Indio City Council
September 16, 2026

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ARTICLE VII COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS A. The CONSULTANT agrees that 48 CFR 31, Contract Cost Principles and Procedures, shall be used to determine the allowability of individual terms of cost.

B. The CONSULTANT also agrees to comply with Federal procedures in accordance with 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

C. Any costs for which payment has been made to the CONSULTANT that are determined by subsequent audit to be unallowable under 48 CFR 31 or 2 CFR 200 are subject to repayment by the CONSULTANT to LOCAL AGENCY.

D. When a CONSULTANT or Subconsultant is a Non-Profit Organization or an Institution of Higher Education, the Cost Principles for Title 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards shall apply.

ARTICLE VIII RETENTION OF RECORD/AUDITS
For the purpose of determining compliance with Gov. Code § 8546.7, the CONSULTANT, Subconsultants, and LOCAL AGENCY shall maintain all books, documents, papers, accounting records, Independent CPA Audited Indirect Cost Rate workpapers, and other evidence pertaining to the performance of the AGREEMENT including, but not limited to, the costs of administering the AGREEMENT. All parties, including the CONSULTANT’s Independent CPA, shall make such workpapers and materials available at their respective offices at all reasonable times during the AGREEMENT period and for three (3) years from the date of final payment under the AGREEMENT and records for real property and equipment acquired with federal funds must be retained for three (3) years after final disposition. LOCAL AGENCY, Caltrans Auditor, FHWA, or any duly authorized representative of the Federal government having jurisdiction under Federal laws or regulations (including the basis of Federal funding in whole or in part) shall have access to any books, records, and documents of the CONSULTANT, Subconsultants, and the CONSULTANT’s Independent CPA, that are pertinent to the AGREEMENT for audits, examinations, workpaper review, excerpts, and transactions, and copies thereof shall be furnished if requested without limitation.

ARTICLE IX AUDIT REVIEW PROCEDURES
A. Any dispute concerning a question of fact arising under an interim or post audit of this AGREEMENT that is not disposed of by AGREEMENT, shall be reviewed by LOCAL AGENCY’S Chief Financial Officer.

B. Not later than thirty (30) calendar days after issuance of the final audit report, CONSULTANT may request a review by LOCAL AGENCY’S Chief Financial Officer of unresolved audit issues. The request for review will be submitted in writing.

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C. Neither the pendency of a dispute nor its consideration by LOCAL AGENCY will excuse CONSULTANT from full and timely performance, in accordance with the terms of this AGREEMENT.

D. CONSULTANT and subconsultant AGREEMENTs, including cost proposals and Indirect Cost Rates (ICR), may be subject to audits or reviews such as, but not limited to, an AGREEMENT audit, an incurred cost audit, an ICR Audit, or a CPA ICR audit work paper review. If selected for audit or review, the AGREEMENT, cost proposal and ICR and related work papers, if applicable, will be reviewed to verify compliance with 48 CFR 31 and other related laws and regulations. In the instances of a CPA ICR audit work paper review it is CONSULTANT’s responsibility to ensure federal, LOCAL AGENCY, or local government officials are allowed full access to the CPA’s work papers including making copies as necessary. The AGREEMENT, cost proposal, and ICR shall be adjusted by CONSULTANT and approved by LOCAL AGENCY Contract Administrator to conform to the audit or review recommendations. CONSULTANT agrees that individual terms of costs identified in the audit report shall be incorporated into the AGREEMENT by this reference if directed by LOCAL AGENCY at its sole discretion. Refusal by CONSULTANT to incorporate audit or review recommendations, or to ensure that the federal, LOCAL AGENCY or local governments have access to CPA work papers, will be considered a breach of AGREEMENT terms and cause for termination of the AGREEMENT and disallowance of prior reimbursed costs.

E. CONSULTANT’s Cost Proposal may be subject to a CPA ICR Audit Work Paper Review and/or audit by the Independent Office of Audits and Investigations (IOAI). IOAI, at its sole discretion, may review and/or audit and approve the CPA ICR documentation. The Cost Proposal shall be adjusted by the CONSULTANT and approved by the LOCAL AGENCY Contract Administrator to conform to the Work Paper Review recommendations included in the management letter or audit recommendations included in the audit report.

Refusal by the CONSULTANT to incorporate the Work Paper Review recommendations included in the management letter or audit recommendations included in the audit report will be considered a breach of the AGREEMENT terms and cause for termination of the AGREEMENT and disallowance of prior reimbursed costs.

1. During IOAI’s review of the ICR audit work papers created by the CONSULTANT’s independent CPA, IOAI will work with the CPA and/or CONSULTANT toward a resolution of issues that arise during the review.

Each party agrees to use its best efforts to resolve any audit disputes in a timely manner. If IOAI identifies significant issues during the review and is unable to issue a cognizant approval letter, LOCAL AGENCY will reimburse the CONSULTANT at an accepted ICR until a FAR (Federal Acquisition Regulation) compliant ICR (e.g. 48 CFR Part 31; GAGAS (Generally Accepted Auditing Standards); CAS (Cost Accounting Standards), if applicable; in accordance with procedures and guidelines of the American Association of State Highways and Transportation Officials (AASHTO) Audit

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Guide; and other applicable procedures and guidelines) is received and approved by IOAI.

Accepted rates will be as follows:
a. If the proposed rate is less than one hundred fifty percent (150%) - the accepted rate reimbursed will be ninety percent (90%) of the proposed rate.
b. If the proposed rate is between one hundred fifty percent (150%) and two hundred percent (200%) - the accepted rate will be eighty-five percent (85%) of the proposed rate.
c. If the proposed rate is greater than two hundred percent (200%) - the accepted rate will be seventy-five percent (75%) of the proposed rate.

2. If IOAI is unable to issue a cognizant letter per paragraph E.1. above, IOAI may require CONSULTANT to submit a revised independent CPA-audited ICR and audit report within three (3) months of the effective date of the management letter. IOAI will then have up to six (6) months to review the CONSULTANT’s and/or the independent CPA’s revisions.

3. If the CONSULTANT fails to comply with the provisions of this paragraph E, or if IOAI is still unable to issue a cognizant approval letter after the revised independent CPA audited ICR is submitted, overhead cost reimbursement will be limited to the accepted ICR that was established upon initial rejection of the ICR and set forth in paragraph E.1. above for all rendered services. In this event, this accepted ICR will become the actual and final ICR for reimbursement purposes under this AGREEMENT.

4. CONSULTANT may submit to LOCAL AGENCY final invoice only when all of the following items have occurred: (1) IOAI accepts or adjusts the original or revised independent CPA audited ICR; (2) all work under this AGREEMENT has been completed to the satisfaction of LOCAL AGENCY; and, (3) IOAI has issued its final ICR review letter. The CONSULTANT MUST SUBMIT ITS FINAL INVOICE TO LOCAL AGENCY no later than sixty (60) calendar days after occurrence of the last of these items. The accepted ICR will apply to this AGREEMENT and all other agreements executed between LOCAL AGENCY and the CONSULTANT, either as a prime or subconsultant, with the same fiscal period ICR.

ARTICLE X SUBCONTRACTING
A. Nothing contained in this AGREEMENT or otherwise, shall create any contractual relation between the LOCAL AGENCY and any Subconsultants, and no subagreement shall relieve the CONSULTANT of its responsibilities and obligations hereunder. The CONSULTANT agrees to be as fully responsible to the LOCAL AGENCY for the acts and omissions of its Subconsultants and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the CONSULTANT. The

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CONSULTANT's obligation to pay its Subconsultants is an independent obligation from the LOCAL AGENCY's obligation to make payments to the CONSULTANT.

B. The CONSULTANT shall perform the work contemplated with resources available within its own organization and no portion of the work shall be subcontracted without written authorization by the LOCAL AGENCY Contract Administrator, except that which is expressly identified in the CONSULTANT’s approved Cost Proposal.

C. Any subagreement entered into as a result of this AGREEMENT, shall contain all the provisions stipulated in this entire AGREEMENT to be applicable to Subconsultants unless otherwise noted.

D. Any substitution of Subconsultants must be approved in writing by the LOCAL AGENCY Contract Administrator in advance of assigning work to a substitute Subconsultant.

E. Prompt Progress Payment
CONSULTANT or subconsultant shall pay to any subconsultant, not later than fifteen (15) days after receipt of each progress payment, unless otherwise agreed to in writing, the respective amounts allowed CONSULTANT on account of the work performed by the subconsultants, to the extent of each subconsultant’s interest therein. In the event that there is a good faith dispute over all or any portion of the amount due on a progress payment from CONSULTANT or subconsultant to a subconsultant, CONSULTANT or subconsultant may withhold no more than 150 percent of the disputed amount. Any violation of this requirement shall constitute a cause for disciplinary action and shall subject the licensee to a penalty, payable to the subconsultant, of 2 percent of the amount due per month for every month that payment is not made.

In any action for the collection of funds wrongfully withheld, the prevailing party shall be entitled to his or her attorney’s fees and costs. The sanctions authorized under this requirement shall be separate from, and in addition to, all other remedies, either civil, administrative, or criminal.

CONSULTANT must submit Exhibit 9-P to the LOCAL AGENCY administering the contract by the 15th of the month following the month of any payment(s).

If the CONSULTANT does not make any payments to subconsultants, supplier(s), and/or manufacturers they must report “no payments were made to subs this month” and write this visibly and legibly on Exhibit 9-P.

The LOCAL AGENCY must verify all Exhibit 9-P information, monitor compliance with prompt payment requirements for DBE and non-DBE firms, and address any shortfalls to the DBE commitment and prompt payment issues until the end of the project. The LOCAL AGENCY must email a copy of

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Exhibit 9-P to [email protected] before the end of the month after receiving the Exhibit 9-P from the CONSULTANT.

F. Prompt Payment of Withheld Funds to Subconsultants
The LOCAL AGENCY may hold retainage from CONSULTANT and shall make prompt and regular incremental acceptances of portions, as determined by the LOCAL AGENCY, of the contract work, and pay retainage to CONSULTANT based on these acceptances. The LOCAL AGENCY shall designate one of the methods below in the contract to ensure prompt and full payment of any retainage kept by CONSULTANT or subconsultant to a subconsultant.

Method 1: No retainage will be held by the LOCAL AGENCY from progress payments due to CONSULTANT. CONSULTANTS and subconsultants are prohibited from holding retainage from subconsultants. Any delay or postponement of payment may take place only for good cause and with the LOCAL AGENCY’s prior written approval. Any violation of these provisions shall subject the violating CONSULTANT or subconsultant to the penalties, sanctions, and other remedies specified in Section 3321 of the California Civil Code. This requirement shall not be construed to limit or impair any contractual, administrative or judicial remedies, otherwise available to CONSULTANT or subconsultant in the event of a dispute involving late payment or nonpayment by CONSULTANT, deficient subconsultant performance and/or noncompliance by a subconsultant. This clause applies to both DBE and non-DBE subconsultants.

ARTICLE XI EQUIPMENT PURCHASE AND OTHER CAPITAL EXPENDITURES A. Prior authorization in writing by LOCAL AGENCY’s Contract Administrator shall be required before CONSULTANT enters into any unbudgeted purchase order, or subcontract exceeding five thousand dollars ($5,000) for supplies, equipment, or CONSULTANT services. CONSULTANT shall provide an evaluation of the necessity or desirability of incurring such costs.

B. For purchase of any item, service, or consulting work not covered in CONSULTANT’s approved Cost Proposal and exceeding five thousand dollars ($5,000), with prior authorization by LOCAL AGENCY’s Contract Administrator, three competitive quotations must be submitted with the request, or the absence of proposal must be adequately justified.

C. Any equipment purchased with funds provided under the terms of this AGREEMENT is subject to the following:

1. CONSULTANT shall maintain an inventory of all nonexpendable property.

Nonexpendable property is defined as having a useful life of at least two years and an acquisition cost of five thousand dollars ($5,000) or more. If the purchased equipment needs replacement and is sold or traded in, LOCAL AGENCY shall receive a proper refund or credit at the conclusion of

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the AGREEMENT, or if the AGREEMENT is terminated, CONSULTANT may either keep the equipment and credit LOCAL AGENCY in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale, in accordance with established LOCAL AGENCY procedures; and credit LOCAL AGENCY in an amount equal to the sales price. If CONSULTANT elects to keep the equipment, fair market value shall be determined at CONSULTANT’s expense, on the basis of a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by LOCAL AGENCY and CONSULTANT, if it is determined to sell the equipment, the terms and conditions of such sale must be approved in advance by LOCAL AGENCY.

2. Regulation 2 CFR 200 requires a credit to Federal funds when participating equipment with a fair market value greater than five thousand dollars ($5,000) is credited to the project.

ARTICLE XII STATE PREVAILING WAGE RATES
A. No CONSULTANT or Subconsultant may be awarded an AGREEMENT containing public work elements unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code §1725.5. Registration with DIR must be maintained throughout the entire term of this AGREEMENT, including any subsequent amendments.

B. The CONSULTANT shall comply with all of the applicable provisions of the California Labor Code requiring the payment of prevailing wages. The General Prevailing Wage Rate Determinations applicable to work under this AGREEMENT are available and on file with the Department of Transportation's Regional/District Labor Compliance Officer
(https://dot.ca.gov/programs/construction/labor-compliance). These wage rates are made a specific part of this AGREEMENT by reference pursuant to Labor Code §1773.2 and will be applicable to work performed at a construction project site. Prevailing wages will be applicable to all inspection work performed at LOCAL AGENCY construction sites, at LOCAL AGENCY facilities and at off-site locations that are set up by the construction contractor or one of its subcontractors solely and specifically to serve LOCAL AGENCY projects.

Prevailing wage requirements do not apply to inspection work performed at the facilities of vendors and commercial materials suppliers that provide goods and services to the general public.

C. General Prevailing Wage Rate Determinations applicable to this project may also be obtained from the Department of Industrial Relations website at http://www.dir.ca.gov.

D. Payroll Records

1. Each CONSULTANT and Subconsultant shall keep accurate certified payroll records and supporting documents as mandated by Labor Code §1776 and

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as defined in 8 CCR §16000 showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the CONSULTANT or Subconsultant in connection with the public work. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
a. The information contained in the payroll record is true and correct. b. The employer has complied with the requirements of Labor Code §1771, §1811, and §1815 for any work performed by his or her employees on the public works project.

2. The payroll records enumerated under paragraph (1) above shall be certified as correct by the CONSULTANT under penalty of perjury. The payroll records and all supporting documents shall be made available for inspection and copying by LOCAL AGENCY representatives at all reasonable hours at the principal office of the CONSULTANT. The CONSULTANT shall provide copies of certified payrolls or permit inspection of its records as follows:
a. A certified copy of an employee's payroll record shall be made available for inspection or furnished to the employee or the employee's authorized representative on request.
b. A certified copy of all payroll records enumerated in paragraph (1) above, shall be made available for inspection or furnished upon request to a representative of LOCAL AGENCY, the Division of Labor Standards Enforcement and the Division of Apprenticeship Standards of the Department of Industrial Relations. Certified payrolls submitted to LOCAL AGENCY, the Division of Labor Standards Enforcement and the Division of Apprenticeship Standards shall not be altered or obliterated by the CONSULTANT.
c. The public shall not be given access to certified payroll records by the CONSULTANT. The CONSULTANT is required to forward any requests for certified payrolls to the LOCAL AGENCY Contract Administrator by both email and regular mail on the business day following receipt of the request.

3. Each CONSULTANT shall submit a certified copy of the records enumerated in paragraph (1) above, to the entity that requested the records within ten (10) calendar days after receipt of a written request.

4. Any copy of records made available for inspection as copies and furnished upon request to the public or any public agency by LOCAL AGENCY shall be marked or obliterated in such a manner as to prevent disclosure of each individual's name, address, and social security number. The name and address of the CONSULTANT or Subconsultant performing the work shall

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not be marked or obliterated.

5. The CONSULTANT shall inform LOCAL AGENCY of the location of the records enumerated under paragraph (1) above, including the street address, city and county, and shall, within five (5) working days, provide a notice of a change of location and address.

6. The CONSULTANT or Subconsultant shall have ten (10) calendar days in which to comply subsequent to receipt of written notice requesting the records enumerated in paragraph (1) above. In the event the CONSULTANT or Subconsultant fails to comply within the ten (10) day period, he or she shall, as a penalty to LOCAL AGENCY, forfeit one hundred dollars ($100) for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated. Such penalties shall be withheld by LOCAL AGENCY from payments then due. CONSULTANT is not subject to a penalty assessment pursuant to this section due to the failure of a Subconsultant to comply with this section.

E. When prevailing wage rates apply, the CONSULTANT is responsible for verifying compliance with certified payroll requirements. Invoice payment will not be made until the invoice is approved by the LOCAL AGENCY Contract Administrator.

F. Penalty

1. The CONSULTANT and any of its Subconsultants shall comply with Labor Code §1774 and §1775. Pursuant to Labor Code §1775, the CONSULTANT and any Subconsultant shall forfeit to the LOCAL AGENCY a penalty of not more than two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of DIR for the work or craft in which the worker is employed for any public work done under the AGREEMENT by the CONSULTANT or by its Subconsultant in violation of the requirements of the Labor Code and in particular, Labor Code §§1770 to 1780, inclusive.

2. The amount of this forfeiture shall be determined by the Labor Commissioner and shall be based on consideration of mistake, inadvertence, or neglect of the CONSULTANT or Subconsultant in failing to pay the correct rate of prevailing wages, or the previous record of the CONSULTANT or Subconsultant in meeting their respective prevailing wage obligations, or the willful failure by the CONSULTANT or Subconsultant to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rates of prevailing wages is not excusable if the CONSULTANT or Subconsultant had knowledge of the obligations under the Labor Code. The CONSULTANT is responsible for paying the appropriate rate, including any escalations that take place during the term of the AGREEMENT.

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3. In addition to the penalty and pursuant to Labor Code §1775, the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate shall be paid to each worker by the CONSULTANT or Subconsultant.

4. If a worker employed by a Subconsultant on a public works project is not paid the general prevailing per diem wages by the Subconsultant, the CONSULTANT of the project is not liable for the penalties described above unless the CONSULTANT had knowledge of that failure of the Subconsultant to pay the specified prevailing rate of wages to those workers or unless the CONSULTANT fails to comply with all of the following requirements:
a. The AGREEMENT executed between the CONSULTANT and the Subconsultant for the performance of work on public works projects shall include a copy of the requirements in Labor Code §§ 1771, 1775, 1776, 1777.5, 1813, and 1815.
b. The CONSULTANT shall monitor the payment of the specified general prevailing rate of per diem wages by the Subconsultant to the employees by periodic review of the certified payroll records of the Subconsultant.
c. Upon becoming aware of the Subconsultant’s failure to pay the specified prevailing rate of wages to the Subconsultant’s workers, the CONSULTANT shall diligently take corrective action to halt or rectify the failure, including but not limited to, retaining sufficient funds due the Subconsultant for work performed on the public works project.
d. Prior to making final payment to the Subconsultant for work performed on the public works project, the CONSULTANT shall obtain an affidavit signed under penalty of perjury from the Subconsultant that the Subconsultant had paid the specified general prevailing rate of per diem wages to the Subconsultant’s employees on the public works project and any amounts due pursuant to Labor Code §1813.

5. Pursuant to Labor Code §1775, LOCAL AGENCY shall notify the CONSULTANT on a public works project within fifteen (15) calendar days of receipt of a complaint that a Subconsultant has failed to pay workers the general prevailing rate of per diem wages.

6. If LOCAL AGENCY determines that employees of a Subconsultant were not paid the general prevailing rate of per diem wages and if LOCAL AGENCY did not retain sufficient money under the AGREEMENT to pay those employees the balance of wages owed under the general prevailing rate of per diem wages, the CONSULTANT shall withhold an amount of moneys due

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the Subconsultant sufficient to pay those employees the general prevailing rate of per diem wages if requested by LOCAL AGENCY.

G. Hours of Labor
Eight (8) hours labor constitutes a legal day's work. The CONSULTANT shall forfeit, as a penalty to the LOCAL AGENCY, twenty-five dollars ($25) for each worker employed in the execution of the AGREEMENT by the CONSULTANT or any of its Subconsultants for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of the Labor Code, and in particular §§1810 to 1815 thereof, inclusive, except that work performed by employees in excess of eight (8) hours per day, and forty (40) hours during any one week, shall be permitted upon compensation for all hours worked in excess of eight (8) hours per day and forty (40) hours in any week, at not less than one and one-half (1.5) times the basic rate of pay, as provided in §1815.

H. Employment of Apprentices

1. Where either the prime AGREEMENT or the subagreement exceeds thirty thousand dollars ($30,000), the CONSULTANT and any subconsultants under him or her shall comply with all applicable requirements of Labor Code §§ 1777.5, 1777.6 and 1777.7 in the employment of apprentices.

2. CONSULTANTs and subconsultants are required to comply with all Labor Code requirements regarding the employment of apprentices, including mandatory ratios of journey level to apprentice workers. Prior to commencement of work, CONSULTANT and subconsultants are advised to contact the DIR Division of Apprenticeship Standards website at https://www.dir.ca.gov/das/, for additional information regarding the employment of apprentices and for the specific journey-to- apprentice ratios for the AGREEMENT work. The CONSULTANT is responsible for all subconsultants’ compliance with these requirements. Penalties are specified in Labor Code §1777.7.

ARTICLE XIII CONFLICT OF INTEREST
A. During the term of this AGREEMENT, the CONSULTANT shall disclose any financial, business, or other relationship with LOCAL AGENCY that may have an impact upon the outcome of this AGREEMENT or any ensuing LOCAL AGENCY construction project. The CONSULTANT shall also list current clients who may have a financial interest in the outcome of this AGREEMENT or any ensuing LOCAL AGENCY construction project which will follow.

B. CONSULTANT certifies that it has disclosed to LOCAL AGENCY any actual, apparent, or potential conflicts of interest that may exist relative to the services to be provided pursuant to this AGREEMENT. CONSULTANT agrees to

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advise LOCAL AGENCY of any actual, apparent or potential conflicts of interest that may develop subsequent to the date of execution of this AGREEMENT.

CONSULTANT further agrees to complete any statements of economic interest if required by either LOCAL AGENCY ordinance or State law.

C. The CONSULTANT hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this AGREEMENT.

D. The CONSULTANT hereby certifies that the CONSULTANT or subconsultant and any firm affiliated with the CONSULTANT or subconsultant that bids on any construction contract or on any Agreement to provide construction inspection for any construction project resulting from this AGREEMENT, has established necessary controls to ensure a conflict of interest does not exist.

An affiliated firm is one, which is subject to the control of the same persons, through joint ownership or otherwise.

ARTICLE XIV REBATES, KICKBACKS OR OTHER UNLAWFUL CONSIDERATION The CONSULTANT warrants that this AGREEMENT was not obtained or secured through rebates, kickbacks or other unlawful consideration either promised or paid to any LOCAL AGENCY employee. For breach or violation of this warranty, LOCAL AGENCY shall have the right, in its discretion, to terminate this AGREEMENT without liability, to pay only for the value of the work actually performed, or to deduct from this AGREEMENT price or otherwise recover the full amount of such rebate, kickback or other unlawful consideration.

ARTICLE XV PROHIBITION OF EXPENDING LOCAL AGENCY, STATE, OR

FEDERAL FUNDS FOR LOBBYING
A. The CONSULTANT certifies, to the best of his or her knowledge and belief, that:

1. No State, Federal, or LOCAL AGENCY appropriated funds have been paid or will be paid, by or on behalf of the CONSULTANT, to any person for influencing or attempting to influence an officer or employee of any local, State, or Federal agency, a Member of the State Legislature or United States Congress, an officer or employee of the Legislature or Congress, or any employee of a Member of the Legislature or Congress in connection with the awarding or making of this AGREEMENT, or with the extension, continuation, renewal, amendment, or modification of this AGREEMENT.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this AGREEMENT, the CONSULTANT shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

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B. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. §1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than ten thousand dollars ($10,000) and not more than one hundred thousand dollars ($100,000) for each such failure.

C. The CONSULTANT also agrees by signing this document that he or she shall require that the language of this certification be included in all lower tier subagreements, which exceed one hundred thousand dollars ($100,000), and that all such subrecipients shall certify and disclose accordingly.

ARTICLE XVI NON-DISCRIMINATION CLAUSE AND STATEMENT OF

COMPLIANCE
A. The CONSULTANT’s signature affixed herein and dated shall constitute a certification under penalty of perjury under the laws of the State of California that the CONSULTANT has, unless exempt, complied with the nondiscrimination program requirements of Gov. Code §12990 and 2 CCR § 8103.

B. During the performance of this AGREEMENT, CONSULTANT and its subconsultants shall not deny the AGREEMENT’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. CONSULTANT and subconsultants shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.

C. CONSULTANT and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 et seq.), the applicable regulations promulgated there under (2 CCR §11000 et seq.), the provisions of Gov. Code §§11135-11139.5, and the regulations or standards adopted by LOCAL AGENCY to implement such article. The applicable regulations of the Fair Employment and Housing Commission implementing Gov. Code §12990 (a-f), set forth 2 CCR §§8100-8504, are incorporated into this AGREEMENT by reference and made a part hereof as if set forth in full.

D. CONSULTANT shall permit access by representatives of the Department of

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Fair Employment and Housing and the LOCAL AGENCY upon reasonable notice at any time during the normal business hours, but in no case less than twentyfour (24) hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or LOCAL AGENCY shall require to ascertain compliance with this clause.

E. CONSULTANT and its subconsultants shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement.

F. CONSULTANT shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this AGREEMENT.

G. The CONSULTANT, with regard to the work performed under this AGREEMENT, shall act in accordance with Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq.). Title VI provides that the recipients of federal assistance will implement and maintain a policy of nondiscrimination in which no person in the United States shall, on the basis of race, color, national origin, religion, sex, age, disability, be excluded from participation in, denied the benefits of or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest.

H. The CONSULTANT shall comply with regulations relative to non-discrimination in federally-assisted programs of the U.S. Department of Transportation (49 CFR 21 - Effectuation of Title VI of the Civil Rights Act of 1964). Specifically, the CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by 49 CFR §21.5, including employment practices and the selection and retention of Subconsultants.

I. CONSULTANT, subrecipient or subconsultant will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 49 CFR 26 on the basis of race, color, sex, or national origin.

ARTICLE XVII DEBARMENT AND SUSPENSION CERTIFICATION
A. The CONSULTANT’s signature affixed herein shall constitute a certification under penalty of perjury under the laws of the State of California, that the CONSULTANT or any person associated therewith in the capacity of owner, partner, director, officer or manager:

1. Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency;

2. Has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years;

3. Does not have a proposed debarment pending; and

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4. Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years.

B. Any exceptions to this certification must be disclosed to LOCAL AGENCY.

Exceptions will not necessarily result in denial of recommendation for award, but will be considered in determining responsibility. Disclosures must indicate the party to whom the exceptions apply, the initiating agency, and the dates of agency action.

C. Exceptions to the Federal Government excluded parties (https://sam.gov/content/home) maintained by the U.S. General Services Administration are to be determined by FHWA.

ARTICLE XVIII DISADVANTAGED BUSINESS ENTERPRISES (DBE)
A. CONSULTANT, or subconsultant shall take necessary and reasonable steps to ensure that DBEs have opportunities to participate in the contract (49 CFR 26).

In accordance with 49 CFR 26.13(b):

CONSULTANT, or subconsultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. CONSULTANT shall carry out applicable requirements of 49 CFR 26 in the award and administration of federal-aid contracts.

Failure by the CONSULTANT to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate, which may include, but is not limited to:
(1)Withholding monthly progress payments;
(2)Assessing sanctions; and/or
(3)Disqualifying CONSULTANT from future proposing as non-responsible ARTICLE XIX INSURANCE – NOT USED

ARTICLE XX FUNDING REQUIREMENTS
A. It is mutually understood between the parties that this AGREEMENT may have been written before ascertaining the availability of funds or appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the AGREEMENT were executed after that determination was made.

B. This AGREEMENT is valid and enforceable only if sufficient funds are made available to LOCAL AGENCY for the purpose of this AGREEMENT. In addition,

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this AGREEMENT is subject to any additional restrictions, limitations, conditions, or any statute enacted by the Congress, State Legislature, or LOCAL AGENCY governing board that may affect the provisions, terms, or funding of this AGREEMENT in any manner.

C. It is mutually agreed that if sufficient funds are not appropriated, this AGREEMENT may be amended to reflect any reduction in funds.

D. LOCAL AGENCY has the option to terminate the AGREEMENT pursuant to Article VI Termination, or by mutual agreement to amend the AGREEMENT to reflect any reduction of funds.

ARTICLE XXI CHANGE IN TERMS
A. This AGREEMENT may be amended or modified only by mutual written agreement of the parties.

B. CONSULTANT shall only commence work covered by an amendment after the amendment is executed and notification to proceed has been provided by LOCAL AGENCY’s Contract Administrator.

C. There shall be no change in CONSULTANT’s Project Manager or members of the project team, as listed in the approved Cost Proposal, which is a part of this AGREEMENT without prior written approval by LOCAL AGENCY’s Contract Administrator.

ARTICLE XXII CONTINGENT FEE
CONSULTANT warrants, by execution of this AGREEMENT that no person or selling agency has been employed, or retained, to solicit or secure this AGREEMENT upon an agreement or understanding, for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees, or bona fide established commercial or selling agencies maintained by CONSULTANT for the purpose of securing business. For breach or violation of this warranty, LOCAL AGENCY has the right to annul this AGREEMENT without liability; pay only for the value of the work actually performed, or in its discretion to deduct from the AGREEMENT price or consideration, or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee.

ARTICLE XXIII DISPUTES
Prior to either party commencing any legal action under this AGREEMENT, the parties agree to try in good faith, to settle any dispute amicably between them. If a dispute has not been settled after forty-five (45) days of good-faith negotiations and as may be otherwise provided herein, then either party may commence legal action against the other.

A. Any dispute, other than audit, concerning a question of fact arising under this AGREEMENT that is not disposed of by agreement shall be decided by a committee consisting of LOCAL AGENCY’s Contract Administrator and the

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Director of Public Works, who may consider written or verbal information submitted by CONSULTANT.

B. Not later than thirty (30) calendar days after completion of all work under the AGREEMENT, CONSULTANT may request review by LOCAL AGENCY Governing Board of unresolved claims or disputes, other than audit. The request for review will be submitted in writing.

C. Neither the pendency of a dispute, nor its consideration by the committee will excuse CONSULTANT from full and timely performance in accordance with the terms of this AGREEMENT.

ARTICLE XXIV INSPECTION OF WORK
CONSULTANT and any subconsultant shall permit LOCAL AGENCY, the State, and the FHWA if federal participating funds are used in this AGREEMENT; to review and inspect the project activities and files at all reasonable times during the performance period of this AGREEMENT.

ARTICLE XXV SAFETY
A. CONSULTANT shall comply with OSHA regulations applicable to CONSULTANT regarding necessary safety equipment or procedures. CONSULTANT shall comply with safety instructions issued by LOCAL AGENCY Safety Officer and other LOCAL AGENCY representatives. CONSULTANT personnel shall wear hard hats and safety vests at all times while working on the construction project site.

B. Pursuant to the authority contained in Vehicle Code §591, LOCAL AGENCY has determined that such areas are within the limits of the project and are open to public traffic. CONSULTANT shall comply with all of the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code. CONSULTANT shall take all reasonably necessary precautions for safe operation of its vehicles and the protection of the traveling public from injury and damage from such vehicles.

C. Any subcontract entered into as a result of this contract, shall contain all of the provisions of this Article.

ARTICLE XXVI OWNERSHIP OF DATA
A. It is mutually agreed that all materials prepared by CONSULTANT under this AGREEMENT shall become the property of City, and CONSULTANT shall have no property right therein whatsoever. Immediately upon termination, City shall be entitled to, and CONSULTANT shall deliver to City, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not, and other such materials as may have been prepared or accumulated to date by CONSULTANT in performing this AGREEMENT which is not CONSULTANT’s

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privileged information, as defined by law, or CONSULTANT’s personnel information, along with all other property belonging exclusively to City which is in CONSULTANT’s possession. Publication of the information derived from work performed or data obtained in connection with services rendered under this AGREEMENT must be approved in writing by City.

B. Additionally, it is agreed that the Parties intend this to be an AGREEMENT for services and each considers the products and results of the services to be rendered by CONSULTANT hereunder to be work made for hire. CONSULTANT acknowledges and agrees that the work (and all rights therein, including, without limitation, copyright) belongs to and shall be the sole and exclusive property of City without restriction or limitation upon its use or dissemination by City.

C. Nothing herein shall constitute or be construed to be any representation by CONSULTANT that the work product is suitable in any way for any other project except the one detailed in this Contract. Any reuse by City for another project or project location shall be at City’s sole risk.

D. Applicable patent rights provisions regarding rights to inventions shall be included in the contracts as appropriate (48 CFR 27 Subpart 27.3 - Patent Rights under Government Contracts for federal- aid contracts).

E. LOCAL AGENCY may permit copyrighting reports or other agreement products. If copyrights are permitted; the AGREEMENT shall provide that the FHWA shall have the royalty-free nonexclusive and irrevocable right to reproduce, publish, or otherwise use; and to authorize others to use, the work for government purposes.

ARTICLE XXVII CLAIMS FILED BY LOCAL AGENCY’s CONSTRUCTION

CONTRACTOR
A. If claims are filed by LOCAL AGENCY’s construction contractor relating to work performed by CONSULTANT’s personnel, and additional information or assistance from CONSULTANT’s personnel is required in order to evaluate or defend against such claims; CONSULTANT agrees to make its personnel available for consultation with LOCAL AGENCY’S construction contract administration and legal staff and for testimony, if necessary, at depositions and at trial or arbitration proceedings.

B. CONSULTANT’s personnel that LOCAL AGENCY considers essential to assist in defending against construction contractor claims will be made available on reasonable notice from LOCAL AGENCY. Consultation or testimony will be reimbursed at the same rates, including travel costs that are being paid for CONSULTANT’s personnel services under this AGREEMENT.

C. Services of CONSULTANT’s personnel in connection with LOCAL AGENCY’s construction contractor claims will be performed pursuant to a written

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contract amendment, if necessary, extending the termination date of this AGREEMENT in order to resolve the construction claims.

ARTICLE XXVIII CONFIDENTIALITY OF DATA
A. All financial, statistical, personal, technical, or other data and information relative to LOCAL AGENCY’s operations, which are designated confidential by LOCAL AGENCY and made available to CONSULTANT in order to carry out this AGREEMENT, shall be protected by CONSULTANT from unauthorized use and disclosure.

B. Permission to disclose information on one occasion, or public hearing held by LOCAL AGENCY relating to the AGREEMENT, shall not authorize CONSULTANT to further disclose such information, or disseminate the same on any other occasion.

C. CONSULTANT shall not comment publicly to the press or any other media regarding the AGREEMENT or LOCAL AGENCY’s actions on the same, except to LOCAL AGENCY’s staff, CONSULTANT’s own personnel involved in the performance of this AGREEMENT, at public hearings, or in response to questions from a Legislative committee.

D. CONSULTANT shall not issue any news release or public relations item of any nature, whatsoever, regarding work performed or to be performed under this AGREEMENT without prior review of the contents thereof by LOCAL AGENCY, and receipt of LOCAL AGENCY’S written permission.

E. Any subcontract entered into as a result of this contract shall contain all of the provisions of this Article.

ARTICLE XXIX NATIONAL LABOR RELATIONS BOARD CERTIFICATION In accordance with Public Contract Code §10296, CONSULTANT hereby states under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against CONSULTANT within the immediately preceding two-year period, because of CONSULTANT’s failure to comply with an order of a federal court that orders CONSULTANT to comply with an order of the National Labor Relations Board.

ARTICLE XXX EVALUATION OF CONSULTANT
CONSULTANT’s performance will be evaluated by LOCAL AGENCY. A copy of the evaluation will be sent to CONSULTANT for comments. The evaluation together with the comments shall be retained as part of the AGREEMENT record.

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ARTICLE XXXII TITLE VI ASSURANCES

APPENDIX A
During the performance of this Agreement, the contractor, for itself, its assignees and successors in interest (hereinafter collectively referred to as CONSULTANT) agrees as follows:
a. Compliance with Regulations: CONSULTANT shall comply with the regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the REGULATIONS), which are herein incorporated by reference and made a part of this agreement.
b. Nondiscrimination: CONSULTANT, with regard to the work performed by it during the AGREEMENT, shall not discriminate on the grounds of race, color, sex, national origin, religion, age, or disability in the selection and retention of sub-applicants, including procurements of materials and leases of equipment. CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the agreement covers a program set forth in Appendix B of the Regulations.
c. Solicitations for Sub-agreements, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by CONSULTANT for work to be performed under a Sub- agreement, including procurements of materials or leases of equipment, each potential sub-applicant or supplier shall be notified by CONSULTANT of the CONSULTANT’S obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin.
d. Information and Reports: CONSULTANT shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the recipient or FHWA to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, CONSULTANT shall so certify to the recipient or FHWA as appropriate, and shall set forth what efforts CONSULTANT has made to obtain the information.
e. Sanctions for Noncompliance: In the event of CONSULTANT’s noncompliance with the nondiscrimination provisions of this agreement, the recipient shall impose such agreement sanctions as it or the FHWA may determine to be appropriate, including, but not limited to:

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i. withholding of payments to CONSULTANT under the Agreement within a reasonable period of time, not to exceed 90 days; and/or ii. cancellation, termination or suspension of the Agreement, in whole or in part.
f. Incorporation of Provisions: CONSULTANT shall include the provisions of paragraphs (1) through (6) in every sub-agreement, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto.

CONSULTANT shall take such action with respect to any sub-agreement or procurement as the recipient or FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance, provided, however, that, in the event CONSULTANT becomes involved in, or is threatened with, litigation with a sub-applicant or supplier as a result of such direction, CONSULTANT may request the recipient enter into such litigation to protect the interests of the State, and, in addition, CONSULTANT may request the United States to enter into such litigation to protect the interests of the United States.

APPENDIX E
During the performance of this contract, the CONSULTANT, for itself, its assignees, and successors in interest (hereinafter referred to as the “CONSULTANT”) agrees to comply with the following non-discrimination statutes and authorities, including, but not limited to:

Pertinent Non-Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
• U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), prohibits discrimination on the basis of sex;
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CR Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), prohibits discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section

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47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination of the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation regulations 49 C.F.R. parts 37 and 38;
• The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English Proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C.1681 et seq).

ARTICLE XXXIII NOTIFICATION – NOT USED
ARTICLE XXXIV CONTRACT – NOT USED
ARTICLE XXXV SIGNATURES – NOT USED

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EXHIBIT “D”

CONFLICT OF INTEREST FORM

CONSULTANT FINANCIAL DISCLOSURES
Consultant will comply with all conflict of interest laws and regulations including, without limitations, City’s Conflict of Interest Code (on file in the City Clerk’s Office). It is incumbent upon the Consultant to notify the City of any staff changes relating to this Agreement. The City Manager has made the following determination and Consultant, by his/her signature, acknowledges said determination as set out in FPPC Regulation 18701(a) 02.

A. In accomplishing the scope of services of this Agreement, all officers, employees, and/or agents of Consultant will be performing a specialized function (subject to review and approval of the City Council), and therefore, is unlikely to have a conflict of interest arise. No disclosures are required of any officers, employees, and/or agents of Consultant. Consultants duties are as follows:

To provide professional engineering, design, and consulting services pertaining to the City’s Comprehensive Road Safety Action Plan, City Project Number PWPL2601. ________________________________ ____________________________ Jonathan Nicks, City Manager Jason Melchor, Associate
B. In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized service for the City, and there is substantial likelihood that the Consultant may make or participate in making, a governmental decision, which may have a foreseeable material effect on a financial interest. As a result, the Consultant shall be subject to the Disclosure Category “Consultant” of the City’s Conflict of Interest Code.
________________________________ ____________________________ Jonathan Nicks, City Manager Jason Melchor, Associate

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EXHIBIT “E”

LEVINE ACT STATEMENT
California Government Code § 84308, commonly referred to as the “Levine Act,” precludes an officer of a local governmental agency from participating in the award of a contract if he or she receives any political contributions totaling more than $500 in the 12 months preceding the pendency of the contract award, and for three months following the final decision, from the person or company awarded the contract. This prohibition applies to contributions to the officer, or received by the officer on behalf of any other officer, or on behalf of any candidate for office or on behalf of any committee.

This statement must be provided for the company and for each consultant who will work with the City.

City of Indio Council Members as of the date of this document:

Glenn Miller
Elaine Holmes
Oscar Ortiz
Waymond Ferrmon
Ben Guitron IV

1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $500 to any City of Indio Council Member in the 12 months preceding the date of the issuance of this RFP?____ YES NO
If so, that Council member is: ___________________

2. Do you or your company, or any agent on behalf of you or your company, anticipate or plan to make any political
contributions of more than $500 to any City of Indio Council Member in the three months following the award of the
contract?____ YES NO
If so, that Council member is: ___________________
Answering yes to either of the two questions above does not preclude the City of Indio from awarding a contract to your firm. It may, however, preclude the identified Council Member from participating in the contract award process for this contract.

DATE Jason Melchor, Associate

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EXHIBIT “F”

REQUEST FOR PROPOSAL

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City of Indio

REQUEST FOR PROPOSALS
to acquire
Professional Engineering Services for the
JEFFERSON STREET WIDENING (AVENUE 38 TO

VARNER ROAD) PROJECT
CITY PROJECT NUMBER: ST2203
Date of Issuance: October 10, 2025

RESPONSES MUST BE RECEIVED NO LATER THAN
5:00 pm, December 10, 2025

UPLOAD RESPONSE FILES AS A PDF IN PLANETBIDS

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Table of Contents
I. BACKGROUND ...............................................................................................................................................1 II. PROJECT INFORMATION ...............................................................................................................................1 III. SCOPE OF SERVICES ......................................................................................................................................2 IV. PROJECT DEVELOPMENT PROCESS...............................................................................................................4 V. SCHEDULE ......................................................................................................................................................6 VI. LIST OF INTERESTED PROPOSERS .................................................................................................................6 VII. QUESTIONS....................................................................................................................................................6 VIII. NO CONTACT CLAUSE ...................................................................................................................................6 IX. SUBMITTAL PROCEDURES ............................................................................................................................7 X. SUBMITTAL FORMAT ....................................................................................................................................7 XI. AGREEMENT FOR PROFESSIONAL SERVICES ................................................................................................8 XII. GENERAL ADMINISTRATIVE INFORMATION ................................................................................................8 XIII. SELECTION PROCESS .....................................................................................................................................9 XIV. ACCEPTANCE/REJECTION/MODIFICATION ..................................................................................................9 XV. AUTHORITY TO WITHDRAW .........................................................................................................................9 XVI. AWARD OF CONTRACT .................................................................................................................................9 XVII. ATTACHMENTS ........................................................................................................................................... 10

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I. BACKGROUND
The City of Indio, a General Law City with a Council/Manager form of government, was incorporated in May 1930. The City is located approximately 120 miles east of Los Angeles and approximately 30 miles east of the City of Palm Springs, in Riverside County. Indio, along with eight other cities, comprises a geographical area commonly known as “The Coachella Valley.” Known as the “City of Festivals,” it is the home of 8 major annual festivals and a host of highly-acclaimed events that bring culture, music, sports, entertainment, and a variety of cuisine to hundreds of thousands of visitors each year.

The City of Indio (population 94,000) continues to experience significant growth in population, jobs, and the multiple festivals that bring over 750,000 people to the City each year. Improvements to the City’s transportation infrastructure are required to meet the City’s mobility needs and address severe traffic congestion. At the same time, residents desire a broader choice of transportation options to travel around the City. A large segment of Indio citizens desire better options to safely walk, bicycle, or ride transit, in addition to traveling by personal automobile.

II. PROJECT INFORMATION
The City of Indio, in cooperation with the Coachella Valley Association of Governments (CVAG), proposes to improve and widen Jefferson Street from Avenue 38 to Varner Road. Jefferson Street is a vital north-south arterial serving as a major connector for residents, students, and visitors.

The City has contracted with KOA to develop the conceptual plans up to 35% of the design. This included preparing a traffic study to support the lane configurations and performing community outreach to determine the level of active transportation improvements desired by the community.

Through this outreach, additional impacts were discussed with the private property owners.

Through this development process, planned improvements include:
 Three lanes in each direction between Varner Road and Avenue 40. Based on community input, the scope of this contract will include a refined traffic study to evaluate a northbound right turn lane onto Sun City Boulevard to maintain the current traffic pattern.  Two lanes in each direction between Avenue 40 and Avenue 38. One northbound lane will be dropped near Avenue 38 to match the receiving lanes at the entrance of Talavera.  Continuous sidewalks on the east side of Jefferson Street north of Sun City Boulevard  A Class I Bike Path (fully separated from vehicular traffic), identified as the preferred alternative through community feedback, to be located on the west side of Jefferson Street north of Sun City Boulevard with appropriate crossings at existing intersections. The Class 1 Facility is proposed to switch to the east side of Jefferson Street south of Sun City Boulevard with appropriate termination at Varner Road.

The selected consultant will need to coordinate with Desert Sand Unified School District for impacts around the Shadow Hills High School. In addition, coordination with Sunline Transit will be critical to understand the bus route used for school pickup and drop-off.

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The purpose of this project is to provide a comfortable and safe environment for all users, drivers, cyclists, and pedestrians, while improving mobility and connectivity along this corridor. The project will implement the City’s General Plan and the Regional Active Transportation Plan by incorporating high-quality bicycle and pedestrian facilities in addition to roadway widening. The following elements were agreed to be evaluated further with the final design:
 Reduced impacts to property on the southeast corner of Avenue 38 and Jefferson Street.  Installing a median fence south of Avenue 39 in front of Shadow Hill High School.  Investigate a northbound right turn lane from Jefferson Street to Sun City Boulevard.  Drainage Improvements north of Avenue 39.
 Relocation and Improvement of the Sunline Transit bus stop at Jefferson Street and Avenue

39.  Landscaping Improvements along corridor.

A copy of the 35% plans along with the latest City design input are included in Attachment 1. A copy of the community outreach summary is included in Attachment 2.

III. SCOPE OF SERVICES
Interested firms shall address in their qualification statements their ability to provide the following services if selected by the City. The successful firm will be expected to prepare the Plans, Specifications, and Engineer’s Estimate (PS&E) for the Jefferson Street widening improvement from Avenue 38 to Varner Road, including the following:

Task 1. PROJECT MANAGEMENT/ADMINISTRATION
The Consultant shall be responsible for project management activities throughout the life of the contract including managing the schedule, budget, setting up meetings, field reviews, and managing the project team. The Consultant must include an appropriate number of meetings with City staff. The Consultant may be required to attend a City Council meeting.

Deliverable(s): Monthly Progress Reports, Meeting Agendas, Minutes, and Schedule Updates.

Task 2. SURVEY
The Consultant shall acquire aerial and design level survey of sufficient detail to ensure ADA compliance at all driveways and access ramps. Survey information shall also include all above ground utilities and obstructions to ensure accurate representation of physical impacts to private improvements including trees, bushes, fences, mailboxes, etc.

Deliverable(s): Survey Base Map.

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Task 3. UTILITY COORDINATION
The Consultant shall prepare utility notifications for all dry and wet utilities that will be impacted by the project and continue open communication and coordination with each impacted utility throughout the life of the project. Work shall also include potholing as needed to confirm conflicts with proposed drainage facilities.

Deliverable(s): Utility notifications, Utility agreements as necessary, Potholing as necessary.

Task 4. GEOTECHNICAL ANALYSIS
The Consultant shall perform a geotechnical analysis of the existing pavement section and Traffic Index to determine the appropriate pavement section for the new pavement.

This work will include pavement borings to determine existing pavement thickness and subgrade analysis to determine if the City’s standard section will adequately perform under the specified Traffic Index.

In addition, the consultant shall prepare infiltration tests to provide adequate information to design drywells in the project vicinity as necessary.

Deliverable(s): Draft/Final Geotechnical Pavement and Infiltration Report.

Task 5. ENVIRONMENTAL CLEARANCE
The Consultant shall complete all necessary documents to ensure the project's environmental compliance with the California Environmental Quality Act (CEQA). The environmental clearance work shall include preparation of a CEQA Initial Study/Mitigated Negative Declaration and all required technical studies.

Deliverable(s): CEQA Initial Study/Mitigated Negative Declaration and all associated technical studies.

Task 6. HYDROLOGY AND HYDRAULIC ANALYSIS
The Consultant shall perform hydrology and hydraulic analysis for the project area to determine appropriate drainage design and stormwater management in accordance with the City of Indio standards. The analysis shall address drainage impacts from the street widening improvements and recommend appropriate solutions for the project area.

Deliverable(s): Draft/Final Hydrology and Hydraulic Report.

Task 7. FINAL PLANS, SPECIFICATIONS, AND ESTIMATE
The Consultant shall prepare a constructible set of plans for the proposed improvements. The City will review plans at 60%, 90%, and 100%. Final plans shall be

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submitted on full size (24” x 36”) Mylar. The Consultant shall prepare the project technical specifications for the proposed improvements for City review with the 90%, 100%, and final plan submittals. Specifications shall be prepared in Microsoft Word in a City-approved format and include the bid schedule. The City will provide the front-end bid documents, contract, and general provisions. The Consultant shall provide an engineer’s estimate of probable construction costs with the 60%, 90%, 100%, and final plan submittal. The estimate shall be prepared in Microsoft Excel and include sufficient bid items, as approved by the City, for contractors to properly bid on the scope of work.

Deliverable(s): 60%, 90%, 100% Plans, Specifications, and Estimate.

Task 8. RIGHT OF WAY
The Consultant shall prepare all legal descriptions and plats for proper right-of-way conveyance for the street improvements. In addition, the consultant will be responsible for conducting the property appraisals, determining just compensation, preparing the initial offers, negotiating with the property owners, and preparing the final agreements.

Right-of-Way services shall also include any Temporary Construction Easements (TCE), Right-to-Enter and Construct, or any other right-of-way service that may be required for the project. This also includes any and all coordination with the property owners.

Deliverable(s): Legal Descriptions and Plats, Appraisal Reports, Draft Offers, Final Agreements.

Task 9. CONSTRUCTION SUPPORT
The Consultant shall be available to answer any bidder questions related to the proposed improvements during bidding and correct any errors found in the plans. The consultant will be expected to attend the Pre-Construction meeting after award. The consultant will be expected to answer any Requests for Information as related to the Plans and Specifications. The Consultant shall prepare the final Record Drawings (As-builts) based on the red-line copies of the plans from the Contractor and Inspector.

Deliverable(s): Response to bidder questions, Responses to RFIs, Record Drawings (Asbuilts).

IV. PROJECT DEVELOPMENT PROCESS
The successful firm will be expected to take this project through the environmental process and provide the City with a full set of constructible plans and specifications.

The projects will be broken down into four (4) phases:

Phase I: Project Approval and Environmental Document (PA&ED) Phase I will include, but not be limited to, the following scope of work:

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 Survey
 Utility Coordination
 Geotechnical Analysis
 Environmental Clearance
 Hydrology and Hydraulic Analysis
 Meetings with City Staff
Phase II: Preliminary Plans, Specifications, and Estimate (PS&E) Phase II will include, but not be limited to, the following scope of work:
 Prepare Draft Plans (60% Design)
 Prepare Checked Plans (90% Design)
 Prepare Final Plans (100% Constructible)
 Prepare Estimate of Construction Costs (60%, 90% and 100% Estimates)  Prepare Project Specifications (90% and 100% Technical Specifications)  Prepare Bid Item List
 Property Owner Outreach
 Utility Coordination (if necessary)
 Meetings with City Staff
 Agency Coordination
Phase III: Right of Way Acquisition
Phase III will include, but not be limited to, the following scope of work:
 Preparation of Legal Descriptions and Plats
 Property Appraisals
 Preparation of Offers
 Negotiations with Property Owners
 Final Property Acquisition Agreements for permanent and temporary impacts  Utility Agreements (if necessary)
Phase IV: Construction Support
Phase IV will include, but not be limited to, the following scope of work:
 Attend Pre-Bid Meeting
 Respond to Bidder Inquiries
 Attend Pre-Construction Meeting
 Respond to Requests for Information
 Preparation of Record Drawings (As-builts)
It is expected that the proposed project will require civil improvements, drainage improvements, right-of-way services, and utility coordination. The property owner coordination shall include organizing meetings with impacted property owners and businesses during the project approval and

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final design phases to present applicable project information and determine appropriate project features to counteract project impacts.

Interested proposers shall fully address the scope of work above in their Proposal as described in "Section X – Submittal Format". It shall be understood that each phase of work is independent, and the successful firm will not begin any phase until receiving a "Notice to Proceed" signed by the City of Indio for that particular phase.

V. SCHEDULE
DEADLINES:

Release of RFP October 10, 2025
Submittal of Questions November 24, 2025, by 5:00PM
Response to Questions December 3, 2025, by 5:00PM
Proposal Due Date December 10, 2025, by 5:00PM
Proposal Review/Evaluation Complete by January 16, 2026 Interview Finalists (if needed) Week of January 26, 2026 Negotiation of Contract (if needed) Complete by February 13, 2026 Award of contract March 4, 2026
VI. LIST OF INTERESTED PROPOSERS
The full content of the RFP, and any addendums, will be available through the City of Indio PlanetBids website at:
https://pbsystem.planetbids.com/portal/32404/portal-home There are several public agencies that utilize PlanetBids, each with their own portal. Registration with PlanetBids must be made individually with each agency. All consultants who wish to be a prime or subconsultant on this project must register their interest with the City of Indio’s portal to ensure receipt of any Addenda issued by City on this Project.

VII. QUESTIONS
All questions regarding this RFP shall be submitted in writing on the PlanetBids Website. The date and time when questions must be submitted are shown in “Section V – Schedule” of this RFP.

Questions with their answers will be posted on the City’s PlanetBids website by the date and time set forth in this RFP.

VIII. NO CONTACT CLAUSE
Between the date that the city releases the RFP and the time the City Council awards the contract, all communication between the city and proposers, regarding this RFP, shall be directed through the PlanetBids website and the contact listed thereon. Because the city’s elected City Councilmembers

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will make the final decision and in fairness to all respondents, any ex parte contact between proposers and any individual City Councilmembers or other City Staff during the above stated period, is strongly discouraged and may subject the proposer to disqualification.

IX. SUBMITTAL PROCEDURES
Submittals shall comply with all conditions, requirements, and specifications contained herein, with any departure constituting sufficient cause for rejection of the proposal at the City’s sole discretion.

The submittal shall contain the name of this RFP, and respondents shall submit one (1) electronic copy of the Work Proposal on the PlanetBids website. An electronic copy of the Cost Proposal will be requested from the most qualified bidder.

Hard copies, faxed or emailed submittals, will not be accepted. All proposal submittals shall be submitted on PlanetBids by the date and time listed in Section V – Schedule.

X. SUBMITTAL FORMAT
All respondents must submit qualifications according to the specifications set forth below. Submittals must be relevant to the specific work required and should not exceed 40 pages of information, single sided, 8.5” x 11” sized paper, with a minimum 11-point Arial font. The page limit does not include the appendices for full resumes, front and back covers, tabs to separate sections, or the table of contents.

A. WORK PROPOSAL (PLANETBIDS)
i. Cover Letter
a. Provide the name and contact information for the Project Manager of the firm submitting the proposal. Include a brief description of the firm. This letter must bear the signature of the person having proper authority to make the proposal for the firm. b. There shall be one person from your firm identified in your proposal who will be the Project Manager for the City of Indio. This person will be responsible for the services listed in "Section III - Scope of Services" of this RFP.
c. Any anticipated subconsultant(s) shall be identified. All subconsultant contracts over $25,000 must contain all required provisions of the prime contract. ii. Statement of Qualifications
a. A listing of the firm’s project personnel including relevant experience, brief description of why key personnel was selected to work on this project, and other information you think would be relevant to the proposal. Full resumes, and resumes for other personnel, may be attached in an appendix.
b. Address the firm's experience with similar work. Include names and current phone numbers of reference for any listed projects that best demonstrates the firms ability to provide this scope of services.
iii. Project Understanding and Approach to Completing the Scope of work. a. Provide a description of your firm’s understanding of the proposed project.

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b. A detailed Scope of Services has been provided in “Section III - Scope of Services.” Describe your firm’s approach to provide the City with the tasks and final deliverables.

Identify staff and any subconsultants who will be performing specific tasks. Identify any challenges or potential issues that may impact the delivery of certain tasks as applicable. iv. Project Schedule
a. A comprehensive Critical Path Method (CPM) schedule is to be submitted describing the nature and scheduling of proposed tasks in the Scope of Work.

B. COST PROPOSAL (REQUESTED SEPARATELY)
i. Detailed Cost Estimate
a. The method of payment will be Lump Sum. The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. Man-hours and extended billing rates per classification of personnel will be indicated for each task and/or sub-task defined. Other direct costs should be presented in adequate detail to justify the expenses.
b. Any proposed changes to the Professional Services Agreement, or an acknowledgement of no requested changes.

XI. AGREEMENT FOR PROFESSIONAL SERVICES
The City of Indio Agreement for Professional Services (Attachment 4) is included for review and comment. The firm’s submission of a proposal indicated affirmative compliance of such terms, unless the proposal indicates that compliance is not possible. Proposed revisions should be addressed and submitted with the Cost Proposal. The City reserves the right to make any revisions to the proposed professional services agreement.

XII. GENERAL ADMINISTRATIVE INFORMATION
Each respondent understands and agrees that the City, its departments, their officers, employees or agents is not responsible for:
a. Any costs incurred by a respondent in the preparation, delivery or presentation of a proposal. b. Any costs incurred by a respondent in meeting the criteria as a result of making or submitting a proposal or subsequently in entering into a formal agreement with the City. c. Any errors, inaccuracies or misstatements related to the information or data supplied to any consultant by the City. The use of such information or data provided by the City, its officers, employees or agents is intended to be used at the sole discretion and risk of the firm in the preparation of a proposal pursuant to this Request for Proposal only.

The selected firm shall comply with any and all applicable Federal and State laws pertaining to scope of work. All proposals submitted to the City of Indio in response to this RFP shall become the property of the City and will not be returned; and such proposals, after the contract is awarded, are subject to the California Public Records Act.

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XIII. SELECTION PROCESS
After the receiving deadline, each proposal will be reviewed in a timely manner by the Director of Public Works and a selection committee. The committee will rank the consultants for contract negotiations based upon the materials submitted within the Work Proposal. A copy of the Evaluation Criteria is provided in Attachment 3. Notwithstanding, the City will be the sole and exclusive judge of quality and compliance with proposal specifications in any of the matters pertaining to this RFP. The City reserves the right to award the contract(s) in any manner it deems to be in the best interest of the City and make the selection based on its sole discretion, including negotiating with one or more of the proposers for the same service.

The City of Indio will open contract negotiations with the top-ranked firm. The successful firm will be expected to enter into the Agreement for Professional Services with the City of Indio. Should negotiations with the top-ranked firm dissolve; the City of Indio will open the cost proposal and begin contract negotiations with the second ranked firm, and so forth until an agreement is reached.

The City of Indio reserves the right to contract with multiple firms or reject all proposals at its sole discretion. Consultants are encouraged to keep their proposals brief and relevant to the specific work requirements.

XIV. ACCEPTANCE/REJECTION/MODIFICATION
The City of Indio reserves the right to accept, reject, modify or cancel in whole or in part, this Request for Proposal. The City reserves the right to accept or reject any and all proposals, negotiate modifications to proposals that it deems acceptable, to request and consider additional information from any proposer and to waive minor irregularities and technical defects in this proposal process.

The City reserves the right to seek new proposals when it determines that it is in the best interest of the City to do so.

XV. AUTHORITY TO WITHDRAW
The City of Indio reserves the right to withdraw this Request for Proposal (RFP) without prior notice.

The City of Indio makes no representation that any agreement will be awarded to any firm as a result of having responded to this request. All proposals submitted to the City of Indio in response to this RFP shall become the property of the City and will not be returned.

XVI. AWARD OF CONTRACT
Based on the outcome of the Selection Committee’s evaluation of proposals, a recommendation will be submitted to the City Council for consideration of award. An award of a contract occurs when the contract is approved by the Indio City Council. Selection of a proposer with whom the City enters into contract negotiations with or a recommendation of an award by the Selection Committee or any other party does not constitute an award of a contract.

The contract shall be in accordance with the attached Agreement for Professional Services and shall be reimbursed as a Lump Sum based on the percent complete per task.

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XVII. ATTACHMENTS
Attachment 1. 35% Plans and City Design Input
Attachment 2. Public Outreach Summary
Attachment 3. Evaluation Sheet
Attachment 4. City of Indio Agreement for Professional Services

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35% Plans and City Design Input

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CALIFORNIA
INTERSTATE 10
CAL IFORNIA 111
111

CAL IFORNIA
AVENUE 38
AVENUE 40
AVENUE 42

FRED WARING

MILES AVENUE
DR. CARREON
AVENUE 38
AVENUE 50
AVENUE 52
AVENUE 41
AVENUE 44
DRIVE
BLVD. PARKWAY GOLF CENTER MONROE ST. JACKSON ST. JEFFERSON STREET STREET CLINTON STREET STREET MONROE JACKSON MADISON STREET VARNER RD.

INDIO
DILLON RD.

BOULEVARD
CITY

HALL LAGO VISTA BOULEVARD
PROJECT No.

SEC. , T. S., R. E., S.B.B. & M. APN.

SITE ADDRESS

PREPARED FOR
SCALE

DRAWN BY

BY DATE
INSPECTOR:

CONTRACTOR:

AS BUILT COMP. DATE:

DATE COMPLETED:

CONSTRUCTION RECORD ENGINEER R E V I S I O N S APP'D DATE BENCHMARK:

SHEET No.

BASIS OF BEARING

DESIGNED BY

KRANTHI MANNILA DATE
CITY FILE No.

OF SHEETS PLOT STAMP

DESIGNER'S SEAL APPROVER'S SEAL

PLAN CHECKED BY

APPROVED BY
RCE No. 68510
JUAN F. RAYA, P.E.

CITY ENGINEER
DATE:

I.P. No.

FAX
(760) 342 - 6590

TELEPHONE
(760) 391-4017
100 CIVIC CENTER MALL
INDIO, CA 92201
www.indio.org
15 CITY OF INDIO

STREET IMPROVEMENT

JEFFERSON STREET
PROJECT NO. ST2203
35% SUBMITTAL
AVENUE 38 TO VARNER ROAD NOT FOR
CONSTRUCTION NOT FOR CONSTRUCTION Ontario, California 91764 2855 East Gustia Road, Suite 410
Tel: (909) 890-9693 Fax: (909) 890-9694
R.C.E. No. C76179, EXP. 06 / 30/ 2026

A LOCHNER COMPANY
THE BASIS OF BEARING FOR THIS SURVEY IS THE CALIFORNIA STATE PLANE COORDINATE SYSTEM, CCS83, ZONE VI, CSRS NAD83(2011) 2017.50 EPOCH.

BENCHMARK DESCRIPTION: FOUND CHISELED X ON WESTERLY WALK +/- 420' NORTH FROM SOUTHERLY ABUTMENT OF MONROSE STREET BRIDGE, BENCHMARK IS LOCATED JUST EAST OF STREET LIGHT.

BM 109
BM ELEV: 525.66'
Project # : JC34049 1

C I T Y O F I N D I O
AVENUE 38 TO VARNER ROAD

STREET IMPROVEMENT PROJECT

PROJECT No.

SEC. , T. S., R. E., S.B.B. & M. APN.

SITE ADDRESS

PREPARED FOR
SCALE

DRAWN BY

BY DATE
INSPECTOR:

CONTRACTOR:

AS BUILT COMP. DATE:

DATE COMPLETED:

CONSTRUCTION RECORD ENGINEER R E V I S I O N S APP'D DATE BENCHMARK:

SHEET No.

BASIS OF BEARING

DESIGNED BY

KRANTHI MANNILA DATE
CITY FILE No.

OF SHEETS PLOT STAMP

DESIGNER'S SEAL APPROVER'S SEAL

PLAN CHECKED BY

APPROVED BY
RCE No. 68510
JUAN F. RAYA, P.E.

CITY ENGINEER
DATE:

I.P. No.

FAX
(760) 342 - 6590

TELEPHONE
(760) 391-4017
100 CIVIC CENTER MALL
INDIO, CA 92201
www.indio.org
15 CITY OF INDIO

STREET IMPROVEMENT

JEFFERSON STREET
PROJECT NO. ST2203
35% SUBMITTAL
AVENUE 38 TO VARNER ROAD NOT FOR
CONSTRUCTION NOT FOR CONSTRUCTION Ontario, California 91764 2855 East Gustia Road, Suite 410
Tel: (909) 890-9693 Fax: (909) 890-9694
R.C.E. No. C76179, EXP. 06 / 30/ 2026

A LOCHNER COMPANY
THE BASIS OF BEARING FOR THIS SURVEY IS THE CALIFORNIA STATE PLANE COORDINATE SYSTEM, CCS83, ZONE VI, CSRS NAD83(2011) 2017.50 EPOCH.

BENCHMARK DESCRIPTION: FOUND CHISELED X ON WESTERLY WALK +/- 420' NORTH FROM SOUTHERLY ABUTMENT OF MONROSE STREET BRIDGE, BENCHMARK IS LOCATED JUST EAST OF STREET LIGHT.

BM 109
BM ELEV: 525.66'
Project # : JC34049 2
CIV

PROJECT No.

SEC. , T. S., R. E., S.B.B. & M. APN.

SITE ADDRESS

PREPARED FOR
SCALE

DRAWN BY

BY DATE
INSPECTOR:

CONTRACTOR:

AS BUILT COMP. DATE:

DATE COMPLETED:

CONSTRUCTION RECORD ENGINEER R E V I S I O N S APP'D DATE BENCHMARK:

SHEET No.

BASIS OF BEARING

DESIGNED BY

KRANTHI MANNILA DATE
CITY FILE No.

OF SHEETS PLOT STAMP

DESIGNER'S SEAL APPROVER'S SEAL

PLAN CHECKED BY

APPROVED BY
RCE No. 68510
JUAN F. RAYA, P.E.

CITY ENGINEER
DATE:

I.P. No.

FAX
(760) 342 - 6590

TELEPHONE
(760) 391-4017
100 CIVIC CENTER MALL
INDIO, CA 92201
www.indio.org
15 CITY OF INDIO

STREET IMPROVEMENT

JEFFERSON STREET
PROJECT NO. ST2203
35% SUBMITTAL
AVENUE 38 TO VARNER ROAD NOT FOR
CONSTRUCTION NOT FOR CONSTRUCTION Ontario, California 91764 2855 East Gustia Road, Suite 410
Tel: (909) 890-9693 Fax: (909) 890-9694
R.C.E. No. C76179, EXP. 06 / 30/ 2026

A LOCHNER COMPANY
THE BASIS OF BEARING FOR THIS SURVEY IS THE CALIFORNIA STATE PLANE COORDINATE SYSTEM, CCS83, ZONE VI, CSRS NAD83(2011) 2017.50 EPOCH.

BENCHMARK DESCRIPTION: FOUND CHISELED X ON WESTERLY WALK +/- 420' NORTH FROM SOUTHERLY ABUTMENT OF MONROSE STREET BRIDGE, BENCHMARK IS LOCATED JUST EAST OF STREET LIGHT.

BM 109
BM ELEV: 525.66'
Project # : JC34049 3 Page 114 of 335 AGENDA ITEM #10.7 Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 290 of 2236 PROJECT No.

SEC. , T. S., R. E., S.B.B. & M. APN.

SITE ADDRESS

PREPARED FOR
SCALE

DRAWN BY

BY DATE
INSPECTOR:

CONTRACTOR:

AS BUILT COMP. DATE:

DATE COMPLETED:

CONSTRUCTION RECORD ENGINEER R E V I S I O N S APP'D DATE BENCHMARK:

SHEET No.

BASIS OF BEARING

DESIGNED BY

KRANTHI MANNILA DATE
CITY FILE No.

OF SHEETS PLOT STAMP

DESIGNER'S SEAL APPROVER'S SEAL

PLAN CHECKED BY

APPROVED BY
RCE No. 68510
JUAN F. RAYA, P.E.

CITY ENGINEER
DATE:

I.P. No.

FAX
(760) 342 - 6590

TELEPHONE
(760) 391-4017
100 CIVIC CENTER MALL
INDIO, CA 92201
www.indio.org
15 CITY OF INDIO

STREET IMPROVEMENT

JEFFERSON STREET
PROJECT NO. ST2203
35% SUBMITTAL
AVENUE 38 TO VARNER ROAD NOT FOR
CONSTRUCTION NOT FOR CONSTRUCTION Ontario, California 91764 2855 East Gustia Road, Suite 410
Tel: (909) 890-9693 Fax: (909) 890-9694
R.C.E. No. C76179, EXP. 06 / 30/ 2026

A LOCHNER COMPANY
THE BASIS OF BEARING FOR THIS SURVEY IS THE CALIFORNIA STATE PLANE COORDINATE SYSTEM, CCS83, ZONE VI, CSRS NAD83(2011) 2017.50 EPOCH.

BENCHMARK DESCRIPTION: FOUND CHISELED X ON WESTERLY WALK +/- 420' NORTH FROM SOUTHERLY ABUTMENT OF MONROSE STREET BRIDGE, BENCHMARK IS LOCATED JUST EAST OF STREET LIGHT.

BM 109
BM ELEV: 525.66'
Project # : JC34049 4 Page 115 of 335 AGENDA ITEM #10.7 Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 291 of 2236 607-260-066 607-260-061
PROJECT No.

SEC. , T. S., R. E., S.B.B. & M. APN.

SITE ADDRESS

PREPARED FOR
SCALE

DRAWN BY

BY DATE
INSPECTOR:

CONTRACTOR:

AS BUILT COMP. DATE:

DATE COMPLETED:

CONSTRUCTION RECORD ENGINEER R E V I S I O N S APP'D DATE BENCHMARK:

SHEET No.

BASIS OF BEARING

DESIGNED BY

KRANTHI MANNILA DATE
CITY FILE No.

OF SHEETS PLOT STAMP

DESIGNER'S SEAL APPROVER'S SEAL

PLAN CHECKED BY

APPROVED BY
RCE No. 68510
JUAN F. RAYA, P.E.

CITY ENGINEER
DATE:

I.P. No.

FAX
(760) 342 - 6590

TELEPHONE
(760) 391-4017
100 CIVIC CENTER MALL
INDIO, CA 92201
www.indio.org
15 CITY OF INDIO

STREET IMPROVEMENT

JEFFERSON STREET
PROJECT NO. ST2203
35% SUBMITTAL
AVENUE 38 TO VARNER ROAD NOT FOR
CONSTRUCTION NOT FOR CONSTRUCTION Ontario, California 91764 2855 East Gustia Road, Suite 410
Tel: (909) 890-9693 Fax: (909) 890-9694
R.C.E. No. C76179, EXP. 06 / 30/ 2026

A LOCHNER COMPANY
THE BASIS OF BEARING FOR THIS SURVEY IS THE CALIFORNIA STATE PLANE COORDINATE SYSTEM, CCS83, ZONE VI, CSRS NAD83(2011) 2017.50 EPOCH.

BENCHMARK DESCRIPTION: FOUND CHISELED X ON WESTERLY WALK +/- 420' NORTH FROM SOUTHERLY ABUTMENT OF MONROSE STREET BRIDGE, BENCHMARK IS LOCATED JUST EAST OF STREET LIGHT.

BM 109
BM ELEV: 525.66'
Project # : JC34049 5

JEFFERSON ST VARNER RD

JEFFERSON ST

PROJECT No.

SEC. , T. S., R. E., S.B.B. & M. APN.

SITE ADDRESS

PREPARED FOR
SCALE

DRAWN BY

BY DATE
INSPECTOR:

CONTRACTOR:

AS BUILT COMP. DATE:

DATE COMPLETED:

CONSTRUCTION RECORD ENGINEER R E V I S I O N S APP'D DATE BENCHMARK:

SHEET No.

BASIS OF BEARING

DESIGNED BY

KRANTHI MANNILA DATE
CITY FILE No.

OF SHEETS PLOT STAMP

DESIGNER'S SEAL APPROVER'S SEAL

PLAN CHECKED BY

APPROVED BY
RCE No. 68510
JUAN F. RAYA, P.E.

CITY ENGINEER
DATE:

I.P. No.

FAX
(760) 342 - 6590

TELEPHONE
(760) 391-4017
100 CIVIC CENTER MALL
INDIO, CA 92201
www.indio.org
15 CITY OF INDIO

STREET IMPROVEMENT

JEFFERSON STREET
PROJECT NO. ST2203
35% SUBMITTAL
AVENUE 38 TO VARNER ROAD NOT FOR
CONSTRUCTION NOT FOR CONSTRUCTION Ontario, California 91764 2855 East Gustia Road, Suite 410
Tel: (909) 890-9693 Fax: (909) 890-9694
R.C.E. No. C76179, EXP. 06 / 30/ 2026

A LOCHNER COMPANY
THE BASIS OF BEARING FOR THIS SURVEY IS THE CALIFORNIA STATE PLANE COORDINATE SYSTEM, CCS83, ZONE VI, CSRS NAD83(2011) 2017.50 EPOCH.

BENCHMARK DESCRIPTION: FOUND CHISELED X ON WESTERLY WALK +/- 420' NORTH FROM SOUTHERLY ABUTMENT OF MONROSE STREET BRIDGE, BENCHMARK IS LOCATED JUST EAST OF STREET LIGHT.

BM 109
BM ELEV: 525.66'
Project # : JC34049 6

JEFFERSON ST SUN CITY BLVD

JEFFERSON ST

691-070-017
PROJECT No.

SEC. , T. S., R. E., S.B.B. & M. APN.

SITE ADDRESS

PREPARED FOR
SCALE

DRAWN BY

BY DATE
INSPECTOR:

CONTRACTOR:

AS BUILT COMP. DATE:

DATE COMPLETED:

CONSTRUCTION RECORD ENGINEER R E V I S I O N S APP'D DATE BENCHMARK:

SHEET No.

BASIS OF BEARING

DESIGNED BY

KRANTHI MANNILA DATE
CITY FILE No.

OF SHEETS PLOT STAMP

DESIGNER'S SEAL APPROVER'S SEAL

PLAN CHECKED BY

APPROVED BY
RCE No. 68510
JUAN F. RAYA, P.E.

CITY ENGINEER
DATE:

I.P. No.

FAX
(760) 342 - 6590

TELEPHONE
(760) 391-4017
100 CIVIC CENTER MALL
INDIO, CA 92201
www.indio.org
15 CITY OF INDIO

STREET IMPROVEMENT

JEFFERSON STREET
PROJECT NO. ST2203
35% SUBMITTAL
AVENUE 38 TO VARNER ROAD NOT FOR
CONSTRUCTION NOT FOR CONSTRUCTION Ontario, California 91764 2855 East Gustia Road, Suite 410
Tel: (909) 890-9693 Fax: (909) 890-9694
R.C.E. No. C76179, EXP. 06 / 30/ 2026

A LOCHNER COMPANY
THE BASIS OF BEARING FOR THIS SURVEY IS THE CALIFORNIA STATE PLANE COORDINATE SYSTEM, CCS83, ZONE VI, CSRS NAD83(2011) 2017.50 EPOCH.

BENCHMARK DESCRIPTION: FOUND CHISELED X ON WESTERLY WALK +/- 420' NORTH FROM SOUTHERLY ABUTMENT OF MONROSE STREET BRIDGE, BENCHMARK IS LOCATED JUST EAST OF STREET LIGHT.

BM 109
BM ELEV: 525.66'
Project # : JC34049 7

JEFFERSON ST
JEFFERSON ST AVE 40 Page 118 of 335 AGENDA ITEM #10.7
Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 294 of 2236 PROJECT No.

SEC. , T. S., R. E., S.B.B. & M. APN.

SITE ADDRESS

PREPARED FOR
SCALE

DRAWN BY

BY DATE
INSPECTOR:

CONTRACTOR:

AS BUILT COMP. DATE:

DATE COMPLETED:

CONSTRUCTION RECORD ENGINEER R E V I S I O N S APP'D DATE BENCHMARK:

SHEET No.

BASIS OF BEARING

DESIGNED BY

KRANTHI MANNILA DATE
CITY FILE No.

OF SHEETS PLOT STAMP

DESIGNER'S SEAL APPROVER'S SEAL

PLAN CHECKED BY

APPROVED BY
RCE No. 68510
JUAN F. RAYA, P.E.

CITY ENGINEER
DATE:

I.P. No.

FAX
(760) 342 - 6590

TELEPHONE
(760) 391-4017
100 CIVIC CENTER MALL
INDIO, CA 92201
www.indio.org
15 CITY OF INDIO

STREET IMPROVEMENT

JEFFERSON STREET
PROJECT NO. ST2203
35% SUBMITTAL
AVENUE 38 TO VARNER ROAD NOT FOR
CONSTRUCTION NOT FOR CONSTRUCTION Ontario, California 91764 2855 East Gustia Road, Suite 410
Tel: (909) 890-9693 Fax: (909) 890-9694
R.C.E. No. C76179, EXP. 06 / 30/ 2026

A LOCHNER COMPANY
THE BASIS OF BEARING FOR THIS SURVEY IS THE CALIFORNIA STATE PLANE COORDINATE SYSTEM, CCS83, ZONE VI, CSRS NAD83(2011) 2017.50 EPOCH.

BENCHMARK DESCRIPTION: FOUND CHISELED X ON WESTERLY WALK +/- 420' NORTH FROM SOUTHERLY ABUTMENT OF MONROSE STREET BRIDGE, BENCHMARK IS LOCATED JUST EAST OF STREET LIGHT.

BM 109
BM ELEV: 525.66'
Project # : JC34049 8

JEFFERSON ST

JEFFERSON ST

PROJECT No.

SEC. , T. S., R. E., S.B.B. & M. APN.

SITE ADDRESS

PREPARED FOR
SCALE

DRAWN BY

BY DATE
INSPECTOR:

CONTRACTOR:

AS BUILT COMP. DATE:

DATE COMPLETED:

CONSTRUCTION RECORD ENGINEER R E V I S I O N S APP'D DATE BENCHMARK:

SHEET No.

BASIS OF BEARING

DESIGNED BY

KRANTHI MANNILA DATE
CITY FILE No.

OF SHEETS PLOT STAMP

DESIGNER'S SEAL APPROVER'S SEAL

PLAN CHECKED BY

APPROVED BY
RCE No. 68510
JUAN F. RAYA, P.E.

CITY ENGINEER
DATE:

I.P. No.

FAX
(760) 342 - 6590

TELEPHONE
(760) 391-4017
100 CIVIC CENTER MALL
INDIO, CA 92201
www.indio.org
15 CITY OF INDIO

STREET IMPROVEMENT

JEFFERSON STREET
PROJECT NO. ST2203
35% SUBMITTAL
AVENUE 38 TO VARNER ROAD NOT FOR
CONSTRUCTION NOT FOR CONSTRUCTION Ontario, California 91764 2855 East Gustia Road, Suite 410
Tel: (909) 890-9693 Fax: (909) 890-9694
R.C.E. No. C76179, EXP. 06 / 30/ 2026

A LOCHNER COMPANY
THE BASIS OF BEARING FOR THIS SURVEY IS THE CALIFORNIA STATE PLANE COORDINATE SYSTEM, CCS83, ZONE VI, CSRS NAD83(2011) 2017.50 EPOCH.

BENCHMARK DESCRIPTION: FOUND CHISELED X ON WESTERLY WALK +/- 420' NORTH FROM SOUTHERLY ABUTMENT OF MONROSE STREET BRIDGE, BENCHMARK IS LOCATED JUST EAST OF STREET LIGHT.

BM 109
BM ELEV: 525.66'
Project # : JC34049 9

JEFFERSON ST

JEFFERSON ST

PROJECT No.

SEC. , T. S., R. E., S.B.B. & M. APN.

SITE ADDRESS

PREPARED FOR
SCALE

DRAWN BY

BY DATE
INSPECTOR:

CONTRACTOR:

AS BUILT COMP. DATE:

DATE COMPLETED:

CONSTRUCTION RECORD ENGINEER R E V I S I O N S APP'D DATE BENCHMARK:

SHEET No.

BASIS OF BEARING

DESIGNED BY

KRANTHI MANNILA DATE
CITY FILE No.

OF SHEETS PLOT STAMP

DESIGNER'S SEAL APPROVER'S SEAL

PLAN CHECKED BY

APPROVED BY
RCE No. 68510
JUAN F. RAYA, P.E.

CITY ENGINEER
DATE:

I.P. No.

FAX
(760) 342 - 6590

TELEPHONE
(760) 391-4017
100 CIVIC CENTER MALL
INDIO, CA 92201
www.indio.org
15 CITY OF INDIO

STREET IMPROVEMENT

JEFFERSON STREET
PROJECT NO. ST2203
35% SUBMITTAL
AVENUE 38 TO VARNER ROAD NOT FOR
CONSTRUCTION NOT FOR CONSTRUCTION Ontario, California 91764 2855 East Gustia Road, Suite 410
Tel: (909) 890-9693 Fax: (909) 890-9694
R.C.E. No. C76179, EXP. 06 / 30/ 2026

A LOCHNER COMPANY
THE BASIS OF BEARING FOR THIS SURVEY IS THE CALIFORNIA STATE PLANE COORDINATE SYSTEM, CCS83, ZONE VI, CSRS NAD83(2011) 2017.50 EPOCH.

BENCHMARK DESCRIPTION: FOUND CHISELED X ON WESTERLY WALK +/- 420' NORTH FROM SOUTHERLY ABUTMENT OF MONROSE STREET BRIDGE, BENCHMARK IS LOCATED JUST EAST OF STREET LIGHT.

BM 109
BM ELEV: 525.66'
Project # : JC34049 10
JEFFERSON ST AVE 39

JEFFERSON ST

691-050-012 691-050-011
PROJECT No.

SEC. , T. S., R. E., S.B.B. & M. APN.

SITE ADDRESS

PREPARED FOR
SCALE

DRAWN BY

BY DATE
INSPECTOR:

CONTRACTOR:

AS BUILT COMP. DATE:

DATE COMPLETED:

CONSTRUCTION RECORD ENGINEER R E V I S I O N S APP'D DATE BENCHMARK:

SHEET No.

BASIS OF BEARING

DESIGNED BY

KRANTHI MANNILA DATE
CITY FILE No.

OF SHEETS PLOT STAMP

DESIGNER'S SEAL APPROVER'S SEAL

PLAN CHECKED BY

APPROVED BY
RCE No. 68510
JUAN F. RAYA, P.E.

CITY ENGINEER
DATE:

I.P. No.

FAX
(760) 342 - 6590

TELEPHONE
(760) 391-4017
100 CIVIC CENTER MALL
INDIO, CA 92201
www.indio.org
15 CITY OF INDIO

STREET IMPROVEMENT

JEFFERSON STREET
PROJECT NO. ST2203
35% SUBMITTAL
AVENUE 38 TO VARNER ROAD NOT FOR
CONSTRUCTION NOT FOR CONSTRUCTION Ontario, California 91764 2855 East Gustia Road, Suite 410
Tel: (909) 890-9693 Fax: (909) 890-9694
R.C.E. No. C76179, EXP. 06 / 30/ 2026

A LOCHNER COMPANY
THE BASIS OF BEARING FOR THIS SURVEY IS THE CALIFORNIA STATE PLANE COORDINATE SYSTEM, CCS83, ZONE VI, CSRS NAD83(2011) 2017.50 EPOCH.

BENCHMARK DESCRIPTION: FOUND CHISELED X ON WESTERLY WALK +/- 420' NORTH FROM SOUTHERLY ABUTMENT OF MONROSE STREET BRIDGE, BENCHMARK IS LOCATED JUST EAST OF STREET LIGHT.

BM 109
BM ELEV: 525.66'
Project # : JC34049 11

JEFFERSON ST YOUNGS WAY

JEFFERSON ST

PROJECT No.

SEC. , T. S., R. E., S.B.B. & M. APN.

SITE ADDRESS

PREPARED FOR
SCALE

DRAWN BY

BY DATE
INSPECTOR:

CONTRACTOR:

AS BUILT COMP. DATE:

DATE COMPLETED:

CONSTRUCTION RECORD ENGINEER R E V I S I O N S APP'D DATE BENCHMARK:

SHEET No.

BASIS OF BEARING

DESIGNED BY

KRANTHI MANNILA DATE
CITY FILE No.

OF SHEETS PLOT STAMP

DESIGNER'S SEAL APPROVER'S SEAL

PLAN CHECKED BY

APPROVED BY
RCE No. 68510
JUAN F. RAYA, P.E.

CITY ENGINEER
DATE:

I.P. No.

FAX
(760) 342 - 6590

TELEPHONE
(760) 391-4017
100 CIVIC CENTER MALL
INDIO, CA 92201
www.indio.org
15 CITY OF INDIO

STREET IMPROVEMENT

JEFFERSON STREET
PROJECT NO. ST2203
35% SUBMITTAL
AVENUE 38 TO VARNER ROAD NOT FOR
CONSTRUCTION NOT FOR CONSTRUCTION Ontario, California 91764 2855 East Gustia Road, Suite 410
Tel: (909) 890-9693 Fax: (909) 890-9694
R.C.E. No. C76179, EXP. 06 / 30/ 2026

A LOCHNER COMPANY
THE BASIS OF BEARING FOR THIS SURVEY IS THE CALIFORNIA STATE PLANE COORDINATE SYSTEM, CCS83, ZONE VI, CSRS NAD83(2011) 2017.50 EPOCH.

BENCHMARK DESCRIPTION: FOUND CHISELED X ON WESTERLY WALK +/- 420' NORTH FROM SOUTHERLY ABUTMENT OF MONROSE STREET BRIDGE, BENCHMARK IS LOCATED JUST EAST OF STREET LIGHT.

BM 109
BM ELEV: 525.66'
Project # : JC34049 12
JEFFERSON ST AVE 38 JEFFERSON ST

607-240-033 691-180-002 607-240-032
13 JEFFERSON ST VARNER RD
PROJECT No.

SEC. , T. S., R. E., S.B.B. & M. APN.

SITE ADDRESS

PREPARED FOR
SCALE

DRAWN BY

BY DATE
INSPECTOR:

CONTRACTOR:

AS BUILT COMP. DATE:

DATE COMPLETED:

CONSTRUCTION RECORD ENGINEER R E V I S I O N S APP'D DATE BENCHMARK:

SHEET No.

BASIS OF BEARING

DESIGNED BY

KRANTHI MANNILA DATE
CITY FILE No.

OF SHEETS
R.C.E. No. C76179, EXP. 06 / 30/ 2026 PLOT STAMP

DESIGNER'S SEAL APPROVER'S SEAL APPROVED BY
RCE No. 68510
JUAN F. RAYA, P.E.

CITY ENGINEER
DATE:

I.P. No.

FAX
(760) 342 - 6590

TELEPHONE
(760) 391-4017
100 CIVIC CENTER MALL
INDIO, CA 92201
www.indio.org
15 CITY OF INDIO

CONCEPTUAL PLAN

JEFFERSON STREET
PROJECT NO. ST2203
Ontario, California 91764
2855 East Gustia Road, Suite 410
Tel: (909) 890-9693 Fax: (909) 890-9694
AVENUE 38 TO VARNER ROAD NOT FOR

CONSTRUCTION NOT FOR CONSTRUCTION

A LOCHNER COMPANY
BM 109
35% SUBMITTAL
Project # : JC34049 SUN CITY BLVD
JEFFERSON ST AVE 40 AVE 40

RIGHT LANE
MUST

TURN RIGHT
THRU

TRAFFIC
MERGE
LEFT
NO

STOPPING
ANY
TIME
YIELD
TO
PEDS Page 124 of 335 AGENDA ITEM #10.7
Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 300 of 2236 PROJECT No. 14
SEC. , T. S., R. E., S.B.B. & M. APN.

SITE ADDRESS

PREPARED FOR
SCALE

DRAWN BY

BY DATE
INSPECTOR:

CONTRACTOR:

AS BUILT COMP. DATE:

DATE COMPLETED:

CONSTRUCTION RECORD ENGINEER R E V I S I O N S APP'D DATE BENCHMARK:

SHEET No.

BASIS OF BEARING

DESIGNED BY

KRANTHI MANNILA DATE
CITY FILE No.

OF SHEETS
R.C.E. No. C76179, EXP. 06 / 30/ 2026 PLOT STAMP

DESIGNER'S SEAL APPROVER'S SEAL APPROVED BY
RCE No. 68510
JUAN F. RAYA, P.E.

CITY ENGINEER
DATE:

I.P. No.

FAX
(760) 342 - 6590

TELEPHONE
(760) 391-4017
100 CIVIC CENTER MALL
INDIO, CA 92201
www.indio.org
15 CITY OF INDIO

CONCEPTUAL PLAN

JEFFERSON STREET
PROJECT NO. ST2203
Ontario, California 91764
2855 East Gustia Road, Suite 410
Tel: (909) 890-9693 Fax: (909) 890-9694
AVENUE 38 TO VARNER ROAD NOT FOR

CONSTRUCTION NOT FOR CONSTRUCTION

A LOCHNER COMPANY
BM 109
35% SUBMITTAL
Project # : JC34049
JEFFERSON ST AVE 39

JEFFERSON ST
YIELD
TO
PEDS Page 125 of 335 AGENDA ITEM #10.7
Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 301 of 2236 15 AVE 38 YOUNGS WAY
PROJECT No.

SEC. , T. S., R. E., S.B.B. & M. APN.

SITE ADDRESS

PREPARED FOR
SCALE

DRAWN BY

BY DATE
INSPECTOR:

CONTRACTOR:

AS BUILT COMP. DATE:

DATE COMPLETED:

CONSTRUCTION RECORD ENGINEER R E V I S I O N S APP'D DATE BENCHMARK:

SHEET No.

BASIS OF BEARING

DESIGNED BY

KRANTHI MANNILA DATE
CITY FILE No.

OF SHEETS
R.C.E. No. C76179, EXP. 06 / 30/ 2026 PLOT STAMP

DESIGNER'S SEAL APPROVER'S SEAL APPROVED BY
RCE No. 68510
JUAN F. RAYA, P.E.

CITY ENGINEER
DATE:

I.P. No.

FAX
(760) 342 - 6590

TELEPHONE
(760) 391-4017
100 CIVIC CENTER MALL
INDIO, CA 92201
www.indio.org
15 CITY OF INDIO

CONCEPTUAL PLAN

JEFFERSON STREET
PROJECT NO. ST2203
Ontario, California 91764
2855 East Gustia Road, Suite 410
Tel: (909) 890-9693 Fax: (909) 890-9694
AVENUE 38 TO VARNER ROAD NOT FOR

CONSTRUCTION NOT FOR CONSTRUCTION

A LOCHNER COMPANY
BM 109
35% SUBMITTAL
Project # : JC34049

JEFFERSON ST

JEFFERSON ST
ALL WAY 4 - WAY
STOP
YIELD
TO
PEDS Page 126 of 335 AGENDA ITEM #10.7
Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 302 of 2236 Proposed Engineering Improvement Location Existing Condition and Current Engineering Recommendation Between Intersections, Maintain one travel lane in each direction with a center turning lane
Jefferson
Street
between
Avenue 39
and Avenue
38 Install a fence in the median of Jefferson Street
Jefferson
Street
between
Lot 3
(Stadium)
Entrance
and Avenue

39. Investigate maintaining right turn only lane into Sun City Shadow Hills
Jefferson
Street and
Sun City
Boulevard

Proposed Engineering Improvement Location Existing Condition and Current Engineering Recommendation Ensure Jefferson Street has proper drainage post-
completion
Jefferson
Street
between
Avenue 39
and Avenue
38 Investigate relocating the SunLine Transit Bus Stop
Avenue 39
at Jefferson
Street
Install (or leave provisions for) a shelter for the SunLine Transit Bus Stop
Avenue 39
at Jefferson
Street
N/A

Proposed Engineering Improvement Location Existing Condition and Current Engineering Recommendation Along Class I shared-use path, construct level crossing where feasible (as pictured below)
Entire
Project
Area
N/A
Along Class I shared-use path, place enhanced markings
that span the entire width of the Class I path where feasible (as pictured at a driveway below) Entire
Project
Area
N/A

Proposed Engineering Improvement Location Existing Condition and Current Engineering Recommendation Along Class I shared-use path, displace Class I shared use path crossing from the edge of the intersection where
feasible (as pictured at a driveway below)
Entire
Project
Area
N/A
Installing trees throughout the corridor Entire
Project
Area
N/A

ATTACHMENT 2
Public Outreach Summary

Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 307 of 2236 333 S. Anita Drive, Suite 800, Orange, CA 92868
T: (714) 573-0317 | www.koacorp.com

MONTEREY PARK ORANGE ONTARIO SAN DIEGO
JEFFERSON STREET – AVENUE 38 TO VARNER ROAD: STAKEHOLDER OUTREACH AND

ENGAGEMENT MEMO
Date: January 16, 2025
To: Donn Uyeno – Principal Engineer, City of Indio
From: Monica Paderanga – Senior Associate Planner, KOA Corporation Subject: Jefferson Street – Avenue 38 to Varner Road: Stakeholder Outreach and Engagement Memo - DRAFT
This memorandum summarizes the various stakeholder outreach and engagement efforts conducted to confirm community support for one of the three design alternatives for the Jefferson Street Project from Avenue 38 to Varner Road.

Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 308 of 2236 2 STAKEHOLDER OUTREACH AND ENGAGEMENT
At the project's onset, a Public Outreach Plan (POP) was prepared to provide a roadmap that identified specific outreach strategies, timing, and responsibilities for effectively collecting community input. The POP consisted of the following engagement activities:

1. Preparation and maintenance of a Stakeholder List

2. Development of Project Branding and Messaging

3. Development and facilitation of a Project Survey

4. Preparation and facilitation of Community Meetings
These activities were instrumental in ensuring effective engagement and maximizing community input for the Project Team. The sections below summarize details on each outreach and engagement activity. For more detailed information on the community feedback that has been received, refer to the items compiled in the Appendix.

ENGAGEMENT TOOLS AND METHODS

STAKEHOLDER LIST
A stakeholder list consisting of local schools,
homeowner’s associations, utility companies, and
community groups was created to ensure that
appropriate stakeholders were informed about the
project. The Project Team utilized this list to distribute email blasts (Figure 1) to stakeholders on upcoming
community meetings and opportunities to provide input
on the project. This list was updated throughout the
engagement process so new and old stakeholders could
receive project updates.

PROJECT BRANDING AND MESSAGING
Branding that consisted of a logo was developed to provide a distinct identity for the project. The Project Team referenced the City of Indio’s logo and Indio Design Guidelines as part of the logo creation process. The logo was developed in English and Spanish (Figure 2) and was included on all digital and print materials, such as flyers and the project fact sheet.

PROJECT WEBPAGE
A project webpage was developed using the ArcGIS StoryMap platform to provide general information, such as the project background and goals, the three (3) proposed design alternatives, and details on upcoming community meetings. The webpage was updated regularly to ensure all interested stakeholders could access current information, including PowerPoint presentations from previous meetings.

Stakeholders also had the opportunity to share their opinions on active transportation safety on Jefferson Street (Avenue 38 to Varner Road) by completing the Typeform survey and online mapping survey.

Figure 1. Stakeholder Email Blast
Figure 2. Project Logo

Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 309 of 2236 3 PRINT AND DIGITAL MATERIALS
Several collateral materials were created and made available in digital and print format for posting online and for distribution to the public at in-person meetings.

These materials included flyers, a project fact sheet, and graphics showing the proposed improvements. The content within these materials was also translated into Spanish to accommodate the community’s language needs.

Additionally, social media posts were developed for the City of Indio to share on their social media platforms to reach a broad range of stakeholders. These posts were also shared on the social media platforms of the schools located along the project corridor, such as Desert Ridge Academy and Shadow Hills High School (Figure 3). Messaging within the posts was formatted for Facebook, X, Peachjar, and Instagram to give the project a comprehensive social media presence.

Table 1 below lists and describes all print and digital materials developed to help raise project awareness in the community. All materials can be viewed in Appendix A.

Table 1. Print and Digital Materials

PROJECT SURVEYS

TYPEFORM SURVEY
An online survey was created using the Typeform platform. It included 12 questions asking respondents for their input on how they travel along the project corridor, the purposes of their trips, and their preferences for active transportation improvements that they would like to see on the corridor. A total of 741 responses were received between September 2024 and October 2024. Overall, respondents preferred a Class I bicycle path along the entire project corridor as shown in Figure 4. A complete summary of the Tyepform survey results can be found in Appendix B.

Material Purpose Quantity
Fact Sheet Provide background information on the project, including goals and outcomes.
1 Flyers Provide information on upcoming community meetings and project updates.
2 Social Media Posts Share project updates and opportunities for the community to get involved and share their input.
6 Figure 3. Community Workshop Instagram Post

Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 310 of 2236 4 492
300
403
195
354
283
40 42 31
0 100
200
300
400
500
600
Class I Class II Class IV
Overall Preferred Bicycle Facility along the Entire Project Corridor Yes No Other
Figure 4. Preferred Bicycle Facility for the Project Corridor

ONLINE MAPPING SURVEY
In addition to the Typeform survey,
an online mapping survey (Figure 5)
was created so that stakeholders
could provide location-specific
comments regarding walking, biking,
and driving along the project
corridor. Comments received on the
mapping survey helped supplement
the feedback collected from the
Typeform survey and community
meetings. A total of 20 comments
were obtained on the online mapping
survey between September 2024
through October 2024. Appendix B
contains a comprehensive summary
of the comments received on the mapping survey.

COMMUNITY MEETINGS
The Project Team conducted two (2) community meetings in total. The table on the following page provides specific details for each meeting. Summaries for each community meeting can be found in Appendix C.

Figure 5. Online Mapping Survey

Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 311 of 2236 5 Community Meeting Date and Time Location Objective Engagement Community Meeting #1 Thursday
September 26, 2024
4:00 PM – 5:00 PM
Shadow Hills
High School
Presented the Project
Background and
Proposed Design
Alternatives
Engaged with 12
meeting attendees
Community Meeting #2 Thursday
November 21, 2024
6:00 PM – 7:00 PM
Virtual
(Zoom)
Presented a brief
overview of the Project
Background, a
summary of the
community feedback
that was received, and
the selected the Design
Alternative
Engaged with 25
meeting attendees
Table 2. Community Meetings

Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 312 of 2236 JEFFERSON STREET- AVENUE 38 TO VARNER ROAD: STAKEHOLDER OUTREACH AND ENGAGEMENT MEMO

APPENDIX

Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 313 of 2236 JEFFERSON STREET- AVENUE 38 TO VARNER ROAD: STAKEHOLDER OUTREACH AND ENGAGEMENT MEMO APPENDIX A:

PRINT AND DIGITAL

MATERIALS

Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 314 of 2236 The
Garden
Fellowship
Shadow
Hills
High
School
Sun City
Shadow
Hills
Shadow
Hills RV
Resort
Avenue 38
Varner Road
Sun City
Boulevard
Avenue
40 Avenue
39 Youngs
Way
The
Garden
Fellowship
Shadow
Hills
High
School
Sun City
Shadow
Hills
Shadow
Hills RV
Resort
Avenue 38
Varner Road
Sun City
Boulevard
Avenue
40 Avenue
39 Youngs
Way
Bicisenda
Jefferson Street Avenue 38 to Varner Road
Class I Bike Path
A sidewalk-level path for cyclists that is fully
separated from vehicle traffic
Class II Bike Lane
A bike lane that offers designated roadway space
for cyclists to ride alongside vehicle traffic
Class IV Separated Bike Lane
A bike lane that includes a physical barrier
between cyclists and vehicle traffic.

Currently, there are three (3) project alternatives for consideration. Each alternative will widen Jefferson
Street to at least four vehicle lanes with a sidewalk
on each side of the street.

Proposed Project Alternatives
Learn More &
Get Involved!
Scan the QR Code or
visit the link below to
learn more about the
Project, upcoming
community
workshops, and take
the Project survey!
Project
Fact Sheet
Project Purpose Project Area
Map The Jefferson Street - Avenue 38 to
Varner Road Project aims to provide
residents, students, and community
members with a comfortable and
safe environment for biking, driving,
and walking, improving mobility and
connectivity along Jefferson Street
north of Interstate 10.
https://bit.ly/JeffersonStreetProject
[email protected]
If you have any questions or
comments, please email:

The
Garden
Fellowship
Shadow
Hills
High
School
Sun City
Shadow
Hills
Shadow
Hills RV
Resort
Avenue 38
Varner Road
Sun City
Boulevard
Avenue
40 Avenue
39 Youngs
Way
The
Garden
Fellowship
Shadow
Hills
High
School
Sun City
Shadow
Hills
Shadow
Hills RV
Resort
Avenue 38
Varner Road
Sun City
Boulevard
Avenue
40 Avenue
39 Youngs
Way
Bicisenda
Jefferson Street Avenue 38 to Varner Road
Ruta para Bicicletas Clase I
Un camino para ciclistas completamente
separado del trÆfico vehicular.

Carril para Bicicletas Clase II
Un carril marcado en la calle para ciclistas,
paralelo al trÆfico de vehículos.

Ciclovía Protegida Clase IV
Un carril exclusivo para bicicletas, con una barrera
física que las separa del trÆfico vehicular.

Actualmente, hay (3) tres alternativas de proyecto en
consideración. Cada alternativa ampliara a la Calle
Jefferson a un mínimo de cuatro carriles para
vehículos, con una banqueta a cada lado de la calle.

Alternativas Propuestas
del Proyecto
¡Infórmate mÆs
y participa!
¡Escanee el código QR
o visite el enlace a
continuación para
obtener más
información sobre el
proyecto, los próximos
eventos comunitarios y
para completar la
encuesta del proyecto!
Hoja Informativa
de los Proyecto
Propósito del Proyecto
El Proyecto de la Calle Jefferson,
desde la Avenida 38 hasta Varner
Road mejorarÆ la movilidad y
ofrecerÆ una zona segura para que
la comunidad pueda disfrutar andar
en bicicleta, conducir y caminar a lo
largo de la Calle Jefferson, al norte
de la Autopista 10.

[email protected]
Si tiene alguna pregunta o
comentario, enviØ un correo
electrónico a:
https://bit.ly/JeffersonStreetProject-Spanish
Mapa del área
del proyecto:

Jueves 26 de
septiembre, 2024
4:00 PM – 5:00 PM
Shadow Hills
High School
(Auditorio)
39-225 Jefferson St,
Indio, CA 92203
¡Escanee el código QR o visite
el enlace a continuación para
obtener más información sobre
el proyecto! ¡Cuéntanos como
te gustaría mejorar el
transporte a lo largo de la
Calle Jefferson!
Si tiene alguna
pregunta o
comentario, envié un
correo electrónico a:
¡Entérate sobre el
proyecto de
Jefferson Street,
de Avenida 38 a
Varner Road, en
nuestro primer
Evento
Comunitario!
El Proyecto mejorará
la movilidad y ofrecerá
una zona segura para
que la comunidad
pueda disfrutar andar
en bicicleta, conducir y
caminar a lo largo de
la Calle Jefferson, al
norte de la Autopista

10. ¡Acompáñennos en
un Evento Comunitario!
Mapa del área
del proyecto:
¡Visite el sitio web!
https://bit.ly/JeffersonStreetProject-Spanish
JeffersonStreetProject
@gmail.com
Jefferson Street
De Avenida 38 a Varner Road
The
Garden
Fellowship
Shadow
Hills
High
School
Sun City
Shadow
Hills
Shadow
Hills RV
Resort
Avenue 38
Varner Road
Sun City
Boulevard
Avenue
40 Avenue
39 Youngs
Way
The
Garden
Fellowship
Shadow
Hills
High
School
Sun City
Shadow
Hills
Shadow
Hills RV
Resort
Avenue 38
Varner Road
Sun City
Boulevard
Avenue
40 Avenue
39 Youngs
Way

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September 26
4:00 PM – 5:00 PM
Shadow Hills
High School
(Lecture Hall)
39-225 Jefferson St,
Indio, CA 92203
Scan the QR code or visit the
link below to learn more about
the Project and take the
Project survey! Tell us how you
would like to improve
transportation along Jefferson
Street!
If you have any
questions or
comments, please
email:

Learn about the
Jefferson Street
Avenue 38 to
Varner Road
Project at our first
Community
Workshop!
The Project aims to
provide residents,
students, and
community members
with a comfortable
and safe environment
for biking, driving, and
walking, improving
mobility and
connectivity along
Jefferson Street north
of Interstate 10.

Join us for a
Community Workshop!
Project Area
Map
Visit Our Website!
https://bit.ly/JeffersonStreetProject
JeffersonStreetProject
@gmail.com
Jefferson Street
Avenue 38 to Varner Road
The
Garden
Fellowship
Shadow
Hills
High
School
Sun City
Shadow
Hills
Shadow
Hills RV
Resort
Avenue 38
Varner Road
Sun City
Boulevard
Avenue
40 Avenue
39 Youngs
Way
The
Garden
Fellowship
Shadow
Hills
High
School
Sun City
Shadow
Hills
Shadow
Hills RV
Resort
Avenue 38
Varner Road
Sun City
Boulevard
Avenue
40 Avenue
39 Youngs
Way

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November 21
6:00 PM – 7:00 PM
Join the
meeting by
scanning
the QR Code
or visiting
the link:

Need Spanish
Interpretation? Have
any questions?
please email us by
Friday, November 15
Together, let’s
re-imagine the
future of Jefferson
Street north of
Interstate 10.

This Project aims to
provide all community
members with a
comfortable and safe
environment for
biking, driving, and
walking.

With your guidance,
we’ve created a vision
of what Jefferson
Street could be. Join
us as we discuss and
refine our draft plan.

Join us for a
Community Workshop!
Project Area
Map
Can’t Come to the Meeting?
Visit the Project Website!
https://bit.ly/JeffersonStreetProject
JeffersonStreetProject
@gmail.com
Online Workshop
https://bit.ly/JeffersonStreetMeeting
Visit the website to
learn more about
the Project.

Meeting materials
will also be
available on the
website in Late
November.

Jefferson Street
Avenue 38 to Varner Road
The
Garden
Fellowship
Shadow
Hills
High
School
Sun City
Shadow
Hills
Shadow
Hills RV
Resort
Avenue 38
Varner Road
Sun City
Boulevard
Avenue
40 Avenue
39 Youngs
Way
The
Garden
Fellowship
Shadow
Hills
High
School
Sun City
Shadow
Hills
Shadow
Hills RV
Resort
Avenue 38
Varner Road
Sun City
Boulevard
Avenue
40 Avenue
39 Youngs
Way

Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 319 of 2236 Jueves,
21 de noviembre
6:00 PM – 7:00 PM
Únase a la
reunión
escaneando
el código QR
o visitando
el enlace
¿Necesita
interpretación,
preguntas o
comentarios?
Escríbanos antes del
15 de noviembre.

Juntos,
re-imaginemos el
futuro de la Calle
Jefferson al norte
de la Interestatal 10
Este proyecto busca
crear un entorno
cómodo y seguro para
que todos los
miembros de la
comunidad puedan
andar en bicicleta,
conducir y caminar.

Gracias a sus ideas,
hemos creado una
visión para el futuro de
la Calle Jefferson.

AcompÆæenos para
discutir y mejorar el
plan preliminar.
¡Participa en el
Evento Comunitario!
Mapa del área
del proyecto
¿No puede venir a la
reunión? ¡Visite el sitio web
del proyecto!
https://bit.ly/JeffersonStreetProject-Spanish JeffersonStreetProject @gmail.com
Taller Virtual
https://bit.ly/JeffersonStreetMeeting
Visite el sitio web
para mÆs
información. Los
materiales de la
reunión estarÆn
disponibles a
finales de
noviembre
Jefferson Street
De Avenida 38 a Varner Road
The
Garden
Fellowship
Shadow
Hills
High
School
Sun City
Shadow
Hills
Shadow
Hills RV
Resort
Avenue 38
Varner Road
Sun City
Boulevard
Avenue
40 Avenue
39 Youngs
Way
The
Garden
Fellowship
Shadow
Hills
High
School
Sun City
Shadow
Hills
Shadow
Hills RV
Resort
Avenue 38
Varner Road
Sun City
Boulevard
Avenue
40 Avenue
39 Youngs
Way

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ENGLISH
Facebook:

Instagram:

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Peachjar (School-use only):

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SPANISH
Facebook:

Instagram:

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Peachjar (School-use only):

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ENGLISH
Facebook:

Instagram:

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Peachjar (School-use only):

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SPANISH
Facebook:

Instagram:

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Peachjar (School-use only):

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ENGLISH
Facebook:

Instagram:

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Peachjar (School-use only):

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SPANISH
Facebook:

Instagram:

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Peachjar (School-use only):

Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 332 of 2236 JEFFERSON STREET- AVENUE 38 TO VARNER ROAD: STAKEHOLDER OUTREACH AND ENGAGEMENT MEMO APPENDIX B:

TYPEFORM AND

ONLINE MAPPING

SURVEY SUMMARY

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1 Typeform Survey Results To Date
A. Overview
The Jefferson Street Avenue 38 to Varner Road Typeform survey has gathered input from 741 respondents to date regarding their transportation habits, trip purposes, and preferences for improvements they would like to see along the corridor. These results aim to provide a better understanding of the challenges and potential opportunities to improve walking, biking, and driving along Jefferson Street between Avenue 38 and Varner Road.

B. Transportation Usage Along Jefferson Street
347
13 12
206
38 67
100
28 52 63
90 95
20 540
496
0 100
200
300
400
500
600
Driving Walking Biking
Frequency of Driving, Walking, & Biking Along Jefferson Street - Avenue 38 to Varner Road
Daily Once or twice a week Once or twice a month Fewer than once a month Never

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2 Out of the 741 respondents, 347 (about 47%) reported daily driving along Jefferson Street, highlighting driving as the primary mode of transportation along the corridor.

In contrast, 540 respondents (approximately 76%) indicated that they never walk along Jefferson Street, while 496 respondents (about 69%) reported that they never bike in the area. Only a small fraction—13 respondents for walking and 12 for biking— reported engaging in these activities daily, underscoring the low frequency of nondriving modes along this route.

The data indicates a notable gap in usage frequency between driving and non-driving modes, with over two-thirds of respondents rarely or never walking or biking along the corridor.

C. How People Use Jefferson Street
518
213
154
118
28 0
100
200
300
400
500
600
To get to
different
destinations
To commute to
school or work
For leisure /
recreation
For health or
exercise
Other
How People Use Jefferson Street
Respondents were able to choose multiple answers when asked about how they utilize Jefferson Street. Of the 741 respondents, 518 (70%) use the corridor to reach various destinations, making this the most common use.

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3 D. Opportunities for Enhancing Active Transportation along the Entire Project Corridor
492
300
403
195
354
283
40 42 31
0 100
200
300
400
500
600
Class I Class II Class IV
Overall Preferred Bicycle Facility along the Entire Project Corridor Yes No Other
Respondents indicated their preferred type of bicycle facility for potential improvements along the entire project corridor.

Out of 727 respondents, 68% (492) preferred a Class I bicycle path. For a Class II bicycle lane, 43% (300) of 696 respondents expressed support. For a Class IV bicycle lane, 56% (403) of 717 respondents selected “yes,” while 39% (283) selected “no.” These results indicate varied levels of support for cycling infrastructure, with the highest preferences for Class I paths.

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4 E. Segment-Specific Active Transportation Improvements 363
345
359
113 111
130
162 152 143
93 79 82
0 50
100
150
200
250
300
350
400
Varner Rd to Ave 40 Ave 40 to Ave 39 Ave 39 to Ave 38
Segment-Specific Bicycle Facility Preferences
Class I Calss II Class IV No bike lanes
Respondents were asked about their preferred type of bicycle facility for three different segments along the project corridor. The results shown in the chart above are summarized below for each segment.

Varner Road to Avenue 40:
• Out of 731 respondents, 363 (50%) prefer a Class I bicycle path for the southern segment of the corridor.

Avenue 40 to Avenue 39:
• Out of 687 respondents, 345 (50%) selected Class I as the preferred bicycle facility for this segment of the project corridor.

Avenue 39 to Avenue 38:
• Out of 714 respondents, 359 (50%) prefer a Class I bicycle path for the northern segment of the project corridor.

Results reveal a strong preference for Class I bicycle paths across all segments of Jefferson Street, underscoring the community’s desire for enhanced safety and comfort for cyclists.

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5 F. Challenges Related to Walking and Biking along the Project Corridor 322
307
291
221
108
83 62
0 50
100
150
200
250
300
350
Security (lighting,
personal safety, etc.)
Traffic blocks
pedestrian and/or
bicycle lanes
Gaps in sidewalks or
bicycle lanes
Weather (it's too hot,
rainy, etc.)
Long distance to my
home/destination
Lack of secure bicycle
parking at your
destination
Other
Challenges to Walking and Biking along Jefferson Street Respondents were able to select multiple choices when asked about the challenges they face when walking or biking along Jefferson Street. Out of 686 respondents, the top three challenges identified by 36 respondents include:

1. Security Concerns – 322 respondents (47%)

2. Traffic blocking pedestrians/bike lanes – 307 respondents (45%)

3. Gaps in sidewalks or bicycle lanes – 291 respondents (42%) The findings suggest that addressing infrastructure gaps, improving safety features, and managing traffic obstacles could increase the appeal of non-motorized transportation options along Jefferson Street between Avenue 38 and Varner Road

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6 G. Challenges Related to Driving along the Project Corridor 412 412
231
150
31 0
50 100
150
200
250
300
350
400
450
Traffic congestion Driver behavior Roadway conditions Lack of lighting Other Challenges to Driving along Jefferson Street
When respondents were asked to identify challenges related to driving along Jefferson Street, 679 respondents provided input.

The top two challenges, traffic congestion and driver behavior (speeding, distracted driving, etc.), were each cited by 412 respondents (61%), indicating that these issues are equally prominent concerns for drivers.

Roadway conditions (potholes, sand accumulation, traffic signals not working) followed as the third most common challenge, identified by 231 respondents (34%).

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7 H. Engagement Comment Highlights (Typeform, Online Map Survey, Community Meeting #1)
About 240 of the 741 Typeform respondents who completed the Typeform Survey also left a comment related to the overall project such as Jefferson Street’s current traffic or existing roadway conditions and other relevant topics. When combined with the 51 comments received during other methods of community engagement, the Team has received about 300 comments related to the Project. The table below shows a tally of the most frequently recurring themes identified in the comments to date.

Comment Theme
# of Comments
Recorded
Comments Mentioning Area Schools (SHHS, DRA) 81
Comments Supporting Widening 71
Other Road Design Comments 62
Congestion-Related Comments 55
Comments Supporting Bike Infrastructure 51
Walking-Related Comment 47
Comments Expressing Speeding Concerns 36
Comments about Other Driver Behaviors 28
Comments Neutral about Bike Infrastructure 28
Comments Discussing Area Development 26
Comments Concerned About Construction Timing 19
Project Questions/Comments 18
Comments Against Bike Infrastructure 14
Comments Expressing General Project Support 8
Comments Discussing SunLine Transit Conditions 7
Comments Against Widening 6
Comments Discussing Road Drainage 4
Comments Discussing the Impact of Weather 2

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8 Of the 62 “Other Road Design” comments, many fall into similar categories. The table below lists some of the major themes.

Comment Theme # of Comments Recorded
Road Design Comments (Traffic Signals,
Turning Lanes, etc).
29 Comments Requesting More Landscaping 10
Comments Supporting Street Lighting 9
Non-Vehicle Road Design Comments 7
Comments Supporting Lower Speed
Limits/Speed Bumps
7 Comments Expressing Maintenance
Concerns
4 A table that highlights a comment from each category listed above is included in the following page. Since some of the comments address multiple themes from those listed above, select comments in the following table are used to highlight various themes.

Theme Highlighted Comment
Support Widening "Enough of an expansion to relieve congestion from 2 schools and to make the lights a safe amount of
time to alleviate traffic."
School-Related
Comment
Congestion-Related
Comment “Please widens the roads with more than one lane each way because the traffic at dismissal and drop off is
horrible and dangerous!” Other Driver
Behavior Comments
Timing of
Construction
First, I hope that the flood basins will be completed prior to beginning any further improvements on Jefferson.

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9 Theme Highlighted Comment
DevelopmentRelated Comment
Second, I hope that … the new Del Webb development
adjacent to Jefferson [is being considered]. The traffic congestion at Jefferson and 40th is going to grow
significantly …, and during start/end times for schools it is already a challenge to travel, much less do it safely.” Support Bike Lanes
“I ride my bike on Jefferson all of the time, the protected bike lanes would be for students who I see riding bikes & scooters every day.”
General Project
Support
“Expansion of the road will help traffic, and alternatives will help. There needs to be separation options (such as bike lanes) to maintain safety, especially for the
students. Trees/shade along the bike route would also
be beneficial.”
Walking-Related
Comment
Against Widening
“ …Some residents have lived on this street for 50-60
years and can no longer walk or ride bicycles on their
street because of the excessive speeding on the street … [Since 2005/2006] there have never been any
considerations made for the safety of the [Jefferson
street and Patrick drive residents] … School traffic is out of control and the drivers are reckless during school
hours.”
Against Bike Lanes
“…Bike lanes are the least important issue on this
stretch of road - other than school, there is nowhere
close enough to bike/walk to.”
Neutral Bike Lane “Two lanes on each side must be priority to help with the extreme driving congestion.”
Speeding
“Please add speedbumps. I don’t want the lanes
widened, as it's already difficult to back out of my
property. Speedbumps are necessary because drivers
SPEED down the street towards Talavera.”

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10 Theme Highlighted Comment
Other Road Design
Comments
“We need a Right Turn Only Lane into Sun City Shadow
Hills.”
SunLine Transit
Comment
“…this road needs total restructuring with a shaded area for the sunbus so the kids are not standing in 118
temperatures.”
Drainage-Related
Comment
“Street flooding gets very bad from Ave 38 to Varner
Road, even with very little rain. Would love to see any improvements that reduce these dangerous driving
conditions.”
Weather-Related
Comment
“Blowing sand covers part of road in some places
making it hard to ride on the road. If separated bike lane isn’t cleared regularly it will become useless”
Project Question/
Comment
“There should be several more community workshops
with all stakeholders in the area. A talk in all the HOA (gated communities/Sun City) groups should be
engaged…”
Some of the comments also mentioned specific locations. The table below depicts the number of times a location was mentioned in a comment.

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11 Comment Theme
# of Comments
Recorded
Jefferson Street between Avenue 38 and Avenue 39 24
Jefferson Street and Avenue 40 17
Jefferson Street and Avenue 39 15
Jefferson Street between Avenue 40 and Avenue 39 14
Jefferson Street and Sun City Boulevard 10
Jefferson Street and Varner Road 6
Jefferson Street between Varner Road and Avenue 40 6
Jefferson Street and Shadow Hills HS Stadium Exit 4
Jefferson Street and Avenue 38 3
Burr Street and Avenue 39 2
Avenue 39 2
Jefferson Street and Youngs Way 1
A table that highlights a comment from each category listed above is included in the following page.

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12 Comment Theme # of Comments Recorded
Jefferson Street
between Avenue 38
and Avenue 39
“Drivers drive at dangerous speeds and tailgate all the time from the Talavera Community down Jefferson
street. Traffic from the high school also adds to these issues.”
Jefferson Street and
Avenue 40
“Something needs to be done with the intersection at
40th & Jefferson. When schools let out or start the traffic at the light is terrible. Wait time for green light is
frustrating and creates speeding and red-light runners.” Jefferson Street
between Avenue 40
and Avenue 39
“We need more lanes between Ave 39 and Ave 40. The
congestion from school traffic is untenable.”
Jefferson Street and
Avenue 39
“Also, although it's only for an hour, the bus stop creates a huge crowd of kids that spills into the street. Can to bus stop be moved a little east of Jefferson?”
Jefferson Street and
Sun City Boulevard
”Varner → Sun City Bl. - We'd like the new traffic pattern to include the existing dedicated right hand turn lane
into Sun City Shadow Hills.”
Jefferson Street and
Varner Road
“Nice landscaping on both sides between Indio Blvd [sic] and Varner.”
Jefferson Street
between Varner
Road and Avenue 40
“The people driving … to the high school are just flying.

Sun City Shadow Hills is a senior community and there
are near miss collisions occurring. Very dangerous. They jump into the right turn lane going into SCSH [then into] the straight-ahead lane to get ahead of others at a high rate of speed. Jefferson definitely needs to be made safer by adding more lanes.”
Jefferson Street and
Shadow Hills HS
Stadium Exit
“… Also, turning left from northbound into the student
parking lot is dangerous and requires a traffic signal. In addition, I witness reckless drivers every day and see

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13 students being let out of cars on Jefferson and
jaywalking across all lanes. There needs to be more police presence during drop-off and pick-up times. Also, having two schools in the vicinity with similar start and dismissal times exasperates the issue.”
Jefferson Street and
Avenue 38
“The school traffic is horrible. When all the lanes merge into one lane there needs to be better access for the
people going straight into Talavera neighborhood to
avoid all the school traffic. It takes me an extra 15-20 minutes to get home from being stuck in the school
traffic. Maybe add an additional lane instead of merging.” Burr Street and
Avenue 39
“…Burr street and avenue 39 should be connected and
paved instead of more 55+ housing…”
Avenue 39 “Illegal U-turns [at the 2nd entrance to SHHS from Ave. 39]”
Jefferson Street and
Youngs Way
“Additional turning lane on the northbound lane
heading towards Talavera HOA for The Garden
Fellowship. Safer walkways and bike lanes for the
children.”

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COMMUNITY

MEETING

SUMMARIES

Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 347 of 2236 1 Community Workshop #1 Summary
Thursday, September 26, 2024
4:00 PM – 5:00 PM
Shadow Hills High School | 39225 Jefferson St, Indio, CA 92203 | Lecture Hall I. Workshop Attendees
• Total Number of Attendees: 12 People
• Total Number of Organizations: 2
o Shadow Hills High School
o Desert Sands Unified School District
• Project Staff in Attendance
City of Indio NAI Consulting KOA
Donn Uyeno Erika Sinohuiz Monica Paderanga
Alvin Abad
Kevin Manilla
Isabella Quevedo
Morgan Hunlen

Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 348 of 2236 2 II. Corridor Map Comment Highlights
Overall, 39 comments were recorded on the corridor map. Some sample comments, indicative of the types of comments left by community members on the corridor map, are collected in the table below.

Comment Theme
With more lanes, my worry is that people will use that
as an opportunity to go faster
Speeding Speed bumps – people go way too fast
Lower speed limit between Avenue 38 and 39
If there is a bike lane, there needs to be a median
between the lane and the traffic
Class IV
(Varner to Sun City Blvd) We’d like the new traffic
pattern to include the existing dedicated right hand
turn lane into Sun City Shadow Hills Other Road
Design
Comments
No raised median in front of homes between Avenue
38 and 39
[Would like a] dedicated left turn signal to northbound Jefferson; currently yield on green
Trees would be amazing
Walking-Related
Comments SunLine bus stop needs shade – high ridership
Lights for night

Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 349 of 2236 3 The table below is a tally of the type of comments recorded on the corridor map. Because some comments may fall into several categories (for example, a participant writing “I would like to see speed bumps here, there’s too much speeding), some comments may fit into two or more categories. The next table is meant to illustrate the priorities and concerns of the community members who attended the community workshop.

Comment Theme # of Comments Recorded
Other Road Design Comments (Lane
Configurations, Speed Bumps, Medians, etc.)
16 Speeding 10
School-Related Comments 6
Walking-Related Comments 6
Other Driver Behavior Comments 4
Support Widening 2
Against Bike Lanes 2
Neutral about Bike Lane 2
Traffic-Related Comments 2
Against Widening 1
Development-Related Comments 1

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Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 351 of 2236 5 IV. Field Observations
To gain a better understanding of Jefferson Street’s traffic characteristics during its peak usage period, a member of KOA’s team conducted a brief observation of active transportation, public transportation, and traffic conditions between 3:45 – 4:15 PM. The findings from the field observation are organized below into four categories:
• General Notes about Shadow Hills High School and the surrounding environment
• Active Transportation Conditions, which focuses on the behavior of Pedestrians, bicyclists, skateboarders, and other active transportation users
• Driver Behavior, which provides details on some of the driver patterns and behaviors noted during the observation.
• Traffic Conditions, which focuses on roadway traffic
The notes below were collected via direct observation and intercept interviews conducted with Shadow Hills High School students, parents, teachers, and staff. As such, the data is anecdotal. As such, some of the data is anecdotal in nature and may require further research to confirm.

General Notes
• On Thursdays, both Desert Ridge Academy and Shadow Hills High School start at 9:45 and 9:30 AM, respectively. On Monday – Wednesday and Friday, Desert Ridge Academy starts at 9:00 AM. Shadow Hills High School starts at 8:30 AM
• Monday – Wednesday and Friday, both Desert Ridge Academy and Shadow Hills High School release around 3:30 (about 7 minutes apart).

On Thursdays, Desert Ridge Academy releases at 3:16 PM. Shadow Hills High School releases at 3:43 PM
• Because of the Coachella North Indio Regional Flood Control Project, Avenue 39 is closed at its intersection with Adams Street. Adams Street is also closed before and after the intersection with Avenue 39. The

Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 352 of 2236 6 street closures force through traffic on Avenue 39 and Adams St in both directions to use Avenue 38 and Jefferson Street instead. o Participants said that the increased detour traffic contributed to delays at intersections along Jefferson Street, particularly at its intersections with Avenue 38 and Avenue 40.
• School buses for students living within five miles of the school (as the crow flies) were largely eliminated after the beginning of the COVID-19 pandemic. Much of the school’s population lives within the five-mile boundary, so there are few buses during pick-up.
o Many of the students who currently use active transportation to reach school do so from the Talavera, a large, all-ages housing development at the corner of Avenue 38 and Jefferson Street.

Active Transportation Conditions
• Students walk in all directions after school; the most students walk north along Jefferson Street, east towards the SunLine Transit bus stop, and northeast along Patrick Drive
• From a visual observation, about 150-200 students are estimated to ride the SunLine Transit Routes 801 and 802 home. Of those, only about 125 are able to make it on the bus. The rest must wait approximately 30-45 minutes for the next bus.
o About 20 students were observed to be waiting for the next bus.

Many of the students present decided to wait as opposed to trying to squeeze onto both full buses.
o There are no shade structures at the bus stop. About a dozen students were observed to be waiting for the bus under trees belonging to homes on the north side of Avenue 39.
o The two buses that serve the school at dismissal time fill to capacity daily.
o SunLine Transit deploys extra staff to the bus stop to ensure that boarding can be completed in a timely manner.

Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 353 of 2236 7 • Many students (at least 30, but likely much more) will cross Jefferson Street about 75 feet south of its intersection with Avenue 39 to catch the bus.
• There is no crossing guard or staff directing traffic at any intersection along the route.
• 3 students were observed with skateboards; Many students will ride SunLine Transit Routes 801 and/or 802 and use active transportation to reach their destination, so it not possible to know if these students skateboard home from school.
• There is a 4-foot-wide asphalt sidewalk on Jefferson Street between Avenue 39 and The Garden Fellowship. A wide, level, soft shoulder, sometimes used for parking, separates it from Jefferson Street Driver Behavior
• Parents illegally park to pick up students along Avenue 39 and portions of Jefferson Street north of its intersection with Avenue 39. • Many cars were observed turning left from Jefferson Street to travel west on Avenue 39 after the traffic cycle for traffic traveling along Jefferson Street had already ended
• The designated lot for Parent Pick-Ups is Lot 3, located South of Shadow Hills High School’s Gymnasium. This lot regularly fills to capacity before dismissal, and the line for pick-ups will extend outside of Lot 3, north onto Jefferson Street, and into Lot 2. By dismissal time, the line for parent pick-ups has extended to the edge of Lot 2 adjacent to Desert Ridge Academy.
o Parents in both Lots 2 and 3 will park perpendicular to cars parked in parking stalls in order to pick up students. Students, teachers, and staff parked in these parking stalls will have to wait for these cars to move before leaving the parking lot.
o It can take around 30-40 minutes to travel from Lot 3 to Interstate 10 after dismissal, a trip that typically takes three minutes.

Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 354 of 2236 8 • Lot 2 is intended to be for staff, visitors, and school buses. However, because of the high volume of parent vehicles, the lot is completely full of parents picking up their students.
• Drivers have been known to sometimes run the traffic signal at the corner of Avenue 39 and Jefferson Stret
• During congested periods, it is common for parents to drop off their students at the nearest adjacent curb. Students will then walk through traffic or across the street to reach school.
• According to participants, it is common for parents to execute midblock U-turns or use private driveways to turn around, especially on Avenue 39
• The City of Indio eliminated left turns at the second entrance to Lot 2 along Avenue 39 because of multiple vehicle collisions at this intersection. However, some drivers continue to use this intersection to execute U-turns and enter Lot 2.

Traffic Conditions
• Because of the number of students crossing Avenue 39, there are frequent conflicts between pedestrians and cars turning right from Avenue 39 to Jefferson Street.
• Traffic congestion on Jefferson Street south of Shadow Hills High School increases considerably after dismissal. Participants said that travel times from Avenue 39 to Avenue 40 can range between 10-20 minutes.
• There are no staff or public safety officials available to assist with traffic during pick-up and drop-off.
• Participants said that During rush hour, the Talavera’s entrance gates create a choke point for traffic traveling North on Jefferson Street. A queue of cars often forms south of Jefferson Street’s intersection with Avenue 38 because of the number of cars waiting to enter the community.
• Participants noted that, outside of pick-up and drop-off times, speeding along Jefferson Street is a significant concern. Some local homeowners

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• Participants said that traffic will sometimes back up north along Jefferson Street before Avenue 38 in the morning due to congestion caused by student drop-off.

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Community Workshop #2 Summary 1
Community Workshop #2 Summary
Thursday, November 21, 2024
6:00 PM – 7:00 PM
Online Workshop (Zoom)
I. Workshop Attendees
• Total Number of Attendees: Around 25 people
• Project Staff in Attendance:

City of Indio NAI Consulting KOA
Donn Uyeno Erika Sinohuiz Monica Paderanga
Michael Nilsson
Isabella Quevedo
Morgan Hunlen
II. Meeting Summary
About 19 community members gathered to learn more about the project and understand how’s the community’s guidance has shaped the plan for Jefferson Street’s future. The workshop, which was held virtually via Zoom, consisted of five agenda items with an opportunity for questions and answers between each item following the introduction:

1. Introductions

2. Project Background

3. Community Engagement and Feedback

4. Preferred Community Alternative

5. Next Steps

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Community Workshop #2 Summary 2
Information new to the community is broken down by section below:

Community Engagement and Feedback
• The Project team shared the social media posts made about the project in coordination with the City of Indio, Desert Sands Unified School District, and Shadow Hills High School.
• The Project team recognized that:
(1) Safety and Security,
(2) Traffic conflicts between vehicles and active
transportation users, and
(3) Gaps in active transportation infrastructure coverage were the three biggest barriers to active transportation travel along the corridor.
• The Project team shared that the Class I bike path was the preferred bicycle infrastructure across all segments of the corridor.

Preferred Community Alternative
• The community was able to view the proposed route and alignment of the Class I bike path for the first time.
• The Project team shared that the City of Indio was investigating whether to retain the right turn only lane onto Sun City Boulevard for northbound traffic on Jefferson Street.
• The Project team shared that, in response to resident concerns about speeding on Jefferson Street between Avenues 38 and 39, the proposed design for this section includes one travel lane in each direction with a center turning lane and parking on both sides of the street.

Next Steps
• The Project team outlined the next steps for the project, which include:

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Community Workshop #2 Summary 3
o Developing the Project’s final design, preparing a
preliminary cost estimate, and completing the
environmental review.
o Coordinating with local public service and utility providers to ensure the project is compatible with the scope of their operations in the area.
o Identifying and pursuing grant funding opportunities for implementation and construction.

Reactions to the new information above were largely positive. Jefferson Street residents responded positively to the proposed traffic calming measures being considered north of Avenue 39. Some attendees also appreciated the City of Indio’s commitment to investigating the right turn only lane for traffic turning onto Sun City Boulevard from the South. A few residents did express concern about not prioritizing traffic flow along the entire corridor. The questions community members asked during the meeting are outlined in the next section.

III. List of Question and Answers
The following are a list of questions asked by community members during the workshop and the responses given by the Project team.

Community Engagement and Feedback
• Did the City think about reducing any of the lanes because of traffic?
o The City wants Jefferson Street to be able to handle more vehicles as the area continues to grow. However, the City is also considering how to balance the needs of everyone who uses Jefferson Street.
• Would you need a license to use any of the new lanes? o Jefferson street will function like the other streets in Indio.

Any licenses required to drive a car, golf cart, or motorcycle on other City streets will be required along Jefferson Street.

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Community Workshop #2 Summary 4
A license will not be required to ride a bicycle, skateboard, or similar devices along the sidewalk or Class I bike path. • How will residents be able to back out of driveways?
o By imagining Jefferson Street as a two-lane road between Avenue 39 and Avenue 38 (one lane in each direction), we can create shoulder space along either side of the street that can be used for backing into and out of driveways.

Preferred Community Alternative
• Is Jefferson Street two lanes near the Garden Church? I'm concerned about the speeding that happens in front of my home. I'm worried that it won't get any better. I've personally witnessed some drivers going faster than freeway speeds. o Jefferson Street will be one lane in each direction between Avenue 39 and Avenue 38, with a center turning lane in
between. The space nearest the curb will be used for
parking. This design encourages slower traffic while still accommodating improvements that improve traffic flow.
• In order to cut down on speeding, is the City going to raise the speed limit (so that speeding traffic is traveling under the speed limit)?
o Once we've understood how the Jefferson Street
community feels about the project, we will begin the
design process for the project, which includes setting speed limits for the corridors. We want to make sure that people are traveling safely along Jefferson Street.
• How will residents be able to back out of driveways?
o By imagining Jefferson Street as a two-lane road between Avenue 39 and Avenue 38 (one lane in each direction), we can create shoulder space along either side of the street that can be used for backing into and out of driveways. • Will the Project modify traffic light signals?

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Community Workshop #2 Summary 5
o Our engineering team will investigate how signal timing may change after the Project is completed. However,
Jefferson Street’s general traffic pattern will largely remain the same.
• Are speed bumps being considered along Jefferson Street? o We're looking at several possible options to encourage slower driving along Jefferson Street, including speed
bumps. We'll share what our ideas are once we've studied which options are ideal for Jefferson Street.
• Is the City considering moving the bus stop on Avenue 39 across Jefferson Street?
o We'll be working together with SunLine Transit to see how we can change and improve transit amenities along
Jefferson Street
• Will we be connecting to sewer?
o This phase of the project is solely focused on street design. • Will there be speed cameras?
o We have not considered speed cameras for Jefferson Street, and at this time, we do not plan on including speed
cameras in this project. However, it could be something that we consider for Jefferson Street in the future.
• Are there any potential impacts to the front yards of homes along Jefferson Street
o The projects will be designed to utilize as much public right-of-way as possible. The initial design concepts shown at the Community Workshop are designed to remain within City right-of-way or use as little private property as possible.

Next Steps
• When would this project start?
o Once this portion of the project is completed, we will need to receive environmental clearance and finish the design process before starting construction. This process should take about 1.5-2 years.

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Community Workshop #2 Summary 6
• Will the speed limit be lowered or raised?
o The City's will reference its recent speed survey to
determine an appropriate speed limit for each section of Jefferson Street.

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Community Workshop #2 Summary 7
IV. Screenshots

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Community Workshop #2 Summary 8

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Evaluation Sheet

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REQUEST FOR QUALIFICATIONS EVALUATION
Project Name:

Consultant:___________________________________________________________ Reviewer: Date:_______________
Understanding of work to be done 30
Experience with similar kinds of work 20
Quality of staff for work to be done 20
Schedule 10
Demonstrated Technical Ability and Scope 15
Intangible Qualities 5
Total 100
Scoring Breakdown:

Understanding of work to be done - 30 points maximum
0-15: Project understanding is off topic or is missing more than 5 key elements. 16-25: Project understanding is understandable but missing a few key elements. 26-30: Project understanding well justified and most or all key elements are included.

Experience with similar kinds of work - 20 points maximum 0-8 points: Consultant does not include previous experience or has very minimal experience. 9-15 points: Consultant lists previous experience, but experience is not relevant or similar. 16-20 points: Consultant lists relevant previous experience with similar work.

Quality of staff for work to be done - 20 points maximum 0-8 points: Resumes not included or staff has little to no experience with similar project. 9-15 points: Staff list includes resumes but experience is not relevant or similar. 16-20 points: Staff has relevant experience and is competent to perform scope requested.

Schedule - 10 Points Maximum
0-4 points: Events are not listed or missing key elements. 5-7 points: Events are listed but are not well scheduled and/or missing a few key elements. 8-10 points: Events are listed and are well justified and/or all key elements are included.

Demonstrated Technical Ability and Scope - 15 points maximum 0-4: Scope of work is not or barely organized into tasks and subtasks, does not flow clearly. 5-10: Scope of work is organized into tasks and subtasks, but not in a clear logical order. 11-15: Scope of work is well organized into logical tasks and subtasks to complete a project.

Intangible Qualities - 5 points maximum
0-5: Intangible qualities are those traits or abilities that are not included in the above categories such as the demonstrated use of creative or adaptive techniques in project development.

TOTAL ______
Reviewer’s Signature _______________________________________________ Contract Administrator's Initials ____________ Date ________________

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REQUEST FOR QUALIFICATIONS EVALUATION NOTES
Project Name:

Consultant:___________________________________________________________ Reviewer: Date:_______________
Unique Qualities (Intangibles):
(Explanation)___________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Comments:____________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________

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City of Indio Agreement for Professional Services

Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 368 of 2236 PROFESSIONAL SERVICES AGREEMENT*

BY AND BETWEEN

THE CITY OF INDIO,

A CALIFORNIA MUNICIPAL CORPORATION
AND
[CONTRACTOR],
A [STATE & TYPE OF CORP]
Form Approved January 7, 2025

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PROFESSIONAL SERVICES AGREEMENT
FOR [DESCRIPTION OF SERVICES] TO
BETWEEN THE CITY OF INDIO AND [COMPANY]
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this __TH day of ___________, 202_ (“Effective Date”), by and between the CITY OF INDIO (“City”), a California municipal corporation organized as a general law city and ___________, a [STATE AND TYPE OF CORP, sole proprietorship, or partnership] (“Consultant”). For the purposes of this Agreement City and Consultant are sometimes hereinafter referred to as “Party” and collectively referred to as the “Parties.”

RECITALS

1. City has sought by direct contract [or Request for Proposals] the performance of [TYPE OF SERVICES] services pertaining to [PROJECT, as applicable].

2. Consultant was selected by City to perform those services on the basis of Consultant’s demonstrated competence, professional qualifications and licensure necessary for the satisfactory performance of the services required.

3. Pursuant to the Chapter 33.116 of the Indio Municipal Code, the City has authority to enter into this Agreement.
a. The City Manager has the authority to execute this Agreement [$5000 - $75,000 or less] OR
b. The City Council has the authority to execute this Agreement [over $75,000]

4. The Parties now desire to formalize the selection of Consultant for performance of those services defined and described with particularity in Section 2 “Scope of Services and Schedule of Performance” of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, for and in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

SECTION 1. TERM OF AGREEMENT
(a)Subject to the provisions of Section 20 "Termination of Agreement" of this Agreement, the Term of this Agreement shall commence on _______ (the “Effective Date”) and continue in effect until the tasks described are completed, but in no event later than 202_, unless sooner terminated or otherwise

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extended by written agreement of the Parties. All days set out are calendar days.
(b)The City Manager may, in his or her sole discretion, unilaterally exercise an option to extend the Agreement on a month-to-month basis following expiration, on the same terms and conditions, including compensation as set forth in Section 4 “Compensation and Method of Payment.” (c) Consultant acknowledges that the Agreement term may extend over multiple City fiscal years, and that work and compensation under this Agreement is contingent on the City Council appropriating funding for and authorizing such work and compensation for those fiscal years. This Agreement may be terminated by the City Manager at the end of a fiscal year when sufficient funding is not appropriated and authorized for the subsequent fiscal year. City is not obligated to pay Consultant for any amounts not duly appropriated and authorized by City Council.

SECTION 2. SCOPE OF SERVICES, SCHEDULE AND SCHEDULE OF PERFORMANCE (a)SCOPE OF SERVICES. Subject to this Agreement, all addendums and exhibits attached and incorporated hereto, Consultant shall at all times faithfully, competently and to the best of their ability, experience and talent perform the services and tasks set forth in Exhibit “A” “Scope of Services” incorporated as if fully set forth here (hereinafter, the “Services”) and the City agrees to retain and does hereby retain Consultant to provide the Services. (b)SCHEDULE OF PERFORMANCE. The Services shall be completed pursuant to the schedule specified in Exhibit “A.” Should the Services not be completed pursuant to that schedule, the Consultant shall be deemed to be in Default of this Agreement. Thereafter, the City, in its sole discretion, may choose not to enforce Section 21, “Default” of this Agreement and may instead allow Consultant to continue performing the Services.
(c) ADDITIONAL SERVICES. Consultant shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.

SECTION 3. CITY REPRESENTATIVE.

The City’s _______ shall represent it in all matters regarding the administration of this agreement, review and approval of all products submitted by consultant, but shall have no authority to enlarge the tasks to be performed.

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SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a)Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed [AMOUNT], unless additional compensation is approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. Payment shall be made in accordance with City’s usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed. The invoices shall be delivered to City at the address set forth in Section 24, “Notices” hereof. Under no circumstances shall the total amount paid to Consultant under this Agreement exceed the City Manager’s authority under Indio Municipal Code Section 33.116 (C)(2) without prior approval by the City Council.
(b)Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and subconsultant contracts.

Subconsultant charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection (a) and Exhibit “B” include payment for labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of tasks performed and the amount of time incurred for or allocated to that task. City’s Representative shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission.
(c) Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice.
(d)Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant. (e) If this Agreement is extended pursuant to Section 1 “Term of Agreement,” the City shall pay the same rates specified in Exhibit “B” “Compensation.”

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SECTION 5. RESERVED
SECTION 6. OWNERSHIP OF DOCUMENTS.

All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. Upon completion, expiration or termination of this Agreement, Consultant shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.

If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement, Consultant’s guarantees and warranties in Section 9 “Standard of Performance” of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents.
(a) INTELLECTUAL PROPERTY RIGHTS ASSIGNMENT. For no additional compensation, Consultant hereby assigns to City all of Consultant’s rights, title, and interest in and to the content of all deliverable materials created by Consultant or its employees, agents, or subconsultants, including copyrights, in connection with the Services performed under this Agreement. Consultant shall promptly execute and deliver, and shall cause its employees, agents, and subconsultants to promptly execute and deliver, upon request by the City or any of its successors or assigns at any time and without further compensation of any kind, any power of attorney, assignment, application for copyright, patent, trademark or other intellectual property right protection, or other papers or instruments which may be necessary or desirable to fully secure, perfect or otherwise protect to or for the City, its successors and assigns, all right, title and interest in and to the content of the deliverable materials. For purposes of this section deliverable materials includes all works, tangible or not, created under this Agreement including, without limitation, documents, material, data, reports, manuals, specifications, artwork, drawings, sketches, computer programs and databases, schematics, photographs, video and audiovisual recordings, sound recordings, marks, logos, graphic designs, notes, website, domain names, inventions, processes, formulas matters and combinations thereof, and all forms of intellectual property. The provisions of this paragraph are binding on the successors, assigns and heirs of Consultant and shall survive the termination of Consultant’s Services under this Agreement.

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SECTION 7. CONSULTANT’S BOOKS AND RECORDS.
(a)Consultant shall maintain any and all documents and records demonstrating or relating to Consultant’s performance of the Services. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement.

Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Consultant pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures.
(b)Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Consultant’s address indicated for receipt of notices, “Section 24,” of this Agreement.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Consultant’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors in interest and authorized representatives.

SECTION 8. INDEPENDENT CONSULTANT.
(a)Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.
(b)The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant’s officers, employees, subconsultants or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner

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represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against or bind City in any manner.
(c) Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Except for the fees paid to Consultant as provided herein, the City shall not pay salaries, wages or other compensation to consultant for performing services hereunder. The City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. Consultant expressly waives any claim Contractor may have to any such rights.

SECTION 9. STANDARD OF PERFORMANCE.

Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services in the same geographic area as are required of Consultant under this Agreement, and shall use such skill, prudence, and diligence as other members of Consultant’s profession commonly possess and exercise. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Services” that shall also be applicable to Consultant’s work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.

SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.

Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances and regulations. Consultant represents and warrants that Consultant has obtained or shall promptly obtain all necessary licenses to perform the Services set forth in this Agreement and that such licenses are in good standing. Consultant further represents and warrants that the services provided herein shall conform to all ordinances, policies and practices of the City. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section.

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SECTION 11. RESERVED
SECTION 12. NONDISCRIMINATION.

Consultant shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, physical handicap, medical condition or marital status in connection with or related to the performance of this Agreement.

SECTION 13. RESERVED
SECTION 14. CONFLICTS OF INTEREST.
(a) Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of the Services. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subconsultant. To the extent applicable, Consultant further covenants that it has not contacted with nor is performing any services, directly or indirectly, with any developer or property owner or entity owning property within the City (or a study area) and further covenant and agrees that it shall provide no service or enter into any agreement with any developer or property owner or firm or partnership owning property within the City or the study area prior to completion of work under this Agreement. Consultant further agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
(b) City understands and acknowledges that Consultant may be, as of the date of execution of this Agreement, independently involved in the performance of non-related services for other governmental agencies and private parties.

Consultant is unaware of any stated position of City relative to such projects.

Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section.
(c) City understands and acknowledges that Consultant may perform non-related services for other governmental agencies and private parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section. (d) During the term of this Agreement, Consultant shall complete a Form 700 as determined by the City’s Filing Officer.
(e)Consultant has completed the Levine Act statement attached as Exhibit E. (f) UNDUE INFLUENCE: Consultant declares and warrants that no undue influence or pressure was used against or in concert with any officer or employee of the City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement or

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financial inducement. No officer to employee of the City has or will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement.

Violation of this provision shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.
(g)During the time of their tenure with the City and for one thereafter, no member, officer or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the services under this Agreement shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connect with the services performed under this Agreement.

SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.
(b) Consultant, its officers, employees, agents or subconsultants, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (c) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder.

City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Unless Consultant is adverse to City, Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. (d) If Consultant, or any officer, employee, agent or subconsultant of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for

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any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.

SECTION 16A. INDEMNIFICATION. (NON-DESIGN PROFESSIONALS) INDEMNIFICATION BY CONSULTANT. To the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with legal counsel reasonably acceptable to City) and hold harmless City and any and all of its elected and appointed officials, officers, employees, representatives, volunteers and agents (“Indemnified Parties”) from and against any and all losses, liabilities, demands, cost and expenses, including attorney’s fees and costs, caused in whole or in part by the negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) in the performance of services under this Agreement. Consultant’s duty to indemnify and hold harmless City shall not extend to the City’s sole or active negligence or willful misconduct.

DUTY TO DEFEND. In the event the Indemnified Parties, individually or collectively, are made a party to any action, lawsuit, or other adversarial proceeding arising from the performance of the services encompassed by this Agreement, and upon demand by City, Consultant shall defend the Indemnified Parties at Consultant’s cost or at City’s option, to reimburse City for its costs of defense, including reasonable attorney’s fees and costs incurred in the defense of such matters to the extent the matters arise from, relate to or are caused by Consultant’s negligent acts, errors or omissions.

Payment by City is not a condition precent to enforcement of this provision.

In the event of any dispute between Consultant and City, as to whether liability arises from the sole or active negligence or willful misconduct of City or its officers, employee, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the Indemnified Parties as solely or actively negligent or to have acted with willful misconduct. Consultant shall not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees, and costs of litigation.

SECTION 16B. INDEMNIFICATION. (DESIGN PROFESSIONALS)
IF THIS CONSULTANT IS A DESIGN PROFESSIONAL AS DEFINED IN CAL. CIV.

CODE § 2782.8, this Section shall supersede and replace all other indemnity provisions contained in the City's specifications, which shall have no force and effect.

DESIGN PROFESSIONAL INDEMNITY OBLIGATIONS. To the maximum extent permitted by law, Consultant shall defend, hold harmless and indemnify City, and any and all of its elected and appointed officials, officers, employees, agents, and designated volunteers (collectively, “Indemnitees”), from and against any and all claims, losses, liabilities, damages, costs and expenses, including attorneys’ fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant

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Consultant’s duty to defend shall consist of reimbursement of defense costs incurred by Agency in direct proportion to the Consultant’s proportionate percentage of fault.

Consultant’s percentage of fault, for both indemnity and defense, shall be determined, as applicable, by a court of law, jury or arbitrator. In the event any loss, liability or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the Consultant’s percentage of fault, and the parties cannot mutually agree on Consultant’s percentage of fault, the parties agree to mediation with a neutral third-party to determine the Consultant’s proportionate percentage of fault for purposes of determining the amount of indemnify and defense cost reimbursement owed to the City.

APPLICABLE TO ALL CONSULTANTS:

PROMPT PAYMENT OF JUDGEMENT. Consultant shall promptly pay any judgment rendered against City or any City Personnel for any such claims or liabilities incurred due to Consultant’s.

CLAIMS. Any claim by Consultant against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six (6) months after accrual of the cause of action.

SECTION 17. INSURANCE.

Consultant agrees to obtain and maintain in full force and effect during the Term of this Agreement the insurance policies set forth in Addendum “1” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Consultant agrees to provide City with copies of required policies upon request.

INSURANCE DOES NOT EXCUSE INDEMNIFICATION OBLIGATION. Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant or Indemnitees. This indemnification obligation shall survive this Agreement and shall not be limited by any term of any insurance policy required under this Agreement.

NONWAIVER OF RIGHTS. Indemnitees do not and shall not waive any rights that they may possess against Consultant on the basis of acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement.

WAIVER OF RIGHT OF SUBROGATION. Consultant, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees.

SECTION 18. ASSIGNMENT.

The expertise and experience of Consultant are material considerations for this Agreement. City has an interest in the qualifications and capability of the persons

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and entities who will fulfill the duties and obligations imposed upon Consultant under this Agreement. In recognition of that interest, Consultant shall not assign or transfer this Agreement or any portion of this Agreement, the performance of any of Consultant’s duties or obligations under this Agreement nor any monies due under this Agreement, without the prior written consent of the City, which may be given in the sole and absolute discretion of the City Manager. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 20 “Termination of Agreement.” City acknowledges, however, that Consultant, in the performance of its duties pursuant to this Agreement, may utilize subconsultants. Before retaining or contracting with any subconsultant for any services under this Agreement, Consultant shall provide City with the identity of the proposed Subconsultant, a copy of the proposed written contract between Consultant and such subconsultant which shall include an indemnity provision identical to the one provided herein identifying City as an indemnified party, or an incorporation of the indemnity provision provided therein, and proof that such proposed subconsultant carries insurance at least equal to that required by this Agreement or obtain a written waiver from the City for such insurance.

Consultant may use assistants, under its direct supervision, to perform some of the services under this Agreement. Consultant shall provide City at least fourteen (14) days’ notice prior to the departure of such assistant from this employe. Should such assistant leave Consultant’s employ, the City shall have the option to immediately terminate this Agreement. Upon such termination, Consultant’s sole compensation shall be payment for actual services performed up to, and including the date of termination or as otherwise agreed to in writing with the City.

SECTION 19. RESERVED
SECTION 20. TERMINATION OF AGREEMENT.
(a)City may terminate this Agreement, with or without cause, at any time by giving prior written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress. (b)Consultant may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City.
(c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice. (d)Upon termination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant’s possession shall be returned to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in

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Section 4 “Compensation and Method of Payment” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. (e)Upon written notice, City may suspend all or any portion of Consultant’s performance under this Agreement at its sole option and for its convenience for a reasonable period of time not to exceed six (6) months. City will pay to Consultant a sum equivalent to the reasonable value of the services satisfactorily provided up to the date of suspension. City may rescind the suspension prior to or at six (6) months by providing Consultant with written notice of the rescission, at which time Consultant would be required to resume performance in compliance with the terms and provisions of this Agreement.

Consultant will be entitled to an extension of time to complete performance under this Agreement equal to the length of the suspension unless otherwise agreed to in writing by the Parties.

SECTION 21. DEFAULT.

In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is thirty (30) days, which may be extended or reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on approved invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under Section 20 “Termination of Agreement.” Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

SECTION 22. EXCUSABLE DELAYS.

Consultant shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of either Party. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term of this Agreement shall be equitably adjusted for any delays due to such causes.

SECTION 23. COOPERATION BY CITY.

All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the

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Services shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement.

SECTION 24. NOTICES.

All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, delivered by a reputable document delivery service (i.e. Federal Express) which provides a receipt showing the date and time of delivery; or U.S. mail, certified mail, postage prepaid and return receipt requested, addressed as follows:

TO CITY: City of Indio
Attn: City Manager
100 Civic Center Mall
Indio, CA 92201
cc: City Representative E-mail
TO CONSULTANT: [INSERT COMPANY & THEIR CONTACT
INFO]
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

SECTION 25. AUTHORITY TO EXECUTE.

The person or persons executing this Agreement on behalf of Consultant represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder.

Should signatory of this Agreement be unauthorized to bind Consultant, such signor shall be personally liable for the obligations set forth in this Agreement.

SECTION 26. ADMINISTRATION AND IMPLEMENTATION.

This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 28 “Amendment” and the City Manager’s contracting authority under the Indio Municipal Code.

SECTION 27. BINDING EFFECT.

This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

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SECTION 28. AMENDMENT.

No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Consultant and by City in the same manner as the Agreement was approved. . Notwithstanding, the City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority under the Indio Municipal Code. All other amendments shall be approved by the City Council. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void.

SECTION 29. WAIVER.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 30. LAW TO GOVERN; VENUE.

This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California.

In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.

SECTION 31. ATTORNEY’S FEES, COSTS AND EXPENSES.

In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

SECTION 32. ENTIRE AGREEMENT.

This Agreement, including the attached Exhibits and Addendums, along with any amendments thereto, is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding. All prior or contemporaneous agreements, understandings, representations or statements, oral or otherwise, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the

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representations set forth here and upon each party’s own independent investigation of any and all facts such party deems materials.

SECTION 33. SEVERABILITY.

If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s) and all other parts, provisions or representations herein shall remain in full force or effect. .

SECTION 34. INCORPORATION AND CONFLICTING TERMS.
(a)The following documents are incorporated and made part of this Agreement by this reference:

1. Insurance requirements (“Addendum 1”)

2. All Exhibits and Addendums

3. All amendments

4. Consultant’s proposal, if any

5. Any laws, regulations, requirements, or restrictions, applicable to the funding source used by City to pay Consultant for any portion of work done under Agreement (“Funding Restrictions”) (b)The documents listed above shall be referred to collectively as the “Agreement Documents.” The Agreement Documents are intended to be complementary, and a requirement in one Document is effective as if it appeared in all the Documents. In the event of a conflict between any of the Agreement Documents, the Documents shall be given effect in the following order: Funding Restrictions, Amendments (most recent first), this Agreement, Insurance requirements, Exhibits and Addendums, and Consultant’s proposal. Where the requirements of one Document are more stringent then another the more stringent shall govern.

SECTION 35. TIME OF ESSENCE.

Time is of the essence for each and every provision of this Agreement. [SIGNATURE PAGE FOLLOWS]

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IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.

CITY OF INDIO
___________________________
Bryan H. Montgomery
City Manager
ATTEST:

CITY CLERK
By: ___________________________
Sabdi Sanchez, MMC
Director of City Clerk Services
APPROVED AS TO FORM:

CITY ATTORNEY
By: ___________________________
Steven Graham Pacifico
City Attorney
CONSULTANT:

By:

Its: [TITLE]
Attachments:

Exhibit A- Scope of Services
Exhibit B- Compensation
Attachments - Continued

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Exhibit C- Insurance (Addendums 1-2)
Exhibit D- Conflict of Interest Form
Exhibit E- Levine Act Statement
Exhibit F- Request for Proposal (if used)
Exhibit G- Consultant’s Proposal (if used)

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EXHIBIT “A”

SCOPE OF SERVICES

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EXHIBIT “B”

COMPENSATION

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EXHIBIT “C”
INSURANCE - ADDENDUM “1”
Without limiting Consultant’s indemnification of City, and prior to commencement of work and/or services under this Agreement, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII.

Consultant shall provide the following scope and limits of insurance:

MINIMUM SCOPE OF INSURANCE. Consultant shall maintain the following types and limits of insurance:

GENERAL LIABILITY INSURANCE. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

AUTOMOBILE LIABILITY INSURANCE. Consultant shall maintain automobile liability insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

PROFESSIONAL LIABILITY (ERRORS & OMISSIONS) INSURANCE. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

WORKERS’ COMPENSATION INSURANCE. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000 per accident or disease). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers.

UMBRELLA OR EXCESS LIABILITY INSURANCE. [Optional depending on limits required]. As an option to meet the limits of insurance required by this Agreement, Consultant may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial

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general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
 A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
 Pay on behalf of wording as opposed to reimbursement;  Concurrency of effective dates with primary policies;  Policies shall “follow form” to the underlying primary policies; and  Insureds under primary policies shall also be insureds under the umbrella or excess policies.

Should Consultant obtain and maintain an excess liability policy, such policy shall be excess over commercial general liability, automobile liability and employer’s liability policies.

PROOF OF INSURANCE. Consultant shall provide certificates of insurance and required endorsements to Agency as evidence of the insurance coverage required herein.

Insurance certificates and endorsements must be approved by the Agency’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with Agency for the contract period and any additional length of time required thereafter. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.

DURATION OF COVERAGE. Consultant shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the Work hereunder by Consultant, their agents, representatives, employees, or subconsultants.

PRIMARY/NONCONTRIBUTING. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by Agency shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of Agency before the Agency’s own insurance or self-insurance shall be called upon to protect it as a maned insured.

CITY’S RIGHT OF ENFORCEMENT. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced Agency has the right but not the duty to obtain the insurance It deems necessary, and any premium paid by Agency will be promptly reimbursed by Consultant or Agency will withhold amounts sufficient to pay premium from Consultant payments.

In the alternative, Agency may cancel this Agreement.

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ACCEPTABLE INSURERS. All insurance policies shall be issued by an Insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the Agency’s Risk Manager.

WAIVER OF SUBROGATION. All Insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against Agency, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its n right of recovery against Agency and shall require similar written express waivers and insurance clauses from each of its subconsultants.

ENFORCEMENT OF CONTRACT PROVISIONS (NON ESTOPPEL). Consultant acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Consultant of non-compliance with any requirement imposes no additional obligations on the Agency nor does it waive any rights hereunder.

REQUIREMENTS NOT LIMITING. Requirements of specific coverage features or limits obtained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance.

Specific reference to a given coverage feature Is for purposes of clarification only as it pertains to given issue and is not intended by any party or Insured lo be all Inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available Insurance proceeds in excess of the specified minimum limits of Insurance and coverage shall be available to the Agency.

NOTICE OF CANCELLATION. Consultant agrees to oblige its insurance agent or broker and insurers to provide the Agency with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the Consultant's insurers are unwilling to provide such notice, then Consultant shall have the responsibility of notifying the Agency immediately in the event of Consultant's failure to renew any of the required insurance coverages, or insurer's cancellation or non-renewal.

PROHIBITION OF UNDISCLOSED COVERAGE LIMITATIONS. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to Agency and approved of in writing.

SEPARATION OF INSUREDS. A severability of interest provision must apply for all additional insureds ensuring that Consultant's insurance shall apply separately to

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each insured against whom claim is made or suit is brough, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

PASS THROUGH CLAUSE. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by Consultant (hereinafter collectively "Subcontractor'"), provide the same minimum insurance coverage and endorsements required of Consultant under this Agreement Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Consultant's Subcontractor cannot comply with this requirement, which proof must be submitted to the Agency, Consultant may still be able to utilize the Subcontractor provided Consultant shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor's scope of work and services, with limits less than required of the Consultant, but in all other terms consistent with the Consultant's requirements under this Agreement. This provision does not relieve the Consultant of its contractual obligations under the Agreement and/or limit its liability lo the amount of insurance coverage provided by its Subcontractors. This provision is intended solely to provide Consultant with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the Consultant under this Agreement given the limited scope of work or services provided by the Subcontractors, and others engaged in the project and/or services, will be submitted to the Agency.

CITY’S RIGHT TO REVISE SPECIFICATIONS. The Agency reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the Agency and Consultant may renegotiate Consultant's compensation.

SELF-INSURED RETENTIONS. Any self-insured retentions must be declared to and approved by Agency. Agency reserves the right to require that self-insured retentions by eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.

TIMELY NOTICE OF CLAIMS. Consultant shall give Agency prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

ADDITIONAL INSURANCE. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

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OTHER PROVISIONS. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to City.
(A)OTHER REQUIREMENTS. Consultant shall deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with.

The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.

1. Upon request from the City, Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides.

2. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim
administration, defense expenses and claims.

3. The procuring of such required policy or policies of insurance shall not be construed to limit Consultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

4. Coverage provided by Consultant shall be primary and any insurance or self- insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

5. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own

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right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

6. General liability, automobile liability and umbrella/excess liability insurance policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies.

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ADDENDUM “2"
BONDS

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EXHIBIT “D”

CONFLICT OF INTEREST FORM

CONSULTANT FINANCIAL DISCLOSURES
Consultant will comply with all conflict of interest laws and regulations including, without limitations, City’s Conflict of Interest Code (on file in the City Clerk’s Office). It is incumbent upon the Consultant to notify the City of any staff changes relating to this Agreement. The City Manager has made the following determination and Consultant, by his/her signature, acknowledges said determination as set out in FPPC Regulation 18701(a) 02.

A. In accomplishing the scope of services of this Agreement, all officers, employees, and/or agents of Consultant will be performing a specialized function (subject to review and approval of the City Council), and therefore, is unlikely to have a conflict of interest arise. No disclosures are required of any officers, employees, and/or agents of Consultant. Consultants duties are as follows:
__________________________________________________________________ __________
________________________________
____________________________
Brian Montgomery, City Manager Consultant Signature and Title
B. In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized service for the City, and there is substantial likelihood that the Consultant may make or participate in making, a governmental decision, which may have a foreseeable material effect on a financial interest. As a result, the Consultant shall be subject to the Disclosure Category “Consultant” of the City’s Conflict of Interest Code.
________________________________
____________________________
Brian Montgomery, City Manager Consultant Signature and Title

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Exhibits
EXHIBIT “E”

LEVINE ACT STATEMENT
California Government Code § 84308, commonly referred to as the “Levine Act,” precludes an officer of a local governmental agency from participating in the award of a contract if he or she receives any political contributions totaling more than $500 in the 12 months preceding the pendency of the contract award, and for three months following the final decision, from the person or company awarded the contract. This prohibition applies to contributions to the officer, or received by the officer on behalf of any other officer, or on behalf of any candidate for office or on behalf of any committee.

This statement must be provided for the company and for each consultant who will work with the City.

City of Indio Council Members as of the date of this document:

Glenn Miller
Elaine Holmes
Oscar Ortiz
Waymond Ferrmon
Ben Guitron IV

1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $500 to any City of Indio Council Member in the 12 months preceding the date of the issuance of this RFP?____ YES NO
If so, that Council member is: ___________________

2. Do you or your company, or any agent on behalf of you or your company, anticipate or plan to make any political
contributions of more than $500 to any City of Indio Council Member in the three months following the award of the
contract?____ YES NO
If so, that Council member is: ___________________
Answering yes to either of the two questions above does not preclude the City of Indio from awarding a contract to your firm. It may, however, preclude the identified Council Member from participating in the contract award process for this contract.

DATE (SIGNATURE OF CONSULTANT)
(NAME)
( NAME OF COMPANY)

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Exhibits
EXHIBIT “F”

REQUEST FOR PROPOSAL

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Exhibits
EXHIBIT “G”
CONSULTANT’S PROPOSAL

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T: (909) 890-9693 | F: (909) 890-9694 | www.koacorp.com

MONTEREY PARK ORANGE ONTARIO SAN DIEGO LA QUINTA CULVER CITY Juan Raya
City Engineer
City of Indio
100 Civic Center Mall
Indio, CA 92202
June 14, 2022
Subject: Focused Traffic Study for the Jefferson Street Improvement Project in the City of Indio Dear Mr. Raya:

KOA Corporation is pleased to present this focused traffic study to assess the capacity needs of and the appropriate roadway classification for the segment of Jefferson Street between Avenue 38 and Sun City Boulevard in the City of Indio. This report documents the traffic volumes and demands within the study area under existing year and buildout year conditions, and provides project recommendations.

The focused traffic study has been prepared to determine whether anticipated traffic volume growth in the study area warrants widening of Jefferson Street. The report is submitted for your review. Please contact our office if you have any questions or comments about the report, or if you need additional information.

If there are any comments that require responses or revisions, please notify our office as soon as possible for prompt modification.

Sincerely,
Ming Guan, P.E.

Vice President | Managing Director

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TABLE OF CONTENTS

1. INTRODUCTION ........................................................................................................................1

2. PROJECT LOCATION AND DESCRIPTION .....................................................................................1

3. METHODOLOGY AND IMPACT THRESHOLDS ..............................................................................3

3.1.Level of Service Calculation ..........................................................................................................3

3.2.Existing (2021) traffic Volume Data Collection.............................................................................4

3.3.Buildout (2045) traffic Volume Forecasting Methodology...........................................................7

4. EXISTING YEAR (2021) CONDITIONS.........................................................................................10

5. BUILDOUT YEAR (2045) CONDITIONS.......................................................................................10

6. TRAFFIC SIGNAL WARRANT ANALYSIS .....................................................................................13

7. CONCLUSIONS AND RECOMMENDATIONS...............................................................................14

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ATTACHMENTS
ATTACHMENT A – TRAFFIC VOLUME DATA SHEETS
ATTACHMENT B – RIVCOM BUILDOUT YEAR (2045) SOCIOECONOMIC DATA ADJUSTMENTS ATTACHMENT C – BUILDOUT YEAR (2045) PEAK HOUR LINK VOLUME CALCULATION WORKSHEETS ATTACHMENT D – NCHRP REPORT 765 ITERATIVE TURNING MOVEMENT CALCULATION WORKSHEETS ATTACHMENT E – LOS CALCULATION WORKSHEETS
ATTACHMENT F – TRAFFIC SIGNAL WARRANT WORKSHEETS

LIST OF FIGURES
FIGURE 1 – PROJECT LOCATION MAP..................................................................................................2 FIGURE 2 – EXISTING (2021) WEEKDAY TRAFFIC VOLUMES – PEAK PERIOD AND ADT ...........................6 FIGURE 3 – BUILDOUT YEAR (2045) WEEKDAY TRAFFIC VOLUMES – PEAK PERIOD AND ADT ..............12

LIST OF TABLES
TABLE 1 – LEVEL OF SERVICE DEFINITIONS ..........................................................................................3 TABLE 2 – STUDY INTERSECTION WEEKDAY AM AND PM PEAK HOURS................................................5 TABLE 3 – CUMULATIVE PROJECT SOCIOECONOMIC DATA ASSUMPTIONS...........................................8 TABLE 4 – EXISTING YEAR (2021) CONDITIONS: INTERSECTION LOS RESULTS......................................10 TABLE 5 – EXISTING YEAR (2021) CONDITIONS: ROADWAY SEGMENT LOS RESULTS ...........................10 TABLE 6 – BUILDOUT YEAR (2045) CONDITIONS: INTERSECTION LOS RESULTS....................................11 TABLE 7 – BUILDOUT YEAR (2045) CONDITIONS: ROADWAY SEGMENT LOS RESULTS .........................11 TABLE 8 – BUILDOUT YEAR (2045) CONDITIONS: JEFFERSON STREET & AVENUE 38 - TRAFFIC SIGNAL WARRANT ANALYSIS RESULTS..........................................................................................................13

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1. INTRODUCTION
The City of Indio (the “City”) is exploring the potential widening of Jefferson Street between Avenue 38 and Sun City Boulevard (the “Project”). This segment of Jefferson Street is located in the northwestern portion of the City and the developed land surrounding the roadway is occupied primarily by residential uses.

Shadow Hills High School is also located along this segment, at the southwest corner of Jefferson Street & Avenue 39. Many parcels along Jefferson Street are undeveloped and represent an area of the City that is ripe for growth. As the City anticipates that land use growth in the area will lead to increases in traffic volumes along the surrounding roadway network, KOA Corporation (KOA) has been asked to prepare a focused traffic study evaluating existing and future traffic demands along Jefferson Street and to determine whether the roadway can accommodate its anticipated future traffic demands.

Per the City General Plan’s Circulation Plan, prepared in June 2019, the segment of Jefferson Street between Avenue 38 and Avenue 40 is designated as a “2-Lane Collector with Median or Center Left-Turn Lane.” The Mobility Technical Report for the General Plan Update, prepared in May 2016 by Chen Ryan Associates, forecast this roadway to operate at Level of Service (LOS) D under future year (2035) conditions. The transportation analysis was revised by Fehr & Peers in March 2019 and was summarized in the Updated Transportation Analysis for the City of Indio General Plan Update. The updated analysis forecast the study segment of Jefferson Street to operate at LOS A under future year (2040) conditions. The focused traffic study presented in this technical report will evaluate whether changes in existing traffic volumes or anticipated future land development within the City will result in deteriorated operations along Jefferson Street.

It should be noted that this focused traffic study has not been conducted to analyze Project impacts under the California Environmental Quality Act (CEQA). The CEQA Guidelines do not require the analysis of vehicular delay and LOS to determine the presence of a significant transportation impact. Instead, the transportation analysis metric under CEQA is vehicle miles traveled (VMT). The LOS analysis included in this study has been prepared to determine whether increased vehicular travel demand in the City would require the widening of Jefferson Street. A separate VMT analysis may be prepared for the Project during a later phase.

2. PROJECT LOCATION AND DESCRIPTION
The proposed Project consists of widening Jefferson Street between Avenue 38 and Sun City Boulevard. The study segment of Jefferson Street is located in the northwest portion of the City, north of the Interstate 10 (I-10) freeway, as shown in Figure 1. In this area of the City, Jefferson Street serves as a north-south thoroughfare, providing connectivity between the land uses north of the I-10 freeway and the rest of the Coachella Valley.

Between Avenue 38 and Avenue 39, Jefferson Street operates as a two-lane roadway divided by a solid double-yellow centerline. Between Avenue 39 and the Shadow Hills High School south driveway, Jefferson Street provides two lanes in each direction separated by a raised median. Between the Shadow Hills High School south driveway and Avenue 40, the roadway narrows to provide one lane in each direction with a center two-way left-turn lane. South of Avenue 40, Jefferson Street provides three northbound travel lanes and one southbound travel lane separated by a raised median. The proposed Project includes widening the segment of Jefferson Street between Avenue 38 and Avenue 40 to provide two travel lanes in each direction and the segment between Avenue 40 and Sun City Boulevard to provide three travel lanes in each direction.

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FIGURE 1 – PROJECT LOCATION MAP

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3. METHODOLOGY AND IMPACT THRESHOLDS
The focus of this traffic study is the operational effects of the potential widening of Jefferson Street. The analysis includes evaluations of the Project’s effects on the LOS of intersections and roadway segments directly affected by the Project.

3.1. LEVEL OF SERVICE CALCULATION
An LOS-based analysis was conducted to for the intersections and roadway segments comprising the Jefferson Street segment covered by the Project. The analysis evaluated how these facilities currently operate under existing conditions and are forecast to operate under future conditions.

The LOS analysis for the intersections followed the methodologies of the Highway Capacity Manual, Sixth Edition: A Guide for Multimodal Mobility Analysis (HCM). For signalized and all-way STOPcontrolled intersections, the HCM method calculates LOS as the average control delay experienced by traffic on all approaches to an intersection. At signalized intersections, the average delay value is a function of the hourly volumes, signal phasing, and approach lane configuration on each intersection leg. At unsignalized all-way STOP-controlled intersections, the average delay value is based on hourly volumes and the approach lane configurations.

LOS values range from LOS A to LOS F. LOS A indicates excellent operating conditions with little delay to motorists, whereas LOS F represents congested conditions with excessive vehicle delay. LOS E is typically defined as the operating “capacity” of a roadway. Table 1 defines the LOS criteria used for the intersection delay and roadway segment volume-to-capacity (V/C) ratio values.

Table 1 – Level of Service Definitions
Level of
Service
(LOS) Definition
Signalized:

Average Control
Delay
(seconds/vehicle)
Unsignalized:

Average Control
Delay
(seconds/vehicle)
Roadway Segment:

Volume-toCapacity Ratio
A
Excellent Operation. Free-flow speeds prevail. Vehicles are almost unimpeded in their ability to maneuver within the traffic stream. <10 <10 0 to 0.600 B
Very good operation. Reasonably free-flow speeds are maintained.

The ability to maneuver within traffic is only slightly restricted. >10 to 20 >10 to 15 0.601 to 0.700 C
Good operation. Flow with speeds at or near free-flow speed of the roadway. Freedom to maneuver within the traffic stream is noticeably restricted and lane changes require more care and vigilance on the part of the driver.
>20 to 35 >15 to 25 0.701 to 0.800
D
Fair operation. Speeds begin to decline slightly with increasing traffic flow. In this range, density begins to increase somewhat more quickly with increasing flow. Freedom to maneuver within the traffic stream is noticeably limited.
>35 to 55 >25 to 35 0.801 to 0.900
E
Poor operation. Operation at capacity with no usable gaps in the traffic stream. Any disruption to the traffic stream has little or no room to dissipate.
>55 to 80 >35 to 50 0.901 to 1.000
F
Forced Flow. Represents congested conditions. Backups from locations downstream or on the cross street may restrict or prevent movements of vehicles out of the intersection approach lanes.

Therefore, volumes carried are not predictable and there is potential for stop-and-go type traffic flow.
>80 >50 >1.000
Source: Highway Capacity Manual, Sixth Edition: A Guide for Multimodal Mobility Analysis, Transportation Research Board, Washington D.C., 2016.

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The LOS analysis was undertaken using Trafficware’s Synchro Studio, which includes both Synchro and SimTraffic software, to model the traffic operations at the intersections along the Project segment. The following intersections were evaluated as part of this analysis:

Study Intersections

1. Jefferson Street & Avenue 38

2. Jefferson Street & Avenue 39

3. Jefferson Street & Avenue 40

4. Jefferson Street & Sun City Boulevard
The roadway segment LOS analysis involved calculating the V/C ratio for each roadway segment using the observed or forecast average daily traffic (ADT) volume and assumed roadway capacity based on the number of travel lanes provided. Baseline roadway segment capacities were taken from the Mobility Technical Report prepared as part of the City’s General Plan Update. The roadway segment analysis included the following locations:

Study Roadway Segments

1. Jefferson Street, between Avenue 38 and Avenue 39

2. Jefferson Street, between Avenue 39 and Shadow Hills High School

3. Jefferson Street, between Shadow Hills High School and Avenue 40

4. Jefferson Street, between Avenue 40 and Sun City Boulevard In order to determine whether the anticipated growth of traffic volumes along Jefferson Street warrants widening of the roadway, LOS conditions were evaluated for the study intersections and roadway segments under the following conditions:
 Existing (2021) conditions
 Buildout (2045) Without Project conditions
 Buildout (2045) With Project conditions
The following sections outline the transportation data collection efforts and future traffic volume forecasting methodologies applied in order to determine the intersection turning movement volumes and roadway segment ADT volumes used to calculate the LOS metrics for the above-listed conditions.

3.2. EXISTING (2021) TRAFFIC VOLUME DATA COLLECTION
Existing traffic volume data were obtained from manual traffic counts conducted on Tuesday, November 16, 2021. Weekday peak-period traffic counts were collected at the four study intersections and 24- hour traffic counts were collected at the four roadway study segments. In accordance with the peak periods covered by the Mobility Technical Report prepared as part of the City’s General Plan Update, the intersection turning movement counts were collected on a typical weekday during the 7:00 AM to 10:00 AM morning and 4:00 PM to 7:00 PM afternoon peak commute periods. However, due to the presence of Shadow Hills High School within the study area, additional counts were collected at the intersections of Jefferson Street & Avenue 39 and Jefferson Street & Avenue 40 between 2:30 PM and 4:00 PM to ensure that traffic associated with school pick-ups were included within the count data.

Based on a review of the traffic count data, the AM and PM peak hours were determined to occur at the following times for each of the four study intersections:

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Table 2 – Study Intersection Weekday AM and PM Peak Hours Peak-hour volumes were determined individually for each intersection based on the highest-volume, four consecutive 15-minute periods for all vehicular movements. The existing intersection turning movement and roadway segment 24-hour traffic data were used to establish the baseline conditions for the existing (2021) year analysis. The Existing (2021) AM and PM peak-hour volumes at the study intersections are illustrated in Figure 2. The intersection count data sheets are provided in Attachment A.

Study Intersection
Weekday AM
Peak Hour
Weekday PM
Peak Hour

1. Jefferson Street & Avenue 38 7:45 to 8:45 AM 5:00 to 6:00 PM

2. Jefferson Street & Avenue 39 8:00 to 9:00 AM 3:00 to 4:00 PM

3. Jefferson Street & Avenue 40 7:45 to 8:45 AM 3:00 to 4:00 PM

4. Jefferson Street & Sun City Boulevard 7:45 to 8:45 AM 4:00 to 5:00 PM Source: Traffic volume data collected on Tuesday, November 16, 2021.

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FIGURE 2 – EXISTING (2021) WEEKDAY TRAFFIC VOLUMES – PEAK PERIOD AND ADT

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3.3. BUILDOUT (2045) TRAFFIC VOLUME FORECASTING METHODOLOGY The Riverside County Transportation Analysis Model (RIVCOM) was utilized to forecast traffic volume growth along Jefferson Street for the buildout year (2045) analysis. The City’s Community Development Department provided a listing of proposed and anticipated development projects within the portion of the City north of the I-10 freeway, between Washington Street and Monroe Street. This cumulative projects listing was compared with the socioeconomic growth assumptions within the RIVCOM, to ensure that all cumulative projects were accounted for within the assumed growth. Trip generation and socioeconomic data (SED) estimates were calculated for each of the cumulative projects based on rates provided in the Institute of Transportation Engineers (ITE) Trip Generation Manual (10th Edition, 2017) or other project-specific information compiled from a cumulative project’s environmental documentation. The household/employment growth for each cumulative project was then compared with the growth assumed from the RIVCOM for the corresponding Transportation Analysis Zone (TAZ) containing the cumulative project site. The household and employment growth for all cumulative projects are summarized in Table 3. It was determined that the SED growth assumed in the cumulative project TAZs of the RIVCOM did not fully account for the corresponding housing and employment growth determined based on the cumulative project analysis. Thus, to forecast future traffic growth accurately in the region surrounding Jefferson Street, the SED assumptions in the RIVCOM TAZs were adjusted to account for all identified cumulative project growth. A RIVCOM run was performed using the revised SED assumptions, and the output data from the modified model run was applied to estimate traffic volume growth.

For TAZs with cumulative project growth that exceeded the growth assumed in the model, the household or employment growth from the cumulative projects in excess of the assumed growth in the model was added to the corresponding TAZ. For example, the growth assumed for TAZ 764 shows an increase in 492 single-family dwelling units, while the Pulte Home cumulative project would add 1,400 single-family dwelling units to this TAZ. Thus, we added an additional 908 single-family homes to this TAZ. In order to maintain consistency with the SCAG 2040 Regional Transportation Plan/Sustainable Communities Strategy (RTP/SCS), with which the RIVCOM was developed to align, the added household or employment growth from the cumulative project TAZs was removed from other TAZs in the City. These adjustments ensured that the overall SED growth assumed for the City of Indio in the RIVCOM remained constant between the unadjusted and adjusted RIVCOM runs. The number of households or jobs removed from the other City of Indio TAZs was determined proportionally based on the future number of households or jobs projected for each non-cumulative project TAZ. The number of residents added/subtracted from each TAZ were determined by multiplying the change in households for each TAZ by the average number of residents per households for the City, as determined from the RIVCOM. The proposed adjusted SED assumptions for the TAZs in the City are provided in Attachment B.

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Table 3 – Cumulative Project Socioeconomic Data Assumptions

SFDU MFDU RETAIL
TRANSPORTATION

EDUCATION/

HEALTHCAR EOTHER

SERVICE
52 Ranch 82 0 0 0 0 0
82 du Single-Family Detached Housing 82 0 0 0 0 0
Pulte Homes 1400 0 0 0 0 0
1,400 du Single-Family Detached Housing 1400 0 0 0 0 0
Bella Vita Residences 0 216 0 0 0 0
216 du Condominiums 0 216 0 0 0 0
Monroe Residential 233 0 0 0 0 0
233 du Single-Family Detached Housing 233 0 0 0 0 0
Espana 318 0 0 0 0 0
318 du Single-Family Detached Housing 318 0 0 0 0 0
Las Montana Market Place 299 412 0 0 81 0
299 du Single-Family Detached Housing 299 0 0 0 0 0
342 du Assisted Living Units 0 342 0 0 81 0
70 sp RV Park 0 70 0 0 0 0
Chandi Square 0 0 55 0 0 0 8 fp Service Station/Convenience Store 0 0 17 0 0 0 2,600 sf High-Turnover Restaurant 0 0 13 0 0 0
2,400 sf Fast Food Restaurant with Drive Thru 0 0 25 0 0 0 3,600 sf Car Wash 0 0 0 0 0 0
Jefferson Street Commercial Plaza 0 0 528 0 0 0
248,600 sf Commercial Retail 0 0 528 0 0 0
Monroe West Project 0 0 241 481 0 241
2,842,416 sf Warehouse 0 0 241 481 0 241
Unicars Honda 0 0 0 0 0 50
12,000 sf Car Dealership 0 0 0 0 0 50
KIA 0 0 56 0 0 125
24,828 sf Car Dealership 0 0 0 0 0 125
3,000 sf Fast Food Restaurant with Drive Thru 0 0 31 0 0 0 2,400 sf Retail 0 0 25 0 0 0
Garden Fellowship Church 0 0 0 0 23 0
44,550 sf Church 0 0 0 0 23 0
Virada Project 637 650 6 0 0 0
637 du Single-Family Detached Housing 637 0 0 0 0 0
650 du Condominiums 0 650 0 0 0 0
3,000 sf Retail 0 0 6 0 0 0
Southwest Corner of Young’s Way &
Jefferson Street, Indio 12.

11. APNs: 748-280-014, -015, and -018
North of Varner Road, between Adams Street
and Jefferson Street
APNs: 607‐230‐027; 607‐251‐024 and ‐025

3. APN: 691-510-018

2. North of Avenue 42, West of Madison Street,
East of Jefferson Street

9. APNs: 610-020-010, -021, -034, and -036
Western edge of the Gateway Conceptual
Specific Plan, east of Jefferson Street and
north of the Interstate 10 freeway

8. 7.

Southwest corner of Varner Road and
Jefferson Street
APNs: 607-260-059, -060, and -056
NO. ADDRESS/LOCATION SIZE

1. APN: 750-270-001
Northern terminus of Adams Street, north of
Avenue 38 and east of the Sun City Palm
Desert community, Indio
APNs: 750-210-003 through -011; 752-030-
020 through -023

13. PROJECT DESCRIPTION

HOUSEHOLDS EMPLOYEES

10. 6.

5. APN: 691-070-028

4. APN: 691-510-021
Notes: du = Dwelling Units, sp = Spaces, fp = Fueling Positions, sf = Square Feet, sfdu = Single-Family Dwelling Units, mfdu = Multifamily Dwelling Units

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The outputs from the model run with the adjusted SED assumptions were then used to estimate traffic volume growth at the study intersections and along study roadway segments. In order to develop the future volumes at the study locations, roadway link volumes were gathered from the RIVCOM run. These link volumes, including segments along Jefferson Street, Avenue 38, Avenue 39, and Avenue 40 connected to the study intersections, were extracted from the final model trip assignment for the weekday AM and PM peak periods for both the model base year (2018) and the model future year (2045). The bidirectional link volumes along these segments for the model base year and future year were used to establish the baseline and projected traffic volumes entering and exiting each intersection leg for 2018 and 20451, respectively. A comparison of these link volumes was used to determine the traffic volume growth expected between the model’s baseline and future years (2018 and 2045). The total traffic volume growth along each link was then divided by the difference of analysis years (27 years) to determine the annual growth rate for each segment. The annual growth rate was then multiplied by 24 years to estimate the amount of traffic volume growth between the existing count year (2021) and the buildout analysis year (2045). These peak-period link volumes were then converted to peak-hour link volumes by applying peak-period factors to the AM and PM peak-period volumes. Peakperiod factors of 0.38 and 0.28 were selected for the AM and PM peak periods, respectively, as these are the peak period factors commonly used for travel demand models throughout the Southern California region. The hourly link volume calculations for the study intersections under Buildout Year (2045) conditions are shown in Attachment C.

Once the buildout year link volumes were determined for the roadway segments adjoining the study intersections, the link volumes were converted to turning and through movements using the Directional Method iterative procedure for refining model outputs described in Chapter 6 of the National Cooperative Highway Research Project (NCHRP) Report 765: Analytical Travel Forecasting Approaches for Project-Level Planning and Design (Transportation Research Board, 2014). This method uses existing turning movement counts to convert projected link volumes to turning movement estimates. In this method, the existing turning movement counts were input into a turning movement matrix and the approach (inbound) and departure (outbound) movement flows were alternatively balanced until the forecast inbound and outbound link volumes were met to an acceptable level of accuracy. A maximum of 20 iterations were conducted to allow the adjusted turning movements to converge. The calculation worksheets using the NCHRP Report 765 Directional Method iterative procedure are presented in Attachment D.

The total peak-hour turning movement volumes were then input into a Synchro network for Buildout Year (2045) weekday AM and PM peak hour conditions. A Synchro network was established for the buildout (2045) year conditions based on the proposed roadway classifications outlined in the City’s Updated General Plan. The existing lane configurations along Jefferson Street were assumed to prevail under the Buildout (2045) Without Project conditions, and lane configurations accounting for the proposed widening were assumed for the Buildout (2045) With Project conditions. Traffic signal timing was optimized under both future year scenarios to account for anticipated signal timing changes that will adjust for traffic demand changes by the year 2045.

1 It should be noted that post processing of model link volumes was required for volumes forecast to travel along Sun City Boulevard.

As this is a private roadway serving a largely built-out community, increases in traffic growth from the RIVCOM along this roadway were reassigned to Avenue 40. No traffic volume growth was assumed to occur for turning movements to and from Sun City Boulevard.

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4. EXISTING YEAR (2021) CONDITIONS
The LOS analysis was conducted for Existing Year (2021) conditions at the four study intersections based on the previously described HCM methodologies. The intersection turning movement volumes used to evaluate LOS conditions at the study intersections were shown previously in Figure 2. Weekday AM and PM peak hour LOS results for the study intersections are shown below in Table 4. As shown, under Existing Year (2021) conditions, all four study intersections operate at an acceptable LOS (LOS D or better) during both peak hours. The LOS calculation worksheets are provided in Attachment E.

Table 4 – Existing Year (2021) Conditions: Intersection LOS Results An LOS analysis was also conducted for the four study roadway segments for Existing Year (2021) conditions.

The roadway segment ADT volumes used to evaluate the LOS conditions were shown previously in Figure

2. Table 5 below presents the V/C ratios and LOS along the roadway segments under Existing Year (2021) conditions. As shown, all four roadway segments currently operate at LOS A.

Table 5 – Existing Year (2021) Conditions: Roadway Segment LOS Results

5. BUILDOUT YEAR (2045) CONDITIONS
The LOS analysis was conducted for Buildout Year (2045) Without and With Project conditions at the four study intersections based on the abovementioned methodology. The intersection turning movement volumes used to evaluate LOS conditions at the study intersections are presented in Figure 3. Weekday AM and PM peak hour LOS results at the study intersections are shown below in Table 6. As shown, under Without Project conditions, the intersections of Jefferson Street & Avenue 39, Jefferson Street & Avenue 40, and Jefferson Street & Sun City Boulevard are forecast to operate at LOS E or F during the AM peak hour. With the widening of Jefferson Street proposed as part of the Project, all three intersections would Delay (s) LOS Delay (s) LOS
1 Jefferson Street & Avenue 381 11.5 B 9.0 A
2 Jefferson Street & Avenue 392 33.1 C 10.1 B
3 Jefferson Street & Avenue 402 24.9 C 17.8 B
4 Jefferson Street & Sun City Boulevard2

13.1 B 11.1 B
1 All-way stop-controlled intersection.
2 Signalized intersection.

AM Peak Hour PM Peak Hour
2021
Study Intersections
# of
Lanes Capacity
Daily
Volume
V/C
Ratio LOS
1 Jefferson Street Avenue 38 to Avenue 39 2 14,000 5,083 0.363 A 2 Jefferson Street Avenue 39 to Shadow Hills HS 4 42,600 7,725 0.181 A 3 Jefferson Street Shadow Hills HS to Avenue 40 2 19,000 9,589 0.505 A 4 Jefferson Street Avenue 40 to Sun City Boulevard 3 31,950 11,600 0.363 A 2021
ID Segment Limits

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operate at acceptable LOS during both peak hours. The LOS calculation worksheets are provided in Attachment E.

Table 6 – Buildout Year (2045) Conditions: Intersection LOS Results An LOS analysis was also conducted for the four study roadway segments for Buildout Year (2045) Without and With Project conditions. The roadway segment ADT volumes used to evaluate the LOS conditions are shown in Figure 3. Table 7 below presents the V/C ratios and LOS at the study roadway segments under buildout year (2045) conditions. As shown, under Without Project conditions, three of the four roadway segments would operate at acceptable LOS. However, the segment of Jefferson Street between Shadow Hills High School and Avenue 40 would operate at LOS E under Without Project conditions. With implementation of the Project, all four roadway segments are forecast to operate at acceptable LOS.

Table 7 – Buildout Year (2045) Conditions: Roadway Segment LOS Results Delay (s) LOS Delay (s) LOS Delay (s) LOS Delay (s) LOS 1 Jefferson Street & Avenue 381 18.4 C 11.4 B 17.2 C 10.8 B 2 Jefferson Street & Avenue 392 75.1 E 19.2 B 37.7 D 17.5 B 3 Jefferson Street & Avenue 402 153.8 F 30.9 C 43.8 D 27.4 C 4 Jefferson Street & Sun City Boulevard2113.7 F 12.3 B 10.4 B 9.9 A 1 All-way stop-controlled intersection.
2 Signalized intersection.

Buildout (2045) Without Project
AM Peak Hour PM Peak Hour
Buildout (2045) With Project
AM Peak Hour PM Peak Hour
Study Intersections
# of
Lanes Capacity
Added
Volume
Daily
Volume
V/C
Ratio LOS
# of
Lanes Capacity
Daily
Volume
V/C
Ratio LOS
1 Jefferson Street Avenue 38 to Avenue 39 2 14,000 2044 7,127 0.509 A 4 28,000 7,127 0.255 A 2 Jefferson Street Avenue 39 to Shadow Hills HS 4 42,600 7,833 15,558 0.365 A 4 42,600 15,558 0.365 A 3 Jefferson Street Shadow Hills HS to Avenue 40 2 19,000 7,833 17,422 0.917 E 4 42,600 17,422 0.409 A 4 Jefferson Street Avenue 40 to Sun City Boulevard 3 31,950 9,201 20,801 0.651 B 6 61,000 20,801 0.341 A Buildout (2045) Without Project Buildout (2045) With Project ID Segment Limits

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FIGURE 3 – BUILDOUT YEAR (2045) WEEKDAY TRAFFIC VOLUMES – PEAK PERIOD AND ADT

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6. TRAFFIC SIGNAL WARRANT ANALYSIS
As part of the proposed Project, the intersection of Jefferson Street & Avenue 38 was evaluated for the potential need for traffic signal control. Currently, this intersection is STOP-controlled on all approaches.

The State of California Department of Transportation (“Caltrans”) has adopted the California Manual on Uniform Traffic Control Devices (CA MUTCD) 2014 Edition to provide uniform standards and specifications for all official traffic control devices in California. CA MUTCD Chapter 4 provides standards for traffic signal warrant analysis:
 The investigation of the need for a traffic control signal shall include an analysis of factors related to the existing operation and safety at the study location and the potential to improve these conditions, and the applicable factors contained in the following traffic signal warrants:
o Warrant 1, Eight-Hour Vehicular Volume
o Warrant 2, Four-Hour Vehicular Volume
o Warrant 3, Peak Hour
o Warrant 4, Pedestrian Volume
o Warrant 5, School Crossing
o Warrant 6, Coordinated Signal System
o Warrant 7, Crash Experience
o Warrant 8, Roadway Network
o Warrant 9, Intersection Near a Grade
Crossing
Satisfaction of one or more traffic signal warrants shall not in itself require the installation of a traffic control signal, but it is a common traffic engineering practice to determine if a traffic signal is needed. The three traffic volume-based signal warrants (Warrants 1 through 3) were analyzed for future buildout year (2045) conditions2 and the results are summarized in Table 8 below. The signal warrant analysis worksheets for this location are provided in Attachment F.

Table 8 – Buildout Year (2045) Conditions: Jefferson Street & Avenue 38 Traffic Signal Warrant Analysis Results
One of the three volume-based warrants (Peak Hour) is met under the conditions forecast for the buildout year (2045). Therefore, based on the growth in traffic volumes at this intersection, a traffic signal may be required to maintain efficient operation of the intersection of Jefferson Street & Avenue 38.

2 The AM and PM peak hour forecast volumes for the LOS analysis were used for the signal warrant analysis. As the signal warrant analysis required the use of more than two hours of count data, additional peak-period count data was derived from the intersection turning movement counts and buildout year (2045) volumes were forecast using methods similar to those applied to the peak hour counts. The additional forecast hourly traffic volumes are shown in the signal warrant worksheets in Attachment F.

Warrant Met?
Warrant 1 Eight-Hour Vehicular Volume Not Met
Warrant 2 Four-Hour Vehicular Volume Not Met
Warrant 3 Peak Hour MET

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7. CONCLUSIONS AND RECOMMENDATIONS
Under future buildout year (2045) conditions with current roadway configurations, one of the four study roadway segments along Jefferson Avenue is anticipated to operate at an unacceptable LOS E based on daily traffic volumes. In addition, without lane modifications, three of the four study intersections (Jefferson Street & Avenue 39, Jefferson Street & Avenue 40, and Jefferson Street & Sun City Boulevard) are expected to operate at unacceptable LOS E or F during the AM peak hour. Project modifications to the lane configurations along Jefferson Street would reduce V/C ratios on the study roadway segments and decrease vehicle delays at study intersections under future conditions. By expanding the roadway to serve as a fourlane facility between Avenue 38 and Avenue 40 and a six-lane facility south of Avenue 40, the segments and intersections along this portion of Jefferson Boulevard would operate at acceptable LOS on a daily basis and during both peak hours.

Based on the results of the analysis contained herein, widening of Jefferson Street is necessary between Shadow Hills High School and Avenue 40, and at the intersections with Avenue 39, Avenue 40, and Sun City Boulevard in order to maintain roadway operations at or above LOS D under future conditions. Although the Project improvements are not required to maintain acceptable LOS at the remaining three study roadway segments and one study intersection, the roadway widening is recommended at and between intersections in order to maintain a consistent roadway cross-section and reduce the number of vehiclevehicle conflict points at lane merge locations. This will enhance roadway safety along this portion of Jefferson Street, which is proposed to have a Class 1 bike path between Avenue 38 and Varner Road per the City of Indio General Plan Update. Thus, the proposed Jefferson Street improvement project is recommended for implementation.

With the increase in traffic volumes forecast along the roadway segment, the intersection of Jefferson Street & Avenue 38 would also meet at least one of the warrants for the installation of a traffic signal. Should a traffic signal be proposed for this intersection, widening of Jefferson Street along the south approach of the intersection may be required in order to provide a dedicated left-turn lane to improve flow through the signalized intersection.

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APPENDIX A

TRAFFIC VOLUME DATA SHEETS

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Tue, Nov 16, 21 NORTH & SOUTH: LOCATION #: 1
EAST & WEST: CONTROL: STOP ALL
NOTES: AM
Ÿ
PM N
MD
Ż W Ź

OTHER SOTHER
ź

NORTHBOUND SOUTHBOUND EASTBOUND WESTBOUND

NL NT NR SL ST SR EL ET ER WL WT WR TOTAL NB SB EB WB TTL LANES: 010010110110 0000
7:00 AM 5 10 1 1 46 14 2 6 9 5 3 6 108 0000 0
7:15 AM 6 8 2 2 62 11 9 3 9 5 6 1 124 0000 0
7:30 AM 3 12 0 3 67 7 4 2 5 13 7 4 127 0000 0
7:45 AM 2 15 2 2 48 8 6 5 2 13 9 2 114 0000 0
8:00 AM 5 19 4 5 57 1 12 3 5 49 7 3 170 0000 0
8:15 AM 3 30 22 5 45 5 8 10 8 53 6 6 201 0000 0
8:30 AM 6 34 17 1 25 8 5 3 4 21 11 4 139 0000 0
8:45 AM 5 22 5 0 33 2 5 5 4 8 4 4 97 0000 0
9:00 AM 2 19 2 4 23 0 6 3 7 8 5 1 80 0200 2
9:15 AM 9 19 0 0 26 1 2 2 2 5 4 0 70 0000 0
9:30 AM 2 12 5 1 26 0 5 2 5 2 3 5 68 0000 0
9:45 AM 5 16 2 2 20 2 4 4 8 5 2 4 74 0000 0
VOLUMES 53 216 62 26 478 59 68 48 68 187 67 40 1,372 0 2 0 02 APPROACH % 16% 65% 19% 5% 85% 10% 37% 26% 37% 64% 23% 14%APP/DEPART 331 / 326 563 / 733 184 / 134 294 / 179 0 BEGIN PEAK HRVOLUMES 16 98 45 13 175 22 31 21 19 136 33 15 624 APPROACH % 10% 62% 28% 6% 83% 10% 44% 30% 27% 74% 18% 8%PEAK HR FACTOR 0.697 0.833 0.683 0.708 0.776 APP/DEPART 159 / 144 210 / 330 71 / 79 184 / 71 0 04:00 PM 10 33 4 4 21 1 12 6 4 5 3 5 108 0100 1
4:15 PM 9 33 4 2 24 2 5 7 7 5 3 1 102 0000 0
4:30 PM 4 46 5 1 26 2 9 8 11 3 5 2 122 0000 0
4:45 PM 3 35 4 2 28 3 2 7 9 3 2 0 98 0000 0
5:00 PM 5 41 2 4 40 2 5 10 2 2 3 2 118 0100 1
5:15 PM 1 50 4 3 24 4 9 8 3 1 4 2 113 0000 0
5:30 PM 5 46 11 2 36 3 6 5 8 4 1 1 128 0000 0
5:45 PM 3 50 6 2 38 1 11 4 2 2 2 6 127 0100 1
6:00 PM 5 23 6 2 24 2 4 3 3 1 3 1 77 0000 06:15 PM 3 32 7 0 22 1 5 1 9 0 5 2 87 0000 0 6:30 PM 2 34 2 1 21 3 5 3 1 2 3 2 79 0000 0
6:45 PM 1 30 1 2 16 1 4 4 1 1 1 2 64 0100 1
VOLUMES 51 453 56 25 320 25 77 66 60 29 35 26 1,223 0 4 0 0 4 APPROACH % 9% 81% 10% 7% 86% 7% 38% 33% 30% 32% 39% 29% APP/DEPART 560 / 560 370 / 409 203 / 143 90 / 111 0 BEGIN PEAK HR VOLUMES 14 187 23 11 138 10 31 27 15 9 10 11 486
APPROACH % 6% 83% 10% 7% 87% 6% 42% 37% 21% 30% 33% 37% PEAK HR FACTOR 0.903 0.864 0.913 0.750 0.949 APP/DEPART 224 / 231 159 / 162 73 / 59 30 / 34 0 Jefferson

NORTH SIDE
Ave 38 WEST SIDE EAST SIDE Ave 38

SOUTH SIDE
Jefferson
AM
7:45 AM
PM
5:00 PM

INTERSECTION TURNING MOVEMENT COUNTS
PREPARED BY: AimTD LLC. tel: 714 253 7888 [email protected]
Indio
JeffersonAve 38

U-TURNS
Jefferson - Westwick Jefferson - Westwick Ave 38 Ave 38 Add U-Turns to Left Turns

Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 418 of 2236 933 84 798 51 TOTAL 886
370 25 320 25 PM 560
563 59 478 26 AM 326
294
90 384
290 111 179
40 26 66
67 35
102
TOTAL
PM
AM
187
29 216
145
77 68
AMPM
TOTAL
114
66 48
128
60 68
134 143 277
387 203 184
733 AM 53 216 62 331
409 PM 51 453 56 560
1,142 TOTAL 104 669 118 891
369 32 313 24 TOTAL 375
159 10 138 11 PM 231
210 22 175 13 AM 144
184
30 214
105
34 71
15 11 26
33 10 43
TOTAL
PM
AM
AM 7:45 AM
8:45 AM
136
9 145
62 31 31
#N/A
AMPM
TOTAL
48 27 21
PM 5:00 PM
4:45 PM
34 15 19
79 59
138
144
73 71
330 AM 16 98 45 159
162 PM 14 187 23 224
492 Total 30 285 68 383
Jefferson - Westwick
AimTD LLC

TURNING MOVEMENT COUNTS
Jefferson - Westwick
Ave 38
Ave 38
Indio
SC

ALL HOURS
Jefferson - Westwick
Jefferson - Westwick
Ave 38
Ave 38

PEAK HOUR

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11/16/21 NORTH & SOUTH: Jefferson LOCATION #: 1
TUESDAY EAST & WEST: Ave 38 CONTROL: STOP ALL
NOTES: AM Ÿ
PCE Class 1 2 3 4 5 6 PM N
Adjusted Factor 1 1.5 2 3 2 2 MD
Ż W Ź
OTHER SOTHER ź

NORTHBOUND SOUTHBOUND EASTBOUND WESTBOUND

NL NT NR SL ST SR EL ET ER WL WT WR TOTAL NB SB EB WB TTL LANES: 0 1 0 0 1 0 1 1 0 1 1 0
7:00 AM 7 13 2 1 48 15 2 7 12 5 4 7 121 0
7:15 AM 9 9 2 3 63 11 10 4 10 5 7 1 133 0
7:30 AM 3 13 0 3 69 7 4 3 6 15 7 4 133 0
7:45 AM 2 19 2 3 51 8 7 6 3 14 10 2 125 0
8:00 AM 6 20 4 6 60 1 15 4 5 52 9 4 184 0
8:15 AM 3 32 22 5 46 6 8 13 10 54 7 7 210 0
8:30 AM 8 39 20 1 27 9 5 3 5 23 14 5 156 0
8:45 AM 6 23 5 0 34 2 5 5 7 8 4 6 103 0
9:00 AM 3 22 3 4 27 0 6 4 7 9 6 3 92 0
9:15 AM 10 21 0 0 27 1 4 4 3 8 6 0 82 0
9:30 AM 3 13 5 1 29 0 7 2 6 2 3 6 75 0 9:45 AM 8 16 3 3 22 2 5 4 11 5 3 5 85 0 VOLUMES 66 236 66 29 502 61 77 56 81 198 79 48 1,497 0 0 0 0 0 APPROACH % 18% 64% 18% 5% 85% 10% 36% 26% 38% 61% 24% 15%APP/DEPART 368 / 361 592 / 780 214 / 151 324 / 206 0 BEGIN PEAK HRVOLUMES 19 108 48 15 184 24 35 25 22 142 39 17 675 APPROACH % 11% 62% 27% 7% 83% 11% 43% 30% 27% 72% 20% 9%PEAK HR FACTOR 0.664 0.833 0.679 0.737 0.803 APP/DEPART 174 / 160 222 / 347 82 / 87 198 / 81 0 04:00 PM 12 34 4 5 22 1 15 8 5 5 3 5 117 0
4:15 PM 11 34 4 2 26 2 5 8 7 7 5 1 111 0
4:30 PM 4 50 6 1 27 2 9 9 12 3 5 2 129 0
4:45 PM 6 40 5 3 31 3 2 9 9 3 3 0 112 0 5:00 PM 6 43 2 5 43 2 5 10 2 2 3 2 124 0 5:15 PM 1 52 4 4 24 4 9 8 3 1 5 2 116 0
5:30 PM 5 48 11 2 36 3 6 5 8 4 1 1 130 0
5:45 PM 3 53 6 3 39 1 12 6 2 2 3 7 135 0
6:00 PM 6 23 7 2 24 2 4 3 4 1 3 1 79 0 6:15 PM 3 32 7 0 25 1 5 1 9 0 5 3 90 0 6:30 PM 2 35 2 1 21 3 5 3 1 2 3 3 80 0
6:45 PM 1 31 1 2 16 1 4 4 1 1 1 2 65 0
VOLUMES 59 472 58 29 332 25 80 73 62 31 39 28 1,286 0 0 0 0 0 APPROACH % 10% 80% 10% 7% 86% 6% 37% 34% 29% 32% 40% 28%APP/DEPART 589 / 579 386 / 425 215 / 160 98 / 123 0 BEGIN PEAK HRVOLUMES 15 195 23 13 142 10 32 29 15 9 12 12 505 APPROACH % 6% 84% 10% 8% 86% 6% 42% 38% 20% 28% 36% 36%PEAK HR FACTOR 0.908 0.831 0.944 0.696 0.938 APP/DEPART 233 / 238 165 / 166 76 / 65 32 / 36 0 Jefferson

NORTH SIDE
Ave 38 WEST SIDE EAST SIDE Ave 38

SOUTH SIDE
Jefferson

U-TURNS
Jefferson Jefferson Ave 38 Ave 38
AM
7:45 AM
PM
5:00 PM

INTERSECTION TURNING MOVEMENT COUNTS
PREPARED BY: AimTD LLC. tel: 714 253 7888 [email protected]

Professional Services Agreement with Kimley-Horn and Associates, Inc. fo... Page 420 of 2236 DATE: LOCATION: PROJECT #: SC
Tue, Nov 16, 21 NORTH & SOUTH: LOCATION #: 2
EAST & WEST: CONTROL: SIGNAL
NOTES: AM
Ÿ
PM N
MD
Ż W Ź

OTHER SOTHER
ź

NORTHBOUND SOUTHBOUND EASTBOUND WESTBOUND

NL NT NR SL ST SR EL ET ER WL WT WR TOTAL NB SB EB WB TTL LANES: 111110111110 0000
7:00 AM 7 20 4 0 60 0 1 0 7 2 1 0 102 1000 17:15 AM 13 20 1 0 78 1 1 0 9 1 0 3 127 0000 0 7:30 AM 23 18 5 1 93 2 0 1 9 4 2 0 158 4000 4
7:45 AM 55 29 6 0 59 6 1 0 27 6 0 0 189 4010 5
8:00 AM 83 17 11 3 92 15 12 4 62 6 5 1 311 2000 2
8:15 AM 110 25 49 1 86 28 38 36 103 28 42 2 548 3000 3
8:30 AM 102 27 8 0 34 20 29 8 129 1 9 1 368 1000 1
8:45 AM 58 24 6 0 40 13 13 2 73 3 0 0 232 0000 0
9:00 AM 21 26 0 0 41 0 1 1 23 2 0 0 115 0000 0
9:15 AM 13 30 6 0 36 2 1 0 6 3 1 1 99 0000 0
9:30 AM 7 21 3 0 34 1 1 0 6 2 0 0 75 2000 2
9:45 AM 10 24 3 0 36 0 2 0 6 3 0 0 84 1010 2
VOLUMES 502 281 102 5 689 88 100 52 460 61 60 8 2,408 18 0 2 0 20 APPROACH % 57% 32% 12% 1% 88% 11% 16% 8% 75% 47% 47% 6%APP/DEPART 885 / 387 782 / 1,228 612 / 159 129 / 634 0 BEGIN PEAK HRVOLUMES 353 93 74 4 252 76 92 50 367 38 56 4 1,459 APPROACH % 68% 18% 14% 1% 76% 23% 18% 10% 72% 39% 57% 4%PEAK HR FACTOR 0.707 0.722 0.719 0.340 0.666 APP/DEPART 520 / 189 332 / 663 509 / 128 98 / 479 0 04:00 PM 38 46 7 0 31 3 4 1 43 8 0 0 181 3000 3
4:15 PM 23 44 3 0 36 3 4 2 29 0 0 1 145 1000 1
4:30 PM 22 54 4 2 45 2 2 0 20 3 0 0 154 4100 54:45 PM 14 48 1 0 40 0 2 3 22 2 1 0 133 1000 1 5:00 PM 13 45 2 0 47 0 4 0 16 2 0 0 129 1000 1
5:15 PM 22 59 2 0 32 0 0 0 25 2 0 0 142 0000 0
5:30 PM 30 63 2 1 56 3 3 0 27 3 0 1 189 2000 2
5:45 PM 18 57 4 1 44 0 1 1 18 2 1 1 148 1000 1
6:00 PM 16 33 2 0 27 1 4 0 9 1 0 0 93 2000 2
6:15 PM 13 41 3 0 27 0 1 0 7 3 0 0 95 1000 1
6:30 PM 9 39 3 0 29 0 0 0 7 0 0 0 87 3000 3
6:45 PM 7 32 0 0 16 0 1 0 2 1 1 0 60 1000 1
VOLUMES 225 561 33 4 430 12 26 7 225 27 3 3 1,556 20 1 0 0 21 APPROACH % 27% 68% 4% 1% 96% 3% 10% 3% 87% 82% 9% 9%
APP/DEPART 819 / 591 446 / 702 258 / 43 33 / 220 0 BEGIN PEAK HR VOLUMES 97 192 15 2 152 8 12 6 114 13 1 1 613
APPROACH % 32% 63% 5% 1% 94% 5% 9% 5% 86% 87% 7% 7%
PEAK HR FACTOR 0.835 0.827 0.688 0.469 0.847 APP/DEPART 304 / 206 162 / 288 132 / 22 15 / 97 0 Jefferson

NORTH SIDE
Ave 39 WEST SIDE EAST SIDE Ave 39

SOUTH SIDE
Jefferson
AM
8:00 AM
PM
4:00 PM

INTERSECTION TURNING MOVEMENT COUNTS
PREPARED BY: AimTD LLC. tel: 714 253 7888 [email protected]
Indio
JeffersonAve 39

U-TURNS
Jefferson Jefferson Ave 39 Ave 39
Add U-Turns to Left Turns