Agenda — Ione City Council, June 2, 2026

TONN

CITY OF IONE
IONE, CA 95640
REGULAR MEETING STARTS AT 6:00 PM
CLOSED SESSION STARTS AT 5:30 PM
Mayor Jody Maita
Vice Mayor Stacy Rhoades
Councilmember Dominic Atlan
Councilmember Alison LaFayne
Councilmember Jack Mitchell
AT 1 E. MAIN STREET, IONE, CA 95640
The City of lone is inviting you to a scheduled Zoom meeting.

Join Zoom Meeting
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Tuesday, June 2, 2026

THE CITY OF IONE IS A GENERAL LAW CITY DEDICATED TO PROVIDING LEADERSHIP,

ACCOUNTABILITY, AND FISCAL INTEGRITY WHILE PROMOTING ECONOMIC OPPORTUNITIES AND MAINTAINING A HIGH QUALITY OF LIFE FOR OUR CITIZENS.

PLEASE LIMIT PUBLIC COMMENT/TESTIMONY TO FOUR MINUTES
Gov't. Code §54954.3
The Ione City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.

Full staff reports and associated documents are available for public review at the Office of the City Clerk, City Hall, 1 E. Main Street, lone, CA. Hard copies may be obtained for $3.60 for pages 1- 5 and $.45 for each additional page. Documents that are not available when the agenda is posted will be made available for public review at the meeting.

A. ROLL CALL
B. CLOSED SESSION - 5:30 PM

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
City of lone vs. Alison LaFayne, Individually and dba J. Bouldin West, LLC Amador County Superior Court: Case No. 25CV14742
LONE

CITY OF IONE
IONE, CA 95640
LIFOR
If all matters are not completed prior to the regular meeting start time, the City Council will convene to Closed Session after the Regular Meeting ends.

C. RECONVENE TO OPEN SESSION - 6:00 PM
D. PLEDGE OF ALLEGIANCE
E. REPORT OUT OF CLOSED SESSION
F. APPROVAL OF AGENDA
G. PRESENTATIONS/ANNOUNCEMENTS: None
H. PUBLIC COMMENT: EACH SPEAKER IS LIMITED TO 4 MINUTES NOTE: This is the time for members of the public who wish to be heard on matters that do not appear on the Agenda. Persons may address the City Council at this time on any subject within the jurisdiction of the lone City Council.

Please be mindful of the 4 minute time limit per person. Pursuant to the Brown Act, the City Council may not take action or engage in a detailed discussion on an item that does not appear on the Agenda. However, matters that require Council action will be referred to staff for a report and/or recommendation for possible action at a future Council meeting. Is there anyone in the audience who wishes to address the Council at this time? I. INFORMATION ITEMS: None
All matters listed under this category are for information only with no action to be taken by the City Council.

J. CONSENT CALENDAR:

All matters listed under this category are considered to be routine and will be enacted by one motion. Any item may be removed for discussion and possible action and made a part of the regular agenda at the request of a Councilmembers)

1. Approval of Minutes - May 19, 2026

2. Warrants - June 2, 2026
YONE

CITY OF IONE
IONE, CA 95640
K. PUBLIC HEARING:

1. Waive the Second Reading and read by Title Only, and Adopt Ordinance No. 536 an Ordinance of the City Council of the City of lone Amending Chapter 2.44 (Purchasing and Bidding Policy) of the lone Municipal Code to Increase the City Manager's Purchasing Authority.

L. REGULAR AGENDA:

1. Adoption of Resolution No. 2026-19 Authorizing Execution of a Donation Agreement for the Property Located at 634 W. Marlette Street, lone (004-210-007) and Acceptance

2. Approval of Extension of Interim Planner Agreement with Raney Planning and Management, LLC
M. REPORTS AND COMMUNICATIONS FROM CITY ATTORNEY
N. REPORTS AND COMMUNICATIONS FROM CITY MANAGER
O. COUNCIL COMMENTS/COMMITTEE REPORTS/FUTURE AGENDA ITEMS P. ADJOURNMENT

NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, this public hearing.

ADA COMPLIANCE STATEMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk Janice Traverso at (209) 274-2412, ext. 102.

Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Agenda Item #J. 1.

CITY OF IONE COUNCIL MEETING MINUTE.

ACTION MINUTES
May 19, 2026
Mayor Maita called the Regular Meeting to order at 5:30 PM A. ROLL CALL:

Present: Jody Maita, Mayor
Stacy Rhoades, Vice Mayor
Staff:

Zach Varinsky, City Attorney
Janice Traverso, City Clerk
B. CLOSED SESSION:

Council convened to Closed Session at 5:30 p.m. to discuss the following:

Councilmember LaFayne recused herself from Item #1.

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION:

Government Code 54956.9(d)(1)
City of lone vs. Alison LaFayne, Individually and dba J. Bouldin West, LLC Amador County Superior Court: Case No. 25CV1474
Councilmember LaFayne attended Closed Session for the following item and Councilmember Atlan recused himself from the following item:

2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code 54956.9(d)(4) Public Comment:

Dave Johnson asked if the information that was leaked out of Closed Session regarding the offer made to Councilmember LaFayne of $10,000 and the possibility of payments by the City Council was ever reported to the Amador County Grand Jury.

Council convened to Closed Session at 5:32 p.m. and reconvened to Open Session at 6:00 p.m.

D. PLEDGE OF ALLEGIANCE - Mayor Maita led the Pledge of Allegiance.

E. REPORT OUT OF CLOSED SESSION:

Council reconvened to Open Session at 6:00 p.m. Mayor Maita reported that direction was given on the following:

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION:

Government Code 54956.9(d)(1)
City of lone vs. Alison LaFayne, Individually and dba J. Bouldin West, LLO Amador County Superior Court: Case No. 25CV14742

2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code 54956.9(d)(4) Councilmember Atlan commented that he came out of Closed Session because the item was concerning him. It is one of the City's tricks where they itemize things on Closed Session and they don't really put down what it is so nobody can ask any questions. They itemized it as Potential Litigation, it is actually I am being accused of leaking from Closed Session. There are a lot of leaks come out of Closed Session as we know. I am not the person leaking but that is what it is about. So maybe next time they can actually put what we are talking about on the agenda instead of lying about it. That is why I recused myself because it concerned me.

F. APPROVAL OF AGENDA:

Motion: Moved by Vice Mayor Rhoades, seconded by Councilmember Mitchell and carried to approve the agenda with the amendment to Item #5 under Regular Agenda - Year to Date. Actuals Fiscal Year "2025-2026" and Budget Amendments AYES: Atlan, Rhoades, Atlan, LaFayne, Mitchell
NOES: None
ABSENT: None
ABSTAIN: None
G. PRESENTATIONS/ANNOUNCEMENTS:

Mayor Maita announced that Michael Politi has resigned from the Planning Commission due to personal reasons. Mayor Maita thanked Mr. Politi for the work and dedication he has done on the Commission. We will be replacing him soon.

H. PUBLIC COMMENT:

Dan Epperson, Amador County Supervisor:
• The final piece of the funding for the Valley View Commons, 44-unit complex across from the Transit Station was approved by the County, which will be completed in 2028.
• Pine Grove Fire Station will be done in 2027.

The County Jail is almost open and will be occupied soon. • The Air Board has a program that you can turn in your old lawn equipment and upgrade to electric or green power mowers. It is run through Guy's Saw Center.
• This year, the County will be paving 10 miles of roads. We bought some equipment through ACT so the County staff can do the paving.

Dave Johnson:
• Picnic Hill - looks like we are still owed $711,000 on that project. There should be a change order to JWG Concrete, three parking spaces were already approved and you paid them for six parking spaces. • Four of the Shade Sails have failed because of the zip ties. • The medal pipes are rusted and someone could cut themselves especially kids, which may require them to have a tetanus shot.

Larry Caputo:
• There are two current Councilmembers and two previous Councilmembers engaging in a deflection campaign against the current City Council. A deflection campaign is--if I can keep the focus on you, you can't look at what I did or didn't do. What they don't want you to do is ask, what did you do when you had the majority of the Council for eight years besides lose our major source of revenue, get rid of three City Managers, two City Planners and two City Attorneys. The poster board for the City Council was Michael Rock, who was removed from three previous cities for alleged financial crimes. There have been several events that are 10 years old and they finally got done.

I. INFORMATION ITEMS: No action taken.

1. Fire Department Monthly Report - April, 2026

2. WWTP Monthly Report - April, 2026
J. CONSENT CALENDAR:

Councilmember LaFayne commented on the May 5, 2026 Minutes:
• Closed Session Item #2 - Conference with Legal Counsel - two individuals recused themselves out.
• We had two oral Presentations that were not agendized and was slid in under City Manager Comments and now is in written format in the Minutes:

Andrea Bonham, Finance Manager
Jesse Cruz, Building Tech
Motion: Moved by Councilmember Atlan, seconded by Councilmember LaFayne and carried to approve the following:

1. Approval of Minutes: May 19, 2026
AYES: Maita, Rhoades, Atlan, Mitchell
NOES: LaFayne
ABSENT: None
ABSTAIN: None
Motion: Moved by Councilmember Vice Mayor Rhoades, seconded by Councilmember Mitchell and carried to approve the following:

2. Warrants - May 19, 2026
AYES: Maita, Rhoades, Mitchell
NOES: Atlan, LaFayne
ABSENT: None
ABSTAIN: None
K. PUBLIC HEARING: None
DISCUSSION ITEMS:

For the record: Action minutes provide the necessary documentation of City Council action. For those desiring to hear the full discussion on each item, audio of the meeting is available on the City's website at www.ione-ca.com. These recordings provide an accurate and comprehensive backup of City Council deliberation and citizen discussion.

L. REGULAR AGENDA:

1. Adoption of Resolution No. 2026-16 Accepting the Public Improvements, Authorizing the Release of Surety and Acceptance of the Road Easements for Stonewater Court, Avalon Drive, and Montecito Court; and Golf Course Facilities Easements as shown on Final Subdivision Map-Castle Oaks Village 6

2. Adoption of Resolution No. 2026-17 Accepting the Public Improvements, Authorizing the Release of Surety and Acceptance of the Road Easements for Baywood Greens Drive, Lahonton Way, Willow Drive, Stonebridge Court, and Braeburn Way as shown on Final Subdivision Map for Castle Oaks Village 8A Adoption of Resolution No. 2026-18 Accepting the Public Improvements, Authorizing the Release of Surety and Acceptance of the Road Easements for Baywood Greens Drive, Lahonton Way, and Willow Drive as shown on the Final Subdivision Map for Castle Oaks Village 8B
Motion: Moved by Councilmember LaFayne, seconded by Councilmember Atlan and carried to Table Item #1, Item #2 and Item #3.

AYES: Rhoades, Atlan, LaFayne, Mitchell
NOES: Maita
ABSENT: None
ABSTAIN: None

4. Introduction and Waive First Reading, and Read by Title Only, an Ordinance of the City Council of the City of lone Amending Chapter 2.44 (Purchasing and Bidding Policy) of the lone Municipal Code to Increase the City Manager's 'urchasing Authority
Motion: It was moved by Vice Mayor Rhoades, seconded by Councilmembe Mitchell to waive the first reading, read by title only, an Ordinance of the City Council of the City of lone Purchasing and Bidding Policy of the lone AVES: M Code nates he Cely Manager's Purchasing Authoriy.

ABSENT: None
ABSTAIN: None

5. Year to Date Actuals Fiscal Year 2025-2026 and Budget Amendments - Andrea Bonham, Finance Manager reviewed with the Council and public the Revenue and Expenses Actuals through April, 2026 and no Budget Amendments. Information Item
M. REPORTS AND COMMUNICATIONS FROM CITY ATTORNEY: None
N. REPORTS AND COMMUNICATIONS FROM CITY MANAGER:
• The City Planner Request for Proposal is due tomorrow. • The Interim City Planner has been instructed to work on Re-zoning several properties including the Misuraca Property.

O. COUNCIL COMMENTS/COMMITTEE REPORTS/FUTURE AGENDA
ITEM:

Councilmember LaFayne:
• Agenda Item - Policy not allowing cell phones on the dais Councilmember Atlan:
• Future Agenda Item - Backwash Water Agreement with AWA, specifically the money we receive.

N. ADJOURNMENT:

Moved by Councilmember LaFayne, seconded by Councilmember Mitchell and carried to adjourn the meeting at 7:30 p.m.

Respectfully submitted,
Janice Traverso
City Clerk
City of lone Unpaid Invoice Report Page: 1
Posting period: 07/26 May 28, 2026 02:02PM
Invoice Sequence Description Type Invoice Due Invoice Discount Net Invoice GL Account Number Number Date Date Amount Amount Check Amount Number 190 AMADOR COUNTY ANIMAL CONTROL
APRIL 2026 1 3 ANIMALS Invoice 05/18/2026 06/17/2026 2,586.42 2,586.42 9670-70-6220 Total APRIL 2026: 2,586.42 2,586-42
Total 190 AMADOR COUNTY ANIMAL CONTROL: 2,586.42 2,586.42 732 CAL.NET INC
4203486 1 EB HALL WIRELESS SUPREME Invoice 05/28/2026 06/27/2026 107.45 107.45 1111-65-6160 Total 4203486: 107.45 .00 107.45
4203487 1 EB HALL-CALEA COMPLIANCE FEE Invoice 05/28/2026 06/27/2026 2.97 297 1111-65-6160 Total 4203487: 2.97 2.97
4203488 1 EB HALL-PROTECT SILVER Invoice 05/28/2026 06/27/2026 6.95 6.95 1111-65-6160 Total 4203488: 6.95 6.95
Total 732 CAL.NET INC: 117.37 117.37
810 CALIFORNIA POLICE CHIEFS ASSN
111 1 PD 7/1/26 - 6/30/26 DUES Invoice 05/09/2026 06/08/2026 220.00 220.00 9670-70-6240 111 2 PD 7/126 - 6/30/26 Invoice 05/09/2026 06/08/2026 34.00 34.00 1111-70-6240 Total 111: 254.00 254.00
Total 810 CALIFORNIA POLICE CHIEFS ASSN: 254.00 .00 254.00 Agenda Item #J. 2.
875 WIZiX TECHNOLOGY GROUP
604324 1 FREIGHT FOR TONER Invoice 05/14/2026 06/13/2026 19.00 19.00 3111-92-6111 Total 604324: 19.00 .00 19.00
Total 875 WiZix TECHNOLOGY GROUP: 19.00 .00 19.00
1010 CITY OF JACKSON
001 • 1 POOL-LIVE SCAN Invoice 04/30/2026 05/30/2026 60.00 60.00 4111-67-6122 City of lone Unpaid Invoice Report Page: 2
Posting period: 07/26 May 28, 2026 02:02PM
Invoice Sequence Description . Type Invoice Due Invoice Discount Net Invoice GL Account Number Number Date Date Amount Amount Check Amount Number 001 2 PD-LIVE SCAN (TIEMAN H) Invoice 04/30/2026 05/30/2026 30.00 30.00 9670-70-6220 -
Total 001: 90.00 .00 90.00
Total 1010 CITY OF JACKSON: 90.00 .00 90.00
1200 DAVID TAUSSIG & ASSOC. INC
2604062 1 IONE/DIF AND NEXUS STUDY Invoice 04/30/2026 05/30/2026 3,832.50 3.832.50 1111-65-6220 Total 2604062: 3,832.50 3,832.50
2604096 1 IONE/CFD 2005-2 IA FY 25-26 Invoice 04/30/2026 05/30/2026 126.25 12625 9111-65-6215 Total 2604096: 126.25 126.25
2604097 1 D25-80268.000 IONE/CFD 2005-2 IA3 Invoice 04/30/2026 05/30/2026 205.00 205.00 9111-65-6215 Total 2604097: 205.00 205.00
2604099 1 D25-80269-000 IONE/CFD 2006-1 FY Invoice 04/30/2026 05/30/2026 62.50 62.50 9111-65-6215 Total 2604099: 62.50 62.50
2604100 1 D25-80270.000 IONE/CFD 2009-3 FY 2 Invoice 04/30/2026 05/30/2026 62.50 62.50 9111-65-6215 Total 2604100: 62.50
6250
260498 1 D25-80266.000 IONE/CFD 2005-2 IA 1 Invoice 04/30/2026 05/30/2026 336.25 336.25 9111-65-6215 Total 260498: 336.25 .00 336.25
Total 1200 DAVID TAUSSIG & ASSOC. INC: 4,625.00 4.625.00 1840 HANSEN, JOSHUA
JULY 2026 1 JULY 2026 LOAN PAYMENT - PD BLD Invoice 06/01/2026 07/01/2026 476.38 476.38 9670-70-8812 Total JULY 2026: 476.38 .00 476.38
Total 1840 HANSEN, JOSHUA: 476.38 476.38
City of lone Unpaid invoice Report Page: 3
Posting period: 07/26 May 28, 2026 02:02PM
Invoice Sequence Description Type Invoice Dee Invoice Discount Net Invoice GL Account Number Number Date Date Amount Amount Check Amount Number 1920 HI-TECH EV S INC
184686 1 FD-68" CHAIN BOOSTER REEL(ENGI Invoice 05/27/2026 06/26/2026 35.08 35.08 9675-75-6202 Total 184686: 35.08 .00 35.08
Total 1920 HI-TECH E V S INC: 35.08 .00 35.08
2475 MACKEY JR., KEN
051926 1 TRAVEL EXPENSES TO PICK UP AIR Invoice 05/19/2026 06/18/2026 136.35 136.35 1111-75-6122 Total 051926: 136.35 136.35
052626 1 FD-FUEL Invoice 05/26/2026 06/25/2026 313.38 313.38 9675-75-6201 Total 052626: 313.38 313.38
Total 2475 MACKEY JR., KEN: 449.73 449.73
2570 MEEKS-WESTERN BUYERS LLC
11040426-04 1 PD-LANDSCAPE ADHESIVE Invoice 05/22/2026 06/21/2026 84.27 8427 9513-70-8812 Total 11040426-049: 84.27 84.27
Total 2570 MEEKS-WESTERN BUYERS LLC: 84.27 84.27
2930 PG & E
0811230561- 1 17 E MAIN ST Invoice 05/20/2026 06/19/2026 18.75 Total 0811230561-3C052026: 18.75 18.75
1300942413- 1 CITY HALL REAR Invoice 05/20/2026 06/19/2026 96.13 96.13 1111-92-6170 Total 1300942413-9X052026: 96.13 96.13
1493085298- 1 STREET LIGHTING - TRAIN DEPOT Invoice 05/22/2026 06/21/2026 15.08 15.08 1111-92-6170 Total 1493085298-4X052026: 15.08 15.08
1707746359- 1 SEWER LIFT PUMP Invoice 05/20/2026 06/19/2026 173.84 173.84 3111-92-6170 City of lone .Unpaid Invoice Report Page: 4
Posting period: 07/26 May 28, 2026 02:02PM
Invoice Sequence Description Type Invoice Due Invoice Discount Net Invoice GL Account Number Number Date Date Amount Amount Check Amount Number Total 1707746359-8X052026: 173.84 .00 173.84
2292622148- 1 FD#2 Invoice 05/21/2026 06/20/2026 1,110.15 1,110.15 9675-75-6170 Total 2292622148-6X052026: 1,110.15 1.110.15
2477984994- 1 FD#1 Invoice 05/20/2026 06/19/2026 174.64 174.64 9675-75-6170 Total 2477984994-2X052026: 174.64 174.64
2770243162- 1 17 E MAIN REAR Invoice 05/20/2026 06/19/2026 31.15 31.15 1111-92-6170 Total 2770243162-1X052026: 31.15 31.15
3118061205- 1 STREET LIGHTING-WILDFLOWER U Invoice 05/14/2026 06/13/2026 40.64 40.64 1111-92-6170 3118061205- 2 STREET LIGHTING-WILDFLOWER U Invoice 05/14/2026 06/13/2026 119.66 119.66 1111-92-6170 3118061205- 3 STREET LIGHTING-WILDFLOWER U Invoice 05/14/2026 06/13/2026 38.01 38.01 1111-92-6170 3118061205- 4 STREET LLIGHTING-CA 104 Invoice 05/14/2026 06/13/2026 33.10 33.10 1111-92-6170 3118061205- 5 STREET LIGHTING-EDGEBROOK ES Invoice 05/14/2026 06/13/2026 34.87 34.87 8221-92-6170 3118061205- 6 STREET LIGHTING-CASTLE OAKS 3B Invoice 05/14/2026 06/13/2026 344.52 344.52 8221-92-6170 3118061205- 7 STREET LIGHTINGH-CALLOWAY LAN Invoice 05/14/2026 06/13/2026 14.57 14.57 8221-92-6170 3118061205- 8 STREET LIGHTING-306 EAGLE DR - Invoice 05/14/2026 06/13/2026 84.40 84.40 8221-92-6170 3118061205- 9 STREET LIGHTING-326 EAGLE DR Invoice 05/14/2026 06/13/2026 872.54 872.54 8221-92-6170 3118061205- 10 STREET LIGHTING-CASTLE OAKS D Invoice 05/14/2026 06/13/2026 180.59 180.59 8221-92-6170 3118061205- 11 STREET LIGHTING-980 CASTLE OAK Invoice 05/14/2026 06/13/2026 158.13 158.13 8221-92-6170 3118061205- 12 STREET LIGHTING-1094 CASTLE OA Invoice 05/14/2026 06/13/2026 97.87 97.87 8221-92-6170 3118061205- 13 STREET LIGHTING-416 EAGLE DR Invoice 05/14/2026 06/13/2026 43.60 43.60 8221-92-6170 Total 3118061205-8X052026: 2,062.50 2,062.50
4374262201- 1 PD BARN Invoice 05/20/2026 06/19/2026 15.88 15.88 1111-92-6170 Total 4374262201-2X052026: 15.88 .00 15.88
5082729455- 1 HEATH KNOLL Invoice. 05/20/2026 06/19/2026 17.88 17.88 1111-92-6170 Total 5082729455-9X052026: 17.88 .00 17.88
720-8313066 1 PD#1 Invoice 05/20/2026 06/19/2026 1,320.90 1,320.90 1111-70-6170 City of lone Unpaid Invoice Report Page: 5
Posting period: 07/26 May 28, 2026 02:02PM
Invoice Sequence Description Invoice Due Invoice Discount Net Invoice GL Account Number Number Date Date Amount Amount Check Amount Number Total 720-83130664-1X052026: 1,320.90 .00 1.320.90
8676007650- 1 EB HALL Invoice 05/20/2026 06/19/2026 104.74 104.74 4511-92-6170 Total 8676007650-4X052026: 104.74 104.74
-
9035594982- 1 SEWER LIFT STATION Invoice 05/20/2026 06/19/2026 204.93 204.93 3111-92-6170 -
Total 9035594982-8X052026: 204.93 .00 204.93
9998962823- 1 425 QUAILHOLLOW DR Invoice 01/20/2026 02/19/2026 17.16- 17.16-8221-92-6170 Total 9998962823-4X0126: 17.16- 17.16-
Total 2930 PG & E: 5,329.41 .00 5,329.41
2950 PINNACLE ALARM
7950 1 QTRLY ALARM MONITORING 01/01/2 Invoice 05/14/2026 06/13/2026 65.00 65.00 1111-65-6220 7950 2 QTRLY ALARM MONITORING 01/01/2 Invoice 05/14/2026 06/13/2026 7.50 7.50 2111-65-6220 7950 3 QUARTERLY ALARM MONITORING O Invoice 05/14/2026 06/13/2026 25.00 25.00 3111-65-6220 7950 4 QUARTERLY ALARM MONITORING O Invoice 05/14/2026 06/13/2026 7.50 7.50 3131-65-6220 Total 7950: 105.00 .00 105.00
Total 2950 PINNACLE ALARM: 105.00 .00 105.00
3145 NAPA AUTO PARTS
041794 1 PW-HI POWER Invoice 05/12/2026 06/18/2026 32.56 32.56 2111-92-6190 Total 041794: 32.56 .00 32,56
41815 1 FD-LAMP LIGHT (2) Invoice 05/1212026 06/11/2026 29.60 2960 9675-75-6202 Total 41815: 29.60 29.60
42029 1 PW-CARLYLE TOOL Invoice 05/19/2026 06/18/2026 19.53 19.53 4311-92-6202 Total 42029: 19.53 19.53
City of lone Unpaid Invoice Report Page: 6
Posting period: 07/26 May 28, 2026 02:02PM
Invoice Sequence Description Type invoice Due Invoice Discount Net Invoice GL Account Number Number Date Date Amount Amount Check Amount Number Total 3145 NAPA AUTO PARTS: 81.69 81.69
3405 SHRED CITY
3080405202 1 2-BIN SHREDDING SERVICE Invoice 05/21/2026 05/30/2026 200.00 200.00 3131-65-6111 3080405202 2 PD-1-BIN SHREDDING SERVICE Invoice 05/21/2026 05/30/2026 100.00 100.00 1111-70-6111 Total 30804052026: 300.00 300.00
Total 3405 SHRED CITY: 300.00 .00 300.00
3470 SIMMONS LANDSCAPE COMPANY
26577 1 CASTLE OAKS DR MAINT CONTRAC Invoice 05/27/2026 06/26/2026 2,700.00 2,700.00 8221-92-6190 Total 26577: 2,700.00 .00 2700.00
Total 3470 SIMMONS LANDSCAPE COMPANY: 2,700.00 .00 2,700.00 3570 STAPLES BUSINESS CREDIT
6064528275 1 RECYCLED FILE FOLDERS & PRESS Invoice 05/25/2026 06/24/2026 68.60 68.60 1111-62-6111 Total 6064528275: 68.60 .00 68.60
6064528276 2 ESINERSEGAL FLE BOXES Invoice 05/25/2026 06/24/2026 30.47 30.47 3131-65-6111 6064528276 Invoice 05/25/2026 06/24/2026 83.34 83.34 1111-62-6111 Total 6064528276: 113.81 .00 11381
Total 3570 STAPLES BUSINESS CREDIT: 182.41 .00 18241
3817 TOUCH FREE EXPRESS CAR WASH
0512026 1 PD CAR WASHES Invoice 05/01/2026 05/31/2026 300.00 300.00 1111-70-6202 Total 0512026: 300.00 .00 300.00
Total 3817 TOUCH FREE EXPRESS CAR WASH: 300.00 .00 300.00 4000 VOLCANO COMMUNICATIONS GROUP
100054X062 1 TERTIARY BROADBAND INTERNET - Invoice 06/01/2026 07/01/2026 69.95 69.95 3131-65-6160 City of lone Unpaid Invoice Report Page: 7
Posting period: 07/26 May 28, 2026 02:02PM
Invoice Description Invoice Due Invoice Discount Net Invoice GL Account Number Date Date Amount Amount Number
Check Amount
Total 100054X062026: 69.95 .00 69.95
63360X0620 1 FD2 - VOLCANO VISIOIN (INTERNET) Invoice 06/01/2026 07/01/2026 216.52 216.52 1111-75-6160 Total 63360X062026: 216.52 .00 216.52
63376X0620 1 FD-VOLCANO VISION INTERNET Invoice 06/01/2026 07/01/2026 69.95 69.95 1111-75-6160 Total 63376X062026: 69.95 .00 69.95
94906X0620 1 VOLCANO VISIOIN (INTERNET) Invoice 06/01/2026 07/01/2026 139.95 139.95 1111-65-6160 Total 94906X062026: 139.95 .00 139.95
Total 4000 VOLCANO COMMUNICATIONS GROUP: 496.37 496.37
4060 WEBER GHIO & ASSOC INC
16265 1 BUILDING DEPT ASSISTANCE Invoice 05/12/2026 06/11/2026 6,927.34 6,927.34 1111-85-6216 16265 2 PD TENTATIVE IMPROVEMENTS Invoice 05/12/2026 06/11/2026 691.25 691.25 9670-70-8812 16265 3 PINCNIC HILL INSPECTIONS Invoice 05/12/2026 06/11/2026 330.00 330.00 4511-92-8813 Total 16265: 7,948.59 .00 7,948.59
Total 4060 WEBER GHIO & ASSOC INC: 7,948.59 .00 7.948.59 4285 GAMBREL COMPANIES INC.
17728 1 TRAIN DEPOT-CONCRETE Invoice 04/24/2026 05/24/2026 8,323.69 Total 17728: 8,323.69 8,323.69
Total 4285 GAMBREL COMPANIES INC.: 8,323.69 .00 8.32369 4920 CISCO AIR SYSTEMS INC.
314456-1 1 TERTIEARY-POLYSEP-OWS Invoice 05/26/2026 06/25/2026 1,961.70 Total 314456-1: 1,961.70
1,961.70
Total 4920 CISCO AIR SYSTEMS INC.: 1,961.70 00 1,961.70 City of lone Unpaid Invoice Report Page: 8
Posting period: 07/26 May 28, 2026 02:02PM
Invoice Sequence Description Type Invoice Due Invoice Discount Net Invoice GL Account Number Number Date Date Amount Amount Check Amount Number 4990 WILLDAN
00630561A 1 WILDFLOWER DEVELOPMENT REVI Invoice 09/18/2025 10/18/2025 1,122.00 1,122.00 1111-46-4626 00630561A 2 SEA BISCUIT ALLEY DEVELOPMENT Invoice 09/18/2025 10/18/2025 103.50 103.50 1111-80-6213 00630561A 4 WILDFLOWER DEVELOPMENT REVI Invoice 09/18/2025 10/18/2025 103.50 103.50 1111-46-4626 00630561A Chk No: 6979 (1) Calculated 04/08/2026 1,122.00- 1111-00-2111 00630561A Chk No: 6979(1) Calculated 04/08/2026 103350-1111-00-2111 Total 00630561A: 1,329.00 .00 103.50
631366 1 DOWNTOWN PED CROSSING Invoice 02/24/2026 03/26/2026 13,154.00 13,154.00 1111-80-6213 -
Total 631366: 13,154.00 13,154.00
632075 1 DOWNTOWN PED CROSSING Invoice 04/29/2026 05/29/2026 3,734.50 3734.S0 111-806213 Total 632075: 3,734.50 .00 3,734.50
632078 1 ENGINEERING-RINGER PROPERTY Invoice 05/19/2026 06/18/2026 104.50 104.50 1111-90-6225 632078 2 ENGINEERING-WATERMAN PROPER Invoice 05/19/2026 06/18/2026 104.50 104.50 1111-90-6225 632078 3 ENGINEERING-CASTLE OAKS VILLA Invoice 05/19/2026 06/18/2026 1,242.00 1,242.00 1111-90-6225 632078 4 HOWARD PARK-PARKING LOT RFPR Invoice 05/19/2026 06/18/2026 209.00 209.00 1111-80-6213 632078 5 STRUCTURAL REVIEW OF WATER PI Invoice 05/19/2026 06/18/2026 336.00 336.00 1111-80-6213 Total 632078: 1,996.00 1,96.00
632079 1 DEVELOPMENT REVIEW-CASTLE OA Invoice 05/19/2026 06/18/2026 1,663.05 1.663.05 1111-80-6218 Total 632079: 1,663.05 1.663.05
632080 1 WATERMAN PROPERTY DEVELOPM Invoice 05/19/2026 06/18/2026 2,535.50 2,535.50 111180-6218 Total 632080: 2,535.50 2,535.50
632081 1 RINGER PROPERTY DEVELOPMENT Invoice 05/19/2026 06/18/2026 2,535.50 2,535.50 1111-80-6218 Total 632081: 2,535.50 2,535.50
632082 1 DOWTOWN PED CROSSING Invoice 05/19/2026 06/18/2026 573.00 573.00 1111-80-6213 City of lone Unpaid Invoice Report Page: 9
Posting period: 07/26 May 28, 2026 02:02PM
Invoice Sequence Description Type Invoice Due Invoice Discount Net Invoice GL Account Number Number Date Date Amount Amount Check Amount Number Total 632082: 573.00 .00 573.00
Total 4990 WILLDAN: 27,520.55 .00 26,295.05
5130 ALPHA ANALYTICAL LABORATORIES INC
6055926 1 EFF MONTHLY GRAB - POND Invoice 05/15/2026 06/14/2026 214.00 214.00 3111-92-6215 Total 6055926: 214.00 .00 214.00
6055927 1 INF MONTHLY GRAB WWTP POND Invoice 05/15/2026 06/14/2026 42.00 42.00 3111-92-6215 Total 6055927: 42.00 42.00
6056454 1 TERTIARY-DAILY COLIFORM Invoice 05/19/2026 06/18/2026 42.00 4200 3131-926220 Total 6056454: 42.00 .00 42.00
6056460 1 TERTIARY-DAILY COLIFORM 1 05/19/2026 06/18/2026 42.00 42.00 3131-92-6220 Total 6056460: 42.00 42.00
6056468 1 TERTIARY-DAILY COLIFORM Invoice 05/19/2026 06/18/2026 42.00 42.00 3131-92-6220 Total 6056468: 42.00 42.00
6056478 1 TERTIARY-DAILY COLIFORM Invoice 05/19/2026 06/18/2026 42.00 42.00 3131-926220 Total 6056478: 42.00 42.00
6056822 1 TERTIARY-DAILY COLIFORM Invoice 05/20/2026 06/19/2026 42.00 42.00 3131-92-6220 Total 6056822: 42.00 42.00
6056950 1 TERTIARY-DAILY COLIFORM Invoice 05/20/2026 06/19/2026 42.00 42000 3131-92-220 Total 6056950: 42.00 42.00
6057153 1 PONDS-INFLUENT MONTHLY GRAB Invoice 05/21/2026 06/20/2026 42.00 42.00 3111-92-6215 City of lone Unpaid Invoice Report Page: 10
Posting period: 07/26 May 28, 2026 02:02PM
Invoice Sequence Description Type Invoice Due Invoice Discount Net Invoice GL Account Number Number Date Date Amount Amount Check Amount Number Total 6057153: 42.00 .00 42.00
6057154 1 TERTIARY-VOLATILES WEEKLY Invoice 05/21/2026 06/20/2026 280.00 280.00 3131-92-6193 Total 6057154: 280.00 .00 280.00
6057586 1 TERTIARY-DAILY COLIFORM Invoice 05/26/2026 06/25/2026 42.00 42.00 3131-92-6220 Total 6057586: 42.00 .00 42.00
6057630 1 TERTIARY-DAILY COLIFORM Invoice 05/26/2026 06/25/2026 42.00 42.00 3131-92-6220 Total 6057630: 42.00 .00 42.00
-
6057645 1 TERTIARY-DAILY COLIFORM Invoice 05/26/2026 06/25/2026 42.00 42.00 3131-92-0220 Total 6057645: 42.00 00 42.00
6057648 1 TERTIARY-DAILY COLIFORM Invoice 05/26/2026 06/25/2026 42.00 42.00 3131-92-6220 Total 6057648: 42.00 .00 42.00
605775 1 TERTIARY-DAILY COLIFORM Invoice 05/2712026 06/26/2026 42.00 4200 313192-6220 Total 605775: 42.00 .00 42.00
Total 5130 ALPHA ANALYTICAL LABORATORIES INC: 1,040.00 .00 1,040.00 5255 WATERSTONE SERVICES LLC
1126 1 MONTHLY INVOICE OF OPERATIONS Invoice 05/27/2026 06/26/2026 20,550.40 20.550.40 3111-92-6222 1126 2 MONTHLY INVOICE OF OPERATIONS Invoice 05/27/2026 06/26/2026 20,550.40 20,55040 313192-6222 Total 1126: 41,100.80 41.100.30
Total 5255 WATERSTONE SERVICES LLC: 41,100.80 41,100.80 5310 TELSTAR INSTRUMENTS
131951 1 TERTIARY-CHAMBER FLOWMETER I Invoice 04/24/2026 05/24/2026: 44,580.00 44,580.00 3131-92-8813 City of lone Unpaid Invoice Report Page: 11
Posting period: 07/26 May 28, 2026 02:02PM
Invoice Sequence Description Type Invoice Due Invoice Discount Net Invoice GL Account Number Number Date Date Amount Amount Check Amount Number Total 131951: 44,580.00 .00 44,580.00
132327 1 TERTIARY-PERFORMED INITIAL TES Invoice 05/21/2026 06/20/2026 4,827.60 4.827.50 3131-82-6222 Total 132327: 4,827.60 .00
4,327.60
Total 5310 TELSTAR INSTRUMENTS: 49,407.60 49,407.60
5615 SITEONE LANDSCAPE SUPPLY, LLC
162099297-0 1 HP BASEBALL-TALL FESCUE SEED B Invoice 02/10/2026 03/12/2026 1,908.81 1,908.81 4511-92-6190 Total 162099297-001: 1,908.81 .00 1,908.81
162905557-0 1 PICNIC HILL-WEED BARRIER FABRI Invoice 03/02/2026 04/01/2026 417.57 417.57 4511-92-8813 Total 162905557-001: 417.57 .00 417.57
162953680-0 1 PICNIC HILL-WEED BARRIER FABRI Invoice 03/03/2026 04/02/2026 435.08 435.08 4511-92-8813 Total 162953680-001: 435.08 435.08
Total 5615 SITEONE LANDSCAPE SUPPLY, LLC: 2,761.46 2,761.46 5695 WILKINSON PORTABLES
1 TRAIN DEPOT-PORTABLE TOILET RE Invoice 05/15/2026 06/14/2026 236.50 236.50 9520-50-6114 Total 120346: 236.50 236.50
Total 5695 WILKINSON PORTABLES: 236.50 .00 238.50
5915 WHITEBRENNER LLP
55208 1 GENERAL MUNICIPAL Invoice 05121/2026 06/20/2026 3,001.72 3001.72 1111-68-6210 Total 55208: 3,001.72 3,001.72
55209 1 LITIGATION Invoice 05/21/2026 06/20/2026 367.98 367.98 1111-68-6221 Total 55209: 367.98 367.98
City of lone Unpaid Invoice Report Page: 12
Posting period: 07/26 May 28, 2026 02:02PM
Invoice Sequence Description Type Invoice Due Invoice Discount Net Invoice GL Account Number Number Date Date Amount Amount Check Amount Number 55210 1 CONTRACTS Invoice 05/21/2026 06/20/2026 3,054.39 3,054.39 1111-68-6210 Total 55210: 3,054.39 .00 3,054.39
55211 1 LABOR & EMPLOYMENT Invoice 05/21/2026 06/20/2026 3,643.35 3,643.3 1111-8-6210 Total 55211: 3,643.35 3,643.35
55212 1 REAL ESTATE/LAND USE Invoice 05/21/2026 06/20/2026 3,908.61 3,908.61 1111-68-6210 55212 2 REAL ESTATE/LAND USE-WILDFLOW Invoice 05/21/2026 06/20/2026 323.10 323.10 1111-80-6218 Total 55212: 4,231.71 .00 4,231.71
-
55213 1 HR Invoice 05/21/2026 06/20/2026 1,478.52 1,478.52 1111-68-6212 Total 55213: 1,478.52 .00 1,478.52
55214 1 TERTIARY TREATMENT PLANT Invoice 05/21/2026 06/20/2026 809.54 809.54 3131-68-6210 Total 55214: 809.54 .00 809.54
55215 1 CODE ENFORCEMENT Invoice 05/21/2026 06/20/2026 1,655.89 1,655.89 1111-68-6210 -
Total 55215: 1,655.89 1,55.89
55216 Invoice 05/21/2026 06/20/2026 3,984.84 3984.84 1111-68-6221 Total 55216: 3,984.84 00 3,984.84
55217 1 RINGER RANCH PROJECT Invoice 05/21/2026 06/20/2026 2,049.91 2,049.91 1111-80-6218 Total 55217: 2,049.91 .00
204991
Total 5915 WHITEBRENNER LLP: 24,277.85 00 24,277.85
6170 RRM DESIGN GROUP
3557-01-RC2 1 HOWARD PARK MASTER PLAN Invoice 01/15/2026 02/14/2026 395.93 *395.93 9514-50-8813 Total 3557-01-RC25-8: 395.93 395.93
City of lone Unpaid Invoice Report Page: 13
Posting period: 07/26 May 28, 2026 02:02PM
Invoice Description Type Invoice Due Invoice Discount Net Invoice GL Account Number Date Date Amount Amount Check Amount Number
CREDIT ON 1 HOWARD PARK MASTER PLAN Invoice 01/15/2026 02/14/2026 3,504.40- 3,504.40- 9514-50-8813 Total CREDIT ON PAYMENT: • 3,504.40- .00
3,504.40-
Total 6170 RRM DESIGN GROUP: 3,108.47- .00 3,108.47-
6230 RAY BLACKBURN
JULY 2026 1 JULY 2026 PAYMENT FOR PD BLDG - Invoice 06/01/2026 07/01/2026 5,019.37 5,019.37 9670-70-8812 Total JULY 2026: 5,019.37 .00 5,019.37
Total 6230 RAY BLACKBURN: 5,019.37 .00 5,019.37
6425 SAM FABILA
1779445152 1 ARENA- SOCIAL MEDIA MGMT-MARK Invoice 05/22/2026 06/21/2026 3,000.00 3,000.00 4311-92-6221 Total 1779445152307: 3,000.00 .00 3,000.00
Total 6425 SAM FABILA: 3,000.00 3,000.00
6530 LES SCHWAB TIRES
6620040522 1 PW-TURF TRAC GUARD TRACTOR-D Invoice 05/18/2026 06/17/2026 145.15 145.15 4511-92-6203 Total 66200405228: 145.15 .00 145.15
Total 6530 LES SCHWAB TIRES: 145.15 145.15
6555 JERGEN'S INC.
82239 1 MARCH MONTHLY ICE MACHINE RE Invoice 03/04/2026 04/03/2026 400.00 400.00 4511-92-6190 Total 82239: 400,00
400.00
82240 1 SET UP FEE FOR INSTALL OF RENTA Invoice 03/04/2026 04/03/2026 500.00 500.00 4511-92-6203 Total 82240: 500.00 .00
500.00
Total 6555 JERGEN'S INC.: 900.00 900.00
6570 SANGHAI CORPORATION
051326 1 CONTRACTUAL PAYMENT Invoice 05/13/2026 06/12/2026 42,558.31 42,558.31 1111-94-9261

6.927.34 .00 6.927.34 1111-85-6216
9,107.06 9,107.06 1111-80-6218
18,110.00 .00 18,110.00 1111-80-6213
286.47 .00 286.47 1111-75-6160
136.35 .00 136.35 1111-75-6122

34.00 34.00 1111-70-6240
300.00 .00 300.00 1111-70-6202
1,320.90 .00 1,320.90 1111-70-6170
100.00 100.00 1111-70-6111
4,352.82 .00 4,352.82 1111-68-6221
1,478.52 .00 1,478.52 1111-68-6212
15,263.96 15,263.96 1111-68-6210
3,897.50 .00 3,897.50 1111-65-6220
257.32 257.32 1111-65-6160
151.94 .00 151.94 1111-62-6111
1,225.50 .00 1,225.50 1111-46-4626
1,225.50- 1,225.50- .00 1111-00-2111
Net Credit Debit GL Account Number
Summary by General Ledger Account Number
230,249.73 .00 231,475.23 Grand Totals:
230,249.73 .00 231,475.23
Total:
150.00 .00 150.00 Total 6575 BRUSATORI ENTERPRISES INC:
150.00 .00 150.00 Total 34327:
150.00 9670-70-6202 150.00 06/05/2026 05/06/2026 Invoice 1 PD-WINCHING 34327 6575 BRUSATORI ENTERPRISES INC
42,558.31 .00 42,558.31 Total 6570 SANGHAI CORPORATION:
42,58.31 .00 42,558.31 Total 051326:
-
Number Check Amount Amount Amount Date Date Number Number GL Account Net Invoice Discount Invoice Due Invoice Description Sequence Invoice May 28, 2026 02:02PM Posting period: 07/26
Page: 14 Unpaid Invoice Report City of lone
City of lone Unpaid Invoice Report Page: 15
Posting period: 07/26 May 28, 2026 02:02PM
Summary by General Ledger Account Number
GL Account Number Debit Credit Net
1111-90-6225 1,451.00 1,451.00
1111-92-6170 426.28 426.28
1111-94-9261 42,558.31 42,558.31
2111-65-6220 7.50 7.50
2111-92-6190 32.56 100 32.56
3111-65-6220 25.00 25.00
3111-92-6111 19.00 19.00
3111-92-6170 378.77 100 378.77
3111-92-6215 298.00 298.00
3111-92-6222 20,550.40 .00 20,550.40
3131-65-6111 230.47 .00 230.47
3131-65-6160 69.95 69.95
3131-65-6220 7.50 7.50
3131-68-6210 809.54 00 809.54
3131-92-6193 2,241.70 2,241.70
3131-92-6220 462.00 .00 462.00
3131-92-6222 25 378.00 .00 25,378.00
3131-92-8813 44,580.00 .00 44,580.00
4111-67-6122 60.00 .00 60.00
4311-92-6202 19.53 .00 19.53
4311-92-6221 3,000.00 .00 3,000.00
4511-92-6170 104.74 .00 104.74
4511-92-6190 2,308.81 .00 2,308.81
4511-92-6203 645.15 .00 645.15
4511-92-8813 1,182.65 .00 1,182.65
8221-92-6170 1,831.09 17.16- 1,813.93
8221-92-6190 2,700.00 .00 2,700.00
9111-65-6215 792.50 .00 792.50
9513-70-8812 84.27 00 84.27
9514-50-8813 3,504.40- 3,108.47-
9520-50-6114 236.50 .00 236.50
9520-50-8813 8,323.69 .00 8,323.69
9670-70-6202 .00 150.00
9670-70-6220 2,616.42 2,616.42
9670-70-6240 220.00 .00 220.00
9670-70-8812 6,187.00 6,187.00
9675-75-6170 1,284.79 1,284.79
9675-75-6201 313.38 .00 313.38
City of lone Unpaid Invoice Report Page: 16
Posting period: 07/26 May 28, 2026 02:02PM
Summary by General Ledger Account Number
GL Account Number Debit Credit Net
9675-75-6202 64.68 .00 64.68
Grand Totals: 234,996.79 4,747.06- 230,249.73
Summary by General Ledger Posting Period
GL Posting Period Debit Credit Net
01/26 395.93 3,521.56- 3,125.63-
02/26 16,288.31 .00 16,288.31
03/26 1,961.15 .00 1,961.15
04/26 110,962.17 1,225.50- 109,736.67
05/26 99,279.74 .00 99,279.74
06/26 6,109.49 .00 6,10949
Grand Totals:
234,996.79 4,747.06- 230,249.73
City of lone Paid Invoice Report Page: 1
Check issue dates: 5/21/2026 - 5/28/2026 May 28, 2026 02:13PM Report Criteria:

Summary report type printed
Vendor Invoice Invoice Invoice Discount Check Check Check GL Account Number Name Number Description Date Amount Amount Amount Number Issue Date 265 AMADOR COUNTY SHERI APRIL 2026 MONTHLY MOBILE DATA 05/08/2026 691.84 .00 691.84 7132 05/21/2026 9670706220 Total 265: 691.84 691.84
420 AT&T CALNET 3 25186932 PD-BAN 9391064373 05/01/2026 287.87 287.87 7133 05/21/2026 1111706160 Total 420: 287.87 .00 287.87
800 CALIFORNIA OVERHEAD 22733 FD-EMERGENCY DOOR 04/2212026 3,050.00 .00 3,050.00 Multiple Multiple 9675756190 Total 800: 3,050.00 .00 3,050.00
1950 HUNT & SONS INC. 85519 PW-FUEL 05/15/2026 1,455.99 .00 1,455.99 7135 05/21/2026 3131926201 Total 1950: 1,455.99 .0o 1,455.99
2045 IONE PLAZA LLC 060126 PD-JUNE RENT & CAM 06/01/2026 3,759.42 .00 3,759.42 713605/21/2026 1111706170 Total 2045: 3,759.42 .00 3,759.42
2930 PG & E 2092737318- HP-MAIN ON PICNIC HILL 05/19/2026 2,206.63 .00 2,206.63 714405/22/2026 4511926170 2134403982- HP-HORSE ARENA 05/19/2026 590.88 .00 590.88 7144 05/22/2026 4311926170 3034727877-STREET LIGHTING-W MA 05/13/2026 79.99 .00 79.99 713805/21/2026 1111926170 3159727869- STREET LIGHTING - CRAI 05/14/2026 2,238.24 .00 2,238.24 7138 05/21/2026 1111926170 7290630706- HP HORSE BARN 05/19/2026 366.57 .00 366.57 7144 05/22/2026 4511926170 9079629486- STREET LIGHTS-SHAKEL 05/14/2026 28.46 .00 28.46 7138 05/21/2026 8221926170 9373962863- CITY HALL 05/19/2026 940.52 .00 940.52 7144 05/22/2026 1111926170 Total 2930: 6,451.29 .00 6,451.29
4745 BENEFIT COORDINATOR BOND ADMIN DENTALVISION 06/01/2026 2,172.30 .00 2,172.30 713405/21/2026 1111755212 Total 4745: 2,172.30 .00 2,172.30
6045 PRIMO BRANDS 06E87200111 ADM WATER SERVICE 05/14/2026 174.41 .00 174.41 Multiple Multiple 1111706111 City of lone Paid Invoice Report Page: 2
Check issue dates: 5/21/2026 - 5/28/2026 May 28, 2026 02:13PM Vendor Invoice Invoice Invoice Discount Check Check Check GL Account Number Name Number Description Date Amount Amount Amount Number Issue Date Total 6045: 174.41 174.41
6185 STATE OF CALIFORNIA D 043265 PD-FINGERPRINTS 05/05/2026 189.00 .00 189.00 7140 05/21/2026 9670706220 Total 6185: 189.00 189.00
6465 RUBEN MATOO INC 052226 FD FUEL 05/22/2026 4,789.65 4,789.65 Multiple 05/22/2026 9675756201 Total 6465: 4,789.65 .00 4,789.65
6580 MICHAEL A. ROARK 051926 HOWARD PARK-SOUNDS 05/19/2026 300.00 300.00 7137 05/21/2026 4121676125 Total 6580: 300.00 .00 300.00
6585 BELKORP AG LLC 1832109 TURFCO 1550 TIW EC HY 03/27/2026 6,040.89 .00 6,040.89 7145 05/28/2026 9514928813 Total 6585: 6,040.89 .00 6,040.89
Grand Totals: 29,362.66 .00 29,362.66
Report Criteria:

Summary report type printed
OF
TONG Agenda Item K. 1.

CITY OF IONE
IONE, CA 95640
LIFORN
DATE: JUNE 2, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOSH VARINSKY, CITY ATTORNEY
SUBJECT: ORDINANCE TO INCREASE CITY MANAGER'S PURCHASING

AUTHORITY
RECOMMENDED ACTION:

It is recommended that the City Council waive second reading and adopt the attached Ordinance by title only, increasing the City Manager's purchasing authority from $15,000 to $50,000.

BACKGROUND / DISCUSSION:

The City's current purchasing and bidding ordinance is codified in Chapter 2.44 of the Municipal Code. The ordinance sets forth the purchasing limits of City departments and the City Manager and establishes bidding and solicitation procedures for goods, services, and public works projects.

The ordinance also provides criteria such as local preferences, small business preferences, and pre- qualification of bidders.

The intent of the attached ordinance is narrow, to increase the City Manager's purchasing limit above $15,000 and make corresponding consistency edits to the chapter.

To review the text amendments to the code chapter, a redline version is included as an exhibit to the attached ordinance.

The amendments to the chapter include the following:
• Increases the City Manager's purchasing limit to $50,000. (Section 2.44.140) • Specifies that any expenditure over $50 is authorized by the City Manager, consistent with the City's current administrative practices. (Section 2.44.140) • Other clarifications include specifying that the purchasing limit also applies to written contracts, so long as the maximum expenditure under those contracts are within the purchasing limit. (Section 2.44.020; Section 2.44.140)
• Other consistency edits and cleanup are included as well. (See Sections 2.44.140,

2.44.150(D).)
Included with this report is the ordinance to formally adopt the code amendments, which contains two exhibits: (1) a clean version of the code chapter if adopted, and (2) a redline version of the code chapter showing the text amendments.

In the future, it is also recommended that the City Council consider a more comprehensive review and update of this ordinance. One reason for this is to align the ordinance with the City's participation in the
partie in anthel. (SemisubhaptensionCe MAnicuat Coder" provided in the Califomic ATTACHMENTS:

1. Ordinance No. 536
EXHIBIT A: Clean version of Chapter 2.44 of the Ione Municipal Code (as amended)
EXHIBIT B: Redline version of Chapter 2.44 of the lone Municipal Code (as amended)
ORDINANCE NO. 536

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF IONE
AMENDING CHAPTER 2.44 (PURCHASING AND BIDDING POLICY) OF THE IONE

MUNICIPAL CODE TO INCREASE THE CITY MANAGER'S PURCHASING AUTHORITY WHEREAS, Chapter 2.44 of the City of lone Municipal Code sets forth the purchasing and bidding policies for goods, services, maintenance work, and public works projects of the City (Purchasing Ordinance"); and
WHEREAS, the Purchasing Ordinance provides the authority and expenditure limits of the City's departments and City Manager to make such expenditures without authorization from the City Council; and
WHEREAS, the Purchasing Ordinance currently sets the City Manager's authority for budgeted expenditures at $15,000; and
WHEREAS, to create further administrative flexibility without the requirement to obtain Council approval for any item over $15,000, the City Council hereby finds that such limit should be increased as forth in the attached code amendments; and WHEREAS, the City Council further desires to make certain clarifications in the Purchasing Ordinance, such as clarifying that expenditure authority applies to any and all types of expenditures, including services or scopes of work which require a written contract, subject to review by the City Attorney.

NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF IONE DOES ORDAIN AS FOLLOWS:

SECTION 1. Amendments to lone Municipal Code. Chapter 2.44 of the lone Municipal Code is hereby repealed and replaced in its entirety with the provisions contained in Exhibit A attached and incorporated hereto. As more specifically described in Exhibit B attached and incorporated hereto, the amendments being made by this ordinance are shown in strikeout and underline as contained in the following Sections: Section 2.44.020 (Intent); 2.44.140 (Expenditure categories); and Section 2.44.150 (Procurement procedures - Major expenditures (Over $50,001.00)).

SECTION 2. Severability. If any section, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions thereof.

SECTION 3. Effective Date. This Ordinance shall take effect thirty (30) days after its passage by the City Council and following the affirmative vote of a majority of the members of the City Council. Within fifteen (15) days of its adoption, a summary of the ordinance shall be published in a newspaper of general circulation in the City of lone, California, which summary shall include the names of those Councilmembers voting for and against the ordinance. A certified copy of the full text of such adopted ordinance or amendment shall be on file in the office of the City Clerk.

The foregoing ordinance was duly introduced at a regular meeting of the City Council of the City of lone on the 19th day of May, 2026 and adopted at a regular meeting of the City Council of the City of lone on the 2nd day of June, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Jody Maita,
Mayor of City of lone
ATTEST:

Janice Traverso
City Clerk
APPROVED AS TO FORM:

Josh Varinsky
City Attorney

EXHIBIT A
Chapter 2.44 of lone Municipal Code (as amended)
Title 2 - ADMINISTRATION AND PERSONNEL
Chapter 2.44 PURCHASING AND BIDDING POLICY
Chapter 2.44 PURCHASING AND BIDDING POLICY!
Sections:

2.44.010 Established.

The City of lone hereby establishes a purchasing and bidding policy under the direction of the city manager and finance office director.
(Ord. No. 505, 11-16-2019)

2.44.020 Intent.

The purchase and bidding policy provides a fair and equitable process for all interested and qualified vendors in providing a bid to the city. The city will make an award in a manner consistent with the city purchase and bidding policy. Any exceptions to this policy must be approved by the city council. The city council may, by majority vote and in accordance with its fiduciary responsibilities, approve expenditures of any amount, for any length of term, not otherwise inconsistent with any applicable law. The authorized purchases and expenditures described in this chapter include contracts for services established by written agreement between the city and the vendor, subject to review by the City Attorney.
(Ord. No. 505, 11-16-2019)

2.44.030, 2.44.040 Reserved.

2.44.050 Duties.

The duties of the city manager and/or finance office director, or their designee, shall be to make and provide all purchases of materials and services for the city:

As are required and requested by the various departments and activities of the city which are usual, normal and necessary for the achievement of the end objective of said departments and are within and contemplated by the regularly adopted budget of the city for said department or departments; and As requested by various departments and as specifically authorized by the city council, whether included within or without the then valid budget for said city. (Ord. No. 505, 11-16-2019)
'Ord. No. 505, adopted November 6, 2019, amended Chapter 2.44 in its entirety to read as herein set out. Former Chapter 2.44, §$ 2.44.010—2.44.120, pertained to the purchasing department, and derived from Ord. No. 133, 1968; Ord. No. 436, adopted September 21, 2010 and Ord. No. 462, adopted March 19, 2013. lone, California, Code of Ordinances Created: 2025-03-10 16:43:56 [EST] (Supp. No. 13)

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2.44.060 Rules, regulations and definitions.

The city purchasing department will set up and submit to the city council, for its approval, and within 60 days after the appointment by the city council of the purchasing agent, proposed rules and regulations with respect to the policy of purchasing, the manner of purchasing and the coordination of such purchases with budgetary provisions and limitations, and, when such rules and regulations have been adopted by the city council, then, and continuing from the date of said adoption until otherwise modified, such rules and regulations shall afford direction to the city purchasing department and to the city purchasing agent in the exercise of the duties, responsibilities and authority granted by this chapter.

Definitions:
"City manager" means the appointed city manager or a designee authorized to act on behalf of the city manager.
"Department director" means the city employee or consultant authorized to act as the head of a city department or authorized designee acting on behalf of the director, regardless of title. (Ord. No. 505, 11-16-2019)

2.44.070 Chapter not to affect state law.

No provision in this chapter abrogates or alters the basic legal requirements for competitive bidding for materials and services where otherwise required by state law. (Ord. No. 505, 11-16-2019)

2.44.080 Local preference program.

Definition. "Local business" means a vendor, contractor, or consultant who has paid its local business tax to the City of lone at least 24 months prior to bid or proposal opening date; does business in the City of lone by providing goods, services, or construction; and maintains a physical business address located within the 95640 ZIP Code and performs business within such geographical limit on a day-to-day basis. Post office boxes shall not be used for the purpose of establishing said physical address. However, should there be a lack of bids by a local business, preference will be next given to bidders within Amador County and then to all others in that order.

B. Local Preference in Purchasing. In bidding for; or letting contracts for procurement of, supplies, materials, and equipment, as described in the purchasing policies of the city, the city council, or other authorized purchasing authority, may give a preference to local businesses in making such purchase or awarding contracts in an amount not to exceed five percent of the local business' total bid price.

The total bid price shall include not only the base bid price, but also all alterations to the base bid price resulting from alternatives which were both part of the bid and actually purchased or awarded by the city council or other appropriate authority.

C. Local Preference for Services. In awarding contracts for services, including consultant services, preference to local businesses shall be given whenever practicable, and, the contractor or consultant will also, to the extent legally permitted, solicit applications for employment and proposals for subcontractors and sub- consultants for work associated with the proposed contract from local residents and firms as opportunities occur and hire qualified local residents and firms whenever feasible.

D. Local Preference in Public Works Contracts (Sub-Contracting).

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A contractor shall use good faith efforts to sub-contract the supply of materials and equipment to local business enterprises and to sub-contract services to businesses whose work force resides within the 95640 ZIP Code.

2. A "good faith" effort, includes but is not limited to, the following or similar actions to recruit and maintain a work force that resides within the 95640 ZIP Code. a. Contact local recruitment sources to identify qualified individuals. b. Advertise in local trade papers and local newspapers of general circulation in the 95640 ZIP Code area.

Develop a written plan to recruit a work force within the 95640 ZIP Code. e. Establish a goal for local hiring that is based upon the types of skills needed to complete the project with the city.

3. Any notice inviting bids that may require the use of subcontractors shall include notification of this section.

4. Every bidder must complete and sign under penalty of perjury a certification of good-faith effort to hire a work force that resides within the 95640 ZIP Code or within Amador County if not within the City of lone, on the form provided in the City of lone's bid package, and submit said certification with the sealed bid no later than the date and time of the bid opening. Bidder shall attach to the certificate documentary evidence supporting bidder's promise to meet or make a good-faith effort to meet the local hiring goal. The purchasing agent may reject as non-responsive the bid of any contractor proposing to use subcontractors that fails to comply with the requirements of this subsection.

5. If the city finds that a contractor to whom a city contract for public works has been awarded, or a subcontractor listed by contractor on a public works project, has failed to comply with the good-faith requirement during the performance of the contract, the city may disqualify the contractor and/or subcontractors for bidding or being listed in any bid on any city contract for public works for a period of one year from the date of the city's disqualification. The city clerk shall keep a current list of all disqualified contractors and subcontractors on file.

E. Exceptions to Local Business Preference Policy. The preference set forth in this section shall not apply to the following purchases or contracts:

1. Goods or services provided under a cooperative purchasing agreement.

2. Purchases or contracts which are funded in whole or in part by a governmental entity, other than the city, and the laws, regulations, or policies governing such funding prohibit application of that preference.

3. Purchases made or contracts let under emergency or noncompetitive situations.

4. Application of the local business preference to a particular purchase, contract, or category of contracts for which the city council is the awarding authority may be waived at the city council's discretion. (Ord. No. 505, 11-16-2019)
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2.44.090 Small business preference.

A. In the bidding of a construction contract, procurement of goods, or delivery of services, the purchasing agent shall give a preference to a small business in an amount not to exceed five percent of the small business total price. The total bid price shall include not only the base bid price, but also all alterations to the base bid price resulting from alternatives which were both part of the bid and actually purchased or awarded by the city council or other appropriate authority. This preference shall not be in addition to any preference granted under Section 2.44.080(B).

B. As used in this section, "small business" means a business entity that has for at least the 24 months prior to submittal of its bid: (i) held a current business license issued by the city, and (ii) maintains its principal business office within the 95640 ZIP Code, and that either employs fewer than 100 employees or has average annual gross receipts of $10,000,000.00 or less over the previous three years.

C. No preference shall be given pursuant to this section where legal constraints on the expenditure of funds prohibit the giving of such contract.
(Ord. No. 505, 11-16-2019)

2.44.100 Verification of preference eligibility.

A. Any vendor or consultant claiming to be a local business or small business shall so certify in the bid in writing The purchasing agent shall not be required to verify the accuracy of any such certifications, and shall have the discretion to determine if a vendor or consultant meets the definition of "local business" or "small business." The decision of the purchasing agent declaring that any person or business is not a local business or small business shall be subject to appeal.

B. Enforcement.

1. The information furnished by each bidder requesting a local business or small business preference shall be under penalty of perjury.

2. No person or business shall knowingly and with intent to defraud, fraudulently obtain, retain, attempt to obtain or retain, or aid another in fraudulently obtaining or retaining or attempting to obtain or retain certification as a local business or small business for the purpose of this chapter.

No person or business shall willfully and knowingly make a false statement with the intent to defraud, whether by affidavit, report, or other representation, to a city official or employee for the purpose of influencing the certification or denial of certification of any entity as a local business or small business.

A business which has obtained city certification as a local business or a small business by reason of having furnished incorrect supporting information or by reason of having withheld information, and which knew or should have known the information furnished was incorrect or the information withheld was relevant to its request for certification, and which by reason of such certification has been awarded a contract to which it would not otherwise have been entitled, shall:
a. Pay to the city any difference between the contract amount and what the city's costs would have been if the contract had been properly awarded;
b. Be subject to debarment from future award of contracts from the city at the discretion of the city.
(Ord. No. 505, 11-16-2019)
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2.44.110 Quality and fitness.

The preferences established in this section shall in no way be construed to inhibit, limit or restrict the right and obligation of the city council and the purchasing agent to compare quality and fitness for use of supplies, materials, equipment, and services proposed for purchase and to compare the qualifications, character, responsibility, and fitness of all persons, firms, or corporations submitting bids or proposals. In addition, the preferences established in this section shall in no way be construed to prohibit the right of the city council or the purchasing agent from giving any other preference permitted by law or this chapter. (Ord. No. 505, 11-16-2019)

2.44.120 Pre-qualification of bidders for public works projects.

A. The city manager may designate public works projects or parts thereof that require specialized skills or cost in excess of $2,000,000.00 to be subject to prequalification of bidders.

B. To become a prequalified bidder, a contractor must submit to the city a prequalification application consisting of a standardized questionnaire, financial statement, and statement of experience. The forms for the questionnaire, financial statement, and statement of experience will be provided as part of the prequalification bidding packet.

C. The questionnaires and financial statements submitted by prospective contractors are not public records and are not subject to public inspection. Records of the names of contractors applying for prequalification status are public records and subject to disclosure. Documents submitted by a prospective contractor will be submitted under penalty of perjury.

D. The city will rate prospective contractors in accordance with the rating system attached as Exhibit "A" ("rating system"). The city will devise the questions, process and scoring of the rating system, so as to best evaluate a contractor's ability to successfully complete a particular project. The city will complete the rating system prior to closing of the period for submission of pre-qualification packages for any given project or pre-qualification process. The rating system will be applied uniformly and objectively to all prospective contractors, which have submitted properly completed documents in accordance with this policy.

Editor's note(s) —Exhibit "A" was not included in the codification of this chapter.

The city may determine that only a certain number of the top scoring rated contractors shall be considered prequalified for a specific project. This determination shall be made prior to issuing the notice inviting pre- qualifications for the specific project.

E. When the city uses this pre-qualification process, the only contractors eligible to submit a bid are prequalified contractors. Further, such contractors shall submit bids only naming a prequalified subcontractor, if the city also pre-qualifies subcontractors in a similar manner as prime contractors. Any bid received listing an unqualified subcontractor will automatically be disqualified as nonresponsive. No bid shall be accepted for the project from unqualified contractors.

F.l A contractor's pre-qualification status will immediately terminate if: (1) the contractor fails to give the city written notice of changes in the information previously provided within ten days before a bid opening; (2) the contractor's license is suspended or terminated by the California State Licensing Board; (3) the contractor is convicted of any crime of moral turpitude; (4) the contractor's application contains materially false information; or (5) the contractor's control over a public works contract, whether within the city's jurisdiction or otherwise, is terminated for cause.

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qualified rating. There is no appeal from a finding that a contractor is not pre-qualified because of a failure to submit required information, because of failure to submit required information in a timely manner, because of the omission of requested information or because of the falsification of information. Without a timely appeal, the contractor waives any and all rights to challenge the decision of the City of lone, whether by administrative process, judicial process, or any other legal process or proceeding.

H. A contractor may appeal the decision as follows:

1. By giving written notice of appeal to the city manager no later than ten days after receipt of the not qualified rating.

2. The notice of appeal shall contain at least the following:
a. The name, address and telephone number of the person making the appeal; b. A description of the determination which is the subject of the appeal, and the date of the notice of determination; and
A brief description of the grounds for the appeal.
l. The city will provide the contractor with a written statement of the basis for the not qualified determination and supporting evidence received from others or adduced as a result of investigation.

J. The informal hearing is to be concluded no later than five business days after the City of lone's receipt of the notice of appeal, and no later than five business days prior to the last date for the receipt of bids on the project. It is the intention of the City of lone that the date for the submission and opening of bids will not be delayed or postponed to allow for completion of an appeal process.

K. The city manager or designee shall hear the appeal. The hearing shall be an informal one. The contractor may rebut evidence which is the basis for the determination and present evidence why the contractor is qualified.

L. The city manager or designee may affirm the earlier determination or reverse the determination and assign a different rating. This decision will be in writing containing a summary of the facts that led to the decision.

The decision of the city manager is final. A contractor shall have no right to appeal that decision to the council.

M. The city manager may cancel the pre-qualification process at any time during the prequalification process, even after receiving and scoring applications. If the pre-qualification process is cancelled, the normal competitive bidding rules will apply. The city assumes no liability for the cost a prospective contractor may have incurred by submitting an application for pre-qualification, and the submittal of a pre-qualification application is a waiver to claim any such cost or losses due to cancellation of the process. (Ord. No. 505, 11-16-2019)

2.44.130 Administrative guidelines.

A. Vendor Limit. Combined purchase orders cannot exceed $50,000.00 per vendor, per fiscal year except in the case of major expenditures in which a vendor has participated in a public formal bidding process.

B. Change Orders or Amendments. A change order or amendment is a change in a contract term, other than as specifically provided for in the contract, that authorizes or necessitates any increase or decrease of the cost of the contract or in the time of completion that can be authorized by the city manager or department director. A valid request for a change order or amendment must meet the following criteria:

1. The change was not reasonably foreseeable at the time that the contract was signed;

2. The change must be relevant to the original contract; and Created: 2825-03-10 16:43:56 [EST]
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3. The change is authorized by the contract provisions and in the best interest of the city.

Conflict of Interest. No employee, officer, councilmember, or agent shall participate in the selection, award, or administration of a contract if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, councilmember, agent, or any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated, herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

Nothing in this policy does or is to be construed as limiting the applicability of any other federal, state, or local laws and regulations governing prohibitions against financial conflicts of interest, including but not limited to the Political Reform Act (Government Code Section 81000 et seq.) and implementing regulations from the Fair Political Practices Commission (Title 2, Section 18110 et seq., of the California Code of Regulations), and Government Code Sections 1090-1999 and 1126. All such laws and regulations shall apply to every employee, officer, councilmember, and agent of the city.

D. Local Vendors. Purchasing goods and services from local vendors which stimulate the local economy is encouraged but not required.

E. Green Purchasing Practices. The city is committed to green purchasing practices in obtaining goods and services. The city shall consider environmentally-preferable products when appropriate. Nothing in this policy requires the procurement of products that do not adequately perform their intended use, requires procurement that excludes adequate competition, or requires the procurement of products that are unavailable at a reasonable price or at a reasonable time. An environmentally-preferable product means a product that meets any of the following criteria:

1. Is durable, repairable, reusable, or recyclable;

2. Has minimal packaging, toxic content, or chemical-hazard potential;

3. Is resource or energy efficient in any or all phases of its manufacture, use, or disposal; or

4. Its use or disposal minimizes or eliminates the city's potential environmental liability. (Ord. No. 505, 11-16-2019)

2.44.140 Expenditure categories.

A. Expenditures of $50.00 or less (petty cash)
B. Expenditures over $50.00 to $5,000.00 (operational)
C. Expenditures over $5,000.00 to $15,000.00 (minor)
D. Expenditures over $15,000.00 to $50,000.00 (intermediate) E. Expenditures over $50,000.00 (major)
A. Expenditures of $50.00 or Less.

Authorization: Department director, who may delegate to a department manager Procurement: No bids or PO necessary; petty cash advances or reimbursement Created: 2025-03-10 16:43:56 [EST]
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Term Limit: N/A
Note: These transactions take the place of ordinary ongoing purchases and shall be limited in use.

A cash disbursement or reimbursement may be obtained from the finance department and must not exceed $50.00. A petty cash request form shall be completed and signed by the department director before submittal. The form shall include the date, description of the item to be purchased, and account number. Petty cash amounts will be advanced to accommodate miscellaneous minor expenditure amounts of $50.00 or less and for which normal payment provisions are not practical. The finance department will periodically audit petty cash expenditures as to form and regulations and may confirm purchases.

B. Expenditures up to $5,000.00 During the Initial Term.? Authorization: City Manager
Procurement: No PO necessary; three informal bids/proposals whenever possible Term limit: Three years plus one three-year extension
C. Expenditures up to $15,000.00 During the Initial Term.

Authorization: City Manager
Procurement: PO required plus three informal bids/proposals Term Limit: Three years plus one three-year extension
D. Expenditures up to $50,000.00 During the Initial Term.

Authorization: City Manager
Procurement: PO required plus three informal bids/proposals plus city contract Term limit: Three years plus one three-year extension
E. Expenditures over $50,000.00.

Authorization: City Council
Procurement: PO required plus formal bids/proposals plus city contract "For purposes of this policy, the "initial term" shall be either: (i) a term under the contract or PO not to exceed one year, or (ii) a term longer than one year but not to exceed the maximum number of years authorized under a "Term limit" (set forth below) as long as the contract includes a continuing obligation for performance by a contracting party and the city has an obligation for payment only for the services actually performed and accounted for by invoice or other monthly or regular periodic documentation acceptable to the city. Under any contract or PO, either the contracting party or city may terminate the contract or PO prior to the expiration of the initial term for the other party's nonperformance. 3" Informal" bid/proposal means verbal or written, via telephone, e-mail or other casual medium. "The city's templates for contracts, agreements, amendments and change orders shall be used for purchases, services, or projects which require written contracts. The city manager may allow for modifications of these templates or use of other contracts, agreements, amendments and change orders, or may require use of city templates when the city manager determines it is prudent due to the level of risk exposure to the city, the need to spell out a complex scope of work, or any other reason s/he believes to be in the best interest of the city.

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Term limit: No limit, any term approved by majority vote of the city council F. Report to City Council. Any and all expenditures by department director or city manager in excess of $1,000.00 shall be reported to the city council at the next regular council meeting following said expenditure. Said report may be in the form of a list provided by the city manager describing the purpose and the amount of the expenditure.
(Ord. No. 505, 11-16-2019)

2.44.150 Procurement procedures—Major expenditures (over $50,001.00).

A. Formal Bids for Major Public Works Projects and Major Supplies and Equipment Purchases. Major public works projects and supplies and equipment are defined as purchases and projects having an actual or estimated value of greater than $50,001.00. The solicitation and selection of bids and award of contracts shall comply with the lone Municipal Code (public works contracts), and this policy, and shall be administered through each city department, according to the following procedures:

1. Invitation for Bids. An invitation for bids (the "invitation") shall be published at least two times in a newspaper, electronic bulletin board or online submission source, city website, or other generally- recognized source of local public works contract information, at least ten days and at least five days prior to the date of the opening of bids. Invitations shall include general descriptions of the work to be performed, the time and place of the opening of bids, the place where bidders may obtain bid documents, the amount of bid security required, and the amount and nature of performance and labor materials security that will be required.

2. Form of Bids. Bids conforming to the requirements of the invitation shall be submitted to the department director (the "director") in sealed packages or by other means which will prevent the divulging of bids prior to the stated time for opening of bids, all as specified in the invitation or the bid documents. Unopened bids should be clearly marked or otherwise identifiable as bids for the project to which they apply.

3. Bid Security for Public Works Projects. Bids for public works projects shall be accompanied by cash, cashier's check, certified check, surety bond, or other form of security stated in the invitation or bid documents, in a sum equal to at least ten percent of the amount of the bid.

4. Opening of Bids. At the time and place stated in the invitation, the bids shall be publicly opened and announced. The bid amounts shall be tabulated and the tabulation shall be available for public inspection at the public works department during regular business hours for a period of not less than 30 calendar days after the bid opening.

5. Review of Bids. The director shall review all bids received for completeness, accuracy, responsiveness to the invitation and the bid documents, and the city's experience with or knowledge of the qualification and reliability of each bidder and shall prepare a recommendation to the city council.

Written amounts shall take precedence over associated numeric amounts. Mathematical errors, if found, shall be corrected and shall not disqualify a bid. The corrected total shall be the bid amount considered in determining the lowest responsible bidder and shall be the contract amount awarded if the bid is selected.

6. Award of Contract. Contracts shall be awarded by the city council to the lowest responsible bidder.

Determination of the lowest responsible bidder shall be at the sole discretion of the city council pursuant to findings and recommendations presented by the director at the time of the award of contract.

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7. Equal Bids. If two or more equal low bids are received, the city council may award the contract to any one of the equal low bidders by the following:
a. Select one bid;
Reject all bids and re-solicit for bids;
Reject all bids and authorize negotiated agreement if consistent with federal and state laws; Select one bid, which is the most responsible bidder; or Take any other action that the city council deems to serve the best interest of the city.

8. No Bids. When no bids are received from responsible firms, the city council may accomplish the project in any manner it sees fit.

9. Rejection of Bids. The city council may reject any or all bids presented and may then direct that the project be re-advertised, may authorize negotiation of a contract with one or more responsible firms, or may resolve that the project can be performed more economically by city forces, day labor, time and materials contract, or other method.

10. Execution of Contract. The successful bidder shall execute the contract and furnish required performance security and labor and materials security when required pursuant to the bid document.

11. Forfeiture of Bid Security for Public Works Projects. If the successful bidder fails to execute the contract and furnish security within the stated time, and said failure is not primarily due to actions or omissions of the city or to acts of god, the bidder shall forfeit the bid security provided. The city council may then consider the bid of the next lowest responsible bidder.

12. Release of Bid Security for Public Works Projects. Bidders are entitled to the return of their bid security unless forfeited as provided herein. The city shall retain all bid security until a contract has been executed or until the city council rejects all bids at which time all bid security not forfeited shall be returned to the appropriate bidders.

Disposition of Forfeited Bid Security for Public Works Projects. The city shall retain forfeited bid security until a contract is awarded to another firm or the project is cancelled. The city shall retain an amount equal to the difference between the forfeiting firm's bid and the new contract amount, if any, and an additional amount equal to administrative and other costs incurred as a result of the failure of the forfeiting bidder to enter into a contract and provide required security, and shall return any remaining amount of the bid security to the forfeiting bidder.

14. Performance Security and Labor and Materials Security for Public Works Projects. The bidder to whom the contract is awarded (the "successful bidder") shall furnish performance security and labor and materials security in amounts specified in the invitation or bid documents.

B. Formal Proposals for Major Professional and Technical Services. Major professional and technical services are defined as services having an actual or estimated value of greater than $50,001.00. The solicitation and selection of proposals and award of contracts shall comply with the lone Municipal Code, and this policy, and shall be administered through each city department, according to the following procedures:

1. Maintenance and Repair Services. Services intended to preserve and/or restore a public work to a clean, safe, efficient, and/or continually usable condition. Maintenance and repair services include, but are not limited to: carpentry, electrical, painting, plumbing, glazing, and other craftwork to preserve a facility in the condition for which it was intended; repairs, cleaning and other operations on machinery and other equipment permanently attached to a facility as fixtures; the mowing, pruning, and trimming of lawns, grass, trees, shrubs, bushes and hedges; and the regular removal or relocation of by-products or waste products accumulated at city facilities as the result of ongoing environmental processes.

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2. The city manager shall approve the preparation and release of all requests for proposals (RFP) and requests for qualifications (RFQ).

3. City staff shall determine, based on professional judgment, whether an RFP or an RFQ process best suits its needs and city staff, or a city-authorized consultant, shall prepare the RFP/RFQ document.

City staff, or a city-authorized consultant, or both shall prepare a list of suitable firms from known registries, professional organizations, and/or any other source.

5. City staff shall issue the RFP/RFQ to suitable firms, and may also advertise for competitive proposals.

6. City staff shall form a selection committee, which may include private consultants, to review the RFPs/RFQs received, and the selection committee may conduct interviews and/or hold discussions with proposing firms.

The selection committee shall rank the proposing firms according to the criteria specified in the RFP/RFQ and city staff shall notify firms of their position in the ranking.

City staff, or a city-authorized consultant, shall negotiate with the top-ranked firm to arrive at mutually-acceptable contract terms.

9. City staff, or its authorized consultant shall terminate negotiations and begin negotiations with the next-ranked firm if an agreement cannot be reached and continue this process until negotiations are successfully concluded or until the list of qualified firms submitting proposals is exhausted and an agreement cannot be reached.

10. The city council shall award or reject the contract negotiated by city staff.

C. Procurement Procedures-Non-Major Expenditures ($50,000.00 and Under).

Informal Bids or Proposals. Intermediate, minor, and operational expenditure category projects, including minor public works projects, supplies, goods, equipment and minor services are defined as projects having an actual or estimated value of $50,000.00 or less. The solicitation and selection of bids and award of contracts shall comply with the lone Municipal Code for public works projects, service contracts, and this Policy, and shall be administered through each city department, according to the following procedures:

1. Informal bids shall be obtained verbally or in writing as dictated by this policy from the open market and a written record of informal bids shall be kept with the related PO.

2. Bid Security. Security and labor and material security shall conform to the requirements for major public works projects but may be modified or waived by the city staff person authorized to make the purchase if warranted and in the best interest of the city.

3. Execution and Award of Contracts. The city council may award contracts, or the city manager, or designated city director, or staff personnel may award and execute contracts, set forth in Categories A, B, CorD above, and may waive competitive bidding requirements if in the best interest of the city, provided there are unencumbered appropriations in the fund accounts against which the expenses are to be charged.

Exemption to Any Procurement Method. Justification for exemption to any required procurement method may be determined by the city manager or the city council, as applicable, under the following circumstances:

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b. Change orders additions to an original scope of work when the original source is the only reasonable one to provide the additional goods, construction work or service needed (select- source).

Only one manufacturer or vendor makes and/or sells the required equipment (sole-source).

2. State, county, or other public agency cooperative purchasing program or contracts utilizing funding or other participation from agencies which require conformance with state, federal or other contracting regulations.

The city does not require a contract for equipment purchases such as a specific type or brand of supply or part necessary for acceptable operation of a machine or device, or as required by warranty or contract on the machine or device; written documentation supporting a purchase must be provided

4. Emergency purchases made necessary by an immediate threat to life or property or a substantial disruption of a vital public service.
a. In advance of any local emergency, the city seeks to retain a list of available local businesses willing to provide necessary supplies, materials, equipment, services, food, care or shelter to the city through the office of emergency management. Once the emergency operations center (EOC) is activated, these memorandums will be activated.
b. In the event of an emergency, the city manager or designee may make immediate purchases of goods and services. Emergency purchases include any purchase required to prevent imminent danger or to prevent or mitigate the loss or impairment of life, health, property, or essential public services. Every effort shall be made to obtain advance approvals or to obtain approvals as soon as possible following the purchase.

The city is not required to engage in either formal or informal competitive bidding in an emergency. The city council delegates to the city manager and city manager's designee the authority to waive any procedures in the policy that are not statutorily mandated when making emergency purchase of supplies, equipment, materials or services.

The city council shall ratify emergency suspension of procedures at the next properly noticed council meeting following the emergency procurement and consider whether further suspension of procedures is required to abate the impacts of the emergency.

5. The awarding officers) may waive irregularities in formal or informal bids received provided that it is in the best interest of the city to do so, and it does not result in unfair advantage to any bidder.

6. The city council may authorize the award and execution of contracts without competitive bidding provided that such award is in the best interest of the city, or of the public health, safety and welfare. (Ord. No. 505, 11-16-2019)

2.44.160 Federally funded procurements.

This section pertains to federal-funded projects and purchases.

A. Any procurement made pursuant to a federal award or subject to reimbursement, in whole or in part, with federal funds must comply with the city's procurement procedures and all applicable procurement standards codified in 2 CFR 200.318-200.326 to include the following:

1. Comply with general federal requirements and recommendations:

Comply with currently applicable Department of Homeland Security Standard Terms and Conditions.

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b. Comply with the Solid Waste Disposal Act, 2 CFR section 200.322.

C. Complete a cost or price analysis, including independent estimates, when necessary under 2 CFR 200.323.
d. Profit must be negotiated as a separate element of price, where required under 2 CFR 200.323(b).

Use of federal excess and surplus property is encouraged over purchasing new.

Geographical (local) preferences may not be used, unless expressly authorized by the awarding agency.
g. A time and materials contract or a "cost-plus" contract may not be used. h. Intergovernmental agreements are encouraged where appropriate. i. Procurements are subject to requirements for monitoring and oversights, see 2 CFR 200.318(b).
j. Records must be maintained by each department consistent with 2 CFR 200.318(i).

2. Federal contractors must meet requirements of being responsible contractors (see CFR 200.318(h) and the city will take all necessary affirmative steps to assure minority businesses, women's businesses and labor surplus area firms are used when possible.

3. Consistent with 2 CFR Section 200.320, the city will use one of the following approved procurement methods: Micro-purchases, small purchase procedures, sealed bids (formal advertising), competitive proposals, and noncompetitive proposals.

4. Contracts for federally-funded procurements must comply with 2 CFR Section 200.326, by acknowledging that federal financial assistance will be used to fund the contract, requiring that the contractor comply with all applicable federal law, regulations, executive orders and applicable federal policies; and specifying the federal government is not a party to the contract.

B. General Procurement Standards.

1. Code of Conduct. As representatives of the City of lone, all employees are expected to conduct themselves in a professional and ethical manner, maintaining high standards of integrity and the use of good judgement. Employees are expected to be principled in their business interactions and act in good faith with individuals both inside and outside the city. The following code of conduct shall govern the performance, behavior and actions of the city, including employees, directors, appointed or elected officials, volunteers, or agents who are engaged in any aspect of procurement, including, but not limited to, purchasing goods and services, awarding contracts and grants, and the administration and supervision of contracts:
a. No employee, director, appointed or elected official, volunteer, or agent of the city shall participate in the selection, award, or administration of contracts supported by a federal award if a conflict of interest is real or apparent to a reasonable person. b. Conflicts of interest may arise when any employee, officer, or agent of the city, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a real or apparent financial or other interest in or a tangible personal benefit form a firm considered for the contract.
c. No employee, director, appointed or elected official, volunteer, or agent of the city shall do usiness with, award contracts to, or show favoritism toward a member of his or hi mediate family, spouse's family, or to any company, vendor, contractor, or parties Created: 2025-03-10 16:43:56 [EST]
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subcontractors who either employ or has any relationship to a family member; or award a contract or bid which violates the spirit or intent of federal, state and local procurement laws and policies established to maximize free and open competition among qualified vendors.
d. The city's employees, directors, appointed or elected officials, volunteers, or agents shall neither solicit nor accept gratuities, favors, gifts, consulting fees, trips, or anything having a monetary value in excess of $25.00 from a vendor, potential vendor, family or employees of a vendor, contractor or parties to subcontractors.
e. Disciplinary measures for violations of the code of conduct by employees, directors, appointed or elected officials, volunteers, or agents who are engaged in any aspect of procurement, including, but not limited to, purchasing goods and services, awarding contracts and grants, and the administration and supervision of contracts could lead to disciplinary measures, up to and including possible termination of employment.

2. Solicitation Procedures.
a. Acquisition of unnecessary or duplicative items must be avoided. Consideration should be given to consolidating or dividing procurements to obtain a more economical purchase.

When appropriate, an analysis will be made of lease versus purchase alternatives, and any other appropriate analysis to determine the most economical approach. b. To foster greater economy and efficiency, and in accordance with efforts to promote cost- effective use of shared services, the city shall enter into state and local intergovernmental agreements or inter-entity agreements where appropriate for procurement or use of common or shared goods and services.

Procuring federal excess and surplus property in lieu of purchasing new equipment and property whenever such use is feasible and reduces project costs shall be utilized. d. Value engineering clauses may be used in contracts for construction projects of sufficient size to offer reasonable opportunities for cost reductions. Value engineering is a systematic and creative analysis of each contract item or task to ensure that its essential function is provided at the overall lower cost.
e. Contracts shall only be awarded to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement.

Consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. f. Records will be maintained sufficient to detail the history of procurement. These records will include, but are not necessarily limited to the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. The city clerk will be the repository for said records and shall be maintained for period of no less than seven years.
g. Time and material type contracts (open-ended) may be used only after a determination that no other contract is suitable. Time and material type contract means a contract where the cost to the city is the sum of the actual cost of materials and direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expense, and profit.

Each time and material contract will set a ceiling price that the contractor exceeds at its own risk. A higher degree of oversight is required in order to obtain reasonable assurance that the contractor is using efficient methods and effective cost controls.

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h. The city alone will be responsible, in accordance with good administrative practice and sound business judgment, for the settlement of all contractual and administrative issues arising out of procurements. These issues include, but are not limited to, source evaluation, protests, disputes, and claims. These standards do not relieve the city of any contractual responsibilities under its contracts. The federal awarding agency will not substitute its judgment for that of the city unless the matter is primarily a federal concern. Violations of law will be referred to the local, state, or federal authority having proper jurisdiction.

3. Competition.
a. All procurement transactions must be conducted in a manner providing full and open competition. In order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, and invitations for bids or requests for proposals will be excluded from competing for such procurements. Some of the situations considered to be restrictive of competition include, but are not limited to:

Placing unreasonable requirements on firms in order for them to qualify to do business;
ii. Requiring unnecessary experience and excessive bonding; iii. Noncompetitive pricing practices between firms or between affiliated companies;
iv. Noncompetitive contracts to consultants that are on retainer contracts; V. Organizational conflicts of interest;
vi. Specifying only a brand name product instead of allowing an equal product to be offered and describing the performance or other relevant requirements of the procurement; and
vii. Any arbitrary action in the procurement process.
b. Procurements shall be conducted in a manner that prohibits the use of statutorily or administratively imposed state or local geographical preferences in the evaluation of bids or proposals, except in those cases where applicable federal statutes expressly mandate or encourage geographic preference. Nothing in this section preempts state licensing laws.

When contracting for architectural and engineering (A/E) services, geographic location may be a selection criterion provided its application leaves an appropriate number of qualified firms, given the nature and size of the project, to compete for the contract. c. All solicitations will incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description must not, in competitive procurements, contain features which unduly restrict competition. The description may include a statement of the qualitative nature of the material, product or service to be procured and, when necessary, must set forth those minimum essential characteristics and standard to which it must conform if it is to satisfy its intended use.

Detailed product specifications should be avoided if at all possible. When it is impractical or uneconomical to make a clear and accurate description of the technical requirements, a brand name or equivalent description may be used as a means to define the performance or other relevant requirements of procurement. The specific features of the named brand which must be met by offers must be clearly stated.
d. Bids and proposals shall identify all the requirements which the offerors must fulfill and all other factors to be used in evaluation bids or proposals.

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4. Methods of Procurement. In addition to the city's purchasing policy approval limits, one of the following methods should be used:
a. Micro-purchase: Purchases where the aggregate dollar amount does not exceed $3,000.00, or the current limitation set by the Federal Acquisition Regulation at 48 CFR Subpart 2.1, where this threshold is periodically adjusted for inflation. b. Small purchase: Purchases up to the simplified acquisition threshold, which is currently $150,000.00. Informal purchasing procedures are acceptable, but price or rate quotes must be obtained from an adequate number of sources.

Sealed bid: Purchases over the simplified acquisition threshold, which is currently $150,000.00. Under this purchase method, formal solicitation is required, and the fixed price (lump sum or unit price) is awarded to the responsible bidder who conformed to all material terms and is the lowest in price. This method is the preferred procurement method for construction contracts, if the following conditions apply:
i. A complete, adequate, and realistic specification or purchase description is available;
il. Two or more responsible bidders are willing and able to compete effectively for the business, and,
The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally based on price.

If this method is used, the following requirements shall apply:

The invitation for bids will be publicly advertised and bids must be solicited from an adequate number of known suppliers, providing them sufficient response time prior to the date for opening the bids;
il. The invitation for bids, which will include any specifications and pertinent attachments, must define the terms or services in order for the bidder to properly respond;
ili. All bids will be publicly opened at the time and place prescribed in the invitation for bids;
iv. A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. Where specified in bidding documents, factors such as discounts will only be used in determining which bid is lowest.

Payment discounts will only be used to determine the low bid when prior experience indicates that such discounts are usually taken advantage of; and V. Any or all bids may be rejected if there is a sound documented reason.

Competitive proposals: Purchases over the simplified acquisition threshold, which is currently $150,000.00. This procurement method requires formal solicitation, fixed-price or cost-reimbursement contracts, and is used when sealed bids are not appropriate. The contract should be awarded to the responsible firm whose proposal is most advantageous to the program, with price being one of the various factors. If this method is used, the following requirements apply:
i. Requests for proposals must be publicized and identify all evaluation factors and their relative importance. Any response to publicized requests for proposals must be considered to the maximum extent practical; Created: 2025-03-10 16:43:56 [EST]
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il. Proposals must be solicited from an adequate number of qualified sources; ili. The methods for conducting technical evaluations of the proposals received and for selecting recipients may include, but not limited to: Oral interviews, references, past performance, availability to perform work, and certifications as determined by project scope.
iv. Any response that takes exception to any mandatory items in this proposal process may be rejected and not considered;
V. Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program, with price and other factors considered; and, vi. Competitive proposal procedures may be used for qualifications-based procurement of architectural/engineering (A/E) professional services whereby competitors' qualifications are evaluated and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation. The method, where price is not used as a selection factor, can only be used in procurement of A/E professional services. It cannot be used to purchase other types of services, though A/E firms are a potential source to perform the proposed effort.

Noncompetitive proposals: Also known as sole-source procurement, this may be appropriate only when one or more of the following criteria are met:
i. The item is available only from a single source;
ii. The public emergency for the requirement will not permit a delay resulting from competitive solicitation;
ili. The federal awarding agency or pass-through entity expressly authorizes noncompetitive proposals in response to a written request from the non- federal entity; or
iv. After solicitation of a number of sources, competition is determined inadequate.

Contract Cost and Price. A cost or price analysis shall be performed in connection with every procurement action in excess of the simplified acquisition threshold ($150,000.00) including contract modifications. The method and degree of analysis is dependent on the facts surrounding the particular procurement situation, but as a starting point, independent estimates shall be made prior to receiving bids and proposals.

Profit shall be negotiated as a separate element of the price for each contract in which there is a no price competition and in all cases where cost analysis is performed. To establish a fair and reasonable profit, consideration must be given to the complexity of the work to be performed, the risk borne by the contractor, the contractor's investment, the amount of subcontracting, the quality of its record of past performance, and industry profit rates in the surrounding geographical area for similar work. b. Costs or prices based on estimated costs for contracts under the federal award are allowable only to the extent that costs incurred or cost estimates included in negotiated prices would be allowable for the city under Subpart E — Cost Principles of Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

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C. The cost plus a percentage of cost and percentage of construction cost methods of contracting shall be used.

6. Federal Awarding Agency or Pass-Through Entity Review. a. The city shall make available, upon request of the federal awarding agency or pass-through entity, technical specifications on proposed procurements where the federal awarding • agency or pass-through entity believes such review is needed to ensure that the item or service specified is the one being proposed for acquisition. This review generally will take place prior to the time the specification is incorporated into a solicitation document.

Procurement procedures or operations fails to comply with the procurement standards in this part;
The procurement is expected to exceed the simplified acquisition threshold ($150,000.00) and is to be awarded without competition or only one bid or offer is received in response to a solicitation;
ili. The procurement, which is expected to exceed the simplified acquisition threshold, specifies a "brand name" product;
iv. The proposed contract is more than the simplified acquisition threshold and is to be awarded to other than the apparent low bidder under a sealed bid procurement; or
V. A proposed contract modification changes the scope of a contract or increases the contract amount by more than the simplified acquisition threshold. c. The city is exempt from the pre-procurement review in paragraph b. of this section if the federal awarding agency or pass-through entity determines that its procurement systems comply with the standards of this part.

The city may request that its procurement system be reviewed by the federal awarding agency or pass-through entity to determine whether its system meets these standards in order for its system to be certified. Generally, these reviews must occur where there is continuous high-dollar funding, and third-party contracts are awarded on a regular basis; e. The city may self-certify its procurement system. Such self-certification must not limit the federal awarding agency's right to survey the system. Under a self-certification procedure, the federal awarding agency may rely on written assurances from the city that it is complying with these standards. The city must cite specific policies, procedures, regulations, or standards as being in compliance with these requirements and have its system available for review.

Bonding Requirements. For construction or facility improvement contracts or subcontracts exceeding the simplified acquisition threshold ($150,000.00), the federal awarding or pass- through entity may accept the bonding policy and requirements of the city provided that the federal awarding agency or pass-through entity has made a determination that the federal Created: 2025-03-10 16:43:56 [EST]
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interest is adequately protected. If such a determination has not been made, the minimum requirements must be as follows:
a. A bid guarantee from each bidder equivalent to five percent of the bid price. The bid guarantee must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be required within the time specified;
b. A performance bond on the part of the contractor for 100 percent of the contract price. A performance bond is one executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract; and,
C. A payment bond on the part of the contractor for 100 percent of the contract price. A payment bond is one executed in connection with a contract to assure payment as required by law of all persons supplying labor and material in the execution of the work provided for in the contract.

8. Contract Provisions. All federal funding source compliance provisions shall include the following:
a. Equal Employment Opportunity. All contracts, when funded in whole or partly by monies derived from the federal government (either directly or indirectly), shall contain a provision requiring compliance with Equal Employment Opportunity. b. Davis-Bacon Act. Applies to construction contracts in excess of $2,000.00. It requires contracts to pay laborers and mechanics wages not less than the prevailing wage as determined by the Secretary of Labor and must be required to pay wages not less than once a week. Each bid solicitation published by the city must contain the current prevailing wage determination. Any award of the contract must be conditioned on contractor's acceptance of that wage determination and suspected or reported violations of this act shall be immediately reported to the federal awarding agency.

C. Copeland "Anti-Kickback" Act. Applies to construction contracts in excess of $2,000.00. It prohibits kickbacks in construction contracts funded with federal monies. Contractors and subcontractors or subrecipients shall be prohibited from inducing any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled and suspected or reported violations shall be immediately reported to the federal awarding agency. d. Clean Air Act and Federal Water Pollution Control Act. Applies to contracts and sub grants in excess of $150,000.00. Contractor shall be required to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act and the Federal Water Pollution Control Act. Suspected or reported violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). e. Debarment and Suspension. Contracts funded with federal grant monies may not be awarded to contractors that have been debarred or suspended from receiving federal monies pursuant to the System for Award Management (SAM).

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Contracting with Small and Minority Business, Women's Business Enterprises, and Labor Surplus Area Firms. All necessary affirmative steps will be taken to assure that minority business, women's business enterprises, and labor surplus area firms are used when possible. Affirmative steps include:
a. Placing qualified small and minority businesses and women's business enterprises on solicitation lists;
b. Assuring that small and minority businesses and women's business enterprises are solicited whenever they are potential sources;
C. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses and women's business enterprises;
Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses and women's business enterprises; e. Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and
f. Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs a. through e. of this section.
(Ord. No. 505, 11-16-2019)

2.44.170 Emergency expenditures.

In accordance with § 20168 PCC, in the event of an emergency, the city council may pass a resolution by a four-fifths vote of its members declaring that the public interest and necessity demand the immediate expenditure of public money to safeguard life, or property. Upon adoption of the resolution, it may expend any sum required in the emergency without complying with § 20162 et sec PCC. If notice for bids to let contracts will not be given, the city council shall comply with chapter 2.5 (commencing with § 22050 PCC.) (Ord. No. 505, 11-16-2019)

2.44.180 Gifts and unauthorized purchases.

City employees, officers or officials are not entitled to any special consideration from vendors and merchants in their personal affairs nor are such city employees, officers, or officials to attempt to procure materials for the personal use of any other person. City employees, officers or officials shall not solicit or accept gifts except for those items that can be shared by all staff such as food and flowers. Except for emergencies or other authorized exemption, no purchases shall be made without specific authorization as outlined in this policy. The person ordering the unauthorized purchase may be held personally liable for the costs of the purchase or contract. (Ord. No. 505, 11-16-2019)
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EXHIBIT B
(REDLINE) Chapter 2.44 of lone Municipal Code (as amended) Deletions shown in strikethrough
Additions shown in underline
Title 2 - ADMINISTRATION AND PERSONNEL
Chapter 2.44 PURCHASING AND BIDDING POLICY
Chapter 2.44 PURCHASING AND BIDDING POLICY
Sections:

2.44.010 Established.

The City of lone hereby establishes a purchasing and bidding policy under the direction of the city manager and finance office director.
(Ord. No. 505, 11-16-2019)

2.44.020 Intent.

2.44.030, 2.44.040 Reserved.

2.44.050 Duties.

The duties of the city manager and/or finance office director, or their designee, shall be to make and provide all purchases of materials and services for the city:

As are required and requested by the various departments and activities of the city which are usual, normal and necessary for the achievement of the end objective of said departments and are within and contemplated by the regularly adopted budget of the city for said department or departments; and B. As requested by various departments and as specifically authorized by the city council, whether included within or without the then valid budget for said city. (Ord. No. 505, 11-16-2019)
'Ord. No. 505, adopted November 6, 2019, amended Chapter 2.44 in its entirety to read as herein set out. Former Chapter 2.44, 992.44.010-2.44.120, pertained to the purchasing department, and derived from Ord. No. 133, 1968; Ord. No. 436, adopted September 21, 2010 and Ord. No. 462, adopted March 19, 2013. lone, California, Code of Ordinances Created: 2025-03-10 16:43:56 [EST] (Supp. No. 13)

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2.44.060 Rules, regulations and definitions.

2.44.070 Chapter not to affect state law.

No provision in this chapter abrogates or alters the basic legal requirements for competitive bidding for materials and services where otherwise required by state law. (Ord. No. 505, 11-16-2019)

2.44.080 Local preference program.

B. Local Preference in Purchasing. In bidding for, or letting contracts for procurement of, supplies, materials, and equipment, as described in the purchasing policies of the city, the city council, or other authorized purchasing authority, may give a preference to local businesses in making such purchase or awarding contracts in an amount not to exceed five percent of the local business' total bid price.

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D. Local Preference in Public Works Contracts (Sub-Contracting).

1. A contractor shall use good faith efforts to sub-contract the supply of materials and equipment to local business enterprises and to sub-contract services to businesses whose work force resides within the 95640 ZIP Code.

Advertise in local trade papers and local newspapers of general circulation in the 95640 ZIP Code area.

C. If portions of the work are performed by subcontractors, identify qualified subcontractors whose workforce includes persons living within the 95640 ZIP Code or demonstrate that no local • subcontractors are qualified to perform the work or supply the materials or equipment. d. Develop a written plan to recruit a work force within the 95640 ZIP Code. e. Establish a goal for local hiring that is based upon the types of skills needed to complete the project with the city.

3. Any notice inviting bids that may require the use of subcontractors shall include notification of this section.

If the city finds that a contractor to whom a city contract for public works has been awarded, or a subcontractor listed by contractor on a public works project, has failed to comply with the good-faith requirement during the performance of the contract, the city may disqualify the contractor and/or subcontractors for bidding or being listed in any bid on any city contract for public works for a period of one year from the date of the city's disqualification. The city clerk shall keep a current list of all disqualified contractors and subcontractors on file.

E. Exceptions to Local Business Preference Policy. The preference set forth in this section shall not apply to the following purchases or contracts:

1. Goods or services provided under a cooperative purchasing agreement.

3. Purchases made or contracts let under emergency or noncompetitive situations.

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2.44.090 Small business preference.

As used in this section, "small business" means a business entity that has for at least the 24 months prior to submittal of its bid: (i) held a current business license issued by the city, and (ii) maintains its principal business office within the 95640 ZIP Code, and that either employs fewer than 100 employees or has average annual gross receipts of $10,000,000.00 or less over the previous three years.

No preference shall be given pursuant to this section where legal constraints on the expenditure of funds prohibit the giving of such contract.
(Ord. No. 505, 11-16-2019)

2.44.100 Verification of preference eligibility.

A. Any vendor or consultant claiming to be a local business or small business shall so certify in the bid in writing.

The purchasing agent shall not be required to verify the accuracy of any such certifications, and shall have the discretion to determine if a vendor or consultant meets the definition of "local business" or "small business." The decision of the purchasing agent declaring that any person or business is not a local business or small business shall be subject to appeal.

B. Enforcement.

1. The information furnished by each bidder requesting a local business or small business preference shall be under penalty of perjury.

3. No person or business shall willfully and knowingly make a false statement with the intent to defraud, whether by affidavit, report, or other representation, to a city official or employee for the purpose of influencing the certification or denial of certification of any entity as a local business or small business.

4. A business which has obtained city certification as a local business or a small business by reason of having furnished incorrect supporting information or by reason of having withheld information, and which knew or should have known the information furnished was incorrect or the information withheld was relevant to its request for certification, and which by reason of such certification has been awarded a contract to which it would not otherwise have been entitled, shall:
a. Pay to the city any difference between the contract amount and what the city's costs would have been if the contract had been properly awarded;
b. Be subject to debarment from future award of contracts from the city at the discretion of the city.
(Ord. No. 505, 11-16-2019)
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2.44.110 Quality and fitness.

The preferences established in this section shall in no way be construed to inhibit, limit or restrict the right and obligation of the city council and the purchasing agent to compare quality and fitness for use of supplies, materials, equipment, and services proposed for purchase and to compare the qualifications, character, responsibility, and fitness of all persons, firms, or corporations submitting bids or proposals, In addition, the preferences established in this section shall in no way be construed to prohibit the right of the city council or the purchasing agent from giving any other preference permitted by law or this chapter. (Ord. No. 505, 11-16-2019)

2.44.120 Pre-qualification of bidders for public works projects.

A. The city manager may designate public works projects or parts thereof that require specialized skills or cost in excess of $2,000,000.00 to be subject to prequalification of bidders.

The questionnaires and financial statements submitted by prospective contractors are not public records and are not subject to public inspection. Records of the names of contractors applying for prequalification status are public records and subject to disclosure. Documents submitted by a prospective contractor will be submitted under penalty of perjury.

Editor's note(s) -Exhibit "A" was not included in the codification of this chapter.

F. A contractor's pre-qualification status will immediately terminate if: (1) the contractor fails to give the city written notice of changes in the information previously provided within ten days before a bid opening; (2) the contractor's license is suspended or terminated by the California State Licensing Board; (3) the contractor is convicted of any crime of moral turpitude; (4) the contractor's application contains materially false information; or (5) the contractor's control over a public works contract, whether within the city's jurisdiction or otherwise, is terminated for cause.

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G. The city shall give written notice to each contractor of the pre-qualification determination for that contractor. A contractor may appeal a rating of "not qualified," including a decision to revoke a previous qualified rating. There is no appeal from a finding that a contractor is not pre-qualified because of a failure to submit required information, because of failure to submit required information in a timely manner, because of the omission of requested information or because of the falsification of information. Without a timely appeal, the contractor waives any and all rights to challenge the decision of the City of lone, whether by administrative process, judicial process, or any other legal process or proceeding.

A contractor may appeal the decision as follows:

1. By giving written notice of appeal to the city manager no later than ten days after receipt of the not qualified rating.

The notice of appeal shall contain at least the following:

The name, address and telephone number of the person making the appeal; b. A description of the determination which is the subject of the appeal, and the date of the notice of determination; and
c. A brief description of the grounds for the appeal.

I. The city will provide the contractor with a written statement of the basis for the not qualified determination and supporting evidence received from others or adduced as a result of investigation.

The city manager or designee shall hear the appeal. The hearing shall be an informal one. The contractor may rebut evidence which is the basis for the determination and present evidence why the contractor is qualified.

The decision of the city manager is final. A contractor shall have no right to appeal that decision to the M. The city manager may cancel the pre-qualification process at any time during the prequalification process, even after receiving and scoring applications. If the pre-qualification process is cancelled, the normal competitive bidding rules will apply. The city assumes no liability for the cost a prospective contractor may have incurred by submitting an application for pre-qualification, and the submittal of a pre-qualification application is a waiver to claim any such cost or losses due to cancellation of the process. (Ord. No. 505, 11-16-2019)

2.44.130 Administrative guidelines.

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1. The change was not reasonably foreseeable at the time that the contract was signed;

2. The change must be relevant to the original contract; and

3. The change is authorized by the contract provisions and in the best interest of the city.

C. Conflict of Interest. No employee, officer, councilmember, or agent shall participate in the selection, award, or administration of a contract if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, councilmember, agent, or any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated, herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

D. Local Vendors. Purchasing goods and services from local vendors which stimulate the local economy is encouraged but not required.

Green Purchasing Practices. The city is committed to green purchasing practices in obtaining goods and services. The city shall consider environmentally-preferable products when appropriate. Nothing in this policy requires the procurement of products that do not adequately perform their intended use, requires procurement that excludes adequate competition, or requires the procurement of products that are unavailable at a reasonable price or at a reasonable time. An environmentally-preferable product means a product that meets any of the following criteria:

1. Is durable, repairable, reusable, or recyclable;

2. Has minimal packaging, toxic content, or chemical-hazard potential;

3. Is resource or energy efficient in any or all phases of its manufacture, use, or disposal; or

4. Its use or disposal minimizes or eliminates the city's potential environmental liability. (Ord. No. 505, 11-16-2019)

2.44.140 Expenditure categories.

This section sets forth the expenditure authority of the city manager and city departments. Purchases, which include those made by purchase order (PO), written agreement, amendment or change order that require city expenditures, are classified into five categories based on the anticipated expenditure amount. If the purchase is made by written agreement, the agreement shall specify the maximum expenditure limit described in the applicable category below. Each category establishes an authorization level, procurement method, and maximum term, which shall apply unless specifically exempted in accordance with this policy. -A. Expenditures of $50.00 or less (petty cash)
B. Expenditures ef $51over $50.00 to $5,000.00 (operational) C. Expenditures efover $5,0001.00 to $15,000.00 (minor) D. Expenditures efover $15,0001.00 to $50,000.00 (intermediate) E. Expenditures over $50,001000.00 (major)
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A. Expenditures of $50.00 or Less.

Authorization: Department director, who may delegate to a department manager Procurement: No bids or PO necessary; petty cash advances or reimbursement Term Limit: N/A
Note: These transactions take the place of ordinary ongoing purchases and shall be limited in use.

B. Expenditures ef $51.00up to $5,000.00 During the Initial Term.? Authorization: Department director, who may delegate to a department manager City Manager
Procurement: No PO necessary; three informal bids/proposals whenever possible Term limit: Three years plus one three-year extension
C. Expenditures of $5,001.00up to $1015,000.00 During the Initial Term.

Authorization: Department directer City Manager
Procurement: PO required plus three informal bids/proposals Term Limit: Three years plus one three-year extension
D. Expenditures of $10,001.00up to $1550,000.00 During the Initial Term.

Authorization: City managerManager
Procurement: PO required plus three informal bids/proposals plus city contract "For purposes of this policy, the "initial term" shall be either: (i) a term under the contract or PO not to exceed one year, or (ii) a term longer than one year but not to exceed the maximum number of years authorized under a "Term limit" (set forth below) as long as the contract includes a continuing obligation for performance by a contracting party and the city has an obligation for payment only for the services actually performed and accounted for by invoice or other monthly or regular periodic documentation acceptable to the city. Under any contract or PO, either the contracting party or city may terminate the contract or PO prior to the expiration of the initial term for the other party's nonperformance. *Designee must have signature authorization form on file with the finance department, or active designation letter for a specific date range.
'"Informal" bid/proposal means verbal or written, via telephone, e-mail or other casual medium. "The city's templates for contracts, agreements, amendments and change orders shall be used for category Dand E purchases, services, or projects which require written contracts. The city manager may allow for modifications of these templates or use of other contracts, agreements, amendments and change orders, or may require use of city templates for category B and G purchases-when the city manager determines it is Created: 2025-03-10 16:43:56 [EST]
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Term limit: Ihree-years-plus-one-three. Three years plus one three-year extension yeatextension
E. Expenditures over $15,00750,000.00.

Authorization: City councilCouncil
Procurement: PO required plus formal bids/proposals plus city contract Term limit: No limit, any term approved by majority vote of the city council F. Report to City Council. Any and all expenditures by department director or city manager in excess of $1,000.00 shall be reported to the city council at the next regular council meeting following said expenditure. Said report may be in the form of a list provided by the city manager describing the purpose and the amount of the expenditure.
(Ord. No. 505, 11-16-2019)

2.44.150 Procurement procedures — Major expenditures (over $50,001.00).

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Award of Contract. Contracts shall be awarded by the city council to the lowest responsible bidder.

7. Equal Bids. If two or more equal low bids are received, the city council may award the contract to any one of the equal low bidders by the following:
a. Select one bid;
Reject all bids and re-solicit for bids;
Reject all bids and authorize negotiated agreement if consistent with federal and state laws; d. Select one bid, which is the most responsible bidder; or e. Take any other action that the city council deems to serve the best interest of the city.

8. No Bids. When no bids are received from responsible firms, the city council may accomplish the project in any manner it sees fit.

Rejection of Bids. The city council may reject any or all bids presented and may then direct that the project be re-advertised, may authorize negotiation of a contract with one or more responsible firms, or may resolve that the project can be performed more economically by city forces, day labor, time and materials contract, or other method.

10. Execution of Contract. The successful bidder shall execute the contract and furnish required performance security and labor and materials security when required pursuant to the bid document.

13. Disposition of Forfeited Bid Security for Public Works Projects. The city shall retain forfeited bid security until a contract is awarded to another firm or the project is cancelled. The city shall retain an amount equal to the difference between the forfeiting firm's bid and the new contract amount, if any, and an additional amount equal to administrative and other costs incurred as a result of the failure of the forfeiting bidder to enter into a contract and provide required security, and shall return any remaining amount of the bid security to the forfeiting bidder.

Performance Security and Labor and Materials Security for Public Works Projects. The bidder to whom the contract is awarded (the "successful bidder") shall furnish performance security and labor and materials security in amounts specified in the invitation or bid documents.

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2. The city manager shall approve the preparation and release of all requests for proposals (RFP) and requests for qualifications (RFQ).

4. City staff, or a city-authorized consultant, or both shall prepare a list of suitable firms from known registries, professional organizations, and/or any other source.

5. City staff shall issue the RFP/RFQ to suitable firms, and may also advertise for competitive proposals.

7. The selection committee shall rank the proposing firms according to the criteria specified in the RFP/RFQ and city staff shall notify firms of their position in the ranking.

8. City staff, or a city-authorized consultant, shall negotiate with the top-ranked firm to arrive at mutually-acceptable contract terms.

9. City staff, or its authorized consultant shall terminate negotiations and begin negotiations with the next-ranked firm if an agreement cannot be reached and continue this process until negotiations are. successfully concluded or until the list of qualified firms submitting proposals is exhausted and an agreement cannot be reached.

10. The city council shall award or reject the contract negotiated by city staff.

Procurement Procedures-Non-Major Expenditures ($50,000.00 and Under).

Informal bids shall be obtained verbally or in writing as dictated by this policy from the open market and a written record of informal bids shall be kept with the related PO.

Bid Security. Security and labor and material security shall conform to the requirements for major public works projects but may be modified or waived by the city staff person authorized to make the purchase if warranted and in the best interest of the city.

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D. Exemption to Any Procurement Method. Justification for exemption to any required procurement method may be submitted tedetermined by the city manager or in the case of a major expenditure, to-the city council, as applicable, under the following circumstances:

1. Sole-Source or Select-Source Purchase. To determine that a sole-source or select-source purchase exists, rationale and/or proof must be provided in the purchase requisition. a. Acquisition of brand name to insure compatibility with other city products and equipment. For example standardization of fleet inventory (select-source). b. Change orders additions to an original scope of work when the original source is the only reasonable one to provide the additional goods, construction work or service needed (select- source).
c. Only one manufacturer or vendor makes and/or sells the required equipment (sole-source).

3. The city does not require a contract for equipment purchases such as a specific type or brand of supply or part necessary for acceptable operation of a machine or device, or as required by warranty or contract on the machine or device; written documentation supporting a purchase must be provided.

In the event of an emergency, the city manager or designee may make immediate purchases of goods and services. Emergency purchases include any purchase required to prevent imminent danger or to prevent or mitigate the loss or impairment of life, health, property, or essential public services. Every effort shall be made to obtain advance approvals or to obtain approvals as soon as possible following the purchase.

C. The city is not required to engage in either formal or informal competitive bidding in an emergency. The city council delegates to the city manager and city manager's designee the authority to waive any procedures in the policy that are not statutorily mandated when making emergency purchase of supplies, equipment, materials or services.

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2.44.160 Federally funded procurements.

This section pertains to federal-funded projects and purchases.

1. Comply with general federal requirements and recommendations:
a. Comply with currently applicable Department of Homeland Security Standard Terms and Conditions.
b. Comply with the Solid Waste Disposal Act, 2 CFR section 200.322.

Complete a cost or price analysis, including independent estimates, when necessary under 2 CFR 200.323.
d. Profit must be negotiated as a separate element of price, where required under 2 CFR 200.323(b).
e. Use of federal excess and surplus property is encouraged over purchasing new. f. Geographical (local) preferences may not be used, unless expressly authorized by the awarding agency.
g. A time and materials contract or a "cost-plus" contract may not be used. h. Intergovernmental agreements are encouraged where appropriate. i. Procurements are subject to requirements for monitoring and oversights, see 2 CFR 200.318(b).
j. Records must be maintained by each department consistent with 2 CFR 200.318(i).

Consistent with 2 CFR Section 200.320, the city will use one of the following approved procurement methods: Micro-purchases, small purchase procedures, sealed bids (formal advertising), competitive proposals, and noncompetitive proposals.

B. General Procurement Standards.

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and act in good faith with individuals both inside and outside the city. The following code of conduct shall govern the performance, behavior and actions of the city, including employees, directors, appointed or elected officials, volunteers, or agents who are engaged in any aspect of procurement, including, but not limited to, purchasing goods and services, awarding contracts and grants, and the administration and supervision of contracts:
a. No employee, director, appointed or elected official, volunteer, or agent of the city shall participate in the selection, award, or administration of contracts supported by a federal award if a conflict of interest is real or apparent to a reasonable person.

Conflicts of interest may arise when any employee, officer, or agent of the city, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a real or apparent financial or other interest in or a tangible personal benefit form a firm considered for the C. No employee, director, appointed or elected official, volunteer, or agent of the city shall do business with, award contracts to, or show favoritism toward a member of his or her immediate family, spouse's family, or to any company, vendor, contractor, or parties to subcontractors who either employ or has any relationship to a family member; or award a contract or bid which violates the spirit or intent of federal, state and local procurement laws and policies established to maximize free and open competition among qualified The city's employees, directors, appointed or elected officials, volunteers, or agents shall neither solicit nor accept gratuities, favors, gifts, consulting fees, trips, or anything having a monetary value in excess of $25.00 from a vendor, potential vendor, family or employees of a vendor, contractor or parties to subcontractors.

Disciplinary measures for violations of the code of conduct by employees, directors, appointed or elected officials, volunteers, or agents who are engaged in any aspect of procurement, including, but not limited to, purchasing goods and services, awarding contracts and grants, and the administration and supervision of contracts could lead to disciplinary measures, up to and including possible termination of employment.

When appropriate, an analysis will be made of lease versus purchase alternatives, and any other appropriate analysis to determine the most economical approach.

To foster greater economy and efficiency, and in accordance with efforts to promote cost- effective use of shared services, the city shall enter into state and local intergovernmental agreements or inter-entity agreements where appropriate for procurement or use of common or shared goods and services.

Procuring federal excess and surplus property in lieu of purchasing new equipment an roperty whenever such use is feasible and reduces project costs shall be utilize d. Value engineering clauses may be used in contracts for construction projects of sufficient size to offer reasonable opportunities for cost reductions. Value engineering is a systematic and creative analysis of each contract item or task to ensure that its essential function is provided at the overall lower cost
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e. Contracts shall only be awarded to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement.

The city alone will be responsible, in accordance with good administrative practice and sound business judgment, for the settlement of all contractual and administrative issues arising out of procurements. These issues include, but are not limited to, source evaluation, protests, disputes, and claims. These standards do not relieve the city of any contractual responsibilities under its contracts. The federal awarding agency will not substitute its judgment for that of the city unless the matter is primarily a federal concern. Violations of law will be referred to the local, state, or federal authority having proper jurisdiction.

Placing unreasonable requirements on firms in order for them to qualify to do business;
ii. Requiring unnecessary experience and excessive bonding; ili. Noncompetitive pricing practices between firms or between affiliated companies;
iv. Noncompetitive contracts to consultants that are on retainer contracts; Organizational conflicts of interest;
vi. Specifying only a brand name product instead of allowing an equal product to be offered and describing the performance or other relevant requirements of the procurement; and
vii. Any arbitrary action in the procurement process.
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or proposals, except in those cases where applicable federal statutes expressly mandate or encourage geographic preference. Nothing in this section preempts state licensing laws.

C. All solicitations will incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description must not, in competitive procurements, contain features which unduly restrict competition. The description may include a statement of the qualitative nature of the material, product or service to be procured and, when necessary, must set forth those minimum essential characteristics and standard to which it must conform if it is to satisfy its intended use.

Small purchase: Purchases up to the simplified acquisition threshold, which is currently $150,000.00. Informal purchasing procedures are acceptable, but price or rate quotes must be obtained from an adequate number of sources.

A complete, adequate, and realistic specification or purchase description is available;
ii. Two or more responsible bidders are willing and able to compete effectively for the business, and
ili. The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally based on price.

If this method is used, the following requirements shall apply:
i. The invitation for bids will be publicly advertised and bids must be solicited from an adequate number of known suppliers, providing them sufficient response time prior to the date for opening the bids;
ii. The invitation for bids, which will include any specifications and pertinent attachments, must define the terms or services in order for the bidder to properly respond;
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ili. All bids will be publicly opened at the time and place prescribed in the invitation for bids;
A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. Where specified in bidding documents, factors such as discounts will only be used in determining which bid is lowest.

Payment discounts will only be used to determine the low bid when prior experience indicates that such discounts are usually taken advantage of; and v. Any or all bids may be rejected if there is a sound documented reason. d. Competitive proposals: Purchases over the simplified acquisition threshold, which is currently $150,000.00. This procurement method requires formal solicitation, fixed-price or cost-reimbursement contracts, and is used when sealed bids are not appropriate. The contract should be awarded to the responsible firm whose proposal is most advantageous to the program, with price being one of the various factors. If this method is used, the following requirements apply:

Requests for proposals must be publicized and identify all evaluation factors and their relative importance. Any response to publicized requests for proposals must be considered to the maximum extent practical; ii. Proposals must be solicited from an adequate number of qualified sources; ili. The methods for conducting technical evaluations of the proposals received and for selecting recipients may include, but not limited to: Oral interviews, references, past performance, availability to perform work, and certifications as determined by project scope.
iv. Any response that takes exception to any mandatory items in this proposal process may be rejected and not considered;
V. Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program, with price and other factors considered; and, vi. Competitive proposal procedures may be used for qualifications-based procurement of architectural/engineering (A/E) professional services whereby competitors' qualifications are evaluated and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation. The method, where price is not used as a selection factor, can only be used in procurement of A/E professional services. It cannot be used to purchase other types of services, though A/E firms are a potential source to perform the proposed effort.
e. Noncompetitive proposals: Also known as sole-source procurement, this may be appropriate only when one or more of the following criteria are met:
i. The item is available only from a single source;
ii. The public emergency for the requirement will not permit a delay resulting from competitive solicitation;
ili. The federal awarding agency or pass-through entity expressly authorizes noncompetitive proposals in response to a written request from the non- federal entity; or
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iv. After solicitation of a number of sources, competition is determined inadequate.

5. Contract Cost and Price. A cost or price analysis shall be performed in connection with every procurement action in excess of the simplified acquisition threshold ($150,000.00) including contract modifications. The method and degree of analysis is dependent on the facts surrounding the particular procurement situation, but as a starting point, independent estimates shall be made prior to receiving bids and proposals.
a. Profit shall be negotiated as a separate element of the price for each contract in which there is a no price competition and in all cases where cost analysis is performed. To establish a fair and reasonable profit, consideration must be given to the complexity of the work to be performed, the risk borne by the contractor, the contractor's investment, the amount of subcontracting, the quality of its record of past performance, and industry profit rates in the surrounding geographical area for similar work. b. Costs or prices based on estimated costs for contracts under the federal award are allowable only to the extent that costs incurred or cost estimates included in negotiated prices would be allowable for the city under Subpart E — Cost Principles of Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
c. The cost plus a percentage of cost and percentage of construction cost methods of contracting shall be used.

6. Federal Awarding Agency or Pass-Through Entity Review. a. The city shall make available, upon request of the federal awarding agency or pass-through entity, technical specifications on proposed procurements where the federal awarding agency or pass-through entity believes such review is needed to ensure that the item or service specified is the one being proposed for acquisition. This review generally will take place prior to the time the specification is incorporated into a solicitation document.

However, if the city desires to have the review accomplished after a solicitation has been developed, the federal awarding agency or pass-through entity may still review the specifications, with such review usually limited to the technical aspects of the proposed purchase.
b. The city will make available upon request, for the federal awarding agency or pass-through entity pre-procurement review, procurement documents, such as requests for proposals or invitations for bids, or independent cost estimates, when:
i. Procurement procedures or operations fails to comply with the procurement standards in this part;
The procurement is expected to exceed the simplified acquisition threshold ($150,000.00) and is to be awarded without competition or only one bid or offer is received in response to a solicitation;
ili. The procurement, which is expected to exceed the simplified acquisition threshold, specifies a "brand name" product;
iv. The proposed contract is more than the simplified acquisition threshold and is to be awarded to other than the apparent low bidder under a sealed bid procurement; or
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v. A proposed contract modification changes the scope of a contract or increases the contract amount by more than the simplified acquisition threshold.

C. The city is exempt from the pre-procurement review in paragraph b. of this section if the federal awarding agency or pass-through entity determines that its procurement systems comply with the standards of this part.
d. The city may request that its procurement system be reviewed by the federal awarding agency or pass-through entity to determine whether its system meets these standards in order for its system to be certified. Generally, these reviews must occur where there is continuous high-dollar funding, and third-party contracts are awarded on a regular basis; The city may self-certify its procurement system. Such self-certification must not limit the federal awarding agency's right to survey the system. Under a self-certification procedure, the federal awarding agency may rely on written assurances from the city that it is complying with these standards. The city must cite specific policies, procedures, regulations, or standards as being in compliance with these requirements and have its system available for review.

7. Bonding Requirements. For construction or facility improvement contracts or subcontracts exceeding the simplified acquisition threshold ($150,000.00), the federal awarding or pass- through entity may accept the bonding policy and requirements of the city provided that the federal awarding agency or pass-through entity has made a determination that the federal interest is adequately protected. If such a determination has not been made, the minimum requirements must be as follows:
a. A bid guarantee from each bidder equivalent to five percent of the bid price. The bid guarantee must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be required within the time specified;
b. A performance bond on the part of the contractor for 100 percent of the contract price. A performance bond is one executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract; and,
c. A payment bond on the part of the contractor for 100 percent of the contract price. A payment bond is one executed in connection with a contract to assure payment as required by law of all persons supplying labor and material in the execution of the work provided for in the contract.

8. Contract Provisions. All federal funding source compliance provisions shall include the following:

Equal Employment Opportunity. All contracts, when funded in whole or partly by monies derived from the federal government (either directly or indirectly), shall contain a provision requiring compliance with Equal Employment Opportunity. b. Davis-Bacon Act. Applies to construction contracts in excess of $2,000.00. It requires contracts to pay laborers and mechanics wages not less than the prevailing wage as determined by the Secretary of Labor and must be required to pay wages not less than once a week. Each bid solicitation published by the city must contain the current prevailing wage determination. Any award of the contract must be conditioned on contractor's acceptance of that wage determination and suspected or reported violations of this act shall be immediately reported to the federal awarding agency.

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c. Copeland "Anti-Kickback" Act. Applies to construction contracts in excess of $2,000.00. It prohibits kickbacks in construction contracts funded with federal monies. Contractors and subcontractors or subrecipients shall be prohibited from inducing any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled and suspected or reported violations shall be immediately reported to the federal awarding agency.

Clean Air Act and Federal Water Pollution Control Act. Applies to contracts and sub grants in excess of $150,000.00. Contractor shall be required to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act and the Federal Water Pollution Control Act. Suspected or reported violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Debarment and Suspension. Contracts funded with federal grant monies may not be awarded to contractors that have been debarred or suspended from receiving federal monies pursuant to the System for Award Management (SAM).

Byrd Anti-Lobbying Amendment. Contractors that apply or bid for an award of $100,000.00 must certify that they will not and have not used federal funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant or any other Contracting with Small and Minority Business, Women's Business Enterprises, and Labor Surplus Area Firms. All necessary affirmative steps will be taken to assure that minority business, women's business enterprises, and labor surplus area firms are used when possible. Affirmative steps include:
a. Placing qualified small and minority businesses and women's business enterprises on solicitation lists;
b. Assuring that small and minority businesses and women's business enterprises are solicited whenever they are potential sources;
C. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses and women's business enterprises;
d. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses and women's business enterprises; Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and
f. Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs a. through e. of this section.
(Ord. No. 505, 11-16-2019)
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2.44.170 Emergency expenditures.

In accordance with § 20168 PCC, in the event of an emergency, the city council may pass a resolution by a four-fifths vote of its members declaring that the public interest and necessity demand the immediate expenditure of public money to safeguard life, or property. Upon adoption of the resolution, it may expend any sum required ir he emergency without complying with § 20162 et sec PCC. If notice for bids to let contracts will not be given, the city council shall comply with chapter 2.5 (commencing with § 22050 PCC.) (Ord. No. 505, 11-16-2019)

2.44.180 Gifts and unauthorized purchases.

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OF
TONT Agenda Item #L. 1.

CITY OF IONE
IONE, CA 95640
DATE: JUNE 2, 2026
TO: THE HONORABLE MEMBERS OF THE CITY COUNCIL
FROM: GEORGE LEE, CITY MANAGER
SUBJECT: DONATION OF LAND - 634 W. MARLETTE STREET
RECOMMENDED ACTION:

Authorize staff to proceed with finalizing agreement to accept donation of 7.25 acres from Hexion (Borden Property).

BACKGROUND: Hexion is a company located in New Jersey who owns the property located at 634 West Marlette in lone that was originally called the Borden Property. Hexion has determined that this is surplus property and desires to donate it to the City of lone specifically to be utilized by the lone Fire Department. It is approximately 7.25 acres in size.

ATTACHMENTS:

Resolution No. 2026-19 Authorizing Execution of Donation Agreement Donation Agreement
RESOLUTION NO. 2026-19

A RESOLUTION OF THE IONE CITY COUNCIL

TO AUTHORIZE EXECUTION OF A DONATION AGREEMENT FOR THE
PROPERTY AT 634 W. MARLETTE ST, IONE, CALIFORNIA (APN 004-210-007) AND

ACCEPTANCE OF THE REAL PROPERTY
WHEREAS, the City of lone ("City") desires to acquire the real property located at 634 W. Marlette St (APN 004-210-007-000) ("Property") of approximately 7.52 acres; and WHEREAS, Hexion Inc. is the owner of the Property and desires to donate the Property to the City of lone; and
WHEREAS, City staff recommends that the City Council approve and authorize execution of the Donation Agreement attached hereto as Exhibit A, subject to final review by the City Attorney ("Donation Agreement"); and
WHEREAS, this transaction is not considered a "project" as defined under the California Environmental Quality Act ("CEQA"), as no development of the Property is anticipated to occur at this time, and this action only involves transfer of the title to the Property. Future development of the Property will be evaluated under CEQA at such future time that there are plans for development of the Property.

NOW, THEREFORE, BE IT RESOLVED that the lone City Council hereby approves the attached Donation Agreement for the Property subject to final review by the City Attorney, authorizes the City Manager to execute the Donation Agreement, and further authorizes the City Manager or his or her designee to perform all acts necessary and incidental to carry out the transaction contemplated herein.

The foregoing resolution was duly adopted by the City Council of the City of lone at their regular meeting held on June 2, 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:

Jody Maita, Mayor
ATTEST:

Janice Traverso, City Clerk

EXHIBIT A

DONATION AGREEMENT

DONATION AGREEMENT
This Donation Agreement (the "Agreement") is made and entered into on January 2026 (the "Effective Date"), pursuant to which Hexion Inc., a New Jersey corporation f/k/a Borden Chemical, Inc. (collectively, "Donor"), AS A DONATION, hereby irrevocably give, assign, transfer, deliver and convey to the City of lone, a municipal corporation ("Donee"), all of Donor's right, title and interest in and to the real property commonly known as 634 West Marlette Street, lone, CA 95640 and more particularly described on Exhibit A attached hereto (the "Property"), subject to the terms and conditions set forth herein and agreed by Donor and Donee. Donor and Done are together referred to herein as the "Parties."
WHEREAS, Donor is the owner of real property, located at 634 West Marlette Street, lone, CA 95640;
WHEREAS, Donor is interested in supporting and promoting the public purpose of Donee, as determined by Done in its governmental capacity;
WHEREAS, Done has expressed desire to receive the Property as a donation from Donor, and Donor is willing to donate the Property to Donee, subject to and in accordance with the terms and conditions of this Agreement;
WHEREAS, the Parties are entering into this Agreement to set forth the terms of such donation; NOW, THEREFORE, the Parties agree as follows:

ARTICLE 1

NATURE OF DONATION

1.1 Donation and Acceptance. Subject to the terms and conditions of this Agreement, (a) Donor agrees to transfer and donate to Done, for no additional consideration other than Donee's performance of its obligations under this Agreement, all of Donor's right, title, and interest to the Property, and (b) Done agrees to accept such transfer and donation of the Property from Donor.

1.2 As-is, Where-is. Donee acknowledges and agrees as follows: (i) Donee has been given a reasonable opportunity to inspect and investigate the Property and all aspects relating thereto, including all of the physical, environmental and operational aspects of the Property, either independently or through agents and experts of Donee's choosing; (ii) Done has made its own independent investigations as it deems necessary or appropriate concerning the ownership, use, condition, development and/or suitability of the Property; and Donee will accept the Property based upon Donee's own investigation of the Property; (iii) Donee, by entering into this Agreement and in accepting the donation of the Property, is relying, and shall rely, entirely on its own investigation of the Property, (iv) Donee is aware of all zoning regulations, land use approvals, governmental requirements, legal, site and physical conditions, and other matters affecting the ownership, use, operation and condition of the Property, and (v) Done has been given a reasonable opportunity to review and inspect the documents and other materials delivered to Donee, or otherwise made available for inspection at the Property. Without limiting the foregoing, Donee acknowledges that Done has accepted full responsibility for assuring itself that the Property is acceptable in its current state and condition.

1.3 No Representation. Except as expressly set forth in Section 4.1, Donor has not made, does not make and specifically disclaims any representations, warranties, or guarantees of any kind or character, whether express or implied, oral or written, past, present or future of, as to, covering or with respect to the Property or any other matter whatsoever. Done has not relied and will not rely on, and Donor shall not liable for or bound by, any express or implied warranties, guaranties, statements, representations or information pertaining to the Property or relating thereto made or furnished by Donor or any other Person. For the purposes of this Agreement, "Person" means any individual, corporation, partnership, association, trust, limited liability company, or other entity or organization.

1.4 DONEE SPECIFICALLY ACKNOWLEDGES AND AGREES THAT:
(i) DONOR IS DONATING THE PROPERTY TO DONE ON AN "AS IS, WHERE IS AND WITH ALL FAULTS" BASIS, SUBJECT TO ANY CONDITION WHICH MAY EXIST, AND (ii) NEITHER

DONEE NOR ANY OTHER PERSON IS RELYING ON ANY STATEMENT, PROMISE, ASSURANCE OR INDUCEMENT TO ACCEPT THE DONATION OF THE PROPERTY. THE "AS IS" NATURE OF THIS DONATION INCLUDES, WITHOUT LIMITATION, THE STATE OF ALL

OF THE FOLLOWING, ALL OF WHICH DONE HAS ASSESSED AND DETERMINED IT FINDS ACCEPTABLE BEFORE AGREEING TO ACCEPT THE DONATION: (1) the quality, nature, habitability, merchantability, use, operation, value, marketability, adequacy and physical condition of the Property or any aspect or portion thereof, including, without limitation, structural elements, foundation, roof, appurtenances, access, landscaping, parking facilities, electrical, mechanical, HVAC, plumbing, sewage, water and utility systems, facilities and appliances, soils, geology and groundwater, (2) the dimensions or lot size of the Property and the square footage of any of the improvements thereon or of any tenant space therein, (3) the development and/or income potential of, or rights of or relating to, the Property, and the fitness, suitability, value and/or adequacy of the Property for any particular purpose, (4) the zoning or other legal status of the Property, (5) the compliance of the Property or its operation with any applicable laws, (6) the ability of Donee or any of its affiliates to obtain any necessary governmental approvals, licenses or permits for the use or development of the Property, (7) the presence, absence, condition or compliance of any hazardous materials on, in, under, above or about the Property and any adjoining or neighboring property, (8) the quality of any labor and materials used in any improvements at the Property, and (9) the economics of, the income and expenses of, and other financial matters relating to the operation of, the Property. Without limiting the generality of the foregoing, Done expressly acknowledges and agrees that it is not relying on any representation or warranty of Donor, whether implied, presumed or expressly provided, arising by virtue of any statute, regulation or common law right or remedy in favor of any of them. Donor is not under any duty to make any inquiry regarding any matter that may or may not be known to Donor.

Title Report; Survey. Donee may elect to obtain either the CLTA form of owner's policy, or to procure an ALTA Survey ("Survey") of the Property and an ALTA extended form of owner's • to insure its title following the donation (as so elected, the "Title Policy"). Donee will be responsible for the costs of procuring the Title Policy, and must pay for any Survey and any additional costs of any endorsements it elects to procure as part of the Title Policy.

1.6 Nature of Donation. This donation and gift documented hereby is given by Donor for no monetary consideration. The Parties acknowledge and agree that this conveyance is made to a municipal entity in its governmental capacity and is not intended to create a charitable trust, public trust, or other use-restricted dedication, except as may be expressly required by law or by written action of Donee's governing body. Nothing contained herein shall be interpreted in a manner which conflicts with this Agreement or such irrevocable dedication. Neither possession of, nor title to, the Property shall ever revert to Donor or Donor's successors and assigns.

ARTICLE 2

CONDITIONS

2.1 Donor's Conditions. The obligation of Donor to complete the donation of the Property to Done is subject to satisfaction of each of the conditions set forth below, which conditions are for the sole benefit of Donor ("Donor's Conditions"). If these conditions are not satisfied as of the Closing Date (defined below), then by written notice to Donee, Donor may do one of the following: (i) waive such failed Donor's Conditions (such waiver to be permanent); or (il) terminate this Agreement.

2.1.1 Due Performance by Donee. Donee must have duly performed its material obligations under this Agreement and there can be no misrepresentation related to any representations or warranties provided by Donee.

2.2 Cooperation. The Parties shall execute any documents reasonably required to facilitate the donation pursuant to the terms of this Agreement.

2.3 Associated Expenses. All unpaid insurance costs, real property taxes, utility costs and similar expenses relating to the Property that are due and payable on or after the Closing Date shall be timely paid by Done, at its sole expense, without regard to any portion of such taxes or costs attributable to the period preceding the Closing Date, except as provided in Section 2.3.1 below.

2.3.1 Notwithstanding Section 2.3 above, the Parties agree that all non-delinquent real property taxes and property insurance costs applicable to the Property shall be prorated on the basis of the actual number of days elapsed, and Donor shall be responsible for the portion of such taxes and insurance costs for the period through and including the Closing Date. No adjustment shall be made for any change in the real property taxes and assessments occurring by virtue of the donation of the Property contemplated hereby. The amount of such prorations shall be calculated and agreed by the Parties in good faith, and Donor shall pay to Donee (or make payment at Donee's direction) any costs for which Donor is responsible hereunder within ninety (90) days after the Closing Date.

ARTICLE 3

TRANSFER OF TITLE AND POSSESSION

3.1 Deed. Donor shall convey its interest in the Property to Done by a duly executed and acknowledged Quitclaim Deed substantially in the form attached hereto as Exhibit B. The date on which the Quitclaim Deed is recorded in Amador County shall be the "Closing Date." The Parties anticipate that the Closing Date will occur on or about January _ 2026. If Done elects to obtain title insurance, closing will occur through an escrow company designated by Done. Otherwise, Closing will occur by Donor's delivery of the original executed Quitclaim Deed, a Preliminary Change of Ownership Report and the mutually agreed upon amount owed by Donor pursuant to Section 2.3.1. Donor will be responsible for recordation of the Deed and Preliminary Change of Ownership Report in this instance.

3.2 Possession. Donor shall deliver possession of the Property to Donee on the Closing Date or as soon as reasonably practicable thereafter.

3.3 Waiver. Donee acknowledges and agrees that Donor is not liable or responsible for any damages that Done may suffer as the result of, arising out of, or in any way relating to the donation.

Donee releases Donor and Donor's agents, affiliates, employees, attorneys, insurers and like parties, and their successors and assigns, from any claims, actions, causes of action, liabilities, fees, costs and expenses, whether to person or property, arising out of or in any way relating to the donation, the Property, RESOLUTION NO. 2026-19

A RESOLUTION OF THE IONE CITY COUNCIL

TO AUTHORIZE EXECUTION OF A DONATION AGREEMENT FOR THE
PROPERTY AT 634 W. MARLETTE ST, IONE, CALIFORNIA (APN 004-210-007) AND

ACCEPTANCE OF THE REAL PROPERTY
WHEREAS, the City of Ione ("City") desires to acquire the real property located at 634 W. Marlette St (APN 004-210-007-000) ("Property") of approximately 7.52 acres; and WHEREAS, Hexion Inc. is the owner of the Property and desires to donate the Property to the City of lone; and
WHEREAS, City staff recommends that the City Council approve and authorize execution of the Donation Agreement attached hereto as Exhibit A, subject to final review by the City Attorney ("Donation Agreement"); and
WHEREAS, this transaction is not considered a "project" as defined under the California Environmental Quality Act ("CEQA"), as no development of the Property is anticipated to occur at this time, and this action only involves transfer of the title to the Property. Future development of the Property will be evaluated under CEQA at such future time that there are plans for development of the Property.

The foregoing resolution was duly adopted by the City Council of the City of lone at their regular meeting held on June 2, 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:

Jody Maita, Mayor
ATTEST:

Janice Traverso, City Clerk

EXHIBIT A

DONATION AGREEMENT
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the physical condition thereof including the presence of any hazardous materials, and the development or construction of any improvements on the Property or any off-site improvements related to the Property.

Such release applies to all claims, whether such claims, damages, or losses are known or unknown, foreseen or unforeseen, or patent or latent, that Donee may have against Donor.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, DONE HEREBY EXPRESSLY WAIVES, RELINQUISHES, AND PROMISES NEVER TO ASSERT, ANY RIGHTS UNDER SECTION 1542

OF THE CIVIL CODE OF THE STATE OF CALIFORNIA, OR ANY OTHER EQUIVALENT

STATUTE OR COMMON LAW PRINCIPLES OF SIMILAR EFFECT, WHICH MAY BEAR ON THE DONEE'S RELEASED CLAIMS. DONEE ACKNOWLEDGES AND UNDERSTANDS THAT IT HAS READ SECTION 1542 OF THE CALIFORNIA CIVIL CODE. WHICH PROVIDES AS FOLLOWS:
"A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS THAT THE CREDITOR

OR RELEASING PARTY DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR

HER FAVOR AT THE TIME OF EXECUTING THE RELEASE AND THAT, IF

KNOWN BY HIM OR HER, WOULD HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE DEBTOR OR RELEASED PARTY."
DONEE INITIALS:

As a consequence of the foregoing waiver, Donee understands that even if Donee eventually incurs any damages arising from the receipt of the Property or in any way relating to or arising out of the Property or its donation, Donee will not be able to make any claim against Donor and Donor's agents, affiliates, employees, attorneys, insurers, successors and assigns for those damages. Further, Donee acknowledges that Donee understands these consequences even as to claims against Donor and Donor's agents, affiliates, employees, attorneys, insurers, successors and assigns for damages that may exist as of the date of this release but which Done does not know exist, and which, if known, would materially affect Donee's decision to execute this release, regardless of whether Donee's lack of knowledge is the result of ignorance, oversight, error, negligence, or any other cause.

ARTICLE 4

REPRESENTATIONS, WARRANTIES AND COVENANTS

4.1 Donor hereby submits its representations and warranties to Donee, subject to the following caveats: (i) this is an "as is" and "with all faults" transaction, (ii) Donor is not warranting title or any other matter; and (i) all of Donor's representations are modified and updated by any due diligence completed by Done. All of Donor's representations are understood to be based on the "actual knowledge" of Donor as of the Effective Date, without any duty of inquiry.

4.1.1 Authority. Donor is authorized to execute and deliver the Grant Deed. No further authorization, whether corporate, partnership, individual or otherwise is necessary or required as a condition precedent to Donor entering into this Agreement or performing its obligations hereunder.

4.1.2 Code. Donor has not been notified that there are any code violations involving the Property.

4.1.3 Litigation. There are no claims or lawsuits, pending or to Donor's knowledge threatened, against Donor relating in any manner to the Property.

4.1.4 Hazardous Waste. Donor has not been notified that there are hazardous materials existing or potentially existing in, on, under, around or adjacent to the Property in violation of applicable federal or state laws. Further, Donor has not received notice from any local, state or national governmental entity or agency or other source of any hazardous waste condition existing or potentially existing in, on, under, around or adjacent to the Property.

4.1.5 Condemnation. Donor has no knowledge that there is any pending condemnation or similar proceeding affecting the Property, and Donor has not received any written notice that any such proceeding is contemplated.

4.2 Donee represents, warrants and agrees as follows, which representations, warranties and agreements shall survive the delivery of the Grant Deed to Done:

4.2.1 Authority. Donee has obtained all required action of the Donee, or of a duly authorized officer or agent acting pursuant to authority conferred by resolution of the lone City Council, necessary to authorize Donee to make, execute, deliver, and perform this Agreement subject to the terms and conditions hereof and to accept the donation contemplated hereby. No further authorization, approval, or action is required for Donee to do so. This Agreement is a binding legal obligation of Donee, enforceable against Donee in accordance with its terms and applicable law.

4.2.2 No Conflicts. The execution and delivery of this Agreement and the acceptance of the Property do not require the consent, approval or authorization of any third party or any governmental authority (including the judicial system or any part thereof), nor shall such execution and delivery result in a breach or violation of any legal requirement or conflict with, breach, result in a default (or an event which with notice and passage of time or both will constitute a default) under, or violate any contract or agreement to which Donee, or an affiliate of Donee, is a party or by which it or its property is bound.

4.2.3 Consents. Donee has obtained all consents and approvals related to the transactions herein contemplated and required under any covenant, agreement, law or regulation.

ARTICLE 5

MISCELLANEOUS

5.1 Survival; Termination. The representations, warranties and agreements of the Parties contained or provided for in this Agreement shall survive for a period of eighteen months (18) from the Closing Date.

5.2 Authority and Execution. Each Person executing this Agreement on behalf of a Party represents and warrants that such Person is duly and validly authorized to do so, has full right and authority to enter into this Agreement and all of its obligations hereunder and to fully bind the Party it represents in so executing this Agreement.

5.3 Severability. The invalidity or unenforceability of any term or provision of this unenforceable, or nonapplicable provision were omitted.

5.4 Waiver or Modification. No waiver or modification of this Agreement or of any covenant, condition, or limitation herein contained shall be valid unless in writing and duly executed by the Party to be charged therewith. No evidence of any waiver or modification shall be offered or received in evidence in any proceeding, arbitration, or litigation between the Parties arising out of or affecting this Agreement or the rights or obligations of any Party hereunder, unless such waiver or modification is in writing and duly executed as aforesaid.

5.5 Headings. The headings of the various sections of this Agreement are for convenience of reference only and shall not modify, define or limit any of the terms or provisions hereof or thereot.

5.6 Parties in Interest. The terms of this Agreement shall be binding upon, and inure to the benefit of, the Parties to this Agreement and their successors and assigns.

Counterparts. This Agreement may be executed in one or more counterparts. All such counterparts, when taken together, shall comprise the fully executed Agreement. This Agreement may also be executed by delivery by electronic delivery including DocuSign of an executed counterpart of this Agreement. The Parties hereto agree that the signature of any Party transmitted by electronic delivery including DocuSign with confirmation of transmission shall have binding effect as though such signature were delivered as an original and the Parties hereby waive any defenses to the enforcement of the terms of this Agreement based upon the form of the signature.

Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California, including all matters of construction, validity and performance, but excluding its conflicts of law provisions.

5.9 Cooperation. Each Party hereto will, upon the reasonable request of the other Party, execute, acknowledge, and deliver, or cause to be executed, acknowledged, and delivered, such further instruments and documents as may be reasonably necessary in order to fulfill the intents and purposes of this Agreement.

5.10 Indemnification.

5.10.1 Indemnification by Donor. The Parties acknowledge and agree that Donor shall not indemnity, defend, protect, or hold harmless Done or any other Person from and against any obligations, liabilities, claims, liens, encumbrances, losses, damages, costs and expenses relating to or arising from the Property or this Agreement.

5.10.2 Indemnification by Donee. To the fullest extent permitted by applicable law, from and after the Closing Date, Done shall indemnity, defend, protect, and hold harmless Donor and its managers, officers, members and agents (collectively, "Donor Indemnitees"), from and against any and all claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees) incurred by Donor Indemnitees arising out of or in connection with the Property from and after the Closing Date, including without limitation, those arising from: (a) any claim or demand resulting from Donee's occupation or use of the Property; (b) any act or omission on the part of Done, its agents, employees, or others working at the direction of Done, including but not limited to employees, agents, contractors, subcontractors, consultants, or any other person or entity employed or hired by the Done, on its behalf, (c) the application or violation of any laws, (d) any breach or failure by Done to perform any obligation imposed on Donee under this Agreement, except in each case to the extent any claim arises from the gross negligence or willful misconduct of the Donor Indemnitees, and (e) any claim or demand arising out of or related to (i) Donor's operation of the Property at any time prior to the Closing Date, including, without limitation, the release, discharge or disposal of any hazardous materials, and (ii) the physical condition of the Property as of the Closing Date, including, without limitation, the presence of hazardous materials on, in, under, above or about the Property. This Section 5.10 shall survive any termination or expiration of this Agreement.

5.11 Entire Agreement. This Agreement constitutes and contains the entire agreement of the Parties with respect to the subject matter hereof and thereof, and supersedes any and all other prior negotiations, correspondence, understandings and agreements respecting the subject matter hereof and thereof. This Agreement is executed without reliance upon any representation by any Party hereto except those that are expressly set forth herein. This Agreement may not be changed orally or by any course of dealing; it may only be modified by an agreement in writing signed by the Party against whom IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first hereinabove set forth.

DONOR:

HEXION INC.,
a New Jersey corporation f/k/a Borden Chemical, Inc.

By:

Name:

Title:

DONEE:

CITY OF IONE,
a municipal corporation
By
Name:

Title:

APPROVED AS TO FORM
City Attorney

EXHIBIT A
Legal Description
Real property in the City of lone, County of Amador, State of California, described as follows:

All that portion of the Rancho Arroyo Seco, partially in the City of lone and partially in the unincorporated territory of the County of Amador, State of California, being more particularly described (with reference to that certain Record of Survey filed February 19, 1971 in Book 17, Page 48 of Maps and Plats in the Office of the Amador County Recorder) as follows:

Beginning at the most Northerly corner of the within described Parcel being a 3/4" inch iron pin tagged R.C.E. 10761 set on the Southerly right of way line of Old Stockton Road, from which the Southwest corner of Section 19, Township 6 North, Range 10 East, M.D.B. & M., bears North 59° 14'42" East 4039.99 feet and running thence, with bearings based on the Northerly right of way line of the Southern Pacific Railroad and shown on Record of Survey Map filed in the Amador County Recorder's Office in Book 4 of Maps and Plats at Page 39, South 14° 11' 36" East 152.31 feet along an existing fence to a 3/4 inch iron pin tagged R.C.E. 10761; thence North 77° 41' 40" East 164.91 feet, along an existing fence, to a 3/4 inch iron pin tagged R.C.E. 10761; thence South 13° 39' 05" East 364.63 feet; along an existing fence, to a 2 inch diameter iron post; thence South 59° 14'50" West 375.35 feet along an existing fence, to a 2 inch diameter iron post; thence South 30° 37' 36" East 83.02 feet, along an existing fence, to a 2 inch diameter iron post; thence South 59° 17' 15" West 528.58 feet, along an existing fence to a 3/4 inch iron pin tagged R.C.E. 10761; thence North 14° 44'43" East 523.48 feet, along an existing fence, to a 3/4 inch iron pin tagged R.C.E. 10761 thence North 19° 53' 38" East 85.52 feet, along an existing fence, to a 3/4 inch iron pin tagged R.C.E. 10761; thence North 13° 36' 49" East 126.48 feet, along an existing fence, to a 3/4 inch iron pin tagged R.C.E. 10761; thence North 77° 34'42" East 194.55 feet, along an existing fence, to a 3/4 inch iron pin tagged R.C.E. 10761; thence North 12° 25' 18" West 228.00 feet to a 3/4 inch iron pin tagged R.C.E. 10761, set on the previously described Southerly right of way line of Old Stockton Road; thence North 77° 34'42" East 120.00 feet along said right of way line, to the point of beginning.

APN: 004-210-007-000

EXHIBIT B
Quitclaim Deed separately attached
TONE Agenda Item #L. 2.

CITY OF IONE
IONE, CA 95640
IFORN
DATE: JUNE 2, 2026
TO: THE HONORABLE MEMBERS OF THE CITY COUNCIL
FROM: GEORGE LEE, CITY MANAGER
SUBJECT: TEMPORARY EXTENSION OF INTERIM PLANNER AGREEMENT RECOMMENDED ACTION: Approve extension of Raney Planning & Management, Inc.

Interim Planner Agreement until a full-time planner is hired.

BACKGROUND: In March, 2026, staff hired an Interim Planner with a billing limit of $15,000 until a permanent planner was hired. Unfortunately, we did not receive any responses to the Request for Proposal for City Planner. Staff will be re-advertising for a City Planner shortly.

Until then, we need Raney's Planning & Management, Inc. services to continue to work on addressing three priorities that have been identified by staff, including addressing the zoning issue for the Misuraca Property, 15 Plymouth Highway, RV Storage on Highway 104, and the proposed Gas Station on Main Street and South Sacramento Street.

ATTACHMENTS:

Scope of Work-Mapping Rezone and Cleanup Project
Raney Planning & Management, Inc. Agreement
WWW.RANEYMANAGEMENT.COM
RANEY

NORTHERN CALIFORNIA
PLANNING & MANAGEMENT, INC.
1501 SPORTS DRIVE
SACRAMENTO CA 95834
TEL: 916.372.6100 • FAX: 916.419.6108
SCOPE OF WORK:

MAPPING REZONE AND CLEANUP PROJECT
Please find below Raney's scope of work, schedule, and budget for the Mapping Rezone and Cleanup Project (proposed project).

PROJECT UNDERSTANDING
Project Location
The project sites include approximately 18 properties located throughout the City of lone, California. Specific Assessor Parcel Numbers (APNs) and property addresses are anticipated to be identified by the City of lone (City) during the proposed project's processing. Raney assumes that all 18 properties would consist of existing single-family residences located within the Light Commercial Zoning District (C-1).

Project Description
The proposed project would rezone approximately 18 properties from C-1 to One- Family Dwelling Zoning District (R-1). The proposed rezones are intended to correct inconsistencies between the City's Zoning Map and the General Plan Land Use Map.

Raney assumes that the affected properties have Low Density General Plan Land Use Designations. Therefore, General Plan Amendments and Assembly Bill (AB) 52/ Senate Bill (SB) 18 Tribal Consultation are not anticipated to be required.

The proposed project requires the approval of a rezone of the approximately 18 properties from C-1 to R-1 (CEQA Exemption - Common Sense Exemption).

TENTATIVE SCHEDULE
The schedule could be lengthened or shortened depending on the needs of the City.

Factors that could lengthen or shorten the schedule include dates of receipt of project information, length of document reviews, changes in the project description, and unanticipated issues arising from County staff.

Milestones & Deliverables Timing Anticipated Date
Week of
Notice to Proceed (NTP) TBD
June 1, 2026
Receipt of All Project Information Week following NTP June 8, 2026 Submit Staff Analysis and Staff Three weeks from
NTP June 29, 2026
Report for City Attorney
Receipt of City Attorney Comments Two weeks July 13, 2026 Submit Revised Staff Analysis and
One week July 20, 2026
Staff Report
20 days prior to July 23, 2026 to
Planning Commission Noticing Planning Commission
hearing* August 11, 2026
2nd Tuesday of the
Planning Commission Hearing August 11, 2026
Month
10 days prior to City September 4, 2026 to
City Council Noticing Council hearing**
September 15, 2026
City Council Hearing (Ordinance 1st and 3rd Tuesday of
September 15, 2026
First Reading) the Month
City Council Hearing (Ordinance 1st and 3rd Tuesday of
Second Reading) the Month October 6, 2026
*The State of California requires a 20-day noticing period for Planning Commission hearings that pertain to Rezones.
**The State of California requires a 10-day noticing period for public hearings.

RANEY 3
PLANNING & MANAGEMENT, INC.

BUDGET
The cost for completion of planning services for the Mapping Rezone and Cleanup Project is not to exceed $13,030. These costs are based on the estimates of time for each task provided in the spreadsheet below. Costs for the planning services would be billed on a not-to-exceed basis, following Raney standard billing rates included in the spreadsheet below.

The proposed project was City-initiated and the processing of this project will be funded by the City.

Mapping Rezone and Cleanup Project

COST ESTIMATE
Project Director Project Manager Associate Cost Per Task Task 1 Project Intitiation $ 820
Task 2 Agency Coordination 4$ 1,590
Task 3 Staff Reports, Resolutions, and Ordinances 16 $ 5,085 Task 4 Prepare Public Noticing 1 IN $ 445M
Task 5. Project Management, Meetings, and Hearings 201 4 $ 4,980 Total Hours 11 39 26
Hourly Rate 235 175 135
Total Raney Labor Es cA
2,585 $ 6,825 $ 3,510 12,920
Expenses $ 110
Copying/Printing/Travel/Etc.* 100
10% Administrative Fee $ 10
Raney Total Labor $ 13,030
*Estimates only. Will be billed at cost.

The cost for copying, printing, travel, postage, and any other expenses is an estimate only and would be billed at cost.

The following assumptions have been made in the calculations:
• Attendance at additional meetings and hearings could easily be accommodated and would be billed on a time-and-materials basis.

RANEY 4
PLANNING & MANAGEMENT, INC.
• Raney costs assume that the provided data and information from the City and the project team is accurate and current and would be readily available. • Raney assumes that the provision of planning services would be a continuous process without excessive delays. Raney would propose to renegotiate the contract with respect to schedule and cost should substantial delays occur.

Factors that would increase the scope of work and estimated costs outlined in the proposal include:
• Attendance at additional virtual or in-person meetings or hearings; • Printing of reports;
• Additional reviews and revisions beyond those included in this scope of work; • Changes in the project; and
• Requests or revisions for WCAG 2.1 Level AA compliance.

Raney would renegotiate these items or charge on a time-and-materials basis.

Thank you for the opportunity to submit our proposal for your consideration. Additional information regarding our qualifications, including resumes, is available upon request.

Please do not hesitate to contact me if you have any questions regarding the scope of work or if you need any additional information. We look forward to the continued opportunity to work with you on this project.

Thank you,
Kevin Valente, AICP, Principal Planner
Raney Planning & Management, Inc.
[email protected]
RANEY 5
PLANNING & MANAGEMENT. INC.

PROFESSIONAL SERVICES AGREEMENT
Interim Planning Services
THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is entered into by and between the CITY OF IONE, a California municipal corporation ("City"), and RANEY PLANNING & MANAGEMENT, INC., a California corporation ("Consultant'"). City and Consultant older pairies to this go imer dually as a "Party" and collectively as the patie."

RECITALS
A. City requires city planning services during the interim period, until such time that City issues a formal request for qualifications and selects a permanent professional for city planning services.

Consultant has submitted to City a scope of proposed consultant services, as furthe lescribed in Exhibit A attached hereto ("Services")
Consultant will perform the Services according to the rate schedule described in Exhibit A ("Rates").

Consultant represents that it is qualified, willing, and able to provide the Services to City.

City and Consultant desire to enter into this Agreement to provide the terms for Consultant's performance of the Services.

NOW, THEREFORE, in consideration of the promises and covenants set forth below, the Parties agree as follows:

AGREEMENT
Consulting Services. Consultant agrees to perform the Services described in Exhibit A attached hereto. Any request for performance of services in addition to the Services described in Exhibit A will not be compensated unless the Parties agree in writing. Consultant shall not commence performance of individual projects or task orders unless authorized by City in

2. Compensation.
(a) City will pay Consultant according to the Rates set forth in Exbibit A. The total amount paid to Consultant under this Agreement shall not exceed FIFTEEN THOUSAND DOLLARS ($15,000). Provision of the Services in excess of $15,000 shall be subject to approval (b) Consultant will maintain a log of time spent on performing the Services. On a monthly basis, Consultant will provide an invoice to City, in reasonable and understandable detail, with a description of the Services rendered and in accordance with the Rates. If the work is satisfactorily completed, City will pay such invoice within thirty (30) days of receipt of the invoice.

City is only obligated to pay Consultant for the Services authorized by City. Consultant shall not perform overtime or double-time work, nor will Consultant receive pay at the overtime or double- time rates, without prior written authorization from City. If City disputes any portion of any avoice, City will pay the undisputed portion within the time stated above, and at the same tim nform Consultant in writing of the disputed portion. In no event will the Services exceed the Rate provided in Exhibit A, unless agreed to by City and Consultant through an amendment to this Agreement.

Term. This Agreement will become effective once executed by the Parties and will continue in effect until the Services have been completed or unless terminated as provided herein ("Term"). Notwithstanding the foregoing, this Agreement shall be considered terminated upon City's selection of a permanent professional to provide city planning services.

Termination. City may terminate this Agreement without cause or reason at any time, by notifying Consultant in writing of City's desire to terminate this Agreement (Termination Notice"). Upon receipt of a Termination Notice, Consultant shall immediately cease performing the Services. Consultant will be entitled to compensation for Services actually performed up until the date that Consultant receives the Termination Notice. Upon receipt of the Termination Notice, all documents or materials prepared on behalf of City relating to the Services will be delivered to City as soon as possible, but no later than fourteen (14) days after receipt of the Termination Notice.

City may also terminate this Agreement for cause based on Consultant's malfeasance, or the loss or suspension of any licenses, permits, or registrations required for the continued provision of the Services. If City terminates this Agreement for cause, Consultant will be liable to City for any excess costs that City incurs for completion of the Services.

City Request to Temporarily Suspend Services. City may, at any time and for any reason, direct Consultant in writing to temporarily suspend performance of the Services.

Consultant will not resume performance of the Services until receiving written permission from City to resume the Services.
erformance by Key Employee. Consultant represents to City thi will be the person primarily responsible for performance of the Service Professional Services Agreement

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and all communications related to the Services. City enters into this Agreement in reliance on that representation by Consultant.

Facilities and Equipment. Consultant will, at its sole cost and expense, provide all facilities, documents, materials, and equipment that may be required to perform the Services.

City shall pay Consultant for reimbursable expenses specified in the rate schedule in Exhibit A that are incurred related to Consultant's performance of the Services. Such reimbursable costs shall be invoiced and billed to City on a monthly basis.

Property of City. The following will be considered the property of City and will be available to City at City's request:

Documents. All reports, drawings, graphics, computer materials, ar rorking papers produced in connection with the Services ("Documents"). Nothing herein will 1 interpreted as prohibiting or limiting City's right to assign all or some of City's interest in the Documents.

Products and Data. All products and data produced and collected by Consultant electronically and in paper form in connection with the Services including, but not limited to, drawings, plans, specifications, models, flow diagrams, visual aids, calculations, studies, and other materials ("Products and Data"). Nothing herein will be interpreted as prohibiting or limiting City's right to assign all or some of City's interest in the Products and Data.

Delivery to City. Consultant agrees, at its expense and in a timely manner, to deliver to City all Documents and all Products and Data upon termination of this Agreement.

10. Duties of City. In order to permit Consultant to render the Services, City will, at its own expense and in a timely manner:

Provide such information, materials, and documents in City's possessi lat Consultant may reasonably require to perform the Services; an Promptly review any and all documents and materials submitted to City by Consultant in order to avoid unreasonable delays in Consultant's performance of the Services; and Promptly notify Consultant of any fault or defect in the performance of the Services hereunder.

Inspections by City. Consultant will provide City every reasonable opportunity to determine that the Services are being competently performed in accordance with this Agreement.

All work done and materials furnished, if any, will be subject to review, inspection and approval Progress Reports. Upon City's request, Consultant will provide, in a form acceptable to City, written progress reports of all work, oral and written observations, opinions, Professional Services Agreement

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:
recommendations, analyses, progress, and conclusions related to Consultant's performance of the Services.

13. Consultant's Books and Records.
(a) City will have access at all reasonable times to all reports, records, files, contract documents, personnel, and other records and documents necessary to audit and verify the charges to City under this Agreement.

Consultant will maintain any and all ledgers, books of accounts, invoices, and other records or documents evidencing or relating to the charges to City under this Agreement for a minimum period of three (3) years, from the date of final payment to Consultant pursuant to Any Documents, Products and Data, or such other records or documents produced in connection with the Services will be made available for review or inspection by City, upon written request by the City Manager or his or her designee.

14. Subcontractors. Consultant will directly perform the Services and will not directly subcontract any portion of the Services without the prior written consent of City. Any such subcontractor will be required to comply with the terms and conditions of this Agreement.

Representations of Consultant. City relies upon the following representations by Consultant in entering into this Agreement:

Qualifications. Consultant represents that it is qualified to perform the Services and that it possesses the necessary licenses, permits, and registrations required to perform the Services, or will obtain such licenses or permits prior to the time such licenses or permits are required. Consultant represents and warrants to City that Consultant will, at Consultant's sole cost and expense, obtain or keep in effect at all times during the Term any licenses, permits, and registrations that are legally required for Consultant to practice Consultant's profession during the time the Services are rendered.

Compliance with Laws and Standards. Consultant will comply with al pplicable federal, state, and local laws, ordinances, regulations and permits, including but no limited to federal, state, and county safety and health regulations. Consultant will comply with all Professional Services Agreement

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ordinances fairy erdens gules, regulations, including any administrative policies and Independent Contractor. Consultant will employ, at its own expense, all personnel reasonably necessary to perform the Services. All acts of Consultant, its agents, officers employees, and all others acting on behalf of Consultant ("Consultant's Agents") relating to this Agreement will be performed as independent contractors. Consultant and Consultant's Agents will epresent and conduct themselves as independent contractors and not as employees of City Consultant will have no authority to bind City to any obligation or incur any obligation on behal! of City whatsoever, except as City may specify in writing. Consultant will have no authority to act on behalf of City in any capacity whatsoever as an agent, except as City may specify in writing.

Dispute Resolution. In the event of any disagreement between City and Consultant regarding the Services or any provision of this Agreement, before either Party pursues available remedies in a court of law and within thirty (30) days' advance written notice by either Party regarding the nature of the dispute, the Parties shall meet and confer in good faith to try and resolve

19. Insurance. Consultant will obtain and maintain the following insurance policies, in forms and amounts acceptable to City, and with carriers reasonably satisfactory to City:
(a) General Liability Insurance.

Commercial Automobile Insurance.

Workers' Compensation (as required by the State of California) and Employer's Liability Insurance.
(d) Errors and Omissions Liability.
(e) Other Insurance Requirements. Consultant further agrees to the following:
. (i) Upon City's request, provide properly executed certificates of insurance that clearly evidence all insurance policies required by this Agreement. (i) Keep all required policies current during the Term, and replace any certificates, policies, and endorsements for any insurance required herein which expire prior to the termination of this Agreement.

All insurance policies required under this Agreement shall: (A) name City and elected and appointed councils, commissions, directors, officers, employees, City or City's Agents; (D) contain standard separation of insured provisions; and (E) state that any Professional Services Agreement

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failure to comply with reporting or other provisions of the policy including breaches of warranties will not affect the coverage provided to City and City's Agents.

Consultant hereby agrees to waive subrogation which any insurer of Consultant may acquire from waiver of subrogation.

Indemnification. Consultant hereby agrees to indemnify and hold harmless City and City's Agents against all liability, obligations, claims, loss, and expenses (a) caused or created by Consultant or Consultant's Agents related to acts or omissions of Consultant in connection witt the Services, or (b) arising out of injuries suffered or allegedly suffered by employees of Consultant or its subcontractors (i) in the course of their employment, (i) in the performance of work hereunder, or (iii) upon premises owned or controlled by City. Consultant's obligation to defend, indemnify and hold harmless City and City's Agents shall not be affected by any requirement under this Agreement for Consultant to procure and maintain insurance policies in connection with the Consequeitial Damages. Notwithstanding any other provision of this Agreement, in no event will City be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect or incidental damages, including, but not limited to, lost profits or revenue, arising out of or in connection with this Agreement or the Services.

Notices. Any and all notices or other communications related to this Agreement shall be in writing and shall be deemed received when: (a) personally delivered to the Party to whom they are directed; or (b) the earlier of actual receipt or five (5) days following delivery by registered or certified U.S. mail (return receipt requested) or courier service. All notices and communications sent by personal delivery, mail, or courier service shall be accompanied by a copy sent by email. Either Party may change its address information by giving ten (10) days advance written notice of such change to the other Party. Notices and communications will be addressed to the Parties as follows:

If to City: City of Ione
1 East Main Street
PO Box 398
Ione, CA 95640
Atto: City Manager
Email: [email protected]
Professional Services Agreement

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with copy to: White Brenner LLP
1608 T Street
Sacramento, CA 95811
Attn: Joshua Varinsky
Email: [email protected]
If to Consultant:

Email:

Exhibits. All "Exhibits" attached and referenced herein are hereby incorporated and made part of this Agreement, identified as follows:

Exhibit A: Services and Rates

24. General Provisions.

Recitals. The Recitals above are true and correct and are hereby incorporated into and made a part of this Agreement. In the event of any inconsistency between the Recitals and the provisions of this Agreement, the provisions will prevail. (b) Modification. No alteration or modification to any terms of this Agreement will be valid unless made in writing and agreed to by all Parties.

Waiver. The waiver by any Party of a breach of any provision hereof will be in writing and will not operate or be construed as a waiver of any other or subsequent breach of the same unless specifically stated in writing.
(d) Assignment. No Party will assign, transfer, or otherwise dispose of thi greement in whole or in part to any individual, firm, or corporation without the prior writte consent of the other Party.

Governing Law; Venue. This Agreement will be governed by and construed in accordance with the laws of the State of California. Venue for all legal proceedings will be in the Superior Court of California for the County of Amador. competent jurisdiction everibly, id or onio of tine remin is held by i cout ot in effect without being impaired or invalidated in any way.

Mandatory and Permissive. "Shall" and "will" and "agrees" are mandatory. "May" or "can" are permissive.

Professional Services Agreement

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•
counterparts, th of Couterparo thig agreement and al of exec wild be deme do single (i) Further Acts; Other Documents. The Parties agree that they will cooperate between the Paties a to the Are math if gs genet and there al prior discusins, negotiations, proposal letters or other promises, whether oral or in writing.

Authority. Each Party executing this Agreement certifies, in their individual or corporate capacity that: (i) they are authorized to enter into this Agreement, and (il) they have Heroine with all requirements under stato or federal law for such person or entity o execute this Joint Preparation. All Parties to this Agreement have negotiated it at length and have had the opportunity to consult with and be represented by their own competent counsel.

The Parties acknowledge and agree that any rule of construction that a document is to be construed against the drafting party will not be applicable to this Agreement.

Attorney's Fees and Costs. In the event one of the Parties commences litigation for specific performance or damages for breach of this Agreement, the prevailing Party will be entitled to reasonable attorney's fees and costs incurred, in addition to any other relief to [Signatures on following page]
:

Professional Services Agreement

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IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates set forth below ("Effective Date").

CITY: CONSULTANT:

CITY OF IONE, • Raney Planning & Management, Inc.,
a California municipal corporation a California corporation By: By:
•George Lec, City Manager
Print: Rederick Stinson.

Its:

Date: 3/6/2y Date: 3/0/26
ATTEST:

By: A cavur
Janice Traverso, City Clerk
APPROVED AS TO FORM:
1k).

Joshua Varinsky, City Allorney

3.6.2026
Professional Services Agreemeni

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EXHIBIT A
Services & Rates
RANEY
PLANNING & MANAGEMENT, INC.

ENVIRONMENTAL AND PLANNING 2026 BILLING RATES
The following is a summary of Raney, a division of Raney Planning & Management, Inc., Billing Rates for the provision of environmental and planning services. Please note that Raney will provide a complete scope of services and cost estimate by task based on hours, upon request.

Tim Raney, AICP, President $235/hour
Nick Pappani, Vice President $215/hour
Rod Stinson, Vice President $215/hour
Angela DaRosa, Division Manager $195/hour
Jesse Fahrney, Assistant Division Manager $175/hour
Kevin Valente, AICP, Principal Planner $175/hour
Senior Associate $155/hour
Associate $135/hour
Administrative $85/hour
AIr QUALITY 2026 BILLING RATES
The following is a summary of the Billing Rates for the provision of air quality and GHC analysis services. Please note that Raney will provide a complete scope of services and cos estimate by task based on hours, upon request.

Rod Stinson, Air Quality Specialist $175/hour
Angela DaRosa, Air Quality Specialist $175/hour
Jesse Fahrney, Air Quality Specialist $175/hour
Air Quality Technician $155/hour

OTHER COST INFORMATION
• Overhead charges for technical sub-consultants, travel, and copying/printing: 10% • Travel: Billed at cost
• It should be noted that Raney charges mileage at the Federal Standard Mileage Rate provided by the IRS.
• Copying and Printing: Billed at cost
• Black & White (8.5" × 11"): 15¢/per page
• Color (8.5" × 11"): 30¢/per page
• Oversized prints (11" x 17"): 30¢/per page
1501 Sports Drive, Ste A | Sacramento, CA 95834 | Phone: (916) 372-6100 www.raneymanagement.com

Ione City CouncilJune 2, 2026

Ione City Council
June 2, 2026