Agenda — Ione City Council, January 6, 2026

JONE

CITY OF IONE
IONE, CA 95640
REGULAR MEETING STARTS AT 6:00 PM
Mayor Jody Maita
Vice Mayor Stacy Rhoades
Councilmember Dominic Atlan
Councilmember Alison LaFayne
Councilmember Jack Mitchell
AT 1 E. MAIN STREET, IONE, CA 95640

AND VIA ZOOM
The City of lone is inviting you to a scheduled Zoom meeting.

Join Zoom Meeting
https://zoom.us/j/2351961316?pwd=d31WTW0zbVJLblpQNXBDQWtpZkRyUT09 Meeting ID: 235 196 1316
Passcode: 95640
Tuesday, January 6, 2026

THE CITY OF IONE IS A GENERAL LAW CITY DEDICATED TO PROVIDING LEADERSHIP,

ACCOUNTABILITY, AND FISCAL INTEGRITY WHILE PROMOTING ECONOMIC OPPORTUNITIES AND MAINTAINING A HIGH QUALITY OF LIFE FOR OUR CITIZENS.

PLEASE LIMIT PUBLIC COMMENT/TESTIMONY TO FOUR MINUTES
Gov't. Code §54954.3
The lone City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.

Full staff reports and associated documents are available for public review at the Office of the City Clerk, City Hall, 1 E. Main Street, Ione, CA. Hard copies may be obtained for $3.60 for pages 1- 5 and $.45 for each additional page. Documents that are not available when the agenda is posted will be made available for public review at the meeting.

A. ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. APPROVAL OF AGENDA

CITY OF IONE
IONE, CA 95640
D. PRESENTATIONS/ANNOUNCEMENTS:

1. Presentation of Certificate of Appreciation to Stacy Rhoades for Serving as Mayor for Calendar Year 2025

2. Presentation by Mia Huss of The Resource Connection
E. PUBLIC COMMENT: EACH SPEAKER IS LIMITED TO 4 MINUTES NOTE: This is the time for members of the public who wish to be heard on matters that do not appear on the Agenda. Persons may address the City Council at this time on any subject within the jurisdiction of the lone City Council.

Please be mindful of the 4 minute time limit per person. Pursuant to the Brown Act, the City Council may not take action or engage in a detailed discussion on an item that does not appear on the Agenda. However, matters that require Council action will be referred to staff for a report and/or recommendation for possible action at a future Council meeting. Is there anyone in the audience who wishes to address the Council at this time? F. INFORMATION ITEMS: None
All matters listed under this category are for information only with no action to be taken by the City Council.

G. CONSENT CALENDAR:

All matters listed under this category are considered to be routine and will be enacted by one motion. Any item may be removed for discussion and possible action and made a part of the regular agenda at the request of a Councilmembers).

1. Warrants - January 6, 2026

2. Adoption of Resolution No. 2026-1 Approving the Fiscal Year 2024/2025 Amador County Regional Traffic Mitigation Fee Program Annual Report H. PUBLIC HEARING: None
I. REGULAR AGENDA

1. Review/Discussion of City Council Protocol Manual and Rules of Order for Meetings

2. Discussion/Direction on Preparation and Adoption of Social Media Policy for Elected Officials - Oral Discussion Item

3. Consider Reducing Time Limit for Public Comments from Four (4) Minutes to Three (3) Minutes - Oral Discussion Item

OF TONE

CITY OF IONE
IONE, CA 95640

4. Selection of Marketing Coordinator for Ed Hughes Memorial Arena at Howard Park, and Authorize Negotiation and Execution of Professional Services Agreement J. REPORTS AND COMMUNICATIONS FROM CITY ATTORNEY
K. REPORTS AND COMMUNICATIONS FROM CITY MANAGER
L. COUNCIL COMMENTS/COMMITTEE REPORTS/FUTURE AGENDA ITEMS M. RESUME TO CLOSED SESSION IF NECESSARY
N. REPORT OUT OF CLOSED SESSION
O. ADJOURNMENT

NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, this public hearing.

ADA COMPLIANCE STATEMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk Janice Traverso at (209) 274-2412, ext. 102.

Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Agenda Item #D.1.

ITEM D.1.

WILL BE AVAILABLE

AT THE MEETING
The Engaging Families
Empowering Communities
Resource Enriching Lives
Connection
Strong families, sustainable communities
and successful individuals.

Agenda Item #D.2.

The Engaging Families
Resource Enriching Lives
Connection
Who We Are
L D
We make child care possible! The Resource Connection is a nonprofit organization that provides support for Amador and Calaveras County families.

The Resource Connection is one big umbrella that includes Resource and Referral, but also other programs you may have heard about like WIC or the crisis centers in Calaveras County.

At Resource and Referral, we provide support with finding child care, paying for child care and supporting child care providers in the region.

Bic'
The Engaging Families
Empowering Communes
Resource Enriching Lives
Connection
Vision
Strong families, sustainable communities, and
successful individuals.

Vision &
Mission
Mission
The Resource Connection's mission is to
engage families, empower communities, and
enrich the lives of the residents of Amador
and Calaveras Counties.

The Engaging Families
Empowering Communides
Resource Enriching Lives
Connection
Serving Amador and Calaveras
0° Counties for 45 Years
Providers Children Families
335 3,066 576
The Engaging Families
Empowering Communities
Resource Enriching Lives
Connection
Programs:

Finding & Paying Child Care Subsidy Child Care Provider Family, Friend and for Child Care Support Neighbor Care (FFN)
• Free child care referrals • Processed 8,611 • Technical assistance, • 172 FFN care
for families to local child provider payments training, and referrals providers
care centers and last fiscal year. were available to 33 • These providers are
licensed family child care • Over $5.8 million in child care centers, 49 license-exempt.
homes. child care subsidies family child care
• 1,368 referrals provided were paid. homes, and 12 license- last year. exempt centers.

The Engaging Families
Empowering Communities
Resource Enriching Lives
Connection
Programs:

Emergency Child Lending Library Community Trainings
Care Bridge Resource Directory
• Support families • Borrow educational • Annual print • Offered 70 hours of caring for children in books and curriculum publication and online professional growth foster care with for your family or resource for Amador training for child care trauma-informed child care business - and Calaveras business owners and child care choices. for free! Counties. staff.
• Distributed over
4,500 last year.

The Engaging Families
Empowering Communities
Resource Enriching Lives
Connection
Programs: *
Amador County
Consumable Closet
Grandparent Respite
• Providing over 460 • Free supplies for child
hours of support for care providers to help
grandparents raising support high quality
children: early learning
environments.

The Engaging Families
Empowering Commonities Community Impact Snapshot (2023-2024) Resource Errishing Lives
Connection
Total Child Care Subsidies
Educators Free Referrals
Distributed To Child Care
Trained Provided
Providers
235 1,656 $4,749,547
Stipends administered to
strengthen quality of child care Lending Hours of assistance provided programs in both counties: Library Items to child care providers $501,872 5,000 7,133
City of lone Data

CITY OF IONE
Licensed Family Child Care Homes: 5
Licensed Child Care Centers: 3
License-Exempt Centers: 1

ALIFORNI
The Engaging Families
Empowering Communities
Resource Enriching Lives
Connection
45 Years of ABE
Support
Together we have supported providers, families and children through various events and activities. Some we would like to highlight:
• Annual Celebrate Our Children Festival
• Provider Nights
• Consumable Closet
• Lending Library
• Workshops (first aid, CPR, budgeting)
How You Can Support Us
• Support families and children
• Support local child care centers and providers
• Come visit and tour our office
• Attend local Child Care Council meetings
• Prioritize child care centers and providers in your general plan • Craft ordinances that are friendly for providers, child care centers and families with children The Engaging Families
Empowering Communities
Resource Enriching Lives
Connection
Thank You!
Questions?
City of lone Unpaid Invoice Report Page: -
Posting period: 01/26 Jan 02, 2026 11:15AM
Invoice Sequence Description Type Invoice Due Invoice Discount Net Invoice GL Account Number Number Date Date Amount Amount Check Amount Number 220 AMADOR COUNTY ENVIRONMENTAL HEALTH 1/2/26
015798 1 CASTLE OAKS WATER RECLAMATIO Invoice 12/17/2025 01/16/2026 259.00 Total 015798: 259.00 .00 259.00

1.2.24 121725_PO 1 ACUSD-IONE JR HIGH SHCOOL PUB Invoice 12/17/2025 01/16/2026 180.00 180.00 4111-92-6191 Total 121725_POOL: 180.00 .00 180.00
Total 220 AMADOR COUNTY ENVIRONMENTAL HEALTH: 439.00 .00 439.00 875 WIZIX TECHNOLOGY GROUP
552777 1 MONTHLY USAGE Invoice 12/11/2025 01/10/2026 60.45 60.45 1111-65-6111 552777 2 MONTHLY USAGE Invoice 12/11/2025 01/10/2026 23.25 23.25 3111-65-6111 552777 3 MONTHLY USAGE Invoice 12/11/2025 01/10/2026 9.30 9.30 3131-65-6111 552777 4 SALES TAX Invoice 12/11/2025 01/10/2026 4.28 4.28 1111-65-6111 552777 5 PD MONTHLY OVERAGE Invoice 12/11/2025 01/10/2026 34.80 34.80 1111-70-6111 Total 552777: 132.08 .00 132.08
553584 1 FREIGHT FOR TONER Invoice 12/12/2025 01/11/2026 12.35 12.35 1111-65-6111 553584 2 FREIGHT FOR TONER Invoice 12/12/2025 01/11/2026 4.75 4.75 3111-65-6111 553584 3 FREIGHT FOR TONER Invoice 12/12/2025 01/11/2026 1.90 1.90 3131-65-6111 Total 553584: 19.00 .00 19.00
Total 875 WiZiX TECHNOLOGY GROUP: 151.08 .00 151.08
895 CASCADE FIRE EQUIPMENT CO
18655 1 Gen li Pant Invoice 05/22/2025 06/21/2025 353.36 353.36 9675-75-6119 Total 18655: 353.36 .00 353.36 Agenda Item G. 1.
18958 1 CAIRNS 1044 HELMET W/ DEFENDE Invoice 09/05/2025 10/05/2025 4,714.18 4,714.18 9675-75-6119 Total 18958 4,714.18 .00 4,714.18
INV20799 1 GOGGLE, ESS WILDLAND STRIKETE Invoice 09/02/2025 10/02/2025 353.42 353.42 9675-75-6119 City of lone Unpaid Invoice Report Page: 2
Posting period: 01/26 Jan 02, 2026 11:15AM
Invoice Sequence Description Type Invoice Due Invoice Discount Net Invoice GL Account Number Number Date Date Amount Amount Check Amount Number Total INV20799: 353.42 .00 353.42
Total 895 CASCADE FIRE EQUIPMENT CO: 5,420.96 .00 5,420.96 1037 CODE 3 WEAR
1-57417 1 ARMOR PACKAGE Invoice 12/23/2025 01/22/2026 1,427.69 1,427.69 9670-70-6119 Total 1-57417: 1,427.69 .00 1,427.69
1-57495 1 ARMOR PACKAGE Invoice 12/30/2025 01/29/2026 1,427.69 1,427.69 9670-70-6119 Total 1-57495: 1,427.69 .00 1,427.69
Total 1037 CODE 3 WEAR: 2,855.38 2,855.38
1200 DAVID TAUSSIG & ASSOC. INC
2511128 1 CFD NO 2005-2 FY 25-26 Invoice 11/30/2025 12/30/2025 475.00 475.00 9111-65-6215 Total 2511128: 475.00 475.00
-
2511129 1 CFD NO 2005-2 FY 25-26 Invoice 11/30/2025 12/30/2025 760.00 760.00 9111-65-6215 2511129 2 CFD NO 2005-2 FY 25-26 Invoice 11/30/2025 12/30/2025 62.50 62.50 9111-65-6215 Total 2511129: 822.50 .00 822.50
2511133 1 CFD NO 2006-1 FY 25-26 Invoice 11/30/2025 12/30/2025 62.50 62.50 9111-65-6215 Total 2511133: 62.50 .00 62.50
2511134 1 CFD NO 2005-2 FY 25-26 Invoice 11/30/2025 12/30/2025 95.00 95.00 9111-65-6215 2511134 2 CFD NO 2005-2 FY 25-26 Invoice 11/30/2025 12/30/2025 221.25 221.25 9111-65-6215 Total 2511134: 316.25 .00 316.25
Total 1200 DAVID TAUSSIG & ASSOC. INC: 1,676.25 .00 1,676.25 1375 ECO URBAN DESIGNS INC.
1932 1 DEC CASTLE OAKS LANDSCAPING Invoice 12/01/2025 12/31/2025 2,515.00 2,515.00 8221-92-6190 City of lone Unpaid Invoice Report Page: 3
Posting period: 01/26 Jan 02, 2026 11:15AM
Invoice Sequence Description Type Invoice Due Invoice Discount Net Invoice GL Account Number Number Date Date Amount Amount Check Amount Number Total 1932: 2,515.00 2,515.00
Total 1375 ECO URBAN DESIGNS INC.: 2,515.00 2,515.00
1840 HANSEN, JOSHUA
FEBRUARY 1 FEBRUARY LOAN PAYMENT - PD BL Invoice 01/01/2026 01/31/2026 476.38 476.38 9670-70-8812 Total FEBRUARY 2026: 476.38 476.38
Total 1840 HANSEN, JOSHUA: 476.38 476.38
1910 HINDERLITER DELLAMAS & ASSOCIATES
SIN057014 1 CONTRACT SERVICES OCT - DEC 20 Invoice 11/29/2025 12/29/2025 1,114.67 1,114.67 1111-65-6215 -
Total SIN057014: 1,114.67 1.1487
Total 1910 HINDERLITER DELLAMAS & ASSOCIATES: 1,114.67 1,114.67 2005 IONE ACE HARDWARE
76438 1 FD-CLNG SUPPLIES-DEGREASER Invoice 12/08/2025 01/07/2026 48.02 48.02 9675-75-6190 Total 76438 48.02 .00 48.02
76602 1 FD-BATTERIES Invoice 12/09/2025 01/08/2026 19.38 19.38 9675-75-6130 Total 76602: 19.38 .00 19.38
76673 1 PW-SAFET GLASSES-GAS CAN Invoice 12/09/2025 01/08/2026 85.73 85.73 1111-92-6190 Total 76673: 85.73 .00 85.73
76910 1 PW-UTILITY LIGHTERS Invoice 12/11/2025 01/10/2026 26.25 26.25 1111-92-6190 Total 76910: 26.25 .00 26.25
76989 1 FD-ZIPPER STRING BAG Invoice 12/11/2025 01/10/2026 9.69 9.69 9675-75-6130 Total 76989: 9.69 .00 9.69
City of lone Unpaid Invoice Report Page: 4
Posting period: 01/26 Jan 02, 2026 11:15AM
Invoice Sequence Description Invoice Due Invoice Discount Net Invoice GL Account Number Number Date Date Amount Amount Check Amount Number 77323 1 FD-PVC GROUND CONN 3WIRE Invoice 12/13/2025 01/12/2026 7.53 7.53 9675-75-6202 Total 77323: 7.53 .00 7.53
77692 1 PW-WATERPROOF SILICONE Invoice 12/15/2025 01/14/2026 32.30 32.30 2111-92-6203 Total 77692: 32.30 .00 32.30
77746 1 PW-LED LAMP 48" Invoice 12/16/2025 01/15/2026 64.62 64.62 2111-92-6203 Total 77746: 64.62 .00 64.62
77844 1 PARKREC-WINDOW CLEANING CO Invoice 12/16/2025 01/15/2026 24.77 24.77 4121-67-6125 Total 77844: 24.77 .00 24.77
77853 1 PARK/REC-SCRUBBBER-PAPER TO Invoice 12/16/2025 01/15/2026 24.76 24.76 4121-67-6125 Total 77853: 24.76 00 24.76
77956 1 PW-AIR COUPLER PLUG KIT Invoice 12/17/2025 01/16/2026 12.92 12.92 2111-92-6203 Total 77956: 12.92 .00 12.92
77958 1 PW-INFLATER GAUGE & HOSE-AIR P Invoice 12/17/2025 01/16/2026 40.91 40.91 2111-92-6203 Total 77958: 40.91 .00 40.91
78065 1 PW-ELEC TAPE-LIGHTED PLUG-WIR Invoice 12/18/2025 01/17/2026 82.92 82.92 2111-92-6203 Total 78065: 82.92 .00 82.92
78118 1 FD-COOLANT FOR TRUCK Invoice 12/18/2025 01/17/2026 32.30 32.30 9675-75-6202 Total 78118: 32.30 .00 32.30
78213 1 FD-BATTERIES Invoice 12/19/2025 01/18/2026 18.31 18.31 9675-75-6167 Total 78213: 18.31 .00 18.31
City of lone Unpaid Invoice Report Page: 5
Posting period: 01/26 Jan 02, 2026 11:15AM
Invoice Sequence Description Type Invoice Due Invoice Discount Net Invoice GL Account Number Number Date Date Amount Amount Check Amount Number 78349 1 FD-BRASS KEY SAFE Invoice 12/20/2025 01/19/2026 48.48 48.48 9675-75-6167 Total 78349: 48.48 .00 48.48
79171 1 FD-FIBERGLASS RAKE Invoice 12/26/2025 01/25/2026 21.54 21.54 9675-75-6190 Total 79171: 21.54 .00 21.54
79254 1 FD-WET FLOOR EASEL SIGN Invoice 12/26/2025 01/25/2026 26.93 26.93 9675-75-6190 Total 79254: 26.93 .00 26.93
Total 2005 IONE ACE HARDWARE: 627.36 .00 627.36
2071 IW SOLAR LLC
26101 1 SOLAR PRODUCED- TERTIARY PLA Invoice 01/01/2026 01/30/2026 4,018.85 4,018.85 3131-92-6170 Total 26101: 4.018.85 .00 4,018.85
Total 2071 IW SOLAR LLC: 4,018.85 .00 4,018.85
2175 KAMPS PROPANE INC
CREDIT 12-0 1 CREDIT INVOICE Invoice 12/01/2025 12/31/2025 641.06- 641.06- 1111-92-6130 Total CREDIT 12-01-25: 641.06- 00 641.06-
Total 2175 KAMPS PROPANE INC: 641.06- .00 641.06-
2240 KRETH INC.
37039 1 PW-TRAIN DEPOT-PLAYGROUND BA Invoice 12/09/2025 01/08/2026 1,185.25 Total 37039: 1,185.25 1,185.25
Total 2240 KRETH INC.: 1,185.25 .00 1,185.25
2570 MEEKS-WESTERN BUYERS LLC
11C3510-049 1 CREDIT ISSUED Invoice 11/01/2025 12/01/2025 322.82- 322.82- 1111-92-6190 Total 11C3510-049: 322.82- .00 322.82-
City of lone Unpaid Invoice Report Page: 6
Posting period: 01/26 Jan 02, 2026 11:15AM
Invoice Sequence Description Type Invoice Due Invoice Discount Net Invoice GL Account Number Number Date Date Amount Amount Check Amount
Total 2570 MEEKS-WESTERN BUYERS LLC: 322.82- .00 322.82- 2635 MISSION IT SOLUTIONS INC.

INV-4259 1 OFFICE 365 MONTHLY RECURRING Invoice 01/01/2026 01/31/2026 212.88 212.88 1111-65-6166 INV-4259 2 OFFICE 365 MONTHLY RECURRING Invoice 01/01/2026 01/31/2026 16.38 16.38 2111-65-6166 INV-4259 3 OFFICE 365 MONTHLY RECURRING Invoice 01/01/2026 01/31/2026 81.86 81.86 3111-65-6166 INV-4259 4 OFFICE 365 MONTHLY RECURRING Invoice 01/01/2026 01/31/2026 16.38 16.38 3131-65-6166 Total INV-4259: 327.50 00 327.50
Total 2635 MISSION IT SOLUTIONS INC.: 327.50 .00 327.50 3048 QUADIENT LEASING USA INC.
02140347 1 COPIER LEASE 01/14/26-04/13/26 Invoice 12/18/2025 01/17/2026 328.04 328.04 1111-65-6220 Q2140347 2 COPIER LEASE 01/14/26 - 04/13/26 Invoice 12/18/2025 01/17/2026 25.23 25.23 2111-65-6220 Q2140347 3 COPIER LEASE 01/14/26 - 04/13/26 Invoice 12/18/2025 01/17/2026 126.17 126.17 3111-65-6220 Q2140347 4 COPIER LEASE 01/14/26 - 04/13/26 Invoice 12/18/2025 01/17/2026 25.23 25.23 3131-65-6220 Total Q2140347: 504.67 .00 504.67
Total 3048 QUADIENT LEASING USA INC.: 504.67 .00 504.67 3145 NAPA AUTO PARTS
029689 1 FD-BATTERY FOR RESCUE 2 Invoice 12/18/2025 01/17/2026 331.65 331.65 9675-75-6202 Total 029689: 331.65 .00 331.65
-
029708 1 FD-CORE RETURN Invoice 12/18/2025 01/17/2026 36.00- 36.00-9675-75-6202 Total 029708: 36.00- .00 36.00-
Total 3145 NAPA AUTO PARTS: 295.65 00 295.65
3380 SGROI, CARLO
122225 1 PD-REIMB FOR TASER BATTERIES Invoice 12/22/2025 01/21/2026 359.90 359.90 9670-70-6119 Total 122225: 359.90 00 359.90
Total 3380 SGROI, CARLO: • 359.90 .00 359.90
City of lone Unpaid Invoice Report Page: 7
Posting period: 01/26 Jan 02, 2026 11:15AM
Invoice Sequence Description Type Invoice Due Invoice Discount Net Invoice GL Account Number Number Date Date Amount Amount Check Amount Number 3470 SIMMONS LANDSCAPE COMPANY
26532 1 HOWARD PARK PICNIC HILL - IONE Invoice 01/01/2026 01/31/2026 117,225.00 117.225.00 4511-92-8813 Total 26532: 117,225.00 .00 117,225.00
Total 3470 SIMMONS LANDSCAPE COMPANY: 117,225.00 .00 117,225.00 3485 SLAKEY BROTHERS INC.
860083021 1 CREDIT ISSUED Invoice 07/10/2025 08/09/2025 408.21- 408.21- 1111-92-8813 Total 860083021: 408.21- .00 408.21
Total 3485 SLAKEY BROTHERS INC.: 408.21- .00 408.21-
3570 STAPLES BUSINESS CREDIT
6051263145 1 BUS CARDS-COFFEE CUPS Invoice 12/25/2025 01/24/2026 120.42 120.42 1111-65-6111 Total 6051263145: 120.42 .00 120.42
6051263146 1 WASTECAN-POST IT NOTES Invoice 12/25/2025 01/24/2026 40.82 40.82 1111-65-6111 Total 6051263146: 40.82 .00 40.82
-
Total 3570 STAPLES BUSINESS CREDIT: 161.24 .00 161.24
4060 WEBER GHIO & ASSOC. INC
15663REV 1 IONE BLDG DEPT ASSISTANCE Invoice 12/17/2025 01/16/2026 6,480.40 6,480.40 1111-85-6216 15663REV 2 PD TENTATIVE IMPROVEMENTS Invoice 12/17/2025 01/16/2026 155.00 155.00 9670-70-8812 15663REV 3 PICNIC HILL INSPECTIONS Invoice 12/17/2025 01/16/2026 77.50 77.50 4511-92-8813 Total 15663REV: 6,712.90 .00 6,712.90
Total 4060 WEBER GHIO & ASSOC. INC: 6,712.90 .00 6,712.90 4250 SULLIVAN CHIROPRACTIC CENTER
121025 Invoice 12/10/2025 01/09/2026 220.00 220.00 9675-75-6123 121025 Invoice 12/10/2025 01/09/2026 110.00 110.00 1111-92-6123 Total 121025: 330.00 .00 330.00
City of lone Unpaid Invoice Report Page: 8
Posting period: 01/26 Jan 02, 2026 11:15AM
Invoice Sequence Description Type Invoice Due Invoice Discount Net Invoice GL Account Number Number Date Date Amount Amount Check Amount
Total 4250 SULLIVAN CHIROPRACTIC CENTER: 330.00 .00 330.00 4620 ABC PLUMBING HEATING & AIR CONDITIONING
434185 1 700 NUNER-REMOVED ROOT BLOCK Invoice 12/11/2025 01/10/2026 1,168.75 1,168.75 3111-50-6193 Total 434185: 1,168.75 .00 1,168.75
434230 1 CLEANOUT AT VARIOUS LOCATIONS Invoice 12/19/2025 01/18/2026 962.50 962.50 3111-50-6193 Total 434230: 962.50 .00 962.50
Total 4620 ABC PLUMBING HEATING & AIR CONDITIONING: 2,131.25 .00 2,131.25 4990 WILLDAN
631334 1 CITY ENG SVCS-CASTE OAKS VILL Invoice 12/18/2025 01/17/2026 207.00 207.00 1111-46-4626 Total 631334: 207.00 .00 207.00
631335 1 DEVELOPMENT REVIEW - CASTLE O invoice 12/18/2025 01/17/2026 2,899.75 2,899.75 1111-46-4626 Total 631335: 2,899.75 .00 2,899.75
631336 1 Ringer Property Development Invoice 12/18/2025 01/17/2026 1,135.00 1,135.00 1111-46-4626 Total 631336: 1,135.00 .00 1,135.00
Total 4990 WILLDAN: 4,241.75 .00 4.241.75
5125 PROCLEAN SUPPLY
611724 1 55 GAL LINERS-TOILET PAPER Invoice 12/30/2025 01/29/2026 339.24 339.24 1111-92-6190 Total 611724: 339.24 .00 339.24
Total 5125 PROCLEAN SUPPLY: 339.24 .00 339.24
5130 ALPHA ANALYTICAL LABORATORIES INC
5126276 1 EFF MONTHLY GRAB - POND Invoice 12/12/2025 01/11/2026 214.00 214.00 3111-92-6215 Total 5126276: 214.00 214.00
City of lone Unpaid Invoice Report Page: 9
Posting period: 01/26 Jan 02, 2026 11:15AM
Invoice Sequence Description Type Invoice Due Invoice Discount Net Invoice GL Account Number Number Date Date Amount Amount Check Amount Number 5126920-CV 1 INF MONTHLY GRAB WWTP POND Invoice 12/17/2025 01/16/2026 42.00 42.00 3111-92-6215 Total 5126920-CVRK_JWS: 42.00 .00 42.00
5127302-CV 1 WWTP EFFLUENT MONTHLY GRAB Invoice 12/18/2025 01/17/2026 214.00 214.00 3111-92-6215 Total 5127302-CVRK_JWS: 214.00 214.00
Total 5130 ALPHA ANALYTICAL LABORATORIES INC: 470.00 470.00 5165 DEPARTMENT OF CONSERVATION
123125 1 4Q 2025 STRONG MOTION INSTRUM Invoice 01/03/2125 02/02/2125 300.00 300.00 1111-00-2120 Total 123125: 300.00 300.00
Total 5165 DEPARTMENT OF CONSERVATION: 300.00 .00 300.00 5205 SOMACH SIMMONS & DUNN
3025980 1 COWRF-ARSA Invoice 12/10/2025 01/09/2026 746.00 746.00 3131-68-6221 Total 3025980: 746.00 .00 746.00
Total 5205 SOMACH SIMMONS & DUNN: 746.00 .00 746.00
5255 WATERSTONE SERVICES, LLC
1088 1 MONTHLY INVOICE OF OPERATIONS invoice 12/29/2025 01/28/2026 20,550.40 20,550.40 3111-92-6222 1088 2 MONTHLY INVOICE OF OPERATIONS Invoice 12/29/2025 01/28/2026 20,550.40 20,550.40 3131-92-6222 Total 1088: 41,100.80 .00 41,100.80
Total 5255 WATERSTONE SERVICES, LLC: 41,100.80 41,100.80 5365 AMADOR COUNTY CHAMBER OF COMMERCE
4897 1 2026 ANNUAL MEMBERSHIP Invoice 01/01/2026 01/31/2026 150.00 150.00 1111-65-6240 Total 4897: 150.00 150.00
Total 5365 AMADOR COUNTY CHAMBER OF COMMERCE: 150.00 150.00 City of lone Unpaid Invoice Report Page: 10
Posting period: 01/26 Jan 02, 2026 11:15AM
Invoice Sequence Description Invoice Invoice Discount Net Invoice GL Account Number Number Date Date Amount Amount Check Amount Number 5615 SITEONE LANDSCAPE SUPPLY, LLC
160946116-0 1 M-POINT REDEMPTION Invoice 11/25/2025 12/25/2025 39.54- 39.54- 1111-92-6190 Total 160946116-001: 39.54- .00 39.54-
Total 5615 SITEONE LANDSCAPE SUPPLY, LLC: 39.54- .00 39.54- 5665 WARD, ELIJAH
122225 1 FTO CERTIFICATION-SAN JOAQUIN Invoice 12/22/2025 01/21/2026 7,939.42 7,939.42 1111-70-6122 122225 2 FTO CERTIFICATION-SAN JOAQUIN Invoice 12/22/2025 01/21/2026 1,100.00 1,100.00 9670-70-6122 Total 122225: 9,039.42 00 9,039.42
Total 5665 WARD, ELIJAH: 9,039.42 .00 9,039.42
5695 WILKINSON PORTABLES
113979 1 TRAIN DEPOT-PORTABLE TOILET RE Invoice 12/26/2025 01/25/2026 215.00 215.00 9520-50-6114 Total I13979: 215.00 .00 215.00
Total 5695 WILKINSON PORTABLES: 215.00 .00 215.00
5735 WIRELESS CCTV LLC
119392 1 POLICE CAMERA EQUIPMENT-RENT Invoice 12/23/2025 01/22/2026 1,491.91 1.491.91 9513-70-6167 Total 119392: 1,491.91 .00 1,491.91
Total 5735 WIRELESS CCTV LLC: 1,491.91 .00 1,491.91
5915 WHITEBRENNER, LLP
54010 1 GENERAL MUNICIPAL Invoice 12/11/2025 01/10/2026 10,638.30 10,638.30 1111-68-6210 54010 2 LITIGATION Invoice 12/11/2025 01/10/2026 4,807.25 4,807.25 1111-68-6210 54010 3 CONTRACTS - SOCCER FIELD Invoice 12/11/2025 01/10/2026 1,960.00 1,960.00 4511-92-8813 54010 4 CONTRACTS - PICNIC HILL Invoice 12/11/2025 01/10/2026 2,275.00 2.275.00 4511-92-8813 54010 5 CONTRACTS - MISC Invoice 12/11/2025 01/10/2026 357.00 357.00 1111-68-6210 54010 6 LABOR & EMPLOYMENT Invoice 12/11/2025 01/10/2026 287.00 287.00 1111-68-6210 54010 7 REAL ESTATE/LAND USE Invoice 12/11/2025 01/10/2026 395.02 395.02 1111-80-6213 54010 8 WATER-PONDS Invoice 12/11/2025 01/10/2026 394.62 394.62 3111-65-6215 54010 9 SEWER - PONDS Invoice 12/11/2025 01/10/2026 1,686.12 1,686.12 3111-65-6215 54010 10 HR Invoice 12/11/2025 01/10/2026 1,230.00 1,230.00 1111-68-6212 City of lone Unpaid Invoice Report Page: 11
Posting period: 01/26 Jan 02, 2026 11:15AM
Invoice Sequence Description Type Invoice Due Invoice Discount Net Invoice GL Account Number Number Date Date Amount Amount Check Amount Number 54010 11 A. LAFAYNE/J-BOULDIN WEST LLC Invoice 12/11/2025 01/10/2026 2,198.18 2,198.18 1111-68-6221 Total 54010: 26,228.49 28.228.49
Total 5915 WHITEBRENNER, LLP: 26,228.49 26,228.49
6035 COMFORT SOLUTIONS, INC.
3494 1 REPAIRED HEATER IN CONF ROOM- Invoice 12/18/2025 01/17/2026 382.00 382.00 1111-92-6190 Total 3494: 382.00 382.00
Total 6035 COMFORT SOLUTIONS, INC: 382.00 382.00
6230 RAY BLACKBURN
FEBRUARY • 1 FEBRUARY 2026 PAYMENT FOR PD Invoice 01/01/2026 01/31/2026 5,019.37 5,019.37 9670-70-8812 Total FEBRUARY 2026: 5,019.37 .00 5,019.37
Total 6230 RAY BLACKBURN: 5,019.37 5,019.37
6415 STEPHANIE KRESSE
122925 1 EB HALL RENTAL DEPOSIT REFUND Invoice 12/29/2025 01/28/2026 820.00 Total 122925: 820.00 .00 820.00
Total 6415 STEPHANIE KRESSE: 820.00 820.00
6420 CORNERSTONE CHURCH
122925 1 EB HALL RENTAL DEPOSIT REFUND Invoice 12/29/2025 01/28/2026 820.00 820.00 1111-00-1119 Total 122925: 820.00 820.00
Total 6420 CORNERSTONE CHURCH: 820.00 820.00
Total: 238,480.64 238,480.64
Grand Totals: 238,480.64 238,480.64
City of lone Unpaid Invoice Report Page: 12
Posting period: 01/26 Jan 02, 2026 11:15AM
Summary by General Ledger Account Number
GL Account Number Debit Credit
1111-00-1119 1,640.00 .00 1,640.00
1111-00-2120 300.00 300.00
1111-46-4626 4,241.75 4,241.75
1111-65-6111 238.32 238.32
1111-65-6166 212.88 212.88
1111-65-6215 1,114.67 1,114.67
1111-65-6220 328.04 328.04
1111-65-6240 150.00 150.00
1111-68-6210 16,089.55 16,089.55
1111-68-6212 1,230.00 1,230.00
1111-68-6221 2,198.18 2,198.18
1111-70-6111 34.80 34.80
1111-70-6122 7,939.42 7,939.42
1111-80-6213 395.02 395.02
1111-85-6216 6,480.40 .00 6,480.40
1111-92-6123 110.00 .00 110.00
1111-92-6130 641.06- 641.06-
1111-92-6190 833.22 362.36- 470.86
1111-92-8813 408.21- 408.21-
2111-65-6166 16.38 .00 16.38
2111-65-6220 25.23 .00 25.23
2111-92-6203 233.67 .00 233.67
3111-50-6193 2,131.25 .00 2,131.25
3111-65-6111 28.00 28.00
3111-65-6166 81.86 .00 81.86
3111-65-6215 2,080.74 .00 2,080.74
3111-65-6220 126.17 126.17
3111-92-6215 470.00 .00 470.00
3111-92-6222 20,550.40 .00 20,550.40
3131-50-6190 259.00 00 259.00
3131-65-6111 11.20 00 11.20
3131-65-6166 16.38 .00 16.38
3131-65-6220 25.23 .00 25.23
3131-68-6221 746.00 00 746.00
3131-92-6170 4,018.85 .00 4,018.85
3131-92-6222 20,550.40 .00 20,55040
4111-92-6191 180.00 180.00
4121-67-6125 49.53 .00 49.53
4511-92-8813 121,537.50 .00 121,537.50
City of lone Unpaid Invoice Report Page: 13
Posting period: 01/26 Jan 02, 11:15AM
Summary by General Ledger Account Number
GL Account Number Debit Credit Net
8221-92-6190 2,515.00 .00 2,515.00
9111-65-6215 1,676.25 .00 1,676.25
9513-70-6167 1,491.91 1,491.91
9520-50-6114 215.00 215.00
9520-92-6190 1,185.25 1,185.25
9670-70-6119 3,215.28 3.215.28
9670-70-6122 1,100.00 1,100.00
9670-70-8812 5,650.75 5,650.75
9675-75-6119 5,420.96 5,420.96
9675-75-6123 220.00 220.00
9675-75-6130 29.07 29.07
9675-75-6167 66.79 00 66.79
9675-75-6190 96.49 .00 96.49
9675-75-6202 371.48 36.00- 335.48
Grand Totals: 239,928.27 1,447.63- 238,480.64
Summary by General Ledger Posting Period
GL Posting Period Debit Credit Net
05/25 353.36 .00 353.36
06/25 4,714.18 .00 4,714.18
07/25 .00 408.21- 408.21-
09/25 353.42 .00 353.42
11/25 36,478.31 362.36- 36,115.95
12/25 186,609.21 677.06- 185,932.15
01/26 11,419.79 00 11,419.79
Grand Totals:
239,928.27 1,447.63- 238.48064
1/2/24
City of lone Paid Invoice Report - Summary Report 1.2.28 Page: 1 Check issue dates: 12/17/2025 - 1/2/2026 Jan 02, 2026 10:54AM Report Criteria:

Summary report type printed
Vendor Invoice Invoice Invoice Discount Check Check Check GL Account Number Name Number Description Date Amount Amount Amount Issue Date 175 AMADOR CO TRANSPOR FY 2024-202 REGIONAL TRAFFIC MITI 12/09/2025 73,682.00 .00 73,682.00 Multiple Multiple 9519002261 Total 175: 73,682.00 .00 73,682.00
190 AMADOR COUNTY ANIM 113025 3 ANIMALS IMPOUNDED 12/08/2025 2,586.42 .00 2,586.42 6594 12/17/2025 9670706220 Total 190: 2,586.42 .00 2,586.42
265 AMADOR COUNTY SHERI 112025 PD - RIMS ANNUAL SUPP 11/30/2025 688.07 .00 688.07 6595 12/17/2025 9670706220 NOVEMBER PD-MONTHLY MOBILE DA 12/15/2025 687.87 .00 687.87 6641 12/23/2025 9670706220 OCTOBER 2 MONTHLY MOBILE DATA 12/09/2025 688.07 .00 688.07 6624 12/19/2025 9670706220 Total 265: 2,064.01 .00 2,064.01
300 AMADOR STEEL AND SU 8071 FD-MATERIALS FOR RES 11/18/2025 129.05 .00 129.05 6596 12/17/2025 9675756202 Total 300: 129.05 00 129,05
315 AMADOR WATER AGENC 005018-001X RAW WATER HOWARD P 12/01/2025 4,852.83 .00 4,852.83 6597 12/17/2025 4511926170 005018-002X 22 W JACKSON ST 12/05/2025 82.21 .00 82.21 6625 12/19/2025 1111756170 005018-003X 1 E MAIN ST 12/05/2025 179.14 .00 179.14 6625 12/19/2025 1111656170 005018-004X 39 MAIN & PRESTON 12/05/2025 76.96 .00 76.96 6625 12/19/2025 1111756170 005018-005X OAKRIDGE DRIVE 12/03/2025 321.48 321.48 6597 12/17/2025 1111926170 005018-006X 846 SUTTER LANE 12/03/2025 76.96 .00 76.96 6597 12/17/2025 1111926170 005018-007X CASTLE OAKS ENTRANC 12/03/2025 1,229.14 .00 1,229.14 6597 12/17/2025 8221926170 005018-008X 437 QUAILHOLLOW DRIV 12/03/2025 129.46 00 129.46 6597 12/17/2025 1111926170 005018-009X 431 QUAILHOLLOW DR 12/03/2025 124.21 .00 124.21 6597 12/17/2025 1111926170 005018-011X ES HWY 124 12/08/2025 657.13 .00 657.13 6625 12/19/2025 1111926170 005018-012X 1600 W MARLETTE ST 12/08/2025 154.77 .00 154.77 6625 12/19/2025 3111926170 005018-013X MAIN ST & SACRAMENT 12/08/2025 76.96 .00 76.96 6625 12/19/2025 1111926170 005018-014X 305 S MILL ST (MILL & MA 12/08/2025 92.71 .00 92.71 6625 12/19/2025 1111926170 005018-015X TERTARY-10100 FIVE MIL 12/08/2025 265.96 .00 265.96 6625 12/19/2025 3131926170 005018-016X ES HWY 124 12/08/2025 504.38 .00 504.88 6625 12/19/2025 1111926170 005018-017X GROVER PARK - POPLAR 12/08/2025 268.39 .00 268.39 6625 12/19/2025 1111926170 005018-018X FD-600 PRESTON AVE 12/08/2025 181.96 .00 181.96 6625 12/19/2025 9675756170 005018-020X HYDRANT ACCT 11/26/2025 105.55 .00 105.55 6597 12/17/2025 3131926170 005018-024X 17 E MAIN ST 12/05/2025 76.96 .00 76.96 6625 12/19/2025 1111926170 City of lone Paid invoice Report - Summary Report Page: 2 Check issue dates: 12/17/2025 - 1/2/2026 Jan 02, 2026 10:54AM Vendor Invoice Invoice Invoice Discount Check Check Check GL. Account Number Name Number Description Date Amount Amount Amount Number Issue Date 005018-025X 125 MARKET ST 12/08/2025 76.96 .00 76.96 6625 12/19/2025 1111926170 005018-027X PD-217 W JACKSON ST 12/08/2025 44.38 .00 44.38 6625 12/19/2025 9670706170 0050189-026 1/2 CASTLE OAKS DR (IR 12/03/2025 107.52 .00 107.52 6597 12/17/2025 8221926170 0050198-010425 QUAILHOLLOW DRIV 12/03/2025 118.96 .00 118.96 6597 12/17/2025 1111926170 006157-000X SEWER LIFT STATION PO 12/03/2025 76.96 .00 76.96 6597 12/17/2025 3111926170 006352-000X CASTLE OAKS MEDIAN 1 12/03/2025 76.96 .00 76.96 6597 12/17/2025 8221926170 006352-001X CASTLE OAKS MEDIAN 2 12/03/2025 76.96 .00 76.96 6597 12/17/2025 8221926170 006352-002X CASTLE OAKS MEDIAN 3 12/03/2025 113.71 .00 113.71 6597 12/17/2025 8221926170 Total 315: 10,150.07 .00 10,150.07
390 ARCO BUSINESS SOLUTI LT730X1202 PD-FUEL 12/02/2025 12,278.12 .00 12,278.12 Multiple Multiple 9670706111 Total 390: 12,278.12 12,278.12
410 AT&T 334117480X POLICE DEPT INTERNET 12/24/2025 214.00 .00 214.00 6655 01/02/2026 1111706160 Total 410: 214.00 .00 214.00
420 AT&T CALNET 3 24454497 ACCT BAN 9391064373 12/01/2025 280.79 .00 280.79 6626 12/19/2025 9670706160 24472503 BAN 9391033961 12/06/2025 834.88 .00 834.88 6599 12/17/2025 9670706160 24472780 BAN 9391037281 12/06/2025 32.68 .00 32.68 6599 12/17/2025 1111946160 24472781 BAN 9391037282 12/06/2025 94.93 .00 94.93 6599 12/17/2025 1111946160 Total 420: 1,243.28 1,243.28
425 AT&T MOBILITY 2873090230 FD PHONES 12/02/2025 479.64 .00 479.64 660012/17/2025 9675756160 2873127413 PD PHONES 12/02/2025 520.36 .00 520.36 660012/17/2025 1111706160 2873148459 PW PHONES 12/02/2025 366.59 00 366.59 6600 12/17/2025 1111926160 2873148459 ADMIN PHONES 12/02/2025 371.31 .00 371.31 662712/19/2025 1111606160 Total 425: 1,737.90 .00 1,737.90
560 BENNETT, JAMES 120225 REIMB - MOTOROLA ACC 12/02/2025 47.52 .00 47.52 6601 12/17/2025 9675756202 Total 560: 47.52 47.52
732 CAL.NET INC 4041474 EB HALL WIRELESS SUP 12/28/2025 107.45 .00 107.45 6649 12/30/2025 4511926160 4041475 EB HALL-CALEA COMPLI 12/28/2025 2.97 2.97 6649 12/30/2025 4511926160 4041476 EB HALL-PROTECT SILV 12/28/2025 6.95 .00 6.95 6649 12/30/2025 4511926160 City of lone Paid Invoice Report - Summary Report Page: 3 Check issue dates: 12/17/2025 - 1/2/2026 Jan 02, 2026 10:54AM Vendor Invoice Invoice Invoice Discount Check Check Check GL Account Number Name Number Description Date Amount Amount Amount Number Issue Date Total 732: 117.37 .00 117.37
875 WiZiX TECHNOLOGY GR 551521 YELLOW TONER 12/08/2025 237.34 .00 237.34 6619 12/17/2025 3131656111 Total 875: 237.34 .00 237.34
1815 GUY'S SAW CENTER 561793 FD-NEEDLE CAGE 11/25/2025 32.29 .00 32.29 6602 12/17/2025 9675756130 Total 1815: 32.29 .00 32.29
1840 HANSEN, JOSHUA 121125 REF OF OCT/NOV SEWE 12/11/2025 120.00 .00 120.00 6603 12/17/2025 3121484855 Total 1840: 120.00 .00 120.00
1950 HUNT & SONS INC. 895944 PUBLIC WORKS FUEL 12/15/2025 1,582.29 .00 1,582.29 6628 12/19/2025 9675756201 Total 1950: 1,582.29 .00 1,582.29
2005 IONE ACE HARDWARE 70614 FD-CONTRACTOR 42G B 11/02/2025 15.07 .00 15.07 6604 12/17/2025 9675756111 70919 TRAIN DEPOT - ANCHOR 11/04/2025 123.43 .00 123.43 6604 12/17/2025 9520926190 11/05/2025 28.63 .00 28.63 6604 12/1712025 1111926190
11/05/2025 64.55 .00 64.55 6604 12/17/2025 4511928813
71233 PW-FASTENERS FOR PE 11/05/2025 4.83 .00 4.83 6604 12/17/2025 1111926190 71352 PW-EB HALL-BOWL BRU 11/07/2025 31.87 .00 31.87 6604 12/17/2025 4511926190 71885 PONDS - GASKETS 11/10/2025 6.01 .00 6.01 6604 12/17/2025 3111926203 71902 TERTIARY - ORTHO TAN 11/10/2025 90.49 .00 90.49 6604 12/17/2025 3131926203 71910 PONDS - MOUSE TRAP 11/10/2025 10.76 .00 10.76 6604 12/17/2025 3111926203 72167 PW-TOOLS & ACCESSOR 11/12/2025 32.30 .00 32.30 6604 12/17/2025 1111926190 722250 PW-PICNIC HILL-BALL VA 11/12/2025 27.99 .00 27.99 6604 12/17/2025 4511928813 72244 PW-DEGREASER 11/12/2025 32.30 .00 32.30 6604 12/17/2025 1111926190 72327 PW-O RINGS-PROBE SET 11/13/2025 160.19 .00 160.19 6604 12/17/2025 1111926202 FD-PAINT ENGINE 6233 11/14/2025 10.76 .00 10.76 6604 12/17/2025 9675756202 72450 PW-SOCCER PROJECT-P 11/14/2025 78.39 .00 78.39 6604 12/17/2025 4511928813 72454 PW-SOCCER PROJECT- 11/14/2025 10.76 .00 10.76 6604 12/17/2025 4511928813 72485 PARKS-BATTERIES (CHRI 11/14/2025 .00 58.15 6604 12/1712025 4121676122 72539 PW-SOCCER PROJECT-S 11/14/2025 10.31 .00 10.31 6604 12/1712025 4511928813 72552 PW-TRANSFER PUMP 11/14/2025 924.50 .00 924.50 6604 12/17/2025 1111926203 72577 PW-SOCCER PROJECT-R 11/15/2025 31.23 .00 31.23 6604 12/17/2025 4511928813 72902 FD - DEGREASER 11/17/2025 21.54 .00 21.54 6604 12/1712025 9675756190 City of lone Paid Invoice Report - Summary Report Page: 4 Check issue dates: 12/17/2025 - 1/2/2026 Jan 02, 2026 10:54AM Vendor Invoice Invoice Invoice Discount Check Check Check GL Account Number Name Number Description Date Amount Amount Amount Number Issue Date 72954 FD - TARP 11/17/2025 49.54 49.54 6604 12/17/2025 9675756167 73015 PW-QUIKCRETE-TAPEM 11/18/2025 303.66 303.66 6604 12/17/2025 1111926195 73162 PW-BOOT LACE 11/19/2025 5.38 5.38 6604 12/17/2025 1111926111 73173 PARKS-GLOVES(CHJRIS 11/19/2025 17.23 17.23 6604 12/1712025 4121676122 73394 FD-ALUM FLAT BAR-STR 11/20/2025 67.90 67.90 6604 12/17/2025 9675756203 73409 PW-INFLATABLE JOLLY S 11/20/2025 140.08 140.08 6604 12/17/2025 1111926120 73504 PW-PLASTIC BUCKET-FA 11/21/2025 12.52 12.52 6604 12/17/2025 1111926190 73827 FD- FASTENERS - RESC 11/22/2025 11.13 11.13 6604 12/17/2025 9675756202 74090 PW-PARK N RIDE-AUGER 11/24/2025 86.20 86.20 6604 12/17/2025 1111926190 74098 PW-TIRE SEALANT 11/24/2025 32.30 32.30 6604 12/17/2025 1111926202 74665 FD-SPRAY PAINT-CORNE 11/28/2025 43.97 43.97 6604 12/17/2025 9675756203 74794 FD-FASTENERS 11/28/2025 13.89 .00 13.89 6604 12/17/2025 9675756203 74850 FD-UBOLTS-CORNER BR 11/29/2025 26.75- 26.75- 6604 12/17/2025 9675756202 74870 PARKS-SCISSORS-PLIE 11/29/2025 50.80 50.80 6604 12/17/2025 4121676122 74883 PARKS-ZIPTIES FOOTBRI 11/29/2025 51.69 51.69 6604 12/17/2025 4121676122 74927 PARKS-ZIPTIES FOOTBRI 11/29/2025- 32.30 32.30 6604 12/17/2025 4121676122 75218 PARKS-PARK N RIDE-DRI 12/01/2025 227.32 227.32 6604 12/17/2025 4121676122 75244 PW-PARK N RIDE-BOLTS 12/01/2025 176.67 176.67 6604 12/17/2025 1111926195 75316 PW-SUPERGLUE 12/01/2025 46.49 .00 46.49 6604 12/17/2025 1111926111 75317 PARKS_HOOKS-CHRIST 12/01/2025 82.89 82.89 6604 12/17/2025 4121676122 75344 FD-PAINT & PAINT SUPPL 12/01/2025 93.80 93.80 6604 12/17/2025 9675756111 75417 PARKS-CLIPS-EXT CORD 12/02/2025 120.65 120.65 6604 12/17/2025 4121676122 75440 FD-BOLTS-FASTENERS-R 12/02/2025 90.54 90.54 6604 12/17/2025 9675756203 75478 FD-BOLTS-RESCUE 6 12/02/2025 8.59 8.59 6604 12/17/2025 9675756202 75491 FD-PILOT DRILL BITS 12/02/2025 15.71 15.71 6604 12/17/2025 9675756130 75557 PD-TOILET BOWL CLEAN 12/03/2025 107.73 .00 107.73 6604 12/17/2025 9670706111 75591 FD-GALVANIZED NIPPLE- 12/03/2025 12.48 .00 12.48 6604 12/17/2025 9675756100 75593 FD-PAINT SUPPLIES 12/03/2025 19.68 .00 19.68 6604 12/17/2025 9675756111 75735 PARKS-PARK N RDIE-EX 12/04/2025 283.33 283.33 6604 12/17/2025 4121676122 75767 FD-FASTENER-BATTERY- 12/04/2025 20.36 .00 20.36 6604 12/17/2025 9675756130 75774 PARKS-LIGHTS-SNOWS 12/04/2025 45.50 .00 45.50 6604 12/1712025 4121676122 75776 PARKS-LED LIGHTS-CHR 12/04/2025 47.39 .00 47.39 6604 12/17/2025 4121676122 75894 PW- PROPANE 12/05/2025 94.20 00 94.20 6604 12/17/2025 1111926190 75900 PW-PROPANE-TOWER LI 12/05/2025 528.14 :00 528.14 6604 12/7/2025 1111926195 76014 PARKS-CERMC WHITE 24 12/05/2025 30.13 .00 30.13 6604 12/17/2025 4121676122 76033 PW-Extension Cord 100' 12/05/2025 107.74 .00 107.74 6604 12/17/2025 1111926190 76432 PW-DRAIN CLEANER-SK 12/08/2025 52.78 .00 52.78 6604 12/17/2025 4511926190 76439 PW-WATER 12/08/2025 14.20 .00 14.20 6604 12/1712025 1111926111 City of lone Paid Invoice Report - Summary Report Page: 5 Check issue dates: 12/17/2025 - 1/2/2026 Jan 02, 2026 10:54AM Vendor Invoice Invoice Invoice Discount Check Check Check GL Account Number Name Number Description Date Amount Amount Amount Number Issue Date Total 2005: 4,892.22 .00 4,892.22
2045 IONE PLAZA LLC 010126 PD-WATER & SEWER 01/01/2026 3,688.81 .00 3,688.81 6642 12/23/2025 9513708812 Total 2045: 3,688.81 .00 3,688.81
2120 JB'S AWARDS & ENGRAVI 9451 PARK/REC-TOY DRIVE S11/07/2025 111.88 .00 111.88 6643 12/23/2025 4121676125 Total 2120: 111.88 .00 111.88
2240 KRETH INC. 37036 TRAIN DEPOT-GREENST 12/04/2025 640.91 .00 640.91 6605 12/17/2025 9520926190 Total 2240: 640.91 .00 640.91
2375 LIFE-ASSIST INC 2026336 ZOLL Pedi-Padz Defib Elec 12/02/2025 138.10 .00 138.10 6629 12/19/2025 9675756100 Total 2375: 138.10 .00 138.10
2485 MACKEY, KEN 120425 REIMB - FD-FOLDERS FO : 12/04/2025 12.47 .00 12.47 660712/17/2025 9675756111 Total 2485: 12.47 .00 12.47
2775 NORTHERN CALIF CITIE 3078 WORKERS COMP Q3 - 20 01/01/2026 26,387.75 .00 26,387.75 660812/17/2025 3131946230 Total 2775: 26,387.75 .00 26,387.75
2825 O'REILLY AUTO PARTS 3827-261594 FD-WAX PASTE 12/07/2025 40.92 .00 40.92 6631 12/19/2025 9675756202 Total 2825: 40.92 .00 40.92
2873 PARKER, DAVE 121525 FD-REIMB FOR GAS FOR 12/15/2025 76.02 .00 76.02 6632 12/19/2025 9675756201 Total 2873: 76.02 .00 76.02
2930 PG & E 0811230561- 17 E MAIN ST 11/20/2025 4.31- 4.31- 6650 12/30/2025 1111926170 0811230561- 17 E MAIN ST 12/19/2025 29.90 .00 29.90 6650 12/30/2025 1111926170 1300942413- REAR OF CITY HALL 12/19/2025 1,102.54 .00 1,102.54 6650 12/30/2025 1111926170 1493085298- TRAIN DEPOT 12/23/2025 15.62 15.62 6650 12/30/2025 1111926170 1707746354 SEWER LIFT PUMP - EDG 12/19/2025 270.36 .00 270.36 6650 12/30/2025 3111926170 City of lone Paid invoice Report - Summary Report Page: 6 Check issue dates: 12/17/2025 - 1/2/2026 Jan 02, 2026 10:54AM Vendor Invoice Invoice invoice Discount Check Check Check GL Account Number Name Number Description Date Amount Amount Amount Issue Date 2002821263- 12/10/2025 277.01 .00 277.01 6640 12/19/2025 3111926170 2092737318- 12/18/2025 1,212.54 .00 1,212.54 6646 12/23/2025 4511926170 2134403982- HOWARD PARK HORSE 12/18/2025 465.89 .00 465.89 6646 12/23/2025 4511926170 2292622148- 12/21/2025 1,758.11 .00 1,758.11 6650 12/30/2025 1111756170 2295434942- TEREOUS AVE MIE D 12/10/2025 41.38 .00 41.38 6633 12/19/2025 3131926170 2477984994- FIREHOUSE 12/22/2025 291.93 .00 291.93 6650 12/30/2025 1111756170 2728576498- PONDS-1600 W MARLET 12/10/2025 27.10 .00 27.10 6633 12/19/2025 3111926170 2770243162- 17 E MAIN ST - REAR 12/19/2025 34.90 .00 34.90 6650 12/30/2025 1111926170 3034727877- WEST MARLETTE 7 MAN 12/12/2025 86.15 .00 86.15 6633 12/19/2025 1111926170 3118061205- WILDFLOWER UNIT 3 12/15/2025 2,057.65 .00 2,057.65 6633 12/19/2025 1111926170 3159727869- 732 CRAIG DRIVE & SUR 12/15/2025 2,306.15 .00 2,306.15 6633 12/19/2025 1111926170 3894799003- THIMBLEBERRY DR WIL 12/16/2025 24.74 .00 24.74 6648 12/23/2025 1111926170 5082729455- HEATH KNOLL 12/19/2025 29.65 .00 29.65 6650 12/30/2025 1111926170 7090487111-305 MILL ST 12/10/2025 76.01 .00 76.01 6633 12/19/2025 1111926170 7283130664 PARK & RIDE LOT 12/19/2025 1,187.45 .00 1,187.45 6650 12/30/2025 1111926170 7290630706-HOWARD PARK HORSE 12/18/2025 34.85 .00 34.85 6646 12/23/2025 4511926170 7378505297- 1020 1/2 CASTLE OAKS D 12/10/2025 13.60 .00 13.60 6633 12/19/2025 8221926170 8676007650- EB HALL - HOWARD PAR 12/19/2025 2,426.65 .00 2,426.65 6650 12/30/2025 4511926170 9035594982- SEWER LIFT STATION -4 12/19/2025 282.81 .00 282.81 6650 12/30/2025 3111926170 9373962863-CITY HALL 12/18/2025 1,222.78 00 1,222.78 6646 12/23/2025 1111926170 Total 2930: 15,271.46 .00 15,271.46
2935 PHILLIPS, JACK 121225 REFUND SEWER ACCT 1 12/12/2025 102.45 .00 102.45 663412/19/2025 3111484805 Total 2935: 102.45 .00 102.45
3145 NAPA AUTO PARTS 025998 BATTERY-18 MO WARRA 11/04/2025 111.11 .00 111.11 6645 12/2312025 1111926202 028345 FD-MIRROR 12/02/2025 5.01 .00 5.01 6645 12/23/2025 9675756202 029211 SPIN-ON FLAIR FILTER- 12/12/2025 310.26 .00 310.26 6645 12/23/2025 1111926202 029214 SPIN-ON FL-COOLANT FI 12/12/2025 227.26 .00 227.26 6645 12/23/2025 1111926202 029227 SPIN-ON FL-1993 INTERN 12/12/2025 67.83 .00 67.83 6645 12/23/2025 1111926202 029291 SPIN-ON FLTER 12/13/2025 15.67- .00 15.67- 6645 12/23/2025 1111926202 029434 SPIN-ON FILTER 12/15/2025 20.04 .00 20.04 6645 12/23/2025 1111926202 CREDIT ME CREDIT FOR OVERPAYM 12101/2025 277.65- .00 277.65- 6645 12/23/2025 1111926202 CREDIT ME CREDIT FOR OVERPAYM 12/01/2025 80.59- .00 80.59- 6645 12/23/2025 1111926202 Total 3145: 367.60 .00 367.60
3405 SHRED CITY 3080412032 CITY HALL-65 GAL BINS 12/04/2025 300.00 .00 300.00 6611 12/17/2025 9670706111 City of lone Paid Invoice Report - Summary Report Page: 7 Check issue dates: 12/17/2025 - 1/2/2026 Jan 02, 2026 10:54AM Vendor Invoice Invoice Invoice Discount Check Check Check GL Account Number Name Number Description Date Amount Amount Amount Number Issue Date Total 3405: 300.00 300.00
3705 SWRCB WD-0306077 TERTIARY - ANNUAL PER 11/19/2025 3,945.00 3,945.00 6612 12/17/2025 3131926126 WD-0306124 POND PLANT - WASTE DI 11/19/2025 32,505.00 32,505.00 6612 12/17/2025 3111926126 WD-0306413 POND PLANT - ANNUALP 11/19/2025 3,945.00 3,945.00 661212/17/2025 3111926126 Total 3705: 40,395.00 40,395.00
3810 TOMMY'S GARAGE 24320 FD-2006 fOR F550-FUEL / 12/02/2025 1,348.08 1,348.08 661412/17/2025 9675756202 24363 PD-2020 FORD EXPLORE 12/04/2025 365.55 365.55 6638 12/19/2025 9670706202 Total 3810: 1,713.63 1,713.63
3817 TOUCH FREE EXPRESS 1212025 PD CAR WASHES 12/01/2025 275.00 275.00 6639 12/19/2025 9670706202 Total 3817: 275.00 .00 275.00
3930 UPCHURCH ELECTRIC 13073 REPLACE LAMP FOR PO 11/19/2025 279.26 .00 279.26 661512/17/2025 8221656170 Total 3930: 279.26 279.26
4000 VOLCANO COMMUNICAT 100054X012 TERTIARY BROADBAND | 01/01/2026 69.95 .00 69.95 6651 12/30/2025 3131926160 63360X0126 FD2 - VOLCANO VISIOIN 01/01/2026 216.52 .00 216.52 6652 12/30/2025 9675756160 63376X0126 FD-VOLCANO VISION INT 01/01/2026 69.95 .00 69.95 6653 12/30/2025 1111756160 94906X0126 PHONE SERVICES 01/01/2026 139.95 139.95 665412/30/2025 3131656160 Total 4000: 496.37 .00 496.37
4225 THOMAS A. ONETO JR. 111425 GRATE RING FOR IONE T 11/14/2025 100.00 .00 100.00 6613 12/17/2025 9520926190 Total 4225: 100.00 00 100.00
4620 ABC PLUMBING HEATING 434101 HYDRO MAINTENANCE - 11/25/2025 2,598.75 .00 2,598.75 6591 12/17/2025 3111926193 434134 INSPECTED VARIOUS MA 12/02/2025 3,080.00 .00 3,080.00 6591 12/17/2025 3111506193 434144 CAMERA VARIOUS MANH 12/04/2025 3,337.50 .00 3,337.50 6591 12/17/2025 3111506193 Total 4620: 9.016.25 .00 9,016.25
4990 WILLDAN 630579A CITY ENG SVCS-CALTRA 11/26/2025 1,836.00 .00 1,836.00 6618 12/17/2025 1111906212 City of lone Paid Invoice Report - Summary Report Page: 8 Check issue dates: 12/17/2025 - 1/2/2026 Jan 02, 2026 10:54AM Vendor Invoice Invoice Invoice Discount Check Check Check GL Account Number Name Number Description Date Amount Amount Amount Number Issue Date 630579B CITY ENG SVCS-W MARL 11/26/2025 994.50 .00 994.50 6618 12/17/2025 1111906212 630579C CITY ENG SVCS-MAIN ST 11/26/2025 357.00 .00 ,357.00 6618 12/17/2025 1111906212 630579E CITY ENGINEERING SVC 11/26/2025 2,856.00 .00 2,856.00 6618 12/17/2025 1111464626 630580A DEVELOPMENT REVIEW 11/26/2025 9,296.50 .00 9,296.50 6618 12/17/2025 1111464626 630581 WATERMAN PROPERTY 11/26/2025 408.50 .00 408.50 6618 12/17/2025 1111464626 630582 RINGER PROPERTY DEV 11/26/2025 744.50 .00 744.50 661812/17/2025 1111464626 Total 4990: 16,493.00 .00 16,493.00
5055 SPECIALTY GRANULES L 121725 EB HALL RENTAL DEPOS 12/17/2025 820.00 00 820.00 663612/19/2025 1111001119 Total 5055: 820.00 .00 820.00
5130 ALPHA ANALYTICAL LAB 5125733-CV INF MONTHLY GRAB WW 12/11/2025 42.00 .00 42.00 659212/17/2025 3111926215 Total 5130: 42.00 .00 42.00
5255 WATERSTONE SERVICE 1083 MONTHLY INVOICE OF O 12/01/2025 41,100.80 .00 41,100.80 661612/17/2025 3131926222 Total 5255: 41,100.80 .00 41,100.80
5485 IONE ROTARY CLUB 120325 COUNCIL-APPROVED CH 12/03/2025 1,073.00 .00 1,073.00 6620 12/17/2025 1111656111 121725 EB HALL RENTAL DEPOS 12/17/2025 820.00 .00 820.00 6621 12/17/2025 1111001119 Total 5485: 1,893.00 .00 1,893.00
5655 LN. CURTIS AND SONS INV1008393 WHITE TUBE SPRING BU 10/31/2025 13.52 .00 13.52 660612/17/2025 9675756203 Total 5655: 13.52 .00 13.52
5695 WILKINSON PORTABLES 112782 PORTA POTTY BIWEEKLY 11/28/2025 215.00 .00 215.00 661712/17/2025 9520506114 Total 5695: 215.00 .00 215.00
6045 PRIMO BRANDS 05L87200111 ADM WATER SERVICE 12/16/2025 171.68 .00 171.68 6635 12/19/2025 9670706111 Total 6045: 171.68 .00 171.68
6170 RRM DESIGN GROUP 3557-01-RC2 HOWARD PARK MASTER 12/04/2025 5,246.50 5,246.50 661012/17/2025 9514508813 City of lone Paid Invoice Report - Summary Report Page: 9 Check issue dates: 12/17/2025 - 1/2/2026 Jan 02, 2026 10:54AM Vendor Invoice Invoice Invoice Discount Check Check Check GL Account Number Name Number Description Date Amount Amount Amount Number Issue Date Total 6170: 5,246.50 5,246.50
6185 STATE OF CALIFORNIA D 9444 FINGERPRINT APPS-FBI 12/04/2025 407.00 .00 407.00 6637 12/19/2025 9670706220 Total 6185: 407.00 .00 407.00
6195 JESSIE UPSAW 6715-04 CONTRACTOR FOR BLD 12/31/2025 3,763.00 .00 3,763.00 6656 01/02/2026 1111856163 Total 6195: 3,763.00 3,763.00
6245 JSG CONCRETE, INC. 4568 FINAL BILLING FOR HOW 12/18/2025 10,000.00 .00 10,000.00 662212/18/2025 4511928813 Total 6245: 10,000.00 .00 10,000.00
6260 DELTA BUILDINGS 002500023 FINAL BILLING-HOWARD 12/18/2025 82,300.00 .00 82,300.00 6623 12/18/2025 4511928813 Total 6260: 82,300.00 .00 82,300.00
6395 RJ FILLATRAULT 121125 REFUND FOR CANCELLA 12/11/2025 100.00 .00 100.00 6609 12/17/2025 1111444421 Total 6395: 100.00 .00 100.00
6400 MANINDER GHUMAN 121625 REFUND OF UNINTENTIA 12/16/2025 1,732.00 1,732.00 6630 12/19/2025 3111484805 Total 6400: 1,732.00 1,732.00
6405 JOHN BALDRIDGE 122225 REFUND FOR SEWER BI 12/22/2025 590.73 590.73 6644 12/23/2025 3111484805 Total 6405: 590,73 590.73
6410 SHENADOAH EXCAVATIN 16221 HOWARD PARK AMPHITH 12/17/2025 42,125.00 42,125.00 6647 12/23/2025 4511928813 Total 6410: 42,125.00 42,125.00
Grand Totals: 417,540.99 .00 417,540.99
Summary report type printed
Report Criteria:

Issue Date Number Amount Amount Amount Date Description Number Name Number GL Account Check Check Check Discount Invoice Invoice Invoice Vendor Jan 02, 2026 10:54AM Check issue dates: 12/17/2025 - 1/2/2026 Page: 10 Paid Invoice Report - Summary Report City of lone Agenda Item G. 2.

Amador cuury aroper stor u.......

ACTC
117 Valley View Way
Sutter Creek, CA 95685
209.267.2282
www.actc-amador.org
DATE: December 30, 2025
TO: Susan Bragstad, Vice Mayor, City of Amador City
George Lee, City Manager, City of lone
Carl Simpson, City Manager, City of Jackson
Cameron Begbie, City Manager, City of Plymouth
Tom DuBois, City Manager, City of Sutter Creek
Chuck lley, County Administrative Office, Amador County FROM: John Gedney, Executive Director
SUBJECT: FY 2024/25 Regional Transportation Mitigation Fee Annual Report Please find the attached Annual Report for the Amador County Regional Traffic Mitigation Fee (RTMF) Program for Fiscal Year 2024/25. Along with the Report, the attachments include:
• FY 2024/25 revenue by jurisdiction
• Program expenditures by project
• Currently-adopted fee schedule
• Eligible Project Listing
• RTMF Reporting Form
Also included in the attachments is a draft resolution adopting the Annual Report provided in Word version for editing purposes.

All cities and the County are asked to appoint a representative to the RTMF Oversight Committee for the next calendar year to participate in the annual meetings as needed, to consider program obligations, expenditures, and policy.

CC:

Joyce Davidson, City Clerk, City of Amador City
Janice Traverso, City Clerk, City of lone
John (Jack) Georgette, City Clerk, City of Jackson
Victoria McHenry, City Clerk, City of Plymouth
Aaron Wolcott, City Clerk, City of Sutter Creek
Jennifer Burns, Clerk of the Board, Amador County Board of Supervisors JG- Attachments
Amador County Regional Traffic Mitigation Fee Program
Fiscal Year 2024-25 -- Annual Report
Amador County Regional Traffic Mitigation Fee Program
Annual Status Report for Fiscal Year 2024/25
The purpose of this Annual Report is to document Regional Traffic Mitigation Fee (RTMF) program history, describe project obligations, identify approved expenditures, account for new revenues, and describe new program modifications.

RTMF PROGRAM HISTORY
In 2006, the County of Amador and all five (5) incorporated cities adopted a Memorandum of Understanding (MOU) with the Amador County Transportation Commission (ACT) to establish the RIMF program to collect fees on new building construction within Amador County for the purpose of mitigating traffic impacts on the regional roadway system. By statute, these fees can only be spent on a specified list of projects subject to a Nexus Plan that describes the relationship between the 'project' and its "impact'.

Pursuant to the original 2006 RTMF program agreement, fees collected by the cities and the County were set at a rate of $283.20 per trip end. In Fiscal Year (FY) 07/08, the cities and County increased the tee (due to inflation) to $304.00 per trip end. In FY 14/15, the fee schedule was modified again. increasing the Residential trip rate to $388/trip end and reducing specific high-volume Commercial trip rates to $167/trip end. The updated MOU, Fee Schedule (Attachment D), and Capital Improvement Program (Attachment C) was approved in FY 15/16 by the County and all five (5) member cities.

Since its inception, the RTMF program has helped to fund construction of seven (7) regionally significant transportation projects, shown below:

1. SR 88/104 (Martell - County)

2. Mission Boulevard (City of Jackson)

3. Court Street/SR 88 (City of Jackson)

4. SR 49/Main Street (City of Jackson)

5. Sutter-lone Road (City of Sutter Creek)

6. SR 104/Prospect Drive-Bowers Drive (Sutter Creek)

7. SR 49/Main Street Roundabout (City of Plymouth)
In addition, the Program has obligated contributions toward the following projects currently in the planning or project development phase:

8. Sutter Street Extension/SR 49-88 (City of Jackson)

9. Western lone Roadway Improvement Strategy (WIRIS) - (City of lone)

10. Argonaut Lane/SR 49-88 (Martell - County)

11. Wicklow Way Extension
The RTMF Oversight Committee (OC) is comprised of one (1) appointed representative from each City and the County. The ACT also appoints a representative. The OC meets annually to review the rior fY Annual Report, and provide recommendations for any funding, project, or other program diustments to be considered for adoption by member agencies. In 2014/15, the cities and Count agreed to modify the original MOU to state that the ACTC member would be a representative of the County.

Page I of 5
Amador County Regional Traffic Mitigation Fee Program
Fiscal Year 2024-25 - Annual Report

MEMORANDUM OF UNDERSTANDING (MOU MODIFICATION
At its May 3, 2018 meeting, the RTMF OC recommended that the RTMF MOU be modified to designate the agreement as "binding" among participant jurisdictions. This action was taken in response to:
1) The City of lone agreement with a developer resulting in the deferral/loss of $504,000 to the RTMF program.
2) The lack of a formal mechanism to reimburse the RTMF program for costs related to the Bowers Dr/Prospect Dr project in the City of Sutter Creek.

The OC committee intention with the action was to "bind' member jurisdictions to requirements, stated in the MOU under Exhibit D "Administrative Policies and Procedures", that any recommendations for deferrals, reimbursements, and/or adjustments to RTMF fees be brought before the RTMF OC for review and approval.

RIME FY 2024/25 PROGRAM ACTION
Three (3) OC meetings were held during FY 2024/25. Two (2) of which discussed annual program funding and potential projects, paving equipment for roadway rehabilitation projects in Amador County, and the 2024 'Nexus' & 'Proportionality' Study update. ACT hired DKS consulting firm to complete the Study to align with the recently updated 2024 Regional Transportation Plan (RTP).

Another meeting held on February 18' was specifically related to the Gold Rush Ranch Development (Sutter Creek Ranch Development), where representatives discussed potential repayment of the costs associated with the Bowers/Prospect Dr. project with no resolution to date. No new funding actions or amendments to RTMF policies were approved during FY 2024/25.

ANNUAL FEES
As required by the MOU, each city and the County submits RTMF revenues to ACT for deposit into an account solely designated for the RTMF program. In FY 24/25, the RTMF program received revenue from member jurisdictions (including interest earnings of $111,040) totaling $320,636. Those FY 24/25 contributions are shown below:
• Amador County = $ 128,996
• lone = $ 73,682
• Jackson = $0
• Sutter Creek = $3,878
Plymouth = $0
• Amador City = $ 3,040
• Interest (County/RTMF) = $4,511/106,528
Total = $320,636
On Attachment A these contributions from member jurisdictions bring fund revenue since program inception to total $11,946,250 Attachment B lists RTMF project revenue, approved expenditures, 'urrent obligations, and project status. (The projects shown as "Completed" were constructed with final expenditures recorded prior to FY 14/15.)
The following summary outlines the current status of RTMF-funded projects, current funding obligations, and actions of the RTMF OC through FY 24/25:

Page 2 of 5 ends

Amador County Regional Traffic Mitigation Fee Program
Fiscal Year 2024-25 - Annual Report
SR 104 - Prospect Drive/Bowers Drive Intersection/Realignment The RTMF OC approved this project with the condition that the Gold Rush Ranch development project would repay the RTMF program for the entire cost of the project - $1,482,127.

Conditions of Approval for the Gold Rush Ranch development project (City of Sutter Creek) required Gold Kush Ranch to repay the RTMF program for the total cost incurred for the SR 104 - Prospect Drive/Bowers Drive Intersection/Realignment project and to complete additional lane(s) and signalization before the first Gold Rush building permit could be approved. These Conditions mitigated impacts generated by additional traffic from the Gold Rush development pursuant to the Gold Rush Ranch EIR and project approval documents.

The Gold Rush Ranch Tentative Map is now expired. ACT is in discussions with Sutter Creek representatives to consider appropriate mechanisms for repayment of Prospect Drive/Bowers Drive project costs.

SR 49/Main Street, Plymouth
The RTMF OC recommended $200,000 to be programmed as a local match for the City of Plymouth's SR 49/Main Street intersection project. This expenditure has been recorded. The Project was constructed at a cost of $3.8 million.

Sutter Street Extension, Jackson
In past years, the RTMF OC obligated $1,300,000 to the Sutter Street Extension project. In 2006, the City of Jackson spent $387,586 acquiring a key piece of ROW leaving an obligated balance of $912,414. In FY 08/09, the OC authorized the City of Jackson to initiate project development efforts utilizing the $912,414 programmed balance.

Remediation efforts by the California Environmental Protection Agency (EPA) and Department of Toxic Substances Control to retrofit the dam at the existing terminus of Sutter Street temporarily suspended project development efforts. In 2015, EPA approved a Phase 2 Removal Action. With the subsequent confirmation of satisfactory restoration of residential properties, EPA cleared the way for development efforts on the Sutter Street Extension project to recommence in 2019.

During this time period, a total of $175,120 was expended leaving a balance of $737,294 available for future project development efforts. In the past four (4) fiscal years, the City has expended an additional $631,836 on continued planning and project development work. A balance of $105,458 was left as of June 30, 2024.

Western Lone Roadway Improvement System (WIRIS)
The WIRIS project, identified as mitigation in the lone General Plan and cited in prior development approvals, received an initial obligation of $618,975 from the RTMF program. In FY 09/10, at a cost of $124,187, Dokken Engineering completed a Project Study Report (PSR) selecting a preferred alignment and funding strategy. At that time, the PSR estimated the total cost for the WIRIS to be $113.4 million.

In FY 09/10, given reduced expectations for funding at the Federal, State, and Local level, the OC recommended continued funding for development of the WIRIS project at a cost not to

Page 3 of 5 ends

Amador County Regional Traffic Mitigation Fee Program
Fiscal Year 2024-25 - Annual Report
exceed $177,000. After work to revise the PSR work was undertaken, that effort was suspended after incurring an additional $45,279 in expenditures.

During FY 14/15, the City again revised its planning effort to focus on a down-scaled WIRIS project - OC authorized $131,721 for continued work on the WIRIS project. This effort was to focus on improvements to existing roadway alignments for use as a bypass alternative. In FY 16/17, the City of lone requested an additional $80,000 in RTMF funding to prepare the updated WIRIS Project Report. The WIRIS Project Report was completed in FY 17/18 and the City was reimbursed in the amount of $211,225.

Project alternatives developed by the Report were presented to the lone Planning Commission and may be presented to the lone City County for its consideration of formal adoption of a preferred, alternative alignment. The OC agreed not to provide additional RTMF funding until the lone City Council takes further action on the Project.

Argonaut Lane-Sk 49/88 Intersection
In FY 07/08, citing Right of Way and Project Cost constraints, the OC recommended the project development process be suspended.

Wicklow Way Extension
In FY 15/16, the RTMF OC agreed to loan up to 50% of funding from the Sutter Street Extension project to begin preliminary engineering for the Wicklow Way Extension project.

County staff estimated a cost of $284,500 to prepare a Project Study Report (conduct environmental assessments and initiate preliminary engineering and design) for the Wicklow Way Extension project. To date, the study has not been initiated and $284,500 remains obligated to the project.

The $284,500 loan was repaid to the Sutter Street Extension project utilizing subsequent, annual contributions to the RTMF program.

SK 88 / Pine Grove Improvements
During FY 17/18, the RTMF OC authorized programming $1,000,000 in RTMF funding to be commitment to Construction costs for the Pine Grove Improvements project. This funding amount had been previously approved through adoption of the 2015 Amador County Regional Transportation Plan as shown on the attached RTP Tier I / RTMF Project list. In June 2024 the RTMF OC de-obligated $826,000 in RTMF funding to be swapped with an equivalent amount of Congestion Mitigation & Air Quality funding apportionments. A total of $174,000 in RTMF funds remain programmed to the Construction Phase. In FY 24/25, Amador County advertised and awarded the construction contract to George Reed with the anticipation that construction will be being in early 2026.

Page 4 of 5 ends

Amador County Regional Traffic Mitigation Fee Program
Fiscal Year 2024-25 • Annual Report
FY 24/25 RTMF Fund Balance
During FY 24/25, the RTMF program received additional revenue from its member jurisdictions totaling $209,596 along with $111,040 in interest totaling $320,636 (Attachment A) in new revenue.

Attachment B shows total remaining unprogrammed fund balance after accounting for current funding obligations. As of June 30, 2025, $4,794,896 is available for programming to eligible RTMF projects.

Attachment C lists current funding commitments toward projects on the RTMF Capital Improvement Program (CIP). (As approved through its adopted Nexus Study) Recently ACTC worked with consultant support to update the Nexus Study to align with the CIP list in the newly adopted 2024 Amador County Regional Transportation Plan and the new policies within the RTP to focus primarily on the rehabilitation and reconstruction of local streets and roadways in the County.

Attachment D shows the currently-adopted Fee Schedule.

Attachment E is a RTMF reporting sheet for the jurisdictions to provide the detailed information pertaining to the fees received.

Attachment F is the annual draft resolution for the jurisdictions use.

Page 5 of 5 ends

ATTACHMENT A
Amador County Regional Traffic Mitigation Fee Program
Revenue Report Fiscal Year 2024/25
Amador Amador
County lone Jackson Sutter Creek Plymouth City Totals
Beg Balance 966,381 234,921 234,604 427,000 1,887,692
02/03 Revenue 81,288 8,298 10,823 15,611 121,899
*03/04 Revenue 406,321 34,186 15,084 531,885
04/05 Revenue 348,772 13,450 595,208
05/06 Revenue 445,646 185,473 941,962
06/07 Revenue 771,585 40,023 1,182,371
07/08 Revenue 317,795 5,660 544,914
08/09 Revenue 172,115 281,822
09/10 Revenue 90.072 143,169
10/11 Revenue 86,601 122,664
11/12 Revenue 48,906 64,807
12/13 Revenue 58,480 162,071
13/14 Revenue 82,050 317,367
14/15 Revenue 104,918 122,903
15/16 Revenue 115,085 33,440 9,120 236,373
16/17 Revenue 117,269 16,013 260,219
17/18 Revenue 141,586 14,937 62,080 563.024
18/19 Revenue 87,213 19,390 85,360 478,377
19/20 Revenue 147,144 58,200 492,548
**20/21 Revenue 705,246 3,878 46,560 1,149,923
21/22 Revenue 186,810 11,634 46,560 698,777
22/23 Revenue 141,132 17,133 27,160 331,250
23/24 Revenue 203,071| 15,512 23,280 394,389
24/25 Revenue 128,996 73,682 3,878 3,040 320,636
- mador Comty even 105 3700157 5 132630 some from a an ancher 38308 1,96 250/ $838,116 $349,200 ** Amador County revenue for FY 20/21 includes $572,395 from the Buena Vista casino

ATTACHMENT B
Amador County Regional Traffic Mitigation Fee (RTMF) Program Income by Customer / Expenditures-Obligations by Project Summary As of June 30, 2025
Jurisdiction Revenue MOU Status
Amador City $12,160 Approved
Amador County $5,954,483 Approved
lone $2,909,673 Approved
Jackson $1,153,810 Approved
Plymouth $349,200 Approved
Sutter Creek $838,116 Approved
Interest $728,808
Total Revenue $11,946,250
Project Expenditures Project Status
Prospect Drive-SR 104 $1,482,127 Completed
Mission Boulevard $847,851 Completed
Court Street (Jackson) $67,293 Completed
SR 49-Main Street (Jackson) $757,000 Completed
Sutter/lone Road-SR 49 (Sutter Creek) $1,200,000 Completed SR 88-Ridge Road $100,967 Completed
Sutter Street Extension $1,194,542 Planning
lone Bypass PSR I (WIRIS) $124,187 Suspended
lone Bypass PSR II (WIRIS) $45,279 Suspended
lone Bypass PSR III (WIRIS) $211,225 Planning
SR 49-Main Street (Plymouth) $200,000 Completed
Argonaut Lane-SR 49/88 $118,642 Suspended
Total Expenses $6,349,113
Obligations Project Project Status
Sutter Street Extension $105,458 Planning
lone WIRIS $238,284 Planning
Wicklow Way Extension $284,500 Planning
SR 88 / Pine Grove Improvements $174,000 PS&E/ROW
Total Obligations $802,242
Total Un-obligated Balance $4,794,896
TOTAL RTMF Fund Balance $5,597,138
Table S. 2024 Amador County Regional Transportation Plan - Amendment Approved 11/06/25 Regional and State Highway Project Listing Tiers
Revenue(1,000s)
2024 Cost sales Source
Deacription Estimate Tax (HBP,
Ranic Location Project Location Time Frame' (1,000a) RIP LTF RSTP RTMF Measure HSIP.

Previously Programmed Projects
County SR 88/Pine Grove Corridor Improvement Project Safety Improvements (+3 year) $8.300 RIP. STP.CM NA AQ. RSTP
N/A County Fiddletown Road Bridge Bridge replacement (+3 year) $2.480 HBP IN/A County Old Amador Road Bridge Bridge replacement (+3 year) $2.128 HBP
N/A County Ball Raod Bridge Bridge replacement
(+3 yaar) $1.908 HBP
N/A County Carbondate Road Bridge Bridge replacement (+3 year) $3.758 HBP
NIA Jackson French Bar Road Bridge Bridge replacement $4.625 (1 year) HBP
Jackson South Avenue Bridge Bridge replacement (+3 year) $3.093 HaP NA Jackson HSIP Lighting Project SR 88/48 Corridor SO.199 (+3 уваг) HSIP
Buena Vista Road (from County Line to Camanche Minor pavement repairs, culverts, mill and NA County-80 (+3 yaar) 31.117
Parkway North) overlay
County-f Shake Ridge Road (from Pondarosa Way to Cad Clara Minor pavement repairs, culverts, mill and NA Way) overlay (*3 year) $0.836 x
County-9 Shake Ridge Road (from Cad Clara Way lo Fiddletown Minor pavement repairs, culverts, mill and ENJA Road) (+3 year) $0.690
overlay
NIA County-52 Fiddletown Road (from PM 6.2 lo Hale Road) Reconstruction (+3 year) $0.848 Tier I- Regional Projects (Funded)
County-52 Fiddletown (from Hale Rd. to Brockman Mill Rd.) Reconstruction (+3 years) 33.164 $3.164 2 County-81 Buena Vista Rd. (PM 5.0 to Stony Creok) Reconstruction (+3 years) $1.723 $1.723 ** Sutter Creok Church SL (Main St. to city limits) #3 priority of city Asphalt Concrete Overlay (+3 years) $0.641 $0.641 Sutter Creak Sutter Hill Rd. (Main S1. to Eureka Rd.)1 priority of city Asphalt Concrete Overlay (+3 years) $0.810 $0.305 $0,305 5 Plymouth Old Sacramento Rd. (City limits to Latrobe Rd.) Asphalt Concrete Overlay (+3 years) $1.698 $1.698 S.Sacramento SL, W. Marlette, 6. Mills, W. Main St
lone Asphalt Concrete Overlay (+3 years) 30.665 0.332 $0.305 6 (Junior High School access Rds.)
Sutter Creek Spanish St. (Keyes St. lo N. Amelia SI) #2 priority of city Asphalt Concrete Overlay (43 years) $0.534 $0.534 County-74 Michigan Bar Rd. (county line to Carbondale Rd.) Microsurfacing (+3 years) $0.608 $0.608 County-80 Buena Vista Rd. (SR 88 to SR 104) Minor pavement repairs, culverts, mill and (+3 years)

30.914 $0.914
overlay
County-81 Buena Vista Rd. (Stony Creek lo Camanche Parkway 10 Reconstruction (+3 years) $1.177 $1.177
North)
County-74 Michigan Bar Rd. (Carbondale Rd. to SR 104) Microsurfacing (+3 years) 30.706 $0.706 11 12 County-22 Ridge Road (from Running Gold Road to City Limits) Minor pavement repairs, culverts, mill and (+5 year) 30,742 $0.742
ovarlay.

Suffer Creek
13 Old SR 49/Main St.-SR 49 to Church St. Asphalt concrete overlay (+5 year) $3.000 City-$1 MIl
14 County-22 Ridge Road (from Ridge View Drive to Ridge Frontage Minor pavement repalrs, culverts, mill and Road (Wesl)) (+ 5 year) 30,782
-Minor pavement repairs, culverts, mil and
15 County-30 Argonaut Lane (+ 5 year) 30.174
overlay.

Ridge Road (from Ridge Frontage Road (West) to Minor pavement repairs, culverts, mill and 16 County-22 (+5 year) S0.805
Running Gold Road) overlay
Minor pavement repairs, culverts, mill and buddhi *
17 County-22 Ridge Road (from Climax Road to Ridge View Drive) (+ 5 year) $0.638 overtay
18 Sutter Creek Main Street/Hanford Street-field to north city limits Asphalt concrete overlay (+5 year) $2.500 * 19 County-80 Buana Vista Road (from Stony Creek Road lo Waters Minor pavement repairs, culverts, mill and Ranch) (+10 year) $0.935
overlay
Amador City
20 Main Street Paving pavement rehab., signing, and striping $1.077 City- (+10 year) $500K
Shake Ridge Road (from Buckeye Drive to Bottimore Minor pavemert repairs, culverts, mill and 21 County-9 (+15 year) s0.588 $0.566 *
Court)
Dynor pavemari repaira, culvers, mil and
22 County-55 Shenandoah Road (Plymouth City Limits to PM 0.75) (+15 year) Camanche Pariway North (from Lakeview Drive (west) to Minor pavement repairs, culverts, mill and S0.413 $0.413 23 County-258 (+15 year) 50.671 50.071
Curran Road
ever pavement repairs, cuiverts, mill and
24 County-20 Jackson Gate Road
(+15 year) $0.523 $0.523
Old Highway 48 (rom Sutter Crook City Limits to Amador Minor pavement repairs, culverts, mill and 25 County 18" (+15 year) 50.479 $0.478
County-
nor pavement repals, curverts, mail and 8800K
26 County 48* (+15 year) 30.330 $0.330
I go Road am One Road (an) lo Quartz nor pavemeni repair, culverts, mill and 27 County-g i (+15 year) $0.748 $0.748 *
lountein Road Eat
hake Ridge Road ifrom Quartz Mountain Road Engli Ayat pavement repaira, culvers, mill and 28 County-g (*15 year) $0.682 $0.682
Stage Drivel overley
29 Shake Ridge Road (from Ponderosa Annex to Buckeye Minor pavement repairs, culverts, mill and County-9 (+15 year) 30.825 $0.825
Drive) overlay
•Recieved relinquishment funding for this section, must commit other source" section amount to receive funding-3ee 9/4/25 minules " TBD by RTMF OC «* TBD by Caltrans

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30 Shake Ridge Road (from Fernridge Road to Wondering Minor pavement repairs, culverts, mill and County-9 (+15 year) 30.677
Hill Drive)
nor pavement repairs, culverts, mit and
31 County-9 Shake Ridge Road (from Wondering Hill Drive to SR 88) (+15 year) $0.754 ** loverlay
Camanche Parkway North (from Curran Road to Coal Minor pavement repairs, cuiverts, mill and 32 County-258 te
Mine Road) overlay (+15 year) 31.018
33 County-55 Shenandoah Road (from PM 8.0 to El Dorado County Line Minor pavement repairs, cutorts, mill and $0.594 overlay (15-20 year)
34 Minor pavement repairs, culverts, mill anc
County-9 Shake Ridge Road (from City Limits to Pine Gulch Road) (15-20 year) 30.401 OVERRY
Shake Ridge Road (from Fiddietown Road to Wagon Minor pavement repairs, culverts, mill anc 35 County- (15-20 year)
Whool Drivo). $0.776
Camanche Parkway North (from Coal Mine Road lo yor pavement repalra, cuivers, mal and 36 County-258 (15-20 year) $1.513
Buena Vista Road.

Minor pavement repair, culvers, mill and
37 County-55 Shenandaah Road (from Ostrum Road to PM 8.0) $0.776 (15-20 year)
loveday.

Fiddletown Road (from PM 3.0 to Quartz Mountain Road Minor pavemant repairs, cutverts, mill and 38 County-52 (15-20 year) $1.034
North) overlay
39 County-52 Fiddletown Road (from Brockman Mill Road to Ponderosa Minor pavement repairs, culverts, mill and Drive) overlay (15-20 year) $0.709
40 County-9 Shake Ridge Road (from Pine Gulch Road to Onelo Road Minor pavement repairs, culverts, mill and (east)) (15-20 yoar) $0.924
overlay
Shake Ridge Road (from Stage Drive to Ponderosa Minor pavement repairs, cutverts, mill and 41 County 9 (15-20 year) $1.028 **
Аппах) overlay
42 Shake Ridge Road (from Bottimare Court to Ponderosa Minor pavement repairs, culverts, mill and County-8 (15-20 year) $0.924
Way) overlay
43 County-8 Shake Ridge Road (fram Wagon Wheel Drive to Minor pavement repairs, culverts, mil and Femridge Road) overlay (15-20 year) $0.996
Now York Ranch Road Coridor: (from Ciry Limits lo PM Minor pavement repairs, curverts, mill and 44 County-1
overlay (15-20 yoar) $0.825
$41.085$12.36234.806$10.333 $15.00050.000 $0,000
TIER I TOTAL:
$42.501|12 mil 5 mil 10 mil 15 mil
" Recieved relinquishment funding for this section, must commit other source" section amount to receive funding-300 9/4/25 minutes " TBD by RTMF OC *** TBD by Caltrans

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Attachment D
Countywide Regional Traffic Mitigation Fees (adopted) 2016/17 Development Project Type Adjusted Fee Amount
Residential Trip Rate Residential
$388/trip end
Residential Single Family Detached (Note: D.U. = Dwelling Unit) 10.0.D.U. $3,880 D.U.

Multi-Family Attached 7.1 D.U. $2,753 D.U.
repart one up lose or demic or eronged per diveling unit without

4.22 D.U. S1,637 D.U.
ongregate Care Facilit 2.15 D.U. $834 D.U.
ongregate care facilities typically consist of one or more multi-unit building designed for elderly living; they may also contain common dining rooms, medical facilities and recreational facilities.

Non- Development Project Type Adjusted Commercial:

Residential Trip Rate $167/Trip End
Retail High Volume Retail: 20/1,000 S.F. $3,340/1,000 S.F.

Drug Store Department Store Grocery Store
Commercial (Note: Square
Discount Store Mini Mart Automobile Sales
Liquor Store Supermarket Laundromat Feet of the
Auto Parts Clothing/Apparel Store Delicatessen gross floor Bank Health Fitness Center Record/Video Rental & Sales area, Hardware Store Pharmacy measured to
the nearest
Specialty Retail Center square foot:

Small shopping centers that contain a variety of retail shops including apparel; applicable to hard goods; and services such as real estate offices, dance studios, florists, and structures small restaurants only.)
Shopping Center
May contain Supermarkets, Drug Stores, Banks, Movie Theater and miscellaneous small retail shops.

Medium Volume Retail: 13/1,000 S.F. $2,171/1,000 S.F.

Bakery Automobile Repair Child Care
Club Store Dry Cleaner Shoe Store
Gift Shop Lumber/Building Supplies Sporting Goods Store Jewelry Store Stationary Store
Photo Store Print Shop (retail) Toy Store
Electronics Store Book Store Factory Outlet Center
Tire Store Health Food Store
Low Volume Retail: 1.5/1.000 S.F. $251/1,000 S.F.

Antique Store Boat Equipment Repair Shop
Appliance Store Furniture Store
Museum
Boat/RV/Mobile Home Sales
Repair Shop (TV. Radio, Vacuum, etc.)
Wine or beer tasting rooms or product retail sales in conjunction with such Food Fast food standalone restaurant on a State highway 161/1,000 $26.887/1,000 S.F.

Services S.F.

Fast food drive-through restaurant within a shopping center or community (Wherein 60:1,000 S.F. $10,020/1,000 S.F. ast food restaurant is not immediately adjacent to a State highway uality Sit-down Restauran 23/1,000 S.F. 53,841/1000 S.F.

Drinking Establishment (Bar)

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| Specialty Gas Station with or without convenience store (Note: The number of fueling spaces is 32 Fueling $5,344 Fueling determined by the maximum number of vehicles capable of being fueled Space Space Commercial simultaneously.)
Car Wash / Quick Lube 21 Stall $3,507/Stall
lotel/Motel/Resort/Bed and Breakfast (Note: Sleeping unit, dwelling unit, rental uni 5.2/Unit 5868 Unit r other component by which the development is marketed.

Medical Hospital 11.8:Bed 51,971/Bec
Nursing Home / Convalescent Home 2.6 Bed $434 Bed
Medical Office or Medical or Health Clinic providing diagnostic or treatment services 30/1,000 S.F. $5.010: 1,000 S.F.

Non- Development Project Type Adjusted All Other Non-
Residential Trip Ratel Residential:

Category S304/trip end
Office General Office 11/1,000 S.F. $3,344 1,000 S.F.

Industrial Light. including: 6/1,000 S.F. S1,8241.000 S.F.

Airport/Airstrip Meat Packing Facility
ivestock Feedlot/Auction Yar Printing Plant
laterial Testing Laborato Electronics Plant
Heavy, including: 1.5/1,000 S.F. $456/1.000 S.F.

Auto Wrecking and Junk Yard Mining Operation
oundry and Smelte Refining Plant
umber Mill
Manufacturing/Assembly/Agricultural Processing 3/1,000 S.F. $912/1,000 S.F.

Manufacturing or assembly facilities where the primary activity is the conversion distribution, intering a winery of breverished commodities for sale or Institutional 10:1,000 S.F. $3,040/1,000 S.F.

High School 13/1,000 S.F. $3,952/1,000 S.F.

Public Utilities (Publicly or privately owned) 6/1,000 S.F. $1.824/1,000 S.F.

Utilities
Warehousing/ Warehouse 5/1,000 S.F. $1,520/1.000 S.F.

Storage Facilities primarily devoted to the storage of materials, including wholesale distribution facilities.

Mini-storage Facilities 271,000 S.F. $608/1,000 S.F.

Buildings housing separate storage units or vaults used for storage.

Other Golf Course 21 Hole $6,384/Hole
Theater (Movie) 6.41,000 S.F. $1.946/1,000 S.F.

Theater (Live) 1.51,000 S. F. S456 1,000 S.F.

Recreational / Visitor Center 3.1/Parking $942 Parking
Space Space

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RESOLUTION NO. 2026-01
RESOLUTION APPROVING THE FISCAL YEAR 2024/25

AMADOR COUNTY REGIONAL TRAFFIC MITIGATION FEE

PROGRAM ANNUAL REPORT
WHEREAS, pursuant to its authority under Government Code 66000 et. seq., the City of lone previously imposed regional traffic mitigation fees and amended said fees pursuant to Resolution Nos. 1626 and 1823; and
WHEREAS, the purpose of said fees is to mitigate the impact of new developments on the regional transportation system of Amador County; and
WHEREAS, The County of Amador and the County's five incorporated cities have all collected and deposited all regional traffic mitigation fees with the Amador County Transportation Commission ("ACT") which has maintained the funds in a separate non co-mingled capital facilities fund ("capital facilities fund") established for the above stated purpose pursuant to Government Code Section 66006(a) and (b); and WHEREAS, the ACTC and the City of lone have made available to the public an annual program implementation report for fiscal year 2024/25 ("Annual Report" which is hereby incorporated by reference; and WHEREAS, the Annual Report was prepared in accordance with Government Code Section 66001(d) and 66006(b)(1); and
WHEREAS, the City of lone has reviewed the information provided in the Annual Report and determined the information contained therein is true and correct; and WHEREAS, the Annual Report reflects implementation of prior year recommendations of the Regional Traffic Mitigation Fee Oversight Committee as approved by the cities and County for programming and expending funds for projects consistent with the Amended and Restated Memorandum of Understanding ("MOU") establishing the countywide Regional Traffic Mitigation Fee Program and the Regional Traffic Mitigation Fee Nexus Plan 2000-2025 ("Nexus Plan"); and WHEREAS, City of lone has agendized and considered the Annual Report at a regularly scheduled City Council meeting and considered public comment concerning the Annual Report during said meeting.

NOW, THEREFORE, the City of lone, County of Amador, State of California, finds and determines the following:

1. The above recitals are true and represent findings of the lone City Council

2. The lone City Council hereby approves the Annual Report for fiscal year 2024/25 as presented.

3. That all recommendations for funding are consistent with the MOU and the Nexus Plan as required.

4. The approval of the Annual Report and programming and expenditure of funds consistent with the previously approved MOU and Nexus Plan is not a "project" or otherwise an act requiring environmental review pursuant to the California Environmental Quality Act.

5. That all Regional Traffic Mitigation Fees previously collected and not yet expended are accounted for and are still needed for the purposes for which they were collected.

RTMF/23-24_Annual Report
Resolution No. 2026-01

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January 6, 2026
The foregoing resolution was duly introduced and adopted by the City Council of the City of lone at their regular meeting held on January 6, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Jody Maita, Mayor
ATTEST:

Janice Traverso, City Clerk
RTMF/23-24__Annual Report
Agenda Item I. 1.

ITEM #I.1.

DISCUSSION ITEM

CURRENT COPIES OF THE

PROTOCOL MANUAL
AND

ROSENBERG'S RULES OF ORDER

ARE ATTACHED

CITY COUNCIL PROTOCOL MANUAL
CITY OF 10 NE
846
19S3

ALIFORNIA

CINT HALS
ADOPTED AUGUST 5, 2008

CITY OF IONE CITY COUNCIL PROTOCOL MANUAL

TABLE OF CONTENTS
Chapter 1 Introduction and Overview 1

1.01 Council-Manager Form of Government..
1 1.02 Purpose of City Council Protocol Manual

1.03 Overview of Basic City Documents ........ 1

1.04 Orientation of New Members.... 3
Chapter 2 lone City Council: General Powers and Responsibilities 5

2.01 City Council, Generally.... ..5

2.02 Role of Councilmembers.. 5

2.03 Role of Mayor...............

2.04 Vice Mayor, Absence of Mayor and Councilmembers..

2.05 Resignation of Mayor or Vice Mayor

2.06 Emergency Response ...

2.07 Appointment of Officer.

2.08 Boards, Commissions, Committees and Task Forces.

2.09 Service on Outside Boards ... 10

2.10 Incompatibility of Offices ...10
Chapter 3 Support Provided to City Council 11

3.01 Staff/Clerical Support. ==

3.02 Office Equipment.

3.03 Meeting Rooms. 12

3.04 Mail, Deliveries 12

3.05 Council Library 12
Chapter 4 Financial Matters 13

4.01 Council Compensation 13

4.02 Budget 13

4.03 Financial Disclosure. 13

4.04 Travel Policy... ....13

4.05 City Credit Card Policy.. ..14
Chapter 5 Communications 15

5.01 Overview. .. 15

5.02 Correspondence from Councilmember. 15

5.03 Local Ballot Measures. 15

5.04 Proclamations.... 16

5.05 State Public Records Disclosure Act .. 16
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Chapter 6 Conflict of Interest 18

6.01 Ethics, AB1234 Ethics Training 18

6.02 Conflicts of Interest.

Chapter 7 Interaction with City Staff/Officials 22

7.01 Overview 22

7.02 Council-Manager Form of Government. 22

7.03 City Council, Non-interference. 23

7.04 City Council/City Manager Relationship. 23

7.05 City Council/City Staff Relationship...

7.06 City Council/City Attorney Relationship.

7.07 Roles and Information Flow ...

7.08 Dissemination of Information

7.09 Magnitude of Information Request. 26

7.10 Staff Relationship to Advisory Bodies.. 26

7.11 Restrictions on Political Involvement by Staff. 26

7.12 Council Attendance Policy.. 27
Chapter 8 City Council Meetings 28

8.01 Meeting Schedule.. ... 28

8.02 Public Notice of Meetings and Hearings. 28

8.03 Emergency Meetings.

8.04 Special Meetings.

8.05 Study Sessions

8.06 Placing Items on the Agenda 30

8.07 Development of the Agenda Meetings.

8.08 Order of Business.

8.09 Council Action. 33

8.10 Legislative and Quasi-Judicial Action of the Council 33

8.11 General Parliamentary Procedure 34

8.12 City Council Conduct and Participation at Meetings.. .34 Chapter 9 Protocol Administration 35

9.01 Biennial Review.. 35

9.02 City Attorney as Protocol Advisor...

9.03 Adherence to Non-interference Ordinance. ... 35

9.04 Applicability of Protocol Manual. ... 35
• Appendix 35
• ICMA Code of Ethics
• City of lone Code of Ethics
California Government Code Section 54950-54963 (Brown Act) • Rosenberg's Rules of Order
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CITY OF IONE CITY COUNCIL PROTOCOL MANUAL
: Tredit Pardy Credit Card Policy
List of City Plans
• Approved Proclamations List
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CITY OF IONE CITY COUNCIL PROTOCOL MANUAL
Chapter 1 Introduction and Overview
As a City Councilmember, you not only establish important and often critical policies for

1.01 Council-Manager Form of Government
The City of lone has a Council-Manager form of government. As described in the Municipal Code and the Government Code of California, certain responsibilities are vested in the City Council and the City Manager. Basically, this form of government prescribes that a City Council's role is that of a legislative policy-making body which determines not only the local laws that regulate community life, but also determines public policy and gives direction to the City Manager to administer the affairs of the city government in a businesslike and prudent manner. (Ione Municipal Code Title II and Government Code §34100 et seq.) The City of lone was incorporated in 1953. At that time, the separately elected City Clerk was the administrative officer for municipal affairs. There was also a separately elected City Treasurer. The City Council established lone as a Council-Administrator form of government in and hired its first City Administrator that year. In 2007, the City Council changed the form of government to Council-Manager and hired a City Manager.

1.02 Purpose of City Council Protocol Manual
The City of lone has prepared its own Protocol Manual to assist the City Council by documenting accepted practices and clarifying expectations. Administration of City Council affairs is greatly enhanced by the agreement of the City Council and staff to be bound by these practices. While attempting not to be overly restrictive, procedures are established so that expectations and practices can be clearly articulated to guide Councilmembers in their actions.

1.03 Overview of Basic City Documents
This Protocol Manual provides a summary of important aspects of City Council activities.

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CITY OF IONE CITY COUNCIL PROTOCOL MANUAL
A. lone Municipal Code
The Municipal Code contains local laws and regulations adopted by resolutions and ordinances. Title II of the Code address the role of the City Council, describe the organization of City Council meetings and responsibilities, and appointment of certain City staff positions, advisory boards, and commissions. In addition to these administrative matters, the Municipal Code contains a variety of laws including, but not limited to, zoning standards, health and safety issues, traffic regulations, building standards, and revenue and finance issues.

B. Goals
The City Council sets both long-term and short-term goals for the City each spring. The goal-setting process includes a review of the previous year's goals including progress toward completion and updating. The budget is then written with the objective of working toward completion of those goals.

C. Codes of the State of California
The state laws contain many requirements for the operation of city government and administration of meetings of city councils throughout the state. Ione is a "general law city" which means it operates under applicable general laws of the state. As a general law city of the state of California, lone is vested with all the powers of incorporated cities as set forth in the California Constitution and the applicable California state laws. Conversely, there are a number of cities within California that are "charter cities" and have adopted local provisions that establish basic governing procedures for local government. (Government Code §§ 34100-34102) lone is not a charter city.

D. Annual Budget
The annual budget is set for the fiscal year beginning July Ist and ending June 30th. It is the primary tool and road map for accomplishing the goals of the City. The budget document is the result of one of the most important processes the City undertakes. By adopting the annual budget, the City Council makes policy decisions, sets priorities, allocates resources, and provides the framework for government operations. Study sessions on the budget are held in May and public hearings in June with adoption at the second City Council meeting in June.

E. Annual Financial Audit
The annual financial audit includes the financial statements of the City for a fiscal year. It includes the financial condition of the City as reflected in the balance sheet, the results of operations as reflected in income statements, an analysis of the uses of City funds, and related footnotes. The annual financial audit includes statements for the various groups of funds and a consolidated group of statements for the City as a whole. The City Council has the responsibility

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CITY OF IONE CITY COUNCIL PROTOCOL MANUAL
of hiring an independent auditor, and of reviewing and accepting the audit.

F. General Plan
A state-mandated General Plan addresses the City's long-range planning needs relative to to this limitation. (Government Code § 65350 et seq.)
G. Five-year Capital Improvement Program
The Five-year Capital Improvement Program serves as a guide for determining priorities, planning, financing, and construction of capital projects which add to, support, or improve the physical infrastructure, capital assets, or productive capacity of City services.

H. Disaster Preparedness Plan
The City maintains a disaster preparedness plan that outlines actions to be taken during times of extreme emergency. The City Council may be called upon during an emergency to establish policies related to a specific incident. The chain of command is as follows:

The City Manager is the Director of Emergency Services
The City Manager may appoint an Assistant Director of Emergency Services (Tone Municipal Code Title II, Chapter 2.48, §§ 2.48.010 to 2.48.120)

1.04 Orientation of New Members
It is important for the members of the City Council to gain an understanding of the full range of services and programs provided by the City. As new members join the City Council, the following will be provided in a timely manner.

The City Manager will host an orientation program to distribute materials outlining City policy, protocol and updates on labor negotiations.

The City Manager will facilitate a meeting with the City Attorney for conflict-of- interest training, review of current legal matters, and review of parliamentary procedure.

The City Manager will arrange a meeting with Finance prior to the first pay period to cover information reviewed with all City employees, (e.g., benefits elections, I-9, retirement options, etc.)
The City Manager will arrange meetings with key Department Heads to be briefed on current projects within his/her Department and to tour City facilities.

The City Manager will arrange an opportunity for "ride alongs" with the lone Police Department.
• The City Manager's assistant will arrange a meeting for a briefing on various aspects of City Hall, including, but not limited to, travel procedures, phone service, etc.

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CITY OF IONE CITY COUNCIL PROTOCOL MANUAL
• The City Manager will provide information for attendance at the League of California Cities' New Mayors and Council Members Academy.

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CITY OF IONE CITY COUNCIL PROTOCOL MANUAL
Chapter 2 Ione City Council: General Powers and Responsibilities

2.01 City Council, Generally
Fundamentally, the powers of the City Council are to be utilized for the good of the community and its residents; to provide for the health, safety, and general welfare of the citizenry.

The City Council is the policy-making and law-making body of the City. State law and local ordinances define the powers and responsibilities of the Council.

It is important to note that the Council acts as a body. No member has any extraordinary powers beyond those of other members. While the Mayor has some additional ceremonial and presiding officer responsibilities as described below, when it comes to establishing policies, voting, and in other significant areas, all members are equal. It is also important to note that policy is established by at least a majority vote of the Council. While individual members may course of action. Councilmembers should respect adopted Council policy. In turn, it is staff's responsibility to ensure the policy of the majority of the Council is upheld. Actions of staff to pursue the policy direction established by a majority of Council do not reflect any bias against Councilmembers who held a minority opinion on an issue.

A. Council Non-Participation in Administration
In order to uphold the integrity of the council-manager form of government and to provide proper checks and balances, members of the City Council shall refrain from becoming directly involved in the administrative affairs of the City, unless directed by a majority of the Council to participate in a policy or project.

2.02 Role of Councilmembers
Members of the lone City Council are collectively responsible for establishing policy, adopting an annual budget, and providing vision and goals to the City Manager. The following outline is a brief description of the various duties of Councilmembers. The description is not intended to be comprehensive, but rather it is an effort to summarize the primary responsibilities of the Council.

A. Summary of Council Duties and Responsibilities as Provided in State Law:

1. Councilmembers serve as the:

City Council

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CITY OF IONE CITY COUNCIL PROTOCOL MANUAL

2. Establish Policy
• Adopt goals and objectives
Establish priorities for public service
Approve/amend the operating and capital budge
• Approve contracts over $5,000

3. Enact Local Laws
• Adopt ordinances

4. Supervise Appointed Officials
• Appoint City Manager and City Attorney
• Evaluate performance of City Manager and City Attorney • Establish bóards, commissions, committees and task forces • Make appointments to such bodies
• Provide direction to advisory bodies

5. Make Decisions
• Study problems
• Review alternatives
• Determine best course of public policy
• Call special elections as necessary

2.03 Role of Mayor
A. Presiding Officer
The Council selects the Mayor on the third Tuesday of December. The Vice Mayor can be selected to be the Mayor or the City Council can select from the remaining members of the City Council at their discretion. It is recommended that the Mayor should have served at least one full year on the City Council prior to being selected as the Mayor.

The Mayor serves as the presiding officer, unless otherwise delegated, and acts as chair at all meetings of the City Council. The Mayor sets the Agenda for regular and special Council meetings. The Mayor may participate in all deliberations of the Council in the same manner as any other member and is expected to vote in all proceedings, unless a conflict of interest exists.

During Council proceedings, the Mayor facilitates discussion, gauges direction, and listens for majority support prior to calling for a vote on a motion. The Mayor does not possess any power of veto. State law allows the Mayor to move or second an action. As a matter of lone tradition, the Mayor does not make a motion and will only second a motion in rare and unusual circumstances. (Government Code §§ 36801-36815)

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B. Ceremonial Representative and Other Duties of the Mayor Responsibility to act as the City Council's ceremonial representative at public events and functions has been assigned to the Mayor. In the Mayor's absence, the Mayor shall appoint a Councilmember to perform the ceremonial role. However, all Councilmembers are encouraged to participate. The Mayor may initiate and execute certificates of appreciation and recognition, and Council-approved proclamations. The Mayor has the responsibility of making liaison, board and committee assignments for Councilmembers with those assignments to be ratified by the Council.

2.04 Vice-Mayor, Absence of Mayor and Councilmembers
In the absence of the Mayor, the Vice-Mayor shall perform the duties of the Mayor. The Council selects the Vice-Mayor by a majority vote each year on the third Tuesday of December. When both the Mayor and Vice-Mayor are absent, the Mayor will designate from amongst the Councilmembers a person to serve as Acting Mayor, who shall, for the term of such absence, have the powers of the Mayor.

If the Mayor or other Councilmembers intend to be absent from the City, they shall notify the City Manager of such absence. If a Councilmember fails, for any reason except sickness, to attend three consecutive regular meetings of the Council, his or her office may be declared vacant by the mayor and the council shall proceed to decide whether to hold a special election or appoint a successor for the unexpired portion of the term of office of the absent member. [lone Municipal Code Section 2.04.030)

2.05 Resignation of Mayor or Vice-Mayor
If the Mayor or Vice-Mayor resigns, the City Council will select a new Mayor or Vice-Mayor.

2.06 Emergency Response
The City Council may proclaim, and the Mayor shall sign, a declaration of emergency. If the City Council is not in session, the City Manager (Emergency Services Director) may proclaim the existence of an emergency. The Emergency Services Director directs all disaster response activities. (Ione Municipal Code § 2.48.060)

2.07 Appointment of Officer
The City Council is responsible for appointing two positions within the City organization-the City Manager and the City Attorney. The City Manager and the City Attorney serve at the pleasure of the Council. The City Manager is responsible for all personnel within the City organization.

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2.08 Boards, Commissions, Committees, and Task Forces
A. Appointments Made by the Council
City has several standing commissions and committees. In addition, special purpose task forces are often appointed by the City Council to address specific issues of interest on a limited duration asis. These ad hoc committees will be dissolved upon completion of the intended task Committees and task forces are purely advisory to the Council, and, in some situations, staf decision-making authority, subject to appeal to the Council, but may also serve in an advisory capacity in certain situations.

The procedures established in this Manual reflect the policy of the City Council regarding the appointment of volunteer citizens to the various bodies of the City. The establishment of these procedures ensures that well-qualified, responsible, and willing citizens are given the opportunity to serve the City and participate in the governance of their community.

The City Council is specifically empowered to create all boards, commissions, committees and task forces, pursuant to the provisions of the lone Municipal Code, as the Council deems necessary or advisable. In the exercise of this power, it is the desire of the City Council to establish a consistent policy in its decision-making role to fairly and equitably evaluate those citizens of the community who demonstrate a desire to serve on such boards, commissions, committees, or task forces. (Ione Municipal Code Title 2, Chapters 2.17, 2.36, and 2.62) For full-term vacancies, the filing period is as determined by Ordinance. The City Clerk shall:
• Publicly announce the position vacancy and filing period by publication of same in the official newspaper of the City of lone and set forth the qualifications required, if any. • Notify the incumbents) of whose terms are expiring, of such term expiration and invite the incumbents) to consider being reappointed.
• Advertise the position and accept applications when an incumbent's term expires on the Planning Commission, Park and Recreation Commission, and any other Commission.

B. Selection

1. Mayor Interview Period: The Mayor may personally interview each applicant individually, at a time and place to be designated by the Mayor.

However, after reviewing applications, the Mayor reserves the right to make appointments without conducting interviews.

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. The Mayor may appoint a sub-committee to review applications or conduct intervie applicants and appoint the member, with approval of the City Counci

3. Decision & Announcement: Each applicant will be notified of the decision of the Mayor and Council approval. The City Clerk will also notify the Chair of the affected board or commission of its decision.

C. Resignations
Vacancies occurring during the middle of a term shall be filled by appointment for the unexpired portion of the term, in the same manner provided herein for initial appointment.

D. Councilmembers' Role and Relationship with City Bodies

1. Because the Council has the ability to review decisions made by the commissions and recommendations made by committees and task forces, Councilmembers shall not be appointed to City Boards or Commissions concurrent with their term of office.

2. Unless specifically authorized by a majority vote of a quorum of the Council, no Councilmember shall be authorized to testify before or direct the work of any board, commission, committee or task force of the City.

3. If the Councilmember is testifying in such a capacity pursuant to the above provision, testimony should be undertaken in such a manner as to assure public confidence in the decision-making process and avoid the appearance of bias, prejudice, or improper influence. Toward this purpose, the following protocol should be observed:
a. Councilmembers shall not testify in matters pending before any commission, committee, or task force that will receive, or could potentially receive, future appeal or review before the City Council. Violation of this protocol shall require the Councilmember to disqualify his or herself from participating in any appeal or review proceedings before the City Council. b. Except in matters directly involving personal interests, Councilmembers, in heir capacity as private citizens, should abstain from providing testimony o influencing decisions in matters pending before any City board, commission committee or task force that will receive, or could potentially receive, future review or other action before the Council. Where a Councilmember elects to provide such testimony, the following rules shall apply:

The Councilmember shall declare at the outset and upon the record that the Councilmember is present in his or her private capacity as an interested citizen, and not on behalf or at the request of the City Council.

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• The Councilmember shall refrain from stating or implying that the Councilmember's position or opinion is that of the City Council. • The Councilmember shall refrain from directing City staff or the advisory body to take any action on behalf of the Councilmember. • The Councilmember shall observe any rules of procedure or protoco lat apply to any other private citizen testifying before the advisor board.
• The Councilmember shall disqualify him or herself from participating in the matter should it come before the Council for review and/or decision.

2.09 Service on Outside Boards
Councilmembers are often requested to serve on outside boards, councils, commissions, or committees. This type of representation serves to facilitate communication and provide interaction with other governmental bodies. The City Council appoints members to some of these groups on an as-needed or as-requested basis.

Councilmembers participating in policy discussions at regional meetings will represent the consensus of the Council, except where regional appointment requires regional opinion. Personal positions, when given, will be identified and not represented as the position of the City.

Assignment and direction of staff in relation to regional meetings are at the discretion of the City Manager.

2.10 Incompatibility of Offices
In general, California law prohibits public officials from simultaneously holding more than one public office when the functions or responsibilities of the two offices have the potential for overlapping. This prohibition arises from a concern over the potential clash of two public offices held by a single official with potentially overlapping public duties. The Legislature may, however, expressly authorize through legislation the holding of two offices notwithstanding the fact that the dual holding would otherwise be prohibited. For example, the Legislature has exempted Local Agency Formation Commissions, the Coastal Commission, joint powers agencies, and transportation corridor agencies.

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Chapter 3 Support Provided to City Council

3.01 Staff/Clerical Support
Staff and administrative support to members of the City Council is provided through the City Manager's Office. Secretarial services provided include distributing mail and email, scheduling

3.02 Office Equipment
To enhance Councilmembers' service to the community and their ability to communicate with staff and the public, the City provides meeting facilities and office equipment for City business. It is important to note that all letters, memoranda, and interactive computer communication (email) involving City Councilmembers and members of advisory boards and commissions, the subject of which relates to the conduct of government or the performance of any governmental function, with few exceptions stated by the Public Records Act, are public records.

A. Business and Personal Use of City Equipment
The City's electronic equipment and information systems are intended for professional business use in performing the duties of a Councilmember. Personal use of City equipment is prohibited.

B. Photocopy Machines and Other Equipment

1. Photocopy Machines. Councilmembers may use the photocopier for City business.

2. Other equipment. Except as provided herein, in no event shall a Councilmember take City property to his or her home.

Monitoring, Enforcement and Penalties

1. City information systems or storage media are the property of the City of lone. The City retains the right to access, copy and change, alter, modify, destroy, delete or erase this property without prior notice to Councilmembers.

2. The City retains the right to monitor and audit the use of email and Internet use. The right to use these technologies does not include the right to privacy.

3. Deleted documents, messages and data may be retrieved from a variety of points in the network.

Councilmembers should assume that electronic evidence discovery might recover deleted or unsaved data.

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• Councilmembers' use of a personal Internet account on City equipment, an 'ouncilmembers' use of a City Internet account on personal equipment are to be arrange through the City Manager and are subject to the provisions of this policy. Said Councilmembers should be aware that their personal email and electronic files could be monitored by the City and could be reviewed as part of a Public Records request.

Meeting Rooms
Councilmembers may utilize the office space provided in the City Hall. Use of other meeting rooms, including the conference room located at City Hall, may be scheduled through the City

3.04 Mail, Deliveries
Members of the City Council receive a large volume of mail and other materials that are delivered primarily through the use of mailboxes located in the City Council office. City Manager's staff disseminates mail to individual Council mailboxes. Staff does not open mail addressed to individual Councilmembers. General correspondence addressed to Councilmembers as a whole will be opened and delivered to the Council General Box. Councilmembers are encouraged to check mailboxes often. In addition, City staff will email, telefax or personally deliver materials that are time sensitive to a member's home or office, if appropriate.

3.05 Council Library
Located in the City Council's office is a library of current City plans and implementation programs. These documents are for reference and are not to be removed from the office. Copies can be made available for individual Councilmembers upon request to the department of origination. Each City Councilmember is issued a complete copy of the lone Municipal Code for their reference.

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Chapter 4 Financial Matters

4.01 Council Compensation
The Municipal Code provides for payment of a modest honorarium to members of the City Council. State law sets the level of compensation. (Government Code §36516 and IMC $2.20)

4.02 Budget
The annual City budget includes appropriations for expenses necessary for members to undertake official City business. Funding provided includes membership in professional organizations, attendance at conferences or educational seminars, purchase of publications and office supplies.

Reference is made to the attached City Manager's budget instructions.

4.03 Financial Disclosure
Candidates for the office of Councilmember shall file a financial disclosure statement with the City Clerk who will retain a copy and forward the original to the Fair Political Practices Commission (FPPC). (Government Code §§ 87200 et. seq.) Financial disclosure shall be filed with nomination papers, not earlier than 113 days before the election with the deadline being no later than 88 days before the election. (Calif. Elections Code) When Councilmembers assume office or leave office, whether by election, appointment, end of term or resignation, Statements of Economic Interests (FPPC Form 700) covering the previous 12month period must be filed within thirty days. (Government Code § 87204) In addition, Councilmembers are required to file financial disclosure statements (FPPC Form 700) on an annual basis after January 1 and before April 1 of each year covering the previous calendar year. (Government Code § 87203) Statements filed in any of the above cases will be available for public inspection.

4.04 Travel Policy
The City Council has adopted by resolution a travel policy. The City Council, staff, and appointed officials will be reimbursed for all approved travel as defined in the City Travel Policy up to the amount of an individual Councilmember's funds allocated for travel/training. In addition, a Councilmember may request in writing to the City Manager a reallocation of his/her unused travel budget to another Councilmember. "Approved Travel" means travel to attend training or conferences, or other City Council-directed travel activities.

A. Pre-authorization of Travel/Training
Councilmembers and appointed officials traveling on City business that involves an overnight stay shall submit a Travel/Training Authorization Form to the City Manager for approval. The travel authorization form will include a complete estimate of the costs of the trip, including conference registration, transportation, and per diem. The travel authorization form will also include the purpose of the trip, the dates of travel, and other pertinent details.

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In advance of any travel on City business, a Travel/Training Authorization Form must be submitted to and signed by the City Manager. The City Manager must authorize:

Overnight travel by elected or appointed officials
Use of a rental vehicle by elected or appointed officials Out-of-state travel by elected or appointed officials
B. Authorization for Reimbursement of Travel Expenses
Within 10 days of the close of the authorized travel period a final itemized Travel/Training luthorization Form, including all receipts and expense reimbursement requests, must b ubmitted to the City Manager for final approval and signature. The City Manager's Office wi process and submit authorized travel reimbursement requests to the Finance Department.

4.05 City Credit Card Policy
Issuing Cards: The City credit card is available for use by the City Council and can be obtained from the City Manager's Assistant. Use of City credit cards is set forth in the City Credit Card Policy.

Cards Lost or Stolen: Lost or stolen cards must be reported to the Finance Director within one working day of discovery.

Leaving Office: Each card holder must surrender the City credit card immediately upon leaving office, or upon request of the City Manager or Finance Director. Use of the card after privileges are withdrawn is prohibited.

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Chapter 5 Communications

5.01 Overview
the public to assess community opinions and needs, and to share the vision and goals of the City with constituents; and communication with staff to provide policy direction and to gain an

5.02 Correspondence from Councilmembers
Members of the City Council will often be called upon to write letters to citizens, businesses, or other public agencies. Typically, the Mayor will be charged with transmitting the City's position on policy matters to outside agencies on behalf of the City Council. Individual members of Council will often prepare letters for constituents in response to inquiries, or to provide requested information. City letterhead is available for this purpose, and staff can assist in the preparation of such correspondence.

On occasion, members may wish to correspond on an issue on which the Council has yet to take a osition, or about an issue for which the Council has no position. In these circumstances nembers should clearly indicate that they are not speaking for the City Council as a whole, bu for themselves as one member of the Council. City letterhead and office support may be utilized in these circumstances.

Councilmembers may occasionally be asked to prepare letters of recommendation for community members seeking employment or appointment. It is inappropriate for Councilmembers to make a recommendation or utilize City letterhead or their Council titles for such letters without approval of the majority of Council.

City letterhead and staff support cannot be utilized for personal or political purposes.

5.03 Local Ballot Measures
At times, initiatives may be placed on the ballots that affect City Council policy. There are restrictions regarding what actions the City may take on ballot measures. Specifically, state statutes prohibit the City from using its personnel, equipment, materials, buildings, or other resources to influence the outcome of elections. What the City can do is distribute informational reports or pamphlets for the purpose of informing the public of the facts of an issue.

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5.04 Proclamations
Proclamations are issued by the City Council as a ceremonial commemoration of an event or issue (e.g., National Night Out). Proclamations are not statements of policy. Proclamations are a manner in which the City can make special recognition of an individual, event, or issue.

Proclamations can be directly made if they have been listed on a previously approved list. The s approved as a consent item, and if the proclamation is expected to be an annual event description of the item shall include the phrase "and add proclamation to the Council-approved list." The decision to add or not to add a proclamation to the approved list shall be made following consultation between the City Manager and the Mayor at the time the Council meeting The list will be reviewed by the City Council every February following a City Council election.

Proclamations not requested for two years will automatically be deleted from the list of pre- approved proclamations.

5.05 State Public Records Disclosure Act
To ensure that business communications submitted to and by elected and appointed officials comply with the Public Records Act and the State Open Meetings Act (Brown Act), the following is set forth:

Communications, Generally
All letters, memoranda, and interactive computer email communications involving City Councilmembers and members of boards, commissions, committees and task forces, the subject of which relates to the conduct of government or the performance of any governmental function, with few exceptions as stated by the Public Records Act, are public records. Copies of such letters, memoranda, and email communications may not be provided to the public or news media without the filing of a public information disclosure request with the City Clerk. The City Clerk has adopted a protocol for processing such requests.

B. Written Communications
Written letters and memoranda received by the City on a specific agendum, addressed to a Councilmember or the Council as a body, will be photocopied and provided to all City Councilmembers, and a copy kept according to the City's Records Retention Schedule.

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C. Electronic Communications

1. Informal messages with no retention value and that do not relate to the functional responsibility of the recipient or sender as a public official, such as meeting notices reminders, telephone messages and informal notes, do not constitute a public record. Users should delete these messages once their administrative purpose is served.

2. All other messages that relate to the functional responsibility of the recipient or sender as a public official constitute a public record. Such records are subject to public inspection and copying; users may either print a copy of the record and file it with the City Clerk for retention, according to the City's Records Retention Schedule, or forward such email messages to "[email protected]" from which the City Clerk will print and file it according to the City's Records Retention Schedule.

3. Email communications that are intended to be shared among three or more Councilmembers, whether concurrently or serially, must be considered in light of the Open Public Meetings Act (Brown Act). If the intended purpose of the email is to have a discussion that should be held at an open meeting, the electronic discussion should not occur.

4. Email should be used cautiously when seeking legal advice or to discuss matters of pending litigation or other "confidential" City business. In general, email is discoverable in litigation, and even deleted email is not necessarily removed from the system. Confidential email communications should not be shared with individuals other than the intended recipients or the attorney-client privilege protecting the document from disclosure may be waived.

5. Email will not be used for personal use, since Councilmembers' conventional email addresses include the City's "return address."

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Chapter 6 Conflicts of Interest

6.01 Ethics, AB 1234 Ethics Training
The City maintains a commitment to conducting business according to the highest achievable ethical standards. Recognizing that ethical dilemmas may arise and that public officials must make difficult choices after careful consideration of competing public, personal and/or private interests at stake, the Council has adopted a code of ethical conduct, which is contained in the Appendix.

The City Manager is subject to a professional code of ethics as a member of the International City/County Management Association (ICMA). These principles appear in the Appendix of this manual. It should be noted that this code binds the City Manager to certain practices that are designed to ensure actions are in support of the City's best interests. Violations of such principles can result in censure by the ICMA.

State law (Government Code § 53234, et seq.) requires public officials to complete two hours of training in ethics principles and laws every two years. In addition to Councilmembers, lone requires the training of all of its Commissioners (Planning and Park and Recreation), its City Manager, its Department Directors, its mid-managers when they staff a City Commission, and the Chairperson and Vice Chairperson of each committee or board. Additionally, the City Council encourages all committee and board members to complete the training. At present, the League of California Cities offers AB 1234 training, often in conjunction with League conferences or other training workshops, and on-line training is offered for a nominal fee through the Institute for Local Government and the Fair Political Practices Commission. Certificates of course completion are kept on file by the City Clerk. (Ione Resolution #1385.)

6.02 Conflicts of Interest
There are numerous sources of conflicts of interest that may require a Councilmember to disqualify himself or herself from participating in decision-making. The Political Reform Act (PRA) controls financial conflicts of interest of public officials. The PRA is one of the most complicated laws affecting local government. This law is implemented and enforced by the Fair Political Practices Commission (FPPC) which has issued comprehensive implementing regulations. To understand the PRA's impact on a Councilmember's actions, it is suggested that members discuss the law and potential conflicts with the City Attorney or a private attorney.

In general, under the PRA, public officials are prohibited from making, participating in or in any way attempting to use their official position to influence a government decision in which they know or have reason to know they have a financial interest. (Government Code § 87100, 2 California Code of Regulations §§ 18700, 18702-18702.4.) A "public official" is defined as including every member, officer, employee or consultant of the state or local government agency. (Government Code § 82048; 2 California Code of Regulations § 18700).

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A. Applicability
Under the PRA, an official has a financial interest if it is reasonably foreseeable that the decision will have a material financial effect, distinguishable from its effect on the public generally, on the official, a member of his or her immediate family, or on any of the following

1. Any business entity in which the public official has a direct or indirect investment worth $2,000 or more. (Government Code §8 82034, 82035; 2 California Code of Regulations §

2. Any real property in which the public official has a direct or indirect interest worth $2,000 or more. (Government Code § 82033)

3. Any source of income other than gifts or certain loans aggregating $500 or more provided to the public official within 12 months prior to the time of the decision. (Government Code § 82030; 2 California Code of Regulations § 18703.3)

4. Any business entity in which the public official is a director, officer, partner, trustee, employee, or holds any position of management. (2 California Code of Regulations §§ 18703.1, 18704.3)

5. Any gift totaling $360 (adjusted biannually by the FPPC) or more provided to, received by or promised within 12 months prior to the decision. (2 California Code of Regulations §§ 18703.4, 18794-18961)
B. Analysis
In general, the FPPC suggests that an eight-part analysis be followed in determining whether a conflict of interest exists:
• Is the person involved a public official? The PRA applies to "public officials at any level of state or local government." (Government Code § 87100)
• Is the public official making, participating in making, using, or attempting to use his/her official position to influence governmental decision? (2 California Code of Regulations §§ 18700, 18702-18702.4)
• What are the actual economic interests of the official potentially impacted by the decision? (Government Code § 87103, 2 California Code of Regulations §§ 1870418704.5) Is the economic interest directly or indirectly involved in the governmental decision? (2 California Code of Regulations §§ 18704-18704.5)
• Is the financial affect on the economic interest material? (2 California Code of Regulations §§

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18702-18702.6)
• Is it "reasonably foreseeable" that the governmental decision will have a material financial effect on the economic interest? (2 California Code of Regulations §§ 18700-18706) • Will the decision's effect on the official's economic interest differ from that of the public generally? (2 California Code of Regulations §§ 18707-18707.2) • Is participation by the public official legally required in order to create a quorum to vote on the matter?
C. Disqualification and Disclosure
When the agenda item is called, a City Councilmember who has a conflict of interest is required to publicly state that a conflict of interest exists, describe the nature of the economic interest giving rise to the conflict, disqualify himself or herself, and leave the room. Ideally, Councilmembers will become familiar enough with the sources of conflicts to determine in advance whether disqualification is necessary. However, if a Councilmember becomes aware of a potential conflict only during the meeting, it is perfectly appropriate for the Councilmember to ask for a break in order to discuss the matter with the City Attorney, if necessary. If any Councilmember questions a potential conflict of interest related to another Councilmember, a recess may be called at the request of the Councilmember who may have a conflict to allow discussion of the issue with the City Attorney to determine if there is a conflict. If the Councilmember decides a conflict exists, that Councilmember may not participate in any aspect of the decision-making, including discussing the matter with City staff. When a conflict of interest arises involving a matter on the consent portion of the agenda, the Councilmember is not required to leave the room, unless that item is pulled from the consent agenda for separate discussion.

D. Legally Required Participation
In the event that a decision cannot be made because a majority of the Council is disqualified due to conflicts of interest, the PRA allows the minimum number of Councilmembers necessary to onstitute a quorum to return and participate in the decision to the minimum extent required. Th Councilmembers permitted to participate must be chosen through a random process. (Government Code § 87101)
E. Conflict of Interest Code
The City is required to adopt and maintain a Conflict of Interest Code. This Code is found in the one Municipal Code at Title 2, Chapter 8. Under state law, the code must be reviewed every tw ears and amended as circumstances change. The City's code must be consistent with minimur requirements of the PRA. (Government Code 89 87300-87313)

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F. Advice on Conflict of Interest
The City Attorney may provide advice to a Councilmember about the existence of a conflict of interest. However, advice given by the City Attorney does not protect the Councilmember from an enforcement action by the FPPC. A Councilmember may seek a formal written opinion from the FPPC on a particular set of facts. Such an opinion letter would provide protection from an enforcement action arising under the same set of facts.

G. Other Sources of Conflict
In addition to the PRA, State law prohibits Councilmembers from entering into contracts with the City. (Government Code §1090 et. seq.) In general, this type of conflict is not subject to remedy through the disqualification of the interested Councilmember, but must instead be entirely avoided by the Council. There are, however, numerous exceptions to this provision that will allow the Council to enter into certain contracts after disqualification of the interested Councilmember and those should be reviewed with the City Attorney on a case-by-case basis. (Government Code §1090 et. seq.)
H. Revolving Door Policies
For a period of one year after leaving office, state law prohibits Councilmembers and chief administrators from accepting employment with the City, or from acting as agent or attorney for any other person by appearing formally or informally, orally or in writing before the Council or any of its commissions, or committees if the appearance or communication is made for the purpose of influencing administrative or legislative action, or influencing any action or proceeding involving the issuance of, amendment to, award of, or revocation of a permit, license, grant, or contract, or the sale or purchase of goods or property. (Government Code §87406.3)

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Chapter 7 Interaction with City Staff/Officials

7.01 Overview

7.02 Council-Manager Form of Government
Ione has a Council-Manager form of government. Basically, with this structure, the City Council's role is to establish City policies and priorities. The Council appoints a City Manager to implement those policies and undertake the administration of the organization.

The City Manager is appointed by the City Council to enforce its laws, to direct the daily operations of city government, to prepare and monitor the principal budget, and to implement the policies and programs initiated by the City Council. The City Manager is responsible to the City Council, rather than to individual Councilmembers, and directs and coordinates the various departments. The City Manager is responsible for appointing all department directors and authorizing all other personnel positions except the City Clerk, City Attorney, and City Treasurer (lone Municipal Code $2.10.100). The City Council authorizes positions through the budget process; based upon that authorization, the City Manager makes the appointments.

The Council-Manager form of government is outlined in the Government Code. The powers and duties of the City Manager include:
• Generally supervise over the administrative affairs of the city • Appoint and remove at any time any department directors and employees • Attend all meetings of the Council at which the Manager's attendance may be required by that body [IMC $2.10.130]
• See that all laws and ordinances are faithfully executed, subject to the authority which the Council may grant the Mayor to maintain law and order in times of emergency • Recommend for adoption by the Council such measures as the Manager may deem necessary or expedient
• Prepare and submit to the Council such reports as may be required by that body, or as deemed advisable to be submitted
• Keep the Council fully advised of the financial condition of the City and its future needs
• Prepare and submit to the Council a proposed budget for the fiscal year, and be responsible for its administration upon adoption
• Perform such other duties as the Council may determine by ordinance or resolution • Implement and administer City Council policy

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7.03 City Council Non-interference
The City Council is to work through the City Manager when dealing with administrative services of the City.

In no manner, either directly or indirectly, shall a Councilmember become involved in, or attempt to influence, personnel matters that are under the direction of the City Manager. No member of Except for the purpose of inquiry, the Council and its members will deal with the administrative service solely through the City Manager or designee, and neither the Council nor any commission, committee or member of a board shall give an order to, try to influence, coerce or direct, either formally or informally, any subordinate of the City Manager.

Violations of the provisions of this section by any of the above persons, if reported by any staff to the City Manager, will be brought forth to the entire City Council for review. The Council, on a case by case basis, will establish what, if any, corrections and/or sanctions are appropriate. See Chapter 9 8 9.03.

7.04 City Council/City Manager Relationship
The employment relationship between the City Council and City Manager honors the fact that the City Manager is the chief executive of the City. All dealings with the City Manager, whether in public or private, should respect the authority of the City Manager in administrative matters.

Disagreements should be expressed in policy terms, rather than in terms that question satisfaction with or support of the City Manager.

The City Manager respects and is sensitive to the policy responsibilities of the City Council and acknowledges that the final responsibility for establishing the policy direction of the City is held by the City Council.

A. Performance Evaluation
The City Council is to evaluate the City Manager on an annual basis to ensure that both the City Council and City Manager are in agreement about performance and goals based upon mutual trust and common objectives. The City Manager's performance is evaluated in the following areas:
leadership, teamwork, job knowledge, attitude, accountability, empowerment, communication, problem-solving skills, quality of service, safety/risk-taking, implementation and administration of adopted Council policy.

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7.05 City Council/City Staff Relationship
City Councilmember contact with City staff members, inclusive of the City Manager, will be during regular business hours, except in the case of an emergency.

7.06 City Council/City Attorney Relationship
Pursuant to recommendation of the City Manager, the City Council shall make provision for obtaining legal counsel for the City, either by appointment of a City Attorney on a full-time or art-time basis, or by any reasonable contractual arrangement for such professional services. Th City Attorney is a contract employee appointed by the City Council. The City Attorney is the legal advisor for the Council, its committees, commissions and boards, the City Manager, and all City officers and employees with respect to any legal question involving an official duty or any legal matter pertaining to the affairs of the City. The general legal responsibilities of the City Attorney are to:

1. Provide legal assistance necessary for formulation and implementation of legislative policies and projects;

2. Represent the City's interest, as determined by the City Council, in litigation, administrative hearings, negotiations, and similar proceedings;

3. Prepare or approve as to form ordinances, resolutions, contracts, and other legal documents to best reflect and implement the purposes and intentions of the City Council; and

4. Keep City Council and staff apprised of court rulings and legislation affecting the legal interest of the City.

It is important to note that the City Attorney does not represent individual members of the Council, but rather the City Council as a whole. Accordingly, with the exception of conflict of interest inquiries, in questions involving pending or upcoming matters, or protocol and procedure, the City Attorney's services are engaged and directed through the City Manager. Individual Councilmembers may seek advice or assistance from the City Attorney on other matters exercising best judgment on the most efficient and appropriate use of her resources. The City Attorney's performance is reviewed as provided by the services retention contract.

7.07 Roles and Information Flow
A. Council Roles
The full City Council retains the authority to accept, reject, or amend the staff recommendation on policy matters.

Members of the City Council must avoid intrusion into those areas that are the responsibility of

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staff. Individual Councilmembers may not intervene in staff decision-making, the development of staff recommendations, scheduling of work, and executing department priorities without the prio knowledge and approval of the City Council as a whole. This is necessary to protect staff fron undue influence and pressure from individual Councilmembers, and to allow staff to execute B. Access to Information
The City Manager is the information liaison between the Council and City staff. Requests from Councilmembers for information are to be directed to the City Manager and will be responded to promptly. The information requested will be copied to all members of the Council so that each member may be equally informed. The sharing of information with the City Council is one of the City Manager's highest priorities.

There are limited restrictions controlling when information cannot be provided. The City is legally bound not to release certain confidential personnel information. Likewise, certain aspects of police department affairs (e.g., access to restricted or confidential information related to crimes) may not be available to members of the City Council.

C. Staff Roles
The Council recognizes the primary functions of staff as executing Council policy and actions taken by the Council, and in keeping the Council informed. Staff is obligated to take guidance and direction only from the City Manager or Department Director. This direction follows the policy guidance of the City Council as a whole. Staff is directed to reject any attempts by individual Councilmembers to unduly direct or otherwise pressure them into making, changing, or otherwise influencing recommendations.

City staff will make every effort to respond in a timely and professional manner to all requests for nformation or assistance made by individual Councilmembers provided that, in the judgment of he City Manager, the request is not of a magnitude, either in terms of workload or policy, whic would require that it would be more appropriately assigned to staff through the direction of the

7.08 Dissemination of Information
In addition to regular, comprehensive memoranda written by the City Manager directly to City Council concerning all aspects of City operations (exclusive of confidential personnel issues), all Councilmembers receive copies of all correspondence received by the City Manager that will assist them in their policy-making role. The City Manager also provides other documents to

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Council on a regular basis, such as status reports, executive summaries, and agendas of all weekly senior staff meetings.

A variety of methods are used to share information with Council. Workshops and study sessions are held to provide detailed presentations of matters. The City Manager's open-door policy allows individual Councilmembers to meet with the Manager on an impromptu or one-on-one basis.

7.09 Magnitude of Information Request
Any information, service-related needs, or policy positions perceived as necessary by individual Councilmembers that cannot be fulfilled based upon the above guidelines should be considered as an item for the agenda of a City Council meeting. If so directed by action of the Council, staff will proceed to complete the work within a Council-established timeline.

7.10 Staff Relationship to Advisory Bodies
Staff support and assistance may be provided to the City's boards, commissions, committees and task forces. These bodies, however, do not have supervisory authority over City employees.

While staff may work closely with advisory bodies, staff members remain responsible to their immediate supervisors and, ultimately, the City Manager. The members of the commissions, boards, or committees are responsible for the functions of the advisory body. The chairperson is responsible for committee compliance with the municipal code and/or committee bylaws. Staff members are to assist the advisory body chair to ensure appropriate compliance with state and local laws and regulations.

Staff support includes: (1) preparation of a summary agenda and appropriate notice after approval by the chairperson; (2) preparation of reports providing a brief background of the issues, a list of recommendations, and appropriate backup materials, if necessary; and (3) preparation of minutes of advisory body meetings. Advisory body members should have sufficient information to reach decisions based upon a clear explanation of the issues.

Advisory bodies wishing to communicate recommendations to the City Council shall do so through the City Manager's Office. In addition, when an advisory body wishes to correspond with an outside agency, correspondence shall be reviewed and approved by the City Council.

7.11 Restrictions on Political Involvement by Staff
Ione is a nonpartisan local government. Professional staff formulates recommendations in compliance with Council policy for the good of the community, not influenced by political factors. For this reason, it is very important to understand the restrictions of political involvement of staff.

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By working for the City, staff members do not surrender rights to be involved in political activities. Employees may privately express their personal opinions. They may register to vote, sign nominating or recall petitions, and they may vote in any election.

7.12 Council Attendance Policy
Vacancy for Nonattendance
A Council position shall become vacant if the Councilmember fails to attend three consecutive regular meetings of the Council without being excused by the Council. (IMC Section 2.04.030) At the start of each City Council meeting, the City Clerk will call the roll. Any absent Councilmember who has called the Mayor or City Manager's Office before 4:30 p.m. on the day of the meeting to advise of such absence may request to be excused.

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Chapter 8 City Council Meetings
The City Council's collective policy and law-making powers are put into action at the council neetings. It is here that the Council conducts its business. The opportunity for citizens to b eard, the availability of local officials to the citizenry, and the openness of council meetings al lend themselves to the essential democratic nature of local government.

8.01 Meeting Schedule
Regular meetings are held the first and third Tuesdays of each month at 6:00 p.m., in the Council Chambers, 1 E. Main Street, lone. By a majority vote of the Council, meetings not completed by 10:30 p.m. will be continued to the following Wednesday at 6:00 p.m. in the Council Chambers.

8.02 Public Notice of Meetings and Hearings
Pursuant to the Government Code, cities are charged with establishing a procedure for notifying the public of upcoming hearings and the preliminary agenda for the forthcoming council meeting.

The procedure followed by the City of lone is as follows:

A. Notices
Except where a specific means of notifying the public of a public hearing is otherwise provided by law or ordinance, notice of upcoming public hearings before the City Council or the City's Boards and Commissions shall be given by one publication of a notice containing the time, place, date, subject, and body before whom the hearing is to be held, in the City's official newspaper consistent with State law.

B. Preliminary Agenda of Council Meeting
The public shall be notified of the preliminary agenda for the forthcoming regular City Council meeting by posting a copy of the agenda in the following public places in the City at least 72 hours in advance of the meeting:
• Ione City Hall Outside Bulletin Board 1 E. Main Street, lone, CA 95640 • United States Post Office Bulletin Board, lone, CA
Electronic Posting City of lone Web Page
C. Duties of City Clerk
The City Clerk is directed to publish notices and post agendas as required by § 8.02 of the lone City Council Protocol Manual.

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The Government Code addresses the subject of special meetings. For special meetings, only those items specifically listed on the agenda may be discussed, considered, or decided.

The City Clerk is responsible for posting the notice of public meeting at least 72 hours in advance of the meeting. Posting locations include the City Clerk's Office at City Hall.

8.03 Emergency Meetings
State Law permits the Council to hold an emergency meeting without providing advance 24-hour notice when prompt action is necessary due to the disruption or threatened disruption of public facilities during an emergency situation. Emergency situations are those matters immediately affecting the public health, safety and welfare of the community. (Government Code § 54956.5)

8.04 Special Meetings
Special meetings may be called by either the Mayor or Vice-Mayor or Acting Mayor in the absence of the Mayor. Additionally, as long as substantive consideration of agenda items does not occur, a majority of the Council may meet without providing notice to the public, in order to call a special meeting and prepare an agenda. When a special meeting is called by a majority of the Council, a representative of this majority shall notify the City Clerk of such special meeting call, who shall prepare a notice of special meeting, to be signed by all members of the majority calling the special meeting. Notice of a special meeting will be made by the City Clerk by delivering personally, by mail, or by facsimile, written notice to each member of the Council and to each local newspaper of general circulation, and to each local radio or television station which has on file with the City a written request to be notified of such special meeting or of all special meetings at least 24 hours before the time of such meeting as specified in the notice. The call and notice shall specify the time and place of the special meeting and the business to be transacted.

The notices provided in this section may be dispensed with in the event a special meeting is called to deal with an emergency involving injury or damage to persons or property or the likelihood of such injury or damage, when time requirements of such notice would make notice impractical, and increase the likelihood of such injury or damage.

At all regular and special meetings, public comments are invited during a public hearing before or luring consideration of any item on the agenda. Public comment is appropriate on any matte ithin the jurisdiction of the City Council. All regular meeting agendas must provide a time fo the public to address the body on items not on the agenda.

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Agenda Item #5
DATE: July 29, 2015
TO: lone City Council
FROM: Jon G. Hanken, City Manager
SUBJECT: Draft Update to the Council Procedure Manual
RECOMMENDED ACTION: There is no recommended action requested.

Motion:

FISCAL IMPACT: None
BACKGROUND: At the last Council meeting, Council reviewed and discussed the process for placing items on the Council agenda. Council requested modifying Chapter

8.06 Placing Items on the Agenda so that an item would be automatically placed on the next Council agenda if two councilors requested it.

Attached is Section 8.06 Placing Items on the Agenda with the new proposed language added for Council consideration. The new language is underlined. Council can accept the language as presented or modify it. Any change to the procedure would come back at Council's August 18" meeting for adoption. Adoption would be in the form of a resolution.

Placing Items on the Agenda. Attachments: Draft update to the lone City Council Protocol Manual Chapter 8.06

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8.06 Placing Items on the Agenda
A. City Council Agenda Planning
written request to the City Manager/City Clerk. The written request must, at a minimum, contain all of Any Councilmember may request that an item be placed on a City Council agenda by submittinga the following:

1. 2. A substantive outline or summary of the information that will be presented to the City Council; A concise statement of the specific action the City Council will be asked to take on the item; and,

3. A statement of the reasons why the requesting party believes it is appropriate and withinthe jurisdiction of the City Council to consider this subject matter and to take the requestedaction.

Manager. The item shall be placed on the agenda as soon as possible with consideration for scheduling All matters to be presented to the City Council at its regular meeting are reviewed by the Mayorand City item be placed on the agenda that item will automatically go on the agenda at the next scheduled Should two City Council members, either independently or working cooperatively, request the same meeting. Councilors will provide the same written topic information as outlined earlier in this section.

CITY OF IONE CITY COUNCIL PROTOCOL MANUAL

8.05 Study Sessions (Workshops)
The City Council may meet informally in a study session. The study session is the forum used by Or to it to revie flat coming to from of city Mo receive progres reports rises is as, conclusions held during a workshop are of an informal nature. Although no final action is taken while in a study session, a majority of the Council may give City staff preliminary direction o vhat to bring back to the Council for later consideration. Such direction given at a study sessior does not in any way obligate a Councilmember to vote in a particular way if the item is later brought back to the Council for further review.

8.06 Placing Items on the Agenda
A. City Council Agenda Planning
Any Councilmember may request that an item be placed on a City Council agenda by submitting a written request to the City Manager/City Clerk. The written request must, at a minimum, contain all of the following:

1. A substantive outline or summary of the information that will be presented to the City Council;

2. A concise statement of the specific action the City Council will be asked to take on the item; and,

3. A statement of the reasons why the requesting party believes it is appropriate and within the jurisdiction of the City Council to consider this subject matter and to take the requested action.

All matters to be presented to the City Council at its regular meetings are reviewed by the Mayor and City Manager. The item shall be placed on the agenda as soon as possible with consideration for scheduling issues.

B. Advisory Bodies and Civic Organizations
Advisory bodies of the City Council and other civic agencies (e.g., Chamber of Commerce, lone Main Street) may submit items for Council consideration by submitting a written request, as outlined in paragraph A. City Council Agenda Planning—-1, 2, and 3 above, to the City Manager/ City Clerk at least 15 working days prior to the meeting, to be considered by the Mayor and City Manager for placement on an agenda.

C. Members of the Public
A member of the public may request an item be placed on a future agenda while addressing the

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City Council during a regular meeting and/or by submitting a written request to the City Manager/ City Clerk as outlined in paragraph A. City Council Agenda Planning—1, 2, and 3 above. In order to allow sufficient time for the Council to review, and staff to research the matter, the request should be submitted at least 15 working days prior to the meeting for which the item is requested to be placed on the agenda. If the issue is placed on the agenda, the City Clerk will notify the requester so that he or she may plan to attend the meeting.

D. Emergency or Other Items Added to the Agenda
Emergency items may be added to an agenda in accordance with state law. The reason(s) for adding an emergency item to the agenda shall be announced publicly at the meeting, and the issue shall be included in the minutes of the meeting. Placing emergency items on the agenda requires a majority vote of the Council and the items are taken up as the last item on the agenda Additionally, the Council may add items to the agenda upon a 4/5ths vote determining that there is need to take immediate action and that the need for action came to the City's attention after posting the agenda. (Government Code §54954.2(b))

8.07 Development of the Agenda
Staff is required to submit a Staff Report for each topic of discussion on the City Council agenda to the City Manager. The deadline for submitting these reports is 9:00 a.m. on Tuesday of the week prior to the date of the meeting for which the item is scheduled.

The Agenda Packet will be available for the Councilmembers, staff, public and media by 3:00 p.m. on the Friday prior to the Council Meeting.

8.08 Order of Business
The City Council, by adoption of an ordinance or resolution, establishes the general order of meetings. This section summarizes each meeting component. The Council may, at any time, by simple majority of those present, vote to consider items in a different order.

I. Roll Call
II. Closed Session
The City Council will move to Closed Session on any matter on the agenda, such as litigation, personnel or real estate matters.

III. Call to Order & Pledge of Allegiance
The Mayor, or in the Mayor's absence the Vice-Mayor, presides over all meetings of the City Council, and after determining that a quorum is present, calls the meeting to order. In the absence of the Mayor and Vice-Mayor, the City Clerk shall call the Council to order, whereupon a

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lippiried
egenda. + 30/17
Agenda Item #4
DATE: June 20, 2017
TO: Ione City Council
FROM: David A. Prentice, City Attorney
Sophia R. Meyer, Deputy City Attorney
SUBJECT: Amendment of Protocol Manual
RECOMMENDED ACTION:
1) Discussion, consideration, and possible approval of amendment to City Council Protocol Manual to eliminate correspondence as a separate agenda item.

Motion:

FISCAL IMPACT: None
BACKGROUND:

The City Council adopted a City Council Protocol Manual (Manual) on August 5, 2008. The Manual is a policy document intended to inform the City Council regarding such matters as staff relations, powers of Council, financial issues, communication and City Council meetings. Under Order of Business (Manual p. 32 section 8.08) the agenda order is discussed and defined. Item X of the agenda (see Manual p. 33) is Written Communication. This has now become designated a "Correspondence"
For many years the issue of "correspondence" or "written communication" has been controversial and staff, including the City Attorney, have offered opinions regarding what is properly part of that agenda item. However, it is duplicative of other agenda matters as correspondence regarding action items would be placed in the packet for that item under "Regular agenda action items...

Therefore, staff is recommending eliminating section X of the adopted order of business anc amending the Manual to reflect that decision. Section 9.01 allows the City Council to amend the Manual "as needed".
00009951.1 Page 1 of 1
Code Section 6250.

Govemment Code section 6250-6270.5 and 6275-6276.48. Amended 1-19-16

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temporary Mayor Pro-tem shall be elected by the members of the Council present. Following the call to order, those in attendance are asked to join the Council in reciting the Pledge of Allegiance.

IV. Roll Call
The City Clerk takes roll and announces the presence or absence of individual Councilmembers.

V. Approval of the Agenda
The City Council makes any adjustments to the agenda, then approves it.

VI. Public Comment
This time is provided for members of the public to address the Council or submit written communications on matters not on the agenda. At the conclusion of all oral communications, Council may respond to statements. Any request that requires Council action will be set by the Council for a future agenda or referred to staff. Speakers addressing Council may be limited to five minutes and a time limit on the length of Oral Communications may be imposed. Speakers unable to be heard during this portion of Oral Communications, due to the Council setting a time limit, will be heard at 10:30 p.m. or directly following the completion of all other City business.

VII. Presentations or Announcements
This time is proclamations, presentations or announcements as scheduled with the Mayor or City Manager.

VIII. Approval of minutes and consent calendar items
All matters on the Consent Calendar are considered to be routine by the City Council and are enacted on one motion. If discussion is required, that item is removed from the Consent Calendar and considered separately. At the end of the reading of the Consent Calendar, Councilmembers or members of the public may remove an item.

IX. Regular agenda action items, ordinances, resolutions, and council orders All matters will be presented by staff and discussed with the City Council and public comment received prior to action being taken by the City Council.

X. Written communication
These are items received by the City the Tuesday prior to the City Council meeting that is shared with the City Council and direction given to staff if necessary.

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XI. City Manager's Report
All reports shall be specifically limited to items relating to City business and shall not request or lead to action by the Council at this meeting.

XII. Council comments/future agenda items
XIII. Dates of Future Meetings
XIV. Adjournment
By majority vote of the Council, meetings not completed by 10:30 p.m. will be continued to the following Wednesday at 6:00 p.m. in the Council Chambers. Should Council vote to continue the meeting past 10:30 p.m., discussion on an item on the agenda that either requires or allows for public input may not begin without a unanimous vote of the City Councilmembers present. (Closed session items may begin later.)

8.09 Council Action
The City Council exercises legislative authority through a simple motion, an amendment to a motion, adoption of a resolution, or adoption of an ordinance. Depending on the item, staff reports will generally attempt to present appropriate motions, with options, for the Council to make. The City Council is encouraged to review the staff recommendations and use presented options as a template when making a motion. In most situations, a majority of the members present is adequate to adopt a motion, however this is not always the case, and staff will advise the Council when either a super majority or majority of the entire body is required. In addition, in most situations a voice vote is all that is required for Council action; however, staff will advise the Council when a roll call vote is required. Motions should be concise and give clear direction to staff.

Although finality in action is an important principal in government, there may be occasions when the Council wishes to reconsider a motion it has previously passed. In such circumstances, a motion to reconsider may be made either at the meeting where the item was first voted upon, or at the very next meeting of the Council. A motion to reconsider brought forward at the following meeting of the Council will require proper notice on the agenda. A motion to reconsider an item previously voted on can be made only by a Councilmember who voted in the majority.

8.10 Legislative and Quasi-Judicial Actions of the Council The Council can take both legislative and quasi-judicial action. In general, the Council acts in a legislative capacity when it takes action to adopt policies, plans, and ordinances of general application. In these situations, a Councilmember may rely on any information he or she lawfully obtains when participating in a decision-making process. In contrast, the Council will also act in

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a quasi-judicial capacity when it acts on matters that implicate constitutionally protected property and liberty interests. These types of actions generally involve land use entitlements and other types of permits, licenses, etc.

The distinction between legislative and quasi-judicial activity is especially important because of the rights that are given to the applicant. Specifically, an applicant in a quasi-judicial matter is entitled to due process of the law. This includes a right to have a decision made on the record by 1 fair and impartial Council. In order to ensure these rights are satisfied, the Council must lisclose all ex parte communication it receives; that is, information or evidence a Councilmembe obtains from outside the Council hearing on the matter. Additionally, Councilmembers may be called upon to answer questions about potential bias.

8.11 General Parliamentary Procedure
Parliamentary procedures set the agreed-upon standard for conducting business. For general guidance, the Council will follow Rosenberg's Rules of Order, as attached. Certain processes are subject to state code and must be complied with. The Council will accept direction from the City Manager/City Clerk and the City Attorney on the code. For other matters, the lone City Council has a tradition that adheres to the common parliamentary practices used by similar institutions to facilitate the orderly processing of the business of its meetings. When necessary to resolve issues that may arise over the process, the Mayor will refer to the City Attorney who will act as the Parliamentarian. Upon such advice, the Council will vote and follow the decision of the majority.

8.12 City Councilmembers Conduct and Participation at Meetings In the process of debate and decision-making, each member of the City Council will:
• Fully participate in City Council meetings and other public forums while demonstrating respect, trust, kindness, consideration, and courtesy of others; • Prepare in advance of Council meetings and be familiar with the issues on the agenda; • Be respectful of other people's time. Stay focused and act efficiently during public meetings; • Serve as a role model of leadership and civility to the community; • Inspire public confidence in the City of lone government; Demonstrate honesty and integrity in every action and statement; and Be responsible and accountable for your words and actions.

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Chapter 9 Protocol Administration

9.01 Biennial Review
The City Council will review and revise the City Council Protocol Manual as needed. The City Council will specifically review, and if necessary revise, the Protocol Manual every Februar ollowing a City Council election.

9.02 City Attorney as Protocol Advisor
The City Attorney shall assist the Mayor and serve as an advisor for interpreting the City Council's adopted Protocol Manual.

9.03 Adherence to Non-interference Policy
The City Council delegates to the City Manager the responsibility to discuss with any Councilmember, on behalf of the full Council, any perceived or inappropriate interference o encroachment of administrative services. The City Manager will discuss with the Councilmembe the action and suggest a more appropriate process or procedure to follow. If inappropriate action continues after this discussion, the City Manager will report the concern to the full Council.

9.04 Applicability of Protocol Manual
The City Council Protocol Manual shall apply when the Council is sitting as another entity or agency. The role of Mayor and Vice-Mayor shall be interchangeable with the Chair and Vice- Chair, or President and Vice-President, when sitting as another entity.

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Rosenberg's Rules of Order
REVISED 2011
Simple Rules of Parliamentary Procedure for the 21st Century By Judge Dave Rosenberg
LEAGUE®

OF CALIFORNIA
CITIES

MISSION AND CORE BELIEFS
To expand and protect local control for cities through education and advocacy to enhance the quality of life for all Californians.

VISION
To be recognized and respected as the leading advocate for the common interests of California's cities.

About the League of California Cities
Established in 1898, the League of California Cities is a member organization that represents California's incorporated cities.

The League strives to protect the local authority and automony of city government and help California's cities effectively serve their residents. In addition to advocating on cities' behalf at the state capitol, the League provides its members with professional development programs and information resources, conducts education conferences and research, and publishes Western City magazine.
© 2011 League of California Cities. All rights reserved.

ABouT THE AUTHOR
Dave Rosenberg is a Superior Court Judge in Yolo County. He has served as presiding judge of his court, and as presiding judge of the Superior Court Appellate Division. He also has served as chair of the Trial Court Presiding Judges Advisory Committee (the committee composed of all 58 California presiding judges) and as an advisory member of the California Judicial Council. Prior to his appointment to the bench, Rosenberg was member of the Yolo County Board of Supervisors, where he served two terms as chair. Rosenberg also served on the Davis City Council, including two terms as mayor. He has served on the senior staff of two governors, and worked for 19 years in private law practice. Rosenberg has served as a member and chair of numerous state, regional and local boards. Rosenberg chaired the California State Lottery Commission, the California Victim Compensation and Government Claims Board, the Yolo-Solano Air Quality Management District, the Yolo County Economic Development Commission, and the Yolo County Criminal Justice Cabinet. For many years, he has taught classes on parliamentary procedure and has served as parliamentarian for large and small bodies.

TABLE OF CONTENTS
About the Author …ii
Introduction ...2
Establishing a Quorum ...2
The Role of the Chair. ...2
The Basic Format for an Agenda Item Discussion. ..2
Motions in General. ...3
The Three Basic Motions..... ..3
Multiple Motions Before the Body.. ...4
To Debate or Not to Debate. ...4
Majority and Super-Majority Votes.. ..5
Counting Votes... ...5
The Motion to Reconsider. ...6
Courtesy and Decorum.... ...7
Special Notes About Public Input..... ...7
1 INTRODUCTION
The rules of procedure at meetings should be simple enough for Establishing a Quorum most people to understand. Unfortunately, that has not always been The starting point for a meeting is the establishment of a quorum. the case. Virtually all clubs, associations, boards, councils and bodies A quorum is defined as the minimum number of members of the follow a set of rules - Robert's Rules of Order - which are embodied body who must be present at a meeting for business to be legally in a small, but complex, book. Virtually no one I know has actually transacted. The default rule is that a quorum is one more than half read this book cover to cover. Worse yet, the book was written for the body. For example, in a five-member body a quorum is three. another time and for another purpose. If one is chairing or running When the body has three members present, it can legally transact a parliament, then Robert's Rules of Order is a dandy and quite useful business. If the body has less than a quorum of members present, it handbook for procedure in that complex setting. On the other hand, cannot legally transact business. And even if the body has a quorum if one is running a meeting of say, a five-member body with a few to begin the meeting, the body can lose the quorum during the members of the public in attendance, a simplified version of the rules meeting when a member departs (or even when a member leaves the of parliamentary procedure is in order. dais). When that occurs the body loses its ability to transact business until and unless a quorum is reestablished.

Hence, the birth of Rosenberg's Rules of Order.

What follows is my version of the rules of parliamentary procedure, The default rule, identified above, however, gives way to a specific based on my decades of experience chairing meetings in state and rule of the body that establishes a quorum. For example, the rules of a particular five-member body may indicate that a quorum is four local government. These rules have been simplified for the smaller members for that particular body. The body must follow the rules it bodies we chair or in which we participate, slimmed down for the has established for its quorum. In the absence of such a specific rule, 21st Century, yet retaining the basic tenets of order to which we have the quorum is one more than half the members of the body. grown accustomed. Interestingly enough, Rosenberg's Rules has found a welcoming audience. Hundreds of cities, counties, special districts, committees, boards, commissions, neighborhood associations and The Role of the Chair private corporations and companies have adopted Rosenberg's Rules While all members of the body should know and understand the in lieu of Robert's Rules because they have found them practical, rules of parliamentary procedure, it is the chair of the body who is logical, simple, easy to learn and user friendly. charged with applying the rules of conduct of the meeting. The chair This treatise on modern parliamentary procedure is built on a should be well versed in those rules. For all intents and purposes, the foundation supported by the following four pillars: chair makes the final ruling on the rules every time the chair states an action. In fact, all decisions by the chair are final unless overruled by

1. Rules should establish order. The first purpose of rules of the body itself. parliamentary procedure is to establish a framework for the orderly conduct of meetings. Since the chair runs the conduct of the meeting, it is usual courtesy for the chair to play a less active role in the debate and discussion

2. Rules should be clear. Simple rules lead to wider understanding than other members of the body. This does not mean that the chair and participation. Complex rules create two classes: those should not participate in the debate or discussion. To the contrary, as who understand and participate; and those who do not fully a member of the body, the chair has the full right to participate in the understand and do not fully participate. debate, discussion and decision-making of the body. What the chair

3. Rules should be user friendly. That is, the rules must be simple should do, however, is strive to be the last to speak at the discussion enough that the public is invited into the body and feels that it and debate stage. The chair should not make or second a motion has participated in the process. unless the chair is convinced that no other member of the body will do so at that point in time.

4. Rules should enforce the will of the majority while protecting the rights of the minority. The ultimate purpose of rules of procedure is to encourage discussion and to facilitate decision The Basic Format for an Agenda Item Discussion making by the body. In a democracy, majority rules. The rules Formal meetings normally have a written, often published agenda. must enable the majority to express itself and fashion a result, Informal meetings may have only an oral or understood agenda. In while permitting the minority to also express itself, but not either case, the meeting is governed by the agenda and the agenda dominate, while fully participating in the process. constitutes the body's agreed-upon roadmap for the meeting. Each agenda item can be handled by the chair in the following basic format:

First, the chair should clearly announce the agenda item number and Ninth, the chair takes a vote. Simply asking for the "ayes" and then should clearly state what the agenda item subject is. The chair should asking for the "nays" normally does this. If members of the body do then announce the format (which follows) that will be followed in not vote, then they "abstain." Unless the rules of the body provide considering the agenda item. otherwise (or unless a super majority is required as delineated later Second, following that agenda format, the chair should invite the in these rules), then a simple majority (as defined in law or the rules appropriate person or persons to report on the item, including any of the body as delineated later in these rules) determines whether the recommendation that they might have. The appropriate person or motion passes or is defeated. persons may be the chair, a member of the body, a staff person, or a Tenth, the chair should announce the result of the vote and what committee chair charged with providing input on the agenda item. action (if any) the body has taken. In announcing the result, the chair Third, the chair should ask members of the body if they have any should indicate the names of the members of the body, if any, who technical questions of clarification. At this point, members of the voted in the minority on the motion. This announcement might take body may ask clarifying questions to the person or persons who the following form: "The motion passes by a vote of 3-2, with Smith reported on the item, and that person or persons should be given and Jones dissenting. We have passed the motion requiring a 10-day time to respond. notice for all future meetings of this body." Fourth, the chair should invite public comments, or if appropriate at Motions in General a formal meeting, should open the public meeting for public input.

If numerous members of the public indicate a desire to speak to Motions are the vehicles for decision making by a body. It is usually the subject, the chair may limit the time of public speakers. At the best to have a motion before the body prior to commencing conclusion of the public comments, the chair should announce that discussion of an agenda item. This helps the body focus. public input has concluded (or the public hearing, as the case may be, Motions are made in a simple two-step process. First, the chair is closed). should recognize the member of the body. Second, the member Fifth, the chair should invite a motion. The chair should announce of the body makes a motion by preceding the member's desired the name of the member of the body who makes the motion. approach with the words "I move.." Sixth, the chair should determine if any member of the body wishes A typical motion might be: "I move that we give a 10-day notice in to second the motion. The chair should announce the name of the the future for all our meetings" member of the body who seconds the motion. It is normally good The chair usually initiates the motion in one of three ways:
practice for a motion to require a second before proceeding to

1. Inviting the members of the body to make a motion, for ensure that it is not just one member of the body who is interested example, "A motion at this time would be in order."
in a particular approach. However, a second is not an absolute requirement, and the chair can proceed with consideration and vote 2. Suggesting a motion to the members of the body, "A motion on a motion even when there is no second. This is a matter left to the would be in order that we give a 10-day notice in the future for all discretion of the chair. our meetings."
Seventh, if the motion is made and seconded, the chair should make 3. Making the motion. As noted, the chair has every right as a sure everyone understands the motion. member of the body to make a motion, but should normally do so only if the chair wishes to make a motion on an item but is This is done in one of three ways:
convinced that no other member of the body is willing to step

1. The chair can ask the maker of the motion to repeat it; forward to do so at a particular time.

2. The chair can repeat the motion; or
The Three Basic Motions
. 3. The chair can ask the secretary or the clerk of the body to repeat the motion. There are three motions that are the most common and recur often at meetings:

Eighth, the chair should now invite discussion of the motion by the body. If there is no desired discussion, or after the discussion has The basic motion. The basic motion is the one that puts forward a ended, the chair should announce that the body will vote on the decision for the body's consideration. A basic motion might be: "I motion. If there has been no discussion or very brief discussion, then move that we create a five-member committee to plan and put on the vote on the motion should proceed immediately and there is no our annual fundraiser." need to repeat the motion. If there has been substantial discussion, then it is normally best to make sure everyone understands the motion by repeating it.
3 The motion to amend. If a member wants to change a basic motion First, the chair would deal with the third (the last) motion on the that is before the body, they would move to amend it. A motion floor, the substitute motion. After discussion and debate, a vote to amend might be: "I move that we amend the motion to have a would be taken first on the third motion. If the substitute motion 10-member committee." A motion to amend takes the basic motion passed, it would be a substitute for the basic motion and would that is before the body and seeks to change it in some way. eliminate it. The first motion would be moot, as would the second The substitute motion. If a member wants to completely do away motion (which sought to amend the first motion), and the action on with the basic motion that is before the body, and put a new motion the agenda item would be completed on the passage by the body of before the body, they would move a substitute motion. A substitute the third motion (the substitute motion). No vote would be taken on motion might be: "I move a substitute motion that we cancel the the first or second motions. annual fundraiser this year." Second, if the substitute motion failed, the chair would then deal "Motions to amend" and "substitute motions" are often confused, but with the second (now the last) motion on the floor, the motion they are quite different, and their effect (if passed) is quite different. to amend. The discussion and debate would focus strictly on the A motion to amend seeks to retain the basic motion on the floor, but amendment (should the committee be five or 10 members). If the modify it in some way. A substitute motion seeks to throw out the motion to amend passed, the chair would then move to consider the basic motion on the floor, and substitute a new and different motion main motion (the first motion) as amended. If the motion to amend for it. The decision as to whether a motion is really a "motion to failed, the chair would then move to consider the main motion (the amend" or a "substitute motion" is left to the chair. So if a member first motion) in its original format, not amended. makes what that member calls a "motion to amend," but the chair Third, the chair would now deal with the first motion that was placed determines that it is really a "substitute motion," then the chair's on the floor. The original motion would either be in its original designation governs. format (five-member committee), or if amended, would be in its A "friendly amendment" is a practical parliamentary tool that is amended format (10-member committee). The question on the floor for discussion and decision would be whether a committee should simple, informal, saves time and avoids bogging a meeting down plan and put on the annual fundraiser.
with numerous formal motions. It works in the following way: In the discussion on a pending motion, it may appear that a change to the motion is desirable or may win support for the motion from some To Debate or Not to Debate members. When that happens, a member who has the floor may The basic rule of motions is that they are subject to discussion and simply say, "I want to suggest a friendly amendment to the motion." debate. Accordingly, basic motions, motions to amend, and substitute The member suggests the friendly amendment, and if the maker and motions are all eligible, each in their turn, for full discussion before the person who seconded the motion pending on the floor accepts and by the body. The debate can continue as long as members of the the friendly amendment, that now becomes the pending motion on body wish to discuss an item, subject to the decision of the chair that the floor. If either the maker or the person who seconded rejects the it is time to move on and take action. proposed friendly amendment, then the proposer can formally move to amend. There are exceptions to the general rule of free and open debate on motions. The exceptions all apply when there is a desire of the body to move on. The following motions are not debatable (that Multiple Motions Before the Body is, when the following motions are made and seconded, the chair There can be up to three motions on the floor at the same time. must immediately call for a vote of the body without debate on the The chair can reject a fourth motion until the chair has dealt motion):
with the three that are on the floor and has resolved them. This Motion to adjourn. This motion, if passed, requires the body to rule has practical value. More than three motions on the floor at immediately adjourn to its next regularly scheduled meeting. It any given time is confusing and unwieldy for almost everyone, requires a simple majority vote.
including the chair.

Motion to recess. This motion, if passed, requires the body to When there are two or three motions on the floor (after motions and immediately take a recess. Normally, the chair determines the length seconds) at the same time, the vote should proceed first on the last of the recess which may be a few minutes or an hour. It requires a motion that is made. For example, assume the first motion is a basic simple majority vote.
"motion to have a five-member committee to plan and put on our annual fundraiser." During the discussion of this motion, a member Motion to fix the time to adjourn. This motion, if passed, requires might make a second motion to amend the main motion to have a the body to adjourn the meeting at the specific time set in the 10-member committee, not a five-member committee to plan and motion. For example, the motion might be: "I move we adjourn this put on our annual fundraiser." And perhaps, during that discussion, a meeting at midnight." It requires a simple majority vote. member makes yet a third motion as a "substitute motion that we not have an annual fundraiser this year." The proper procedure would be as follows:
4 Motion to table. This motion, if passed, requires discussion of the Motion to close nominations. When choosing officers of the agenda item to be halted and the agenda item to be placed on "hold." body (such as the chair), nominations are in order either from a The motion can contain a specific time in which the item can come nominating committee or from the floor of the body. A motion to back to the body. "I move we table this item until our regular meeting close nominations effectively cuts off the right of the minority to in October." Or the motion can contain no specific time for the nominate officers and it requires a two-thirds vote to pass. return of the item, in which case a motion to take the item off the Motion to object to the consideration of a question. Normally, such table and bring it back to the body will have to be taken at a future a motion is unnecessary since the objectionable item can be tabled or meeting. A motion to table an item (or to bring it back to the body) defeated straight up. However, when members of a body do not even requires a simple majority vote.
want an item on the agenda to be considered, then such a motion is Motion to limit debate. The most common form of this motion is to in order. It is not debatable, and it requires a two-thirds vote to pass. say, "I move the previous question" or "I move the question" or "I call Motion to suspend the rules. This motion is debatable, but requires the question" or sometimes someone simply shouts out "question." a two-thirds vote to pass. If the body has its own rules of order, As a practical matter, when a member calls out one of these phrases, conduct or procedure, this motion allows the body to suspend the the chair can expedite matters by treating it as a "request" rather rules for a particular purpose. For example, the body (a private club) than as a formal motion. The chair can simply inquire of the body, might have a rule prohibiting the attendance at meetings by non-club "any further discussion?" If no one wishes to have further discussion, members. A motion to suspend the rules would be in order to allow then the chair can go right to the pending motion that is on the floor. a non-club member to attend a meeting of the club on a particular However, if even one person wishes to discuss the pending motion date or on a particular agenda item. further, then at that point, the chair should treat the call for the "question" as a formal motion, and proceed to it.

Counting Votes
When a member of the body makes such a motion ("I move the previous question"), the member is really saying: "I've had enough The matter of counting votes starts simple, but can become debate. Let's get on with the vote." When such a motion is made, the complicated. chair should ask for a second, stop debate, and vote on the motion to Usually, it's pretty easy to determine whether a particular motion limit debate. The motion to limit debate requires a two-thirds vote of passed or whether it was defeated. If a simple majority vote is needed the body. to pass a motion, then one vote more than 50 percent of the body is NOTE: A motion to limit debate could include a time limit. For required. For example, in a five-member body, if the vote is three in example: "I move we limit debate on this agenda item to 15 minutes." favor and two opposed, the motion passes. If it is two in favor and Even in this format, the motion to limit debate requires a two- three opposed, the motion is defeated. thirds vote of the body. A similar motion is a motion to object to If a two-thirds majority vote is needed to pass a motion, then how consideration of an item. This motion is not debatable, and if passed, many affirmative votes are required? The simple rule of thumb is to precludes the body from even considering an item on the agenda. It count the "no" votes and double that count to determine how many also requires a two-thirds vote. "yes" votes are needed to pass a particular motion. For example, in a seven-member body, if two members vote "no" then the "yes" vote Majority and Super Majority Votes of at least four members is required to achieve a two-thirds majority vote to pass the motion.

In a democracy, a simple majority vote determines a question. A tie vote means the motion fails. So in a seven-member body, a vote of What about tie votes? In the event of a tie, the motion always fails since 4-3 passes the motion. A vote of 3-3 with one abstention means the an affirmative vote is required to pass any motion. For example, in a motion fails. If one member is absent and the vote is 3-3, the motion five-member body, if the vote is two in favor and two opposed, with still fails. one member absent, the motion is defeated.

All motions require a simple majority, but there are a few exceptions. Vote counting starts to become complicated when members The exceptions come up when the body is taking an action which vote "abstain" or in the case of a written ballot, cast a blank (or effectively cuts off the ability of a minority of the body to take an unreadable) ballot. Do these votes count, and if so, how does one action or discuss an item. These extraordinary motions require a count them? The starting point is always to check the statutes. two-thirds majority (a super majority) to pass: In California, for example, for an action of a board of supervisors to Motion to limit debate. Whether a member says, "I move the be valid and binding, the action must be approved by a majority of the previous question," or "I move the question," or "I call the question," board. (California Government Code Section 25005.) Typically, this or "I move to limit debate," it all amounts to an attempt to cut off the means three of the five members of the board must vote affirmatively ability of the minority to discuss an item, and it requires a two-thirds in favor of the action. A vote of 2-1 would not be sufficient. A vote of vote to pass. 3-0 with two abstentions would be sufficient. In general law cities in 5 California, as another example, resolutions or orders for the payment of Now, exactly how does a member cast an "abstention" vote? money and all ordinances require a recorded vote of the total members Any time a member votes "abstain" or says, "I abstain," that is an of the city council. (California Government Code Section 36936) Cities abstention. However, if a member votes "present" that is also treated with charters may prescribe their own vote requirements. Local elected as an abstention (the member is essentially saying, "Count me for officials are always well-advised to consult with their local agency purposes of a quorum, but my vote on the issue is abstain.") In fact, counsel on how state law may affect the vote count. any manifestation of intention not to vote either "yes" or "no" on After consulting state statutes, step number two is to check the rules the pending motion may be treated by the chair as an abstention. If of the body. If the rules of the body say that you count votes of "those written ballots are cast, a blank or unreadable ballot is counted as an abstention as well.
present" then you treat abstentions one way. However, if the rules of the body say that you count the votes of those "present and voting," Can a member vote "absent" or "count me as absent?" Interesting then you treat abstentions a different way. And if the rules of the question. The ruling on this is up to the chair. The better approach is body are silent on the subject, then the general rule of thumb (and for the chair to count this as if the member had left his/her chair and default rule) is that you count all votes that are "present and voting" is actually "absent." That, of course, affects the quorum. However, the Accordingly, under the "present and voting" system, you would NOT chair may also treat this as a vote to abstain, particularly if the person count abstention votes on the motion. Members who abstain are does not actually leave the dais. counted for purposes of determining quorum (they are "present"), but you treat the abstention votes on the motion as if they did not The Motion to Reconsider exist (they are not "voting"). On the other hand, if the rules of the There is a special and unique motion that requires a bit of body specifically say that you count votes of those "present" then you explanation all by itself; the motion to reconsider. A tenet of DO count abstention votes both in establishing the quorum and on parliamentary procedure is finality. After vigorous discussion, debate the motion. In this event, the abstention votes act just like "no" votes. and a vote, there must be some closure to the issue. And so, after a How does this work in practice? vote is taken, the matter is deemed closed, subject only to reopening Here are a few examples. if a proper motion to consider is made and passed.

Assume that a five-member city council is voting on a motion that A motion to reconsider requires a majority vote to pass like other requires a simple majority vote to pass, and assume further that the garden-variety motions, but there are two special rules that apply body has no specific rule on counting votes. Accordingly, the default only to the motion to reconsider. rule kicks in and we count all votes of members that are "present and First, is the matter of timing. A motion to reconsider must be made voting." If the vote on the motion is 3-2, the motion passes. If the at the meeting where the item was first voted upon. A motion to motion is 2-2 with one abstention, the motion fails. reconsider made at a later time is untimely. (The body, however, can Assume a five-member city council voting on a motion that requires always vote to suspend the rules and, by a two-thirds majority, allow a two-thirds majority vote to pass, and further assume that the body a motion to reconsider to be made at another time.) has no specific rule on counting votes. Again, the default rule applies. Second, a motion to reconsider may be made only by certain If the vote is 3-2, the motion fails for lack of a two-thirds majority. If members of the body. Accordingly, a motion to reconsider may be the vote is 4-1, the motion passes with a clear two-thirds majority. A made only by a member who voted in the majority on the original vote of three "yes," one "no" and one "abstain" also results in passage motion. If such a member has a change of heart, he or she may of the motion. Once again, the abstention is counted only for the make the motion to reconsider (any other member of the body purpose of determining quorum, but on the actual vote on the — including a member who voted in the minority on the original motion, it is as if the abstention vote never existed - so an effective motion - may second the motion). If a member who voted in the 3-1 vote is clearly a two-thirds majority vote. minority seeks to make the motion to reconsider, it must be ruled Now, change the scenario slightly. Assume the same five-member out of order. The purpose of this rule is finality. If a member of city council voting on a motion that requires a two-thirds majority minority could make a motion to reconsider, then the item could be vote to pass, but now assume that the body DOES have a specific rule brought back to the body again and again, which would defeat the requiring a two-thirds vote of members "present." Under this specific purpose of finality. rule, we must count the members present not only for quorum but If the motion to reconsider passes, then the original matter is back also for the motion. In this scenario, any abstention has the same before the body, and a new original motion is in order. The matter may force and effect as if it were a "no" vote. Accordingly, if the votes were be discussed and debated as if it were on the floor for the first time. three "yes," one "no" and one "abstain," then the motion fails. The abstention in this case is treated like a "no" vote and effective vote of 3-2 is not enough to pass two-thirds majority muster.

Courtesy and Decorum Appeal. If the chair makes a ruling that a member of the body The rules of order are meant to create an atmosphere where the disagrees with, that member may appeal the ruling of the chair. If the members of the body and the members of the public can attend to motion is seconded, and after debate, if it passes by a simple majority business efficiently, fairly and with full participation. At the same vote, then the ruling of the chair is deemed reversed. time, it is up to the chair and the members of the body to maintain Call for orders of the day. This is simply another way of saying, common courtesy and decorum. Unless the setting is very informal, "return to the agenda." If a member believes that the body has drifted it is always best for only one person at a time to have the floor, and from the agreed-upon agenda, such a call may be made. It does not it is always best for every speaker to be first recognized by the chair require a vote, and when the chair discovers that the agenda has before proceeding to speak. not been followed, the chair simply reminds the body to return to The chair should always ensure that debate and discussion of an the agenda item properly before them. If the chair fails to do so, the agenda item focuses on the item and the policy in question, not the chair's determination may be appealed. personalities of the members of the body. Debate on policy is healthy, Withdraw a motion. During debate and discussion of a motion, debate on personalities is not. The chair has the right to cut off the maker of the motion on the floor, at any time, may interrupt a discussion that is too personal, is too loud, or is too crude. speaker to withdraw his or her motion from the floor. The motion Debate and discussion should be focused, but free and open. In the is immediately deemed withdrawn, although the chair may ask the interest of time, the chair may, however, limit the time allotted to person who seconded the motion if he or she wishes to make the speakers, including members of the body. motion, and any other member may make the motion if properly recognized.

Can a member of the body interrupt the speaker? The general rule is "no." There are, however, exceptions. A speaker may be interrupted for the following reasons: Special Notes About Public Input The rules outlined above will help make meetings very public- Privilege. The proper interruption would be, "point of privilege." friendly. But in addition, and particularly for the chair, it is wise to The chair would then ask the interrupter to "state your point." remember three special rules that apply to each agenda item:

Appropriate points of privilege relate to anything that would interfere with the normal comfort of the meeting. For example, the Rule One: Tell the public what the body will be doing. room may be too hot or too cold, or a blowing fan might interfere Rule Two: Keep the public informed while the body is doing it. with a person's ability to hear.

Rule Three: When the body has acted, tell the public what the Order. The proper interruption would be, "point of order" Again, body did. the chair would ask the interrupter to "state your point." Appropriate points of order relate to anything that would not be considered appropriate conduct of the meeting. For example, if the chair moved on to a vote on a motion that permits debate without allowing that discussion or debate.

LEAGUE®

OF CALIFORNIA
CITIES
1400 K Street, Sacramento, CA 95814
(916) 658-8200 Fax (916) 658-8240
www.cacities.org
To order additional copies of this publication, call (916) 658-8200. © 2011 League of California Cities. All rights reserved. * Printed on recycled paper.

ITEM #I.2.

DISCUSSION ON

SOCIAL MEDIA POLICY

FOR ELECTED OFFICIALS
ITEM #I.3.

DISCUSSION/ACTION
ON

REDUCING TIME LIMIT

FOR PUBLIC COMMENT
OF TONE Agenda Item #H.4.

CITY OF IONE
IONE, CA 95640
LIFORN
DATE: January 6, 2025
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: George Lee, City Manager
SUBJECT: Selection of Marketing Coordinator for Howard Park Horse Arena RECOMMENDED ACTION: Select Mr. Sam Fabila as the Marketing Coordinator for the Howard Park Horse Arena, and Authorize Negotiation and Execution of Professional Services Agreement.

FISCAL IMPACT: $36,000.00 as budgeted in the approved FY 2025-26 budget.

BACKGROUND: To increase exposure, marketing, and drive greater potential revenue for the horse arena, staff recently put out an RFP for a marketing coordinator for the facility. We received many applicants and staff interviewed the top 3 qualified applicants.

Out of the top three, the appropriate person is recommended for selection. The professional services agreement is recommended for 1 year with the option to renew for an additional year.

DISCUSSION: Staff believes the horse arena has been underutilized and undermarketed. We believe that with the appropriate person serving as the marketing coordinator, the facility can realize much greater use in terms of events and generate revenue.

ATTACHMENTS: RFP

CITY OF IONE
Request for Qualifications for
Ed Hughes Memorial Arena
Marketing Services
Date of Issuance: November 4, 2025
Proposal Due Date: 4:00pm Wednesday November 19th 2025
City Manager's Office City of lone
1 East Main Street
Ione, CA 95640
1 Notice Requesting Qualifications for:

ED HUGHES MEMORIAL ARENA

MARKETING SERVICES
The City of lone is requesting sealed proposals for Ed Hughes Memorial Arena- MARKETING SERVICES. All proposals must be received by the City Clerk by 4:00 p.m. November 19, 2025.

Proposals will not be opened publicly. Proposals received after said time will not be considered. One copy of each proposal shall be submitted to
George Lee, City Manager
1 East Main Street
Ione, California 95640
Proposals must be submitted in a sealed envelope plainly marked with the proposal title, PROPOSER name, and time and date of the proposal opening.

Questions, additional information, or clarifications regarding RFQ, or its process, can be directed to George Lee, City Manager at (209) 274-2412.

Copies of the Proposal Package may be obtained by visiting the City's website at www.ione-ca.com or contacting Mickayla Piatnik at (209) 274-2412 Ex: 114 (e-mail: [email protected]).

Date: November 19, 2025
By:

Publish:
2 BACKGROUND INFORMATION
The City of lone, California is requesting qualifications (RFQ) for ED HUGHES MEMORIAL ARENA - MARKETING SERVICES. The Ed Hughes Memorial Arena consists of the covered arena and open areas in close proximity. The purpose of this RFQ is to invite qualified equestrian facility event coordinators and public relations individuals and/or firms to provide proposals for marketing and event promotion, for the ED HUGHES MEMORIAL ARENA.

Any changes to a submitted proposal before the proposals are opened which are desired by a PROPOSER will need to be approved by the City and are the PROPOSER'S responsibility for obtaining the required approvals).

KEY TASKS
The City requests the PROPOSER to provide complete marketing and event coordination for a commercial equestrian facility, including, at a minimum, the following:

1. Sponsoring, Promoting, and marketing Equestrian Events

2. Future Vision of ED HUGHES MEMORIAL ARENA Complex Utilization THE SUCCESSFUL PROPOSER will work with other subcontractors, if necessary, and work with City staff to accomplish all key tasks.

The CITY intends the proposer to be hired as a subcontractor.

The CITY'S intent is for the SUCCESSFUL PROPOSER to provide improvements on marketing and coordination of events at the facility.

TERM OF AGREEMENT
The CITY intends that the term of the Lease and Management Agreement be one year with renewal to be executed at the City's sole discretion. The CITY will consider alternative proposals regarding the term of the Lease and Management Agreement.

PROPOSAL REQUIREMENTS
Requirement to Meet All Provisions. Each individual or firm submitting a proposal (PROPOSER) shall meet all of the terms and conditions specified in this Request for Qualifications (RFQ). By virtue of its proposal submittal, the PROPOSER acknowledges agreement with and acceptance of all provisions of the RFQ specifications. PROPOSER shall utilize the information in the ATTACHMENTS as a guideline in preparation of the proposal.
3 The SUCCESSFUL PROPOSER shall provide to CITY the services marketing and event coordination at the ED HUGHES MEMORIAL ARENA.

The SUCCESSFUL PROPOSER will be responsible for creating a yearly budget outlining all costs to promote and market the ED HUGHES MEMMORIAL ARENA. All approved costs and expenses to promote the facility including but not limited to social media, radio, websites and television will be paid directly by the City of lone
Upon selection, it will be the SUCCESSFUL PROPOSER'S responsibility to ensure a smooth transition from the CITY. The SUCCESSFUL PROPOSER shall work with the CITY to fully understand existing operations
Each proposal should contain the following:

A. Cover letter
B. Including acknowledgement of receipt of any Addenda.

C. General Marketing and Promotion Plan
D. This section is intended to provide an understanding of your knowledge, methods, and approach in the marketing and promotions of the Ed Hughes Memorial Arena.

E. State the objectives and methods of measuring the success of your marketing plan.

F. Proposed Revenue to the City
G. Proposer will be paid monthly by the city, revenue generated at the arena will be paid directly to the city.

H. Marketing Plan and Methodology

1. Provide a summary marketing plan for the Ed Hughes Memorial Arena.

J. On-going marketing such as: web site development, publications, community awareness.

K. Provide marketing strategies and methods that will be utilized. This should include, but not be limited to:

L. Identification of potential events and target markets

1. Methods of marketing for target markets
Budgets

3. Resources to be utilized for implementation of plan
Examples of marketing tools that will be used to meet marketing plan objectives
M. The PROPOSER is encouraged to be as creative as possible.

N. User Fees

1. Proposed rental and other fees and fee schedules.

Provide a narrative describing the methodology of calculating the proposed rental, and other fees and fee schedules. Describe the services to be provided.

Provide a proposed methodology for calculating changes for these fees during the term of the agreement.

Fees should be competitive with those of other local area facilities of comparable quality and services.
4 O. Additional Programs and Services for Community Benefit The ED HUGHES MEMORIAL ARENA is a public facility; thus, the SUCCESSFUL PROPOSER is encouraged to provide additional programs and services for community benefit.

P. PROPOSER Qualifications

1. Firms wishing to be considered for this RFQ must meet and/or provide the following criteria/information:

2. Have expertise/familiarity in the following areas:
à. Marketing/Promotions - 2 Years' Experience

3. May engage sub-contractors as team members in this process (retention of local firms is encouraged) as budgeted or at the expense of the PROPOSER if not budgeted.

4. Background and experience of staff members, including appropriate project management and business expertise, with resumes that will participate and contribute to this assignment.

Statement and explanation of any instances where PROPOSER has been removed from a project and/or disqualified from proposing on a project.

6. PROPOSER'S experience with similar projects, especially for other municipal clients (digital photographs encouraged).

Provide any and all certifications and association memberships to equestrian related groups for all staff and PROPOSERS listed (e.g. American Equestrian Association, American Riding Instructors Association, Guild of Professional Farriers, Certified Horsemanship Association.)
Q. Client References

1. PROPOSER is required to provide a relevant list of client references. A minimum of three references should be included in the proposal, including the following information:
a. Client name, address, telephone number, email address. If client is not a local government, please indicate the type of business.

Pertinent examples of similar work in similar situations by the firm and its associates; including examples of projects featuring the same or similar improvements as described above.

C. Examples of projects featuring work with group clients and/or government entities.

PROPOSER is required to provide various references that at the minimum display the PROPOSER'S experience in marketing and promotions of an Equestrian Center.

R. Any other information that would assist CITY in making this lease and management services award decision.
5 INQUIRIES and ADDENDA
It is the responsibility of each PROPOSER to thoroughly review the documents contained herein.

Submittal of proposals, a written/e-mailed request must be submitted to:

George Lee, City of lone
1 East Main Street
lone, CA 95640
Phone (209) 274-2412
Fax (209) 274-2830
Email [email protected]
At its discretion, the CITY may answer such inquiries by means of written/e-mailed Addendum. The CITY shall not be responsible for oral information given by a CITY employee or other person.

PROPOSAL SUBMITTAL
One copy of each proposal shall be enclosed in an envelope that shall be sealed and addressed to:

George Lee, City Manager
City of lone
1 East Main Street
lone, CA 95640
In order to avoid premature opening of the proposal, the proposal envelope should be clearly labeled with:
• Proposal title
Name and address of PROPOSER
Date and time of proposal opening.

Every proposal must be signed by the person or persons legally authorized to bind the PROPOSER to a contract for the execution of the work. Upon request of the CITY, any agent submitting a proposal on the behalf of a PROPOSER shall provide a current power of attorney certifying the agent's authority to bind the PROPOSER. If an individual makes the proposal, his or her name, signature, and post office address must be shown. If a firm or partnership makes the proposal, the name and post office address of the firm or partnership and the signature of at least one of the general partners must be shown. If a corporation makes the proposal, the proposal shall show the name of the state under the laws of which the corporation is chartered, the name and post office address of the corporation and the title of the person signing on the behalf of the corporation. Upon request of the CITY, the corporation shall provide a certified copy of the bylaws or resolution of the board of directors showing the authority of the officer signing the proposal to execute contracts on behalf of the corporation.
6 Faxed and/or e-mailed proposals will not be accepted.

All expenses incurred for preparing and submitting proposals are the responsibility of the PROPOSER.

PROPOSAL REVIEW PROCESS
Proposals will be evaluated by a review committee using a two-phase selection and contract award process as follows:

Phase 1 Written Proposal Review
Written proposals will be evaluated by City Manager based on the following criteria as evidenced in their written proposals:

1. Understanding of work required by CITY.

2. Quality, clarity and responsiveness of proposal.

Demonstrated competence and professional qualifications necessary for successfully performing work required by CITY.

4. Recent experience in successfully performing similar services.

Proposed approach in performing the work.

6. References.

Background and experience of specific individuals to be assigned to this project.

Phase 2 Interviews and Selection
Candidates may be invited to interview with the review committee and present to a small representative community group to answer questions about their proposal. After evaluating the proposals and discussing them further with the finalists or tentatively selected PROPOSER, CITY reserves the right to further negotiate in good faith the proposed lease and operations agreement and execute an agreement within six (6) months from authorization from City Council to enter into negotiations.

Contract award will be based on a combination of factors that represent the best overall value which include tangible and intangible factors, financial and non-financial factors, for completing the work scope as determined by CITY, including: the written proposal criteria described above; results of background and reference checks; and results from the interviews.

PROPOSAL REVIEW AND AWARD SCHEDULE
The following is an outline of the anticipated schedule for proposal review and contract award:

Issue RFQ 11/04/2025
Receive Proposals 11/19/2025
Complete Proposal Evaluations 11/24/2025
7 Interview/Reference Checks Completed 11/26/2025
Council Approval
Propose Effective Date of Contract 12/01/2025

OTHER TERMS AND CONDITIONS
Proposal Withdrawal and Opening. A PROPOSER may withdraw its proposal, without prejudice prior to the time specified for the proposal opening, by submitting a written request to George Lee, City Manager to withdraw, in which event the proposal will be returned to the PROPOSER unopened. No proposal received after the time specified or at any place other than that stated in the "Notice Inviting Bids/Requesting Proposals" will be considered. All proposals will be opened and noted on a log.

Submittal of One Proposal Only. No individual or business entity of any kind shall be allowed to make or file, or to be interested in more than one proposal, except an alternative proposal; however, an individual or business entity which has submitted a sub- proposal to a PROPOSER submitting a proposal, or who has quoted prices on materials to such PROPOSER, is not thereby disqualified from submitting a sub-proposal or from quoting prices to other PROPOSERs submitting proposals.

Attendance at Meetings and Hearings. SUCCESSFUL PROPOSER shall attend as many "working" meetings with staff as necessary in performing work scope tasks.

Ownership of Materials. All original drawings, plan documents and other materials prepared by or in possession of the PROPOSER as part of the work or services under these specifications shall become permanent property of CITY, and shall be delivered to CITY upon demand.

Release of Reports and Information. Any reports, information, data or other material given to, prepared by or assembled by PROPOSER as part of the work or services under these specifications shall be the property of CITY and shall not be made available to any individual or organization by PROPOSER without the prior written approval of CITY.

Copies of Reports and Information. If CITY requests additional copies of reports, drawings, specifications or any other material in addition to what PROPOSER is required to furnish in limited quantities as part of the work or services under these specifications, PROPOSER shall provide such additional copies as requested, and CITY shall compensate the PROPOSER for costs of duplicating of such copies at PROPOSER'S direct expense.

CONTRACT AWARD AND EXECUTION
Proposal Retention and Award. CITY reserves the right to retain all proposals for a period of 180 days for examination and comparison. CITY also reserves the right to waive non-substantial irregularities in any proposal, to reject any or all proposals, to reject or delete one part of a proposal and accept the other, except to the extent that proposals are qualified by specific limitations. 8 Competency and Responsibility of PROPOSER. CITY reserves full discretion to determine the competence and responsibility, professionally and/or financially, of PROPOSER. PROPOSER will provide, in a timely manner, any and all information which CITY deems necessary to make such a decision.

Agreement Requirement. The PROPOSER to whom award is made (CONTRACTOR) shall execute a written Agreement with CITY within five (5) calendar days after notice of the award has been mailed to the address given in PROPOSER'S proposal.

Insurance Requirements. Without limiting CONTRACTOR'S indemnification of CITY, CONTRACTOR shall provide and maintain, at CONTRACTOR'S own expense during the term of this Agreement, the policy or policies of insurance and endorsements described below, covering CONTRACTOR'S responsibilities and operations hereunder. Such insurance shall be secured through a carrier satisfactory to the CITY, and evidence of such insurance, satisfactory to CITY, along with copies of all endorsements, shall be delivered to the City Clerk at least ten days before the effective date of this Agreement, and shall contain expressed conditions that CITY is to be given at least 30 days written notice in advance of any modification or termination of any policy of insurance for any cause:

A. Workers' Compensation Insurance Coverage in compliance with the Workers' Compensation Law of the State of California.

B. Employers' Liability Insurance Coverage.

C. Comprehensive or Commercial General Liability Insurance covering all ED HUGHES MEMORIAL ARENA operations including, but not limited to, independent contractors, products and complete operations, to be extended by the following endorsements, the applicable limit of liability shall be not less than $1,000,000 per occurrence:
(i) A Broad Form Comprehensive Liability Endorsement (including Personal- Injury and Blanket Contractual Liability Coverage).
(ii) An endorsement deleting the Employment and Contractual exclusions with respect to Personal Injury Liability Coverage.
(iii) Written on an occurrence form.
(iv) If the insurance is written with an aggregate, the policy shall be endorsed to have an annual policy aggregate limit of at least
D. $2,000,000 which shall be applied separately and only to this ED HUGHES MEMORIAL ARENA.

E. CONTRACTOR shall include the following (including their respective officials, representatives, agents and employees) as additional insured (the "Additional Insured") or, as appropriate, loss payee (as their interests may appear), on these insurance policies:

F. City of lone, its officers, employees and agents and such other parties whom CITY designates or contractually required to have named as additional insurers or insurance related to ED HUGHES MEMORIAL ARENA, with respect to the interests of the Additional Insured, such Insurance shall not be invalidated by an action or inaction of CONTRACTOR and shall insure such Additional Insured regardless of any breach or violation of any warranty, declaration or condition in such insurance by CONTRACTOR. 9 G. Comprehensive Automobile Liability Insurance Coverage applicable to all owned and hired vehicles by CONTRACTOR in an amount not less than (1) $1,000,000 per occurrence.

H. All Risk Physical Damage Insurance
(i) Coverage, on an All Risk Basis, covering all insurable personal property or equipment of the CONTRACTOR in an amount equal to 90% of the full replacements cost thereof, and insuring the interests of the City and the Concessionaire as same shall appear. Concessionaire and City agree, to extent permissible, that they will waive their rights to subrogate physical damage.

The policy shall contain a special endorsement that such proceeds shall be disbursed and used to repair or rebuild and such improvements so damaged or destroyed.
(ii) Business Interruption and Extra Expense Insurance to protect CONTRACTOR and CITY, covering the loss of revenues and/or extra expense incurred by reason of the total or partial suspension or delay of, or interruption in, the operation of the ED HUGHES MEMORIAL ARENA caused by loss or damage to or destruction of any part of the real property, structures, equipment or contents as a result of the perils insured against covering a period of suspension, delay or interruption of at least 12 calendar months, in an amount not less than the amount required to cover such business interruption loss during any such period
L. Special Insurance Provisions. With respect to the insurance specified in paragraphs b, d and e(ii):
(i) The insurers shall have no recourse against the Additional Insured or loss payees for payment of any insurance premium
(ii) If CONTRACTOR fails to pay for the insurance premiums, CITY may, at its option, pay a renewal premium or otherwise fulfill the particular insurance requirements.
(ili) Such liability and property insurance as is afforded by all insurance set forth in this section shall be primary without the right of contribution from any other policies of insurance that are carried (or self-insured) by the CITY. (iv) The insurance required under sections (b), shall be written with no deductibles in excess of $2,500 or self-insured retention unless prior written approval is secured by the CONTRACTOR from the CITY, The cost of deductibles shall be borne by the CONTRACTOR.

J. Waiver of Subrogation. As respects the insurance coverage provided for in this section, CONTRACTOR hereby waives any and every claim for recovery from CITY for any and all loss or damage resulting from performance of the CONTRACTOR, which loss or damage is covered by valid and collectible insurance policies to the extent that such loss or damage is recovered under said assignment of any such claim to the company (or any 10 other person). CONTRACTOR agrees to give to each insurance company which has issued, or may issue in the future, policies of insurance, written notice of the terms of this waiver, and to have said insurance policies properly endorsed, if necessary, to prevent the invalidation of said insurance by reason of said waiver.

K. Failure to Procure Insurance. Failure on the part of CONTRACTOR to procure and maintain required insurance shall constitute a material breach of this Agreement onto which CITY may, at its discretion, procure or renew such insurance and pay any and all premiums connected therewith, and all monies so paid by CITY may be withheld from payments due CONTRACTOR under this Agreement or shall be repaid by CONTRACTOR to CITY upon demand.

The CONTRACTOR shall provide proof of insurance in the form, coverages, and amounts specified in these specifications as described above as a precondition to contract execution. Note: Any exception to the insurance requirements will require the approval of the City Manager.

Business License. The CONTRACTOR must have a valid City of lone Business License and all other licenses, permits and certifications required to operate the ED HUGHES MEMORIAL ARENA prior to execution of the contract. Additional information regarding the City's Business License program may be obtained by calling (209) 274-2412 Ex: 114

CONTRACT PERFORMANCE
Ability to Perform. The CONTRACTOR warrants that it possesses, or has arranged through subcontracts, all capital and other equipment, labor, materials, and licenses necessary to carry out and complete the work hereunder in compliance with any and all federal, state, county, city, and special district laws, ordinances, and regulations.

Laws to be Observed. The CONTRACTOR shall keep itself fully informed of and shall observe and comply with all applicable state and federal laws and County and City of lone ordinances, regulations and adopted codes during its performance of the work.

Payment of Taxes. The contract prices shall include full compensation for all taxes incurred in connection with CONTRACTOR's possessory interest in the property and in any and all respects associated with the operation of the equestrian center.

Permits and Licenses. The CONTRACTOR shall procure all permits and licenses, pay all charges and fees, and give all notices necessary.

Safety Provisions. The CONTRACTOR's operation of the ED HUGHES MEMORIAL ARENA shall conform to the rules and regulations pertaining to safety established by OSHA and the California Division of Industrial Safety.

Preservation of City Property. The CONTRACTOR shall provide and install suitable safeguards, approved by CITY, to protect City property from injury or damage. If CITY property is injured or damaged as a result of the CONTRACTOR'S operations, it shall be replaced or restored at the 11 CONTRACTOR'S expense. The facilities shall be replaced or restored to a condition as good as when the CONTRACTOR began work.

Immigration Act of 1986. The CONTRACTOR warrants on behalf of itself and all subcontractors engaged for the performance of this work that only persons authorized to work in the United States pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall be employed in the performance of the work hereunder.

Contractor Non-Discrimination. In the performance of this work, the CONTRACTOR agrees that it will not engage in, nor permit any subcontractors it may employ, to engage in discrimination in employment of persons because of age, race, color, sex, national origin or ancestry, sexual orientation, or religion of such persons.

Payment Terms. If required, CITY's payment terms to CONTRACTOR are 30 days from receipt of an original invoice and acceptance by CITY any materials, supplies, equipment, or services requested by the CITY and provided by the CONTRACTOR (Net 30).

Inspection. The CONTRACTOR shall furnish CITY with every reasonable opportunity for CITY to ascertain that the services of the CONTRACTOR are being performed in accordance with the requirements and intentions of this contract and shall be subject to CITY'S inspection and approval.

Audit. CITY shall have the option of inspecting and/or auditing all records and other written materials used by CONTRACTOR. CONTRACTOR acknowledges that CITY may conduct an audit of CONTRACTOR'S operations books, financial records, however such audit shall occur no more frequently than once per six (6) months, or from time to time at the discretion of the City.

CONTRACTOR shall keep such records for a period of five (5) years. At any time with five days advance notice, CONTRACTOR shall make available, during normal business hours to representatives of the CITY for examination, audit and or reproduction of all its records with respect to operations.

CONTRACTOR will gather, identify and provide CITY or CITY'S authorized representative's access to such records.

Accounting Services. CONTRACTOR shall provide CITY with verification and accounting, as directed by CITY, of all monies, CONTRACTOR's Gross Receipts, revenues, fees and charges collected at the ED HUGHES MEMORIAL ARENA. Such efforts to include, but are not limited to:

1. Maintaining a log book detailing names and phone numbers of boarders, dates and number of horses rented, total amount of money received including funds collected, and all other details for completing a thorough audit of operations.

2. CONTRACTOR shall maintain a method of accounting to the satisfaction of CITY that correctly and accurately reflects the CONTRACTOR'S Gross Receipts and disbursements of CONTRACTOR in connection with the ED HUGHES MEMORIAL ARENA'S operations. The method of accounting, including bank accounts established for ED HUGHES MEMORIAL ARENA'S operations, shall be separate from the accounting system used for any other business or equestrian facility operated by CONTRACTOR, or for recording CONTRACTOR'S personal financial affairs. Such method shall include the keeping of the following documents:
12 a. Regular books of accounting, such as general ledgers. b. Journals, including any supporting and underlying documents, such as vouchers, checks, tickets, receipts, bank statements, etc.
c. State and federal income tax returns and sales tax returns and checks and other documents providing payment of sums shown which shall be kept in confidence by CITY.
d. Cash register tapes (daily tapes may be separated but shall be retained so that from day to day, the sales can be identified).
e. Any other reporting records that the CITY deems necessary for proper reporting of receipts.

3. CONTRACTOR will be notified by CITY in writing of any exception taken to the CONTRACTOR'S accounting.

Interests of CONTRACTOR. The CONTRACTOR covenants that it presently has no interest, and shall not acquire any interest, direct or indirect or otherwise, which would conflict in any manner or degree with the performance of the work hereunder. The CONTRACTOR further covenants that, in the performance of this work, no subcontractor or other person having such an interest shall be employed.

The CONTRACTOR certifies that no one who has or will have any financial interest in performing this work is an officer or employee of CITY. It is hereby expressly agreed that, in the performance of the work hereunder, the CONTRACTOR shall at all times be deemed an independent contractor and not an agent or employee of or joint venture with CITY.

Hold Harmless and Indemnification. The CONTRACTOR agrees to defend, indemnify, protect and hold CITY, and its elected officials, agents, officers and employees harmless from and against any and all claims asserted or liability established for damages or injuries to any person or property, including injury to the CONTRACTOR'S employees, agents or officers, which arise from or are in any way connected with the ED HUGHES MEMORIAL ARENA or are caused or claimed to be caused by the acts or omissions of the CONTRACTOR and its agents, officers or employees, in performing the work or services herein, and all expenses of investigating and defending against same, including, but not limited to all damages and injuries suffered by patrons of ED HUGHES MEMORIAL ARENA and such other persons who suffer injury or loss by the virtue of the operation of the ED HUGHES MEMORIAL ARENA; provided, however, that the CONTRACTOR'S duty to indemnify and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of CITY, its agents, officers or employees.

Releases. CONTRACTOR shall prepare a release and waiver form to the CITY's satisfaction.

CONTRACTOR shall ensure that each person entering the Ed Hughes Memorial Arena executes the release form and CONTRACTOR shall maintain a copy of each executed release form for a minimum of three years from the last date of use of the ED HUGHES MEMORIAL ARENA by that person.

Contract Assignment. The CONTRACTOR shall not assign, transfer, convey or otherwise dispose of the contract, or its right, title or interest, or its power to execute this contract to any individual or business entity of any kind without the previous written consent of CITY. 13 Termination. If, during the term of the contract, CITY determines that the CONTRACTOR is not faithfully abiding by any term or condition contained herein, CITY may notify the CONTRACTOR in writing of such defect or failure to perform; which notice must give the CONTRACTOR a ten (10) calendar day notice of time thereafter in which to perform said work or cure the deficiency. Payment terms of the contract will not be extinguished regarding any money due and owing to the City by the CONTRACTOR.

If the CONTRACTOR has not performed the work or cured the deficiency within the ten (10) days specified in the notice, such failure shall constitute a breach of the contract and CITY may terminate the contract immediately by written notice to the CONTRACTOR to said effect. Thereafter, neither party shall have any further duties, obligations, responsibilities, or rights under the contract except, however, any and all obligations of the CONTRACTOR'S surety shall remain in full force and effect, and shall not be extinguished, reduced, or in any manner waived by the termination thereof.

COMMUNICATIONS
Any questions, interpretations, or clarifications with respect to RFQ are welcome and should be directed to:

George Lee City of lone
1 East Main Street
Ione, CA 95640
Phone (209) 274-2412
Fax (209) 274-2830
Email [email protected]

14. NON-COLLUSION DECLARATION TO BE EXECUTED BY BIDDER

AND SUBMITTED WITH PROPOSAL
The undersigned declares:

I am the of _ the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on [date], at 15

Ione City CouncilJanuary 6, 2026

Ione City Council
January 6, 2026