REGULAR MEETING STARTS AT 6:00 PM
Mayor Dan Epperson
Vice Mayor Rodney Plamondon
Council Member Dominic Atlan
Council Member Stacy Rhoades
Council Member Diane Wratten
DUE TO THE GOVERNOR'S EXECUTIVE ORDER N-25-20, THE CITY OF IONE
WILL BE CONDUCTING ITS MEETING IN PERSON
AT 1 E. MAIN STREET, IONE, CA 95640
AND VIA ZOOM
City of lone is inviting you to a scheduled Zoom meeting.
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Tuesday, December 20, 2022
1 E. Main Street
lone, CA 95640
THE CITY OF IONE IS A GENERAL LAW CITY DEDICATED TO
PROVIDING LEADERSHIP, ACCOUNTABILITY, AND FISCAL INTEGRITY
WHILE PROMOTING ECONOMIC OPPORTUNITIES AND MAINTAINING
A HIGH QUALITY OF LIFE FOR OUR CITIZENS
PLEASE LIMIT PUBLIC COMMENT/TESTIMONY TO FOUR MINUTES
Gov't. Code §54954.3
The lone City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
Full staff reports and associated documents are available for public review at the Office of the City Clerk, City Hall, 1 E. Main Street, lone, CA. Hard copies may be obtained for $3.60 for pages 1-5 and $.45 for each additional page. Documents that are not available when the agenda is posted will be made available for public review at the meeting.
AGENDA
A. ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. APPROVAL OF AGENDA
D. PRESENTATIONS/ANNOUNCEMENTS:
• Presentation to Mike Huss, Principal, lone Elementary School - COPS for Kids Program
Presentations by John Alfred, Police Chief:
• Police Officer of the Year
• Volunteer Officer of the Year
E. PUBLIC COMMENT: EACH SPEAKER IS LIMITED TO 4 MINUTES NOTE: This is the time for members of the public who wish to be heard on matters that do not appear on the Agenda. Persons may address the City Council at this time on any subject within the jurisdiction of the lone City Council.
Please be mindful of the 4 minute time limit per person. Pursuant to the Brown Act, the City Council may not take action or engage in a detailed discussion on an item that does not appear on the Agenda. However, matters that require Council action will be referred to staff for a report and/or recommendation for possible action at a future Council meeting. Is there anyone in the audience who wishes to address the Council at this time?
Notice to the Public: All matters listed under this category are considered to be routine and will be enacted by one motion. Any item may be removed for discussion and possible action and made a part of the regular agenda at the request of a Council Member(s).
F. CONSENT CALENDAR:
1. Approval of Minutes: November 15, 2022 and December 6, 2022
2. Warrants and Finance & Treasury Reports FY 2022-2023-November, 2022
3. Receive and File Administrative Department - Third Quarter Report, 2022
4. Receive and File Public Works Department - Third Quarter Report, 2022 G. PUBLIC HEARING: None
H. GENERAL ELECTION RESULTS AND OATH OF OFFICE TO NEWLY ELECTED COUNCIL MEMBERS:
5. Adoption of Resolution No. 2022-29 - Canvassing the Ballots and Confirming the November 8, 2022 General Election Results
2 6. Declaration of Election and Oath of Office to Councilmembers, Dominic Atlan, Alison LaFayne, Jack Mitchell and Stacy Rhoades by Janice Traverso, City Clerk City Council will take a 20 Minute Recess for Refreshments H. SELECTION OF MAYOR AND VICE MAYOR
REGULAR AGENDA:
7. Adoption of Resolution No. 2022 - 30 Thanking Dan Epperson for his Service to the City of lone
8. Adoption of Resolution No. 2022 - 31 Thanking Rodney Plamondon for his Service to the City of lone
9. Advertisement to Receive Bids for the Construction of the Train Depot Park Improvement Project
J. REPORTS AND COMMUNICATIONS FROM CITY MANAGER
K. COUNCIL COMMENTS/COMMITTEE REPORTS/FUTURE AGENDA ITEMS L. CLOSED SESSION: None
N. ADJOURNMENT
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, this public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk Janice Traverso at (209) 274-2412, ext. 102. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. 3 Item #1
CITY OF IONE COUNCIL MEETING MINUTES
Meeting of November 15, 2022
Councilmember Atlan called meeting to order at 6:00 PM
A. ROLL CALL:
Present: Dominic Atlan, Councilmember (Presided over the meeting) Stacy Rhoades, Councilmember (6:13 PM)
Diane Wratten, Councilmember
Absent: Dan Epperson, Mayor
Rodney Plamondon, Vice Mayor
Michael Rock, City Manager
Carolyn Walker, City Attorney
Janice Traverso, City Clerk
Chris Hancock, City Treasurer
Jonathan Mitchell, City Engineer
B. PLEDGE OF ALLEGIANCE:
Councilmember Atlan led the Pledge of Allegiance.
C. APPROVAL OF AGENDA:
It was moved by Councilmember Wratten, seconded by Councilmember Rhoades and carried to approve the agenda as written.
AYES: Atlan, Rhoades, Wratten
NOES: None
ABSENT: Epperson, Plamondon
ABSTAIN: None
D. PRESENTATIONS/ANNOUNCEMENTS: None
E. PUBLIC COMMENT:
Larry Rhoades commented:
• Castle Oaks Village 9:
- The City's Wastewater Plant is at capacity and why doesn't the City have to do an EIR. - What materials were used around the drainage pipes - Tanner Judkins, Riverland Homes noted that the materials used around the pipes were AB.
Tommy Quinn commented:
• Would like to continue the items on the Consent Calendar regarding development and be presented to the new Council for action.
• Downtown lone is in sad shape-some buildings are in desperate need of paints, some have sewer issues and I still have my ditch in front of my house.
F. CONSENT CALENDAR:
It was moved by Councilmember Wratten, seconded by Councilmember Rhoades and carried to approve the following Consent Calendar with Item #4 - Adoption of Resolution No. 2022- 26 - Approving the Final Map for Castle Oaks Village 9 and Authorizing the Mayor to execute the Subdivision Improvement Agreement moved to the Regular Agenda.
1. Approval of October 18, 2022 City Council Meeting Minutes
2. Adoption of Resolution No. 2022-25 Redirecting Traffic from SR104 to Various Streets for the Annual lone Christmas Parade
3. Groundwater Monitoring Report for WWTP and COWRF September 2022
5. Adoption of Resolution No. 2022-27 Approving the Final Map for Wildflower Unit 1, and Authorizing the Mayor to Sign the Subdivision Improvement Agreement
6. Cancel the Tuesday, January 3, 2023 City Council Meeting
7. Adoption of Resolution No. 2022-28 Authorizing Examination of Sales or Transaction and Use Tax Records
AYES: Atlan, Rhoades, Wratten
NOES: None
ABSENT: Epperson, Plamondon
ABSTAIN: None
G. PUBLIC HEARING: None
DISCUSSION ITEMS:
For the record: Action minutes provide the necessary documentation of City Council action.
Audio recordings are retained for those desiring more detail on particular agenda item discussions. These audio recordings provide an accurate and comprehensive backup of City Council deliberations and citizen discussions.
H. REGULAR AGENDA:
4. Adoption of Resolution No. 2022-26 Approving the Final Map for Castle Oaks Village 9 and Authorize the Mayor to sign the Subdivision Improvement Agreement - The Final Map for Castle Oaks Village 9 comprised of 39 single family residential lots, 2 parcels for landscaping along Castle Oaks Drive and Fairway Drive, 1 parcel for open space along Highway 104, public utility easements, public facilities easements and Irrevocable Offers of Dedication (Lots B and F) for right-of-way and open space, was submitted to the City for review and consideration of approval and recordation.
It was moved by Councilmember Wratten, seconded by Councilmember Rhoades and carried to adopt Resolution No. 2022-26 approving the Final Map for Castle Oaks Village 9 and authorize the Mayor to sign the Subdivision Improvement Agreement.
AYES: Atlan, Rhoades, Wratten
NOES: None
ABSENT: Epperson, Plamondon
ABSTAIN: None
8. Authorize ACES Waste Services Rate Increase per the Terms and Conditions of the Franchise Agreement - The Franchise Agreement with ACES allows for rate increases based on the consumer price index, fuel surcharges, and landfill disposal fee increases.
ACES is requesting only 75% of the actual CPI increase and 100% of the landfill disposal fee increase. The last rate increase to our residents and businesses was on January 1, 2021.
After discussion, it was moved by Councilmember Rhoades, seconded by Councilmember Wratten and carried to approve the requested rate increase of 7.60% from ACES per the Franchise Agreement.
AYES: Atlan, Rhoades, Wratten
NOES: None
ABSENT: Epperson, Plamondon
ABSTAIN: None
I. REPORTS AND COMMUNICATIONS FROM CITY MANAGER:
• Michael Rock reported on the water spill at City Hall caused by the restrooms. • The design of the Police Station at 17 E. Main and re-design of City Hall will be completed next week. The City Engineer will prepare the documents to go out to bid for both projects.
• Very close to having the RFP for the Train Depot Park and should have within the next couple of weeks.
• Very close to having the request to move forward with the Amador Central Railroad Corporation to separate the lot with the Train Depot Building. It will go to the Planning Commission at their next meeting.
J. COUNCIL COMMENTS/COMMITTEE REPORTS/FUTURE AGENDA ITEM:
• Councilmember Rhoades - Creek Committee Meeting cancelled. • Couniclmember Wratten - Status of WIRIS and Solar for City properties on the next agenda.
• Councilmember Atlan - ACTC has requested a traffic plan from the School District for Consolidation Plan.
K. CLOSED SESSION: Councilmember Rhoades recused himself from Closed Session.
Councilmember Atlan recused himself from ARSA item and Bittick item. • Conference with Legal Counsel-Existing Litigation: Section 54956.9 of the Government Code-Amador County Case Number Number 22-CV-12824 - Amador Regional Sanitation Authority (ARSA) v City of lone and California Department of Corrections and Rehabilitation (CDCR)
• Conference with Legal Counsel - Existing Litigation: Section 54956.9 of the Government Code - Amador Court Case Number 22-CV-12691 - McGraw v City of lone
• Conference with Legal Counsel - Existing Litigation Paragraph 1 of Subdivision (d) of Section 54956.9 - Bittick v City of lone et. al Amador Superior Court Case No: 21-CV- 12146
• Conference with Legal Counsel - Existing Litigation: Section 54956.9 of the Government Code-City of lone v Gani Court Case Number 17-CV-10277 L. DISPOSITION OF CLOSED SESSION ITEMS: Councilmember Atlan reported that Council will receive information and no action will be taken. Councilmember Rhoades recused himself Conference with Legal Counsel-Existing Litigation: Section 54956.9 of the Government Code-Amador County Case Number Number 22-CV-12824 - Amador Regional Sanitation Authority (ARSA) v City of lone and California Department of Corrections and Rehabilitation (CDCR) - Mayor Epperson was on Zoom for this item.
Information was received.
• Conference with Legal Counsel - Existing Litigation: Section 54956.9 of the Government Code - Amador Court Case Number 22-CV-12691 - McGraw v City of lone - Information was received.
• Conference with Legal Counsel - Existing Litigation Paragraph 1 of Subdivision (d) of Section 54956.9 - Bittick v City of lone et. al Amador Superior Court Case No: 21-CV- 12146 - Information was received.
• Conference with Legal Counsel - Existing Litigation: Section 54956.9 of the Government Code-City of lone v Gani Court Case Number 17-CV-10277 - Information was received.
M. ADJOURNMENT:
It was moved by Councilmember Wratten, seconded by Councilmember Rhoades and carried to adjourn the meeting.
Respectfully submitted,
Janice Traverso
City Clerk
CITY OF IONE COUNCIL MEETING MINUTES
Meeting of December 6, 2022
Mayor Epperson called meeting to order at 6:00 PM
A. ROLL CALL:
Present: Dan Epperson, Mayor
Rodney Plamondon, Vice Mayor
Dominic Atlan, Councilmember
Stacy Rhoades, Councilmember
Diane Wratten, Councilmember
Michael Rock, City Manager
Carolyn Walker, City Attorney (Zoom)
Janice Traverso, City Clerk Conference with Legal Counsel - Existing Litigation:
Section 54956.9 of the Government Code - Amador Court Case Number 22-CV-12824 - Amador Regional Sanitation Authority (ARSA) v City of lone and California Department of Corrections and Rehabilitation (CDCR)
Chris Hancock, City Treasurer
B. PLEDGE OF ALLEGIANCE:
Mayor Epperson led the Pledge of Allegiance.
C. APPROVAL OF AGENDA:
It was moved by Councilmember Rhoades, seconded by Vice Mayor Plamondon and carried to approve the agenda as written.
AYES: Epperson, Plamondon, Atlan, Rhoades, Wratten
NOES: None
ABSENT: None
ABSTAIN: None
D. PRESENTATIONS/ANNOUNCEMENTS: None
E. PUBLIC COMMENT:
• Gary Thomas asked staff to set up a meeting of the Special Tax Committee after the first of the year.
F. CONSENT CALENDAR:
It was moved by Councilmember Wratten, seconded by Councilmember Rhoades and carried to approve the following Consent Calendar.
1. Approval of Minutes - November 1, 2022
2. Warrants and Finance & Treasury Reports FY 2022-2023-October, 2022
3. Receive and File City of lone Community Facilities District No. 2005-2 Annual Accountability Reports for the Period Ending October 31, 2022
4. Clerical Correction to the HdL Resolution (Correcting the Ordinance No. from 3.08 to 162) previously adopted by Council on November 15, 2022
G. PUBLIC HEARING: None
DISCUSSION ITEMS:
For the record: Action minutes provide the necessary documentation of City Council action.
Audio recordings are retained for those desiring more detail on particular agenda item discussions. These audio recordings provide an accurate and comprehensive backup of City Council deliberations and citizen discussions.
H. REGULAR AGENDA:
5. Authorize the City Manager to execute an Agreement with El Dorado Disc Sports Foundation ("EDDS"), for purposes of allowing Amador Chain Anglers Disc Golf Club (ACADGC) to utilize and maintain the Howard Park Disc Golf Course ("HPDGC") - The ACADGC has been using Howard Park for many years without an agreement outlining the responsibilities of the ACADC or the City as property owner. The City wishes to grant EDDS permission to use Howard Park for the purposes of operating the HPDGC in exchange for a small annual payment for reimbursement.
Mayor Epperson commented that Disc Golf map attached to the agreement shows that the course encroaches on Cemetery property and School District property.
Councilmember Rhoades commented that the agreement should go to the Park and Recreation Commission--they never got to approve the agreement. Also, probably a quarter of the baskets are not on City property and it completely wipes out the BMX Track, which is a very important feature especially what has happened in the last two weeks.
Councilmember Atlan asked if the approval of agreement precludes BMX from using their track. Mayor Epperson talked to Lee Lockhart and he does not think he would have an issue relocating some of the baskets.
After discussion about deleting the map from the agreement, it was moved by Councilmember Wratten, seconded by Councilmember Atlan and carried to delete the map from the Disc Golf Agreement.
AYES: Epperson, Plamondon, Atlan, Wratten
NOES: Rhoades
ABSENT: None
ABSTAIN: None
It was moved by Councilmember Atlan, seconded by Vice Mayor Plamondon and carried to approve the El Dorado Disc Sports Foundation for purposes of allowing Amador Chain Anglers Disc Golf Club to utilize and maintain the Howard Park Disc Golf Course.
AYES: Epperson, Plamondon, Atlan, Wratten
NOES: Rhoades
ABSENT: None
ABSTAIN: None
I. REPORTS AND COMMUNICATIONS FROM CITY MANAGER:
• Christmas Tree Lighting at Veterans Park - December 9, 2022 • Christmas at the Castle - December 10, 2022
• Christmas Parade - December 10, 2022
• Fire Department Candy Cane Patrol - December 4 - 11, 2022 J. COUNCIL COMMENTS/COMMITTEE REPORTS/FUTURE AGENDA ITEM:
Councilmember Atlan - Caltrans will start the Main Street Project December 12, 2022 K. CLOSED SESSION: Councilmember Atlan and Councilmember Rhoades recused themselves. • Conference with Legal Counsel - Existing Litigation: Section 54956.9 of the Government Code - Amador Court Case Number 22-CV-12824 - Amador Regional Sanitation Authority (ARSA) v City of lone and California Department of Corrections and Rehabilitation (CDCR)
L. DISPOSITION OF CLOSED SESSION ITEMS: Mayor Epperson reported the following:
• Conference with Legal Counsel - Existing Litigation: Section 54956.9 of the Government Code - Amador Court Case Number 22-CV-12824 - Amador Regional Sanitation Authority (ARSA) v City of lone and California Department of Corrections and Rehabilitation (CDCR) - Information was received and direction was given to staff.
M. ADJOURNMENT:
It was moved by Councilmember Wratten, seconded by Vice Mayor Plamondon and carried to adjourn the meeting.
Respectfully submitted,
Janice Traverso
City Clerk
#2
Report Criteria:
Report type: Invoice detail
Check. Type = (s) "Adjustment"
Check Num Check Issue Date Vendor ID Payee Amount
Description
3313 11/03/2022 4900 HR DYNAMICS & PERFORMANCE MGMNT INC. 14,550.00 SEPTEMBER 2022 HR SERVICES
3302 11/03/2022 4995 ACTUARIAL RETIREMENT CONSULTING, LLC 3,000.00 GASB 75 DISCLOSURES/ VALUATION
3306 11/03/2022 580 BIG VALLEY PRINTING 138.69
1K #10 REGULAR ENVELOPES
3316 11/03/2022 4685 IONE TRADING POST 3,408.58
FIRE - FUEL
3323 11/03/2022 RANDIK PAPER 402.37
JANITORIAL SUPPLIES
3307 CAL.NET INC 117.37
INTERNET SERVICE AT EB HALL- OCT 22
3317 2071 IW SOLAR LLO 8,871.65
SOLAR PRODUCED- TERTIARY PLANT OCT 22
3314 1950 HUNT & SONS INC. 1,414.68
ULTRA LOW SULFUR DYED DIESEL #2 PUBLIC WORKS
3306 580 BIG VALLEY PRINTING 437.91
5K#10 WINDOW ENVELOPES nathe pror Fiscals received from Developers 3304 175 AMADOR CO TRANSPORTATION COMM 415,388.00
REGIONAL TRAFFIC MITIGATION FEES FY 21-22
3325 3810 TOMMY'S GARAGE 135.70
14-02 2014 FORD EXPLORER OIL CHANGE & WIPER BLADES
324 3570 STAPLES BUSINESS CREDIT 1,296,10
WASTEWATER OFFICE SUPPLIES
3321 2910 PERC WATER INC. 37,016.12
TERTIARY OPERATIONS 10/22
3320 2635 MISSION IT SOLUTIONS INC. 327.50
OFFICE 365 EMAIL HOSTING
3319 11/03/2022 2570 MEEKS-WESTERN BUYERS LLC 625.68
12X - 4X6X12 TREATED DF ACQ
3318 11/03/2022 2105 JACKSON TIRE SERVICE INC 700.40
13 FORD TAURUS 4 NEW TIRES
3326 11/03/2022 4000 VOLCANO TELEPHONE COMPANY 503.17
ACCT 6336011/22
3322 11/03/2022 2930 PG & E 4,345.08
1493085298-4-CITY YARD
11/03/2022 2040 IONE PHARMACY 37.04
BRAUN THERMO LEN FIL/LDR PULSE OXIMETER EQ
11/03/2022 1570 FOLKMAN JANITORIAL 800.00
EB HALL JANITORIAL SERVICE- OCT 22
11/03/2022 1410 EMERGENCY SERVICES MARKETING CORP. INC 660.00 IAMRESPONDING.COM-YR 4 OF 5 YR SERVICE 2023
3300 11/03/2022 8X8 INC. 102.83
VOIP PHONE GF OCT - NOV 22 FAX LINES
3310 11/03/2022 1355 EASTON'S SERVICE AND REPAIR 893.25 CLEASTON 3000 SERIAL 25C17 PRESSURE VALVE/ BRAKE
3309 11/03/2022 1200 DAVID TAUSSIG & ASSOC. INC 47.50
D21-80268.OS IONE/CFD 2005-2 IA 3 PREPAYMENT
3309 11/03/2022 1200 DAVID TAUSSIG & ASSOC. INC 72.20
D22-80266.000 /ONE/CFD 2005-2 IA 1 FY 22-23
3309 11/03/2022 1200 DAVID TAUSSIG & ASSOC. INC 160.30
D22-80267.000 /ONE/CFD 2005-2 IA 2 FY 22-23
3309 11/03/2022 1200 DAVID TAUSSIG & ASSOC. INC 230.20
D22-80268.000 /ONE/CFD 2005-2 IA 3 FY 22-23
3309 11/03/2022 1200 DAVID TAUSSIG & ASSOC. INC 22.80
D22-80269.000 IONE/CFD 2006-1 FY 22-23
M = Manual Check, V = Void Check
Check Num Check Issue Date Vendor ID Payee Amount
Description
3308 11/03/2022 875 CARBON COPY INC. 25.54
COPY EXPENSE FD - OCT 22
3308 11/03/2022 875 CARBON COPY INC. 471.18
TONER FOR COPIER
3305 11/03/2022 315 AMADOR WATER AGENCY 91.91
005018-021 HYDRANT METER
3303 11/03/2022 140 ALLIANT INSURANCE SERVICES 384.00
AMVP FIRST QTR ENDORSEMENT
3301 11/03/2022 25 ABC PLUMBING HEATING & AIR COND INC 1,518.75 HYDRO JET 3 MAN HOLES
220811 11/08/2022 390 ARCO BUSINESS SOLUTIONS 12,781.27 M
ARCO CC - POOR MAN'S BRONZE - FLAGPOLES
3355 11/22/2022 5000 REGAS GROUP ENVIRONMENTAL CONSULTANTS 1,750.00
ASBESTOS BLG INSPECTION/ LEAD BLDG INSPECTION
3348 11/22/2022 5005 LIBERTY GUNS & AMMO 1,673.10
150 BOXES AMMUNITION
3336 11/22/2022 2700 CIVICPLUS LLC 1,247.19
SUPPLEM'T PGS FOR CODE BOOK
3353 11/22/2022 2775 NORTHERN CALIF CITIES SELF INS 27,714.50 WORKERS COMP-2ND QTR FY 22-23
3336 11/22/2022 2700 CIVICPLUS LLC 4,160.00
MEETINGS MODULE
3336 11/22/2022 2700 CIVICPLUS LLC 3,760.00
WEBSITE HOSTING
3349 11/22/2022 2375 LIFE- ASSIST INC 206.40
OBSTETRICAL KIT (OB KIT
3360 11/22/2022 3810 TOMMY'S GARAGE 417.16
2005 FOR RANGER OIL CHANGE & ACTUATOR
REPLACEMENT
3347 11/22/2022 2305 LEAGUE OF CALIFORNIA CITIES 70.00
SAC VALLEY DIVISION MEETING
3346 11/22/2022 2105 JACKSON TIRE SERVICE INC 55.89
ENG 6236 REPAIR DRIVER INNER DUAL
3345 11/22/2022 2040 IONE PHARMACY 5,15
DR BANDAGES
3343 11/22/2022 1950 HUNT & SONS INC. 107.90
FUEL - FIRE
3330 11/22/2022 420 AT&T CALET 3 231.68
MO. PHONE SERV. BANK: 9391064373 10/22
3330 11/22/2022 420 AT&T CALNET 3 793,98
MO. PHONE SERV. BAN:9391033961 10/22
3330 11/22/2022 420 AT&T CALNET 3 23.92
MO. PHONE SERV. BAN:9391037281 10/22
3330 11/22/2022 420 AT&T CALNET 3 68.40
MO. PHONE SERV. BAN: 9391037282 10/22
3331 11/22/2022 425 ATT MOBILITY 520.13
ACCT 287312741394 - PD FIRSTNET 10/22
3331 11/2212022 425 ATT MOBILITY 416.04
ACCT 287314845930 - FIRSTNET 10/22
3357 11/22/2022 5010 SERVPRO OF EL DORADO HILLS/ PLACERVILLE 35,609.70
WATER DAMAGE DEMO CITY HALL - ARPA (PENDING
INSURANCE)
3350 11/22/2022 2480 MACKEY, DEBBIE 51.96
TRUNK OR TREAT REIMBURSEMENT
3358 11/22/2022 4675 SOROPTIMIST OF AMADOR COUNTY 410.00
RENTAL DEPOSIT RETURN
3361 11/22/2022 3817 TOUCH FREE EXPRESS CAR WASH 200.00 POLICE VEHICLE CAR WASH - NOV 2022
3331 11/22/2022 425 ATT MOBILITY 82.44
ACCT 829264128 - 10/22
M = Manual Check, V = Void Check
Check Num Check Issue Date Vendor ID Payee Amount
Description
3331 11/22/2022 425 ATT MOBILITY 869.96
ACCT 287309023056 - FD FIRSTNET 10/22
3353 11/22/2022 2775 NORTHERN CALIF CITIES SELF INS 5,000.00 2021-22 LIABILITY BANKING LAYER ASSESSMENT
3334 11/22/2022 905 CASELLE INC. 1,813.00
CONTRACT SUPPORT/MAINT - NOV 2022
3335 11/22/2022 975 CENTRAL VALLEY TOXICOLOGY INC 85.00
TOXICOLOGY SCREENING
3337 11/22/2022 1035 COASTLAND CIVIL ENGINEERING INC 301.13 864803 IONE - WILDFLOWER UNIT 1
3337 11/22/2022 1035 COASTLAND CIVIL ENGINEERING INC 712.50 864897 IONE CITY ENGINEER 22/23
3337 11/22/2022 1035 COASTLAND CIVIL ENGINEERING INC 8,250.78 864898 IONE BLDG DEPT FY 22/23
3339 11/22/2022 1255 DEPARTMENT OF JUSTICE 125.00
FINGER PRINTS
3340 11/22/2022 1545 FIRST SECURITY FINANCE INC. 3,494.32 IONE-CA-2008-1 INT.-11/22
3338 11/22/2022 1220 DE LAGE LANDEN INC. 414.85
MONTHLY COPIER LEASE 10/22
3338 11/22/2022 1220 DE LAGE LANDEN INC. 350.74
MONTHLY COPIER LEASE 11/22
3329 11/22/2022 315 AMADOR WATER AGENCY 10,168.08
005018-012 1600 W MARLETTE
3328 11/22/2022 30 ACES 152.00
DUMP APPLIANCE WITH FREON
3333 11/22/2022 540 BENEFIT COORDINATORS CORPORATION 360.95 LIFE INSURANCE & AD&D BENEFITS- NOV 2022
3328 11/22/2022 30 ACES 282.49
HOWARD PK BIN-10/22
3327 11/22/2022 25 ABC PLUMBING HEATING & AIR COND INC 1,181.25
PUMP MANHOLE/HYDROJET
3327 11/22/2022 25 ABC PLUMBING HEATING & AIR COND INC 787.50
HYDRO JET SEWER MAIN LATERAL PLUGGED WITH ROCKS
3327 11/22/2022 ABC PLUMBING HEATING & AIR CONDING 1,571.25
HYDRO JET AMADOR AND SUTTER ST
3327 11/22/2022 25 ABC PLUMBING HEATING & AIR COND INC 840.00
HYDRO JET MANHOLE LOCATED AT KEITH ST
3327 11/22/2022 ABC PLUMBING HEATING & AIR COND INC 759.38
HYDRO JET MANHOLE CITY HALL
3327 11/22/2022 25 ABC PLUMBING HEATING & AIR COND INC 928.13
PLUGGED MANHOLE PLYMOUTH HWY
3354 11/22/2022 2930 PG & E 4,047.84
3118061205-8 STREET LIGHTS EBR
3341 11/22/2022 1615 GALT PIPE COMPANY 342.69
90 DEGREE ELBOW/ CUTTING CHARGE 1/2" THRU 6' 1-3
3342 11/22/2022 1920 HI-TECH E VS INC 161.39
ENG 6231 SOLENOID VALVE
3342 11/22/2022 1920 HI-TECH EVS INC 688.38
ENG 6230 REPAIR
3344 11/22/2022 2005 IONE ACE HARDWARE 1,636.71
OVERPAYMENT CORRECTION
3362 11/22/2022 3830 TRAVERSO, JANICE 26.26
TRAVEL REIMBURSEMENT NOV 2022
3363 11/22/2022 3910 UNITED ROTARY BRUSH CORP 1,250.84
SWEEPER BRUSHES
3363 11/22/2022 3910 UNITED ROTARY BRUSH CORP 1,271.51
SWEEPER BRUSHES
3332 11/22/2022 4745 BENEFIT COORDINATORS CORP. 2,361.00
VISION - RESTRICTED PD
M = Manual Check, V = Void Check
Check Num Check Issue Date Vendor ID Payee Amount
Description
3364 11/22/2022 4765 WEST YOST ASSOCIATES 12,927.50
WDR RENEWAL ASSISTANCE
3364 11/22/2022 4765 WEST YOST ASSOCIATES 68.25
ARPA - INTERCONNECT PIPELINE PROJECT
3364 11/22/2022 4765 WEST YOST ASSOCIATES 585.25
ARPA - INTERCONNECT PIPELINE PROJECT
3364 11/22/2022 4765 WEST YOST ASSOCIATES 463.25
ARPA - INTERCONNECT PIPELINE PROJECT
3352 11/22/2022 3145 NAPA AUTO PARTS 709.87
916811 - VALVE
3356 11/22/2022 3315 SANDY GULCH SIGN COMPANY 348.38
HOWARD PARK LIGHT/#923 PHOTO SWITCH
STONEYBROOK
3351 11/22/2022 2485 MACKEY, KEN 75.00
DON LUIS GIFT CARDS ORAL BOARD PANELS
3359 11/22/2022 3655 SUN BADGE COMPANY 138.95
SUNTONE BADGE/ ANTIQUED PRESTON CASTLE &
COLORED CITY SEAL
3359 11/22/2022 3655 SUN BADGE COMPANY 1,230.55
10 REGULAR SILTONE BADGES
1314 11/28/2022 5015 ADVANCED BUS AND TRUCK DRIVING SCHOOL 3,250.00
CLASS B LICENSE COURSE
Grand Totals: 660,585.24
Dated:
Mayor:
City Council:
City Recorder:
Report Criteria:
Report type: Invoice detail
Check. Type = {<>} "Adjustment"
M = Manual Check, V = Void Check
CITY OF IONE
FINANCE AND TREASURY REPORT FY 2022-2023
MONTH END: November 2022
Reconciled Bank Balance
General Checking Account - American River Bank
Balance Per Bank Statement 6,828,539.44
Less: Outstanding Checks/Wires (33,331.16)
Add: Deposits in Transit 14,780.40
Bank Adjustments (64.65)
Reconciled Balance 6,809,924.03
Sweep Savings Account - American River Bank
Balance Per Bank Statement 515,717.07
Less: Outstanding Checks/Wires
Add: Deposits in Transit
Reconciled Balance 515,717.07
General Checking Account - Wells Fargo Bank
Balance Per Bank Statement 600,889.18
Less: Outstanding Checks/Wires (5,550.38)
Add: Deposits in Transit 86.40
Reconciled Balance 595,425.20
Secondary Checking Account - American River Bank - CLOSED Balance Per Bank Statement -
Less: Outstanding Checks/Wires
Add: Deposits in Transit
Reconciled Balance
Xpress Billpay Deposit Account
Balance Per Bank Statement 90,429.95
Less: Outstanding Checks/Wires
Add: Deposits in Transit 1,028.30
Reconciled Balance 91,458.25
LAIF Account
CITY OF IONE
FINANCE AND TREASURY REPORT FY 2022-2023
MONTH END: November 2022
Balance Per Bank Statement 3,834,636.63
Less: Outstanding Checks/Wires
Add: Deposits in Transit
Reconciled Balance 3,834,636.63
Cantella & Co. - Investment
Balance Per Bank Statement 302,778.04
Less: Outstanding Checks/Wires
Add: Deposits in Transit
Reconciled Balance 302,778.04
Certificate of Deposit - American River Bank
Balance Per Bank Statement 56,355.20
Less: Outstanding Checks/Wires
Add: Deposits in Transit
Reconciled Balance 56,355.20
TOTAL 12,206,294.42
CITY OF IONE
FINANCE AND TREASURY REPORT FY 2022-2023
MONTH END: November 2022
BALANCE PER GENERAL LEDGER
General Checking Account - American River Bank 6,809,924.03 Sweeps Savings Account - American River Bank 515,717.07 General Checking Account - Wells Fargo 595,425.20
Secondary Checking Account - American Bank
Xpress Billpay Deposit Account 91,458.25
LAIF 3,834,636.63
Cantella & Co. - Investment 302,778.04
Certificate of Deposit - American River Bank 56,355.20
Reconciled Balance 12,206,294.42
TOTAL 12,206,294.42
Reconciled Difference
12/15/2022
Chris Hancock, Finance Manager Date
CITY OF IONE Bank Reconciliation Report - Detailed American River Bank Account Page: 1 Dec 15, 2022 11:13AM
Report Criteria:
Print Outstanding Checks and Deposits and Bank and Book Adjustments 01 - ARB - Primary Checking (ARB - Primary Checking) (1) November 30, 2022
Acco 9999001010
Bank Account Number:
Bank Statement Balance: 6,828,539.44 Book Balance Previous Month: 7.294,822.91 Outstanding Deposits: 14,780.40 Total Receipts: 367,813.69 Outstanding Checks: 33,331.16 Total Disbursements: 852,712.57 Bank Adjustments: 64.65- Book Adjustments: .00
Bank Balance: 6,809,924.03 Book Balance: 6,809,924.03
Outstanding Deposits
Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Number Amount Number Amount Number Amount Number Amount 160 87.00 179 332.00 1219 13,901.81
176 29.00 1218 217.09 1220 213.50 Total: 14,780.40
Deposits cleared: 74 items Deposits Outstanding: 6 items Outstanding Checks
Check Check Check Check Check Check Check Check
Number Amount Number Amount Number Amount Number Amount 1228 2,404.75 1802 50.00 3081 122.10 3335 85.00
1314 3,250.00 1913 79.02 3165 122.10 3339 125.00
1390 222.60 1925 40.70- 3251 18.00 3350 51.96
1438 80.00 2358 2.60 3256 36.00 3351 75.00
1439 101.43 2480 50.00 3269 240.00 3356 348.38
1446 1,446.25 2488 51.70 3292 46.40 3358 410.00
1712 50.05 2572 18.75 3317 8,871.65 3359 1,369.50
1755 25.84 2599 7,550.27 3327 6,067.51
Total: 33,331.16
Checks cleared: 90 items Checks Outstanding: 31 items
Bank Adjustments
Description Amount Description Amount
UNIDENTIFIED BUSINESS LICENSE 64.00- UNIDENTIFIED 65-
Total: 64.65-
CITY OF IONE Bank Reconciliation Report - Detailed American River Bank Account Page: 2 Dec 15, 2022 11:13AM
Book Adjustments
No book adjustments found!
CITY OF IONE Bank Reconciliation Report - Detailed American River Bank Account Page: 3 Dec 15, 2022 11:13AM
02 - ARB - Sweep Savings (ARB - Sweep Savings) (2)
November 30, 2022
Acco 9999001020
Bank Account Number:
Bank Statement Balance: 515,717.07 Book Balance Previous Month: 515,697.99 Outstanding Deposits: .00 Total Receipts: 19.08
Outstanding Checks: .00 Total Disbursements: .00
Bank Adjustments: .00 Book Adjustments: .00
Bank Balance: 515,717.07 Book Balance: 515,717.07
-...
Outstanding Deposits
No outstanding deposits found!
Deposits cleared: 1 items Deposits Outstanding: 0 items Outstanding Checks
No outstanding checks found!
Checks cleared: 0 items Checks Outstanding: 0 items
Bank Adjustments
No bank adjustments found!
Book Adjustments
No book adjustments found!
CITY OF IONE Bank Reconciliation Report - Detailed American River Bank Account Page: 4 Dec 15, 2022 11:13AM
03 - WF - Checking (WF - Checking) (3)
November 30, 2022
Acco 9999001030
Bank Account Number:
Bank Statement Balance: 600,889.18 Book Balance Previous Month: 583,127.71 Outstanding Deposits: 86.40 Total Receipts: 13,845.24
Outstanding Checks: 5,550.38 Total Disbursements: 1,547.75 Bank Adjustments: .00 Book Adjustments: .00
Bank Balance: 595,425.20 Book Balance: 595,425.20
Outstanding Deposits
Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Number Amount Number Amount Number Amount Number Amount 202 86.40
Total: 86.40
Deposits cleared: 14 items Deposits Outstanding: 1 items Outstanding Checks
Check Check Check Check Check Check Check Check
Number Amount Number Amount Number Amount Number Amount 50261 137.51 52739 1,728.12 53103 35.10 53321 5.00
51658 40.00 52775 176.12 53215 51.88
52116 103.43 52817 345.20 53234 150.00 Total: 5,550.38
52119 1,339.96 52842 122.10 53302 1,315.96
Checks cleared: 2 items Checks Outstanding: 13 items
Bank Adjustments
No bank adjustments found!
Book Adjustments
No book adjustments found!
CITY OF IONE Bank Reconciliation Report - Detailed American River Bank Account Page: 5 Dec 15, 2022 11:13AM
04 - ARB - Secondary Checking (ARB - 5168 Secondary Checking) (4) November 30, 2022
Acco
Bank Account Number: Closed
Bank Statement Balance: Book Balance Previous Month:
Outstanding Deposits: Total Receipts:
Outstanding Checks: Total Disbursements:
Bank Adjustments: Book Adjustments:
Bank Balance: Book Balance:
CITY OF IONE Bank Reconciliation Report - Detailed American River Bank Account Page: 6 Dec 15, 2022 11:13AM
05 - XPRESS BILLPAY DEPOSIT ACCT. (X) (5)
November 30, 2022
Acco 9999001050
Bank Account Number:
Bank Statement Balance: 90,429.95 Book Balance Previous Month: 54,414.10 Outstanding Deposits: 1,028.30 Total Receipts: 36,962.75 Outstanding Checks: -00 Total Disbursements: .00
Bank Adjustments: .00 Book Adjustments: .00
Bank Balance: 91,458.25 Book Balance: 91,376.85
Outstanding Deposits
Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Number Amount Number Amount Number Amount Number Amount 256 40.70 1278 40.70 1280 45.70
1277 283.50 1279 536.30
Total: 946.90
Deposits cleared: 54 items Deposits Outstanding: 5 items Outstanding Checks
No outstanding checks found!
Checks cleared: 0 items Checks Outstanding: 0 items
Bank Adjustments
No bank adjustments found!
Book Adjustments
No book adjustments found!
*** Bank Balance does not equal Book Balance
*** Outstanding Deposit amount is incorrect
CITY OF IONE Bank Reconciliation Report - Detailed American River Bank Account Page: 7 Dec 15, 2022 11:13AM
20 - LAIF (LAIF) (20)
November 30, 2022
Acco 9999001120
Bank Account Number:
Bank Statement Balance: 3,834,636.63 Book Balance Previous Month: 3,834,636.63 Outstanding Deposits: .00 Total Receipts: .00
Outstanding Checks: .00 Total Disbursements: .00
Bank Adjustments: .00 Book Adjustments: …0o
Bank Balance: _3,834.636.63 Book Balance: 3,834,636.63
Outstanding Deposits
No outstanding deposits found!
Deposits cleared: 0 items Deposits Outstanding: 0 items Outstanding Checks
No outstanding checks found!
Checks cleared: 0 items Checks Outstanding: 0 items
Bank Adjustments
No bank adjustments found!
Book Adjustments
No book adjustments found!
CITY OF IONE Bank Reconciliation Report - Detailed American River Bank Account Page: 8 Dec 15, 2022 11:13AM
21 - CANTELLA INVESTMENTS (CANTELLA INVESTMENTS) (21)
November 30, 2022
Acco 9999001121
Bank Account Number:
Bank Statement Balance: 302,778.04 Book Balance Previous Month: 298,803.05 Outstanding Deposits: .00 Total Receipts: 3,974.99
Outstanding Checks: .00 Total Disbursements: .00
Bank Adjustments: .00 Book Adjustments: .00
Bank Balance: 302,778.04 Book Balance: 302,778.04
Outstanding Deposits
Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Number Amount Number Amount Number Amount Number Amount 2 .00
Total: .00
Deposits cleared: 2 items Deposits Outstanding: 1 items Outstanding Checks
o outstanding checks foun
hecks cleared: 0 items Checks Outstanding: 0 iten
Bank Adjustments
No bank adjustments found!
Book Adjustments
No book adjustments found!
CITY OF IONE Bank Reconciliation Report - Detailed American River Bank Account Page: 9 Dec 15, 2022 11:13AM
30 - ARB - CD 4899 (ARB - CD 4899) (30)
November 30, 2022
Acco 9999001130
Bank Account Number:
Bank Statement Balance: 56,356.20 Book Balance Previous Month: 56,350.42 Outstanding Deposits: .00 Total Receipts: 4.78
Outstanding Checks: .00 Total Disbursements: .00
Bank Adjustments: .00 Book Adjustments: .00
Bank Balance: 56,355.20 Book Balance: 56,355.20
Outstanding Deposits
Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Number Amount Number Amount Number Amount Number Amount .00
Total: .00
Deposits cleared: 1 items Deposits Outstanding: 1 items Outstanding Checks
No outstanding checks found!
Checks cleared: 0 items Checks Outstanding: O items
Bank Adjustments
No bank adjustments found!
Book Adjustments
No book adjustments found!
Report Criteria:
Print Outstanding Checks and Deposits and Bank and Book Adjustments Agenda Item #3
DATE: December 20, 2022
TO: Mayor Epperson and City Council
FROM: Michael Rock, City Manager
Jordan Doerksen, Executive Assistant to City Manager
SUBJECT: Receive and File Administration Department 2022 third Quarter Report RECOMMENDED ACTION:
1. Receive and file lone Administration Department 2022 third Quarter Report.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
BACKGROUND:
This quarterly report is for the months of July through September 2022. This report is designed to give you an understanding of the day to day operations of the lone Administration (Department) and staff for the third quarter of 2022.
The Department's performance metrics are a work in progress and staff are currently developing new systems and processes for tracking/quantifying certain activities for reporting purposes. As these systems and processes are put in place, the Department will provide additional reporting detail to its quarterly reports.
ATTACHMENTS:
Summary - 2022 Third Quarter Report
CALL OF TONE City of lone
Administration Department
ALIFORNI
2022 Third Quarter Report
TONE CITY HALI
OF IONE
ALIFORN
Making Progress
> The Police Station and City Hall remodel design plans are complete. The next step is to have the City Engineer review the design plans and then write the RFP to invite bids for Construction Services.
• The Sewer Rate Study is underway through Willdan and in the Spring of next year a draft proposal on the rates will be presented to the Wastewater Committee and the City Council for direction.
• A Master Fee review is underway and is being conducted by City staff.
Recommendations to the City Council will be presented as part of the Draft Budget in April/May 2023.
• We began the process of publishing a monthly City Manager Newsletter in September of this year. This newsletter will keep lone residents up to date on upcoming projects for the City as well as monthly announcements from our Department Heads, as opposed to the City Newsletter included in the sewer bills which inform of upcoming events around town.
• On September 6th ', we were able to choose three top candidates out of nine total for a Website Remodel RFP. The three chosen were Granicus, CivicPlus, and Planeteria. The final decision resulted in a contract with CivicPlus and our new website should be up by early 2023.
OF IONE
LIFORN
New Employment
07/01/2022 - 09/30/2022
The City was lucky to have hired eight new, well-qualified employees between the months of July and September. Two for the Fire Department, one for Public Works, three for the Police Department and two for Administration.
Employee Hire Date Position
Summer Noguchi 07/07/2022 Volunteer Firefighter
Benjamin Oneto 08/03/2022 Volunteer Firefighter
Josiah Molin 07/26/2022 Maintenance Worker
Joseph Andriola 08/02/2022 Police Officer
Christopher Reeder 08/05/2022 Police Officer
Pollie Pent 08/30/2022 Police Reserve
Michael Rock 09/20/2022 City Manager
Jordan Doerksen 09/12/2022 Executive Assistant to CM
We are currently recruiting for a new Building Official/Code Enforcement Officer and Maintenance Worker and have been very successful in the number of resumes submitted for the positions.
Interviews have or will be scheduled soon.
OF
TO NE
ALIFORNIC
Finance Reports
Report Period 07/01/2022 - 09/30/2022
July 2022
Reconciled Bank Balance
General Checking Account - American River Bank
Balance Per Bank Statement 7,368,075.30
Less: Outstanding Checks/Wires (29,103.28)
Add: Deposits in Transit 3,523.63
Bank Adjustments (64.65)
Reconciled Balance 7,342,431.00
Sweep Savings Account - American River Bank
Balance Per Bank Statement 191,104.23
Less: Outstanding Checks/Wires
Add: Deposits in Transit
Reconciled Balance 191,104.23
General Checking Account - Wells Fargo Bank
Balance Per Bank Statement 483,661.50
Less: Outstanding Checks/Wires (5,550.38)
Add: Deposits in Transit 86.40
Reconciled Balance 478,197.52
Secondary Checking Account - American River Bank
Balance Per Bank Statement 324,539.27
Less: Outstanding Checks/Wires
Add: Deposits in Transit
Reconciled Balance 324,539.27
OF
)
LIFORNIA
Finance Reports Continued
Xpress Billpay Deposit Account
Balance Per Bank Statement 534,900.36
Less: Outstanding Checks/Wires
Add: Deposits in Transit 1,021.52
Reconciled Balance 535,921.88
LAIF Account
Balance Per Bank Statement 3,821,633.02
Less: Outstanding Checks/Wires
Add: Deposits in Transit
Reconciled Balance 3,821,633.02
Cantella & Co. - Investment
Balance Per Bank Statement 306,949.52
Less: Outstanding Checks/Wires
Add: Deposits in Transit
Reconciled Balance 306,949.52
Certificate of Deposit - American River Bank
Balance Per Bank Statement 56,336.37
Less: Outstanding Checks/Wires
Add: Deposits in Transit
Reconciled Balance 56,336.37
TOTAL 8,643,221.54
ALLY OF IONE
LIFORNI
Finance Reports Continued
August 2022
Reconciled Bank Balance
General Checking Account - American River Bank
Balance Per Bank Statement 7,226,309.89
Less: Outstanding Checks/Wires (42,081.42)
Add: Deposits in Transit 1,116.94
Bank Adjustments (64.65)
Reconciled Balance 7,185,280.76
Sweep Savings Account - American River Bank
Balance Per Bank Statement 515,659.21
Less: Outstanding Checks/Wires
Add: Deposits in Transit
Reconciled Balance 515,659.21
General Checking Account - Wells Fargo Bank
Balance Per Bank Statement 521,670.76
Less: Outstanding Checks/Wires (5,550.38)
Add: Deposits in Transit 86.40
Reconciled Balance 516,206.78
Secondary Checking Account - American River Bank - CLOSED Balance Per Bank Statement
Less: Outstanding Checks/Wires
Add: Deposits in Transit
Reconciled Balance
)
IFORNIA
Finance Reports Continued
Xpress Billpay Deposit Account
Balance Per Bank Statement 574,009.12
Less: Outstanding Checks/Wires
Add: Deposits in Transit 767.66
Reconciled Balance 574,776.78
LAIF Account
Balance Per Bank Statement 3,821,633.02
Less: Outstanding Checks/Wires
Add: Deposits in Transit
Reconciled Balance 3,821,633.02
Cantella & Co. - Investment
Balance Per Bank Statement 305,359.24
Less: Outstanding Checks/Wires
Add: Deposits in Transit
Reconciled Balance 305,359.24
Certificate of Deposit - American River Bank
Balance Per Bank Statement 56,341.15
Less: Outstanding Checks/Wires
Add: Deposits in Transit
Reconciled Balance 56,341.15
TOTAL 12,975,256.94
OF
10 N
ALIFORNIA
Finance Reports Continued
September 2022
Reconciled Bank Balance
General Checking Account - American River Bank
Balance Per Bank Statement 7,408,351.60
Less: Outstanding Checks/Wires (79,871.35)
Add: Deposits in Transit 1,730.96
Bank Adjustments (64.65)
Reconciled Balance 7,330,146.56
Sweep Savings Account - American River Bank
Balance Per Bank Statement 515,678.28
Less: Outstanding Checks/Wires
Add: Deposits in Transit
Reconciled Balance 515,678.28
General Checking Account - Wells Fargo Bank
Balance Per Bank Statement 552,473.06
Less: Outstanding Checks/Wires (5,550.38)
Add: Deposits in Transit 86.40
Reconciled Balance 547,009.08
Secondary Checking Account - American River Bank - CLOSED Balance Per Bank Statement
Less: Outstanding Checks/Wires
Add: Deposits in Transit
Reconciled Balance
OF
IONE
)
LIFORNI
Finance Reports Continued
Xpress Billpay Deposit Account
Balance Per Bank Statement 60,796.03
Less: Outstanding Checks/Wires
Add: Deposits in Transit 1,471.40
Reconciled Balance 62,267.43
LAIF Account
Balance Per Bank Statement 3,821,633.02
Less: Outstanding Checks/Wires
Add: Deposits in Transit
Reconciled Balance 3,821,633.02
Cantella & Co. - Investment
Balance Per Bank Statement 301,158.13
Less: Outstanding Checks/Wires
Add: Deposits in Transit
Reconciled Balance 301,158.13
Certificate of Deposit - American River Bank
Balance Per Bank Statement 56,345.79
Less: Outstanding Checks/Wires
Add: Deposits in Transit
Reconciled Balance 56,345.79
TOTAL 12,634,238.29
Agenda Item #4
DATE: December 20, 2022
TO: Mayor Epperson and City Council
FROM: Michael Rock, City Manager
Todd Waklee, Public Works Manager
SUBJECT: Receive and File lone Public Works Department 2022 3rd Quarter Report RECOMMENDED ACTION:
1. Receive and file Public Works Department 2022 3rd Quarter Report.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
BACKGROUND:
This quarterly report is for the months of July through September 2022. This report is designed to give you an understanding of the day to day operations of the lone Public Works Department (Department) and staff for the 3rd quarter of 2022.
The Department's performance metrics are a work in progress and staff are currently developing new systems and processes for tracking/quantifying certain activities for reporting purposes. As these systems and processes are put in place, the Department will provide additional reporting detail to its quarterly reports.
ATTACHMENTS:
Summary - 2022 3rd Quarter Report
CALY OF TONE City of lone
Public Works Department
2022 Third Quarter Report
OF ION
• 0
Permit Summary Report by Permit Type
Permit Date 07/01/2022 TO 09/30/2022
JULY AUGUST SEPT TOTAL
Building $6,304.41 $3,497.32 $6,272.14 $16,073.87
Electrical $3,742.03 $7,601.28 $2,805.78 $14,149.09
Mechanical $994.00 $885.00 $387.00 $2,266.00
New SFD $17,757.86 0.00 $57,388.34 $75,146.20
Plumbing $166.00 $166.00 0.00 $332.00
Totals $28,964.30 $12,149.60 $66,853.26 $107,967.16
Building = Pools, patio covers, remodels
Electrical = Mostly solar & meter upgrades
Mechanical = HVAC
Plumbing = New gas lines / HWH
Certificates of Occupancy Issued
Period of 07/01/2022 TO 09/30/2022
JULY AUGUST SEPT TOTAL
No. of Certificates 11 6 3 20
2 OF
LON
Permit Summary Report by Inspection Type
Inspection Date 07/01/2022 TO 09/30/2022
JULY AUG SEPT TOTAL
Code Enforcement 0 1
3 - m
Consultation
Demo 0
Drywall
Electrical
Electrical Panel
Electrical Panel - Meter Tag
Energy
Final Building Inspections
Final Department Inspections
Final Inspections
Footing/Underground Plumbing
Footings 2
Frame, Rough MEP 20
Framing
Gas Line Approval - Yellow Tag
Grading - (ADA & non-ADA)
HVAC Final
Inspection
Lath
Mechanical
Plumbing
Pool/Spa 33
Re-Roof - Final 2
Roof Nail
Sewer Lateral
Shear Nailing
Solar P/V Final
Structure
Structural Slab 10
Water Heater 3
Water Lateral
TOTALS 164 458
3 O F
ALIFORNI
Miscellaneous Items by Type
Report Period 07/01/2022 TO 09/30/2022
JULY AUG SEPT TOTAL
EB Hall Rental* - 4 2 6
Amphitheater 1 1 2
Bathroom Rental ** 2 2
-
Sports Fields*** -
Special Events 1
Arena Activity (events)
Banners
Light Repair Requests 2
Misc. Work Orders -
Complaints Handled 14
Tree Permit Inspections 1
TOTALS 13 15 37
*Number of Events (not days rented)
**EB Hall and Soccer
***Soccer & Baseball - events held outside of MOU's
Rental Revenues Report
Report Period 07/01/2022 TO 09/30/2022
Start Date End Date Account Description Amount
7/1/2022 9/30/2022 1111-44-4421 EB Hall Revenue $5,638.00 7/1/2022 9/30/2022 1111-44-4421 EH Arena Rental $3,353.00 4 IFORNI
PUBLIC WORKS OPERATIONS SCHEDULE*
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
Daily on-call Daily on-call Daily on-call Daily on-call Daily on-call NEW subdivision subdivision subdivision subdivision subdivision DEVELOPMENT inspections
inspections inspections inspections inspections
Drag Arena Drag Arena Drag Arena Drag Arena
Drag Arena
GROUNDS
(Feb/Marto Dec) (Feb/Mar to Dec)
MAINTENANCE Mow baseball and
Mow in-town
parks, Picnic Hill soccer fields
Daily meeting Daily meeting Daily meeting Daily meeting Daily meeting
WASTEWATER
TREATMENT with PERC Staff with PERC Staff with PERC Staff with PERC Staff with PERC Staff for oversite of for oversite of for oversite of for oversite of for oversite of PLANT
operations operations operations operations operations
Empty dog waste Empty dog waste
containers at all containers at all
City facilities City facilities
PUBLIC HEALTH
Clean City Hall, Clean City Hall, Clean City Hall, Clean City Hall, Clean City Hall, skatepark and skatepark and skatepark and skatepark and skatepark and arena restrooms arena restrooms arena restrooms arena restrooms arena restrooms After every rental Prior to any
rental event do a
event do a facility facility
walkthrough. walkthrough.
PARKS &
RECREATION
Year-round Year-round Year-round Year-round Year-round
chemical level chemical level chemical level chemical level chemical level checks at pools. checks at pools. checks at pools. checks at pools. checks at pools.
Every other
CALTRANS week, sweep
Main Street and
MAINTENANCE
AGREEMENT Preston Ave. per
Caltrans MA.
(Swept 7/22)
As-needed basis - Spray weeds, trim trees around signs (site distance), patch holes (potholes).
As-needed basis - Sweep entire city (takes 3 days each time) As-needed basis - Additional street sweeping for special events. *This schedule is subject to adjustment without notice due to unforeseen events, circumstances, staffing, etc. #5
RESOLUTION NO. 2022-29
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF IONE CANVASSING THE BALLOTS AND
CONFIRMING THE NOVEMBER 8, 2022
GENERAL ELECTION RESULTS
WHEREAS, on the 8th day of November, 2022 a Municipal Election was held, pursuant to the authority of and in conformity with the laws thereto appertaining for the purpose of conduct of General Election for three City Council positions for Four-Year Terms; and one City Council position for a Two-Year Term; and WHEREAS, votes tallied for the elected Councilmembers were:
Two Year Term:
Stacy Rhoades - Councilmember - 1,635
Four Year Term:
Jack Mitchell - Councilmember - 1,306
Alison LaFayne - Councilmember - 965
Dominic Atlan - Councilmember 863
NOW, THEREFORE, BE IT RESOLVED that the votes as tallied by the Amador County Registrar of Voters is hereby certified as set forth above.
The foregoing resolution was duly introduced and adopted by the City Council of the City of lone at their regular meeting held on the 20th day of December, 2022 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Dan Epperson, Mayor
Attest:
Janice Traverso, City Clerk
Certified Official Final Results
General Election
November 8, 2022 Amador County, California
STATISTICS
TOTAL Election Early Voting Mail
Day
Election Day Precincts Reporting 47 of 47 47
Precincts Complete 47 of 47 47 0
Precincts Partially Reported 0 of 47
Absentee/ Early Precincts Reporting 47 of 47 47 47
Registered Voters - Total 25,951
Ballots Cast - Total 18,918 1,009 242 17,667
3 Ballots Cast - Blank 3
Voter Turnout - Total 72.90%
Election Summary - 11/21/2022 1:30 PM Page 1 of 18
Report generated with Electionware Copyright © 2007-2019 Certified Official Final Results
General Election
November 8, 2022 Amador County, California
City of lone Councilmember - Full Term
Vote For 3
TOTAL VOTE % Election Early Voting Mail
Day
JACK MITCHELL 1,306 24.15% 88 23 1,195
ALISON LAFAYNE 965 17.85% 73 17 875
DOMINIC ATLAN 863 15.96% 42 17 804
GREG MORRIS 812 15.02% 48 11 753
CARL JACKSON 566 10.47% 63 11 492
LARRY CAPUTO 452 8.36% 6 428
RODNEY PLAMONDON 392 7.25% 13 356
Write-In: Invalid Write-in 47 0.87% 2 45
Write-In Totals 51 0.94% 3 48
Not Assigned 4 0.07% 1 3
Total Votes Cast 5,407 100.00% 358 98 4,951
Overvotes
Undervotes 2,042 176 1,829
Contest Totals 7,458 534 135 6,789
Precincts Reporting 2 of 2
City of lone Councilmember - Short Term
Vote For 1
TOTAL VOTE % Election Early Voting Mail
Day
STACY RHOADES 1,635 71.84% 117 25 1,493
DANIEL EPPERSON 630 27.68% 45 569
Write-In: Invalid Write-in 11 0.48%
Write In Totals 11 0.48% =
Not Assigned 0.00% 0
Total Votes Cast 2,276 100.00% 162 41 2,073
Overvotes
Undervotes 210 16 4 190
Contest Totals 2,486 178 45 2,263
Precincts Reporting 2 of2
Election Summary - 11/21/2022 1:30 PM Page 12 of 18
Report generated with Electionware Copyright © 2007-2019 ITEMS 6, 7, & 8
WILL BE PRESENTED
AT THE CITY COUNCIL MEETING
#9
Agenda Item
DATE: December 20, 2022
TO: Mayor Epperson and City Council
FROM: Michael Rock, City Manager
SUBJECT: Advertisement to Receive Bids for the Construction of the Train Depot Park Improvement Project
RECOMMENDED ACTION:
1. Direct staff to advertise the Train Depot Park Improvement Project to solicit bids for construction, authorizing staff in collaboration with the City Manager, City Attorney and City Engineer to make amendments and release addendum as required for legal and technical bidding administration.
FISCAL IMPACT:
Funds in an amount not to exceed the amount of $177,952 have been secured for this project through a Department of Parks and Recreation Per Capita Grant program with additional funding, as required, through the City Parks Development Impact Fee Program. In addition to the base bid, two additive bid items are included in the bid documents for landscaping improvements, and the construction of a paved parking area. This provides flexibility to advance the project in phases should the bid for all elements exceed available funds.
BACKGROUND:
Construction of a Train Depot Park adjacent to the Train Depot Building for public recreation and interaction with elements of City heritage was scoped as part of City planning activities. Accordingly, engineering plans were prepared for the improvements by Weatherby-Reynolds-Fritson. Initial construction activities were initiated in previous years and amendments were made to the engineering plans based on public input. As a public project, the remaining improvements are required to be advertised and awarded in accordance with the Public Contract Code.
Staff anticipates advertisement through December and January and returning to City Council based on the outcome of the bid process for award of a construction contract.
ATTACHMENTS:
Bid Documents - Train Depot Park Improvement Project
ONE City of
IONE California
FORNIA She Costle City: Goteway to the Motherlode
BID DOCUMENTS FOR THE
TRAIN DEPOT PARK IMPROVEMENT PROJECT
City of lone
1 East Main Street
PO Box 398
Ione, CA 95640
(209) 274-2412
Bids due: 2:00 P.M. on January 30, 2023
Deliver bids to the Attention of the City Clerk
For information pertaining to the construction plans and specifications, contact:
Jonathan Mitchell, City Engineer
Telephone: (916) 662-0634, E-mail: [email protected]
TABLE OF CONTENTS
PART I. BIDDING REQUIREMENTS.. 1
SECTION A. INVITATION TO BID 1
A-1. Description of Work...
A-2. Obtaining Contract Documents.
A-3. Submission of Proposals.. 2
A-4. Proposal Guarantee. 2
A-5. Construction License 2
A-6. Award..................
A-7. Rejection of Bids... 3
A-8. Disqualification of Bidder.
A-9. Relief of Bidder.....
A-10. Prevailing Wages..
A-ll. Bonds 4
SECTION B. INSTRUCTION TO BIDDERS
B-1. Introduction... 5
B-2. Plans and Specifications.. 5
B-3. Local Conditions... 5
B-4. Form of Bid and Signature... 6
B-5. Submission of Bids 7
B-6. Preparation of Bid. 7
B-7. Bid Security 7
B-8. List of Subcontractors 8
B-9. Interpretation of Contract Documents. 8
B-10. Modification of Bids..
B-11. Withdrawals of Bids ... 9
B-12. Discrepancies... 9
B-13. Servicing and Maintenance.. 9
B-14. Bid Protest Procedure 9
B-15. Disqualification of Bidders. 10
B-16. Award of Contract.. 11
B-17. Contract Bonds... 11
B-18. Substitution of Securities for Monies Withheld 12 B-19. Execution of Contract... .. 12
B-20. Return of Bid Securities ... 13
B-21. Power of Attorney. 13
B-22. Time of Completion.. 13
B-23. Licensing Requirements for Contractors 13
B-24. Prevailing Wages.. 13
B-25. Escrow of Bid Documents ... 13
PART II. BIDDING DOCUMENTS..... ... 15
SECTION A. BIDDER'S CHECKLIST. 16
A-1.(a) Bid Schedule... 16
A-2. Bond Accompanying Bid.. 16
A-3. Noncollusion Declaration 16
A-4. Experience/Qualifications 16
A-5. Designation of Subcontractors 17
A-6. Proof of Registration with the California Secretary of State. 17 A-7. Insurance Requirements 18
A-8. Project Inspection.. 19
A-9. Bond Requirements.. 19
A-10. Public Contract Code Section 2203 Certification. 19 A-11. Completion.. 19
A-12. Addenda..... 19
SECTION B. BID PROPOSAL FORM 20
SECTION C. BID SCHEDULES.. 22
BID SCHEDULE - TRAIN DEPOT PARK IMPROVEMENT PROJECT 22
BID SCHEDULE - ADD ALTERNATE A, ADD ALTERNATE B 23
SECTION D. BIDDER'S BOND. 25
SECTION E.... 26
NONCOLLUSION DECLARATION TO BE EXECUTED 26
SECTION F. EXPERIENCE/QUALIFICATIONS STATEMENT. 28
SECTION G. DESIGNATION OF SUBCONTRACTORS 29
SECTION H. SECTION 2203 CALIFORNIA PUBLIC CONTRACT CODE CERTIFICATION 30
PART III. CONTRACT DOCUMENTS..... ............31
CONTRACT.. .... 32
PART I. BIDDING REQUIREMENTS
SECTION A.
INVITATION TO BID
NOTICE IS HEREBY GIVEN that sealed bids will be received at lone City Hall, to the Attention of the City Clerk, located at 1 Main Street lone, CA 95640. Mailed Bids shall be addressed to:
Attention: City Clerk
City of lone
1 East Main Street
PO Box 398
Ione, CA 95640
Bids shall be accepted until 2:00 p.m. local time on Monday January 30, 2023, and shall include the furnishing of all labor, material, tax, transportation, equipment, and services necessary for the:
TRAIN DEPOT PARK IMPROVEMENT PROJECT
Bids will be opened and tabulated by or on behalf of the City Clerk at City Hall after 2:00 o'clock, p.m., on Monday, January 30, 2023. Any bids received after the time specified shall be returned unopened.
A-1. Description of Work
The proposed Work shall be performed in accordance with the plans, specifications and other Contract documents and shall include but not be limited to the following: constructing a parking area, drainage improvements, restroom building, concrete mow strip, and include alternate bid items for landscape design and construct as well as play-area surface at the locations shown on the Project Plans (Work). The Project Plans are titled Projects at Ione Train Depot.
A-2. Obtaining Contract Documents
Plans, specifications and other Contract documents may be examined and/or obtained at City Hall, located at 1 E Main Street, lone, California. A copy of bid documents may be obtained at City Hall upon request and payment of $10.00 or may be mailed upon request and payment of $20.00.
The amount of the payment is non-retundable. You may also view and download the plans, specifications, and other bid documents at the City website. Any Addendum shall be posted with notice through the same website, unless the potential bidder comes to the City to request a physical copy, and then such physical copy will be provided.
- 1- Part I: Bidding Requirements
Section A: Invitation to Bid
A-3. Submission of Proposals
All proposals must be submitted no later than the time prescribed above. The Bidder is wholly responsible to see that the bid is submitted at the time and place designated for the opening of bids. Any bid received after the time and date specified shall not be considered and shall be returned unopened. Any bid may be withdrawn prior to the scheduled time for opening of the bids.
Each bid must conform and be responsive to this notice and shall be made on the official proposal forms furnished with the contract documents.
Hand delivered bids on the day of the bid opening shall be made to the City Clerk at the address set forth above. Mailed bids must be received by the City Clerk prior to the hour and date of the bid opening and shall be addressed to the City Clerk at the address set forth above.
Attention is directed to the provisions of California Business and Professions Code section 7028.15, which makes it a misdemeanor for any person without a valid contractor's license (with specific exceptions) to submit a bid to act as a Contractor to a public agency.
A-4. Proposal Guarantee
Each bid must be sealed and accompanied by cash, a cashier's check, certified check or bid bond, executed on the prescribed form, in an amount not less than ten (10) percent of the total bid price payable to the City of lone (City).
The cash, cashier's check, certified check or bid bond shall be given as a guarantee that the successful Bidder shall enter into a written contract within ten (10) days after being requested to do so and shall be considered as the stipulated amount of damages in the event the Bidder is unable to or refuses to execute a Contract for the Work. Upon an award to the successful Bidder, the security of unsuccessful Bidders shall be returned in a reasonable period of time.
Bidders are hereby notified that in accordance with the provisions of Public Contract Code section 22300, securities may be substituted for any monies, which the City may withhold pursuant to the terms of this Contract to ensure performance.
If the Bidder elects to provide a bid bond, the bond shall be furnished by a company that is authorized and licensed by the Insurance Commissioner as an "admitted surety insurer in the state of California."
A-5. Construction License
The successful Bidder must possess a current valid Class "B" General Building or appropriate combination of Class C licenses.
A-6. Award
The award shall be made to the lowest responsible Bidder submitting the lowest responsive bid. The lowest bid will be based on the base bid plus the sum of all the add alternatives. The City may elect to award contract for the base-bid Work only, or a combination of the base bid Work - 2- Part I: Bidding Requirements
Section A: Invitation to Bi
plus additive alternative(s) Work. The award of the Contract shall be made by the City Council.
The Contractor shall execute the Contract within ten (10) days after he or she has received the Contract from the City.
The City reserves the right to waive any irregularity in the proposals. No bid may be withdrawn for a period of sixty (60) days after the opening of bids.
A-7. Rejection of Bids
The City reserves the right to reject any and all bids. Any bid not conforming to the intent and purpose of the Contract documents may be rejected at the discretion of the City. The City reserves the right to make all awards in the best interest of the City.
A-8. Disqualification of Bidder
If there is a reason to believe that collusion exists among any Bidders, none of the bids of the participants in such collusion shall be considered and the City may likewise elect to reject all bids received.
A-9. Relief of Bidder
Attention is directed to the provisions of Public Contract Code section 5101 and following, concerning relief of Bidders and in particular to the requirements therein that if the Bidder claims a mistake was made in his bid, the Bidder shall give the City written notice, within five (5) calendar days after the opening of bids of the alleged mistake, specifying in the notice, in detail, how the mistake occurred
A-10. Prevailing Wages
Bidders are hereby notified that the California Director of Industrial Relations has determined the general prevailing rate of per diem wages and the rates for overtime and holiday work in the locality in which the work is to be performed for each craft, classification, or type of worker needed to execute the contract which will be awarded to the successful Bidder. The requirement to pay these wage rates and rates not so specified, is further detailed in Section E-3 of General Conditions. It shall be mandatory for the Contractor and any subcontractor under him to pay not less than the specified rates to laborers and workmen employed by them in the execution of the Contract.
In order to bid on or to be listed on the bid proposal for this Public Works Project all Contractors and subcontractors shall be registered with the Department of Industrial Relations and be qualified to perform Public Work pursuant to Section 1725.5 of the California Labor Code.
Unregistered Contractors may still submit bids provided the bid is authorized by 7029.1 of the Business and Professions Code or by either section 10164 and 20103.5 of the Public Contract Code and Contractors register with the Department of Industrial Relations to perform Public Work pursuant to California Labor Code Section 1725.5 at the time the Contract is awarded.
Subcontractors shall be registered prior to bid opening or within 24 hours of bid opening and paid the required penalty registration fees.
- 3- Part I: Bidding Requirements
Section A: Invitation to Bid
A-11. Bonds
The successful Bidder shall be required to furnish, prior to the performance of any work hereunder, a payment bond in an amount equal to one hundred percent (100%) of the Contract price, and a faithful performance bond in an amount equal to one hundred percent (100%) of the Contract price. The bonds must be approved by the City. Each bond must be furnished by a company, acceptable to the City, that is authorized and licensed by the Insurance Commissioner as an "admitted surety insurer" and which maintains at least one officer in California for conducting business. Prior to such approval, the Surety shall provide the City with at least one of the following: (1) a print-out of information from the web-site of the Department of Insurance confirming the Surety is an admitted surety insurer and attaching it to the bond; or (2) a certificate from the Governing County Clerk that the certificate of authority of the Surety has not been surrendered, revoked, cancelled, annulled or suspended and confirming that the Surety is an admitted surety and attaching the certificate to the bond. (See Cal. Code Civ. Proc. § 995.311).
By: _ Date:
Michael Rock, City Manager
- 4 - Part I: Bidding Requirements
Section A: Invitation to Bid
SECTION B.
INSTRUCTION TO BIDDERS
B-1. Introduction
Each bid shall be in accordance with the Contract Documents, as that term is defined in Section A-4 of the General Conditions. The Invitation to Bid will specify whether Contract ocuments are available on a purchase or deposit basis. Where payment for such sets is specifie B-2. Plans and Specifications
Additional copies of full-scale plans and specifications may be obtained at City Hall, located at 1 Main Street for the cost of reproduction (see A-2 Obtaining Contract Documents for cost).
B-3. Local Conditions
The quantities of Work or material stated in the unit price items of the Bidding Schedule are given only as a basis for the comparison of Bids, and the City does not represent or warrant that the actual amount of Work or material will correspond therewith, but reserves the right to increase or decrease the quantity of any unit price item of the Work as may be deemed necessary or expedient by the Engineer, as that term is defined in Section A-4 of the General Conditions.
The Bidder shall examine carefully the site of the Work contemplated and the Contract Documents. The submission of a proposal shall be conclusive evidence that the Bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality and quantities of Work to be performed and the materials to be furnished, and as to the requirements of the Contract Documents.
Where the Engineer has made investigations of surface and subsurface conditions in areas where Work is to be performed under the Contract, or in other areas, some of which may constitute possible local material sources, such investigations were made only for the purpose of study and design. Where such investigations have been made, Bidders or Contractor may, upon written request, inspect the records of the Engineer as to such investigations subject to and upon the conditions hereinafter set forth. Such inspection of records may be made at the office of the Engineer.
The records of such investigations are not a part of the Contract and are made available for inspection solely for the convenience of the Bidder or Contractor. It is expressly understood and agreed by Bidder or Contractor that neither the City nor the City Engineer ("Engineer") assumes any responsibility whatsoever with respect to the sufficiency or accuracy of the investigations thus made, the records thereof, or of the interpretation set forth therein or made by the Engineer in its use thereof and there is no representation, warranty or guarantee, either express or implied, that the conditions indicated by such investigations or records thereof are correct or representative of those existing throughout such areas or any part thereof, or that unanticipated developments may - 5- Part I: Bidding Requirements
Section B: Instruction to Bidders
not occur or that materials other than, or in proportions different from, those indicated may not be encountered
When a log of test borings showing a record of the data obtained by the Engineer's investigation of the subsurface conditions is included with the drawings, it is expressly understood and agreed by Bidder that the log of test borings does not constitute a part of the Contract, represents only the opinion of the Engineer as to the character of the materials encountered in the test borings, is included with the plans only for the convenience of Bidders and its use is subject to all of the conditions and limitations set forth in this Section. Water levels that may be shown on a log of test borings are valid only for the stated date of observation. The water level may change from season to season and from year to year.
The availability or use of information described in this Section or the special conditions is not to be construed in any way as a waiver of the provisions of this Section and a Bidder or Contractor is cautioned to make such an investigation and examination as it deems necessary to satisfy itself as to conditions to be encountered in the performance of the Work and, with respect to possible local material sources, the quality and quantity of material available from such property and the type and extent of processing that may be required in order to produce material conforming to the requirements of the Specifications.
No information derived from such inspection of plans, records of investigations or compilations thereof made by the Engineer or its assistants, shall in any way relieve the Bidder or Contractor from any risk or from properly fulfilling the terms of the Contract.
Information derived from inspection of topographic maps, or from Plans showing location of utilities and structures shall not in any way relieve the Contractor from any risk, or from properly examining the site and making such additional investigations as it may elect, or from properly fulfilling all the terms of the Contract.
Each Bidder shall inform itself of, and the Bidder awarded a Contract shall comply with, Federal, State and Local laws, relative to the execution of the work. This requirement includes, but is not limited to, applicable laws and regulations concerning employment of labor, protection of public and employee safety and health, environmental protection, the protection of natural resources, fire protection, burning and non-burning requirements, permits, fees, and similar subjects.
B-4. Form of Bid and Signature
Bids shall be submitted only on the forms attached hereto and shall be enclosed in a sealed envelope and marked and addressed as hereinafter directed. The Bidder shall state in figures the unit prices or the specific sums as the case may be, for which it proposes to supply the labor, materials, supplies or machinery, and perform the work required by the Specifications. If the Bid is made by an individual, it shall be signed by the individual and the individual's full name and address shall be given; if it is made by a partnership, it shall be signed with the co-partnership name by a member of the partnership, who shall also sign the member's own name, and the name and address of each member of such partnership shall be given; and, if it is made by a corporation, the name of the corporation shall be given and it shall be signed by its duly authorized officer or - 6- Part I: Bidding Requirements
Section B: Instruction to Bidders
officers attested by the corporate seal, the name and titles of all officers of the corporation shall be given, and the address of the corporation and the state in which incorporated shall be stated Bids will be considered only from persons licensed as required under applicable provisions of the Contractor's License Law (California Business and Professions Code section 7000, et seq.) and regulations adopted pursuant thereto; and each Bidder shall insert his type of contractor's license, license number, and other requested information in the place provided in the bid. No oral, telephonic or telegraphic Bid or modification of a Bid will be considered B-5. Submission of Bids
All Bids must be submitted not later than the time prescribed, at the place and in the manner set forth in the Invitation to Bid. Bids must be made on the prescribed Bid forms. A complete Bid requires submission of all the items listed in the "Bidder's Checklist" found in "Part II. Bidding Documents" and any other applicable documents as indicated in these Project specifications. Each Bid must be submitted in a sealed envelope addressed to the City Clerk and designated as a Bid bearing the name of the Bidder and name of the project. The Bidder is wholly responsible to see that its Bid is submitted at the time and place named for the opening of Bids.
Bids shall include all addenda or clarifications issued during the bidding period acknowledged by the Bidder's signature thereon. Failure to include or acknowledge an addendum or clarification shall result in the Bid being rejected as not responsive.
Bids shall be opened at the time and place specified in the Invitation to Bid, unless changed by addendum.
B-б. Preparation of Bid
Blank spaces in the Bid shall be properly completed. The phraseology of the Bid must not be changed and no additions shall be made to the items mentioned therein. Unauthorized conditions, limitations or provisions attached to a Bid shall render it unresponsive and shall cause its rejection. If erasures, interlineations or other changes appear on the form, each erasure, interlineation or change must be initialed by the person signing the Bid. Alternative bids will not be considered unless specifically provided for in the Bidding Schedule. No Bid received after the time fixed, or received at any place other than the place stated in the Invitation to Bid shall be considered. All Bids will be opened and read publicly. Bidders, their representatives and other interested parties are invited to be present at the opening. Where bonds are required, the Bidder shall name in its Bid the surety or sureties who have agreed to furnish the bonds.
B-7. Bid Security
All Bids shall be accompanied by a Bid Security. Such Bid Security shall include cash, cashier's or certified check made payable to the City or a Bid Bond executed by an admitted California surety insurer. The Bid Security must be enclosed in the same envelope with the Bid The amount of the Bid Security shall be not less than ten percent (10.0%) of the total amount of the Bid.
- 7- Part I: Bidding Requirements
Section B: Instruction to Bidders
The Attorney-in-Fact (resident agent) who executes the Bid Bond on behalf of the surety company must attach a copy of his Power of Attorney as evidence of his authority. A notary shall acknowledge the power as of the date of execution of the surety bond which it covers.
Bid Bonds must be provided on the Bid Bond form set forth in Part II, Section D, Bidders Bond. The Bid Bond must be furnished by a company, acceptable to the City, which is authorized and licensed by the Insurance Commissioner as an "admitted surety insurer" in California.
B-8. List of Subcontractors
(a) Each Bidder shall set forth in his Bid on the form provided the following information in accordance with the provisions of Public Contract Code sections 4100-4113:
(1) The name and the location of the place of business of each Subcontractor who will perform work or labor or render service to the Contractor in or about the construction of the work or improvement, or a Subcontractor licensed by the State of California who, under subcontract to the Contractor, specifically fabricates and installs a portion of the work or improvement according to the Contract Documents, in any amount in excess of one-half of one percent (0.5%) of the Contractor's total Bid, or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of one percent (0.5%) of the Contractor's total bid or ten thousand dollars ($10,000), whichever is greater. (2) The portion of the work which will be done by each such Subcontractor. Only one Subcontractor shall be listed for each such portion of the work as defined in the Bid. (3) The Bidder is considered the Contractor and shall perform at least thirty percent (30.0%) of the Work, as determined by a percentage of the value of the Work using Section C Bid Schedule and Section G Designation of Subcontractors. (b) If the Bidder fails to specify a Subcontractor for any portion of the work to be performed under the Contract pursuant to Section B-8(a) above, the Bidder agrees to perform that portion of the work itself.
B-9. Interpretation of Contract Documents
Any explanation desired by the Bidders regarding the meaning or interpretation of any of the Contract Documents must be requested in writing, with sufficient allowance of time for receipt of reply before the time set for opening of Bids. Any such explanations or interpretations will be made in the form of addenda to the documents and will be furnished electronically through the City Website to all Bidders who shall submit all addenda with their Bids. Neither the Engineer nor any representative of the City is authorized to give oral explanations or interpretations of Contract Documents, and a submission of a Bid constitutes agreement by the Bidder that it has placed no reliance on any such oral explanation or interpretation. However, the Engineer may, upon inquiry by Bidder, orally direct the Bidder's attention to specific provisions of the Contract Documents which cover the subject of the inquiry.
- 8- Part I: Bidding Requirements
Section B: Instruction to Bidders
B-10. Modification of Bids
A Bidder may modify its Bid by written communication provided such communication is received by the City prior to the closing time for receipt of Bids. The written communication shall not reveal the Bid price but should state the addition or subtraction or other modification so that the final prices or terms shall not be known by the City until the sealed bid is opened. The modification shall be submitted in the same manner as the original bid.
B-11. Withdrawals of Bids
Bids may be withdrawn without prejudice by formal written letter requests signed and received from Bidder prior to the time for opening of the Bids, and Bids so withdrawn will be returned to Bidders unopened when reached in the process of opening Bids. No bid may be withdrawn after the hour affixed for opening Bids without rendering the accompanying Bid Security subject to retention as liquidated damages in like manner as in the case of failure to execute the Contract after award, as in the Contract Documents herein provided. Negligence on the part of the Bidder in preparing his bid shall not constitute a right to withdraw the Bid subsequent to the opening of Bids. The bonds must be approved by the City. Prior to such approval, the Surety shall provide the documentation required by California Code of Civil Procedure section 995.660.
B-12. Discrepancies
In the case of discrepancy between unit prices and totals, unit prices shall prevail. In case of discrepancy between words and figures, words shall prevail.
B-13. Servicing and Maintenance
Each Bidder must, if requested, furnish evidence that there is an efficient service organization which regularly carries a stock of repair parts for the proposed equipment to be furnished and installed in the work and that the organization is conveniently located for prompt service.
B-14. Bid Protest Procedure
Any protest relating to the form or content of the bidding or contract documents must be submitted in writing to the City within five (5) calendar days from the date of the first "Notice of Intent to Award," is sent. Any person who submits a Bid shall be deemed to have waived any protest to the form or content of the bidding or contract documents. (1) The protest document shall contain a complete statement of the basis for the protest.
(2) The protest shall identify the specific portions) of the bidding or contract documents that form the basis for the protest.
- 9- Part I: Bidding Requirements
Section B: Instruction to Bidders
(3) The protest shall include the name, address and telephone number of the person representing the protesting party.
(4) The documents shall be transmitted by email at: [email protected] or hand delivery to City Hall, Attention City Clerk, 1 Main Street, Ione, CA 95640. (5) Bid Protests shall not limit the City's ability to reject all Bids. (6) The procedure and time limits set forth in this Section are mandatory and are the Bidder's sole and exclusive remedy in the event of protest. Failure to comply with these procedures shall constitute a waiver of any right to further pursue the protest, including filing a Government Code claim or legal proceedings.
Only a Bidder may submit a protest. Any protest relating to any particular proposal or the award of the contract must be submitted in writing to the City. The protest must be submitted in writing to the City within five (5) calendar days from the date of the first "Notice of Intent to Award," is sent.
(1) The protest document shall contain a complete statement of the basis for the protest.
(2) The protest shall identify the specific portions) of the proposal documents that form the basis for the protest.
(3) The protest shall include the name, address and telephone number of the person representing the protesting party.
(4) The party filing the protest shall concurrently transmit a copy of the protest document and any attached documentation to the City by email at: [email protected] or hand delivery to City Hall, Attention City Clerk, 1 Main Street, lone, CA 95640 and to all other parties who have a direct financial interest that may be adversely affected by the outcome of the protest.
Such parties shall include all other Bidders who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest. The documents shall be transmitted by e- mail, personal delivery to all other parties.
(5) Bid Protests shall not limit the City's ability to reject all Bids. (6) The procedure and time limits set forth in this section are mandatory and are the Bidder's sole and exclusive remedy in the event of protest. Failure to comply with these procedures shall constitute a waiver of any right to further pursue the protest, including filing a Government Code claim or legal proceedings.
B-15. Disqualification of Bidders
More than one Bid from an individual, firm, partnership or corporation under the same or different names shall not be considered. Reasonable grounds for believing that any individual, - 10 - Part I: Bidding Requirements
Section B: Instruction to Bidders
firm, partnership or corporation is interested in more than one Bid for the work contemplated may cause the rejection of all Bids in which the individual, firm, partnership or corporation is interested.
If there is reason for believing that collusion exists among the Bidders, any or all Bids may be rejected. Bids in which the price is obviously unbalanced may be rejected.
All Bidders are put on notice that any collusive agreement fixing the prices to be bid so as to control or affect the awarding of this Contract is in violation of the competitive bidding requirements of the Public Contract Code and may render void any Contract let under such circumstances.
B-16. Award of Contract
The City reserves the right to accept or reject any and all Bids after the date of opening, and to waive any informality or irregularity in any Bid. No Bid can be withdrawn for sixty (60) calendar days.
The City reserves the right to reject any or all Bids, including, without limitation, the right to reject any non-conforming, non-responsive, unbalanced, or conditional bids.
Before a Bid is considered for award, the City may, in addition to the Experience Qualifications form set forth in Part II, Section F, below, require a Bidder to submit a statement of facts and detail as to his business, technical organization and financial resources and equipment available and to be used in performing the work. Additionally, the City may require evidence that the Bidder has performed other work of comparable magnitude and type. The City expressly reserves the right to reject any Bid if it determines that the business and technical organization, equipment, financial and other resources or other experience of the Bidder (including the Bidder's Subcontractors) is not sufficiently qualified for the work bid upon and, therefore, justifies such rejection.
The award of the Contract, if it is awarded, shall be to the responsible Bidder submitting the lowest responsive bid. Within seven (7) days after the date of bid opening, the responsible low responsive Bidder shall deliver to the City, in a form acceptable to the City, a complete cost breakdown for the project herein bid.
The issuance by the City of a notice to the successful Bidder of the award of the Contract ("Notice of Award") shall be deemed the Award of Contract ("'Award") once the City Council has approved by resolution the Award and all necessary documents have been provided by the Contractor.
B-17. Contract Bonds
The successful Bidder shall furnish both a Performance Bond and a Payment Bond in the amounts specified in the forms attached hereto.
These Bonds shall be furnished in the forms enclosed following the Contract and shall be satisfactory to the City and shall be obtained from a responsible corporate surety (or sureties) acceptable to the City, which is licensed by the State of California to act as surety upon bonds and - 11 - Part I: Bidding Requirements
Section B: Instruction to Bidders
undertakings and which maintains in this State at least one office for the conduct of its business.
The surety (or sureties) shall furnish reports as to its financial condition from time to time as requested by the City. The premiums for said Bonds shall be paid by the successful Bidder.
These Bonds shall be furnished by companies who are authorized and licensed by the Insurance Commissioner as an "admitted surety insurer." The surety shall provide the City with the documentation required by Section 995.660 of the California Code of Civil Procedure.
If any surety becomes unacceptable to the City or fails to furnish reports as to its financial condition as requested by the City, the Contractor shall promptly furnish such additional security as may be required from time to time to protect the interests of the City and of persons supplying labor or materials in the prosecution of the work contemplated by this Contract.
In the event of any conflict between the terms of the Contract and the terms of the Bonds, the terms of the Contract shall control and the Bonds shall be deemed to be amended thereby.
Without limiting the foregoing, the City shall be entitled to exercise all rights granted to it by the Contract in the event of default, without control thereof by the surety, provided that the City gives the surety notice of such default at the time or before the exercise of any such right by the City, and, regardless of the terms of said Bonds, the exercise of any such right by the City shall in no manner affect the liability of the surety under said Bonds.
B-18. Substitution of Securities for Monies Withheld
Bidders are hereby notified that in accordance with the provisions of Public Contract Code section 22300, securities may be substituted for any monies which the City may withhold pursuant to the terms of the Contract to insure performance.
B-19. Execution of Contract
The successful Bidder will be notified in writing by the City of the award of the Contract within ninety (90) days after opening of Bids. Accompanying the City's Notice of Award will be the Contract, in duplicate, which the successful Bidder will be required to execute and return, together with the Performance and Payment Bonds, and the required certificates and policies of insurance together with the required endorsements thereto (or equivalent) for the Contractor and the workers' compensation certificate (see Section F-1 of the General Conditions), to the City within ten (10) days following receipt of such Notice of Award. Failure to do so shall be just cause for annulment of the award and for forfeiture of the Bid Bond which shall be retained as damages, and it is agreed that the bond sum is a fair estimate of the amount of damages that the City will sustain by reason of such failure. The City will promptly determine if such Contract, Bonds and insurance are complete and as required by the Contract Documents, and upon such determination will forward a fully executed copy of the Contract and a Notice to Proceed with the Work to the successful Bidder. Signature by both parties constitutes execution of the Contract. In the event of failure of the lowest responsible Bidder to sign and return the Contract with acceptable Bonds and insurance as prescribed herein, the City may award the Contract to the next lowest responsible Bidder, and, in the event that the next lowest Bidder fails to sign and return the Contract with acceptable Bonds and insurance, the City may award the Contract to the then next lowest responsible Bidder, etc.
- 12 - Part I: Bidding Requirements
Section B: Instruction to Bidders
B-20. Return of Bid Securities
All Bid Securities will be held until the Contract has been finally executed, after which all Bid Securities, other than any Securities which have been forfeited, will be returned to the respective Bidders.
B-21. Power of Attorney
The Attorney-in-Fact (resident agent) who executes the Performance Bond and Payment Bond on behalf of the surety company must attach a copy of his Power of Attorney as evidence of his authority. A notary shall acknowledge the power as of the date of the execution of the surety bond which it covers.
B-22. Time of Completion
The time of completion of the Work to be performed hereunder is of the essence in this Contract.
Delays and extensions of time may be allowed in accordance with the provisions of the General Conditions. The time allowed for the completion of the work is sixty (60) working days. If the City proceeds with Add Alternate A and/or Add Alternate B, an additional twenty (20) working days shall be added to the Contract for a total of four hundred (80) working days.
B-23. Licensing Requirements for Contractors
All Bidders, including general contractors and specialty contractors, shall hold such licenses as may be required by the laws of the State of California for the performance of the work specified in the Contract Documents.
B-24. Prevailing Wages
Copies of the prevailing rate of per diem wages shall be on file at the local office of the State Department of Industrial Relations and available to any interested party. Copies of the prevailing rate of per diem wages shall also be on file at each job site.
In order to bid on or to be listed on the bid proposal for this Public Works Project all Contractors and subcontractors shall be registered with the Department of Industrial Relations and be qualified to perform Public Work pursuant to Section 1725.5 of the California Labor Code.
Unregistered Contractors may still submit bids provided the bid is authorized by 7029.1 of the Business and Professions Code or by either section 10164 and 20103.5 of the Public Contract Code and Contractors register with the Department of Industrial Relations to perform Public Work pursuant to California Labor Code Section 1725.5 at the time the Contract is awarded.
Subcontractors shall be registered prior to bid opening or within 24 hours of bid opening and paid the required penalty registration fees.
B-25. Escrow of Bid Documents
Upon award of the job to the successful Bidder, and at the time of execution of this Contract, Contractor shall present all documentation used by the successful Bidder in arriving at - 13- Part I: Bidding Requirements
Section B: Instruction to Bidders
the bid upon which the Contract was awarded ("Bid Documentation") to the Engineer's office.
Such documentation shall be presented in a sealed envelope or box. Notice to Proceed will not be granted until City receives notice that such documentation has been received. This Bid Documentation shall include, but not be limited to any documents, pictures, or writings which relate to, arise out of, or constitute in any way notes, memoranda, phone logs, subcontractor and materialmen estimates, computations, or the like used by, complied by, or drafted by the successful Bidder or its agents in arriving at its bid for the Project. - 14 - Part I: Bidding Requirements
Section B: Instruction to Bidders
PART II. BIDDING DOCUMENTS
Contractor's Name:
SECTION A.
BIDDER'S CHECKLIST
All items on the Bidder's Checklist must be initialed and dated for the Proposal to be considered complete. The City reserves the right to award a Contract in a manner and on the basis which will best serve the City, taking into consideration the information in the statement of Bidder's Experience/Qualifications and past work history with the City.
The Bidders' attention is especially called to the following forms which must be executed in full as required.
A-1. (a) Bid Schedule
The unit prices bid must be shown in the space provided. The total bid price must be shown in the space provided.
Initial: Date:
(b) Bid Form
To be filled in and signed by the Bidder.
Initial: Date:
A-2. Bond Accompanying Bid
This bond is to be executed by the Bidder and the surety company unless bid is accompanied by cash or certified check. The amount of this bond shall be not less than ten (10) percent of the total amount bid and may be shown in dollars or on a percentage basis.
Initial: Date:
A-3. Noncollusion Declaration
A Noncollusion Declaration must be filled out, signed, notarized and submitted with the bid proposal for the bid documents to be considered complete.
Initial: Date:
A-4. Experience/Qualifications
A statement of the Bidder's Experience/Qualifications must be filled out, signed, and submitted with the bid proposal for the bid documents to be considered complete.
Initial: Date:
- 16 - Part II: Bidding Documents
Section A: Bidder's Checklist
Contractor's Name:
A-5. Designation of Subcontractors
A Designation of Subcontractors must be filled out and submitted with the bid proposal for the bid documents to be considered complete.
Initial: Date:
(1) Registration with the Department of Industrial Relations The Bidder acknowledges that the Bidder and all listed subcontractors are currently registered with the Department of Industrial Relations. If the Bidder is unregistered it shall be registered prior to Contract award. Subcontractors if unregistered may at the latest be registered within 24 hours of bid opening and pay the required penalty registration fees.
Initial: Date:
A-6. Proof of Registration with the California Secretary of State The Bidder shall furnish with their bid proof of registration with the California Secretary of State for the bid documents to be considered complete.
Initial: Date:
- 17- Part II: Bidding Documents
Section A: Bidder's Checklist
Contractor's Name:
A-7. Insurance Requirements
TYPE SINGLE LIMIT / AGGREGATE ENDORSEMENTS***
OCCURRENCE
General Liability (1J) $1,000,000 $1,000,000 XCU and Broad Form Property Additional Insured
Waiver of Subrogation
Primary Non-Contributory
Separation of Insureds
3 year "tail" completed
operations
Auto Liability (2F) $1,000,000 Additional Insured
("Any Auto") Waiver of Subrogation
Work Comp (3A) Statutory Waiver of Subrogation
Employer's Liability $1,000,000 each
Builder's Risk (5A) Value of Project Value of Project Named Insured Loss Payee
Waiver of Subrogation
Contractor's Pollution $1,000,000 $1,000,000 Additional Insured Legal Liability (6A) Waiver of Subrogation
3 year "tail"
***Must be actual endorsements. Typed statements on Certificates of Liability are unacceptable.
This is a summary only. Please refer to General Conditions, Section F "Insurance and Liability" of these Project specifications.
Initial: Date:
- 18- Part II: Bidding Documents
Section A: Bidder's Checklist
Contractor's Name:
A-8. Project Inspection
The Bidder certifies that he has toured the project site and is familiar with the work involved.
Initial: Date:
A-9. Bond Requirements
The Bidder understands that a performance bond issued by an approved surety equaling one hundred percent (100.0%) of the Contract amount shall be required. A payment bond equaling one hundred percent (100.0%) of the Contract amount shall also be required.
Initial: Date:
A-10. Public Contract Code Section 2203 Certification
The Bidder acknowledges that, if his bid is $1,000,000 or greater, he must fill-out, sign and submit the Public Contract Code Section 2203 Certification to the bid proposal for the bid documents to be considered complete.
Initial: Date:
A-11. Completion
The City makes no guarantee as to the method of work chosen by the Bidder. It is the Bidder's responsibility to plan and schedule the work in order to complete the work in the time specified in the Supplemental Conditions.
Initial: Date:
A-12. Addenda
The Bidder acknowledges that he must sign and attach any applicable addenda to the bid proposal.
Initial: Date:
- 19 - Part II: Bidding Documents
Section A: Bidder's Checklist
Contractor's Name:
-
SECTION B.
BID PROPOSAL FORM
Proposal To: The Honorable Mayor and City Council
City of lone
Ione, California
The undersigned Bidder hereby proposes to furnish and deliver all necessary labor, tools, City Hall located at 1 Main Street, Ione, California 95640. The amount set forth on the Bid Schedule includes all labor, materials, transportation and services necessary to complete Work, including State of California and local sales or use taxes, license or permit fees, if any.
Bidder declares that it has read the accompanying Invitation to Bid and Instructions to Bidders, has carefully examined the location(s) of the proposed work, and has examined all Contract documents, drawings and addenda issued by the City, and that it will contract with the City to construct and complete the project in satisfactory condition, has completed the Bidder's checklist and all other bid documents set forth in Part II, Sections B through G.
If awarded the Contract, the Bidder expressly agrees to begin work not later than the date listed on the notice to proceed. The Bidder further agrees to complete all Work required under the Contract within sixty (60) working days. If the City proceeds with Add Alternate A and/or Add Alternate B, an additional twenty (20) working days shall be added to the Contract for a total of eighty (80) working days, upon the issuance of the Notice to Proceed, as to accept in full payment the price indicated on the Bid Schedule.
The Bidder acknowledges and understands that a waiting period from the time of bid opening until award may be ninety (90) days during which time the bid may not be withdrawn.
The Bidder further acknowledges that it has adjusted the bid price to include all possible items which may influence the proposal during the waiting period. Requests for bid price change due to the delay shall not be agreed to by the City.
As provided in the Bidder's Checklist, enclosed is a () cash deposit, ( ) cashier's check, ( ) surety bid bond () certified check (check as appropriate) in an amount of not less than ten percent (10.0%) of the amount of the bid. If a bid bond was submitted, the name of the Surety is _, and the bid bond provided is in an amount not less than ten percent (10%) of the amount bid. If the enclosure is a check or bond, it is made payable to the City of lone.
The undersigned Bidder agrees that the enclosed cash deposit, cashier's check, certified check or surety bond accompanying this proposal, shall be left on deposit with the fund out of which the expenses of preparation and printing of the plans and specifications, estimates of cost, - 20 - Part Il: Bidding Documents
Section B: Bidder's Proposal Form
Contractor's Name:
and publication of notice are paid. The undersigned Bidder further agrees that this amount is the measure of the damages which the City will sustain by the default of the undersigned through failure to execute and deliver the above Contract and bonds within ten (10) days of written notice of the award of the Contract to the undersigned and that the money or surety bond so deposited shall be collectible and become the property of the City in case of such default.
As required by the Public Contract Code section 4104, the subcontractors listed on the Designation of Subcontractors form each subcontractor's name and location of the place of business of each subcontractor who will perform work or labor or render service to the undersigned Bidder (Contractor) in or about the construction of the work or improvement or a subcontractor licensed by the State of California who under their subcontract specifically fabricates and installs a portion of the work or improvement according to drawings contained in the plans or specifications in an amount excess of one-half of one percent (0.5%) of the total bid or, in the case of bids or offers for the construction of streets or highways, including bridges in excess of one-half of one percent (0.5%) of the Contractor's total bid or ten thousand dollars ($10,000.00), whichever is greater, and the portion of the Work which will be done by each subcontractor, if the Contract for the Work is awarded to the undersigned.
All Bidders shall complete all of the following:
Contractor's Name (Printed):
Bidders Signature:
Bidder's Name (Printed):
Bidders Title:
Address:
Phone Number:
Email:
Date:
Contractor's License Number:
Contractor's License Classification:
Contractor's License Exp. Date:
(NOTE TO BIDDERS: No bid shall be valid unless signed by the person making the bid. If the party is an individual, the same shall be signed by the individual; if the party is a partnership, th lame of the partnership shall be given and signed by one of the partners; if the same is :
corporation, the bid should be signed by the corporation by its properly authorized officer or officers.)
- 21 - Part II: Bidding Documents
Section B: Bidder's Proposal Form
Contractor's Name:
SECTION C. BID SCHEDULES
BID SCHEDULE - TRAIN DEPOT PARK IMPROVEMENT PROJECT
The following quantities are approximate only and are given for the purpose of comparing roposals. The City does not expressly or by implication agree that the actual amount of Worl will correspond with quantities given herein, but reserves the right to increase or decrease the amount of any class or portion of the Work as may be deemed necessary or advisable by the Engineer. Payment shall be based upon the actual quantities installed or constructed, unless
BASE BID - TRAIN DEPOT PARK IMPROVEMENTS
Estimated Unit Total
Item No. Description Units
Quantity Price Price
LS 1
1 Mobilization
1 2 Construction Storm Water Management LS
1 3 Clearing and Grubbing LS
1 4 Concrete Swale LS
1 5 Concrete Mow Strip LS
1 6 18" Storm Drain System LS
Restroom Building & Water Service 1
7 Connection LS
1 8 Curb LS
1 ADA Drinking Fountain LS
10 LS 1
Utility Connections
11 Parking Area LS
1 12 Truncated Domes LS
1 13 Parking Stall Stripping LS
SUBTOTAL BASE BID*
- 22- Part Il: Bidding Documents
Section D: Bidder's Bond
Contractor's Name:
-
(a) BID SCHEDULE - ADD ALTERNATE A, ADD ALTERNATE B
(b) The following quantities are approximate only and are given for the purpose of ADD ALTERNATE A: DESIGN AND INSTALL LANDSCAPING INCLUDING CONCRETE WALKS Item Description Units Estimated Unit Total
No. Quantity Price Price
14 Sidewalk LS
1 Landscape Design & Installation LS
16 1
Landscape Irrigation System LS
SUBTOTAL ADD ALTERNATE A*
ADD ALTERNATE B: PROVIDE AND INSTALL PLAY-AREA SURFACE
Item Description Units Estimated Unit Total
No. Quantity Price Price
17 Play Area SQFT 4,400
SUBTOTAL ADD ALTERNATE B*
TOTAL BID PRICE*
(BASED BID + ADD ALTERNATE A + ADD ALTERNATE B)
- 23- Part Il: Bidding Documents
Section D: Bidder's Bond
Contractor's Name:
* The basis of comparison of bids shall be by evaluation of the TOTAL BID PRICE (BASE BID PLUS ADD ALTERNATE A PLUS ADD ALTERNATE B). The City retains sole discretion Whether to proceed with any ADD ALTERNATES dependent upon completion and evaluation of preceding bid items.
Note: LS=Lump Sum; SQFT=Square Foot; CY=Cubic Yard; EA=Each; LF=Linear Foot; TON=Ton; SQYD=Square Yard; (F)=Final Pay Item
Contractor's Name (Printed):
Bidders Signature:
Bidders Name (Printed):
(Same Signature as on Proposal)
Bidders Title:
Date:
- 24- Part II: Bidding Documents
Section D: Bidder's Bond
Contractor's Name: -
SECTION D.BIDDER'S BOND
_ as Surety are bound unto the City
of lone, hereafter referred to as "Obligee", in the penal sum of ten percent (10%) of the total amount of the bid of the Principal submitted to the Obligee for the work described below, for the payment of which sum we bind ourselves, jointly and severally, THE CONDITION OF THIS OBLIGATION IS SUCH, THAT:
WHEREAS, the Principal is submitting a bid to the Obligee, for (Copy here the exact description of work, including location, as it appears on the proposal) for which bids are to be opened at
(Insert place where bids will be opened)
on
In the event a suit is brought upon this bond by the Obligee and judgment is recovered, the Surety shall pay all cost ncurred by the Obligee in such suit, including a reasonable attorney's fee to be fixed by the court Dated: _ 20
*By_
Principal Surety
Business Address Business Address
CERTIFICATE OF ACKNOWLEDGMENT
City of lone
County of _SS
On this _ day of in the year 20 before me, a notary public in and for the county and state aforesaid, personally appeared Attorney-in-Fact
known to me to be the person whose name is subscribed to the within instrument and known to me to be the Attorney-in-Fact of _ and acknowledgment to me that he (she)
subscribed the name of the said company thereto as surety, and his (her) own name as Attorney-in-Fact. (SEAL)
Notary Public
*Note: The signature of the Surety must be done before a Notary Public and acknowledgements with appropriate seals attached hereto. Also the Surety must be authorized and licensed by the California Insurance Commissioner as an "admitted surety insurer."
- 25 - Part II: Bidding Documents
Section D: Bidder's Bond
Contractor's Name: -
SECTION E.
NONCOLLUSION DECLARATION TO BE EXECUTED
BY BIDDER AND SUBMITTED WITH BID
The undersigned declares:
I am the → the party making the foregoing
bid. The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham.
The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true.
The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _[date], at [city], _[state]." Contractor's Name (Printed):
Bidder's Signature:
(Same Signature as on Bid Proposal Form)
Bidder Name (Printed):
- 26- Part Il: Bidding Documents
Section E: Noncollusion Declaration
Contractor's Name:
-
Bidders Title:
Date:
Subscribed and sworn to before me
this _day of _ 20 _ proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
Signature of Notary Public
- 27- Part II: Bidding Documents
Section E: Noncollusion Declaration
Contractor's Name:
SECTION F.
EXPERIENCE/QUALIFICATIONS STATEMENT
The Bidder has been engaged in the contracting business, under the present business name for years. Experience in work of a nature similar to that covered in the proposal extends over a period of years.
The Bidder, as a Contractor, has never failed to satisfactorily complete a Contract awarded to him, except as follows:
The following contracts have been satisfactorily completed in the last five (5) years for the persons, firm or authority indicated, and to whom reference is made:
Year Type of Work Contract Amount Owner/Agency for Whom Work was Performed
The following is a list of plant and equipment owned by the Bidder, which is definitely available for use on the proposed work as required.
Quantity Name, Type and Capacity Condition Location
Contractor's Name (Printed):
Bidders Signature:
Bidders Name (Printed):
(Same Signature as on Bid Proposal Form)
Bidders Title:
Date:
- 28- art Il: Bidding Documen
ection F: Experience/Qualifications Statemer
SECTION G.
DESIGNATION OF SUBCONTRACTORS
In compliance with the provisions of Section 4100-4114 of the Public Contract Code of the State of California, and any amendments thereof, each Bidder shall set forth below the name and location of the place of business of each subcontractor who will perform work or labor or render service to the undersigned Bidder (Contractor) in or about the construction of the work or improvement or a subcontractor licensed by the State of California who under their subcontract specifically fabricates and installs a portion of the work or improvement according to drawings contained in the plans or specifications to be performed under these specifications in excess of one-half of one percent (0.5%) of the Contractor's total bid or, in the case of bids or offers for the construction of streets or highways including bridges in excess of one-half of one percent (0.5%) of the Contractor's total bid or ten thousand dollars ($10,000.00), whichever is greater. The Contractor shall list the portion of the work which will be done by such subcontractor.
If the Contractor fails to specify a subcontractor for any portion of the work to be performed inder the Contract, he shall be deemed to have agreed to perform such portion himself, and he hall not be permitted to subcontract that portion of the work except under the condition hereinafter set forth.
Subletting or subcontracting of any portion of the work as to which no subcontractor was designated in the original bid shall only be permitted in cases of public emergency or necessity, and then only after a finding reduced to writing as a public record of the awarding authority setting forth the facts constituting the emergency or necessity.
The failure to list a license number and/or a DIR registration number for those subcontractors listed below shall be grounds to declare the Bidder's Bid non-responsive.
SUBCONTRACTOR (Name & SUBCONTRACTOR'S PORTION OF WORK DOLLAR VALUE Location) LICENSE/DIR NUMBER
Contractor's Name (Printed):
Bidders Signature:
Bidders Name (Printed):
(Same Signature as on Bid Proposal Form)
Bidders Title:
Date:
- 29 - Part II: Bidding Documents
Section G: Designation of Subcontractors
SECTION H. SECTION 2203 CALIFORNIA PUBLIC CONTRACT CODE
CERTIFICATION
1,- certify that myself and if applicable the legal
entity which I propose to enter into this Contract with the City of lone is not identified on a list created pursuant to subdivision (b) of Section 2203 of the California Public Contract Code (CPCC) as a person engaging in investment activities in Iran described in subdivision (a) of Section 2202.5 of the CPPC, or as a person described in subdivision (b) of Section 2202.5 of the CPPC, as applicable.
Contractor's Name (Printed):
Bidders Signature:
Bidders Name (Printed):
(Same Signature as on Bid Proposal Form)
Bidders Title:
Date:
If the Bid is $1,000,000 or greater, the Bidder must fill-out, sign and submit this Certification with his bid proposal for the bid documents to be considered complete. - 30- Part II: Bidding Documents
Section H: Section 2203 PCC
PART III. CONTRACT DOCUMENTS
CONTRACT
32