Agenda Item #G2
CITY OF IONE COUNCIL MEETING MINUTES
Meeting of June 20, 2023
Mayor Rhoades called meeting to order at 6:00 PM
A. ROLL CALL:
Present: Stacy Rhoades, Mayor
Jack Mitchell, Vice Mayor
Dominic Atlan, Councilmember
Alison LaFayne, Councilmember
Diane Wratten, Councilmember
Staff: Amy Gedney, Acting City Manager
Andy Pinasco, City Attorney
Janice Traverso, City Clerk
B. CLOSED SESSION: None
C. MAYOR RHOADES LED THE PLEDGE OF ALLEGIANCE
D. APPROVAL OF AGENDA:
It was moved by Councilmember Atlan, seconded by Councilmember Wratten and carried to approve the agenda with all the items under the Consent Calendar moved to Regular Agenda: G1) Minutes of June 6, 2023, G2) Signatures on Bank Accounts; and G3) Revised Job Description-Public Works Superintendent.
AYES: Rhoades, Mitchell, Atlan, LaFayne, Wratten
NOES: None
ABSENT: None
ABSTAIN: None
E. PRESENTATIONS/ANNOUNCEMENTS:
1. Caltrans Traffic Control Program – Alison LaFayne commented that funds are available through the Traffic Control Program to help with the traffic congestion and Crossing Guards for the schools. There are things that need to be put into place before we can consider these programs. I will be working with Police Chief Alfred and also, reach out to Senator Gil to help in obtaining the funds that are available.
F. PUBLIC COMMENT:
Steve Page, Stoneybrook Drive attended the recent Creek Committee Meeting and asked Council if there were any plans to rebuild the creek banks because of the damage caused by the storms this past winter. Council advised Mr.
Page to make an appointment with the City Manager to discuss the City’s plans for repairing the banks.
Kathy Vanstein, current manager of the Howard Park Arena announced that her last day as manager of the Arena is July 7, 2023. Ms. Vanstein previously put in her 90 day notice to the City, but then retracted her resignation. At the recent Park and Recreation Commission, they voted to extend her contract for 90 days, but after meeting with staff today, my last day is July 7, 2023. I wish the best for the arena and thanked the Council for the opportunity.
G. INFORMATION ITEMS:
1. Receive and File Police Department 2023 May Report
H. CONSENT CALENDAR: Council requested items under the Consent Calendar be moved to the Regular Agenda for discussion.
I. PUBLIC HEARING: None
DISCUSSION ITEMS:
For the record: Action minutes provide the necessary documentation of City Council action. Audio recordings are retained for those desiring more detail on particular agenda item discussions. These audio recordings provide an accurate and comprehensive backup of City Council deliberations and citizen discussions.
J. REGULAR AGENDA:
1. Approval of Minutes – June 6, 2023 – Council asked that this item be continued to the next meeting because the action of the Regular Agenda Item, Adopt Resolution No. 2023-16 Authorizing the Mayor to execute an employment agreement for Interim City Manager, was not included in the minutes.
3. Revised Job Description – Public Works Superintendent – With staffing changes, often new job descriptions are required to better suit the needs of the City. The City currently has a position for Public Works Manager and the current Public Works Manager is retiring. After a review of City operations, it appears that reverting this position back to a Superintendent will best suit the needs of the City.
Councilmember LaFayne recalls that we upped the bar earlier this year and now we are lowering the bar. I feel that what we are facing, we need to beef up the department heads. City Manager Gedney explained that I would like that position to report directly to the City Manager until we can access everything and the budget. I anticipate we are going to have a downturn in the revenue because of less building permits being issued in the future. After discussion, it was moved by Councilmember Wratten, seconded by Councilmember Atlan and carried to adopt Resolution No. 2023-21 approving the job description of Public Works Superintendent with the addition of five-year work experience to the position.
AYES: Atlan, LaFayne, Wratten
NOES: Rhoades, Mitchell
ABSENT: None
ABSTAIN: None
2. Signatures on Bank Accounts – It was moved by Councilmember Atlan, seconded by Councilmember Wratten and carried to approve the following resolutions with the deletion of Chief of Police and City Clerk, and adding, Mayor, Vice Mayor and Interim City Manager.
a. Resolution No. 2023-17 – Bank of Marin
b. Resolution No. 2023-18 – Wells Fargo Bank
c. Resolution No. 2023-19 - Cambridge Investment Research d. Resolution No. 2023-20 - Local Agency Investment Fund AYES: Rhoades, Mitchell, Atlan, LaFayne, Wratten
NOES: None
ABSENT: None
ABSTAIN: None
4. City Council Committee Assignments – Councilmember LaFayne was assigned to be the City to be the representative on the Council of Tourism, Amador County Economic Development Committee and the Parks and Recreation Commission.
Councilmember LaFayne has asked that she be removed from the assignments.
Because the Council of Tourism meets quarterly; the Amador County Economic Development Committee has met irregularly, and staff already provides support for the Parks and Recreation Commission, staff does not believe that an assignment of a Councilmember is warranted. Councilmember LaFayne agreed to stay on as Park and Recreation Commission liaison and the Economic Development Committee liaison. Mayor Rhoades agreed to be the liaison on the Council of Tourism.
Councilmember LaFayne would like to see a Park & Recreation manual that lists their duties and responsibilities, a copy of every contract that is in Howard Park, copies of the monthly warrants, a copy of the operating budget as it pertains to Parks, along with the CIP Budget. I think it is an important Commission and would like a representative to attend the first Council meeting of the month to give updates—they need a direct link to the Council.
5. Master Services Agreement with West Yost – The City will need to complete several activities in the next fiscal year related to permitting of the WWTP and COWRF. To accomplish these efforts, it is proposed that the City enter into a Master Professional Services Agreement with West Yost Associates that allows for issuance of several Task Order. The following are the Task Orders for the next fiscal year: Title 22 Report; As Needed Support; Rescission and Reissuance of the WWTP Cease and Desist Order; Pre-Treatment Requirements for COWRF Dischargers; WWTP/COWRF Interconnect Project and WWTP Permit Modifications.
a. It was moved by Councilmember Atlan, seconded by Vice Mayor Mitchell and carried to adopt Resolution No. 2023-22 exempting itself from the Municipal Code Section 2.44.150 – procurement procedures and authorizing the City Manager to execute a Master Professional Service Agreement with West Yost for engineering support for the Wastewater Treatment Plant and Sewer Collections System.
AYES: Rhoades, Mitchell, Atlan, LaFayne, Wratten
NOES: None
ABSENT: None
ABSTAIN: None
b. It was moved by Vice Mayor Mitchell, seconded by Mayor Rhoades and carried to adopt Resolution No. 2023-23 the City Manager to execute a Task Order with West Yost for developing a Title 22 engineering report for the City of Ione Castle Oaks Water Reclamation Facility and Golf Course.
AYES: Rhoades, Mitchell
NOES: Atlan, LaFayne, Wratten
ABSENT: None
ABSTAIN: None
Motion died.
It was moved by Vice Mayor Mitchell, seconded by Councilmember Wratten and carried to adopt Resolution No. 2023-23 the City Manager to execute a Task Order with West Yost for developing a Title 22 engineering report for the City of Ione Castle Oaks Water Reclamation Facility and Golf Course with the caveat that the City Manager, Amy Gedney will negotiate the price with West Yost to see if we can bring the cost down and it will be brought before the City to vote on at that time.
AYES: Rhoades, Mitchell, Atlan, Wratten
NOES: LaFayne
ABSENT: None
ABSTAIN: None
c. It was moved by Councilmember Atlan, seconded by Vice Mayor Mitchell and carried to adopt Resolution No. 2023-24 authorizing the City Manager to execute a Task Order with West Yost for as needed support.
AYES: Rhoades, Mitchell, Atlan, LaFayne, Wratten
NOES: None
ABSENT: None
ABSTAIN: None
6. SB-1 Road Maintenance and Repair Projects – Senate Bill 1 (SB-1) was approved in 2017 by the Governor. This bill provides new revenues for road maintenance projects within the City. The City is projected to receive approximately $175,337 in revenues in revenues from SB-1. It was moved by Councilmember Atlan, seconded by Vice Mayor Mitchell and carried to adopt Resolution No. 2023-24 adopting a list of projects for Fiscal Year 2023-2024 funded by the Road Repair and Accountability Act of 2017 (SB-1).
AYES: Rhoades, Mitchell, Atlan, LaFayne, Wratten
NOES: None
ABSENT: None
ABSTAIN: None
K. REPORTS AND COMMUNICATIONS FROM CITY MANAGER:
• Amy Gedney introduced the new Finance Manager, Jodi Steneck • Staff working on improving process and procedures for all City staff • Working on getting staff up to date on required training • Working on Budget—draft will be presented July 18, 2023 • Wastewater contractor interviews held this week and unanimously agreed on the contractor. Attorney working on contract and special meeting will be June 26, 2023 with their start date of June 27, 2023.
• Insurance settlement received for sewer overflow at City Hall of $99,000. • Howard Park Master Plan meeting went well and staff is working on putting together the results of the survey and will work with the City Engineer to provide a layout.
L. COUNCIL COMMENTS/COMMITTEE REPORTS/FUTURE AGENDA:
Dominic Atlan:
• Cost analysis on the parks--labor costs, utilities, irrigation and cost for Soccer, and Little League
• Update on the roads in the Wildflower Subdivision
• Update on the management of the Arena
• Would like summaries for each of the Committee meetings Alison LaFayne:
• Wildflower Update - Staff has been working with Axios Homes regarding the roads
• Missing minutes on the Website for February through June, 2023 • ACRA Impact Fees were given to staff—City Manager will follow up on how the City can collect the fees.
• Human Resources Update – staff has received the report and staff will report on it at a later date
• Have interest from the public on the Economic Development Committee and would like to make sure it does not fall by the wayside • Reach out to Junior Rodeo Association for possible Arena maintenance Diane Wratten:
• Update on WIRIS-John Gedney, ACTC will be giving a presentation in August
• Would like information on the Pool posted on the City’s website (closures and open times)
• Would like the Auditor’s position on the single point review
Jack Mitchell:
• Thanked the City Council and staff for doing a standup job for a citizen who had a sewer issue.
Stacy Rhoades:
• Creek Committee met and had a presentation from CalFire regarding the cleanup.
M. ADJOURNMENT:
It was moved by Councilmember Wratten, seconded by Councilmember LaFayne and carried to adjourn meeting.
Respectfully submitted,
Janice Traverso
City Clerk