Ione City Council
February 4, 2025

REGULAR MEETING STARTS AT 6:00 PM
Mayor Stacy Rhoades
Vice Mayor Jody Maita
Councilmember Dominic Atlan
Councilmember Jack Mitchell
Councilmember Alison LaFayne
AT 1 E. MAIN STREET, IONE, CA 95640

AND VIA ZOOM
The City of Ione is inviting you to a scheduled Zoom meeting.

Join Zoom Meeting
https://zoom.us/j/2351961316?pwd=d3lWTW0zbVJLblpQNXBDQWtpZkRyUT09 Meeting ID: 235 196 1316 Passcode: 95640
Note: Public Comment will not be taken from Zoom
Tuesday, February 4, 2025

THE CITY OF IONE IS A GENERAL LAW CITY DEDICATED TO PROVIDING LEADERSHIP,

ACCOUNTABILITY, AND FISCAL INTEGRITY WHILE PROMOTING ECONOMIC OPPORTUNITIES AND MAINTAINING A HIGH QUALITY OF LIFE FOR OUR CITIZENS.

PLEASE LIMIT PUBLIC COMMENT/TESTIMONY TO FOUR MINUTES
Gov. Code § 54954.3
The Ione City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.

Full staff reports and associated documents are available for public review at the Office of the City Clerk, City Hall, 1 E. Main Street, Ione, CA. Hard copies may be obtained for $3.60 for pages 1- 5 and $.45 for each additional page. Documents that are not available when the agenda is posted will be made available for public review at the meeting.

A. ROLL CALL
B. CLOSED SESSION: None
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF AGENDA
E. PRESENTATIONS/ANNOUNCEMENTS:
• Ken Mackey, Fire Chief – Report on Recent Deployment
F. PUBLIC COMMENT: EACH SPEAKER IS LIMITED TO 4 MINUTES NOTE: This is the time for members of the public who wish to be heard on matters that do not appear on the Agenda. Persons may address the City Council at this time on any subject within the jurisdiction of the Ione City Council.

Please be mindful of the 4 minute time limit per person. Pursuant to the Brown Act, the City Council may not take action or engage in a detailed discussion on an item that does not appear on the Agenda. However, matters that require Council action will be referred to staff for a report and/or recommendation for possible action at a future Council meeting. Is there anyone in the audience who wishes to address the Council at this time? G. INFORMATION ITEMS:

All matters listed under this category are for information only with no action to be taken by the City Council.

1. Police Department December 2024 Report

2. Police Department 2024 Year in Review Report

3. Building Department 2024 Year in Review Report
H. CONSENT CALENDAR:

All matters listed under this category are considered to be routine and will be enacted by one motion. Any item may be removed for discussion and possible action and made a part of the regular agenda at the request of a Councilmember(s).

1. Minutes of November 19, 2024 and December 17, 2024

2. Minutes of December 3, 2024
a. (If requested by the Council) Report on review of Agenda Item J.2 and vote count for approval of West Yost task orders.

3. Warrants – February 4, 2025
I. PUBLIC HEARING: None
J. REGULAR AGENDA:

1. Release of Funds Requested by Axios Homes regarding Ione Elementary School Access Road

2. Approval of Basketball Courts at Perry Earl Park and Necessary Budget Appropriation

3. Amador Regional Sanitation Authority (ARSA) Update

4. Consideration and Discussion of New Policy for Audio/Video Recordings of Closed Session Meetings

5. Discussion/Action on Capital Needs Update/Sand Filter – Wastewater Treatment Plant
K. REPORTS AND COMMUNICATIONS FROM CITY ATTORNEY
L. REPORTS AND COMMUNICATIONS FROM CITY MANAGER
M. COUNCIL COMMENTS/COMMITTEE REPORTS/FUTURE AGENDA ITEMS N. ADJOURNMENT

NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, this public hearing.

ADA COMPLIANCE STATEMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk Janice Traverso at (209) 274-2412, ext. 102.

Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

DATE:

TO:

FROM:

Agenda Item #G1
FEBRUARY 4, 2025

THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

JOHN ALFRED, CHIEF OF POLICE
SUBJECT: RECEIVE AND FILE POLICE DEPARTMENT DECEMBER 2024 REPORT
RECOMMENDED ACTION:

Receive and file the Ione Police Department December 2024 Report.

FISCAL IMPACT:

There is no fiscal impact associated with this item.

BACKGROUND:

This annual report is for December 2024. It is designed to give you an understanding of the dayto-day operations of the Ione Police Department and staff in December 2024 ATTACHMENTS:

A. Summary – December 2024 Report

IONE POLICE DEPARTMENT

DECEMBER REPORT
Data is from December 1st to December 31st
Attachment #G1A

CITY OF IONE

POLICE DEPARTMENT
2024
December Report to City Council
Data is from Dec 1st to Dec 31st

1. Total Incidents
2023 – Dec 443
2024 – Dec 598

2. Patrol Statistics
Type of Call 2023 – Dec 2024 – Dec
Officer Initiated
Incidents
352 500
Traffic Stops 152 177
Other OIA Incidents 200 323
Business Checks 126 257
Vehicle/Person Checks 26 16
Type of Report 2023 – Dec 2024 – Dec
Total Reports 21 32
Accident Reports 1 1
Corner’s Case 0 1
Felony 3 6
Information Report 9 12
Infraction 0 0
Misdemeanor 8 10
Unclassified 0 1
Arrests 2023 – Dec 2024 – Dec
Total Arrests 7 8
Misdemeanor 5 5
Felony 2 3
Citations 2023 – Dec 2024 – Dec
Total 15 8
Felony 1 0
Misdemeanor 1 0
Infraction 13 8

3. Staffing Levels
ƒ 1 Chief
ƒ 1 Sergeant
ƒ 2 Corporals
ƒ 6 Officers
ƒ 1 Records Clerk
ƒ 1 Reserve
ƒ 1 Part-time Administrative Analyst
x As of the date of this report, we are fully staffed. We currently have three new officers on field training. All the new Officers should be solo around the end of the first quarter of the calendar year. x We currently run 12-hour shifts for patrol staff and corporals (Day Shift 6 AM – 6 PM, Swing Shift 2 PM – 2 AM, Graveyard 6 PM – 6 AM). The Sergeant and Chief work a standard 8-hour shift Monday Through Friday.

4. Volunteer Unit
x This month, the volunteer unit was used for office duties. The volunteer unit put in 72.75 hours during Dec.
x The Police Department could not function without the support of our volunteer unit. The volunteers assist with records, property and evidence, special events, vacation home checks, and other collateral duties as assigned.

5. Notable Cases
x On December 12, 2024, Officers received a call of a physical altercation on West Marlette at 4:43 AM. Officers arrived at 4:49 AM and contacted the victim in front of the residence. Officers investigated and determined that domestic violence had occurred and placed Caleb Towe into custody for 243(e)(1) PC –
misdemeanor domestic violence.
x On December 13, 2024, at 3:06 PM, Officers received a call about a theft from the Ione Plaza Market. The suspect was known to the store's staff and named in the call. Officers checked the area and found the suspect on Preston Ave. The suspect fled from officers, and a foot chase ensued. The suspect was caught and fought officers. Officers took the suspect to the ground, where he was placed into custody without further incident. After an exhaustive investigation, Max Herberger was arrested and booked in the Amador County Jail for the below-listed charges. 211 PC – Robbery, 69(a) PC – obstruct executive officer, and 148(a)(1) PC – Resisting arrest.
x On December 21, 2024, Officers conducted a traffic enforcement stop of a vehicle for speeding. During the stop, Officers could smell an alcoholic beverage coming from the truck. The driver exhibited signs of intoxication, and officers could see an open container of beer in the vehicle. Officers removed the driver from the truck and conducted a DUI investigation. Mitchell Moyers was arrested for the following charges. 23152(a) VC – Driving under the influence, 23152(b) VC – over .08 blood alcohol level, and 22350 VC – Speeding.
x On December 24, 2024, Officers conducted a traffic enforcement stop of a vehicle for a tinted windshield. During the stop, the driver was found to be on probation for DUI. During the investigation, it was discovered that there was an unloaded firearm in the vehicle with ammunition loaded in the magazine next to the gun. The firearm was secured for officer safety.

Further investigation showed that the driver, as per his probation terms, was supposed to have an ignition interlock device on the vehicle. The vehicle did not have the device installed. Justin Robello was arrested and booked into the Amador County Jail on the below-listed charges. 25400(a)(1) PC – carrying a concealed weapon in a vehicle, 1203.2(a) PC – violation of probation, and 23247(e) VC – restricted driver operating a vehicle without an interlock device.
• During December, the Ione Police Department Handled the following new Investigations:
1 – False Imprisonment
1 – Corner case
1 – Vandalism
3 – Identity Theft
2 – Robbery
1 – Theft
1 – Traffic Collision
3 – Domestic Dispute
2 – Resisting Arrest/Obstruction
1 – Domestic Violence
1 – Pursuit
2 – Warrant
1 – Driving Under the Influence
1 – Carrying a Concealed Gun in a Vehicle
9 – Information Report
1 – Suspicious Circumstances
DATE:

TO:

FROM:

Agenda Item #G2
FEBRUARY 4, 2025

THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

JOHN ALFRED, CHIEF OF POLICE
SUBJECT: RECEIVE AND FILE POLICE DEPARTMENT 2024 YEAR IN REVIEW REPORT
RECOMMENDED ACTION:

Receive and file the Ione Police Department 2024 Year in Review Report.

FISCAL IMPACT:

There is no fiscal impact associated with this item.

BACKGROUND:

This annual report is for 2024. It is designed to give you an understanding of statistics for the Ione Police Department for all of 2024.

ATTACHMENTS:

A. Summary – 2024 Year in Review Report

IONE POLICE DEPARTMENT
2024 REPORT
Data is from January 1st to December 31st
Attachment #G2A

CITY OF IONE

POLICE DEPARTMENT
2024
Year in Review Report to City Council
Data is from Jan 1st to Dec 31st

1. Total Incidents
2023 5887
2024 7050

2. Patrol Statistics
Type of Call 2023 2024
Officer Initiated
Incidents
4595 5799
Traffic Stops 1586 1804
Other OIA Incidents 3009 3995
Business Checks 2013 3045
Vehicle/Person Checks 221 233
Type of Report 2023 2024
Total Reports 393 410
Accident Reports 18 22
Corner’s Case 8 9
Felony 60 53
Information Report 181 180
Infraction 3 8
Misdemeanor 115 124
Unclassified/other 8 14
Arrests 2023 – Dec 2024 – Dec
Total Arrests 90 85
Misdemeanor 67 63
Felony 23 22
Citations 2023 – Dec 2024 – Dec
Total 147 171
Felony 2 0
Misdemeanor 20 27
Infraction 125 144

3. Volunteer Unit
x This Year, the volunteer unit was used for office duties. The volunteer unit put in 1284.05 hours during 2024.
x During 2024, the Ione Police Department Handled the following Investigations:
o 2 – Stolen vehicles
o 2 – Recovered stolen vehicles
o 1 – Theft of motor vehicle parts
o 4 – Suspected child abuse
o 10 – Drug offense cases
o 14 – Probation violations
o 25 – Suspended or no driver’s license
o 16 – Obstruct/resist officer
o 2 – False ID to a peace officer
o 33 – Misdemeanor warrant arrests
o 9 – Felony warrant arrest
o 2 – Conspiracy to commit crime
o 9 – Hit and runs
o 4 – Robberies
o 11 – Illegal weapon violations
o 16 – DUI arrests
o 4 – Marijuana/Alcohol violations
o 1 – Operating vehicle without interlock device
o 3 – False imprisonment
o 17 – Battery
o 1 – Battery on a peace officer
o 15 – Domestic violence
o 2 – Assault with a deadly weapon
o 2 – Rape
o 7 – Violation of DV court order
o 5 – Child abuse
o 1 – Tamper with coroner seal
o 1 – Violation of custody order
o 2 – Felony evading a peace officer
o 1 – Sodomy – by force
o 1 – Oral copulation – by force
o 2 – Sexual penetration – by force
o 3 – Sexual exploitation of minor
o 1 – Accessory
o 2 – Elder abuse
o 1 – Arson
o 6 – Burglary
o 10 – Misdemeanor thefts
o 9 – Felony thefts
o 12 – Identity thefts
o 1 – Possession of burglary tools
o 3 – Counterfeiting
o 1 – Possession of stolen property
o 15 – Mental health detentions
o 20 – Vandalism
o 1 – Felony cruelty to animal
o 2 – Trespassing
o 14 – Accidents
o 9 – Public intoxication
o 1 – Curfew violation
o 1 – Fight on school grounds
o 153 – Information reports
o 14 – Outside agency assists
x Total - 504
Agenda Item #G3
DATE: FEBRUARY 4, 2025
TO: GEORGE LEE, CITY MANAGER
FROM: JORDAN DOERKSEN, ADMINISTRATIVE ASSISTANT
SUBJECT: 2024 BUILDING DEPARTMENT SUMMARY
To provide information regarding the activities of the Building Department for the year of 2024. - Total Permits: 227 - Total Fees Collected: $316,011.48 Total Permits Issued 2024
Building Electrical Mechanical New SFD Plumbing
$174,437.15
$6,369.17
$79,675.23
$49,227.52
$6,302.41
- Total Inspections: 549
0 10
20 30
40 50
60 70
80 90
100
INSPECTIONS CONDUCTED 2024

CITY OF IONE COUNCIL MEETING MINUTES
November 19, 2024
Mayor LaFayne called the Regular Meeting to order at 6:00 PM A. ROLL CALL:

Present: Alison LaFayne, Mayor
Diane Wratten, Vice Mayor
Dominic Atlan, Councilmember
Jack Mitchell, Councilmember
Stacy Rhoades, Councilmember
Staff: George Lee, City Manager
Andy Pinasco, City Attorney
Janice Traverso, City Clerk

B. CLOSED SESSION: Moved by Councilmember Atlan, seconded by Vice Mayor Wratten and carried to move Closed Session to the end of the meeting.

1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS
1000 Castle Oaks Drive (APN 005-320-034)
1230 Shakeley Lane (APN 005-320-037)
Agency Negotiator: George Lee, City Manager
Negotiating Parties: Hahn Family Foundation
Under Negotiation: Price and Term of Payment

2.PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager

3.PUBLIC EMPLOYMENT
Title: City Attorney
AYES: LaFayne, Wratten, Atlan, Mitchell, Rhoades
NOES: None
ABSENT: None
ABSTAIN: None

C. MAYOR LAFAYNE LED THE PLEDGE OF ALLEGIANCE
D. APPROVAL OF AGENDA:

It was moved by Vice Mayor Wratten, seconded by Councilmember Atlan and carried to approve the agenda.

AYES: LaFayne, Wratten, Atlan, Mitchell, Rhoades
NOES: None
ABSENT: None
ABSTAIN: None

E. PRESENTATIONS/ANNOUNCEMENTS: None

F. PUBLIC COMMENT:

Gary Thomas asked if there was an arbitration clause in the Golf Course Lease.

If someone is not wanting to run the golf course—it is a breach of contract. We are not here to make someone whole. I trust George Lee’s knowledge about the golf course and the surrounding values of golf courses and what they are worth. It is time to look at your tool box and eminent domain is in there. . Larry Rhoades, asked why the City never thanked Harrah’s Casino for donating $50,000 for a Police car and chairs in the Council Chambers.

G. INFORMATION ITEMS: Information Items – no action taken.

1. September 2024 Fire Department Report

2. September 2024 Building Department Report

3. September 2024 WWTP Report

H. CONSENT CALENDAR:

Mayor LaFayne pulled the Minutes and Warrants for discussion. Council agreed to carryover the Minutes until the next meeting.
to approve the following:

1. Minutes of August 14, 2024, August 20, 2024, September 3, 2024, September 17, 2024 and October 1, 2024

2. Warrants – Warrants - November 19, 2024 – We had a handful of checks presented at the last Special Meeting. I signed the checks against my better judgement and did ask they be on the next regular agenda. One of the checks was a rather large check with no supporting documents. I have asked for the supporting documents, which I have not received. I want to make sure we wrote the check for the exact cost—we did with a 10% markup. Vice Mayor Wratten questioned the ARCO Business Solutions on Warrants. Michael Ormsby, Finance Manager commented that ARCO is the City’s Credit Card, which each department is issued a card. Council would like to know why we are putting all these charges on the Credit Card and particularly the Admin costs.

It was moved by Councilmember Atlan, seconded by Vice Mayor Wratten to approve the Warrants.

AYES: LaFayne, Wratten, Atlan, Mitchell, Rhoades
NOES: None
ABSENT: None
ABSTAIN: None

I. REGULAR AGENDA:

1. Information on Annexation of Brickyard Road – Byron Damiani, Executive Officer – Fire Chief, Ken Mackey explained that Brickyard Road was offered to us by the County as far back as the early 2000 and was accepted but not followed up on. This roadway serves multiple purposes to the City for safety reasons. • Secondary means or emergency access and escape for the Wildflower Subdivision, also Howard Park (evacuation route) and Ione Elementary School.
• Emergency access alternate route for traffic diversion in the event that Highway 124 is blocked, which occurs for multiple reasons • Wildland Fire emergency access to all Wildland threat areas to the south end of the city.
• Emergency medical access to the Train tracks with the increased recreational use, we need access to these areas
• Provides better access to law enforcement to assure the areas are not being used by trespassers on the private property that cause a direct threat to the City during the wild fire season.

The City’s 2023 General Plan refers to this area as the “Triangle”. The City needs to accept this as part of the overall annex to the City limits for future growth and development, with roads already in place vs. having to go through multiple layers or reports and studies and then applications to CalTrans for highway access, etc.

For the roadway upgrades and maintenance, there are grants available to provide for emergency access evacuation rotes that will assist us in continuing our safety plan for our community to assure that we provide the most options to our citizens, and the responders.

If the Council is concerned about the current condition of the road past Foothill Blvd, an option of installation of gates could be explored at Buena Vista Road just south of Foothill Blvd. for authorized personnel only, and emergency fire road and evacuation route until the area is developed.

Byron Damiani, Executive Officer, LAFCO commented that if the City wants to annex Brickyard Road, the City will have to annex all of the property that Brickyard Road traverses (approximately 500 acres). LAFCO is not permitted to take partial lots. The County would be open to an MOU if the City wants to take care of the maintenance of the road. Part of the issue is that Wildflower is the City limit and sphere of influence limit, so we will have expand the City’s sphere and the Municipal Service Review, which will take time.

After discussion by the Council, direction was given to staff to gather more Information:
• What is the process for annexation,
• What the process is if any of the property owners do not want to be part of the annexation and what the steps are for that, • What the costs are for the actual for annexation of the property • What kinds of MOU proposing and what is the cost to the City • If we only annex 52,000 acres what would that look like • Is the County planning on abandoning the road; if so, what is the process
• What does closure of the road actually mean

2.. Addition of Basketball Courts at Perry Earl Park and Necessary Budget Appropriation – Salina Mitchell, Recreation Coordinator explained that staff received two design/build proposals—All Sport America and KYA—All Sport America was significantly lower than KYA. The bids were submitted with different dimensions and at much different price points. The lot is large enough to house anything from a small half court to a large high school full size court.

All Sport America was significantly lower than KYA, so I asked them to provide me with numbers for a slightly larger court to give us options.

After discussion by Council, it was moved by Councilmember Atlan, seconded by Vice Mayor Wratten to move forward with the Basketball Courts at Perry Earl Park with an RFP.

AYES: LaFayne, Wratten, Atlan, Mitchell
NOES: Rhoades
ABSENT: None
ABSTAIN: None

3. Purchase of Sand for Ed Hughes Memorial Arena and Necessary Budget Appropriation – Salina Mitchell, Recreation Coordinator explained that the AdHoc Ed Hughes Memorial Arena Committee met with the Park & Recreation Commission at a Special Meeting on October10, 2024. In that meeting the Committee provided much input as to the best way to manage the Arena moving forward. One of the suggestions they have made is that we need more sand in the Arena overall but specifically the warm up and holding areas. The Committee has suggested that this is a necessity no matter how we end up managing the arean. There are many other wish list items but the sand is needed to effectively use the Arena at all. It has been estimated that we need 814 yards of #2 washed sand, which equals $8,898.

Debbie Mackey, Grant Coordinator explained that moving forward there should be a vision for the Arena of what is out there and that the Council is supporting it.

When we do put sand out there or whatever type of footing in there, that it will carry forward with what the plans are for that—meaning financial revenue. I would like to work with the Committee so we can have a collective vision and will know what type of revenue streams will be coming in.

It was moved by Councilmember Atlan, seconded by Vice Mayor Wratten to move forward with the purchase of the sand or see if U.S. Mine would be generous enough to donate sand to the arena and also, double check on the amount prior to the purchase with a not to exceed amount of $10,000.

AYES: LaFayne, Wratten, Atlan, Mitchell
NOES: Rhoades
ABSENT: None
ABSTAIN: None

4. Wastewater Committee Report – November 6, 2024 – Kathryn Gies, West Yost Engineering – Kathryn Gies, Wastewater Engineer reported on the following issues West Yost is working on:

Tille 22 Report – Wastewater Committee Recommendation: West Yost should work with the City Manager to develop a letter to the Executive Officer of the Regional Water Board formally requesting a deadline extension for submission of a complete Title 22.

Water Balance – Wastewater Committee Recommendation: West Yost and the City Manager should work with CDCR and ARSA to define the plan for the development of a joint water balance.

Ongoing Regulatory Coordination and As Needed Services – Wastewater Committee Recommendation – Authorize a new As Needed Task Order for West Yost in an amount of $50,000 to allow for continued regulatory compliance and planning support services.

Castle Oaks Water Reclamation Facility Condition Assessment – Wastewater Committee Recommendation – Authorize a new As Needed Task Order for West Yost in the amount of $59,500 for West Yost to complete the Condition Assessment and Capital Improvement Plan for the COWRF.

Cease and Desist Order Recensions – Wastewater Committee Recommendation – West Yost will develop a work plan to define timeline required for evaluation of long-term disposal options related to the existing percolation basins. The City and West Yost will meet with Regional Water Board in January to discuss next steps. This work is proceeding under a previously approved Task Order.

Rate Study – Wastewater Committee Recommendation – Council to discuss possible approaches related to defining the timing and funding sources and provide direction to West Yost regarding preferred strategy.

J. REPORTS AND COMMUNICATIONS FROM CITY ATTORNEY: None
K. REPORTS AND COMMUNICATIONS FROM CITY MANAGER:

George Lee introduced Michael Ormsby, Finance Manager to the Council and the public.

L. COUNCIL COMMENTS/COMMITTEE REPORTS/FUTURE AGENDA
ITEM:
- Dan Traxler gave an update from the Park & Recreation Agency:

Met with Disc Golf regarding renewal of their agreement Met with Mother Lode Youth Soccer League regarding Annual Fee Met with Little League regarding their Annual Fee
Park & Recreation working with citizens regarding the Dog Park and will bring their ideas at the next Park & Recreation Meeting.
- Councilmember Mitchell:

Attended COPS for Kids graduation

- Councilmember Rhoades
I got on Council to help fix the Wastewater Plant. An old tribatory meter from the Wastewater Plant was handed over the Chief Police because it was sabotaged by the last Wastewater Operators.

M. CLOSED SESSION: Councilmember Mitchell recused himself from Item #1.

Public Comment:

Jack Copeland - Mr. Hahn plans on closing the Golf Course on the December 4, 2024, which is the largest private sector for the City. If you can make a deal—make a deal. I do not know the benefits to this town of putting that crap water on the Golf Course.

Elmer Rohde – Are you going to tell us what is happening here—we are running out of time. Now we have someone recusing himself—all of a sudden you have a Financial Interest. Councilmember Mitchell commented that his concern is his primary residence and my property, which is a financial piece to me. I disagree with the information previously received that it is not a conflict of interest.

Council convened to Closed Session:

1. CONFERENCE WITH REAL PROPERTY NEGOTIATION:
1000 Castle Oaks Drive (APN 005-320-034)
1230 Shakeley Lane (005-329-037)
Agency Negotiator: George Lee
Negotiating Parties: Hahn Family Foundation
Under Negotiation: Price and Term of Payment

2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager

3. PUBLIC EMPLOYMENT
Title: City Attorney

N. REPORT OUT OF CLOSED SESSION: Council reconvened to Closed Session.

Roll Call: Present: LaFayne, Wratten, Atlan, Mitchell

Absent: Rhoades (Unexcused)
CONFERENCE WITH REAL PROPERTY NEGOTIATION:
1000 Castle Oaks Drive (APN 005-320-034)
1230 Shakeley Lane (005-329-037)
Agency Negotiator: George Lee
Negotiating Parties: Hahn Family Foundation
Under Negotiation: Price and Term of Payment
Mayor LaFayne reported that it is similar to what we reported last time.

We have the signed LOI. We are in constant communication with the Hahn Family. I am on the email thread and watching things go back and forth and watching things come together. I am keeping a finger on it— trying to move this thing forward as fast as we can. It is unfortunate that a lot of documents have to go back and forth, and it is part of the process.

I would like to say that there is good energy happening. I think we are going to be able to get this done, and that is what we are working toward.

This Council is trying their best. I know it has been dragging out, I am frustrated too, I am tired.

2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION – Direction given to staff.

Title: City Manager

3. PUBLIC EMPLOYMENT – Direction given to staff.

Title: City Attorney

N. ADJOURNMENT:

Moved by Vice Mayor Wratten, seconded by Councilmember Mitchell to adjourn.

Respectfully submitted,
Janice Traverso
City Clerk

CITY OF IONE COUNCIL MEETING MINUTES
December 17, 2024
Mayor LaFayne called the Regular Meeting to order at 6:00 PM A. ROLL CALL:

Present: Alison LaFayne, Mayor
Diane Wratten, Vice MmOayor
Dominic Atlan, Councilmember
Jack Mitchell, Councilmember
Stacy Rhoades, Councilmember
Staff: George Lee, City Manager
Andy Pinasco, City Attorney (Zoom)
Janice Traverso, City Clerk

B. CLOSED SESSION: None

C. MAYOR LAFAYNE LED THE PLEDGE OF ALLEGIANCE
D. APPROVAL OF AGENDA:

Motion: It was moved by Councilmember Rhoades, seconded by Vice Mayor Wratten and carried to approve the agenda.

AYES: LaFayne, Wratten, Atlan, Mitchell, Rhoades
NOES: None
ABSENT: None
ABSTAIN: None

E. PRESENTATIONS/ANNOUNCEMENTS:

Oath of Office to Police Officers – Ruben Fragoso, Juan Andrade and Elijah Ward – Police Chief John Alfred introduced the new officers and the City Clerk, Janice Traverso administered the Oath of Office to each of the officers.

F. PUBLIC COMMENT:

Gary Thomas--at the last Creek Committee Meeting, we had a very fine report from Jonathan Mitchell, City Engineer regarding the condition of the Creek. It is going to serve the City well and everything else; and think he is on the right track. He should be given kudos for that.

G. INFORMATION ITEMS: Information Items – no action taken.

1. November 2024 Fire Department Report

2. October 2024 and November 2024 Police Department Report

3. November 2024 Building Department Report

4. November 2024 WWTP Report

H. CONSENT CALENDAR:

MOTION: Moved by Vice Mayor Wratten, seconded by Councilmember Atlan and carried to approve the following:

1. Minutes, October 15, 2024, October 22,2024, and October 30, 2024

2. Warrants – December 17, 2024

3. Consent to the formation of the Amador County Tourism Marketing Director pursuant to the Property and Business Improvement District Law of 1994 (Streets and Highway Code, 36600 et seq.)

4. Adoption of Resolution No. 2024-35 Approving the Department of Forestry and Fire Protection Agreement
AYES: LaFayne, Wratten, Atlan, Mitchell, Rhoades
NOES: None
ABSENT: None
ABSTAIN: None
I. REGULAR AGENDA:

1. Appointment of City Attorney, White Brenner, LLP – George Lee, City Manager – City released an RFP for City Attorney and three responses were received. Of the three firms that were interviewed, the Council selected White Brenner, LLP who agreed to the terms of a $11,000 retainer per month and recommend they be appointed.

MOTION: Moved by Vice Mayor Wratten, seconded by Councilmember Mitchell and carried to accept and appoint the law firm of White Brenner as City Attorney.

AYES: LaFayne, Wratten, Atlan, Mitchell, Rhoades
NOES: None
ABSENT: None
ABSTAIN: None

2. Annual Fee Increase for the Agreement with Mother Lode Youth Soccer League – George Lee, City Manager – George Lee, City Manager – a 20 years Agreement between the City of Ione and Amador County Little League West (ACLLW) was established in 2014. In that agreement it was stated that the annual fees could be re- negotiated by the City at the ten-year mark, or in June, 2024. The agreement calls for an increase of $1,500 annual fee effective 2025, with a three percent increase each year thereafter for the remainder of the Agreement. Vice Mayor Wratten asked for verification that the City and Mother Lode Youth Soccer League are willing to adhere to the terms of this contract in complete and total moving forward—City Manager, “the City is” and will make sure that the contract agreements are met.

Councilmember Atlan – the City has heavily subsidized both this and the next item and it is too bad that the School District does not step and subsidize as much as the City since they get 62% of the property taxes.

Councilmember Mitchell – thanked the Park and Recreation Commission and MLYSL for working together on this—it is never fun things when you talk about raising fees.

Mayor LaFayne – this is just a drop in the bucket and there was so much time spent on something that really isn’t going to make a difference. It is time we look at different ways to increase revenue at the Park rather than pass it on to the leasees. Our facilities are outdated—the irrigation, the pipes and electricity are decades old. There is a ton of funding out there for the Parks. We need to generate money to put it back in the Park, and we are not doing that.

MOTION: Moved by Councilmember Atlan, seconded by Councilmember Rhoades and carried to approve the annual increase for the Mother Lode Youth Soccer League as presented.

AYES: Atlan, Mitchell, Rhoades
NOES: LaFayne, Wratten
ABSENT: None
ABSTAIN: None

3. Annual Fee Increase for the Agreement with Amador County Little League West – George Lee, City Manager – ACLLW have agreed to an annual fee of $3,500 with a 3% increase each year.

Wayne Huit, President, ACLLW this funding is not going to make a difference. I always try to find something positive. Some progressive is being made, Public Works is looking at some of our concerns.

Larry Caputo, Park & Recreation Commissioner commented that the two leagues worked very well with us to do the best they could with a horrible lease agreement.

MOTION: Moved by Councilmember Atlan, seconded by Councilmember Mitchell and carried to increase the annual fee with the agreement with Amador County Little League West.

AYES: Atlan, Mitchell, Rhoades
NOES: LaFayne, Wratten
ABSENT: None
ABSTAIN: None

4. Parks and Recreation Policy Changes and Contracts – There has been discussion regarding the use of the tractor at Ed Hughes Memorial Arena in Howard Park by private parties who have rented the arena for events. The contract is not clear and somewhat ambiguous regarding whether outside parties can use it themselves or whether City personnel perform the work needed. The subject of potential liability has arisen within staff members.

Mayor LaFayne comments -This item was put on the agenda for clarification of staff and Council roles as it pertains to contracts. That is not what is in the staff report. Should this even be here at Council because it is an administrative function and the recommended action is at Council’s discretion. We cannot take action at our own discretion—we need something put before us. Staff is interpreting the rental agreement that has been used for decades. This year staff has decided to interpret the contract differently and that renters of the arena cannot utilize the tractor—they must bring their own tractor. This should have gong to the City Manager, then to you rather than Council for interpretation.

Both the City Manager and City Attorney suggested that the contract be sent back to staff, then the contract can be reviewed by legal counsel, give direction to staff and then brought to Council for approval.

Since purchasing the new tractor, staff has not allowed renters to use the tractor even though in the contract these statements are made:
• If tractor is used, it must be returned clean.
• $500 refundable cleaning/damage deposit for full day rental (includes grounds, structures, tractor, water truck)
The issue is that there is an event on Saturday, December 21, 2024, and the renter planned on using City tractor to groom the arena for Barrel Racing. Stacy Freitas, (renter for Saturday’s event) commented the ground has to be worked up in a certain way, and if it is not, the horses are at risk of falling and riders can get hurt. The way the ground is worked up now, it will not hold the horses up. If we cannot use the tractor, we do not know what we will do.

George Lee, City Manager recommended to let the group use the tractor for their event on Saturday and work on clarifying the rental agreement.

J. GENERAL ELECTION RESULTS AND OATH OF OFFICE TO NEWLY ELECTED COUNCIL MEMBERS:

Council presented a plaque to Diane Wratten for her service the last eight years.

1. Adoption of Resolution No. 2024-32 – Canvassing the Ballots and Confirming the November 5, 2024 General Election Results:

MOTION: Moved by Vice Mayor Wratten, seconded by Councilmember Mitchell and carried to adopt Resolution No. 2024-32 Canvassing the Ballots and Confirming the November 5, 2024 General Election Results.

AYES: LaFayne, Wratten, Atlan, Mitchell, Rhoades
NOES: None
ABSENT: None
ABSTAIN: None

2. Declaration of Election and Oath of Office to Councilmembers, Jody Maita and Stacy Rhoades, and City Treasurer, Lisa Vicari by Janice Traverso, City Clerk – Declaration of Election was presented to Jody Maita, Stacy Rhoades and Lisa Vicari and Oath of Office was administered to Jody Maita, Stacy Rhoades and Lisa Vicari by City Clerk, Janice Traverso

3. Declaration of Election and Oath of Office to City Clerk, Janice Traverso by Teresa Hurtado, Deputy County Clerk – Declaration of Election was presented to Janice Traverso and Oath of Office was administered by Teresa Hurtado, Deputy County Clerk and Recorder.

Council took a 20 Minute Recess for Refreshments
K. SELECTION OF MAYOR:

MOTION: Moved by Councilmember Mitchell, seconded by Councilmember Maita to nominate Stacy Rhoades as Mayor.

AYES: Maita, Mitchell, Rhoades
NOES: LaFayne, Atlan
ABSENT: None
ABSTAIN: None
Moved by Mayor LaFayne, seconded by Dominic Atlan to nominate Dominic Atlan as Mayor.

AYES: LaFayne, Atlan
NOES: Maita, Mitchell, Rhoades
ABSENT: None
ABSTAIN: None
SELECTION OF VICE MAYOR:

MOTION: Moved by Councilmember LaFayne, seconded by Councilmember Mitchell and carried to nominate Jody Maita as Vice Mayor.

AYES: Atlan, LaFayne, Maita, Mitchell, Rhoades
NOES: None
ABSENT: None
ABSTAIN: None
L. REPORTS AND COMMUNICATIONS FROM CITY ATTORNEY:

Andy Pinasco, City Attorney apologize for not attending the meeting in person.

M. REPORTS AND COMMUNICATIONS FROM CITY MANAGER: None
N. COUNCIL COMMENTS/COMMITTEE REPORTS/FUTURE AGENDA
ITEM:

Councilmember Atlan – would like to recognize past Commissioners for their service to the City.

Vice Mayor Maita – addressed the public—incredible honor to sit before you tonight as your newly elected Councilperson. It is a moment that is both humbly and exciting and grateful for the trust you have placed in me to represent the values that are so important to the residents of Ione.

Councilmember LaFayne:
• Like to schedule an Economic Development Meeting
Councilmember Mitchell:
• Thanked the Ione Fire Department for the Santa
• Wished everyone a Merry Christmas
Mayor Rhoades:
• Wished everyone a Merry Christmas
• A lot of good things coming up this year
O. ADJOURNMENT:

Moved by Councilmember Mitchell, seconded by Councilmember LaFayne and carried to adjourn.

Respectfully submitted,
Janice Traverso
City Clerk

CITY OF IONE COUNCIL MEETING MINUTES
December 3, 2024
Mayor LaFayne called the Regular Meeting to order at 6:00 PM A. ROLL CALL:

Present: Alison LaFayne, Mayor
Diane Wratten, Vice Mayor
Dominic Atlan, Councilmember
Jack Mitchell, Councilmember
Stacy Rhoades, Councilmember
Staff: George Lee, City Manager
Andy Pinasco, City Attorney
Janice Traverso, City Clerk

B. CLOSED SESSION: Moved by Councilmember Atlan, seconded by Councilmember Mitchell and carried to move Closed Session to the end of the meeting.

1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS
1000 Castle Oaks Drive (APN 005-320-034)
1230 Shakeley Lane (APN 005-320-037)
Agency Negotiator: George Lee, City Manager
Negotiating Parties: Hahn Family Foundation
Under Negotiation: Price and Term of Payment

2.PUBLIC EMPLOYMENT
Title: City Attorney
AYES: LaFayne, Wratten, Atlan, Mitchell, Rhoades
NOES: None
ABSENT: None
ABSTAIN: None

C. MAYOR LAFAYNE LED THE PLEDGE OF ALLEGIANCE
D. APPROVAL OF AGENDA:

It was moved by Councilmember Atlan, seconded by Councilmember Rhoades and carried to approve the agenda.

AYES: LaFayne, Wratten, Atlan, Mitchell, Rhoades
NOES: None
ABSENT: None
ABSTAIN: None

E. PRESENTATIONS/ANNOUNCEMENTS:

Moved by Councilmember Mitchell, seconded by Vice Mayor Wratten to add Park and Recreation Commission Committee Reports.

AYES: LaFayne, Wratten, Atlan, Mitchell, Rhoades
NOES: None
ABSENT: None
ABSTAIN: None

Dan Traxler:
• Amador Little League West and Mother Lode Youth Soccer League annual fee increase should have been on this agenda. This item will be on the next Council agenda
• Dog Park at Howard Park on next Park & Recreation Agenda • Pipe at Little League West has been leaking. Ken Mackey, Interim Public Works Superintendent will be fixing the leaks.

F. PUBLIC COMMENT:

Andy Aguilera:
• Election is over, the City Clerk was re-elected and Measure L lost—we are waiting for the final cost of Measure L.

Oral Custer:
• Pleased with the local Election and County Election.

Tommy Quinn:
• This past weekend at 6:30 a.m. I could hear gun fire from CalFire--hoped they could do it later in the day.
• Disappointed on the paving job did by CalTrans on Main Street.

Patrice Prest:
• Hope in 2025 this body quits making personal bashes against each other and start off with a kinder City Council meeting and quit making personal attacks on the City Council and each other.

G. INFORMATION ITEMS: Information Item – no action taken.

1. City of Ione Community Facilities District No. 2005-2 Annual Accountability Reports for the Period Ending October 31, 2024.

H. CONSENT CALENDAR:

It was moved by Vice Mayor Wratten, seconded by Councilmember Atlan and carried to approve the following:

3. Adoption of Resolution No. 2024-30 Prohibiting Parking on a Portion of Main Street during the Amador County Little League West Opening Day Parade

4. Adoption of Resolution No. 2024-31 Adopting the 2024 Conflict of Interest Code AYES: LaFayne, Wratten, Atlan, Mitchell, Rhoades
NOES: None
ABSENT: None
ABSTAIN: None
The following items were pulled for discussion:

1. Minutes of August 14, 2024, August 20, 2024, September 3, 2024, September 17, 2024 and October 1, 2024 – No discussion

2. Warrants – December 3, 2024 – Councilmember Atlan questioned:
• EcoUrban Designs for $2,400 and they longer mow the grass. Is this going to be adjusted? I would like their Maintenance Contract on the next agenda for discussion.
• Animal Control for $5,172 – Police Chief Alfred, the County is charging the cities $86.00 per call. The City has not signed a new contract.

It was moved by Councilmember Atlan, seconded by Vice Mayor Wratten and carried to approve:

1. Minutes of August 14, 2024, August 20, 2024 (Councilmember Atlan Abstained), September 3, 2024, September 17, 2024 and October 1, 2024

2. Warrants – December 3, 2024
AYES: LaFayne, Wratten, Atlan, Mitchell, Rhoades
NOES: None
ABSENT: None
ABSTAIN: None

I. REGULAR AGENDA:

1. Presentation on Formation of Amador County Tourism Marketing District (ACTMD) – Kathleen Mahan – Amador Council of Tourism – Developed by Amador County businesses and the Amador County of Tourism (ACT), the Amador County Tourism Marketing District (ACTMD) is an assessment district proposed to provide specific benefits to payors, by funding marketing and sales promotion efforts for assessed businesses. This approach has been used successfully in other destination areas throughout the country to provide the benefits of additional room night sales directly to payors.

This item will be on the next City Council Agenda for approval of Consent to the Formation of the Amador County Tourism Marketing District pursuant to the Property and Business Improvement District Law of 1994 (Streets and Highway Code, 36600 et. seq.)
2, Approval of West Yost Task Orders – West Yost Associates provided an update to the City Council on November 19, 2024, which included information related to the Task Orders that have been previously authorized by the City Council and provided details regarding two new Task Orders that are now needed.

As documented in that update, ongoing coordination and support is needed from West Yost to address several outstanding wastewater treatment related compliance requirements. A new As-Needed Task Order No. 9 in the amount of $50,000 is needed to allow for regulatory compliance and planning support services.

Also, documents in the update was the recommendation from the Wastewater Committee to complete an overall condition assessment of the COWRF to identify the costs related to needed replacements of aging mechanical, electrical and control equipment in the next 50 to 10 year period. This study will culminate with the development of a defensible Capital Improvement Program (CIP) for the COWRF, which will be a critical piece of developing a future regional recycled water program. A new Task Order No. 10 in the amount of $59,500 for West Yost is needed to complete the Condition Assessment and Capital Improvement Plan.

It was moved by Councilmember Atlan, seconded by Councilmember Rhoades and carried to table Item #2 until the City receives further information.

AYES: LaFayne, Wratten, Atlan, Mitchell, Rhoades
NOES: None
ABSENT: None
ABSTAIN: None
It was moved by Vice Mayor Wratten, seconded by Councilmember Atlan and carried to authorize Item #1 so we can continue and move forward with our Water Balances Reports by December 13, 2024, and that we get invoices with specific work orders on it.

AYES: LaFayne, Wratten, Atlan, Mitchell
NOES: Rhoades
ABSENT: None
ABSTAIN: None

3. Amending the Ione Municipal Code Title 2 to include City Council Term Limits - Mayor Alison LaFayne’s background on this item--in the past years, the registered voters of the City of Ione have communicated openly their concerns and mounting lack of faith in their current Elected Officials and administration of the City. Lack of responsible oversight, fiscal management, failure to initiate progress on City infrastructure, traffic problems, economic development, vision for the future and basic community support are among the top concerns. This is reflected after each election by the rise of undervotes identified by the Amador County Registrar of Voters. This past election near 40% of registered voters did not vote to select their own City Council. In additional, while the population of the City has risen, the number of candidates each year has drastically been reduced, citing conduct and disorderly behavior of councilmembers and lack of compensation. Citizens feel hopeless and unheard.

Mayor LaFayne’s comments – The last two years we have accomplished very little. We have not had a Public Works Director for two years and have not started any capital improvement projects—very little is coming to Council—we are not moving forward, we have gone backwards, we are losing staff. I feel hopeless too. We are strapped because we do not have the proper tools to conduct business and this is a tool to get new people involved. I am not going to talk about compensation--$182—for the amount of time. Prior Mayor’s met twice a month to help with the agenda. I meet weekly for hours and I work a full time job with overtime. There has to be an incentive—it is depressing sometimes up here.

Vice Mayor’s comments – Having served two consecutive terms, if you are going to put terms limits on it, it should be three consecutive terms. Your first four years you are just figuring it out. Then if have a term like this one where we have staff turnover, City Manager turnover, problems on the Council, then you get nothing done. This four-year term has accomplished very little. I am all for term limits, nobody should be up here for 25 years. I think two terms is great, but if you have three terms you can get people on the Council that can get things resolved. I have spent the last 8 years trying to get the Cease and Desist Order removed—we are close but still not there. I would argue for three consecutive terms and no break in between.

Councilmember Atlan comments – I agree with the term limits and don’t have any preference what they are. New people should be encouraged to run. There are a lot of people who complain but don’t know how thankless the job is—you don’t get paid—easy to sit there and criticize. At the end of my term, it will be 12 years and I have no intention to make it more than that, so I could care less whether it is 8 or 12 years. Think term limits are a good idea.

Councilmember Mitchell comments – I think term limits are in place, it is called a vote of the public. You can dictate term limits up here and if you are not doing your job, you won’t be up here very long. I would hate to have someone in place that is fantastic and they could not continue solely because this Council decided on term limits. We are going to let the people have their vote. I don’t have a problem with terms limits, but the people decide that. If you don’t do your job, you are out, as it should be or they do a recall or do whatever they do.

The term limits are in place and think it should stay that way.

Andy Aguilera comments – For the amount of people in Amador County we were listed as one of the top turn outs. You brought this up and you should have found out how much money it was going to cost. Voting is our freedom of the United States of America. The minute you start taking the rights of the people away, you take away our freedom. I want to be able to vote for who I want.

Staci Mitchell – I don’t think the City Council should bring up Term Limits for the City Council. The people should vote on it. We need to about what is going on in this town and what is benefiting this town. I live on the Creek and every time we have a massive storm, it is taking out more and more of my bank. I have 13 years of overgrowth. West Marlette needs to be worked on. I want everyone to come together—I see some that are and some that are not.

Larry Caputo comments – before you put in term limits, you have a number of things to consider. One of the things that happen over time, people lost interest in running for Councilmember and then all of a sudden you don’t have enough people running for Council. When do you start counting terms, most of the people on Council would be out, so you have a whole new Council to elect-that would be a disaster.

Larry Rhoades comments – Mr. Gebhardt and Dale Herfel were on this Council for over 30 years, they started this City and they were dedicated. They were paid $25.00 per month. I seen them digging up sewer at 11:00 p.m. at night running a backhoe. These people were dedicated and are trying to limit their term and keep up voting for who we want.

Elmer Rohde comments – I agree with Andy, throw this term limit out. We will vote for who we want on Council, and if we don’t want you on Council, and you are running, we will vote you out.

Ryan Young comments – I appreciate and honor everyone’s call to service, but leave it to the people who they want, when they want and how long they want them there. I am appalled in what you guys are saying, you want to term people out but there is no consistency here and no accountability here.

Krystal Acierto comments – I appreciate the conversation and think there is more conversation to be had with term limits. It is not a unique idea. There are merits to term limits and not merits to term limits that include continuity, knowledge and expertise. There is more discussion to be had about the merits.

After discussion, it was moved by Vice Mayor Wratten, seconded by Councilmember Atlan and carried to table this item to future Council Meeting.

AYES: LaFayne, Wratten, Atlan, Mitchell, Rhoades
NOES: None
ABSENT: None
ABSTAIN: None

J. REPORTS AND COMMUNICATIONS FROM CITY ATTORNEY: None
K. REPORTS AND COMMUNICATIONS FROM CITY MANAGER:
• City received notice of a rate increase from Delta Container Corp.

L. COUNCIL COMMENTS/COMMITTEE REPORTS/FUTURE AGENDA
ITEM:

Councilmember Atlan:
• Would like an Audit of the Capital Improvement fee collected from the monthly Sewer Fees - $8.50 each month
• Would like an Audit of the Capital Improvement Funds—too much money is being spent on consultants
• Would like a report on the COVID funds given to local businesses and if the businesses are still here

M. CLOSED SESSION:

Public Comment:

Elmer Rohde – We have run out of time, you have had 6 months to do something. If you don’t get something done or get an extension, you will close the largest retail business in the City of Ione.

Cody Gold – How do we plan on paying for the 3.2 million that the City has disclosed in the Letter of Intent, when the City General Fund budget is 3.9 million and our reserve of 2 million. A lot of the special accounts are in the red because we borrowed from them before and they are still in the red. We would like an update on how the City plans on getting the 3.2 million dollars.

Council convened to Closed Session to discuss the following: Councilmember Mitchell recused himself from Closed Session.

Moved by Councilmember Atlan, seconded by Councilmember Rhoades to discuss Item #2 first.

AYES: LaFayne, Wratten, Atlan, Mitchell, Rhoades
NOES: None
ABSENT: None
ABSTAIN: None

1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS -
1000 Castle Oaks Drive (APN 005-320-034)
1230 Shakeley Lane (APN 005-320-037)
Agency Negotiator: George Lee, City Manager
Negotiating Parties: Hahn Family Foundation
Under Negotiation: Price and Term of Payment

2.PUBLIC EMPLOYMENT
Title: City Attorney
N. REPORT OUT OF CLOSED SESSION:

Roll Call: Present: LaFayne, Wratten, Atlan, Rhoades

Absent: Mitchell on Item #1
Direction was given to staff on Items #1 and #2

1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS -
1000 Castle Oaks Drive (APN 005-320-034)
1230 Shakeley Lane (APN 005-320-037)
Agency Negotiator: George Lee, City Manager
Negotiating Parties: Hahn Family Foundation
Under Negotiation: Price and Term of Payment

2.PUBLIC EMPLOYMENT
Title: City Attorney

O. ADJOURNMENT:

Moved by Vice Mayor Wratten, seconded by Councilmember Atlan and carried to adjourn meeting.

Respectfully submitted,
Janice Traverso
City Clerk
Agenda Item #H3

Agenda Item #J1
DATE: FEBRUARY 4, 2025
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GEORGE LEE, CITY MANAGER
SUBJECT: RELEASE OF FUNDS REQUESTED BY AXIOS HOMES REGARDING

IONE ELEMENTARY SCHOOL ACCESS ROAD
RECOMMENDED ACTION:

Release $ 350,000 of funds held by the City of Ione forwarded by the Amador Unified School District.

FISCAL IMPACT:

None.

BACKGROUND:

Last year the Amador Unified School District, the City of Ione, and Axios Homes came to a resolution of the construction of the access road adjacent to Ione Elementary School. As part of the original agreement, ACUSD gave the City of Ione a check in the amount of $488,051.91 including accrued interest (attached). The original amount of $380,000 was given to ACUSD by the original developers of Wildflower, Ryland Homes. Axios Homes has completed 72% of the access road and is now requesting reimbursement of $350,00.00 of the $ 488,051.91 of the funds currently held by the city of Ione.

ATTACHMENTS:

A. Copy of Check
B. Copy of Original Agreement
C. Copy of Easement Agreement Between Axios Homes and ACUSD rHE ·couNTY rREAsuR.sR
• • OF.'A.MADORi�QUNTY .:•
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mtNERAL �foHooL}'UN6. DATE: 0612012024
VOID.SIX MONTHSAFTER:ISSUE DATE,· ••
Amado(c;�µnty usti . WARRANT NO: 60073163
PAY Four H'undred Eighty Eight Thciusand Fifty on�· And g\f1oo Dbli�rsf;�t�*****��•-� ............ i�;{ ...... ***** .. *****••· .. •• .. . ·TO · CITY:OF IONE
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$488,051.91
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11• F:,00? 3 • i; 311• 1: • 2 •□□□ 2 '181: t. •□ i;□? '1008111 Amador County Unified School District
217 Rex Ave
Jackson,CA 95642
(209) 223-1750
Vendor: (000442/1) CITY OF IONE
I Invoice Dafe Invoice Number
06/20/2024 06202024
J({[-oD • Z'S'IO

PLEASE DETACH AND RETAIN THIS STATEMENT FOR YOUR RECORDS Ref Number Description

WILDFLOWER FUNDS TO CITY OF IONE

Check No:

Amount:

Issued:
60073163
$488,051.91
06/20/2024
Invoice Amount I
488,051.91
Attachment #J1A

Attachment #J1B

 
















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Agenda Item #J2
DATE: FEBRUARY 4, 2025
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: SALINA MITCHELL, RECREATION COORDINATOR
SUBJECT: THE ADDITION OF BASKETBALL COURTS AT PERRY EARL PARK AND NECESSARY BUDGET APPROPRIATION.

RECOMMENDED ACTION:

Recommend City Council approve the addition of basketball courts at Perry Earl Park.

Recommend City Council approve the most responsive and responsible bid received for this project and approve the necessary budget appropriation in the amount of sixty-one thousand dollars ($61,000) from the Parks and Recreation Capital Improvement Fund, or Parks Impact Fund.

FISCAL IMPACT:

Some time ago a donation in the amount of $20,000 was made by Mule Creek Prison, for the addition of basketball courts at Perry Earl Park. The fiscal impact to the City will be the total cost of the proposal, minus the $20,000 donation. The fiscal impact to the City shall not exceed sixty-one thousand dollars ($41,000).

BACKGROUND:

The addition of basketball courts at the vacant lot adjacent to Perry Earl Park has been discussed many times over the past few years. Several years ago, Mule Creek Prison donated $20,000 towards the project. Mule Creek has indicated that once we complete this project they may be willing to donate more funds towards future projects but it is important for them to see funds used for the intention in which they were donated.

This project was presented and approved for recommendation to City Council at the September 24, 2024 Parks and Recreation Commission meeting. The project was then presented at the November 19th 2024 City Council meeting but was not approved. Council directed Staff to either put the project out for RFP, or acquire a third bid. A third bid has been received.

DISCUSSION:

We originally received two design/build proposals from companies specializing in sports courts.

These courts are top of the line with an epoxy finish and game lines and are warrantied to hold up in inclement weather for 10+ years. One proposal was from KAYA and the other was from All Sport America. The bids were submitted with different dimensions and at much different price points but overall All Sport America was the most affordable. This was the proposal chosen by Parks & Recreation and presented to Council in November.

The All Sport America bid is for a high school sized court at 40’ x 60’for a total of $79,850. This bid includes basketball hoops and sidewalk but does not include site brushing and clean-up or fencing. Our lowest bid for site clean-up and brushing is $4,800 and our bid for black vinyl fencing is $21,850 bringing the project total to $106,500.

All Sport America- $79,850
Gideon Fencing- $21,850
Stewarts Landscaping- $4,800
Total = $106,500
The newest bid received in the amount of $18,595 is from John Hertzig. This bid includes a paved court instead of concrete and painted court lines instead of an epoxy top coat finish. The bid does not include sidewalk, site clean-up, fencing or basketball hoops. The same bid for fencing from Gideon Fencing is $21,850, the bid for sidewalk is from Rasmussen Construction in the amount of $5,600 and the bid for (2) basketball hoops from Pro Dunk is $4,596. Factoring in the same bid for site clean-up at $4,800 and a project 10% contingency of $5,400 for hoop installation, etc. brings the project cost $60,841.

John Hertzig- $18,595
Gideon Fencing- $21,850
Stewarts Landscaping- $4,800
Rasmussen Construction- $5,600
Pro Dunk Hoops (2)- $4,596
Hoop Installation/Contingency 10%- $5,400
Total = $60,841
Once the project is complete, we intend to go back in and plant around the perimeter of the court to help beautify the lot to match Perry Earl Park and create a little noise reduction for surrounding neighbors.

We ask that Council approve the addition of basketball courts at Perry Earl Park and the corresponding budget allocation in an amount not to exceed Sixty-one thousand dollars ($61,000).

ATTACHMENTS:

A. All Sport America Proposal
B. John Hertzig Proposal
Attachment #J2A
Attachment #J2B

Agenda Item #J3
DATE: FEBRUARY 4, 2025
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ANDREA BONHAM, MANAGEMENT ANALYST
SUBJECT: ARSA UPDATE
RECOMMENDED ACTION:

Receive report
FISCAL IMPACT: $0.00
BACKGROUND:

The City of Ione and ARSA met several times in 2024 to address outstanding invoices for wastewater treatment services from January 1, 2022 to July 1, 2024.

Only July 17th, 2024 a settlement agreement was reached and a “Letter Agreement to Settle Outstanding Invoices” was drafted. The “Letter Agreement” was signed by the Ione City Manager on September 6, 2024.

The billing to ARSA is specified in the “First Implementation and Mediation Settlement Agreement” executed May 6, 2016 and is summarized below.

ARSA responsible for 46% cost of annual operation and maintenance ($204,284 per agreement) $93,970.64
Less ¼ difference of Portlock payment
$16,000
Less 2/3 of SWRCB permit paid by ARSA
Amount determined yearly when permit is received
Less acre feet not taken – Ione committed to 300 acre feet from ARSA-Sutter Creek when available Amount determined yearly (calendar year, per “Letter Agreement”) UPDATE:

Per the “First Implementation and Mediation Settlement Agreement” the City of Ione invoices ARSA-Sutter Creek on a quarterly basis. The City of Ione billed July 2024 thru September 2024 on October 22, 2024. The total invoice of $19,492.66 was paid on November 22, 2024. This invoice did not include a credit for the SWRCB permit (not yet received) or water flow credits (determined at end of calendar year).

The quarterly billing for October 2024 thru December 2024 was created on January 6, 2025. On January 14, 2025, Finance Supervisor of Sutter Creek, Mason Peters sent an email requesting credit for the SWRCB permit and credit for 45.5 acre feet of water that was available and not taken by the City of Ione.

Adjusted quarterly billing for October 2024 thru December 2024 $19,492.66 – quarterly invoice amount
-$21,670 – 2/3 reduction for SWRCB permit paid by ARSA
-$11,557 – Credit for acre feet not take January 1st thru December 31st (45.5 * 254) Adjusted October 2024 thru December 2024 invoice = -$13,734.34 (credit) January thru March invoice, $19,492.66 invoice less credit of $13,734.34 = $5,758.32 April thru May invoice = $19,492.66
In fiscal year 2024-2025 total ARSA payments to the City of Ione will be $44,743.64.

ATTACHMENTS:

A. Settlement Letter
B. First Implementation and Mediation Settlement Agreement C. SWRCB Permit (ARSA)
Attachment #J3A

Attachment #J3B

Attachment #J3C
Agenda Item #J4
DATE: FEBRUARY 4, 2025
TO: MEMBERS OF THE IONE CITY COUNCIL
FROM: JOSH VARINSKY, CITY ATTORNEY
SUBJECT: POLICY FOR THE RECORDING OF CLOSED SESSIONS
RECOMMENDED ACTION:

The City Council should consider the information contained in this staff report and the example policy for audio/video recordings of closed sessions, and direct staff accordingly.

BACKGROUND/DISCUSSION:

At the January 7, 2025 City Council meeting, the Council expressed interest in audio/video recording of closed sessions, and directed legal counsel to prepare a policy for further review.

Attached with this report is an example policy for audio/video recordings for closed sessions.

Closed sessions are confidential meetings of the City Council which are not open to the public and are held to discuss sensitive topics such as legal issues, public safety, negotiation positions, and employment matters. Information acquired during a closed session cannot be disclosed unless a majority of the City Council authorizes disclosure of the information. (Gov. Code§ 54963.) These limitations are intended to preserve the confidentiality of the topics discussed during closed sessions. Further, only authorized officers and employees are allowed to attend closed sessions, as permitted by the Council.

The keeping of written minutes or recordings is not legally required for closed sessions, but the Council may approve such policies for its closed session meetings by ordinance or resolution.

The Council would need to designate the City Clerk or another employee to maintain the recordings and administer the policy. Access to the recordings would be restricted to only members of the Council and other authorized officers. The recordings would not be subject to the Public Records Act and unauthorized disclosure of information could result in serious repercussions. (Gov. Code§ 54963.)
Keeping minutes or recording closed sessions does present risk and makes the confidentiality of closed sessions less secure. Any unintended or inadvertent disclosure of information could negatively affect negotiations or asserting attorney-client privilege which protects communications with the city attorney. Other concerns include who is responsible for recording the closed session, secure storage of recordings, and how long the record must be maintained.

Further, a court may require disclosure of the recordings if a Brown Act violation is alleged to have occurred. The confidentiality of closed sessions is also intended to foster open and honest conversations about sensitive topics without fear of public disclosure.

On the other hand, recording closed sessions may provide Councilmembers with clarity on prior discussions during closed sessions. Councilmembers that are absent from specific closed sessions would also have an opportunity to view closed session discussions.

The Council should discuss and consider the attached policy, and advise on further changes or additions.

FISCAL IMPACT:

Preparing and drafting a resolution or ordinance requires staff time and resources.

ATTACHMENTS:

A. Example closed session policy for audio/video recordings.

Attachment #J4A

Attachment #J5A
Overview of Current Sand Filter Operations
Our sand filters process between 500,000 and 900,000 gallons of water per day, with peak flows reaching 1 million gallons daily during the hottest summer months. These filters play a critical role in naturally removing remaining floc and other unwanted materials from reclaimed water before it continues through the treatment process.

The filtration process begins as water enters beneath the sand filter structure, making its way up through the sand. Compressed air keeps the sand in motion, allowing it to pass through fiberglass hoods before rolling back down to the filter bed, ready to treat more reclaimed water.

The Urgent Need for Refurbishment
After 30 years of continuous operation, our sand filters have endured heavy wear and tear, with only temporary fixes applied by previous operators. The current state of the system is unsustainable, as:
● Two filters have completely failed, and a third is on the verge of failure. ● The only remaining operational filter is under significant strain and will likely fail soon without intervention.
● Infrastructure cracks are causing sand loss into the lower chamber, compromising filtration.
● The accumulation of thick sludge layers on top of the sand is restricting water flow and reducing effectiveness.

Impact on City Operations & Irrigation Demands
The golf course alone requires 800,000 gallons per day during peak irrigation season.

With only one partially functioning filter, our system can only handle 500,000 gallons per day, falling far short of demand. If we do not act now, we risk major operational disruptions at the height of summer.

Proposed Refurbishment Plan
A comprehensive sand filter overhaul is necessary to restore full functionality and ensure at least 20 more years of reliable operation. The refurbishment will include:
● Refurbished air regulator cabinets
● New fiberglass hoods
● New air lift pumps
● Additional sand replenishment
● Critical infrastructure sealing to prevent further sand loss and deterioration Funding Request
Addressing these long-overdue maintenance issues will prevent further system failures and ensure the city meets its water treatment and irrigation needs. A detailed quote for the full sand filter refurbishment is attached for review.

By investing in these repairs now, we can extend the lifespan of our sand filters for another two decades, preventing costly emergency fixes in the future. Your support is essential in making this happen.

Attachment #J5B
January 29, 2025
City of Ione
1 East Main St.

Ione CA, 95640
Sent via Email: [email protected]
Attn: George Lee
Subject: Plant Upgrades for Permit Compliance
Dear George,
WaterStone Services is pleased to provide a quote for the referenced project to the above identified purchaser (“Customer”) City of Ione – Sand Filter Recondtioning for Permit Compliance
By accepting this proposal from WaterStone Services you agree to treat this as confidential information

SCOPE OF SUPPLY AND SERVICES

1. Sand Filters Recondtioning
Waterstone proposes the reconditioning of your existing DynaSand® Continuous Backwash Sand Filters and is pleased to provide this Reconditioning Quotation for the following:

ITEM 1 DYNASAND® CONTINUOUS BACKWASH SAND FILTER(S)
Number of Existing Units: Four (4) Cells - Two (2) Modules Each Cell Serial Number: DSF-2149
Model: DSF-50 DBBF
ITEM 2 PARTS
• One Hundred Sixty (160) Tons of Media
• One Hundred Ten (110) empty SuperSacks
• Eight (8) Airlifts
• Eight (8) Weir Plate Sets
ITEM 3 Waterstone SERVICE
DSF CLEANING – (labor) scope of supply:
• Removal of all necessary Grating (as required).
• Pump sand/media from the Cell being worked on into storage bags.

1. Storage bags will leak water. Please note that bags will need to be placed in an area where provisions exist to handle the drainage water.

2. Customer to dispose of old sand.
• Drain fluid (water) from Cell.
• Inspect and clean all radial arms.
• Clean lower cones of all solids/debris.
• Fill Cell with clean Plant effluent.
• Load sand into empty cell.
• Screen sand of larger particles/solids upon pumping.
• Re-installation of all Grating (as required).
• Wash filtered media overnight with clean Plant effluent. • Open feed inlet for the Cell that has been cleaned.

The above process continues until the completion of the last Cell.

ITEM 3 OFFERINGS - PURCHASE PRICE
Waterstone Certified On-site Reconditioning/Loading of New Sand.........$600,817.00 USD

1. Work performed by Waterstone authorized field technicians, who will test run equipment at completion of services.

2. Waterstone to supply crane to load sand.

3. Waterstone to supply forklift (if applicable).

4. Customer to dispose of old sand.

5. Price DOES NOT include cleaning out the lower plenum.

6. Taxes excluded.

7. Engineering drawings excluded.

Rebuild / Start-Up Assistance – Included
ITEM 4 SCHEDULE, VALIDITY, PAYMENT TERMS
Schedule:

Submittal Phase not required on this project.

If Parts are required, they will be delivered to jobsite 4-6 weeks after receipt of acceptable Purchase Order, or when all questions are resolved.

Reconditioning will be within 6-8 weeks after receipt of order. Work could be scheduled earlier or later depending on Waterstone’s workload at the time of purchase order.

Validity:

1. Price is valid for thirty (30) calendar days from Quotation date, for shipment of Equipment within the timetable stated above.

Payment Terms:
75% upon approval of proposal and the remaining 25% net 30 days upon reconditioning completion.

ITEM 5 WARRANTY, DRAWINGS & MANUALS
Mechanical Warranty:

1. Standard Conditions of Sale, Waterstone offers a one (1) year mechanical warranty for all new parts installed on the DynaSand® Continuous Backwash Sand Filter by an on-site certified reconditioning.

2. Installation labor of parts or parts not ordered as part of a rebuild package have a 90- day warranty.

Drawings and Installation, Operation and Maintenance (IO&M) Manuals:

1. Approval Drawings: Not required

2. Certified Drawings: Not required

3. IO&M Manuals: Not required
BUYER/OWNER RESPONSIBILITY UNLESS OTHERWISE STATED:
• Upon disassembly on site if any unforeseen parts or structural repairs are required, Waterstone will notify the customer prior to commencement of any repairs beyond original quoted scope. The costs for these items will be added to the scope of work.
• Disposal of existing sand if replaced.
• Walkway, platforms, handrails, grating, and access ladders/stairs unless stated otherwise. • Concrete and concrete design.
• Chemicals, chemical feed systems and instrumentation other than those detailed above. • Automatic samplers or other test equipment and performance test. • Unloading of parts/sand when it arrives on site.
• Readiness of the equipment before requesting [rebuild or start up] service. Non-readiness may result in additional charges.
• Compatibility of equipment materials of construction with process environment. • Electrical connection and interconnecting wiring. Controls require 10 Amps at 110V. • Interconnecting piping.
• Any other auxiliary equipment or service not detailed above. • Dumpster for all old parts [on site rebuild].
• Care and storage of rebuild components upon receipt at customer site.

We look forward to working with the City on this project for permit compliance. Should you have any questions please feel free to contact me.

Sincerely,
Justin Granados
WaterStone Services
Facility Manager
(209) 470-6136
Cc: Kathy Stone- WaterStone Services