TONG
CITY OF IONE
IONE, CA 95640
FORNIA
REGULAR MEETING STARTS AT 6:00 PM
CLOSED SESSION MEETING STARTS AT 5:00 PM
Mayor Stacy Rhodes
Vice Mayor Jody Maita
Councilmember Dominic Atlan
Councilmember Jack Mitchell
Councilmember Alison LaFayne
AT 1 E. MAIN STREET, IONE, CA 95640
AND VIA ZOOM
The City of lone is inviting you to a scheduled Zoom meeting.
Join Zoom Meeting
https://zoom.us/j/2351961316?pwd=d31WTW0zbVJLblpQNXBDQWtpZkRyUT09 Meeting ID: 235 196 1316
Passcode: 95640
Tuesday, May 20, 2025
THE CITY OF IONE IS A GENERAL LAW CITY DEDICATED TO PROVIDING LEADERSHIP,
ACCOUNTABILITY, AND FISCAL INTEGRITY WHILE PROMOTING ECONOMIC OPPORTUNITIES AND MAINTAINING A HIGH QUALITY OF LIFE FOR OUR CITIZENS.
PLEASE LIMIT PUBLIC COMMENT/TESTIMONY TO FOUR MINUTES
Gov't. Code §54954.3
The lone City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
Full staff reports and associated documents are available for public review at the Office of the City Clerk, City Hall, 1 E. Main Street, lone, CA. Hard copies may be obtained for $3.60 for pages 1- 5 and $.45 for each additional page. Documents that are not available when the agenda is posted will be made available for public review at the meeting.
A. ROLL CALL
B. CLOSED SESSION:
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Properties: Castle Oaks Golf Club, 1000 Castle Oaks Drive (APN 005-320-034), 1230 Shakeley Lane (APN 005-320-037)
Agency Negotiator: Josh Varinsky, City Attorney
Negotiating Parties: Hahn Family Foundation
Under Negotiation: Price and Terms of Payment
TONE
CITY OF IONE
IONE, CA 95640
2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION:
Significant exposure to litigation pursuant to Government Code § 54956.9(d)(2):
1 case
3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION:
Government Code § 54956.9(d)(1)
Lori McGraw vs. City of lone (Amador County Superior Court: Case No. 22 CV 12691)
4. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION:
Initiation of litigation pursuant to Government Code § 54956.9(d)(4): 1 case If all closed session matters are not completed prior to the regular meeting start time, the City Council will reconvene to Closed Session after the Regular Meeting ends.
C. PLEDGE OF ALLEGIANCE
D. REPORT OUT OF CLOSED SESSION
E. APPROVAL OF AGENDA
F. PRESENTATIONS/ANNOUNCEMENTS:
• Ione Homecoming Update - Ken Mackey, Fire Chief
G. PUBLIC COMMENT: EACH SPEAKER IS LIMITED TO 4 MINUTES NOTE: This is the time for members of the public who wish to be heard on matters that do not appear on the Agenda. Persons may address the City Council at this time on any subject within the jurisdiction of the lone City Council.
Please be mindful of the 4 minute time limit per person. Pursuant to the Brown Act, the City Council may not take action or engage in a detailed discussion on an item that does not appear on the Agenda. However, matters that require Council action will be referred to staff for a report and/or recommendation for possible action at a future Council meeting. Is there anyone in the audience who wishes to address the Council at this time? TONE
CITY OF IONE
IONE, CA 95640)
ORN
H. INFORMATION ITEMS:
All matters listed under this category are for information only with no action to be taken by the City Council.
1. Building Department Monthly Report - April, 2025
2. Fire Department Monthly Report - April, 2025
3. Police Department Monthly Report - April, 2025
4. WWTP Monthly Operations Report - April, 2025
I. CONSENT CALENDAR:
All matters listed under this category are considered to be routine and will be enacted by one motion. Any item may be removed for discussion and possible action and made a part of the regular agenda at the request of a Councilmembers).
1. Minutes of March 18, 2025
2. Warrants - May 20, 2025
3. Adoption of Resolution No. 2025-15 Prohibiting Parking on a Portion of Main Street during the lone Truck and Car Show
J. PUBLIC HEARING: None
K. REGULAR AGENDA
1. Update on Castle Oaks Golf Course Transition and City Management of the Golf Course - George Lee, City Manager; Josh Varinsky, City Attorney
2. Update on Orders from the Regional Water Board and Submittal of Title 22 Wastewater Report - Michelle Chester, Somach, Simmons and Dunn
3. Status Report on Tertiary Treatment Plant and Water Supply to the Castle Oaks Golf Course - Justin Granados, WaterStone, LLC
4. Discussion/Action to Authorize Request for Proposals for City Engineer
5. Update on Status of City Audit Report, Report on Donations Received by the City, and Schedule for Adoption of Fiscal Year 2025/2026 Operating Budget (Councilmember Request - Councilmember LaFayne)
6. Discussion on Use of City Attorney Time and Services by Councilmembers (Councilmember Request - Mayor Rhoades)
TONT
CITY OF IONE
IONE, CA 95640
ALIFORNI
L. REPORTS AND COMMUNICATIONS FROM CITY ATTORNEY
M. REPORTS AND COMMUNICATIONS FROM CITY MANAGER
N. COUNCIL COMMENTS/COMMITTEE REPORTS/FUTURE AGENDA ITEMS O. ADJOURNMENT
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 211/1, it you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, this public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the American with Disabilities Act, if you need special assistance to Mariation 24 is me pig, please meting City elek Jane Cry a mis er 20 aara me 102. to ensure accessibility to this meeting.
H. I
OF
TONE
CITY OF IONE
IONE, CA 95640
CALIFORNTE
DATE: MAY 20, 2025
TO: GEORGE LEE, CITY MANAGER
FROM: JORDAN DOERKSEN, ADMINISTRATIVE ASSISTANT
SUBJECT: APRIL 2025 BUILDING DEPARTMENT REPORT
To provide information regarding the activities of the Building Department for the month of April 2025.
Permits Issued:
• ADU: 1 $1,220.60
• Garage/Carport: 0 $ -
• HVAC: 1 $222.93
• Meter Panel: 0 $ -
• Misc. Building: 1 $ -
• Misc. Electrical: $
• Misc. Plumbing: 0 $
• Patio Cover: 0 $
• Pool/Spa: 1 $1,033.94
• Repair: 0 $ -
• Reroof: 5 $1,387.11
New SFD: 0 $
• Sign: 0 $
• Solar: 9 $5,496.39
• Tenant Improvement: 0 $
• Tesla Powerwall: $ -
• Water Heater: 2 $444.01
• Windows: 0 $ -
TOTAL 18 $9,804.98
OF
TONE
CITY OF IONE
IONE, CA 95640
ALIFORN
Inspections Completed:
• Code Enforcement: 0
• Consultation: 0
• Drywall: 1
• Electrical: 3
Final Inspections: 7
• Footings: 1
• Foundation: 2
Framing:
Garage/Carport:
• Gas Line/Yellow Tag:
• HVAC Final: 2
• Insulation: 1
• Lath: 0
• Mechanical: 0
• Misc. Inspection: 0
• Patio Cover: 0
• Pool/Spa: 0
Re-Roof: 9
• Sewer Lateral: 0
Shear Nailing: 0
• Solar P/V Final: 10
• Structural Slab: 0
• Stucco: 0
• Water Heater: 1
• Water Lateral: 0
TOTAL 38
H. 2.
CITY OF IONE
FIRE DEPARTMENT
April 2025
Status Report
Type of Call Number of Calls
Emergency Medical 51
Medical alarm - False 1
Vehicle accidents 4
Lift assist 6
Animal Rescue 1
Station Cover assignment 15
Gasoline spill 1
Natural Gas Leaks 2
Residential Smoke alarm
Support Service -ReHab 2
Mutual Aid Fires 3
Special Services - public assist
Lockout
Residential Structure Fires (W.Marlette) $50. loss 1
Auto Aid to Sacramento County Vehicle accident 1
Total Fire Loss in the city $ 50.00 Total Number of Incidents: 96 H.3.
CALY OF TONE
CITY OF IONE
IONE, CA 95640
IFORNIA
DATE: MAY 20, 2025
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JOHN ALFRED, CHIEF OF POLICE
SUBJECT: RECEIVE AND FILE POLICE DEPARTMENT 2025 APRIL REPORT RECOMMENDED ACTION:
Receive and file the lone Police Department 2025 April Report.
FISCAL IMPACT:
None.
BACKGROUND:
This monthly report is for April 2025. It is designed to give you an understanding of the day-to- day operations of the lone Police Department and staff in April 2025.
ATTACHMENTS:
A. Summary - 2025 April Report
IONE POLICE DEPARTMENT
April REPORT
Data is from April 1s to April 30th
CE
F
CITY OF IONE
POLICE DEPARTMENT
2025
April Report to City Council
Data is from April 15* to April 30th
1. Total Incidents
2024 - April 518
2025 - April 929
2. Patrol Statistics
Type of Call 2024 - April 2025 - April
Calls for Service 105 90
Officer Initiated 413 839
Incidents
Traffic Stops 162 185
Other OIA Incidents 251 654
Business Checks 163 554
Vehicle/Person Checks 19 20
Type of Report 2024 - April 2025 - April
Total Reports 36 41
Accident Reports 1 3
Corner's Case 2 0
Felony 3 1
Information Report 19 19
Infraction 1
Misdemeanor 8 16
Unclassified/Other 2 2
Arrests 2024 - April 2025 - April
Total Arrests 6 10
Misdemeanor 5 6
Felony 1 4
Citations 2024 - April 2025 - April
Total 24 26
Felony 4
Misdemeanor 2 4
Infraction 22 18
3. Staffing Levels
• 1 Chief
• 1 Sergeant
• 2 Corporals
• 1 Detective
• 1 Motor Officer
• 4 Officers
• 1 Records Clerk
• 1 Reserve
• 1 Part-time Administrative Analyst
• As of the date of this report, we are fully staffed.
• We currently work 10-hour shifts for patrol staff and corporals (Day Shift 8 AM-6 PM, Swing Shift 4 PM-2 AM, Graveyard 10 PM-8 AM). Admin and special assignments work four 10-hour shifts and either work Monday through Thursday or Tuesday through Friday, 8 AM to 6 PM.
4. Volunteer Unit
• This month, the volunteer unit was used for office duties, and events.
The volunteer unit put in 126.5 hours during April.
• The Police Department could only function with the support of our volunteer unit. The volunteers assist with records, property and evidence, special events, vacation home checks, and other collateral duties as assigned.
5. Notable Cases
• On April 6, 2025, officers initiated a traffic enforcement stop for speeding on South Church Street and a broken windshield.
Officers were given consent to search the vehicle by the driver.
The vehicle was searched, and 7.5 grams of cocaine were confiscated from the vehicle. Odilber Chavez-Guifarro, 37, from Olivehurst, was arrested for possession of a controlled substance. • On April 18, 2025, officers conducted an area check of Veterans Circle on the State of California Preston grounds. While conducting the check, officers heard noise coming from an empty house on the property. Officers investigated and found four juveniles inside the residence, causing damage to the property.
The four juveniles were detained, and the California Department of Corrections was notified. Officers were advised that the damage was new to the property. The four juveniles were arrested for felony vandalism and trespassing and released to their guardians.
• On April 19, 2025, Officers were dispatched to Ashworth Drive for an unknown female knocking on a neighbor's door who was out of town. The reporting party observed the female drive up to the residence. Officers contacted the driver, who was identified by a California Identification Card. Officers conducted an investigation and found that the driver was under the influence of alcohol and did not have a valid driver's license. Officers arrested Kylee Layton-Galvin, 37, out of Sutter Creek for driving under the influence and violation of probation.
During April, the lone Police Department handled the following new Investigations:
2 - Suspended Driver's License
2 - Mental Health Holds
5 - Bench Warrants
1 - Driving Under the Influence
3 - Traffic Accident
2 - Possession of a controlled substance
18 - Incident Investigations
1 - Violation of a Court Order
1 - Domestic Violence
1 - Drunk in Public
4 - Theft
3 - Fraud Investigations
1 - Child abuse
1 - Trespassing
1 - Felony Vandalism
1 - Sex registrant update
H.4.
MONTHLY
OPERATIONS
REPORT
forthe: City of lone
Castle Oaks and the Wastewater Treatment
Facilities
Wastewater Services
April 2025
RE: APRIL 2025 MONTHLY OPERATIONS REPORT
Dear Mr. Lee:
WaterStone Services is pleased to present our monthly operations report detailing our operations and maintenance activities at your wastewater treatment facilities during the previous month. Our report addresses the following key areas of concern:
1. Monthly Operations Summary
Plant Compliance
3. Plant Process and Performances
4. Collection System
5. Items for Client Approval
6. Process Chemicals
7. Solids Disposal
8. Safety
Should you have any questions or concerns regarding this report or any aspect of our operation, please don't hesitate to contact me.
Thank you for your time,
Sincerely,
Kathy Stone- Operations Manager
Justin Granados- Facility Manager
1.0 MONTHLY OPERATIONS SUMMARY
• COMPLETED ALL MONTHLY REPORTS
SUBMITTED DMR REPORT TO WATER BOARDS- No VIOLATIONS WERE NOTED • ALL PERMIT MONTHLY SAMPLES COMPLETED
• ALL CALIBRATION OF METERS, PROBES AND QA/QC COMPLETED • RESPONDED TO CALL-OUTS AND ALARMS
• BEGAN RE PLUMBING AND RE WIRING CONTROL PANELS ON SAND FILTERS • TURNED TERTIARY PLANT ON TO PREPARE FOR UPCOMING TRACER STUDY • CHECKED AND INSPECTED LIFT STATIONS DAILY
• CHANGED OIL IN THE AERATORS
• GREASED AERATORS
• INSPECTED EYEWASH STATIONS AND EMERGENCY SHOWERS
• ALL FIRE EXTINGUISHERS CERTIFIED BY FIRE DEPARTMENT
• EXERCISED EMERGENCY GENERATOR ON 4/17
• COMPLETED FACILITY INSPECTION
• COMPLETED INSPECTIONS ON COLLECTION SYSTEM HOT SPOTS/CLEANING • SPRAYED PONDS FOR DUCKWEED
• MONITORED WATER FLOWS AND PRESSURES AT TERTIARY PLANT • WEED WHACKED AROUND POND IN A CONTINUED EFFORT.
• CONTINUED PAINTING PIPES AND MOTORS WITH FADING PAINT. • BEGAN DETACHING FLOATING AERATOR MOTOR TO PREPARE IT FOR REPAIRS ON POND ONE.
• SPRAYED WEEDS.
• MARKED MONTHLY USA's THROUGHOUT TOWN.
• WORKED ON IWORKS IMPLEMENTATION
• BEGAN WORKING ON SAND FILTERS 1-4
• COMPLETED TITLE 22 REQUIRED TRACER STUDY
• REMOVED DEBRIS/RAGS FROM AERATORS AS NEEDED
• FIXED LEAKS IN CHLORINE CONTACT BASIN
2.0 PERMIT COMPLIANCE
Central Valley Regional Water Quality Control Board provides a Permit for the Operation of the Pond Treatment System. The WWTP Facilities achieved compliance with weekly parameters, as documented in TaBle 1.1 below.
TABLE 1.1 - PERMIT COMPLIANCE
POND PARAMETER PERMIT LIMIT FREQUENCY AVERAGE MONTHLY HIGH MONTHLY LOW 1 Dissolved Oxygen >1.0 X 3 2.3 2.4 2.2
Weekly
Dissolved Oxygen >1.0 X3 4.1 4.3 4.0
Weekly
Dissolved Oxygen 4.2 4.4 4.0
>1.0 X 3 Weekly
Dissolved Oxygen >1.0 X 3 Weekly 2.5 2.8
5 Dissolved Oxygen > 1.0 X3 Weekly :
6 Dissolved Oxygen >1.0X3 Weekly
7 Dissolved Oxygen >1.0 X 3 Weekly
POND PARAMETER PERMIT LIMIT FREQUENCY
pH 6.0-9.0 Weekly 7.1 7.2 7.0
pH 6.0-9.0 Weekly 7.0 7.5 6.3
pH 6.0-9.0 Weekly 7.0 7.8 6.2
pH 6.0-9.0 Weekly 7.2 7.2 7.0
6.0-9.0 Weekly * * *
pH
6.0-9.0 Weekly * *
pH
6.0-9.0 Weekly * * *
7 pH
POND PARAMETER PERMIT LIMIT FREQUENCY AVERAGE MONTHLY HIGH MONTHLY LOW 1 Freeboard 2.0 Weekly 2.0 2.0 2.0
Freeboard 2.0 Weekly 2.0 2.0 2.0
Freeboard 2.0 Weekly 2.0 2.0 2.0
Freeboard 2.0 Weekly 2.0 2.0 2.0
Freeboard 2.0 Weekly 5.0 5.5 4.5
Freeboard 2.0 Weekly 9.75 10.0 9.5
2.0 Weekly 7.25 7.0 7.5
7 Freeboard
POND PARAMETER PERMIT LIMIT FREQUENCY AVERAGE MONTHLY HIGH MONTHLY LOW 1 Berm Condition Visual Weekly OK OK OK
Berm Condition Visual Weekly OK OK OK
Berm Condition Visual Weekly OK OK OK
4 Berm Condition Visual Weekly OK OK OK
Berm Condition Visual Weekly OK OK OK
Berm Condition Visual Weekly OK OK
• ~ Visual Weekly OK OK OK
Berm Condition
POND PARAMETER PERMIT LIMIT FREQUENCY AVERAGE MONTHLY HIGH MONTHLY LOW 1 Seepage/Odor Visual Weekly OK OK OK
2 Seepage/Odor Visual Weekly OK OK OK
3 Seepage/Odor Visual Weekly OK OK OK
4 Visual Weekly OK OK OK
Seepage/Odor
5 Seepage/Odor Visual Weekly OK OK
6 Seepage/Odor Visual Weekly OK OK
7 Seepage/Odor Visual Weekly OK OK
* Pond level too low to safely sample
INFLUENT FLOW - Wastewater Treatment Pond Plant
The total Influent flow of 20.364 MGD of wastewater has been recorded for the month of April. he average daily influent flow for April was 0.679 MGD. A maximum daily flow of 0.952 MGI vas recorded on April 21st. A minimum daily flow of 0.442 MGD on April 30th Graph 2 below trends the Influent flow for the month.
INFLUENT FLOW
1.000
0.900
0.800
0.700
0.600
0.500
0.400
0.300
0.200
0.100
0.000
4/19/2025 4/29/2025
• Influent Flow
3.0 PLANT PROCESSES AND PERFORMANCE
Solids - Tertiary Treatment Plant
Solids sent to drying beds with small sludge blanket depths of less than a foot in clarifier.
Plant Loads
The plant loading consists of domestic wastewater.
Influent Headworks
Station is inspected daily. Filter screen cleaned as needed.
Aeration: Floating aerator on pond 1 and 5 down.
Farmer's Irrigation - NO IRRIGATION FOR THE MONTH OF APRIL
4.0 Collection System
DESCRIPTION- WORK SUMMARY APRIL 2025
Hydro maintenance
Hydro jetted Edgebrook area. Normal maintenance; paper
eggshell debris.
Hydro jetted Edgebrook Dr. manhole # 4006 to
Brookview Ct. manhole #4009; 390ft.
Edgebrook Dr. manhole #4004 to manhole #4006; 235ft.
Edgebrook Dr. manhole #4002 to manhole #4001, 100ft.
Edgebrook Dr. manhole #4004 to Oakshire manhole
#4002; 300ft.
Edgebrook Dr. manhole #4011 to manhole #4004; 215ft.
Edgebrook Dr. manhole #4011 to Glenbrook manhole
#4013; 335ft.
Edgebrook Dr. manhole #4033 to manhole #4011; 370ft.
Edgebrook Dr. manhole #4031 to manhole #4033; 335ft.
Brierwood Way manhole #4028 out 210ft.
Edgebrook manhole #2026 to Brierwood manhole #4028;
400ft.
Edgebrook manhole #4022 to Cottonwood manhole
#4024; 85ft.
Paper restricting flow. Recommend camera inspection of
line.
TOTAL LENGTH 2975'
5.0 ITEMS REQUIRING CLIENT APPROVAL
ITEM CRITICALITY STATUS COMPLETION
DATE
SAND FILTERS HIGH APPROVED
PLC UPGRADE HIGH APPROVED
WWTP HEADWORKS MEDIUM N/A
RECONDITIONING
CHEMICAL OVERHANG MEDIUM N/A
6.0 PROCESS CHEMICALS
he process chemical inventory (chlorine, polymer) are the bulk of chemicals used at the plant. A nemicals used are being tracked on a daily basi
7.0 SOLIDS DISPOSAL
Sludge is separated from water and deposited in the solids sludge drying bed. When enough is collected it will be analyzed and sent to the disposal site.
8.0 SAFETY
Safety of the Waterstone Services staff, and the facility itself is a critical concern. Safety meetings topics for the month of April included: Confined space training, and Emergency exits handout. We are pleased to report that there were no workplace accidents or injuries in the past month I. i.
CITY OF IONE COUNCIL MEETING MINUTES
ACTION MINUTES
March 18, 2025
Mayor Rhoades called the Regular Meeting to order at 6:00 PM A. ROLL CALL:
Present: Stacy Rhoades, Mayor /
Jody Maita, Vice Mayor
Dominic Atlan, Councilmember
Alison LaFayne, Councilmember
Jack Mitchell. Councilmember
Staff: George Lee, City Manager
Zach Varinsky, City Attorney
Janice Traverso, City Clerk
B. MAYOR RHOADES LED THE PLEDGE OF ALLEGIANCE
C. APPROVAL OF AGENDA:
MOTION: Moved by Councilmember Mitchell, seconded by Councilmember Atlan and carried to approve the agenda.
AYES: Rhoades, Atlan, Maita, LaFayne, Mitchell
NOES: None
ABSENT: None
ABSTAIN: None
D. PRESENTATIONS/ANNOUNCEMENTS:
• Mayor Rhoades commented that he was involved in an incident last night.
For various reasons, I am not able to say anything more about it at this time. I appreciate your patience and understanding as this matter proceeds. Josh Varinsky, City Attorney acknowledged Councilmember LaFayne's Point of Order on Mayor Rhoades comments.
E. PUBLIC COMMENT:
Tommy Quinn - congratulated Councilmember's Atlan and LaFayne for voting down the Turf Replacement for the Soccer Fields at Howard Park.
Larry Rhoades - commented on the Lori McGraw trial. Hope that the three Councilmembers that caused this get the same punishment that she did with harassment for the last four years.
Elmer Rhode - commented that I believe that everyone is innocent until proven guilty but if I believe what is on Social Media and the news, then I strongly suggest that you resign your position.
Gary Thomas - commented that you are innocent until proven guilty-it is your constitutional right. Mayor you are doing a good job. I wish this Council would fight a lot less. Your personal life and your life as a Mayor do not intercept.
Supervisor Dan Epperson, Amador County:
• Working on roads in Amador County
• There is a $3 million dollar deficit—-working on bridging the gap • County Approved a hotel on the lot across from O'Reilly Auto Parts.
They are looking for another location for a hotel and I think we have a good suggestion for that
Andy Aguilera - commented on the Lori McGraw trail. We lost out all way around.
We had bad attorneys and bad advice and knew she was not guilty.
Jack Copeland - commented on the Lori McGraw trail. It was an absolute disgrace This is a case that influences not only Ione, but it influences the entire County. Lori McGraw was tormented for two years of her life by this silly case and that never should have been happened.
F. INFORMATION ITEMS: No Action Taken
1. WWTP Monthly Report - February 2025
2. Police Department Monthly Report - February 2025
3. Public Works Monthly Report - February 2025
4. Building Department Monthly Report - February 2025
G. CONSENT CALENDAR:
1. Warrants - March 18, 2025 - Councilmember LaFayne pulled the Warrants for discussion.
• Do we still use Willdan Engineering for Building Inspections? We are currently using Weber Associates.
• Need to look at the City Attorney invoices. The City Attorney should not be writing staff reports. I would like to bring the attorney bills to Council to make sure that those bills reflect the direction given to Council.
MOTION: Moved by Councilmember Mitchell, seconded by Councilmember Atlan and carried to approve the Warrants.
AYES: Rhoades, Atlan, Maita, LaFayne, Mitchell
NOES: None
ABSENT: None
ABSTAIN: None
H. PUBLIC HEARING: None
DISCUSSION ITEMS:
For the record: Action minutes provide the necessary documentation of City Council action. For those desiring to hear the full discussions on each item, audio of the meeting is available on the City's website at www.ione-ca.com. These recordings provide an accurate and comprehensive backup of City Council deliberations and citizen discussions I. REGULAR AGENDA:
1. Review and Accept City of lone Housing Element Annual Progress Report for 2024 - Susan Peters, City Planner - The City of lone 6' Cycle Housing Element was adopted by the City in 2023 and certified by HCD in February, 2025. As with last year's AFR, the 2024 APR is based on the programs in 6" Cycle Housing Element. Table D summarizes progress made on the programs outlined in the Housing. There was progress made with implementation, particularly with the establishment of the Countywide Housing Working Group which held three meetings in 2024 and addressed accessory dwelling units (ADU's), Water Efficiency Landscaping Ordinance and growth projections for Amador Water Agency's Master Plan. As staff availability and budget allow, additional programs will be implemented throughout the Housing Element.
MOTION: Moved by Councilmember LaFayne, seconded by Councilmember Atlan and carried to accept the lone Housing Element Annual Progress Report 2024 for submittal to the California Department of Housing and Community Development and the Governor's Office of Planning and Research.
AYES: Rhoades, Atlan, Maita, LaFayne, Mitchell
NOES: None
ABSENT: None
ABSTAIN: None
2. Discussion/Review of the Howard Park Master Plan and Capital Improvement Plan and Statement of Qualifications from RRM Design Group, and Authorize City Manager to Negotiate a Professional Services Agreement with RRM Design Group to Commence Work on the Howard Park Capital Improvement Plan - The sole proposer, RRM Design Group from San Leandro, California met all the requirements set forth in the RFQ and is a highly qualified company with extensive experience. Included with their State of Qualifications, is Fee Schedule that provides the City with a cost breakdown for the proposed Howard Park Capital Improvement Project. Total cost to provide a comprehensive Master Plan and CIP is estimated to be $87,120.
MOTION: Moved by Vice Mayor Maita, seconded by Mayor Rhoades and carried to authorize the City Manager to negotiate a Professional Services Agreement with RRM Design Group to commence work on Howard Park CIP.
AYES: Rhoades, Atlan, Maita, LaFayne, Mitchell
NOES: None
ABSENT: None
ABSTAIN: None
3. Discussion/Action to Approve a Five (5) Year Extension to the Development Agreement with Castle Oaks Partners, LLC and Spyglass View Village, LLC for the Castle Oaks Development Project, and Adopt Resolution No. 2025- Authorizing the City Manager to Execute an Operating Memorandum to Memorialize the Extension - The Castle Oaks Development Project is a Master Plan, phased development located at the northwestern edge of the City. The project is subject to an existing Development Agreement from 2005, originally entered into between the City and JTS Communities, Inc. There have also been three subsequent amendments to the DA-2008, 2015 and 2021.
The terms of the DA is set to expire in August, 2025. The DA allows for a five (5) year extension, at the option of the developer, provided that the developer is diligently proceeding with the Project. As such, staff is recommending approval of the extension for the remaining undeveloped areas (specifically, Village 10 and MOTION: Moved by Councilmember Atlan, seconded by Councilmember LaFayne and carried to adopt Resolution, approve and authorize the City Manager to execute an Operating Memorandum to memorialize a five (5) year extension to the Development Agreement for the Castle Oaks Development Project., AYES: Rhoades, Atlan, Maita, LaFayne, Mitchell
NOES: None
ABSENT: None
ABSTAIN: None
J. REPORTS AND COMMUNICATIONS FROM CITY ATTORNEY: None
K. REPORTS AND COMMUNICATIONS FROM CITY MANAGER:
• Congratulated Ken and Debbie Mackey for receiving the 2025 Golden Acorn Award
L. COUNCIL COMMENTS/COMMITTEE REPORTS/FUTURE AGENDA
ITEM:
Councilmember LaFayne:
• Would like the City Attorney invoices on the agenda for review Councilmember Atlan:
• Would like the Castle Oaks median be put out to bid
• Would like a budget update
Vice Mayor Maita:
Attended Amador County Tourism meeting
M. ADJOURNMENT:
Moved by Councilmember Mitchell, seconded by Councilmember Atlan and carried to adjourn.
Respectfully submitted,
Janice Traverso, City Clerk
City of lone Unpaid Invoice Report - UNPAID INV. REPORT Page: 1 Posting period: 05/25 May 16, 2025 01:20PM
Invoice Seq.# Description Invoice GL Peri GL Account Activity# GL Account Description Net Invoice Number Date Number Check Amount
ABC PLUMBING HEATING & AIR COND INC
16636 HYDRO JET MANHOLES - VARIOUS MANHOLES 04/29/25 05/25 3111-92-6193 MAINT OF COLLECTION SYSTEM 2,887.50 Total 16636: 2,887.50
16676 1 HYDRO VAC PIT TO EXPOSE PIPE 05/06/25 05/25 3111-92-6193 MAINT OF COLLECTION SYSTEM 2,310.00 Total 16676: 2,310.00
ADVANTAGE GEAR, INC
27854-3 GOLD FD PIN 05/05/25 05/25 1111-75-6140 CLOTHING / UNIFORM 25.94 Total 27854-3: 25.94
AMADOR COUNTY ANIMAL CONTROL
APRIL-25 services for 04/01/25-04/30/25 14 animals 05/08/25 05/25 1111-70-6220 OTHER CONTRACTUAL SERVICES 8,448.97 APRIL-25 services for 04/01/25-04/31/25 12 animals 05/08/25 05/25 9670-70-6220 OTHER CONTRACTUAL SERVICES 3,620.99 Total APRIL-25: 12,069.96
AMADOR WATER AGENCY
005018-001X0525 RAW WATER 05/01/25 05/25 1111-92-6170 UTILITIES 3,361.83 Total 005018-001X0525: 3,361.83
005018-002X0525 JACKSON ST 05/01/25 05/25 1111-75-6170 UTILITIES 7.41 005018-002X0525 JACKSON ST 05/01/25 05/25 9613-75-6170 UTILITIES 37.07 005018-002X0525 JACKSON ST 05/01/25 05/25 9675-75-6170 UTILITIES 29.66 Total 005018-002X0525: 74.14
005018-003X0525 E MAIN 05/01/25 05/25 1111-65-6170 UTILITIES 144.57 005018-003X0525 EMAIN 05/01/25 05/25 2111-65-6170 UTILITIES 11.12 005018-003X0525 E MAIN 05/01/25 05/25 3111-65-6170 UTILITIES 55.60 005018-003X0525 E MAIN 05/01/25 05/25 3131-65-6170 UTILITIES 11.12 Total 005018-003X0525: 222.41
005018-004X0525 MAIN AND PRESTON 05/01/25 05/25 1111-92-6170 UTILITIES 113.82 City of lone Unpaid Invoice Report - UNPAID INV. REPORT Page: 2 Posting period: 05/25 May 16, 2025 01:20PM
Invoice Seq.# Description Invoice GL Peri GL Account Activity# GL Account Description Net Invoice Number Date Number Check Amount
Total 005018-004X0525: 113.82
005018-005X0525 OAKRIDGE 05/01/25 05/25 1111-92-6170 UTILITIES 464.60 Total 005018-005X0525: 464.60
005018-006X0525 1 SUTTER LANE 05/01/25 05/25 1111-92-6170 UTILITIES 84.06 Total 005018-006X0525: 84.06
005018-007X0525 1 CASTLE OAKS ENTRANCE 05/01/25 05/25 8221-92-6170 UTILITIES 252.17 Total 005018-007X0525: 252.17
005018-008X0525 quail hollow dr 05/01/25 05/25 1111-92-6170 UTILITIES 163.42 Total 005018-008X0525: 163.42
005018-009X0525 1 quail hollow dr 05/01/25 05/25 1111-92-6170 UTILITIES 163.42 Total 005018-009X0525: 163.42
005018-010X0525 1| quail hollow dr 05/01/25 05/25 1111-92-6170 UTILITIES 143.58 Total 005018-010X0525: 143.58
005018-011X0525 HWY 124 05/01/25 05/25 1111-92-6170 UTILITIES 542.94 Total 005018-011X0525: 542.94
005018-012X0525 1 WMARLETTE 05/01/25 05/25 1111-92-6170 UTILITIES 138.44 Total 005018-012X0525: 138.44
005018-013X0525 1 MAIN & SAC 05/01/25 05/25 1111-92-6170 UTILITIES 74.14 Total 005018-013X0525: 74.14
005018-014X0525 mILL ST 05/01/25 05/25 1111-92-6170 UTILITIES 74.14 City of lone Unpaid Invoice Report - UNPAID INV. REPORT Page: 3 Posting period: 05/25 May 16, 2025 01:20PM
Invoice Seq.# Description Invoice GL Peri GL Account Activity# GL Account Description Net Invoice Number Date Number Check Amount
Total 005018-014X0525: 74.14
005018-015X0525 10100 FIVE MILE DR 05/01/25 05/25 3131-92-6170 UTILITIES 108.86 Total 005018-015X0525: 108.86
005018-016X0525 ES HWY 124 05/01/25 05/25 1111-92-6170 UTILITIES 528.06 Total 005018-016X0525: 528.06
005018-017X0525 POPLAR ST 05/01/25 05/25 1111-92-6170 UTILITIES 217.45 Total 005018-017X0525: 217.45
005018-018X0525 PRESTON AVE 05/01/25 05/25 1111-75-6170 UTILITIES 7.41 005018-018X0525 PRESTON AVE 05/01/25 05/25 9613-75-6170 UTILITIES 37.07 005018-018X0525 PRESTON AVE 05/01/25 05/25 9675-75-6170 UTILITIES 29.66 Total 005018-018X0525: 74.14
005018-020X0525 1 HYDRANT METER 05/01/25 05/25 3111-92-6170 UTILITIES 48.73 Total 005018-020X0525: 48.73
005018-022X0527 1 600 PRESTON 05/01/27 05/25 1111-75-6170 UTILITIES 4.96 Total 005018-022X0527: 4.96
005018-024X0525 1 eMAIN ST 05/01/25 05/25 1111-92-6170 UTILITIES 74.14 Total 005018-024X0525: 74.14
005018-025X0525 maRKET ST 05/01/25 05/25 1111-92-6170 UTILITIES 74.14 Total 005018-025X0525: 74.14
006157-000X0525 SEWER LIFT STATION 05/01/25 05/25 3111-92-6170 UTILITIES 74.14 City of lone Unpaid Invoice Report - UNPAID INV. REPORT Page: 4 Posting period: 05/25 May 16, 2025 01:20PM
Invoice Seq.# Description Invoice GL Peri GL Account Activity# GL Account Description Net invoice Number Date Number Check Amount
Total 006157-000X0525: 74.14
006352-000X0525 CASTLE OAKS MEDIAN 05/01/25 05/25 8221-92-6170 UTILITIES 79.10 Total 006352-000X0525: 79.10
006352-001X0525 1 CASTLE OAKS MEDIAN 05/01/25 05/25 8221-92-6170 UTILITIES 74.14 Total 006352-001X0525: 74.14
006352-002X0525 1 CASTLE OAKS MEDIAN 05/01/25 05/25 8221-92-6170 UTILITIES 108.86 Total 006352-002X0525: 108.86
ARCO BUSINESS SOLUTIONS
LT730X0525 ARCO CREDIT CARD 05/02/25 05/25 1111-65-6111 OFFICE EXPENSE 7,333.64 Total LT730X0525: 7,333.64
AT&T CALNET 3
23409561 PD 05/01/25 05/25 1111-70-6160 COMMUNICATIONS 200.35 23409561 PD 05/01/25 05/25 9670-70-6160 COMMUNICATIONS 85.86 Total 23409561: 286.21
23434308 ADMIN 05/01/25 05/25 1111-65-6160 COMMUNICATIONS 252.50 23434308 ADMIN 05/01/25 05/25 2111-65-6160 COMMUNICATIONS 42.07 23434308 ADMIN 05/01/25 05/25 3111-65-6160 COMMUNICATIONS 84.17 23434308 ADMIN 05/01/25 05/25 9670-65-6160 COMMUNICATIONS 23434308 ADMIN 05/01/25 05/25 9675-65-6160 COMMUNICATIONS 21.04 23434308 05/01/25 05/25 1111-75-6160 COMMUNICATIONS 16.83 23434308 05/01/25 05/25 9613-75-6160 COMMUNICATIONS 84.16 23434308 05/01/25 05/25 9675-75-6160 COMMUNICATIONS 67.33 23434308 BUILDING PHONE 05/01/25 05/25 1111-85-6160 COMMUNICATIONS 168.32 23434308 10 PW PHONE 05/01/25 05/25 4311-92-6160 COMMUNICATIONS 8.42 23434308 PW PHONE 05/01/25 05/25 2111-92-6160 COMMUNICATIONS 4.21 23434308 12 PW PHONE 05/01/25 05/25 1111-92-6160 COMMUNICATIONS 71.54 City of lone Unpaid Invoice Report - UNPAID INV. REPORT Page: 5 Posting period: 05/25 May 16, 2025 01:20PM
Invoice Seq.# Description Invoice GL Peri GL Account Activity # GL Account Description Net Invoice Number Date Number Check Amount
Total 23434308: 841.63
23434585 FD 05/01/25 05/25 1111-75-6160 COMMUNICATIONS 3.19 23434585 FD 05/01/25 05/25 9613-75-6160 COMMUNICATIONS 15.95 23434585 05/01/25 05/25 9675-75-6160 COMMUNICATIONS 12.76 Total 23434585: 31.90
23434586 05/06/25 05/25 1111-75-6160 COMMUNICATIONS 9.26 23434586 FD 05/06/25 05/25 9613-75-6160 COMMUNICATIONS 46.31 23434586 FD 05/06/25 05/25 9675-75-6160 COMMUNICATIONS 37.04 Total 23434586: 92.61
AT&T MOBILITY
287309023056X052 FD COMM 05/02/25 05/25 1111-75-6160 COMMUNICATIONS 47.40 287309023056X052 FD COMM 05/02/25 05/25 9613-75-6160 COMMUNICATIONS 237.05 287309023056X052 FD COMM 05/02/25 05/25 9675-75-6160 COMMUNICATIONS 189.64 Total 287309023056X0525: 474.09
BUCHANAN, JAMIE
030 pool-snackbar assembly 04/30/25 05/25 4111-67-6123 241 POOL SUPPLIES AND EQUIPMENT 60.00 Total 030: 60.00
CASCADE FIRE EQUIPMENT CO
INV18195 CAIRNS 1044 HELMET 04/30/25 05/25 1111-75-6119 SAFETY EQUIPMENT 52.38 INV18195 FD CAIRNS HELMET 04/30/25 05/25 9613-75-6119 SAFETY EQUIPMENT 261.90 INV18195 FD CAIRNS HELMET 04/30/25 05/25 9675-75-6119 SAFETY EQUIP. 209.52 Total INV18195: 523.80
CASELLE INC.
140920 software 05/01/25 05/25 1111-65-6166 SOFTWARE 1,251.25 140920 software 05/01/25 05/25 2111-65-6166 SOFTWARE 96.25 140920 software 05/01/25 05/25 3111-65-6166 SOFTWARE 481.25 140920 software 05/01/25 05/25 3131-65-6166 SOFTWARE PROGRAMS 96.25 City of lone Unpaid Invoice Report - UNPAID INV. REPORT Page: 6 Posting period: 05/25 May 16, 2025 01:20PM
Invoice Seq.# Description Invoice GL Peri GL Account Activity# GL Account Description Net Invoice Number Date Number Check Amount
Total 140920: 1,925.00
COMFORT SOLUTIONS, INC.
3068 CITY HALL-REPLACE AC BLOWER WHEELMOTOR 04/11/25 05/25 1111-65-6203 M&O EQUIP 150.94
MOUNT ASSEMBLY
3068 CITY HALL AC REPAIR 04/11/25 05/25 2111-65-6203 13.73 3068 CITY HALLAC REPAIR 04/11/25 05/25 3111-65-6203 41.18 3068 CITY HALL AC REPAIR 04/11/25 05/25 3131-65-6203 MAINT & OPER EQUIPMENT 13.73 3068 CITY HALL AC REPAIR 04/11/25 05/25 9670-65-6203 M&O EQUIP 27.45 3068 CITY HALLAC REPAIR 04/11/25 05/25 9675-65-6203 M&O EQUIP 27.45 3068 CITY HALL AC REPAIR 04/11/25 05/25 1111-70-6190 MAINT OF BLDGS, STRUCT, GROUND 160.13 3068 CITY HALL AC REPAIR 04/11/25 05/25 9670-70-6190 MAINT OF BLDG, STRUCT, GROUND 68.63 3068 CITY HALLAC REPAIR 04/11/25 05/25 1111-75-6203 MAINT & OPERATIONS - EQUIPMENT 22.88 3068 10 CITY HALL AC REPAIR 04/11/25 05/25 9613-75-6203 MAINT & OPER 114.38 3068 11 CITY HALL AC REPAIR 04/11/25 05/25 9675-75-6203 MAINT & OPER - MEASURE M 91.50 3068 12 CITY HALL AC REPAIR 04/11/25 05/25 1111-85-6190 MAINT OF BLDGS, STRUCT, GROUND 45.70 3068 13 CITY HALL AC REPAIR 04/11/25 05/25 1111-92-6203 MAINT & OPERATIONS - EQUIPMENT 109.84 3068 14 CITY HALL AC REPAIR 04/11/25 05/25 2111-92-6203 MAINT & OPERATIONS - EQUIPMENT 13.73 3068 15 CITY HALL AC REPAIR 04/11/25 05/25 4311-92-6203 MAINT & OPERATIONS - EQUIPMENT 13.73 Total 3068: 915.00
439684345 PD AC UNIT REPAIRS 05/07/25 05/25 1111-70-6190 MAINT OF BIDGS, STRUCT, GROUND 445.20 439684345 PD AC UNIT REPAIRS 05/07/25 05/25 9670-70-6190 MAINT OF BLDG, STRUCT, GROUND 190.80 Total 439684345: 636.00
439684363 PD AC UNIT REPAIRS 05/07/25 05/25 9670-70-6190 358.50 439684363 PD AC UNIT REPAIRS 05/07/25 05/25 1111-70-6190 MAINT OF BLDGS, STRUCT, GROUND 836.50 Total 439684363: 1,195.00
DE LAGE LANDEN INC.
590141680 COPIER LEASE 06/01/25 05/25 1111-65-6220 OTHER CONTRACTUAL SERVICES 217.12 590141680 COPIER LEASE 06/01/25 05/25 2111-65-6220 OTHER CONTRACTUAL SERVICES 16.70 590141680 COPIER LEASE 06/01/25 05/25 3111-65-6220 OTHER CONTRACTUAL SERVICES 83.51 590141680 COPIER LEASE 06/01/25 05/25 3131-65-6220 OTHER CONTRACTUAL SERVICES 16.70 Total 590141680: 334.03
City of lone Unpaid Invoice Report - UNPAID INV. REPORT Page: 7 Posting period: 05/25 May 16, 2025 01:20PM
Invoice Seq.# Description Invoice GL Peri GL Account Activity# GL Account Description Net Invoice Number Date Number Check Amount
FERGUSON ENT INC. #686
5927653 PARTS-HOSE BIB 04/25/25 05/25 1111-92-6190 MAINT OF BLDGS, STRUCT, GROUND 25.17 5927653 PARTS-HOSE BIB 04/25/25 05/25 2111-92-6190 MAINT OF BLDGS, STRUCT, GROUND 1.48 5927653 PARTS-HOSE BIB 04/25/25 05/25 4311-92-6190 MAINT OF BLDGS, STRUCT, GROUND 2.96 Total 5927653: 29.61
FIRST SECURITY FINANCE INC.
IONE-CAXO525 FIRE HOUSE #2 LOAN PRIN. 05/05/25 05/25 9511-50-9311 RETIREMENT OF PRINCIPAL 3,078.97 IONE-CAX0525 FIRE HOUSE #2 INTEREST PMT. 05/05/25 05/25 9511-50-9211 INTEREST EXPENSE 415.35 Total IONE-CAX0525: 3,494.32
GEORGE REED INC.
100363301 AB-12.75 TONS 04/30/25 05/25 1111-92-6190 221 MAINT OF BLDGS, STRUCT, GROUND 270.15 100363301 AB-12.75 TONS 04/30/25 05/25 2111-92-6190 221 MAINT OF BLDGS, STRUCT, GROUND 15.89 100363301 AB-12.75 TONS 04/30/25 05/25 4311-92-6190 221 MAINT OF BLDGS, STRUCT, GROUND 31.78 Total 100363301: 317.82
GOLD & SONS, INC.
23493 HAULING-HOMECOMING 05/01/25 05/25 1111-92-6190 MAINT OF BLDGS, STRUCT, GROUND 127.50 23493 HAULING-HOMECOMING 05/01/25 05/25 2111-92-6190 MAINT OF BLDGS, STRUCT, GROUND 7.50 23493 HAULING-HOMECOMING 05/01/25 05/25 4311-92-6190 221 MAINT OF BLDGS, STRUCT, GROUND 15.00 Total 23493: 150.00
HUNT & SONS INC.
475198 PW FUEL CORP YARD 05/09/25 05/25 1111-92-6201 FUEL 1,532.12 475198 PW FUEL-CORP YARD 05/09/25 05/25 2111-92-6201 FUEL 90.12 475198 PW FUEL-CORP YARD 05/09/25 05/25 4311-92-6201 FUEL 180.25 Total 475198: 1,802.49
IONE ACE HARDWARE
301X0425 FD OFFICE 04/30/25 05/25 1111-75-6111 OFFICE 18.93 301X0425 FD TOOLS 04/30/25 05/25 1111-75-6130 TOOLS & SMALL EQUIP 22.15 301X0425 FD HARDWARE 04/30/25 05/25 1111-75-6167 IT HARDWARE 25.24 301X0425 FD MAINTENANCE 04/30/25 05/25 1111-75-6190 MAINT OF BLDGS, STRUCT, GROUND 5.44 301X0425 FD MAINTENANCE 04/30/25 05/25 9613-75-6190 MAINT OF BLDGS 27.22 City of lone Unpaid Invoice Report - UNPAID INV. REPORT Page: 8 Posting period: 05/25 May 16, 2025 01:20PM
Invoice Seq.# Description Invoice GL Peri GL Account Activity # GL. Account Description Net Invoice Date Number Check Amount
301X0425 FD MAINTENCE 04/30/25 05/25 9675-75-6190 MAINT OF BLDGS 21.78 301X0425 FD REPAIRS VEHICLES 04/30/25 05/25 1111-75-6202 VEHICLE MAINT 25.10 301X0425 FD VEHICLE REPAIRS 04/30/25 05/25 9613-75-6202 VEHICLE MAINT 125.52 301X0425 FD VEHICLE REPAIRS 04/30/25 05/25 9675-75-6202 VEHICLE MAINT. 100.41 301X0425 PARKS REC 04/30/25 05/25 4121-67-6121 SUPPLIES 52.75 301X0425 PW VEHICLES 04/30/25 05/25 1111-92-6202 VEHICLE MAINT 135.15 301X0425 12 PW VEHICLES 04/30/25 05/25 2111-92-6202 VEHICLE MAINT 7.95 301X0425 PW VEHICLES 04/30/25 05/25 4311-92-6202 MAINT & OPERATIONS - VEHICLES 15.90 301X0425 PW REPAIRS-EQUIP 04/30/25 05/25 1111-92-6203 MAINT & OPERATIONS - EQUIPMENT 331.81 301X0425 PW EQUIP REPAIRS 04/30/25 05/25 2111-92-6203 MAINT & OPERATIONS - EQUIPMENT 19.52 301X0425 16 PW REPAIRS EQUIPMENT 04/30/25 05/25 4311-92-6203 MAINT & OPERATIONS - EQUIPMENT 39.04 301X0425 PW POOLS 04/30/25 05/25 4111-92-6190 241 MAINT OF BLDG,STRUCT 99.26 301X0425 PW TOOLS 04/30/25 05/25 1111-92-6130 241 TOOLS & SMALL EQUIP 1,811.58 301X0425 19 PW TOOLS 04/30/25 05/25 2111-92-6130 241 TOOLS & SMALL EQUIP 106.56 301X0425 PW TOOLS 04/30/25 05/25 4311-92-6130 241 TOOLS & SMALL EQUIP 213.13 301X0425 SEWER-MAINTENANCE 04/30/25 05/25 3131-92-6193 MAINT OF COLLECTION SYSTEM 80.80 301X0425 SEWER TRACER STUDY 04/30/25 05/25 3131-92-6203 MAO EQUIPMENT 497.64 301X0425 WNTP GROUND MAIN 04/30/25 05/25 3111-92-6193 MAINT OF COLLECTION SYSTEM 80.80 301X0425 WWTP GROUND MAIN 04/30/25 05/25 3111-92-6203 REPAIR & MAINT 337.65 301X0425 PW OFFICE 04/30/25 05/25 1111-92-6111 OFFICE EXPENSE 167.50 301X0425 PW OFFICE 04/30/25 • 05/25 2111-92-6111 OFFICE EXP 9.85 301X0425 PW OFFICE 04/30/25 05/25 4311-92-6111 OFFICE EXPENSE 19.71 301X0425 PW GROUNDS 04/30/25 05/25 1111-92-6190 MAINT OF BLDGS, STRUCT, GROUND 1,200.21 301X0425 PW GROUNDS 04/30/25 05/25 2111-92-6190 MAINT OF BLDGS, STRUCT, GROUND 70.60 301X0425 PW GROUNDS 04/30/25 05/25 4311-92-6190 MAINT OF BLDGS, STRUCT, GROUND 141.20 Total 301X0425: 5,810.40
IONE TRADING POST
041325 FIRE DEPT-FUEL 04/13/25 05/25 1111-75-6201 FUEL 129.77 041325 Split distribution 04/13/25 05/25 9613-75-6201 FUEL 648.87 041325 Split distribution 04/13/25 05/25 9675-75-6201 FUEL 519.10 041325 PA-FUEL 04/13/25 05/25 1111-92-6201 FUEL 729.76
041325 PW - FUEL 04/13/25 05/25 2111-92-6201 FUEL 42.93 041325 PW - FUEL 04/13/25 05/25 4311-92-6201 FUEL 85.85 Total 041325: 2,156.28
051325 FIRE DEPT-FUEL 05/13/25 05/25 1111-75-6201 FUEL 181.30 051325 Split distribution 05/13/25 05/25 9613-75-6201 FUEL 906.52 City of lone Unpaid Invoice Report - UNPAID INV. REPORT Page: 9 Posting period: 05/25 May 16, 2025 01:20PM
Invoice Seq.# Description Invoice GL Peri GL Account Activity# GL Account Description Net Invoice Number Date Number Check Amount
051325 Split distribution 05/13/25 05/25 9675-75-6201 FUEL 725.22 Total 051325: 1,813.04
051325A PUBLIC WORKS - FUEL 05/13/25 05/25 1111-92-6201 FUEL 1,536.91 051325A PUBLIC WORKS - FUEL 05/13/25 05/25 2111-92-6201 FUEL 90.41 051325A PUBLIC WORKS - FUEL 05/13/25 05/25 4311-92-6201 FUEL 180.81 Total 051325A: 1,808.13
IWORQ SYSTEMS INC.
211975 COMMUNITY DEVELOPMENT PACKAGE/ENTITY 05/01/25 05/25 1111-94-6166 SOFTWARE PROGRAMS 5,300.00
MANAGEMENT/PREMIUM DATA PACKAGE
Total 211975: 5,300.00
JB'S AWARDS & ENGRAVING
8625 FD-NAME TAGS 04/30/25 05/25 1111-75-5224 UNIFORM ALLOWANCE 15.52 8625 FD NAME TAGS 04/30/25 05/25 9613-75-5224 UNIFORM ALLOWANCE 77.58 8625 FD NAME TAGS 04/30/25 05/25 9675-75-5224 UNIFORM ALLOWANCE 62.06 Total 8625: 155.16
JOHN M. MEYER, PH.D.
050125 PRE EMPLOYMENT PSYCHOLOGICAL SCREENING 05/01/25 05/25 9670-70-6120 SPECIAL DEPARTMENTAL 120.00 050125 PRE EMPLOYMENT PSYCHOLOGICAL SCREENING 05/01/25 05/25 1111-70-6123 STAFF RECRUIT 280.00 Total 050125: 400.00
JOSES, JOHN
050725 1 EVENT REFUND 05/07/25 05/25 1111-00-1119 DEPOSIT CLEARING ACCOUNT 1,665.00 Total 050725: 1,665.00
MACT HEALTH BOARD
050725 EB HALL DEPOSIT RETURN 05/07/25 05/25 1111-00-1119 DEPOSIT CLEARING ACCOUNT 820.00 Total 050725: 820.00
McKINLEY, CONGER, JOLLEY & GALARNEAU, LL
112115 LEGAL-EMPLOYMENT GENERAL 04/30/25 05/25 1111-68-6210 PROF & SPEC SERVICES-ATTORNEY 7,945.00 City of lone Unpaid Invoice Report - UNPAID INV. REPORT Page: 10 Posting period: 05/25 May 16, 2025 01:20PM
invoice Seq.# Description Invoice GL Peri GL Account Activity # GL Account Description Net Invoice Number Date Number Check Amount
Total 112115: 7,945.00
NAPA AUTO PARTS
8812980X425 FIRE DEPARTMENT BATTERY 04/30/25 05/25 1111-75-6190 MAINT OF BLDGS, STRUCT, GROUND 14.75 8812980X425 FD BATTERY 04/30/25 05/25 9613-75-6190 MAINT OF BLDGS 73.80 8812980X425 battery/core fd 04/30/25 05/25 9675-75-6190 MAINT OF BLDGS 59.04 8812980X425 FIRE DEPARTMENT VEHICLE REPAIRS 04/30/25 05/25 1111-75-6202 VEHICLE MAINT 48.49 8812980X425 FIRE DEPARTMENT VEHICLE REPAIRS 04/30/25 05/25 9613-75-6202 VEHICLE MAINT 242.47 8812980X425 FIRE DEPARTMENT VEHICLE REPAIRS 04/30/25 05/25 9675-75-6202 VEHICLE MAINT. 193.98 8812980X425 PW VEHICLE REPAIRS 04/30/25 05/25 1111-92-6202 211 VEHICLE MAINT 270.56 8812980X425 PW VEHICLE REPAIRS 04/30/25 05/25 2111-92-6202 211 VEHICLE MAINT 15.92 8812980X425 PW VEHICLE REPAIRS 04/30/25 05/25 4311-92-6202 211 MAINT & OPERATIONS - VEHICLES 31.83 8812980X425 10 PW VEHICLE REPAIRS 04/30/25 05/25 1111-92-6202 VEHICLE MAINT 386.27 8812980X425 11 PW VEHICLE REPAIRS 04/30/25 05/25 2111-92-6202 VEHICLE MAINT 22.72 8812980X425 PW VEHICLE REPAIRS 04/30/25 05/25 4311-92-6202 MAINT & OPERATIONS - VEHICLES 45.44 Total 8812980X425: 1,405.27
NEUMILLER & BEARDSLEE
353750 42593-44846 GENERAL 05/09/25 05/25 1111-68-6210 PROF & SPEC SERVICES-ATTORNEY 88.50 Total 353750: 88.50
PARKER, DAPHNE
training-water, cpr 05/02/25 05/25 4111-67-6122 241 TRAINING 150.00 Total 02: 150.00
PROCLEAN SUPPLY
604686 PAPER TOWELS, BATH TISSUE, FUEL SURCHARGE 05/02/25 05/25 4311-92-6190 MAINT OF BLDGS, STRUCT, GROUND 36.31 604686 PAPER TOWELS, BATH TISSUE, FUEL SURCHARGE 05/02/25 05/25 2111-92-6190 MAINT OF BLDGS, STRUCT, GROUND 18.15 604686 PAPER TOWELS, BATH TISSUE, FUEL SURCHARGE 05/02/25 05/25 1111-92-6190 MAINT OF BLDGS, STRUCT, GROUND 308.59 Total 604686: 363.05
TELSTAR INSTRUMENTS
126630 vid panel for well pump 05/08/25 05/25 3111-92-6203 REPAIR & MAINT 13,328.68 City of lone Unpaid Invoice Report - UNPAID INV. REPORT Page: 11 Posting period: 05/25 May 16, 2025 01:20PM
Invoice Seq.# Description Invoice GL Peri GL Account Activity# GL Account Description Net Invoice Number Date Number Check Amount
Total 126630: 13,328.68
VOLCANO COMMUNICATIONS GROUP
100054X0525 TERTIARY 05/01/25 05/25 3131-92-6160 COMMUNICATIONS 69.95 Total 100054X0525: 69.95
63360X0525 FD 05/01/25 05/25 1111-75-6160 COMMUNICATIONS 23.33 63360X0525 FD 05/01/25 05/25 9613-75-6160 COMMUNICATIONS 116.66 63360X0525 FD 05/01/25 05/25 9675-75-6160 COMMUNICATIONS 93.33 Total 63360X0525: 233.32
63376X0525 FD 05/01/25 05/25 1111-75-6160 COMMUNICATIONS 7.00 63376X0525 FD 05/01/25 05/25 9613-75-6160 COMMUNICATIONS 34.97 63376X0525 FD 05/01/25 05/25 9675-75-6160 COMMUNICATIONS 27.98 Total 63376X0525: 69.95
94906X0525 CITY HALL 05/01/25 05/25 3131-65-6160 COMMUNICATIONS 7.00 94906X0525 CITY HALL 05/01/25 05/25 3111-65-6160 COMMUNICATIONS 34.99 94906X0525 CITY HALL 05/01/25 05/25 2111-65-6160 COMMUNICATIONS 7.00 94906X0525 CITY HALL 05/01/25 05/25 1111-65-6160 COMMUNICATIONS 90.97 Total 94906X0525: 139.96
WEBER GHIO & ASSOC. INC
14822 BUILDING DEPT ASSISTANCE 05/10/25 05/25 1111-85-6216 PROF SERVICES - BLDG INSPECTOR 9,865.75 Total 14822: 9,865.75
WILBUR-ELLIS COMPANY
17087464 CHEMICALS-wtp 04/24/25 05/25 3111-92-6113 CHEMICALS 4,697.80 Total 17087464: 4,697.80
WIRELESS CCTV LLC
110074 POLICE CAMERA EQUIPMENT-RENTAL 05/13/25- 05/13/25 05/25 9513-70-6167 IT HARDWARE 1,491.91 06/09/25
City of lone Unpaid Invoice Report - UNPAID INV. REPORT Page: 12 Posting period: 05/25 May 16, 2025 01:20PM
Invoice Seq.# Description Invoice GL Peri GL Account i Activity# GL Account Description Net Invoice Number Date Number Check Amount
Total 110074: 1,491.91
WOLF ACE HARDWARE
100104X0425 TOOLS/REPAIRS 04/30/25 05/25 1111-92-6203 MAINT & OPERATIONS - EQUIPMENT 53.19 100104X0425 TOOLS/REPAIRS 04/30/25 05/25 2111-92-6203 MAINT & OPERATIONS - EQUIPMENT 3.13 100104X0425 TOOLS/REPAIRS 04/30/25 05/25 4311-92-6203 MAINT & OPERATIONS - EQUIPMENT 6.26 Total 100104X0425: 62.58
Total : 104,916.11
Grand Totals:
Summary by General Ledger Account Number
GL Account Number Debit Credit Net
1111-00-1119 2,485.00 .00 2,485.00
1111-65-6111 7,333.64 .00 7,333.64
1111-65-6160 343.47 .00 343.47
1111-65-6166 1,251.25 .00 1,251.25
1111-65-6170 144.57 144.57
1111-65-6203 150.94 150.94
1111-65-6220 217.12 .00 217.12
1111-68-6210 8,033.50 8,033.50
1111-70-6123 280.00 .00 280.00
1111-70-6160 200.35 .00 200.35
1111-70-6190 1,441.83 .00 1,441.83
1111-70-6220 8,448.97 .00 8,448.97
1111-75-5224 15.52 .00 15.52
1111-75-6111 18.93 .00 18.93
1111-75-6119 52.38 .00 52.38
1111-75-6130 22.15 .00 22.15
1111-75-6140 25.94 25.94
1111-75-6160 107.01 107.01
1111-75-6167 25.24 .00 25.24
City of lone Unpaid Invoice Report - UNPAID INV. REPORT Page: 13 Posting period: 05/25 May 16,2025 01:20PM
Summary by General Ledger Account Number
GL Account Number Debit Credit Net
1111-75-6170 19.78 19.78
1111-75-6190 20.19 20.19
1111-75-6201 311.07 311.07
1111-75-6202 73.59 73.59
1111-75-6203 22.88 22.88
1111-85-6160 168.32 .00 168.32
1111-85-6190 45.70 .00 45.70
1111-85-6216 9,865.75 00 9,865.75
1111-92-6111 167.50 .00 167.50
1111-92-6130 1,811.58 .00 1,811.58
1111-92-6160 71.54 .00 71.54
1111-92-6170 6,218.18 .00 6,218.18
1111-92-6190 1,931.62 1,931.62
1111-92-6201 3,798.79 .00 3,798.79
1111-92-6202 791.98 791.98
1111-92-6203 494.84 494.84
1111-94-6166 5,300.00 5,300.00
2111-65-6160 49.07 .00 49.07
2111-65-6166 96.25 .00 96.25
2111-65-6170 11.12 00 11.12
2111-65-6203 13.73 .00 13.73
2111-65-6220 16.70 00 16.70
2111-92-6111 9.85 .00 9.85
2111-92-6130 106.56 .00 106.56
2111-92-6160 4.21 100 4.21
2111-92-6190 113.62 .00 113.62
2111-92-6201 223.46 .00 223.46
2111-92-6202 46.59 100 46.59
2111-92-6203 36.38 .00 36.38
3111-65-6160 119.16 .00 119.16
3111-65-6166 481.25 .00 481.25
3111-65-6170 55.60 .00 55.60
3111-65-6203 41.18 .00 41.18
3111-65-6220 83.51 .00 83.51
3111-92-6113 4,697.80 .00 4,697.80
3111-92-6170 122.87 .00 122.87
3111-92-6193 5,278.30 5,278.30
3111-92-6203 13,666.33 .00 13,666.33
City of lone Unpaid Invoice Report - UNPAID INV. REPORT Page: 14 Posting period: 05/25 May 16, 2025 01:20PM
Summary by General Ledger Account Number
GL Account Number Debit Credit Net
3131-65-6160 7.00 .00 7.00
3131-65-6166 96.25 .00 96.25
3131-65-6170 11.12 .00 11.12
3131-65-6203 13.73 .00 13.73
3131-65-6220 16.70 .00 16.70
3131-92-6160 69.95 .00 69.95
3131-92-6170 108.86 .00 108.86
3131-92-6193 80.80 .00 80.80
3131-92-6203 497.64 .00 497.64
4111-67-6122 150.00 .00 150.00
4111-67-6123 60.00 .00 60.00
4111-92-6190 99.26 .00 99.26
4121-67-6121 52.75 .00 52.75
4311-92-6111 19.71 .00 19.71
4311-92-6130 213.13 .00 213.13
4311-92-6160 8.42 .00 8.42
4311-92-6190 227.25 .00 227.25
4311-92-6201 446.91 .00 446.91
4311-92-6202 93.17 .00 93.17
4311-92-6203 59.03 .00 59.03
8221-92-6170 514.27 .00 514.27
9511-50-9211 415.35 .00 415.35
9511-50-9311 3,078.97 .00 3,078.97
9513-70-6167 1,491.91 1,491.91
9613-75-5224 77.58 .00 77.58
9613-75-6119 261.90 .00 261.90
9613-75-6160 535.10 .00 535.10
9613-75-6170 74.14 .00 74.14
9613-75-6190 101.02 .00 101.02
9613-75-6201 1,555.39 .00 1,555.39
9613-75-6202 367.99 .00 367.99
9613-75-6203 114.38 .00 114.38
9670-65-6160 21.04 .00 21.04
9670-65-6203 27.45 .00 27.45
9670-70-6120 120.00 .00 120.00
9670-70-6160 85.86 .00 85.86
9670-70-6190 617.93 .00 617.93
9670-70-6220 3,620.99 .00 3,620.99
City of lone Unpaid Invoice Report - UNPAID INV. REPORT Page: 15 Posting period: 05/25 May 16, 2025 01:20PM
Summary by General Ledger Account Number
GL Account Number Debit Credit Net
9675-65-6160 21.04 21.04
9675-65-6203 27.45 .00 27.45
9675-75-5224 62.06 62.06
9675-75-6119 209.52 .00 209.52
9675-75-6160 428.08 .00 428.08
9675-75-6170 59.32 59.32
9675-75-6190 80.82 80.82
9675-75-6201 1,244.32 1,244.32
9675-75-6202 294.39 294.39
9675-75-6203 91.50 91.50
Grand Totals: 104,916.11 104,916.11
Summary by General Ledger Posting Period
GL Posting Period Debit Credit
05/25 104,916.11 104,916.11
Grand Totals:
104,916.11 104,916.11
I.3.
RESOLUTION NO. 2025-15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IONE
PROHIBITING PARKING ON A PORTION OF MAIN STREET DURING
THE IONE TRUCK AND CAR SHOW
BE IT RESOLVED by the City Council of the City of lone that the following section of Main Street in the City of lone be closed to parking:
On Saturday, June 21$t ", 2025 both sides of Main Street from Preston Avenue to S. lone Street, S. lone Street from Main Street to Jackson Street, and S. Church Street from Main Street to Jackson Street from 8:00 AM to 3:00 PM for the lone Truck and Car Show.
BE IT FURTHER RESOLVED that this closure to parking is being done pursuant to Section 22506 of the Vehicle Code of the State of California and therefore the Chief of Police of the City of lone is directed to do the following:
a. Obtain signs required by Section 22507 of the said Vehicle Code; b. Obtain approval of the proposed form of this resolution by the Department of Transportation pursuant to Section 22506 of said Vehicle Code BE IT FURTHER RESOLVED that the City of lone Police Department is hereby given the right of removal of vehicles pursuant to Section 22651(n) of said Vehicle Code following the installation of signs giving notice of said removal during the period of time covered by the resolution.
The foregoing resolution was duly introduced and adopted by the City Council of the City of lone at their regular meeting held on May 20, 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Stacy Rhoades, Mayor
Attest:
Janice Traverso, City Clerk
K.t.
AT OF TONT
CITY OF IONE
IONE, CA 95640
DATE: MAY 20, 2025
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GEORGE LEE, CITY MANAGER
SUBJECT: REQUEST FOR PROPOSAL - CITY ENGINEERING SERVICES RECOMMENDED ACTION: Review and approve the release for advertising of the attached Request for Proposal for Engineering Services
FISCAL IMPACT: Many of the expenses that will be charged by the contract engineer are reimbursed through the developers.
DISCUSSION: Willdan is the current firm that represents the City of lone for Engineering Services. Their current contract expires on June 30th, 2025. Staff is requesting approval for authorization to release an RFP for engineering services.
ATTACHMENTS:
RFP-City Engineering Services
CITY OF IONE
REQUEST FOR PROPOSAL
ENGINEERING SERVICES
The City of lone is requesting proposals from qualified civil engineering firms to provide City Engineer services to the City. As the City Engineer, the firm will be expected to play a proactive role in helping the City Council and City Staff make appropriate decisions regarding City infrastructure. As City Engineer, the selected firm will be expected to provide a wide range of engineering services.
To be considered, three (3) copies of a proposal must be submitted to George Lee, City Manager, 1 East Main Street, lone, CA 95640 by 4:00 p.m. Friday, June 20, 2025. The City reserves the right to reject any or all proposals submitted.
During the evaluation process, the City of lone reserves the right, where it may serve the City's best interest, to request additional information or clarification from proposers, or to allow corrections of errors or omissions. At the discretion of the City of lone, firms submitting proposals may be requested to make oral presentations as part of the evaluation process.
The City reserves the right to retain all proposals submitted and to use any idea(s) in a proposal regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in the request for proposals, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City of lone and the firm selected.
It is anticipated the selection of a firm will be completed by July 15, 2025. Following the notification of the selected firm, a recommendation and proposed contract will be prepared for review and approval by the City Council at it's July 15, 2025 meeting. The City reserves the right to reject any or all proposals, to waive any non-material irregularities or information in any proposal, and to accept or reject any items or combination of items.
Background Information
The City of lone, located in Amador County, offers the perfect blend of small town charm and quality living. Its quaint character and convenient location just 30 miles south east of Sacramento make it the perfect place to work, live, and play. Incorporated in 1849 and located in Amador County the Town comprises 4.7 square miles with a population of approximately 9,703 (this figure includes the Mule Creek prison population). The City has an operational and CIP budget of $8 million and 22 employees. Ione is known for its small-town atmosphere and its outstanding quality of life. Additional information about the City of lone can be obtained on the City's website at: http://www.ione-ca.com.
General Conditions
• The City of lone shall not be liable for any pre-contractual expenses incurred by the any contractor, nor shall any firm include such expenses as part to the proposed cost. Pre- contractual expenses include any expense incurred by a proposal and negotiation any terms with the City.
• The City reserves the right to withdraw this RFP at any time without prior notice and to reject any and all proposals submitted without indicating any reasons. Any award of contract for services shall be made to the firm best qualified and responsive in the opinion of the City. • Proposals may, at the City's option, be rejected if they contain any alterations, additions, conditional or alternatives, are incomplete, or contain erasures or irregularities of any kind The City reserves the right to reject any and all proposals. The City expressly reserves the right to postpone submittal opening for its convenience and to reject any and all submittals responding to this RFP.
• The selected firm must agree to indemnify, hold harmless and defend the city, its officers, agents and assigns from any liability or loss resulting from suits, claims, or actions brought against the City which result directly or indirectly from the wrongful or negligent actions of the consultant in the performance of the contract.
• The selected firm will be required to comply with all existing State and Federal labor laws including the applicable to equal opportunity employment provisions. • The City reserves the right to negotiate special requirements and proposed service levels using the selected proposal as a basis. Compensation for services will be negotiated with the selected firm.
• All responses to this RFP shall become the property of the City of lone and will be retained or disposed of accordingly.
• No amendments, additions or alternates shall be accepted after the submission date and time. • All documents, records, designs and specifications developed by the selected firm in the course of providing services for the City of lone shall be the property of the City. Anything considered to be proprietary should be so designated by the firm. • Acceptance by the City of any proposal submitted pursuant to this RFP shall not constitute any implied intent to enter into a contract for services.
• The City reserves the right to issue a written notice to all participating firms of any change in the proposal submission schedule should the City determine, in its sole discretion, that such changes are necessary.
NATURE OF SERVICES REQUIRED
General and Project Management
• Serves as the City's Engineer.
• Manages all aspects of civil engineering, plan checking, development conditioning and capital project management for the City.
• Review all matters pertaining to engineering to insure that undertakings proposed and implemented by the City and others are done in a manner that protects the City's interests, and are in keeping with City goals, specifications and practices as well as with local, state and federal laws.
• Assist in planning, coordinating, supervising and evaluating programs, plans, services, equipment and infrastructure.
• Develops and recommends policies and procedures for effective operation of the City consistent with City policies and relevant laws, rules and regulations and ensures Councils actions are implemented.
• Evaluates the City's needs and formulates short and long range plans to meet needs in all areas of Public Works improvements, including streets, water, sewer, storm drainage, street lights, parks and facilities.
• Provides engineering services on projects and oversees project management for the construction of municipal public works projects.
• Reviews land use applications and construction plans for private developments for consistency with City adopted engineering specifications, City policies and relevant laws, rules and regulations and ensures council actions are implemented. • Ensures that costs and fees are charged back to development projects; works with the Public Works Superintendent to monitor charges and revenues associated with development projects. • Makes presentations to the public, City Council and commissions. • Be available to the public and private developers to handle matters dealing with the engineering functions of City government
• Maintain, at City Hall, municipal engineering records and maps required to insure accurate information is available to the City and public.
• Prepare reports, investigations, studies and evaluations as, from time to time, may be required and directed by the City Manager or his designee.
• Perform other engineering related functions as directed by the City Manager or his designee • Advise the City as to engineering and construction financing available from other government agencies, and when so directed, prepare and initiate applications for funding. Also serve as Resident Engineer when required pursuant to Caltrans/Federal requirements. • Assist clerical staff in management of records relating to engineering. Serve as liaison to the Public Works Manager for engineering related matters. Provide public information regarding municipal engineering matters.
Preparation of capital improvement projects, improvement plans, specifications, bid documents and public improvement project management.
• Solicit proposals for capital improvement project design work. • Review and evaluation of bid submittals.
• Provide construction observation and management during the course of City projects. Act as Resident Engineer. Assist with inspection, approval of payments, cost estimating, filing of notices and other related tasks.
• Coordinates activities with other departments and outside agencies to obtain various approvals and agreements such as environmental clearances, permits, land acquisitions and rights-of- way for assigned engineering projects.
• Under general direction, plans, organizes and administers a real property program for the acquisition and disposition of City owned property as it relates to engineering projects. • Negotiates land acquisition, disposition, easements, agreements, leases and other assorted property rights as it relates to engineering projects.
• Coordinates appraisal of residential, commercial, industrial and agricultural properties for acquisition, disposition, lease, etc., as it relates to engineering projects.
Development Review Function
• Review proposed improvements and land developments and provide recommendations as to engineering matters to insure conformance with City ordinances and State law. • Perform statutory functions of the City Engineer pertaining to the review and checking of lot line adjustments, parcel and tract maps, including tentative, final and vesting maps. Ensure map conformance with State Subdivision Map Act and City ordinances. • Provide a "turn around" checking time for maps and improvement plans generally not to exceed two weeks for the first plan check and the application has been determined complete. The Engineer shall be responsible for notifying the applicant in writing of any final plan or final map deficiencies with (30) days, specifying those items needed to complete the application. • Establish performance, labor and material bond amounts when required and insure the posting of such bonds with the proper time sequence of such development control. • Provide necessary and related functions as are the normal practice of the City Engineer in control of private development.
REQUIRED PROPOSAL ELEMENTS
The ideal firm should have extensive experience in municipal engineering, including public water and sewer systems, planning and reviewing of construction projects (public and private), preparation of feasibility reports, and construction inspection.
The proposal should be as brief as possible while adequately describing the qualifications of the firm.
Proposals are to be submitted in the same envelope, clearly marked with the firm's name, address and phone number.
Response proposals must include:
• Cover letter: In no more than two (2) pages the firm should provide the name, address and phone number of the primary contact, any qualifying statements or comments regarding the proposal and identification of any sub-consultants and their responsibilities. The signed letter should also include a paragraph stating that the firm is unaware of any conflict of interest in performing the proposed work.
Qualifications: This portion should include the name of the person who will be responsible for the management and administration of engineering services with the City with a resume of that person's experience and qualifications, the names and resumes of the assigned staff and sub-contractors, relevant technical experience and the availability of the staff for the services. After selection of a firm by the City, no substitution of key staff or sub-contractors may occur without the written approval of the City.
• A list of related projects should be included with the name of the contact person and the telephone number for which the firm as recently or currently provides services under the scope of work.
• Scope of Work: The firm shall describe the proposed work by task, including any tasks to be performed by sub-contractors.
• Compensation: The proposal must include a detailed compensation proposal for services.
Describe how the firm intends to provide engineering services on either an hourly rate or retainer. Define what type(s) of work considered to be extra or specialized work that would be billed in addition to basic services. State the hourly rates for the designated City Engineer and associates for general work and specialized services. Define the type and unit rates for reimbursement for expenses such as mileage, reproduction of documents, faxed documents and word processing charges. The Firm shall indicate the minimum increment of time billed for each service including phone calls, correspondence and personal conferences. • Acceptance of Conditions: This section will be a statement offering the firm's acceptance of all conditions listed in the Request for Proposal document. Any exceptions or suggested changes to the RFP of any contractual obligations, including the suggest change, the reasons therefore and the impact it may have on cost or other considerations on the firm's behalf must be stated in the proposal. Unless specifically noted by the firm, the City will assume that the proposal is in compliance with all aspects of the RFP.
EVALUATION AND SELECTION PROCESS
The City intends to retain the engineering services of the firm evaluated to be the best qualified, cost of the proposal and other factors. The City shall screen all applications and the top candidates may be selected for interviews. Proposals will be screened by a Review Committee. The Committee will determine the individuals or firms selected for interviews. The interviews will be scheduled between June 24, 2025 and June 26, 2025.
In reviewing the proposals, the City will carefully weigh the following:
• The firm's approach to and understanding of the Scope of Work • The firm's experience with similar contracts and clients The experience and qualifications of the proposed staff in providing similar services.
The firm's demonstrated ability to deliver work on time and within budget • The extent of involvement by key personnel
The extent to which previous clients have found the firm's services acceptable • Previous City experience with the proposing firm, if any. • Communication skills.
• Cost of Services
• Other qualifications/criteria as deemed appropriate.
The City will require the individual or engineering firm selected to maintain general liability, automobile, workers' compensations, and errors and omissions insurance. The selected firm or individual will also be required to maintain a City of lone business license. The contract will contain provisions requiring the selected tirm to indemnity the City and provide that the City Engineer is an independent contractor serving at the will of the City. Other required provisions will include the City Council's right to terminate the agreement, at its sole discretion, upon the provision of notice.
RFP TIME REQUIREMENTS
Proposal Calendar, following is a list of key dates up to, and including, the date proposals are to be submitted:
Date Activity
May 21, 2025 Request for Proposal Issued
June 18, 2025 Deadline for questions to be submitted
June 20, 2025 Due Date for Proposals (due by 4:00 p.m.) July 8 and 9, 2025 Interviews Conducted
July 15, 2025 Contract Awarded by City Council
July 16, 2025 Contract Begins
CONTACT INFORMATION
Written questions regarding this RFP may be sent by email to George Lee, City Manager at [email protected] three days prior to the submission deadline.
K.5.
Audit
Timeline
History
Jan 2019 - Signed engagement letter with Richardson & Company FY 18-19 19-20 20-21
Allows for contract to extend for 21/22 and 22/23 audits Spoke to Brian Nash, Partner of Richarson & Company beginning of April.
Timing
June 23rd - Update from Richardson & Company
June 24th - Sign letter of engagement with Larry Bain
Process
Larry Bain and several auditors will setup in City Hall Larry Bain suggests completing a limited procedures audit for 21/22 and 22/23 and full audit for 23/24 and 24/25.
=
Account Inquiry - Detail
CITY OF IONE Periods: 07/24 - 13/25 5/16/2025
Account: 1111-47-4790 DONATIONS Page: 1
Date Journal Reference Description Debit Amount Credit Amount Balance Amount 07/01/2024 (00/24) Balance .00 .00 .00 .00
07/31/2024 (07/24) Period Totals .00 .00 .00 .00
.00
08/31/2024 (08/24) Period Totals .00 .00 .00 .00
.00
09/30/2024 (09/24) Period Totals .00 .00 .00 .00
.00
10/31/2024 (10/24) Period Totals .00 .00 .00 .00
.00
11/30/2024 (11/24) Period Totals .00 .00 .00 .00
.00
12/31/2024 (12/24) Period Totals .00 .00 .00 .00
.00
01/21/2025* CR 120000005960 HOWARD PARK LIGHTING PROJECT - R .00 (20,000.00) (20,000.00) (20,000.00) 01/28/2025* CR 120000006104 LIGHTS FOR PARKING LOT HOWARD P .00 (20,000.00) (40,000.00) (20,000.00) 01/31/2025 (01/25) Period Totals .00 (40,000.00) (40,000.00) (40,000.00) 00 02/28/2025 (02/25) Period Totals .00 .00 (40,000.00) .00 .00
03/31/2025 (03/25) Period Totals .00 .00 (40,000.00) .00 .00
04/30/2025 (04/25) Period Totals .00 .00 (40,000.00) .00 .00
05/31/2025 (05/25) Period Totals .00 .00 (40,000.00) .00 .00
06/30/2025 (06/25) Period Totals .00 .00 (40,000.00) .00 .00
06/30/2025 (13/25) Period Totals .00 .00 (40,000.00) .00 Amount type: Actual
Display: Reference detail
Account Inquiry - Detail
CITY OF ONE Periods: 07/24 - 13/25 5/16/2025
Account: 9670-47-4790 DONATIONS Page: 1
Date Joumal Reference Description Debit Amount Credit Amount Balance Amount 07/01/2024 (00/24) Balance .00 .00 .00 .00
07/31/2024 (07/24) Period Totals *** .00 .00 .00 .00
.00
08/31/2024 (08/24) Period Totals *** .00 .00 .00 .00
. OC
09/30/2024 (09/24) Period Totals *** .00 .00 .00
10/31/2024 (10/24) Period Totals *** .00 .00 .00 .00
11/30/2024 (11/24) Period Totals *** .00 .00 .00
12/31/2024 (12/24) Period Totals *** .00 .00 .00 .00
.00
01/31/2025 (01/25) Period Totals *** .00 .00 .00 .00
.00
02/28/2025 (02/25) Period Totals *** .00 .00 .00 .00
.00
03/31/2025 JE 1.0002 RECLASS DONATION FROM FROM AMADOR CO .00 (500.00) 03/31/2025 (03/25) Period Totals *** .00 (500.00)
.00
04/30/2025 (04/25) Period Totals *** .00 .00 .00
.00
:05/31/2025 (05/25) Period Totals *** .00 .00 .00
.00
06/30/2025 (06/25) Period Totals *** .00 .00 .00
.00
06/30/2025 (13/25) Period Totals *** .00 .00 .00
Amount type: Actual
Display: Reference detail
ccount Inquiry - Deta
CITY OF IONE eriods: 07/24 - 13/3 5/16/2025
Account: 4311-47-4790 DONATIONS Page: 1
Date Joumal Reference Description Debit Amount Credit Amount Balance Amount 07/01/2024(00/24) Balance .00 .00 .00 -00
07/31/2024 (07/24) Period Totals .00 .00 .00 .00
.00
08/31/2024 (08/24) Period Totats .00 .00 .00 .00
.00
09/30/2024 (09/24) Period Totals .00 .00 .00 .00
.00
10/31/2024 (10/24) Period Totals .00 .00 .00 .00
.00
11/30/2024 (11/24) Period Totals .00 .00 .00 .00
.00
12/31/2024 (12/24) Period Totals .00 .00 .00 .00
.00
01/31/2025 (01/25) Period Totals .00 .00 .00 .00
.00
02/28/2025 (02/25) Period Totals .00 .00 .00 .00
.00
03/31/2025 (03/25) Period Totals .00 .00 .00 .00
.00
04/30/2025 DE 5.0002 DONATION OF BUCKING SHOOTS-RAN .00 (18,000.00) (18,000.00) (18,000.00) 04/30/2025 (04/25) Period Totals .00 (18,000.00) (18,000.00) (18,000.00) .00
05/31/2025 (05/25) Period Totals .00 .00
.00
06/30/2025 (06/25) Period Totals .00 .00 .00
.00
106/30/2025 (13/25) Period Totals .00 .00 .00
Amount type: Actua
Display: Reference deta
FY 25/26
Budget
Schedule
Task Due Date Time
Salary Schedule & Budget 4/30/2025
Budget Meeting - Recreation 5/1/2025 2pm
Budget Meeting - Fire 5/13/2025 2pm
Budget Meeting - Public Works 5/15/2025 2pm
Budget Meeting - Police 5/22/2025 2pm
Budget Meeting - Admin 5/28/2025 2pm
Budget Workshop #1 6/12/2025 5pm
Budget - Caselle Training 6/19/2025 10am
Budget Workshop #2 7/3/2025 5pm
Presentation of draft budget 7/15/2025 6pm
Adoption of final budget 7/29/2025 6pm
Q: \Finance Calendar & Report Schedule