REGULAR MEETING STARTS AT 6:00 PM
Mayor Stacy Rhoades
Vice Mayor Jack Mitchell
Councilmember Dominic Atlan
Councilmember Alison LaFayne
Councilmember Diane Wratten
AT 1 E. MAIN STREET, IONE, CA 95640
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Tuesday, December 5, 2023
THE CITY OF IONE IS A GENERAL LAW CITY DEDICATED TO PROVIDING LEADERSHIP,
ACCOUNTABILITY, AND FISCAL INTEGRITY WHILE PROMOTING ECONOMIC OPPORTUNITIES AND MAINTAINING A HIGH QUALITY OF LIFE FOR OUR CITIZENS.
PLEASE LIMIT PUBLIC COMMENT/TESTIMONY TO FOUR MINUTES
Gov’t. Code §54954.3
The Ione City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
Full staff reports and associated documents are available for public review at the Office of the City Clerk, City Hall, 1 E. Main Street, Ione, CA. Hard copies may be obtained for $3.60 for pages 1- 5 and $.45 for each additional page. Documents that are not available when the agenda is posted will be made available for public review at the meeting.
A. ROLL CALL
B. CLOSED SESSION: None.
If all matters are not completed prior to the regular meeting start time, the City Council will convene to Closed Session after the Regular Meeting ends. 6:00 P.M. REGULAR MEETING AGENDA
A. PLEDGE OF ALLEGIANCE
B. REPORT OUT OF CLOSED SESSION
C. APPROVAL OF AGENDA
D. PRESENTATIONS/ANNOUNCEMENTS: None
E. PUBLIC COMMENT: EACH SPEAKER IS LIMITED TO 4 MINUTES NOTE: This is the time for members of the public who wish to be heard on matters that do not appear on the Agenda. Persons may address the City Council at this time on any subject within the jurisdiction of the Ione City Council.
Please be mindful of the 4 minute time limit per person. Pursuant to the Brown Act, the City Council may not take action or engage in a detailed discussion on an item that does not appear on the Agenda. However, matters that require Council action will be referred to staff for a report and/or recommendation for possible action at a future Council meeting. Is there anyone in the audience who wishes to address the Council at this time? F. INFORMATION ITEMS:
All matters listed under this category are for information only with no action to be taken by the City Council.
1. October WWTP Report
G. CONSENT CALENDAR:
All matters listed under this category are considered to be routine and will be enacted by one motion. Any item may be removed for discussion and possible action and made a part of the regular agenda at the request of a Councilmember(s).
1. Minutes of November 7, 2023
Recommendation: Approve Minutes of November 7, 2023 Meeting.
2. Warrants
Recommendation: Approve warrants as presented.
H. PUBLIC HEARING:
1. Proposition 218 for Refuse Collection
Recommendation:
1) Conduct a public hearing to hear comments regarding the proposed rate increase for solid waste services.
2) Adopt Resolution 22-23-* Approving solid-waste rate adjustments pursuant to proposition 218.
I. REGULAR AGENDA:
1. Grant Administrator position for administration of community development funding
Recommendation:
1) Adopt Resolution 2023-* A Resolution of the City Council of the City of Ione Authorizing a revision to the FY 2023-24 Salary Schedule for a Grant Administrator; and
2) Resolution 2023-* A Resolution of the City Council of the City of Ione Authorizing Budget Amendment 3 to the Fiscal Year 2023-24 Operating Budget.
2. Purchase of Tractor for the Ed Hughes Arena
Recommendation: Adopt Resolution 2023-* A Resolution of the City Council of the City of Ione authorizing Budget Amendment 4 to the Fiscal Year 2023-2024 operating budget for the purchase of a tractor for Ed Hughes arena.
J. REPORTS AND COMMUNICATIONS FROM CITY ATTORNEY
K. REPORTS AND COMMUNICATIONS FROM CITY MANAGER
L. COUNCIL COMMENTS/COMMITTEE REPORTS/FUTURE AGENDA ITEMS M. RESUME TO CLOSED SESSION IF NECESSARY
N. REPORT OUT OF CLOSED SESSION
O. ADJOURNMENT TO REGULAR MEETING ON DECEMBER 19, 2023
Upcoming Meetings:
December 12th: Planning Commission Meeting 6:00 P.M.
December 14th: Creek Committee Meeting 6:00 P.M.
December 19th: City Council Meeting 6:00 P.M.
December 26th: Parks and Recreation Commission Meeting CANCELLED January 2, 2024 City Council Meeting 6:00 P.M.
January 9, 2024 Planning Commission Meeting 6:00 P.M.
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, this public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk Janice Traverso at (209) 274-2412, ext. 102.
Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Agenda Item #F1
Agenda Item #G1
Agenda Item #G2
DATE: DECEMBER 5 2023
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JODI STENECK, FINANCE MANAGER
SUBJECT: DECEMBER 5, 2023 WARRANTS
RECOMMENDED ACTION:
Staff recommends that the council review and approve the attached report for payment totaling $150,820.09
FISCAL IMPACT:
$150,820.09
ATTACHMENTS:
A. Warrant list dated 12-5-23
Agenda Item #H1
DATE: DECEMBER 5, 2023
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ANDREW PINASCO, CITY ATTORNEY
SUBJECT: PROPOSITION 218 FOR REFUSE COLLECTION
RECOMMENDATION:
1. Conduct a public hearing to hear comments regarding the proposed rate increase for solid waste services.
2. Adopt Resolution 22-23-* Approving solid-waste rate adjustments pursuant to proposition 218.
BACKGROUND:
Effective September 3, 2019, the City entered into an amended franchise agreement for solid waste services. The original agreement was approved in April 2015 which provided for an exclusive agreement to pick up solid waste in the City of Ione. Solid waste charges are considered property related charges and thus fall under Proposition 218 requirements.
DISCUSSION:
Proposition 218, the “Right to Vote on Taxes Act,” was approved by California voters in November 1996. The initiative generally requires that all special assessments and “property related fees” be approved by local voters. However, whether the initiative applies to solid-waste fees collected by private franchisees, rather than public agencies, is the subject of debate.
Under Proposition 218, solid waste charges are considered “property related fees” and are thus subject to the procedure set forth in California Constitution Article XIIID, Section 6(a). This section provides that proposals concerning solid waste collection must be considered in a public hearing, known as a “majority protest hearing,” at which ratepayers may register their opposition to the proposed rate increase. Prior to this hearing, Proposition 218 requires that notice be mailed to all property owners and/or ratepayers at least 45 days in advance. If, following the hearing, a majority of the owners or ratepayers submit written protests to the proposed fee (i.e., there is a “majority protest”), the fee may not be approved. If there is no majority protest, approval of the fee is authorized.
Regarding the proposed rate adjustment, the City has complied with its obligation to mail notice of the December 5, 2023 protest hearing to all ACES ratepayers. Following a provision in the Proposition 218 implementation legislation, the City has mailed notice of the hearing to all ACES ratepayers. (Gov. Code, § 53755(a).
At the December 5th meeting, the Council should hold a public hearing to:
1. Consider whether a majority protest exists as to the above rate increases per Proposition 218. The City has sent hearing notices to the ratepayers for 1013 parcels within City limits. A majority protest would thus exist if 507 ratepayers submit written protests to the proposed rate increase. Only one written protest may be filed per parcel. (Gov. Code, § 53755(b).) If a majority protest is successful, the Council may not approve the proposed rate adjustments.
Conversely, if no majority protest exists, the adjustments may be approved.
2. If no majority protest exists, consider whether to approve the requested rate increases. A proposed resolution is provided to the Council should it wish to authorize the rate adjustments.
As for how to conduct the hearing concerning the ACES rate adjustments, the City attorney recommends the Council proceed as follows:
1. Call this item when it arises on the agenda. Note that the mailed and published notice indicate this will be a timed item that starts no earlier than 6:00 p.m.
2. Staff will make its presentation and the Council may ask Staff questions.
3. Open the public hearing and allow comment by all interested parties. A motion should be made to formally close the public hearing. Under Proposition 218, no protests may be counted once the public hearing has closed.
4. Following the conclusion of the public hearing, count all written protests received prior to the meeting or prior to close of the hearing. If the number of written objections to any fee increase does not exceed 507, find that a majority protest does not exist as to that increase. (In the event the 507 threshold is not reached, the City Attorney recommends that the Council deem all protests to be validly submitted rather than take the time necessary to verify that each protest meets Proposition 218 requirements.)
5. If more than 507 written protests are received as to the proposed adjustments, have the City Clerk verify each protest to ensure it is submitted by the ratepayer of record, contains the information required by Proposition 218, and that no more than one protest has been submitted per property. If following this verification process, there still are more than 507 written protests, the Council must find that a majority protest exists.
6. If no majority protest exists, the Council should consider the accompanying resolution approving the proposed rate adjustments.
RESOLUTION 2023-*
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF IONE APPROVING SOLID-WASTE RATE ADJUSMENTS PURSUANT TO PROPOSITION 218
WHEREAS, the City of Ione (“City”) has a Franchise Agreement (“Agreement”) with ACES Waste Services, Inc. (“ACES”) for collection of solid waste and recyclable materials; WHEREAS, the Agreement provides for a schedule of rates to be charged to customers of ACES, the existing rates for calendar year 2024 of which are set forth in the “Current Monthly Rate” column of Exhibit A, which is attached and incorporated into this Resolution by reference; WHEREAS, the Agreement authorizes the City to approve rate increases in accordance with its terms and conditions;
WHEREAS, the City Council has received and reviewed the request from ACES regarding rate adjustments for the next calendar year in accordance with refuse rate index, or “RRI”; WHEREAS, pursuant to Proposition 218, the City has duly noticed and held a “majority protest hearing” on December 5, 2023 regarding its intent to approve the requested rate increase; WHEREAS, pursuant to Article XIII, § 6(a), the City has identified 1013 parcels as being subject to the proposed fee increases described and has given mailed notice to such parcels pursuant to Government Code section 53755(a);
WHEREAS, as verified by the counting of protests following the December 5, 2023 hearing in which this matter was considered, a majority protest was not made prior to the close of the public hearing in opposition to the proposed rate increases stated in Exhibit A; and WHEREAS, the California Environmental Quality Act is not applicable to the proposed rate increase because the increase is not a “project,” as defined by California Code of Regulations, Title 14, section 15378(a), and because of the exceptions set forth in California Code of Regulations, Title 14, section 15378(b)(3) and (4) for proposals submitted to voters and fiscal decisions.
NOW, THEREFORE, IT IS HEREBY RESOLVED that effective January 1, 2024, ACES may begin charging customers the rates set forth in the “New Rate” column of Exhibit A as stated therein;
The foregoing resolution was duly passed and adopted at a regular meeting of the City Council of the City of Sutter Creek on the 5th day of December 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
______________________________
Stacy Rhoades, Mayor
Attest:
_______________________________
Janice Traverso, City Clerk
EXHIBIT A
PROPOSED RATE INCREASES
Current Monthly
Rate New Rate
Proposed
Monthly Change
RESIDENTIAL SERVICES
32-Gal. $31.75 $33.85 $2.10
64-Gal. $43.46 $46.33 $2.87
96-Gal. $46.87 $49.96 $3.09
Current Monthly
Rate
Proposed New
Monthly Rate
Proposed Monthly
Change
COMMERCIAL
SERVICE
1-Yard Bin $180.87 $192.81 $11.94
2-Yard Bin $301.13 $321.00 $19.87
3-Yard Bin $421.03 $448.82 $27.79
4-Yard Bin $541.10 $576.81 $35.71
6-Yard Bin $721.13 $768.72 $47.59
7-Yard Bin $902.20 $961.75 $59.55
Agenda Item #I1
DATE: DECEMBER 5, 2023
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JODI STENECK, FINANCE MANAGER
SUBJECT: APPROVAL OF RESTORING THE GRANT ADMINISTRATOR
POSITION TO THE 2023-24 SALARY SCHEDULE, HIRING A GRANT
ADMINISTRATOR AND APPROVAL OF A BUDGET AMENDMENT
FOR THE POSITIONS.
RECOMMENDED ACTION:
1) Adopt Resolution 2023-* A Resolution of the City Council of the City of Ione Authorizing a revision to the FY 2023-24 Salary Schedule for a Grant Administrator; and 2) Resolution 2023-* A Resolution of the City Council of the City of Ione Authorizing Budget Amendment 3 to the Fiscal Year 2023-24 Operating Budget.
FISCAL IMPACT:
Adopting the Resolutions to hire a part-time Grant Administrator (0.8 FTE) would require a budget amendment of $42,066.00. The budget amendment would utilize the current Community Development Block Grants (CDBG) HOME programs funds as the programs allows for administrative expenses.
BACKGROUND:
The City of Ione has seven (7) CDBG HOME Grants that were established between 1997 and 2013 that have funds available for use, see Figure 1 below. There are multiple purposes for these funds including first time home buyer programs, housing rehabilitation, as well as infrastructure improvements, totaling nearly $1,000,000 in cash reserves. The City initially received this funding from the state for the purposes mentioned above. As loans are paid off, that revenue comes back to the City, called program income, and goes back into the funds in which they originated to be continually used. Based on current staffing levels, to distribute these funds, however, requires staffing or a consultant. Staff believes that the most judicious way to get these program funds back into the community would be to hire a part time Grant Administrator position.
Figure 1. Community Development Block Grants (CDBG) HOME Programs with Fund Balances as of June 30, 2023.
7112-00-1000 Rehab Housing Trust Grant $ 53,196.50
7113-00-1000 Low Income Housing Grant $ 85,125.00
7116-00-1000 First Time Homebuyers Grant $ 149,426.00
7117-00-1000 HOME 2370 Grant $ 245,829.00
7118-00-1000 STBG 1381 Grant $ 63,598.00
7119-00-1000 HOME 4711 Grant $ 432,164.89
7121-00-1000 Self Help Housing Grant $ 157,191.08
TOTAL $1,186,530.47
DISCUSSION:
A Grant Administrator would be responsible for administering the current programs, establishing recommendations to the City Council regarding proper use of funds and apply for additional grant funding that is available that would augment these programs. A job description is attached, as Attachment A. The Grant Administrator would need to research each program to determine if any outstanding consumer loans are due, determine if reports need to be filed with CDBG, research how balance of funds are allowed to be used for each Grant, and determine the needs of our community regarding funds available.
The City of Ione’s Fire Marshall has successfully applied for and managed the FEMA SAFER grant that was utilized by the Fire Department. The Fire Department has applied for 15 grants and has been awarded 14 of the 15 grants. This is due primarily that current and past Fire Department grants have been managed well and with accurate and timely processing of grant reports it has enabled the City of Ione to request additional grants. The Fire Marshall position is a stipend position; however, it would be staff’s intent to create the Grant Administrator position and use the administrative skills of the Fire Marshall for this role on a part time basis.
A part-time Grant Administrator will have the in-house resources to research each of the City of Ione’s CDBG HOME programs and determine how the funds can best be utilized for potential and current homeowners. A Grant Administrator would work with the City Council, City Staff and the community to determine what specific needs are needed in Ione.
The advantage of hiring a Grant Administrator as opposed to hiring a grant consultant is that a Grant Administrator would be able to access our physical files, folders, binders and contracts as well as access to the appropriate files on the server. Using a grant consultant requires existing staff to go through the information and determine what information is needed, then provide it to the consultant, basically double counting with time. The number of files that the City of Ione has created for the CDBG HOME programs is extensive. There are eight banker boxes plus eighteen binders and fifteen file folders.
The City of Ione has contracted with a grant consultant in the past and they did not administer any of the City’s current grants. Their focus was finding new grants. That contract paid the consultant $3,000 per month for two years and did not include administration of any grants they procured for the City.
ATTACHMENTS:
A. Grant Administrator Job Description
B. Resolution 2023-* A Resolution of the City Council of the City of Ione Authorizing an addition to the FY 2023-24 Salary Schedule for a Grant Administrator. a. Salary Schedule FY 2023-24 revised – Attachment B1
C. Resolution 2023-* A Resolution of the City Council of the City of Ione Authorizing Budget Amendment 3 to the Fiscal Year 2023-24 Operating Budget.
CITY OF IONE
JOB SPECIFICATION
GRANT ADMINISTRATOR
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under the direction of the assigned department head, to perform administrative and analytical duties in support of grant administration; to conduct grant research, identify grant opportunities, and develop applications for external funding sources; to monitor programs and budgets ensuring compliance with grant regulations; to provide administrative and technical support for grant programs; to participate in budget development and management of grant funded programs and projects; to provide high level responsible staff assistance to assigned department head; and to perform other related duties as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the assigned department head. May exercise work leadership including the supervision of interns and volunteers and/or provide guidance and leadership for daily activities and assigned projects or tasks with others.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
• Conducts research and identifies grant funding opportunities from public, private, federal, state, and local sources for assigned City department.
• Develops and composes grant proposals to obtain available government and private funding from various programs and projects on behalf of assigned City department. • Develops recommended policies, procedures, and systems for the effective administration of grants ensuring compliance and effective internal controls. • Provides administrative and technical support for the City’s grant programs; prepares ordinances, resolutions, agendas, agreements, and other grant-related documents as directed. • Establishes and maintains tracking system for available grants and completed grant applications; provides training and technical assistance related to all grant activities. • Reviews grant expenditures for compliance with applicable regulations; monitor grant fiscal records for compliance with grant contracts; reviews and/or prepares grant required reports and submits as required by the grant documents.
• Maintains tracking of grant status for auditing and budgeting purposes; maintains information for statistical reports and assist with grant reconciliations. • Collects data for the review and preparation of reimbursement requeststo grant funding agencies; monitors the progress of projects and identify extension needs; communicates extension requests and other information to granting agencies.
CITY OF IONE
GRANT ADMINISTRATOR
• Develops and monitors grant budgets and ensure compliance with all applicable federal and state accounting and financial reporting requirements.
• Maintains various ledgers, registers, journals, and logs according to generally accepted accounting principles.
• Maintains knowledge of grant funding policies, regulations, and procedures; disseminates and/or presents changes to assigned department head and advises on the implementation of changes, and on the impact of changes on funded operations.
• Conducts various cross-training with other office staff during absences, as needed. • Keyboards and proofreads a wide variety of reports, letters, memoranda, correspondence and statistical charts; independently composes correspondence related to assigned area of responsibility.
• Interacts with co-workers at all levels in the organization in a collaborative and customer serviceoriented manner. • Analyzes unusual situations and resolves them through application of management principles and practices, and in conjunction with upper management; recommends effective courses of action. • Assumes responsibility for ensuring the duties of the position are performed in a safe, efficient manner.
• Assists with special projects and perform other duties of a similar nature or level.
QUALIFICATIONS
Knowledge of:
• Grant funding policies, procedures, and administration practices. • Grantor web-based application and reporting programs. • Principles and practices of municipal budget preparation and administration. • Principles and practices of organization, management, and financial administration. • Principles and practices of effective public relations. • Principles and practices of report and record maintenance, including metrics and analytics. • Research methods and techniques; and methods of presentation. • English usage, spelling, grammar, and punctuation.
• Automated financial information systems and integrated business office software. • Modern office technology and equipment, including computers and related software applications.
• Applicable Federal, State, and local codes, laws, and regulations. • Customer service practices and business communications techniques. • Safe work methods and safety regulations.
Ability to:
• Write and assemble competitive, responsive grant applications. • Research, compile, and develop clear, concise, and accurate reports and associated documentation.
CITY OF IONE
GRANT ADMINISTRATOR
• Properly respond to applications for outside funding and be successful in obtaining funding. • Articulate, demonstrate, and train others concerning current laws, standards, and best practices as applied to governmental accounting and grants administration. • Establish and maintain accurate, organized, and detailed documentation and files for ready access and retrieval.
• Respond to problem situations in an effective manner in coordination with the assigned department head.
• Organize, set priorities and exercise sound independent judgment within areas of responsibility.
• Organize and maintain office and specialized files.
• Compose routine correspondence from brief instructions. • Communicate clearly and effectively orally and in writing. • Understand and follow written and oral instructions.
• Prepare clear, accurate and concise records and reports. • Use tact and discretion in dealing with sensitive situations and establish and maintain effective working relationships with the City Manager, City Council, management, staff, the public, and others encountered in the course of work.
• Provide excellent customer service.
• Skillfully and safety operate a motor vehicle when required in the course of performing work duties.
• Demonstrate an awareness and appreciation of the cultural diversity of the community.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Three (3) years of progressively responsible experience in grant writing and grant administration, preferably in a governmental environment.
Education:
Graduation from an accredited college or university with a Bachelor’s degree or equivalent with major course work in accounting, finance, business administration, public administration, or a related field.
Licenses and Certifications:
Possession of a valid Class “C” California driver’s license and a satisfactory driving record.
Special Requirements:
Ability to attend night meetings as needed and/or required.
CITY OF IONE
GRANT ADMINISTRATOR
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employee may interact with staff and/or the public and private representatives in various settings including the field or remote offices for meetings. The incumbent will be exposed to outdoor environmental elements on a limited basis with exposure to varying temperatures, moderate exterior noise levels including traffic, and may have limited exposure to dust and fumes.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City sites. Color vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person and over the telephone. Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required.
Must be able to sit for prolonged periods of time. Positions in this classification regularly bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new information and skills; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with others encountered in the course of work.
CAREER PROGRESSION
FROM: Grant Administrator
TO:
Approved by Name: City Council
Effective Date: FLSA Status: Exempt
CITY OF IONE
GRANT ADMINISTRATOR
Attachment #G3A
RESOLUTION 2023-*
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IONE AUTHORIZING AN ADDITION TO THE FISCAL YEAR 2023-2024 SALARY SCHEDULE FOR A
GRANT ADMINISTRATOR
WHEREAS, the City Council of the City of Ione has seven (7) Community Development Block Grants (CDBG); and
WHEREAS, the City Council desires to utilize the (CDBG) programs which is through the California Department of Housing and Community Development; and WHEREAS, the City of Ione has a need in the community to utilize the funds to help homeowners and potential homeowners; and
WHEREAS, a Grant Administrator is needed to administer the City of Ione CDBG programs and apply for additional grants; and
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Ione the following changes shall be incorporated into the 2023-2024 Salary Schedule, see Attachment B1.
The foregoing Resolution was duly passed introduced and adopted by the City Council of the City of Ione at their regular meeting held on December 5, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Stacy Rhoades, Mayor
Attest:
_______________________________
Janice Traverso, City Clerk
Adopted: XX/XX/2023
Resolution: 2023-XX
Approval Date: 8/1/2023
Effective Date: 7/1/2023
Position Title Step 1 Step 2 Step 3 Step 4 Step 5
Account Clerk Annual $ 39,520.00 $ 41,496.00 $ 43,570.80 $ 45,749.34 $ 48,036.81 Monthly $ 3,293.33 $ 3,458.00 $ 3,630.90 $ 3,812.45 $ 4,003.07 Bi-Weekly $ 1,520.00 $ 1,596.00 $ 1,675.80 $ 1,759.59 $ 1,847.57 Hourly $ 19.00 $ 19.95 $ 20.95 $ 21.99 $ 23.09
Administrative Analyst I Annual $ 64,404.00 $ 67,624.20 $ 71,005.41 $ 74,555.68 $ 78,283.46 Monthly $ 5,367.00 $ 5,635.35 $ 5,917.12 $ 6,212.97 $ 6,523.62 Bi-Weekly $ 2,477.08 $ 2,600.93 $ 2,730.98 $ 2,867.53 $ 3,010.90 Hourly $ 30.96 $ 32.51 $ 34.14 $ 35.84 $ 37.64
Administrative Analyst II Annual $ 67,624.00 $ 71,005.20 $ 74,555.46 $ 78,283.23 $ 82,197.39 Monthly $ 5,635.33 $ 5,917.10 $ 6,212.96 $ 6,523.60 $ 6,849.78 Bi-Weekly $ 2,600.92 $ 2,730.97 $ 2,867.52 $ 3,010.89 $ 3,161.44 Hourly $ 32.51 $ 34.14 $ 35.84 $ 37.64 $ 39.52
Administrative Analyst III Annual $ 71,005.00 $ 74,555.25 $ 78,283.01 $ 82,197.16 $ 86,307.02 Monthly $ 5,917.08 $ 6,212.94 $ 6,523.58 $ 6,849.76 $ 7,192.25 Bi-Weekly $ 2,730.96 $ 2,867.51 $ 3,010.89 $ 3,161.43 $ 3,319.50 Hourly $ 34.14 $ 35.84 $ 37.64 $ 39.52 $ 41.49
Administrative Analyst (PD PT help) Hourly $ 27.00 $ 28.35 $ 29.77 $ 31.26 $ 32.82 Administrative Assistant Annual $ 57,616.00 $ 60,496.80 $ 63,521.64 $ 66,697.72 $ 70,032.61 adjusted for alignment Monthly $ 4,801.33 $ 5,041.40 $ 5,293.47 $ 5,558.14 $ 5,836.05 Bi-Weekly $ 2,216.00 $ 2,326.80 $ 2,443.14 $ 2,565.30 $ 2,693.56 Hourly $ 27.70 $ 29.09 $ 30.54 $ 32.07 $ 33.67
Assistant Fire Chief (stipend) Annual $ 4,348.26
Monthly $ 362.36
Bi-Weekly
Hourly
Building Official/ Code Enforcement Annual $ 74,900.00 $ 78,645.00 $ 82,577.25 $ 86,706.11 $ 91,041.42 Officer Monthly $ 6,241.67 $ 6,553.75 $ 6,881.44 $ 7,225.51 $ 7,586.78 Bi-Weekly $ 2,880.77 $ 3,024.81 $ 3,176.05 $ 3,334.85 $ 3,501.59 Hourly $ 36.01 $ 37.81 $ 39.70 $ 41.69 $ 43.77
City Council (elected) Annual $ 2,400.00
Monthly $ 200.00
City Manager (contract) Annual $ 135,000.00 $ 160,000.00 Monthly $ 11,250.00 $ 13,333.33
Bi-Weekly $ 5,192.31 $ 6,153.85
Hourly $ 64.90 $ 76.92
City Treasurer (elected) Annual $ 2,400.00
Monthly $ 200.00
Clerk of the City Council (elected) Annual $ 2,400.00
Monthly $ 200.00
Finance Manager Annual $ 88,400.83 $ 92,820.87 $ 97,461.92 $ 102,335.01 $ 107,451.76 Monthly $ 7,366.74 $ 7,735.07 $ 8,121.83 $ 8,527.92 $ 8,954.31 Bi-Weekly $ 3,400.03 $ 3,570.03 $ 3,748.54 $ 3,935.96 $ 4,132.76 Hourly $ 42.50 $ 44.63 $ 46.86 $ 49.20 $ 51.66
Fire Captain (stipend) Annual $ 1,863.54
Monthly $ 155.30
Bi-Weekly
Hourly
FY 2023-24 Salary Schedule
$WWDFKPHQW
Adopted: XX/XX/2023
Resolution: 2023-XX
Approval Date: 8/1/2023
Effective Date: 7/1/2023
Fire Chief (stipend) Annual $ 30,000.00
increased to 2500/month from 1000 Monthly $ 2,500.00
Fire Engineer - Probationary Annual $ 52,416.00 $ 55,036.80 $ 57,788.64 $ 60,678.07 $ 63,711.98 Monthly $ 4,368.00 $ 4,586.40 $ 4,815.72 $ 5,056.51 $ 5,309.33 Bi-Weekly $ 2,016.00 $ 2,116.80 $ 2,222.64 $ 2,333.77 $ 2,450.46 Hourly $ 18.00 $ 18.90 $ 19.85 $ 20.84 $ 21.88
Fire Engineer - Non-Probationary Annual $ 63,711.98 $ 66,897.57 $ 70,242.45 $ 73,754.58 $ 77,442.30 Monthly $ 5,309.33 $ 5,574.80 $ 5,853.54 $ 6,146.21 $ 6,453.53 Bi-Weekly $ 2,450.46 $ 2,572.98 $ 2,701.63 $ 2,836.71 $ 2,978.55 Hourly $ 21.88 $ 22.97 $ 24.12 $ 25.33 $ 26.59
Fire Fighter (Paid Call/Stipend) Daily Rate $ 100.00
Fire Marshall (stipend) Annual $ 24,000.00
Monthly $ 2,000.00
Grant Administrator Annual 64 $ ,404.00 $ 67,624.20 $ 71,005.41 $ 74,555.68 $ 78,283.46 Monthly $ 5,367.00 $ 5,635.35 $ 5,917.12 $ 6,212.97 $ 6,523.62 Bi-Weekly $ 2,477.08 $ 2,600.93 $ 2,730.98 $ 2,867.53 $ 3,010.90 Hourly $ 30.96 $ 32.51 $ 34.14 $ 35.84 $ 37.64
Maintenance Worker I Annual $ 41,288.00 $ 43,352.40 $ 45,520.02 $ 47,796.02 $ 50,185.82 Adjusted step 1Monthly $ 3,440.67 $ 3,612.70 $ 3,793.34 $ 3,983.00 $ 4,182.15 Bi-Weekly $ 1,588.00 $ 1,667.40 $ 1,750.77 $ 1,838.31 $ 1,930.22 Hourly $ 19.85 $ 20.84 $ 21.88 $ 22.98 $ 24.13
Maintenance Worker II Annual $ 52,695.11 $ 55,329.87 $ 58,096.36 $ 61,001.18 $ 64,051.24 Adjusted step 1Monthly $ 4,391.26 $ 4,610.82 $ 4,841.36 $ 5,083.43 $ 5,337.60 Bi-Weekly $ 2,026.74 $ 2,128.07 $ 2,234.48 $ 2,346.20 $ 2,463.51 Hourly $ 25.33 $ 26.60 $ 27.93 $ 29.33 $ 30.79
Police Chief Annual $ 126,880.00 $ 133,224.00 $ 139,885.20 $ 146,879.46 $ 154,223.43 Adjusted step 1Monthly $ 10,573.33 $ 11,102.00 $ 11,657.10 $ 12,239.96 $ 12,851.95 Bi-Weekly $ 4,880.00 $ 5,124.00 $ 5,380.20 $ 5,649.21 $ 5,931.67 Hourly $ 61.00 $ 64.05 $ 67.25 $ 70.62 $ 74.15
Police Officer (per MOU) Annual $ 64,937.60 $ 68,184.48 $ 71,593.70 $ 75,173.39 $ 78,932.06 updated per contract 2% Monthly $ 5,411.47 $ 5,682.04 $ 5,966.14 $ 6,264.45 $ 6,577.67 Bi-Weekly $ 2,497.60 $ 2,622.48 $ 2,753.60 $ 2,891.28 $ 3,035.85 Hourly $ 31.22 $ 32.78 $ 34.42 $ 36.14 $ 37.95
Police Sergeant (per MOU) Annual $ 78,936.00 $ 82,882.80 $ 87,026.94 $ 91,378.29 $ 95,947.20 Monthly $ 6,578.00 $ 6,906.90 $ 7,252.25 $ 7,614.86 $ 7,995.60 Bi-Weekly $ 3,036.00 $ 3,187.80 $ 3,347.19 $ 3,514.55 $ 3,690.28 Hourly $ 37.95 $ 39.85 $ 41.84 $ 43.93 $ 46.13
Police Trainee (per MOU) Annual $ 49,920.00 $ 52,416.00 $ 55,036.80 $ 57,788.64 $ 60,678.07 Monthly $ 4,160.00 $ 4,368.00 $ 4,586.40 $ 4,815.72 $ 5,056.51 Bi-Weekly $ 1,920.00 $ 2,016.00 $ 2,116.80 $ 2,222.64 $ 2,333.77 Hourly $ 24.00 $ 25.20 $ 26.46 $ 27.78 $ 29.17
Public Works Superintendent Annual $ 74,900.80 $ 78,645.84 $ 82,578.13 $ 86,707.04 $ 91,042.39 Monthly $ 6,241.73 $ 6,553.82 $ 6,881.51 $ 7,225.59 $ 7,586.87 Bi-Weekly $ 2,880.80 $ 3,024.84 $ 3,176.08 $ 3,334.89 $ 3,501.63 Hourly $ 36.01 $ 37.81 $ 39.70 $ 41.69 $ 43.77
Recreation Coordinator Annual $ 45,760.00 $ 48,048.00 $ 50,450.40 $ 52,972.92 $ 55,621.57 Monthly $ 3,813.33 $ 4,004.00 $ 4,204.20 $ 4,414.41 $ 4,635.13 Bi-Weekly $ 1,760.00 $ 1,848.00 $ 1,940.40 $ 2,037.42 $ 2,139.29 Hourly $ 22.00 $ 23.10 $ 24.26 $ 25.47 $ 26.74
Temporary/Seasonal Hourly $ 16.00
Attachment #
RESOLUTION 2023-*
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IONE AUTHORIZING A BUDGET AMENDMENT TO THE FISCAL YEAR 2023-2024 OPERATING BUDGET WHEREAS, the City Council of the City of Ione adopted its Fiscal Year Operating Budget for 2023-2024; and
WHEREAS, from time to time it is necessary to amend the Budget; and WHEREAS, the City Council desires to utilize the Community Development Block Grant (CDBG) HOME programs which is through the California Department of Housing and Community Development; and
WHEREAS, the City of Ione has seven (7) prior CDBG programs that have not been active for many years; and
WHEREAS, the City of Ione has a need in the community to utilize the funds to help homeowners and potential homeowners; and
WHEREAS, a part-time Grant Administrator is needed to administer the City of Ione CDBG programs and apply for additional grants; and
WHEREAS, this will cause an increase to salary and benefits by $42,066.00.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Ione the following changes shall be incorporated into the 2023-2024 Operating Budget:
Description Fund Fund Description Fund Balance Amount
Salary & Benefits 7117 HOME 2370 Grant $ 245,829 $ 12,291 Salary & Benefits 7119 HOME 4711 Grant $ 432,165 $ 21023 Salary & Benefits 7121 Self Help Housing $ 157,191 $ 8,752 TOTAL $ 42,066
The foregoing Resolution was duly passed introduced and adopted by the City Council of the City of Ione at their regular meeting held on December 5, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Stacy Rhoades, Mayor
Attest:
_______________________________
Janice Traverso, City Clerk
Agenda Item #I2
DATE: DECEMBER 5, 2023
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: KEN A. MACKEY (INTERIM) DEPARTMENT OF PUBLIC WORKS SUBJECT: REPLACEMENT GROOMING TRACTOR FOR THE ED HUGHES ARENA
________________________________________________________________________ RECOMMENDED ACTION:
Adopt Resolution 2023-* A Resolution of the City Council of the City of Ione authorizing Budget Amendment 4 to the Fiscal Year 2023-2024 operating budget for the purchase of a tractor for Ed Hughes Arena.
FISCAL IMPACT:
Public Works, Parks Department, replacement item, of a high priority need request for budget adjustment of $56,999 from the General Fund.
BACKGROUND:
Several months ago, the tractor at the Ed Hughes horse arena located at Howard Park stopped working due to engine mechanical failure, leaving the city with the inability to properly groom the arena for events and rentals, as well as unsafe for the animals who use the facility.
Staff asked two different repair specialists for assistance, and both noted that repair of the current tractor will be very costly, with parts difficult to locate.
The current tractor is a 40HP; however, after researching and discussing options with other local Equestrian center maintenance and arena groomers, based on the size of the arena and the grooming device, it was advised that we should have a minimum of a 60 HP but recommended a 80 to 100 HP without attachments, other than rear hook ups to assure that this tractor would be limited to, and assigned to the house arena only, to assure the tractor will only be used for the arena.
Staff reached out to get estimates for the John Deere and Kubota tractors and is recommending a used 2016 John Deere with 2,709 hours for $56,999. While the cost appears to be high and this is an unbudgeted item, without a tractor, the arena cannot be used.
If there is a need for other tractor functions arise we can use the two other tractors within the public works’ inventory.
ATTACHMENTS:
A. Resolution 2023-**
B. Bid Information
Attachment #I2A
RESOLUTION 2023-*
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IONE AUTHORIZING BUDGET AMENDMENT 4 TO THE FISCAL YEAR 2023-2024 OPERATING BUDGET
FOR THE PURCHASE OF A TRACTOR FOR ED HUGHES ARENA
WHEREAS, the City Council of the City of Ione adopted its Fiscal Year Operating Budget for 2023-2024; and
WHEREAS, from time to time it is necessary to amend the Budget; and WHEREAS, the City Council desires to maintain its arena in good safe working order; and; WHEREAS, the City desires to purchase a tractor for the arena; and NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Ione here by authorizes the Interim City Manager to purchase a 2016 John Deere (5115 M) 115 HP 4 wheel drive with a 16 F / 16 R transmission with 2709 hrs with rear attachments and capable of future attachments in the front if needed in the amount of $56,999 plus tax and freight.
BE IT FURTHER RESOLVED that the City Council authorizes Budget Amendment 4 to Description Fund Fund Description Amount
Capital Expenses
Equipment
1111 General Fund $56,999
Tax 4600
freight 1300
TOTAL Estimated $ 62,900
The foregoing Resolution was duly passed introduced and adopted by the City Council of the City of Ione at their regular meeting held on December 5, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Stacy Rhoades, Mayor
Attest:
_______________________________
Janice Traverso, City Clerk
1 Jordan Doerksen
From: Amy Gedney
Sent: Thursday, November 30, 2023 2:46 PM
To: Jordan Doerksen
Subject: FW: [EXTERNAL] Re: Equipment information from your John Deere Dealer Contact: Don Juvet
Phone: (916) 714-2600
Email: [email protected]
Pape Machinery, Inc.
This one has a cab and 2709 hours. 115HP. Freight estimate on this one is also $1,250 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Pape Machinery, Inc. 10490 East Stockton Blvd
Suite 400
Elk Grove, CA 95624
2016 JOHN DEERE 5115M
$56,999 US
115 HP / Engine: 2709 hrs
Configuration: Standard / Cab / Syncro / MFWD / Rear PTO: 540 / Tire Width: Mid / English Operator's Manu and Decal Kit / 16F/16R PowrReverser Transmission - 540/540E / Standard Cab / Standard Mechanical Suspension Seat / Deluxe Corner Post Exhaust (Cab Only) / Triple Stackable Rear Deluxe Valve with Lever Controls / Shiftable 540 / 540E Rear PTO / Mechanical / 420/85R34 142A8 R1W Radial (Michelin) / No Rear 2 Brand Preference / MFWD (4-Wheel Drive) / 13.6R24 (340/85R24) R1 Radial (Michelin or Firestone) / No Fr Tire Brand Preference / Front Weight Support - (55 kg/121 lbs.) Clean 115 HP Tractor! Disclaimer: Equipment specifications may differ from the listing images and equipmen description. Please confer with a Pape Machinery representative to confirm final equipment specifications.
Stock: GG400364A / Serial: 1LV5115MKGG400364
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