Agenda Item #G2
CITY OF IONE COUNCIL MEETING MINUTES
Meeting of June 6, 2023
Mayor Rhoades called meeting to order at 6:00 PM
A. ROLL CALL:
Present: Stacy Rhoades, Mayor
Jack Mitchell, Vice Mayor
Dominic Atlan, Councilmember
Alison LaFayne, Councilmember
Diane Wratten, Councilmember (6:13 p.m.)
Staff: Amy Gedney, Acting City Manager
Andy Pinasco, City Attorney
Janice Traverso, City Clerk
B. CLOSED SESSION: Closed Session has been moved to before Regular Agenda.
CONFERENCE WITH LABOR NEGOTIATORS:
Agency designated representative: Andy Pinasco, City Attorney Unrepresented employee: Interim City Manager
C. MAYOR RHOADES LED THE PLEDGE OF ALLEGIANCE
D. APPROVAL OF AGENDA:
It was moved by Councilmember Atlan, seconded by Councilmember LaFayne and carried to approve the agenda with changes recommended by Mayor Rhoades: 1) move Closed Session before Regular Agenda and 2) reverse the order of items under Presentations/Announcements.
AYES: Rhoades, Mitchell, Atlan, LaFayne
NOES: None
ABSENT: Wratten (6:13 p.m.)
ABSTAIN: None
E. PRESENTATIONS/ANNOUNCEMENTS:
2. Proclamation honoring David B. Parker
Recommendation: Adopt Proclamation for David B. Parker from the City Council of the City of Ione – Vice Mayor Jack Mitchell read the Proclamation to David B. Parker. Mr. Parker stated that it is 50 years today that he has been involved in Fire Service and thanked everyone for his proclamation.
1. 2019-2020 Fiscal Year Audit
Recommendation: Adopt Resolution 2023-* Accepting the Fiscal Year 2019- 2020 Independent Auditor’s Report – Brian Nash, Richardson & Company, LLP – Mr. Nash reviewed with the Council and public the Management Letter Governance Letter, and major numbers in the Financial Audit. The financial statements have a clean audit opinion, and the Compliance Report does report some deficiencies in financial reporting--same issues as last year. After discussion by the Council, it was moved by Councilmember Wratten, seconded by Vice Mayor Mitchell and carried to table this item until next meeting since the Council received the complete audit at the meeting.
AYES: Rhoades, Mitchell, Atlan, LaFayne, Wratten
NOES: None
ABSENT: None
ABSTAIN: None
F. PUBLIC COMMENT:
Jim Scully presented a copy of a letter to CDCR from the Central Valley Regional Water Quality Control Board dated May 22, 2023 regarding the final inspection report for the Statewide General Waste Discharge Requirements and Amended Monitoring and Reporting Program requirements compliance evaluation inspection – California Department of Corrections and Rehabilitation, Mule Creek State Prison WDID#5SS011005.
Andy Aguilera, commented on the recent article in the Ledger-Dispatch regarding the letter issued by the Central Valley Regional Water Quality Control Board to CDCR. Mr. Aguilera received a letter from Amador Water Agency regarding contamination in the Ione water and asked if the City can look into it and maybe have the State do something about it.
David Anderson commented on Order No. 13267 issued on February 14, 2018 by the Regional Water Board prohibiting discharge from Mule Creek Prison storm water system because extraordinary contamination was continually being discharged.
Tom Quinn:
• Look forward to working with the new Building Inspector • Would like to see the Public Works Manager at each Council Meeting • The water that comes from the tap stinks
Oral Custer last week was Memorial Day and today is D-Day. We should honor our Veterans and support them.
G. INFORMATION ITEMS:
1. Park and Recreation Commission Summary – May 23, 2023
H. CONSENT CALENDAR:
It was moved by Councilmember Atlan, seconded by Councilmember Wratten and carried to approve the following:
1. Warrants Register May 31, 2023
2. Minutes of May 16, 2023 and May 30, 2023
3. Vacancy on Planning Commission
4. 2023 ACRA Pool Agreement
5. Somach, Simmons & Dunn Agreement
6. Revision to the City Attorney Contract
AYES: Rhoades, Mitchell, Atlan, LaFayne, Wratten
NOES: None
ABSENT: None
ABSTAIN: None
I. PUBLIC HEARING:
1. CDBG-CV1 2020 – Ione Emergency Small Business Loan Program Closeout Hearing
A. Recommendation: Hold a Public Hearing to receive input regarding the CDBG Program
B. Adopt Resolution No. 2023-* approving the closeout of the CDBG-CV1 2020 – Ione Emergency Small Business Loan Program
CDBG created the Emergency Small Business Loan Program that local agencies could apply for and be dispersed to any local business that qualified. The City was granted $63,000 and was able to assist eleven local businesses in the community.
Mayor Rhoades opened the Public Hearing and with no comments from the public, the hearing was closed.
It was moved by Councilmember Wratten, seconded by Vice Mayor Mitchell and carried to adopt Resolution No. 2023-15 Approving the closeout of the CDBG- CV1 2020 – Ione Emergency Small Business Loan Program.
AYES: Rhoades, Mitchell, Atlan, LaFayne, Wratten
NOES: None
ABSENT: None
ABSTAIN: None
DISCUSSION ITEMS:
For the record: Action minutes provide the necessary documentation of City Council action. Audio recordings are retained for those desiring more detail on particular agenda item discussions. These audio recordings provide an accurate and comprehensive backup of City Council deliberations and citizen discussions.
J. REGULAR AGENDA: Item moved to before Closed Session.
1. Interim City Manager Employment Agreement – Recommendation: Adopt Resolution No. 2023-* Authorizing the Mayor to execute an employment agreement for Interim City Manager.
K. REPORTS AND COMMUNICATIONS FROM CITY MANAGER:
• Interviews on June 19, 2023 for Wastewater Operations contractor and would like two Councilmembers and two technical members on the interview panel. Mayor Rhoades and Vice Mayor Mitchell were appointment (Wastewater Committee).
L. COUNCIL COMMENTS/COMMITTEE REPORTS/FUTURE AGENDA:
• Councilmember Wratten – discussion on the WIRIS project on an upcoming meeting.
• Councilmember LaFayne:
1. Would like to provide a presentation at the next Council meeting from Caltrans on their Traffic Control Program.
2. Would like to schedule a meeting with Wildflower Subdivision developer on the streets.
3. Would like to see three RFP’s for pre-approved contractors for formal and informal bids, which is part of the Purchasing and Procurement Ordinance.
4. Look into City Volunteer Groups, which funding is available.
5. Would like a Social Media Policy for City staff and contractors.
6. City Manager is reviewing the job description for Public Works Manager.
7. Would like to see a mission statement for Park & Recreation Commissioners.
• Mayor Rhoades
1. Public Works working on the basketball courts at Howard Park
2. Read a letter from Oliver Currant regarding a crosswalk on West Marlette by Church of Latter-Day Saints
M. DISPOSITION OF CLOSED SESSION: Mayor Rhoades announced that negotiation concluded. No further reportable action on the following:
CONFERENCE WITH LABOR NEGOTIATIORS:
Agency designated representative: Andy Pinasco, City Attorney Unrepresented employee: Interim City Manager
N. REGULAR AGENDA:
1. Interim City Manager Employment Agreement*
Recommendation: Adopt Resolution No. 2023-* Authorizing the Mayor to execute an employment agreement for Interim City Manager The City Attorney orally summarized the compensation and fringe benefits recommended for the Interim City Manager contract, which are as follows:
Annual Compensation of $160,000 per year, $15,000 of deferred compensation to be paid in fractional amounts in pay period, vacation leave accrued in accordance with City of Ione policies, and 80 hours of administrative time off per year. It was moved by Vice Mayor Mitchell, seconded by Councilmember Wratten and carried to approve the terms of the Interim City Manager contract and authorize Mayor Rhoades to sign on behalf of the City.
AYES: Rhoades, Mitchell, Atlan, Wratten
NOES: LaFayne
ABSENT: None
ABSTAIN: None
O. ADJOURNMENT:
Mayor Rhoades adjourned the meeting.
Respectfully submitted,
Janice Traverso
City Clerk