REGULAR MEETING STARTS AT 6:00 PM
Mayor Alison LaFayne
Vice Mayor Diane Wratten
Councilmember Dominic Atlan
Councilmember Jack Mitchell
Councilmember Stacy Rhoades
AT 1 E. MAIN STREET, IONE, CA 95640
AND VIA ZOOM
The City of Ione is inviting you to a scheduled Zoom meeting.
Join Zoom Meeting
https://zoom.us/j/2351961316?pwd=d3lWTW0zbVJLblpQNXBDQWtpZkRyUT09 Meeting ID: 235 196 1316
Passcode: 95640
Tuesday, January 16, 2024
THE CITY OF IONE IS A GENERAL LAW CITY DEDICATED TO PROVIDING LEADERSHIP,
ACCOUNTABILITY, AND FISCAL INTEGRITY WHILE PROMOTING ECONOMIC OPPORTUNITIES AND MAINTAINING A HIGH QUALITY OF LIFE FOR OUR CITIZENS.
PLEASE LIMIT PUBLIC COMMENT/TESTIMONY TO FOUR MINUTES
Gov’t. Code §54954.3
The Ione City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
Full staff reports and associated documents are available for public review at the Office of the City Clerk, City Hall, 1 E. Main Street, Ione, CA. Hard copies may be obtained for $3.60 for pages 1- 5 and $.45 for each additional page. Documents that are not available when the agenda is posted will be made available for public review at the meeting.
A. ROLL CALL
B. CLOSED SESSION:
CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: [Amador Court Case Number 22-CV-12824 – Amador Regional Sanitation Authority (ARSA) v City of Ione and California Department of Corrections and Rehabilitation (CDCR)].
If all matters are not completed prior to the regular meeting start time, the City Council will convene to Closed Session after the Regular Meeting ends. 6:00 P.M. REGULAR MEETING AGENDA
A. PLEDGE OF ALLEGIANCE
B. REPORT OUT OF CLOSED SESSION
C. APPROVAL OF AGENDA
D. PRESENTATIONS/ANNOUNCEMENTS: None
E. PUBLIC COMMENT: EACH SPEAKER IS LIMITED TO 4 MINUTES NOTE: This is the time for members of the public who wish to be heard on matters that do not appear on the Agenda. Persons may address the City Council at this time on any subject within the jurisdiction of the Ione City Council.
Please be mindful of the 4 minute time limit per person. Pursuant to the Brown Act, the City Council may not take action or engage in a detailed discussion on an item that does not appear on the Agenda. However, matters that require Council action will be referred to staff for a report and/or recommendation for possible action at a future Council meeting. Is there anyone in the audience who wishes to address the Council at this time? F. INFORMATION ITEMS:
All matters listed under this category are for information only with no action to be taken by the City Council.
1. December 2023 Fire Department Report*
2. December 2023 Police Department Report*
3. December 2023 Administrative Report*
4. December 2023 Public Works Department Report*
5. December 2023 Building Department Report*
6. November 2023 WWTP Monthly Report*
7. December 2023 Engineering Report*
G. CONSENT CALENDAR:
All matters listed under this category are considered to be routine and will be enacted by one motion. Any item may be removed for discussion and possible action and made a part of the regular agenda at the request of a Councilmember(s).
1. Minutes of December 5, 2023
2. Warrants of January 16, 2024*
3. Councilmember Committee Assignments
H. PUBLIC HEARING: None.
I. REGULAR AGENDA:
1. Cattle Charge at Ed Hughes Memorial Arena*
Recommendation: Adopt Resolution 2024-* Approving the Recommendation from the Parks and Recreation Commission to waive the $250 cattle charge at Ed Hughes Memorial Arena for Amador County Stock Dog Trials.
2. Annual Regional Transportation Mitigation Fee Report Recommendation: Adopt Resolution 2024-* approving the fiscal year 2022/23 Amador County Regional Traffic Mitigation fee program annual report.
3. Road Capital Improvement Plan and Sanitary Sewer Master Plan* Recommendation: For information and staff direction.
4. Mid Year Budget Review
Recommendation: For information only.
J. REPORTS AND COMMUNICATIONS FROM CITY ATTORNEY
K. REPORTS AND COMMUNICATIONS FROM CITY MANAGER
L. COUNCIL COMMENTS/COMMITTEE REPORTS/FUTURE AGENDA ITEMS M. RESUME TO CLOSED SESSION IF NECESSARY
N. REPORT OUT OF CLOSED SESSION
O. ADJOURNMENT TO REGULAR MEETING ON FEBRUARY 6, 2024
Upcoming Meetings:
Jan. 23rd: City Council and Planning Workshop Meeting 6:00 P.M.
Jan. 30th Parks and Recreation Commission 6:00 P.M.
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, this public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk Janice Traverso at (209) 274-2412, ext. 102.
Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Agenda Item #F1
Agenda Item #F2
DATE: JANUARY 16, 2024
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JOHN ALFRED, CHIEF OF POLICE
SUBJECT: RECEIVE AND FILE POLICE DEPARTMENT 2023 DECEMBER REPORT
RECOMMENDED ACTION:
Receive and file the Ione Police Department 2023 December Report.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
BACKGROUND:
This monthly report is for December 2023. This report is designed to give you an understanding of the day-to-day operations of the Ione Police Department and staff for December of 2023.
ATTACHMENTS:
A. Summary – 2023 December Report
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Agenda Item #F3
DATE: JANUARY 16, 2024
TO: AMY GEDNEY, INTERIM CITY MANAGER
FROM: JODI STENECK, FINANCE MANAGER
SUBJECT: DECEMBER 2023 FINANCE/ADMINISTRATIVE REPORT
To provide information regarding the activities of the Administration Department for the month of December 2023
Agendas & Meetings:
• Prepared and/or attended:
o Two City Council, one CFD Committee, one Parks and Recreation Commission, and one Planning Commission meeting.
Parks & Recreation Commission:
• Discussed basketball courts for Perry Earl Park
• Discussed Dog park at Howard Park
Human Resources:
• Hired a Recreation Coordinator.
• Onboarding of Grant Administrator.
Finance – Audit:
• 2021-22 Capital Asset worksheet updated, Compensated Absences computed and Interfund transfer reviewed to agreements.
• Cash Receipts, Cash Disbursement, Salary Schedule, Employee Handbook and approved budget sent to auditors.
Finance –Accounts Receivables
• Updated Business and Vendors accounts.
• Produced Business Licenses renewals for 2024.
Finance - Accounts Payables:
• One hundred two invoices processed (102), which resulted in sixty-one (61) warrants issued in the amount of $320,056.87.
Finance – Special Events/Rental Facilities:
• Christmas on Main Street
• Christmas Parade
Grant Administrator:
• Reviewed all files, binders and documents.
• Created one binder arranged alphabetically by current owners of loans issued. • Created list of documents needed for each grant.
• Attended a webinar on block grants.
Attachments:
• To be provided at the City Council meeting
Agenda Item #F4
CITY OF IONE
DEPARTMENT OF PUBLIC WORKS
December 2023
Monthly Report
The personnel from public works have stayed busy during the month of December, and also participated in community activities an Public relations.
Drains and Streets: The personnel have been on approx 60% of the city with sidewalk or curb ad gutter areas and several non areas street sweeping and using the new Vacuum system for the drain clean outs, as part of the the winter preparedness and maintenance, this included what amounted to piles and piles of leaf pick up, we also built and installed a missing drainage cover at Market & Sacramento St that was causing a severe hazard to vehicles.
Green Waste Dumpster: The City once again has worked with ACES that has provided the community with a Green waste dumpster in the parking lot of EB Hall.. Big thanks to ACES Howard Park: 1) Dog park hole repairs
2) Drain damage fixed and Track repairs to remove walking hazards 3) Fixed the kitchen appliances
4) Hazard removal and Burning brush piles
5) Installed new traffic control gates – better visibility onto the track 6) Drain upgrade near skate park
7)
City Corp Yard: personnel are continuing to clean up the building and yard and have replaced and upgraded the office including painting and work stations for the staff so they can be more efficient.
Waste Water Treatment : Personnel assist the Wastewater operators with several projects and equipment on site, for preventive measures and vehicle operations Swimming Pool: Normal maintenance occurred, we will be upgrade the access gate to the pump area for easy access of delivering the Chlorine tank and making it a better operation.
Storm preparedness: Personnel were out during the first winter storms patrolling the streets to assure the DI's were clear and we caught any issues prior to them occurring, they also wakled the creek again to assure the clapper valves into the creek were clear and operational, also pre positioned cones and barricades are in place at fire station #1 for the Public works to quickly deploy them if needed without a long response time to and from the corp yard.
Agenda Item #F4
Street Lights: We continued to answer the complaints on street lights and replace the ones we are in control of with the ladder truck and contact PG&E for all others New IworQs tablets are in use and staff is making entries daily , and we will be starting on entering sidewalk information soon.
Holiday activities: Personnel assisted with the Christmas parade for street closures and traffic control and also the personnel and their families participated in the Downtown Friday night celebration with the cities backhoe decorated and the front bucket collecting food for the Food Bank, and answered many questions from the public.
Agenda Item #F5
DATE: JANUARY 16, 2024
TO: AMY GEDNEY, INTERIM CITY MANAGER
FROM: JOSHUA TIRAPELLI, BUILDING OFFICIAL
JORDAN DOERKSEN, ADMINISTRATIVE ASSISTANT
SUBJECT: DECEMBER 2023 BUILDING DEPARTMENT REPORT
To provide information regarding the activities of the Building Department for the month of December 2023.
Permits Issued:
• Solar: 2 $1,129.40
• HVAC: 1 $221.00
• Reroof: 0 $ -
• Pool: 0 $ -
• Patio Cover: 0 $ -
• New SFD: 12 $229,293.21
• Garage/Carport: 0 $ -
• Water Heater: 0 $ -
• Meter Panel: 0 $ -
• Misc. Electrical: 0 $ -
• Misc. Building: 1 $498.62
• Misc. Plumbing: 0 $ -
___________________________________________________
TOTAL 16 $230,921.23
Inspections Completed:
• Code Enforcement: 0
• Drywall: 1
• Electrical: 2
• Electrical Panel: 4
• Final Building: 0
• Final Inspections: 0
• Footings: 0
• Framing: 1
• HVAC Final: 1
• Insulation: 0
• Lath: 0
• Pool/Spa: 1
• Re-Roof: 0
• Roof Nail: 0
• Sewer Lateral: 0
• Shear Nailing: 4
• Solar P/V Final: 1
• Structural Slab: 4
• Water Heater: 0
__________________________________
TOTAL 19
Agenda Item #F6
Agenda Item #F7
DATE: JANUARY 16, 2024
TO: AMY GEDNEY, INTERIM CITY MANAGER
FROM: JONATHAN MITCHELL, CITY ENGINEER
SUBJECT: DECEMBER 2023 ENGINEERING REPORT
To provide information regarding the activities of the Engineering Department for the month of December 2023.
• Castle Oaks Landscaping Improvement and Maintenance, Phase One Construction is in progress.
• Train Depot Park Improvement Project: Utility investigation and drainage management plan is being conducted during Winter season. Coordination for grading and drainage improvements over Spring and Summer.
• Wildflower Lateral Repairs: Repairs to sewer laterals are scheduled for January and/or February depending on the weather.
• Roadway Maintenance Bid Package and CIP including Sewer Master Plan: An update on these items is scheduled for the January 16th City Council Meeting.
CITY OF IONE COUNCIL MEETING MINUTES
Meeting of December 5, 2023
Mayor Rhoades called meeting to order at 6:00 PM
A. ROLL CALL:
Present: Stacy Rhoades, Mayor
Jack Mitchell, Vice Mayor
Dominic Atlan, Councilmember
Diane Wratten, Councilmember
Absent: Alison LaFayne, Councilmember
Staff: Amy Gedney, Interim City Manager
Andy Pinasco, City Attorney
Janice Traverso, City Clerk
B. CLOSED SESSION: None
C. MAYOR RHOADES LED THE PLEDGE OF ALLEGIANCE
D. APPROVAL OF AGENDA:
It was moved by Councilmember Atlan, seconded by Vice Mayor Mitchell and carried to approve the agenda as written.
AYES: Rhoades, Mitchell, Atlan, Wratten
NOES: None
ABSENT: LaFayne
ABSTAIN: None
E. PRESENTATIONS/ANNOUNCEMENTS: None
F. PUBLIC COMMENT:
David Anderson would like a response to the following three issues:
• Made a PRA request on November 15, 2023 requesting the location of the CDCR easement for the Woodard Bottom pipeline where it enters and exits.
The location seems to be inexplicably not available.
• Ms. Gedney indicated the that the PFOS and PFAS testing, which several people had expected to be conducted in the third quarter, was not conducted. I was disappointed and asked why. I was told it would be explained later—that has not happened. Please take a few minutes and give me a response. • The City keeps discussing repairs at Wildflower for pavement failures, but no discussion on how the failures occurred. I believe an insufficient explanation on how the failures occurred is a recipe for larger issues that will result in larger failures in the future.
The lack of transparencies in each of these issues is troubling and frustrating.
Please allocate a few minutes to respond and I will be very appreciative.
Paul Bates:
• Wastewater Plant: The deadline passed in November to respond to the CVRWQB and we have heard nothing. The 400 option is probably the best plan because it puts their feet to the fire and they are going to have to show us their Title 22. They are going to have to conform to a lot of standards, which will be difficult.
• Wildflower Situation: If you have an AWA water pipeline and you pack the wrong materials around it, crushed stone will wear down that line—you are going to get water leakage and end up with homes with giant sink holes. I would encourage the City to investigate the situation.
Tommy Quinn:
• Complimented the City on the Christmas decorations.
• Ione is a great town—found my wallet by my truck, which I lost—cash and credit cards were still in my wallet.
• Would like the Police Department to up the ticket count with noisy vehicles-- driving through town.
G. INFORMATION ITEMS: Information item.
1. October WWTP Report:
• Councilmember Wratten questioned the violation in the report and if it has been taken care of.
• Councilmember Atlan questioned why the report shows there was BOC’s coming out of the tertiary plant and not going into the plant.
H. CONSENT CALENDAR:
It was moved by Councilmember LaFayne, seconded by Councilmember Wratten and carried to approve the following Consent Calendar:
1. Minutes – November 7, 2023 – Councilmember Atlan - So basically, the minutes are incorrect. There is a gentleman here, Mr. Paul Bates, when he is speaks, we need to listen, as he reminds us. I did listen and like a good Councilmember that I am—I will quote Paul Bates, “I reviewed the case on Lori McGraw—it is a dead fish and the City should not be pursuing this. This is going to bring a lot of embarrassment, etc. The DA is a fool. I would like that put into the minutes because that is what he said. If she is going to say it, then he needs to read it too.
It was moved by Councilmember Atlan, seconded by Councilmember Wratten and carried to approve the minutes as amended.
AYES: Rhoades, Mitchell, Atlan, Wratten
NOES: None
ABSENT: LaFayne
ABSTAIN: None
2. Warrants – It was moved by Councilmember Wratten, seconded by Councilmember Atlan and carried to approve.
AYES: Rhoades, Mitchell, Atlan, Wratten
NOES: None
ABSENT: LaFayne
ABSTAIN: None
I. PUBLIC HEARING: Public Hearing will be heard at the December 19, 2023 meeting.
1. Proposition 218 for Refuse Collection
DISCUSSION ITEMS:
For the record: Action minutes provide the necessary documentation of City Council action. Audio and visual recordings are available on the City’s website at www.ioneca.com for those desiring to hear the full discussions on each item. These recordings provide an accurate and comprehensive backup of City Council deliberations and citizen discussions.
J. REGULAR AGENDA:
1. Grant Administrator position for administration of Community Development funding:
1) Adopt Resolution authorizing a revision to the FY2023-2024 Salary Schedule for a Grant Administrator
2) Adopt Resolution authorizing Budget Amendment 3 to the Fiscal Year 2023- 2024 Operating Budget
The City of Ione has seven (7) CDBG HOME Grants that were established between 1997 and 2013 that have funds available for use, see Figure 1 below.
There are multiple purposes for these funds including first time home buyer programs, housing rehabilitation, as well as infrastructure improvements, totaling nearly $1,000,000 in cash reserves. The City initially received this funding from the state for the purposes mentioned above. As loans are paid off, that revenue comes back to the City, called program income, and goes back into the funds in which they originated to be continually used. Based on current staffing levels, to distribute these funds, however, requires staffing or a consultant. Staff believes that the most judicious way to get these program funds back into the community would be to hire a part time Grant Administrator position.
After discussion by Council and comments from the public, it was moved by Vice Mayor Mitchell, seconded by Councilmember Rhoades and carried to adopt Resolution No. 2023-53 authorizing a revision to the FY2023-2024 Salary Schedule for a Grant Administrator.
AYES: Rhoades, Mitchell, Atlan, Wratten
NOES: Atlan
ABSENT: LaFayne
ABSTAIN: None
It was moved by Vice Mayor Mitchell, seconded by Councilmember Rhoades and carried to adopt Resolution No. 2023-54 authorizing Budget Amendment 3 to the FY2023-2024 Operating Budget.
AYES: Rhoades, Mitchell, Atlan, Wratten
NOES: Atlan
ABSENT: LaFayne
ABSTAIN: None
2. Purchase of Tractor for the Ed Hughes Arena -
1) Adopt Resolution No. 2023-* authorizing Budget amendment 4 to the Fiscal Year 2023-2024 operating budget for the purchase of a tractor for Ed Hughes arena.
After discussion from the Council and comments from the public, it was moved by Councilmember Vice Mayor Mitchell, seconded by Councilmember Atlan and carried to table this item until the next meeting until we get additional information on a lease to own and look into a rental.
AYES: Mitchell, Atlan, Wratten
NOES: Rhoades
ABSENT: LaFayne
ABSTAIN: None
K. REPORT AND COMMUNICATION FROM CITY ATTORNEY: None
L. REPORT AND COMMUNICATION FROM CITY MANAGER:
• Another meeting with CDCR scheduled for next month.
• Quarterly Financial Reports on next meeting.
• Thanked staff, volunteers and community on the December 1, 2023 Christmas on Main Street—around 2,000 people were in attendance.
M. COUNCIL COMMENTS/COMMITTEE REPORTS/FUTURE AGENDA:
Councilmember Atlan:
• Thanked the Christmas Committee for a great job on Christmas on Main Street event
• Requested the 1st and 2nd Quarterly Budgets
• Update on Police Department Negotiations
• The Grant Writer we just hired is making $.26 an hour less than a Police Officer—this is one of the reasons I voted “no”. The other reason, I firmly believe in advertising for vacant positions and hire the best person for the job—you just don’t cherry pick who gets the job.
• The sign that all public meetings are being recorded was removed when the chambers was painted. They need to be reinstalled so that Mr. Scully does not file another lawsuit against us for ease dropping on other people’s conversations. I would also like it added to the agenda for all public meetings.
Vice Mayor Mitchell:
• Thanked City staff and community members for their incredible job on Christmas on Main Street. Would like everyone to attend a Council Meeting to personally thank them.
• Santa Patrol phenomenal.
Mayor Rhoades:
• Would like the Wastewater Operators give a presentation at the next meeting on the Wastewater and Tertiary Plants
• Thanked everyone for a great job on Christmas on Main Street
N. ADJOURNMENT:
It was moved by Vice Mayor Mitchell, seconded by Councilmember Wratten and carried to adjourn.
Respectfully submitted,
Janice Traverso
City Clerk
Agenda Item #G2
DATE: JANUARY 16, 2024
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JODI STENECK, FINANCE MANAGER
SUBJECT: JANUARY 16, 2024 WARRANTS
RECOMMENDED ACTION:
Staff recommends that the council review and approve the attached report for payment totaling $133,260.36.
FISCAL IMPACT:
$133,260.36
ATTACHMENTS:
A. Warrant list dated 1-16-24
Attachment #G2A
Agenda Item #I1
DATE: JANUARY 16, 2024
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: KASEY GUEVARA, ADMINISTRATIVE ANALYST
SUBJECT: CATTLE CHARGE AT ED HUGHES MEMORIAL ARENA
RECOMMENDED ACTION:
Adopt Resolution 2024-* Approving the Recommendation from the Parks and Recreation Commission to waive the $250 cattle charge at Ed Hughes Memorial Arena for Amador County Stock Dog Trials.
FISCAL IMPACT:
City would receive the $450 arena rental fee but not the $250 cattle charge.
BACKGROUND:
Stock dog trials are competitive events that showcase a herding dog’s ability to work livestock, often cattle or sheep. The dog breeds used are often border Collies or Australian Cattle Dogs and the trial demonstrates not only the dog’s ability in ranching or farming operations, but the partnership between the handler and the dog.
Amador County Stock Dog Trial Group (ACSD) is a group composed of local individuals.
Event producers do not make any income. The group encourages out-of-town participants to visit downtown and support surrounding local businesses.
Dog trials are newer to California with the majority of them taking place in NV, UT, ID WY, LA and TX. The trials currently operate on a non-profit basis in California. Trials in Ione have been growing with an increasing number of local handlers – both adult and youth alike.
DISCUSSION:
Amador County Stock Dog Trial Group (ACSD) would like to have the $250 cattle fee charge waved. ACSD has had two 2-day trial events at Ed Hughes Memorial Arena since January 2023 and would like to hold a winter series at the Arena from January 2024 through March 2024. The current $250 per event cattle fee is for the use of the alley way, roping chutes and roping boxes.
Dog trials do not use these features seeing as most work is done on foot and cattle are not being roped. Comparable arenas in the area do not charge a cattle fee and are booked on a consistent basis.
ATTACHMENTS:
• Attachment I1A: Resolution Approving the Recommendation from the Parks and Recreation Commission to waive the $250 cattle charge at Ed Hughes Memorial Arena for Amador County Stock Dog Trials
• Attachment I1B: Request for Waiver of Cattle Charge $250-Ed Hughes Memorial Arena/Amador County Stock Dog Trials
• Attachment I1C: Ed Hughes Memorial Arena Fee Schedule Attachment #I1A
RESOLUTION 2024-*
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IONE APPROVING
THE RECOMMENDATION FROM THE PARKS AND RECREATION COMMISSION
TO WAVE THE TWO HUNDRED FIFTY DOLLAR CATTLE CHARGE AT ED
HUGHES MEMORIAL ARENA FOR AMADOR COUNTY STOCK DOG TRIALS WHEREAS, Amador County Stock Dog Trials is a club composed of local individuals.
WHEREAS, Amador County Stock Dog Trials desires to use Ed Hughes Memorial Arena for their winter series.
WHEREAS, Amador County Stock Dog Trials held the first of their planned winter series events on the weekend of January 13, 2024-January 14, 2024.
WHEREAS, the City of Ione currently has a $250 cattle charge per event in the fee schedule.
WHEREAS, the cattle charge includes use of the chutes and laneways.
WHEREAS, the cattle charge is still applied to renters whether they use the chutes and laneways or not.
WHEREAS, the cattle charge for Amador County Stock Dog Trials Group’s first event held January 13-January 14, 2024 was waived by the Parks and Recreation Commission at their December 18, 2023.
WHEREAS, Amador County Stock Dog Trials Group would like to hold a full winter series at Ed Hughes Memorial Arena with tentative dates scheduled for both February and March of 2024.
WHEREAS, Amador County Stock Dog Trials Group requests to have the cattle charge waved for their club.
WHEREAS, Comparable arenas in the area do not charge a cattle fee and are consistently booked on the weekends.
WHEREAS, Amador County Stock Dog Trials Group encourages out-of-town participants to support and spend time at local businesses and hotels – benefiting the community as a whole.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Ione, as follows:
1. Authorizes waving the cattle fee charge for Amador County Stock Dog Trials group for their winter series and through the end of the year.
AYES:
NOES:
ABSTAIN:
Attachment #I1A
ABSENT:
______________________________
Alyson LaFayne, Mayor
Attest:
_______________________________
Janice Traverso, City Clerk
VIA Email Transmission December 8, 2023
[email protected] [email protected]
City of Ione
Parks & Recreation Commission
1 East Main St
Ione, CA 95640
Request for Waiver of Cattle Charge $250-Ed Hughes Memorial Arena Contract/Amador County Stock Dog Trials Dear Commissioners,
Please consider our request to waive the current cattle charge of $250 per event, contained in the Ed Hughes Memorial Arena (“EHMA”) contract for the Amador County Stock Dog Trial group (“ACSD”).
BACKGROUND
ACSD events began in January 2023, to promote the sport of stock dog trials within Amador county. We have produced two, 2-day trials at the EHMA this year and would like to book a winter series in 2024 for January through March. The current arena contract for the City of Ione has a $250 cattle fee, per event. For use of the alley way, commonly referred to as the Lane, and the roping chutes and roping boxes. Dog trials do not use any of these features. Roping events do.
Dog trials are done at a walk and for the most part, on foot. Cattle are not rushed or roped.
The majority of arenas available for rent, use a flat rate that applies to all, charging additional fees for equipment, lights, horse pens, hook-ups, dry-camp and concession stands. Some arenas such as the Diamond Bar in Ceres, will lower their arena rate or at times give it away, to attract renters as their revenue is generated by amenities. They do not charge a cattle fee and have multiple cattle events, a few who moved from Ione to Ceres. Arenas, as a stand-alone with no amenities available, make very little profit, if any. Usually those are run by a non-profit membership group to support the upkeep of the arena.
Here is a list of arenas that compete with EHMA. None charge a cattle fee. Rancho Murieta is NOT a comparable arena to use as an example. It hosts worldwide events with multiple covered arenas, boards over 100 horses, has restaurants and shops. Rentals starts at $10K and they have a full onsite crew to assist producers/renters with their events.
1. Triple Crown Equestrian Center-Lincoln: This arena is the best comparison in size, however, has multiple outdoor arenas, RV hook-ups, dry camp, covered horse pens, wash racks, and is set-up to run roping and other cattle events. It is well maintained and hosts events nearly every weekend and during the week. It is booked a year in advance and contracts with specific producers only to run events. No cattle fee.
2. San Joaquin Valley Rangers-Stockton: This arena is not covered and run by a non-profit membership group. It has no other arenas, very little parking, a small warm-up pen and a small concession stand. No cattle events are held. It is an active arena with great community support.
3. Clements Buckaroos-Clements: Very large, outdoor arena. Hosts multiple rodeo events, barrel races, Junior Rodeo events and miscellaneous fundraisers. It is run by a non-profit and membership based. They have difficulty getting club members to assist in repairs, help with club events and keep the ground groomed. It is rarely rented during the winter months and events begin in April and end by October. No cattle fee is charged.
Their money is generated by amenities and fundraisers.
4. Miguel Machado Memorial Arena-Farmington: Open to public for riding, holds multiple cattle events, indoor smaller arena, lacks parking and warmup arena. No cattle fee is charged. It is booked consistently and popular.
Attachment #I1B
DISCUSSION
Of the areas identified for the use of the cattle charge, specifically the “roping boxes,” there is a variance as to the actual use. Often, the boxes are used during horse events as a spot to tie horses, school their horses (train for patience) or as overnight stalls during weekend events. Yet, horse events are not charged. Removing the cattle charge would eliminate the discrepancy between horse and cattle.
The flat rate cattle fee makes no sense. Is it a haul-fee or a use fee since it identifies areas of the arena. As an example, the arena was the short-lived home for the Gold Country Horse Sale. In 2021 while the arena was under management control, a local family started to promote their new venture, with the hopes the sale would grow. The first event was a huge success and brought 100’s of visitors to Ione. No cattle fee was charged. They re-booked the following year through the city. The producer hauled in 10 head of cattle to exhibit the horse’s capabilities on cattle for approximately 1 hour, they did not use the areas identified and were charged a $250 cattle fee. The same fee was charged to a roping clinic in April 2023. The clinic had significantly more cattle and used all the areas identified. ACSD events have also paid the $250 fee, while not using any of the features. Neither the horse sale nor the clinic, returned to the arena. Included below, is a table of cattle events over the prior 4 years and the reason for not returning. The City took over management of the arena in June 2022.
Cattle Event History 2019-Current
2019 Cattle Fee Returned Reason Given
Ranch Versatility Yes Yes Local support for the arena
Jan 2020-June 2022 Cattle Fee Returned after change
in management
Reason Given
Team Roping
Multiple bookings
No No Cattle Fee/Inconsistent Management/Ground
Condition/Move to Elk Grove Private Arena
Ranch Versatility
Multiple
No No Lack of amenities/cattle fee/Moved to
Ceres/Plymouth
Sortings-Multiple No No Cattle Fee/Ground Condition/Moved to Ceres Team Penning-2 events No No Cattle Fee/Moved to Oakdale Cattle Driving-6 events No No Attendance vs cost of cattle; loss of revenue Dog Trials (Bisnett) No No Cattle Fee/lack of communication Dog Trial (ACSD) Yes Yes Looking to grow sport, promote arena Breakaway Roping No No Cattle Fee/Moved to Farmington
Horse Sale No Yes Embraced by community
Aug 2022-Dec 2022 Cattle Fee Returned Reason Given
Horse Sale Yes No Cattle Fee/Excessive contract fees; difficult arena set-up; lack of amenities
New Breakaway/Ranch
Rodeo Event
No No All arena fees waived by Arena Host in
exchange for welding work to damaged tractor
drag
2023 Cattle Fee Returned Reason Given
Feb Dog Trial
(ACSD)
Yes Yes Promoting arena and growing sport
April Breakaway Clinic Yes No Moved to another facility Nov Dog Trial
(ACSD)
Yes Unsure Cattle Fee
Currently, the ACSD group has been the only cattle group returning. ACSD would like to continue in Ione, due to location for most members and the stock dog competitors enjoy the facility.
If the thought behind creating the cattle fee was due to the cattle themselves, it may come as a surprise that cattle actually make less of a mess than horses as they are confined to holding pens and pastures. Cattle are not “tied” to arena panels (horses pull back, damaging panels). Horses travel throughout the park and usually, their manure is not cleaned up. When backing out of trailers, horses drag manure/hay from the trailer floor out onto the parking area. Then the horses are tied to the trailers for hours at a time, and some not all, paw and pace creating ruts and deep holes in the ground. They are fed at the trailer leaving scattered hay and groomed leaving piles of horsehair. Rarely do the owners clean up or leave the spot as it found.
None of this occurs during a dog trial. Cattle have very little impact on the facility and no impact on the parking areas.
They consume every scrap of feed and are only fed in the open pasture alongside the arena. Cattle are already a builtin expense at the cost of the producer, unless owned directly. Imposing a cattle fee on top of an expense is unrealistic which is why no arena charges one.
Renting cattle per head runs from $35-$70 per head, depending on the breed. The most recent dog trial in November, had a cattle expense of $6200. Beef cattle are considered top of the line and to protect the dogs from injury, less expensive horned cattle are not used. Horned cattle are mainly used in roping and instinctually, run.
CONCLUSION
Dog trials are relatively new to California and currently operate on a non-profit basis. Unlike other events, producers make no income. We look for a place to work our dogs, see our friends, enjoy the weekend, and hopefully cover the cost through entry fees. For serious competitors, the goal is the June finals in Wyoming. With the majority of trials in NV, UT, OR, ID, WY, LA and TX; keeping consistent trials in Ione, would do away with travel for our local folks. Our last trial was a huge success, with several local spectators and activity on social media. Each trial continues to grow, with the number of Ione residents and youth handlers increasing. It’s a sport anyone can do, at any age.
ACSD is comprised of local individuals and focuses on supporting businesses in the area, such as Mane Street Tack, Ione Feed & Ranch Supply, Ace’s Hardware, and the Ione Market. We promote local vendors during our events, by paying the city vendor fee directly, and encourage overnight participants to visit the downtown area during their stay.
In closing, our first request is for the Commissioners to consider waiving the $250 fee and ACSD be charged the same rate as other arena users for the upcoming winter series and provide a recommendation to the Ione City Council for approval. By waiving the fee, ACSD will commit to continued rentals and in time expanding events to a larger scale.
Secondly, we respectfully request a review of the Master Fee Schedule and a removal of the $250 cattle fee, so all renters have equal access to the facility.
We thank you for your time in considering our request(s) and look forward to answering any questions you may have.
Sincerely,
Amador County Stock Dog Trials
Ione Residents:
Alison Lafayne
Amanda Burks
Carol Hirschmann Wood
FEE SCHEDULE
Pre-pa id Fees - 50% of total is required to hold requested date(s}. Event dates will not be held or scheduled until a completed rental agreement is signed and submitted with a deposit. Cancellations must be submitted in writing and signed by Event organizer and City.
Balance is due prior to event set-up.
$450 per day :
$100 per hour for private use:
{Maximum of 15 riders and 3 hours)
#of days __ _
# of hours ---
$250 cattle charge per event- includes use of chutes and laneways $ 15 per hour lights
$ 25 each vendor and or concession space per day :
$ 45 box stall per night*: # of nights __ _
$ 27 outside pen per night * : # of nights __ _
$ 18 Owner set-up pen per night * : # of nights __ _
# of hours __ _
# of vendors __ _
# of box stalls __ _
#of pens __ _
#of pens __ _
$ 18 Dry camping per night : # of nights ___ # of overnight vehicles/tents __ _ $ SO per hour tractor and water truck use (tracked by hour meter- minimum of 1 hour per day):
# of hours ---
TOTAL
$ __ _
$ __
$ ___ _
$ ___ _
$ ___ _
$ ___ _
$ ___ _
$ ___ _
$ __ _
$ __ _
$ ___ _
$500 (fully refundable) Damage/Cleaning/Key Deposit. Any staff time incurred for cleaning or repair due to event shall be subtracted from this deposit. ___ Initials ¢::J $ ___ _ *Owner to supply their own feed, bedding, water bucket, and clean-up. Manure must be disposed of in provided container.
Event organizer is responsible for tracking, collecting, and submitting fees. Vendor and camping permit applications will be provided to event organizer.
lone Police Department may conduct permit checks during the event .
RENTERS WILL BE RESPONSIBLE FOR THE FOLLOWING:
• Removal of all personal property from the Arena, surrounding buildings and grounds. • Put all garbage in containers. If containers are full, remove, tie filled bags securely, and leave in the dumpster.
• No clean-out of horse/livestock trailers in the parking area or anywhere else aside from designated area. • All manure and debris must be disposed of properly in provided containers. This includes stalls and pens.
• If tractor is used, it must be returned clean.
• Bathrooms will be cleaned and stocked by City the morning of event Monday through Friday. Stocking and cleaning of restrooms during event and on weekends is the responsibility of the renter.
Cleaning/Damage/Key Deposit
$500 Refundable cleaning/damage deposit for full day rental (Includes grounds, structures, tractor, water truck). 2 Attachment #I1C
Agenda Item #I2
DATE: JANUARY 16, 2024
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: AMY GEDNEY, INTERIM CITY MANAGER
SUBJECT: ANNUAL REGIONAL TRANSPORTATION MITIGATION FEE REPORT RECOMMENDED ACTION:
Adopt Resolution 2024-* approving the fiscal year 2022/23 Amador County Regional Traffic Mitigation fee program annual report.
FISCAL IMPACT:
None.
BACKGROUND:
Attached is the Annual Report from the Amador County Transportation Commission, ACTC, outlining the total mitigation fees collected by each jurisdiction during the last fiscal year.
DISCUSSION:
The City of Ione collects fees for regional mitigation for new development. This is accounted for through the ACTC.
ATTACHMENTS:
A. 22-23 Final RTMF Report
B. Resolution 2022-23 Regional Traffic Mitigation Fee
Attachment #I2A
Attachment #I2B
RTMF/22_23__Annual Report
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IONE APPROVING THE FISCAL YEAR 2022/23 AMADOR COUNTY REGIONAL TRAFFIC MITIGATION FEE
PROGRAM ANNUAL REPORT
WHEREAS, pursuant to its authority under Government Code 66000 et. seq., the City of Ione previously imposed regional traffic mitigation fees and amended said fees; and WHEREAS, the purpose of said fees is to mitigate the impact of new developments on the regional transportation system of Amador County; and
WHEREAS, The County of Amador and the County’s five incorporated cities have all collected and deposited all regional traffic mitigation fees with the Amador County Transportation Commission (“ACTC”) which has maintained the funds in a separate non co-mingled capital facilities fund (“capital facilities fund”) established for the above stated purpose pursuant to Government Code Section 66006(a) and (b); and
WHEREAS, the ACTC and the City of Ione have made available to the public an annual program implementation report for fiscal year 2022/23 (“Annual Report”) which is hereby incorporated by reference; and
WHEREAS, the Annual Report was prepared in accordance with Government Code Section 66001(d) and 66006(b)(1); and
WHEREAS, the City of Ione has reviewed the information provided in the Annual Report and determined the information contained therein is true and correct; and WHEREAS, the Annual Report reflects implementation of prior year recommendations of the Regional Traffic Mitigation Fee Oversight Committee as approved by the cities and County for programming and expending funds for projects consistent with the Amended and Restated Memorandum of Understanding (“MOU”) establishing the countywide Regional Traffic Mitigation Fee Program and the Regional Traffic Mitigation Fee Nexus Plan 2000-2025 (“Nexus Plan”); and WHEREAS, City of Ione has agendized and considered the Annual Report at a regularly scheduled City Council/Board of Supervisor meeting and considered public comment concerning the Annual Report during said meeting.
NOW THEREFORE the City of Ione County of Amador, State of California, finds and determines the following:
1. The above recitals are true and represent findings of the City Council/Board of Supervisors.
2. The City Council/Board of Supervisors hereby approves the Annual Report for fiscal year 2022/23 as presented.
3. That all recommendations for funding are consistent with the MOU and the Nexus Plan as required.
4. The approval of the Annual Report and programming and expenditure of funds consistent with the previously approved MOU and Nexus Plan is not a “project” or otherwise an act requiring environmental review pursuant to the California Environmental Quality Act.
5. That all Regional Traffic Mitigation Fees previously collected and not yet expended are accounted for and are still needed for the purposes for which they were collected.
Attachment #I2B
RTMF/22_23__Annual Report
The foregoing resolution was duly passed and adopted by the City Council at a regular meeting the on January 16, 2024, by the following vote:
AYES:
NOES:
ABSENT:
__________________________
Mayor
ATTEST:
______________,
City ClerkClerk
_____________________________
Agenda Item #I3
DATE: JANUARY 16, 2024
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: AMY GEDNEY, INTERIM CITY MANAGER
SUBJECT: ROAD CAPITAL IMPROVEMENT PLAN AND SANITARY SEWER
MASTER PLAN
RECOMMENDED ACTION:
This Staff Report is for information to the City Council. No action is required.
BACKGROUND AND DISCUSSION:
This item is to provide status of a revised Sanitary Sewer Management Plan (SSMP) and the development of Capital Improvement Program (CIP). A PowerPoint presentation will be provided at the Council meeting as well to support discussion items. The SSMP is in a draft stage with a list of capital projects begin finalized based on sewer infrastructure project requirements. In addition, as part of the development of the CIP, various project lists are being prepared based on infrastructure requirements and community needs, including a roadway rehabilitation list. We anticipate the SSMP being presented to Council for adoption in the first quarter of 2024 and target the adoption of the CIP in Fiscal Year 2024/25.
Ione has a need to resurface several streets, e.g., West Marlette Street. Ione also has many streets that require repair of the underground sanitary sewer mains. Engineering identified SSMP projects that may have an impact on roadways, as included in the Wastewater Collection System Repair element of the SSMP, with current or future sanitary sewer and road resurfacing projects in the draft CIP List. The goal is to plan for projects that have overlapping impacts. In general, sewer work must be accomplished before street resurfacing or sealing, so the resurfaced street is not broken up for the sewer construction.
As part of the process to finalize the SSMP engineering cost estimates are being prepared for each of the projects to support a funding and phasing plan for project delivery. Funding for the CIP projects, in general, includes local funds, California’s SB-1 Funds, Regional and Federal Transportation Funds.
We continue to add and develop additional projects to be scoped for including in the SSMP and or CIP, however in the current draft state the below list represents projects which are known to have overlap between sub-grade sewer work requirements and roadway rehabilitation requirements.
1. WEST MARLETTE STREET
a. The Wastewater Collection System Repair Map (WCSRM, See Attachment A) shown in the SSMP presents a “Future W Marlette” project, which shows sewer main reconstruction from S. Sacramento Street to the WWTP plant. b. The draft Five-Year CIP Program shows a West Marlette Street Sewer project.
Construction for this sewer project was estimated in the past at $877,800. c. Also in the draft Five-Year program is a project for construction of sidewalk, curb and gutter between the mobile home park near Castle Park and Buena Vista, roughly a mile. Construction cost was previously estimated at approximately $1.5 million.
d. W. Marlette street is on the state’s SB-1 list recognizing that the sewer repairs will need to be made prior to roadway rehabilitation.
e. Since SB-1 funding is limited a portion of West Marlette could be resurfaced, after the sewer project is complete, from the mobile home park to the plant, about half a mile, as phase 1. Then phase 2 of the resurfacing project could be construction along with the sidewalk, curb and gutter project in a later year.
2. SOUTH CHURCH STREET
a. The draft CIP includes a project that involves installing pedestrian and bicycle safety improvements along Church Street, from Main Street to the Howard Park Entrance, with a previous estimate of $883,000.
b. Also in the draft CIP list, there is a general downtown sewer repair project. S.
Church Street is not specified but it could be a part of this project. c. The WCSRM shows that S. Church should receive root trimming, sewer slip lining and manhole repair.
d. The sewer work should be performed ahead of the S. Church Street improvements.
3. South Sacramento Street and Shakeley Lane– This project, called the 2020 PAVING PROJECT, was designed by Coastland Civil in 2020 but was not advertised or constructed.
a. The work consisted of microsurfacing S. Sacramento Street, from W. Jackson Street to W. Market Street, and a hot-mix asphalt (HMA) overlay of Shakeley Lane, from Sutter Lane to Preston Avenue.
b. The WCSRM shows that a portion of Shakeley, between Oak and Walnut, could not be videoed and there is a question about some point repairs. This should be corrected before any street resurfacing in that area of the lane. c. The WCSRM shows no corrective measures on the portion of S. Sacramento.
4. RESURFACING BACON ROAD, E. MARLETTE AND S. SACRAMENTO a. These three streets were placed on the 2024 Regional Transportation Plan (RTP) list by vote of the Council on September 19, 2023.
b. No resurfacing construction is currently scheduled.
c. According to the WCSRM:
i. There is no scheduled sewer work on Bacon Road.
ii. There is root cutting and slip lining shown for E. Marlette. Also, portions of the road could not be videoed.
iii. The S. Sacramento portion selected is the same as the 2020 Paving Project.
d. Bacon Road could be resurfaced as soon as feasible since there is no sewer repair work scheduled.
e. E. Marlette resurfacing should wait for the sewer work to be completed.
ATTACHMENTS:
A. The Wastewater Collection System Repair Map from the 2023 Sanitary Sewer Management Plan. (As attached, it is difficult to read; however, it will be shown in the presentation at the Council meeting.)
B. A map showing the streets mentioned in the Staff Report.
ATTACHMENT A
The Wastewater Collection System Repair Map from the 2023 Sanitary Sewer Management Plan
ATTACHMENT B
Map of the Affected Streets