Agenda — Ione City Council, June 4, 2025 (part 1 of 2)

TONE
CIT OFONE:

IONE, CA 95640
SPECIAL MEETING STARTS AT 6:00 PM
Mayor Stacy Rhoades
Vice Mayor Jody Maita
Councilmember Dominic Atlan
Councilmember Alison LaFayne
Councilmember Jack Mitchell
AT 1E. MAIN STREET, IONE, CA 95640

AND VIA ZOOM
https://2oom.us/j/2351961316?pwd=d31WTW0zbVJLblpONXBDOWtpZkRyUID9 Meeting ID: 235 196 1316
Passcode: 95640
Wednesday, June 4, 2025
A. CALL TO ORDER - ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. APPROVAL OF AGENDA
D. PUBLIC COMMENT: EACH SPEAKER IS LIMITED TO 4 MINUTES NOTE: This is the time for members of the public who wish to be heard on matters that do not appear on the Agenda. Persons may address the City Council at this time on any subject within the jurisdiction of the lone City Council.

E. REGULAR AGENDA:

1. Conduct Preliminary Hearing to Consider Proposed Censure of Mayor Stacy Rhoades (Request Filed by Councilmember Alison LaFayne)
F. ADJOURNMENT

CITY OF IONE
IONE CA 956400
DATE: JUNE 4, 2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOSH VARINSKY, CITY ATTORNEY
SUBJECT: PRELIMINARY HEARING TO CONSIDER REQUEST FROM

COUNCILMEMBER ALISON LAFAYNE FOR THE CENSURE OF

MAYOR RHOADES
BACKGROUND/DISCUSSION:

Councilmember Alison LaFayne filed a request for censure of Councilmember Stacy Rhoades.

In accordance with the censure policy adopted by the Council, notice was provided to Mayor Rhoades ten (10) days in advance of this preliminary hearing.

In its preparations and during the preliminary hearing, the City Council should review the complaint filed by Councilmember LaFayne, review applicable rules and standards of the City Council, and consider if the complaint warrants further investigation or should move forward to a future hearing.

This report also contains an outline of the procedure to follow for the preliminary hearing.

Attachments included in this report are as follows:
(1) The complaint and all supporting documentation filed by Councilmember LaFayne (redacted version).
(2) The censure policy adopted by the City Council.
(3) The City Council Protocol Manual
PROCEDURE FOR PRELIMINARY HEARING:

The specific process recommended for the preliminary hearing is described below. The Council may set reasonable time limits for each item, but also must be sure to respect the due process afforded to the named Councilmember.
(1) The named Councilmember will be given the opportunity to make an opening statement. (2) The Councilmember who filed the complaint will have the opportunity to present the complaint and explain their reasons for bringing the request to the Council. (3) The named Councilmember will be given an opportunity to respond to the complaint, question the Council or testimony provided, and call representatives or witnesses on their behalf.
(4) The Councilmember who filed the complaint will have an opportunity to respond to the statements and testimony of the named Councilmember.
(5) The named Councilmember will have the opportunity to make a closing statement. (6) The public will have the opportunity to provide public comment. (7) The Council will deliberate on the complaint and the testimony provided, and then determine if any further investigation or action is warranted.

Upon conclusion of the hearing, and as further described in the censure policy, the Council may consider the following actions:
(1) Take no action; or
(2) Direct further investigation by a neutral investigator or by formation of an ad hoc committee; or
(3) Provide an admonishment to all elected officials to be mindful of adopted rules and policies; or
(4) At a future public hearing, consider the following:
(a) providing a warning to the named Councilmember; or
(b) adopting a resolution of censure prepared by the City Attorney, containing the Council's findings that a violation has occurred and its disapproval of the conduct.

FISCAL IMPACT:

This item required preparation by the City Attorney.

ATTACHMENTS:

1. Request for Censure filed by Councilmember Alison LaFayne (redactions applied) Censure Policy

3. City Council Protocol Manual
TONE

CITY OF IONE
IONE, CA 95640

LIFORNIA
DATE: JUNE 4, 2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOSH VARINSKY, CITY ATTORNEY
SUBJECT: PRELIMINARY HEARING TO CONSIDER REQUEST FROM

COUNCILMEMBER ALISON LAFAYNE FOR THE CENSURE OF

MAYOR RHOADES
BACKGROUND/DISCUSSION:

Councilmember Alison LaFayne filed a request for censure of Councilmember Stacy Rhoades.

In accordance with the censure policy adopted by the Council, notice was provided to Mayor Rhoades ten (10) days in advance of this preliminary hearing.

This report also contains an outline of the procedure to follow for the preliminary hearing.

PROCEDURE FOR PRELIMINARY HEARING:

The specific process recommended for the preliminary hearing is described below. The Council may set reasonable time limits for each item, but also must be sure to respect the due process afforded to the named Councilmember.
(1) The named Councilmember will be given the opportunity to make an opening statement. (2) The Councilmember who filed the complaint will have the opportunity to present the complaint and explain their reasons for bringing the request to the Council. (3) The named Councilmember will be given an opportunity to respond to the complaint, question the Council or testimony provided, and call representatives or witnesses on their (4) The Councilmember who filed the complaint will have an opportunity to respond to the statements and testimony of the named Councilmember.
(5) The named Councilmember will have the opportunity to make a closing statement. (6) The public will have the opportunity to provide public comment. (7) The Council will deliberate on the complaint and the testimony provided, and then determine if any further investigation or action is warranted.

FISCAL IMPACT:

This item required preparation by the City Attorney.

ATTACHMENTS:

Request for Censure filed by Councilmember Alison LaFayne (redactions applied)

2. Censure Policy

3. City Council Protocol Manual

SATY OF TONT

CITY OF IONE
IONE, C4 95640

IFORETE
SPECIAL MEETING STARTS AT 6:00 PM
Mayor Stacy Rhoades
Vice Mayor Jody Maita
Councilmember Dominic Atlan
Councilmember Alison LaFayne
Councilmember Jack Mitchell
AT 1 E. MAIN STREET, IONE, CA 95640

AND VIA ZOOM
https://zoom.us/j/2351961316?pwd=d31WTW0zbVJLblpQNXBDQWtpZkRyUT09 Meeting ID: 235 196 1316
Passcode: 95640
Wednesday, June 4, 2025
A. CALL TO ORDER - ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. APPROVAL OF AGENDA
D. PUBLIC COMMENT: EACH SPEAKER IS LIMITED TO 4 MINUTES NOTE: This is the time for members of the public who wish to be heard on matters that do not appear on the Agenda. Persons may address the City Council at this time on any subject within the jurisdiction of the lone City Council.

E. REGULAR AGENDA:

1. Conduct Preliminary Hearing to Consider Proposed Censure of Mayor Stacy Rhoades (Request Filed by Councilmember Alison LaFayne)
F. ADJOURNMENT
ONE

CITY OF IONE
IONE, CA 95640
LIFOR

VIA EMAIL AND SENT TO IONE CITY HALL
City of lone City Hall
1 E. Main St.
lone, CA 95640
Attn: Mayor Stacy Rhoades
Email: [email protected]
Re: Notice of Request for Censure
NOTICE IS HEREBY GIVEN that at least ten (10) days from the date of this notice, the City Council will hold a preliminary hearing to consider potential disciplinary action against Mayor Stacy Rhoades.

In accordance with the City of lone Censure Policy, a written request for censure has been filed by Councilmember Alison LaFayne.

The written request and all documents filed by Councilmember Alison LaFayne are attached with this notice.

COUNCILMEMBER'S RIGHT TO RESPOND. As stated in the Censure Policy, the named official will be given an opportunity to respond to the conduct alleged:

The named official will have the opportunity to respond to the complaint orally or in writing as part of the Council's initial review of the complaint.

Dated: March 23, 2025
Josh Varinsky, City Attorney
City of lone
ATTACHMENTS:

1. Censure Request from Councilmember Alison LaFayne

2. Enclosures Included with Censure Request

3. Censure Policy - City of lone
ATTACHMENT 1

NATURE OF COMPLAINT
Stacy Rhoades was appointed by the council to mayor in 2021 and within a short amount of time began acting as a "de facto city manager/mayor," believing the public elected him mayor with additional authority to run the City. The title of mayor has no power, other than enforcing Robert's Rules of Order during Council meetings, where Rhoades encourages disruption, facilitates attacks on his adversaries, and uses the agenda as his personal weapon for public harassment on women.

In October 2021, Rhoades wrote, "as Mayor," it was his responsibility to reach out to the Regional Water Board, undermining current discussions councilmembers on the Wastewater Committee were having, and took it upon himself to go through personnel police files because he believed, City staff was incompetent. Rhoades even replaced the City Manager's desk with his own and when he was asked to remove it, an altercation occurred between the City Manager and Rhoades, who demanded his desk was more important. Then he set out to destroy public opinion of the City administration and Council using his other weapon of choice, the Ledger Dispatch. (Attachment 1.A) His Facebook posts and free commentary in the newspaper instruct voters to only vote for people who support him and do the same on ballot measures. During the 2022 election, Rhoades stacked the ballot with candidates who would follow his agenda and after announcing his preferences, tells the remaining to withdraw from the race. Rhoades did the same in 2024 and then insists he is appointed as mayor. When one female candidate didn't fall in line, he let the county know, while he was great, she wasn't. Again, using the Ledger Dispatch. (Attachment 1.A1) Rhoades has interfered in Public Records Act (the "Act") submissions, attempted to plant documents and incriminate other Councilmembers and in March 2024, after I reported a violation of the Act involving a family member of Rhoades, he retaliated with threats. Rhoades utilized city resources, coerced city contractors and instructed staff to assist him, while concealing their actions for 6 months from the remaining Councilmembers until the 2024 Election was over and he had control.

Claim #1 is regarding the "Turf" project that appeared in February. The Turf Agreement was between Amador Water Agency ("AWA") and the City and required an easement through Howard Park. The project raised public concern given no discussions had ever occurred nor had Council given instructions to staff to pursue a project of this size with potential costs to exceed $10,000,000.

CLAIM # 1: CONFLICT OF INTEREST; CONCEALMENT.

AWA and US Mine had been in discussions since 2021 to secure an Industrial Water Services agreement, which required an easement through school district property and Howard Park. The 2022 AWA Tanner & lone WTP Capacity Study ("Capacity Study") outlines the project. Rhoades was hired by US Mine during this time and later, promoted to Director in 2024. Emails from AWA reflect Rhoades attended meetings with US Mine to negotiate the terms of an agreement. Rhoades gave assurances as did staff, the easement was theirs, with full cooperation by the City. (Attachment 1.B) 1|Page
Rhoades concealed his participation from every legislative body of Council and the public since being elected to serve. He voted on agenda items while aware his vote had the potential to create a future financial interest and benefit for himself and others.

The lone Project, as shown, was estimated to cost $14,740,000, and would send water to US Mine, for free. AWA justified the giveaway against the savings reduction when they compared it to the cost of other alternatives. The Capacity Study did note that the cost of building the lone Project could be passed on to the rate payers through rate increases. (Attachment 1.C) On February 12th , a closed session meeting occurred at AWA regarding negotiations, and confirmed on February 25th , that all conditions of the US Mine Backwash Water Agreement ("Backwash Agreement") were resolved, except for costs past the point of delivery. The easement included.

Also on February 25th, ECorp Consulting submitted their environmental study to AWA and included the City of lone, the Public Works Department, the Fire Department, and the City Manager. ECorp began the study in June 2024. The eight-month study involved multiple locations in and near Howard Park, yet no mention of this project was ever provided to the 2024 Councilmembers. (Attachment 1.E) On February 26* ?, Rhoades held a Special Meeting on Castle Oaks Golf Course to include a "Regular Agenda" item for approval of a Funding Grant Agreement at Howard Park (the "Turf Agreement") with AWA. The staff report provided to City Council stated the City had intentions of replacing the grass with artificial turf, yet neither the Parks & Recreation Commission, the Howard Park Master Plan, the lone Planning Commission, nor the City Council had ever suggested putting artificial turf into the City largest, and most used park. (Attachment 1.F)
As part of the agreement, the City would convey a written easement to AWA for a new filter backwash disposal pipeline, in exchange for receiving up to $1,000,000 in reimbursements costs to replace the soccer and baseball fields. Included with the Turf Agreement was an AWA Board Resolution accepting the Turf Agreement, to be signed the following night by its board members, one of which is Susan Peters, President of the Board. Susan also serves as lone's City Planner. The staff report provided makes no mention the easement is going to Rhoades' employer. (Attachment 1.1) The meeting started with Rhoades quickly recusing himself before an employee of Waterstone, Justin Granados, made a brief presentation in strong support of the Turf Agreement, citing that the loss in revenue paid by AWA ($16,000) to the City of lone was minimal, and the project was an all-around good solution for lone, since the easement would only divert 10% of the backwash sent to the lone Tertiary Plant over to US Mine. The City Manager praised the project, as did Vice Mayor Maita and Councilmember Mitchell.

The two Councilmembers, unaware of any plans for this project, voted against it for multiple reasons.

It was poorly presented on the staff report, it gave no fiscal accounting of costs for the project or budgetary adjustments, the calculations on actual footage was incorrect and public outcry was strongly against it. Comments from city staff estimated it to be $2,400,000, but the actual cost would have exceeded $12,000,000, and no mention of the 10-year mandatory replacement, which could double the original installation. The recommendation died on the floor with a 2-2 vote. The City Manager voiced his disappointment over the public's pushback as did the Vice Mayor. 2| Page
After the meeting, I submitted a Public Records Act ("PRA") request on March 4", for all written communication and emails surrounding the Turf Agreement, to include all other parties, and the Howard Park installation of a tie-in pipe, near the barn in May of 2024. (Attachment 1.G) The PRA requires agencies to respond within 10 days and allows for one 14-day extension based only upon extenuating circumstance. There were none. Yet, the City delayed producing the records until April 14t and provided only a minimal number of emails and excluded all emails prior to 2025 on the project. Rhoades's email address is shown on January 2025 documents to AWA as is the Vice Mayor and the City Manager. A PRA to AWA is pending. (Attachment 1.H) After receiving the records, it was clear more transparency needed to occur, and Councilman Atlan and I requested the matter be placed on the agenda. After further research into past AWA Board meetings and documents, the history of the Backwash Agreement began to unfold, and showed Rhoades had been directing city staff to hide his involvement from Council. He admits to daily phone calls with city staff for the prior years and weekly meetings, even when he was not Mayor.

On May 6th , the Director of AWA appeared and disclosed further information not included in February and it was clear the Turf Agreement was merely a disguise, to hide the real purpose. The easement would not facilitate a simple 10% diversion of water, as told to Council by Waterstone, although it did include a $16,000 loss in revenue to the City, because AWA had plans to disconnect the flow of backwash to the lone plant entirely. The presentation given to Council in February was a red herring.

The Backwash Agreement will provide US Mine with 100% of backwash water with the potential for increases in the future by placing a parallel pipe alongside the existing easement. (See Attachment 1.F) By diverting all the backwash water, US Mine would receive approximately $250,000 of free water per year, and potentially more. While the City of lone would continue to pay $90,000 per year to AWA for existing water usage. And the public who rely on AWA would continue to experience rate increases. It's unknown if the school district was aware of the lone Project or if their annual usage was high.

On February 27th , AWA's Board Members were set to move forward and sign off on the project staff, believing there would be no issues, based on promises given by Rhoades and staff. (Attachment 1.1) An even greater concern is the City is well known for using irrigation costs against the youth groups to negotiate higher lease payments. But neither Rhoades nor city staff chose to use an opportunity right in front. If they had, I am certain both the Council and Parks & Recreation, together would have rallied for improvements to benefit our community and the groups that enjoy Howard Park.

Now that Council is aware, the easement can be brought forward in full transparency. The easement does benefit the City's capacity issues; however, it also will benefit other parties, and my recommendations in exchange for the easement are for improvements to Howard Park.

Upgrades to all athletic fields: A new softball complex, shaded bleachers, lights and scoreboards for all groups. Enclose the fields from the outside boundary of the racetrack to allow access entrances to charge either admission fees or parking 3 Page
passes or both, with no charge to residents of lone. Amend existing contracts to remove all lease payments, as admission fees and rentals would support ongoing expenses and improvements to include a monthly connection rate charge that would offset the City's annual fees paid to AWA. These improvements would make Howard Park an attraction for other sports groups and events, boosting business and tourism.

Had the Turf project passed, we would have missed this opportunity. A multimillion-dollar project no one wanted, except those who were going to benefit, and councilmembers who voted in favor. The impact on Howard Park would have been catastrophic.

This claim needs to be investigated, to include his abuse of City staff. On multiple occasions staff denied all knowledge of an easement or on this project, yet their emails and those of other councilmembers are shown in communications to AWA
An external investigation, by the proper authorities, should take place to identify all parties.

CLAIM #2~ABUSE OF POWER; MANUFACTURING OF FALSE COMPLAINT:

In February 2025, Rhoades directed the new City Attorney to amend existing censure procedures and put it on the next agenda. A single Councilmember cannot tell the City Attorney to change existing procedure. Council acts as a legislative body of five, not one. Rhoades then violated Section 8.06, by misrepresenting the process to place items on an agenda. The sole intent of Section 8.06 is designed to prohibit single members from abusing city resources. All members must submit the following in the form of a staff report: (Attachment 2A)
1) A summary or outline of the item to be provided to the entire Council. 2) A concise statement of the specific action to be taken by Council. 3) Justification on why a change to existing procedures was needed and why it was appropriate.

Rhoades was fully aware of the requirements after City Manager, Pinasco, on June 13, 2024 stopped his attempts to place a vote of no confidence against me on the agenda when he provided no written documentation. Pinasco instructed the City Manager remove it.

On March 14, 2025, I received Rhoades' second censure claim. The claimant, employed by Waterstone, LLC ("Waterstone"), alleged harassment occurred on January 22, 2025 at the home of a resident. Between January 22nd and March 11th, the employee and the owner of Waterstone appeared multiple times at council meetings with no mention of an issue. One of those appearances by Waterstone was on February 26th ', to show support for the Howard Park easement and give their expert opinion on the benefits to the City of lone. Waterstone's contract states all employees are supervised by Waterstone. The City is not responsible for processing and upholding employee complaints from outside contracted companies. (Attachment 2.B) Rhoades told the City Manager to send the harassment complaint to him. Rhoades put both the City manager and attorney in positions of risk, and he also exposed the City to potential litigation. 4| Page
The complaint is easily challenged by multiple witnesses present at the residence, including his statements about getting a job with the city, and concerns about losing his job with Waterstone because of the pressure being put on him by Rhoades, who has a documented history of promising city council seats, appointing friends and family to committee positions, city jobs, and influencing city contract awards in return for loyalty. As an example, in early 2024, after two Creek Committee openings occurred, I requested the seats be advertised as required so all residents of lone could serve. The City Clerk said Rhoades would just extend their terms. I found no policy that gave the Mayor authority to extend terms, and they could reapply, but others could also apply. The following morning, at the instruction of Rhoades, the entire Creek Committee resigned.

This was Rhoades' second censure filing. I was served with his first on March 7*, three days after Council approved his new policy. The first censure included allegations on the Howard Park Memorial Bench, but after seeing public outrage, he removed it and added the Waterstone complaint. Rhoades called for a special meeting on March 18", where he shared results of his yearlong retaliation plan. (Attachment 2E)
CLAIM #3 ~ COERCION/FALSE COMPLAINT
In 2024, another individual and | observed the City Clerk arrive afterhours at City Hall. She unlocked the side door and let in Rhoades' father who was carrying a document. When I left at 5:20, they were still inside with lights off. I sent an email to the City Manager. The following day the City Clerk called me back-to-back multiple times. When we did speak, she told me it was regarding the PRA request surrounding a $10,000 check to the Golf Course. I knew of this request in past conversations with Traverso, and on an email chain I found myself on in 2022 when Rhoades had me added to group emails. One group was directing information to the Waterboard to go after the City of lone and Mule Creek State Prison, to include members of ARSA who the City was in litigation with. Another group supported the recall attempts against Councilmembers Atlan and Wratten and the last group sent PRA requests to the City Clerk. The groups had several members in common. (Attachment 3.A1) This request had been submitted to support accusations and claims against Councilman Atlan. As I listened, Traverso went on to say Rhoades had intervened and told her to contact his father who had a copy of the document at home. The Public Records Act does not apply to documents outside the City's control and custody. This was the third submission for this PRA. (Attachment 3.A) The incident was later discussed at a Council meeting where the City Clerk became extremely agitated. but she disrupted
the discussion and encouraged the crowd to agree with her. I tried to gain control of the meeting but was unsuccessful. At a recent council meeting, the City Attorney confirmed that Elected Officials do not speak during public comment. Video recordings are available.

I took Rhoades seriously, since he had told me what he had done to a prior city manager, which should elicit a formal investigation by law enforcement. 5 | Page

1. Rhoades had secured two false
complaints that he elicited, for use in his censure. (Attachment 3.B) CLAIM #4 ~ ABUSE OF POWER VIOLATION OF CONFIDENTIAL LAW ENFORCEMENT

RECORDS
October 23, 2021 - In a guest commentary of Ledger Dispatch, Mayor Rhoades wrote, "I made changes with the previous City Manager...the office was an intolerable mess. I spent two full weeks organizing papers and files, even personnel police files." (Attachment 1.B) CLAIM #5~ABUSE CITY RESOURCES, VIOLATION OF CITY PROTOCOL, CONCEALMENT In June 2024, my city email account began having issues. I brought my phone to the Chief of Police multiple times, as his firm manages our email server. I was forced to use an alternative email address to communicate. However, the issue was created after Rhoades instructed staff to monitor my emails.

His first order of business as the 2025 Mayor was to tell the City Attorney to draft a new employment contract for the City Manager, without council knowledge. Rhoades increased the salary, adding benefits above the City's Budgeted amount and pay scale for the position. It was passed with three votes.

Rhoades pushed through new procedure to record closed sessions, using the same tactic as he did to get his censure in. When asked for a justification, Rhoades replied on Zoom video, "Because I want too that's why." Video recording is available.

On Monday, March 17, 2025, Rhoades was arrested by law enforcement. During the meeting on the 18th, he attempted to give a personal statement to garner support and sympathy while sitting at the Dais. A point of order was called and confirmed to be inappropriate conduct at a council meeting.

Rhoades ignored the City Attorney's ruling and printed his statement in the Ledger Dispatch, accompanied with a 2021 photograph of him sitting with the title of Mayor at the Dias beside an American flag. The City Clerk later placed his full statement in the meeting minutes.

The lone Police Department also published a statement citing his cooperation during the arrest.

Today was Rhoades' arraignment. He failed to appear, and a bench warrant was issued.

Attached are emails showing Rhoades using his City email to conduct personal business and communications with an individual with pending litigation against the City. Rhoades refuses to recuse himself for the closed session discussions on this lawsuit. He provided closed session information to the individuals who orchestrated his recall attempts against Atlan and Wratten, presenting it in a false manner, with the intent to remove me from council. (Attachment 5.A) 6| Page
CLAIM #6 ~ HARASSMENT AGAINST CITY STAFF, CITY CONTRACTORS, FEMALE COUNCILMEMBERS, FEMALE CONTRACTORS, AND FEMALE COMMITTEE MEMBERS.

Rhoades has been investigated twice for harassment and censored. Yet, he takes no accountability and continues to go after people. He made public claims of fraud against the wastewater treatment operator Perc at a recent council meeting, requiring another investigation. (Attachment 6.A) His actions driven by his false sense of authority have caused turmoil in the community, amongst Council and staff, and with the help of a fellow council member has been afforded the opportunity to narrate his agenda countywide through a local newspaper. Most recently he was overheard telling a bartender at Castle Oaks they now worked for him.

Rhoades publicly accused the Chairperson of the Planning Commission of wrongdoing with no supporting evidence, placing her name for removal on the staff report. His claim was found to be meritless, leaving the City Attorney to draft a letter of apology on Rhoades' behalf. However, the apology was also without merit since Rhoades had made public his intentions to remove her after she prevented him from selling City property without going through required state mandates and she had spoken out against a prior interim city manager, that Rhoades had been assisting in a lawsuit against the City. (Attachment 6.B/1)
Rhoades has made no secret throughout his terms his opinion of Councilmember Wratten. He initiated a recall, and refers to Wratten as "Wratten
RC," after the same prior, interim city manager made a derogatory remark on record during her employment with the City. (Attachment 6.C)
On April 30, 2025, Rhoades made false statements at a meeting against the City Wastewater Engineer, Katherine Guise. And followed it with a remark during public comment he would bring Katherine to the next Council meeting and encouraged a public speaker to "rip into her with him." (Meeting Video is available)
In June, the City will lose its City engineer. After enduring harassment and non-payment of services for over a year they chose to move on. At public meetings, staff discredited their work, in violation of the City's code of conduct, with Rhoades misrepresenting their invoices from the Dias as his supporters would discredit them during public comment.

CLAIM # 7~ABUSE OF POWER; INFLUENCING VOTERS WITH FALSE STATEMENTS Per his written statement in the Ledger Dispatch for his campaign 2024, Rhoades misleads the public citing accomplishments for duties outside his role and raising funds for the City. "Helped manage the creek repairs and the permit; Liaison to many of the federal and state departments, including the Army Corp of Engineers, Cal Department of Water Resources, Department of Fish and Wildlife, CalFire."
Council members are not given any additional authority on their committee roles and serve only as a liaison to Council not to outside agencies and report updates back at the end of meeting. 7 Page
Rhoades continues to self-appoint himself to City affairs. The creek project resulted in the misuse of American Rescue Plan Act funds (ARPA) paid to a preferred contractor of Rhoades. Federal Law required these funds to be awarded to qualified contractors AFTER the city puts out a request for bids. This process ensures competitive bids are received. The final total exceeded $60,000. Except ARPA funds were slated by the Federal Government to assist during COVID. This was a capital improvement project not covered under ARPA. None of this is a reflection on the volunteers, it shows Rhoades disregard and entitlement of City resources.
"The two years / was Mayor; I donated all my city pay checks to fire and police; negotiated and raised more than $300,000 for the police and fire departments.

Interference in the negotiations of bargaining units is covered under the Political Reform Act. And all donations received are required to be disclosed under the Fair Political Practice Commission Form 700. Currently, these donations are not reflected in Form 700 filings listed on the FPPC website or acknowledged by the City.
"Coordinated and raised the money for the fire reduction/overgrowth removal on the north end of Howard Park to protect the school from fire and security issues." Rhoades instructed CalFire workers to remove the fence that prevented cars from driving into the Park from the Wildflower development, causing increased security issues and traffic problems. The City received an invoice from CalFire, but no donations. The area was not adjacent to the school. It was on the opposite side of the park.
"After 5 years, 1 finally got a credible wastewater plant operator to fix all the damages that has been done to our wastewater plants and now slowly upgrading them." This statement alone reflects Rhoades' intentions to remove contractors or any person who stands in his way.

Removing Perc, as the wastewater plant operator who had operated the plant successfully for years, resulted in an increased annual cost to the City over $200,000. Recently, two years after their departure, Rhoades brought a piece of equipment to a Council meeting; to claim they had altered it to commit fraud against the City. An investigation into his allegations went nowhere.

Alson LaFryne
Alison LaFayne
5/19/2025
8 Page

CENSURE POLICY VIOLATIONS

1. 3 (a) Failing to maintain professional relationships with City staff, commissions, and Council.

2. 3 (b) Not respecting the Council-Manager form of government (for example, believing he was above other councilmembers, by giving direction to staff to violate city policy)

3. 3 (c) Interfering with the collective bargaining rights of represented City employees (gathering donations from his employer, threating councilmembers to vote in favor of raises

4. 3 (d) Speaking for or representing the City without the authority of the City Council. (Making promises of employment, participating in outside meetings and promising action by the City)

5. 3 (e) Committing violations of the Ralph M Brown Act or the Political Reform Act.

6. 3 (f) Causing liability or extraordinary legal expenses to the City

7. 3 (g) Abusing or improperly using public resources available to the City Council.

8. 3 (h) Engaging in harassment or discrimination

9. 3 (i) Not upholding standards of civility and decorum in interactions with councilmembers, Council Advisory Boards, Commissions, Committees, the public, and staff.

10. 3 (i) Engaging in abusive conduct, personal charges, or attacks upon the character or motives of other Council, Council Advisory Boards, Commissions, Committees, the public and staff.

The recently adopted censure policy is not limited to the above, they can also include violations of federal, state, and local law.
› Public Officials Conflict of Interest Violations; Elected Official using influence on behalf of employer in governmental decisions and negotiations for personal gain. > CA PC §141; tampering with evidence (or potential evidence) by planting or placing evidence in a particular place. Hiding the evidence. Making or manufacturing evidence. > CA PC §135; willfully concealing anything to be produced for a criminal investigation, inquiry or even a trial.
> 18 U.S.C § 2071(a) prohibits the willful and unlawful concealment, removal, or mutilation of public records, by a custodian of public records. Council members are considered custodians. > CA PC § 832.7; Unlawful access to law enforcement personnel files without proper authorization.
> CA GOV § 8547.3; Prohibits a public official from using their authority to intimidate, threaten, or coerce others with the promise of monetary gain.

ATTACHMENT 2
9:38 AM Sat Aug 31 9* = • = 24% •
× Gmail - P&R Meeting June 28.

P&R Meeting June 28.
tacy Rhoades <[email protected]: Wed, Jun 29, 2022 at 8:10 AM o: Dan Traxler <[email protected]>, Alison LaFayne <[email protected]>, Angie Avila <[email protected]>, "abennet@ione ca.com" <[email protected]>, "[email protected]" < [email protected]>, Sheldon Windley <[email protected]> Well said Alison. I spent a lot of time with you, and personally witnessed all the hard work you did. You will be greatly missed. Most don't know that you were offered that Caretaker job, but then was denied.

Stacy
Sent from Mail for Windows
From: Dan Traxler
Sent: Wednesday, June 29, 2022 8:01 AM
To: Alison LaFayne; Angie Avila; [email protected]; [email protected]; Stacy Rhoades; Sheldon Windley Subject: Re: P&R Meeting June 28.

I agree with the commission not knowing anything about horse folks. I just don't see how this will work at all. I for one don't want to see some homeless individuals camping in the park who are supposed to be caretakers.

Get Outlook for iOs
From: Alison LaFayne <[email protected]>
Sent: Tuesday, June 28, 2022 9:12:15 PM
To: Dan Traxler<[email protected]»; Angie Avila <[email protected]»; [email protected]<[email protected]; [email protected] <í[email protected]>; Stacy Rhoades < [email protected]>; Sheldon Windley <[email protected]> Subject: P&R Meeting June 28.

Rather than create drama, simply by speaking, I chose not to comment. But I will comment privately.

The individuals you propose the city administration ask for help with daily ground work are the individuals who started fights at the arena. The individuals who brought a bar to the arena. I had numerals complaints. They ran people off. Their attempt to help is done in spite. They refused to follow the rules. They enjoyed the arena for near 2.5 yrs, until asked to stop the partying and drinking in the arena. Hearing this showed me you all have no idea of the atmosphere at the arena. It can be volatile at times. You are the police and welcome committee at the same time.

I know what I say will likely fall on deaf ears. But what I saw tonight is a commission and interim manager with absolutely no idea of how things work within the horse industry. James did not leave because of life changes. I have the letter. He left because Jon Hanken decided the city should earn more and when James refused, he received a 90 notice to vacate over a receipt. James had his own horse training business and his cattle were free from Andy Bonham. That's how he made money. Not on events that cost a lot of money to produce or Day Rides. His own business that he had established was his main source, but the City wanted a piece.

I want the arena to be successful. I put my heart and soul into it and the barn, of which the city will benefit as prior too, it was a tear down. Sadly, I feel it won't be based on this RFQ. My opinion. Split it. Caretaker/Arena Manager. I spent more time dumping trash cans, me Jan 12, 2022 ...
to Dan, Diane, Dominic, rplamondon, srhoades v
Dear Mayor Epperson & Councilmembers.

I'm respectfully requesting discussion of my existing contract and current arena conditions be handled independently from Mr. Rock. I do not believe he can be truthful, fair or handle issues in a professional manner, without his personal issues toward me playing a large role.

The latest being his conversation with an individual who resides within the city limits regarding my character. It's gotten to the point of being hostile. I dodge hours at the arena to avoid Public Works and avoid city hall. I simply want to see this facility succeed.

My hope and vision has always been for the betterment of all. Not just myself clearly, or l would have left in 2020.

Today I had a second, very genuine conversation with a member of the Howard family. He presented some great options, ideas and is eager to help with preserving the arena/barn and the agricultural aspect in lone. He'd like to meet with myself, Mayor Epperson and other likeminded community members to move forward in implementing a plan of action. His influence could surely bring much attention. The horse industry is exploding with Yellowstone and new spin-offs. We have an opportunity here. Possibly the last.

I'd appreciate any response at this point.

Stacy Rhoades Jan 13, 2022 .. ...
to me
Alison ,
I agree and support you 100% !
Stacy
-
Cont from Mail for Minanine
9:55 AM Sat Aug 31 • = 20% •
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J-Bouldin
West Howar...

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Stacy Rhoades Apr 20, 2020 4..
to me
I like it.

It just shows me more all the reason to charge you zero rent for the next year and let you keep doing what you are doing. If the city had paid someone to do what you have done out there it would have costed over $30,000 i bet. And they need to void all permit cost for you. me Apr 20, 2020 5 ...
to Stacy v
Great. Thanks. I'll finalize it by the end of the week. Trying to take the opportunity right now of my skid steer guy not working so I can use his equipment for free. ...

On Mon, Apr 20, 2020 at 9:32 AM Stacy Rhoades wrote:

I like it.

On 4/20/2020 9:22 AM, Western Hearts Racing wrote:

Sent from Mail for Windows 10
From: Western Hearts Racing
Sent: Monday, April 20, 2020 8:57 AM
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As a public service, this article has unlimited access. To support public service journalism, call (209) 223-8761 to subscribe.
https://www.ledger.news/news/guest-commentary-mayor-of-ione-sounds-off-on-city-government- dysfunction/article_e85eeb2e-3364-11 ec-a340-8715d84da3d8.html Guest Commentary: Mayor of lone sounds off on city
government dysfunction
By Stacy Rhoades For Ledger Dispatch
Oct 23, 2021
EXIT
Action taken at the lone City Council meeting on July 6 reflected a growing divide between council members.

LEDGER ARCHIVES
The City of lone is being operated and taken advantage of by people who aren't even living here. It's a huge problem where locals have no say and people with no respect or knowledge of our geography, history and community change things under our noses and behind our backs to benefit only themselves. Managers that have no knowledge of lone come in, make a few hundred thousand (dollars), strategically gain benefits and retire. They don't serve the people, they serve themselves. A shameful amount of things are being kept from the public.

For example, our attorneys from Fresno didn't know there was a city protocol manual after years of working for the City of lone. Legal opinion changes constantly to serve their best interest and file billable hours. One example, public requests. The previous City Manager was told she was to fill public requests immediately, yet the new manager does not have to deal with them or at the same level. And to confirm, yes we have paid for travel, as well as food (like a box of Lucky Charms) that is not contracted. "Magically malicious," as Ledger Dispatch Publisher Jack Mitchell pointed out in his (September 24, 2021) opinion piece, indeed.

Engineers out of Auburn have charged us $250,000 a year, sometimes much more. The board just voted to hire another one out of Pleasanton. The planners are out of El Dorado Hills. They have busied themselves making it impossible for people to build pools, decks or sheds on their private property - an invasive and huge overstep. Construction companies from out of our area don't understand lone's geology, so roads fail prematurely, pipes break, draining issues arise and the list goes on.

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One of the problems is that almost no one local wants to work for the City of lone. They've seen the ugliness and stay far away from it. Out of the entire state of California, one engineer responded to a recent job posting. We have a terrible reputation. Constant misdirection and differing opinions from separate department heads has led to local contractors that will not work for the City of lone because they know how they will be treated. To the folks out of town, it is just a job and their heart isn't in it. Even worse, it is a hostile work environment.

The bottom line is lone has amazing people. The
division comes purely from the city government's
stupidity.

Stacy Rhoades
City of lone Mayor
This is the most toxic work environment I have ever seen. Harassment that took place was horrific. I had made changes with the previous interim City Manager and for a short period it worked like clockwork. Longtime employees and even a department head said they had never seen City Hall so productive, efficient and people getting along so well. Today that has changed.

Even worse, it's not just city employees that receive harassment and belittlement, it goes out to other government agencies, contractors and even volunteers. I've been asked, "What is wrong with these people?" I have no answer.

When I first ran for lone City Council, I was advised by a prominent businessman not to let them ruin my soul. I didn't realize or understand what that meant until I saw for myself how evil and power-hungry people can be in politics, despite their own incompetence.

I was told by a council member it is not my
job to save the city money when I went to
them as a citizen working at the sewer
plant pointing out hundreds of thousands
of dollars that the city was wasting at the
sewer plant lining job. As the construction
company superintendent, I showed the
engineers that we could compact the lone
•
clay without $250,000 worth of rock being
hauled in. The answer: it's not my job to
save the city money. That same response Stacy Rhoades
was given to me when I joined the lone City COURTESY PHOTO Council. And again when I became the
Mayor. Not my job to save the city money. Then who the hells job is it? I'd like to know. Maybe that explains all the contractors, engineers, planners, attorney and city managers making their fortunes at your expense. Having local people in your local government is essential if you are to have representatives and workers that are actually devoted to their community. It should never be a strategic retirement move, just a place to work or just another job. They have no regard for long-term effects of their actions, or lack thereof.

The last interim City Manager was set up for failure. Whether it was hostility or apathy, the previous City Manager did not leave access to the computers and items and projects were deliberately kept hidden away. Files and projects were left in disarray. I spent hours with the attorney transitioning from the City Manager to the interim City Manager that was fired shortly thereafter. The office was an intolerable unsystematic mess and projects were delayed. I spent two full weeks organizing papers and files, even personnel police files, that were just piles scattered about the office. Then, 6 to 12 hours a day for months, working with staff, repairing equipment and rearranging the office for efficiencies. I learned exactly what had been going on in that office. I witnessed the harassment, and yes, received harassment. One council member went so far as to ask me to step down as Mayor.

Demand transparency and action. Their true colors will be on full display for the public soon enough. During the recall, the park which was used as part of the Governor's recall booth location for months was questioned. They approached people signing the recall form to argue and intimidate, which is not legal, but even if it were, it is harassment.

When the current interim City Manager arrived, the first thing on his agenda was to try to convince me to leave City Hall. My initial meeting with him, he showed up two hours early and I found him in my office, sitting at my desk, scrolling through documents on my computer. After a little conversation, I mentioned I was the Mayor and he was at my desk. He stated there was no room for a Mayor office, so I moved to the Building Department's office. Could not having room for an office of the Mayor's for the previous years be part of the problem here? I think so.

Later, he went so far as to remove the Mayor and City Council off of check-signing. A needless power move and terrifying as someone with no ties to lone now signs all the checks. Why? Half, if not more of the items at city meetings are lies, deception or distraction from real underlying problems. Agendas say "staff recommends" yet no one goes physically to see what they are recommending and they pass it. We have sewer lines broken and collapsed, failing streets and stormwater drains, a disaster of a sewage treatment plant, but instead, one councilmember is focused on putting in electric car stations. Priorities are way off. Upgrades to Howard Park, a museum entrance to City Hall, the train depot building, fire fuel reduction, getting free hydrants working again, obtaining a permanent source of good, clean water for the golf course, working with Union Pacific Railroad to clean up the rails in town - they were put on hold. Shouldn't those be a priority? They are to me.

Many of these projects were being done with volunteers or at no cost. Are they being frugal with your tax dollars? Not when the power bill was around $1,700 every month at City Hall. I managed to knock it down to $700 by programming thermostats and changing nasty filters. I've never witnessed such a waste of money. Their solution is to go after grants to make up for their spending. Why not take a look at where you are eating taxpayer money, instead they choose to go after more taxpayer dollars and blow it all again.

It's important to keep the history and character of lone and not utilize the template of destruction. Look at Elk Grove or Folsom. They are basically the same. How does that happen? Ordinances. It is essential that lone write their own ordinances that best serve their communities unique needs and goals. When ordinances are apathetically copied and pasted from Santa Barbara, for example, then it is likely you will end up with a bunch of legislation that works against the interests of our constituents and the town. We need people in office that take accountability for their actions, care about their long-term effect on the community they serve and the people in it. Having local engineers, planners and attorneys wouldn't hurt either.

As it is, the City of lone ruins people's lives. Try to start a business, build a swimming pool or a deck on your property - you'll go through hell. Complaints and suggestions will be met by a government that will fight you rather than finding a solution. It's disgraceful. If you really want to be disrespected, volunteer, which is pretty sad considering our town was mostly built by volunteers.

With regards to other government agencies, lone totally screwed our friends and neighbors at Sutter Creek, as well as Castle Oak Golf Course, by telling Amador Regional Sanitation Authority (ARSA) we no longer needed its effluent water for the golf course. The City of lone claimed we no longer needed the treated effluent because of so many houses being built. Interesting as our city sewer water does not go onto the golf course, it goes to a private property that has a 30-year contract. The reason the golf course does not have enough water on the golf course is because of this stupidity. Sutter Creek found other places that would accept their water. Only then did lone realize that we actually need that water and they changed their mind. How did they take care of it? They sent a nasty letter to the City of Sutter Creek/ARSA about not giving us water. A letter that I, as Mayor, never knew about until the Manager of Sutter Creek reached out to me and asked what on earth the letter was about. The city goes behind the Mayor's back all the time, which wouldn't be a problem if it was productive, autonomous work, but when burning bridges and not acting on behalf of the people's best interests, it is a huge problem.

For more than 24 years I have worked with the California Regional Water Board. I have personally designed, built, operated and permitted water processing plants way more complicated than the City of lone's and never once received a violation. So, as Mayor, I reached out to the California Regional Water Board to see if we could fix the issues with lone's sewer plant and citations. They were happy to work with me and the former interim City Manager to get lone on track. Then the lone City Council and the city government decided to attack me. The city is now saying the water board is incorrect about needed repairs and fighting with them. I'd like to apologize to the California Regional Water Board on behalf of lone for the incompetence and arrogance. It is shameful, hinders progress and no one wants to work with us due to the behavior of our own city representatives.

It seems everything the city puts its hand on, it ruins. All the traffic issues are due to the city itself, not Caltrans. Take Shakeley Lane for example. Caltrans told lone back in the 1980s it was never to be an access road to Castle Oaks. The city made a deal with the developer so they could save money and now the intersection is a mess. Wildflower should not connect to Brickyard Road and was to hook onto Highway 104. Past administration would not listen to Caltrans and the city almost got sued for $300 million and created a terrible fire hazard. The school entrance was to be moved toward Wildflower to improve traffic during pick-up and drop-off times. That too, was left undone.

Howard Park used to be controlled by the lone Picnic Association, maintained by volunteers, local mining companies and businesses and it was beautiful and well cared for. The city took it over and it turned to crap. Not only is it a huge city expense, but they do a terrible job.

The train depot should never have become a city project and it never should have been moved from the original location, but the City Manager at the time insisted on making the city do it, costing around $100,000. The city's engineer at the time said they would never let it be occupied. It was stated it was in a flood zone and placed on an elevated foundation. Then it was decided it's not in a flood zone, but now ADA access will cost tens of thousands of dollars to accommodate it. Companies have offered to donate to finish the project, but they are hesitant because they know the city will not maintain it. The park grant was for equipment, the train park has always been done by volunteers. The new City Manager took their money away and a city employee turned in those volunteers into the construction union. Now the city claims they have to go to bid, which is a lie (Assembly Bill 327, Exclusion of Volunteer Work from Public Works Projects). Until the red tape is sliced, it will sit and rot, thanks to another brilliant city decision.

The undeveloped industrial park is another massive failure. Designed to bring in manufacturing, commercial retail warehousing, etc., it was crushed by a prior City Planner and City Manager. In one day, I could bring three to four attractive businesses to lone, but they know the constant uphill battle with city officials and the wasting of their time and money in the process. The building and planning department care more about how much money they can make prolonging a project instead of seeing lone succeed.

The City of lone has a huge amount of issues and I want to fix them, but the city government refuses to listen. So, I am going to the owners, the people of lone. Continue to demand what best serves you and your community and do not let up. We all want the same thing regardless of where you live in lone, we have just been misled as to what our problems are ... and what solutions are available.

The bottom line is lone has amazing people. The division comes purely from the city government's stupidity. Some developers may have screwed the city, but we've also screwed some developers. It's a shame. While the city was playing games, our schools have slowly been degrading - run-down, over-populated, with portable classrooms and leaky roofs. We should have had new schools by now. But the money and attention was spent elsewhere and we are going to experience growing pains that could have been much less painful.

If this was a normal job, I would have quit a long time ago. The fact that I work for the people that elected me, gives me reason to stay. I will not quit. I will continue to improve our town and protect the interests of its people. I appreciate this opportunity to expose those that have been taking full advantage of us and I will continue to update my constituents and speak openly about who and what has occurred. An elected official works for those they are elected by.

Period.

Stacy Rhoades is Mayor of the City of lone. Email him at [email protected].

MORE INFORMATION

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https://www.ledger.news/news/rhoades-remains-at-odds-with-ione-city-council/article_88b5d912-cd60-11ec- afbd-7f4204ec7c66.html
Rhoades remains at odds with lone City Council
Accuses other councilmembers of breaking laws
By Craig Baracco For Ledger Dispatch
May 6, 2022
Stacy Rhoades

COURTESY IMAGE
lone City Councilmember Stacy Rhoades recused himself from the Council's closed session meeting on Tuesday night, May 3, reading a declaration that the City Council was illegally discussing agenda items in closed session.

At the end of the meeting's public session and right before the beginning of closed session, Rhoades, who was formally censured by a vote of the other Councilmembers for harassment of city employees at the prior City Council meeting on April 19, read a statement saying that items had been placed on the closed session that were not legal to do so and he would not participate in the closed session.
"Before I read this statement, I want everyone to know that it has been vetted by a team of attorneys," Rhoades said.
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"When I ran for City Council, I promised all of you that I would 'Make lone Great Again' and that I would never give up. I will continue to attempt to live up to those promises. "The lone City Council, its interim City
Manager, as well as legal counsel, are
utilizing closed session meetings to break
laws. They are intentionally doing so in a
number of ways in an effort to hide their
activities from the very public they claim to
serve. We've taken oaths in serving the City
of lone. It is something I hold sacred. I will
not - and cannot - participate with a Board
and staff that breaks laws and is placing a
huge liability on the City of lone and its
citizens.

STACY RHOADES

COUNCUMEMSIA
"Therefore, I am recusing myself from Stacy Rhoades

COURTESY PHOTO
closed session meetings until this group -
the remaining Councilmembers, the
interim City Manager and the City Attorney - cease their illegal activities." With that, Rhoades left the meeting and exited lone City Hall.

Under the California open meeting law, also known as the Brown Act, only certain subjects may be discussed in closed session meetings, such as personnel matters, negotiations over property sales or purchases, and discussions of ongoing litigation. The closed session agenda for Tuesday's meeting, which took place after the regular open session, listed discussion items from all three categories, including an employee evaluation of the City Attorney, discussing the appointment of a City Manager, negotiations over the sale of one property and the purchase of another, and three potential and one ongoing litigation case.

Following the closed session, which lasted more than an hour, no details were shared from the closed session by Mayor Dan Epperson except that information was reported on these items and the City Council had given direction to staff.

In the earlier open session of the meeting, the City Council approved the addition of two new positions in the lone Police Department, an officer trainee position that will allow the city to sponsor a candidate at a local police academy while that candidate is a city employee, and a part-time administrative analyst to assist the department in office and administrative work. The police department has had trouble filling an officer position and hopes that by offering the incentive of both pay and paying for an officer's training, a suitable candidate can be recruited. lone City Council meets in regular session on the first and third Tuesday of every month at 6:00 p.m. at City Hall in the lone City Council Chambers, 1 Main St. in lone. The next regularly scheduled meeting is Tuesday, May 17, 2022.

City of lone: www.ione-ca.com
Ledger Dispatch Publisher Jack Mitchell contributed to this report.

MORE INFORMATION
A crowd gathers in the hall outside of the lone City Council meeting on Tuesday, April 19, waiting their turn to offer public comments in support of Councilmember Stacy Rhoades.

LEDGER/Jack Mitchell
The lone City Council has voted to censure one of their own members.

Meeting on Tuesday night, April 19, the lone City Council passed a resolution of censure against Councilmember Stacy Rhoades. Rhoades, who was elected to the City Council in 2018 and served as Mayor last year, was censured for a pattern of harassing behavior toward employees of the City of lone.

According to the resolution, the results of two independent investigations, first in 2019 and then in February of this year, found Rhoades "excluded employees from their workplaces and meetings" and used "offensive and abrasive conduct and language" against employees as well as "threatening staff with termination due to his dislike of that person." 'a's lied is pook
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The original draft of the censure resolution included other offenses by Rhoades, including performing construction work without authorization in Howard Park which, according to Interim City Manager Michael Rock, led to local flooding; also, being responsible for not seeking permits for work done on the Train Depot; and giving a city credit card to a family member. The censure resolution was drafted based on the findings of an outside investigator hired by the city's legal firm.

However, after discussing the offenses, as well as hearing Rhoades' own defense, the other Councilmembers agreed to strike those offenses from the censure resolution before the vote, leaving only the harassment of employees. They also removed a provision for a $50 fine against Rhoades for his conduct. The censure then passed on a 4-1 vote, with Rhoades voting against. 1 believe the meeting was set up ... to intentionally
embarrass me and my family'
Stacy Rhoades
lone City Councilmember
The City Council received numerous comments from the public on the matter, with almost all in support of Rhoades, both as a Councilmember and as a person, and against the censure.

Former Councilmember Lloyd Oneto said "the only thing this Council should pass is a resolution thanking him (Rhoades) for all his work on behalf of the city," to the cheer of the standing room-only crowd at lone City Hall.

Rhoades himself aggressively made the case against the resolution. Rhoades said he had not given a family member a credit card, nor was he responsible for the permitting of the work done at the Train Depot. When Councilmember Diane Wratten asked if the work Rhoades had done at Howard Park had caused damage to city property, Rhoades replied that she should, "learn to read plans," referring to construction and grading plans. When Interim City Manager Michael Rock answered Wratten's question about damage in the affirmative, Rhoades called his answer "a lie" and "bullshit" adding that they should speak with the California Department of Fish and Wildlife.

Before the vote to censure Rhoades, City of lone Vice Mayor Rodney Plamondon said, "I will not tolerate harassment of any employees in the City of lone." Former Interim lone City Manager Lori McGraw's claim for damages were recently made public and covered in the Ledger Dispatch last week (click here for the story).

I'M JUST HERE

TO WATCH

THE SHIT SHOW
The shirt of an attendee at Tuesday's lone City Council meeting says it all! LEDGER/Jack Mitchell
"There will be a $1.4 million dollar lawsuit against the City of lone," said Councilmember Dominic Atlan during the meeting.

Many members of the public questioned the lone City Council's proceedings, stating that the resolution to censure Rhoades was not covered in any way in the previous lone City Council meeting of April 5, either in open session or closed session, and thus inappropriate to move forward on a resolution when there was no vote directing staff to prepare one. "Yes, I believe that the way the meeting was set up violates procedures, was done to intentionally embarrass me and my family," Rhoades said. "The Council, the Interim City Manager and the City Attorney Prentice Long, intentionally violated my rights in numerous ways. It was done out of retaliation.
"I thank the 175 or more citizens that either showed up in person or via Zoom to support me, as well as the numerous local and state departments and organizations that also attended the meeting. What they just witnessed is how this board works. Retaliation and harassment is alive and well ... but it is toward me and others in lone City Hall that do not fall in line or follow their agenda."
One day after being censured by the lone City Council, lone City Councilmember Stacy Rhoades (left) and his father Larry were on Main Street helping repair damage after a car crashed into the front of the Robyn's Nest Hair Salon.

COURTESY PHOTO/Eric Marks
Just one day after the censure vote, Stacy Rhoades and his father Larry Rhoades were on Main Street in lone working to help repair damage after a car crashed into the front of Robyn's Nest Hair Salon.
lone City Council meets in regular session on the first and third Tuesday of every month at 6:00 p.m. at City Hall in the Council Chambers, 1 Main St. in lone. The next regularly scheduled meeting is Tuesday, May 3, 2022.

City of lone: www.ione-ca.com
1/16/25, 5:20 AM Mail - Alison LaFayne - Outlook
Letters to t
1 A not-so ringing endorsement
As an elected official, I have done a lot of great 1
things for our City of lone. I have made many I
smart decisions to keep our city prosper and
work hard to fix the damage that has been done 1
through the years.

However, I have made one bad decision and I
would like to apologize to my community for it. S
I apologize for actively working and endorsing a
Alison LaFayne to get elected onto the lone City V
Council.

Stacy Rhoades a
lone j!
tl
Celebrate Year 10 DN
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On June 7th of 2014, three Russian program- d
mers finally passed the 65 year-old Turing Test d
with a program that simulated a 13 year-old
tl
Ukrainian boy named Eugene Goostman. En-
glish mathematician Alan Turing both invented di
the first real computer and the Turing Test. The fa
https://outlook.office.com/mail/inbox/id/AQQkADAwATM0MDAAMS0yZDUyLTQzYWQtMDACLTAwCgAQALHLBT2wDTIFnNR03xPbltE%3D/sxs/AQMk... 1/1 Outlook
Fw: Meetings between AWA, lone and US Mine
From Alison LaFayne <[email protected]>
Date Tue 5/13/2025 8:38 AM
Alison LaFayne
Councilmember, City of lone
1 East Main Street
lone, Ca 95640
209-274-2412
From: Dominic Atlan <[email protected]>
Sent: Friday, April 4, 2025 7:46:59 PM
To: Alison LaFayne <[email protected]>
Subject: Fw: Meetings between AWA, lone and US Mine
Alison,
See if this is consistent with your PRA documents.

Dominic Atlan
Council Member
City of lone
1 East Main St
PO BOx 398
lone, CA 95640
Phone: (209)256-9447
Email: [email protected]
OF TON
From: Dominic Atlan <[email protected]>
Sent: Wednesday, March 12, 2025 4:46 PM
To: Larry McKenney <[email protected]>
Subject: Re: Meetings between AWA, lone and US Mine
Larry,
Thank you, I appreciate your replies.

Dominic Atlan
Council Member
City of lone
1 East Main St
PO Box 398
lone, CA 95640
Phone: (209)256-9447
Email: [email protected]
OF
TONE
LIFORN
From: Larry McKenney <[email protected]>
Sent: Tuesday, March 11, 2025 5:46 PM
To: Dominic Atlan <[email protected]>
Subject: RE: Meetings between AWA, lone and US Mine
I didn't say that. He attended one of the meetings about the disposal agreement, though the conversation was really with Scott Dockter and his partners. Mayor Rhoades was not involved at all in the easement discussions or with regard to the turf project, which is what it appeared you were asking about.

Larry
From: Dominic Atlan <[email protected]>
Sent: Tuesday, March 11, 2025 5:42 PM
To: Larry McKenney <[email protected]>
Subject: Re: Meetings between AWA, lone and US Mine
So Rhoades was never a part of any US Mine discussion?
Is that what you are saying?
Dominic Atlan
Council Member
City of lone
1 East Main St
PO Box 398
lone, CA 95640
Phone: (209)256-9447
Email: [email protected]
FOR N
From: Larry McKenney <[email protected]>
Sent: Monday, March 10, 2025 7:02 PM
To: Dominic Atlan <[email protected]>
Subject: RE: Meetings between AWA, lone and US Mine
I understand. We've talked to US Mine for a long time about a project with them. The meetings were regarding a proposed agreement for them to take and use our lone treatment plant filter backwash water, which currently goes to the lone wastewater system. The proposed agreement describes a point of delivery on US Mine property, and assigns all responsibility up to that point of delivery to AWA. I discussed pipeline easements with George Lee, and US Mine was not involved in the discussion. I was working on cleaning up our easements and adding where necessary for an alignment along the east and south edges of Howard Park to reach the proposed delivery point west of Hwy 124. I also added a provision about the City providing such an easement to the proposed turf replacement agreement because I thought it was not controversial, after discussion with Mr. Lee, and it helped my board see the value to AWA of providing substantial funding. It was never an essential part of the turf project, and was added almost literally at the last minute. I neglected the fact that sticking it into the turf project agreement would affect Mayor Rhoades' ability to participate in that decision.

Larry
From: Dominic Atlan <[email protected]>
Sent: Monday, March 10, 2025 3:45 PM
To: Larry McKenney < [email protected]>
Subject: Re: Meetings between AWA, lone and US Mine
Larry,
Thanks.

I was talking about the US Mine meetings over the easement/ disposal agreements and meetings on more than one occasion are mentioned in your minutes.

Regards,
Dominic Atlan
Council Member
City of lone
1 East Main St
PO Box 398
lone, CA 95640
Phone: (209)256-9447
Email: [email protected]

OF IONE
From: Larry McKenney < [email protected]>
Sent: Sunday, March 9, 2025 5:19 PM
To: Dominic Atlan <[email protected]>
Subject: Re: Meetings between AWA, lone and US Mine
Councilman,
My information came from George Lee. I believe he had more than one quote. The area numbers came from him. The price per square foot figure you cite came from a quote he sent me. US Mine was never involved in the discussion in any way, since it has nothing to do with them.

Sent from my T-Mobile 4G LTE Device
Get Outlook for Android
From: Dominic Atlan <[email protected]>
Sent: Saturday, March 8, 2025 9:03:52 AM
To: Larry McKenney <[email protected]>
Subject: Meetings between AWA, lone and US Mine
Hello Larry,
I am trying to find out how the measurements of the sports fields got so messed up and the costs that ranged from $2.4 million to close to $16 million.

Specifically, who came up with the cost of $20.70 per square foot and the total area of all sports fields at 177,000 sq ft?
Who attended these meetings? Who represented lone and who represented US Mine? Thank you.

Dominic Atlan
Council Member
City of lone
1 East Main St
PO Box 398
lone, CA 95640
Phone: (209)256-9447
Email: [email protected]

OF IONE
CONFIDENTIALITY NOTICE: This e-mail and any attachments are for the sole use of the addressee(s) and may be privileged, confidential and protected from disclosure. If you have received this message in error or are not the intended recipient, then we (1) advise you that any disclosure, copying, distribution, saving or use of this information is strictly prohibited, and (2) request that you delete this e-mail and any attachments and notify us by reply e- mail or telephone 209-223-3018.

Thank You,
Amador Water Agency 12800 Ridge Road, Sutter Creek, California 95685 www.amadorwater.org CONFIDENTIALITY NOTICE: This e-mail and any attachments are for the sole use of the addresses) and may be privileged; confidential and protected from disclosure. If you have received this message in error or are not the intended recipient, then we (1) advise you that any disclosure, copying, distribution, saving or use of this information is strictly prohibited, and (2) request that you delete this e-mail and any attachments and notify us by reply e- mail or telephone 209-223-3018.

Thank You,
Amador Water Agency 12800 Ridge Road, Sutter Creek, California 95685 www.amadorwater.org CONFIDENTIALITY NOTICE: This e-mail and any attachments are for the sole use of the addressee(s) and may be privileged, confidential and protected from disclosure. If you have received this message in error or are not the intended recipient, then we (1) advise you that any disclosure, copying, distribution, saving or use of this information is strictly prohibited, and (2) request that you delete this e-mail and any attachments and notify us by reply e- mail or telephone 209-223-3018.

Thank You,
Amador Water Agency 12800 Ridge Road, Sutter Creek, California 95685 www.amadorwater.org Table 5 shows the summarized capital improvement plan for the lone WTP assuming a Phased Implementation approach, while a summarized phasing comparison schedule for the recommended improvements based on the two phasing alternatives described above is provided in Table 6. Figure 4-2 through Figure 4-4, located in Chapter 4, show how the phased approach may look. It should be noted that both approaches target a 5 MGD reliable capacity by the end of Priority 1B improvements, and result in a total 6 MGD reliable capacity at the lone Reservoir site by the end of the 20-year planning period. Additional information on the project triggers, project descriptions, and cost allocation to growth can be found in Chapter 4 and Appendix F.

TABLE 5 SUMMARIZED IONE WTP CIP
Project ID# Total Estimated Cost
Project Name (Feb 2022 Dollars)
Priority 1A Improvements (2021-2025)
IONE 1A.1 (WTP) lone Clearwell Cover Completing 2022
ONE 1A.4 (WTP) lone Site Security & Access Improvements $165,000 IONE 1A.7 (WTP) lone WTP Geotechnical Analysis $45,000
IONE 1A.8 (WTP) lone Reliable Capacity Expansion (3.65 MGD Reliable) $6,840,000 IONE 1A.9 (WTP) lone Backwash Handling Improvements (4.0 MGD Reliable) $7,690,000
Priority 1B Improvements (2025-2030)
IONE 1B.1 (P) New WTP Transmission Line $11,900,000
IONE 18.2 (WTP) lone Reservoir Site Treatment Expansion (6.0 MGD $38,300,000 Reliable)
Priority 2A/2B Improvements (2030-2035)
IONE 2A.1 (WTP) lone Treatment Consolidation $25,700,000 Priority 3 Improvements (2035-2040)
IONE 3.1 (WTP) lone Raw Water Tanks $29,700,000
Total lone WTP Improvements (Rounded) $120,340,000
AMADOR WATER AGENCY | KA 221061-001 ES-7
KELLER
April 2022 Tanner & lone WTP Capacity Study

ABANDONTEC WATER REATMENT PLANT CIP
Project ID# Project Name Total Estimated Cost Percent of Cost Cost Allocated to Cost Allocated to Project Trigger (2022 Dollars) Allocated to Growth Growth AWA
riority 1A Improvements (2021-2025)
'AN 1A.1 (WTP! Tanner WTP PLC Upgrade WTP Current Deficiencies Completing 2022 AN 1A.2 (WTP) Tanner WTP Filter Media Replacement WTP Current Deficiencies Completing 2022 AN 1A.3 (WTP) Tanner WTP Clearwell Replacement WTP Current Deficiencies & Capacity $12,400,000 20% $2,180,000 $9,920,00 AN 1A.10 (WTP) Tanner Cleanwell Feed Line (Not Req'd if TAN 1A.31 Correct WTP Current Deficiencies $300,000 100% $300,000 'AN 1A.11 (WTP) Tanner Backwash Drying Beds Correct WTP Current Deficiencies $9,700,000 20% $1.940.000 $7,760,00 AN 1A.12 IWTP) Plant Operations Software Update WTP Lower Priority Improvements $270,000 0% So l $270,00 ONE 1A. 1 (WTP) lone Clearwell Cover WTP Current Deficiencies Completing 2022 ONE 1A.4 (WTP) one Site Security & Access Improvements Correct WTP Current Deficiencies $165,000 09T SoT $165.00 ONE 1A.7 (WTP) lone WTP Geotechnical Analysis WTP Site Instability $45,000 0% $45.00 ONE 1A.8 (WTP) lone Reliable Capacity Expansion Correct WTP Current Deficiencies $6,840,000 0% $6,840,00 ONE 1A.9 (WTP) one Backwash Handling Improvements Correct WTP Current Deficiencies $7,690,000 0% 57,690,00 IWA 1A.1 (WTP) Tanner and lone Plant Capacity Study WTP Planning Completing 2022 IWA 1A.2 (WTP) Distribution Tank Mixing & Chlorine Decay Analysis WTP & DBP Management Planning $160,000 | 0%| $0T $160,00 Priority 18 Improvements (2025-2030)
AN 18.1 (WTP) Tanner WTP Flow Control & Reliability Improvements Correct WTP Current Deficiencies $4,800.000 20% | 5960,000 53,840,00 AN 18.2 (WTP) Tanner Pump Station Improvements Meet Upcoming Capacity Limitations $4,900,000 20% $980,000 $3,920,00 ONE 18.1 (P) New WTP Transmission Line Address Existing WTP Commitments $11,900,000 58% $6.930,000 $4,970,00 ONE 1B.2 (WTP) one Reservoi: Site Treatment Expansion Address Existing WTP Commitments $38,300,000 66% $25,360,000 $12.940.00 Priority 2A/28 Improvements (2030-2035)
•AN 2A.3 (WTP) Tanner Emergency Finished Water Storage WTP Lower Priority Improvements $10,100,000 20% | $2,020,000 $8,080,00 ONE 2A.1 /WTP) Ione Treatment Consolidation WTP Consolidation $25,700,000 S25.700,00 IWA. 2B.1 (WTP) WTP Master Planning 10-Year Update WTP Planning $375,000 100% 5375,000 Priority 3 improvements (2035-2040)
AN 3.1 (WTPL Tanner Raw Water Tanks WTP Lower Priority Improvements $29,700,000 20% | $5.940,000 $23.760,00 AN 3.2 (WTPP Tanner Metal Building WTP Lower Priority Improvements $3,750,000 20% $750,000 $3,000,00 ONE 3.1 (WTP) Ione Raw Water Tanks WTP Lower Priority Improvements $29.700,000 $9.355,500 520.344,50 uture Improvements (Developer Driven)
AN F.6 (2A.1) (WTP) Tanner Treatment Expansion Developer Driven $27,000.000 100%T $27,000,000 WA F.2 (WTPI WTP Master Planning 20-Vear Update WTP Planning $375,000 100% $375,000 Total WTP improvements(rounded) $224,170,000 $84,765,000 $139,405,00 gl
nority delicions.
> - Podine:

WTP - Water Treatment Plant
the cast allocated to AWa was estimated by subtracting the portion of the cast atlocated to projected development. Development was projected based on input from the Agency and historical growth patters in the anca. Several locations have planned development that were also used to estimate the percentage of cost tributed to growth. For the water treatment plants, existing demand and will serve contracts were subtracted from the projected growth to determine the percentage of growth. Note also, for implementation purposes, AWA may need to pay for most or all of the total project costs and recoup growth's contributing portion brough future connection fees and/er user rates.
timing of these capital improvement projects depends on when growth accurs. It is anticipated the futare development wil particioate in capcal improvement projects as rogured.

The coit estimate herein is based an our percestion of tuffent conditions at the proct location. This citimate reticts aurope of probable costs at this time and is subst to change as the proisct desin matures. Keller Resosates has no contrel aner vatiances n the cost of labor, materals, coufment. seroces pronded b ther. contractor's methods of determing prices. competite being or market condition, practices or bidding strategies. Keller Assocutes cannot and does not warrant or quarantee that proposal, bids, oractual construction costs wil nat vary tromthe coats presented bores The SIPS included preyect coits obtaned by the Agency from others not Keler. As part of subsequent discussion. twit determined that kelly should proude an edependent opinion of cost for a structure that would meet the toads of the Aper, MADOR WATER AGENCY | KA 221061-001
DRAFT
Initial Study and Mitigated Negative Declaration
Amador Water Agency
lone WTP Reliability Capacity and Backwash Piping Project lane Rainbility Caposity Empanion ROME 1A. BLane Site Secute & Arces immens dONE 144 and one Bockwash Hondling improvements-/ONE 1A9- Project: WON 7424107 8 7424108 8 7424109 AWA
Lead Agency:

Amador Water Agency
12800 Ridge Road
Sutter Creek, California 95685
Prepared By:

ECORP Consulting Inc
2525 Warren Drive
Rocklin, California 95677
February 2025
ATTACHMENT 1.F
JONE

CITY OF IONE
IONE, CA 95640
FORNIA
SPECIAL MEETING STARTS AT 5:30 PM
Mayor Stacy Rhoades
Vice Mayor Jody Maita
Councilmember Dominic Atlan
Councilmember Alison LaFayne
Councilmember Jack Mitchell
AT 1 E. MAIN STREET, IONE, CA 95640

AND VIA ZOOM
https://zoom.us/j/2351961316?pwd=d3IWTW0zbVJLblpQNXBDQWtpZkRyUT09 Meeting ID: 235 196 1316 Passcode: 95640
Wednesday, February 26, 2025
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF THE AGENDA
E. PUBLIC COMMENT: EACH SPEAKER IS LIMITED TO 4 MINUTES NOTE: This is the time for members of the public who wish to be heard on matters that do not appear on the Agenda. Persons may address the City Council at this time on any subject within the jurisdiction of the lone City Council.

Please be mindful of the 4 minute time limit per person. Pursuant to the Brown Act, the City Council may not take action or engage in a detailed discussion on an item that does not appear on the Agenda. However, matters that require Council action will be referred to staff for a report and/or recommendation for possible action at a future Council meeting. Is there anyone in the audience who wishes to address the Council at this time? F. CLOSED SESSION:

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS:
1000 Castle Oaks Drive (APN: 005-320-034), 1230 Shakeley Lane (005-320-037) Agency Negotiator: George Lee
Negotiating Parties: Hahn Family Foundation
Under Negotiation: Price and Terms of Payment
G. REPORT OUT OF CLOSED SESSION

OF TONE

CITY OF IONE
IONE, CA 95640

IFORNIA
H. REGULAR AGENDA:

1. Approval of Grant Agreement with Amador Water Agency for Conversion of Sports Fields at Howard Park to Artificial Turf
I. ADJOURNMENT
TONG

CT OF IONE
IO.VE. (195640) Agenda Item #H1
ORN
DATE: FEBRUARY 26, 2025
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GEORGE LEE, CITY MANAGER
SUBJECT: GRANT AGREEMENT WITH AMADOR WATER AGENCY FOR

CONVERSION OF SPORTS FIELDS AT HOWARD PARK TO AGN OF ST

ARTIFICIAL TURF
RECOMMENDED ACTION:

Approve execution of agreement with Amador Water Agency for receipt of grant funds for conversion of recreational fields at Howard Park to artificial turf.

BACKGROUND/DISCUSSION:

Staff have been working diligently with Mr. Larry McKenney, the General Manager of the Amador Water Agency, for several months regarding the issuance of a grant to the City of lone for funds to convert the recreational fields at Howard Park to artificial turf. Through the efforts of Mr.

McKenney, the Board of Directors of the Amador Water Agency has tentativcly approved the award of One Million Dollars ($1,000,000) toward the conversion of the recreational fields at Howard Park. Conditions of the grant, as memorialized in the attached agreement, are as follows:

1. The City must commence work on the project immediately, as the reimbursement is only available through the calendar year 2025.

2. City must expend funds and request reimbursement from Amador Water Agency.

3. The City is responsible for completing the entire project by June 30, 2027.

4. Additional reimbursement may be provided to lone above $1 million, if funds are available from Amador Water Agency's "Water Demand Offsets Fund."

5. The City will grant an easement to Amador Water Agency across Howard Park, for a new filter backwash disposal pipeline.

FISCAL IMPACT:

Initial expenditure of up to $1 million dollars for sports field conversion to be reimbursed by Amador Water Agency.

ATTACHMENTS:
4931-8453-9935, v. 3

1. Agreement with Amador Water Agency
Exhibit A: Howard Park Sports Fields
Exhibit B: Resolution of Amador Water Agency Establishing Water Offset Fund Exhibit C: Standard Conditions of Grant from Department of Water Resources 4931-8453-9935, v. 3

FUNDING AGREEMENT

FOR TURF REPLACEMENT AT HOWARD PARK
This Funding Agreement ("Agreement") is made effective on February _ 2025, by and between Amador Water Agency ("Agency"), and the City of lone ("City"), who agree as follows:

RECITALS
A. Agency operates the lone Water Treatment Plant ("Treatment Plant") to treat and purify water for potable uses. The Treatment Plant is currently operating at its full capacity, and the Agency is unable to serve new customers until plant capacity is improved One constraint on the Treatment Plant's capacity is the raw water feedline to the Treatment Plant.

B. Agency currently delivers raw or untreated water to City to irrigate turf on sports fields at Howard Park. The sports fields comprise approximately 177,500 square feet of irrigated turf, as shown in Exhibit A (hereafter, the "Sports Field").

C. The City purchases approximately fourteen (14) million gallons per year to irrigate the Sports Field. Those deliveries are drawn directly from the raw water feed to the Treatment Plant, and reducing the irrigation use would aid in improving Treatment Plant capacity to produce potable water.

D. Agency entered into a funding agreement with the California Department of Water Resources ("DWR") that provided funding to Agency to mitigate the impacts of requiring Agency to provide additional flows to the Sacramento-San Joaquin Delta to protect sensitive fisheries. The funding agreement with DWR allows funds to be used for water conservation measures including replacement of irrigated turf with low water use landscaping.

E. City intends to remove the irrigated turf at the Sports Field to replace it with artificial turf, which would not require irrigation. This would reduce City costs for water purchases. Agency desires to assist City by providing funds to support turf replacement as a water conservation measure.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows:
1 4919-4484-6878. v. 3

AGREEMENT

1. City will:
(a) Remove the irrigated turf at the Sports Field (approximately 177,500 square feet) and replace it with artificial turf requiring no irrigation. City will complete the project and cease using any water from Agency for irrigation at the Sports Field by June 30, 2027 ("Completion Date"). The Completion Date may be extended by mutual written agreement of the parties.
(b) Commence work on the project immediately following execution, in order to use the DWR grant funds that are available during the 2025 calendar year. (c) Submit documentation to Agency regularly demonstrating project expenses incurred by City. All project expenses to be reimbursed by Agency must be for work completed by December 31, 2025, and must be documented to Agency by January 31, 2026
(d) Convey a written easement to Agency across Howard Park for a new filter backwash disposal pipeline. The written easement shall be in a form mutually satisfactory to the parties.

2. Agency will:
(a) Reimburse actual project expenses submitted to Agency up to One Million Dollars ($1,000,000), for which Agency will seek reimbursement pursuant to its funding agreement with DWR. This funding commitment represents Agency support for the project at a rate of $5.63 per square foot of replaced turf. However, Agency expects to reimburse all project expenses submitted by City up to $1,000,000 with the understanding that the project cost far exceeds $1,000,000, and that City will secure funding to complete the entire project beyond the term of this Agreement. (b) Periodically reimburse expenses incurred by City, based on documentation provided by City supporting such expenses.
(c) Agency may reimburse actual project expenses submitted to Agency in excess of $1,000,000 for which Agency has received payments to its Water Demand Offsets Fund, created separately by Agency Resolution 2025-02, which is attached and incorporated hereto as Exhibit B.
2 4919-4484-6878, v. 3

3. Term of Agreement. This Agreement shall take effect when executed by Agency and City and continue in effect until June 30, 2027, or through any extension as described in Section 1(a).

4. Termination. Either party may terminate this Agreement without cause by providing the other party with ninety (90) days' written notice. The termination of this Agreement shall not be effective until 90 days after the date of receiving the written termination notice. If it is Agency that terminates this Agreement, City shall be entitled to reimbursement for expenses incurred up to the date of termination, in accordance with the terms of this Agreement. If it is City that terminates this Agreement, City shall deliver the termination notice as soon as City decides to stop work on the project for any reason.

5. Compliance with Laws. City will comply with applicable laws for completion of the project, including environmental review, as well as all Standard Conditions in Agency's funding agreement with DWR, which are attached and incorporated hereto as Exhibit

6. Assignment. • No assignment or transfer of this Agreement, or any part thereof or interest therein, by either party shall be valid unless and until approved in writing by the other party and, if applicable, any regulatory agency granting a permit or approval.

7. Waiver. Waiver of any breach or default hereunder shall not constitute a continuing waiver or a waiver or any subsequent breach either of the same or of another provision of this Agreement and forbearance to enforce one or more of the remedies provided in this Agreement shall not be deemed to be a waiver of that remedy.

8. Notices. Any notice, tender, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered personally, mailed, or sent by email in the manner provided in this paragraph, to the following persons. Any such notice or communication delivered personally or by mail shall be accompanied by a copy sent by email.

Ifto the Agency:

Amador Water Agency
Attn: General Manager
12800 Ridge Road
Sutter Creek, CA 95685
Email: [email protected]
3 4919-4484-6878, v. 3
If to the City: with copy to:

City of lone City of lone
Attn: City Manager Attn: City Attorney
1 E. Main St. 1608 T Street
Ione, CA 95640 Sacramento, CA 95811
Email: [email protected] Email: [email protected] Either party may change that party's address for these purposes by giving written notice of the change to the other party in the manner provided in this paragraph. If sent by mail, any notice, delivery or other communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, with postage prepaid, and addressed as set forth above. If sent by email, any notice, delivery or other communication shall be effective or deemed to have been given on the date it is sent if the recipient acknowledges receipt. If delivered personally, any such notice, delivery or other communication shall be effective or deemed to have been given on the date of delivery.

9. Advice of Legal Counsel. This Agreement is freely and voluntarily entered into by the parties after having had the opportunity to consult with their respective attorneys.

10. Entire Agreement. The parties in entering into this Agreement do not rely on any inducements, promises, or representations made by each other, their representatives, or any other person, other than those inducements, promises, and representations contained in this Agreement. This Agreement represents the entire agreement of the parties. This Agreement may be modified only by a written amendment to this Agreement agreed to by the parties. The parties and the party representatives executing this Agreement have the power and authority to execute this Agreement, and once executed by all parties, this Agreement shall be binding upon the parties hereto.

11. Cooperation. Each party to this Agreement agrees to do all things that may be necessary, including, without limitation, the execution of all documents which may be required hereunder, in order to implement and effectuate this Agreement.

12. Headings. The paragraph headings used in this Agreement are for reference only and shall not in any way limit or amplify the terms and provisions hereof, nor shall they enter into the interpretation of this Agreement.

13. Authority. Each signatory of this Agreement represents that they are authorized to execute this Agreement on behalf of the party for which they sign. Each parts represents that it has legal authority to enter into and to perform all of the obligations of this Agreement.
4 4919-4484-6878, v. 3

14. Counterparts. This Agreement may be executed in one or more electronic or hard-copy counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same document.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date set forth above as follows:

AMADOR WATER AGENCY
By:

Larry B. Mckenney
General Manager
Date: _

CITY OF IONE
By:

George Lee
City Manager
Date:_
4919-4484-6878, v. 3

EXHIBIT A
Description of Sports Field
4919-4484-6878, v. 3
Dugouts
Parking
carniva
Baseball fields to
be replaced with
artificial turf
Soccer fields to be
replaced with
artificial turf
Figure 5
City of lone Conceptual Map
Planning Department

EXHIBIT B
Agency Resolution 2025-02
4919-4484-6878, v. 3
RESOLUTION NO. 2025-02

OF THE BOARD OF DIRECTORS OF THE AMADOR WATER AGENCY

CREATING A WATER DEMAND REDUCTION FUND AND ADOPTING A

POLICY FOR DEPOSITS TO THE FUND AND USE OF THE FUND
WHEREAS the Board of Directors; declared a water shortage emergency in the lone Water Treatment Plant service are by Resolution 2024-02 due to a lack of adequate treatment plant capacity; and
WHEREAS the emergency regulations implemented by Resolution 2024-02 prohibit new connections or service commitments absent a grant of an exception by the Board of Directors; and
WHEREAS the Board of Directors established criteria for considering exception requests in Resolution 2024-09, one criterion of which is if a project for which an exception is requested has taken action to offset its new demand by reducing demand elsewhere in the lone WTP service area, either by direct action or by financial contribution to Agency- implemented water use efficiency programs; and WHEREAS the Agency is developing conservation programs that could be supported by funds contributed by applicants for service who are seeking an exception to the emergency regulations under Resolution 2024-02 in order to offset new demands; and
WHEREAS the Agency is currently cooperating with the City of lone to implement a turf replacement project at Howard Park that would reduce demand in the lone WTP service area;
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Amador
Water Agency hereby takes the following actions:

1. The Agency will create the Water Demand Reduction Fund separate from its other funds. Funds may be contributed by certain project proponents seeking an exception from the emergency regulations under Resolution 2024-02 by offsetting project demands as described in Resolution 2024-09, which contributions the Agency will deposit in the Water Demand Reduction Fund.

2. Projects eligible to make contributions to the Water Demand Reduction Fund will be limited to in-fill developments, accessory dwelling units, restoration of forfeited services, and subdivisions or subdivision phases often equivalent dwelling units or less.

3. Contributions to the Water Demand Reduction Funds may only be received by the Agency during the effectiveness Resolution 2024-02. After Resolution 2024- 02 is rescinded, the Agency may use any remaining balance in the fund for the demand reduction purposes of the fund described herein.

4. Fund from the Water Demand Reduction Fund may be used by the Agency only to pay for water conservation actions that reduce water demand in the lone WTP service area. The City of lone's project to replace irrigated turf in Howard Park is an eligible use of such funds under terms to be agreed upon by the City and the Agency.
calculations, a single-family home connection that has no outdoor irrigation associated with it will be required to offset one-half of an equivalent dwelling unit's demand to be considered water demand neutral. Offset requirements for ADUs will be determined by Agency staff using the methodology used for capacity fees.

The foregoing resolution was duly passed and adopted by the Board of Directors of the Amador Water Agency at a regular meeting held on this 27h day of Feburary, 2023 by the following vote:

AYES: Directors
NOES: None
ABSENT: None
ABSTAIN: None
Signed and approved by me after its passage this 27th day of February, 2023
Susan Peters, President
Board of Directors
ATTEST:

Karen L. Gish
Clerk of the Board of Directors

EXHIBIT C
DWR Standard Conditions
4919-4484-6878, v. 3
DocuSign Envelope ID: 34B67E6A-3ECC-4C67-BBB7-E72602603184 Exhibit D

STANDARD CONDITIONS
D.1. ACCOUNTING AND DEPOSIT OF FUNDING DISBURSEMENT:

A. Separate Accounting of Funding Disbursements: Funding Recipient shall account for the money disbursed pursuant to this Funding Agreement separately from all other Funding Recipient funds. Funding Recipient shall maintain audit and accounting procedures that are in accordance with generally accepted accounting principles and practices, consistently applied. Funding Recipient shall keep complete and accurate records of all receipts and disbursements on expenditures of such funds. Funding Recipient shall require its contractors or subcontractors to maintain books, records, and other documents pertinent to their work in accordance with generally accepted accounting principles and practices.

Records are subject to inspection by State at any and all reasonable times.

B. Disposition of Money Disbursed: All money disbursed pursuant to this Funding Agreement shall be deposited in a seperate account, administered, and accounted for pursuant to the provisions of applicable law.

C. Remittance of Unexpended Funds: Funding Recipient shall remit to State any unexpended funds that were disbursed to Funding Recipient under this Funding Agreement and were not used to pay Eligible Project Costs within a period of sixty (60) calendar days from the final disbursement from State to Funding Recipient of funds or, within thirty (30) calendar days of the expiration of the Funding Agreement, whichever comes first.

D.2. ACKNOWLEDGEMENT OF CREDIT AND SIGNAGE: Funding Recipient shall include appropriate acknowledgement of credit to the State for its support when promoting the Project or using any data and/or information developed under this Funding Agreement. Signage shall be posted in a prominent location at Project site(s) (if applicable) or at the Funding Recipient's headquarters and shall include the Department of Water Resources color logo and the following disclosure statement: "Funding for this project has been provided in full or in part from the Budget Act of 2021 and the FY 2021-22 Budget Trailer Bill Assembly Bill 211 and through an agreement with the State Department of Water Resources." The Funding Recipient shall also include in each of its contracts for work under this Agreement a provision that incorporates the requirements stated within this Paragraph.

D.3. AMENDMENT: This Funding Agreement may be amended at any time by mutual agreement of the Parties, except insofar as any proposed amendments are in any way contrary to applicable law. Requests by the Funding Recipient for amendments must be in writing stating the amendment request and the reason for the request. Requests solely for a time extension must be submitted at least 90 days prior to the work completion date set forth in Paragraph 2. Any other request for an amendment must be submitted at least 180 days prior to the work completion date set forth in Paragraph 2. State shall have no obligation to agree to an amendment.

D.4. AMERICANS WITH DISABILITIES ACT: By signing this Funding Agreement, Funding Recipient assures State that it complies with the Americans with Disabilities Act (ADA) of 1990, (42 U.S.C. § 12101 et seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA.

D.5. AUDITS: State reserves the right to conduct an audit at any time between the execution of this Funding Agreement and the completion of the Project, with the costs of such audit borne by State. After completion of the Project, State may require Funding Recipient to conduct a final audit to State's specifications, at Funding Recipient's expense, such audit to be conducted by and a report prepared by an independent Certified Public Accountant. Failure or refusal by Funding Recipient to comply with this provision shall be considered a breach of this Funding DocuSign Envelope ID: 34B67E6A-3ECC-4C67-BBB7-E72602603184 Agreement, and State may elect to pursue any remedies provided in Paragraph 10 or take any other action it deems necessary to protect its interests. The Funding Recipient agrees it shall return any audit disallowances to the State.

Pursuant to Government Code section 8546.7, the Funding Recipient shall be subject to the examination and audit by the State for a period of three (3) years after final payment under this Funding Agreement with respect of all matters connected with this Funding Agreement, including but not limited to, the cost of administering this Funding Agreement. All records of Funding Recipient or its contractor or subcontractors shall be preserved for this purpose for at least three (3) years after receipt of the final disbursement under this Agreement.

D.6. BUDGET CONTINGENCY: If the Budget Act of the current year covered under this Funding Agreement does not appropriate sufficient funds for this program, this Funding Agreement shall be of no force and effect. This provision shall be construed as a condition precedent to the obligation of State to make any payments under this Funding Agreement. In this event, State shall have no liability to pay any funds whatsoever to Funding Recipient or to furnish any other considerations under this Funding Agreement and Funding Recipient shall not be obligated to perform any provisions of this Funding Agreement. Nothing in this Funding Agreement shall be construed to provide Funding Recipient with a right of priority for payment over any other Funding Recipient. If funding for any fiscal year after the current year covered by this Funding Agreement is reduced or deleted by the Budget Act, by Executive Order, or by order of the Department of Finance, the State shall have the option to either cancel this Funding Agreement with no liability occurring to State, or offer a Funding Agreement amendment to Funding Recipient to reflect the reduced amount.

D.7. CEQA: Activities funded under this Funding Agreement, regardless of funding source, must be in compliance with the California Environmental Quality Act (CEQA). (Pub. Resources Code, § 21000 et seq.) Any work that is subject to CEQA and funded under this Agreement shall not proceed until documents that satisfy the CEQA process are received by the State's Project Manager and the State has completed its CEQA compliance. Work funded under this Agreement that is subject to a CEQA document shall not proceed until and unless approved by the Department of Water Resources. Such approval is fully discretionary and shall constitute a condition precedent to any work for which it is required. If CEQA compliance by the Funding Recipient is not complete at the time the State signs this Agreement, once State has considered the environmental documents, it may decide to require changes, alterations, or other mitigation to the Project; or to not fund the Project. Should the State decide to not fund the Project, this Agreement shall be terminated in accordance with Paragraph 10.

D.8. CHILD SUPPORT COMPLIANCE ACT: The Funding Recipient acknowledges in accordance with Public Contract Code section 7110, that:

A. The Funding Recipient recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Family Code section 5200 et seq.; and B. The Funding Recipient, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.

D.9. CLAIMS DISPUTE: Any claim that the Funding Recipient may have regarding performance of this Agreement including, but not limited to, claims for additional compensation or extension of time, shall be submitted to the DWR Project Representative, within thirty (30) days of the Funding Recipient's knowledge of the claim. State and Funding Recipient shall then attempt to negotiate a resolution of such claim and process an amendment to this Agreement to implement the terms of any such resolution.

DocuSign Envelope ID: 34867E6A-3ECC-4C67-BBB7-E72602603184 D. 10. COMPETITIVE BIDDING AND PROCUREMENTS: Funding Recipient's contracts with other entities for the acquisition of goods and services and construction of public works with funds provided by State under this Funding Agreement must be in writing and shall comply with all applicable laws and regulations regarding the securing of competitive bids and undertaking competitive negotiations. If the Funding Recipient does not have a written policy to award contracts through a competitive bidding or sole source process, the Department of General Services' State Contracting Manual rules must be followed and are available at:
https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources- List-Folder/State-Contracting.

D.11. COMPUTER SOFTWARE: Funding Recipient certifies that it has appropriate systems and controls in place to ensure that state funds will not be used in the performance of this Funding Agreement for the acquisition, operation, or maintenance of computer software in violation of copyright laws.

D.12. CONFLICT OF INTEREST: All participants are subject to State and Federal conflict of interest laws. Failure to comply with these laws, including business and financial disclosure provisions, will result in the application being rejected and any subsequent contract being deciared void.

Other legal action may also be taken. Applicable statutes include, but are not limited to, Government Code section 1090 and Public Contract Code sections 10410 and 10411, for State conflict of interest requirements.

A. Current State Employees: No State officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any State agency, unless the employment, activity, or enterprise is required as a condition of regular State employment.

No State officer or employee shall contract on his or her own behalf as an independent contractor with any State agency to provide goods or services.

B. Former State Employees: For the two-year period from the date he or she left State employment, no former State officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to the contract while employed in any capacity by any State agency. For the twelve-month period from the date he or she left State employment, no former State officer or employee may enter into a contract with any State agency if he or she was employed by that State agency in a policy-making position in the same general subject area as the proposed contract within the twelve-month period prior to his or her leaving State service.

C. Employees of the Funding Recipient: Employees of the Funding Recipient shall comply with all applicable provisions of law pertaining to conflicts of interest, including but not limited to any applicable conflict of interest provisions of the California Political Reform Act. (Gov. Code, § 87100 et seq.)
D. Employees and Consultants to the Funding Recipient: Individuals working on behalf of a Funding Recipient may be required by the Department to file a Statement of Economic Interests (Fair Political Practices Commission Form 700) if it is determined that an individual is a consultant for Political Reform Act purposes.

D.13. DELIVERY OF INFORMATION. REPORTS, AND DATA: Funding Recipient agrees to expeditiously provide throughout the term of this Funding Agreement, such reports, data, information, and certifications as may be reasonably required by State.

D.14. DISPOSITION OF EQUIPMENT: Funding Recipient shall provide to State, not less than 30 calendar days prior to submission of the final invoice, an itemized inventory of equipment purchased with funds provided by State. The inventory shall include all items with a current DocuSign Envelope ID; 34B67E8A-3ECC-4C67-BBB7-E72602603184 estimated fair market value of more than $5,000.00 per item. Within 60 calendar days of receipt of such inventory State shall provide Funding Recipient with a list of the items on the inventory that State will take title to. All other items shall become the property of Funding Recipient. State shall arrange for delivery from Funding Recipient of items that it takes title to.

Cost of transportation, if any, shall be borne by State.

D.15. DRUG-FREE WORKPLACE CERTIFICATION: Certification of Compliance: By signing this Funding Agreement, Funding Recipient, its contractors or subcontractors hereby certify, under penalty of perjury under the laws of State of California, compliance with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et seq.) and have or will provide a drug-free workplace by taking the following actions:

A. Publish a statement notifying employees, contractors, and subcontractors that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees, contractors, or subcontractors for violations, as required by Government Code section 8355.

B. Establish a Drug-Free Awareness Program, as required by Goverment Code section 8355 to inform employees, contractors, or subcontractors about all of the following:
i. The dangers of drug abuse in the workplace,
ii. Funding Recipient's policy of maintaining a drug-free workplace, ili. Any available counseling, rehabilitation, and employee assistance programs, and iv. Penalties that may be imposed upon employees, contractors, and subcontractors for drug abuse violations.

C. Provide, as required by Government Code section 8355, that every employee, contractor, and/or subcontractor who works under this Funding Agreement:
i. Will receive a copy of Funding Recipient's drug-free policy statement, and ii. Will agree to abide by terms of Funding Recipient's condition of employment, contract or subcontract.

D. 16. EASEMENTS: Where the Funding Recipient acquires property in fee title or funds improvements to real property using State funds provided through this Funding Agreement, an appropriate easement or other title restriction providing for floodplain preservation and/or wildlife habitat conservation for the subject property in perpetuity, approved by the State, shall be conveyed to a regulatory or trustee agency or conservation group acceptable to the State.

The easement or other title restriction must be in first position ahead of any recorded mortgage or lien on the property unless this requirement is waived by the State.

Where the Funding Recipient acquires an easement under this Agreement, the Funding Recipient agrees to monitor and enforce the terms of the easement, unless the easement is subsequently transferred to another land management or conservation organization or entity with State permission, at which time monitoring and enforcement responsibilities will transfer to the new easement owner.

Failure to provide an easement or other title restriction acceptable to the State may result in termination of this Agreement.

D.17. FINAL INSPECTIONS AND CERTIFICATION OF REGISTERED CIVIL ENGINEER: Upon completion of the Project, Funding Recipient shall provide for a final inspection and certification by a California Registered Civil Engineer that the Project has been completed in accordance with submitted final plans and specifications and any modifications thereto and in accordance with this Funding Agreement.

DocuSign Envelope ID: 34B67E6A-3ECC-4C67-BBB7-E72602603184 D.18. FUNDING RECIPIENT'S RESPONSIBILITIES: Funding Recipient and its representatives shall:

A. Faithfully and expeditiously perform or cause to be performed all project work as described in Exhibit A (Work Plan) and in accordance with Project Exhibit B (Budget) and Exhibit C (Schedule).

B. Accept and agree to comply with all terms, provisions, conditions, and written commitments of this Funding Agreement, including all incorporated documents, and to fulfill all assurances, declarations, representations, and statements made by Funding Recipient in the application, documents, amendments, and communications filed in support of its request for funding.

C. Comply with all applicable California, federal, and local laws and regulations.

D. Implement the Project in accordance with applicable provisions of the law.

E. Fulfill its obligations under the Funding Agreement and be responsible for the performance of the Project.

F. Obtain any and all permits, licenses, and approvals required for performing any work under this Funding Agreement, including those necessary to perform design, construction, or operation and maintenance of the Project. Funding Recipient shall provide copies of permits and approvals to State.

G. Be solely responsible for design, construction, and operation and maintenance of projects within the work plan. Review or approval of plans, specifications, bid documents, or other construction documents by State is solely for the purpose of proper administration of funds by State and shall not be deemed to relieve or restrict responsibilities of Funding Recipient under this Agreement.

H. Be solely responsible for all work and for persons or entities engaged in work performed pursuant to this Agreement, including, but not limited to, contractors, subcontractors, suppliers, and providers of services. The Funding Recipient shall be responsible for any and all disputes arising out of its contracts for work on the Project, including but not limited to payment disputes with contractors and subcontractors. The State will not mediate disputes between the Funding Recipient and any other entity concerning responsibility for performance of work.

D.19. GOVERNING LAW: This Funding Agreement is governed by and shall be interpreted in accordance with the laws of the State of California.

D.20. INDEMNIFICATION: Funding Recipient shall indemnify and hold and save the State, its officers, agents, and employees, free and harmless from any and all liabilities for any claims and damages (including inverse condemnation) that may arise out of the Project and this Agreement, including, but not limited to any claims or damages arising from planning, design, construction, maintenance and/or operation of levee rehabilitation measures for this Project and any breach of this Agreement. Funding Recipient shall require its contractors or subcontractors to name the State, its officers, agents and employees as additional insureds on their liability insurance for activities undertaken pursuant to this Agreement.

D.21. INDEPENDENT CAPACITY: Funding Recipient, and the agents and employees of Funding Recipients, in the performance of the Funding Agreement, shall act in an independent capacity and not as officers, employees, or agents of the State.

D.22. INSPECTION OF BOOKS, RECORDS, AND REPORTS: During regular office hours, each of the parties hereto and their duly authorized representatives shall have the right to inspect and to make copies of any books, records, or reports of either party pertaining to this Funding DocuSign Envelope ID: 34B67E6A-3ECC-4C67-BBB7-E72602603184 Agreement or matters related hereto. Each of the parties hereto shall maintain and shall make available at all times for such inspection accurate records of all its costs, disbursements, and receipts with respect to its activities under this Funding Agreement. Failure or refusal by Funding Recipient to comply with this provision shall be considered a breach of this Funding Agreement, and State may withhold disbursements to Funding Recipient or take any other action it deems necessary to protect its interests.

D.23. INSPECTIONS OF PROJECT BY STATE: State shall have the right to inspect the work being performed at any and all reasonable times during the term of the Funding Agreement. This right shall extend to any subcontracts, and Funding Recipient shall include provisions ensuring such access in all its contracts or subcontracts entered into pursuant to its Funding Agreement with State.

D.24. LABOR CODE COMPLIANCE: The Funding Recipient agrees to be bound by all the provisions of the Labor Code regarding prevailing wages and shall monitor all contracts subject to reimbursement from this Agreement to assure that the prevailing wage provisions of the Labor Code are being met. Current Department of Industrial Relations (DIR) requirements may be found at: http://www.dir.ca.gov/Icp.asp. For more information, please refer to DIR's Public Works Manual at: http://www.dir.ca.gov/ dise/PWManualCombined.pdf. The Funding Recipient affirms that it is aware of the provisions of section 3700 of the Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance, and the Funding Recipient affirms that it will comply with such provisions before commencing the performance of the work under this Agreement and will make its contractors and subcontractors aware of this provision.

D.25. MODIFICATION OF OVERALL WORK PLAN: At the request of the Funding Recipient, the State may at its sole discretion approve non-material changes to the portions of Exhibits A, B, and C which concern the budget and schedule without formally amending this Funding Agreement. Non-material changes with respect to the budget are changes that only result in reallocation of the budget and will not result in an increase in the amount of the State Funding Agreement. Non-material changes with respect to the Project schedule are changes that will not extend the term of this Funding Agreement. Requests for non-material changes to the budget and schedule must be submitted by the Funding Recipient to the State in writing and are not effective unless and until specifically approved by the State's Program Manager in writing.

D.26. NONDISCRIMINATION: During the performance of this Funding Agreement, Funding Recipient and its contractors or subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex (gender), sexual orientation, race, color, ancestry, religion, creed, national origin (including language use restriction), pregnancy, physical disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic characteristics), age (over 40), marital/domestic partner status, gender identity, and denial of medial and family care leave or pregnancy disability leave.

Funding Recipient and its contractors or subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Funding Recipient and its contractors or subcontractors shall comply with the provisions of the California Fair Employment and Housing Act (Gov. Code, § 12990) and the applicable regulations promulgated there under (Cal. Code Regs., tit. 2, § 11000 et seq.). The applicable regulations of the Fair Employment and Housing Commission are incorporated into this Agreement by reference. Funding Recipient and its contractors or subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.

Funding Recipient shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Funding Agreement.

DocuSign Envelope ID: 34867E6A-3ECC-4C67-BBB7-E72602603184 D.27. OPINIONS AND DETERMINATIONS: Where the terms of this Funding Agreement provide for action to be based upon, judgment, approval, review, or determination of either party hereto, such terms are not intended to be and shall never be construed as permitting such opinion, judgment, approval, review, or determination to be arbitrary, capricious, or unreasonable.

D.28. PERFORMANCE BOND: Where contractors are used, the Funding Recipient shall not authorize construction to begin until each contractor has furnished a performance bond in favor of the Funding Recipient in the following amounts: faithful performance (100%) of contract value, and labor and materials (100%) of contract value. This requirement shall not apply to any contract for less than $25,000.00. Any bond issued pursuant to this Paragraph must be issued by a California-admitted surety. (Civ. Code, § 9550, et seq.; Pub. Contract Code, § 7103; Code Civ. Proc., § 995.311.)
D.29. PRIORITY HIRING CONSIDERATIONS: If this Funding Agreement includes services in excess of $200,000, the Funding Recipient shall give priority consideration in filling vacancies in positions funded by the Funding Agreement to qualified recipients of aid under Welfare and Institutions Code section 11200 in accordance with Public Contract Code section 10353.

D.30. PROHIBITION AGAINST DISPOSAL OF PROJECT WITHOUT STATE PERMISSION: The Funding Recipient shall not sell, abandon, lease, transfer, exchange, mortgage, hypothecate, or encumber in any manner whatsoever all or any portion of any real or other property necessarily connected or used in conjunction with the Project, or with Funding Recipient's service of water, without prior permission of State. Funding Recipient shall not take any action, including but not limited to actions relating to user fees, charges, and assessments that could adversely affect the ability of Funding Recipient meet its obligations under this Funding Agreement, without prior written permission of State. State may require that the proceeds from the disposition of any real or personal property be remitted to State.

D.31. PROJECT ACCESS: The Funding Recipient shall ensure that the State, the Governor of the State, or any authorized representative of the foregoing, will have safe and suitable access to the Project site at all reasonable times during Project construction and thereafter for the term of this Agreement.

D.32. REMAINING BALANCE: In the event the Grantee does not submit invoices requesting all of the funds encumbered under this Grant Agreement, any remaining funds revert to the State.

The State will notify the Grantee stating that the Project file is closed and any remaining balance will be disencumbered and unavailable for further use under this Grant Agreement.

D.33. REMEDIES NOT EXCLUSIVE: The use by either party of any remedy specified herein for the enforcement of this Funding Agreement is not exclusive and shall not deprive the party using such remedy of, or limit the application of, any other remedy provided by law.

D.34. RETENTION: The State shall withhold ten percent (10%) of the funds requested by the Funding Recipient for reimbursement of Eligible Project Costs until the Project is completed and Final Report is approved. Any retained amounts due to the Funding Recipient will be promptly disbursed to the Funding Recipient, without interest, upon completion of the Project.

D.35. RIGHTS IN DATA: Funding Recipient agrees that all data, plans, drawings, specifications, reports, computer programs, operating manuals, notes and other written or graphic work produced in the performance of this Funding Agreement shall be made available to the State and shall be in the public domain to the extent to which release of such materials is required under the California Public Records Act. (Gov. Code, § 6250 et seq.) Funding Recipient may disclose, disseminate and use in whole or in part, any final form data and information received, collected and developed under this Funding Agreement, subject to appropriate acknowledgement of credit to State for financial support. Funding Recipient shall not utilize the materials for any profit-making venture or sell or grant rights to a third party who intends to do DocuSign Envelope ID: 34B67E6A-3ECC-4C67-BBB7-E72602603184 so. The State shall have the right to use any data described in this Paragraph for any public purpose.

D.36. SEVERABILITY: Should any portion of this Funding Agreement be determined to be void or unenforceable, such shall be severed from the whole and the Funding Agreement shall continue as modified.

D.37. SUSPENSION OF PAYMENTS: This Funding Agreement may be subject to suspension of payments or termination, or both if the State determines that:

A. Funding Recipient, its contractors, or subcontractors have made a faise certification, or B. Funding Recipient, its contractors, or subcontractors violates the certification by failing to carry out the requirements noted in this Funding Agreement.

D.38. SUCCESSORS AND ASSIGNS: This Funding Agreement and all of its provisions shall apply to and bind the successors and assigns of the parties. No assignment or transfer of this Funding Agreement or any part thereof, rights hereunder, or interest herein by the Funding Recipient shall be valid unless and until it is approved by State and made subject to such reasonable terms and conditions as State may impose.

D.39. IERMINATION BY FUNDING RECIPIENT: Subject to State approval which may be reasonably withheld, Funding Recipient may terminate this Agreement and be relieved of contractual obligations. In doing so, Funding Recipient must provide a reason(s) for termination. Funding Recipient must submit all progress reports summarizing accomplishments up until termination date.

D.40. IERMINATION FOR CAUSE: Subject to the right to cure under Paragraph 10, the State may terminate this Funding Agreement and be relieved of any payments should Funding Recipient fail to perform the requirements of this Funding Agreement at the time and in the manner herein, provided including but not limited to reasons of default under Paragraph 10.

D.41. IERMINATION WITHOUT CAUSE: The State may terminate this Agreement without cause on 30 days' advance written notice. The Funding Recipient shall be reimbursed for all reasonable expenses incurred up to the date of termination.

D.42. IRAVEL: Travel includes the reasonable and necessary costs of transportation, subsistence, and other associated costs incurred by personnel during the term of this Funding Agreement.

Any reimbursement for necessary travel and per diem shall be at rates not to exceed those set by the California Department of Human Resources for excluded employees. These rates may be found at: https://www.calhr.ca.gov/employees/pages/travel-reimbursements.aspx.

Reimbursement will be at the State travel and per diem amounts that are current as of the date costs are incurred. No travel outside the State of California shall be reimbursed unless prior written authorization is obtained from the State.

D.43. THIRD PARTY BENEFICIARIES: The parties to this Agreement do not intend to create rights in, or grant remedies to, any third party as a beneficiary of this Agreement, or any duty, covenant, obligation or understanding established herein.

D.44. TIMELINESS: Time is of the essence in this Funding Agreement.

D.45. UNION ORGANIZING: Funding Recipient, by signing this Funding Agreement, hereby acknowledges the applicability of Government Code sections 16645 through 16649 to this Funding Agreement. Furthermore, Funding Recipient, by signing this Funding Agreement, hereby certifies that:

A. No State funds disbursed by this Funding Agreement will be used to assist, promote, or deter union organizing.

DocuSign Envelope ID: 34B67E6A-3ECC-4C67-BBB7-E72602803184 B. Funding Recipient shall account for State funds disbursed for a specific expenditure by this Funding Agreement to show those funds were allocated to that expenditure.

C. Funding Recipient shall, where State funds are not designated as described in (b) above, allocate, on a pro rata basis, all disbursements that support the program.

D. If Funding Recipient makes expenditures to assist, promote, or deter union organizing, Funding Recipient will maintain records sufficient to show that no State funds were used for those expenditures and that Funding Recipient shall provide those records to the Attorney General upon request.

D.46. VENUE: The State and the Funding Recipient hereby agree that any action arising out of this Agreement shall be filed and maintained in the Superior Court in and for the County of Sacramento, California, or in the United States District Court in and for the Eastern District of California. The Funding Recipient hereby waives any existing sovereign immunity for the purposes of this Agreement.
contrary to law. Any waiver by either party of rights arising in connection with the Funding Agreement shall not be deemed to be a waiver with respect to any other rights or matters, and such provisions shall continue in full force and effect.

Outlook
Public Records Request From Federal
Organizer Alison LaFayne
Meeting time This event occurred 2 months ago (Tue 3/4/2025, 11:30 PM to Wed 3/5/2025, 12:00 AM) My response Not yet responded
Required attendees Josh Varinsky, Janice Traverso
Optional attendees [email protected]
Message sent Tue 3/4/2025 11:25 PM
Please provide the following documents.

1. All emails of City Staff and elected officials, Mayor Rhoades and AWA regarding the proposed replacement of turf in Howard Park between 1/1/2024-3/4/2025.

2. All writings between the City, AWA, US Mine Corp (Purebase) during 2023-2025, to include the City Planner Susan Peters and Councilmember Rhoades in connection to the AWA Agreement.

The definition of "writings" is contained in the Public Records Act.

Y
Get Outlook for ios
Or Outlook
RE: PRA Request (A. LaFayne - March 4, 2024)
From Josh Varinsky <[email protected]>
Date Fri 4/11/2025 4:45 PM
To Alison LaFayne
Cc Janice Traverso <[email protected]>
0 1 attachment (24 KB)
PRA Request (A. LaFayne - March 4, 2024).pdf;
Hello Councilmember LaFayne. We do not have any updates on this request yet unfortunately. We will provide further responses within another couple weeks.

Below are responses to each of the items listed in the request, with updated response timelines provided.

1. All emails of City Staff and elected officials, Mayor Rhoades and AWA regarding the proposed replacement of turf in Howard Park between 1/1/2024-3/4/2025. The City has determined that it has responsive records to this request. The City anticipates providing a further response no later than April 25, 2025.

2. All writings between the City, AWA, US Mine Corp (Purebase) during 2023-2025, to include the City Planner Susan Peters and Councilmember Rhoades in connection to the AWA Agreement.

The definition of "writings" is contained in the Public Records Act. Pursuant to Government Code section 7922.535(c)(1), the City requires a 14-day extension of time to determine whether non- exempt responsive records exist, as the City Clerk must coordinate with multiple departments who would maintain any responsive records. The City anticipates providing a further initial response no later than April 25, 2025.

3. All city records and or writings surrounding the pipe connection "tie-in" project done by Yeager & Sons during May 2024-July 2024 near the barn at Howard Park. To include plans, permits, invoices, public works acknowledgments and so forth. Pursuant to Government Code section 7922.535(c)(1), the City requires a 14-day extension of time to determine whether non-exempt responsive records exist, as the City Clerk must coordinate with multiple departments who would maintain any responsive records. The City anticipates providing a further initial response no later than April 25, 2025.

Thank you.

Josh
Joshua Varinsky | Attorney | White Brenner LLP
[email protected]
(916) 468-4578
From: Josh Varinsky
Sent: Friday, March 28, 2025 3:18 PM
To: Alison LaFayne
Cc: Janice Traverso <[email protected]>
Subject: PRA Request (A. LaFayne - March 4, 2024)
Hello Councilmember LaFayne: This response is from me because Janice is not in the office this afternoon.

On March 4, 2025, you filed a request for the following:

1. All emails of City Staff and elected officials, Mayor Rhoades and AWA regarding the proposed replacement of turf in Howard Park between 1/1/2024-3/4/2025.

2. All writings between the City, AWA, US Mine Corp (Purebase) during 2023-2025, to include the City Planner Susan Peters and Councilmember Rhoades in connection to the AWA Agreement.

The definition of "writings" is contained in the Public Records Act.

On March 14, 2025, the City Clerk replied with the following:

The City has made a preliminary determination that the requests, at least in part, likely seek records that are disclosable under the California Public Records Act. City officials and staff are currently searching for all records that may be responsive to your request and require additional time to perform their review. The City anticipates providing you with a further response to your public records request no later than March 28, 2025.

Below please find responses to each of the items listed in the request:

2. All writings between the City, AWA, US Mine Corp (Purebase) during 2023-2025, to include the City Planner Susan Peters and Councilmember Rhoades in connection to the AWA Agreement.

The definition of "writings" is contained in the Public Records Act. Pursuant to Government Code section 7922.535(c)(1), the City requires a 14-day extension of time to determine whether non- exempt responsive records exist, as the City Clerk must coordinate with multiple departments and individual elected officials who would maintain any responsive records. The City anticipates providing a further initial response no later than April 11, 2025.

3. All city records and or writings surrounding the pipe connection "tie-in" project done by Yeager & Sons during May 2024-July 2024 near the barn at Howard Park. To include plans, permits, invoices, public works acknowledgments and so forth. Pursuant to Government Code section 7922.535(c)(1), the City requires a 14-day extension of time to determine whether non-exempt responsive records exist, as the City Clerk must coordinate with multiple departments and individual elected officials who would maintain any responsive records. The City anticipates providing a further initial response no later than April 11, 2025.

Andrea did provide the following responses to Item 3:
"The City did not pay any invoices from Yeager and Sons in May 2004-July2004." "We do not have any invoices from Yeager and Sons because Rick Kreth paid the cost to re energize the line for the fire hydrant on Hunter Lane." Thank you.

Josh
White Brennerup
Joshua Varinsky | Attorney
916.468.4578 | [email protected]
White Brenner LLP
1608 T Street, Sacramento, CA 95811
F 916.468.0951 | C 510.409.6852
whitebrennerlip.com
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Outlook
Re: grant
From George Lee <[email protected]>
Date Fri 1/10/2025 4:09 PM
To Larry McKenney < [email protected]>
ok thanks for the update, Mr. McKenney hope you have a great weekend. George George Lee
City Manager
City of lone
Office: (209) 274-2412 Ext. 116
Cell: (602) 430-6577
OF LON
From: Larry McKenney <[email protected]>
Sent: Friday, January 10, 2025 4:06 PM
To: George Lee <[email protected]>
Subject: RE: grant
I've been doing some research. I may need to check with my DWR contact to 'pre-approve' it, but I'm trying to get to justification for $6/ft, for a little over $1M.

Thank You,
Amador Water Agency 12800 Ridge Road, Sutter Creek, California 95685 www.amadorwater.org Outlook
Re: update
From George Lee < [email protected]>
Date Wed 1/22/2025 10:56 AM
To Larry McKenney <[email protected]>
Thank you, Mr., Mckenney for the update!
George Lee
City Manager
City of lone
Office: (209) 274-2412 Ext. 116
Cell: (602) 430-6577
OF
LON
From: Larry McKenney <[email protected]>
Sent: Wednesday, January 22, 2025 10:54 AM
To: George Lee <[email protected]>
Subject: RE: update
I'll get back with you later this afternoon, after my upcoming committee meeting. I'm thinking of an agreement for $1,065,000, meaning $6/sq.ft. The "project" would need to be described as all of the ball fields in order to support the amount. You could go ahead with the soccer fields and we would reimburse expenses as you pay them. The agreement would cover paying 100% reimbursement of costs up to the total amount, rather than paying the square foot rate. But the City would be obligated under the agreement to finish the other parts so that the water savings and the rate per sq.ft. make sense.

For the water savings calculation to work, we need to insure that, once irrigation is no longer needed, that raw water is not used for other purposes. Keeping the line in place to charge Chief Mackey's fire hydrant on the west side is OK, assuming the line is not leaking severely.

Larry
From: George Lee <[email protected]>
Sent: Wednesday, January 22, 2025 9:06 AM
To: Larry McKenney <[email protected]>
Subject: update
Good morning Mr. Mckenney! Just checking in to see if there was an update of the potential grant for Howard Park. Fyi, I've spoken with the Soccer folks about the timing of their league should we be awarded the grant and they can move their schedule around. I've had further conversations with the contractor and they gave me an updated estimate and time line on getting the work completed and they can definitely get it done before end of 2025. Hoping to hear some positive news Mr. McKenney! This would such a great win for Amador County. Thanks, George George Lee
City Manager
City of lone
Office: (209) 274-2412 Ext. 116
Cell: (602) 430-6577
OF ION
CONFIDENTIALITY NOTICE: This e-mail and any attachments are for the sole use of the addressees) and may be privileged, confidential and protected from disclosure. If you have received this message in error or are not the intended recipient, then we (1) advise you that any disclosure, copying, distribution, saving or use of this information is strictly prohibited, and (2) request that you delete this e-mail and any attachments and notify us by reply e- mail or telephone 209-223-3018.

Thank You,
Amador Water Agency 12800 Ridge Road, Sutter Creek, California 95685 www.amadorwater.org a Outlook
RE: draft funding agreement
From Larry McKenney <[email protected]>
Date Fri 3/28/2025 3:59 PM
To Josh Varinsky <[email protected] >
Cc George Lee <[email protected]>
I'm fine with the redline changes.

Good luck on Tuesday. If it goes well, I'll take the agreement to my board on April 10th.

Larry
From: Josh Varinsky <[email protected]>
Sent: Friday, March 28, 2025 3:54 PM
To: Larry McKenney <[email protected]>
Cc: George Lee <[email protected]>
Subject: RE: draft funding agreement
Hello Mr. McKenney - George asked that I send the current version of the funding agreement to you. The pdf is included for reference to the exhibits.

I made a few redlines before we included the agreement in the agenda for Tuesday, and made updates to Exhibit A. Can you please review? I have no intention to alter any terms agreed to between you and George, but only to memorialize the updated project and reimbursements.

If anything of substance remains, our team can raise any further revisions at the Council meeting on Tuesday.

Thanks.

Josh
Joshua Varinsky | Attorney | White Brenner LLP
[email protected]
(916) 468-4578
From: Larry Mckenney <Imckennev @amadorwater.org>
Sent: Monday, February 24, 2025 3:08 PM
To: Josh Varinsky <[email protected]>
Cc: George Lee <[email protected]>
Subject: RE: draft funding agreement
[EXTERNAL MESSAGE]
Thanks, Josh. All changes accepted. The provision is correct, but I sent the wrong Resolution. I sent the emergency declaration, which is a related topic. But 2025-02, the correct one is attached, draft for your reference. It is also on the agenda here Thursday to be approved. Thanks! Larry
From: Josh Varinsky <[email protected]>
Sent: Monday, February 24, 2025 2:58 PM
To: Larry McKenney <[email protected]>
Cc: George Lee <[email protected]>
Subject: RE: draft funding agreement
Hi Larry - attached is a pdf of the agreement, with Exhibits A and C included. My office staff gave it a final proofread as well (see attached redline).

Do we have the right resolution for Exhibit B? The provision reads as Resolution 2025-02. Thanks. (e) Agency may reimburse actual project expenses submitted to Agency in escess of $1.000.000 for which Agency has received parments to its Water Demand Offsets Fund. created separately by Agency Resolution 2025-02. which is attached and incorporated hereto as Exhibit B.

Josh
Joshua Varinsky | Attorney | White Brenner LLP
[email protected]
(916) 468-4578
From: Larry Mckenney <Imckenney @ amadorwater.org>
Sent: Monday, February 24, 2025 9:54 AM
To: Josh Varinsky <[email protected]>
Cc: George Lee <[email protected]>
Subject: RE: draft funding agreement
You don't often get email from Imckenney @amadorwater org. Learn why this is imponant (EXTERNAL MESSAGE]
Thanks, I'm fine with the final changes.

I've attached the docs that will be Exhibits B and C.

Larry
From: Josh Varinsky <[email protected]>
Sent: Sunday, February 23, 2025 12:32 PM
To: Larry McKenney <[email protected]>
Cc: George Lee <[email protected]
Subject: RE: draft funding agreement
Hello Mr. McKenney - I am pleased to be introduced. In the interest of time, I am passing along my next round of changes. I accepted all changes, so the only redlines you see are my latest. I have not discussed yet with George, but we can confirm any further comments on Monday.

The document is very close. As to the termination provision, please see my revision. The intent is to have some assurance that the City will receive reimbursement for expenses incurred up to the actual date of termination, if such event were to occur.

Our team will work on Exhibit A. Assistance with Exhibits B and C if you can would be much appreciated.

Thank you,
Josh
Joshua Varinsky | Attorney | White Brenner LLP
[email protected]
(916) 468-4578
From: George Lee <[email protected]>
Sent: Friday, February 21, 2025 7:21 PM
To: Larry McKenney <[email protected]>
Cc: Josh Varinsky <[email protected]>
Subject: Re: draft funding agreement
[EXTERNAL MESSAGE]
Thank you for your comments Mr. McKenney. I'll get together with Josh asap with the intent of finalizing this agreement by Monday. Thank you George
George Lee
City Manager
City of lone
Office: (209) 274-2412 Ext. 116
From: Larry McKenney <Imckenney @amadorwater.org>
Sent: Friday, February 21, 2025 7:05:57 PM
To: George Lee <[email protected]>
Cc: Josh Varinsky <[email protected]>
Subject: RE: draft funding agreement
George,
I think we are very close, but I did push back on a couple of the changes. In particular, I provide a much simpler statement regarding mutual agreement to extend the completion date, and I want to go back to my simpler termination notice provision for reasons I put in a marginal note. I also can't remove the provision setting a date by which reimbursement documentation must be provided, but after reviewing our funding agreement with DWR, I found I can provide an extra couple of months.

I'm leaving the draft out of my agenda packet tonight, though the item is on the agenda, with the intent of supplementing the packet next week when we've addressed these remaining questions.

Larry
From: George Lee <glee @ione-ca.com>
Sent: Friday, February 21, 2025 4:43 PM
To: Larry McKenney <Imckenney @amadorwater.org>
Cc: Josh Varinsky <[email protected]>
Subject: Fwd: draft funding agreement
Mr. McKenney, here are the proposed revisions by josh. Please let me know if they are acceptable or if you have any questions. Thank you sir!!!!
George Lee
City Manager
City of lone
Office: (209) 274-2412 Ext. 116
Error! Filename not specified.

From: Josh Varinsky <[email protected]>
Sent: Friday, February 21, 2025 5:06:30 PM
To: George Lee <[email protected]>
Subject: RE: draft funding agreement
Current versions attached.

Joshua Varinsky | Attorney | White Brenner LLP
[email protected]
(916) 468-4578
From: Josh Varinsky
Sent: Friday, February 21, 2025 3:48 PM
To: George Lee <[email protected]>
Cc: Stacy Rhoades <[email protected]>; Jodi Maita <[email protected]> Subject: RE: draft funding agreement
George - attached are the edits to the agreement. AWA will need to review the changes. I will call you to discuss.

I recommend the following exhibits be included in the document:

EXHIBIT A
Description of Sports Field

EXHIBIT B
Agency Resolution 2025-02

EXHIBIT C/
DWR Standard Conditions
Josh
Joshua Varinsky | Attorney | White Brenner LLP
[email protected]
(916) 468-4578
From: George Lee <[email protected]>
Sent: Friday, February 21, 2025 10:27 AM
To: Josh Varinsky <[email protected]>
Cc: Stacy Rhoades <[email protected]>; Jodi Maita <[email protected]> Subject: Fw: draft funding agreement
[EXTERNAL MESSAGE]
Josh, here is the agreement with the water agency. Could you please review asap so we can discuss? If we need approval, we need to get a special meeting scheduled for Monday or Wednesday at the latest as I'm not going to be in the office on Tuesday. Thank you, George George Lee
City Manager
City of lone
Office: (209) 274-2412 Ext. 116
Cell: (602) 430-6577

OF IONE
From: Larry Mckenney <Imckenney @amadorwater.org>
Sent: Thursday, February 20, 2025 6:34 PM
To: George Lee <[email protected]>
Subject: draft funding agreement
George,
See attached my draft of a funding agreement for turf replacement. Several important notes:
• We'll reimburse all costs up to $1M (and maybe a bit more) so that we can use the grant money this calendar year. But City agrees to do the rest of the turf replacement or at least to cease irrigation for the entire project area within two and half years.
• City responsible to CEQA, which I expect will be a CatEx. • We're working on our backwash line project and want the City to agree to provide an easement along the eastern and southern edge of Howard Park.
• We'll be establishing a water demand offsets fund next week so that small projects seeking an exception from our emergency regulations to can pay to offset their demand, and those funds can go into your project after the grant funds are used.
• I listed an Exhibit showing the sports fields. I think you have a Master Plan for the park that shows the fields, so I hope you can provide the exhibit.
• I plan to put the agreement on my board agenda for next Thursday morning. Please let me know ASAP if you have concerns.
• I've attached the standard conditions from our funding agreement. I expect little to no scrutiny from the State on the use of these funds, but I'm providing it FYI. See especially conditions D10, D24, and D28. If you have questions, let's talk.

Larry
CONFIDENTIALITY NOTICE: This e-mail and any attachments are for the sole use of the addressee(s) and may be privileged, confidential and protected from disclosure. If you have received this message in error or are not the intended recipient, then we (1) advise you that any disclosure, copying. distribution, saving or use of this information is strictly prohibited, and (2) request that you delete this e-mail and any attachments and notify us by reply e- mail or telephone 209-223-3018.

Thank You.

Amador Water Agency 12800 Ridge Road, Sutter Creek, California 95685 www.amadorwater.org CONFIDENTIALITY NOTICE: This e-mail and any attachments are for the sole use of the addressee(s) and may be privileged, confidential and protected from disclosure. If you have received this message in error or are not the intended recipient, then we (1) advise you that any disclosure, copying, distribution, saving or use of this information is strictly prohibited, and (2) request that you delete this e-mail and any attachments and notify us by reply e- mail or telephone 209-223-3018.

Thank You,
Amador Water Agency 12800 Ridge Road, Sutter Creek, California 95685 www.amadorwater.org CONFIDENTIALITY NOTICE: This e-mail and any attachments are for the sole use of the addressee(s) and may be privileged, confidential and protected from disclosure. If you have received this message in error or are not the intended recipient, then we (1) advise you that any disclosure, copying. distribution, saving or use of this information is strictly prohibited, and (2) request that you delete this e-mail and any attachments and notify us by reply e- mail or telephone 209-223-3018.

Thank You,
Amador Water Agency 12800 Ridge Road, Sutter Creek, California 95685 www.amadorwater.org CONFIDENTIALITY NOTICE: This e-mail and any attachments are for the sole use of the addressee(s) and may be privileged, confidential and protected from disclosure. If you have received this message in error or are not the intended recipient, then we (1) advise you that any disclosure, copying, distribution, saving or use of this information is strictly prohibited, and (2) request that you delete this e-mail and any attachments and notify us by reply e- mail or telephone 209-223-3018.

Thank You,
Amador Water Agency 12800 Ridge Road, Sutter Creek, California 95685 www.amadorwater.org CONFIDENTIALITY NOTICE: This e-mail and any attachments are for the sole use of the addressee(s) and may be privileged, confidential and protected from disclosure. If you have received this message in error or are not the intended reciplent, then we (1) advise you that any disclosure, copying, distribution, saving or use of this information is strictly prohibited, and (2) request that you delete this e-mail and any attachments and notify us by reply e- mail or telephone 209-223-3018.

Thank You,
Amador Water Agency 12800 Ridge Road, Sutter Creek, California 95685 www.amadorwater.org Outlook
Re: grant
From George Lee <[email protected]>
Date Fri 1/10/2025 4:09 PM
To Larry McKenney <[email protected]>
ok thanks for the update, Mr. Mckenney hope you have a great weekend. George George Lee
City Manager
City of lone
Office: (209) 274-2412 Ext. 116
Cell: (602) 430-6577
OF ION
FO'
From: Larry McKenney <[email protected]>
Sent: Friday, January 10, 2025 4:06 PM
To: George Lee <[email protected]>
Subject: RE: grant
I've been doing some research. I may need to check with my DWR contact to 'pre-approve' it, but I'm trying to get to justification for $6/ft, for a little over $1M.

From: George Lee <[email protected]>
Sent: Friday, January 10, 2025 11:46 AM
To: Larry McKenney <[email protected]>
Subject: grant
Hey Mr. McKenney, just following up to see if there was any update on the grant for soccer fields? Thank you, George
George Lee
City Manager
City of lone
Office: (209) 274-2412 Ext. 116
Cell: (602) 430-6577
Outlook
Re: update
From George Lee <[email protected]>
Date Wed 1/22/2025 10:56 AM
To Larry McKenney <[email protected]>
Thank you, Mr., McKenney for the update!
George Lee
City Manager
City of lone
Office: (209) 274-2412 Ext. 116
Cell: (602) 430-6577
OF
TONE
FOR
From: Larry McKenney <[email protected]>
Sent: Wednesday, January 22, 2025 10:54 AM
To: George Lee <[email protected]>
Subject: RE: update
I'll get back with you later this afternoon, after my upcoming committee meeting. I'm thinking of an agreement for $1,065,000, meaning $6/sq.ft. The "project" would need to be described as all of the ball fields in order to support the amount. You could go ahead with the soccer fields and we would reimburse expenses as you pay them. The agreement would cover paying 100% reimbursement of costs up to the total amount, rather than paying the square-foot rate. But the City would be obligated under the agreement to finish the other parts so that the water savings and the rate per sq.ft. make sense.

Larry
From: George Lee <[email protected]>
Sent: Wednesday, January 22, 2025 9:06 AM
To: Larry McKenney <[email protected]>
Subject: update
Good morning Mr. Mckenney! Just checking in to see if there was an update of the potential grant for Howard Park. Fyi, I've spoken with the Soccer folks about the timing of their league should we be awarded the grant and they can move their schedule around. I've had further conversations with the contractor and they gave me an updated estimate and time line on getting the work completed and they can definitely get it done before end of 2025. Hoping to hear some positive news Mr. McKenney! This would such a great win for Amador County. Thanks, George George Lee
City Manager
City of lone
Office: (209) 274-2412 Ext. 116
Cell: (602) 430-6577
OF 10
5-1-40
IFOR
CONFIDENTIALITY NOTICE: This e-mail and any attachments are for the sole use of the addressee(s) and may be privileged, confidential and protected from disclosure. If you have received this message in error or are not the intended recipient, then we (1) advise you that any disclosure, copying. distribution, saving or use of this information is strictly prohibited, and (2) request that you delete this e-mail and any attachments and notify us by reply e- mail or telephone 209-223-3018.

Thank You,
Amador Water Agency 12800 Ridge Road, Sutter Creek, California 95685 www.amadorwater.org Outlook
RE: draft funding agreement
From Larry McKenney <[email protected]>
Date Fri 3/28/2025 3:59 PM
To Josh Varinsky <[email protected]>
Cc George Lee <[email protected]>
I'm fine with the redline changes.

Good luck on Tuesday. If it goes well, I'll take the agreement to my board on April 10th.

If anything of substance remains, our team can raise any further revisions at the Council meeting on Tuesday.

Thanks.

Josh
Joshua Varinsky | Attorney | White Brenner LLP
[email protected]
(916) 468-4578
From: Larry McKenney <[email protected]>
Sent: Monday, February 24, 2025 3:08 PM
To: Josh Varinsky <[email protected]>
Cc: George Lee <[email protected]>
Subject: RE: draft funding agreement
(EXTERNAL MESSAGE]
Thanks, Josh. All changes accepted. The provision is correct, but | sent the wrong Resolution. I sent the emergency declaration, which is a related topic. But 2025-02, the correct one is attached, draft for your reference. It is also on the agenda here Thursday to be approved. Thanks! Larry
From: Josh Varinsky <)[email protected]>
Sent: Monday, February 24, 2025 2:58 PM
To: Larry McKenney < [email protected]>
Cc: George Lee <[email protected]>
Subject: RE: draft funding agreement
Hi Larry - attached is a pof of the agreement, with Exhibits A and C included. My office staff gave it a final proofread as well (see attached redline).

Do we have the right resolution for Exhibit B? The provision reads as Resolution 2025-02. Thanks. ic) Agency may reimburse actual project espenses submitted to Agency in escess of $1.000.000 for which Agency has received parments to its Water Demand Offsers Fund. created separatel by Agency Resolution 2025-02. which is attached and incorporated hereto as Exhibit B.

Josh
Joshua Varinsky | Attorney | White Brenner LLP
[email protected]
(916) 468-4578
From: Larry McKenney <[email protected]>
Sent: Monday, February 24, 2025 9:54 AM
To: Josh Varinsky <[email protected]>
Cc: George Lee <[email protected]>
Subject: RE: draft funding agreement
You don't often get email from [email protected]. Learn why this is important (EXTERNAL MESSAGE]
Thanks, I'm fine with the final changes.

I've attached the docs that will be Exhibits B and C.

Larry
From: Josh Varinsky <][email protected]>
Sent: Sunday, February 23, 2025 12:32 PM
To: Larry McKenney <[email protected]>
Cc: George Lee <[email protected]>
Subject: RE: draft funding agreement
Hello Mr. McKenney - I am pleased to be introduced. In the interest of time, 1 am passing along my next round of changes. I accepted all changes, so the only redlines you see are my latest. I have not discussed yet with George, but we can confirm any further comments on Monday.

Our team will work on Exhibit A. Assistance with Exhibits B and C if you can would be much appreciated.

Thank you,
Josh
Joshua Varinsky | Attorney | White Brenner LLP
[email protected]
(916) 468-4578
From: George Lee <[email protected]>
Sent: Friday, February 21, 2025 7:21 PM
To: Larry McKenney <[email protected]>
Cc: Josh Varinsky <)[email protected]>
Subject: Re: draft funding agreement
[EXTERNAL MESSAGE]
Thank you for your comments Mr. McKenney. I'll get together with Josh asap with the intent of finalizing this agreement by Monday. Thank you George
George Lee
City Manager
City of lone
Office: (209) 274-2412 Ext. 116
From: Larry McKenney <Imckenney @amadorwater.org>
Sent: Friday, February 21, 2025 7:05:57 PM
To: George Lee <[email protected]>
Cc: Josh Varinsky <|[email protected]>
Subject: RE: draft funding agreement
George,
I think we are very close, but I did push back on a couple of the changes. In particular, 1 provide a much simpler statement regarding mutual agreement to extend the completion date, and I want to go back to my simpler termination notice provision for reasons I put in a marginal note. I also can't remove the provision setting a date by which reimbursement documentation must be provided, but after reviewing our funding agreement with DWR, I found I can provide an extra couple of months.

I'm leaving the draft out of my agenda packet tonight, though the item is on the agenda, with the intent of supplementing the packet next week when we've addressed these remaining questions.

Larry
From: George Lee <[email protected]>
Sent: Friday, February 21, 2025 4:43 PM
To: Larry McKenney <[email protected]>
Cc: Josh Varinsky <[email protected]>
Subject: Fwd: draft funding agreement
Mr. McKenney, here are the proposed revisions by josh. Please let me know if they are acceptable or if you have any questions. Thank you sir!!!!
George Lee
City Manager
City of lone
Office: (209) 274-2412 Ext. 116
Error! Filename not specified.

From: Josh Varinsky <[email protected]>
Sent: Friday, February 21, 2025 5:06:30 PM
To: George Lee <[email protected]>
Subject: RE: draft funding agreement
Current versions attached.

I recommend the following exhibits be included in the document:

EXHIBIT A
Description of Sports Field

EXHIBIT B
Agency Resolution 2025-02

EXHIBIT C
DWR Standard Conditions
Josh
Joshua Varinsky | Attorney | White Brenner LLP
[email protected]
(916) 468-4578
From: George Lee <[email protected]>
Sent: Friday, February 21, 2025 10:27 AM
To: Josh Varinsky <)[email protected]>
Cc: Stacy Rhoades <[email protected]>; Jodi Maita < [email protected]> Subject: Fw: draft funding agreement
[EXTERNAL MESSAGE]
Josh, here is the agreement with the water agency. Could you please review asap so we can discuss? If we need approval, we need to get a special meeting scheduled for Monday or Wednesday at the latest as I'm not going to be in the office on Tuesday. Thank you, George George Lee
City Manager
City of lone
Office: (209) 274-2412 Ext. 116
Cell: (602) 430-6577

OF IONE

LIFORNI
From: Larry McKenney <[email protected]>
Sent: Thursday, February 20, 2025 6:34 PM
To: George Lee <glee @ione-ca.com>
Subject: draft funding agreement
George,
See attached my draft of a funding agreement for turf replacement. Several important notes:
• We'll reimburse all costs up to $1M (and maybe a bit more) so that we can use the grant money this calendar year. But City agrees to do the rest of the turf replacement or at least to cease irrigation for the entire project area within two and half years.
• City responsible to CEQA, which I expect will be a CatEx. • We're working on our backwash line project and want the City to agree to provide an easement along the eastern and southern edge of Howard Park.
• We'll be establishing a water demand offsets fund next week so that small projects seeking an exception from our emergency regulations to can pay to offset their demand, and those funds can go into your project after the grant funds are used.
• I listed an Exhibit showing the sports fields. I think you have a Master Plan for the park that shows the fields, so I hope you can provide the exhibit.
• I plan to put the agreement on my board agenda for next Thursday morning. Please let me know ASAP if you have concerns.
• I've attached the standard conditions from our funding agreement. I expect little to no scrutiny from the State on the use of these funds, but I'm providing it FYI. See especially conditions D10, D24, and D28. If you have questions, let's talk.

Thank You.

Thank You,
Amador Water Agency 12800 Ridge Road, Sutter Creek, California 95685 www.amadorwater.org CONFIDENTIALITY NOTICE: This e-mail and any attachments are for the sole use of the addressee(s) and may be privileged, confidential and protected from disclosure. If you have received this message in error or are not the intended recipient, then we (1) advise you that any disclosure, copying, distribution, saving or use of this information is strictly prohibited, and (2) request that you delete this e-mail and any attachments and notify us by reply e- mail or telephone 209-223-3018.

Thank You,
Amador Water Agency 12800 Ridge Road, Sutter Creek, California 95685 www.amaderwater.org CONFIDENTIALITY NOTICE: This e-mail and any attachments are for the sole use of the addresses) and may be privileged, confidential and protected from disclosure. If you have received this message in error or are not the intended recipient, then we (1) advise you that any disclosure, copying, distribution, saving or use of this information is strictly prohibited, and (2) request that you delete this e-mail and any attachments and notify us by reply e- mail or telephone 209-223-3018.

Thank You,
Amador Water Agency 12800 Ridge Road, Sutter Creek, California 95685 www.amadorwater.org CONFIDENTIALITY NOTICE: This e-mail and any attachments are for the sole use of the addressees) and may be privileged, confidential and protected from disclosure. If you have received this message in error or are not the intended recipient, then we (1) advise you that any disclosure, copying, distribution, saving or use of this information is strictly prohibited, and (2) request that you delete this e-mail and any attachments and notify us by reply e- mail or telephone 209-223-3018.

Thank You,
Amador Water Agency 12800 Ridge Road, Sutter Creek, California 95685 www.amadorwater.org

8.06 Placing Items on the Agenda
City Council Agenda Planning
Any Councilmember may request that an item be placed on a City Council agenda by submittinga the following: written request to the City Manager/City Clerk. The written request must, at a minimum, contain all of

1. A substantive outline or summary of the information that will be presented to the City Council;

2. 3. A concise statement of the specific action the City Council will be asked to take on the item; and, A statement of the reasons why the requesting party believes it is appropriate and within the jurisdiction of the City Council to consider this subject matter and to take the requestedaction.

Manager. The item shall be placed on the agenda as soon as possible with consideration for scheduling All matters to be presented to the City Council at its regular meeting are reviewed by the Mayorand City issues.
item be placed on the agenda that item will automatically go on the agenda at the next scheduled Should two City Council members, either independently or working cooperatively, request the same meeting. Councilors will provide the same written topic information as outlined earlier in this section.

TONE

CITY OF IONE
IONE, CA 95640
IFORN
VIA EMAIL AND U.S. MAIL
Councilmember Alison LaFayne
Email: [email protected]
Re: Notice of Request for Censure
NOTICE IS HEREBY GIVEN that at the regular meeting of the City of lone City Council on TUESDAY, MARCH 18, 2025, the City Council will hold a preliminary hearing to consider potential future disciplinary action against City Councilmember Alison LaFayne.

In accordance with the City of lone Censure Policy adopted at the March 4, 2025 regular meeting of the City Council, a written request for censure has been submitted by Mayor Stacy Rhoades.

The conduct alleged in the request is summarized as follows:

1. Unauthorized disclosure of closed session information to an opposing party that the City of lone is currently negotiating with.

2. Giving direct instructions to City staff instead of going through the City Council or the City Manager. This includes giving direction to staff such as City Manager George Lee, City Clerk Janice Traverso, and previous Finance Manager, Jodi Steneck. The alleged conduct also involves going around the City Manager by calling the City Engineer directly about the Owens family memorial bench and other items, and calling other department heads instead of going through proper channels.

3. Harassment of City staff.

4. Writing derogatory comments on social media regarding other Councilmembers and other County agencies such as Amador Water Agency, and posting comments that are accusatory in nature without facts. Such conduct may cause strained relations with other public agencies.

All written documents filed by Mayor Stacy Rhoades to initiate this request are attached with this notice.

COUNCILMEMBER'S RIGHT TO RESPOND. As stated in the Censure Policy, the named official will be given an opportunity to respond to the conduct alleged:

The named official will have the opportunity to respond to the complaint orally or in writing as part of the Council's initial review of the complaint.

Dated: March 7, 2024
Josh Varinsky, City Attorney
City of lone
ATTACHMENTS:

1. Censure request

2. Censure Policy - City of lone
4938-8806-0197, v. 5
ATTACHMENT 1
Censure request
March 6, 2025
TO: Josh Varinsky
George Lee
FR: Stacy Rhoades
RE: Censure of Alison Lafayne
Please accept this letter as an official request to put into motion the censure of Councilmember Alison Lafayne for the following reasons:

1. Unauthorized disclosure of closed session information to opposing party City of lone is currently negotiating with.

2. Giving direct instructions to staff instead of going through the City Council

3. Harassment of City of lone Staff
It is my understanding that Ms. Lafayne has 10 days to review the censure request.

Therefore, for timing purposes I would like to add this item to the March 18 agenda.

Please let me know if there are any questions.

Thank you,
Sta
Stacy Rhoades
Mayor, City of lone

2. Giving direction to staff including George Lee, Janice Traverso, and previous Finance manager, Jodi Steneck.

Calling city engineer directly about Owens family memorial bench and other items going around City Manager.

Calling other Department heads instead of going through proper channels

4. Writing derogatory comments on social media regarding other councilmembers and other county offices such as AWA and posting comments that are accusatory in nature without facts. This could potentially cause strained relations another public agency
3-7-2025
ATTACHMENT 2
Censure Policy - City of lone

CENSURE POLICY

CITY OF IONE
Purpose
This policy provides the methods by which the City Council, acting as a body, may express the Council's disapproval of the conduct of an elected official if the Council finds, subject to the procedures set forth herein, that an elected official's conduct violates federal, state or local law, order, or policy of the City Council.

2. Request for Censure
A request for censure may be submitted by a Councilmember in writing to the City Manager and the City Attorney. The request must contain the specific charges on which the proposed censure is based, with supporting detail of the objectionable conduct. Prior to submittal, the initiating Councilmember is encouraged to consult with the City Attorney on the reasons for the proposed censure.

3. Reasons for Censure
Potential reasons for censure may include, but are not limited to, violations of federal, state or local law, order, or policy of the City Council. By being elected to the City Council, Councilmembers agree to follow the guidelines and standards of the City Council Protocol Manual. Failure to adhere to the guidelines and standards of the City Council Protocol Manual may constitute potential basis for censure. All Councilmembers are encouraged to review the City Council Protocol Manual for the rules, standards, and conduct expected of Councilmembers.

Conduct subject to censure may include, but is not limited to, the following:
a. Failing to maintain professional relations with City staff, commissions, and committees.
b. Not respecting the Council-Manager form of government (for example, by improperly influencing or directing City employees).
c. Interfering with the collective bargaining rights of represented City employees.
d. Speaking for or representing the City without the authority of the City Council. e. Committing violations of the Ralph M. Brown Act (Government Code § 54950 et seq.) or the Political Reform Act (Government Code § 81000 et seq.). f. Causing liability or extraordinary legal expense to the City. g. Abusing or improperly using public resources available to the City Council. h. Engaging in harassment or discrimination. Councilmembers must refrain from engaging in conduct that is discriminatory or constitutes harassment. i. Not upholding standards of civility and decorum in interactions with Councilmembers, Council Advisory Boards, Commissions, Committees, the public, and staff.
j. Engaging in abusive conduct, personal charges, or verbal attacks upon the character or motives of other Councilmembers, Council Advisory Boards, Commissions, Committees, the public, and staff.

4. Notice to Named Official
Following receipt of a request for censure, the City Attorney shall prepare a notice of censure containing the content of the complaint and forward the notice to the named official. The named official shall receive at least ten (10) days' notice before the initial hearing is scheduled before the City Council.

5. Preliminary Hearing
The complaint shall be reviewed by the Council at a preliminary hearing. The named official will have the opportunity to respond to the complaint orally or in writing as part of the Council's initial review of the complaint.

After reviewing the complaint and considering the response of the named official, if any, the Council may take one of the actions described herein (Admonishment, Informal Warning, or direct the City Attorney to prepare a Resolution of Censure for a future hearing).

When deemed warranted, the Council may initiate an investigation by a neutral investigator.

Upon the conclusion of the investigation, the Council will review the investigation findings.

Such review may be conducted in a closed session in compliance with the requirements of the Ralph M. Brown Act (Government Code § 54950 et seq.).

The Council may also choose to appoint an ad hoc committee of the Council to conduct a review of the request for censure. The ad hoc committee shall not include the Councilmember making the request for the proposed censure or the official that is named for proposed censure. The ad hoc committee may conduct its own investigation to arrive at a recommendation regarding the request and report its findings to the Council. At the earliest opportunity (but no later than two (2) regular Council meetings following formation of the committee), the ad hoc committee shall make its recommendation to the Council to determine whether: (a) no action is required, (b) further investigation of the charges is necessary, or (c) admonishment, informal warning, or resolution of censure is recommended.
2 4920-2159-7733,v. 2
Unless otherwise relevant and allowed under open meeting laws, the Council's discussion will generally be limited to the complaint, the investigation (if any), and whether any policy violations have occurred.

6. Potential Council Actions
If, after review of the complaint and the preliminary hearing, the Council determines that a violation occurred, it may undertake one or more of the following actions:
a. Admonishment: This is the least severe form of action. An admonishment is a reminder directed to all elected officials that a particulartype of behavior is in violation of law or City policy and that, if it occurs or is found to have occurred, could make the official subject to a higher level of action.
b. Informal Warning: This is the next most severe form of action. This warning to a particular official should be used for cases in which the Council determines, based on review of the complaint and proceedings, a policy violation occurred, but the violation is considered not sufficiently serious to warrant censure. The Council must make a motion and vote during a public meeting whether to issue the warning. A warning to the named official is distinguished from censure in that it is not considered to be formal discipline.

C. Censure: Censure is the most severe form of action. Censure is a formal statement of the Council officially reprimanding the named official and may be combined with other actions, including but not limited to, loss of committee assignments, suspension of City-sponsored attendance at conferences or seminars, loss of travel or expense reimbursements, or removal of other privileges as deemed appropriate by Council. Censure should be used for cases in which the Council determines that the policy violation is a serious offense. A decision to censure requires the Council to adopt a Resolution and make findings regarding violations at a public meeting.

To protect the overriding principle of freedom of speech, the Council will not impose censure for the exercise of First Amendment rights, no matter how distasteful the expression was to the Council and the City. However, nothing herein may be construed to prohibit the Council from collectively condemning and expressing their strong disapproval of such remarks.

7. Participation of Named Official
The official named for proposed censure shall be ineligible to vote on any action taken by the Council during the censure process.

At any hearing where the matter is heard before the Council, the named official shall be given the opportunity to make an opening or closing statement, question the Council or testimony provided, or call witnesses on their behalf. The Council may decide to adopt reasonable limits on the time for statements, questioning, and testimony of the named official. 3 4920-2159-7733, v. 2
Due Process
In all instances, the Council shall ensure that all due process requirements are met. The City Attorney may recommend variations to the procedures contained herein to ensure due process.

There shall be a maximum of three (3) regular Council meetings to consider the proposed censure, including the initial hearing. If no action is taken by the Council within three (3) regular Council meetings, the censure request shall be considered terminated.

The rules of evidence and judicial procedure applicable in courts of law shall not apply to any censure hearing, and the procedures shall be generally informal.

9. De-escalation / Informal Resolution
In addition to the actions above, the Council is encouraged to take steps to de-escalate the behavior that could lead to a complaint before a complaint is filed and consider addressing the complaint informally, if appropriate, in an effort to bring the Councilmember named for potential censure into compliance with law or policy.
4920-2159-7733, v. 2
Attachment 2.B
OF
TONN

CITY OF ION
IONE, (1 95640)
DATE: MARCH 25, 2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOSH VARINSKY, CITY ATTORNEY
SUBJECT: PRELIMINARY HEARING TO CONSIDER REQUEST FROM MAYOR

STACY RHOADES FOR CENSURE OF COUNCILMEMBER ALISON

LAFAYNE
BACKGROUND/DISCUSSION:

On March 14, 2025, Mayor Stacy Rhoades filed a request to censure Councilmember Alison LaFayne.

In accordance with the recent censure policy adopted by the Council, notice of this hearing was provided to Councilmember LaFayne ten (10) days in advance of this preliminary hearing.

As outlined in the censure policy, upon the filing of a complaint against another Councilmember, a preliminary hearing is scheduled. The purpose of the preliminary hearing is to determine whether further investigation or action is warranted. Any formal findings of the Council that a violation has occurred would need to be scheduled for a future public meeting.

In this report, included are the recommended procedures for conducting the preliminary hearing.

Also included are rules and policies which are relevant to the procedure, structure, and activities of City Council.

In its preparations and during the preliminary hearing, the City Council should review the complaint filed by Mayor Rhoades, review applicable rules and standards of the City Council, and consider if the complaint warrants further investigation or should move forward to a future public hearing.

Attachments included in this report are as follows:
(1) The complaint and all supporting documentation filed by Mayor Rhoades. (2) The censure policy adopted by the City Council.
(3) The City Council Protocol Manual.

From: Stacy Rhoades
To: Josh Varinsky
Subject: Letter from Justin
Date: Friday, March 14, 2025 1:34:15 PM
(EXTERNAL MESSAGE
From: Justin Granados
Sent: Tuesday, March 11, 2025 12:09 PM
To: George Lee <[email protected]>
Subject: Incident report
To Whom It May Concern,
On the evening of January 22, 2025, I received a call from Zach Finch, Public Works Superintendent for the City of lone, regarding a sewer backup at a resident's property. Upon arrival, I approached Zach, the resident, and their hired plumber. I also noticed that Council Member Lafayne was present.

After introducing myself, I began gathering information about the incident. As part of my job, ! am responsible for providing accurate information to residents on behalf of the city while remaining sympathetic to their concerns. I began explaining to the resident that the city is not responsible for private sewer laterals leading from properties to the main sewer line and that, at this time, I could not take action without special direction from the council.

At that moment, Council Member Lafayne began interfering with my explanation in front of the resident and their plumber. In an upset tone, she insisted that this was a public health and safety issue and that the city needed to act immediately, as if I were personally responsible for the situation. I reminded her that this topic had already been discussed in the previous council meeting, during which the Vice Mayor expressed interest in exploring ways to assist lone residents with lateral issues. Despite this, she continued to interrupt my conversation with the resident, demanding immediate action and questioning how long a resolution would take, stating, "This needs to be addressed now; this is a health and safety violation." Recognizing that I could not effectively continue my work in that environment, I stepped away with Zach Finch and one of the plumbers to focus on gathering the necessary information.

However, Council Member Lafayne followed us, again interrupting my efforts. In front of the resident, she continued pressing me for answers as if I had the authority to resolve the matter on the spot. I attempted to advise the resident on possible next steps, including saving receipts in case the city later determined responsibility, at which point Council Member Lafayne responded with a sarcastic laugh.

I further explained that the city is actively seeking grant funding to improve the sewer system, which could help address similar issues town-wide. Council Member Lafayne then openly dismissed this, stating that securing grant money would "never happen," further undermining my ability to provide the resident with a reasonable path forward.

Council Member Lafayne's interference made it extremely difficult for me to perform my duties that night. She repeatedly put me on the spot in front of the resident, demanding answers that were beyond my immediate authority and creating unnecessary confusion and pressure in an already sensitive situation. Additionally, I am uncertain why a council member was even present at an emergency sewer call-out, as this is highly unusual and inappropriate.

Thank you,
Justin Granados
Facility Manager
This communication, including attachments, is intended only for the use of the designated recipients). Any dissemination, copying, or disclosure of this communication is prohibited without express written authorization. If you received this communication in error, please immediately notify us by telephone at 530.518.6861, destroy the original message and all copies, and permanently delete any electronic copies. Thank you.

City of lone:

Stacy Rhoades
Marat
ai Ear Main Sireer
PO Box 394 2532
tome Colfornia 9500 fus
iMessage
Thu, Jan 23 at 11:33 AM
Hi Justin. This is Alison.

I'll be out around 12:30.

Let me know if this time
works.

Hey Alison! I got caught
up on a proiect. Can I
call you around 1?
mess... call video mail pay
January 23, 2025
1:49 PM Incoming Call o
39 minutes
Calls with a checkmark have been
verified by the carrier.

Contact Photo & Poster
Wed, Jan 22 at 9:26 PM
Hi. I sent another email
to city manager. You
shouldn't have to deal
with this. Justin and I
spoke for a while and
the city needs to
address this now. Keep
me posted. I'm not
allowed to get involved
in City administration,
but I can keep this
issue relevant and push
for action. It needs to
get fixed. Hang in there!
prentice|LONG.

A LAW FIRM FOUNDED ON THE

PRINCIPLE OF SERVICE
Michelle Nasise
January 30.2023
**Via Email:

David Anderson
Re: PRA Requests received January 20, 2023
Dear Mr. Anderson:

This firm serves as the City Attorney for the City of lone. Please accept this as the City's response to the above-referenced Public Records Act request. Below is a summary of your requests and the City's specific response to each of those requests.

Request #1: (anuary 17, 2023) "On July 22, 2022, Mr. Atlan sent an email to Larry McKinney, General Manager of Amador Water Agency, asking if the Golf Course could buy one million gallons of water to augment the irrigation needs of the Castle Oaks Golf Course. Mr. McKinney denied the request indicating that AWA was challenged in supplying the customers of AWA and that no water could be spared. There are unsubstantiated rumors that the golf course in fact took 2 million gallons in the time between Mr. Atlan's request and the time Mr. McKinney responded and denied his request. Mr. McKinney responded in early October, 2022. Fast forward to the December 6, 2022 lone City Council meeting where the City voted to approve paying an invoice from AWA the amount of $10,168.08 for service applicable to 1600 West Marlette.

The warrant was made out on November 22 with check number #3329. Why was the amount of water use so great as to justify a water bill of $10,168.08? Is this amount in any way associated with irrigation use at Castle Oaks Golf Course? Please consider this a Public Records Act request"
2240 Court St. Redding CA 96001 t: (530) 691-0800 f: (530) 691-0700 | 5707 North Palm Ave. #103, Fresno CA 93704 PRENTICELONGPC.COM
prentice|LONG×

A LAW FIRM FOUNDED ON THE

PRINCIPLE OF SERVICE
Response #1: After a diligent search and reasonable inquiry, the City of lone does not lave an existing record that summarizes the requested information, nor does it hav he capability to conduct an automated search for the specified data. As such, you request is essentially seeking information, rather than records, and does not fall under the requirements of the Public Records Act.

Furthermore, the city of lone finds the above-mentioned request to be vague, and is not focused and specific as required by the PRA. In Rogers v. Superior Court (1993) 19 Cal.App.4th 469, 481, the court found that an unfocused request is onerous and burdensome to the public agency when they found "[ilt is the nonspecific and unfocused nature of the request which is dispositive." Thus, PRA requests must reasonably describe identifiable records and a request that is so open-ended that it 253(5 so Cal First lead adition Superio so cal pie 159 Code, S However, as an accommodation, the City of lone is providing the following responsive records, attached hereto in PDF format: "CHK 3329 Breakdown" (5 pages); and "CK 3329" (1 page). The City has no additional records to provide, but remains available to respond should you submit the requisite focused request that will assist in identifying the specific documents you require (Gov. Code § 6253.1).

Request #2: (January 19, 2023) "The City of lone operates the Tertiary Treatment Plant in fairly close proximity to the City's Waste Water Treatment Plant. Does the Tertiary Treatment Plant dispose of their backwash at the Waste Water Treatment Plant or is it dumped into the adjacent creek? What size is the sewage pipe that connects the Tertiary Treatment Plant to the Waste Water Treatment Plant? Please provide a plan view of the orientation of that pipe between the Tertiary Treatment Plant and the Waste Water Treatment Plant. Please provide a plan view of the sewage pipe owned and operated by California Department of Corrections and Rehabilitation that lays between the Tertiary Treatment Plant and the Waste Water Treatment Plant. No authority has ever been issued to either the City of lone or the California Department of Corrections and Rehabilitation (CDCR) to dispose of secondary treated effluent from Mule Creek Prison at any City of lone Waste Treatment facility. No environmental study has ever been conducted in accordance with California State Law (CEQA) to allow such disposal. Woodard Bottom has also never been permitted to dispose of secondary treated effluent or has Woodard Bottom been the subject of an environmental 2240 Court St. Redding CA 96001 t: (530) 691-0800 f: (530) 691-0700 | 5707 North Palm Ave. #103, Fresno CA 93704 PRENTICELONGPC.COM
prentice|LONG×

A LAW FIRM FOUNDED ON THE

PRINCIPLE OF SERVICE
study to allow waste disposal. So why did the City of lone grant permission to CDCR to construct a disposal pipeline from Mule Creek State Prison to Woodard Bottom?" Response #2: After a diligent search and reasonable inquiry, the City of lone does not lave an existing record that summarizes the requested intormation, nor does it hav he capability to conduct an automated search for the specified data. As such, you request is essentially seeking information, rather than records, and does not fall under the requirements of the Public Records Act. However, as an accommodation, the City is providing the following responsive record attached hereto in PDF format, "Sewer Line from COWRF To lone WWTP" (1 page).

The City of lone considers your request complete. If you have any questions or wish to discuss this matter further, please do not hesitate to contact our office.

Regards,

PRENTICE LONG, PC
Michelle Nasise
cc: Michael Rock, Interim City Manager, City of lone
Chris Hancock, Finance Manager, City of lone
2240 Court St. Redding CA 96001 t: (530) 691-0800 f: (530) 691-0700 | 5707 North Palm Ave. #103, Fresno CA 93704 PRENTICELONGPC.COM
---- Forwarded message
From: Stephanie H Anderson
Date: Fri, Aug 13, 2021 at 4:35 PM
Subject: Todays Signatures
To: Stacy
CC:

We got the following:

Dominic Atlan: 29
Diane Wratten: 28
Stephanie
Outlook
Fwd: Compliance Evaluation and Inspection Report 5 22 2023 From Alison
Date Sun 5/18/2025 12:53 PM
To Alison LaFayne
U 9 attachments (5 MB)
Compliance Evaluation anf Inspection Report comments 7 3 2023.docx; Mule Creek Judge Shubb letter 6 19 2023.docx; CDCR_MCSP_att_a non ADA factors to be considered.pdf; CDCR_MCSP_att_b non ADA Enhanced Compliance Action.pdf; CDCR_MCSP_att_c non ADA Enhanced Compliance Action monitoring.pdf; Mule Creej Attachnebt D economic benefit.pdf; Mule Creek 4th Quarter 2021 monitoring report.pdf; CDCR_MCSP_sett non ADA ACL revised.pdf; Mule Creek Liz Lee response to her Elimination of irrigation letter 4 14 2022.docx;
- Forwarded message ---
From: Alison
Date: Sun, Jul 9, 2023 at 11:09 AM
Subject: Fwd: Compliance Evaluation and Inspection Report 5 22 2023 There are more supporting documents but this gives a good history and timeline. - Forwarded message --
From: Alison LaFayne <[email protected]>
Date: Sun, Jul 9, 2023 at 11:08 AM
Subject: Fwd: Compliance Evaluation and Inspection Report 5 22 2023 To:

Alison LaFayne
Council Member
City of lone
1 East Main St
PO Box 398
lone, CA 95640
Phone: (209)256-4960
Email: [email protected]
From: David Anderson
Sent: Friday, July 7, 2023 4:19:36 PM
To: [email protected]<[email protected]> Cc: Chad Condit < [email protected]>; Kenny Croyle <[email protected]>; Howard Hold <[email protected]›; James Scully Tim Scully Jack Mitchell <[email protected]>; Stacy Rhoades < [email protected]>; Alison LaFayne < [email protected]>; Jon Alfred <[email protected]>; Amy Gedney <agedney@ione- ca.com>; Larry Rhoades Mindi Anderson ; Sally Barron
JTA
Subject: Compliance Evaluation and Inspection Report 5 22 2023 Jamie,
Please see the attached letter regarding the recent Compliance Evaluation and Inspection Report dated May 22, 2023. Also, please see some related documents also attached.

Thanks,
David Anderson
Subject: Fwd: Complaint: Dominic Atlan, at the Golf Course, with the Pipe, and the Chloroform To: Alison LaFayne
Forwarded message
From: James Scully
Date: Sun, Oct 23, 2022, 12:09 PM
Subject: Complaint: Dominic Atlan, at the Golf Course, with the Pipe, and the Chloroform To: Croyle, Kenny@Waterboards < [email protected]>, Hold, Howard@Waterboards <[email protected]>
Cc: Jack Mitchell <[email protected]>, DiFeliciantonio, Chase <[email protected] > Amy Gedney
<[email protected]>, <[email protected]>, < [email protected]>, Bragstad Susan Larry Rhoades
hardcorecourser , David Anderson
Greg Morris
Andrew Packard
Emily Taylor
Good morning Mr. Croyle,
At some time last week, the City of IONE finally posted publicly the results of VOC testing of water influent received from CDCR Mule Creek State Prison (MCSP), from June 24, 2021 through September 30, 2022. However, please note that the data set is incomplete; as the months from October 2021 through March 2022 have been omitted, which I suspect may have something to do with the CERCLA/CRA Notice provided May 17, 2022, regarding hazardous waste dumping and plenty of photos of the IONE facilities during these missing wet season months. The release of these records confirms that IONE and PERC, via the ARSA leased and operated pipes, have been receiving waters containing hazardous wastes, (defined and recognized per federal regulation): Acetone (U002, CAS 67-64-1), Toluene (U220, CAS 108-88-3), Chloroform (U044, CAS 67-66-3), from CDCR. All of which you are aware of are VOCs which cannot be successfully removed by either MCSP or IONE's wastewater facilities. It is good that CDCR and IONE have admitted to transferring these hazardous wastes between themselves.

As you will remember Acetone (U002, CAS 67-64-1), Toluene (U220, CAS 108-88-3), Chloroform (U044, CAS 67-66- 3) are also some of the most common VOCs detected in the ground water results from 2018. These new admissions continue to evidence that the parties handling these wastes have been releasing them into the immediate environment.

Also, if you and Howard have not already been made aware, PFOA chemicals have been detected at the Dave Brubeck Rd., Canal Field bridge, and in PFAS in Silva's well. Chemicals in concentrations that could only have one source, 3M, who likely provided the chemicals to CALFIRE for training with aqueous film forming foams (AFFF).

While the PFAS/PFOA maybe be more dangerous, and that alone could be considered in a negligence context, those chemicals do not currently have a federal designation. However, the U-codes on the VOCs move this whole deal into strict liability as they are legally defined hazardous wastes, representing a very serious and recognized danger to human health and safety. The California Code recognizes both chemicals as trespassing agents should any other property owners adjacent to any of the facilities handling hazardous wastes decide to press their own claims. Should you or Howard ever need to defend your own homes, a good sample of a California Torts Claim letter, and a class action claim is attached for future reference. But for now, I do hope someone in your office is considering the dangers of what Regional knowingly continues to allow.

Despite the new data set from IONE missing March 2022, I will provide that we conducted VOC and SVOC testing on the effluent found in the "tail water return pipe" to the IONE WWTP near the south east corner of POND 7, and our own residential well. As you can see, trace amount of Chloroform (U044, CAS 67-66-3) were detected, confirming that the hazardous substance was in the pipe observed releasing waters as described in the May 17, 2022 CERCLA/RCRA Notice and the May 23, 2022 e-mail Complaint to your office from counsel; and likely saturating the surrounding ground and groundwater with the same.

At this point, I do not know how it could get any clearer that CDCR, PERC, IONE, and the Golf Course have created a clear public health hazard by spreading PFAS/PFOAs and hazardous wastes around. Either as groundwater, or as aerosolized in spray irrigation, the possible responsible party's (PRP) denial is dangerous. The rest of the town will need to test their homes to see if the venturi effect is drawing contaminants into any leaks of any AWA pipes below the groundwater line; which are potentially bathed in the contaminated groundwater. But I don't know, that is not my fight, just a theory. However, what I do know, is that I have provided enough information for the Jackson Rancheria, as the new and likely innocent owners of the release site, to make a prima facie case against the parties involved and perhaps even the County, for the systematic denial of what is happening.

Please take this complaint and further file it with the appropriate water board officials so that they may keep their heads about the matter; a place, I suspect, where the sun doesn't shine.

ATTACHMENT 5.A
M Gmail Alison <[email protected]>
Fwd:
6 messages
Sun, Oct 9, 2022 at 5:18 PM
Sent from my iPhone
Begin forwarded message:

Subject: Re:

Thank you!!
Will do!
Sent from my iPhone
On Oct 8, 2022, at 9:42 PM. wrote:

Hi Stacy,
I know you are busy, but I thought the information from this planning meeting might be Please let her know that the SB2 and LEAP grant applications for the general plan update were handled by Hanken along with the grant writers that Diane RC brought in As I recall they were unable to complete the applications, so Hanken had April Wooten take While the grant writers were trying to prepare the application they kept contacting April requesting information, so during that time the city was paying DeNovo AND the grant writing company for this mess!
There were more problems with the general plan update when I found out that DeNovo had asked Hanken several time if the City had money to pay for this project, but he chose to ignore the emails and never replied. DeNovo was expecting the City to come up with a large portion of the cost for this update. Hanken had never mentioned anything about this to me, I found out during the planning meeting then Amber Hoska, RC and Atlan all spoke up against me after I said we had no money to pay for this project. The general plan account had been carrying a deficit fund balance since 2008 (?) when the last general plan update had been prepared
I am going to see if I can find more info on this!
Talk to you soon
Lori
Planning Meeting 102021.pdf
657K
Alison Sat, May 3, 2025 at 8:15 AM
To:

Look at this! Just found it. You are RC. Look at Stacy's involvement. [Quoted text hidden]
Planning Meeting 102021.pdf
657K
Alison Sat, May 3, 2025 at 9:02 AM
Draft To: Stacy 1
[Quoted text hidden]
Alison Sat, May 3, 2025 at 2:14 PM
To
[Quoted text hidden]
Planning Meeting 102021.pdf
657K
DomAtian Sun, May 4, 2025 at 7:52 AM
To: Alison
It says this was kicked off at a joint planning/council meeting where she was city manager on 1/12/21 so not sure what her beef was. Looks like it had nothing to do with Hanken.
> On May 3, 2025, at 2:15 PM, Alison wrote:
>
> PM
Alison Sun, May 18, 2025 at 8:47 AM
Draft
[Quoted text hidden]
lone News And Safety
...

Stephanie Home Anderson •
5h •
Stephanie Home
Anderson ¿Author
Yes I have known Alison
for several years. My
experience is that she is
an opportunist. She sat
in my dining room when
we were going to do a
"recall" on a couple of
City Council members
and said all the right
stuff. But when it came to
actually doing the recall,
she bailed as it would
hurt her getting
madlantan Infant oha
Outlook
Fwd: Some help for Stacy
Date Sun 5/18/2025 1:13 PM
- Forwarded message
From: Alison LaFayne
Date: Tue, Jan 11, 2022 at 8:51 PM
Subject: Re: Some help for Stacy
To: Greg Morris <
First, I am not part of your crusade so please cease advising me on how to conduct myself in an investigation, if by chance I am contacted. I was not aware of any investigation or civil lawsuit. Nor do I care to be.

I do not want, nor will have, any part of a group effort to sway toward one-side or the other. I am not your client, your witness or one who will throw support simply to satisfy the self-serving motives of another. If asked, in an official investigation, I would tell the truth and answer honestly. As an attorney, I'm surprised you would advise me to keep quiet, as if I had knowledge of some damaging evidence.

You are part of the problem in this world when it comes to justice.

I hope I'm making myself clear. Do not contact me again.

On Sun, Jan 9, 2022 at 8:21 PM Greg Morris wrote:

Alison:

Greg Morris
Attorney at Law
--
Attachment 6.B
M Gmail Alison <[email protected]>
Fwd:
6 messages
Stacy Sun, Oct 9, 2022 at 5:18 PM
To: i
Sent from my iPhone
Begin forwarded message:

From: Stacy 1
Date: October 9 2022 at 5:14:11 PM PDT
Subject: Re:

Thank you!!
Will do!
Sent from my iPhone
On Oct 8, 2022, at 9:42 PM,
Hi Stacy,
I know you are busy, but I thought the information from this planning meeting might be Please let her know that the SB2 and LEAP grant applications for the general plan update were handled by Hanken along with the grant writers that Diane RC brought in.

As I recall they were unable to complete the applications, so Hanken had April Wooten take While the grant writers were trying to prepare the application they kept contacting April requesting information, so during that time the city was paying DeNovo AND the grant writing company for this mess!
There were more problems with the general plan update when I found out that DeNovo had asked Hanken several time if the City had money to pay for this project, but he chose to ignore the emails and never replied. DeNovo was expecting the City to come up with a large portion of the cost for this update. Hanken had never mentioned anything about this to me, I found out during the planning meeting then Amber Hoska, RC and Atlan all spoke up against me after I said we had no money to pay for this project. The general plan account had been carrying a deficit fund balance since 2008 (?) when the last general plan update had been prepared.

I am going to see if I can find more info on this!
Talk to you soon
Lori
Planning Meeting 102021.pdf
657K
Alison Sat, May 3, 2025 at 8:15 AM
To:

Look at this! Just found it. You are RC. Look at Stacy's involvement. (Quated text hidden]
Planning Meeting 102021.pdf
657K
Alison Sat, May 3, 2025 at 9:02 AM
Draft To: Stacy <
[Quoted text hidden]
Alison Sat, May 3, 2025 at 2:14 PM
To:
[Quoted text hidden]
Planning Meeting 102021.pdf
657K
DomAtlan Sun, May 4, 2025 at 7:52 AM
To: Alison
It says this was kicked off at a joint planning/council meeting where she was city manager on 1/12/21 so not sure what her beef was. Looks like it had nothing to do with Hanken.
> On May 3, 2025, at 2:15 PM, Alison wrote:
>
> PM
Alison Sun, May 18, 2025 at 8:47 AM
Draft
[Quoted text hidden]
8:59 AM Sun Oct 20 541% •
@ ipetitions.com
our city. SIGN THIS PETITION
Let's unite to bring positive, community-driven leadership back to 6 people have signe Idd your voice
lone. Your signature matters.
7%
Jackie Sanchez signed renentiy
Share for Success
Share on Facebook Share on Twitter Share in Messenger
Greg Smith United States
This current mayor has failed the city of lone and it's resident's.

Stacy Rhoades United States
Get rid of her. She is a habitual liar.

Linda Smylie United States
She thinks she's running city hall and making decisions she can't SIGN PETITION unilaterally make. She refuses to step back and do the right thing. She is constantly deflecting blame to others, it's never her fault. Just as she doesn't owe the city 33,000 dollars. Everyone is mistaken. So many more issues with her. No respect from her regarding long time resident donations of time and treasure, she calls it good ole boys, nepotism and favors.

Have a cause?
Rachel M Aguilera United States Start your own petition It is about time the folks in this town see how she has been manipulating the different committees to get her friends on board and completely ignoring those who have years of experience and disparaging the good things that some of our council members have done (on their own time) to improve many things.

Nicole Baker United States
She's against children's sports in lone and has managed to work her way out of paying the city THOUSANDS!
Darrick Baker United States
I support this120% Alison has none of our children's interests in her agenda. She hates everything other than Horses.
to comment
Vanessa Hammers Anna Price David price Megan Horst C Davie lackie Sanchez Teresa Dockter Greg Smith Lisa Smith
Stephanie Anderson
ATTACHMENT 6.B1
AGENDA

CITYOFIONE

PLANNING COMMISSION MEETING
Amber Hoiska, Chairman
Mark Gebhardt, Vice Chairman
Greg Morris, Commissioner
Michael Politi, Commissioner
Joe Wylie, Commissioner
DUE TO THE GOVERNOR'S EXECUTIVE ORDER N-25-20 ADOPTED
MARCH 17, 2020, THE PLANNING COMMISSION OF THE CITY OF IONE WILL BE CONDUCTING THEIR MEETING VIA TELECONFERENCE AND IN PERSON AT 1 E. MAIN STREET https://zoom.us/j/2351961316?pwd=d31WTW0zbVJLblpQNXBDOWtpZkRyUT09 Tuesday, October 12, 2021 at 6:00 p.m.

City Council Chambers, 1 E. Main Street, lone 95640

PLEASE LIMIT PUBLIC COMMENT/TESTIMONY TO FOUR MINUTES
Government Code 54954.3
The lone Planning Commission welcomes, appreciates, and encourages participation in the lone Planning Commission Meeting. The Planning Commission reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.

Full staff reports and associated documents are available for public review at the Office of the City Clerk, City Hall, 1 E. Main Street, lone, California. Hard copies may be obtained for $3.60 for pages 1-5 and $.45 for each additional page. Documents that are not available when the agenda is posted will be made cents per page. Documents that are not available when the agenda is posted, will be made available for public review at the meeting.

AGENDA
A. CALL TO ORDER: 6:00 PM
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF AGENDA
E. PRESENTATIONS/ANNOUNCEMENTS: None
PUBLIC COMMENT: EACH SPEAKER IS LIMITED TO 4 MINUTES
This is the time for members of the public who wish to be heard on matters that do not appear on the Agenda. Persons may address the lone Planning Commission at this time on any subject within the jurisdiction of the lone Planning Commission. Please be mindful of the 4 minute time limit per person.

Pursuant to the Brown Act, the Planning Commission may not take action or engage in a detailed discussion on an item that does not appear on the Agenda. However, matters that require Commission action will be referred to staff for a report and/or recommendation for possible action at a future Commission meeting.

Is there any person in the audience who wishes to address the Commission at this time? G. REGULAR AGENDA:

1. Focused General Plan and Zoning Update Study Session H. CITY PLANNER REPORTS/PLANNING COMMISSIONER REPORTS/FUTURE AGENDA ITEMS I. ADJOURNMENT

NOTICE REGARDING APPEALS
Pursuant to §17.16.060 of the Zoning Code, appeals of a final action by the Planning Commission must be filed with the City Clerk no later than ten calendar days after the day on which the final action was taken, along with the

NOTICE REGARDING CHALLENGES TO DECISIONS
someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, this public hearing.

ADA COMPLIANCE STATEMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting please contact City Clerk Janice Traverso at (209) 274-2412, 102. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

I, Janice Traverso, the City Clerk of the City of lone, declare under the penalty that the foregoing agenda for the October 12, 2021 regular meeting of the lone Planning Commission was posted on October 8, 2021 at the office of the City of lone, City Hall at 1 East Main Street, lone, CA 95640 and was available for public review at that location. signed this 8th d y of Octoberr, 2021 at lone, California Janice Traverso, City Clerk, City of lone
2 Agenda Item#_
OF
IONE

C CITY OF IONE

PLANNING COMMISSION

STAFF REPORT

ALIFORNIN
DATE: October 12, 2021
TO: Honorable Planning Commission
FROM: Beth Thompson, City Planning
SUBJECT: Focused Zoning Code Update Study Session

STAFF RECOMMENDED ACTION
Staff recommends that the Planning Commission:

1. Receive the staff report and presentation on the Focused Zoning Code Update;

2. Take public comment; and

3. Provide feedback to staff regarding the Focused Zoning Code Update BACKGROUND:

The Focused General Plan and Zoning Code Updates project is funded through the SB 2 grant administered by the State Housing and Community Development Department (HCD). The Focused General Plan and Zoning Update project includes: 1) an update to the Land Use, Circulation, Housing, and Health and Safety Elements of the General Plan to address requirements of State law and to meet the commitments of the City's grant funding for the project; 2) an update to the Zoning Code to streamline housing approvals, and 3) an Accessory Dwelling Unit (ADU) Handbook to streamline and expedite ADU approvals.

The study session on October 12, 2021 is limited to the Focused Zoning Code Update component of the SB 2 effort.

Focused Zoning Code Update
The Focused Zoning Code Update will amend the Zoning Code to: 1) streamline the permitting and approval process, 2) establish objective standards for multifamily and mixed use development, 3) address requirements of State law related to housing permitting, and 4) revise the Zoning Code to remove inconsistencies and improve ease-of-use.

Meetings and Outreach
The Focused General Plan and Zoning Update project was kicked off with City Council and Planning Commission on January 12, 2021.

Community outreach was conducted in June 2021 through a community workshop held on June 24, 2021 at the Council Chambers and an online survey available late May through mid-July 2021.

The Planning Commission held a follow-up meeting to discuss the refined scope of work for the project on February 9, 2021.

The Planning Commission held a study session on August 10, 2021 to review the Focused General Plan Update - Community Vision and General Plan Audit and the Housing Best Practices White Paper, which provided recommendations for revisions to the Zoning Code.

DISCUSSION:

The Planning Commission will be presented with the Preliminary Draft Focused Zoning Code Update for discussion (see Attachment 1). Due to the potential for the City to receive a development application that requests streamlined ministerial review pursuant to the streamlining requirements of State law, staff is bringing the Focused Zoning Code Update of this project to Planning Commission prior to the Focused General Plan Update component.

Who requested this modification? Was the potential application discussed or provided to the planning commission during this meeting?
Please note that the Zoning Code organization is modified by this effort. Where chapters or sections of the Zoning Code have been moved from one location in the code to another, only the revised numbering (article, chapter, and section) and any revisions to the adopted text are shown in track changes.

The Preliminary Draft Focused Zoning Code Update includes revisions to address:

1. Administration: Article I is revised to:
• Clarify application processing requirements,
• Clearly identify each type of permit or entitlement and sections of the code that apply to each type of permit or entitlement
• Establish a staff-level process for Minor Variances
Establish the Streamlined Ministerial Permit process for applications required to receive streamlined ministerial review under State law
• Separate Site Plan Review into two types: administrative (ministerial, staff-level) and discretionary (Planning Commission) processes
• Revise the Reasonable Accommodations process to be consistent with the requirements of State law

2. Allowed Uses: Article Il is revised to:
• Address requirements of State law related to how specific housing types must be allowed in Tables 17.22.030-1, 17.24.030-1, and 17.26.030-1. The modifications address agricultural employee housing, employee housing, duplexes, low barrier navigation centers, manufactured homes on a permanent foundation, residential care homes, and qualified affordable housing and clarify that certain animal Planning Commission Staff Report Focused Zoning Code Update October 12, 2021 Citywide

Page 2 ends

keeping uses are non-agricultural.

Planning Commission Staff Report Focused Zoning Code Update October 12, 2021 Citywide

Page 3 ends

• Add a column to Tables 17.22.030-1, 17.24.030-1, and 17.26.030-1 that identify the chapter or section of the Zoning Code that establishes specific requirements for certain housing types.
• Update Table 17.22.040-1 to increase minimum lot sizes in the R-la and R-lb zones, given the State requirement to allow duplex uses and lot splits ministerially in all single family zones, and to establish minimum lot size requirements in the R-2, R-3, and R-4 zones.
• Update the development standards in Chapter 17.22 to remove standards for multifamily residential projects, which are replaced by the standards in Chapter

17.114 and to add standards to ensure compatibility with single family uses.

Update Table 17.24-040-1 to establish minimum lot sizes for residential uses in the C-T and C-2 zones.

3. Standards for Specific Residential Uses: Article IV has been separated into two articles:

Article IV: Standards for Specific Residential Uses and Article V: Standards for Specific Non-Residential Uses.

Existing standards for residential uses, such as those for home occupations (previously Chapter 17.60 and relocated to Chapter 17.110) and accessory dwelling units (previously Chapter 17.62 and relocated to Chapter 17.112) are included in Article IV. Additions and revisions to Article IV include:
• Modifications to Chapter 17.112, Accessory Dwelling Units, to revise accessory dwelling unit standards to address current requirements of State law. • Addition of Chapter 17.114 to establish objective multifamily standards that apply to all projects with two or more multifamily units. These multifamily standards address neighborhood compatibility, building design, massing/articulation, outdoor/common space, site design, accessory elements, refuse containers, natural resources, and cultural resources. Given that State law has trended toward increasing the potential for projects to be limited to a ministerial review process, these provisions are called out for the Commission's review and comment as it is necessary to ensure the Zoning Code establishes objective standards that can be uniformly applied to all multifamily projects that will result in development that provides characteristics desired by the community.
• Addition of Chapter 17.116 to establish standards for manufactured housing on permanent foundation, employee housing for six or fewer employees, agricultural employee housing, emergency shelters, supportive housing, and low barrier navigation centers.
• Addition of Chapter 17.118 to accommodate duplex units in all single family zones.

Planning Commission Staff Report Focused Zoning Code Update October 12, 2021 Citywide

Page 4 ends

• Chapter 17.46, State Density Bonus and Other Incentives, is revised to reflect current requirements of State law. Due to the frequency of changes to density bonus requirements, this chapter now refers the user to State law rather than repeating all of the requirements in the City's Zoning Code. • Chapter 17.122 addresses State requirements for the treatment of family day care homes as a residential use.

4. Standards for Specific Non-Residential Uses: Article Vis added to provide a location for standards for all non-residential uses, including wireless communication facilities (previously Chapter 17.64 and relocated to Chapter 17.210), temporary uses ((previously Chapter 17.66 and relocated to Chapter 17.220), medical marijuana (previously Chapter

17.29 and relocated to Chapter 17.230)

5. Glossary: Article VI, formerly Article V, provides the glossary of terms (previously Chapter 17.80 and relocated to Chapter 17.300) and allowed use definitions (previously Chapter 17.82 and relocated to Chapter 17.310). The glossary has been updated to include terms and allowed uses that are included in the revisions to the Zoning Code.

Next Steps
Next steps in the Focused General Plan and Zoning Code Updates process include:

Focused Zoning Code Update

1. Public Hearings. Following the study session, staff will prepare the Adoption Draft Zoning Code Update that incorporates Planning Commission input from the study sessions. The Adoption Draft Zoning Code Update will be made available for public review and comment and is anticipated to be heard by the Planning Commission in November 2021 for a recommendation to the City Council. The Focused Zoning Code Update is anticipated to be brought to the City Council for consideration in December 2021/January 2022.

Focused General Plan Update

1. Draft General Plan Revisions Study Session: Staff will prepare a Draft General Plan Revisions document that addresses the issues raised in the Background Report as well as feedback provided by the Planning Commission, including the Commission's consideration of public input. This item is anticipated to be scheduled for Commission discussion at the December meeting.

1. Planning Commission Hearing. Foilowing the study session, staff will prepare the Adoption Draft General Plan Update that incorporates Planning Commission input from the study sessions. The Adoption Draft General Plan Update will be made available for public review and comment in January/February 2022, then will be heard by the Planning Commission in February 2022 for a recommendation to the City Council. The Focused Planning Commission Staff Report Focused Zoning Code Update October 12, 2021 Citywide

Page 5 ends

General Plan Update is anticipated to be brought to the City Council for consideration at a public hearing in March 2022.

PLANNING COMMISSION RECOMMENDATION
The Planning Commission is not requested to take formal action related to this item. This is a discussion item for the Planning Commission.

Attachments
Attachment 1 - Preliminary Draft Focused Zoning Code Update Planning Commission Staff Report Focused Zoning Code Update October 12, 2021 Citywide

Page 6 ends

Outlook
Fw: Mayors behavior at council
From Alison LaFayne < [email protected]>
Date Sun 5/18/2025 12:30 PM
To Alison LaFayne
@ 1 attachment (30 KB)
Image jpeg.jpeg;
Alison LaFayne
Councilmember, City of lone
1 East Main Street
lone, Ca 95640
209-274-2412
OF
TONG

ALIFORNI
From: Alison LaFayne <[email protected]>
Sent: Saturday, March 22, 2025 8:42:00 AM
To: Alison LaFayne
Subject: Fw:

Get Outlook for iOS
From: Alison LaFayne <[email protected]>
Sent: Wednesday, September 6, 2023 7:49:12 AM
To: Diane Wratten <[email protected]>; [email protected] <[email protected]>; Amy Gedney <[email protected]>
Alison LaFayne
Council Member
City of lone
1 East Main St
PO Box 398
lone, CA 95640
Phone: (209)256-4960
Email: [email protected]
OF TON
From: Diane Wratten <[email protected]>
Sent: Tuesday, September 5, 2023 10:35:46 PM
To: [email protected] <[email protected]>; Amy Gedney <[email protected]>; Alison LaFayne <[email protected]>
Diane Wratten
lone City Council
Get Outlook for ios
1/15/25, 6:08 AM Mail - Alison LaFayne - Outlook
Attachment 7
2:39 = G
< ‹ alison lafayne in lone Ne...
-- Filters Posts You've Seen Most Re
| Stacy Rhoades
Oct 8 . C
Any time elected officials try to
take away your vote, your voice, on
a measure - City of lone Measure L
to be exact - which proposes to
take the current lone City Clerk
position from an elected position by
the voters of this city to an
appointed position by the lone City
Council - ask yourself why officials
want to take away your vote and
your voice. Join me in voting no on
Measure L.

I HN IVU
https://outlook.office.com/mail/inbox/id/AQQkADAwATM0MDAAMS0yZDUyLTQzYWQtMDACLTAwCgAQAI0T6cCFapZKkyQC4%2Fjh1IM%3D/sxs/AQ... 2/3 1/15/25, 6:08 AM Mail - Alison LaFayne - Outlook

MEASURES SUBMITTED

TO THE VOTERS
CITY
al
Measure L
APPOINTIVE CITY CLERK.

Shall the office of City Clerk be appointive?
IS Supporters: Alison LaFayne Opponents:

None submitted
Home Marketplace Dating Notifications Menu
https://outlook.office.com/mail/inbox/id/AQQkADAwATM0MDAAMS0yZDUyLTQzYWQtMDACLTAwCgAQAI0T6cCFapZKkyQC4%2Fjh1IM%3D/sxs/AQ... 3/3 1/15/25, 6:10 AM Mail - Alison LaFayne - Outlook
4:05 • = 6
< Stacy Rhoades
Posts Photos Videos
• .°
Stacy Rhoades
Nov 30 •
Our current Mayor is at it again.

Trying to make it to where the voters
of lone can't vote for their favorite city
Council members . She wants term
limits so members of the community
that keep getting the majority of the
votes, like myself and other council
members, can no longer represent the
people of our community.

Come to next Tuesday's, December
3rd city Council meeting and let your
voices be heard.

Sance liven iran
https://outlook.office.com/mail/inbox/id/AQQkADAwATM0MDAAMS0yZDUyLTQzYWQtMDACLTAwCgAQACw1Mc593pRJpWFcB%2F22RxM%3D/sxs/... 2/3 1/15/25, 6:10 AM Mail - Alison LaFayne - Outlook
e namerlane inning tre

AGENDA ITEM
DATE: December 3, 2024
AND VIA 2AMIN
TO: members alone aw council
FROM: Jous Zoon Marting
SUBJECT: Amending the lone Municipai Code Title 2 to include City Council Nicely 11) 152961820 Passcoek: 95640
Term Limits
Tuesday, December 3, 2024
RECOMMENDED ACTION/S):
101048078 0098018088880708 28889808888

OPPORTUNITIES AND MAINTAINING A INGH CELLITE OF BIFF FOR OUR CITIZENS a stone are do attorcy to drat a restation and orcinence to emend tre fore Municipal Code Tito 2 to add Cmapter 202-Cav Counci and Section 2.02.010-Term Romes ot City Councl BLASE PEE COME PESTIMON OFOR MINE IN
FISCAL IMPACT:
11 Pubicaller of Crense Cortircaured Adastrate fees Misting The Cy Councileserves the ght to seasonably it the sutal tane for pablo comat BACKGROUND;
tull shall repop shakatold uments are a dishic for pull to son the in cs the st In part years, the registered voters of the City of lone have comatunicated openly ther Cok. Cur Hall. 1 E Mas Sued. lone CA Hard copsmas be obtad for 5!60 for pages 1 conceins and mounting lack of ta fi thee Current tietted Officiait and admens ratiot of the Sants 4? for cach additional paps Documents that are are arashle when the apends 1a pared city. lace of responsible oversight, fiscal management, failure to unitiate arogress on city will he made assatable bo pable rosen al the meng infrastructure, traffic problems, economic dezelcoment vision fortie future and bid community support are among the top conterns. This reflected after path election by the nse of undervotes ident-led oy the Amade County Registrar of Voters This past election nea 40% of regatered voters ed not vote to select their own city council in addition, white the B. A LON DSLAMON populabon of the bity tin then, the numter of candidates eech year as drasticaly been CONTERENCE WIDE REAL PROPERLY NI GORAJON reduced cling the conde: and d sorder betwar of round/members and lack ull 100 Chill: Ond Drisc: APS 005126-0343 1270 Shacks Lass:
compensalon Litten feei hope est and unheard (APN 005.120-0871 Spency Register frenget ee
Vegetating Parties laho Capils Fessed
Baker Negotaton Prose and Terms of Payment
&+ Add friend • Message
Home Marketplace Dating Notifications Menu
https://outlook.office.com/mail/inbox/id/AQQkADAwATM0MDAAMS0yZDUyLTQzYWQtMDACLTAwCgAQACw1Mc593pRJpWFcB%2F22RxM%3D/sxs/... 3/3 1/16/25, 5:20 AM Mail - Alison LaFayne - Outlook
Letters to t
1 A not-so ringing endorsement
As an elected official, I have done a lot of great
things for our City of Ione. I have made many I
smart decisions to keep our city prosper and
work hard to fix the damage that has been done
through the years. j
However, I have made one bad decision and I
would like to apologize to my community for it. S
I apologize for actively working and endorsing
a
Alison LaFayne to get elected onto the lone City V
Council.

Stacy Rhoades
Ione jI
t)
Celebrate Year 10 DN
d
On June 7th of 2014, three Russian program- d
mers finally passed the 65 year-old Turing Test d
with a program that simulated a 13 year-old tl
Ukrainian boy named Eugene Goostman. En-
di
glish mathematician Alan Turing both invented
the first real computer and the Turing Test. The fa
https://outlook.office.com/mail/inbox/id/AQQkADAwATM0MDAAMS0yZDUyLTQzYWQtMDACLTAwCgAQALHLBT2wDTIFnNR03xPbltE%3D/sxs/AQMk... 1/1 1/15/25, 6:11 AM Mail - Alison LaFayne - Outlook
4:05
< COLTAPENG Stacy Rhoades
...

Nov 30 •
Stephanie Home Anderson
Who the hell is she working
for? This is outrageous. Has
she paid lone the money she
owes when she was renting
the horse arena ????
2W Like Reply Like 10
Linda Smylie
It's very obvious she is
targeting you and others she
doesn't like. Does council
member LaFayne not know the
meaning of Civil Servant?
2w Like Reply
Stephanie Home Anderson
about:blank?windowld=SecondaryReadingPane6 2/3
1/15/25, 6:11 AM Mail - Alison LaFayne - Outlook
Linda Smylie I also found
the following aliases;
Alison Rowen Lafayne;
Alison R. Norberry; Alison R
Fee; Alison R. Halikas.

And was born in Highland
Beach, Md. WHY does she
have so many aliases?
2w Like Reply
@ Comment as A... @ GIF ) ©
about:blank?windowld=SecondaryReadingPane6 3/3
1/15/25, 6:05 AM Mail - Alison LaFayne - Outlook
8:59 AM Sun Oct 20 = 41% •
ipetitions.com
our city. SIGN THIS PETITION
Let's unite to bring positive, community-driven leadership back to people have sign Id your void
lone. Your signature matters.
7%
Jackie Sanchez -gnedrerently
Share for Success
f Share on Facebook Share on Twitter Share in Messenger Greg Smith United States
This current mayor has failed the city of lone and it's resident's.

Stacy Rhoades United States
Get rid of her. She is a habitual liar.

Sign i to comment
Vanessa Hammers Anna Price David price Megan Horst C Davie Jackie Sanchez Teresa Dockter Greg Smith Lisa Smith
Stephanie Anderson
https://outlook.office.com/mai/inbox/id/AQQkADAwATM0MDAAMS0yZDUyLTQzYWQtMDACLTAwCgAQAAGY%2BPwbelZCvfHM2Gq%2Bie4%3D/sx. 2/3 ATTACHMENT 7.E

US MINE

CORPORATION
8625 Highway 124, lone CA 95640
lone City Council Members Comments did not mention US Mine, nor were 1 East Main Street they hateful. The post was regarding the a lone, CA 95640 private neighborhood group about dust on car:
in the morning and the fact that somehow
Thursday, October 10, 2024 Stacy Rhoades, was in
our chat when he didn't live here. No defaming
Re: Expression of Disappointment Regarding Mayor Alison LaFayne Social Media Remarks Dear Members of the lone City Council,
US Mine Corporation has been operating in lone for decades and is the largest supplier of critical industrial minerals in the western United States that are used in a vast majority of everyday applications that are vital in everyone's daily lives. Without our operations, people wouldn't have basic items that we touch and use in our everyday lives, including rubber, plastic, paper, paint, glass, construction materials and more.

We respect and support our local lone community and the coexisting relationship we have always maintained. On Tuesday, October 8, it was brought to our attention that lone Mayor Alison LaFayne was making posts and comments in the Wildflower Homeowners group on Facebook claiming that US Mine Corporation contributes to poor air quality in the city and defaming the name of a current employee, who is also an lone City Council Member.

We would like to set some of these allegations straight, as well as express our disappointment that Ms. LaFayne would take to hate comments on a social media platform, rather than address these concerns in a civil and mature manner. US Mine Corporation has always been an advocate for our local community, donating minerals to our local sporting fields, horse arenas and parks here in lone, sponsoring our youth sports teams, making monetary donations to local organizations and more.

We have water haul truck drivers who drive and water the property day and night to reduce dust in the air and have even graciously offered to send our own employees to go water the Howard Park roads and track for youth sporting games over the weekend to reduce dust during heavy traffic times at no cost to the city. As far as the environment goes, our proactive environmental contingency plans and mine management assure the community that our projects will operate cleanly and without incident.

With all of this being said, our company is discouraged that we would receive such negative feedback from our current local city mayor, and that she would push her own unconstructive opinions about us that are not helpful, nor true, onto the rest of the local community who we have always and continue to support. We hope that this letter will be a realization of Ms. LaFayne's poor communication and oversight.

Thank you for your time.

Sincerely,
Scott Dockter
CEO
US Mine Corporation
(209) 274-9143
8:29
(
Posts Photos Videos
I need your vote in electing me to the
City Council, but equally important - I
need you to elect an lone City Council
that will be dedicated and work with
me, on behalf of our citizens, to fix
these issues and not make them
worse. I have never worked with such
a group of incompetent people in my
life like the current lone City Council. I
have fought the lone City Council for
four years trying to solve issues while
the other City Council members have
created, and continue to create, new
problems that will damage our future
while ignoring issues they should be
solving. The current lone City Council
members are not working for you and
they are, in fact, making the issues
worse. It is no secret that I do not
agree with how our city government
treats its citizens, how they treat
& Add friend • Message
Posts Photos Videos
HOLLAPENG Stacy Rhoades
Jun 22, 2022 • 3
Here is how you get reliable, clean,
free water to Castle Oaks golf course,
save the city of Sutter Creek Millions
of Dollars and save the Tax payers of
lone Hundreds of thousands of
Dollars. Let Sutter Creek take over the
Teriary water plant. I suggested this
over a year ago when I met with City of
Sutter Creek Mayor and Manager.

Sutter Creek is our neighbors, and I
wanted to work with them, not against
them like the rest of our council. It was
stupid for the city of lone to tell ARSA
the golf course doesn't need the
water. And also so you all know, it is
against the law to use CDCR water on
the aolf course. Thev will find this out
ATTACHMENT 3

CENSURE POLICY

Conduct subject to censure may include, but is not limited to, the following:
a. Failing to maintain professional relations with City staff, commissions, and committees.
b. Not respecting the Council-Manager form of government (for example, by improperly influencing or directing City employees).
c. Interfering with the collective bargaining rights of represented City employees.
d. Speaking for or representing the City without the authority of the City Council. e. Committing violations of the Ralph M. Brown Act (Government Code § 54950 et seq.) or the Political Reform Act (Government Code 5 81000 et seq.). f. Causing liability or extraordinary legal expense to the City. g. Abusing or improperly using public resources available to the City Council. h. Engaging in harassment or discrimination. Councilmembers must refrain from engaging in conduct that is discriminatory or constitutes harassment. i. Not upholding standards of civility and decorum in interactions with Councilmembers, Council Advisory Boards, Commissions, Committees, the public, and staff.
j. Engaging in abusive conduct, personal charges, or verbal attacks upon the character or motives of other Councilmembers, Council Advisory Boards, Commissions, Committees, the public, and staff.

When deemed warranted, the Council may initiate an investigation by a neutral investigator.

Upon the conclusion of the investigation, the Council will review the investigation findings.

Such review may be conducted in a closed session in compliance with the requirements of the Ralph M. Brown Act (Government Code S 54950 et seq.).

The Council may also choose to appoint an ad hoc committee of the Council to conduct a review of the request for censure. The ad hoc committee shall not include the Councilmember making the request for the proposed censure or the official that is named for proposed censure. The ad hoc committee may conduct its own investigation to arrive at a recommendation regarding the request and report its findings to the Council. At the earliest opportunity (but no later than two (2) regular Council meetings following formation of the committee), the ad hoc committee shall make its recommendation to the Council to determine whether: (a) no action is required, (b) further investigation of the charges is necessary, or (c) admonishment, informal warning, or resolution of censure is recommended.
2 4920-2159-7733, v. 2
Unless otherwise relevant and allowed under open meeting laws, the Council's discussion will generally be limited to the complaint, the investigation (if any), and whether any policy violations have occurred.

Participation of Named Official
The official named for proposed censure shall be ineligible to vote on any action taken by the Council during the censure process.

8. Due Process
In all instances, the Council shall ensure that all due process requirements are met. The City Attorney may recommend variations to the procedures contained herein to ensure due process.

The rules of evidence and judicial procedure applicable in courts of law shall not apply to any censure hearing, and the procedures shall be generally informal.

CITY COUNCIL PROTOCOL MANUAL

CITY OF ION

FOUNDED
1846

INCORPORATEO
FORNIA

TEY HALL
ADOPTED AUGUST 5, 2008

CITY OF IONE CITY COUNCIL PROTOCOL MANUAL

TABLE OF CONTENTS
Chapter 1 Introduction and Overview 1

1.01 Council-Manager Form of Government. 1

1.02 Purpose of City Council Protocol Manual 1

1.03 Overview of Basic City Documents

1.04 Orientation of New Members 3
Chapter 2 lone City Council: General Powers and Responsibilities 5

2.01 City Council, Generally. ...5

2.02 Role of Councilmembers 5

2.03 Role of Mayor. .6

2.04 Vice Mayor, Absence of Mayor and Councilmembers. 7

2.05 Resignation of Mayor or Vice Mayor

2.06 Emergency Response .... 7

2.07 Appointment of Officer...

2.08 Boards, Commissions, Committees and Task Forces. .7

2.09 Service on Outside Boards ..... 10

2.10 Incompatibility of Offices.... ....10
Chapter 3 Support Provided to City Council 11

3.01 Staff/Clerical Support 11

3.02 Office Equipment. .. 11

3.03 Meeting Rooms... 12

3.04 Mail, Deliveries .. 12

3.05 Council Library. .. 12
Chapter 4 Financial Matters 13

4.01 Council Compensation .. 13

4.02 Budget.. ... 13

4.03 Financial Disclosure.. ... 13

4.04 Travel Policy... ....13

4.05 City Credit Card Policy.... .14
Chapter 5 Communications 15

5.01 Overview .. 15

5.02 Correspondence from Councilmember. 15

5.03 Local Ballot Measures.. 15

5.04 Proclamations... 16

5.05 State Public Records Disclosure Act .. 16
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Chapter 6 Conflict of Interest 18

6.01 Ethics, AB1234 Ethics Training... 18

6.02 Conflicts of Interest. 18
Chapter 7 Interaction with City Staff/Officials 22

7.01 Overview .. 22

7.02 Council-Manager Form of Government. 22

7.03 City Council, Non-interference .

7.04 City Council/City Manager Relationship. 23

7.05 City Council/City Staff Relationship ....

7.06 City Council/City Attorney Relationship.

7.07 Roles and Information Flow ..

7.08 Dissemination of Information. 25

7.09 Magnitude of Information Request. 26

7.10 Staff Relationship to Advisory Bodies. 26

7.11 Restrictions on Political Involvement by Staff. 26

7.12 Council Attendance Policy.. 27
Chapter 8 City Council Meetings 28

8.01 Meeting Schedule... 28

8.02 Public Notice of Meetings and Hearings. 28

8.03 Emergency Meetings 29

8.04 Special Meetings.

8.05 Study Sessions

8.06 Placing Items on the Agenda

8.07 Development of the Agenda Meetings.

8.08 Order of Business.

8.09 Council Action.. 33

8.10 Legislative and Quasi-Judicial Action of the Council 33

8.11 General Parliamentary Procedure

8.12 City Council Conduct and Participation at Meetings..

Chapter 9 Protocol Administration 35

9.01 Biennial Review... 35

9.02 City Attorney as Protocol Advisor... 35

9.03 Adherence to Non-interference Ordinance.. 35

9.04 Applicability of Protocol Manual .. 35
Appendix 35
• CMA Code of Ethics
City of lone Code of Ethics
• California Government Code Section 54950-54963 (Brown Act) Rosenberg's Rules of Order
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• Travel Policy
• Credit Card Policy
• List of City Plans
• Approved Proclamations List
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Chapter 1 Introduction and Overview
As a City Councilmember, you not only establish important and often critical policies for the community of lone, you are also a board member of a public corporation having an annual budget of several million dollars. The scope of services and issues addressed by the city organization go well beyond those frequently reported in the newspaper or discussed at City

1.01 Council-Manager Form of Government
The City of lone has a Council-Manager form of government. As described in the Municipal Code and the Government Code of California, certain responsibilities are vested in the City Council and the City Manager. Basically, this form of government prescribes that a City Council's role is that of a legislative policy-making body which determines not only the local laws that regulate community life, but also determines public policy and gives direction to the City Manager to administer the affairs of the city government in a businesslike and prudent manner. (Lone Municipal Code Title Il and Government Code §34100 et seq.) The City of lone was incorporated in 1953. At that time, the separately elected City Clerk was the administrative officer for municipal affairs. There was also a separately elected City Treasurer. The City Council established lone as a Council-Administrator form of government in and hired its first City Administrator that year. In 2007, the City Council changed the form of government to Council-Manager and hired a City Manager.

1.02 Purpose of City Council Protocol Manual
The City of lone has prepared its own Protocol Manual to assist the City Council by documenting accepted practices and clarifying expectations. Administration of City Council affairs is greatly enhanced by the agreement of the City Council and staff to be bound by these While attempting not to be overly restrictive, procedures are established so that expectations and practices can be clearly articulated to guide Councilmembers in their actions.

1.03 Overview of Basic City Documents
This Protocol Manual provides a summary of important aspects of City Council activities. lowever, it cannot incorporate all material and information necessary for undertaking th usiness of the City Council. Many other laws, plans, and documents exist which bind the Cit Council to certain courses of action and practices. The following is a summary of some of the most notable documents that establish City Council direction. A complete list of City plans and implementation programs is provided in the Appendix.

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A. lone Municipal Code
The Municipal Code contains local laws and regulations adopted by resolutions and ordinances. Title II of the Code address the role of the City Council, describe the organization of City Council meetings and responsibilities, and appointment of certain City staff positions, advisory boards, and commissions. In addition to these administrative matters, the Municipal Code contains a variety of laws including, but not limited to, zoning standards, health and safety B. Goals
The City Council sets both long-term and short-term goals for the City each spring. The goal-setting process includes a review of the previous year's goals including progress toward completion and updating. The budget is then written with the objective of working toward completion of those goals.

C. Codes of the State of California
The state laws contain many requirements for the operation of city government and administration of meetings of city councils throughout the state. Ione is a "general law city" which means it operates under applicable general laws of the state. As a general law city of the state of California, lone is vested with all the powers of incorporated cities as set forth in the California Constitution and the applicable California state laws. Conversely, there are a number of cities within California that are "charter cities" and have adopted local provisions that establish basic governing procedures for local government. (Government Code §§ 34100-34102) lone is not a charter city.

D. Annual Budget
The annual budget is set for the fiscal year beginning July Ist and ending June 30th. It is the primary tool and road map for accomplishing the goals of the City. The budget document is the result of one of the most important processes the City undertakes. By adopting the annual budget, the City Council makes policy decisions, sets priorities, allocates resources, and provides budget, the iry out make potey f the framework for government operations. Study sessions on the budget are held in May and public hearings in June with adoption at the second City Council meeting in June.

E. Annual Financial Audit
The annual financial audit includes the financial statements of the City for a fiscal year. It includes the financial condition of the City as reflected in the balance sheet, the results of operations as reflected in income statements, an analysis of the uses of City funds, and related footnotes. The annual financial audit includes statements for the various groups of funds and a consolidated group of statements for the City as a whole. The City Council has the responsibility

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of hiring an independent auditor, and of reviewing and accepting the audit.

F. General Plan
A state-mandated General Plan addresses the City's long-range planning needs relative to land use, transportation, economic development, and other planning elements. The City's General Plan is reviewed on an ongoing basis, but mandatory elements may only be revised four times a year; however, certain amendments necessary for affordable housing development are not subject to this limitation. (Government Code § 65350 et seq.)
G. Five-year Capital Improvement Program
The Five-year Capital Improvement Program serves as a guide for determining priorities, planning, financing, and construction of capital projects which add to, support, or improve the physical infrastructure, capital assets, or productive capacity of City services.

H. Disaster Preparedness Plan
The City maintains a disaster preparedness plan that outlines actions to be taken during times of extreme emergency. The City Council may be called upon during an emergency to establish policies related to a specific incident. The chain of command is as follows:

The City Manager is the Director of Emergency Services
The City Manager may appoint an Assistant Director of Emergency Services (Tone Municipal Code Title II, Chapter 2.48, §§ 2.48.010 to 2.48.120)

1.04 Orientation of New Members
It is important for the members of the City Council to gain an understanding of the full range of services and programs provided by the City. As new members join the City Council, the following will be provided in a timely manner.

The City Manager will host an orientation program to distribute materials outlining City policy, protocol and updates on labor negotiations. . The City Manager will facilitate a meeting with the City Attorney for conflict-of- interest training, review of current legal matters, and review of parliamentary procedure.
• The City Manager will arrange a meeting with Finance prior to the first pay period to cover information reviewed with all City employees, (e.g., benefits elections, 1-9, retirement options, etc.)
• The City Manager will arrange meetings with key Department Heads to be briefed on current projects within his/her Department and to tour City facilities. • The City Manager will arrange an opportunity for "ride alongs" with the lone Police Department.
• The City Manager's assistant will arrange a meeting for a briefing on various aspects of City Hall, including, but not limited to, travel procedures, phone service, etc.

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• The City Manager will provide information for attendance at the League of California Cities' New Mayors and Council Members Academy.

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Chapter 2 Lone City Council: General Powers and Responsibilities

2.01 City Council, Generally
Fundamentally, the powers of the City Council are to be utilized for the good of the community and its residents; to provide for the health, safety, and general welfare of the citizenry.

The City Council is the policy-making and law-making body of the City. State law and local ordinances define the powers and responsibilities of the Council.

It is important to note that the Council acts as a body. No member has any extraordinary powers beyond those of other members. While the Mayor has some additional ceremonial and presiding officer responsibilities as described below, when it comes to establishing policies, voting, and in other significant areas, all members are equal. It is also important to note that policy is established by at least a majority vote of the Council. While individual members may disagree with decisions of the majority, a decision of the majority does bind the Council to a course of action. Councilmembers should respect adopted Council policy. In turn, it is staff's responsibility to ensure the policy of the majority of the Council is upheld. Actions of staff to pursue the policy direction established by a majority of Council do not reflect any bias against Councilmembers who held a minority opinion on an issue.

A. Council Non-Participation in Administration
In order to uphold the integrity of the council-manager form of government and to provide proper checks and balances, members of the City Council shall refrain from becoming directly involved in the administrative affairs of the City, unless directed by a majority of the Council to participate in a policy or project.

2.02 Role of Councilmembers
Members of the lone City Council are collectively responsible for establishing policy, adopting an annual budget, and providing vision and, goals to the City Manager. The following outline is a brief description of the various duties of Councilmembers. The description is not intended to be comprehensive, but rather it is an effort to summarize the primary responsibilities of the Council.

A. Summary of Council Duties and Responsibilities as Provided in State Law:

1. Councilmembers serve as the:

City Council

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2. Establish Policy

3. Enact Local Laws
• Adopt ordinances

4. Supervise Appointed Officials
• Appoint City Manager and City Attorney
• Evaluate performance of City Manager and City Attorney • Establish boards, commissions, committees and task forces • Make appointments to such bodies
• Provide direction to advisory bodies

5. Make Decisions
• Study problems
• Review alternatives
• Determine best course of public policy
• Call special elections as necessary

2.03 Role of Mayor
A. Presiding Officer
The Council selects the Mayor on the third Tuesday of December. The Vice Mayor can be selected to be the Mayor or the City Council can select from the remaining members of the City Council at their discretion. It is recommended that the Mayor should have served at least one full year on the City Council prior to being selected as the Mayor.

The Mayor serves as the presiding officer, unless otherwise delegated, and acts as chair at all meetings of the City Council. The Mayor sets the Agenda for regular and special Council meetings. The Mayor may participate in all deliberations of the Council in the same manner as any other member and is expected to vote in all proceedings, unless a conflict of interest exists.

During Council proceedings, the Mayor facilitates discussion, gauges direction, and listens for majority support prior to calling for a vote on a motion. The Mayor does not possess any power of veto. State law allows the Mayor to move or second an action. As a matter of lone tradition, the Mayor does not make a motion and will only second a motion in rare and unusual circumstances. (Government Code §§ 36801-36815)

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B. Ceremonial Representative and Other Duties of the Mayor Responsibility to act as the City Council's ceremonial representative at public events and functions has been assigned to the Mayor. In the Mayor's absence, the Mayor shall appoint a Councilmember to perform the ceremonial role. However, all Councilmembers are encouraged to participate. The Mayor may initiate and execute certificates of appreciation and recognition, and Council-approved proclamations. The Mayor has the responsibility of making liaison, board and committee assignments for Councilmembers with those assignments to be ratified by the Council.

2.04 Vice-Mayor, Absence of Mayor and Councilmembers
In the absence of the Mayor, the Vice-Mayor shall perform the duties of the Mayor. The Council selects the Vice-Mayor by a majority vote each year on the third Tuesday of December. When both the Mayor and Vice-Mayor are absent, the Mayor will designate from amongst the Councilmembers a person to serve as Acting Mayor, who shall, for the term of such absence, have the powers of the Mayor.

If the Mayor or other Councilmembers intend to be absent from the City, they shall notify the City Manager of such absence. If a Councilmember fails, for any reason except sickness, to attend three consecutive regular meetings of the Council, his or her office may be declared vacant by the mayor and the council shall proceed to decide whether to hold a special election or appoint a successor for the unexpired portion of the term of office of the absent member. [lone Municipal Code Section 2.04.030)

2.05 Resignation of Mayor or Vice-Mayor
If the Mayor or Vice-Mayor resigns, the City Council will select a new Mayor or Vice-Mayor.

2.06 Emergency Response
The City Council may proclaim, and the Mayor shall sign, a declaration of emergency. If the City Council is not in session, the City Manager (Emergency Services Director) may proclaim the existence of an emergency. The Emergency Services Director directs all disaster response activities. (Lone Municipal Code § 2.48.060)

2.07 Appointment of Officer
The City Council is responsible for appointing two positions within the City organization-the City Manager and the City Attorney. The City Manager and the City Attorney serve at the pleasure of the Council. The City Manager is responsible for all personnel within the City organization.

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2.08 Boards, Commissions, Committees, and Task Forces
A. Appointments Made by the Council
City Cas seil at standing comisions anicy omnites. in aditin, decial purpose in Thes capacity in certain situations.

The procedures established in this Manual reflect the policy of the City Council regarding the appointment of volunteer citizens to the various bodies of the City. The establishment of these procedures ensures that well-qualified, responsible, and willing citizens are given the opportunity to serve the City and participate in the governance of their community.

The City Council is specifically empowered to create all boards, commissions, committees and task forces, pursuant to the provisions of the lone Municipal Code, as the Council deems necessary or advisable. In the exercise of this power, it is the desire of the City Council to establish a consistent policy in its decision-making role to fairly and equitably evaluate those citizens of the community who demonstrate a desire to serve on such boards, commissions, committees, or task forces. (Ione Municipal Code Title 2, Chapters 2.17, 2.36, and 2.62) For full-term vacancies, the filing period is as determined by Ordinance. The City Clerk shall:

Publicly announce the position vacancy and filing period by publication of same in the official newspaper of the City of lone and set forth the qualifications required, if any.

Notify the incumbents) of whose terms are expiring, of such term expiration and invite the incumbents) to consider being reappointed.
• Advertise the position and accept applications when an incumbent's term expires on the Planning Commission, Park and Recreation Commission, and any other Commission.

B. Selection

1. Mayor Interview Period: The Mayor may personally interview each applicant individually, at a time and place to be designated by the Mayor.

However, after reviewing applications, the Mayor reserves the right to make appointments without conducting interviews.

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2. The Mayor may appoint a sub-committee to review applications or conduct interviews of applicants and appoint the member, with approval of the City Council.

3. Decision & Announcement: Each applicant will be notified of the decision of the Mayor and Council approval. The City Clerk will also notify the Chair of the affected board or commission of its decision.

C. Resignations
Vacancies occurring during the middle of a term shall be filled by appointment for the unexpired portion of the term, in the same manner provided herein for initial appointment.

D. Councilmembers' Role and Relationship with City Bodies

1. Because the Council has the ability to review decisions made by the commissions and recommendations made by committees and task forces, Councilmembers shall not be appointed to City Boards or Commissions concurrent with their term of office.

2. Unless specifically authorized by a majority vote of a quorum of the Council, no Councilmember shall be authorized to testify before or direct the work of any board, commission, committee or task force of the City.

3. If the Councilmember is testifying in such a capacity pursuant to the above provision, testimony should be undertaken in such a manner as to assure public confidence in the decision-making process and avoid the appearance of bias, prejudice, or improper influence. Toward this purpose, the following protocol should be observed:
a. Councilmembers shall not testify in matters pending before any commission, committee, or task force that will receive, or could potentially receive, future appeal or review before the City Council. Violation of this protocol shall require the Councilmember to disqualify his or herself from participating in any appeal or review proceedings before the City Council. b. Except in matters directly involving personal interests, Councilmembers, in their capacity as private citizens, should abstain from providing testimony or influencing decisions in matters pending before any City board, commission, committee or task force that will receive, or could potentially receive, future review or other action before the Council. Where a Councilmember elects to provide such testimony, the following rules shall apply:

The Councilmember shall declare at the outset and upon the record that the Councilmember is present in his or her private capacity as an interested citizen, and not on behalf or at the request of the City Council.

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• The Councilmember shall refrain from stating or implying that the Councilmember's position or opinion is that of the City Council. • The Councilmember shall refrain from directing City staff or the advisory body to take any action on behalf of the Councilmember.

The Councilmember shall disqualify him or herself from participating in the matter should it come before the Council for review and/or decision.

2.09 Service on Outside Boards
Councilmembers are often requested to serve on outside boards, councils, commissions, or committees. This type of representation serves to facilitate communication and provide interaction with other governmental bodies. The City Council appoints members to some of these groups on an as-needed or as-requested basis.

Councilmembers participating in policy discussions at regional meetings will represent the consensus of the Council, except where regional appointment requires regional opinion. Personal positions, when given, will be identified and not represented as the position of the City.

Assignment and direction of staff in relation to regional meetings are at the discretion of the City Manager.

2.10 Incompatibility of Offices
In general, California law prohibits public officials from simultaneously holding more than one public office when the functions or responsibilities of the two offices have the potential for overlapping. This prohibition arises from a concern over the potential clash of two public offices held by a single official with potentially overlapping public duties. The Legislature may, however, expressly authorize through legislation the holding of two offices notwithstanding the fact that the dual holding would otherwise be prohibited. For example, the Legislature has exempted Local Agency Formation Commissions, the Coastal Commission, joint powers agencies, and transportation corridor agencies.

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Chapter 3 Support Provided to City Council

3.01 Staff/Clerical Support
of support staff is appreciated and turnaround time will vary depending on workload.

3.02 Office Equipment
To enhance Councilmembers' service to the community and their ability to communicate with staff and the public, the City provides meeting facilities and office equipment for City business. It is important to note that all letters, memoranda, and interactive computer communication (email) involving City Councilmembers and members of advisory boards and commissions, the subject of which relates to the conduct of government or the performance of any governmental function, with few exceptions stated by the Public Records Act, are public records.

A. Business and Personal Use of City Equipment
The City's electronic equipment and information systems are intended for professional business use in performing the duties of a Councilmember. Personal use of City equipment is prohibited.

B. Photocopy Machines and Other Equipment

1. Photocopy Machines. Councilmembers may use the photocopier for City business.

2. Other equipment. Except as provided herein, in no event shall a Councilmember take City property to his or her home.

C. Monitoring, Enforcement and Penalties

1. City information systems or storage media are the property of the City of lone. The City retains the right to access, copy and change, alter, modify, destroy, delete or erase this property without prior notice to Councilmembers.

2. The City retains the right to monitor and audit the use of email and Internet use. The right to use these technologies does not include the right to privacy.

3. Deleted documents, messages and data may be retrieved from a variety of points in the network.

Couvrimembers should assume that electronic evidence discovery might recover ditted or

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4. Councilmembers' use of a personal Internet account on City equipment, and monitored by the City and could be reviewed as part of a Public Records request.

Councilmembers may utilize the office space provided in the City Hall. Use of other meeting rooms, including the conference room located at City Hall, may be scheduled through the City

3.04 Mail, Deliveries
Members of the City Council receive a large volume of mail and other materials that are delivered primarily through the use of mailboxes located in the City Council office. City Manager's staff disseminates mail to individual Council mailboxes. Staff does not open mail addressed to individual Councilmembers. General correspondence addressed to Councilmembers as a whole will be opened and delivered to the Council General Box. Councilmembers are encouraged to check mailboxes often. In addition, City staff will email, telefax or personally deliver materials that are time sensitive to a member's home or office, if appropriate.

3.05 Council Library
Located in the City Council's office is a library of current City plans and implementation programs. These documents are for reference and are not to be removed from the office. Copies can be made available for individual Councilmembers upon request to the department of origination. Each City Councilmember is issued a complete copy of the lone Municipal Code for their reference.

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Chapter 4 Financial Matters

4.01 Council Compensation
The Municipal Code provides for payment of a modest honorarium to members of the City Council. State law sets the level of compensation. (Government Code §36516 and IMC $2.20)

4.02 Budget
The annual City budget includes appropriations for expenses necessary for members to undertake official City business. Funding provided includes membership in professional organizations, attendance at conferences or educational seminars, purchase of publications and office supplies.

Reference is made to the attached City Manager's budget instructions.

4.03 Financial Disclosure
Candidates for the office of Councilmember shall file a financial disclosure statement with the City Clerk who will retain a copy and forward the original to the Fair Political Practices Commission (FPPC). (Government Code §§ 87200 et. seq.) Financial disclosure shall be filed with nomination papers, not earlier than 113 days before the election with the deadline being no later than 88 days before the election. (Calif. Elections Code) When Councilmembers assume office or leave office, whether by election, appointment, end of term or resignation, Statements of Economic Interests (FPPC Form 700) covering the previous 12month period must be filed within thirty days. (Government Code § 87204) In addition, Councilmembers are required to file financial disclosure statements (FPPC Form 700) on an annual basis after January 1 and before April 1 of each year covering the previous calendar year. (Government Code § 87203) Statements filed in any of the above cases will be available for public inspection.

4.04 Travel Policy
The City Council has adopted by resolution a travel policy. The City Council, staff, and appointed officials will be reimbursed for all approved travel as defined in the City Travel Policy up to the amount of an individual Councilmember's funds allocated for travel/training. In addition, a Councilmember may request in writing to the City Manager a reallocation of his/her unused travel budget to another Councilmember. "Approved Travel" means travel to attend training or conferences, or other City Council-directed travel activities.

A. Pre-authorization of Travel/Training
Councilmembers and appointed officials traveling on City business that involves an overnight stay shall submit a Travel/Training Authorization Form to the City Manager for approval. The travel authorization form will include a complete estimate of the costs of the trip, including conference registration, transportation, and per diem. The travel authorization form will also include the purpose of the trip, the dates of travel, and other pertinent details.

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In advance of any travel on City business, a Travel/Training Authorization Form must be B. Authorization for Reimbursement of Travel Expenses
Within 10 days of the close of the authorized travel period a final itemized Travel/Training receipts and expense reimbursement requests, must b
uhoted on he City Maladin folinal apro van and signature the cineM neges mice wi process and submit authorized travel reimbursement requests to the Finance Department.

4.05 City Credit Card Policy
Issuing Cards: The City credit card is available for use by the City Council and can be obtained from the City Manager's Assistant. Use of City credit cards is set forth in the City Credit Card Policy.

Cards Lost or Stolen: Lost or stolen cards must be reported to the Finance Director within one working day of discovery.

Leaving Office: Each card holder must surrender the City credit card immediately upon leaving office, or upon request of the City Manager or Finance Director. Use of the card after privileges are withdrawn is prohibited.

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Chapter 5 Communications

5.01 Overview

5.02 Correspondence from Councilmembers
Members of the City Council will often be called upon to write letters to citizens, businesses, or other public agencies. Typically, the Mayor will be charged with transmitting the City's position on policy matters to outside agencies on behalf of the City Council. Individual members of Council will often prepare letters for constituents in response to inquiries, or to provide requested information. City letterhead is available for this purpose, and staff can assist in the preparation of such correspondence.

On occasion, members may wish to correspond on an issue on which the Council has yet to take a position, or about an issue for which the Council has no position. In these circumstances, members should clearly indicate that they are not speaking for the City Council as a whole, but for themselves as one member of the Council. City letterhead and office support may be utilized in these circumstances.

Councilmembers may occasionally be asked to prepare letters of recommendation for community members seeking employment or appointment. It is inappropriate for Councilmembers to make a recommendation or utilize City letterhead or their Council titles for such letters without approval of the majority of Council.

City letterhead and staff support cannot be utilized for personal or political purposes.

5.03 Local Ballot Measures
At times, initiatives may be placed on the ballots that affect City Council policy. There are restrictions regarding what actions the City may take on ballot measures. Specifically, state tatutes prohibit the City from using its personnel, equipment, materials, buildings, or oth sources to influence the outcome of elections. What the City can do is distribute information:
reports or pamphlets for the purpose of informing the public of the facts of an issue.

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5.04 Proclamations
Proclamations are issued by the City Council as a ceremonial commemoration of an event or issue .g., National Night Out). Proclamations are not statements of policy. Proclamations are lanner in which the City can make special recognition of an individual, event, or issu list." The decision to add or not to add a proclamation to the approved list shall be made following consultation between the City Manager and the Mayor at the time the Council meeting agenda is being prepared.

The list will be reviewed by the City Council every February following a City Council election.

Proclamations not requested for two years will automatically be deleted from the list of pre- approved proclamations.

5.05 State Public Records Disclosure Act
To ensure that business communications submitted to and by elected and appointed officials comply with the Public Records Act and the State Open Meetings Act (Brown Act), the following is set forth:

A. Communications, Generally
All letters, memoranda, and interactive computer email communications involving City Councilmembers and members of boards, commissions, committees and task forces, the subject of which relates to the conduct of government or the performance of any governmental function, with few exceptions as stated by the Public Records Act, are public records. Copies of such letters, memoranda, and email communications may not be provided to the public or news media without the filing of a public information disclosure request with the City Clerk. The City Clerk has adopted a protocol for processing such requests.

B. Written Communications
Written letters and memoranda received by the City on a specific agendum, addressed to a ouncilmember or the Council as a body, will be photocopied and provided to all Ci ouncilmembers, and a copy kept according to the City's Records Retention Schedul

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CITY OF IONE CITY COUNCIL PROTOCOL MANUAL
C. Electronic Communications

1. Informal messages with no retention value and that do not relate to the functional responsibility of the recipient or sender as a public official, such as meeting notices reminders, telephone messages and informal notes, do not constitute a public record. User should delete these messages once their administrative purpose is served.

2. All other messages that relate to the functional responsibility of the recipient or sender as a public official constitute a public record. Such records are subject to public inspection and copying; users may either print a copy of the record and file it with the City Clerk for retention, according to the City's Records Retention Schedule, or forward such email messages to "[email protected]" from which the City Clerk will print and file it according to the City's Records Retention Schedule.

3. Email communications that are intended to be shared among three or more Councilmembers, whether concurrently or serially, must be considered in light of the Open Public Meetings Act (Brown Act). If the intended purpose of the email is to have a discussion that should be held at an open meeting, the electronic discussion should not occur.

4. Email should be used cautiously when seeking legal advice or to discuss matters of pending litigation or other "confidential" City business. In general, email is discoverable in litigation, and even deleted email is not necessarily removed from the system. Confidential email communications should not be shared with individuals other than the intended recipients or the attorney-client privilege protecting the document from disclosure may be waived.

5. Email will not be used for personal use, since Councilmembers' conventional email addresses include the City's "return address."

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CITY OF IONE CITY COUNCIL PROTOCOL MANUAL
Chapter 6 Conflicts of Interest

6.01 Ethics, AB 1234 Ethics Training
The City maintains a commitment to conducting business according to the highest achievable ethical standards. Recognizing that ethical dilemmas may arise and that public officials must make difficult choices after careful consideration of competing public, personal and/or private interests at stake, the Council has adopted a code of ethical conduct, which is contained in the Appendix.

The City Manager is subject to a professional code of ethics as a member of the International City/County Management Association (ICMA). These principles appear in the Appendix of this manual. It should be noted that this code binds the City Manager to certain practices that are designed to ensure actions are in support of the City's best interests. Violations of such principles can result in censure by the ICMA.

State law (Government Code § 53234, et seq.) requires public officials to complete two hours of training in ethics principles and laws every two years. In addition to Councilmembers, Ione requires the training of all of its Commissioners (Planning and Park and Recreation), its City Manager, its Department Directors, its mid-managers when they staff a City Commission, and the Chairperson and Vice Chairperson of each committee or board. Additionally, the City Council encourages all committee and board members to complete the training. At present, the League of California Cities offers AB 1234 training, often in conjunction with League conferences or other training workshops, and on-line training is offered for a nominal fee through the Institute for Local Government and the Fair Political Practices Commission. Certificates of course completion are kept on file by the City Clerk. (Lone Resolution #1385.)

6.02 Conflicts of Interest
There are numerous sources of conflicts of interest that may require a Councilmember to disqualify himself or herself from participating in decision-making. The Political Reform Act (PRA) controls financial conflicts of interest of public officials. The PRA is one of the most complicated laws affecting local government. This law is implemented and enforced by the Fair Political Practices Commission (FPPC) which has issued comprehensive implementing regulations. To understand the PRA's impact on a Councilmember's actions, it is suggested that members discuss the law and potential conflicts with the City Attorney or a private attorney.

In general, under the PRA, public officials are prohibited from making, participating in or in any way attempting to use their official position to influence a government decision in which they know or have reason to know they have a financial interest. (Government Code § 87100, 2 California Code of Regulations §§ 18700, 18702-18702.4.) A "public official" is defined as including every member, officer, employee or consultant of the state or local government agency. (Government Code § 82048; 2 California Code of Regulations § 18700).

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Ione City CouncilJune 4, 2025

Ione City Council
June 4, 2025