Agenda — Ione City Council, March 25, 2025

SPECIAL MEETING STARTS AT 6:00 PM
Mayor Stacy Rhoades
Vice Mayor Jody Maita
Councilmember Dominic Atlan
Councilmember Alison LaFayne
Councilmember Jack Mitchell
AT 1 E. MAIN STREET, IONE, CA 95640

AND VIA ZOOM
https://zoom.us/j/2351961316?pwd=d31WTW0zbVJLblpQNXBDQWtpZkRyUT09 Meeting ID: 235 196 1316 Passcode: 95640
Tuesday, March 25, 2025
A. ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. APPROVAL OF AGENDA
D. PUBLIC COMMENT: EACH SPEAKER IS LIMITED TO 4 MINUTES NOTE: This is the time for members of the public who wish to be heard on matters that do not appear on the Agenda. Persons may address the City Council at this time on any subject within the jurisdiction of the lone City Council.

E. CLOSED SESSION:

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Properties: 1000 Castle Oaks Drive (APN 005-320-034), 1230 Shakeley Lane (APN 005-320-037)
Agency Negotiator: Josh Varinsky, City Attorney
Negotiating Parties: Hahn Family Foundation
Under Negotiation: Price and Terms of Payment
F. REPORT OUT OF CLOSED SESSION
G. REGULAR AGENDA:

1. Preliminary Hearing of the City Council to Consider Request for Censure of Councilmember Alison LaFayne
(Request Initiated by Mayor Stacy Rhoades)
H. ADJOURNMENT

OF TONE

CITY OF IONE
IONE, CA 95640

IFORNIA
DATE: MARCH 25, 2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOSH VARINSKY, CITY ATTORNEY
SUBJECT: PRELIMINARY HEARING TO CONSIDER REQUEST FROM MAYOR

STACY RHOADES FOR CENSURE OF COUNCILMEMBER ALISON

LAFAYNE
BACKGROUND/DISCUSSION:

On March 14, 2025, Mayor Stacy Rhoades filed a request to censure Councilmember Alison LaFayne.

In accordance with the recent censure policy adopted by the Council, notice of this hearing was provided to Councilmember LaFayne ten (10) days in advance of this preliminary hearing.

As outlined in the censure policy, upon the filing of a complaint against another Councilmember, a preliminary hearing is scheduled. The purpose of the preliminary hearing is to determine whether further investigation or action is warranted. Any formal findings of the Council that a violation has occurred would need to be scheduled for a future public meeting.

In this report, included are the recommended procedures for conducting the preliminary hearing.

Also included are rules and policies which are relevant to the procedure, structure, and activities of City Council.

In its preparations and during the preliminary hearing, the City Council should review the complaint filed by Mayor Rhoades, review applicable rules and standards of the City Council, and consider if the complaint warrants further investigation or should move forward to a future public hearing.

Attachments included in this report are as follows:
(1) The complaint and all supporting documentation filed by Mayor Rhoades. (2) The censure policy adopted by the City Council.
(3) The City Council Protocol Manual.

RECOMMENDED PROCEDURE FOR PRELIMINARY HEARING:

The specific process recommended for the preliminary hearing is described below. The Council may set reasonable time limits for each item, but also must be sure to respect the due process afforded to the named Councilmember.
(1) As the Mayor is the initiating party of this complaint, to avoid any conflict, the Vice Mayor will be the presiding officer for this preliminary hearing. (2) The City Attorney will make introductory statements on the process for the preliminary hearing.
(3) The named Councilmember will be given the opportunity to make an opening statement. (4) The Councilmember who filed the complaint will have the opportunity to present the complaint and explain their reasons for bringing the request to the Council. (5) The named Councilmember will be given an opportunity to respond to the complaint, question the Council or testimony provided, and call representatives or witnesses on their (6) The Councilmember who filed the complaint will have an opportunity to respond to the statements and testimony of the named Councilmember.
(7) The named Councilmember will have the opportunity to make a closing statement. (8) The public will have the opportunity to provide public comment. (9) The Council will deliberate on the complaint and the testimony provided, and then determine if any further investigation or action is warranted.

Upon conclusion of the hearing, and as further described in the censure policy, the Council may consider the following actions:
(1) Direct further investigation by a neutral investigator or by formation of an ad hoc committee; or
(2) Provide an admonishment to all elected officials to be mindful of the rules required of Councilmembers; or
(3) At a future public hearing, consider (a) providing an informal warning to the named Councilmember; or (b) adopting a resolution of censure prepared by the City Attorney. A resolution of censure would express the Council's findings that a violation has occurred and its disapproval of the conduct. The resolution may also be combined with potential penalties as specified in the censure policy.
4925-9001-2972, v. 7
RULES AND POLICIES FOR THE COUNCIL'S CONSIDERATION:

This next section of this report provides specific rules and policies applicable to the conduct of Councilmembers.

STANDARDS CONTAINED IN THE CENSURE POLICY
Certain standards of the City Council which may be a basis for a complaint are provided directly in the censure policy, such as:
(1) Failing to maintain professional relations with City staff, commissions, and committees. (2) Speaking for or representing the City without the authority of the City Council. (3) Committing violations of the Ralph M. Brown Act (Government Code § 54950 et seq.) (4) Causing liability or extraordinary legal expense to the City. (5) Abusing or improperly using public resources available to the City Council. (6) Not upholding standards of civility and decorum in interactions with Councilmembers, Council Advisory Boards, Commissions, Committees, the public, and staff. (7) Engaging in abusive conduct, personal charges, or verbal attacks upon the character or motives of other Councilmembers, Council Advisory Boards, Commissions, Committees, the public, and staff.

REQUIREMENTS OF THE RALPH M. BROWN ACT (GOVERNMENT CODE § 54950 ET SEO.) One of the claims asserted by Mayor Rhoades relates to communications with a third party concerning real property negotiations and disclosure of closed session information. Below are relevant provisions from the Brown Act for the Council's consideration.

Regarding negotiation of real property transactions, the Brown Act provides the following:
54956.8. Notwithstanding any other provision of this chapter, a legislative body of a local agency may hold a closed session with its negotiator prior to the purchase, sale, exchange, or lease of real property by or for the local agency to grant authority to its negotiator regarding the price and terms of payment for the purchase, sale, exchange, or lease.

However, prior to the closed session, the legislative body of the local agency shall hold an open and public session in which it identifies its negotiators, the real property or real properties which the negotiations may concern, and the person or persons with whom its negotiators may negotiate.

For purposes of this section, negotiators may be members of the legislative body of the local agency.

Regarding disclosure of confidential information discussed during closed session, the Brown Act provides the following:
4925-9001-2972, v. 7
4963. (a) A person may not disclose confidential information that has been acquired by being present in a closed sessior authorized by Section 54956.7, 54956.8, 54956.86, 54956.87, 54956.9, 54957, 54957.6, 54957.8, or 54957.10 to a person not entitled to receive it, unless the legislative body authorizes disclosure of that confidential information. (e) er to the sir this senative dedi of a forma gen m to me anti in dosed de in a use seision that is specifically

STANDARDS AND POLICIES CONTAINED IN THE CITY COUNCIL PROTOCOL MANUAL Provided below are additional rules and standards contained in the City Council Protocol Manual which may be applicable.
(Section 2.01(A)) Council Non-Participation in Administration In order to uphold the integrity of the council-manager form of government and to provide proper checks and balances, members of the City Council shall refrain from becoming directly involved in the administrative affairs of the City, unless directed by a majority of the Council to participate in a policy or project.
(Section 5.01) Communications Overview
understanding of the implications of various policy altematives. Because the City Council performs as a body (that is, acting based on the will of the majority as opposed to individuals, it is important that general guidelines be understood when speaking for the Council. Equally important, when members are expressing personal views and not those of the Council, the public should be so advised.
(Section 7.03) City Council Non-Interference

7.03 City Council Non-interference
The City Council is to work through the City Manager when dealing with administrative services of the Citv.

Except for the purpose of inquiry, the Council and its mombers will deal with the administrative service solely through the City Manager or designee, and neither the Council nor any commission. committee or member of a board shall give an order to, try to influence, coerce or direct, either formally or informally, any subordinate of the City Manager.

Violations of the provisions of this section by any of the above persons. if reported by any staff to the City Manager, will be brought forth to the entire City Council for review. The Council, on a case by case basis, will establish what. if any, corrections and/or sanctions are appropriate. See Chapter 9 $ 9.03.
4925-9001-2972, v. 7
(Section 7.06) City Council/City Attorney Relationship
It is important to note that the City Attorney does not represent individual members of the Council, but rather the City Council as a whole. Accordingly, with the exception of conflict of interest inquiries, in questions involving pending or upcoming matters, or protocol and procedure, the City Attorney's services are engaged and directed through the City Manager. Individual Councilmembers may seek advice or assistance from the City Attorney on other matters exercising best judgment on the most efficient and appropriate use of her resources. The City Allorney's performance is reviewed as provided by the services retention contract. (Section 7.07) Roles and Information Flow
staff. Individual Councilmembers may not intervene in staff decision-making, the development of staff recommendations, scheduling of work, and executing department priorities without the prior knowledge and approval of the City Council as a whole. This is necessary to protect staff from undue influence and pressure from individual Councilmembers, and to allow staff to execute priorities given by management and the Council as a whole without fear of reprisal. If a Councilmember wishes to influence the actions, decisions, recommendations, workloads. work schedule, or priorities of staff, that member must prevail upon the Council to do so as a matter of Council policy.
(Section 8.12) City Councilmembers Conduct and Participation at Meetings

8.12 City Councilmembers Conduct and Participation at Meetings In the process of debate and decision-making, cach member of the City Council will:
• Fully participate in City Council meetings and other public forums while demonstrating espect, trust, kindness, consideration, and courtesy of others; • Re respectal are of Council mime Say to used aid we in friesly staring page meetings • Serve as a role model of leadership and civility to the community:
• Inspire public confidence in the City of lone government; Demonstrate honesty and integrity in every action and statement; and • Be responsible and accountable for your words and actions.

As stated, upon conclusion of the preliminary hearing, the Council may consider if further investigation or action is warranted.

FISCAL IMPACT:

This item required preparation by the City Attorney.

ATTACHMENTS:

1. Request for Censure from Mayor Stacy Rhoades

2. Censure Policy

3. City Council Protocol Manual
4925-9001-2972, v. 7
March 14, 2025
TO: Josh Varinsky
Cc: George Lee
FR: Stacy Rhoades,
Josh, I would like to call a special meeting on March 25" to request censure Council member Allison Lafayne for the following violations:

1. Unauthorized disclosure of closed session information to a party the city of lone is currently negotiating with, in relation to Castle Oaks Golf Club. Also includes contacting and negotiating with the third party without the Council's authorization

2. Interfering with the duties of City Staff and ignoring the Council - Manager form of government. This includes a recent sewer investigation by contractor Justin Granados, of WaterStone.

3. Not upholding standards of civility and decorum. Failing to maintain professionalism with City staff and committees. This involves social media comments with former committee member Demi Wright. Also repeated conduct and correspondence with former City Attorney Andy Pinasco, which occurred during closed session meetings and regular meetings of the city. Continuous correspondence with former City Attorney Andy Pinasco also caused unnecessary legal expenses to the City.

4. Posting derogatory comments on social media about City staff and harming City staff morale.

5. Writing derogatory comments on social media regarding other councilmembers and other county agencies such as Amador Water Agency and posting comments that are accusatory in nature without facts. Such conduct could cause strained relations with other public agencies that are important to the Cities' normal operations. 863 3-14-25

From: Stacy Rhoades
To: Josh Varinsky
Subject: Letter from Justin
Date: Friday, March 14, 2025 1:34:15 PM
[EXTERNAL MESSAGE)
From: Justin Granados
Sent: Tuesday, March 11, 2025 12:09 PM
To: George Lee <[email protected]>
Subject: Incident report
To Whom It May Concern,
On the evening of January 22, 2025, I received a call from Zach Finch, Public Works Superintendent for the City of lone, regarding a sewer backup at a resident's property. Upon arrival, I approached Zach, the resident, and their hired plumber. 'also noticed that Council Member Lafayne was present.

After introducing myself, I began gathering information about the incident. As part of my job, I am responsible for providing accurate information to residents on behalf of the city while remaining sympathetic to their concerns. I began explaining to the resident that the city is not responsible for private sewer laterals leading from properties to the main sewer line and that, at this time, I could not take action without special direction from the council.

At that moment, Council Member Lafayne began interfering with my explanation in front of the resident and their plumber. In an upset tone, she insisted that this was a public health and safety issue and that the city needed to act immediately, as if 1 were personally responsible for the situation. I reminded her that this topic had already been discussed in the previous council meeting, during which the Vice Mayor expressed interest in exploring ways to assist lone residents with lateral issues. Despite this, she continued to interrupt my conversation with the resident, demanding immediate action and questioning how long a resolution would take, stating, "This needs to be addressed now; this is a health and safety violation." Recognizing that I could not effectively continue my work in that environment, I stepped away with Zach Finch and one of the plumbers to focus on gathering the necessary information.

However, Council Member Lafayne followed us, again interrupting my efforts. In front of the resident, she continued pressing me for answers as if I had the authority to resolve the matter on the spot. I attempted to advise the resident on possible next steps, including saving receipts in case the city later determined responsibility, at which point Council Member Lafayne responded with a sarcastic laugh.

I further explained that the city is actively seeking grant funding to improve the sewer system, which could help address similar issues town-wide. Council Member Lafayne then openly dismissed this, stating that securing grant money would "never happen," further undermining my ability to provide the resident with a reasonable path forward.

Council Member Lafayne's interference made it extremely difficult for me to perform my duties that night. She repeatedly put me on the spot in front of the resident, demanding. answers that were beyond my immediate authority and creating unnecessary confusion and pressure in an already sensitive situation. Additionally, I am uncertain why a council member was even present at an emergency sewer call-out, as this is highly unusual and inappropriate.

Thank you,
Justin Granados
Facility Manager
This communication, including attachments, is intended only for the use of the designated recipient(s). Any dissemination, copying, or disclosure of this communication is prohibited without express written authorization. If you received this communication in error, please immediately notify us by telephone at 530.518.6861, destroy the original message and all copies, and permanently delete any electronic copies. Thank you.

City of lone
Stacy Rhoades
Mayor
#/ East Main Street
PO. Box 398 Phones (209) 274-2412
lone. California 95640 Fax: (209) 274-2830
www.ione-ca.com [email protected]
Hi George,
I wanted to take a few minutes and let you know that it has been a pleasure working for you the last 5 months. I believe you have some wonderful ideas and processes to make the City of lone the best in the County. As there have been many changes in the last few years, 1 am glad that you are planning on staying for the next three years, you will be able to accomplish a sense of continuum that has been lacking.

It is bittersweet to be leaving when the current staff has been working so well together and we all have a common vision of doing what is best for the City of lone. You have been able to provide the direction needed and to make all of us believe that you are in this with us. As you have seen in the last few months, we cover each other in job duties as needed without complaint or drama, which is an amazing feat with so many different personalities. I have been blessed to work with the staff this last year and a half.

To be candid, most of my stress is a combination of work load and City Council drama. I know you have been working with me to relieve the amount of work that I am currently responsible for, but it is hard for me to delegate as I think this position needs. To understand what is going on in the City of lone, I feel I need to take on the tasks to understand. And there is a lot going on in the City. Good things! But, I am feeling like 1 am unable to get caught up.

Regarding the City Council drama, I want to stay unattached and not let it affect me but there have been times it has caused additional work and stress. The most recent example is the decision by the City Council to not pay WA and not allow them to do any more inspections. Seems like a small matter to the City Council but was a huge issue to staff. The fact that we have brought up to City Council, several times, that we want to work with them, our opinion did not matter. That shows me that they do not take our recommendations seriously. If they had a good reason, maybe it would have been easier to accept the change but their reason was illogical.

Other examples are the suggestion to change the City of lone purchasing ordinance to lower limits and make purchase orders required at $200. Obviously, they do not understand the amount of paperwork, additional time, energy and audit findings the purchase order requirement would create. I dread to think about it. The lower limits make the statement that they do not trust myself, staff and you in making sound decisions. I don't believe this is warranted.

There are more examples but I am writing this on Friday at 9 pm at night and I am ready to head home.

If you have an opportunity to discuss my resignation with the City Council, please let them know that stating on social media that the City of lone staff is corrupt, not doing their job, not following procedure, etc. is demoralizing to all of us! These emotional outbursts need to stop. I have family and friends that live here and they ask my why the some of the City Council members think we are incompetent. Remind them that the rule is to praise in public and discipline in private!! It has been a pleasure working with you George and I wish you the best of luck! Godi stenect
Jodi Steneck
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Top Demi Wright • 5h • Er
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the last arena event. They went
downtown ate at Don Luis and then
spent some $$$ in their store.

But what cannot be ignored is the loss of
revenue at the arena due to decisions of
city administrators, the loss of the city's
tractor $50k simply for lack of
maintenance. None of what I identified
did I put at your feet or those of the
Commissioners. We are only as good as
the information we are given by staff. I
learned staff reports are not gospel, you
have to dig and ask questions.

As an example, the approach to giving
the barn away was against policy. The
proper path should have been staff
provided you with a discussion item.

Naming no one. The commission would
in turn discuss the pros and cons. Is it in
the best interests of taxpayers first?
Then if you all decide it's something you
like, you send it to Council. If Council
decides in favor, staff is directed to put
out an RFP, so everyone interested has
an opportunity. That's the process, but in
this case, staff handpicked. I was
frustrated by the policy being
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Top Demi Wright • 5h • Ex
out an RFP, so everyone interested has
an opportunity. That's the process, but in
this case, staff handpicked. I was
frustrated by the policy being
circumvented because of a past
relationship staff had with 4H. Now
anyone can raise this issue city did not
follow protocol. We have multiple
nonprofit groups with children. With an
RFP, all proposals are reviewed by you.

Prompting a decision made on a City
asset that generates revenue.

I removed myself from the commission
for the very reason reflected in the tone
of your post. You did inform me of your
dislike for the new advisor, but the
preservation of our parks and benefit to
taxpayers will always come first. It's not
who you like, but how you can find a way
to contribute and collaborate together.

It's not easy making those decisions
when the warm and fuzzies appear. And
I realize my votes are not going to sit
well with everyone. But I stand behind
them all. Because the future of this City
depends on everyone at all levels putting
taxpayers first. And my current view,
which ic hacad inan on much mara than
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Top Demi Wright • 5h • R
I realize my votes are not going to sit
well with everyone. But I stand behind
them all. Because the future of this City
depends on everyone at all levels putting
taxpayers first. And my current view,
which is based upon so much more than
you are allowed to know, is this past year
has been an unnecessary struggle. Big
increase in expenditures, lack of
transparency and nepotism is still going
strong. As the Mayor I'm working hard to
turn that around. When I'm wrong | try to
correct it. But I stand behind my words.

If anyone would like to see my post, it is
public on my profile as a long standing
member of the horse community, not as
the Mayor.
3h Like Reply
Demi Wright
Alison LaFayne I will not go back
and forth with you on Facebook.

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Top Demi Wright • 5h • F
If anyone would like to see my post, it is
public on my profile as a long standing
member of the horse community, not as
the Mayor.
3h Like Reply
Demi Wright
Alison LaFayne I will not go back
and forth with you on Facebook.

That was not my intention with my
post. But your behavior,
exaggerations and treatment of
staff, volunteers and even the public
speak for themselves. If you were
paying attention and knew the P&R
Commission had recommended the
committee to Counsel, a simple
(and kind) email to staff asking
them to get it on the agenda,
anytime in the last 9 months, is the
expectation of an elected official. I
look forward to shifting this energy
in a productive way for the city.

Th Like Reply 1 0
Alison LaFayne
Demi it was your intention to
create strife or you would have
reached out to me face to face
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Top Demi Wright • 5h • F
Alison LaFayne
Demi it was your intention to
create strife or you would have
reached out to me face to face
instead to discuss your
concerns. Not this public
lashing, getting support for
your narrative of how horrible
you find me. And you've made
some serious false
accusations. But for the record,
nothing I requested reached an
agenda. Review the minutes
yourself. We all had that
complaint this last year. Our
agendas had nothing on them.

Even the last meeting it was
publicly discussed. I asked at
every chance and opportunity. I
was ignored. You have a great
deal to learn that as an elected
official you are prohibited from
directing staff in administrative
functions.

An email, kind or not is
responded to as interfering
with administration.

This is why I requested training
- ...

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Top Demi Wright • 5h • E
accusations. But for the record,
nothing I requested reached an
agenda. Review the minutes
yourself. We all had that
complaint this last year. Our
agendas had nothing on them.

An email, kind or not is
responded to as interfering
with administration.

This is why I requested training
for all of us through the city
attorney. You are not the
Mom's club as you refer to
yourselves on the Commission.

You were appointed, as an
individual and to think, discuss
and vote as one. To be fair and
impartial against what you
personally seek. Not to align
yourself with staff. Every
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Top Demi Wright • 5h • F
-- ------
official you are prohibited from
directing staff in administrative
functions.

An email, kind or not is
responded to as interfering
with administration.

This is why I requested training
for all of us through the city
attorney. You are not the
Mom's club as you refer to
yourselves on the Commission.

You were appointed, as an
individual and to think, discuss
and vote as one. To be fair and
impartial against what you
personally seek. Not to align
yourself with staff. Every
aspect of Parks & Recreation is
your responsibility, including
the arena. But if you aren't
given staff reports following
policy or you aren't being
afforded the opportunity to
understand your role that's a
problem. Your commission has
been strategically manipulated
this entire year. To no fault of
your own. How could you
••
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Top Demi Wright • 5h • #
personally seek. Not to align
yourself with staff. Every
aspect of Parks & Recreation is
your responsibility, including
the arena. But if you aren't
given staff reports following
policy or you aren't being
afforded the opportunity to
understand your role that's a
problem. Your commission has
been strategically manipulated
this entire year. To no fault of
your own. How could you
know? Had you not been, this
post would not exist. And you'd
be part of a cohesive
functioning commission acting
within your bylaws.

I do hope the horse community
doesn't view your adverse
reactions and it takes the wind
outta their sails and they still
attend next week's meeting. l
rallied hard they attend. This
City needs them and the
revenue that comes with them.

I'd be more than happy to sit
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Top Demi Wright • 5h • R
afforded the opportunity to
understand your role that's a
problem. Your commission has
been strategically manipulated
this entire year. To no fault of
your own. How could you
know? Had you not been, this
post would not exist. And you'd
be part of a cohesive
functioning commission acting
within your bylaws.

I do hope the horse community
doesn't view your adverse
reactions and it takes the wind
outta their sails and they still
attend next week's meeting. I
rallied hard they attend. This
City needs them and the
revenue that comes with them.

I'd be more than happy to sit
with you and clear the air.
23m Like Reply
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Top Demi Wright • 1d • #
ville a repiy...

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Trisha Hays
What about the Owen's family who only
wanted a park bench in honor of their
mother who was murdered back in
October. I heard it got shot down even
though there are other park benches
honoring other people. At least the
mayor tried for them. Parks and rec
didn't even know who they were.
7m Like Reply 20
Dusty N Lindsey
Trisha Hays finally someone says
something. Couldn't agree more.

Top Demi Wright • 1d • F
Dusty N Lindsey
Trisha Hays finally someone says
something. Couldn't agree more.

Our family has been shunned from
most people who work for lone, and
we just don't get it. We have done
nothing wrong to be treated so
poorly from those we'd expect so
much more from. It's really sad
honestly. Hopefully things change
for lone, something needs to be
done.
39m Like Reply 10
Alison LaFayne
Dusty N Lindsey I'm happy
you'll be getting a new start,
and I'll keep moving forward for
the placement of your bench
for Lori.
20m Like Reply 10
Dusty N Lindsey
Alison LaFayne you have been
so amazing to my family, I'm
sorry other people don't see
your generous heart.
1m Like Reply
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Top Demi Wright • 1d • 2
your generous heart.
1m Like Reply
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Alison LaFayne
Trisha Hays yes I have been trying
to help Dusty and Lindsey the past
4 months and did it bring it up, and
although not on the agenda wasn't
received well and one
commissioner's only response was
to make sure the City didn't pay for
it. But we can spend $8k for dog
poop stations.-
33m Like Reply 19
Dusty N Lindsey
Alison LaFayne We wouldn't
mind paying for it either, that's
not the issue. The issue is that
it's not wanted. Which is a
disgrace to my family and I just
knowing that. We don't want to
put a bench out anywhere and
risk it being taken or something
because it's not wanted by our
own committee, that's why we

1. -
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Top Demi Wright • 1d • E
sorry other people don't see
your generous heart.
1h Like Reply
Alison LaFayne
Dusty N Lindsey what others
think shows who they are as
does what they do. The Mayor
title means nothing unless you
use it for good, and getting to
know you and Dusty and your
kids, I will support you guys
and Lori's husband's wishes on
placing that bench next to the
pond at Howard Park. Let's talk
later next week. Don't give this
rant post another thought.

You've had enough grief in your
life.
1h Like Reply
Demi Wright
Dusty N Lindsey I am so sorry
this is the message that has
been relayed to you and your
family. This is an example of
the exaggerations and twists I
mentioned above. Alison briefly
mentioned at the end of our
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Top Demi Wright • 1d • B
You've had enough grief in your
life.
1h Like Reply
Demi Wright
Dusty N Lindsey I am so sorry
this is the message that has
been relayed to you and your
family. This is an example of
the exaggerations and twists I
mentioned above. Alison briefly
mentioned at the end of our
last meeting, that this item may
be coming to our agenda and
she was very unclear who it
was for at first, so we had a few
clarifying questions, including
how something like this would
be paid for and where it could
be placed. To get an item on
the agenda, Alison could email
the commission chair asking to
add this to a P&R agenda and
that has never happened as it's
still not on for next weeks
agenda. I was quite surprised
that it wasn't on our agenda for
next week. We've simply only
received a heads up and had a
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Top Demi Wright • 1d • 2:
how something like this would
be paid for and where it could
be placed. To get an item on
the agenda, Alison could email
the commission chair asking to
add this to a P&R agenda and
that has never happened as it's
still not on for next weeks
agenda. I was quite surprised
that it wasn't on our agenda for
next week. We've simply only
received a heads up and had a
few questions but in no way
was it not well received. Again,
I'm so sorry for the
misinformation you received.
ih Like Reply 309
Trisha Hays
Demi Wright since everyone is
aware of the situation now
there shouldn't be anything
holding it back now right? This
is so stressful for the family
and it's not fair.
1h Like Reply 1 0
Demi Wright
Trisha Hays the agenda for next
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Top Demi Wright • 1d • 2
Trisha Hays
Demi Wright since everyone is
aware of the situation now
there shouldn't be anything
holding it back now right? This
is so stressful for the family
and it's not fair.
1h Like Reply 10
Demi Wright
Trisha Hays the agenda for next
week was already posted on
Friday. It's a public meeting so
agendas are posted 72 hours in
advance. I am more than happy
to gather the information of
location and who's funding the
bench and ask for it to be on
for the March meeting. I would
gladly do that, I just don't know
any of those specifics.

Th Like Reply г g
Alison LaFayne
Demi stop it. The meeting is
recorded. It was very clear who
it was for. You questioned the
location and you were the one
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Top Demi Wright • 1d • R
gladly do that, I just don't know
any of those specifics.
1h Like Reply 209
Alison LaFayne
Demi stop it. The meeting is
recorded. It was very clear who
it was for. You questioned the
location and you were the one
who asked who is the Owens
family and insisted the city not
pay. Again. I do not control the
agenda! Just stop with your
vitriol.
1h Like Reply 10
Demi Wright
Alison LaFayne You bring it up
to the commission as our
meeting ended, with little
information and we had no time
to prepare, I asked questions
yes, who it was for, who would
pay for it, and where it would
be. If it was on the agenda all of
that information that I
questioned, would have been
presented to us to review and
dience Vani timict ond
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Top Demi Wright • 1d • E
vitriol.

Like Reply 10
Demi Wright
Alison LaFayne You bring it up
to the commission as our
meeting ended, with little
information and we had no time
to prepare, I asked questions
yes, who it was for, who would
pay for it, and where it would
be. If it was on the agenda all of
that information that l
questioned, would have been
presented to us to review and
discuss. You twist and
manipulate situations. Saying it
wasn't well received? We all
agreed that the pond could be
a lovely location. You are hiding
behind that line that you don't
control agendas to continue
your manipulation when you
could have easily reached out
to the chair and asked for it to
be added. How could it be
added to the agenda if you say
it's coming, but never bring it
forward? Goodnight.

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Top Demi Wright • 1d • E
it's coming, but never bring it
forward? Goodnight.
1h Like Reply 10
Alison LaFayne
Demi now you've poked the
bear. How dare you use this
family for your political and
personal issues with me. How
happy you'd be to help? You
didn't give two... about them. In
fact, you were annoyed I
interrupted. Your issue with me
is your anger over the
appointment of Dominic Atlan
to Parks & Recreation. You
clearly expressed your hatred
earlier to me and your goal was
getting him removed because it
was rumored he commented
you were intoxicated at your
meet n greet in 2022. Then, I
appoint him to take my place.

And you hit the roof and then
launch your attack. Leave the
Owens family alone. Robyn,
myself and another council
member have been assisting
them since last year.

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Top Demi Wright • 1d • #
earlier to me and your goal was
getting him removed because it
was rumored he commented
you were intoxicated at your
meet n greet in 2022. Then, I
appoint him to take my place.

And you hit the roof and then
launch your attack. Leave the
Owens family alone. Robyn,
myself and another council
member have been assisting
them since last year.

Like Reply
Alison LaFayne
Demi Wright gosh you have me
responsible for everything. It's
my responsibility to set your
agenda, it's my responsibility to
ensure it has what you need,
get you a committee, it's my
responsibility to inform you of
the needs of a family after they
make a public outcry for help in
this very group. An outcry you
ignored. You know what I was
responsible for? Pushing for
your appt to the Parks &
Recreation Commission. Yep.

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Top Demi Wright • id • #
lanen your dulack. Leave wit
Owens family alone. Robyn,
myself and another council
member have been assisting
them since last year.
1h Like Reply
Alison LaFayne
Demi Wright gosh you have me
responsible for everything. It's
my responsibility to set your
agenda, it's my responsibility to
ensure it has what you need,
get you a committee, it's my
responsibility to inform you of
the needs of a family after they
make a public outcry for help in
this very group. An outcry you
ignored. You know what I was
responsible for? Pushing for
your appt to the Parks &
Recreation Commission. Yep.

That was me. You're welcome.
45m Like Reply 1%
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Top Demi Wright • 1d • 2
your appt to the Parks &
Recreation Commission. Yep.

That was me. You're welcome.
46m Like Reply 10
Erika Williams
Alison LaFayne I'm honestly
shocked that the mayor of our
city is on here attacking a
citizen in this way. I have met
Demi and she is one of the
kindest and selfless people
who truly and authentically
cares about our community. I'm
sure so many on this page can
wholeheartedly attest to that.

Top Demi Wright • 1d • 2
Demi and she is one of the
kindest and selfless people
who truly and authentically
cares about our community. I'm
sure so many on this page can
wholeheartedly attest to that.

Defaming her on here over
what seems like a mix up is not
ok, you are implying that she's
an evil person who is wanting
to cause strife with the
community and that is simply
not true. Your citizens are
allowed to ask questions about
our officials publicly, including
you. Aggressively firing
towards a member of the
community where she has
done absolutely nothing wrong
while being the main
representative of our city is
uncalled for.
40m Like Reply 20
Ashley Lopez
Erika Williams I'm truly
disgusted by the things this
woman has put on here. I
cannot believe a city official
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Top Demi Wright • 1d • B
community where she has
done absolutely nothing wrong
while being the main
representative of our city is
uncalled for.
40m Like Reply 20
Ashley Lopez
Erika Williams I'm truly
disgusted by the things this
woman has put on here. I
cannot believe a city official
would go this low via
comments on Facebook
33m Like Reply 200
Alison LaFayne
Erika Williams Here's an idea.

Demi put her energy into
running for City Council this
year, instead of pushing her
agenda on me with her original
post. If we all agree how great
and knowledgeable she is. Run
Demi. I approached you last
year? You said you didn't have
time. I think you may now.
33m Like Reply
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Top Demi Wright • 1d • #
time. I think you may now.
33m Like Reply
Erika Williams
Alison LaFayne, honestly she
should. She has more grit and
honesty than most. I am glad
that we agree on how great and
knowledgeable she is.

However, It worries me that our
mayor is acting like this on a
social media platform.

Especially implying on social
media that one of their citizens
has a drinking problem (which
is a blatant and defaming lie
that impedes their ability to
question parts of our city
leadership. It's definitely
something that I think is
important to see as we look
into the next voting cycle.
19m Like Reply
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Alison LaFayne
Trisha Hays yes I have been trying
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Top Demi Wright • 1d • 2
tauer sip. i s uemnely
something that I think is
important to see as we look
into the next voting cycle.
19m Like Reply 18
Write a reply...

Alison LaFayne
Trisha Hays yes I have been trying
to help Dusty and Lindsey the past
4 months and did it bring it up, and
although not on the agenda wasn't
received well and one
commissioner's only response was
to make sure the City didn't pay for
it. But we can spend $8k for dog
poop stations.
2h Like Reply
Dusty N Lindsey
Alison LaFayne We wouldn't
mind paying for it either, that's
not the issue. The issue is that.
it's not wanted. Which is a
disgrace to my family and I just
knowing that. We don't want to
put a bench out anywhere and
risk it being taken or something
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Top Demi Wright • 1d • 22
it. But we can spend $8k for dog
poop stations.
2h Like Reply 10
Dusty N Lindsey
Alison LaFayne We wouldn't
mind paying for it either, that's
not the issue. The issue is that
it's not wanted. Which is a
disgrace to my family and | just
knowing that. We don't want to
put a bench out anywhere and
risk it being taken or something
because it's not wanted by our
own committee, that's why we
haven't done it.
2h Like Reply
Alison LaFayne
Dusty N Lindsey don't let one
person speak for the heart of
this City. Politics corrupts
people with power. There are
good, compassionate caring
people here. We will get it
done. Robyn and I have been
working on it. It will get done
and it's a perfect and beautiful
spot.

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Top Demi Wright • 1d •
2h Like Reply
Alison LaFayne
Dusty N Lindsey don't let one
person speak for the heart of
this City. Politics corrupts
people with power. There are
good, compassionate caring
people here. We will get it
done. Robyn and I have been
working on it. It will get done
and it's a perfect and beautiful
spot.
2h Like Reply 10
Write a reply...

Write a reply...

Sasha Linker
Demi, I appreciate this post so much
because it started out as an informative
piece for those of us who don't really
follow city meetings and it has turned
into an even more informative post than I
think anyone thought possible. Keep up
the good work.
1h Like Reply
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Top Demi Wright • 1d • 2:
into an even more informative post than I
think anyone thought possible. Keep up
the good work.
2h Like Reply 208
Alison LaFayne
Demi. This post is ridiculous and non-
productive. If you are sincere in your
remark about moving forward, let's meet.

Not this display of rhetoric. It serves no
purpose in serving the community. Like
you I'm passionate. We may be
passionate about different things, but
that's the challenge in public service.

Learning to work together. You need
some understanding of protocol, and our
City Attorney is forming a training for all
committees, staff and maybe the public
so they understand how things get done.

I'm looking forward to a new, healthy
administration next quarter. With a clear
policy on social media. I've been asking
for it since January 2023. We requested
at our last meeting training be
scheduled. I'm the meantime... See more
27m Like Reply
Isabel Finch
Alison LaFayne why don't you pay
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Top Demi Wright • 1d • R
so they understand how things get done.

I'm looking forward to a new, healthy
administration next quarter. With a clear
policy on social media. I've been asking
for it since January 2023. We requested
at our last meeting training be
scheduled. I'm the meantime, let's get
this resolved.
1h Like Reply
Demi Wright
The purpose of this post was to
inform the public of your erratic
behavior, exaggerations of the truth
and distorted facts. I pointed out
three items and backed them up
with meeting minutes. You took this
post and made it relevant by
showing the entire community that
exact behavior and keyboard
bullying skills. An hour ago you were
calling me names, attacking me as
an individual and now you want me
to meet with you? If anything, our
attorneys can meet. Again,
goodnight, Mayor.
33m Like Reply 400
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Top Demi Wright • 1d • R
Alison LaFayne
Trisha Hays yes I have been trying
to help Dusty and Lindsey the past
4 months and did it bring it up, and
although not on the agenda wasn't
received well and one
commissioner's only response was
to make sure the City didn't pay for
it. But we can spend $8k for dog
poop stations.
33m Like Reply 10
Dusty N Lindsey.

Alison LaFayne We wouldn't
mind paying for it either, that's
not the issue. The issue is that
it's not wanted. Which is a
disgrace to my family and | just
knowing that. We don't want to
put a bench out anywhere and
risk it being taken or something
because it's not wanted by our
own committee, that's why we
haven't done it.
14m Like Reply
Alison LaFayne
Dusty N Lindsey don't let one
person speak for the heart of
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Top Demi Wright • 1a • 2:
mind paying for it either, that's
not the issue. The issue is that
it's not wanted. Which is a
disgrace to my family and | just
knowing that. We don't want to
put a bench out anywhere and
risk it being taken or something
because it's not wanted by our
own committee, that's why we
haven't done it.
14m Like Reply
Alison LaFayne
Dusty N Lindsey don't let one
person speak for the heart of
this City. Politics corrupts
people with power. There are
good, compassionate caring
people here. We will get it
done. Robyn and I have been
working on it. It will get done
and it's a perfect and beautiful
spot.
4m Like Reply
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Top Demi Wright • 1d • 2:

Alison LaFayne
Demi Wright you need to stop
with your antics and attack.

You weren't one bit sorry. Let's
get the recording.
30m Like Reply
Demi Wright
Alison LaFayne You bring it up
to the commission as our
meeting ended, with little
information and we had no time
to prepare, I asked questions
yes, who it was for, who would
pay for it, and where it would
be. If it was on the agenda all of
that information that l
questioned, would have been
presented to us to review and
discuss. You twist and
manipulate situations. Saying it
wasn't well received? We all
agreed that the pond could be
a lovely location. You are hiding
behind that line that you don't
control agendas to continue
your manipulation when you
could have easily reached out
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Top Demi Wright • 1d • R
presentu to us tu review dru
discuss. You twist and
manipulate situations. Saying it
wasn't well received? We all
agreed that the pond could be
a lovely location. You are hiding
behind that line that you don't
control agendas to continue
your manipulation when you
could have easily reached out
to the chair and asked for it to
be added. How could it be
added to the agenda if you say
it's coming, but never bring it
forward? Goodnight.
16m Like Reply
Alison LaFayne
Demi now you've poked the
bear. How dare you use this
family for your political and
personal issues with me. How
happy you'd be to help? You
didn't give two... about them. In
fact, you were annoyed I
interrupted. Your issue with me
is your anger over the
appointment of Dominic Atlan
to Parks & Recreation. You
clearlv expressed vour hatred
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Top Demi Wright • 1d • #
Alison LaFayne
Demi now you've poked the
bear. How dare you use this
family for your political and
personal issues with me. How
happy you'd be to help? You
didn't give two... about them. In
fact, you were annoyed I
interrupted. Your issue with me
is your anger over the
appointment of Dominic Atlan
to Parks & Recreation. You
clearly expressed your hatred
earlier to me and your goal was
getting him removed because it
was rumored he commented
you were intoxicated at your
meet n greet in 2022. Then, I
appoint him to take my place.

And you hit the roof and then
launch your attack. Leave the
Owens family alone. Robyn,
myself and another council
member have been assisting
them since last year.
9m Like Reply
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Top Demi Wright • 1d • F
--
Alison LaFayne
Demi. I would have happily had a
conversation with you over my post. As it
was to the horse community and my
frustration with them not stepping up. If
they want to be heard and noticed, now
is the time and I encouraged them to be
proactive. Lose the whining, look forward
and participate together. To get their
attention I outlined the past 12 months.

No facts are distorted. The December
agenda reflects the discussion to move
the dog park. Prior agendas all reflect
each item I mention. I voted for the 4H
contract to the barn, since it clearly
wouldn't impact the use too much and
the barn does generate high income
when managed properly.

I do not control the items on the Council
Agenda. I cannot raise any issue or vote
the commission has taken at their
meetings. Staff drafts Agendas. If they
do not follow your direction and place it
on the agenda, it cannot be acted on.

Parks & Recreation Commissioners give
direction to staff, not the council
__:_-_-
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Top Demi Wright • 1d • P:

Parks & Recreation Commissioners give
direction to staff, not the council
advisory seat. If the commissioners
wanted a committee, staff gets you a
committee. Not me.

Nowhere do I downplay the efforts of the
Commission, volunteers or community, in
fact I clearly outline past actions are not
the responsibility of current
commissioners. And I. encouraged the
horse community to start attending
meetings, open lines of communication
and that the current commissioners are
open to receiving their input. I think you
misinterpreted my intent. And please
understand, children are a big part of
that arena as well. I had several working
while I ran it earning school credits.

Junior rodeo has 100's of kids.

I'm sorry you felt my input on Howard
Park was a personal agenda. It was
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Top Demi Wright • 1d • #
that arena as well. I had several working
while I ran it earning school credits.

Junior rodeo has 100's of kids.

I'm sorry you felt my input on Howard
Park was a personal agenda. It was
anything but, but I can see how you
would interpret my passion for the park
as one. I'm saddened when I see it falling
apart and no one speaks to that. The
loss of a 100 plus trees every year with
no thought to replace them. The trash
strewn about, the busted fencing etc. It
seems the theme is let's put as much in
for little to no revenue and maybe worry
about it later. I see very little thought
regarding the $100k plus expense the
taxpayers bear in utilities alone to run it.

Neighboring communities are a part of
the arena and lone. It is a rented venue.

It should attract outside people to our
town. Next weekend I have families
coming from Utah, Idaho and Colorado
to compete in the dog trials. Children
compete too. Putting that arena on the
map, yes, 1 admit it. I try hard. In return, it
generates revenue and gets people
outside together. One merchant recently
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Top Demi Wright. 1d. R

HUMILI VIIIIN
map, yes, I admit it. I try hard. In return, it
generates revenue and gets people
outside together. One merchant recently
told me they had their best Saturday of
the winter because of people attending
the last arena event. They went
downtown ate at Don Luis and then
spent some S$$ in their store.

As an example, the approach to giving
the barn away was against policy. The
proper path should have been staff
provided you with a discussion item.

Top Demi Wright • 1d • F
out an RFP, so everyone interested has
an opportunity. That's the process, but in
this case, staff handpicked. I was
frustrated by the policy being
circumvented because of a past
relationship staff had with 4H. Now
anyone can raise this issue city did not
follow protocol. We have multiple
nonprofit groups with children. With an
RFP, all proposals are reviewed by you.

Prompting a decision made on a City
asset that generates revenue.

It's not easy making those decisions
when the warm and fuzzies appear. And
I realize my votes are not going to sit
well with everyone. But I stand behind
them all. Because the future of this City
depends on everyone at all levels putting
taxpayers first. And my current view,
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Top Demi Wright • 1d • 2
them all. Because the tuture of this City
depends on everyone at all levels putting
taxpayers first. And my current view,
which is based upon so much more than
you are allowed to know, is this past year
has been an unnecessary struggle. Big
increase in expenditures, lack of
transparency and nepotism is still going
strong. As the Mayor I'm working hard to
turn that around. When I'm wrong I try to
correct it. But I stand behind my words.

If anyone would like to see my post, it is
public on my profile as a long standing
member of the horse community, not as
the Mayor.

Like Reply
Demi Wright
Alison LaFayne I will not go back
and forth with you on Facebook.

Top Demi Wright • 1d • B
public on my protile as a long standing
member of the horse community, not as
the Mayor.
1d Like Reply 20
Demi Wright
Alison LaFayne I will not go back
and forth with you on Facebook.

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Top Demi Wright • 1d • P
in a productive way for the city.
1d Like Reply 2 00
Alison LaFayne
Demi it was your intention to
create strife or you would have
reached out to me face to face
instead to discuss your
concerns. Not this public
lashing, getting support for
your narrative of how horrible
you find me. And you've made
some serious false
accusations. But for the record,
nothing I requested reached an
agenda. Review the minutes
yourself. We all had that
complaint this last year. Our
agendas had nothing on them.

An email, kind or not is
responded to as interfering
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Top Demi Wright • 1d • R
respondea to as intertering
with administration.

This is why I requested training
for all of us through the city
attorney. You are not the
Mom's club as you refer to
yourselves on the Commission.

You were appointed, as an
individual and to think, discuss
and vote as one. To be fair and
impartial against what you
personally seek. Not to align
yourself with staff. Every
aspect of Parks & Recreation is
your responsibility, including
the arena. But if you aren't
given staff reports following
policy or you aren't being
afforded the opportunity to
understand your role that's a
problem. Your commission has
been strategically manipulated
this entire year. To no fault of
your own. How could you
know? Had you not been, this
post would not exist. And you'd
be part of a cohesive
functioning commission acting
within your bylaws.

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Top Demi Wright • 1d • 2
post would not exist. And you'd
be part of a cohesive
functioning commission acting
within your bylaws.

I'd be more than happy to sit
with you and clear the air.
1d Like Reply
Write a repiy...

Write a reply...

Trisha Hays
What about the Owen's family who only
wanted a park bench in honor of their
mother who was murdered back in
October. I heard it got shot down even
though there are other park benches
hanarina atharnannin Atlanet tha
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Alison LaFayne
Unread messages
Demi I find your public attack on
me so distasteful, especially as a
representative of the City.

Freedom of speech is one thing,
but vile, veiled threats are
another. I will forward it to our
City Attorney. You do realize I'm
presenting an award next week,
with the Senator to Kristi Roots
as both the Mayor and as a
recipient of all the benefits her
efforts do in saving lives.

Block Delete
Aa
11:23 • = z0
Alison LaFayne
do Null ule Iviayur dill as a
recipien Unread messages her
effortsdu.......

Compassion and community are
the theme and I was looking
forward to it. But front and
center in the community is your
anger and hatred. I pushed for
your appt too. Both Amy and
Stacy wanted to stack his
choices. But I said she's smart
and won't back down. In fact,
Stacy and Jack made more
comments about your meet &
greet than Dominic. They
laughed and said we should go
to more of these with drunk
women. I'm disappointed, not
that you care, how you handled
this and allowed others to use
you. Trust me. I want to quit
every day. Now, your post will
join the others of Stacy Rhoades
gang in ruining any opportunity l
have finding employment. All
because vou had to make what
you and mar
Block Delete
Aa
11:23 • = 70
< Alison LaFayne
and won't back down. In fact,
Stacy al Unread messages
comments about your meet &
greet than Dominic. They
laughed and said we should go
to more of these with drunk
women. I'm disappointed, not
that you care, how you handled
this and allowed others to use
you. Trust me. I want to quit
every day. Now, your post will
join the others of Stacy Rhoades
gang in ruining any opportunity I
have finding employment. All
because you had to make what
point? Please explain your goal?
What did you hope to
accomplish because I will not
run again, that I am certain of.

Wait until April or sooner when
you learn how deceptive things
have been and how you've been
used. Look at Sutter Creeks
issues. Now ARSA. All were
under our current cm rule.

Damnudlana lan and mann
Ansen all in abioto poland: may
like your Active Status and ever 've read mor
Block Delete
Aa
11:23 • 5 70
< Alison LaFayne
because you had to make what
point? P Unread messages goal?
What did yuu nupe tu
accomplish because I will not
run again, that I am certain of.

Wait until April or sooner when
you learn how deceptive things
have been and how you've been
used. Look at Sutter Creeks
issues. Now ARSA. All were
under our current cm rule.

Regardless, I've got 3 more
years like it or not. Your actions
though hurt this City more than
it helped it. And you were dead
wrong on everything you said.

Run for City Council. If you think
my post was disheartening, wait
until you see what happens
when the wrong people have
control and there is nothing, not
one thing you can do about,
because they are protected.

Hate is ugly. You disguised it
well. Certainly fooled me.
' youreply, Alison will be able to cal you and may see inio like your delive Statos and when votive rend messages.

Block Delete
Aa
5:40 = 6
< Alison LaFayne
Do all of this without a balanced
budget. We currently have no
idea where we are. Why?
Because we've not been given a
balanced budget. You. Put your
money where your hate towards
me is. Carry the weight, while
staff paid extremely well, fights
all your attempts because you
didn't vote in support of their
salary demands. You've shed
light on this for me. You do it
since you know so much. You
are the problem. So I'll hand this
over to you. You take the heat.
i'm
Oh and last, you deal with
frivolous litigation caused by
Stacy Rhoades and Mitchell at
taxpayer expense to further his
career. Thank you Demi. You've
given me a reason to QUIT!
Congratulations.
i youreply, Alison will be able do call you emimag see info like our Activo Stard and when youve read mescages.

Block Delete
Aa
4:08 § 26
Alison LaFayne
How about this? I resign. You
take over and guide this city,
answer the demands of the
community over the street
problems owned by Caltrans.

Deal with Stacy Rhoades
vendetta which cost taxpayers $
$$. The traffic complaints after
you've brought multiple
solutions to city administrators
only to be shut down. Dealing
with complaints and corruption
of outside agencies while trying
to protect lone citizens is a joke.

You balance AWA's resolution on
no more building against impact
fees which support a large
portion of our general fund.

Huge loss of revenue that we
rely on to fund even the Parks &
Recreation expenses. You figure
out how to increase lone PD pay
scale against c 1 complaints
they do nothing. .id the
• ..
e out Actre Status and when you ve read messages
Block Delete
Aa
4:08 § 26
‹ " Alison LaFayne
Recreation expenses. You figure
out how to increase lone PD pay
scale against citizen complaints
they do nothing. And the
backlash over the homicide last
year. You research grants for
infrastructure on creating a
walkable pathway connecting
the Park with residents both
ADA compliant, while providing
adherence to grant guidelines.

Do all of this without a balanced
budget. We currently have no
idea where we are. Why?
Because we've not been given a
balanced budget. You. Put your
money where your hate towards
me is. Carry the weight, while
staff paid extremely well, fights
all your attempts because you
didn't vote in support of their
salary demands. You've shed
light on this for me. You do it
since you know so much. You
are the problem. So I'll hand this
i youreply, Airen vill be able to call you and ma, see inia Ree pout Active State and when you ve rend messages.

Block Delete
Aa
4:08 • = 26
< Alison Lafayne
ammerence tu yrant yulucies.

Do all of this without a balanced
budget. We currently have no
idea where we are. Why?
Because we've not been given a
balanced budget. You. Put your
money where your hate towards
me is. Carry the weight, while
staff paid extremely well, fights
all your attempts because you
didn't vote in support of their
salary demands. You've shed
light on this for me. You do it
since you know so much. You
are the problem. So I'll hand this
over to you. You take the heat.
i'm
Oh and last, you deal with
frivolous litigation caused by
Stacy Rhoades and Mitchell at
taxpayer expense to further his
career. Thank you Demi. You've
given me a reason to QUIT!
Congratulations.
i youreply Alisenvell be able to call you andma; serinia The son Ache State and when vote read mes. ages.

Block Delete
U Aa
6:49 • = 82
< ...

FB Post Inbox
Alison 6:48 AM
...

I'm asking one last time or I will forward to my
attorney for a cease and desist and a public
apology after each one of your accusations
are proven wrong. If you continue, and leave
it. I'll pursue damages. You were successful
however in letting the horse community know,
they won't be heard as only 1 person showed
last night. I was supposed to present an
award Saturday as a grateful recipient of the
work of Kristi Roots and as Mayor. Your nasty
attack has clouded that presentation. Instead,
your post will attend the dinner as gossip.

Wow. I agree with you.

Reply → Forward
Alison LaFayne 7 AUG. 2024
Martha Lyn Turpen one item I
will comment on, as the rest is
nonsense. And to no fault of
your own. I was the puppet just
as you, running his false
narrative for a couple years, with
the exception, I turned down all
his advances upon me and his
continued attempts for more.

On council, I then saw and heard
for myself just how things were
going. But to your remark about
yelling? I will defend another
woman, any woman for that
matter, if a man came at me,
with such force and anger as
what I watched happen. I'd
defend myself instantly from the
threat and that coward would be
walking funny real fast and
explaining his actions to a
judge. Period.
5h Like Reply 1
9:10 8 •
Ledger Dispatch
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D
20h
ledger.news
City of lone scrambling to avoid closure of Castle
Oaks Golf Club
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Alison LaFayne
This post is very misleading and the
Press Release put out by the City.

Council did not call a Special Meeting for
the purpose mentioned above. The City
has been in negotiations for months. A
meeting was called to stay current on
this issue of those negotiations. The
press release did not have the full
approval of this Council as it suggests a
scenario the City was taken by surprise,
and taking an adversarial position
against the owners of the course, which
is not the case. The City has known
since May.

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AlIson's posts
Alison LaFayne ...
5h • G
This is how the press spins reality and creates
anxiety and frustration for the public and the City
certainly didn't help with a vague press release.

Nobody was scrambling. We've been in
negotiations since the beginning of June. I called a
Special Meeting to discuss the status of those
negotiations NOT specifics on a notice we received
months ago.

The Hahn family has been a blessing to the City of
lone. They constructed a beautiful golf course on a
barren piece of land, continued with the
construction of a clubhouse after the City failed to
identify a building site as agreed. Mr. Hahn himself
has personally invested funds to maintain the
course and this is how they are treated. I do not
agree with the manner of approach taken by our
Administration nor the press release from the City.

The City of lone has had this information for
months. No need to pretend we were just notified.

Ledger Dispatch
D
1d • O
The lone City Council held a special meeting on
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10:38 10A =.
lone Politics ..• X
Alison LaFayne • 10m • 0
Well I guess I'd better address Stacy Rhoades
latest attempt to sabotage me using women to spin
his narrative. To Stephanie Anderson's post
regarding the Arena.

I met Stephanie when she and Stacey Rhoades and
Janice Traverso started a recall against Dominic
Atlan and Diane Wratten. They'll say they didn't but
too many people know the truth.

Stephanie and Greg Morris who is also running for
City Council this year were behind all of it. I had a
meeting at her home with Greg and Stacy, who at
the time was on City Council to discuss strategies.

Then I was their star. Now, I'm public enemy
Number 1 because I don't bow down to the
corruption, which means...'m doing something
right.

I recently said I would not re-appoint people to
committees because the Mayor has no authority to
do so. Response from our City Clerk? We've always
done it that way? More of a red flag and reason to
stick to our own rules. My approach? Everyone in
lone should have an opportunity to serve, not just
friends of Rhoades.

In retaliation, the entire creek committee, including
Stacy Rhoades and Greg Morris resigned the
following day.

I also called the City out on not following its own
policy and refused to sign checks to vendors not in
compliance. Jack Mitchell and Stacy Rhoades
voted lock stop against me, as usual. Earlier they
both attempted to call a Vote of No Confidence
against me, when I brought attention to their
attempts to tamper with publie agords.
10:39 10B 150
StICK to our own rules. My approach Everyone in
lone should have an opportunity to serve, not just
friends of Rhoades.

In retaliation, the entire creek committee, including
Stacy Rhoades and Greg Morris resigned the
following day.

City jobs, public works jobs should be available to
everyone. Not just friends of council members or
friends of employees. It's the LAW! You, as
taxpayers are entitled to a competitive bidding
process on every single job the City contracts for!
It's your money! Yet, this administration and past
have not given you that privilege. All city jobs are
given to friends.

Being attacked, only shows me, they don't like you
knowing the truth. And you will hear nothing but
that from me. I've got no personal agenda and no
ties to people I owe. If you want the same, vote the
same. If you want change don't vote in the drama
that comes with Stacy.

We have sadly only 3 people running. My support
goes to Jody Maita. You can't find a better
individual in this town than him. Greg Morris has
been removed from the City's Planning
Commission and resigned from the Creek
Commission after I would not extend his term. He
supports Stacy at every turn. A vote for him, is a
vote for more of the same.
lone is on the cusp of change. Now is not the time
to be complacent t-your dott vote, you give your
10:39 10C • = .
attempts to tamper with public records.

We have sadly only 3 people running. My support
goes to Jody Maita. You can't find a better
individual in this town than him. Greg Morris has
been removed from the City's Planning
Commission and resigned from the Creek
Commission after I would not extend his term. He
supports Stacy at every turn. A vote for him, is a
vote for more of the same.
lone is on the cusp of change. Now is not the time
to be complacent. If you don't vote, you give your
power to someone else.

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lone Politics
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Alison LaFayne • 11h • C
- -11--- ... ..--
vote for more of the same.
lone is on the cusp of change. Now is not the time
to be complacent. If you don't vote, you give your
power to someone else.

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007
Top comments "
Rachel M. Aguilera
Allison, your little tirade against Stacy
and Jack is quite interesting but does
not answer the question of your owing
the city over $33,000.

I actually voted for you because at the
time I felt that we needed a change and
you talked a good talk, now I remember
what my mother always told me, be
careful what you wish for. I have watched
your actions as the city mayor and have
been disappointed in many of your
decisions and your attitude towards
people who disagree with your opinion.

You have been rude to people who have
voiced their opinions during the guests
speaking time. I frankly feel that the best
thing we have going on the council are
Stacy and Jack. They are more than
happy to go out and work with the
Write a public...
10:20 • --
10E
lone Politics
••.

Alison LaFayne • 11h • C

I HAVE NEET TUNE IU NEUNIE VUIIU HAVE
voiced their opinions during the guests
speaking time. I frankly feel that the best
thing we have going on the council are
Stacy and Jack. They are more than
happy to go out and work with the
people in order to solve problems. They
are both involved with city activities and
understand the problems we are facing.

I do not know if Jodi Maita is running for
the council but I certainly hope you did
not put a hex on him by your
endorsement. I do not think that you
should be picking winners or losers for
city council seats.

This is only a guess on my part, but
possibly the reason the people on the
Creek Committee resigned is because of
your actions, since it is a completely
volunteer committee.

Frankly as a resident of lone for more
years then I care to remember, the cusp
of change is not necessarily where I
want to be. As a voter, at this point, I
would and am giving you a vote of no
confidence. You seem to be venting your
anger at others in order to cover up for
your own insecurities. My question is,
when are you paying the city the
$33,000 you owe?
1h Like Reply
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7:52 10F
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•..

Alison LaFayne • 21h • G
3h Like Reply 20
Alison LaFayne / Author
Karen Brumm- Griffin there was no
lawsuit against me. There was a
disputed amount due to me dealing
with multiple city managers who
weren't truthful to City Council and
policy not being followed. I've seen
how that works first hand. All the
contracts in HP were given a
reprieve during COVID. I was
headed out, leaving because I paid
for everything and I'd lost money up
to that point. I paid for everything.

City didn't put one penny towards
maintenance or fuel (breach of
contract on their part), insurance,
tractor repairs, did all the
maintenance and managed the
arena. My goal in coming to lone
after I was asked by Jon Hanken,
was to expand my charity for blood
cancer patients. I had partnered
with BloodSource and Be The
Match. Every event I held, I dumped
$1k's into to draw more people to
sign up more bone marrow donors.

Grit & Grace Foundation. A large
publicly traded auto corporation
Write a public...
7:52 10G
lone Politics
< ...

Alison LaFayne • 21h • 0
sign up more bone marrow donors.

Grit & Grace Foundation. A large
publicly traded auto corporation
wanted to take it on for a West
Coast Charity. They have Drive Pink.

COVID killed that quickly. So when I
wanted to leave public works
wanted me to stay and the City
asked if I would because they had
no one to maintain that side of the
Park, or manage the arena. I agreed.

Plus, I'd just bought my home. I
stayed with no compensation. I
continued mowing, trash removal,
digging ditches, arena flooding,
trees, you name it. Waterline breaks
etc. 7 days a week.

During that time, 1 restored the
Howard Park Barn completely at my
expense and with the help of some
women who got some therapy from
knocking down boards with
sledgehammers. Beforehand, the
City wanted it torn down. It was
boarded up and full of trash. I spent
5 months getting it restored so it
could again, board horses. The City
now generates revenue off of it. I
then, from the front of the arena
park gate to the barn, had an
Write a public...
7:52 10H •
lone Politics
< ••.

Alison LaFayne • 21h • G
then, from the front of the arena
park gate to the barn, had an
arborist come out and he advised
me on which trees I could save. I
limbed every tree as most were bent
over touching the ground. Lone Pine
Tree Service also came out and
cleared the entire hillside of brush
and dead trees and raised the
canopy. When they were done, 1
took a skid steer and cut trails onto
the hillside for the public and horses
to use. Fire Department loved it and
PD. They used it for training and
exercise. That job was $12,000. But
free to the City. They were going to
do the entire hillside, but stopped
when I left. The City dropped 7 large
trees, Digger Pines/Eucalyptus 100
plus feet high. They left that mess
for me. Took me 3 months. The big
log pile is still there. In the end,
when COVID was officially over, I
asked for a meeting with Michael
Rock. I thought it went well. He said,
COVID ended last week and you've
done a good job, and I think you'd
be great as the live in caretaker. And
we'd pay you. We need someone. I
agreed to it temporarily until things
got rolling again. He said don't
Write a public...
7:52 10l • =..
lone Politics
...

Alison LaFayne • 21h • G
we'd pay you. We need someone. I
agreed to it temporarily until things
got rolling again. He said don't
make your lease payments until l
speak to Council. August rolls
around and I request another
meeting. This time he sang a
different tune. Made false
accusations, said things | later
learned Council did not give him
authority on, and more. I hired an
attorney and from there everything
was closed session for the City.

When I left, the same City Manager
hired someone at $5k a month
given all the percs. City covered all
the expenses and maintenance.

During that short period the City
lost over $30k in revenue and more
in expenses.

Stacy Rhoades was Mayor for the
entire year of 2023. If this were true
and he was so concerned over it,
why did he not say something then?
Why did he do nothing for the entire
year. Why did he wait until now?
Because there was nothing to do.

But now it serves him. Because he's
angry I don't bend the rules. And I
agree, I'm tired of the fighting. We
Write a public...
7:52 10J •
lone Politics
< ...

Alison LaFayne • 21h • 6
...
hired someone at $5k a month
given all the percs. City covered all
the expenses and maintenance.

During that short period the City
lost over $30k in revenue and more
in expenses.

But now it serves him. Because he's
angry I don't bend the rules. And I
agree, I'm tired of the fighting. We
spend more time getting beat up
and yelled at because of these
antics. There is one common
denominator. Mr. Rhoades. He's
been on council since 2018? People
want change? Vote out the people
who are in the way. But it's not just
council. We have no say in the
administration of the City. And if
administrators want to make it
difficult like our prior manager did,
they can.
1h Like Reply
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6:26 10K •
lone Politics
< ...

Steve Alviso - 11h • €
meant to be hatetul at all they are
merely to call out people who are
being hateful. So yes calm down Ms
Smylie and everything can be fine
5h Like Reply
Steve Alviso i Author
Linda Smylie oh one other bit of
proof... this entire thing stems from
Stacy Rhoades and city manager
Rock. Back in 2022. Rock and the
city attorney were tasked with
resolving an undisputed amount
they were supposed to look in to
and resolve all of this. Stacey
becomes Mayor months later and
disagrees with City manager and
attorney then ends up firing Rock
and the Attorney. Nothing was
continued or even mentioned by
Stacey until 2 years later when he
wants Alison out, who by the way
was strongly supported by Stacey
to be on City council until she didn't
become a YES person for him.

Hmmmmm just saying
1h Like Reply
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8:12 10L
lone Politics
...

Alison LaFayne • 1d • O
1d Like Reply
Alison LaFayne i Author
Steve Alviso At this point, it's now a
legal matter AGAIN. People are
confusing Freedom of Speech
against elected officials vs. private
citizen. At that time I was not a
council member. This is being
presented in a way to slander me.

It's 20% city position of truth. But
now, again my life is turned upside
down by Stacy Rhoades. First
inserts himself into my life while for
for two years, I told him to leave me
alone. then uses me to fight Todd
Waklee and Michael Rock, just like
he used Lori McGraw, now look at
her. This situation he created, he
was onboard with me suing back
then, now he's using it against me.

People say I'm the one fighting. Well
if I don't, these people will tear you
to shreds anyway. So keep the
comments going. FB is evidence
and watching city people, like and
comment helps more.
1h Like Reply
Write a public...
8:45 10M •
lone Politics
...

Alison LaFayne • 2d • G
to shreds anyway. So keep the
comments going. FB is evidence
and watching city people, like and
comment helps more.
13h Like Reply 10
Steve Alviso * Level 1
You have been very transparent in
all of this and I'm sorry you are
having to deal with idiots like
Stephanie Anderson ( who blocks
me because I have proved her
wrong, Linda Smylie, Karen Brumm-
Griffin and Stacy Rhoades new
girlfriend Martha Lyn ?!
think that puts him at about number
3 in a year and a few others But
there is only about 8 of them that
continue with their childish ways
and who belong to Stacy. I have no
clue why anyone would want be
associated with him or Jack
Mitchell, lone City Council. They are
both corrupt and I guarantee they
have personal agendas and are
hiding something they have done
(I'm assuming it has to do with
money) otherwise what is their
reasoning for all of this all of a
sudden. Stacy had 2 years to
resolve a dispute but did nothina
Write a public...
8:45 •
10N
lone Politics
< •..

Alison LaFayne • 2d • €
hiding something they have done
(I'm assuming it has to do with
money) otherwise what is their
reasoning for all of this all of a
sudden. Stacy had 2 years to
resolve a dispute but did nothing
except fire the city manager and
city attorney as soon as he became
Mayor and that cost the city over
$300 k alone. Along with a few
other things he and Jack did with
the water scare tactics that cost the
city another $300 to $400 K and
causing a major concern over the
city, enough that it caught the eye
of the Hahn organization who now
wants to give up lease on golf
course, that alone will cost the city
in the millions. He wants to talk
about someone owing the city
money let's hold up a mirror to him.

Alison LaFayne hang in there you're
doing great and have every right
( according to Linda Smylie ) to
speak out against the Stacy
puppets because this is America
right Linda?
5h Like Reply
David Bachman
Steve Alviso What do you mean
Write a public...
11:40
< alison lafayne
All Posts People Reels Groups Page
lone Politics ...

Alison LaFayne • Oct 2, 2022 • B
I have no campaign page. What you see on my
personal page is me. I have no financial gain
running for council or seek a position of power or
to climb the political pole. In fact, I've lost a
tremendous amount of money attempting to
establish and create a venue of use and attraction
for both residents and the public in general. I had a
vision for the Ed Hughes Memorial Arena, not just
equine related. It should and could be a decent
source of income for the city. I was just getting
started after 18 months of COVID. Slowly, the
arena was attracting and keeping new events and
producers. That was cut short and circumvented
after I refused to participate in back door politics. I experienced first hand, retaliation and mis-use of
power. I don't make statements lightly based on
emotion. Facts support my position. Actions count
and moreover, lack of action represents
acknowledgement of approval. When a council is
aware of an arrangement for two years and does
nothing to disapprove or modify the arrangement
it's usually deemed status quo; an interest in
maintaining current conditions. That is until it could
possibly present an opportunity to discredit a
candidate and suits an agenda.

This content isn't available right now
When this happens, it's usually because
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Diane's post ...

Alison
LaFayne * Rising contributor
The drought and turf had
NOTHING to do with what
that was tonight. It was
about an easement and
AWA making money. $4k
and change on new
homes. That's about $2M.

This deal was in the works
long before it came to
Council. How it got votes
when everyone attending
said they didn't want it,
should say something.

AWA wasn't going to be
out a dime. It's State
money. AWA threw it our
way to make money on
new development.

Write a co...

CENSURE POLICY

CITY OF IONE

1. Purpose
This policy provides the methods by which the City Council, acting as a body, may express the Council's disapproval of the conduct of an elected official if the Council finds, subject to the procedures set forth herein, that an elected official's conduct violates federal, state or local law, order, or policy of the City Council.

2. Request for Censure
A request for censure may be submitted by a Councilmember in writing to the City Manager and the City Attorney. The request must contain the specific charges on which the proposed censure is based, with supporting detail of the objectionable conduct. Prior to submittal, the initiating Councilmember is encouraged to consult with the City Attorney on the reasons for the proposed censure.

3. Reasons for Censure
Potential reasons for censure may include, but are not limited to, violations of federal, state or local law, order, or policy of the City Council. By being elected to the City Council, Councilmembers agree to follow the guidelines and standards of the City Council Protocol Manual. Failure to adhere to the guidelines and standards of the City Council Protocol Manual may constitute potential basis for censure. All Councilmembers are encouraged to review the City Council Protocol Manual for the rules, standards, and conduct expected of Councilmembers.

Conduct subject to censure may include, but is not limited to, the following:
a. Failing to maintain professional relations with City staff, commissions, and committees.
b. Not respecting the Council-Manager form of government (for example, by improperly influencing or directing City employees).
c. Interfering with the collective bargaining rights of represented City employees.
d. Speaking for or representing the City without the authority of the City Council. e. Committing violations of the Ralph M. Brown Act (Government Code § 54950 et seq.) or the Political Reform Act (Government Code § 81000 et seq.). f. Causing liability or extraordinary legal expense to the City. g. Abusing or improperly using public resources available to the City Council. h. Engaging in harassment or discrimination. Councilmembers must refrain from engaging in conduct that is discriminatory or constitutes harassment. i. Not upholding standards of civility and decorum in interactions with Councilmembers, Council Advisory Boards, Commissions, Committees, the public, and staff.
j. Engaging in abusive conduct, personal charges, or verbal attacks upon the character or motives of other Councilmembers, Council Advisory Boards, Commissions, Committees, the public, and staff.

4. Notice to Named Official
Following receipt of a request for censure, the City Attorney shall prepare a notice of censure containing the content of the complaint and forward the notice to the named official. The named official shall receive at least ten (10) days' notice before the initial hearing is scheduled before the City Council.

Preliminary Hearing
The complaint shall be reviewed by the Council at a preliminary hearing. The named official will have the opportunity to respond to the complaint orally or in writing as part of the Council's initial review of the complaint.

After reviewing the complaint and considering the response of the named official, if any, the Council may take one of the actions described herein (Admonishment, Informal Warning, or direct the City Attorney to prepare a Resolution of Censure for a future hearing).

When deemed warranted, the Council may initiate an investigation by a neutral investigator.

Upon the conclusion of the investigation, the Council will review the investigation findings.

Such review may be conducted in a closed session in compliance with the requirements of the Ralph M. Brown Act (Government Code § 54950 et seq.).

The Council may also choose to appoint an ad hoc committee of the Council to conduct a review of the request for censure. The ad hoc committee shall not include the Councilmember making the request for the proposed censure or the official that is named for proposed censure. The ad hoc committee may conduct its own investigation to arrive at a recommendation regarding the request and report its findings to the Council. At the earliest opportunity (but no later than two (2) regular Council meetings following formation of the committee), the ad hoc committee shall make its recommendation to the Council to determine whether: (a) no action is required, (b) further investigation of the charges is necessary, or (c) admonishment, informal warning, or resolution of censure is recommended.
2 4920-2159-7733, v. 2
Unless otherwise relevant and allowed under open meeting laws, the Council's discussion will generally be limited to the complaint, the investigation (if any), and whether any policy violations have occurred.

6. Potential Council Actions
If, after review of the complaint and the preliminary hearing, the Council determines that a violation occurred, it may undertake one or more of the following actions:
a. Admonishment: This is the least severe form of action. An admonishment is a reminder directed to all elected officials that a particulartype of behavior is in violation of law or City policy and that, if it occurs oris found to have occurred, could make the official subject to a higher level of action.
b. Informal Warning: This is the next most severe form of action. This warning to a particular official should be used for cases in which the Council determines, based on review of the complaint and proceedings, a policy violation occurred, but the violation is considered not sufficiently serious to warrant censure. The Council must make a motion and vote during a public meeting whether to issue the warning. A warning to the named official is distinguished from censure in that it is not considered to be formal discipline.

C. Censure: Censure is the most severe form of action. Censure is a formal statement of the Council officially reprimanding the named official and may be combined with other actions, including but not limited to, loss of committee assignments, suspension of City-sponsored attendance at conferences or seminars, loss of travel or expense reimbursements, or removal of other privileges as deemed appropriate by Council. Censure should be used for cases in which the Council determines that the policy violation is a serious offense. A decision to censure requires the Council to adopt a Resolution and make findings regarding violations at a public meeting.

To protect the overriding principle of freedom of speech, the Council will not impose censure for the exercise of First Amendment rights, no matter how distasteful the expression was to the Council and the City. However, nothing herein may be construed to prohibit the Council from collectively condemning and expressing their strong disapproval of such remarks.

7. Participation of Named Official
The official named for proposed censure shall be ineligible to vote on any action taken by the Council during the censure process.

At any hearing where the matter is heard before the Council, the named official shall be given the opportunity to make an opening or closing statement, question the Council or testimony provided, or call witnesses on their behalf. The Council may decide to adopt reasonable limits on the time for statements, questioning, and testimony of the named official. 3 4920-2159-7733.v.2
Due Process
In all instances, the Council shall ensure that all due process requirements are met. The City Attorney may recommend variations to the procedures contained herein to ensure due process.

There shall be a maximum of three (3) regular Council meetings to consider the proposed censure, including the initial hearing. If no action is taken by the Council within three (3) regular Council meetings, the censure request shall be considered terminated.

The rules of evidence and judicial procedure applicable in courts of law shall not apply to any censure hearing, and the procedures shall be generally informal.

De-escalation /Informal Resolution
In addition to the actions above, the Council is encouraged to take steps to de-escalate the behavior that could lead to a complaint before a complaint is filed and consider addressing the complaint informally, if appropriate, in an effort to bring the Councilmember named for potential censure into compliance with law or policy.
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CITY COUNCIL PROTOCOL MANUAL
CITY OF 10 NE

FOUNDED
1846

IFORNIE
ADOPTED AUGUST 5, 2008

CITY OF IONE CITY COUNCIL PROTOCOL MANUAL

TABLE OF CONTENTS
Chapter 1 Introduction and Overview 1

1.01 Council-Manager Form of Government..

1.02 Purpose of City Council Protocol Manual

1.03 Overview of Basic City Documents ...... , 1

1.04 Orientation of New Members ...

Chapter 2 lone City Council: General Powers and Responsibilities 5

2.01 City Council, Generally.... ...)

2.02 Role of Councilmembers

2.03 Role of Mayor...

2.04 Vice Mayor, Absence of Mayor and Councilmembers

2.05 Resignation of Mayor or Vice Mayor

2.06 Emergency Response ....

2.07 Appointment of Officer..

2.08 Boards, Commissions, Committees and Task Forces

2.09 Service on Outside Boards .... ... 10

2.10 Incompatibility of Offices... ..10
Chapter 3 Support Provided to City Council 11

3.01 Staff/Clerical Support. ==

3.02 Office Equipment.

3.03 Meeting Rooms.. 12

3.04 Mail, Deliveries 12

3.05 Council Library 12
Chapter 4 Financial Matters 13

4.01 Council Compensation 13

4.02 Budget.... 13

4.03 Financial Disclosure. .. 13

4.04 Travel Policy... ...13

4.05 City Credit Card Policy.. ...14
Chapter 5 Communications 15

5.01 Overview 15

5.02 Correspondence from Councilmember. 15

5.03 Local Ballot Measures 15

5.04 Proclamations.... 16

5.05 State Public Records Disclosure Act . 16
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Chapter 6 Conflict of Interest 18

6.01 Ethics, AB1234 Ethics Training... 18

6.02 Conflicts of Interest. 18
Chapter 7 Interaction with City Staff/Officials 22

7.01 Overview 22

7.02 Council-Manager Form of Government. 22

7.03 City Council, Non-interference .......... 23

7.04 City Council/City Manager Relationship 23

7.05 City Council/City Staff Relationship .....

7.06 City Council/City Attorney Relationship

7.07 Roles and Information Flow

7.08 Dissemination of Information

7.09 Magnitude of Information Request. 26

7.10 Staff Relationship to Advisory Bodies.. 26

7.11 Restrictions on Political Involvement by Staff. 26

7.12 Council Attendance Policy. 27
Chapter 8 City Council Meetings 28

8.01 Meeting Schedule.. ... 28

8.02 Public Notice of Meetings and Hearings. 28

8.03 Emergency Meetings. 29

8.04 Special Meetings.. 29

8.05 Study Sessions 30

8.06 Placing Items on the Agenda 30
31 8.07 Development of the Agenda Meetings.

8.08 Order of Business.

8.09 Council Action. 33

8.10 Legislative and Quasi-Judicial Action of the Council 33

8.11 General Parliamentary Procedure 34

8.12 City Council Conduct and Participation at Meetings. .34 Chapter 9 Protocol Administration 35

9.01 Biennial Review... 35

9.02 City Attorney as Protocol Advisor.. 35
35 90 Applicatity of Protoco and dina... ..35
Appendix 35
• ICMA Code of Ethics
City of lone Code of Ethics
California Government Code Section 54950-54963 (Brown Act Rosenberg's Rules of Orde
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: Travel Policy
Credit Card Policy
List of City Plans
Approved Proclamations List
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Chapter 1 Introduction and Overview
As a City Councilmember, you not only establish important and often critical policies for

1.01 Council-Manager Form of Government
The City of lone has a Council-Manager form of government. As described in the Municipal Code and the Government Code of California, certain responsibilities are vested in the City Council and the City Manager. Basically, this form of government prescribes that a City Council's role is that of a legislative policy-making body which determines not only the local laws that regulate community life, but also determines public policy and gives direction to the City Manager to administer the affairs of the city government in a businesslike and prudent manner. (Ione Municipal Code Title Il and Government Code §34100 et seq.) The City of Ione was incorporated in 1953. At that time, the separately elected City Clerk was the administrative officer for municipal affairs. There was also a separately elected City Treasurer. The City Council established lone as a Council-Administrator form of government in and hired its first City Administrator that year. In 2007, the City Council changed the form of government to Council-Manager and hired a City Manager.

1.02 Purpose of City Council Protocol Manual
The City of lone has prepared its own Protocol Manual to assist the City Council by documenting accepted practices and clarifying expectations. Administration of City Council affairs is greatly enhanced by the agreement of the City Council and staff to be bound by these practices. While attempting not to be overly restrictive, procedures are established so that expectations and practices can be clearly articulated to guide Councilmembers in their actions.

1.03 Overview of Basic City Documents
This Protocol Manual provides a summary of important aspects of City Council activities. implementation programs is provided in the Appendix.

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A. lone Municipal Code
The Municipal Code contains local laws and regulations adopted by resolutions and ordinances. Title II of the Code address the role of the City Council, describe the organization of City Council meetings and responsibilities, and appointment of certain City staff positions, advisory boards, and commissions. In addition to these administrative matters, the Municipal Code contains a variety of laws including, but not limited to, zoning standards, health and safet issues, traffic regulations, building standards, and revenue and finance issues B. Goals
The City Council sets both long-term and short-term goals for the City each spring. The goal-setting process includes a review of the previous year's goals including progress toward completion and updating. The budget is then written with the objective of working toward completion of those goals.

C. Codes of the State of California
The state laws contain many requirements for the operation of city government and administration of meetings of city councils throughout the state. Ione is a "general law city" which means it operates under applicable general laws of the state. As a general law city of the state of California, lone is vested with all the powers of incorporated cities as set forth in the California Constitution and the applicable California state laws. Conversely, there are a number of cities within California that are "charter cities" and have adopted local provisions that establish basic governing procedures for local government. (Government Code §§ 34100-34102) lone is not a charter city.

D. Annual Budget
The annual budget is set for the fiscal year beginning July Ist and ending June 30th. It is the primary tool and road map for accomplishing the goals of the City. The budget document is the result of one of the most important processes the City undertakes. By adopting the annual budget, the City Council makes policy decisions, sets priorities, allocates resources, and provides the framework for government operations. Study sessions on the budget are held in May and public hearings in June with adoption at the second City Council meeting in June.

E. Annual Financial Audit
The annual financial audit includes the financial statements of the City for a fiscal year. It includes the financial condition of the City as reflected in the balance sheet, the results of operations as reflected in income statements, an analysis of the uses of City funds, and related footnotes. The annual financial audit includes statements for the various groups of funds and a consolidated group of statements for the City as a whole. The City Council has the responsibility

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of hiring an independent auditor, and of reviewing and accepting the audit.

F. General Plan
A state-mandated General Plan addresses the City's long-range planning needs relative to land use, transportation, economic development, and other planning elements. The City's General Plan is reviewed on an ongoing basis, but mandatory elements may only be revised four times a year; however, certain amendments necessary for affordable housing development are not subject G. Five-year Capital Improvement Program
The Five-year Capital Improvement Program serves as a guide for determining priorities, planning, financing, and construction of capital projects which add to, support, or improve the physical infrastructure, capital assets, or productive capacity of City services.

H. Disaster Preparedness Plan
The City maintains a disaster preparedness plan that outlines actions to be taken during times of extreme emergency. The City Council may be called upon during an emergency to establish policies related to a specific incident. The chain of command is as follows:

The City Manager is the Director of Emergency Services
The City Manager may appoint an Assistant Director of Emergency Services (Tone Municipal Code Title II, Chapter 2.48, §§ 2.48.010 to 2.48.120)

1.04 Orientation of New Members
It is important for the members of the City Council to gain an understanding of the full range of services and programs provided by the City. As new members join the City Council, the following will be provided in a timely manner.
• The City Manager will host an orientation program to distribute materials outlining City policy, protocol and updates on labor negotiations. • The City Manager will facilitate a meeting with the City Attorney for conflict-of- interest training, review of current legal matters, and review of parliamentary procedure.
• The City Manager will arrange a meeting with Finance prior to the first pay period to cover information reviewed with all City employees, (e.g., benefits elections, I-9, retirement options, etc.)
• The City Manager will arrange meetings with key Department Heads to be briefed on current projects within his/her Department and to tour City facilities. • The City Manager will arrange an opportunity for "ride alongs" with the lone Police Department.
• The City Manager's assistant will arrange a meeting for a briefing on various aspects of City Hall, including, but not limited to, travel procedures, phone service, etc.

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• The City Manager will provide information for attendance at the League of California Cities' New Mayors and Council Members Academy.

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Chapter 2 lone City Council: General Powers and Responsibilities

2.01 City Council, Generally
Fundamentally, the powers of the City Council are to be utilized for the good of the community and its residents; to provide for the health, safety, and general welfare of the citizenry. ori ances outine tie powers and responsond ties or the budy of the Cily. State law and local It is important to note that the Council acts as a body. No member has any extraordinary bowers beyond those of other members. While the Mayor has some additional ceremonial and presiding officer responsibilities as described below, when it comes to establishing policies, voting, and in other significant areas, all members are equal. It is also important to note that policy is established by at least a majority vote of the Council. While individual members may disagree with decisions of the majority, a decision of the majority does bind the Council to a course of action. Councilmembers should respect adopted Council policy. In turn, it is staff's responsibility to ensure the policy of the majority of the Council is upheld. Actions of staff to pursue the policy direction established by a majority of Council do not reflect any bias against Councilmembers who held a minority opinion on an issue.

A. Council Non-Participation in Administration
In order to uphold the integrity of the council-manager form of government and to provide proper checks and balances, members of the City Council shall refrain from becoming directly involved in the administrative affairs of the City, unless directed by a majority of the Council to participate in a policy or project.

2.02 Role of Councilmembers
Members of the lone City Council are collectively responsible for establishing policy, adopting an annual budget, and providing vision and goals to the City Manager. The following outline is a brief description of the various duties of Councilmembers. The description is not intended to be comprehensive, but rather it is an effort to summarize the primary responsibilities of the Council.

A. Summary of Council Duties and Responsibilities as Provided in State Law:

1. Councilmembers serve as the:

City Council

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2. Establish Policy
• Adaptish planties for public services
, Approve/amend the operating and capital budget.
• Approve contracts over $5,000

3. Enact Local Laws
• Adopt ordinances

4. Supervise Appointed Officials
• Appoint City Manager and City Attorney
• Evaluate performance of City Manager and City Attorney • Establish bóards, commissions, committees and task forces • Make appointments to such bodies
• Provide direction to advisory bodies

5. Make Decisions
• Study problems
• Review alternatives
• Determine best course of public policy
• Call special elections as necessary

2.03 Role of Mayor
A. Presiding Officer
The Council selects the Mayor on the third Tuesday of December. The Vice Mayor can be selected to be the Mayor or the City Council can select from the remaining members of the City Council at their discretion. It is recommended that the Mayor should have served at least one full year on the City Council prior to being selected as the Mayor.

The Mayor serves as the presiding officer, unless otherwise delegated, and acts as chair at all meetings of the City Council. The Mayor sets the Agenda for regular and special Council meetings. The Mayor may participate in all deliberations of the Council in the same manner as any other member and is expected to vote in all proceedings, unless a conflict of interest exists.

During Council proceedings, the Mayor facilitates discussion, gauges direction, and listens for majority support prior to calling for a vote on a motion. The Mayor does not possess any power of veto. State law allows the Mayor to move or second an action. As a matter of lone tradition, the Mayor does not make a motion and will only second a motion in rare and unusual circumstances. (Government Code §§ 36801-36815)

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B. Ceremonial Representative and Other Duties of the Mayor Responsibility to act as the City Council's ceremonial representative at public events and functions has been assigned to the Mayor. In the Mayor's absence, the Mayor shall appoint a Councilmember to perform the ceremonial role. However, all Councilmembers are encouraged to participate. The Mayor may initiate and execute certificates of appreciation and recognition, and Council-approved proclamations. The Mayor has the responsibility of making liaison, board and committee assignments for Councilmembers with those assignments to be ratified by the Council.

2.04 Vice-Mayor, Absence of Mayor and Councilmembers
In the absence of the Mayor, the Vice-Mayor shall perform the duties of the Mayor. The Council selects the Vice-Mayor by a majority vote each year on the third Tuesday of December. When both the Mayor and Vice-Mayor are absent, the Mayor will designate from amongst the Councilmembers a person to serve as Acting Mayor, who shall, for the term of such absence, have the powers of the Mayor.

If the Mayor or other Councilmembers intend to be absent from the City, they shall notify the City Manager of such absence. If a Councilmember fails, for any reason except sickness, to attend three consecutive regular meetings of the Council, his or her office may be declared vacant by the mayor and the council shall proceed to decide whether to hold a special election or appoint a successor for the unexpired portion of the term of office of the absent member. [lone Municipal Code Section 2.04.030)

2.05 Resignation of Mayor or Vice-Mayor
If the Mayor or Vice-Mayor resigns, the City Council will select a new Mayor or Vice-Mayor.

2.06 Emergency Response
The City Council may proclaim, and the Mayor shall sign, a declaration of emergency. If the City Council is not in session, the City Manager (Emergency Services Director) may proclaim the existence of an emergency. The Emergency Services Director directs all disaster response activities. (Lone Municipal Code § 2.48.060)

2.07 Appointment of Officer
The City Council is responsible for appointing two positions within the City organization-the City Manager and the City Attorney. The City Manager and the City Attorney serve at the pleasure of the Council. The City Manager is responsible for all personnel within the City organization.

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2.08 Boards, Commissions, Committees, and Task Forces
A. Appointments Made by the Council
City Council when formulating public policy and transforming policy decisions into action. The City has several standing commissions and committees. In addition, special purpose task forces are often appointed by the City Council to address specific issues of interest on a limited duration basis. These ad hoc committees will be dissolved upon completion of the intended task.

Committees and task forces are purely advisory to the Council, and, in some situations, staff.

Commissions pursuant to the powers and duties specified by the City Council may have final decision-making authority, subject to appeal to the Council, but may also serve in an advisory capacity in certain situations.

The procedures established in this Manual reflect the policy of the City Council regarding the appointment of volunteer citizens to the various bodies of the City. The establishment of these procedures ensures that well-qualified, responsible, and willing citizens are given the opportunity to serve the City and participate in the governance of their community.

The City Council is specifically empowered to create all boards, commissions, committees and task forces, pursuant to the provisions of the Ione Municipal Code, as the Council deems necessary or advisable. In the exercise of this power, it is the desire of the City Council to establish a consistent policy in its decision-making role to fairly and equitably evaluate those citizens of the community who demonstrate a desire to serve on such boards, commissions, committees, or task forces. (Ione Municipal Code Title 2, Chapters 2.17, 2.36, and 2.62) For full-term vacancies, the filing period is as determined by Ordinance. The City Clerk shall:

Publicly announce the position vacancy and filing period by publication of same in the official newspaper of the City of lone and set forth the qualifications required, if any. • Notify the incumbents) of whose terms are expiring, of such term expiration and invite the incumbents) to consider being reappointed.

Advertise the position and accept applications when an incumbent's term expires on the Planning Commission, Park and Recreation Commission, and any other Commission.

B. Selection
Mayor Interview Period: The Mayor may personally interview each applicant individually, at a time and place to be designated by the Mayor.

However, after reviewing applications, the Mayor reserves the right to make appointments without conducting interviews.

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The Mayor may appoint a sub-committee to review applications or conduct interview f applicants and appoint the member, with approval of the City Council

3. Decision & Announcement: Each applicant will be notified of the decision of the Mayor and Council approval. The City Clerk will also notify the Chair of the affected board or commission of its decision.

C. Resignations
Vacancies occurring during the middle of a term shall be filled by appointment for the unexpired portion of the term, in the same manner provided herein for initial appointment.

D. Councilmembers' Role and Relationship with City Bodies

1. Because the Council has the ability to review decisions made by the commissions and recommendations made by committees and task forces, Councilmembers shall not be appointed to City Boards or Commissions concurrent with their term of office.

2. Unless specifically authorized by a majority vote of a quorum of the Council, no Councilmember shall be authorized to testify before or direct the work of any board, commission, committee or task force of the City.

3. If the Councilmember is testifying in such a capacity pursuant to the above provision, testimony should be undertaken in such a manner as to assure public confidence in the decision-making process and avoid the appearance of bias, prejudice, or improper influence. Toward this purpose, the following protocol should be observed:
a. Councilmembers shall not testify in matters pending before any commission, committee, or task force that will receive, or could potentially receive, future appeal or review before the City Council. Violation of this protocol shall require the Councilmember to disqualify his or herself from participating in any appeal or review proceedings before the City Council.

Except in matters directly involving personal interests, Councilmembers, in their capacity as private citizens, should abstain from providing testimony or influencing decisions in matters pending before any City board, commission, committee or task force that will receive, or could potentially receive, future review or other action before the Council. Where a Councilmember elects to provide such testimony, the following rules shall apply:

The Councilmember shall declare at the outset and upon the record that the Councilmember is present in his or her private capacity as an interested citizen, and not on behalf or at the request of the City Council.

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• The Councilmember shall refrain from stating or implying that the Councilmember's position or opinion is that of the City Council. • The Councilmember shall refrain from directing City staff or the advisory body to take any action on behalf of the Councilmember. • The Councilmember shall observe any rules of procedure or protocol that apply to any other private citizen testifying before the advisory board.
• The Councilmember shall disqualify him or herself from participating in the matter should it come before the Council for review and/or decision.

2.09 Service on Outside Boards
Councilmembers are often requested to serve on outside boards, councils, commissions, or committees. This type of representation serves to facilitate communication and provide interaction with other governmental bodies. The City Council appoints members to some of these groups on an as-needed or as-requested basis.

Councilmembers participating in policy discussions at regional meetings will represent the consensus of the Council, except where regional appointment requires regional opinion. Personal positions, when given, will be identified and not represented as the position of the City.

Assignment and direction of staff in relation to regional meetings are at the discretion of the City Manager.

2.10 Incompatibility of Offices
In general, California law prohibits public officials from simultaneously holding more than one public office when the functions or responsibilities of the two offices have the potential for overlapping. This prohibition arises from a concern over the potential clash of two public offices held by a single official with potentially overlapping public duties. The Legislature may, however, expressly authorize through legislation the holding of two offices notwithstanding the fact that the dual holding would otherwise be prohibited. For example, the Legislature has exempted Local Agency Formation Commissions, the Coastal Commission, joint powers agencies, and transportation corridor agencies.

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Chapter 3 Support Provided to City Council

3.01 Staff/Clerical Support
Staff and administrative support to members of the City Council is provided through the City of support staff is appreciated and turnaround time will vary depending on workload.

3.02 Office Equipment
To enhance Councilmembers' service to the community and their ability to communicate with staff and the public, the City provides meeting facilities and office equipment for City business. It is important to note that all letters, memoranda, and interactive computer communication (email) involving City Councilmembers and members of advisory boards and commissions, the subject of which relates to the conduct of government or the performance of any governmental function, with few exceptions stated by the Public Records Act, are public records.

A. Business and Personal Use of City Equipment
The City's electronic equipment and information systems are intended for professional business use in performing the duties of a Councilmember. Personal use of City equipment is prohibited.

B. Photocopy Machines and Other Equipment

1. Photocopy Machines. Councilmembers may use the photocopier for City business.

2. Other equipment. Except as provided herein, in no event shall a Councilmember take City property to his or her home.

C. Monitoring, Enforcement and Penalties

1. City information systems or storage media are the property of the City of lone. The City retains the right to access, copy and change, alter, modify, destroy, delete or erase this property without prior notice to Councilmembers.

2. The City retains the right to monitor and audit the use of email and Internet use. The right to use these technologies does not include the right to privacy.

3. Deleted documents, messages and data may be retrieved from a variety of points in the network.

Councilmembers should assume that electronic evidence discovery might recover deleted or unsaved data.

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4. Councilmembers' use of a personal Internet account on City equipment, and Councilmembers' use of a City Internet account on personal equipment are to be arranged through the City Manager and are subject to the provisions of this policy. Said Councilmembers should be aware that their personal email and electronic files could be monitored by the City and could be reviewed as part of a Public Records request.

Councilmembers may utilize the office space provided in the City Hall. Use of other meeting Moms, includine the conference room located at City all, may be scheduled throught the City

3.04 Mail, Deliveries
Members of the City Council receive a large volume of mail and other materials that are delivered primarily through the use of mailboxes located in the City Council office. City Manager's staff disseminates mail to individual Council mailboxes. Staff does not open mail addressed to individual Councilmembers. General correspondence addressed to Councilmembers as a whole will be opened and delivered to the Council General Box. Councilmembers are encouraged to check mailboxes often. In addition, City staff will email, telefax or personally deliver materials that are time sensitive to a member's home or office, if appropriate.

3.05 Council Library
Located in the City Council's office is a library of current City plans and implementation programs. These documents are for reference and are not to be removed from the office. Copies can be made available for individual Councilmembers upon request to the department of origination. Each City Councilmember is issued a complete copy of the Ione Municipal Code for their reference.

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Chapter 4 Financial Matters

4.01 Council Compensation
The Municipal Code provides for payment of a modest honorarium to members of the City Council. State law sets the level of compensation. (Government Code §36516 and IMC $2.20)

4.02 Budget
The annual City budget includes appropriations for expenses necessary for members to undertake official City business. Funding provided includes membership in professional organizations, attendance at conferences or educational seminars, purchase of publications and office supplies.

Reference is made to the attached City Manager's budget instructions.

4.03 Financial Disclosure
Candidates for the office of Councilmember shall file a financial disclosure statement with the City Clerk who will retain a copy and forward the original to the Fair Political Practices Commission (FPPC). (Government Code §§ 87200 et. seq.) Financial disclosure shall be filed with nomination papers, not earlier than 113 days before the election with the deadline being no later than 88 days before the election. (Calif. Elections Code) When Councilmembers assume office or leave office, whether by election, appointment, end of term or resignation, Statements of Economic Interests (FPPC Form 700) covering the previous [2month period must be filed within thirty days. (Government Code § 87204) In addition, Councilmembers are required to file financial disclosure statements (FPPC Form 700) on an annual basis after January 1 and before April 1 of each year covering the previous calendar year. (Government Code § 87203) Statements filed in any of the above cases will be available for public inspection.

4.04 Travel Policy
The City Council has adopted by resolution a travel policy. The City Council, staff, and appointed officials will be reimbursed for all approved travel as defined in the City Travel Policy up to the amount of an individual Councilmember's funds allocated for travel/training. In addition, a Councilmember may request in writing to the City Manager a reallocation of his/her unused travel budget to another Councilmember. "Approved Travel" means travel to attend training or conferences, or other City Council-directed travel activities.

A. Pre-authorization of Travel/Training
Councilmembers and appointed officials traveling on City business that involves an overnight stay shall submit a Travel/Training Authorization Form to the City Manager for approval. The travel authorization form will include a complete estimate of the costs of the trip, including conference registration, transportation, and per diem. The travel authorization form will also include the purpose of the trip, the dates of travel, and other pertinent details.

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In advance of any travel on City business, a Travel/Training Authorization Form must be submitted to and signed by the City Manager. The City Manager must authorize:

Overnight travel by elected or appointed officials
Use of a rental vehicle by elected or appointed officials Out-of-state travel by elected or appointed officials
B. Authorization for Reimbursement of Travel Expenses
Within 10 days of the close of the authorized travel period a final itemized Travel/Training uthorization Form, including all receipts and expense reimbursement requests, must i bmitted to the City Manager for final approval and signature. The City Manager's Office w process and submit authorized travel reimbursement requests to the Finance Department.

4.05 City Credit Card Policy
Issuing Cards: The City credit card is available for use by the City Council and can be obtained from the City Manager's Assistant. Use of City credit cards is set forth in the City Credit Card Policy.

Cards Lost or Stolen: Lost or stolen cards must be reported to the Finance Director within one working day of discovery.

Leaving Office: Each card holder must surrender the City credit card immediately upon leaving office, or upon request of the City Manager or Finance Director. Use of the card after privileges are withdrawn is prohibited.

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Chapter 5 Communications

5.01 Overview
Perhaps the most fundamental role of a Councilmember is communication. Communication with , and to share the vision and goals of the Cit
the pubis tenses co coumiy pation wind stads, o provide policy direction and to gain ar 2222E

5.02 Correspondence from Councilmembers
Members of the City Council will often be called upon to write letters to citizens, businesses, or information. City letterhead is available for this purpose, and staff can assist in the preparation of such correspondence.

On occasion, members may wish to correspond on an issue on which the Council has yet to take a position, or about an issue for which the Council has no position. In these circumstances, members should clearly indicate that they are not speaking for the City Council as a whole, but for themselves as one member of the Council. City letterhead and office support may be utilized in these circumstances.

Councilmembers may occasionally be asked to prepare letters of recommendation for community members seeking employment or appointment. It is inappropriate for Councilmembers to make a recommendation or utilize City letterhead or their Council titles for such letters without approval of the majority of Council.

City letterhead and staff support cannot be utilized for personal or political purposes.

5.03 Local Ballot Measures
At times, initiatives may be placed on the ballots that affect City Council policy. There are restrictions regarding what actions the City may take on ballot measures. Specifically, state statutes prohibit the City from using its personnel, equipment, materials, buildings, or other resources to influence the outcome of elections. What the City can do is distribute informational reports or pamphlets for the purpose of informing the public of the facts of an issue.

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5.04 Proclamations
Proclamations are issued by the City Council as a ceremonial commemoration of an event or issue e.g., National Night Out). Proclamations are not statements of policy. Proclamations are nanner in which the City can make special recognition of an individual, event, or issu Proclamations can be directly made if they have been listed on a previously approved list. The Council-approved proclamations list is a separate document so that it can be added to after the is approved as a consent item, and if the proclamation is expected to be an annual event, description of the item shall include the phrase "and add proclamation to the Council-approved list." The decision to add or not to add a proclamation to the approved list shall be made following consultation between the City Manager and the Mayor at the time the Council meeting agenda is being prepared.

The list will be reviewed by the City Council every February following a City Council election.

Proclamations not requested for two years will automatically be deleted from the list of pre- approved proclamations.

5.05 State Public Records Disclosure Act
To ensure that business communications submitted to and by elected and appointed officials comply with the Public Records Act and the State Open Meetings Act (Brown Act), the following is set forth:

A. Communications, Generally
All letters, memoranda, and interactive computer email communications involving City Councilmembers and members of boards, commissions, committees and task forces, the subject of which relates to the conduct of government or the performance of any governmental function, with few exceptions as stated by the Public Records Act, are public records. Copies of suct letters, memoranda, and email communications may not be provided to the public or news media without the filing of a public information disclosure request with the City Clerk. The City Clerk B. Written Communications
Written letters and memoranda received by the City on a specific agendum, addressed to a Councilmember or the Council as a body, will be photocopied and provided to all City Councilmembers, and a copy kept according to the City's Records Retention Schedule.

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C. Electronic Communications

1. Informal messages with no retention value and that do not relate to the functional responsibility of the recipient or sender as a public official, such as meeting notices, reminders, telephone messages and informal notes, do not constitute a public record. Users should delete these messages once their administrative purpose is served.

2. All other messages that relate to the functional responsibility of the recipient or sender as a public official constitute a public record. Such records are subject to public inspection and copying; users may either print a copy of the record and file it with the City Clerk for retention, according to the City's Records Retention Schedule, or forward such email messages to "[email protected]" from which the City Clerk will print and file it according to the City's Records Retention Schedule.

3. Email communications that are intended to be shared among three or more Councilmembers, whether concurrently or serially, must be considered in light of the Open Public Meetings Act (Brown Act). If the intended purpose of the email is to have a discussion that should be held at an open meeting, the electronic discussion should not occur.

4. Email should be used cautiously when seeking legal advice or to discuss matters of pending litigation or other "confidential" City business. In general, email is discoverable in litigation, and even deleted email is not necessarily removed from the system. Confidential email communications should not be shared with individuals other than the intended recipients or the attorney-client privilege protecting the document from disclosure may be waived.

5. Email will not be used for personal use, since Councilmembers' conventional email addresses include the City's "return address."

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Chapter 6 Conflicts of Interest

6.01 Ethics, AB 1234 Ethics Training
The City maintains a commitment to conducting business according to the highest achievable ethical standards. Recognizing that ethical dilemmas may arise and that public officials must make difficult choices after careful consideration of competing public, personal and/or private interests at stake, the Council has adopted a code of ethical conduct, which is contained in the Appendix.

The City Manager is subject to a professional code of ethics as a member of the International City/County Management Association (ICMA). These principles appear in the Appendix of this manual. It should be noted that this code binds the City Manager to certain practices that are designed to ensure actions are in support of the City's best interests. Violations of such principles can result in censure by the ICMA.

State law (Government Code § 53234, et seq.) requires public officials to complete two hours of training in ethics principles and laws every two years. In addition to Councilmembers, lone requires the training of all of its Commissioners (Planning and Park and Recreation), its City Manager, its Department Directors, its mid-managers when they staff a City Commission, and the Chairperson and Vice Chairperson of each committee or board. Additionally, the City Council encourages all committee and board members to complete the training. At present, the League of California Cities offers AB 1234 training, often in conjunction with League conferences or other training workshops, and on-line training is offered for a nominal fee through the Institute for Local Government and the Fair Political Practices Commission. Certificates of course completion are kept on file by the City Clerk. (Ione Resolution #1385.)

6.02 Conflicts of Interest
There are numerous sources of conflicts of interest that may require a Councilmember to disqualify himself or herself from participating in decision-making. The Political Reform Act (PRA) controls financial conflicts of interest of public officials. The PRA is one of the most complicated laws affecting local government. This law is implemented and enforced by the Fair Political Practices Commission (FPPC) which has issued comprehensive implementing regulations. To understand the PRA's impact on a Councilmember's actions, it is suggested that members discuss the law and potential conflicts with the City Attorney or a private attorney.

In general, under the PRA, public officials are prohibited from making, participating in or in any way attempting to use their official position to influence a government decision in which they know or have reason to know they have a financial interest. (Government Code § 87100, 2 California Code of Regulations §§ 18700, 18702-18702.4.) A "public official" is defined as including every member, officer, employee or consultant of the state or local government agency. (Government Code § 82048; 2 California Code of Regulations § 18700).

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A. Applicability
Under the PRA, an official has a financial interest if it is reasonably foreseeable that the decision will have a material financial effect, distinguishable from its effect on the public generally, on the official, a member of his or her immediate family, or on any of the following:

1. Any business entity in which the public official has a direct or indirect investment worth $2,000 or more. (Government Code §8 82034, 82035; 2 California Code of Regulations § 18703.1)

2. Any real property in which the public official has a direct or indirect interest worth $2,000 or more. (Government Code § 82033)

3. Any source of income other than gifts or certain loans aggregating $500 or more provided to the public official within 12 months prior to the time of the decision. (Government Code § 82030; 2 California Code of Regulations § 18703.3)

4. Any business entity in which the public official is a director, officer, partner, trustee, employee, or holds any position of management. (2 California Code of Regulations §S 18703.1, 18704.3)

5. Any gift totaling $360 (adjusted biannually by the FPPC) or more provided to, received by or promised within 12 months prior to the decision. (2 California Code of Regulations §§ 18703.4, 18794-18961)
B. Analysis
In general, the FPPC suggests that an eight-part analysis be followed in determining whether a conflict of interest exists:

Is the person involved a public official? The PRA applies to "public officials at any level of state or local government." (Government Code § 87100)
• Is the public official making, participating in making, using, or attempting to use his/her official position to influence governmental decision? (2 California Code of Regulations §§ 18700, 18702-18702.4)
• What are the actual economic interests of the official potentially impacted by the decision? (Government Code § 87103, 2 California Code of Regulations §§ 1870418704.5) • Is the economic interest directly or indirectly involved in the governmental decision? (2 California Code of Regulations §§ 18704-18704.5)
• Is the financial affect on the economic interest material? (2 California Code of Regulations §§

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18702-18702.6)
•
• 1st rasonably freate it Cal rand deal in 1870-187 06) • Will the decision's effect on the official's economic interest differ from that of the public generally? (2 California Code of Regulations §§ 18707-18707.2) • Is participation by the public official legally required in order to create a quorum to vote on the matter?
C. Disqualification and Disclosure
When the agenda item is called, a City Councilmember who has a conflict of interest is required advance whether disqualification is necessary. However, if a Councilmember becomes aware of a potential conflict only during the meeting, it is perfectly appropriate for the Councilmember to ask recess may be called at the request of the Councilmember who may have a conflict to allow discussion of the issue with the City Attorney to determine if there is a conflict. If the Councilmember decides a conflict exists, that Councilmember may not participate in any aspect of the decision-making, including discussing the matter with City staff. When a conflict of interest arises involving a matter on the consent portion of the agenda, the Councilmember is not required to leave the room, unless that item is pulled from the consent agenda for separate discussion.

D. Legally Required Participation
In the event that a decision cannot be made because a majority of the Council is disqualified due to conflicts of interest, the PRA allows the minimum number of Councilmembers necessary to constitute a quorum to return and participate in the decision to the minimum extent required. The Councilmembers permitted to participate must be chosen through a random process. (Government Code § 87101)
E. Conflict of Interest Code
The City is required to adopt and maintain a Conflict of Interest Code. This Code is found in the Ione Municipal Code at Title 2, Chapter 8. Under state law, the code must be reviewed every two years and amended as circumstances change. The City's code must be consistent with minimum requirements of the PRA. (Government Code §§ 87300-87313)

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F. Advice on Conflict of Interest
The City Attorney may provide advice to a Councilmember about the existence of a conflict of interest. However, advice given by the City Attorney does not protect the Councilmember from an enforcement action by the FPPC. A Councilmember may seek a formal written opinion from the FPPC on a particular set of facts. Such an opinion letter would provide protection from an enforcement action arising under the same set of facts.

G. Other Sources of Conflict
In addition to the PRA, State law prohibits Councilmembers from entering into contracts with the City. (Government Code §1090 et. seq.) In general, this type of conflict is not subject to remedy through the disqualification of the interested Councilmember, but must instead be entirely avoided by the Council. There are, however, numerous exceptions to this provision that will allow the Council to enter into certain contracts after disqualification of the interested Councilmember and those should be reviewed with the City Attorney on a case-by-case basis. (Government Code $1090 et. seq.)
H. Revolving Door Policies
For a period of one year after leaving office, state law prohibits Councilmembers and chief administrators from accepting employment with the City, or from acting as agent or attorney for any other person by appearing formally or informally, orally or in writing before the Council or any of its commissions, or committees if the appearance or communication is made for the purpose of influencing administrative or legislative action, or influencing any action or proceeding involving the issuance of, amendment to, award of, or revocation of a permit, license, grant, or contract, or the sale or purchase of goods or property. (Government Code §87406.3)

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Chapter 7 Interaction with City Staff/Officials

7.01 Overview

7.02 Council-Manager Form of Government
Ione has a Council-Manager form of government. Basically, with this structure, the City Council's role is to establish City policies and priorities. The Council appoints a City Manager to implement those policies and undertake the administration of the organization.

The City Manager is appointed by the City Council to enforce its laws, to direct the daily operations of city government, to prepare and monitor the principal budget, and to implement the policies and programs initiated by the City Council. The City Manager is responsible to the City Council, rather than to individual Councilmembers, and directs and coordinates the various departments. The City Manager is responsible for appointing all department directors and authorizing all other personnel positions except the City Clerk, City Attorney, and City Treasurer (Lone Municipal Code §2.10.100). The City Council authorizes positions through the budget process; based upon that authorization, the City Manager makes the appointments.

The Council-Manager form of government is outlined in the Government Code. The powers and duties of the City Manager include:
• Generally supervise over the administrative affairs of the city • Appoint and remove at any time any department directors and employees • Attend all meetings of the Council at which the Manager's attendance may be required by that body [IMC §2.10.130]
See that all laws and ordinances are faithfully executed, subject to the authority which the Council may grant the Mayor to maintain law and order in times of emergency • Recommend for adoption by the Council such measures as the Manager may deem necessary or expedient
• Prepare and submit to the Council such reports as may be required by that body, or as deemed advisable to be submitted
• Keep the Council fully advised of the financial condition of the City and its future needs
• Prepare and submit to the Council a proposed budget for the fiscal year, and be responsible for its administration upon adoption
• Perform such other duties as the Council may determine by ordinance or resolution Implement and administer City Council policy

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7.03 City Council Non-interference
The City Council is to work through the City Manager when dealing with administrative services of the City.

In no manner, either directly or indirectly, shall a Councilmember become involved in, or attempt to influence, personnel matters that are under the direction of the City Manager. No member of he Council shall, by suggestion or otherwise, attempt to influence or coerce the City Manager oncerning appointments to City offices or employment. Nor shall the City Council be involved in, or influence, the purchase of any supplies beyond the requirements of the City procurement Except for the purpose of inquiry, the Council and its members will deal with the administrative service solely through the City Manager or designee, and neither the Council nor any commission, committee or member of a board shall give an order to, try to influence, coerce or direct, either formally or informally, any subordinate of the City Manager.

Violations of the provisions of this section by any of the above persons, if reported by any staff to the City Manager, will be brought forth to the entire City Council for review. The Council, on a case by case basis, will establish what, if any, corrections and/or sanctions are appropriate. See Chapter 9 § 9.03.

7.04 City Council/City Manager Relationship
The employment relationship between the City Council and City Manager honors the fact that the City Manager is the chief executive of the City. All dealings with the City Manager, whether in public or private, should respect the authority of the City Manager in administrative matters.

Disagreements should be expressed in policy terms, rather than in terms that question satisfaction with or support of the City Manager.

The City Manager respects and is sensitive to the policy responsibilities of the City Council and acknowledges that the final responsibility for establishing the policy direction of the City is held by the City Council.

A. Performance Evaluation
The City Council is to evaluate the City Manager on an annual basis to ensure that both the City Council and City Manager are in agreement about performance and goals based upon mutual trust problem-solving skills, quality of service, safety/risk-taking, implementation and administration of adopted Council policy.

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7.05 City Council/City Staff Relationship
City Councilmember contact with City staff members, inclusive of the City Manager, will be during regular business hours, except in the case of an emergency.

7.06 City Council/City Attorney Relationship
Pursuant to recommendation of the City Manager, the City Council shall make provision for obtaining legal counsel for the City, either by appointment of a City Attorney on a full-time or part-time basis, or by any reasonable contractual arrangement for such professional services. The City Attorney is a contract employee appointed by the City Council. The City Attorney is the legal advisor for the Council, its committees, commissions and boards, the City Manager, and all legal matter pertaining to the affairs of the City. The general legal responsibilities of the City Attorney are to:

1. Provide legal assistance necessary for formulation and implementation of legislative policies and projects;

2. Represent the City's interest, as determined by the City Council, in litigation, administrative hearings, negotiations, and similar proceedings;

3. Prepare or approve as to form ordinances, resolutions, contracts, and other legal documents to best reflect and implement the purposes and intentions of the City Council; and

4. Keep City Council and staff apprised of court rulings and legislation affecting the legal interest of the City.

Council, but rather the City Council as a whole. Accordingly, with the exception of conflict of interest inquiries, in questions involving pending or upcoming matters, or protocol and procedure, the City Attorney's services are engaged and directed through the City Manager. Individual Councilmembers may seek advice or assistance from the City Attorney on other matters exercising best judgment on the most efficient and appropriate use of her resources. The City Attorney's performance is reviewed as provided by the services retention contract.

T.07 Roles and Information Flow
A. Council Roles
The full City Council retains the authority to accept, reject, or amend the staff recommendation on policy matters.

Members of the City Council must avoid intrusion into those areas that are the responsibility of

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staff recommendations, scheduling of work, and executing department priorities without the prior knowledge and approval of the City Council as a whole. This is necessary to protect staff from undue influence and pressure from individual Councilmembers, and to allow staff to execute priorities given by management and the Council as a whole without fear of reprisal. If a Councilmember wishes to influence the actions, decisions, recommendations, workloads, work schedule, or priorities of staff, that member must prevail upon the Council to do so as a matter of Council policy.

B. Access to Information
The City Manager is the information liaison between the Council and City staff. Requests from Councilmembers for information are to be directed to the City Manager and will be responded to promptly. The information requested will be copied to all members of the Council so that each member may be equally informed. The sharing of information with the City Council is one of the City Manager's highest priorities.

There are limited restrictions controlling when information cannot be provided. The City is legally bound not to release certain confidential personnel information. Likewise, certain aspects of police department affairs (e.g., access to restricted or confidential information related to crimes) may not be available to members of the City Council.

C. Staff Roles
The Council recognizes the primary functions of staff as executing Council policy and actions taken by the Council, and in keeping the Council informed. Staff is obligated to take guidance and direction only from the City Manager or Department Director. This direction follows the policy guidance of the City Council as a whole. Staff is directed to reject any attempts by individual Councilmembers to unduly direct or otherwise pressure them into making, changing, or otherwise influencing recommendations.

City staff will make every effort to respond in a timely and professional manner to all requests for

7.08 Dissemination of Information
In addition to regular, comprehensive memoranda written by the City Manager directly to City Council concerning all aspects of City operations (exclusive of confidential personnel issues), al Councilmembers receive copies of all correspondence received by the City Manager that wil assist them in their policy-making role. The City Manager also provides other documents to

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Council on a regular basis, such as status reports, executive summaries, and agendas of all weekly senior staff meetings.

A variety of methods are used to share information with Council. Workshops and study sessions are held to provide detailed presentations of matters. The City Manager's open-door policy allows individual Councilmembers to meet with the Manager on an impromptu or one-on-one basis.

7.09 Magnitude of Information Request
Any information, service-related needs, or policy positions perceived as necessary by individual Councilmembers that cannot be fulfilled based upon the above guidelines should be considered as an item for the agenda of a City Council meeting. If so directed by action of the Council, staff will proceed to complete the work within a Council-established timeline.

7.10 Staff Relationship to Advisory Bodies
Staff support and assistance may be provided to the City's boards, commissions, committees and task forces. These bodies, however, do not have supervisory authority over City employees.

While staff may work closely with advisory bodies, staff members remain responsible to their immediate supervisors and, ultimately, the City Manager. The members of the commissions, boards, or committees are responsible for the functions of the advisory body. The chairperson is responsible for committee compliance with the municipal code and/or committee bylaws. Staff members are to assist the advisory body chair to ensure appropriate compliance with state and local laws and regulations.

Staff support includes: (1) preparation of a summary agenda and appropriate notice after approval by the chairperson; (2) preparation of reports providing a brief background of the issues, a list of alternatives, recommendations, and appropriate backup materials, if necessary; and (3) preparation of minutes of advisory body meetings. Advisory body members should have sufficient information to reach decisions based upon a clear explanation of the issues.

Advisory bodies wishing to communicate recommendations to the City Council shall do so through the City Manager's Office. In addition, when an advisory body wishes to correspond with an outside agency, correspondence shall be reviewed and approved by the City Council.

7.11 Restrictions on Political Involvement by Staff
Ione is a nonpartisan local government. Professional staff formulates recommendations in compliance with Council policy for the good of the community, not influenced by political factors. For this reason, it is very important to understand the restrictions of political involvement of staff.

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Chapter 8 City Council Meetings
The City Council's collective policy and law-making powers are put into action at the council neetings. It is here that the Council conducts its business. The opportunity for citizens to b eard, the availability of local officials to the citizenry, and the openness of council meetings al lend themselves to the essential democratic nature of local government.

8.01 Meeting Schedule
Regular meetings are held the first and third Tuesdays of each month at 6:00 p.m., in the Council Chambers, 1 E. Main Street, Lone. By a majority vote of the Council, meetings not completed by 10:30 p.m. will be continued to the following Wednesday at 6:00 p.m. in the Council Chambers.

8.02 Public Notice of Meetings and Hearings
Pursuant to the Government Code, cities are charged with establishing a procedure for notifying the public of upcoming hearings and the preliminary agenda for the forthcoming council meeting.

The procedure followed by the City of lone is as follows:

A. Notices
Except where a specific means of notifying the public of a public hearing is otherwise provided by law or ordinance, notice of upcoming public hearings before the City Council or the City's Boards and Commissions shall be given by one publication of a notice containing the time, place, date, subject, and body before whom the hearing is to be held, in the City's official newspaper consistent with State law.

B. Preliminary Agenda of Council Meeting
The public shall be notified of the preliminary agenda for the forthcoming regular City Council meeting by posting a copy of the agenda in the following public places in the City at least 72 hours in advance of the meeting:
• lone City Hall Outside Bulletin Board 1 E. Main Street, lone, CA 95640 • United States Post Office Bulletin Board, Ione, CA
• Electronic Posting City of lone Web Page
C. Duties of City Clerk
The City Clerk is directed to publish notices and post agendas as required by § 8.02 of the lone City Council Protocol Manual.

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the over pent cody idrese the sudie of peril neconside for orcial racings, onl The my cing i reting folios posing the ic tri bit mean at least 72 hours in advance

8.03 Emergency Meetings
State Law permits the Council to hold an emergency meeting without providing advance 24-hour facilities luring an emergency stan. Emergeni stations are those dises in republic. affecting the public health, safety and welfare of the community. (Government Code § 54956.5)

8.04 Special Meetings
Special meetings may be called by either the Mayor or Vice-Mayor or Acting Mayor in the absence of the Mayor. Additionally, as long as substantive consideration of agenda items does not occur, a majority of the Council may meet without providing notice to the public, in order to call a special meeting and prepare an agenda. When a special meeting is called by a majority of the Council, a representative of this majority shall notify the City Clerk of such special meeting call, who shall prepare a notice of special meeting, to be signed by all members of the majority calling the special meeting. Notice of a special meeting will be made by the City Clerk by delivering personally, by mail, or by facsimile, written notice to each member of the Council and to each local newspaper of general circulation, and to each local radio or television station which has on file with the City a written request to be notified of such special meeting or of all special meetings at least 24 hours before the time of such meeting as specified in the notice. The call and notice shall specify the time and place of the special meeting and the business to be transacted.

The notices provided in this section may be dispensed with in the event a special meeting is called to deal with an emergency involving injury or damage to persons or property or the likelihood of such injury or damage, when time requirements of such notice would make notice impractical, and increase the likelihood of such injury or damage.

At all regular and special meetings, public comments are invited during a public hearing before or luring consideration of any item on the agenda. Public comment is appropriate on any matte vithin the jurisdiction of the City Council. All regular meeting agendas must provide a time fo the public to address the body on items not on the agenda.

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Agenda Item #5
DATE: July 29, 2015
TO: lone City Council
FROM: Jon G. Hanken, City Manager
SUBJECT: Draft Update to the Council Procedure Manual
RECOMMENDED ACTION: There is no recommended action requested.

Motion:

FISCAL IMPACT: None
BACKGROUND: At the last Council meeting, Council reviewed and discussed the process for placing items on the Council agenda. Council requested modifying Chapter

8.06 Placing Items on the Agenda so that an item would be automatically placed on the next Council agenda if two councilors requested it.

Attached is Section 8.06 Placing Items on the Agenda with the new proposed language added for Council consideration. The new language is underlined. Council can accept the language as presented or modify it. Any change to the procedure would come back at Council's August 18' meeting for adoption. Adoption would be in the form of a resolution.

Attachments: Draft update to the lone City Council Protocol Manual Chapter 8.06 Placing Items on the Agenda.

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8.06 Placing Items on the Agenda
City Council Agenda Planning
written request to the City Manager/City Clerk. The written request must, at a minimum, contain all of Any Councilmember may request that an item be placed on a City Council agenda by submittinga the following:

1. A substantive outline or summary of the information that will be presented to the City Council; A concise statement of the specific action the City Council will be asked to take on the item; and, A statement of the reasons why the requesting party believes it is appropriate and with the jurisdiction of the City Council to consider this subject matter and to take the requestedaction.

Manager. The item shall be placed on the agenda as soon as possible with consideration for scheduling All matters to be presented to the City Council at its regular meeting are reviewed by the Mayorand City issues.
item be placed on the agenda that item will automatically go on the agenda at the next scheduled Should two City Council members, either independently or working cooperatively, request the same meeting. Councilors will provide the same written topic information as outlined earlier in this section.

CITY OF IONE CITY COUNCIL PROTOCOL MANUAL

8.05 Study Sessions (Workshops)

8.06 Placing Items on the Agenda
A. City Council Agenda Planning
Any Councilmember may request that an item be placed on a City Council agenda by submitting a written request to the City Manager/City Clerk. The written request must, at a minimum, contain all of the following:

A substantive outline or summary of the information that will be presented to the City Council;

2. A concise statement of the specific action the City Council will be asked to take on the item;

3. A statement of the reasons why the requesting party believes it is appropriate and within the jurisdiction of the City Council to consider this subject matter and to take the requested action.

All matters to be presented to the City Council at its regular meetings are reviewed by the Mayor and City Manager. The item shall be placed on the agenda as soon as possible with consideration for scheduling issues.

B. Advisory Bodies and Civic Organizations
Advisory bodies of the City Council and other civic agencies (e.g., Chamber of Commerce, lone Main Street) may submit items for Council consideration by submitting a written request, as outlined in paragraph A. City Council Agenda Planning—1, 2, and 3 above, to the City Manager/ City Clerk at least 15 working days prior to the meeting, to be considered by the Mayor and City Manager for placement on an agenda.

C. Members of the Public
A member of the public may request an item be placed on a future agenda while addressing the

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City Council during a regular meeting and/or by submitting a written request to the City Manager/ City Clerk as outlined in paragraph A. City Council Agenda Planning—1, 2, and 3 above. In D. Emergency or Other Items Added to the Agenda
Emergency items may be added to an agenda in accordance with state law. The reason(s) for adding an emergency item to the agenda shall be announced publicly at the meeting, and the issue shall be included in the minutes of the meeting. Placing emergency items on the agenda requires a majority vote of the Council and the items are taken up as the last item on the agenda.

Additionally, the Council may add items to the agenda upon a 4/Sths vote determining that there is need to take immediate action and that the need for action came to the City's attention after

8.07 Development of the Agenda
Staff is required to submit a Staff Report for each topic of discussion on the City Council agenda to the City Manager. The deadline for submitting these reports is 9:00 a.m. on Tuesday of the week prior to the date of the meeting for which the item is scheduled.

The Agenda Packet will be available for the Councilmembers, staff, public and media by 3:00 p.m. on the Friday prior to the Council Meeting.

8.08 Order of Business
The City Council, by adoption of an ordinance or resolution, establishes the general order of meetings. This section summarizes each meeting component. The Council may, at any time, by simple majority of those present, vote to consider items in a different order.

1. Roll Call
II. Closed Session
The City Council will move to Closed Session on any matter on the agenda, such as litigation, personnel or real estate matters.

III. Call to Order & Pledge of Allegiance
The Mayor, or in the Mayor's absence the Vice-Mayor, presides over all meetings of the City Council, and after determining that a quorum is present, calls the meeting to order. In the absence of the Mayor and Vice-Mayor, the City Clerk shall call the Council to order, whereupon a

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temporary Mayor Pro-tem shall be elected by the members of the Council present. Following the call to order, those in attendance are asked to join the Council in reciting the Pledge of Allegiance.

IV. Roll Call
The City Clerk takes roll and announces the presence or absence of individual Councilmembers.

V. Approval of the Agenda
The City Council makes any adjustments to the agenda, then approves it.

VI. Public Comment
This time is provided for members of the public to address the Council or submit written communications on matters not on the agenda. At the conclusion of all oral communications, Council may respond to statements. Any request that requires Council action will be set by the Council for a future agenda or referred to staff. Speakers addressing Council may be limited to five minutes and a time limit on the length of Oral Communications may be imposed. Speakers unable to be heard during this portion of Oral Communications, due to the Council setting a time limit, will be heard at 10:30 p.m. or directly following the completion of all other City business.

VII. Presentations or Announcements
This time is proclamations, presentations or announcements as scheduled with the Mayor or City Manager.

VIII. Approval of minutes and consent calendar items
All matters on the Consent Calendar are considered to be routine by the City Council and are enacted on one motion. If discussion is required, that item is removed from the Consent Calendar and considered separately. At the end of the reading of the Consent Calendar, Councilmembers or members of the public may remove an item.

IX. Regular agenda action items, ordinances, resolutions, and council orders All matters will be presented by staff and discussed with the City Council and public comment received prior to action being taken by the City Council.

X. Written communication
These are items received by the City the Tuesday prior to the City Council meeting that is shared with the City Council and direction given to staff if necessary.

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Written correspondence and/or documents received by the City shall be shared with the Council if pertaining to City business and are public documents as defined by the Califomia Public Records Act, Govemmen Code Section 6250. Such documents are disclosable unless falling within the exceptions provided by Govemment Code section 6250-6270.5 and 6275-6276.48. Amended 1-19-16

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CITY OF IONE CITY COUNCIL PROTOCOL MANUAL
XI. City Manager's Report
All reports shall be specifically limited to items relating to City business and shall not request or lead to action by the Council at this meeting.

XII. Council comments/future agenda items
XIII. Dates of Future Meetings
XIV. Adjournment
By majority vote of the Council, meetings not completed by 10:30 p.m. will be continued to the following Wednesday at 6:00 p.m. in the Council Chambers. Should Council vote to continue the meeting past 10:30 p.m., discussion on an item on the agenda that either requires or allows for public input may not begin without a unanimous vote of the City Councilmembers present. (Closed session items may begin later.)

8.09 Council Action
The City Council exercises legislative authority through a simple motion, an amendment to a motion, adoption of a resolution, or adoption of an ordinance. Depending on the item, staff reports will generally attempt to present appropriate motions, with options, for the Council to make. The City Council is encouraged to review the staff recommendations and use presented options as a template when making a motion. In most situations, a majority of the members present is adequate to adopt a motion, however this is not always the case, and staff will advise the Council when either a super majority or majority of the entire body is required. In addition, in most situations a voice vote is all that is required for Council action; however, staff will advise the Council when a roll call vote is required. Motions should be concise and give clear direction to staff.

Although finality in action is an important principal in government, there may be occasions when the Council wishes to reconsider a motion it has previously passed. In such circumstances, a notion to reconsider may be made either at the meeting where the item was first voted upon, or a he very next meeting of the Council. A motion to reconsider brought forward at the followin meeting of the Council will require proper notice on the agenda. A motion to reconsider an item previously voted on can be made only by a Councilmember who voted in the majority.

8.10 Legislative and Quasi-Judicial Actions of the Council The Council can take both legislative and quasi-judicial action. In general, the Council acts in a legislative capacity when it takes action to adopt policies, plans, and ordinances of general application. In these situations, a Councilmember may rely on any information he or she lawfully obtains when participating in a decision-making process. In contrast, the Council will also act in

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igenda.

Agenda Item #4
DATE: June 20, 201'7
TO: Ione City Council
FROM: David A. Prentice, City Attorney
Sophia R. Meyer, Deputy City Attorney
SUBJECT: Amendment of Protocol Manual
RECOMMENDED ACTION:
1) Discussion, consideration, and possible approval of amendment to City Council Protocol Manual to eliminate correspondence as a separate agenda item.

Motion:

FISCAL IMPACT: None
BACKGROUND:

The City Council adopted a City Council Protocol Manual (Manual) on August 5, 2008. The Manual is a policy document intended to inform the City Council regarding such matters as staff relations, powers of Council, financial issues, communication and City Council meetings. Under Order of Business (Manual p. 32 section 8.08) the agenda order is discussed and defined. Item X of the agenda (see Manual p. 33) is Written Communication. This has now become designated as "Correspondence".

For many years the issue of "correspondence" or "written communication" has been controversial and staff, including the City Attorney, have offered opinions regarding what is properly part of that a teas would be piece is de packer or the riend mates ala orespa dee tea ding.

Therefore, staff is recommending eliminating section X of the adopted order of business and amending the Manual to reflect that decision. Section 9.01 allows the City Council to amend the Manual "as needed".
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CITY OF IONE CITY COUNCIL PROTOCOL MANUAL
a quasi-judicial capacity when it acts on matters that implicate constitutionally protected property and liberty interests. These types of actions generally involve land use entitlements and other types of permits, licenses, etc.

The distinction between legislative and quasi-judicial activity is especially important because of the rights that are given to the applicant. Specifically, an applicant in a quasi-judicial matter is entitled to due process of the law. This includes a right to have a decision made on the record by fair and impartial Council. In order to ensure these rights are satisfied, the Council mus isclose all ex parte communication it receives; that is, information or evidence a Councilmembe obtains from outside the Council hearing on the matter. Additionally, Councilmembers may be called upon to answer questions about potential bias.

8.11 General Parliamentary Procedure
Parliamentary procedures set the agreed-upon standard for conducting business. For general guidance, the Council will follow Rosenberg's Rules of Order, as attached. Certain processes are subject to state code and must be complied with. The Council will accept direction from the City Manager/City Clerk and the City Attorney on the code. For other matters, the lone City Council has a tradition that adheres to the common parliamentary practices used by similar institutions to acilitate the orderly processing of the business of its meetings. When necessary to resolve issue hat may arise over the process, the Mayor will refer to the City Attorney who will act as the Parliamentarian. Upon such advice, the Council will vote and follow the decision of the majority.

8.12 City Councilmembers Conduct and Participation at Meetings In the process of debate and decision-making, each member of the City Council will:
• Fully participate in City Council meetings and other public forums while demonstrating respect, trust, kindness, consideration, and courtesy of others; • Prepare in advance of Council meetings and be familiar with the issues on the agenda; • Be respectful of other people's time. Stay focused and act efficiently during public meetings; • Serve as a role model of leadership and civility to the community; • Inspire public confidence in the City of lone government; • Demonstrate honesty and integrity in every action and statement; and • Be responsible and accountable for your words and actions.

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CITY OF IONE CITY COUNCIL PROTOCOL MANUAL
Chapter 9 Protocol Administration

9.01 Biennial Review
The City Council will review and revise the City Council Protocol Manual as needed. The City ouncil will specifically review, and if necessary revise, the Protocol Manual every Februar allowing a City Council election

9.02 City Attorney as Protocol Advisor
The City Attorney shall assist the Mayor and serve as an advisor for interpreting the City Council's adopted Protocol Manual.

9.03 Adherence to Non-interference Policy
The City Council delegates to the City Manager the responsibility to discuss with any Councilmember, on behalf of the full Council, any perceived or inappropriate interference or encroachment of administrative services. The City Manager will discuss with the Councilmember the action and suggest a more appropriate process or procedure to follow. If inappropriate action continues after this discussion, the City Manager will report the concern to the full Council.

9.04 Applicability of Protocol Manual
The City Council Protocol Manual shall apply when the Council is sitting as another entity or agency. The role of Mayor and Vice-Mayor shall be interchangeable with the Chair and Vice- Chair, or President and Vice-President, when sitting as another entity.

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RESOLUTION NO. 1384

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IONE

ADOPTING A CODE OF ETHICS FOR MEMBERS

OF THE CITY COUNCIL
WHEREAS, the Ione City Council desires to achieve public faith in the ethical ideals of American democratic government; and
WHEREAS, the lone City Council, as a public body, desires to maintain high standards.

BE IT RESOLVED, that this Ione City Council adopt a CODE OF ETHICS for its members, setting forth standards as a means of reaching ethically sound decisions, based on the following:
1) We shall serve equally all members of the community without prejudice or favoritism toward any individual, group, organization or economic interest. 2) We shall promote and protect the health and safety of all members of the community.
3) We shall serve with efficiency, respect legality and heed the commands of due diligence and morality;
4) We shall recognize that we are agents of public purpose not owners of authority;
5) We shall deal with all employees, fellow officers, and members of the public without regard to political partisanship;
6) We shall promote and affirm equal opportunity for appointments and promotions of all persons without regard to race, color, religion, national origin, gender, age, or physical or mental disability;
7) We shall recognize the obligation to participate fully and responsibly in matters and organizations concerned with the betterment of life in the City of Ione;
8) We shall exercise our authority and prestige for the benefits of the City of Ione and all members of the community and never for personal or private advantage;
9) We shall always consider how our official actions and personal behavior might be interpreted by the public;
10) We shall avoid personal invectives in public or closed forums; 11) We shall conduct Regular Council meeting in accordance with the Parliamentary Procedure set down in Robert's Rules of Order (Revised Edition).

PASSED AND ADOPTED this 21st day of January 2003, by the following vote:

AYES: Ulm, Thomas, Germolus, Podesta, Sinclair
NOES:

ABSENT:

ABSTAIN:

ATTEST:
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Ione City CouncilMarch 25, 2025

Ione City Council
March 25, 2025