

The Public Works Street Maintenance division will be using R&M Streets and Roads, Fund 1013141-523035 to fund the purchase order.

AGENDA ITEM #8.13
Purchase Order with Burrtec Waste in the amount of $170,000 for the Stre... Page 279 of 355

ATTACHMENTS:

Attachment 1 - Burrtec Street Sweeping Materials Disposal Quote

APPROVAL(S):

Timothy Wassil, Public Works Director Approved - 10 Sep 2024 Jennifer A. Mizrahi, Assistant City Attorney Approved - 12 Sep 2024 Ruby D. Walla, Director of Finance Approved - 12 Sep 2024 Bryan H. Montgomery, City Manager Approved - 12 Sep 2024

Purchase Order with Burrtec Waste in the amount of $170,000 for the Stre... Page 280 of 355 ATTACHMENT 1

BURRTEC STREET SWEEPING

MATERIALS DISPOSAL QUOTE

Purchase Order with Burrtec Waste in the amount of $170,000 for the Stre... Page 281 of 355

Purchase Order with Burrtec Waste in the amount of $170,000 for the Stre... Page 282 of 355 City of Indio
City Council
September 18, 2024

STAFF REPORT

To: City Council
From: Bryan H. Montgomery, City Manager
Prepared by: Timothy Wassil, Public Works Director
Subject: the in Inc., Landscape, Excel Agreement Maintenance Landscape with amount of $87,850 per month totaling $1,054,200 annually, in addition to $300,000 for unforeseen or additional work, subject to budget availability, for a contract total not-to-exceed $1,354,200 per fiscal year; with a nine (9) month term for the first year, with three (3) optional one (1) year extensions, for the Landscape and Lighting Districts.

RECOMMENDATION:

Approve Landscape Maintenance Agreement with Excel Landscape, Inc., in the amount of $87,850 per month totaling $1,054,200 annually, in addition to $300,000 for unforeseen or additional work, subject to budget availability, for a contract total not-to-exceed $1,354,200 per fiscal year; with a nine (9) month term for the first year, with three (3) optional one (1) year extensions, for the Landscape and Lighting Districts, and allowing the City Manager or his designee to negotiate substantive terms of the agreement including possible extensions hereto, including negotiating a lower price and execute same, in a form approved by the City Attorney.

SUMMARY:

Conserve LandCare has exhibited that it lacks the necessary resources to continue maintaining the Landscape and Lighting Districts, resulting to the termination of their contract with the City effective September 30, 2024. On July 27, 2023, the City received three proposals for the landscape maintenance of the Landscape and Lighting Districts. Among the proposals received, Conserve LandCare and Excel Landscape, Inc. were the top two scoring companies. The City has selected Excel Landscape, Inc. to replace Conserve LandCare.

BACKGROUND INFORMATION:

The Landscape Maintenance Contractor is responsible for maintaining the irrigation systems, turfgrass, plants, trees under 15-feet tall, median islands, weed abatement, hardscape & pathway maintenance, trash can pick-up, pet waste stations, and various amenities related to such as tables and benches associated with the Landscape and Lighting Districts.

Landscape and Lighting Districts: The City has 52 separate Landscape and Lighting Districts formed under the Landscape and Lighting Act of 1972, and Part 2 of Division 15 of the California Streets and Highway Code. Special assessments are levied and collected annually from property owners in each district to maintain these improvements.

AGENDA ITEM #8.14
Landscape Maintenance Agreement with Excel Landscape, Inc., in the amoun... Page 283 of 355 Following Conserve LandCare’s termination notice, the City approached Excel Landscape, Inc., the next highest scoring bidder from the proposals received on July 27, 2023. Excel Landscape, Inc., which has provided exceptional service to the City over the past 15 years, updated their proposal to include all current Landscape and Lighting locations.

With this new agreement, Excel Landscape, Inc. will increase maintenance crew members to enhance service levels and meet the expectations of homeowners in the Landscape and Lighting Districts.

FINANCIAL SUMMARY:

Current FY Financial
Impact:
$1,090,650.00 In current year budget: Yes
Current FY General
Fund Impact:
$0 Budget adjustment: N/A
Next FY Financial
Impact:
$1,354,200.00 Strategic Objective: Community
Beautification
Source of funds: Various Fund-Org-Object
Reference:

Various

Additional Financial Details:

The costs for the landscape maintenance services to be provided by Excel Landscape, Inc. are shown below:

Fiscal Year Landscape
Maintenance
Additional Work as
Needed Total
FY 24/25 $790,650 $300,000 $1,090,650
Future Fiscal Years $1,054,200 $300,000 $1,354,200

Staff is requesting approval for an amount not-to-exceed $300,000, per fiscal year, for additional work, subject to budget availability. This additional funding will be used for any necessary repairs and improvements to Landscape and Lighting Districts and will be made using existing budgets.

ATTACHMENTS:

Attachment 1 - Agreement with Excel Landscape, Inc.

APPROVAL(S):

Timothy Wassil, Public Works Director Approved - 11 Sep 2024 Jennifer A. Mizrahi, Assistant City Attorney Approved - 12 Sep 2024 Ruby D. Walla, Director of Finance Approved - 12 Sep 2024 Bryan H. Montgomery, City Manager Approved - 12 Sep 2024

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Landscape Maintenance Agreement with Excel Landscape, Inc., in the amoun... Page 286 of 355 satisfaction for the services required by this Agreement, EIGHTY SEVEN THOUSAND EIGHT HUNDRED FIFTY ($87,850 .00) dollars per month, as more particularly described in Exhibit B ("Consideration"). Said Consideration shall constitute reimbursement of Contactor's fee for the services as well as the actual cost of any staff time, other direct or indirect costs or fees, including the work of employees, Contractors and subcontractors, equipment, materials, and supplies necessary to provide the service (including all labor, materials, delivery, tax, assembly, and installation, as applicable).
(b) Unless expressly provided for in Exhibit B, Contractor shall not be entitled to reimbursement for any expenses. Any expenses incurred by Contractor which are not expressly authorized by this Agreement will not be reimbursed by City. (c) In the case of a change in the scope of work or scope of the project, such change may be requested by the City pursuant to an amendment to this Agreement. Compensation for any such amendment shall be negotiated between the parties and the adjustment in the specified rates of compensation shall not be effective until authorized by an amendment to this Agreement, which is thereafter approved by the City Council and issued by the City's Contract Manager. (d) Any work incurred by Contractor which is not expressly authorized by this Agreement or any amendment to the Agreement will not be reimbursed by City. In addition, any work incurred by Contractor prior to receipt of the written notice to proceed shall not be compensated.

Section 5. Method of Payment
(a) The method of payment for this contract will be based on lump sum. The total lump sum price paid to Contractor will include compensation for all work and deliverables, including travel and equipment described in Statement of Work of this contract. No additional compensation will be paid to Contractor, unless there is a change in the scope of the work or the scope of the project. In the instance of a change in the scope of work or scope of the project, adjustment to the total lump sum compensation will be negotiated between Contractor and the City. Adjustment in the total lump sum compensation will not be effective until authorized by contract amendment and approved by the City.
(b) Progress payments may be made monthly in arrears based on the percentage of work completed by Contractor. If Contractor fails to submit the required deliverable items according to the schedule set forth in the Statement of Work, the City shall have the right to delay payment or terminate this Contract in accordance with the provisions of Section 14 Termination. (c) Contractor shall not commence performance of work or services until this contract has been approved by the City and notification to proceed has been issued by the City's Contract Administrator. No payment will be made prior to approval of any work, or for any work performed prior to approval of this contract.
(d) Contractor will be reimbursed, as promptly as fiscal procedures will permit, upon receipt by the City's Contract Administrator of itemized invoices in triplicate. Invoices shall be submitted no later than 45 calendar days after the performance of work for which Contractor is billing. Invoices shall detail the work performed on each milestone, on each project as applicable.

Invoices shall follow the format stipulated for the Cost Proposal and shall reference this contract number and project title. Final invoice must contain the final cost and all credits due to the City that include any equipment purchased under the provisions of Section 28 Equipment Purchase 2 City Project Number: LMLLD City of Indio

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City Project Number: LM-LLD
This Agreement shall remain and continue in effect for a period of nine (9) months, unless sooner terminated by the City. The City may extend the Agreement for three (3) additional 12- month periods.

This Agreement shall commence on October 1, 2024 and the initial nine (9) month period ends on June 30, 2025.

The City may extend the Agreement for three (3) additional 12 month periods. 1st Extension: July 1, 2025 to June 30, 2026
2nd Extension: July 1, 2026 to June 30, 2027
3rd Extension: July 1, 2027 to June 30, 2028
Landscape and Lighting District Properties Time of Performance Page 11

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City Council
September 18, 2024

STAFF REPORT

To: City Council
From: Bryan H. Montgomery, City Manager
Prepared by: Carl S. Morgan, Interim Dir. Of Community Development Subject: Community Input for the preparation of the City's Consolidated Annual Performance and Evaluation Report FY2023-2024, 15-Day review of CAPER.

RECOMMENDATION:

Conduct a Public Hearing to solicit City Council and community input necessary for the preparation and submission of the City's Consolidated Annual Performance and Evaluation Report (CAPER) for the Fiscal Year 2023-2024.

SUMMARY:

The City of Indio's CAPER details the City's progress in implementing the Five-Year Consolidated Plan and One-Year Action Plan. The CAPER also provides the City with the opportunity to assess its annual performance in relation to meeting the overall Five-Year Consolidated Plan priorities and objectives and to determine what actions or changes the City intents to make based on its annual performance.

BACKGROUND INFORMATION:

The Community Development Block Grant (CDBG) Program is authorized under Title I of the Housing and Community Development Act of 1974, as amended. The primary objective of this Act is to provide for the development of viable urban communities through the achievement of decent housing, for principally opportunities, economic expanded and environment, living suitable a persons of low and moderate income. States, Counties, and Cities with populations over 50,000 are eligible to receive funding if designated by the U.S. Department of Housing and Urban Development (HUD) as an entitlement community.

In accordance with the Citizen Participation provisions, the Draft CAPER was posted on the City's website on September 3, 2024, and will remain until September 18, 2024, as part of the 15-day public examination and comment period required by HUD.

ATTACHMENTS:

Attachment 1 - DRAFT_CAPER FY23.24
Attachment 2- Public Notice_ CAPER 23.24

APPROVAL(S):

AGENDA ITEM #9.1
Community Input for the preparation of the City's Consolidated Annual Pe... Page 328 of 355 Carl S. Morgan, Interim Dir. Of Community Development Approved - 05 Sep 2024 Steven Graham Pacifico, City Attorney Approved - 06 Sep 2024 Ruby D. Walla, Director of Finance Approved - 08 Sep 2024 Bryan H. Montgomery, City Manager Approved - 09 Sep 2024

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DRAFT

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CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.

Th
e City's FY2023-2024 Consolidated Annual Performance Evaluation Report (CAPER) summarizes the accomplishment of goals established in the City's 2019-2024 Five-Year Consolidated Plan. As required, the City reports accomplishments based on the program year 2023-2024 Annual Action Plan that covers July 1, 2023, through June 30, 2024. State and entitlement communities that directly receive Community Development Block Grant (CDBG) Funds from the Department of Housing and Urban Development (HUD) must submit the CAPER ninety days after the end of the program year. The CAPER meets three primary purposes:
• It provides HUD with the information necessary to assess the City’s ability to carry out CDBG programs in compliance with all applicable rules and regulations.
• It provides information necessary for HUD’s Annual Report to Congress, which is statutorily mandated; and • It provides the City with the opportunity to describe its progress in assisting neighborhoods and specific populations with a variety of community development issues as stipulated in the City’s Five-Year Consolidated Plan.

The City has continued to implement public facility/infrastructure improvement projects, including ADA improvements in LMA neighborhoods.

The City has also made efforts to assist residents, many of whom are low/moderate income, with fair housing assistance, legal counseling, and landlord/tenant mediation. The City continues to provide assistance to shelters, often through meal programs.

Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.

DRAFT

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Goal Category Source
/
Amount
Indicator Unit of
Measure
Expected
–
Strategic
Plan
Actual –
Strategic
Plan
Percent
Complete
Expected
–
Program
Year
Actual –
Program
Year
Percent
Complete
CDBG
administration
Affordable
Housing
Public
Housing
Homeless
Non-Homeless
Special Needs
Non-Housing
Community
Development

CDBG:
$ Other Other 0 0 1 1 10

0.00%
Neighborhood
Preservation

Affordable
Housing
Non-Housing
Community
Development

CDBG:
$

Public Facility or
Infrastructure Activities
other than
Low/Moderate Income
Housing Benefit

Persons
Assisted
0 4230 800 4230 52

8.75%
Neighborhood
Preservation

Affordable
Housing
Non-Housing
Community
Development

CDBG:
$

Homeowner Housing
Rehabilitated

Household
Housing
Unit

20 0 0.
00%
Neighborhood
Preservation

Affordable
Housing
Non-Housing
Community
Development

CDBG:
$
Other Other 0 0
DRAFT

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Social and
Economic
Support
Non-Homeless
Special Needs
CDBG:
$

Public Facility or
Infrastructure Activities
for Low/Moderate
Income Housing Benefit

Households
Assisted 1500 0 0.
00%
Social and
Economic
Support

Non-Homeless
Special Needs
CDBG:
$
Public service activities
other than
Low/Moderate Income
Housing Benefit

Persons
Assisted 0 35 210 139 66.
19%
Social and
Economic
Support

Non-Homeless
Special Needs
CDBG:
$
Homeless Person
Overnight Shelter

Persons
Assisted
0 35 0 35
Social and
Economic
Support

Non-Homeless
Special Needs
CDBG:
$
Overnight/Emergency
Shelter/Transitional
Housing Beds added
Beds 0 0 0 503
Social and
Economic
Support

Non-Homeless
Special Needs
CDBG:
$
Homelessness
Prevention

Persons
Assisted
0 0 20 0 0.
00%
Table 1 - Accomplishments – Program Year & Strategic Plan to Date DRAFT

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Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.

The City use of funds directly addresses the major initiatives that were proposed during the City's Five-Year Consolidated Plan:
• Maintain and enhance the quality of existing residential neighborhoods; • Provide support for programs that meet the social services and economic needs of the City's residents, with an emphasis on the homeless, seniors, and youth.
• CDBG Grant Administration
Maintaining consistency with the City's priority needs, the City allocated a large portion of CDBG funds to complete public infrastructure and facility improvements within the elgibile CDBG areas. These improvements are aligned with the City's Better Neighborhood Program (BNP), a grassroots program that works closely with residents to identify and carry out programs and projects funded with CDBG funds. The public and facility improvements completed during the action plan year is a result of the BNP.

The City continues to address non-homeless special needs such as emergency shelters, food pantries, and wrap-around services.

DRAFT

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CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted).

91.520(a)
CDBG
White 1,795
Black or African American 103
Asian 30
American Indian or American Native 17
Native Hawaiian or Other Pacific Islander 12
Total 1,957
Hispanic 1,584
Not Hispanic 373

Table 2 – Table of assistance to racial and ethnic populations by source of funds

Narrative
The CDBG program's most beneficiaries (1,957 individuals) received non-housing assistance through public services. Additional support was provided through public infrastructure improvements and the compiling of 3 block groups in LMA (estimated 4,000 individuals). Over 70% of all individuals were in the low-to-moderate income limits.

DRAFT

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CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds Source Resources Made
Available
Amount Expended
During Program Year
CDBG public - federal 876,226 1,099,571
Other public - federal 0
Table 3 - Resources Made Available
N
arrative
The City received an annual allocation of CDBG funds for $876,266 during FY2023-2024. The PR26 Financial Summary Report revealed that the City expended $966,630.02 during the program year when considering CDBG funds from any program year. The PR26 Activity Report reflects the amount of FY 2023-2024 CDBG funds expended. The City spent $676,841.47 in FY 2023-2024 CDBG funds.

Ide
ntify the geographic distribution and location of investments Target Area Planned Percentage
of Allocation
Actual Percentage of
Allocation
Narrative Description
Better Neighborhoods
Program
CDBG 65 65
City Wide 35 35
Table 4 – Identify the geographic distribution and location of investments N
arrative
The City intends to fund activities in the areas most directly affected by the needs of low-income residents and those with other special needs. The Annual Action Plan directs investment geographically to an area benefit neighborhood. The area benefit category is the most used national objective for activities that benefit a residential neighborhood. An area benefit activity benefits all residents in a particular area, where at least 51% are low and moderate-income persons. Public infrastructure improvements are an area benefit activity in a predominately low- and moderate-income neighborhood.

Because the City no longer receives CDBG-CV funds, a portion of the City's allocation was devoted to providing public service activities such as fair housing services, senior services, and services for homeless persons. The exact amount allocated towards these services was $131,000.

DRAFT

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Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.

The City is not a direct recipient of HOME Funds, matching funds are not required. However, the City utilizes local funds such as Measure X to help leverage its allocation, especially with larger public infrastructure/facility improvement projects. The Measure was placed on the ballot in a previous CAPER period to address essential service priorities and needs in the City. The use of those funds was identified through community outreach. Measure X provides locally controlled funding to help the City maintain essential City services, including 911 emergency response times, road maintenance, and police services, including gang and drug enforcement programs.

In addition, the City partners with local non-profit organizations to provide CDBG public services. Partner agencies leverage CDBG funds through other community resources, foundation grants, donations, and in-kind services.

The City has yet to have publicly owned land or property within the jurisdiction used to address the previously described needs.

DRAFT

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CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served.

One-Year Goal Actual
Number of Homeless households to be
provided affordable housing units 0 0
Number of Non-Homeless households to be
provided affordable housing units 0 0
Number of Special-Needs households to be
provided affordable housing units 0 0
Total 0 0
Table 5 – Number of Households

One-Year Goal Actual
Number of households supported through
Rental Assistance 0 0
Number of households supported through
The Production of New Units 0 0
Number of households supported through
Rehab of Existing Units 0 0
Number of households supported through
Acquisition of Existing Units 0 0
Total 0 0
Table 6 – Number of Households Supported

Discuss the difference between goals and outcomes and problems encountered in meeting these goals.

The City does not receive HOME funds. During the reporting period, the City did not fund any housing directly using federal funds; however, the City has met with affordable housing developers to consider housing sites. Currently, the housing market and increasing material and labor housing production costs have affected affordable housing production. In partnership with the County of Riverside Housing Authority, the City exceeded its annual goal of providing rental assistance units to residents directly through the County’s Housing Choice Voucher (Section 8) Program. However, the City did not have as a DRAFT

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stated goal in its Annual Action Plan to develop new affordable housing further using CDBG funds. The City is making strides toward providing affordable housing opportunities by seeking a Pro-Housing Designation, as part of its Housing Element Implementation program, which could lead to future funding opportunities.

Like most communities, funding limitations are a significant obstacle to meeting the needs of people experiencing homelessness and developing new affordable units . Over the years, community partnerships with county, state, and federal agencies have been integral to meeting the needs of the underserved community. However, with the dissolution of the Redevelopment Agencies in California under AB X1 26, Low/Moderate Income Housing Funds have been limited to use for the development of housing. Assistance to provide homeless programs is no longer eligible.

Discuss how these outcomes will impact future annual action plans.

The City does not receive HOME funds. The City did not fund any housing directly using Federal Funds; however, the City did meet with developers to consider housing sites for affordable housing development. Currently, the City has one affordable housing project in construction, with over 420 units. In addition, three more affordable housing projects are in queue and expected to begin construction within the next 18-24 months. The City is considering all options to assist and entice affordable housing developers with these and future projects.

Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.

Number of Households Served CDBG Actual HOME Actual
Extremely Low-income 0 0
Low-income 0 0
Moderate-income 0 0
Total 0 0
Table 7 – Number of Households Served
N
arrative Information
The City’s goal for using CDBG funding is to ensure the highest percentage of individuals or households served are of low income or below. In FY 2023-24, over 90% of the residents who benefited from using the HUD Funds were low-income or below. In its 2023 Annual Action Plan, the City did not have the goal of using its CDBG allocation to provide affordable housing. Therefore, the table displaying the number of households assisted at each income level who received housing assistance during the program year should equal zero. However, another action taken to foster and maintain affordable housing is the DRAFT

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jurisdiction, including working closely with the Housing Authority of the County of Riverside (HARC) to provide public housing within the City. The City will continue to work independently and closely with the County Housing Authority and local nonprofits to assist low-income families.

The City will also continue to encourage and align itself with affordable housing developers to increase its affordable housing stock in the City and better assist low-to moderate-income households.

DRAFT

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CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through:

Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
During FY 2023-24, the City used CDBG Funds to support several public service agencies that reached out to and serve people experiencing homelessness. These agencies included FIND Food Bank, the Coachella Valley Rescue Mission, and Martha’s Village and Kitchen.

The Consolidated Plan identified the City’s priority needs and allocation priorities as homeless families with children, homeless individuals, and a chronically homeless subpopulation. This was partially based on input from the homeless assistance providers that were consulted during the preparation of the Consolidated Plan, who indicated that families with children and individuals were the homeless most in need. The County of Riverside’s 10-Year Strategic Plan to End Homelessness has identified ending chronic and episodic homelessness as a high priority. The City’s priority is the children of homeless families.

During the Reporting Period, the City used CDBG public service funds to address the needs of homeless persons. These services were provided by the Coachella Valley Rescue Mission and Martha’s Village and Kitchen—two prominent homeless shelters/service providers in the Coachella Valley. During the Reporting Period, the City also funded the FIND Food Bank, which provided valuable services to the homeless and near-homeless population.

In partnership with the beformentioned organizations, the City was able to assist 537 homeless persons with emergency shelter needs, case management and referral services.

Additionally, several local agencies provided a range of services including outreach, referral, and supportive services, and/or tenant rental assistance to many of the individuals during the Reporting Period. Those agencies included the County’s Department of Mental Health, the Desert Outreach Program, all supported/funded by the County’s Continuum of Care Program.

Addressing the emergency shelter and transitional housing needs of homeless persons During FY23/24, the City was actively involved in the monthly Committee and Sub-committee meetings of the Coachella Valley Association of Governments (CVAG) Homelessness Committee. This involvement, represented via several CVAG committee meetings, was instrumental in ensuring the CVAG Homelessness Committee's focus on addressing homelessness issues in the east end of the Coachella Valley, particularly Indio. The City's efforts, alongside the County of Riverside’s Mental Health and Continuum of Care Members, who work collectively to address a variety of underserved needs in the DRAFT

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Coachella Valley, demonstrate a dedicated approach to tackling homelessness. Other service providers, serving as Ex-Officios and provide technical and specialized support and information to the Committee.

The Committee was instrumental in creating a new homeless shelter on the west end of the Coachella Valley several years ago. That served to offset the cost of addressing homelessness in the east-end of the Coachella Valley. However, that homeless shelter closed several years ago. Recently, Martha’s Village and Kitchen opened a new homeless service center in Palm Springs (located in the west end of the Coachella Valley) to address homeless issues and provide services.

Coachella Valley Rescue Mission, another shelter services provider in Indio, has begun expanding its Women and Children Shelter. The project is estimated to provide an additional 60 beds.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs During the Reporting Period, the City supported the County of Riverside's efforts to end chronic and episodic homelessness. The City also supported the Coachella Valley Association of Government’s (CVAG’s) Eastern Coachella Valley Homeless Plan, which sought to address the service needs of the existing homeless shelters (Martha’s Village and Kitchen, and the Coachella Valley Rescue Mission). The City also provided CDBG funds to assist the Coachella Valley Rescue Mission and Martha's Village.

While the City does not directly apply for Continuum of Care (CoC) funds, the City incorporated in the Consolidated Plan the County of Riverside recommendations and objectives for ending chronic homelessness. The objectives included street outreach, emergency shelter, transitional housing bed creation, permanent supportive housing creation, and permanently affordable housing creation.

The City participated in monthly Committee and Sub-committee meetings of the Coachella Valley Association of Governments (CVAG) Homelessness Committee. The Committee was instrumental in creating a new homeless shelter on the westend of the Coachella Valley several years ago. This has offset the cost of the east end to address homelessness issues. One of the City’s City Council Memberd served as Committee Chair. This representation helped ensure the CVAG Homelessness Committee addresses homelessness issues in the east-end of the Coachella Valley, where Indio is located. Also present in that meeting are the County of Riverside’s Mental Health and Continuum of Care Members who work collectively to address various underserved needs in the Coachella Valley. Other service providers also serve as Ex-Officios and provide technical and specialized support and information to the Committee.

Helping homeless persons (especially chronically homeless individuals and families, families DRAFT

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with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
The ABC Recovery Center and the Coachella Valley Rescue Mission provided transitional housing services. Both facilities are in Indio and received HUD Supportive Housing Program (SHP) Grants Super NOFA Funds through the County of Riverside Continuum of Care and provided services to families/individuals. As members of the CoC, the City works alongside these two agencies to ensure help to low-income individuals and families of Indio to avoid becoming homeless, especially those considered to be extremely low-income individuals and families.

DRAFT

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CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City does not own or manage public housing units. The City cooperates with the County of Riverside Housing Authority to provide Section 8 housing assistance.

The City currently has 4 affordable housing projects in the queue. One of them is 85% completed with over 400 units being designated to low-moderate income households. The remaining 3 are expected to begin construction within the next 18-24 months.

Actions taken to encourage public housing residents to become more involved in management and participate in homeownership
The City does not own or manage public housing units. The City cooperates with the County of Riverside Housing Authority to provide Section 8 housing assistance.

The City is expected to implement two community involvement meetings, one with non-profit/public housing agencies and the other with residents, to gather information and participation regarding needs and goals.

Actions taken to provide assistance to troubled PHAs
Not Applicable. The City does not own or manage public housing units. The City cooperates with the County of Riverside Housing Authority to provide Section 8 Housing assistance. The County of Riverside Housing Authority is not a troubled PHA.

DRAFT

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OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) Staff continued to monitor all regulations, ordinances, departmental processing procedures, and residential development fees to ensure these requirements do not excessively constrain affordable residential development. During the program year, density bonus incentives were made available to affordable housing developers. The City is also looking to further density bonus incentives as part of its Pro-Housing Designation application. This also includes ADU/JADU's incentives to help provide housing for low/moderate-income residents.

As part of the approved 2021-2029 Housing Element of the General Plan, the City is working to create pathways to developing affordable housing while removing barriers to its development. As previously mentioned, the City is working towards its Pro-Housing Designation.

Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The City's collaborative efforts are evident in its participation in various Committees, taskforces, Meeting Groups with other Cities and non-profit agencies to coordinate other services. For example, City staff participated in monthly meetings of the Coachella Valley Association of Governments (CVAG) Homelessness Committee Meetings, of which the current City Mayor serves as Chair of the Committee. This representation in the CVAG Homelessness Committee ensures that homelessness issues are addressed in Indio. Also present in those meetings are the County of Riverside’s Mental Health and Continuum of Care Members, who work collectively to address a variety of underserved needs in the Coachella Valley.

City staff also participates in the Coachella Valley Workforce Housing Trust Taskforce meetings to work with other agencies and businesses (through a public/private partnership) to address regional affordable and workforce housing needs. Staff also participates in Riverside County’s Housing Program Network Meetings held in Riverside to discuss regional housing issues.

The City’s Housing and Neighborhood Services Senior Management Analyst has been designated as the City’s designated representative on the Continuum of Care Steering Committee with the County and participates in numerous related committees/subcommittees.

The City also conducts the Homeless Point-in-Time Homeless Count and Survey of the sheltered and unsheltered homeless populations.

Altogether, the City of Indio staff participated in a variety of programs and efforts to overcome possible DRAFT

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OMB Control No: 2506-0117 (exp. 09/30/2021)
gaps in institutional structure and enhance coordination. Staff also participated in HUD-sponsored workshops and training and worked with the County of Riverside and other Entitlement Communities in hopes of developing an informal peer networking group.

Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) To reduce lead in existing housing and prevent possible exposure to lead in City rehabilitation projects, Indio has plans to adhere to HUD guidelines for lead-safe work practices in all housing rehabilitation projects funded with Federal or non-federal funds. In particular, the City did not complete any exterior rehabilitation of homes that would trigger adherence to the National-Lead Based Paint regulations during the reporting period. For the property to trigger the LBP test requirement threshold, it must have built pre-1978. This threshold also triggers a requirement that licensed contractors be certified by a federally approved testing agency after taking an eight (8) hour class. Additionally, the Lead-Based Paint (LBP) regulations require specific methods to be utilized to avoid disturbing surfaces that may contain LBP, as well as methods on how to contain an area that is under construction/rehabilitation properly.

Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The City’s anti-poverty strategy includes continued support of the County’s Section 8 rental assistance program and Family Self-Sufficiency Program. Referral services to these services were also included in the City actions to reduce the number of persons living below the poverty level. The Section 8 Program helped to reduce poverty by supplementing the income of lower-income families and making rental housing more affordable. The City also supported the Housing Authority’s Family Self-Sufficiency (FSS) Program. The FSS Program is designed to help Housing Authority tenants become self-sufficient in five years. A primary benefit of the FSS is asset accumulation. The outcome evaluation of this service is ongoing, as participants participate in a long-term process to become self-sufficient. The City also supported to the Riverside County Continuum of Care (CoC) in conducting its Homeless Count of homeless individuals/households and veterans.

Actions taken to develop institutional structure. 91.220(k); 91.320(j) During the reporting period, the City’s Community Development Department was the lead department responsible for managing and coordinating the City’s affairs associated with the CDBG program. This included managing and implementing of the various programs/activities and organizations involved with the funding. The Community Development Department worked closely with other City departments and the community to develop programs and activities to improve Indio's low- and moderate-income neighborhoods. The overall program activities include housing, public facility and infrastructure improvements, public and social service activities, and economic development activities. The City collaborated with public agencies, for-profit agencies, and non-profit organizations to provide programming and services.

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OMB Control No: 2506-0117 (exp. 09/30/2021)
Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
The City of Indio partnered with the Inland Fair Housing and Mediation Board to provide specialized fair housing-related services to residents. By partnering with Inland Fair Housing and Mediation Board to provide needed services, the City could increase/enhance community access to these services and, thus, provide adequate service delivery. City CDBG staff and staff from Inland Fair Housing and Mediation Board are in frequent communications regarding referrals and administration/operation issues that may arise. The City is confident of Inland Fair Housing’s abilities and knowledge, as they are a reputable partner that also serves other local cities that receive CDBG funds. The City also participated in various Committees, Taskforces, Meeting Groups with other Cities and non-profit agencies to coordinate different services. For example, City staff participated in monthly meetings of the Coachella Valley Association of Governments (CVAG) Homelessness Committee Meetings. This representation in the CVAG Homelessness Committee ensures that homelessness issues are addressed in Indio. Also present in those meetings are the County of Riverside’s Mental Health and Continuum of Care Members, who work collectively to address a variety of underserved needs in the Coachella Valley.

Altogether, the City of Indio staff participated in a variety of programs and efforts to overcome possible gaps in institutional structure and enhance coordination. Staff also participated in HUD-sponsored workshops and training and worked with the County of Riverside and other Entitlement Communities in hopes of developing an informal peer networking group.

Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) Housing Choice for Special Populations
Actions taken: The City continued to promote the construction of affordable for-sale and rental housing units with three or more affordable bedrooms to low- and low-income families. The City is working towards its Pro-Housing Designation, could lead to more funding opportunities for affordable housing.

The designation will also provide more incentives for Developers. The City shall publicize financial and regulatory incentive opportunities to developers for these unit types, including promoting the need for three or more-bedroom units during pre-application meetings, contacting affordable housing developers, and creating informational fliers at the Community Development Department and in all general application packets.

Education and Resources
Actions taken: Thro
ugh the Inland Fair Housing and Mediation Board, the City worked with other fair housing advocates to conduct additional fair housing workshops in Indio to educate about fair housing rights and services available.

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OMB Control No: 2506-0117 (exp. 09/30/2021)
Unfair Lending and Insurance Practices
Action Taken: T hrough the Inland Fair Housing and Mediation Board, the City monitored complaints regarding unfair/predatory lending and assessed lending patterns using the data collected under the Home Mortgage Disclosure Act (HMDA), the Community Reinvestment Act (CRA), and other data sources.

Apartment Owners/Managers Fair Housing Education
Actions taken: Th rough the Inland Fair Housing and Mediation Board, the City worked in conjunction with apartment owner/manager associations to reach out to owners of small rental properties regarding fair housing laws. The City is also considering other pathways to help provide resources for fair housing education.

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OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements
The City’s Housing & Neighborhood Services Division is responsible for ensuring that the receipt and expenditure of HUD funds comply with program requirements by monitoring program performance.

Careful evaluation of the housing and public service delivery system can be the most effective tool in detecting gaps and making appropriate modifications. Indio will follow monitoring procedures identified in the City’s Sub-recipient Monitoring Plan created in 2013. Other methods will include an in-house review of progress reports and expenditures and on-site visits to ensure compliance with federal regulations. The monitoring system will encourage uniform reporting to achieve consistent information on beneficiaries. Monitoring will also aim at resolving any program or accounting findings or other problems that may keep an organization from meeting its contractual obligations. Technical assistance will be provided where necessary.

Furthermore, project and financial data on CDBG-funded activities will be maintained using HUD’s IDIS (Integrated Disbursement Information System) software. This system allows HUD staff easy access to local data for review and progress evaluation.

Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.

As a prerequisite to submitting its CAPER, the City must adhere to the citizen/community participation requirements specified in its adopted Citizen Participation Plan. Accordingly, the draft CAPER was made available to the public for 15 days to provide an opportunity to review the document and express their views/concerns regarding the City’s performance in using CDBG Funds. A public hearing was also conducted to maximize opportunities for community participation. A reasonable number of free copies of the CAPER were made available to citizens and groups upon request. The CAPER was also posted on the City’s website and prominently at The City Council Chambers, which is accessible and visible to the public.

CR-45 - CDBG 91.520(c)
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OMB Control No: 2506-0117 (exp. 09/30/2021)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.

There are no changes in the City's program objectives at the time of this report.

Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.

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OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.

There are no changes in the City's program objectives at the time of this report.

Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.

DRAFT

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OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-58 – Section 3
Identify the number of individuals assisted and the types of assistance provided

Total Labor Hours CDBG HOME ESG HOPWA HTF
Total Number of Activities 1 0 0 0 0
Total Labor Hours 0
Total Section 3 Worker Hours 0
Total Targeted Section 3 Worker Hours 0
Table 8 – Total Labor Hours

Qualitative Efforts - Number of Activities by Program CDBG HOME ESG HOPWA HTF Outreach efforts to generate job applicants who are Public Housing Targeted Workers
Outreach efforts to generate job applicants who are Other Funding Targeted Workers.

Direct, on-the job training (including apprenticeships).

Indirect training such as arranging for, contracting for, or paying tuition for, off-site training.

Technical assistance to help Section 3 workers compete for jobs (e.g., resume assistance, coaching).

Outreach efforts to identify and secure bids from Section 3 business concerns.

Technical assistance to help Section 3 business concerns understand and bid on contracts.

Division of contracts into smaller jobs to facilitate participation by Section 3 business concerns.

Provided or connected residents with assistance in seeking employment including: drafting resumes,preparing for interviews, finding job opportunities, connecting residents to job placement services.

Held one or more job fairs.

Provided or connected residents with supportive services that can provide direct services or referrals.

Provided or connected residents with supportive services that provide one or more of the following: work readiness health screenings, interview clothing, uniforms, test fees, transportation.

Assisted residents with finding child care.

Assisted residents to apply for, or attend community college or a four year educational institution.

Assisted residents to apply for, or attend vocational/technical training.

Assisted residents to obtain financial literacy training and/or coaching.

Bonding assistance, guaranties, or other efforts to support viable bids from Section 3 business concerns.

Provided or connected residents with training on computer use or online technologies.

Promoting the use of a business registry designed to create opportunities for disadvantaged and small businesses.

Outreach, engagement, or referrals with the state one-stop system, as designed in Section 121(e)(2) of the Workforce Innovation and Opportunity Act.

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OMB Control No: 2506-0117 (exp. 09/30/2021)
Other.

Table 9 – Qualitative Efforts - Number of Activities by Program Nar
rative
None.

DRAFT

Community Input for the preparation of the City's Consolidated Annual Pe... Page 353 of 355

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VANESSA CASTILLO

CITY OF INDIO/CITY CLERK
100 CIVIC CENTER MALL
INDIO, CA 92201

HRG NOTICE OF HEARING
CAPER FY 23/24 (CCM 9.18.2024)
08/30/2024
BUSINESS JOURNAL, RIVERSIDE (951) 784-0111
DAILY COMMERCE, LOS ANGELES (213) 229-5300
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SAN FRANCISCO DAILY JOURNAL, SAN FRANCISCO (800) 640-4829 SAN JOSE POST-RECORD, SAN JOSE (408) 287-4866
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COPY OF NOTICE
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An invoice will be sent after the last date of publication. If you prepaid this order in full, you will not receive an invoice.

CITY O F INDIO

NO TICE OF PUBLIC HEARING A ND
NOT ICE OF 15DAY REVIEW
Consolidated Annual Performance
Evaluation Report(CAPER)
Fiscal Year 2023/2024 (from
7/ 1/2023 -6/30/2 024)
N OT ICE IS HEREBY G IVEN thatthe
City of Indio w illbe submittingto
the U.S. Depa rtment of Housing
and Urban Development (HUD) a
Consolidated Annual Performance
Evaluation Report (CAPER) for
FiscalYear 2023/2024.

Title1 of the NationalAffordable
Housing Act established the
requirement that municipalities
w ho apply for directassista nce
under certainHUD programs such
as the Comm unity Development
BlockGrant (CDBG) Program have
an approved 5 -year Consolidated
Plan and One -Year Action Plan.

The 5 -year ConsolidatedPlan is a
housing and community
development strategy, while the
Annual A ction Plan identifies
proposed programs and of the
funds.

Public Hearing: A Public Hearing
w illbe heldon September 18,2024,
at 5:00 p.m.,at CityHall,150Civic
CenterMall,Indio,CA 92201. The
purpose of the City of Indio's
CAPER istoreportthepro gressthe
City has made in carryingout the
5-yearConsolidatedPlanand One -
Year Action Plan.The CAPER also
provides the Citythe opportunity
to assess itsannualperformancein
relationship to meeting the overall
Five -Year Consolidated Plan
priorities a nd objectives,and w hat
actions or changes theCityintends
to ma ke because of its annual
performance. The purpose of this
publichearingistoprovide a forum
for the CityCouncil,residents,and
interested organizationsto share
theirviews on the progre ss.

The Draft CAPER is being made
available for publicexamination
and com ment fora 15 -day period.

A copy ofthedraftw illbe available
online at w ww .indio.org and for
exam ination and comment from
September 3, through September
18,2024.

Public Comm ent: Interested
persons and organizations are
invited to providepubliccomment.

W ritten comments may be
submitted during the reviewperiod
to Mr. David Razo, Senior
M anagem entAna lyst,viae -mailat
Drazo@in dio.org.Mr. Razo may
also be contacted at (760) 391 -
4749, Monday throughFriday.

Accessibility:In compliance with
the Americans withDisabilitiesAct,
if you need specialassistance to
participatein services offeredby
this City,or if you need special
equipment for the hearing or
seeingimpaired,pleasecontactthe
City Clerk's Officeat (760) 391 -
4007. N otificationatleast48hours
prior to the end of the review
period or time when servicesare
needed willassistthe Citystaffin
assuring that reasonable
arrangements can be made to
provideaccessibilit y totheservice.

CIUDAD DE INDIO

AVISO DE AUD ENCIAS PUBLICA S
Y AVISO DE REVISIÓN DE 15DÍAS
Informe anualconsolidado
evaluado de desempeñ o (CAPER)
Año fiscal2023/2 024 (del1de
juliode 2023 al30 de juniode
2024)
PO R LA PRESENTE SE DA AVISO de
que la ciudad de Indio presentará
al Departamento de Vivienda y
DesarrolloUrbano de losEE. UU.
(HUD) un Informe de Evaluación de
Desempeño Anual Consolidado
(CAPER) para el Año Fiscal
2023/202 4.

El Título 1 de la Ley Nacionalde
Vivienda Asequible establecióel
requisito que los municipiosque
soliciten asistenciadirecta bajo
ciertos programas de HUD como el
programa Community Development
BlockGrant (CDBG)tengan un Plan
Consolidado de 5 años y elPlande
Acción Anual. El Plan Consolidado
de 5 Años es una estr ategia
aprobada sobre el desarrollo
com unitarioy de viviendas.El Plan
de Acción Anual identifica
programas propuestosdel uso de
los fondos federales.

Audiencia Pública: Se llevaráa
cabo una AudienciaPúblicael18de
septiembre de 2024 a las 5:00
p.m. en el Ay untamiento,ubicado
en 150 CivicCenter Mall,Indio,CA
92201. El propósito del CAPER de
la Ciudad de Indio es informar
sobre elprogresoque laCiudadha
logrado en la ejecución del Plan
Consolidado de 5 años y elPlande
Acción Anual.El CAPER ta mbién le
da a la Ciudadla oportunidadde
evaluar su desempeño anual en
relación con las prioridades y
objetivos generales del Plan
Consolidado de Cinco A ños, y qué
accioneso cambios laCiudadtiene
la intención de hacer como
resultado de su desempeño anu al.

El objetivo de esta audiencia
públicaes ofrecerun espaciopara
que el Consejo Municipal, los
residentes y las organizaciones
interesadas compartan sus
opinionessobreelprogreso.

El Proyecto del CAPER estará
disponible para revisión y
com entarios pú blicos durante un
períodode 15 días. Una copia del
proyectoestarádisponibleen línea

Community Input for the preparation of the City's Consolidated Annual Pe... Page 354 of 355 en ww w .indio.org para su revisión
y com entarios desde el 3 de
septiembre hasta el 18 de
septiembre de 2024.

Comentariopúblico:Se invitaa las
personas y organizacione s
interesadas a proporcionar
com entarios públicos.Se pueden
enviar com entarios por escrito
durante el periodo de revisodel
CAPER a Divisiónde Programas de
Vivienda y Vecindarios. Los
com entariossobre la dirección por
escrito pueden enviarse por correo
electrónico al Sr. David Razo,
Analista, al Drazo@i ndio.org.

También, el Señor Razo está
disponible por teléfonoal (760)
391 -4749,de lunesa viernes.

Accesibilidad:De conformidad con
la Ley de Estadounidenses con
Discapacidades, si necesita
asistenciae special para participar
en los serviciosofrecidospor esta
Ciudad, o si necesita equipo
especial para personas con
discapacidad auditiva o visual,
com uníquese con la Oficina del
Secretario de la Ciudad al (760)
391 -4007. La notificaciónalmenos
48 horas antes de el finaldel
periodo de revisoo lahora en que
se necesitanlos serviciosayudará
al personal de la Ciudad a
garantizarque se puedan hacer
arreglosrazonables para brindar
accesibilidad alservicio.
8/30/24
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THE DESER T SUN

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