Agenda — Ione City Council, December 17, 2024

REGULAR MEETING STARTS AT 6:00 PM
Mayor Alison LaFayne
Vice Mayor Diane Wratten
Councilmember Dominic Atlan
Councilmember Jack Mitchell
Councilmember Stacy Rhoades
AT 1 E. MAIN STREET, IONE, CA 95640

AND VIA ZOOM
The City of Ione is inviting you to a scheduled Zoom meeting.

Join Zoom Meeting
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Tuesday, December 17, 2024

THE CITY OF IONE IS A GENERAL LAW CITY DEDICATED TO PROVIDING LEADERSHIP,

ACCOUNTABILITY, AND FISCAL INTEGRITY WHILE PROMOTING ECONOMIC OPPORTUNITIES AND MAINTAINING A HIGH QUALITY OF LIFE FOR OUR CITIZENS.

PLEASE LIMIT PUBLIC COMMENT/TESTIMONY TO FOUR MINUTES
Gov’t. Code §54954.3
The Ione City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.

Full staff reports and associated documents are available for public review at the Office of the City Clerk, City Hall, 1 E. Main Street, Ione, CA. Hard copies may be obtained for $3.60 for pages 1- 5 and $.45 for each additional page. Documents that are not available when the agenda is posted will be made available for public review at the meeting.

A. ROLL CALL
B. CLOSED SESSION:

None.

If all matters are not completed prior to the regular meeting start time, the City Council will convene to Closed Session after the Regular Meeting ends.

C. PLEDGE OF ALLEGIANCE
D. REPORT OUT OF CLOSED SESSION
E. APPROVAL OF AGENDA
F. PRESENTATIONS/ANNOUNCEMENTS:
• Oath of Office to Police Officers:
- Ruben Fragoso
- Juan Andrade
- Elijah Ward
G. PUBLIC COMMENT: EACH SPEAKER IS LIMITED TO 4 MINUTES NOTE: This is the time for members of the public who wish to be heard on matters that do not appear on the Agenda. Persons may address the City Council at this time on any subject within the jurisdiction of the Ione City Council.

Please be mindful of the 4 minute time limit per person. Pursuant to the Brown Act, the City Council may not take action or engage in a detailed discussion on an item that does not appear on the Agenda. However, matters that require Council action will be referred to staff for a report and/or recommendation for possible action at a future Council meeting. Is there anyone in the audience who wishes to address the Council at this time? H. INFORMATION ITEMS:

All matters listed under this category are for information only with no action to be taken by the City Council.

1. November 2024 Fire Department Report

2. October 2024 and November 2024 Police Department Reports

3. November 2024 Building Department Report

4. November 2024 WWTP Report
I. CONSENT CALENDAR:

All matters listed under this category are considered to be routine and will be enacted by one motion. Any item may be removed for discussion and possible action and made a part of the regular agenda at the request of a Councilmember(s).

1. Minutes of October 15, 2024, October 22, 2024, and October 30, 2024

2. Warrants – December 17, 2024

3. Consent to the formation of the Amador County Tourism Marketing District pursuant to the Property and Business Improvement District Law of 1994 (Streets & Highway Code, 36600 et seq.)

4. Adoption of Resolution No. 2024 – 35 Approving the Department of Forestry and Fire Protection Agreement
J. PUBLIC HEARING:

None.

K. REGULAR AGENDA:

1. Appointment of City Attorney – White Brenner, LLP

2. Annual Fee Increase for the Agreement with Mother Lode Youth Soccer League

3. Annual Fee Increase for the Agreement with Amador County Little League West

4. Parks and Recreation Policy Changes and Contracts
L. GENERAL ELECTION RESULTS AND OATH OF OFFICE TO NEWLY ELECTED COUNCIL MEMBERS:

1. Adoption of Resolution No. 2024-32 – Canvassing the Ballots and Confirming the November 5, 2024 General Election Results

2. Declaration of Election and Oath of Office to Councilmembers, Jody Maita and Stacy Rhoades; and City Treasurer, Lisa Vicari by Janice Traverso, City Clerk

3. Declaration of Election and Oath of Office to City Clerk, Janice Traverso by Teresa Hurtado, Deputy County Clerk
City Council will take a 20 Minute Recess for Refreshments M. SELECTION OF MAYOR AND VICE MAYOR
N. REPORTS AND COMMUNICATIONS FROM CITY ATTORNEY
O. REPORTS AND COMMUNICATIONS FROM CITY MANAGER
P. COUNCIL COMMENTS/COMMITTEE REPORTS/FUTURE AGENDA ITEMS Q. RESUME TO CLOSED SESSION IF NECESSARY
R. REPORT OUT OF CLOSED SESSION
Upcoming Meetings:

January 7, 2025 – City Council Meeting
January 14, 2025 – Planning Commission Meeting
January 16, 2025 – Creek Committee Meeting
January 21, 2025 – City Council Meeting
January 28, 2025 – Parks & Recreation Commission Meeting

NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, this public hearing.

ADA COMPLIANCE STATEMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk Janice Traverso at (209) 274-2412, ext. 102.

Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Agenda Item #H1

CITY OF IONE

FIRE DEPARTMENT
November 2024 Status Report

TYPE OF CALL NUMBER OF CALLS
Emergency Medical 47
Medical Alarm activation 1
Vehicle Accidents (Jaws used 2) 6
Animal Rescue 1
Lift Assist 13
Public Assist 2
Station Cover assignments 26
Mutual Aid Fires 8
Mutual Aid duty officer 1
Residential fire alarm 5
Commercial fire alarm 1
Support services (Rehab) 4
Haz Mat 2
Natural gas leak 1
Illegal control burn 2
Agency assist 1
Landing Zone operations 2
Special services 1
Residential Structure Fire (Oven fire-Thanksgiving) Castle oaks $0 damage 1 Total Fire Loss in the city $ 0 Total number of Incidents: 125 DATE:

TO:

FROM:

Agenda Item #H2
DECEMBER 17, 2024

THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

JOHN ALFRED, CHIEF OF POLICE
SUBJECT: RECEIVE AND FILE POLICE DEPARTMENT 2024 OCTOBER AND

NOVEMBER REPORT
RECOMMENDED ACTION:

Receive and file the Ione Police Department 2024 October and November Report.

FISCAL IMPACT:

There is no fiscal impact associated with this item.

BACKGROUND:

This monthly report is for October and November 2024. It is designed to give you an understanding of the day-to-day operations of the Ione Police Department and staff in October and November 2024.

ATTACHMENTS:

A. Summary - 2024 October Report
B. Summary - 2024 November Report

IONE POLICE DEPARTMENT

OCTOBER REPORT
Data is from October 1st to October 31st
Attachment #H2A

CITY OF IONE

POLICE DEPARTMENT
2024
October Report to City Council
Data is from Oct 1st to Oct 31st

1. Calls for Service
2023 – Oct 453
2024 – Oct 576

2. Patrol Statistics
Type of Call 2023 – Oct 2024 – Oct
Officer Initiated
Incidents
332 458
Traffic Stops 86 117
Other OIA Incidents 246 341
Business Checks 155 281
Vehicle/Person Checks 18 15
Type of Report 2023 – Oct 2024 – Oct
Total Reports 33 32
Accident Reports 0 3
Corner’s Case 1 0
Felony 2 6
Information Report 14 15
Infraction 2 1
Misdemeanor 14 7
Unclassified 0 0
Arrests 2023 – Oct 2024 – Oct
Total Arrests 6 9
Misdemeanor 5 8
Felony 1 1
Citations 2023 – Oct 2024 – Oct
Total 8 11
Felony 0 0
Misdemeanor 0 2
Infraction 8 9

3. Staffing Levels
 1 Chief
 1 Sergeant
 2 Corporals
 6 Officers
 1 Records Clerk
 1 Reserve
 1 Part‐time Administrative Analyst
 As of the date of this report, we have two full‐time positions open and are in the process of recruiting to fill the positions. We hired a records clerk who has started in her new position. We have one new police officer who is currently in training. The new officer is attending the academy and will be solo by mid‐2025.
 We currently run 12‐hour shifts for patrol staff and corporals (Day Shift 6 AM – 6 PM, Swing Shift 2 PM – 2 AM, Graveyard 6 PM – 6 AM). The Sergeant and Chief work a standard 8‐hour shift Monday Through Friday.

4. Volunteer Unit
 This month, the volunteer unit was used for office duties, the Preston Castle Haunt, the Halloween light parade, and the harvest festival.

The volunteer unit put in 508.5 hours during Oct.
 The Police Department could not function without the support of our volunteer unit. The volunteers assist with records, property and evidence, special events, vacation home checks, and other collateral duties as assigned.

5. Notable Cases
 On October 5, 2024, during the Preston Castle Haunt, an actress who was 17 years old was attacked by a person attending the haunt. Security at the event attempted to stop the attack and was also hit multiple times by the suspect. Officers arrived on the scene and took Monique Moore out of San Andreas into custody.

Moore was booked into the Amador County Jail for 647(f) PC – Public intoxication, 242 (PC) – Battery, and 273A(B) PC – Child abuse.
 On October 7, 2024, Officers responded to the Ione Plaza Market on the report of a domestic violence. Officers arrived and spoke with the victim, who stated that her boyfriend took her keys and punched her in the stomach. The victim tried to call 911, and the suspect took her phone and broke it. Officers completed an investigation and contacted the suspect. Robert Pascua from Ione was arrested and booked into the Amador County Jail for 243(e)(1) PC – Battery on spouse/girlfriend, and 591.5 PC – Destruction of wireless communication device.
 On October 19, 2024, Officers responded to the report of a suspicious vehicle parked in the reporting party's driveway.

Officers arrived on the scene, and the vehicle was confirmed stolen from San Andreas, California. The Officer conducting the investigation had observed the vehicle at the Shell Gas Station earlier in the shift and saw the driver. While investigating, the officer observed the vehicle's driver walking down the street.

Officers detained David Sayle from Valley Springs, who was later booked in the Amador County Jail for 10851(a) VC – Vehicle theft, 496(a) PC – possession of stolen property, 459 PC – Burglary, 11364(a)(1) H&S – possession of paraphernalia, and 11550 (a) H&S – Under the influence of a controlled substance.
 On October 31, 2024, Offices responded to an accident on W Marlette St. Officers arrived and found the driver outside the vehicle. The vehicle had sheared the PG&E pole off the ground, and the car was the only thing holding up the pole. Britnie Zanetta was arrested for 23152(a) VC – DUI, 23152(b) VC – DUI over .08, 14601.2(a) VC – driving on a suspended license for DUI, and 1203.2(a) PC – Violation of probation.
• During October, the Ione Police Department Handled the following new Investigations:
1 – Assault & Battery
1 – Counterfeiting
2 – DUI
1 – Vehicle Theft
2 – Mental Health Detention
1 – Grand Theft
2 – Traffic Collision
1 – Violation of Court Order
1 – Child Abuse
1 – Missing person found
2 – Burglary
1 – Drunk in Public
1 – Robbery
2 – Domestic Violence
1 – Cruelty to animal
4 – Warrant arrest
1 – Sex offender registration

IONE POLICE DEPARTMENT

NOVEMBER REPORT
Data is from November 1st to November 30th
Attachment #H2B

CITY OF IONE

POLICE DEPARTMENT
2024
November Report to City Council
Data is from Nov 1st to Nov 30th

1. Calls for Service
2023 – Nov 410
2024 – Nov 615

2. Patrol Statistics
Type of Call 2023 – Nov 2024 – Nov
Officer Initiated
Incidents
312 523
Traffic Stops 89 145
Other OIA Incidents 223 378
Business Checks 132 291
Vehicle/Person Checks 18 21
Type of Report 2023 – Nov 2024 – Nov
Total Reports 28 33
Accident Reports 2 2
Corner’s Case 0 0
Felony 5 3
Information Report 12 12
Infraction 0 0
Misdemeanor 6 13
Unclassified 1 0
Arrests 2023 – Nov 2024 – Nov
Total Arrests 5 8
Misdemeanor 3 7
Felony 2 1
Citations 2023 – Nov 2024 – Nov
Total 8 10
Felony 0 0
Misdemeanor 1 5
Infraction 7 5

3. Staffing Levels
 1 Chief
 1 Sergeant
 2 Corporals
 6 Officers
 1 Records Clerk
 1 Reserve
 1 Part‐time Administrative Analyst
 As of the date of this report, we are fully staffed. We hired two new Officers who have started their field training program. The officer attending the academy will graduate on December 16 and start his field training program after graduation. All the new Officers should be solo around the end of the first quarter of the calendar year.  We currently run 12‐hour shifts for patrol staff and corporals (Day Shift 6 AM – 6 PM, Swing Shift 2 PM – 2 AM, Graveyard 6 PM – 6 AM). The Sergeant and Chief work a standard 8‐hour shift Monday Through Friday.

4. Volunteer Unit
 This month, the volunteer unit was used for office duties. The volunteer unit put in 23.25 hours during Nov.
 The Police Department could not function without the support of our volunteer unit. The volunteers assist with records, property and evidence, special events, vacation home checks, and other collateral duties as assigned.

5. Notable Cases
 On November 11, 2024, Officers received a be on the lookout from dispatch for a reckless driver heading towards town from Michigan Bar Road. Officers checked the area and found a vehicle matching the description pulling into the Ione Plaza parking lot.

The vehicle parked across several spaces and then pulled out of the stall. The vehicle left the parking lot onto Shakeley Ln towards Preston Ave. The vehicle turned onto Preston, failing to signal their turn. Officers initiated a traffic enforcement stop of the vehicle. Officers conducted an investigation and subsequently arrested William Anderson from Ione. Anderson was booked at the Amador County Jail for 23152(a) VC – Driving under the influence, 23152(b) VC – DUI over .08BAC, 23222(a) VC – Possession of an open container of alcohol, and 22107 VC – Failing to signal turning movement.
 On November 15, 2024, Officers conducted a traffic enforcement stop of a vehicle with expired registration. During the stop, a records check of the driver revealed four misdemeanor and one felony warrants for his arrest. Robert Michel from Sacramento was arrested for outstanding warrants and booked in the Amador County Jail.
 On November 26, 2024, Officers conducted a traffic enforcement stop of a vehicle with no front license plate. During the stop, a records check of the driver revealed a misdemeanor warrant for her arrest. India Lamance from Reno was arrested for the outstanding warrant and booked in the Amador County Jail. • During November, the Ione Police Department Handled the following new Investigations:
1 – Assault & Battery
3 – Found Property
1 – DUI
1 – Minor in possession of alcohol
2 – Mental Health Detention
3 – Theft
2 – Traffic Collision
1 – Violation of Court Order
2 – Corner case
1 – Missing person found
1 – Fight on school grounds
1 – Vandalism
8 – Warrant arrest
Agenda Item #H3
DATE: DECEMBER 17, 2024
TO: GEORGE LEE, CITY MANAGER
FROM: JORDAN DOERKSEN, ADMINISTRATIVE ASSISTANT
SUBJECT: NOVEMBER 2024 BUILDING DEPARTMENT REPORT
To provide information regarding the activities of the Building Department for the month of November 2024.

Permits Issued:
• ADU: 0 $ -
• Garage/Carport: 0 $ -
• HVAC: 4 $790.04
• Meter Panel: 1 $441.50
• Misc. Building: 0 $ -
• Misc. Electrical: 2 $598.40
• Misc. Plumbing: 0 $ -
• Patio Cover: 1 $552.47
• Pool/Spa: 1 $891.55
• Repair: 0 $ -
• Reroof: 5 $1,387.58
• New SFD: 1 $26,932.50
• Sign: 0 $ -
• Solar: 9 $5,455.51
• Tenant Improvement: 0 $ -
• Tesla Powerwall: 0 $ -
• Water Heater: 0 $ -
• Windows: 0 $ -
___________________________________________________________ TOTAL 24 $37,049.55
Inspections Completed:
• Code Enforcement: 0
• Consultation: 0
• Drywall: 0
• Electrical: 0
• Electrical Panel: 0
• Final Inspections: 4
• Footings: 3
• Foundation: 0
• Framing: 1
• Garage/Carport: 0
• Gas Line/Yellow Tag: 1
• HVAC Final: 3
• Insulation: 0
• Lath: 0
• Mechanical: 0
• Misc. Inspection: 0
• Patio Cover: 0
• Pool/Spa: 0
• Re-Roof: 5
• Sewer Lateral: 0
• Shear Nailing: 0
• Solar P/V Final: 5
• Structural Slab: 0
• Stucco: 0
• Water Heater: 0
• Water Lateral: 0
______________________________________
TOTAL 22

MONTHLY

OPERATIONS
REPORT
for the: City of Ione
Castle Oaks and the Wastewater Treatment
Facilities
Wastewater Services
November 2024
Agenda Item #H4
RE: NOVEMBER 2024 MONTHLY OPERATIONS REPORT
Dear Mr. Lee:

WaterStone Services is pleased to present our monthly operations report detailing our operations and maintenance activities at your wastewater treatment facilities during the previous month. Our report addresses the following key areas of concern:

1. Monthly Operations Summary

2. Plant Compliance

3. Plant Process and Performances

4. Collection System

5. Items for Client Approval

6. Process Chemicals

7. Solids Disposal

8. Safety
Should you have any questions or concerns regarding this report or any aspect of our operation, please don’t hesitate to contact me.

Thank you for your time,
Sincerely,
Kathy Stone- Operations Manager
Justin Granados- Facility Manager

1.0 MONTHLY OPERATIONS SUMMARY
 COMPLETED ALL MONTHLY REPORTS
 SUBMITTED DMR REPORT TO WATER BOARDS- NO VIOLATIONS WERE NOTED  ALL PERMIT MONTHLY SAMPLES COMPLETED
 ALL CALIBRATION OF METERS, PROBES AND QA/QC COMPLETED  RESPONDED TO CALL-OUTS AND ALARMS
 WORK IN PROGRESS ON SOP’S FOR THE FACILITIES
 HELD STAFF MEETINGS WEEKLY TO DISCUSS FACILITY OPERATIONS/ISSUES AND

UPCOMING PROJECTS
 CHECKED AND INSPECTED LIFT STATIONS DAILY
 CHANGED OIL IN THE AERATORS
 GREASED AERATORS
 INSPECTED EYEWASH STATIONS AND EMERGENCY SHOWERS
 ALL FIRE EXTINGUISHERS CERTIFIED BY FIRE DEPARTMENT
 EXERCISED EMERGENCY GENERATOR ON 11/22
 COMPLETED FACILITY INSPECTION
 STOPPED IRRIGATING GOLF COURSE 11/11
 COMPLETED INSPECTIONS ON COLLECTION SYSTEM HOT SPOTS/CLEANING  DRAINED AND CLEANED CHLORINE CONTACT BASIN
 PERFORMED GRAB SAMPLES TO MONITOR WATER QUALITY AT TERTIARY PLANT.  MONITORED WATER FLOWS AND PRESSURES AT TERTIARY PLANT  WEED WHACKED AROUND POND IN A CONTINUED EFFORT.
 11/13 BEGAN SENDING POTABLE WATER TO GOLF COURSE POND IN ORDER TO FLUSH TERTIARY WATER.
 FLUSHED CHEMICAL FEED LINES THROUGHOUT TERTIARY
 CONTINUED PAINTING PIPES AND MOTORS WITH FADING PAINT.  DRAINED AND BEGAN CLEANING SAND FILTERS.
 SPRAYED WEEDS.
 MARKED MONTHLY USA’S THROUGHOUT TOWN.
 FARMERS CONTINUE USING WWTP WATER TO IRRIGATE CROP.
 WORKED ON IWORKS IMPLEMENTATION
 BEGAN WIRING IN ALL NEW EQUIPMENT FOR COWRF.
 CLEANED OUT AND SPRAYED DOWN SLUDGE DRYING BED. LOADED SLUDGE INTO DUMPSTER AND HAULED AWAY.
 REMOVED DEBRIS/RAGS FROM AERATORS AS NEEDED
 COMPLETED SAFETY TRAININGS AMONG STAFF
 MEETINGS WITH WEST YOST IN REGARDS TO COMPLIANCE, WATER BALANCE, CIP LIST AND TITLE 22 REPORT

2.0 PERMIT COMPLIANCE
Central Valley Regional Water Quality Control Board provides a Permit for the Operation of the Pond Treatment System. No excursions occurred in November. The WWTP Facilities achieved compliance with weekly parameters, as documented in TABLE 1.1 below. * Pond level too low to safely sample
TABLE 1.1 – PERMIT COMPLIANCE

POND PARAMETER PERMIT LIMIT FREQUENCY AVERAGE MONTHLY HIGH MONTHLY LOW 1 Dissolved Oxygen >1.0 X 3 Weekly 2.3 2.4 2.2
2 Dissolved Oxygen >1.0 X 3 Weekly 2.6 2.6 2.6
3 Dissolved Oxygen >1.0 X 3 Weekly 2.3 2.5 2.4
4 Dissolved Oxygen >1.0 X 3 Weekly 2.5 2.8 2.3
5 Dissolved Oxygen >1.0 X 3 Weekly * * *
6 Dissolved Oxygen >1.0 X 3 Weekly * * *
7 Dissolved Oxygen >1.0 X 3 Weekly * * *

POND PARAMETER PERMIT LIMIT FREQUENCY
1 pH 6.0-9.0 Weekly 7.1 7.2 7.0
2 pH 6.0-9.0 Weekly 7.0 7.5 7.0
3 pH 6.0-9.0 Weekly 7.4 7.8 7.4
4 pH 6.0-9.0 Weekly 7.2 7.2 7.0
5 pH 6.0-9.0 Weekly * * *
6 pH 6.0-9.0 Weekly * * *
7 pH 6.0-9.0 Weekly * * *

POND PARAMETER PERMIT LIMIT FREQUENCY AVERAGE MONTHLY HIGH MONTHLY LOW 1 Freeboard 2.0 Weekly 2.0 2.0 2.0
2 Freeboard 2.0 Weekly 2.0 2.0 2.0
3 Freeboard 2.0 Weekly 2.0 2.0 2.0
4 Freeboard 2.0 Weekly 2.0 2.0 2.0
5 Freeboard 2.0 Weekly 5.0 5.5 4.5
6 Freeboard 2.0 Weekly 9.75 10.0 9.5
7 Freeboard 2.0 Weekly 7.25 7.0 7.5

POND PARAMETER PERMIT LIMIT FREQUENCY AVERAGE MONTHLY HIGH MONTHLY LOW 1 Berm Condition Visual Weekly OK OK OK
2 Berm Condition Visual Weekly OK OK OK
3 Berm Condition Visual Weekly OK OK OK
4 Berm Condition Visual Weekly OK OK OK
5 Berm Condition Visual Weekly OK OK OK
6 Berm Condition Visual Weekly OK OK OK
7 Berm Condition Visual Weekly OK OK OK

POND PARAMETER PERMIT LIMIT FREQUENCY AVERAGE MONTHLY HIGH MONTHLY LOW 1 Seepage/Odor Visual Weekly OK OK OK
2 Seepage/Odor Visual Weekly OK OK OK
3 Seepage/Odor Visual Weekly OK OK OK
4 Seepage/Odor Visual Weekly OK OK OK
5 Seepage/Odor Visual Weekly OK OK OK
6 Seepage/Odor Visual Weekly OK OK OK
7 Seepage/Odor Visual Weekly OK OK OK
INFLUENT FLOW – Wastewater Treatment Pond Plant
The total Influent flow of 17.889 MGD of wastewater has been recorded for the month of November. The average daily influent flow for November was 0.577 MGD. A maximum daily flow of 1.222 MGD was recorded on November 10th. A minimum daily flow of 0.376 MGD on 16th. .

Graph 2 below trends the Influent flow for the month.

3.0 PLANT PROCESSES AND PERFORMANCE
Solids – Tertiary Treatment Plant
Solids sent to drying beds with small sludge blanket depths of less than a foot in clarifier.

Plant Loads
The plant loading consists of domestic wastewater.

Influent Headworks
Station is inspected daily. Filter screen cleaned as needed.

Aeration: Pond one floating aerator out. Pond five floating aerator out.

Farmer’s Irrigation – 2,274,302 FOR NOVEMBER

0.000

0.200

0.400

0.600

0.800

1.000

1.200

1.400
11/1/202411/2/202411/3/202411/4/202411/5/202411/6/202411/7/202411/8/202411/9/2024 11/10/202411/11/202411/12/202411/13/202411/14/202411/15/202411/16/202411/17/202411/18/202411/19/202411/20/202411/21/202411/22/202411/23/202411/24/202411/25/202411/26/202411/27/202411/28/202411/29/202411/30/202411/31/2024

INFLUENT FLOW
Influent Flow

4.0 Collection System

DESCRIPTION- WORK SUMMARY
ALL MANHOLE’S LISTED IN OUR HOT SPOT LIST WERE MONITORED IN THE MONTH OF

NOVEMBER
TOTAL LENGTH INSPECTED 1,000’

5.0 ITEMS REQUIRING CLIENT APPROVAL

ITEM CRITICALITY STATUS COMPLETION DATE
INFLUENT CL 2 METER MEDIUM APPROVED 10/9/2024
6 TURBIDITY METERS HIGH APPROVED 10/9/2024
4 CHEMICAL FEED PUMPS MEDIUM APPROVED 10/9/2024

TERTIARY FLOW METER HIGH APPROVED N/A

6.0 PROCESS CHEMICALS
The process chemical inventory (chlorine, polymer) are the bulk of chemicals used at the plant. All chemicals used are being tracked on a daily basis.

7.0 SOLIDS DISPOSAL
Sludge is separated from water and deposited in the solids sludge drying bed. When enough is collected it will be analyzed and sent to the disposal site.

8.0 SAFETY
Safety of the Waterstone Services staff, and the facility itself is a critical concern. Safety meetings topics for the month of November included: Working in fog safety video, Fire extinguisher hands on training, and Confined space training. We are pleased to report that there were no workplace accidents or injuries in the past month.

CITY OF IONE COUNCIL MEETING MINUTES
October 15, 2024
Vice Mayor Wratten called the Regular Meeting to order and the Special Meeting at 6:00 PM
A. ROLL CALL:

Present: Alison LaFayne, Mayor (Zoom)
Diane Wratten, Vice Mayor
Dominic Atlan, Councilmember
Jack Mitchell, Councilmember
Stacy Rhoades, Councilmember – attending meeting on Zoom per AB2449 – Agency Business
Staff: George Lee, City Manager
Andy Pinasco, City Attorney
Janice Traverso, City Clerk
B. CLOSED SESSION: Moved by Councilmember Atlan, seconded by Vice Mayor Wratten and carried to hear Item #1 now and move Item #2 to the end of the meeting:

AYES: LaFayne, Wratten, Atlan, Mitchell, Rhoades
NOES: None
ABSTAIN: None
ABSENT: None

1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS
1000 Castle Oaks Drive (APN 005-320-034)
1230 Shakeley Lane (APN 005-320-037)
Agency Negotiator: George Lee, City Manager
Negotiating Parties: Hahn Family Foundation
Under Negotiation: Price and Term of Payment
Council reconvened to Open Session and announced the following:

The City has issued a non-binding letter of intent for a combination purchase and lease purchase totaling 3.2 million dollars. Direction has been given to reach again to Mr. Hahn because we have not heard back from them as to our letter of intent.

The City is also exploring other opportunities to keep the course open to include third parties that are interested in takin the course.

2.PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
C. VICE MAYOR WRATTEN LED THE PLEDGE OF ALLEGIANCE
D. APPROVAL OF AGENDA:

It was moved by Councilmember Mitchell, seconded by Councilmember Atlan and carried to approve the agenda.

AYES: LaFayne, Wratten, Atlan, Mitchell, Rhoades
Agenda Item #I1A
NOES: None
ABSENT: None
ABSTAIN: None
E. PRESENTATIONS/ANNOUNCEMENTS:
• Presentation of Proclamation for WREATHS ACROSS AMERICA – 2024 – Vice Mayor, Diane Wratten presented a Proclamation to Christy White Meiser for Wreaths Across America-2024. The celebration will be on December 14, 2024 at the Ione Public Cemetery.

F. PUBLIC COMMENT:

Andy Aguilera, thanked George Lee, City Manager for his hard work on getting the interest rate increased for all City funds at the Bank of Marin.

G. INFORMATION ITEMS: Information Items – no action taken.

1. September 2024 Fire Department Report

2. September 2024 Police Department Report

3. September 2024 Building Department Report

4. September 2024 WWTP Report

5. September 2024 Public Works Report
H. CONSENT CALENDAR:

Moved by Councilmember Altan, seconded by Councilmember Mitchell and carried to approve the following:

1. Warrants – October 15, 2024

2. Adoption of Resolution No. 2024-29 approving a Deed Restriction for Ione Depot Park Improvements – 2018 Parks Bond Act Per Capita AYES: LaFayne, Wratten, Atlan, Mitchell, Rhoades
NOES: None
ABSENT: None
ABSTAIN: None
I. REGULAR AGENDA:

1. Status of Lupine Road, Wildflower Subdivision – Tom Borge, Axios Homes – Mozino Construction did a survey by drone of both Lupine Drive and Honeysuckle Drive in November, 2023. Mozino flew the drone and did a survey of both roads before the rainy season in November, and then again in the Spring time and they still have movement. They will do the same process this year and compare it to last year. If they don’t get what they need to have to make their current program work, then they will come up with a different program. We have an open insurance claim with Traveler’s Insurance. I would suggest that we set up a meeting with the City Engineer before they fly the drone in November. Direction was given to the City Manager to set up the meeting.

2. Status of Crosswalks, Wildflower Subdivision – Jonathan Mitchell – We previously presented to the Council the engineering recommendations for striping and no parking signs. Mr. Borge, Axios Homes has agreed to cover the cost of striping and signage. The project will be done on October 28, 2024.

3. Update on Dust at Howard Park – On October 1, 2024, the City Manager met with the Air Pollution Control Officer of the Amador County Air District. I was informed that the EPA had reached out to them regarding various complaints they had received in succession from concerned citizens regarding the dust the Howard Park. During the meeting, various options were discussed. The immediate way to handle the situation was to close the gates, which would prevent the cars from entering the track and parking on the track. After talking to the President of the MLYSL, we did agree to direct the traffic through the south end of the park adjacent to the arena to allow the patrons to park on the graveled area around the fields.

Unfortunately, there was much miscommunication, but ultimately the responsibility lies with the City Manager. We have effectively communicated with the MLYSL representatives and agreed to a plan whereby certain gates will be open during the week and during the weekends. More importantly, Gold and Sons will be watering the affected areas during the weekend before the start of the events and whenever practically possible. The entire scenario is, of course, a short-term solution to a much larger issue regarding Howard Park. The City is working on an RFI for the Howard Park Master Plan, which will address traffic flows and mitigation efforts in the long term.

4. Extension of Contract for West Yost to Complete the LEAP Grant – The City of Ione entered into an agreement with the State of California Housing and Community Development which provided funding in the amount of $65,000 to assess infrastructure and plan for improvements that would facilitate compliance in implementing the Sixth Cycle of the Regional Housing and Need Assessment.

Moved by Councilmember Atlan, seconded by Councilmember Mitchell and carried to extend the Contract for West Yost to Complete the LEAP Grant.

AYES: LaFayne, Wratten, Atlan, Mitchell, Rhoades
NOES: None
ABSENT: None
ABSTAIN: None
J. REPORTS AND COMMUNICATIONS FROM CITY ATTORNEY: None
K. REPORTS AND COMMUNICATIONS FROM CITY MANAGER: None
L. COUNCIL COMMENTS/COMMITTEE REPORTS/FUTURE AGENDA
ITEM:

Councilmember Mitchell: Thanked Andy Pinasco, City Attorney for Brown Act/Ethics Training.

Councilmember Atlan: Future Agenda Item: Status of the roof on the Train Depot.

Vice Mayor Wratten: Met with the Regional Board on several items. West Yost will be making the presentation to the Wastewater Committee on October 24, 2024.

The City is going to regroup to discuss what the priorities are.

M. CLOSED SESSION: Council convened to Closed Session to discuss the following:

2.PUBLIC EMPLOYEE PERFORMANCE EVALUATION:

Title: City Manager
N. REPORT OUT OF CLOSED SESSION: Council reconvened to Open Session and announced that direction was given to staff on the following:

2.PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
N. ADJOURNMENT:

Vice Mayor Wratten adjourn meeting.

Respectfully submitted,
Janice Traverso
City Clerk

CITY OF IONE COUNCIL SPECIAL MEETING MINUTES
Meeting of October 22, 2024
A. ROLL CALL:

Present: Alison LaFayne, Mayor (Zoom)
Diane Wratten, Vice Mayor (5:35 p.m.)
Dominic Atlan, Councilmember
Jack Mitchell, Councilmember
Stacy Rhoades, Councilmember
Staff: Andy Pinasco, City Attorney
George Lee, City Manager
B. PLEDGE OF ALLEGIANCE:

Councilmember Rhoades led the Pledge of Allegiance.

C. PUBLIC COMMENT: None
D. CLOSED SESSION:

CONFERENCE WITH REAL PROPERTY NEGOTIATORS:

Property: 1000 Castle Oaks Drive (APN: 005-320-034)
Agency Negotiator: George Lee, City Manager
Negotiating Parties: Hahn Family Foundation
Under Negotiation: Price and Terms of Payment
Public Comment: Mitzi Windley, I do not see where the City is going to get the 3.2 millions from and how the City expects to make it much better than it has been in the last couple of years. I am interested in how George Lee feels about this.

Council convened to Closed Session at this time.

E. REPORT OUT OF CLOSED SESSION:

Councilmember Rhoades announced that information was received and direction was given on the following:

CONFERENCE WITH REAL PROPERTY NEGOTIATORS:

Moved by Councilmember Mitchell, seconded by Vice Mayor Wratten and carried to adjourn.

Respectfully submitted,
Janice Traverso
City Clerk
Agenda Item #I1B

CITY OF IONE COUNCIL SPECIAL MEETING MINUTES
Meeting of October 30, 2024
A. ROLL CALL:

Present: Alison LaFayne, Mayor
Diane Wratten, Vice Mayor
Dominic Atlan, Councilmember
Jack Mitchell, Councilmember
Stacy Rhoades, Councilmember
Staff: Andy Pinasco, City Attorney (Zoom)
George Lee, City Manager
John Alfred, Police Chief
Janice Traverso, City Clerk
B. PUBLIC COMMENT:

C. CLOSED SESSION:

PUBLIC EMPLOYEE APPOINTMENT (Gov. Code 54957)
D. REGULAR AGENDA:

1. Approve Purchase of Flow Meter for Wastewater Treatment Plant – At the last Regional Water Board Meeting, it was brought to everyone’s attention that the Tertiary Influent Flow Meter was broken. After further research, it was determined that the meter could not be repaired. Therefore, Waterstone obtained an estimate which is attached. The purchase of the meter is imperative as the Tracer Study cannot commence until the meter is working properly. The Regional Board Members stressed the importance of fast tracking the tracer study as it is already years behind.

After discussion by Council, it was moved by Councilmember Atlan, seconded by Councilmember Mitchell and carried to approve of the purchase of the Flow Meter for the Wastewater Treatment Plant.

AYES: LaFayne, Wratten, Atlan, Mitchell, Rhoades
NOES: None
ABSTAIN: None
ABSENT: None
E. REPORT OUT OF CLOSED SESSION:

CONFERENCE WITH REAL PROPERTY NEGOTIATORS:

Hahn.

Agenda Item #I1C
Council convened to Closed Session to discuss the following:

Council reconvened to Open Session and announced that the LOI that the City discussed at the prior meeting has been signed by the Hahn Foundation. We are in the process and in the negotiation with the Hahn Family while simultaneously looking for a third-party purchaser. There are several options that we can pursue.

CONFERENCE WITH REAL PROPERTY NEGOTIATORS:

It was moved by Councilmember Atlan, seconded by Councilmember Mitchell and carried to adjourn at 7:28 p.m.

Respectfully submitted,
Janice Traverso
City Clerk
Agenda Item #I2
DATE: DECEMBER 17, 2024
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: MICHAEL ORMSBY, FINANCE MANAGER

KIERSTEN LOWRY, ACCOUNT CLERK
SUBJECT: DECEMBER 17, 2024 WARRANTS
RECOMMENDED ACTION:

Staff recommends that the council review and approve the attached warrant list.

FISCAL IMPACT: $135,603.04
List of Vendors and amount over $1,000.00:

Alpha Analytical Laboratories $ 1,614.00
Amador County Animal Control $ 2,586.42
ARCO Business Solutions $ 7,704.47
Benefit Coordinators Corp $ 1,779.40
Caselle, INC. $ 1,925.00
First Security Finance $ 3,494.32
Ione ACE Hardware $ 1,685.00
Ione Plaza LLC $ 3,480.00
IW Solar LLC $ 5,741.22
Mr. Clean Bins $ 1,725.00
SWRCB $40,395.00
Waterstone Services LLC $39,520.00
WiZiX Technology Group $ 1,582.36
Detail is provided in the attached warrant list.

ATTACHMENTS:

A. Warrant list dated 12-17-2024 (Includes all warrants) B. Summary of Invoices over $1,500.00
Attachment #I2A

Attachment #I2B
Agenda Item #I3
DATE: DECEMBER 17, 2024
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GEORGE LEE, CITY MANAGER
SUBJECT: CONSENT TO THE FORMATION OF THE AMADOR COUNTY

TOURISM MARKETING DISTRICT PURSUANT TO THE PROPERTY
AND BUSINESS IMPROVEMENT DISTRICT LAW OF 1994 (STREETS
& HIGHWAY CODE, 36600 ET SEQ.)
RECOMMENDED ACTION:

Consent to the formation of the Amador County Tourism Marketing District pursuant to the Property and Business Improvement District Law of 1994 and authorize the City Manager to sign the petition to execute consent.

FISCAL IMPACT:

The fiscal impact is unknown at this time.

BACKGROUND:

The President of the Amador Council of Tourism (ACT), Kathleen Mahan, presented information to the Council on the formation of the Amador County Tourism Marketing District (ACTMD) as a property and business improvement district pursuant to the Property and Business Improvement District Law of 1994. The County may not form a property and business improvement district within City limits without the Council’s consent, pursuant to Streets & Highway Code section 36620.5.

The proposed marketing district will be a 5-year term, beginning January 1, 2025. ACT proposes to serve as the ACTMD’s Owner’s Association to manage ACTMD.

ATTACHMENTS:

A. Petition to the County of Amador to Form the Amador County Tourism Marketing District
Attachment #I3A

PETITION TO THE COUNTY OF AMADOR TO FORM THE AMADOR COUNTY

TOURISM MARKETING DISTRICT
The City of Ione approved for Amador Council of Tourism to initiate proceedings to form the Amador County Tourism Marketing District (ACTMD) in accordance with the Property and Business Improvement District Law of 1994, Streets and Highways Code section 36600 et seq., for the purpose of providing services as described in the summary of the Management District Plan attached hereto as Exhibit A.

Approved on this day, Tuesday, December 17th, 2024.
____________________________________ ____________________________________ Representative Signature Print Name
Agenda Item #I
4 Agenda Item #K1
DATE: DECEMBER 17, 2024
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GEORGE LEE, CITY MANAGER
SUBJECT: APPOINTMENT OF CITY ATTORNEY
RECOMMENDED ACTION:

Accept and Appoint law firm of White Brenner as City Attorney.

FISCAL IMPACT:

Retainer of $11,000 per month for the first 3 months.

BACKGROUND:

Council recently interviewed 3 law firms who submitted an RFP for legal services for the City of Ione. Councilmembers selected White Brenner who agreed to represent the City of Ione.

ATTACHMENTS:

A. Resolution 2024-34
B. Temporary Agreement for Services Between the City of Ione and White Brenner, LLC Attachment #K1A
Attachment #K1B

AGENDA ITEM #K2
DATE: DECEMBER 17, 2024
TO: THE MAYOR AND CITY COUNCIL
FROM: SALINA MITCHELL, RECREATION COORDINATOR
SUBJECT: ANNUAL FEE INCREASE FOR THE AGREEMENT WITH MOTHER

LODE YOUTH SOCCER LEAGUE
RECOMMENDED ACTION:

Recommend approval of the City Council of the City of Ione to increase the annual fees to the existing Agreement between the City of Ione (City) and the Mother Lode Youth Soccer League (MLYSL).

FISCAL IMPACT:

The fiscal impact will be minimal, in favor of the City, and will help offset the rising costs of maintaining and watering the soccer fields.

BACKGROUND:

A twenty-year Agreement between the City of Ione (City) and the Mother Lode Youth Soccer League (MLYSL) was established in 2015. In that Agreement it was stated that the annual fees could be re-negotiated by the City at the ten-year mark, or by June of 2025.

DISCUSSION:

The current Agreement stipulates MLYSL the exclusive use of the soccer fields at Howard Park for the entire year, each year for the next ten years. The current annual fee for this Agreement is four thousand dollars ($4,000). Over the past ten years costs have significantly increased bringing our water, utilities and general maintenance costs to an average of $124,596.92 per year. This amount is for all of the grass areas in the park including soccer fields, baseball fields and the grassy playground area. As the fields are the largest majority of this area, we can assume that at least three quarters of this amount pertains to soccer and baseball. Any suggested annual lease amount should take into consideration that soccer holds a twelve-month lease and baseball holds only six months.

MLYSL charges a registration fee of approximately one hundred dollars ($100) per participant.

Over nine hundred (900) kids currently participate in soccer each year. This equals a total income of approximately ninety thousand dollars ($90,000) per year. MLYSL also runs a very successful snack bar, has sponsors, etc. All of this taken into consideration, we feel that it is well within the means of MLYSL to increase the amount paid towards field maintenance.

After many meetings and discussions since March with the President of MLYSL, the City Manager came up with an agreed upon annual increase of fifteen hundred dollars ($1,500) effective in 2025, with a three percent (3%) increase each year thereafter for the remainder of the Agreement. Staff presented this increase to the Commission in August and it was unanimously rejected. The Commission asked Staff to research how much other City’s charge for the use of fields, provide more information as to the City’s actual maintenance costs, and bring a more significant increase to the table with an explanation as to how we arrived at the number.

On October 22nd we presented the Commission with another, more significant increase, based on percentage. The theory was that MLYSL be responsible for their own operating costs by twenty percent (20%), and the City continue to subsidize the program by eighty percent (80%), instead of the ninety five percent we currently subsidize, or a fixed rate. This would have increased the rates by $12 per child. Taking into consideration that surrounding City’s such as Folsom, Lodi and Elk Grove do not subsidize their programs at all, and charge the families as much as $300 per participant, Staff felt this was a comprehensive suggestion. The P&R Commission unanimously rejected the suggested increase.

By request of the P&R Commission, we brought the item back to the table and met once again with the President of MLYSL. It was agreed upon in that meeting that the original increase suggested in August of fifteen hundred dollars ($1,500) with an additional three percent (3%) annual increase be agreed upon. Staff presented this original increase amount to the P&R Commission again on November 26th and it was unanimously agreed upon to be presented to the City Council for approval.

ATTACHMENTS:

A. Original Agreement
B. Copy of the Howard Park fee breakdown
Attachment #K2
A

Attachment #K2B

CITY OF IONE

DEPARTMENT OF PUBLIC WORKS
To: George Lee – City Manager
Salina Mitchell Recreation Coordinator
From: Ken A, Mackey – Interim Superintendent
Date: December 17th, 2024
Subject: Howard Park – Parks and Rec contract review information Howard Park Utilities for the Park

AWA PG&E
3/1/2024 1,674.08 1,124.23
2/1/2024 1,788.25 1,698.68
1/1/2024 1,709.03 1,218.32
12/1/2023 2,659.67 1,065.92
11/1/2023 7,126.28 868.65
10/1/2023 8,212.06 2,155.20
9/1/2023 8,358.85 1,427.54
8/1/2023 5,127.73 3,312.05
7/1/2023 3,882.98 1,419.93
6/1/2023 2,391.45 1,742.33
5/1/2023 1,613.13 1,091.72
4/1/2023 1,534.47 994.21
3/1/2023 1,623.48 1,096.37
2/1/2023 1,501.35 973.16
1/1/2023 1,491.00 1,112.90
TOTALS 50,693.81 21,301.21
monthly avg. 3,379.59 1,420.08
Attachment #K2B
Sprinklers are set for Spring time 15 minutes per station Summer time 30 minutes per station
Winter turned off
I-40 sprinkler heads = 18 Gallons per min 103 heads in the soccer fields @ $100 per head to 100 heads in the Baseball
replace and we average 10 -15 heads damaged per year
Repairs to sprinkler and system: 3-5 days on an average in the beginning of the season for all fields ($1,010 )
then 4 hrs per week (15-30 minutes per broken head)
4 hrs x 25.33 = $101.32
Bathroom Supplies: $ 1,000 per building per year Toilet Paper Soap
Paper towels
Pine solution
Bleach
Seat Covers

Soccer Baseball
Field Mowing: Requires 2 personnel 1st mowing 8 hrs 1st mowing 8hrs $25.33 per hour x 2 crew $25.33 per hour x 2 crew
$405. 28 total $ 405.28 total
Standard mowing 6 hours Standard mowing 6 hours
$ 25.33 x 2 crew $25.33 x 2 crew
$303.96 total $ 303.96 total
Mechanical and fuel cost: 10 gallons per week large mower 5 gallons per week small mower current fuel cost
Maintenance per week 1 hr repairs checks and cleaning

25.33 x 2 $ 50.66 total
AGENDA ITEM #K3
DATE: DECEMBER 17, 2024
TO: THE MAYOR AND CITY COUNCIL
FROM: SALINA MITCHELL, RECREATION COORDINATOR
SUBJECT: ANNUAL FEE INCREASE FOR THE AGREEMENT WITH AMADOR

COUNTY LITTLE LEAGUE WEST
RECOMMENDED ACTION:

Recommend approval of the City Council of the City of Ione of the increase in annual fees to the existing Agreement between the City of Ione (City) and Amador County Little League West (ACLLW).

FISCAL IMPACT:

The fiscal impact will be minimal, in favor of the City, and will help offset the rising costs of maintaining and watering the baseball fields.

BACKGROUND:

A twenty-year Agreement between the City of Ione (City) and Amador County Little League West (ACLLW) was established in 2014. In that Agreement it was stated that the annual fees could be re-negotiated by the City at the ten-year mark, or in June of 2024.

DISCUSSION:

The current Agreement stipulates ACLLW the exclusive use of the baseball fields at Howard Park for six months out of the year from February 1 – July 31, for the next ten years. The current annual fee for this Agreement is two thousand dollars ($2,000). Over the past ten years costs have significantly increased bringing our water, utilities and general maintenance costs to an average of $124,596.92 per year. This amount is for all of the grass areas in the park including soccer fields, baseball fields and the grassy playground area. As the fields are the largest majority of this area, we can assume that at least three quarters of this amount pertains to soccer and baseball. Any suggested annual lease amount should take into consideration that soccer holds a twelve-month lease and baseball holds only six months.

ACLLW charges a registration fee of approximately ninety dollars ($90) per participant. Over three hundred and fifty (350) kids currently participate in baseball each year. This equals a total income of approximately thirty-one thousand, five hundred dollars ($31,500) per year. ACLLW also runs a very successful snack bar, has sponsors, etc. All of this taken into consideration, we feel that it is within the means of ACLLW to increase the amount paid towards field maintenance.

After many meetings and discussions since March with the President of ACLLW, the City Manager came up with an agreed upon annual increase of fifteen hundred dollars ($1,500) effective in 2025, with a three percent (3%) increase each year thereafter for the remainder of the Agreement. Staff presented this increase to the Commission in August and it was unanimously rejected. The Commission asked Staff to research how much other City’s charge for the use of fields, provide more information as to the City’s actual maintenance costs, and bring a more significant increase to the table with an explanation as to how we arrived at the number.

On October 22nd we presented the Commission with another, more significant increase, based on percentage. The theory was that ACLLW be responsible for their own operating costs by twenty percent (20%), and the City continue to subsidize the program by eighty percent (80%), instead of the ninety five percent we currently subsidize, or a fixed rate. This would have increased the rates by $12 per child. Taking into consideration that surrounding City’s such as Folsom, Lodi and Elk Grove do not subsidize their programs at all, and charge the families as much as $250 per participant, Staff felt this was a comprehensive suggestion. The P&R Commission unanimously rejected the suggested increase.

By request of the P&R Commission, we brought the item back to the table and met once again with the President of ACLLW. It was agreed upon in that meeting that the original increase suggested in August of fifteen hundred dollars ($1,500) with an additional three percent (3%) annual increase be agreed upon. Staff presented this original increase amount to the P&R Commission again on November 26th and it was unanimously agreed upon to be presented to the City Council for approval.

ATTACHMENTS:

A. Original Agreement
B. Copy of the Howard Park fee breakdown
Attachment #K3
A

Attachment #K3B

CITY OF IONE

DEPARTMENT OF PUBLIC WORKS
To: George Lee – City Manager
Salina Mitchell Recreation Coordinator
From: Ken A, Mackey – Interim Superintendent
Date: December 17, 2024
Subject: Howard Park – Parks and Rec contract review information Howard Park Utilities for the Park

AWA PG&E
3/1/2024 1,674.08 1,124.23
2/1/2024 1,788.25 1,698.68
1/1/2024 1,709.03 1,218.32
12/1/2023 2,659.67 1,065.92
11/1/2023 7,126.28 868.65
10/1/2023 8,212.06 2,155.20
9/1/2023 8,358.85 1,427.54
8/1/2023 5,127.73 3,312.05
7/1/2023 3,882.98 1,419.93
6/1/2023 2,391.45 1,742.33
5/1/2023 1,613.13 1,091.72
4/1/2023 1,534.47 994.21
3/1/2023 1,623.48 1,096.37
2/1/2023 1,501.35 973.16
1/1/2023 1,491.00 1,112.90
TOTALS 50,693.81 21,301.21
monthly avg. 3,379.59 1,420.08
Attachment #K3B
Sprinklers are set for Spring time 15 minutes per station Summer time 30 minutes per station
Winter turned off
I-40 sprinkler heads = 18 Gallons per min 103 heads in the soccer fields @ $100 per head to 100 heads in the Baseball
replace and we average 10 -15 heads damaged per year
Repairs to sprinkler and system: 3-5 days on an average in the beginning of the season for all fields ($1,010 )
then 4 hrs per week (15-30 minutes per broken head)
4 hrs x 25.33 = $101.32
Bathroom Supplies: $ 1,000 per building per year Toilet Paper Soap
Paper towels
Pine solution
Bleach
Seat Covers

25.33 x 2 $ 50.66 total
Agenda Item #K4
DATE: DECEMBER 17, 2024
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GEORGE LEE, CITY MANAGER
SUBJECT: PARKS AND RECREATION POLICY CHANGES AND CONTRACTS RECOMMENDED ACTION:

At City Council’s discretion.

FISCAL IMPACT:

The fiscal impact is unknown at this time.

BACKGROUND:

There has been discussion regarding the use of the tractor at Ed Hughes Memorial Arena in Howard Park by private parties who have rented the arena for events. The contract is not clear and somewhat ambiguous regarding whether outside parties can use it themselves or whether City personnel perform the work needed. The subject of potential liability has arisen within staff members.

ATTACHMENTS:

A. Ed Hughes Memorial Arena Rental Agreement Application 1 City of Ione
1 East Main Street
PO Box 398
Office: (209) 274-2412 ext. 110
Fax: (209) 274-2830
Weekend and After Hours:
(209) 256-0498
Howard Park Rental Application & Agreement
Ed Hughes Arena
600 South Church Street, Ione, CA 95640
Purpose or Name of Event:

Name of Organization or Individual:
______________________________________________________
______________________________________________________
Address: ______________________________________________________________________________ Contact Person: ________________________________________________________________________ Phone: ________________________ Email: _________________________________________________ Date(s) and Time(s) of Rental– Including Set-up and Clean-up: __________________________________ ______________________________________________________________________________________ Brief Description: ________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ Expected number of participants: ________________
Is the event open to the public? Yes No If so, anticipated number of spectators: ____________ Will security be provided: Yes No
Will cattle be at the event? Yes No If so, how many? _____________________________ ($250 cattle charge per event– includes use of chutes and laneways) Will lighting be needed? Yes No If so, how many hours? ________________________ Will the Announcer’s Booth or PA system be needed for the event? Yes No Grooming is done once daily, Monday through Friday.

Will you need to rent equipment to groom during your event? Yes No Will overnight stabling or camping* be needed? Yes No
Is a set up day required prior to the event? Yes No
Will Alcoholic Beverages be Consumed? Yes No
Will Alcoholic Beverages be Sold*? Yes No
Will food be served or sold? Yes No
Will there be non-food vendors* at the event? Yes No
*Campers must be associated with the event, and event organizer is responsible for collecting rental fees *Special permit required for sale of alcohol
*Vendors are required to complete a Vendor Application
Revised 2018 MW
2 FEE SCHEDULE
Pre-paid Fees - 50% of total is required to hold requested date(s). Event dates will not be held or scheduled until a completed rental agreement is signed and submitted with a deposit. Cancellations must be submitted in writing and signed by Event organizer and City.

Balance is due prior to event set-up.
$450 per day : # of days _______ $_________
$100 per hour for private use: # of hours ______ $_________ (Maximum of 15 riders and 3 hours)
$250 cattle charge per event– includes use of chutes and laneways $________ $ 15 per hour lights # of hours ______ $_________
$ 25 each vendor and or concession space per day : # of vendors _______ $_________ $ 45 box stall per night * : # of nights _______ # of box stalls _______ $_________ $ 27 outside pen per night * : # of nights _______ # of pens _______ $_________ $ 18 Owner set-up pen per night * : # of nights _______ # of pens _______ $_________ $ 18 Dry camping per night : # of nights______ # of overnight vehicles/tents_______ $_________ $ 50 per hour tractor and water truck use (tracked by hour meter– minimum of 1 hour per day):
# of hours________ $_________
TOTAL $_________
$500 (fully refundable) Damage/Cleaning/Key Deposit. Any staff time incurred for cleaning or repair due to event shall be subtracted from this deposit. ________ Initials $_________ *Owner to supply their own feed, bedding, water bucket, and clean-up. Manure must be disposed of in provided container.

Event organizer is responsible for tracking, collecting, and submitting fees. Vendor and camping permit applications will be provided to event organizer.

Ione Police Department may conduct permit checks during the event .

RENTERS WILL BE RESPONSIBLE FOR THE FOLLOWING:
 Removal of all personal property from the Arena, surrounding buildings and grounds.  Put all garbage in containers. If containers are full, remove, tie filled bags securely, and leave in the dumpster.
 No clean-out of horse/livestock trailers in the parking area or anywhere else aside from designated area.  All manure and debris must be disposed of properly in provided containers. This includes stalls and pens.
 If tractor is used, it must be returned clean.
 Bathrooms will be cleaned and stocked by City the morning of event Monday through Friday. Stocking and cleaning of restrooms during event and on weekends is the responsibility of the renter.

Cleaning/Damage/Key Deposit
$500 Refundable cleaning/damage deposit for full day rental (Includes grounds, structures, tractor, water truck). 3 CONDITIONS OF RENTAL AGREEMENT
This AGREEMENT is made this ________ day of _______________, 20_____ by and between the CITY OF IONE (City), and ___________________________________, herein referred to as “Renter”:

1. INSURANCE: Proof of insurance may be provided in two ways; A. Special Event Group Insurance can be obtained through the City’s insurance. Different rates apply depending on the type of event, risk category, etc. Information must be obtained from City staff for this coverage.

B. The RENTER provides a Certificate of Liability Insurance from his/their provider naming the CITY as the additional insured with an endorsement in the amount of One Million Dollars for the term of the rental and set-up as provided herein. If the RENTER plans to sell alcoholic beverages and RENTER’S standard liability policy does not provide such coverage, then a one-day “Special Event” policy must be provided to the City prior to the use of the facility. All certificates must be received at least two weeks prior to the event in ample time for review.

C. The Rental Agreement must be completed and submitted no later than 30 days prior to the event for review. ________

2. ALCOHOLIC BEVERAGES: Final approval of consumption or sale of alcoholic beverages at any event is at the discretion of the City Police Chief. It is agreed and understood that the RENTER shall have the sole responsibility for obtaining any required permits from the Alcoholic Beverage Control Board. If alcoholic beverages are consumed or sold, security will be required. The RENTER is responsible for providing appropriate security at no expense to the City. The Chief of Police or Police Department will determine the number of security personnel needed at the function. Arrangements may be made for Ione Police Department staff to provide said security for additional fees as determined by the City. ________

3. DAMAGE/CLEANING/KEY DEPOSIT: City shall provide RENTER with necessary keys to the facilities rented, in-cluding restrooms. Keys shall be provided when all monies are paid, after Rental Agreement is signed. Keys will generally not be available until the day of the event, the last working day before a weekend event, or the day before the event when set-up is requested. Keys shall be returned to the City by 8:30AM on the day following the activity, or on the first working day following a weekend rental. Costs incurred for damage, cleaning, or staff time will be subtracted from deposit before it is returned. ________

4. RENTAL DEPOSIT: The City requires a deposit of 50% of calculated fees to be paid when the reservation is made for rental of the facilities. If cancellation is made prior to 14 days of the rental date, the full deposit will be refunded.

If cancellation is made after 14 days prior, 50% of deposit will be refunded.________

5. APPROVAL OF EVENT: Final approval of events is at the discretion of the City Manager, Chief of Police, Fire Chief, and Public Works Superintendent. All events are tentative until sanctioned by the above mentioned. ________
IN WITNESS WHEREOF, the parties hereto have accepted, made, and executed this AGREEMENT upon terms, condi-tions, and provisions stated above ______________________________________________
Renter Date
__________________________________________
City of Ione Staff Date
______________________________________________
City Manager Date
Fire requirements, if checked, will apply to your event:

ALL exits MUST be kept clear
______________________________________________
Police Chief Date
No open flames anywhere of the premises of Howard
Park without a burn permit 30 days prior to your event. ______________________________________________
Fire Chief Date
______________________________________________
Public Works Superintendent Date
All fire lanes must be kept clear
No candles, unless approved 30 days prior to your event Map and time of any road closures need to be submitted
No decorative materials or combustibles near any exit
Revised 2/2018 MW
4 FOR CITY USE ONLY
Application Complete
Signed by Renter, Fire Chief, and
Police Chief
Staff
Initials
Proof of Insurance Received
Alcoholic Beverage Control Permit
Received (if applicable)
Issued Key # _______ Key Returned
Key Deposit Returned
Security Deposit Received

Deposit Returned
Amount Returned _________
Reason for not returning full amount
(if applicable):

Hold Deposit Received
Received Full Rental Fees
Notes:

Call for Walk-Through prior to event Date Called: ___________________ Call for Walk-Through after event Date Called: ___________________ Notes:

Revised 2/2018 MW
Agenda Item #L1
RESOLUTION NO. 2024-32

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF IONE CANVASSING THE BALLOTS AND
CONFIRMING THE NOVEMBER 5, 2024

GENERAL ELECTION RESULTS
WHEREAS, on the 5th day of November, 2024 a Municipal Election was held, pursuant to the authority of and in conformity with the laws thereto appertaining for the purpose of conduct of General Election for two City Council positions; one City Clerk position and one City Treasurer position; and
WHEREAS, votes tallied for the elected Councilmembers were:

Jody Maita - Councilmember - 1,548
Stacy Rhoades - Councilmember - 1,598
Janice Traverso - City Clerk - 2,495
Lisa Vicari – City Treasurer - 2,434

NOW, THEREFORE, BE IT RESOLVED that the votes as tallied by the Amador County Register of Voters is hereby certified as set forth above.

The foregoing resolution was duly introduced and adopted by the City Council of the City of Ione at their regular meeting held on the 17th day of December, 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
___________________
Alison LaFayne, Mayor
Attest:
________________________
Janice Traverso, City Clerk

Ione City CouncilDecember 17, 2024

Ione City Council
December 17, 2024