OF TONE
CITY OF IONE
IONE, CA 95640
IFORNIA
REGULAR MEETING STARTS AT 6:00 PM
Mayor Stacy Rhodes
Vice Mayor Jack Mitchell
Councilmember Dominic Atlan
Councilmember Alison LaFayne
Councilmember Diane Wratten
AT 1 E. MAIN STREET, IONE, CA 95640
AND VIA ZOOM
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Tuesday, November 21, 2023
THE CITY OF IONE IS A GENERAL LAW CITY DEDICATED TO PROVIDING LEADERSHIP,
ACCOUNTABILITY, AND FISCAL INTEGRITY WHILE PROMOTING ECONOMIC OPPORTUNITIES AND MAINTAINING A HIGH QUALITY OF LIFE FOR OUR CITIZENS.
PLEASE LIMIT PUBLIC COMMENT/TESTIMONY TO FOUR MINUTES
The lone City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
Full staff reports and associated documents are available for public review at the Office of the City Clerk, City Hall, 1 E. Main Street, Ione, CA. Hard copies may be obtained for $3.60 for pages 1- 5 and $.45 for each additional page. Documents that are not available when the agenda is posted will be made available for public review at the meeting.
A. ROLL CALL
B. CLOSED SESSION:
PUBLIC EMPLOYMENT, pursuant to Government Code Section 54957. Title: City Manager.
If all matters are not completed prior to the regular meeting start time, the City Council will convene to Closed Session after the Regular Meeting ends.
CALY OF TONE
CITY OF IONE
IONE, CA 95640
LIFORNIA
6:00 P.M. REGULAR MEETING AGENDA
A. PLEDGE OF ALLEGIANCE
B. REPORT OUT OF CLOSED SESSION
C. APPROVAL OF AGENDA
D. PRESENTATIONS/ANNOUNCEMENTS: None
E. PUBLIC COMMENT: EACH SPEAKER IS LIMITED TO 4 MINUTES NOTE: This is the time for members of the public who wish to be heard on matters that do not appear on the Agenda. Persons may address the City Council at this time on any subject within the jurisdiction of the lone City Council.
Please be mindful of the 4 minute time limit per person. Pursuant to the Brown Act, the City Council may not take action or engage in a detailed discussion on an item that does not appear on the Agenda. However, matters that require Council action will be referred to staff for a report and/or recommendation for possible action at a future Council meeting. Is there anyone in the audience who wishes to address the Council at this time? F. INFORMATION ITEMS:
All matters listed under this category are for information only with no action to be taken by the City Council.
1. October 2023 Fire Department Report
2. October 2023 Police Department Report
3. October 2023 Administrative Report
4. October 2023 Public Works Report
5. October 2023 Building Department Report
6. September and October 2023 WWTP Monthly Reports
7. Third Quarter 2023 Groundwater Monitoring Reports
G. CONSENT CALENDAR:
All matters listed under this category are considered to be routine and will be enacted by one motion. Any item may be removed for discussion and possible action and made a part of the regular agenda at the request of a Councilmember (s).
1. Minutes of November 7, 2023
Recommendation: Minutes are being continued to the December 5, 2023 meeting.
HALY OF TONE
CITY OF IONE
IONE, CA 95640
IFO
2. Annual lone Christmas Parade Resolution 2023-**
Recommendation: Adopt Resolution 2023-** granting permission to conduct the 2023 Annual lone Christmas Parade.
H. PUBLIC HEARING:
1. None.
I. REGULAR AGENDA:
1. Executive Recruitment for Recruitment of City Manager Recommendation: Staff recommends that the City Council review proposals submitted by executive recruitment firms to recruit for the position of City Manager, authorize the Mayor to execute a professional services contract for the recruitment of a City Manager, and/or take other action relative to the recruitment of a City Manager as the Council deems appropriate.
J. REPORTS AND COMMUNICATIONS FROM CITY ATTORNEY
K. REPORTS AND COMMUNICATIONS FROM CITY MANAGER
L. COUNCIL COMMENTS/COMMITTEE REPORTS/FUTURE AGENDA ITEMS M. RESUME TO CLOSED SESSION IF NECESSARY
N. REPORT OUT OF CLOSED SESSION
O. ADJOURNMENT TO REGULAR MEETING ON DECEMBER 5, 2023
LAY OF TONE
CITY OF IONE
IONE, CA 95640
ALIFORNIA
Upcoming Meetings:
December 4*: SPECIAL Parks and Recreation Commission 6:00 P.M.
Meeting (Due to the Thanksgiving Day Holiday)
December 5th: City Council Meeting 6:00 P.M.
December 12th: Planning Commission Meeting 6:00 P.M.
December 14'h: Creek Committee Meeting 6:00 P.M.
December 19th City Council Meeting 6:00 P.M.
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, this public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk Janice Traverso at (209) 274-2412, ext. 102 Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Agenda Item #F1
CITY OF IONE
FIRE DEPARTMENT
October 2023 report
The City of lone Fire department was extremely busy during the month of October with many activities.
October was National Fire Prevention month and our Fire Marshal did an outstanding job at organizing an entire week of activities
Sunday- Fire station open house over 200 visitors
Monday - School prevention talk 650 kids
Tuesday - Public service community neighborhoods all areas of the city - Testing our Evacuation siren from station #1 - Entire city
Wednesday - Red Cross smoke detector installation - we installed 154 smoke alarms in the city Thursday - Jr. High fire prevention talk - 450 kids
Friday - High school football game booth - over 400 contacts on cadets and fire safety Preston Haunted Castle - we provided 2 Engines and 6 personnel each Friday and Saturday during the month.
Training: 200 hrs of department training during the month 40 hrs of youth fire cadet training
Multiple cross training's with Mule creek Fire and Jackson Valley Fire The crews have been assisting the Department of Public works with special projects including installation of proper warning lights for the public works vehicles
CITY OF IONE
FIRE DEPARTMENT
October 2023 Status Report
TYPE OF CALL NUMBER OF CALLS
Emergency Medical 50
Vehicle accidents 6
Jaws of Life used 2
Lift Assist 31
Landing Zone operations 3
Mutual Aid Fires 4
Wires Down 3
Natural Gas Leaks 1
Station Coverage assignment 20
CO alarm 1
Hazardous Material Investigation 1
Commercial Fire Alarm 1
Residential Smoke alarm 2
Lock out (building) 1
Agency Assist 1
Smoke investigation (Overheat washing machine belt - N. Arroyo Seco St ) 1 Vehicle lock out 1
Large Animal Rescue (Horse in a marsh/pond) 1
Total fir loss in the City: $50.00 Total numbers of Incidents: 130
CITY OF IONE
IONE, CA 95640
ALIFORNIA
Agenda Item #F2
DATE: NOVEMBER 21, 2023
TO: AMY GEDNEY, INTERIM CITY MANAGER
FROM: JOHN ALFRED, POLICE CHIEF
SUBJECT: OCTOBER 2023 POLICE DEPARTMENT REPORT
To provide information regarding the activities of the Police Department for the month of October 2023.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
BACKGROUND:
This monthly report is for October 2023. This report is designed to give you an understanding of the day-to-day operations of the lone Police Department and staff for October of 2023.
ATTACHMENTS:
A. Summary 2023 October Report
Attachment #F2A
IONE POLICE DEPARTMENT
October REPORT
Data is from October 1s* to October 31st
POLICE
TANE *POLICE
17-01
CITY OF IONE
POLICE DEPARTMENT
2023
October Report to City Council
Data is from October 15' to October 31st
1. Calls for Service
2022 - October 99
2023 - October 121
2. Patrol Statistics
Type of Call 2022 - October 2023 - October
Officer Initiated 471 332
Incidents
Traffic Stops 160 86
Other OIA Incidents 311 246
Business Checks 198 155
Vehicle/Person Checks 23 18
Type of Report 2022 - October 2023 - October
Total Reports 36 33
Accident Reports 3
Corner's Case 0 1
Felony 6 2
Information Report 12 14
Infraction 1 2
Misdemeanor 14 14
Unclassified 1 0
Arrests 2022 - October 2023 - October
Total Arrests 8 6
Misdemeanor 5 5
Felony 3 1
Citations 2023 - October
2022 - October
Total 8
Felony 0
Misdemeanor 1 0
Infraction 16 8
3. Staffing Levels
• 1 Chief
• 1 Sergeant
2 Corporals
• 3 Officers
1 Reserve
• 1 Part-time Administrative Analyst
• As of the date of this report, we are down one full-time sworn position. We have one reserve position open and are in the recruiting process to fill both positions. We have one new police officer who is currently in training. We hope he will be solo in the first quarter of 2024.
• We currently run 12-hour shifts for patrol staff and corporals (Day Shift 6 AM - 6 PM, Graveyard 6 PM - 6 AM). Due to staffing levels, the Corporal overlap shift is not used. The Sergeant and Chief work a standard 8-hour shift Monday Through Friday.
4. Volunteer Unit
• This month, the volunteer unit was used for office duties and special events.
• The Police Department could only function with the support of our volunteer unit. The volunteers assist with records, property and evidence, special events, vacation home checks, and other collateral duties as assigned.
5. Notable Cases
• On October 30th , the lone Police Department responded to a suspicious person call that turned out to be a triple stabbing and a homicide. This case has taken a toll on the entire Police Department and community. The suspect, Joseph Stevens-Jenkins, was arrested at the scene and is currently in custody for murder, attempted murder, and other charges. This is an ongoing investigation, and members of the lone Police Department have been working large amounts of overtime. We want to thank all the allied agencies for their assistance.
• On October 19*h, officers conducted a traffic enforcement stop for speeding. A records check was done, and the driver had a misdemeanor bench warrant. Nathan Thomas, out of Wilton, California, was taken into custody. During a search of the vehicle, a concealed handgun was recovered. Thomas was booked in the Amador County Jail for the warrant and carrying a concealed weapon in a vehicle.
• On October 7* ', officers observed a vehicle stopped in the intersection of Waterman Rd. and Preston Ave. during the Preston Castle Haunt. The driver was contacted, and a DUl investigation was conducted. The driver, Rajesh Singh, was arrested and booked into the Amador County Jail for driving under the influence, possession of a controlled substance, and possession of drug paraphernalia. • Throughout the month, officers handled two mental health cases and seven domestic incidents.
CITY OF IONE
IONE, CA 95640
CALIFORNIE
Agenda Item #F3
DATE: NOVEMBER 21, 2023
TO: AMY GEDNEY, INTERIM CITY MANAGER
FROM: JODI STENECK, FINANCE MANAGER
SUBJECT: OCTOBER 2023 FINANCE/ADMINISTRATIVE REPORT
To provide information regarding the activities of the Administration Department for the month of October 2023
Agendas & Meetings:
• Prepared and/or attended:
• Two City Council, one Planning Commission, one Parks and Recreation Commission, and one Wastewater Committee meeting.
Parks & Recreation
Started Recreation programs for Spring & Summer of 2024.
Howard Park Master Plan approved by Parks & Rec Committee.
Human Resources:
• Recreation Coordinator position was advertised
• Account Clerk interviews, hiring and training.
• Caselle training in Salt Lake City - 2 employees attended. • Health Insurance open enrollment.
• Ergonomic Evaluations conducted on-site.
• Attended Risk Management quarterly meeting.
• Revised Employee Handbook started.
Finance - Accounts Receivables:
• 2,208 utility bills processed and mailed.
• Howard Park leases invoiced.
Finance - Accounts Payables:
• Sixty-one (61) warrants were issued in the amount of $385,120.19.
Finance - Rental Facilities:
• Two (2) Special Events
• Four (4) Facility Rentals
• One (1) Arena Event
• Walk-through and support provided for Arena Event.
Miscellaneous:
• Addressing arena issues.
• Preparing for Christmas celebration in downtown.
OFT
TONT
CITY OF IONE
IONE, CA 95640
Agenda Item #F4
DATE: NOVEMBER 15, 2023
TO: AMY GEDNEY, INTERIM CITY MANAGER
FROM: KEN MACKEY, INTERIM PW SUPERINTENDENT
RE: OCTOBER 2023 PUBLIC WORKS REPORT
The department is addressing several items so we can better serve the city and with effectiveness and time management.
The Department did hold job interviews for the two open slots but were not successful at hiring, we will be re-opening the application process and hope to have two additional staff hired by December 2023 which will be a tremendous assistance on the work load.
The Crews have been addressing the following items during the month. 1) Continued repairs of the Sprinkler systems -old and multi size and style pipes in need of total replacement at Howard Park, Perry Earl, Oak Ridge, Grover Park. 2) Tree Trimming of road hazards and Hazard trees.
3) Street sweeping.
4) Storm Drain and pipe cleaning - Preventive maintenance in seven different zones. 5) Continued cleaning of the City corp yard and organizing the piles. 6) Preparing the emergency response traffic signage.
7) Street Sign Replacement - and inventory of missing signs in the city. 8) Howard Park -dog park soil run off into the roadway. 9) Howard Park Track - safety hazard ruts caused by damage from the drains clogged by the soil run off at the dog park.
10) Installing new gate at the pool to allow proper chlorine use and storage to be delivered. 11) Assisted the Sewer department with a large spill on Edgebrook.
October 26, 2023 at 1923 hrs there was a sewer spill at the Lift station caused by the power outage earlier in the day, when the transfer switch arm broke and did not switch back from generator to PG&E and the pump had no power.
PW was called out and the street was flooding with the sewage from the manhole into the gutter system.
PW responded and blocked off area and slowed spill into the system, lone PD and FD assisted with traffic control.
James Water Services, JWS, and ABC responded out and used the Vac truck and removed all spill from the pipes. None made it to the creek and was contained to the area only.
Upchurch electric was called and responded out and fixed the broken arm on the switch and pump restarted and all went back to normal operations
JWS advised me on site he was making all notifications to local state agencies required even though it did not enter any other systems or the creek and hazard was mitigated. 12) Horse arena cleaning -office and announcers booth.
13) Vehicle Maintenance and up grades to bring them up to code for Traffic control and provide scene lighting for personnel.
14) Playground equipment at Howard Park has multiple issues and safety concerns we are fixing and or addressing, working with the manufactures and city personnel. 15) Basket ball /Tennis courts- attempting to locate and replace the broken equipment at the location, the parts are not available any longer, we are working on an alternative replacement plan to present.
16) Continued search for replacement Tractors for the arena and corp yard, in addition to a used fork lift.
17) Working with the staff and 4-H leaders regarding the Horse Barn. 18) Assisting city staff with preparing for the holiday decorations.
I can not speak highly enough of the dedication to of the two current public works employees who go above and beyond at their positions, especially during this time period while we are short staffed.
OF
TONE
CITY OF IONE
IONE, CA 95640
LIFORNIA
Agenda Item #F5
DATE: NOVEMBER 21, 2023
TO: AMY GEDNEY, INTERIM CITY MANAGER
FROM: JOSHUA TIRAPELLI, BUILDING OFFICIAL
JORDAN DOERKSEN, ADMINISTRATIVE ASSISTANT
SUBJECT: OCTOBER 2023 BUILDING DEPARTENT REPORT
To provide information regarding the activities of the Building Department for the month of October 2023.
Permits Issued:
Solar: 8 $2,753.10
• HVAC: 1 $221.00
• Reroof: 2 $667.05
• Pool: 0
• Patio Cover:
• New SFD: 4 $78,961.46
• Garage/Carport: 0
• Water Heater: $166.00
• Meter Panel: 1 $276.72
Misc. Electrical: 0 $-
• Misc. Building: 2 $1,092.75
• Misc. Plumbing: $ -
TOTAL $84,138.08
Inspections Completed:
Code Enforcement: 0
Drywall: 4
• Electrical: 0
• Electrical Panel: 1
• Final Building: 8
OF LONE
CITY OF IONE
IONE, CA 95640
CALIFORNIT
• Final Inspections: 1
• Footings: 5
• Framing:
HVAC Final:
• Insulation: 2
Lath: 0
Pool/Spa: 4
• Re-Roof: 1
• Roof Nail: 1
• Sewer Lateral: 0
• Solar P/V Final: 5
Structural Slab: 4
• Water Heater: 1
TOTAL 40
ITEM F6 - SEPTEMBER AND OCTOBER 2023 WWTP
MONTHLY REPORTS
AND
ITEM F7 - THIRD QUARTER 2023 GROUNDWATER
MONITORING REPORTS
WILL BE PUBLISHED
SEPERATELY ON THE CITY'S WEBSITE
TOMORROW
CALL OF TONT
CITY OF IONE
IONE, CA 95640
FORN
Agenda Item #I1
DATE: NOVEMBER 21, 2023
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ANDY PINASCO, CITY ATTORNEY
SUBJECT: EXECUTIVE RECRUITMENT FOR RECRUITMENT OF CITY
MANAGER
RECOMMENDED ACTION:
Staff recommends that the City Council review proposals submitted by executive recruitment firms to recruit for the position of City Manager, authorize the Mayor to execute a professional services contract for the recruitment of a City Manager, and/or take other action relative to the recruitment of a City Manager as the Council deems appropriate.
FISCAL IMPACT:
Should the Council wish to retain one of the search firms below, the total fiscal impact would not exceed $27,500. This expense has not been included in the budget and would require a budget adjustment.
BACKGROUND:
On October 5, 2023, the City Council directed City Attorney to obtain proposals from executive recruitment firms to perform the City Manager recruitment.
DISCUSSION:
The City Attorney reached out multiple executive recruitment firms seeking, among other matters, qualifications, pricing, and a timeline for completion of an executive search. Two search firms responded to the City Attorney. Their proposals are attached to this staff report. A summary of the key information from the proposals is set forth below.
Name of Firm Pricing/Fees Estimated Recruitment
Timeline
Bob Hall & Associates Comprehensive Search 12 weeks
Not to Exceed $26,000
Modified Search
Not to Exceed $18,500
Peckham & McKenney All inclusive Fee 12 weeks
$27,500
The following options are available to the Council:
1. Authorize the Mayor to enter into a contract with one of the above referenced search firms (proposed resolution is attached);
Direct staff to pursue proposals from additional recruitment firms;
3. Direct staff to take other action toward the recruitment of the City Manager as the Council deems appropriate; or
4. Take no action at this time.
ATTACHMENTS:
[Proposed] Resolution
Executive Recruitment Proposals
Attachment #IIA
RESOLUTION 2023-*
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IONE AUTHORIZING
THE MAYOR TO EXECUTE A PROFESSIONAL SERVICES CONTRACT FOR THE
RECRUITMENT OF THE CITY MANAGER
WHEREAS, the City Council of the City of lone recognizes the need to fill the position of City Manager, and
WHEREAS, the City Council of the City of lone wish to contract with a professional recruiting firm to assist with the recruitment of the City Manager.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of lone hereby authorizes the Mayor to execute a professional services contract for the recruitment of the City Manager position with [NAME OF FIRM] in an amount not to exceed $[AMOUNT].
The foregoing Resolution was duly passed and adopted by the City Council of the City of lone at their regular meeting held on November 21, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Stacy Rhoades, Mayor
Attest:
Janice Traverso, City Clerk
Attachment #I1B (1)
PECKHAM
MCKENNEY
EXECUTIVE SEARCH
October 30, 2023
Mayor Rhoades, Vice Mayor Mitchell, and Council Members Lafayne, Atlan and Wratten City of lone
c/o Andy Pinasco, City Attorney
1 E Main St, P.O. Box 398
Ione, CA 95640
Via PDF/Email to: [email protected]
Dear Mayor Rhoades and Members of the City Council,
Thank you for considering Peckham & McKenney for the City of lone recruitment for City Manager.
Peckham & McKenney would be honored to represent you and the City of lone in this important search and specifically finding the right candidate for working with the City Council, serving residents, and achieving your goals.
As a mid-size, long-standing, and boutique firm, Peckham & McKenney is known for achieving successful and long-term placements. Among many of our strong attributes, these are four key reasons cities choose us:
• We actively and personally search for and find candidates. We don't just rely on ads and posts to attract applicants. We have an extensive network, use the telephone, email and LinkedIn, and sell the opportunity.
• We limit the number of concurrent searches to directly focus on serving our client. • We prioritize communicating with our clients and applicants to keep everyone informed. • Your recruiter is personally and directly responsible for all aspects of the search and your one point of contact.
As an executive recruiter for the firm, I'm proud of what we do because our team's values and priorities are to assist public agencies in furtherance of good government; place quality above quantity; and build long lasting relationships with those in the public service.
Our Peckham & McKenney team is comprised of retired City executives who are passionate about the public sector. For example, I am a 27-year veteran of local California government including serving 15 years as City Manager for the Town of Los Altos Hills. I am very familiar with the responsibilities of a small-town City Manager and the expectations of the position. Moreover, I know and understand what is necessary to find good candidates and I have a strong, excellent network for attracting candidates.
Attached is an example of a Candidate Profile that illustrates the information we collect, detail, and utilize to attract applicants. Also attached is our proposal for conducting the search that includes information about Peckham & McKenney, 300 Harding Boulevard, Suite 203D, Roseville, CA 95678 our firm, process, timeline, resources, references, experience, and fee. Peckham & McKenney charges a fixed, all-inclusive fee of $27,500 that I would be pleased to discuss.
I am prepared to launch an aggressive recruiting and outreach campaign starting after the holidays on January 2, 2024.
Peckham & McKenney is excited for the opportunity to implement the process leading to the successful placement of a candidate that "fits" the City's interests. I would like to add that I reside within 32 miles of the City of Ione and will be very accessible as we conduct the search for lone's next City Manager. Please feel free to call me at 650.504.3515 if there are any questions.
Sincerely,
Carl Cahill
Carl Cahill, Executive Recruiter
[email protected]
Enclosure:
City of lone Search Proposal
Candidate Profile Example (City of Corning)
Peckham & McKenney, 300 Harding Boulevard, Suite 203D, Roseville, CA 95678 City of lone
RECRUITMENT PROPOSAL
for
City Manager
October 30, 2023
PECKHAM Peckham & McKenney
MCKENNEY EXECUTIVE SEARCH
EXECUTIVE SEARCH
Serving local governments (cities, counties, districts) by conducting recruitments and placing management and executive leaders that fit the personnel needs and interests of agencies.
Peckham & McKenney, 300 Harding Boulevard, Suite 203D, Roseville, CA 95678
TABLE OF CONTENTS
WHY CHOOSE US?
EXPERIENCE 2
YOUR RECRUITMENT TEAM 4
THE SEARCH PROCESS AND SCHEDULE 6
COST OF SERVICES 7
Cost of Services
Process of Payment
Insurance
GUARANTEE AND DIVERSITY 8
Guarantee
Diversity Statement
Peckham & McKenney, 300 Harding Boulevard, Suite 203D, Roseville, CA 95678 WHY CHOOSE Us?
Peckham & McKenney focuses on quality scarches
and placements (over quantity) in recognition that each placement is "All about fit". Serving local government since 2004, we are one of the most trusted and respected executive recruitment firms in the country. We have successfully placed hundreds of local government professionals including City Managers, County Executive Officers, General Managers,
Police and Fire Chiefs, Department Heads, Assistant
Managers, and mid-level Managers. Time and again, we
receive unsolicited compliments from clients and candidates in reference to our integrity and high ethics, commitment, follow-through, communication, and service.
We take pride in treating both our clients and candidates with utmost respect.
For more information, please visit our website at
www.PeckhamAndMcKenney.com.
OUR COMMITMENT TO YOU
Peckham & McKenney, by maintaining the quality, style, do we "parallel process" a candidate, thereby pitting one values and culture established by Bobbi Peckham and Phil client against another for the same candidate.
McKenney, performs on the premise that an executive • We do not recruit our placements — ever. Should search firm must be dedicated to providing its clients and a placement of ours have an interest in a position for candidates with professional and responsive service, and which we are recruiting, they may choose to apply. If a personal, hands-on approach. Our business philosophy they become a finalist, we ask that they speak to their is founded on the understanding that we are in a "people" supervisor to alert them of their intent. related industry and that attention to others' needs is the key • We are retained only by cities, counties and special to providing effective customer service. districts. We are not retained by applicants or non- • We believe in honesty. No client should ever appoint governmental agencies. an individual without being fully knowledgeable of • We do not over commit ourselves to too many the candidate's complete background and history.
searches. Your recruiter maintains a small, limited
Additionally, no candidate should ever enter into a
number of concurrent searches at all times in order to
new career opportunity without full disclosure of any
organizational "issues." focus specifically and diligently on recruiting qualified candidates for your vacancy.
• We keep everyone involved in the recruitment process • We commit to diversity in its broadest possible informed. Not only do we provide regular updates to
definition in every aspect of each executive recruitment. our clients, we also have a reputation for keeping our Peckham & McKenney has a well established reputation candidates up to date.
of placing women and people with diverse backgrounds.
• We do not recruit staff from our client agencies for
another recruitment during an active engagement, nor
1| Peckham & Mckenney
EXPERIENCE
With our recruitment team that solely consists of retired City Managers, Police Chiefs, Assistant City Managers and Department Heads, and our expert support team, Peckham & McKenney brings more experience and knowledge of local government and executive search than any other California recruiter. Just a few of our most recent recruitments within the last year related to City Manager include:
• City Manager, City of Anderson, CA (current search)
• City of Corning, CA
• City of Pleasant Hill, CA
• City Manager, City of Manteca, CA
• City Manager, City of Seaside, CA
• City Manager, City of Watsonville, CA
• County Executive Officer, Napa County, CA
• County Administrator, Solano County, CA
• County Administrative Officer, Mono County, CA
• Assistant County Administrative Officer, Mariposa County, CA Please don't hesitate to contact these agencies as well as our large list of current and former clients on our website (here); they will attest to our quality of service, on-going communication throughout the process, personal and direct outreach and sourcing of candidates, quality applicant pool, written materials and interview facilitation As an ambassador of our clients, Peckham & McKenney is also known for maintaining ongoing communications with our applicants throughout the search process, treating every applicant with respect, and appropriately informing candidates to support their best effort. The numerous compliments we have received from applicants fairly illustrate this reputation as follows:
2| Peckham & Mckenney
Comfortable and Professional Experience Straightforward, Friendly, and Humane "I'd like to thank you again for your support and Recruitment Process guidance throughout the recruitment and selection "I wanted to let you know what a terrific job I process. It was a comfortable and professional thought you and Peckham & McKenney did experience, and I attribute a great deal of that to you. It's on the recruitment. It was absolutely the most my hope that our professional paths may cross again in straightforward, friendly, and humane recruitment the future." Candidate process I've ever participated in. And I would feel the same way even if the outcome was not successful for
me." Candidate
It really has been, "All about fit!" You Made Me Feel So Comfortable "From the construction of the colorful candidate "This is my first time working with a recruiting company, profile, to being responsive to phone calls, texts and and I'm so happy for having the opportunity to work my questions, I have been thoroughly impressed with with your company, wow! I truly enjoyed the process! the professionalism and approach of Peckham & Your interview skills are amazing! You made me feel so McKenney. Maria Hurtado and Joyce Johnson have been comfortable and I felt like I was just talking shop with a the team that have shepherded my application through longtime friend. Thanks for the personal touch that you the municipal hiring processes, and I can speak highly include in your job, I believe that this is what makes your for both of them. Should I need a recruiter to help fill firm so desirable and successful." Candidate a critical position in my new city, I will be calling on Maria Hurtado and Peckham & McKenney. And, by the
way, it really has been, "All about fit!" Candidate
Testimonials from clients and candidates are at https://www.peckhamandmckenney.com/testimonials.
As references, please feel free to contact any of the following current and recent clients to inquire about their experience with Peckham & McKenney. In addition, we would be pleased to furnish the client contact and phone numbers for any past clients listed in this proposal.
Mali LaGoe, City Manager / Amanda Armstrong, Human Resources Manager City of Scotts Valley, CA
(831) 440-5606 [email protected] / 831-440-5613 [email protected] Ethan Bindernagel, City Manager / Ericka Mitchell, Human Resources Manager Pleasant Hill, CA
(925) 671-5267 [email protected]/ (925) 671-5220 [email protected] Collin Bogener, City Attorney,
Cities of Anderson and Corning, CA
(530) 605-0355 / [email protected]
3| Peckham & McKenne!
YOUR RECRUITMENT TEAM
Our Approach
With every Peckham & McKenney recruitment, your Recruiter has the entire Peckham & McKenney team of Recruiters and administrative personnel for backup, support, collaboration, and sourcing. However, when you retain Peckham & McKenney, your Recruiter serves as your single point of contact throughout the entire search process and is fully responsible for its success.
Moreover, in order to fully focus on your search and finding applicants that fit with the ideal candidate you are seeking, your Recruiter also maintains no more than 6 active searches.
The Executive Recruiter for you in this search is Carl Cahill.
Peckham & McKenney Team
Carl Cahill, Executive Recruiter, Peckham & McKenney Executive Search Carl has over 27 years of local government service. Carl worked for the Town of Los Altos Hills, California from 1999 until late 2021. He served as the Town's Planning Director from 2000 until February 2006 and was then appointed City Manager. Carl has a Bachelor's degree in Urban Studies from Montclair State University in New Jersey and a Master's degree in Public Administration from Cal State University, East Bay. He is a member of the American Institute of Certified Planners and the International City/County Management Association.
Carl is supported by the following team.
Joyce Johnson, Operations Manager
Joyce Johnson joined Peckham & McKenney in 2005 and serves as the firm's Operations Manager. She has over 30 years' experience in the field of administrative and executive support for all aspects of the executive recruitment process. She oversees internal administration of the firm as well as directing contract administrative support in the areas of advertising and design, web posting, and duplication and mailing services. Prior to joining Peckham & McKenney, Ms. Johnson oversaw internal administration in the Western Region headquarters of two national management consulting and executive recruitment firms. Ms. Johnson is complimented regularly on her strong customer orientation working with both clients and candidates alike. Ms. Johnson holds an Associate of Arts degree from American River College.
Tayler Bergstrom, Research Assistant
Tayler Bergstrom joined Peckham & McKenney in 2022 and currently serves as a Research Associate. Tayler is currently pursuing a PhD at UCLA where she worked previously as a lab manager overseeing various research projects. Prior to that, Tayler graduated from UC San Diego with a Bachelor of Science degree in Psychology. 4| Peckham & McKennes
Linda Pucilowski, Graphic Designer
With nearly 30 years of experience, Linda Pucilowski provides her expert design and marketing skills to Peckham & McKenney. She is the firm's "go-to" professional for all advertising and brochure design and creation. Ms.
Pucilowski holds a Bachelor's degree from California State University, Sacramento.
Rachel Moran, Website & Social Media Assistant
Rachel Moran has been in the graphic design field since 2007 and prides herself on creating eye-catching visual art. She supports the Peckham & McKenney team by handling all website visual and technical design as well as social media. Ms. Moran graduated from the Art Institute of Houston obtaining her Bachelor's Degree in Fine Arts with a concentration in Graphic Design.
5| Peckham & McKenney
THE SEARCH PROCESS AND SCHEDULE
Peckham & McKenney is committed to finding the best fit for your position. Our process is 12 to 14 weeks and generally involves the following phases:
PROJECT ORGANIZATION (PRE-RECRUITMENT) - We will meet to discuss the search timeline, process and logistics for conducting a successful search.
DEVELOPMENT OF THE CANDIDATE PROFILE (2 WEEKS) - We will meet with agency members to listen to specific expectations of the position; learn the background and experiences desired in the ideal candidate; and understand the organizational culture and interests to create an attractive Candidate Profile marketing brochure.
RECRUITMENT (4 TO 6 WEEKS) - Our main focus in outreach will be direct, personal contact with quality potential candidates. Additionally, ads will be placed in industry publications and social media to broadly market the opportunity: Our client agency is continuously updated on our progress.
SUPPLEMENTARY REVIEW (2 WEEKS) - Upon our review of the resumes received, supplemental questionnaires will be sent to candidates who appear in most alignment with the Candidate Profile. Following a thorough review of the supplemental questionnaires, we will conduct preliminary telephone interviews. Internet research will also be conducted so that we may probe the candidate regarding any areas of concern.
RECOMMENDATION OF CANDIDATES/SELECTION OF FINALISTS (I WEEK) - A report will be provided to the agency that includes, among a variety of documents, a full listing of all candidates for review and the materials submitted by candidates recommended for an interview.
INTERVIEW PROCESS (2 WEEKS) - Your recruiter will facilitate the interview process, inclusive of an orientation session at the beginning, and a discussion of candidates at the end QUALIFICATION (I WEEK) - Once a finalist is selected, a reference check and thorough background check will be conducted. Assistance with negotiating compensation will also be provided. 6| Peckham & McKenney
COST OF SERVICES
The proposed fee to conduct the search process for your next City Manager is $27,500. As our intent is to be competitive, we can discuss this further. This is an all-inclusive fee as described below to achieve success and retain us to personally and directly reach out and find candidates.
Peckham & McKenney is unique PROCESS OF PAYMENT AGREEMENT among recruiting firms for several One-third of the all-inclusive fee is Peckham & McKenney is the reasons including having a fixed all- due as a retainer upon execution of the operating name of City Management inclusive fee. We have found that an Advisors LLC, Anton Dahlerbruch, agreement. This retainer covers upfront
all-inclusive fee for the search process and necessary expenses incurred by Managing Member. is simpler, cost-effective, and efficient. Peckham & McKenney on the City's The all-inclusive fee above includes behalf for the preparatory work and INSURANCE professional fees and expenses advertising. If the retainer is not received Peckham & McKenney carries (out-of-pocket costs associated by Peckham & McKenney within 30 Professional Liability Insurance with advertising, Recruiter travel, days of execution of the agreement, we ($1,000,000 limit), Commercial administrative support / printing will suspend the recruitment process until General Liability Insurance / copying / postage / materials, payment is received. The second one- ($2,000,000 General Liability, telephone/ technology, internet third of the full payment will be invoiced and $4,000,000 Products) and research checks on recommended 1 month from contract execution, and Automobile Liability Insurance candidates, and full background check it is due within 30 days following the ($1,000,000). Our Insurance Broker on selected finalist only). For services invoice date. The final one-third of the is B&B Premier Insurance Solutions, not specified herein, we will discuss full payment will be invoiced 2 months Agoura Hills, CA. your interests and an appropriate fee. from contract execution, and it is due within 30 days following the invoice date.
7| Peckham & McKenney
GUARANTEE
We are pleased to share that the Peckham & McKenney OUR GUARANTEE:
success and placement record are particularly strong.
We are confident that our recruitment process will result • We will connect with you and our placement in 6 months and 1 year after the appointment to check-in.
in a quality candidate that will stay in your employment. • We will conduct a second search within 6 months of our search process if a candidate is not placed.
• If the placement vacates the position within 1 year from the date of accepting the offer (external candidates only and except in the event of budgetary cutbacks, promotion, position elimination, or illness/death, etc.), we agree to conduct a second search within 6 months of the vacancy.
The fee for a second search will be the cost of expenses (approximately $8,000).
DIVERSITY STATEMENT
Peckham & McKenney is committed With our diverse team of Recruiters, to diversity in its broadest possible Peckham & McKenney supports, definition in every aspect of each promotes and advocates for diversity in executive recruitment our firm the recruitment and hiring processes. provides. We take pride in the In addition to our outreach methods, placement of women and applicants Peckham & McKenney routinely of diversity, and are known for long, advertises with the National Forum of successful tenures of candidates Black Public Administrators (NFBPA), selected by the agency. Local Government Hispanic Network Peckham & McKenney does not (LGHN) and CivicPRIDE as well discriminate on the basis of race, as the National Diversity Network to color, religion, creed, sex/gender, ensure placement of your opportunity national origin/ancestry, disability, with the following online venues:
pregnancy, sexual orientation (including • African American Job Network transgender status), marriage or family • Asian Job Network status, military status, or age. We are • Disability Job Network fully compliant with all applicable • Latino Job Network federal and state employment laws and
• LGBT Job Network
regulations in all of our recruitments.
• Retirement Job Network
For over 30 years, founder Bobbi
Peckham has been a champion of • Veteran Job Network
women seeking executive leadership • Women's Job Network positions within local government.
8 | Peckham & McKenney
Attachment #11B (2)
BH
Bob Hall & Associates
October 27, 2023
Dear Mayor Rhoades and City Council:
Bob Hall & Associates is pleased to submit this proposal to conduct a the recruitment for the position of City Manager for the City of lone.
If selected, Bob Hall will be the point of contact and lead project director for this search. As former City Manager of Laguna Niguel, Stanton, and Fountain Valley, Bob Hall's substantial knowledge and experiences will help the City of lone find a candidate that fits the ideal criteria for the position. No one has a better pulse on the challenges that California cities face than Bob as a former City Manager. Recent recruitments by Bob Hall include the Cities of Manteca, Tracy, Morro Bay, San Bernardino, Laguna Niguel, Costa Mesa, Seal Beach, San Clemente, American Canyon, and Escalon.
While not a large firm, Bob Hall & Associates' network encompasses a strong talent pool and will add the personal, individualized attention that each search requires. Attached is a summary of the search process and the services that the Bob Hall & Associates team is willing and able to offer the City of lone.
For more information or clarification, do not hesitate to contact Bob Hall at (714) 309-9104 or by email at [email protected]. We appreciate the opportunity to be considered to aid in the search for the City Manager vacancy. Should you select our team, we are prepared to proceed immediately.
Sincerely,
Bakp
Bob Hall
www.bobhaliandassociates.com i :714,309-9104 | [email protected] BH
Bob Hall & Associates
Executive Summary
We are excited to submit our proposal to the City of lone for the opportunity to assist with the identification and recruitment for the City Manager position. The Bob Hall & Associates team is well connected throughout California with a keen knowledge of talent and is prepared to offer a strong pool of top candidates. At Bob Hall & Associates, we pride ourselves in adding a personal, individualized touch to each recruiting search. In the last 48 months, the Bob Hall & Associates team has conducted more than 85 recruitments across the state of California.
We provide an alternative to the large recruitment firms while providing excellent customer service focused specifically on our clients' needs to ensure we meet or exceed their expectations on every recruitment. Our individualized service helps target candidates who are equipped to the specific needs within the region. We do not stray from a challenge and thrive in filling the tough to find positions at all levels throughout the organization. Our work ethic and desire to help our clients succeed is second to none.
Bob Hall brings over 30 years of experience in municipal government and leadership. Hall has served as City Manager for Fountain Valley, Laguna Niguel, and Stanton. His prior City Manager experience gives him a unique perspective on the recruiting process. He knows first-hand the talent it takes to build a high-performance operation and wants to share that knowledge and experience with candidates and municipalities. His wide variety of experience throughout municipal organizations provides a strong understanding of the diverse needs throughout the City. Before assuming the leadership role in Orange County, he worked in many departments, including General Services Director for the City of Riverside.
Bob Hall holds a Master's degree in Public Administration from California State University, San Bernardino. Hall is a member of ICMA, former Board Member of Cal ICMA and has been an invited guest lecturer at Cal-State Northridge, Cal-State Fullerton and Long Beach State University.
www.bobhallandassociates.com | (714/309-9104 | [email protected] BH
Bob Hall & Associates
The Team and Recent Placements
Our Recruitment Team
Bob Hall
Founder, Bob Hall & Associates
With Bob's 30 plus years of experience serving in most departments within a municipal organization, he brings a strong knowledge and understanding of city operations. This diverse knowledge has translated into Bob Hall & Associates keen ability to place highly qualified candidates in key positions. Bob's niche is finding that "perfect fit", especially in positions that traditionally are more challenging to fill. Bob Hall provides individualized customer service and responsiveness resulting in successful placements and ultimately, client satisfaction.
Joe Gorton
Executive Recruiter
Joe Gorton is the former City Manager of the City of San Ramon, California, for over six years. Joe managed an operating budget of approximately eighty million dollars and a thirty-million-dollar capital budget in the city of 85,000 residents. Joe has over 35 years of experience in local government.
Joe started his career in law enforcement at the Contra Costa County Sheriff's Office and later transferred to the San Ramon Police Department when the city council voted to form their own police department after years of contracting police service with the sheriff's office. Joe ultimately ascended the ranks to the Chief of Police for the San Ramon Police Department. Joe has over twenty-eight years of experience in law enforcement. One of the highlights of Joes career was being selected as the second in command of the newly formed San Ramon Police Department and put in charge of its creation from the ground up. Joe was tasked with leading the transition team and was instrumental in the formation of the department. The transition team's primary task was hiring fifty-six sworn police officers and several civilian staff members.
This endeavor entailed creating comprehensive background checks, training, and orientation of new employees.
Joe holds a Master of Science degree in Organizational Development from the University of San Francisco (USF) where he graduated in the top ten percent of his class. He also holds a Bachelor of Public Administration degree, receiving college honors, from USF and an Associates of Science degree in Administration of Justice from Butte College. Joe is graduate of the California Command College and ranked number one in his academy class. www.bobhailandassociates.com | (714: 309-9104 | [email protected] BH
Bob Hall & Associates
Rachel Hall
Recruitment Manager
Rachel has a Bachelor of Arts in Communications from the University of Arizona and brings a background in marketing and writing to the team. Rachel has experience working within municipal government and provides support services for Bob Hall & Associates recruitments.
She is proficient in Adobe Suite, Microsoft Office, Google Workspace, and NeoGov.
Recent Recruitments
City Manager - Stanton Chief of Police - Signal Hill
City Manager - Laguna Niguel Assistant to City Manager - San Luis Obispo City Manager - Manteca Director of Finance - Placentia
City Manager - San Bernardino Director of Finance - Moorpark City Manager - Fountain Valley Director of Finance - Manteca City Manager - Tracy Director of Public Works - Signal Hill City Manager - Laguna Hills Director of Human Resources - Marina City Manager - San Clemente Director of Community Development - San Bernardino Assistant City Manager - Costa Mesa Director of Community Services - Costa Mesa City Attorney - Manteca Director of Parks & Recreation - American Canyon Fire Chief - Morro Bay IT Director - El Segundo
Recruiting Process
Below, you will find our proposed recruiting process, schedule, and cost breakdown for your consideration. During the recruitment process, we will require the following specific assistance from the City: a draft job description (we will work with the City to craft language), any other legal descriptions or City language and guidelines; City logo, high resolution photography, review of the brochure and other marketing materials and timely feedback; and logistics coordination with any City staff and our team.
Outreach and Selection
Candidate
Position Profile Assessment and Negotiations Close Out
Recruiting Presentation
www.bobhallandassociates.com | 714:309-9104 | [email protected] BH
Bob Hall & Associates
Create Position Profile
The Bob Hall & Associates team will meet with the City to discuss the strategy for the search as well as communication preferences and project timeline. It is at this time that the team will collaborate with the City to determine characteristics of the ideal candidate. Communication and customer service is a priority, as the Bob Hall & Associates team will stay in touch with the City throughout the recruitment keeping them up to date. In the meeting, the search criteria will be determined to help aid the Bob Hall & Associates team in narrowing the search to appropriate candidates based on the specific goals and qualities of the organization.
Outreach and Recruiting
Outreach
Outreach begins with the creation of a job announcement and brochure that will be advertised for the public to see on platforms such as Public CEO, ICMA, California City News, GovernmentJobs.com and in Western City Magazine. We will also utilize social media engagement on Linkedin, networking with top industry leaders throughout the nation, and personal outreach.
Candidate Identification
Following the creation of the job announcement and advertisement of the position, the Bob Hall & Associates team will actively seek out qualified candidates by tapping into the network of tale al Associates to use to clinia person a con. W identification process by tailoring the recruiting process to the needs and desires of the organization. Our active recruiting style has proved to increase the number of applications and resumes from potential candidates leading to a deeper evaluation of each individual.
www.bobhailandassociates.com :714;309-9104| [email protected] BH
Bob Hall & Associates
Candidate Assessment
Screening
Every application will be carefully examined and those that most closely fit the criteria indicated by the organization will be subject to a more thorough evaluation. Such evaluation will focus on aspects such as professional experience, size and complexity of current organization as compared to the advertised position.
Initial Research and Interviews
Research will be conducted on top candidates in the form of Internet searches and other public profiles to ensure prospects' values, experiences, and history match the criteria established by the organization. Following research, preliminary interviews will be conducted via phone, video-conferencing, or face-to-face, depending on candidates' location.
Selection and Presentation of Top Candidates
Bob Hall & Associates will manage the selected finalist candidates. Top candidates will be presented to the City for consideration to determine which candidates will be interviewed. City will be provided with detailed description of work history and other important information about each candidate prior to selection and scheduling of interviews.
Negotiations
The Bob Hall & Associates team is willing and able to support the City in the negotiation process of the selected candidate's compensation package.
Close Out
After the organization has successfully chosen a candidate, the search will be closed out. This includes informing finalist candidates of the status of the search via telephone.
www.bobhallandassociates.com|:714; 309-9104 /[email protected] BH
Bob Hall & Associates
Project Timeline
A typical search will be conducted in a 90 to 120-day period from start to finish. Following the final selection, negotiations can take up to two weeks. The proposed schedule includes four to five weeks of active recruitment, which reflects our suggested minimum timeline. However, this can be adjusted if the City would prefer a longer or accelerated process. An exact schedule will be provided once a firm start date has been provided by the City. If an expedited process is preferred, we can reduce the process to about 60 days, however we will need to ensure review dates and interviews are scheduled early in the process. • Week 1: Bob Hall & Associates Selected as Search Firm • Week 2: Bob Hall & Associates meets with the City to establish postition criteria Month 1 • Week 3 & 4: Active Recruiting and Screening
• Week 1 & 2: Active Recruiting and Screening Continue
• Week 3 & 4: Consultant Interviews, Preliminary Reference Checks, Finalists Selected and Submitted to Month 2
• Week 1: Candidate-City Interviews
• Week 2: Candidate Selected and Negotiations
Month 3 •Week 3: Selection Made
Bob Hall & Associates' Guarantee
The Bob Hall & Associates team guarantees industry-standard services. If within one year following appointment, selected candidate resigns or is terminated for cause, our team will conduct another search free of professional services charges. However, the organization will be expected to pay for incurred costs.
www.bobhallandassociates.com i (714, 309-9104 | [email protected] BH
Bob Hall & Associates
Project Costs
Complete and Comprehensive Search: The complete and comprehensive search will include involvement from start to finish, including all steps stated above. The fee to conduct this search will be $23,500 plus expenses not to exceed $26,000. This fee will include advertising, printing, four in-person visits to the city and unlimited virtual meetings with City staff. Additional trips to the city will be billed at $900 per trip. Top candidates will be subject to DMV, civil and criminal background, and credit checks.
Fees will be collected in three installments as follows:
1. Upon Execution of the Agreement - $8,000
2. Following Presentation of Candidates - $8,000
3. Upon Acceptance of Offer - $7,500
Modified Search: The modified search will include involvement from start to presentation of andidates to the City as stated above. The fee to perform the search will be $16,000 plu:
xpenses, not to exceed $18,500. These expenses include advertising and printing. It is anticipated that all meetings held with City staff will be virtual. This proposal is good for at least 180 days from October 27, 2023.
Fees will be collected in three installments as follows:
1. Upon Execution of the Agreement: $8,000
2. Following Presentation of Candidates: $8,000
www.bobhallandassociates.com: 1714) 309-9104 | [email protected] BH
Bob Hall & Associates
References
Damien Arrula, City Manager of Placentia
[email protected]
(714) 993-8117
Jarad Hildebrand, City Manager of Laguna Hills
[email protected]
(949) 707-2610
Patrick Harper, Mayor of Fontain Valley
[email protected]
(714) 593-4403
Karin Schnaider, Assistant City Manager, Tracy
[email protected]
(209) 831-6800
Fred Minagar, MS PE, Mayor of Laguna Niguel
[email protected]
(949) 338-8964
Rigoberto Ramirez, Mayor Pro Tem of Stanton
[email protected]
(714) 890-454
Janine Heft, Mayor Pro Tem of Laguna Hills
[email protected]
(949) 735-0718
www.bobhallandassociates.com |(714)309-9104 | [email protected]