Irwindale City Council
December 13, 2023

CITY OF IRWINDALE
5050 N. IRWINDALE AVE., IRWINDALE CA 91706  • PHONE: (626) 430‐2200 NOTICE AND AGENDA FOR THE *AMENDED* SPECIAL AND
REGULAR MEETING OF THE
CITY COUNCIL
SUCCESSOR AGENCY TO THE
IRWINDALE COMMUNITY REDEVELOPMENT AGENCY
HOUSING AUTHORITY
RECLLAMATION AUTHORITY
December 13, 2023
SPECIAL MEETING – 5:30 P.M.

REGULAR MEETING – 6:30 PM
CLOSED SESSION – CONFERENCE ROOM
OPEN SESSION – CITY COUNCIL CHAMBER
H. MANUEL ORTIZ ‐ Mayor
ALBERT F. AMBRIZ ‐ Mayor Pro Tem
MARK A. BRECEDA ‐ Councilmember
LARRY G. BURROLA ‐ Councilmember
MANUEL R. GARCIA ‐ Councilmember
Via View Only Zoom Webinar: https://us02web.zoom.us/j/87104592389 Listen Over Phone: 1‐669‐900‐6833; Webinar ID: 871‐0459‐2389 In the event that a Zoom broadcast is unavailable, staff will promptly notify the public through its social media platforms. The public meeting will proceed in accordance with The Brown Act.

December 13, 2023

Spontaneous Communications: The public is encouraged to address the City Council on any matter listed on the agenda or on any other matter within its jurisdiction.  The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote.  The City Council will hear public comments on matters not listed on the agenda during the Spontaneous Communications period.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist.  The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

Americans with Disabilities Act: In compliance with the ADA and Government Code section 54953(g), the City Council has adopted a reasonable accommodation policy to swiftly resolve accommodation requests. The policy can be found on the City’s website: https://www.irwindaleca.gov/DocumentCenter/View/8075/AB‐ 2449‐Reasonable‐Accommodation‐Policy. If you need special assistance to participate in a City Council or Commission meeting or other services offered by this City, including an electronic or printed copy of the City’s reasonable accommodation policy, please contact City Hall at (626) 430‐2200.  Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Note: Staff reports are available for inspection at the office of the Chief Deputy City Clerk, City Hall, 5050 N.

Irwindale Avenue, during regular business hours (8:00 a.m. to 6:00 p.m., Monday through Thursday).

December 13, 2023

Code of Ethics
As  City  of  Irwindale  Council Members,  our  fundamental  duty  is  to  serve  the  public  good.   We  are  committed  to  the principle  of  an efficient  and  professional  local  government.   We  will  be exemplary  in  obeying  the  letter  and  spirit  of Local, State and Federal laws and City policies affecting the operation of the government and in our private life.  We will be independent and impartial in our judgment and actions.

We will work for the common good of the City of Irwindale community and not for any private or personal interest.  We will endeavor to treat all people with respect and civility. We will commit to observe the highest standards of morality and integrity, and to faithfully discharge the duties of our office regardless of personal consideration.  We shall refrain from abusive conduct, personal charges or verbal attacks upon the character or motives of others.

We  will  inform  ourselves  on  public  issues,  listen  attentively  to  public  discussions  before  the  body,  and  focus  on  the business at hand.  We will base our decisions on the merit and substance of that business.  We will be fair and equitable in all actions, claims or transactions.  We shall not use our official position to influence government decisions in which we have a financial interest or where we have a personal relationship that could present a conflict of interest, or create a perception of a conflict of interest.

We  shall  not  take advantage  of  services  or  opportunities  for  personal gain  by virtue  of  our  public  office  that are  not available to the public in general.  We shall refrain from accepting gifts, favors or promises of future benefit that might compromise our independence of judgment or action or give the appearance of being compromised.

We will behave in a manner that does not bring discredit or embarrassment to the City of Irwindale.  We will be honest in thought and deed in both our personal and official lives.

Ultimate responsibility for complying with this Code of Ethics rests with the individual elected official.  In addition to any other penalty as provided by law, violation of this Code of Ethics may be used as a basis for disciplinary action or censure of a Council Member.

These things we hereby pledge to do in the interest and purposes for which our government has been established.

Irwindale City Council
December 13, 2023

SPECIAL MEETING– 5:30 P.M.

1. CALL TO ORDER

2. ROLL CALL: Councilmembers: Mark A. Breceda, Larry G. Burrola, Manuel R. Garcia; Mayor Pro Tem Albert F. Ambriz; Mayor H. Manuel Ortiz

3. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

4. SPONTANEOUS COMMUNICATIONS
Spontaneous communications are limited to the special meeting agenda items only.

CONSENT CALENDAR*
A. Consideration  of  approval  of  Reformation  of  Development  Agreement  between  the  City  of Irwindale  and  Irwindale  Partners  II,  LLC  dated  February  12,  2020  and  approval  of  Consents  to Assignments  to  the  Development  Agreement  to  Park  Building  1,  LLC  as  to  Parcel  1  and  to  Park Building 2, LLC as to Parcel 2
Recommendation:  1) Approve reformation of the Development Agreement between the City of Irwindale and  Irwindale  Partners  II,  LLC  dated  February  12,  2020  (“DA”)  to  clarify  designation  of  developer  to  be Irwindale Partners, L.P. under Civil Code Section 3399, and 2) authorize  the City Manager  to execute  the reformation subject to City Attorney approval as to form; and Approve consent to assignments of the DA to Park  Building  1,  LLC  as  to  Parcel  1  and  to  Park  Building  2,  LLC  as  to  Parcel  2,  and  authorize  the  City Manager to execute such consents subject to City Attorney approval as to form.

5. RECESS TO CLOSED SESSION
A. Public Employee Performance Evaluation
Pursuant to California Government Code Section 54957

Title:    City Manager
B. Conference with Legal Counsel—Anticipated Litigation Significant Exposure to Litigation
Pursuant to Government Code section 54956.9 (d)(2), (e)(1)] A point has been reached where, in the opinion of the City Council, upon the advice of its legal counsel based on existing facts and circumstances, that there is significant exposure  to litigation against the City. The facts and circumstances are those that might result in litigation against the City but which the City believes are not yet known to a potential plaintiff or December 13, 2023

plaintiffs, which facts and circumstances need not be disclosed. One case.

C. Conference with Real Property Negotiator
Pursuant to California Government Code Section 54956.8
Property:  Las Casitas  (5164 Ayon Avenue)
Parties:        Northridge Group & Housing Authority
Under Negotiation:   Price and terms of potential sale
Property: 16154 Arrow Highway (APNS 8417‐029‐024 and 025) Agency negotiator: Fernando Lopez, Housing Coordinator
Negotiating parties: Rudolfo A. Dominguez Trustee
Under negotiation: Price and terms of payment
D. Conference with Legal Counsel – Existing Litigation
[Pursuant to Government Code Sections 54954.5(c), 54956.9(d)(1)] Name of Case: Five Points, LP vs. City of Irwindale
Case Number: 22STCV01394

6. RECONVENE IN OPEN SESSION

7. REPORT FROM CLOSED SESSION

8. ADJOURNMENT
*Amended on Tuesday, December 12, 2023 at 3:45 p.m. to include Consent Calendar Item A on the special meeting agenda
OPEN SESSION – 6:30 P.M.

9. CALL TO ORDER

10. PLEDGE OF ALLEGIANCE

11. INVOCATION

12. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

13. ROLL CALL: Councilmembers: Mark A. Breceda, Larry G. Burrola , Manuel R. Garcia; Mayor Pro Tem Albert F. Ambriz; Mayor H. Manuel Ortiz

14. CHANGES TO THE AGENDA
December 13, 2023

15. COUNCIL MEMBER TRAVEL REPORTS

16. REORGANIZATION OF CITY COUNCIL
A. Reorganization of the City Council
Department: City Clerk
Recommendation: Councilmembers elect Mayor and Mayor Pro Tempore.

17. ROLL CALL OF NEWLY SEATED CITY COUNCIL

18. COUNCIL MEMBER COMMENTS

19. INTRODUCTION OF NEW EMPLOYEES/PROMOTIONS
A. Introduction of Michelle Salgado, Administrative Secretary

20. PROCLAMATIONS / PRESENTATIONS / COMMENDATIONS
A. Legislative Update by Senator Susan Rubio
B. Recognition on the retirement of Engineering Executive Secretary Laura Snyder C. Irwindale Chamber of Commerce Business of the Month ‐ Ford Benefits Group D. Certificates of Recognition to All City Departments

21. CONSENT CALENDAR
A. Minutes of Special and Regular Meetings held November 8, 2023 Department: City Clerk
Recommendation: Approve the following minutes:

B. Warrants / Demands / Payroll
Department: Finance
Recommendation:

C. Amend Personnel Rules and Update Unrepresented Part‐Time Benefits Resolution to Comply with the New California Sick Leave Law (SB 616)
Department: Human Resources
Recommendation:

1. Adopt Resolution No. 2023‐88‐3466 entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE AMENDING SECTION 14.20.7 OF THE CITY IRWINDALE PERSONNEL December 13, 2023

RULES REGARDING SICK LEAVE BENEFITS PURSUANT TO SB 616 FOR PART‐TIME, TEMPORARY AND SEASONAL EMPLOYEES.”

2. Adopt Resolution No. 2023‐87‐3465 entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE REPEALING AND REPLACING RESOLUTION NO. 2021‐117‐3239, AND ESTABLISHING THE BENEFITS FOR UNREPRESENTED UNCLASSIFIED NON‐PERMANENT, AND PERMANENT PART‐TIME AT‐WILL CITY EMPLOYEES.”
D. Investment Policy Review and Delegation of Investment Authority Department: Finance
Recommendation: It is recommended that the City Council/Successor Agency/Housing Authority/Reclamation Authority adopt Joint Resolution No. 2023‐92‐3470, SA 2023‐93‐3471, HA 2023‐07‐138, and RA 2023‐04‐039 entitled, “A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, SUCCESSOR AGENCY BOARD, HOUSING AUTHORITY BOARD, AND RECLAMATION AUTHORITY BOARD REPEALING AND REPLACING RESOLUTION NOS. 2023‐38‐3416, SA 2023‐39‐3417, HA 2023‐06‐137, and RA 2023‐03‐038 IN THEIR ENTIRETY, AND ADOPTING A CITY OF IRWINDALE INVESTMENT POLICY, AND DELEGATING AUTHORITY TO THE CITY TREASURER TO INVEST THE SURPLUS FUNDS OF THE CITY OF IRWINDALE, IRWINDALE SUCCESSOR AGENCY, IRWINDALE HOUSING AUTHORITY, AND IRWINDALE RECLAMATION AUTHORITY.” E. Accepting and Approving the Appropriation of Donated Funds from the Irwindale Community Foundation
Department: City Clerk
Recommendation: It is recommended that the City Council adopt Resolution No. 2023‐94‐3472 entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE ACCEPTING AND APPROVING THE APPROPRIATION OF DONATED FUNDS FROM THE IRWINDALE COMMUNITY FOUNDATION FOR THE USE OF CIVICPLUS (FORMERLY KNOWN AS CIVICCLERK) AGENDA MANAGEMENT SOFTWARE."
F. Development Impact Fee Compliance Report Required Pursuant to Government Code § 66006.

Department: Finance
Recommendation: That the City Council review, receive and file the Development Impact Fee Compliance Report for Fiscal Year ending June 30, 2023.

G. Approval of the 2024 Local Appointments List
Department: City Clerk
Recommendation: Adopt Resolution No. 2023‐96‐3474 entitled, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, STATE OF CALIFORNIA, REGARDING THE PREPARATION OF THE 2024 LOCAL APPOINTMENTS LIST AND POSTING OF THE SAME” reading by title only and waiving further reading thereof.

H. Fee Waiver for Use of City Facility for a Four‐Day Vote Center for the March 5, 2024 Presidential December 13, 2023

Primary Election
Department: City Clerk
Recommendation: Adopt Resolution No. 2023‐87‐3465 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPROVING A FEE WAIVER FOR THE LOS ANGELES COUNTY REGISTRAR RECORDER, WAIVING CITY FACILITY RENTAL FEES FOR A VOTE CENTER FOR THE MARCH 5, 2024 PRESIDENTIAL PRIMARY ELECTION AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE VOTE CENTER FACILITY USE AGREEMENT FOR THE PRESIDENTIAL PRIMARY ELECTION AND GENERAL ELECTIONS IN 2024, AND VOTE CENTER ELECTION PLAN FOR THE MARCH 5, 2024 PRESIDENTIAL PRIMARY ELECTION
I. Contract Approval ‐ Placeworks Amendment #1
Department: Community Development
Recommendation: That the City Council approve the attached contract Amendment No. 1 with PlaceWorks, Inc. for the preparation of an Initial Study and Environmental Impact Report to be prepared in association with land use entitlement applications for property located at 13620 Live Oak Lane, Irwindale, CA 91706.

J. Project Reimbursement Agreement ‐ KP Irwindale Owner, LLC Department: Community Development
Recommendation: That the City Council approve the attached Amended and Restated Project Reimbursement Agreement with KP Irwindale Owner, LLC for the reimbursement of costs associated with processing and negotiating permits, entitlements and proposed Conditions of Approval of the Project, including all CEQA work conducted and all necessary CEQA documents prepared by the CEQA consultant selected by the City as Lead Agency and costs incurred by the City’s Attorney’s office.

K. Retroactively approve a fee waiver for use of the City’s two (2) changeable message signs (CMS) by Our Lady of Guadalupe Church
Department: Administration
Recommendation: That the City Council adopt Resolution No. 2023‐99‐3477 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE RETROACTIVELY APPROVING A FEE WAIVER FOR OUR LADY OF GUADALUPE CHURCH'S USE OF THE CITY’S TWO (2) CHANGEABLE MESSAGE SIGNS (CMS)."
L. Request to approve Amendment No. 2 to the Professional Consulting Contract with Environmental Science Associates (ESA) to complete the preparation of an updated Housing Element, Safety Element, and development of an Environmental Justice Element and the appropriate Environmental Review document in compliance with State Law.

Department: Community Development
Recommendation:

1. Approve Amendment No. 2 to the Professional Consulting Contract with Environmental December 13, 2023

Science Associates (ESA) for a budget amendment in the amount of $167,935 to complete the Housing Element, Safety Element, and Environmental Justice Element and environmental document; and

2. Approve Resolution No. 2023‐098‐3476 entitled, “A Resolution of the City Council of the City of Irwindale, California, Amending the Fiscal Year (FY) 2023/2024 Budget by Appropriating $167,935 for Amendment No. 2 to the Professional Consulting Contract with Environmental Science Associates (ESA) to Complete the Preparation of the Housing Element, Safety Element, and Development of an Environmental Justice Element, and the Appropriate Environmental Review Document”

22. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience to speak on items not on this agenda.  State law   prohibits any Council discussion or action on such communications unless 1) the Council by majority vote  finds  that  a catastrophe or emergency exists; or 2) the Council by at least four votes finds that the matter   (and  need  for action thereon) arose within the last five days.  Since the Council cannot (except as stated)   participate  it  is requested that all such communications be made in writing so as to be included on the   next  agenda  for  full discussion and action.

Any public member addressing the Board shall limit his or her address to three (3) minutes regarding the subject under discussion. If a member of the public wishes to donate their time to another speaker, both   persons must be physically present and in attendance of the meeting. In no event shall any donations of  time  exceed  six minutes of total speaking time per person on any one item.  The Presiding Officer may, in   his  or  her discretion, extend the 3‐minute time limitation for the particular subject under discussion for   all  speakers.  In no event shall the total amount of speaking time exceed 6 minutes per person for the   subject  under  discussion.

Organized group of persons wishing to address the Board on the same subject   matter,  should  select  a spokesperson to represent the group, so as to avoid unnecessary repetition. The   City Council may regulate a speaker who is speaking too long, being unduly repetitious, or extending   discussion of irrelevancies.

Public comments will be heard in the following order:

1. Comments e‐mailed to [email protected]

2. In‐person attendees

23. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.

A. Mayor’s Appointments of Delegates and Alternates
Department: City Clerk
Recommendation: Adopt Resolution No. 2023‐82‐3460 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPOINTING DELEGATES AND ALTERNATES AS OFFICIAL REPRESENTATIVES OF THE CITY” reading by title only and waiving further reading thereof.

B. Appointment of a Parks & Recreation Commissioner
Department: City Clerk
December 13, 2023

Recommendation: Adopt Resolution No. 2023‐83‐3461 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPOINTING ONE MEMBER TO THE PARKS AND RECREATION COMMISSION OF THE CITY OF IRWINDALE” reading by title only and waiving further reading thereof.

C. Appointment of a Planning Commissioner
Department: City Clerk
Recommendation: Adopt Resolution No. 2023‐84‐3462 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPOINTING ONE MEMBER TO THE PLANNING COMMISSION OF THE CITY OF IRWINDALE” reading by title only and waiving further reading thereof.

D. Appointment of Two Senior Citizen Commissioners
Department: City Clerk
Recommendation: Adopt Resolution No. 2023‐85‐3463 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPOINTING TWO MEMBERS TO THE SENIOR CITIZEN COMMISSION OF THE CITY OF IRWINDALE” reading by title only and waiving further reading thereof.

E. Appointment of a Planning Commissioner to Fill an Unscheduled Vacancy for a term expiring December 31, 2025
Department: City Clerk
Recommendation: Adopt Resolution No. 2023‐95‐3473 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPOINTING A MEMBER TO THE PLANNING COMMISSION OF THE CITY OF IRWINDALE TO FILL AN UNSCHEDULED VACANCY FOR A TERM EXPIRING DECEMBER 31, 2025” reading by title only and waiving further reading thereof.

F. Appointment of a Planning Commissioner to Fill an Unscheduled Vacancy for a term expiring December 31, 2026
Department: City Clerk
Recommendation: Adopt Resolution No. 2023‐86‐3464 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPOINTING A MEMBER TO THE PLANNING COMMISSION OF THE CITY OF IRWINDALE TO FILL AN UNSCHEDULED VACANCY” reading by title only and waiving further reading thereof.

24. PUBLIC HEARINGS
At this time, members of the audience may ask to be heard regarding an item on Public Hearings.

A. Public Hearing and Second Reading of Ordinance No. 773 Pertaining to Adoption of Proposed Chapter 3.56 of Title 3 of the Irwindale Municipal Code Related to an Affordable Housing Non‐ Residential Development Linkage Fee; and Public Hearing and Consideration of Resoluton No. 2023‐91‐3469 Pertaining to the Adoption of a Fee Schedule under Proposed Chapter 3.56 Department: Community Development
December 13, 2023

Recommendation: That the City Council conduct the duly noticed public hearing related to a proposed Non‐Residential Linkage Fee, and after concluding the public hearing, take the following actions:

1.) Read by title only, waive further reading of, and adopt on second reading the following Ordinance:

Ordinance No. 773, entitled “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF IRWINDALE ADDING CHAPTER 3.56 (“AFFORDABLE HOUSING NON‐RESIDENTIAL DEVELOPMENT LINKAGE FEE”) TO TITLE 3 (“REVENUE AND FINANCE”) OF THE IRWINDALE MUNICIPAL CODE RELATED TO AN AFFORDABLE HOUSING NON‐RESIDENTIAL DEVELOPMENT LINKAGE FEE, AND FINDING THE ORDINANCE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA), PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3),” and

2.) Adopt the following Resolution related to setting a fee schedule under the proposed Non‐ Residential Linkage Fee:

Resolution No. 2023‐91‐3469, entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, APPROVING AND ADOPTING A FEE SCHEDULE FOR CHAPTER 3.56 (“AFFORDABLE HOUSING NON‐RESIDENTIAL DEVELOPMENT LINKAGE FEE”) OF TITLE 3 (“REVENUE AND FINANCE”) OF THE IRWINDALE MUNICIPAL CODE RELATED TO AN AFFORDABLE HOUSING  NON‐RESIDENTIAL DEVELOPMENT LINKAGE FEE.”

25. CITY MANAGER’S REPORT

26. FUTURE AGENDA ITEMS REQUESTED BY COUNCIL MEMBERS

27. ADJOURN
SUCCESSOR AGENCY TO THE IRWINDALE COMMUNITY
REDEVELOPMENT AGENCY

28. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

29. CONSENT CALENDAR
A. Minutes of Regular Meeting held November 8, 2023
Department: City Clerk
Recommendation: Approve the minutes of November 8, 2023 B. Warrants / Demands / Payroll
Department: Administration
December 13, 2023

Recommendation: Approve
C.  Investment Policy Review and Delegation of Investment Authority Department: Finance
Recommendation: It is recommended that the City Council/Successor Agency/Housing Authority/Reclamation Authority adopt Joint Resolution No. 2023‐92‐3470, SA 2023‐93‐3471, HA 2023‐07‐138, and RA 2023‐04‐039 entitled, “A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, SUCCESSOR AGENCY BOARD, HOUSING AUTHORITY BOARD, AND RECLAMATION AUTHORITY BOARD REPEALING AND REPLACING RESOLUTION NOS. 2023‐38‐ 3416, SA 2023‐39‐3417, HA 2023‐06‐137, and RA 2023‐03‐038 IN THEIR ENTIRETY, AND ADOPTING A CITY OF IRWINDALE INVESTMENT POLICY, AND DELEGATING AUTHORITY TO THE CITY TREASURER TO INVEST THE SURPLUS FUNDS OF THE CITY OF IRWINDALE, IRWINDALE SUCCESSOR AGENCY, IRWINDALE HOUSING AUTHORITY, AND IRWINDALE RECLAMATION AUTHORITY.”
D. Consideration of Resolution No. SA 2023‐97‐3475 of the City of Irwindale as Successor Agency to the Irwindale Community Redevelopment Agency Approving a Recognized Obligation Payment Schedule and Administrative Budget for July 1, 2024 through June 30, 2025 Department: Finance
Recommendation: It is recommended that the Successor Agency Board adopt Resolution No. SA 2023‐97‐3475 entitled “A RESOLUTION OF THE CITY OF IRWINDALE AS SUCCESSOR

AGENCY TO THE IRWINDALE COMMUNITY REDEVELOPMENT AGENCY

APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE AND

ADMINISTRATIVE BUDGET FOR THE TWELVE-MONTH FISCAL PERIOD BEGINNING July 1, 2024 AND ENDING JUNE 30, 2025”.

30. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience to speak on items not on this agenda.

Spontaneous Communications for the Successor Agency are subject to the same State prohibitions and City guidelines as cited on the City Council agenda.

31. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.

32. PUBLIC HEARINGS
At this time, members of the audience may ask to be heard regarding an item on Public Hearings.

33. ADJOURN
HOUSING AUTHORITY

34. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances December 13, 2023

35. CONSENT CALENDAR
A. Minutes of Regular Meeting held November 8, 2023
Department: City Clerk
Recommendation: Approve the minutes of November 8, 2023 B. Irwindale Housing Authority Annual Report for Fiscal Year (FY) 2022‐2023 Department: Community Development
Recommendation:

Receive and file the FY 2022-2023 Irwindale Housing Authority Annual Report and direct that such report be filed with the City of Irwindale City Clerk's office and the Department of Housing and Community Development.

C. Investment Policy Review and Delegation of Investment Authority Department: Finance
Recommendation: It is recommended that the City Council/Successor Agency/Housing Authority/Reclamation Authority adopt Joint Resolution No. 2023‐92‐3470, SA 2023‐93‐3471, HA 2023‐07‐138, and RA 2023‐04‐039 entitled, “A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, SUCCESSOR AGENCY BOARD, HOUSING AUTHORITY BOARD, AND RECLAMATION AUTHORITY BOARD RATIFYING THE CITY OF IRWINDALE INVESTMENT POLICY, AND DELEGATING AUTHORITY TO THE CITY TREASURER TO INVEST THE SURPLUS FUNDS OF THE CITY OF IRWINDALE, IRWINDALE SUCCESSOR AGENCY, IRWINDALE HOUSING AUTHORITY, AND IRWINDALE RECLAMATION AUTHORITY.”
D. SB 341 Annual Report for Fiscal Year (FY) 2022‐2023
Department: Community Development
Recommendation: That the Authority Board:

Receive and file the SB 341 Annual Report for FY 2022‐2023 and direct that such report be filed with the City of Irwindale City Clerk's office and the Department of Housing and Community Development.

36. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience to speak on items not on this agenda.

Spontaneous Communications for the Housing Authority are subject to the same State prohibitions and City guidelines as cited on the City Council agenda.

37. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.

38. PUBLIC HEARINGS
At this time, members of the audience may ask to be heard regarding an item on Public Hearings.

December 13, 2023

39. ADJOURN

40. RECLAMATION AUTHORITY
As required by Government Code section 54954.3, members of the City Council are also members of the Reclamation Authority, which is concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $300 for attending the Reclamation Authority meeting

41. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

42. CONSENT CALENDAR
A. Minutes of Regular Meeting held September 13, 2023
Department: City Clerk
Recommendation: Approve the minutes of September 13, 2023 B. Investment Quarterly Report for Fiscal Quarter Ending September 30, 2023.

Department: Finance
Recommendation: That the Reclamation Authority Board receive and file the Investment Quarterly Report for the fiscal quarter ending September 30, 2023.

C. Investment Policy Review and Delegation of Investment Authority Department: Finance
Recommendation: It is recommended that the City Council/Successor Agency/Housing Authority/Reclamation Authority adopt Joint Resolution No. 2023‐92‐3470, SA 2023‐93‐3471, HA 2023‐07‐138, and RA 2023‐04‐039 entitled, “A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, SUCCESSOR AGENCY BOARD, HOUSING AUTHORITY BOARD, AND RECLAMATION AUTHORITY BOARD RATIFYING THE CITY OF IRWINDALE INVESTMENT POLICY, AND DELEGATING AUTHORITY TO THE CITY TREASURER TO INVEST THE SURPLUS FUNDS OF THE CITY OF IRWINDALE, IRWINDALE SUCCESSOR AGENCY, IRWINDALE HOUSING AUTHORITY, AND IRWINDALE RECLAMATION AUTHORITY.”
D. 2023 4th Quarter Mining Report of Nine (9) SMARA Pits Department: Engineering
Recommendation: That the Irwindale Reclamation Authority receive and file this report.

43. SPONTANEOUS COMMUNICATIONS

44. NEW BUSINESS
December 13, 2023

45. PUBLIC HEARING

46. ADJOURNMENT
AFFIDAVIT OF POSTING
I, Laura M. Nieto, Chief Deputy City Clerk, certify that I caused the agenda for the regular meeting of the City Council, Irwindale Successor Agency to the Irwindale Community Redevelopment Agency, Housing Authority, and Reclamation Authority to be held on December 13, 2023, be posted at the City Hall, Library, and Post Office on December 8, 2023. _____________________
Laura M. Nieto, MMC
Chief Deputy City Clerk
Item ASP Consent Calendar A
Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Consideration of approval of Reformation of Development Agreement between the City of Irwindale and Irwindale Partners II, LLC dated February 12, 2020 and approval of Consents to Assignments to the Development Agreement to Park Building 1, LLC as to Parcel 1 and to Park Building 2, LLC as to Parcel 2.

City Manager's Recommendation:
1) Approve reformation of the Development Agreement between the City of Irwindale and Irwindale Partners II, LLC dated February 12, 2020 (“DA”) to clarify designation of developer to be Irwindale Partners, L.P. under Civil Code Section 3399, and authorize the City Manager to execute the reformation subject to City Attorney approval as to form; and 2) Approve consent to assignments of the DA to Park Building 1, LLC as to Parcel 1 and to Park Building 2, LLC as to Parcel 2, and authorize the City Manager to execute such consents subject to City Attorney approval as to form.

Administrative Action:

Prepared/Submitted by:

Robert J. Lee, Assistant City Attorney  Electronically Approved __________________________
Reviewed by:

Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:

The City of Irwindale and Irwindale Partners II, LLC entered into a Development Agreement dated February 12, 2020 (“DA”) with respect to a former mining site located at 1200, 1220 and 1270 Arrow Highway (“Property”), for the purpose of allowing developer to construct and operate an industrial/commercial business park for the Property (“Project”). The Property was amassed through three grant deeds:
 November 29, 2004 grant deed from United Rock Products Corporation to Irwindale Partners, L.P. (Parcel 1);
 July 21, 2016 grant deed from the City of Irwindale to Irwindale Partners, L.P. (Parcel 2); and  July 26, 2018 grant deed from the City of Irwindale, as Successor Agency to the Irwindale Community Development Agency, to Irwindale Partners, L.P. (Parcel 3) It should be noted that Irwindale Partners II, LLC and Irwindale Partners, L.P. share common principals.

The duties and obligations under the DA have been carried out by Irwindale Partners, L.P. and the parties now desire to reform the DA pursuant to California Civil Code Section 3399 to adjust and clarify the designation of developer’s name in the DA to Irwindale Partners, L.P., a California limited partnership, to be consistent with the reality that the party actually developing the Project under the DA is Irwindale Partners, L.P.

Additionally, Irwindale Partners, L.P. subsequently will assign portions of the DA and completed Project to wholly owned subsidiaries of Irwindale Partners, L.P. pursuant to the terms of Section 2.3 of the DA, in connection with loans given to these wholly owned subsidiaries. The DA interests with respect to Parcel 1 will be assigned to Park Building 1, LLC and the DA interests with respect to Parcel 2 will be assigned to Park Building 2, LLC, in accordance with the attached assignment instruments. Park Building 1, LLC now owns Parcel 1 and Park Building 2, LLC now owns Parcel 2, both as of September 26, 2023. All requirements under Section 2.3 have been met.

Finally, the reformation will be made effective retroactive to a date prior to the transfers of Parcel 1 and Parcel 2 to the wholly owned subsidiaries (September 26, 2023).

Fiscal Impact:

There is no fiscal impact associated with reformation of the DA to replace Irwindale Partners II, LLC with Irwindale Partners, L.P. or to consenting to the assignments.

Attachments:

1.  Development Agreement

2.  Reformation of Development Agreement

3.  Assignments

City Council Item #16.A.

Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Reorganization of the City Council
City Manager's Recommendation:

Councilmembers elect Mayor and Mayor Pro Tempore.

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Electronically Approved
__________________________
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Electronically Approved
_________________________
Reviewed by:

Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, City Manager  Electronically Approved __________________________
Background and Analysis:

In accordance with  City  Charter  section  601  (c),  it is appropriate at  this  time  for  the  City  Council  to reorganize, including the selection of a new Mayor and Mayor Pro Tempore.  In order to complete the reorganization, the following procedure is recommended:

1. The Chief Deputy City Clerk opens the nominations for the office of Mayor.  Any Councilmember may nominate and no second to the nomination is required.

2. After receiving all nominations, the Chief Deputy City Clerk closes the nominations.

3. The Chief Deputy City Clerk then conducts the election of the Mayor by roll call vote.  If there is more than one nomination, a roll call vote is conducted in order nominated until a Mayor is elected by majority vote.

4. The new Mayor then opens nominations for Mayor Pro Tempore in the same manner as above.

5. After receiving all nominations, the Mayor then closes the nominations.

6. The Mayor then conducts the election of the Mayor Pro Tempore by roll call vote.  If there is more than one nomination, a roll call vote is conducted in the order nominated until a Mayor Pro Tempore is elected by majority vote.

Fiscal Impact:

There is no fiscal impact associated with this action.

Attachments:

None
IRWINDALE CITY COUNCIL CHAMBERS NOVEMBER 8, 2023
5050 N. IRWINDALE AVENUE WEDNESDAY
IRWINDALE, CALIFORNIA 91706 5:05 P.M.

The Irwindale CITY COUNCIL and HOUSING AUTHORITY met in special joint session at the above time and place.

ROLL CALL: Present: Council / Board Members Mark A. Breceda, Larry G. Burrola, Manuel R. Garcia; Mayor Pro Tem / Vice Chair Albert F. Ambriz; Mayor / Chair H. Manuel Ortiz
Also Present: Julian A. Miranda, City Manager / Executive Director; Adrian Guerra, City Attorney / General Counsel; and Laura Nieto, Chief Deputy City Clerk
AB 2449 DISCLOSURES None.

SPONTANEOUS
COMMUNICATIONS None.

RECESS TO At 5:08 p.m., the City Council met in Closed Session to discuss the CLOSED SESSION following:

Conference with Real Property Negotiator
Pursuant to California Government Code Section 54956.8
Property: 16154 Arrow Highway (APNS 8417-029-024 and 025) Agency Negotiator: Fernando Lopez, Housing Coordinator, substituting for Marilyn Simpson, Community Development Director Negotiating Parties: Rudolfo A. Dominguez, Trustee
Under Negotiation: Price and terms of payment
ACTION: Board Member Breceda and Executive Director Miranda did not participate due to potential conflicts of interest. Information provided to the Housing Authority Board, direction provided by the Board; no reportable action taken
Property: Las Casitas (5164 Ayon Avenue)
Parties: Northridge Group & Housing Authority
Under Negotiation: Price and terms
ACTION: Board Member Breceda did not participate due to a potential conflict of interest. Information provided, direction provided to staff; no reportable action taken
CITY COUNCIL / HOUSING AUTHORITY MINUTES NOVEMBER 8, 2023 SPECIAL MEETING PAGE 2
Property: 14905 Los Angeles Street, Irwindale, CA (Housing Authority Item)
Agency Negotiator: Julian Miranda, Executive Director
Negotiating Parties: Marianna Diaz
Under Negotiation: Price and terms of payments
ACTION: Information and update provided; no direction or action taken
Conference with Legal Counsel – Anticipated Litigation
Initiation of litigation (Pursuant to Code Section 54956.9 (d)(4) Number of Cases: One
ACTION: Information provided to the Council; direction provided to staff to further investigate a potential claim and participating in a class action lawsuit
Conference with Legal Counsel – Anticipated Litigation
Significant Exposure to Litigation
Pursuant to Government Code Section 54956.9 (d)(2), (c)(1) A point has been reached where, in the opinion of the City Council, upon the advice of its legal counsel based on existing facts and circumstances, that there is significant exposure to litigation against the City. The facts and circumstances are those that might result in litigation against the City but which the City believes are not yet known to a potential plaintiff or plaintiffs, which facts and circumstances need not be disclosed.

ACTION: Two cases. One the first case: information provided to the Council; no direction or action taken. On the second case, information provided to the Council; no action or direction provided.

RECONVENE IN At 6:30 p.m., the City Council reconvened in Open Session.

OPEN SESSION
ADJOURNMENT There being no further business to conduct, the meeting was adjourned at 6:32 p.m.
________________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk
IRWINDALE CITY COUNCIL CHAMBERS NOVEMBER 8, 2023
5050 N. IRWINDALE AVENUE WEDNESDAY
IRWINDALE, CALIFORNIA 91706 6:32 P.M.

The Irwindale CITY COUNCIL met in regular session at the above time and place.

ROLL CALL: Present: Councilmembers Mark A. Breceda, Larry G. Burrola, Manuel R. Garcia; Mayor Pro Tem Albert F. Ambriz;
Mayor H. Manuel Ortiz
Also Present: Julian A. Miranda, City Manager; Adrian Guerra, City Attorney; Theresa Olivares, Assistant City Manager; Christopher Hofford, Chief of Police; Kambiz Borhani, Director of Finance / City Treasurer; Eddie Chan, Director of Engineering / Building Official; Elizabeth Rodriguez, Public Services Director; Mary Hull, Human Resources Manager, and Laura Nieto, Chief Deputy City Clerk

PLEDGE OF
ALLEGIANCE The Pledge of Allegiance was conducted.

AB 2449 DISCLOSURES None.

CHANGES TO THE
AGENDA
CITY MANAGER City Manager Miranda noted that a revised letter from Athens relating MIRANDA to additional residential waste barrels has been received and was distributed to the Councilmembers. Additionally, a clean version of the attachment to Consent Calendar Item 18C has also been provided.

COUNCILMEMBER

TRAVEL REPORTS
MAYOR PRO TEM Mayor Pro Tem Ambriz stated that he and others attended the AMBRIZ Mayor’s Cup at the Irwindale Speedway on Friday. He also requested for certificates of recognition to be prepared to acknowledge the hard work of staff members from all city departments and suggested that the Council adopt a resolution supporting free speech but condemning hate speech.

COUNCILMEMBER

COMMENTS
COUNCILMEMBER Councilmember Burrola requested that Item No. 19E be pulled for BURROLA separate consideration. He also spoke highly of the Recreation Department’s Trunk or Treat activity and noted his attendance at the Mayor’s Cup event at the Irwindale Speedway.

CITY COUNCIL MINUTES NOVEMBER 8, 2023
REGULAR MEETING PAGE 2
COUNCILMEMBER Councilmember Breceda concurred with Mayor Pro Tem Ambriz’s BRECEDA suggestion to adopt a resolution opposing hate speech. He also spoke on his attendance at the Mayor’s Cup event at the Irwindale Speedway, requested that palm trees along Irwindale Avenue and Arrow Highway be cleaned up, that the lighting at the median islands on Arrow Highway, Lante, and Live Oak be repaired, that the television at the weight room be repaired, and for sanitizer to be made available for patrons at the weight room to wipe down equipment.

CITY MANAGER City Manager Miranda advised that staff will reach out to the service MIRANDA provider to clean up the palm trees and to repair median island lighting.

INTRODUCTION OF

NEW EMPLOYEES /

PROMOTIONS

INTRODUCTION OF INTRODUCTION OF INCLUSION SPECIALIST LUANNA ACUNA

INCLUSION SPECIALIST
LUANNA ACUNA The introduction was made.

PROCLAMATIONS /

PRESENTATIONS /

COMMENDATIONS

IRWINDALE CHAMBER IRWINDALE CHAMBER OF COMMERCE BUSINESS OF THE OF COMMERCE MONTH – ATHENS SERVICES

BUSINESS OF THE
MONTH – ATHENS The presentation was made.

SERVICES
PROCLAMATION - PROCLAMATION – NOVEMBER AS FAMILY COURT

NOVEMBER AS AWARENESS MONTH

FAMILY COURT
AWARENESS MONTH The proclamation was made.

CONSENT CALENDAR
MOTION A motion was made by Mayor Pro Tem Ambriz, seconded by Councilmember Breceda, to approve the Consent Calendar, with the exception of Item Nos. 18C, 18D, and 18E which were removed for separate consideration. The motion was unanimously approved.

ITEM 18A MINUTES

MINUTES
The following minutes were approved:
1) Special meeting held October 25, 2023
2) Regular meeting held October 25, 2023
CITY COUNCIL MINUTES NOVEMBER 8, 2023
REGULAR MEETING PAGE 3
ITEM 18B WARRANTS

WARRANTS
The warrant register was approved.

END OF CONSENT CALENDAR
ITEM 18C REQUEST TO APPROVE AMENDMENT NO. 2 TO THE
AMENDMENT NO. 2 AGREEMENT FOR CONTRACT SERVICES WITH LSA TO THE AGMT. WITH ASSOCIATES, INC., FOR THE PREPARATION OF CEQA LSA ASSOCIATES, INC. DOCUMENTS (INITIAL STUDY AND ENVIRONMENTAL IMPACT FOR THE REPORT) FOR THE CONSTRUCTION OF ELEVEN (11)

PREPARATION OF SPECULATIVE CONCRETE TILT-UP BUILDINGS FOR A TOTAL CEQA DOCUMENTS OF 1.27 MILLION SQUARE FEET OF LIGHT INDUSTRIAL

COMMERCIAL BUSINESS PARK USES ON AN APPROXIMATELY

62.7 ACRE PROJECT SITE LOCATED AT 500 SPEEDWAY DRIVE
(APNS): 8532-004-022, 8532-004-026, AND 8532-004-025
COUNCILMEMBER Councilmember Garcia requested that the report be revised and GARCIA returned for consideration at a future meeting. He expressed his belief that it is presumptuous for the report to state that the CEQA documents are for the construction of eleven speculative concrete tiltup buildings, since their construction is not a certainty. He expressed his concern over report verbiage that may potentially bind the city to certain actions.

COUNCILMEMBER Councilmember Breceda concurred with Councilmember Garcia and BRECEDA expressed concern over possible contamination at the site that may be discovered through the environmental impact report process.

DIRECTOR SIMPSON Director Simpson made suggestions on how the report could be revised to address the Councilmembers’ concerns.

COUNCILMEMBER Responding to a question by Councilmember Breceda, Director BRECEDA Simpson advised that a CEQA analysis is taking place at the site, though further engineering may take place to analyze core samples.

The preparation of the EIR would include proposed mitigation measures and would provide a more-definitive construction methodology.

DENA ZEPEDA Dena Zepeda agreed that the report should be revised and suggested that the Planning Commission consider the report before the Council.

CARMEN ROMAN Carmen Roman agreed that the report should be revised and suggested that the Planning Commission become involved in the process.

CITY COUNCIL MINUTES NOVEMBER 8, 2023
REGULAR MEETING PAGE 4
CITY MANAGER Responding to a question by City Manager Miranda, Director MIRANDA Simpson advised that the process is not at the point where it would be considered by the Planning Commission. Rather, staff’s recommendation is to approve a contract amendment for the consultant to conduct a CEQA analysis. The project itself will go to the Planning Commission and community meetings would be held to gain input from members of the community.

COUNCILMEMBER Councilmember Burrola requested a verbal report on the processes BURROLA undertaken by the Planning Department for these types of projects before they are addressed by the Planning Commission.

DIRECTOR SIMPSON Director Simpson noted that flyers that outline this process are already available but added that staff would be happy to provide the requested information.

COUNCIL CONSENSUS Council consensus was reached to table this matter to the next meeting.

ITEM 18D REQUEST TO APPROPRIATE ADDITIONAL FUNDS, WAIVE

AGREEMENT WITH FORMAL BIDDING AND APPROVE AGREEMENT WITH PLANETBIDS, INC. PLANETBIDS, INC. FOR ELECTRONIC PROCUREMENT

FOR ELECTRONIC SOFTWARE

PROCUREMENT

SOFTWARE
DIRECTOR BORHANI Director Borhani presented the staff report.

MAYOR ORTIZ Mayor Ortiz noted that the proposed agreement would span five years and instead suggested approving it for a one-year term, with the option of approving for the remaining four years after evaluating the software’s productivity after the first year.

DIRECTOR BORHANI Director Borhani advised that the request could be accommodated, though he noted that approving a five-year term would lock-in lower yearly price increases.

MAYOR PRO TEM Mayor Pro Tem Ambriz concurred with approving the agreement for AMBRIZ a one-year term.

CARMEN ROMAN Carmen Roman spoke in favor of agreeing to a one-year term.

RESOLUTION NO. Resolution No. 2023-88-3466, entitled:
2023-88-3466
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE WAIVING FORMAL BIDDING PROCEDURES

PURSUANT TO IRWINDALE MUNICIPAL CODE SECTION

3.44.080 (C), APPROVING AN APPROPRIATION OF ADDITIONAL

FUNDING, AND AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN AGREEMENT WITH PLANETBIDS, INC. FOR THE
CITY COUNCIL MINUTES NOVEMBER 8, 2023
REGULAR MEETING PAGE 5
PROCUREMENT (EPROCUREMENT) SOFTWARE SYSTEM,” for a
period of one year, was passed, approved, and adopted, on the motion of Mayor Ortiz, seconded by Mayor Pro Tem Ambriz, and unanimously approved.

ITEM NO. 18E ADOPT RESOLUTION NO. 2023-89-3467 ENTITLED: “A

RESOLUTION RE RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SIDE LETTER WITH IRWINDALE AUTHORIZING THE CITY MANAGER TO EXECUTE A ATHENS ACCEPTING SIDE LETTER WITH ARAKELIAN ENTERPRISES, INC., DBA AN ADDITIONAL 100 ATHENS SERVICES, ACCEPTING AN ADDITIONAL 100

RESIDENTIAL BARRELS RESIDENTIAL BARRELS AT NO ADDITIONAL COST TO THE CITY OR ITS RESIDENTS”
DIRECTOR RODRIGUEZ Director Rodriguez presented the staff report.

COUNCILMEMBER Responding to several questions by Councilmember Burrola, Director BURROLA Rodriguez advised that Athens has suggested that residents be encouraged to request either green or blue bins in order to prioritize recycling. However, black bins would also be made available.

Councilmember Burrola expressed concern that the letter does not specifically state that black bins would also be made available.

DENA ZEPEDA Dena Zepeda spoke on the various types of waste her household produces.

CARMEN ROMAN Carmen Roman stated that she wants a second black bin and requested that Athens lower their penalty fees.

DIRECTOR RODRIGUEZ Director Rodriguez clarified that penalty fees would be imposed due to non-compliance with sorting requirements and spoke to the authorities behind them.

COUNCILMEMBER Responding to a question by Councilmember Breceda, Iso Nakasato, BRECEDA Director of Government Affairs, advised that Athens would be happy to provide residents with the bins that they requested in the surveys they turned in. However, they also encourage residents to work toward diverting waste from landfills and work on filling blue and green bins appropriately.

MAYOR PRO TEM Mayor Pro Tem Ambriz thanked Athens Services and Public Works AMBRIZ Services staff for working together to meet the needs of residents.

MAYOR ORTIZ Mayor Ortiz noted that resident surveys show that approximately 55 black bins had been requested by residents. However, Athens generously agreed to provide 100 if needed, with more potentially being made available through negotiations.

CITY COUNCIL MINUTES NOVEMBER 8, 2023
REGULAR MEETING PAGE 6
COUNCILMEMBER Councilmember Burrola requested City Attorney Guerra’s input, who BURROLA advised that staff is recommending adopting the proposed resolution which would authorize the City Manager to execute the side letter with Athens to accept the 100 additional barrels. He added that staff would work on a side letter agreement to incorporate the addition of black barrels, to be considered by the Council at a future meeting.

RESOLUTION NO Resolution No. 2023-89-3467, entitled:
2023-89-3467
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE AUTHORIZING THE CITY MANAGER TO EXECUTE A
SIDE LETTER WITH ARAKELIAN ENTERPRISES, INC., DBA
ATHENS SERVICES, ACCEPTING AN ADDITIONAL 100

RESIDENTIAL BARRELS AT NO ADDITIONAL COST TO THE CITY
OR ITS RESIDENTS,” was passed, approved, and adopted, to include an updated side letter with Arakelian Enterprises, Inc., dba Athens Services to stipulate that black barrels would be made available along with blue and green barrels, on the motion of Mayor Pro Tem Ambriz, seconded by Councilmember Breceda, and
unanimously approved.

SPONTANEOUS

COMMUNICATIONS
CARMEN ROMAN Carmen Roman spoke against the three-minute time limit for residents that speak under Spontaneous Communications.

DENA ZEPEDA Dena Zepeda spoke against pollution and stated her belief that the Council is ignoring the health of the residents.

FRED BARBOSA Fred Barbosa spoke against time limits for comments and demanded that the Council allow for members of the public to once again make comments over Zoom.

NEW BUSINESS
ITEM NO. 20A ADOPT RESOLUTION NO. 2023-86-3464 ENTITLED: “A

ADOPT RESOLUTION RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

RE ATTENDANCE IRWINDALE ADOPTING THE ATTENDANCE POLICY FOR

POLICY PROGRAMS AND/OR CLASSES DUE TO LACK OF ATTENDANCE

AT THE IRWINDALE AQUATICS CENTER, DAN DIAZ

RECREATION CENTER, AND IRWINDALE SENIOR CENTER
DIRECTOR RODRIGUEZ Director Rodriguez presented the staff report and corrected the policy to remove a section stating “excluding three excused absences.” DENA ZEPEDA Dena Zepeda stated that she “agreed with everything.” LINDA MAREZ Linda Marez encouraged approval of the policy and stated her hope that it would encourage commitment from individuals that sign up.

CITY COUNCIL MINUTES NOVEMBER 8, 2023
REGULAR MEETING PAGE 7
FRED BARBOSA Fred Barbosa suggested that individuals be made to pay a deposit when signing up and refunding them if they attend the classes.

JOSEPH TAPIA Joseph Tapia asked whether trees would be cut to make way for a new Library and asked about the placement of new housing.

COUNCILMEMBER Responding to a question by Councilmember Burrola, Director BURROLA Rodriguez discussed attendance levels for the KidZone and Tiny Tots programs, as well as maximum occupancy levels for program locations.

MAYOR PRO TEM Mayor Pro Tem Ambriz asked whether requiring deposits could be AMBRIZ incorporated into the policy, to which City Attorney Guerra advised that it would be permissible if it relates to program attendance.

DIRECTOR RODRIGUEZ Director Rodriguez noted that this item only relates to programs and classes, and not trips.

RESOLUTION NO. Resolution No. 2023-86-3464, entitled:
2023-86-3464
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE ADOPTING THE ATTENDANCE POLICY FOR

PROGRAMS AND/OR CLASSES DUE TO LACK OF ATTENDANCE

AT THE IRWINDALE AQUATICS CENTER, DAN DIAZ
RECREATION CENTER, AND IRWINDALE SENIOR CENTER,” was
passed, approved, and adopted, including the stipulation that the reference to exclude three excused absences be removed from the policy, on the motion of Mayor Pro Tem Ambriz, seconded by Councilmember Breceda, and unanimously approved.

RECESS At 8:11 p.m., the City Council took a short recess.

RECONVENE At 8:20 p.m., the City Council reconvened with all members present.

PUBLIC HEARINGS
ITEM NO. 21A INTRODUCTION AND FIRST READING OF ORDINANCE NO. 773 ORDINANCE NOS. 773 PERTAINING TO ADOPTION OF CHAPTER 3.56 OF TITLE 3 OF AND 774 PERTAINING THE IRWINDALE MUNICIPAL CODE RELATED TO AFFORDABLE

TO LINKAGE FEES HOUSING NON-RESIDENTIAL DEVELOPMENT LINKAGE FEE, AND ORDINANCE NO. 774 PERTAINING TO ADOPTION OF
CHAPTER 3.58 OF TITLE 3 OF THE IRWINDALE MUNICIPAL

CODE RELATED TO AFFORDABLE HOUSING RESIDENTIAL

DEVELOPMENT LINKAGE FEE
DIRECTOR BORHANI Director Borhani acknowledged Director Simpson’s hard work on this matter and briefly introduced the report.

JAMES EDISON AND James Edison and Carlos Villareal from Wildan Financial Services CARLOS VILLAREAL made a PowerPoint presentation.

CITY COUNCIL MINUTES NOVEMBER 8, 2023
REGULAR MEETING PAGE 8
OPEN At 8:32 p.m., Mayor Ortiz opened the public hearing.

PUBLIC HEARING
DENA ZEPEDA Dena Zepeda opposed linkage fees for residents but suggested that businesses should be taxed.

CARMEN ROMAN Carmen Roman demanded that housing be provided for future generations of residents and for the city to stop hiring consultants.

TONY NARANJO Tony Naranjo expressed his understanding that the linkage fees would be applied to incoming businesses so that the income could be used for things like housing, and that the fees would not apply to all residents homes.

DIRECTOR BORHANI Director Borhani clarified that the fees would be assessed to new developments, both non-residential and potentially some residential.

He explained that, since the developers benefit from the city’s infrastructure, it would be fair that they pay their share of affordable housing. He indicated that the fee would not ultimately be assessed to existing residents or homeowners or Irwindale businesses.

JOSEPH TAPIA Joseph Tapia questioned why the City ceased to offer housing programs similar to those of the past and added that he would not be able to afford the purchase of a house.

CLOSE There being no additional speakers, Mayor Ortiz closed the public PUBLIC HEARING hearing at 8:45 p.m.

MAYOR PRO TEM Mayor Pro Tem Ambriz stated that the linkage fee would provide AMBRIZ necessary revenue in order for programs such as the housing rehabilitation loan could be made available again. He then asked if the linkage fee would be charged to residents and whether it could only be applied to commercial developments, to which Director Borhani indicated that the fees would apply to developers, such as those that develop apartment units. He noted that the fee would be triggered by developments of over 1,500 square feet. He also advised that the ordinance could be drafted in a way to avoid assessing fees to residents, if that is what the Council wishes.

CITY MANAGER In reply to a question by City Manager Miranda, Mr. Edison advised MIRANDA that the fee is conceptually structured to apply to commercial and residential developments larger than 1,500 square feet.

MAYOR PRO TEM Mayor Pro Tem Ambriz opposed fees for residents.

AMBRIZ
COUNCILMEMBER Councilmember Burrola asked about the availability of housing funds, BURROLA to which Director Borhani advised that the housing fund currently contains approximately $6 million.

CITY COUNCIL MINUTES NOVEMBER 8, 2023
REGULAR MEETING PAGE 9
Councilmember Burrola also asked whether bonds could be issued to generate funds for housing, to which Director Borhani advised that, assuming the proposed ordinance is adopted, funds could be collected, and staff could then research the possibility of issuing a bond.

Councilmember Burrola then asked how long it would take for the linkage fee to generate $2 million to develop housing, to which Director Borhani advised that it is too early to tell. He noted staff’s desire to work expeditiously on this matter in order to meet RHNA housing requirements.

OPEN At 8:59 p.m., Mayor Ortiz opened the public hearing.

PUBLIC HEARING
CARMEN ROMAN Carmen Roman alleged theft of housing funds by staff and stated that residents want homes.

DENA ZEPEDA Dena Zepeda expressed her understanding of developer fees. She also alleged theft of housing funds.

TONY NARANJO Tony Naranjo agreed that more housing is necessary and indicated that the linkage fee would help bring revenue to build housing. He requested that residents be exempt from the fee since some residents may want to build their own homes, to which City Manager Miranda advised that the Council, at its discretion, may exempt residents from linkage fees.

LINDA MAREZ Linda Marez noted that she has attended meetings where Irwindale’s RHNA requirements were discussed and indicated that developers will build homes in the City, and that this fee is a way the City can generate revenue.

CLOSE There being no further speakers, Mayor Ortiz closed the public PUBLIC HEARING hearing at 9:09 p.m.

COUNCILMEMBER Councilmember Garcia noted that the state has taken away GARCIA redevelopment funds that were utilized by the City to provide housing programs. He advised that seniors living in subsidized apartments that will depend on the City having funding to continue subsidizing their units. He stated that a developer that builds units would be charged linkage fees. He then asked whether other communities would be able to take the funding raised by the City, to which Mr.

Edison confirmed that they would not be able to do so; 100% of the revenue would stay with the City.

MAYOR ORTIZ In reply to a question by Mayor Ortiz, Mr. Villareal explained how the linkage fees would be calculated. Mayor Ortiz suggested approving linkage fees but exempting residents from them.

CITY COUNCIL MINUTES NOVEMBER 8, 2023
REGULAR MEETING PAGE 10
MOTION A motion was made by Councilmember Garcia, seconded by Mayor Pro Tem Ambriz, to approve staff’s recommendation with the exception that residents be exempted from linkage fees.

CITY ATTORNEY City Attorney Guerra noted that the text of the proposed ordinance GUERRA would need to be revised in order to address the recommendation by the Council.

COUNCILMEMBER Councilmember Garcia retracted his motion.

GARCIA
ORDINANCE NO. 773 Ordinance No. 773, entitled:

INTRODUCED FOR
FIRST READING “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF IRWINDALE ADDING CHAPTER 3.56 (“AFFORDABLE HOUSING
NON-RESIDENTIAL DEVELOPMENT LINKAGE FEE”) TO TITLE 3
(“REVENUE AND FINANCE”) OF THE IRWINDALE MUNICIPAL
CODE RELATED TO AN AFFORDABLE HOUSING NONRESIDENTIAL DEVELOPMENT LINKAGE FEE, AND FINDING THE

ORDINANCE EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (“CEQA”), PURSUANT TO
CEQA GUIDELINES SECTION 15061(B)(3),” was introduced for first reading, reading by title only and waiving further reading thereof, on the motion of Mayor Pro Tem Ambriz, seconded by Mayor Ortiz, and unanimously approved.

CITY ATTORNEY City Attorney Guerra advised that staff would need direction on the GUERRA fees themselves, such as how much to actually charge, to which Director Borhani advised that staff would research the matter and return with more details, with the possibility of establishing different tiers and phasing.

CITY MANAGER’S
REPORT
CITY MANAGER City Manager Miranda presented the following report:

MIRANDA
1) A Veterans Day ceremony will be held on November 11 in front of City Hall.
2) City offices will be closed for Thanksgiving on November 23. 3) Applications are being accepted for commission vacancies. 4) A special Planning Commission meeting will be held on November

13. 5) The Police Department has received a new speed radar and message board with the goal of mitigating speeding motorists. 6) He also discussed upcoming Recreation Department events. 7) He then invited Chief Hofford to provide a verbal report on crime activity in the City during the past six months.

CITY COUNCIL MINUTES NOVEMBER 8, 2023
REGULAR MEETING PAGE 11
CHIEF HOFFORD Chief Hofford made a presentation wherein he compared the past six months of crime statistics to last year’s statistics. He also discussed national crime trends and future plans of the department.

AGENDA ITEMS

REQUESTED BY

COUNCIL MEMBERS
ITEM NO. 23A
DISCUSSION OF DISCUSSION OF FLOCK CAMERA SYSTEM (Requested by Mayor FLOCK CAMERA Pro Tem Ambriz)
SYSTEM
CHIEF HOFFORD Chief Hofford made a PowerPoint presentation wherein he spoke about flock camera systems, which serve as automated license plate readers. He discussed the different types of cameras available and their features as well as their footprint in the San Gabriel Valley. He recommended that, should they be purchased, they be placed around the perimeter of the City. He cited case studies where such cameras helped solve cases and discussed the system’s price.

MAYOR PRO TEM Mayor Pro Tem Ambriz recommended that the Council consider AMBRIZ purchasing the system, potentially with the use of mining funds, to which City Manager Miranda indicated that staff would need to research whether mining funds could be used toward the system’s purchase.

COUNCILMEMBER Councilmember Breceda also recommended looking into purchasing BRECEDA the system.

CHIEF HOFFORD Chief Hofford stressed that nobody would monitor the cameras. They simply serve as part of an automated system and investigative tool where a database of photos would be compiled and could be produced in response to criminal investigations.

CITY ATTORNEY City Attorney Guerra suggested placing this matter on a future GUERRA agenda for specific action.

ITEM NO. 23B
STATUS OF STATUS OF BUSINESS BUILDING VACANCIES (Requested by BUSINESS BUILDING Councilmember Burrola)

VACANCIES
ASSISTANT TO THE Assistant to the City Manager Espino introduced Tom Santos with CITY MANAGER CoStar who provided details regarding the amount, types, and ESPINO analytics for Irwindale businesses.

COUNCILMEMBER Councilmember Burrola thanked Mr. Santos for the information he BURROLA provided.

CITY COUNCIL MINUTES NOVEMBER 8, 2023
REGULAR MEETING PAGE 12
ADJOURNMENT There being no further business to conduct, the meeting was adjourned at 9:53 p.m.
________________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

City Council Item #21.C.

Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Amend Personnel Rules and Update Unrepresented Part‐Time Benefits Resolution to Comply with the New California Sick Leave Law (SB 616)
City Manager's Recommendation:

1. Adopt Resolution No. 2023‐88‐3466 entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE AMENDING SECTION 14.20.7 OF THE CITY IRWINDALE PERSONNEL RULES REGARDING SICK LEAVE BENEFITS PURSUANT TO SB 616 FOR PART‐TIME, TEMPORARY AND SEASONAL EMPLOYEES.”

2. Adopt Resolution No. 2023‐87‐3465 entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE REPEALING AND REPLACING RESOLUTION NO. 2021‐117‐3239, AND ESTABLISHING THE BENEFITS FOR UNREPRESENTED UNCLASSIFIED NON‐PERMANENT, AND PERMANENT PART‐TIME AT‐WILL CITY EMPLOYEES.”
Administrative Action:

Submitted by:

Julian Miranda, City Manager
Electronically Approved
__________________________
Prepared by:

Mary Hull, Human Resources / Risk Manager
Electronically Approved
__________________________
Reviewed by:

Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:

On September 10, 2014, the Healthy Workplaces, Healthy Families Act of 2014, also known as AB 1522, was signed into law. This law mandated that most employees in California are entitled to paid sick leave. In response to AB 1522, the City approved Resolution No. 2015‐31‐2760 on June 24, 2015. This policy established a paid sick leave policy for non‐permanent part‐time employees and defined the specific method of accrual and use of sick leave. Currently, non‐permanent part‐time employees accrue one (1) hour of sick leave for every thirty (30) hours worked. Employees can use up to twenty‐ four (24) hours of sick leave in a year and accrue and carry over from one year of employment to the next a maximum of forty‐eight (48) hours.

On October 4, 2023, the Governor signed SB 616, amending the Healthy Workplaces, Healthy Families Act of 2014. This amendment expands the number of paid sick days employees are entitled to and raises the minimum number of days employees may carry over from one year to the next. While non‐ permanent part‐time employees will continue to accrue one (1) hour for every thirty (30) hours worked, they will now be eligible to use up to forty (40) hours of sick leave within a calendar year.

Furthermore, they will be able to accrue and carry over a maximum of eighty (80) hours of sick leave from one calendar year of employment to the next.

The new sick leave entitlements outlined in SB 616 are effective January 1, 2024. Consequently, the City must revise its Personnel Rules and Unrepresented Part‐Time Benefits Resolution to align with the changes in sick leave benefits for non‐permanent part‐time, seasonal, and temporary employees. It is important to note that there are no modifications to sick leave benefits for permanent part‐time and full‐time employees.

Personnel Rules (Resolution No. 2023‐88‐3466)
The City of Irwindale Personnel Rules, last amended by Resolution No. 2022‐36‐3286 on January 12, 2022, establish and facilitate a fair and equitable personnel management system within the City organization. Section 14.20 of the Personnel Rules sets forth guidelines pertaining to sick leave benefits for all city employees. Resolution No. 2023‐88‐3466 will amend Section 14.20.07 pertaining to nonpermanent part-time, seasonal, and temporary employees to reflect the new sick leave entitlements as provided for in SB 616.

Per section 2.13.060 of the Irwindale Municipal Code, the Personnel Rules may be modified by a resolution of the City Council. Except as modified and reflected in Resolution No. 2023‐88‐3466, all other provisions of the Personnel Rules shall remain unmodified and in full force and effect.

Unrepresented Part‐time Employee Benefits (Resolution No. 2023‐87‐3465) The Unrepresented Part‐Time Employee Benefits Resolution, last amended by Resolution No. 2021‐ 117‐3239 on January 12, 2022, outlines the benefits for all unrepresented part‐time employees. The resolution is updated periodically to reflect changes in benefits. Resolution No. 2023‐87‐3465 will amend Section 4B (Sick Leave) to reflect the new sick leave entitlements for non‐permanent part‐time employees as provided for in SB 616.

Fiscal Impact:

The City's FY 2023‐2024 adopted budget includes 73 non‐permanent part‐time positions that may be eligible for the additional 16 hours of sick leave benefits per year. Considering their existing wages and hours budgeted, the City estimates the increase in sick leave entitlements would result in an approximate cost of $24,000. It is important to note that this expense would only materialize if all non‐ permanent part‐time employees earned and utilized the entirety of this paid sick leave.

Attachments:

1.  RESOLUTION NO. 2023‐88‐3466

2.  RESOLUTION NO. 2023‐87‐3456

City Council Item #21.D.

Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
Successor Agency Board
Housing Authority Board
Reclamation Authority Board
From: Julian A. Miranda, City Manager/Executive Director Issue: Investment Policy Review and Delegation of Investment Authority City Manager's Recommendation:

It  is  recommended  that  the  City  Council/Successor  Agency/Housing  Authority/Reclamation Authority adopt Joint Resolution No. 2023‐92‐3470, SA 2023‐93‐3471, HA 2023‐07‐138, and RA 2023‐ 04‐039 entitled, “A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, SUCCESSOR AGENCY  BOARD,  HOUSING  AUTHORITY  BOARD,  AND  RECLAMATION  AUTHORITY  BOARD  REPEALING AND  REPLACING  RESOLUTION NOS.  2023‐38‐3416, SA  2023‐39‐3417, HA  2023‐06‐137, and  RA  2023‐ 03‐038  IN  THEIR  ENTIRETY,  AND  ADOPTING  A  CITY  OF  IRWINDALE  INVESTMENT  POLICY,  AND DELEGATING  AUTHORITY  TO  THE  CITY  TREASURER  TO  INVEST  THE  SURPLUS  FUNDS OF  THE  CITY OF IRWINDALE,  IRWINDALE  SUCCESSOR  AGENCY,  IRWINDALE  HOUSING  AUTHORITY,  AND  IRWINDALE RECLAMATION AUTHORITY.”
Administrative Action:

Submitted/Prepared by:

Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Reviewed by:

Adrian R. Guerra, City Attorney / General Counsel
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, City Manager / Executive Director
Electronically Approved
__________________________
Background and Analysis:

The City Treasurer is required by the State of California Government Code Section 53646, to present to the City Council the City’s Investment Policy on an annual basis or when any change is proposed to be made to the policy.

The  City  of Irwindale’s Investment  Policy was  last  reviewed and approved  on  June  5, 2023. The  City Treasurer has reviewed the current Investment Policy and is recommending appropriate and necessary changes to the overall policy as shown in the legislative format of the attached Exhibit A, Draft City of Irwindale  Investment  Policy.  The  updated  Investment  Policy  would  be  adopted  via  the  proposed resolutions of the City Council, Housing Authority, Reclamation Authority, and Successor Agency.

Additionally,  the proposed  resolutions would  renew  the delegation of authority  to invest or  reinvest funds, or sell or exchange securities, to the City Treasurer for a one‐year period pursuant to State of California Government Code Section 53607.

The Investment Policy continues to adhere to the City’s objectives of safety, liquidity and yield, and continues delegating investment authority to the City Treasurer.

The  Investment  Policy  requires  that  an  Investment  Report  be  presented  to  the  City Council/Boardmembers  on  a  quarterly  basis,  which  shall  present  the  status  of  the  City’s  current investment portfolio. In accordance with this requirement, an Investment Report is presented to the City Council/Boardmembers on a quarterly basis.

The next Investment Report will be presented  to  the City Council/Boardmembers at  their  regularly scheduled meeting  on  January  24,  2024, and  it will  list  the  combined  investment  portfolio  for  the City of Irwindale, Successor Agency, Housing Authority, and Reclamation Authority as of the quarter ending December 31, 2023.

Fiscal Impact:

None.

Attachments:

1.  Resolution 2023‐92‐3470 (Joint with SAHA RA) ‐ Investment Policy

2.  Exhibit A ‐ Draft City of Irwindale Investment Policy

City Council Item #21.E.

Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Accepting and Approving the Appropriation of Donated Funds from the Irwindale Community Foundation
City Manager's Recommendation:

It is recommended that the City Council adopt Resolution No. 2023‐94‐3472 entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE ACCEPTING AND APPROVING THE APPROPRIATION OF DONATED FUNDS FROM THE IRWINDALE COMMUNITY FOUNDATION FOR THE USE OF CIVICPLUS (FORMERLY KNOWN AS CIVICCLERK) AGENDA MANAGEMENT SOFTWARE." Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Electronically Approved
__________________________
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Electronically Approved
__________________________
Reviewed by:

Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:

In 2023, the City of Irwindale began utilizing CivicPlus (formerly known as CivicClerk) Agenda Management Software ("CivicPlus") for its boards and commissions.  CivicPlus is used for agenda creation and collaboration through a workflow process, agenda and meeting management for use by the clerk/secretary, minute taking and management, as well as website integration.

The annual cost for CivicPlus is budgeted in the City of Irwindale’s adopted budget as 75% ($6,375) from the General Fund and 25% ($2,125) from the Mining Impact Fund.  The staff has calculated the number of regular meetings of all City boards and commissions held in a calendar year, including the Irwindale Community Foundation ("ICF").  ICF usage of CivicPlus is approximately seven percent (7%) of the overall use of the application, which equates to $580.

On November 27, 2023, ICF Board approved the appropriation of a donation in the amount of $580 to the City of Irwindale's General Fund for ICF's use of the CivicPlus Agenda Management Software.

Fiscal Impact:

Approving Resolution No. 2023‐94‐3472 will authorize the City to record the acceptance of $580 of ICF donated funds in account (01‐00‐000‐37471‐0000) as well as approve the appropriation of these funds into the proper expenditure budget account (01‐16‐160‐42300‐1151) for City Clerk. The appropriations will allow the division to pay for the solution for the benefit of using the Agenda Management Software by ICF.

Attachments:

1.  Resolution No. 2023‐94‐3472

City Council Item #21.F.

Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Development Impact Fee Compliance Report Required Pursuant to Government Code § 66006.

City Manager's Recommendation:

That the City Council review, receive and file the Development Impact Fee Compliance Report for Fiscal Year ending June 30, 2023.

Administrative Action:

Submitted/Prepared by:

Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Reviewed by:

Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:

The Development Impact Fees ("DIF") are charged for new developments, and the fee represents the new development project’s fair share of costs for future infrastructure and facility needs that will be needed to meet the City’s growth demands.

The City Council of the City of Irwindale adopted Development Impact Fee Ordinance No. 726 (IMC Section 3.50) on July 11, 2018, and the fees became effective sixty (60) days after.  On December 9, 2020, the City Council approved Resolution No. 2020‐98‐3258 approving adjustments to the City’s DIF and the fees became effective sixty (60) days after adoption.

Pursuant to Government Code Section 66006, a local agency which levies Development Impact Fees shall make available to the public a report providing certain information set forth in Government Code Section 66006(b)(1) and shall review that  information at the next regularly scheduled public meeting not less than 15 days after the information has been made available to the public.

Commencing on November 28, 2023, copies of the Development Impact Fee Compliance report, attached as Exhibit A, were made available to the public for review in the City Clerk’s Office, as well as posted on the City’s website.  At this December 13, 2023, City Council meeting, the City Council is asked to review the information that has been made available to the public in accordance with Government Code Section 66006.

The purpose of this report is to provide the community with information as to the status and use of development impact fees collected and to meet the reporting requirement of Government Code Section 66006 for the fiscal year ending June 30, 2023.

Fiscal Impact:

There is no fiscal impact with the acceptance of this report.

Attachments:

1.  DRAFT Development Impact Fee Compliance Report for FY ending June 30, 2023

City Council Item #21.G.

Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Approval of the 2024 Local Appointments List
City Manager's Recommendation:

Adopt Resolution No. 2023‐96‐3474 entitled, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, STATE OF CALIFORNIA, REGARDING THE PREPARATION OF THE 2024 LOCAL APPOINTMENTS LIST AND POSTING OF THE SAME” reading by title only and waiving further reading thereof.

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Electronically Approved
__________________________
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Electronically Approved
__________________________
Reviewed by:

Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:

Government Code Sections 54970‐54975 (“the Maddy Act”) require municipal agencies to prepare and post a list of appointments of all regular and ongoing boards, commissions, and committees. This list is known as the Local Appointments List.

The Maddy Act was enacted to ensure that members of the public are aware of opportunities to serve on local commissions. The Maddy Act mandates that on or before December 31 of each year, the City Council shall prepare an appointments list of all regular and ongoing boards, commissions, and committees which are appointed by the City Council.

The list must include (a) A list of all appointive terms which will expire during the next calendar year, with the name of the incumbent appointee, the date of appointment, the date the term expires, and the necessary qualifications for the position; and (b) A list of all boards, commissions, and committees whose members serve at the pleasure of the legislative body, and the necessary qualifications for each position.

The Chief Deputy City Clerk will be directed to make the Local Appointments List available to members of the public consistent with the requirements of the Maddy Act, including posting at the City Hall bulletin board, City’s website (www.irwindaleca.gov) and the Irwindale Public Library.

Fiscal Impact:

None
Attachments:

1.  Resolution No. 2023‐96‐3474 Annual Appointments

City Council Item #21.H.

Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Fee Waiver for Use of City Facility for a Four‐Day Vote Center for the March 5, 2024 Presidential Primary Election
City Manager's Recommendation:

Adopt Resolution No. 2023‐87‐3465 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE  APPROVING  A  FEE  WAIVER  FOR  THE  LOS  ANGELES  COUNTY  REGISTRAR  RECORDER, WAIVING  CITY  FACILITY  RENTAL  FEES  FOR  A  VOTE  CENTER  FOR  THE  MARCH  5,  2024  PRESIDENTIAL PRIMARY ELECTION AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE VOTE CENTER FACILITY USE AGREEMENT FOR THE PRESIDENTIAL PRIMARY ELECTION AND GENERAL ELECTIONS IN 2024, AND VOTE CENTER ELECTION PLAN FOR THE MARCH 5, 2024 PRESIDENTIAL PRIMARY ELECTION”.

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Electronically Approved
__________________________
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Electronically Approved
__________________________
Reviewed by:

Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:

The Los Angeles County Registrar/Recorder will be conducting the Presidential Primary election on Tuesday, March 5, 2024.  In prior elections, the outer City Council Chambers had been made available to the County as a voting precinct.  The County has implemented a new vote center model, to include multi‐day access to voting and new ballot marking devices.  Additional protocols related to room size have been established to ensure the continued health and safety of the voters and vote center staff, resulting in the outer City Council Chambers no longer being a viable venue as a vote center.

City staff and representatives from the Los Angeles County Registrar Recorder / County Clerk’s office have worked collaboratively to identify a new location for a vote center within the City limits.  The Dan Diaz Recreation Center Gymnasium has been identified as the only City facility that meets the County’s vote center requirements.

In November 2020, the Dan Diaz Recreation Center Gymnasium was utilized as a vote center with the entire gym floor used for voting equipment and vote center staff.  The gym was not open to the public at that time due to state and countywide COVID‐19 orders.  Because programming has resumed at the facility, and in an effort to cause as minimal disruption as possible, only the west side of the gym floor will be used for the vote center equipment.

The following dates have been tentatively identified by the County in the Vote Center Election Plan and will mean that the west side of the gym floor will be for the exclusive use of the County during this time.  While it cannot be guaranteed, staff has expressed to the County that the earliest possible pick up date is preferred.  It is expected that there will be approximately 600 vote centers County‐wide.

Equipment Delivery & Set Up  Tuesday, February 27, 2024; 8:00AM to 8:00PM Election Worker Pre‐check Day  Friday, March 1, 2024; 12:00PM to 5:00PM Early Voting Period  Saturday March 2 through Monday, March 4, 2024; 9:00AM to 8:00PM
Election Day  Tuesday, March 5, 2024; 6:00AM to 9:00PM
Vote Center Breakdown & Equipment Pick‐up  Saturday, March 09, 2024; 8:00AM to 8:00PM

The County’s request to waive facility rental fees meets the criteria for consideration of a fee waiver according to the City of Irwindale’s Fee Adjustment Policy by way of serving the public purpose of providing voting accessibility to the community, including the residents of the City of Irwindale, the employees of local businesses who are registered voters in Los Angeles County, and any registered Los Angeles County voter who may wish to utilize the vote center in Irwindale.

The Vote Center Facility Use Agreement and Vote Center Election Plan have been reviewed by the City Attorney’s office.  It should be noted that the Vote Center Facility Use Agreement includes use of the facility for the Presidential Primary Election in March 2024 and the General Election in November 2024.

The Vote Center Election Plan being presented is for the March 5, 2024 Presidential Primary Election only.  A separate Plan and fee waiver request for the November 5, 2024 General Election will be presented to the City Council for approval at a later date.

As a public entity, the County is self‐insured and has provided a copy of Certificate of Self Insurance Coverage to staff.

Fiscal Impact:

The approval of this item will result in a fee waiver of approximately $ 5,775 (77 hours of use x $75/hour for a non‐profit organization).  This fee would have otherwise been collected as revenue to the General Fund.

Attachments:

1.  14160 FUA

2.  14160 VC Plan

3.  Attachments B and C

4.  Resolution No. 2023‐87‐3465 Fee Waiver, LACRRCC Vote Center

5.  March 2024 Fee Adjustment Request

6.  Dan Diaz Recreation Center, City of Irwindale, CA

City Council Item #21.I.

Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Contract Approval ‐ Placeworks Amendment #1
City Manager's Recommendation:

That the City Council approve the attached contract Amendment No. 1 with PlaceWorks, Inc. for the preparation of an Initial Study and Environmental Impact Report to be prepared in association with land use entitlement applications for property located at 13620 Live Oak Lane, Irwindale, CA 91706.

Administrative Action:

Submitted by:

Marilyn Simpson, Community Development Director
Electronically Approved
__________________________
Prepared by:

Brandi Jones, Senior Planner
Electronically Approved
__________________________
Reviewed by:

Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:

On October 26, 2022, the City Council approved an Agreement for Professional Contract Services with Placeworks, Inc. (“Contract”) for the preparation of CEQA documents (Initial Study and Environmental Impact Report) for a proposed project at 13620 Live Oak Lane. The project includes a Specific Plan to develop an  industrial  business  park  with  up  to  three  (3)  industrial  buildings  and  an  optional  Battery Energy Storage System (BESS) operation.

The Contract stated that the Consultant shall commence the service upon receipt of a written notice to proceed  and  shall  perform  all  services  within  the  time  period(s)  established  in  the  “Schedule  of Performance”, in no event to exceed October 23, 2023. However, due to the multiple factors such as additional  CEQA  analysis  for  transportation  and  air  quality/GHG,  Specific  Plan  revisions,  site  plan revisions,  and  additional  cumulative  project  analysis,  the  timeline  to  complete  the  project  has  been delayed and the term of the contract needs to be extended in order for the Consultant to complete its services under the Contract.

A revised Term and Schedule of Performance has been included in Amendment No. 1 as Exhibit “D”, with an expected completion date in May 2024.

In addition  to  the  time extension,  the  contract amount  requires amendment  to  complete additional tasks that are beyond the original contract scope:
 EIR revisions to reflect changes in the Project Description (addition of 15,000 SF office space).  Updated graphics to reflect Specific Plan changes.
 Updated technical analyses to reflect project changes, including traffic study, air quality/GHG and Health Risk Assessment modeling.
 Response to applicant and City legal comments on the Screencheck EIR.  Attendance at additional meetings as requested by the applicant.  Additional project management efforts related to an extension of the project schedule and ongoing project changes.

The original contract was approved  for $409,540.00. The additional cost  for  the above‐noted  tasks is $41,206.00 for a new contract totaling $450,746.00.

Fiscal Impact:

The entire cost for this consultant’s work will be covered by the Applicant/Developer, KP Irwindale Owner, LLC . The City's General Fund will not be impacted. The applicant has agreed to reimburse the City 100% of all costs and expenses incurred by the City by providing a deposit account pursuant to the reimbursement between the City and KP Irwindale Owner, LLC.

Attachments:

1.  PlaceWorks Contract Svcs Agmt ‐ PlaceWorks Amendment No. 1 FINAL

City Council Item #21.J.

Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Project Reimbursement Agreement ‐ KP Irwindale Owner, LLC City Manager's Recommendation:

That the City Council approve the attached Amended and Restated Project Reimbursement Agreement with  KP  Irwindale  Owner,  LLC  for  the  reimbursement  of  costs  associated  with  processing  and negotiating  permits,  entitlements  and  proposed  Conditions  of  Approval  of  the  Project,  including  all CEQA work conducted and all necessary CEQA documents prepared by the CEQA consultant selected by the City as Lead Agency and costs incurred by the City’s Attorney’s office.

Administrative Action:

Submitted by:

Marilyn Simpson, Community Development Director
Electronically Approved
__________________________
Prepared by:

Brandi Jones, Senior Planner
Electronically Approved
__________________________
Reviewed by:

Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:

On October 26, 2022, the City and the Applicant entered into a Project Reimbursement Agreement. KP Irwindale  Owner,  LLC  the  Applicant,  submitted  a  request  for  the  adoption  of  a  specific  plan,  which would  guide  the  development  of  three  (3)  speculative  industrial  buildings  totaling  and  an  optional battery energy storage system for property located at 13620 Live Oak Lane (APNs: 8532‐002‐035 and ‐ 042), in the M‐2 (Heavy Manufacturing) zone (Project). The applications include requests for a General Plan  Amendment  (Map)  including  adoption  of  a  Specific  Plan,  Zone  Change,  Site  Plan  and  Design Review  (DA),  Tentative  Parcel  Map  and  the  environmental  analysis,  which  is  required  under  the California Environmental Quality Act (CEQA) for land use entitlements. The City contracted Placeworks, Inc.  to  conduct  the  environmental  analysis  under  CEQA.  Pursuant  to  the  original  Project Reimbursement Agreement, KP Irwindale Owner, LLC paid the City a lump sum deposit in the amount of  $571,211.20,  which  was  the  City's  best estimate  of  the  Applicant's  obligation with  respect  to  the expenses  to  be  incurred  by  the  City  in  processing  the  Project.  Due  to  the  multiple  factors  such  as additional CEQA analysis  required  for  transportation and air quality/GHG, Specific Plan  revisions, site plan revisions, and additional cumulative Project analysis, the estimated amount of reimbursable costs and  expenses  the  City  will  incur  has  increased  by  $41,206.00,  requiring  a  second  deposit  by  the Applicant to cover the increased costs. The amended contract with Placeworks, Inc. for these services is  being  considered  separately  by  the  City  Council and will  be funded  by  the Developer  through  the Amended and Restated Project Reimbursement Agreement.

The subject Amended and Restated Reimbursement Agreement, which is attached  for consideration, will reimburse the City for any fees incurred from consultants and attorneys as the City may require to process  and  negotiate  permits,  entitlements  and  proposed  Conditions  of  Approval  of  the  proposed project.  It will also reimburse the City for the environmental consultant and CEQA review. Additionally, the  attached  Amended  and  Restated  Agreement  will  provide  the  City  the  ability  to  request supplemental deposits from the Applicant, if the actual expenses incurred exceed what was estimated.

Staff is therefore recommending that the City Council approve the proposed Amended and Restated Project Reimbursement Agreement with KP Irwindale Owner, LLC.

Fiscal Impact:

The  City’s General  Fund will  not  be  impacted. The  Applicant will  provide a  deposit  of  $41,206.00  to cover 100% of the additional cost for the consultant’s work.

Attachments:

1.  PlaceWorks Project Reimbursement Agreement Amendment No. 1 FINAL

City Council Item #21.K.

Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Retroactively approve a fee waiver for use of the City’s two (2) changeable message signs (CMS) by Our Lady of Guadalupe Church
City Manager's Recommendation:

That the City Council adopt Resolution No. 2023-99-3477 entitled: “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF IRWINDALE RETROACTIVELY APPROVING A FEE WAIVER FOR OUR LADY OF GUADALUPE CHURCH'S USE OF THE CITY’S TWO (2) CHANGEABLE MESSAGE SIGNS (CMS)." Administrative Action:

Submitted/Prepared by:

Eddie Chan, Director of Engineering / Building Official Electronically Approved
__________________________
Reviewed by:

Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:

On November 29, 2023, the City Council adopted Resolution No. 2023-89-3467, thereby waiving the Our Lady of Guadalupe Church’s (OLG) parade/ procession license fee of $4,855 for its multicultural community event occurring on December 9-10, 2023. The City Council’s approval was conditioned on staff’s approval of the traffic control plan for the parade/procession taking place on Sunday, December 10, 2023. Staff received the traffic control plan for the parade/procession on Tuesday, December 5, 2023, which required two (2) Changeable Message Signs ("CMS") to advise the public of the planned street closures for the event.

The traffic control consultant contacted staff requesting the use of the City’s CMS as a cost-saving measure for OLG. On December 7, 2023, OLG submitted a request to the City for a waiver of the fee to use the CMS, in the amount of $4,266.40. Due to the timing of this request, staff authorized the use of the City’s CMS for this event and waived the associated rental fee conditioned upon the City Council's ratification, to further support the Church with its cultural, civic and community peace and understanding. The total fee waiver request of $4,226.40 includes use of the two CMS, staff time to set up and take down, plus transportation of the message signs.

Per "City of Irwindale Fee Adjustment Policy," this event qualifies for a fee waiver in accordance to Section I, subsection H. "Any other fee the City may deem necessary to achieve the stated goals of this Policy" and Section II, subsection (2) (a), as this event will "Benefit the community.” The Church is a non-profit organization, and the procession provides a public benefit by supporting cultural, civic and community peace and understanding.

Fiscal Impact:

The approval of this item will result in a total fee waiver of $4,226.40.

Attachments:

1. 2023 OLG Fee Waiver request message board (002)

2. Resolution No. 2023-99-3477 - OLG CMS Fee Waiver Request

City Council Item #21.L.

Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Request to approve Amendment No. 2 to the Professional Consulting Contract with Environmental Science Associates (ESA) to complete the preparation of an updated Housing Element, Safety Element, and development of an Environmental Justice Element and the appropriate Environmental Review document in compliance with State Law.

City Manager's Recommendation:

1. Approve Amendment No. 2 to the Professional Consulting Contract with Environmental Science Associates (ESA) for a budget amendment in the amount of $167,935 to complete the Housing Element, Safety Element, and Environmental Justice Element and environmental document; and

2. Approve Resolution No. 2023-098-3476 entitled, “A Resolution of the City Council of the City of Irwindale, California, Amending the Fiscal Year (FY) 2023/2024 Budget by Appropriating $167,935 for Amendment No. 2 to the Professional Consulting Contract with Environmental Science Associates (ESA) to Complete the Preparation of the Housing Element, Safety Element, and Development of an Environmental Justice Element, and the Appropriate Environmental Review Document”
Administrative Action:

Submitted by:

Marilyn Simpson, Community Development Director
Electronically Approved
__________________________
Prepared by:

Lisa Chou, Associate Planner
Electronically Approved
__________________________
Reviewed by:

Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:

On June 23, 2021, the City Council approved the Professional Consulting Contract with Environmental Science Associates (ESA) for the preparation of the Housing Element, Safety Element, and new Environmental Justice Element and applicable environmental review. The original contract was for $642,332 (50% paid by the General Fund and 50% paid by the Mining Impact Fund). On October 26, 2022, the City Council approved Amendment No. 1 for a budget appropriation of $145,000. ESA is requesting an additional budget appropriation of $167,935 for additional meetings, bringing the total contract to $955,267.

The original scope of work and Amendment No. 1 included six workshops, two joint study session with the Planning Commission and City Council, and stakeholder interviews.

1. Joint Planning Commission/City Council Study Session (in person, held on April 25, 2022); provided an overview of the Housing, Safety and Environmental Justice Elements

2. Workshop #1 (virtual, held on April 7, 2022); provided an overview of the Housing, Safety and Environmental Justice Elements and included an interactive model building exercise

3. Workshop #2 (in-person, held on May 25, 2022), focused on the Housing Element and sites inventory

4. Workshop #3 (in-person, August 9, 2022); focused on safety and environmental justice existing conditions with an interactive model building exercise

5. Workshop #4 to provide public review of Housing Element

6. Workshop #5 to provide public review of Safety and Environmental Justice Elements

7. Joint Planning Commission and City Council Study Session on all elements to provide an opportunity to review the draft before it goes to public hearings

8. City departments and local agency stakeholder interview meetings (virtual/phone, as needed to obtain information needed for the Environmental Justice and Safety Elements)

9. Workshop #6 to present the Final Environmental Justice Element

Additional budget appropriation is being requested to cover required work for three additional community meetings, revisions to Housing Element in response to HCD’s formal and informal comments, and supplemental work needed for environmental review.

A revised Schedule of Performance and Fee Schedule has been included in Amendment No. 2 as Exhibits “A-2” and “B-2” in the Professional Services Agreement with ESA.

Fiscal Impact:

A Budget Amendment to the Fiscal Year 2023/2024 Adopted Budget in the amount of $167,935 (which will be allocated 50% or $83,967.50 between the General Fund ((01-51-510-42300-0000) and Mining Impact Fund (13-51-530-42300-0000)) is needed to appropriate funds for the services rendered.

Attachments:

1. ESA Amend No. 2 Prof Svcs Contract 12.13.23

2. Resolution No. 2023-098-3476 (draft)

City Council Item #23.A.

Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Mayor’s Appointments of Delegates and Alternates City Manager's Recommendation:

Adopt Resolution No. 2023‐82‐3460 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPOINTING DELEGATES AND ALTERNATES AS OFFICIAL REPRESENTATIVES OF THE CITY” reading by title only and waiving further reading thereof.

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Electronically Approved
__________________________
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Electronically Approved
__________________________
Reviewed by:

Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:

The Mayor, at the beginning of his/her term, makes appointments to various organizations. Some of these organizations require formal action by the Council in the form of a resolution.  Rather than prepare several resolutions, staff has incorporated all appointments into one resolution for Council adoption.

Attached is a brief summary relating to the individual organizations and the current list of delegates and alternates, as appointed in 2022.

Fiscal Impact:

There is no fiscal impact associated with this action.

Attachments:

1.  Mayor's Appointments 2022

2.  2022‐116‐3366

3.  Resolution No. 2023‐82‐3460 Mayor's Appointments of Delegates and Alternates

City Council Item #23.B.

Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Appointment of a Parks & Recreation Commissioner City Manager's Recommendation:

Adopt Resolution No. 2023‐83‐3461 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPOINTING ONE MEMBER TO THE PARKS AND RECREATION COMMISSION OF THE CITY OF IRWINDALE” reading by title only and waiving further reading thereof.

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Electronically Approved
__________________________
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Electronically Approved
__________________________
Reviewed by:

Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:

The terms for Parks & Recreation Commissioner Teresa Ortiz will expire on December 31, 2023. Notices were sent to City Councilmembers, Commissioners and residents, pursuant to Resolution No. 2007‐01‐ 2187; and the vacancy has been posted, pursuant to California Government Code Section 54970 (Maddy Act).

The following applications were submitted by the deadline of Wednesday, December 6, 2023 (in order received).  Pursuant to Resolution No. 2020-60-3220, there were no late applications received.

Joseph Tapia
Rebecca A. Barbosa
Teresa Ortiz
Justin Kelly
Barry Blanset
Ruben Tapia
Linda S. Marez

It would be appropriate for the City Council to make one appointment to the Parks & Recreation Commission, for a three‐year term expiring December 31, 2026.

Fiscal Impact:

There is no fiscal impact associated with this action.

Attachments:

1.  Resolution No. 2023‐83‐3461 Appointment of Parks and Rec Commissioners

2.  Parks and Recreation Commission ‐ Annual

City Council Item #23.C.

Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Appointment of a Planning Commissioner
City Manager's Recommendation:

Adopt Resolution No. 2023‐84‐3462 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPOINTING ONE MEMBER TO THE PLANNING COMMISSION OF THE CITY OF IRWINDALE” reading by title only and waiving further reading thereof.

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Electronically Approved
__________________________
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Electronically Approved
__________________________
Reviewed by:

Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, City Manager  Electronically Approved __________________________
Background and Analysis:

The terms for Planning Commissioner Richard Chico will expire on December 31, 2023.  Notices were sent to City Councilmembers, Commissioners and residents, pursuant to Resolution No. 2007‐01‐2187; and the vacancy has been posted, pursuant to California Government Code Section 54970 (Maddy Act).

The following applications were submitted by the deadline of Wednesday, December 6, 2023 (in order received).  Pursuant to Resolution No. 2020‐60‐3220, no late applications were received.

Patricia Gonzales
Joseph Tapia
Teresa Ortiz
Anthony Daniel Naranjo
Rolando Munoz Chicas
Joseph Valentino Rodriguez II
Melissa Carlson
Ruben Tapia
Richard Chico
Justin Kelly
Robert Gallegos
Gabriel Marez
Eric Lopez

It would be appropriate for the City Council to make one appointment to the Planning Commission, for a four‐year term expiring December 31, 2027.

Fiscal Impact:

There is no fiscal impact associated with this action.

Attachments:

1.  Resolution No. 2023‐84‐3462 Planning Commission Appointments

2.  Planning Commission Applications ‐ Annual Vacancy

City Council Item #23.D.

Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Appointment of Two Senior Citizen Commissioners
City Manager's Recommendation:

Adopt Resolution No. 2023‐85‐3463 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPOINTING TWO MEMBERS TO THE SENIOR CITIZEN COMMISSION OF THE CITY OF IRWINDALE” reading by title only and waiving further reading thereof.

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Electronically Approved
__________________________
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Electronically Approved
__________________________
Reviewed by:

Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:

The term for Senior Citizen Commissioners Caroline Acosta and Maggie Guzman will expire on December 31, 2023.   Notices were sent to City Councilmembers, Commissioners and residents, pursuant to Resolution No. 2007‐01‐2187; and the vacancies have been posted, pursuant to California Government Code Section 54970 (Maddy Act).

The following applications were submitted by the deadline of Wednesday, December 6, 2023 (in order received).  Pursuant to Resolution No. 2020-60-3220, there were no late applications received.

Rolando Munoz Chicas
Natalie Orosco
Caroline Acosta
Robert T. Lopez
Linda S. Marez

Per Irwindale Municipal Code Section 2.56.020:

“No person shall be eligible for appointment to the senior citizen commission unless he or she is a resident, age fifty years or older and a registered, qualified voter of the city at the time of appointment.

At all times during such commissioner's term of office he or she shall continue to be a resident and a registered, qualified voter of the city.”

All applicants have certified on their applications that they meet the minimum age requirement for consideration of appointment to the Senior Citizen Commission.

It would be appropriate for the City Council to make two appointments to the Senior Citizen Commission, for three‐year terms expiring December 31, 2026.

Fiscal Impact:

There is no fiscal impact associated with this action.

Attachments:

1.  Resolution No. 2023‐85‐3463 Appointment of Senior Commissioners

2.  Senior Citizen Commission Applications

City Council Item #23.E.

Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Appointment of a Planning Commissioner to Fill an Unscheduled Vacancy for a term expiring December 31, 2025
City Manager's Recommendation:

Adopt Resolution No. 2023‐95‐3473 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPOINTING A MEMBER TO THE PLANNING COMMISSION OF THE CITY OF IRWINDALE TO FILL AN UNSCHEDULED VACANCY FOR A TERM EXPIRING DECEMBER 31, 2025” reading by title only and waiving further reading thereof.

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Electronically Approved
__________________________
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Electronically Approved
__________________________
Reviewed by:

Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:

On Thursday, November 9, 2023, staff received the resignation of Planning Commissioner Enoch Burrola, thereby creating an unscheduled vacancy on the Planning Commission for Mr. Burrola's term, which expires on December 31, 2025.

In accordance with California Government Code 54974 (a) “Whenever an unscheduled vacancy occurs in any board, commission, or committee for which the legislative body has the appointing power, whether due to resignation, death, termination, or other causes, a special vacancy notice shall be posted in the office of the clerk of the local agency, on either the local agency’s Internet Web site or at the library designated pursuant to Section 54973, and in other places as directed by the legislative body, not earlier than 20 days before or not later than 20 days after the vacancy occurs. Final appointment to the board, commission, or committee shall not be made by the legislative body for at least 10 working days after the posting of the notice in the clerk’s office.”

On Monday, November 13, 2023, the City Clerk’s Office posted a Notice of Unscheduled Vacancy for the Planning Commission at City Hall, the Library and Post Office and sent a Citywide mailer to all residents advertising the vacancy.  The deadline for submission of applications was Wednesday, December 6, 2023 at 6:00 p.m.

The following individuals timely submitted applications for consideration of appointment to this vacancy and are listed below by the date received in the City Clerk’s Office. Pursuant to Resolution No. 2020‐60‐3220 there were no late applications received.

Patricia Gonzales
Teresa Ortiz
Anthony Daniel Naranjo
Justin Kelly
Joseph Valentino Rodriguez II
Melissa Carlson
Ruben Tapia
Albert "Albie" Acosta
Robert Gallegos
Gabriel Marez
Eric Lopez

Per IMC section 2.28.020 (E), “Vacancies to the commission shall be filled by the council in the same manner as new appointments are made, except that such an appointee shall serve only for the unexpired term of the person whose seat he/she has been appointed to.” Fiscal Impact:

There is no fiscal impact associated with this action.  The stipend paid to Commissioners has previously been budgeted.

Attachments:

1.  Resolution No. 2023‐95‐3473 Unschedule PC Vacancy ‐ Term Expiring 2025

2.  Planning Commission Applications ‐ Unscheduled 2025

City Council Item #23.F.

Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Appointment of a Planning Commissioner to Fill an Unscheduled Vacancy for a term expiring December 31, 2026
City Manager's Recommendation:

Adopt Resolution No. 2023‐86‐3464 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPOINTING A MEMBER TO THE PLANNING COMMISSION OF THE CITY OF IRWINDALE TO FILL AN UNSCHEDULED VACANCY” reading by title only and waiving further reading thereof.

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Electronically Approved
__________________________
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Electronically Approved
__________________________
Reviewed by:

Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:

On Tuesday, October 24, 2023, staff received the resignation of Planning Commissioner Suzanne Gomez, thereby creating an unscheduled vacancy on the Planning Commission for Ms. Gomez's term, which expires on December 31, 2026.

In accordance with California Government Code 54974 (a) “Whenever an unscheduled vacancy occurs in any board, commission, or committee for which the legislative body has the appointing power, whether due to resignation, death, termination, or other causes, a special vacancy notice shall be posted in the office of the clerk of the local agency, on either the local agency’s Internet Web site or at the library designated pursuant to Section 54973, and in other places as directed by the legislative body, not earlier than 20 days before or not later than 20 days after the vacancy occurs. Final appointment to the board, commission, or committee shall not be made by the legislative body for at least 10 working days after the posting of the notice in the clerk’s office.”

On Monday, October 30, 2023, the City Clerk’s Office posted a Notice of Unscheduled Vacancy for the Planning Commission at City Hall, the Library and Post Office and sent a Citywide mailer to all residents advertising the vacancy.  The deadline for submission of applications was originally Monday, November 20, 2023 at 6:00 p.m. but was extended to Wednesday, December 6, 2023 at 6:00 p.m.

The following individuals timely submitted applications for consideration of appointment to this vacancy and are listed below by the date received in the City Clerk’s Office. Pursuant to Resolution No. 2020‐60‐3220 there were no late applications received.

Patricia Gonzales
Josepha Tapia
Teresa Ortiz
Anthony Daniel Naranjo
Rolando Munoz Chicas
Justin Kelly
Eric Lopez
Joseph Valentino Rodriguez II
Melissa Carlson
Ruben Tapia
Albert "Albie" Acosta
Robert Gallegos
Gabriel Marez

Per IMC section 2.28.020 (E), “Vacancies to the commission shall be filled by the council in the same manner as new appointments are made, except that such an appointee shall serve only for the unexpired term of the person whose seat he/she has been appointed to.” Fiscal Impact:

There is no fiscal impact associated with this action.  The stipend paid to Commissioners has previously been budgeted.

Attachments:

1.  Resolution No. 2023‐86‐3464 Appointment of PC to fill unscheduled vacancy ‐ Term Expiring 2026

2.  Planning Commission Applications ‐ Unscheduled 2026

City Council Item #24.A.

Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Public Hearing and Second Reading of Ordinance No. 773 Pertaining to Adoption of Proposed Chapter 3.56 of Title 3 of the Irwindale Municipal Code Related to an Affordable Housing Non‐Residential Development Linkage Fee; and Public Hearing and Consideration of Resoluton No. 2023‐91‐3469 Pertaining to the Adoption of a Fee Schedule under Proposed Chapter 3.56
City Manager's Recommendation:

That the City Council conduct the duly noticed public hearing related to a proposed Non‐Residential Linkage Fee, and after concluding the public hearing, take the following actions:

1.) Read by title only, waive further reading of, and adopt on second reading the following Ordinance:

Ordinance No. 773, entitled “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF IRWINDALE ADDING CHAPTER 3.56 (“AFFORDABLE HOUSING NON‐RESIDENTIAL DEVELOPMENT LINKAGE FEE”) TO TITLE 3 (“REVENUE AND FINANCE”) OF THE IRWINDALE MUNICIPAL CODE RELATED TO AN AFFORDABLE HOUSING NON‐RESIDENTIAL DEVELOPMENT LINKAGE FEE, AND FINDING THE ORDINANCE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA), PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3),” and

2.) Adopt the following Resolution related to setting a fee schedule under the proposed Non‐ Residential Linkage Fee:

Resolution No. 2023‐91‐3469, entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, APPROVING AND ADOPTING A FEE SCHEDULE FOR CHAPTER 3.56 (“AFFORDABLE HOUSING NON‐RESIDENTIAL DEVELOPMENT LINKAGE FEE”) OF TITLE 3 (“REVENUE AND FINANCE”) OF THE IRWINDALE MUNICIPAL CODE RELATED TO AN AFFORDABLE HOUSING  NON‐ RESIDENTIAL DEVELOPMENT LINKAGE FEE.”
Administrative Action:

Submitted/Prepared by:

Marilyn Simpson, Community Development Director
Electronically Approved
__________________________
Reviewed by:

Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:

City of Irwindale (“City”) is facing increasing demands for affordable housing, including low‐income and senior housing, as nonresidential commercial development within the City grows. To keep up with this increased demand, the City must facilitate the availability of housing products at different levels of affordability in order to address the housing needs of the entire community. City staff had proposed that the City Council approve and adopt an Affordable Housing Non‐Residential Development Linkage Fee (“Non‐Residential Linkage Fee”) to help bridge the gap between existing City resources and the increased demand for affordable housing caused by commercial development in the City.

At its regular meeting on November 8, 2023, the City Council held a duly noticed public hearing and introduced Ordinance No. 773, attached hereto as Exhibit A, for first reading. Ordinance No. 773 would add proposed Chapter 3.56, “Affordable Housing Non‐Residential Development Linkage Fee,” to Title 3, “Revenue and Finance,” of the Irwindale Municipal Code. Chapter 3.56 would create and allow the City to exact an Affordable Housing Non‐Residential Development Linkage Fee (“Linkage Fee”) on new non‐ residential development within the City, as defined under the Chapter. The Chapter provides that the amount of Linkage Fees to be exacted per square foot will be set by a Resolution of the City Council.

The proposed Resolution No. 2023‐91‐3469 setting the schedule and amount of Linkage Fees to be exacted is attached hereto as Exhibit B.

As part of developing this new fee, the City retained Willdan Financial Services to conduct an impact fee nexus study to determine to what extent non‐residential and residential development projects increase the demand for affordable housing within the City. The nexus study, attached as Exhibit C, has been made publicly available at least 14 days prior to the regular, open and public City Council meeting to amend, adopt, or reject the ordinance, in accordance with Government Code section 66016.6.

The nexus study found that historically, the City of Irwindale has not produced significant amounts of affordable housing. The last affordable housing projects in the City took place in 2018 and produced 11 new single family units. Between 2013 and the end of FY 2022‐23, 34 affordable homes have been constructed or rehabilitated and subsequently sold to qualifying households, including the 11 new units built in 2018. Looking forward, the City must produce 36 Very Low‐Income, and 11 Low‐Income units by October 2029 to comply with the Southern California Association of Governments (SCAG) 6th Cycle Final Regional Housing Needs (RHNA) Allocation Plan. The implementation of an affordable housing impact fee and commercial linkage fee could provide funding sources to facilitate the production of affordable housing to meet the City’s RHNA allocation.

The nexus study found that the costs to develop new, modest, rental housing are significant in Irwindale, and exceed the development costs that can be supported by ongoing affordable rents. There is a housing affordability gap, meaning the cost to develop affordable housing units exceeds the amount of what Very Low, Low, and Moderate Income households can afford to pay for housing.

Additionally, the nexus study concluded that when low‐wage households cannot reasonably afford to pay market rate housing in the City, households are required to commute far distances from more affordable areas, which puts a strain on workforce satisfaction, air quality, infrastructure, traffic and transit, and the health and safety of the City’s residents and workforce. The nexus study found that a development impact fee can bridge the difference between what new low‐wage households, generated by new development and job growth projected by the study, can afford to pay and the cost to provide housing units associated with this induced job growth.

The nexus study determined that a development impact fee of $5.35 per square foot per commercial development, $2.16 per square foot per industrial development, and $5.50 per square foot per office development is proportionate to the impact that future non‐residential development projects will have on the demand for affordable housing within the City and the City’s financial need to maintain, obtain, and/or create additional affordable housing within the City to meet this demand. Proposed Resolution No. 2023‐91‐3469 reflects these development impact fee amounts.

Any funds generated through the development linkage fees established by the Ordinances would be used to facilitate, develop, and/or preserve housing affordable to moderate and lower income households. These funds would be in addition to any City funds currently allocated toward the facilitation, development and/or preservation of affordable housing, including any funds currently designated under the City’s General Fund.

ANALYSIS:

Ordinance No. 773 would add Chapter 3.56 “AFFORDABLE HOUSING NON‐RESIDENTIAL DEVELOPMENT LINKAGE FEE” to the Irwindale Municipal Code. Chapter 3.56 would require that before any non‐ residential development project is approved, obtains a building permit, is granted a certificate of occupancy, or is constructed, the project’s developer must pay an Affordable Housing Non‐Residential Development Linkage Fee proportionate to the size of the project. The Non‐Residential Linkage Fee, in an amount to be set by the City Council by resolution, is intended to offset the impact that the non‐ residential development project will have on the City’s need for affordable and low‐income housing as the project draws employees and their families to the City. The Non‐Residential Linkage Fee will be calculated separately for each non‐residential development project according to the project’s square footage. The square footage would exclude common areas such as parking garages and public bathrooms. Developers would be able to petition the City Council  for an adjustment or waiver of the Linkage Fee if they can affirmatively show that an insufficient nexus exists between the project’s proposed use and the Non‐Residential Linkage Fee.

The Linkage Fee would not be applied to the following developments:

 Applications that have been deemed complete by the Community Development Department prior to January 1, 2024;
 A Non‐Residential Development Project with a square footage (excluding common areas) of 10,000 square feet or less in aggregate;
 Community Land Uses, as defined in this chapter (such as religious institutions, museums, educational facilities, hospitals, etc.);
 Reconstruction of any building that was destroyed by fire, flood, earthquake or other act of nature, so long as the square footage does not exceed the square footage prior to the loss; and  The housing portion of a mixed‐use project.

However, if a development exempt from the Non‐Residential Linkage Fee later converts to a use subject to the Non‐Residential Linkage Fee, the converted project would be subject to the Non‐ Residential Linkage Fee requirements.

The Ordinance would take effect 60 after its adoption in accordance with Government Code section 66017, and would only apply to Non‐Residential Development Projects whose applications have been deemed complete on or after January 1, 2024 in order to provide the City with opportunity to educate prospective developers and existing landowners prior to implementation.

Proposed Resolution No. 2023‐91‐3469
Resolution No. 2023‐91‐3469 would set the fee schedule for Linkage Fees exacted under the Non‐ Residential Linkage Fee ordinance. The resolution would also adopt the nexus study conducted by Willdan Financial Services, pursant to Government Code section 66016.5.

The resolution would adopt the maximum fee amount recommended under the nexus study for non‐ residential developments divided into three categories of land use: 1.) Commercial Development, 2.) Industrial Development, and 3.) Office Development. These three categories of non‐residential development land uses mirror the categories of land use defined under the City’s Development Impact Fees. The fee schedule would be adopted as follows:
“Affordable Housing Non‐Residential Development Linkage Fee Schedule” Non‐Residential Development Land UseLinkage Fee per Square Foot Commercial   $5.35
Office   $5.50
Industrial  $2.16

Adopting the proposed fees via resolution would allow the City Council to occasionally review and modify the fee schedule under the Non‐Residential Linkage Fee ordinance to ensure that all Linkage Fees are up‐to‐date with affordable housing costs.

Fiscal Impact:

None
Attachments:

1.  Exhibit A – Ordinance No. 773 Adopting Chapter 3.56 “AFFORDABLE HOUSING NON‐ RESIDENTIAL DEVELOPMENT IMPACT FEE” to the Irwindale Municipal Code

2.  Exhibit B – Resolution No. 2023‐91‐3469, Setting Non‐Residential Linkage Fee Amounts

3.  Exhibit C – Affordable Housing and Commercial Linkage Impact Fee Study conducted by Willdan Financial Services, October 2023

City Council Item #29.C.

Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
Successor Agency Board
Housing Authority Board
Reclamation Authority Board
From: Julian A. Miranda, City Manager/Executive Director Issue: Investment Policy Review and Delegation of Investment Authority City Manager's Recommendation:

It is recommended that the City Council/Successor Agency/Housing Authority/Reclamation Authority adopt Joint Resolution No. 2023-92-3470, SA 2023-93-3471, HA 2023-07-138, and RA 2023-04-039 entitled, “A JOINT RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF IRWINDALE, SUCCESSOR AGENCY BOARD, HOUSING AUTHORITY

BOARD, AND RECLAMATION AUTHORITY BOARD REPEALING AND REPLACING RESOLUTION NOS. 2023-38-3416, SA 2023-39-3417, HA 2023-06-137, and RA 2023-03- 038 IN THEIR ENTIRETY, AND ADOPTING A CITY OF IRWINDALE INVESTMENT

POLICY, AND DELEGATING AUTHORITY TO THE CITY TREASURER TO INVEST THE

SURPLUS FUNDS OF THE CITY OF IRWINDALE, IRWINDALE SUCCESSOR AGENCY, IRWINDALE HOUSING AUTHORITY, AND IRWINDALE RECLAMATION AUTHORITY.” Administrative Action:

Submitted/Prepared by:

Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Reviewed by:

Adrian R. Guerra, City Attorney / General Counsel
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, City Manager / Executive Director
Electronically Approved
__________________________
Background and Analysis:

The City Treasurer is required by the State of California Government Code Section 53646, to present to the City Council the City’s Investment Policy on an annual basis or when any change is proposed to be made to the policy.

The  City  of Irwindale’s Investment  Policy was  last  reviewed and approved  on  June  5, 2023. The  City Treasurer has reviewed the current Investment Policy and is recommending appropriate and necessary changes to the overall policy as shown in the legislative format of the attached Exhibit A, Draft City of Irwindale  Investment  Policy.  The  updated  Investment  Policy  would  be  adopted  via  the  proposed resolutions of the City Council, Housing Authority, Reclamation Authority, and Successor Agency.

Additionally,  the proposed  resolutions would  renew  the delegation of authority  to invest or  reinvest funds, or sell or exchange securities, to the City Treasurer for a one‐year period pursuant to State of California Government Code Section 53607.

The Investment Policy continues to adhere to the City’s objectives of safety, liquidity and yield, and continues delegating investment authority to the City Treasurer.

The  Investment  Policy  requires  that  an  Investment  Report  be  presented  to  the  City Council/Boardmembers  on  a  quarterly  basis,  which  shall  present  the  status  of  the  City’s  current investment portfolio. In accordance with this requirement, an Investment Report is presented to the City Council/Boardmembers on a quarterly basis.

The next Investment Report will be presented  to  the City Council/Boardmembers at  their  regularly scheduled meeting  on  January  24,  2024, and  it will  list  the  combined  investment  portfolio  for  the City of Irwindale, Successor Agency, Housing Authority, and Reclamation Authority as of the quarter ending December 31, 2023.

Fiscal Impact:

None.

Attachments:

1.  Resolution 2023‐92‐3470 (Joint with SAHA RA) ‐ Investment Policy

2.  Exhibit A ‐ Draft City of Irwindale Investment Policy

City Council Item #29.D.

Date:  December 13, 2023
To:  Honorable Chair and Members of the Successor Agency Board From:  Julian A. Miranda, Executive Director
Issue:  Consideration of Resolution No. SA 2023‐97‐3475 of the City of Irwindale as Successor Agency to the Irwindale Community Redevelopment Agency Approving a Recognized Obligation Payment Schedule and Administrative Budget for July 1, 2024 through June 30, 2025
City Manager's Recommendation:

It is recommended that the Successor Agency Board adopt Resolution No. SA 2023‐97‐3475 entitled “A RESOLUTION OF THE CITY OF IRWINDALE AS SUCCESSOR AGENCY TO THE IRWINDALE COMMUNITY REDEVELOPMENT  AGENCY  APPROVING  A  RECOGNIZED  OBLIGATION  PAYMENT  SCHEDULE  AND ADMINISTRATIVE  BUDGET  FOR  THE  TWELVE‐MONTH  FISCAL  PERIOD  BEGINNING  July  1,  2024  AND ENDING JUNE 30, 2025”.

Administrative Action:

Submitted/Prepared by:

Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Reviewed by:

Adrian R. Guerra, General Counsel
Electronically Approved
__________________________
Kambiz Borhani, Finance Director
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, Executive Director  Electronically Approved __________________________
Background and Analysis:

Health and Safety Code  (“HSC”) Sections  34177(l) and  34177(o)  require  the Successor Agency  to  the Irwindale  Community  Redevelopment  Agency  (“Successor  Agency”)  to  prepare  and  submit  a Recognized  Obligation  Payment  Schedule  (“ROPS”),  prior  to  each  12‐month  fiscal  period,  to  the Oversight Board, County Auditor‐Controller, State Controller’s Office (“SCO”), and State Department of Finance (“DOF”) for review and approval.  For the ROPS period of July 1, 2024 to June 30, 2025 (“ROPS 24‐25”),  the  statute  requires  that  an Oversight  Board‐approved ROPS  be  submitted electronically  to the DOF no later than February 1, 2024.

The  ROPS  provides  the  Successor  Agency’s  enumeration  and  estimates  of  outstanding  enforceable obligations for the upcoming 12‐month ROPS period beginning July 1, 2024, and derives the amount of funds that may be available in past ROPS carryover and other cash balances for future payments.

Last and Final ROPS Option

Beginning January 1, 2016, successor agencies that have received a Finding of Completion may submit a Last and Final ROPS  for approval by the oversight board and the DOF if all the  following conditions are met:

1. Remaining debt includes only administrative costs and enforceable obligations with set payment schedules, such as debt service, loan agreements, and contracts;

2. All remaining obligations have been previously listed on a ROPS and approved by the DOF, pursuant to HSC section 34177 (m) or (o); and
3 The successor agency has no outstanding or unresolved litigation, except as specified in HSC section 34191.6 (a) (3).

The submission of a Last and Final ROPS reduces the administrative burden on a successor agency, as it eliminates the need to prepare a ROPS and complete the ROPS approval process every year. However, once  the  DOF  approves  a  successor  agency’s  Last  and  Final  ROPS,  it  can  be  amended  only  twice.

Additionally, for successor agencies with an approved Last and Final ROPS, the DOF has been limiting annual administrative allowances to approximately $5,000 per enforceable obligation. At this point, to allow  for  greater  flexibility,  Successor  Agency  staff  prefers  to  continue  submitting  the  annual  ROPS, rather than submitting a Last and Final ROPS.

ROPS 24‐25 Enforceable Obligations

The ROPS  24‐25 contains  the  same enforceable obligations listed on  the last ROPS.  The ROPS  24‐25 line items include the following:
 Debt service on 2005 Taxable Housing Parity Bonds, 2006 Tax Allocation Refunding Parity Bonds, 2006 Subordinate Lien Tax Allocation Bonds, 2014 Tax Allocation Refunding Parity Bonds, and 2014 Taxable Housing Tax Allocation Refunding Parity Bonds (Line Items #3 to #5, #11, #32, and #33)
 Bond‐related costs, including fiscal agent fees, bond arbitrage calculation fees, and continuing disclosure costs (Line Items #7, #8, and #34)
 Administrative allowance (Line Item #13), which is limited to the greater of $250,000 per year, or 3 percent of Redevelopment Property Tax Trust Fund (“RPTTF”) distributed in the prior fiscal year, excluding the administrative allowance and any City/former redevelopment agency loan repayments. However, the administrative allowance cannot exceed 50 percent of RPTTF distributed in the prior fiscal year, excluding the administrative allowance and any City/former redevelopment agency loan repayments. In the Successor Agency’s case, the maximum allowable ROPS 24‐25 administrative allowance is $250,000, which is the amount being requested. Pursuant to HSC Section 34177(j), the Successor Agency prepared a Fiscal Year 2024‐ 25 Administrative Budget. The Administrative Budget is included as Exhibit B to the resolution.

ROPS 24‐25 Cash Balance

The Successor Agency is required to calculate the amount of funds that may be available in past ROPS carryover  and  other  cash  balances  for  future  payments.  If  the  Successor  Agency  spent  less  than  it estimated  in  prior  ROPS  periods  or  currently  has  funds  from  revenue  received  apart  from  the  ROPS process (such as rent income, interest, and property sales proceeds), fund balances should be used to pay  for  enforceable  obligations  and,  pursuant  to  Assembly  Bill  1484,  the  DOF  will  decrease  the distribution of RPTTF to the Successor Agency for a future ROPS period by the surplus amount.

The ROPS 24‐25 cash balance reconciliation is based on activity in the ROPS 21‐22 period. As reported on the Cash Balances tab of the ROPS 24‐25 form, the Successor Agency had $2.8 million of cash as of the end of the ROPS 21‐22 period that is available to be spent in the ROPS 24‐25 period. The DOF will ensure  that  the Successor Agency’s approved ROPS  24‐25 distribution amount accounts  for  the cash that the Successor Agency already has available to be spent in the ROPS 24‐25 period.

DOF Review

Upon submittal of an Oversight Board‐approved ROPS, the DOF has 45 days to make its determination of  the enforceable  obligations, including amounts and  funding  sources.  Within  five  business  days  of the DOF’s determination, the Successor Agency may request additional review and an opportunity to meet  and  confer  on  disputed  items.   The  DOF  has  up  to  15  days  prior  to  the  date  for  property  tax distribution to make its  final decision.  The RPTTF distribution dates  for ROPS 24‐25A and 24‐25B are on or about June 1, 2024 and January 2, 2025, respectively.

Fiscal Impact:

Approval  of  the  ROPS  is  necessary  for  the  Successor  Agency  to  continue  making  payments  on indebtedness,  contracts,  and  other  enforceable  obligations.   Overall,  the  Successor  Agency  is requesting  $8.3  million  of  RPTTF  to  fund  enforceable  obligations  due  in  the  ROPS  24‐25  period.

Residual  RPTTF  revenues  would  be  apportioned  by  the  County  Auditor‐Controller  to  affected  taxing agencies based on each entity’s share of the property tax levy.

By  not  adopting  the  ROPS,  the  Successor  Agency  would  risk  defaulting  on  loans  and  other  debt agreements, and not being able to fund certain expenses and operations, which would also impact the City’s General Fund. Furthermore,  failure to submit a Countywide Oversight Board‐approved ROPS to the State will also result in a penalty of $10,000 per day assessed against the City (as the City, not as the Successor Agency) for each day the ROPS is late.  By utilizing non‐RPTTF monies to pay for ROPS 24‐ 25  obligations,  the  Successor  Agency  will  increase  the  amount  of  residual  RPTTF  that  the  City  will collect  from  the  County Auditor‐Controller, which is  roughly  10  percent  of  the  total  residual  pool  of monies.

Attachments:

1.  SA Resolution No. 2023‐97‐3475

2.  Irwindale ROPS 2024‐2025

3.  SA Administrative Costs

City Council Item #35.B.

Date: December 13, 2023
To: Honorable Chair and Members of the Housing Authority From: Julian A. Miranda, Executive Director
Issue: Irwindale Housing Authority Annual Report for Fiscal Year (FY) 2022‐2023 City Manager's Recommendation:

Receive and file the FY 2022-2023 Irwindale Housing Authority Annual Report and direct that such report be filed with the City of Irwindale City Clerk's office and the Department of Housing and Community Development.

Administrative Action:

Submitted by:

Marilyn Simpson, Community Development Director
Electronically Approved
__________________________
Prepared by:

Fernando Lopez, Housing Coordinator
Electronically Approved
__________________________
Reviewed by:

Electronically Approved
Adrian R. Guerra, City Attorney  ___________________________ Electronically Approved
Kambiz Borhani, Finance Director / City Treasurer  ___________________________ Approved by:

Electronically Approved
Julian A. Miranda, Executive Director  ___________________________

Background and Analysis:

FY 2022‐2023 Irwindale Housing Authority Annual Report

California Health and Safety Code ("HSC") Section 34328 states that at least once each year, "an authority shall file with the clerk of the respective city or county and with the Department of Housing and Community Development a report of its activities for the preceding year." HSC Section 34328.1 states that such report ("Annual Report") be filed with the Department of Housing and Community Development ("HCD") on October 1 of each year.

The Irwindale Housing Authority ("Authority") retained the services of RSG to prepare the Authority's Annual Report for Fiscal Year 2022‐2023, which was to be submitted to HCD by October 1, 2023.

Additionally, a copy of the Annual Report must be filed with the City of Irwindale ("City") City Clerk. The Annual Report for the Authority (Attachment 1) covers all the activities that have occurred during FY 2022‐2023, including housing unit compliance with affordability requirements, activities concerning existing debt obligations, land transactions and development.

The Annual Report must specifically document any notice of terminations issued to domestic violence victims or terminations of Section 8 vouchers held by domestic violence victims, whether the termination notices resulted in the victim vacating the premises, and any steps the Authority may have taken to assist the victim(s). The property manager for the Irwindale Las Casitas Authority‐owned property reports that no notices of terminations were issued nor were Section 8 voucher victims of domestic violence terminated.

The Annual Report must include all debt obligations issued during FY 2022‐2023. The Authority did not issue any bonds or enter into any finance agreements during the fiscal year. In FY 2022‐2023.

All land transactions and development activities that occurred during the year must be listed, such as property purchases, rehabilitation, leases, land sales, operational changes, and establishment of special trust funds. The Authority did not purchase, rehabilitate, lease, sell, make any operational changes, or establish special trust funds in FY 2022‐2023.

At least 20% of all units in housing projects assisted by the Authority must be available to lower income persons. The affordability levels of the assets overseen by the Authority are in compliance.

Fiscal Impact:

An independent audit of the Irwindale Housing Successor is conducted annually and will be presented upon completion of the Irwindale Housing Successor Financial Statement Report.

Attachments:

1.  1. Irwindale Housing Authority Fiscal Year 2022‐2023 Annual Report

City Council Item #35.C.

Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
Successor Agency Board
Housing Authority Board
Reclamation Authority Board
From: Julian A. Miranda, City Manager/Executive Director Issue: Investment Policy Review and Delegation of Investment Authority City Manager's Recommendation:

It  is  recommended  that  the City  Council/Successor  Agency/Housing  Authority/Reclamation  Authority adopt  Joint  Resolution  No. 2023‐92‐3470,  SA 2023‐93‐3471,  HA  2023‐07‐138,  and  RA  2023‐04‐039 entitled, “A  JOINT  RESOLUTION  OF  THE  CITY  COUNCIL  OF  THE  CITY  OF  IRWINDALE,  SUCCESSOR AGENCY BOARD, HOUSING AUTHORITY BOARD, AND RECLAMATION AUTHORITY BOARD RATIFYING THE  CITY  OF  IRWINDALE  INVESTMENT  POLICY,  AND  DELEGATING  AUTHORITY  TO  THE  CITY TREASURER  TO INVEST  THE  SURPLUS  FUNDS OF  THE  CITY OF IRWINDALE, IRWINDALE  SUCCESSOR AGENCY, IRWINDALE HOUSING AUTHORITY, AND IRWINDALE RECLAMATION AUTHORITY.” Administrative Action:

Submitted/Prepared by:

Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Reviewed by:

Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:

The City Treasurer is required by the State of California Government Code Section 53646, to present to the City Council the City’s Investment Policy on an annual basis or when any change is proposed to be made to the policy.

The City of Irwindale’s Investment Policy was last reviewed and approved on June 5, 2023.  The City Treasurer has reviewed the current Investment Policy and is recommending appropriate and necessary changes to the overall policy as attached hereto in Exhibit A.

The Investment Policy continues to adhere to the City’s objectives of safety, liquidity and yield, and continues delegating investment authority to the City Treasurer.

The Investment Policy requires that an Investment Report be presented to the City Council/Boardmembers on a quarterly basis, which shall present the status of the City’s current investment portfolio. In accordance with this requirement, an Investment Report is presented to the City Council/Boardmembers on a quarterly basis.

The next Investment Report will be presented to the City Council/Boardmembers at their regularly scheduled meeting on January 24, 2024, and it will list the combined investment portfolio for the City of Irwindale, Successor Agency, Housing Authority, and Reclamation Authority as of the quarter ending December 31, 2023.

Fiscal Impact:

None.

Attachments:

1.  Resolution 2023‐92‐3470 (Joint with SA,HA, & RA) ‐ Investment Policy

2.  Exhibit A ‐ Investment Policy December 2023

City Council Item #35.D.

Date: December 13, 2023
To: Honorable Chair and Members of the Housing Authority Board From: Julian A. Miranda, Executive Director
Issue: SB 341 Annual Report for Fiscal Year (FY) 2022‐2023 City Manager's Recommendation:

That the Authority Board Receive and file the SB 341 Annual Report for FY 2022‐2023 and direct that such report be filed with the City of Irwindale City Clerk's office and the Department of Housing and Community Development.

Administrative Action:

Submitted by:

Marilyn Simpson, Community Development Director
Electronically Approved
__________________________
Prepared by:

Fernando Lopez, Housing Coordinator  Electronically Approved __________________________
Reviewed by:

Adrian R. Guerra, City Attorney
Electronically Approved

__________________________

Kambiz Borhani, Finance Director / City Treasurer

Electronically Approved

__________________________

Approved by:

Julian A. Miranda, Executive Director  Electronically Approved Background and Analysis:

SB 341 Annual Report for Fiscal Year 2022‐23

Senate Bill 341 which became law on January 1, 2014, requires "housing successors" – cities, counties, and housing authorities that have taken over housing functions for former redevelopment agencies to follow new expenditure and accounting rules beginning January 1, 2014.  HSC Section 34176.1(f) requires housing successors to prepare a Housing Successor Annual Report (“SB 341 Report”) regarding the Low‐ and Moderate‐Income Housing Asset Fund (LMIHAF). The purpose of this SB 341 Report is to provide the governing body of the Housing Successor an annual report on the housing assets, activities and expenditures of the Housing Successor during the year, under Part 1.85, Division 24 of the California Health and Safety Code, in particular sections 34176 and 34176.1.  The SB 341 Report must be presented to the Housing Successor governing body within six months after the end of each fiscal year. This report as well as the former redevelopment agency’s Implementation Plan must be posted on the City’s website.

Housing Asset Fund Deposits and Ending Balance
At the close of FY 2022‐23, the ending balance of the Housing Asset Fund was $7,064,259.  During the five‐year reporting period (July 1, 2019 through June 30, 2024), a minimum of 30% must be spent on rental housing for extremely‐low income households and a maximum of 20% may be spent on housing for low income households.  The Authority has spent 0% of funds on extremely low income rental units, 6% on low‐income units, and no funds on moderate‐income units.  As of June 30, 2022, the Authority has not met all the requirements for expenditures by income level.  However, the Authority has until June 30, 2024, to be in compliance.

Money Transfer for Joint Projects
HSC Section 34176.1(c)(2) allows for two or more housing successors within a county to transfer funds between their respective Low‐ and Moderate‐Income Housing Asset Funds.  On May 8, 2019, the Authority approved Resolution No. HA 2019‐02‐075 approving a transfer amount not to exceed $550,000 from its Low‐ and Moderate‐Income Housing Asset Fund to the Housing Authority of the County of Los Angeles.  On June 26, 2019, the Authority transferred $539,000 to the Housing Authority of the County of Los Angeles for the Whittier Place Apartments Phase II project. These funds were used to assist rental units designated for households that earn less than 30% AMI.  The temporary Certificate of Occupancy was issued for the project in November 2022. Construction is nearly complete, and 15 units are already leased.

Excess Surplus
HSC Section 34176.1 (d) defines excess surplus as “an unencumbered amount in the account that exceeds the greater of one million dollars, or the aggregate amount deposited into the account during the housing successor’s preceding four fiscal years, whichever is greater.”  It has been determined that the Housing Authority does not have an excess surplus for FY 2022‐23.

The Authority retained the services of Lance, Soll, & Lunghard, LLP to perform the independent audit and RSG to prepare the SB 341 Report for Fiscal Year 2022‐2023.  The totals in the Housing Successor Financial Statements represent the final numbers of the Housing Successor’s financial position as of June 30, 2023. The report will be submitted to the California Department of Housing and Community Development as an attachment to the SB 341 Report.

Fiscal Impact:

An independent audit of the Irwindale Housing Successor is conducted annually, and this year’s results are presented in the Irwindale Housing Successor Financial Statement Report attached as part of the SB 341 Report.  In addition to this report, the Auditors also issue a report on internal control over financial reporting and on compliance and other matters.  The purpose of this report is to obtain reasonable assurance that Housing Successor’s financial statements are free from material misstatements.  The results of their test disclosed no instances of noncompliance or other matter that are required to be reported under Government Auditing Standards.

For the fiscal year ended June 30, 2023, the Fund Balance for the Housing Successor was $7,064,259.

Attachments:

1.  Irwindale Housing Authority 2022‐23 SB 341 Annual Report (11.29.2023)

2.  DRAFT ‐ City of Irwindale ‐ 2023 Housing Successor Audit Report

Item #42.B.

Date: December 13, 2023
To: Honorable Chair and Members of the Reclamation Authority Board From: Julian A. Miranda, Executive Director
Issue: Investment Quarterly Report for Fiscal Quarter Ending September 30, 2023.

City Manager's Recommendation:

That the Reclamation Authority Board receive and file the Investment Quarterly Report for the fiscal quarter ending September 30, 2023.

Administrative Action:

Submitted/Prepared by:

Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Reviewed by:

Kambiz Borhani, Finance Director / City Treasurer  Electronically Approved __________________________
Approved by:

Julian A. Miranda, Executive Director
Electronically Approved
__________________________
Background and Analysis:

California Government Code Section 53646 requires that the City Treasurer submit a quarterly report of investments (Investment Report) to the City Council/Board Members for review and compliance with the City’s adopted investment policy (the City’s Investment Policy).

The City’s Investment Policy applies to all funds held by the City, Housing Authority, Successor Agency, and Reclamation Authority. The Reclamation Authority’s funds are included in the City’s cash and investment balances.  The Investment Report for the quarter ending September 30, 2023, was presented to the City Council, Housing Authority, and Successor Agency Board on October 25, 2023.

The Reclamation Authority Board was not scheduled to meet on that date, and therefore it is appropriate to present the same Quarterly Investment Report to the Reclamation Authority during their next regularly scheduled meeting.

The attached Investment Report summarizes the cash balances and investments as of September 30, 2023, for each agency. The City of Irwindale balance includes investments of all funds of the City and its agencies, including the Reclamation Authority, which are pooled to maximize the interest yield. The cash balances in the general and money market accounts also include all funds of the City and its agencies, which also earn interest on the pooled cash balances.  All investments comply with the City’s Investment Policy.

Fiscal Impact:

None.

Attachments:

1.  Investment Quarterly Report for Fiscal Quarter Ending September 30, 2023

City Council Item #42.C.

Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
Successor Agency Board
Housing Authority Board
Reclamation Authority Board
From: Julian A. Miranda, City Manager/Executive Director Issue: Investment Policy Review and Delegation of Investment Authority City Manager's Recommendation:

It is recommended that the City Council/Successor Agency/Housing Authority/Reclamation Authority adopt Joint Resolution No. 2023‐92‐3470, SA 2023‐93‐3471, HA 2023‐07‐138, and RA 2023‐04‐039 entitled, “A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, SUCCESSOR AGENCY BOARD, HOUSING AUTHORITY BOARD, AND RECLAMATION AUTHORITY BOARD RATIFYING THE CITY OF IRWINDALE INVESTMENT POLICY, AND DELEGATING AUTHORITY TO THE CITY TREASURER TO INVEST THE SURPLUS FUNDS OF THE CITY OF IRWINDALE, IRWINDALE SUCCESSOR AGENCY, IRWINDALE HOUSING AUTHORITY, AND IRWINDALE RECLAMATION AUTHORITY.” Administrative Action:

Submitted/Prepared by:

Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Reviewed by:

Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:

The City Treasurer is required by the State of California Government Code Section 53646, to present to the City Council the City’s Investment Policy on an annual basis or when any change is proposed to be made to the policy.

The City of Irwindale’s Investment Policy was last reviewed and approved on June 5, 2023.  The City Treasurer has reviewed the current Investment Policy and is recommending appropriate and necessary changes to the overall policy as attached hereto in Exhibit A.

The Investment Policy continues to adhere to the City’s objectives of safety, liquidity and yield, and continues delegating investment authority to the City Treasurer.

The Investment Policy requires that an Investment Report be presented to the City Council/Boardmembers on a quarterly basis, which shall present the status of the City’s current investment portfolio. In accordance with this requirement, an Investment Report is presented to the City Council/Boardmembers on a quarterly basis.

The next Investment Report will be presented to the City Council/Boardmembers at their regularly scheduled meeting on January 24, 2024, and it will list the combined investment portfolio for the City of Irwindale, Successor Agency, Housing Authority, and Reclamation Authority as of the quarter ending December 31, 2023.

Fiscal Impact:

None.

Attachments:

1.  Resolution 2023‐92‐3470 (Joint with SA,HA, & RA) ‐ Investment Policy

2.  Exhibit A ‐ Investment Policy December 2023

City Council Item #42.D.

Date: December 13, 2023
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, Executive Director
Issue: 2023 4th Quarter Mining Report of Nine (9) SMARA Pits Executive Director’s Recommendation:

That the Irwindale Reclamation Authority receive and file this report Administrative Action:

Submitted by:

Eddie Chan, Director of Engineering / Building Official Electronically Approved
__________________________
Prepared by:

Francisco Carrillo, Construction Compliance Manager
Electronically Approved
__________________________
Reviewed by:

Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:

Julian A. Miranda, Executive Director
Electronically Approved
__________________________
Background and Analysis:

The  table  below  summarizes  the  2023  fourth  quarter  estimated  mining  production  of  five  (5)  pits governed  by  the  Surface  Mining  and  Reclamation  Act  of  1975  (SMARA  Pits)  currently  conducting mining activity in the City.

Mine Site Estimated Production
September 2023 through
Estimated Remaining Reserve
(Tons)
November 2023 (Tons)
Lehigh Hanson Pit  465,529  50,326,577
Peck Road Gravel Pit    15,000  127,000
Vulcan Reliance I  511,711  21,111,988
Vulcan Durbin  492,322  28,456,949
Olive Pit  538,124  27,287,069

A  total  of  approximately  2,022,686 tons  of  material  were  produced  during  the  reporting  period, September  2023  through  November  2023,  from  the  five  (5)  SMARA  Pits  listed  above.  This  is approximately 191,041 tons less than reported in the previous quarter.

Below is a summary of the fourth quarter and current activity of the remaining four (4) SMARA Pits in th City.

Mine Site Status Activity
United Pit No. 2  Under Reclamation  Fill Operations for Mine Reclamation United Pit No. 3  Under IMP Review*  Inactive
United Pit No. 4  Active  Processing Plant
Azusa Western Pit  Idle (IMP)  Inactive

*Interim Management Plan (IMP) for United Pit No. 3 is currently under review. Thus, no production was reported and it is estimated that 370,470 tons of reserves remain for future mining.

During  the  2023  fourth  quarter  reporting  period,  reclamation  activity  was  reported  from  three  (3) SMARA Pits. Following is a summary of the reclamation activity at these three SMARA Pits:

Mine Site Estimated Fill Placed
September 2023 through November 2023 (C.Y.)
Lehigh Hanson Pit  100,500
United Pit No. 2  261,100
Vulcan Durbin Pit  116,000
As to the status of the City‐owned Olive Pit, CA Mine ID # 91‐19‐0052:

Installation of the traffic signal at the Olive Pit entrance on Los Angeles Street has been completed and has been operational since the beginning of October of this year.

United continues its efforts  to obtain  final approval  for  the  traffic  signal at  the intersection of Azusa Canyon Road and Los Angeles Street. The traffic signal design is at 95% completion and is contingent on the acquisition of the easements located on the easterly property and on the southeast property of the intersection. The owners of the southeast property of the intersection have verbally agreed to the easement.  Currently,  staff  is  working  on  the  design  of  a  driveway  improvement  as  part  of  the conditions to acquire the easement at the easterly property. Design plans for the intersection will wrap up rapidly, once the City completes the acquisition of the easements.

Fiscal Impact:

None.

Attachments:

None