SPECIAL MEETING STARTS AT 9:00 AM
Mayor Dan Epperson
Vice Mayor Rodney Plamondon
Council Member Dominic Atlan
Council Member Stacy Rhoades
Council Member Diane Wratten
DUE TO THE GOVERNOR'S EXECUTIVE ORDER N-25-20, THE CITY OF IONE
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AT 1 E. MAIN STREET, IONE, CA 95640
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Saturday, April 2, 2022
1 E. Main Street
lone, CA 95640
THE CITY OF IONE IS A GENERAL LAW CITY DEDICATED TO
PROVIDING LEADERSHIP, ACCOUNTABILITY, AND FISCAL INTEGRITY
WHILE PROMOTING ECONOMIC OPPORTUNITIES AND MAINTAINING
A HIGH QUALITY OF LIFE FOR OUR CITIZENS
PLEASE LIMIT PUBLIC COMMENT/TESTIMONY TO FOUR MINUTES
Gov't. Code §54954.3
The lone City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
Full staff reports and associated documents are available for public review at the Office of the City Clerk, City Hall, 1 E. Main Street, lone, CA. Hard copies may be obtained for $3.60 for pages 1-5 and $.45 for each additional page. Documents that are not available when the agenda is posted will be made available for public review at the meeting.
AGENDA
A. PLEDGE OF ALLEGIANCE/ROLL CALL
B. APPROVAL OF AGENDA
C. REGULAR AGENDA:
1. Strategic Planning Discussion and Prioritization
D. ADJOURNMENT
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California overnment Code Section 65009 and or California Public Resources Code Sectio 1177, if you wish to challenge in court any of the above decisions (regardin planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, this public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk Janice Traverso at (209) 274-2412, ext. 102. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
I, Janice Traverso, the City Clerk of the City of lone declare under penalty of perjury that the foregoing agenda for the Saturday, April 2, 2022 Special Meeting of the lone City Council was posted on March 31, 2022.
Janice Traverso, City Clerk
2 Agenda Item
DATE: April 2, 2022
TO: Mayor Epperson and City Council
FROM: Michael Rock, Interim City Manager
Julie Millard, Management Analyst
SUBJECT: Strategic Planning Discussion and Prioritization RECOMMENDED ACTION:
Discuss and consider prioritizing the ten strategic goals for the next fiscal year.
FISCAL IMPACT:
No fiscal impact associated with this Council item, however, the strategic goals prioritization will guide future allocation of City resources through the budget adoption process.
BACKGROUND:
Over the last several City Council meetings the Council discussed updating the City's strategic goals. Strategic goals provide focus for City Council decision-making and City initiatives with the primary purpose being to assist with budget preparation for FY 2022- 23 and provide direction to staff on the City Council's priorities.
What is strategic planning?
Strategic planning in the municipal setting prescribes a systematic process that enables a community's leadership to understand the numerous future environments in which the community will exist, establish consensus about how best to achieve its most desired vision, and illuminate the actions that will most likely make that happen-all within the context of expected available financial and human resources.
Identifying the City's top strategic goals provides a comprehensive framework that ensure priorities are clear to all residents, businesses, community members and City staff. Goals are laid out that respond to priorities, objectives are achieved that meet the goals, and that city government is accountable to meeting community needs. Through the development and implementation of these strategic priorities, the City of lone affirms its commitment to providing exceptional services and programs to the community.
In preparation for today's meeting, City Council was asked to provide their individual rankings for the ten strategic priorities. Attachment B are the results of Council's prioritization. The City is using this information, along with feedback received from the community at the January 10, 2022 Town Hall meeting, to assist with budget development for FY 2022-23.
ATTACHMENTS:
A - Strategic Planning Priorities
B - Strategic Planning Priorities Survey Results
Strategic Planning Priorities
PROPOSED
STRATEGIC PLAN STRATEGIC PRIORITIES
PRIORITY OPTIONS
This strategic plan priority encompasses the diverse public safety (fire and police) needs of our community. Community policing and an almost all volunteer fire department are hallmarks of Public Safety lone public safety. These needs are always shifting (e.g., pandemic, cyber-attacks), making (Fire and Police) organizational preparedness essential. This priority will provide a framework for developing a public safety plan that meets the needs of our community and provides for preparedness training.
This strategic plan priority focuses on a commitment to the development and maintenance of physical and social environments which support and promote better health and quality of life for residents. This priority encompasses mental, physical, social, and public health (e.g., Healthy Community wastewater quality) domains. It encourages a partnership of the public, private and voluntary sectors to focus on health and to tackle health issues in a broad, participatory way.
This strategic plan priority focuses on enhancing the quality and quantity of cultural and recreational opportunities for residents and visitors while prioritizing the construction of parks, Culture and Recreation
cultural facilities, recreation facilities and trails, to support and maximize the highest community benefit that provides access for all.
This strategic plan priority focuses on the need for the City to have sustainable funding sources Infrastructure to properly maintain our infrastructure. Infrastructure must continually be maintained to ensure its integrity and safety and to prolong its useful life.
This strategic plan priority focuses on developing a plan for future growth and creating a forum Future / Smart Growth for discussing the City's preparedness for it. The City is growing therefore we need to establish a framework for addressing the impacts of this growth in a proactive manner.
This strategic plan priority is about improving our public image through an updated website, Community Education, improved social networking, increased communication through Town Hall meetings, City Outreach, and Manager Reports, targeted and strategic communications and information sharing, Communication implementation of community education initiatives such as citizen academies, articles in the newsletter, etc.
Financial Stability and This strategic plan priority focuses on the inclusion of financial sustainability as a core principal Fiscal Sustainability in decision-making, identification and implementation of cost savings measures, and development of a plan to enhance overall fiscal responsibility.
This strategic plan priority focuses on a commitment to delivering the highest quality services by striving to achieve the best possible process for making and implementing decisions, on implementing systems that improve records management and retention, and on utilizing Good Governance and modern technology to do more work digitally in order to improve efficiencies and access to Organization services. It includes promoting the development of resources to identify and pursue additional Effectiveness revenue including local, state, federal and private funding for new and existing projects. In involves incorporating benchmarks (to other municipalities) and best practices to provide a context for decisions, using data to inform decision makers while promoting efforts to creatively address service delivery.
This strategic plan priority focuses on the creation of an economic development strategy to Economic Health and enable a prosperous and vibrant community. This priority is about developing, attracting, and Development retaining businesses that provide economic stability and quality job creation.
This strategic plan priority focuses on the need for a long-term plan for capital improvement Capital / Special Projects projects and developing mechanisms to deal with and fund special projects that arise from community input or need.
Attachment A Page 1 of 1
Strategic Planning Priorities Survey Results
PROPOSED CITY COUNCIL
STRATEGIC PLAN STRATEGIC PRIORITIES PRIORITIZATION
PRIORITY OPTIONS RANKING
This strategic plan priority focuses on the inclusion of financial sustainability as a Financial Stability and e principal in decision-making, identification and implementation of cost savin Fiscal Sustainability asures, and development of a plan to enhance overall fiscal responsibil 1 This strategic plan priority focuses on developing a plan for future growth and creating a forum for discussing the City's preparedness for it. The City is growing Future / Smart Growth 2
therefore we need to establish a framework for addressing the impacts of this growth in a proactive manner.
This strategic plan priority focuses on the need for a long-term plan for capital Capital / Special Projects improvement projects and developing mechanisms to deal with and fund speci 2 projects that arise from community input or neec
This strategic plan priority encompasses the diverse public safety (fire and police) needs of our community. Community policing and an almost all volunteer fire department are hallmarks of lone public safety. These needs are always shifting Public Safety |(e.g., pandemic, cyber-attacks), making organizational preparedness essential. This (Fire and Police) 3
priority will provide a framework for developing a public safety plan that meets the needs of our community and provides for preparedness training This strategic plan priority focuses on the need for the City to have sustainable Infrastructure nding sources to properly maintain our infrastructure. Infrastructure mi ntinually be maintained to ensure its integrity and safety and to prolong its use 4 life.
This strategic plan priority focuses on a commitment to delivering the highest quality services by striving to achieve the best possible process for making and implementing decisions, on implementing systems that improve records management and retention, and on utilizing modern technology to do more work Good Governance and digitally in order to improve efficiencies and access to services. It includes Organization promoting the development of resources to identify and pursue additional revenue 5 Effectiveness including local, state, federal and private funding for new and existing projects. In involves incorporating benchmarks (to other municipalities) and best practices to ovide a context for decisions, using data to inform decision makers whil romoting efforts to creatively address service deliver
This strategic plan priority focuses on the creation of an economic development Economic Health and strategy to enable a prosperous and vibrant community. This priority is about Development developing, attracting, and retaining businesses that provide economic stability and 6 This strategic plan priority is about improving our public image through an updated website, improved social networking, increased communication through Town Hall Outreach, and 7
Communication
This strategic plan priority focuses on enhancing the quality and quantity of cultural Culture and Recreation 8
Healthy Community 9
Attachment B Page 1 of 1