CITY OF IRWINDALE
5050 N. IRWINDALE AVE., IRWINDALE CA 91706 • PHONE: (626) 430-2200
NOTICE AND AGENDA FOR THE SPECIAL AND
REGULAR MEETING OF THE
CITY COUNCIL
SUCCESSOR AGENCY TO THE
IRWINDALE COMMUNITY REDEVELOPMENT AGENCY
HOUSING AUTHORITY
RECLAMATION AUTHORITY
January 10, 2024
SPECIAL MEETING – 5:45 P.M.
REGULAR MEETING – 6:30 PM
CLOSED SESSION – CONFERENCE ROOM
OPEN SESSION – CITY COUNCIL CHAMBER
ALBERT F. AMBRIZ - Mayor
LARRY G. BURROLA - Mayor Pro Tem
MARK A. BRECEDA - Councilmember
MANUEL R. GARCIA - Councilmember
H. MANUEL ORTIZ - Councilmember
Via VIEW-ONLY Zoom Webinar: https://us02web.zoom.us/j/87104592389 In the event that a Zoom broadcast is unavailable, staff will promptly notify the public through its social media platforms. The public meeting will proceed in accordance with The Brown Act.
Listen Over Phone: 1-669-900-6833; Webinar ID: 871-0459-2389 January 10, 2024
Spontaneous Communications: The public is encouraged to address the City Council on any matter listed on the agenda or on any other matter within its jurisdiction. The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. The City Council will hear public comments on matters not listed on the agenda during the Spontaneous Communications period.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
Americans with Disabilities Act: In compliance with the ADA and Government Code section 54953(g), the City Council has adopted a reasonable accommodation policy to swiftly resolve accommodation requests. The policy can be found on the City’s website: https://www.irwindaleca.gov/DocumentCenter/View/8075/AB2449-Reasonable-Accommodation-Policy. If you need special assistance to participate in a City Council or Commission meeting or other services offered by this City, including an electronic or printed copy of the City’s reasonable accommodation policy, please contact City Hall at (626) 430-2200. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
Note: Staff reports are available for inspection at the office of the Chief Deputy City Clerk, City Hall, 5050 N.
Irwindale Avenue, during regular business hours (8:00 a.m. to 6:00 p.m., Monday through Thursday).
January 10, 2024
Code of Ethics
As City of Irwindale Council Members, our fundamental duty is to serve the public good. We are committed to the principle of an efficient and professional local government. We will be exemplary in obeying the letter and spirit of Local, State and Federal laws and City policies affecting the operation of the government and in our private life. We will be independent and impartial in our judgment and actions.
We will work for the common good of the City of Irwindale community and not for any private or personal interest. We will endeavor to treat all people with respect and civility. We will commit to observe the highest standards of morality and integrity, and to faithfully discharge the duties of our office regardless of personal consideration. We shall refrain from abusive conduct, personal charges or verbal attacks upon the character or motives of others.
We will inform ourselves on public issues, listen attentively to public discussions before the body, and focus on the business at hand. We will base our decisions on the merit and substance of that business. We will be fair and equitable in all actions, claims or transactions. We shall not use our official position to influence government decisions in which we have a financial interest or where we have a personal relationship that could present a conflict of interest, or create a perception of a conflict of interest.
We shall not take advantage of services or opportunities for personal gain by virtue of our public office that are not available to the public in general. We shall refrain from accepting gifts, favors or promises of future benefit that might compromise our independence of judgment or action or give the appearance of being compromised.
We will behave in a manner that does not bring discredit or embarrassment to the City of Irwindale. We will be honest in thought and deed in both our personal and official lives.
Ultimate responsibility for complying with this Code of Ethics rests with the individual elected official. In addition to any other penalty as provided by law, violation of this Code of Ethics may be used as a basis for disciplinary action or censure of a Council Member.
These things we hereby pledge to do in the interest and purposes for which our government has been established.
Irwindale City Council
January 10, 2024
SPECIAL MEETING– 5:45 P.M.
1. CALL TO ORDER
2. ROLL CALL: Councilmembers: Mark A. Breceda, Manuel R. Garcia, H. Manuel Ortiz; Mayor Pro Tem Larry G. Burrola; Mayor Albert F. Ambriz
3. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances
4. SPONTANEOUS COMMUNICATIONS
Spontaneous communications are limited to the special meeting agenda items only.
5. RECESS TO CLOSED SESSION
A. Conference with Legal Counsel—Anticipated Litigation Significant Exposure to Litigation
Pursuant to Government Code section 54956.9 (d)(2), (e)(1)] A point has been reached where, in the opinion of the City Council, upon the advice of its legal counsel based on existing facts and circumstances, that there is significant exposure to litigation against the City. The facts and circumstances are those that might result in litigation against the City but which the City believes are not yet known to a potential plaintiff or plaintiffs, which facts and circumstances need not be disclosed.
One case.
B. Conference with Legal Counsel – Existing Litigation
[Pursuant to Government Code Sections 54954.5(c), 54956.9(d)(1)] Name of Case: Five Points, LP vs. City of Irwindale
Case Number: 22STCV01394
6. RECONVENE IN OPEN SESSION
7. REPORT FROM CLOSED SESSION
8. ADJOURNMENT
January 10, 2024
OPEN SESSION – 6:30 P.M.
9. CALL TO ORDER
10. PLEDGE OF ALLEGIANCE
11. INVOCATION
12. ROLL CALL: Councilmembers: Mark A. Breceda, Manuel R. Garcia, H. Manuel Ortiz; Mayor Pro Tem Larry G. Burrola; Mayor Albert F. Ambriz
13. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances
14. CHANGES TO THE AGENDA
15. COUNCIL MEMBER TRAVEL REPORTS
16. COUNCILMEMBER COMMENTS
17. INTRODUCTION OF NEW EMPLOYEES/PROMOTIONS
A. Introduction of Irwindale Police Officers Elias Camacho and William Trinidad B. Introduction of Police Dispatcher Jacqueline Elias
18. PROCLAMATIONS / PRESENTATIONS / COMMENDATIONS
A. Administration of Oaths of Office to City Commissioners
19. CONSENT CALENDAR
A. Minutes of the regular meeting held December 13, 2023 Department: City Clerk
Recommendation: Approve
B. Warrants / Demands / Payroll
Department: Administration
Recommendation: Approve
C. Request to approve Amendment No. 2 to the Professional Consulting Contract with Environmental Science Associates (ESA) to complete the preparation of an updated Housing Element, Safety Element, and development of an Environmental Justice Element and the appropriate Environmental Review document in compliance with State Law.
January 10, 2024
Department: Community Development
Recommendation: Approve the attached contract Amendment No. 2 to the Professional Consulting Contract with Environmental Science Associates (ESA) for the preparation of the Housing Element, Safety Element, and Environmental Justice Element and environmental document.
D. Consideration of Proposed Personnel and Compensation Adjustments Department: Human Resources
Recommendation: Adopt Resolution No. 2024-02-3479 entitled " A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE REPEALING AND REPLACING RESOLUTION NO. 2023-72-3459,
AND ESTABLISHING THE NUMBER OF POSITIONS, SCHEDULE OF CLASSES, AND COMPENSATION FOR CITY EMPLOYEES."
E. Approval of Citywide Records Retention Schedule (Joint Item - Successor Agency, Housing Authority and Reclamation Authority)
Department: City Clerk
Recommendation: Adopt Joint Resolution No. 2024-03-3480, SA Resolution No. 2024-04-3481; HA Resolution No. 2024-01-139; RA Resolution No. 2024-01-040 entitled, "A JOINT RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, BOARD OF THE SUCCESSOR AGENCY TO THE
IRWINDALE COMMUNITY REDEVELOPMENT AGENCY, BOARD OF THE IRWINDALE HOUSING
AUTHORITY, AND BOARD OF THE IRWINDALE RECLAMATION AUTHORITY ADOPTING A CITYWIDE RECORDS RETENTION SCHEDULE AND RESCINDING RESOLUTION NO. 2005-35-2052 AND JOINT RESOLUTION NO. 2007-08-3184 AND CRA 2007-06-484".
F. Award of Contract for the Irwindale Aquatic Center - Commercial Pool Heater Replacement Project P-1062
Department: Engineering
Recommendation: (1) Authorize the City Manager to execute a contract agreement between the City of Irwindale and Waterline Technologies, Inc. for replacing the commercial pool heater for the Aquatics Division in the amount of $84,000, subject to approval as to form by the City Attorney's office; and (2) approve a 10% project contingency in the amount of $8,400 to cover any unforeseeable conditions that may arise during replacement.
20. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience to speak on items not on this agenda. State law prohibits any Council discussion or action on such communications unless 1) the Council by majority vote finds that a catastrophe or emergency exists; or 2) the Council by at least four votes finds that the matter (and need for action thereon) arose within the last five days. Since the Council cannot participate (except as stated), it is requested that all such communications be made in writing to be included on the next agenda for full discussion and action. If a member of the audience feels he or she must proceed tonight, then each speaker will be limited to 3 minutes unless such time limits are extended.
January 10, 2024
If a member of the public wishes to donate their time to another speaker, both persons must be physically present and in attendance of the meeting. In no event shall any donations of time exceed six minutes of total speaking time per person on any one item. The Presiding Officer may, in his or her discretion, extend the 3-minute time limitation for the particular subject under discussion for all speakers. Organized groups of persons wishing to address the Council on the same subject should select a spokesperson to represent the group, so as to avoid unnecessary repetition. The Council may regulate a speaker who is speaking too long, being unduly repetitious, or extending discussion of irrelevancies.
Public Comments will be heard in the following order:
1: Email comments: [email protected]
2: In-person attendees
21. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.
A. Discuss and Provide Direction Regarding Remote Participation During Public Meetings Department: Administration
Recommendation: That the City Council provide direction to staff as Council deems appropriate.
22. PUBLIC HEARINGS
At this time, members of the audience may ask to be heard regarding an item on Public Hearings.
A. Proposed Use of Community Development Block Grant Allocation for Fiscal Year 2024-2025 Department: Finance
Recommendation: Adopt Resolution No. 2024-01-3478, entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPROVING THE PROPOSED USE OF THE CITY’S FISCAL YEAR 2024-2025 LOS ANGELES URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT ALLOCATION,” reading by title only and waving further reading thereof.
23. CITY MANAGER’S REPORT
24. FUTURE AGENDA ITEMS REQUESTED BY COUNCIL MEMBERS
A. Request by Mayor Ambriz for an Update on the removal of oak trees related to the library project B. Request by Mayor Pro Tem Burrola for an Update on the Tree Trimming Schedule for City Parks
25. ADJOURN
January 10, 2024
SUCCESSOR AGENCY TO THE IRWINDALE COMMUNITY
REDEVELOPMENT AGENCY
26. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances
27. CONSENT CALENDAR
A. Minutes of the Regular meeting held December 13, 2023 Department: City Clerk
Recommendation: Approve
B. Warrants / Demands / Payroll
Department: Administration
Recommendation: Approve
C. Approval of Citywide Records Retention Schedule (Joint Item - City Council, Housing Authority and Reclamation Authority)
Department: City Clerk
Recommendation: Adopt Joint Resolution No. 2024-03-3480, SA Resolution No. 2024-04-3481; HA Resolution No. 2024-01-139; RA Resolution No. 2024-01-040 entitled, "A JOINT RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, BOARD OF THE SUCCESSOR AGENCY TO THE
IRWINDALE COMMUNITY REDEVELOPMENT AGENCY, BOARD OF THE IRWINDALE HOUSING
AUTHORITY, AND BOARD OF THE IRWINDALE RECLAMATION AUTHORITY ADOPTING A CITYWIDE RECORDS RETENTION SCHEDULE AND RESCINDING RESOLUTION NO. 2005-35-2052 AND JOINT RESOLUTION NO. 2007-08-3184 AND CRA 2007-06-484".
28. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience to speak on items not on this agenda.
Spontaneous Communications for the Successor Agency are subject to the same State prohibitions and City guidelines as cited on the City Council agenda.
29. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.
30. PUBLIC HEARINGS
At this time, members of the audience may ask to be heard regarding an item on Public Hearings.
31. ADJOURN
January 10, 2024
HOUSING AUTHORITY
32. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances
33. CONSENT CALENDAR
A. Minutes of the Regular meeting held December 13, 2023 Department: City Clerk
Recommendation: Approve
B. Approval of Citywide Records Retention Schedule (Joint Item - City Council, Successor Agency, and Reclamation Authority)
Department: City Clerk
Recommendation: Adopt Joint Resolution No. 2024-03-3480, SA Resolution No. 2024-04-3481; HA Resolution No. 2024-01-139; RA Resolution No. 2024-01-040 entitled, "A JOINT RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, BOARD OF THE SUCCESSOR AGENCY TO THE
IRWINDALE COMMUNITY REDEVELOPMENT AGENCY, BOARD OF THE IRWINDALE HOUSING
AUTHORITY, AND BOARD OF THE IRWINDALE RECLAMATION AUTHORITY ADOPTING A CITYWIDE RECORDS RETENTION SCHEDULE AND RESCINDING RESOLUTION NO. 2005-35-2052 AND JOINT RESOLUTION NO. 2007-08-3184 AND CRA 2007-06-484".
34. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience to speak on items not on this agenda.
Spontaneous Communications for the Housing Authority are subject to the same State prohibitions and City guidelines as cited on the City Council agenda.
35. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.
36. PUBLIC HEARINGS
At this time, members of the audience may ask to be heard regarding an item on Public Hearings.
37. ADJOURN
January 10, 2024
38. RECLAMATION AUTHORITY
As required by Government Code section 54954.3, members of the City Council are also members of the Reclamation Authority, which is concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $300 for attending the Reclamation Authority meeting
39. AB 2449 DISCLOSURES
40. CONSENT CALENDAR
A. Approval of Citywide Records Retention Schedule (Joint Item - City Council, Successor Agency, and Housing Authority)
Department: City Clerk
Recommendation: Adopt Joint Resolution No. 2024-03-3480, SA Resolution No. 2024-04-3481; HA Resolution No. 2024-01-139; RA Resolution No. 2024-01-040 entitled, "A JOINT RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, BOARD OF THE SUCCESSOR AGENCY TO THE
IRWINDALE COMMUNITY REDEVELOPMENT AGENCY, BOARD OF THE IRWINDALE HOUSING
AUTHORITY, AND BOARD OF THE IRWINDALE RECLAMATION AUTHORITY ADOPTING A CITYWIDE RECORDS RETENTION SCHEDULE AND RESCINDING RESOLUTION NO. 2005-35-2052 AND JOINT RESOLUTION NO. 2007-08-3184 AND CRA 2007-06-484".
41. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience to speak on items not on this agenda.
Spontaneous Communications for the Reclamation Authority are subject to the same State prohibitions and City guidelines as cited on the City Council agenda.
42. NEW BUSINESS
43. PUBLIC HEARING
44. ADJOURNMENT
AFFIDAVIT OF POSTING
I, Laura M. Nieto, Chief Deputy City Clerk, certify that I caused the agenda for the regular meeting of the City Council, Irwindale Successor Agency to the Irwindale Community Redevelopment Agency, Housing and Reclamation Authorities, to be held on January 10, 2024, be posted at the City Hall, Library, and Post Office on January 4, 2024.
Laura M. Nieto, MMC
Chief Deputy City Clerk
IRWINDALE CITY COUNCIL CHAMBERS DECEMBER 13, 2023
5050 N. IRWINDALE AVENUE WEDNESDAY
IRWINDALE, CALIFORNIA 91706 6:42 P.M.
The Irwindale CITY COUNCIL met in regular session at the above time and place.
ROLL CALL: Present: Councilmembers Mark A. Breceda, Larry G. Burrola, Manuel R. Garcia; Mayor Pro Tem Albert F. Ambriz;
Mayor H. Manuel Ortiz
Also Present: Julian A. Miranda, City Manager; Adrian Guerra, City Attorney; Theresa Olivares, Assistant City Manager; Christopher Hofford, Chief of Police; Kambiz Borhani, Director of Finance / City Treasurer; Eddie Chan, Director of Engineering / Building Official; Elizabeth Rodriguez, Public Services Director; Mary Hull, Human Resources Manager, and Laura Nieto, Chief Deputy City Clerk
PLEDGE OF
ALLEGIANCE The Pledge of Allegiance was conducted.
AB 2449 DISCLOSURES
COUNCILMEMBER Councilmember Garcia attended the meeting via teleconference for GARCIA just cause per AB 2449.
CHANGES TO THE
AGENDA
CITY MANAGER City Manager Miranda noted that Item 21L will be pulled from the MIRANDA agenda and will not be discussed.
COUNCILMEMBER
TRAVEL REPORTS None.
REORGANIZATION
OF CITY COUNCIL
CHIEF DEPUTY Chief Deputy City Clerk Nieto presented the staff report and outlined CITY CLERK NIETO the process for the reorganization, beginning with nominations for Mayor.
COUNCILMEMBER Councilmember Ortiz nominated Councilmember Ambriz.
ORTIZ
COUNCILMEMBER Councilmember Garcia nominated Councilmember Breceda.
GARCIA
ROLL CALL There being no further nominations, a roll call vote was conducted for the first nomination received, that of Councilmember Ambriz for Mayor: Councilmembers Ambriz, Burrola, and Ortiz voted in favor; Councilmembers Breceda and Garcia opposed. As such,
Councilmember Ambriz was appointed Mayor.
CITY COUNCIL MINUTES DECEMBER 13, 2023
REGULAR MEETING PAGE 2
MAYOR AMBRIZ Mayor Ambriz then asked for nominations for Mayor Pro Tem.
Mayor Ambriz nominated Councilmember Burrola.
ROLL CALL There being no further nominations, a roll call vote was conducted for the nomination of Councilmember Burrola for Mayor Pro Tem: the nomination was unanimously approved. As such, Councilmember Burrola was appointed Mayor Pro Tem.
COUNCILMEMBER Councilmember Ortiz congratulated Mayor Ambriz and Mayor Pro ORTIZ Tem Burrola on their appointments and thanked his colleagues for their support during his term as Mayor.
MAYOR PRO TEM Mayor Pro Tem Burrola noted Councilmember Ortiz’s achievements BURROLA during his term as Mayor and thanked him for representing the City wonderfully. He also congratulated Mayor Ambriz on his appointment.
COUNCILMEMBER Councilmember Breceda thanked the entire Council and staff for BRECEDA moving the City in the right direction.
COUNCILMEMBER Councilmember Garcia thanked Councilmember Ortiz for his hard GARCIA work during his term as Mayor and encouraged the Council to work together for the good of the City.
MAYOR AMBRIZ Mayor Ambriz commended Councilmember Ortiz for his accomplishments during his term as Mayor and expressed his optimism for the future.
COUNCILMEMBER
COMMENTS
COUNCILMEMBER Councilmember Ortiz thanked the Recreation Department for their ORTIZ wonderful Christmas Spectacular and Mayor’s Tree Lighting event.
He also thanked the Parks & Recreation Commission for their suggestions.
INTRODUCTION OF
NEW EMPLOYEES /
PROMOTIONS
INTRODUCTION OF INTRODUCTION OF MICHELLE SALGADO, ADMINISTRATIVE
MICHELLE SALGADO, SECRETARY
ADMINISTRATIVE
SECRETARY The introduction was made.
PROCLAMATIONS /
PRESENTATIONS /
COMMENDATIONS
CITY COUNCIL MINUTES DECEMBER 13, 2023
REGULAR MEETING PAGE 3
LEGISLATIVE UPDATE LEGISLATIVE UPDATE BY SENATOR SUSAN RUBIO
BY SENATOR
SUSAN RUBIO The update was provided. She also provided $200,000 in funding to the City of Irwindale and presented Assemblymember Blanca Rubio’s certificates to Mayor Ambriz and Councilmember Ortiz in recognition of their dedication in their respective roles as Mayor Pro Tem and Mayor.
RECOGNITION ON RECOGNITION ON THE RETIREMENT OF ENGINEERING
THE RETIREMENT EXECUTIVE SECRETARY LAURA SNYDER
OF ENGINEERING
EXECUTIVE The recognition was made.
SECRETARY
LAURA SNYDER
IRWINDALE CHAMBER IRWINDALE CHAMBER OF COMMERCE BUSINESS OF THE OF COMMERCE MONTH – FORD BENEFITS GROUP
BUSINESS OF THE
MONTH – FORD The presentation was made.
BENEFITS GROUP
CERTIFICATES OF CERTIFICATES OF RECOGNITION TO ALL CITY DEPARTMENTS
RECOGNITION TO
ALL CITY DEPTS. The recognitions were made.
CONSENT CALENDAR
MOTION A motion was made by Councilember Breceda, seconded by Councilmember Ortiz, to approve the Consent Calendar, with the exception of Item Nos. 21D and 21E which were removed for separate consideration, and 21L which was removed from the agenda. The motion was unanimously approved.
ITEM 21A MINUTES
MINUTES
The following minutes were approved:
1) Special meeting held November 8, 2023
2) Regular meeting held November 8, 2023
ITEM 21B WARRANTS
WARRANTS
The warrant register was approved.
ITEM 21C AMEND PERSONNEL RULES AND UPDATE UNREPRESENTED
AMEND PERSONNEL PART-TIME BENEFITS RESOLUTION TO COMPLY WITH THE RULES AND UPDATE NEW CALIFORNIA SICK LEAVE LAW (SB 616)
UNREPRESENTED
PART-TIME BENEFITS
RESOLUTION TO
CITY COUNCIL MINUTES DECEMBER 13, 2023
REGULAR MEETING PAGE 4
COMPLY WITH THE
NEW CALIFORNIA
SICK LEAVE
LAW (SB 616)
RESOLUTION NO. Resolution No. 2023-88-3466, entitled:
2023-88-3466
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE AMENDING SECTION 14.20.7 OF THE CITY OF
IRWINDALE PERSONNEL RULES REGARDING SICK LEAVE
BENEFITS PURSUANT TO SB 616 FOR PART-TIME,
TEMPORARY, AND SEASONAL EMPLOYEES,” and
RESOLUTION NO. Resolution No. 2023-87-3465, entitled:
2023-87-3465
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE REPEALING AND REPLACING RESOLUTION NO.
2021-117-3239, AND ESTABLISHING THE BENEFITS FOR
UNREPRESENTED UNCLASSIFIED NON-PERMANENT, AND
PERMANENT PART-TIME AT-WILL CITY EMPLOYEES,” were
adopted.
ITEM 21F DEVELOPMENT IMPACT FEE COMPLIANCE REPORT
DEVELOPMENT REQUIRED PURSUANT TO GOVERNMENT CODE §66006
IMPACT FEE
COMPLIANCE REPORT The City Council reviewed, received, and filed the Development REQUIRED PURSUANT Impact Fee Compliance Report for Fiscal year ending June 30, 2023.
TO GOV. CODE
§66006
ITEM 21G APPROVAL OF THE 2024 LOCAL APPOINTMENTS LIST
APPROVAL OF THE
2024 LOCAL
APPOINTMENTS LIST
RESOLUTION NO. Resolution No. 2023-96-3474, entitled:
2023-96-3474
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
IRWINDALE, STATE OF CALIFORNIA, REGARDING THE
PREPARATION OF THE 2024 LOCAL APPOINTMENTS LIST AND
POSTING OF THE SAME,” was adopted.
ITEM 21H FEE WAIVER FOR USE OF CITY FACILITY FOR A FOUR-DAY FEE WAIVER FOR VOTE CENTER FOR THE MARCH 5, 2024 PRESIDENTIAL
USE OF CITY FACILITY PRIMARY ELECTION
FOR A FOUR-DAY
VOTE CENTER FOR
THE MARCH 5, 2024,
PRESIDENTIAL
PRIMARY ELECTION
CITY COUNCIL MINUTES DECEMBER 13, 2023
REGULAR MEETING PAGE 5
RESOLUTION NO. Resolution No. 2023-87-3465, entitled:
2023-87-3465
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
IRWINDALE APPROVING A FEE WAIVER FOR THE LOS
ANGELES COUNTY REGISTRAR RECORDER, WAIVING CITY
FACILITY RENTAL FEES FOR A VOTE CENTER FOR THE MARCH
5, 2024, PRESIDENTIAL PRIMARY ELECTION AND
AUTHORIZING THE CITY MANAGER TO EXECUTE THE VOTE
CENTER FACILITY USE AGREEMENT FOR THE PRESIDENTIAL
PRIMARY ELECTION AND GENERAL ELECTIONS IN 2024, AND
VOTE CENTER ELECTION PLAN FOR THE MARCH 5, 2024,
PRESIDENTIAL PRIMARY ELECTION,” was adopted.
ITEM 21I CONTRACT APPROVAL – PLACEWORKS AMENDMENT #1
CONTRACT APPROVAL
PLACEWORKS Contract Amendment No. 1 with PlaceWorks, Inc., was approved AMENDMENT #1 for the preparation of an Initial Study and Environmental Impact Report to be prepared in association with land use entitlement applications for property located at 13620 Live Oak Lane, Irwindale, CA 91706.
ITEM NO. 21J PROJECT REIMBURSEMENT AGREEMENT – KP IRWINDALE
PROJECT OWNER, LLC
REIMBURSEMENT
AGREEMENT – KP The Amended and Restated Project Reimbursement Agreement with IRWINDALE OWNER, KP Irwindale Owner, LLC, was approved for the reimbursement of LLC costs associated with processing and negotiating permits, entitlements, and proposed Conditions of Approval of the Project, including all CEQA work conducted and all necessary CEQA documents prepared by the CEQA consultant selected by the City as Lead Agency and costs incurred by the City Attorney’s Office.
ITEM NO. 21K RETROACTIVELY APPROVE A FEE WAIVER FOR USE OF THE RETROACTIVELY CITY’S TWO (2) CHANGEABLE MESSAGE SIGNS (CMS) BY OUR
APPROVE A FEE LADY OF GUADALUPE CHURCH
WAIVER FOR USE OF
THE CITY’S TWO (2)
CHANGEABLE
MESSAGE SIGNS
(CMS) BY OUR LADY
OF GUADALUPE
CHURCH
RESOLUTION NO. Resolution No. 2023-99-3477, entitled:
2023-99-3477
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
IRWINDALE RETROACTIVELY APPROVING A FEE WAIVER FOR
OUR LADY OF GUADALUPE CHURCH’S USE OF THE CITY’S
TWO (2) CHANGEABLE MESSAGE SIGNS (CMS),” was adopted.
CITY COUNCIL MINUTES DECEMBER 13, 2023
REGULAR MEETING PAGE 6
ITEM NO. 21L REQUEST TO APPROVE AMENDMENT NO. 2 TO THE
AMENDMENT NO. 2 PROFESSIONAL CONSULTING CONTRACT WITH
TO THE PROFESSIONAL ENVIRONMENTAL SCIENCE ASSOCIATES (ESA) TO COMPLETE
CONSULTING THE PREPARATION OF AN UPDATED HOUSING ELEMENT,
CONTRACT WITH SAFETY ELEMENT, AND DEVELOPMENT OF AN
ESA ENVIRONMENTAL JUSTICE ELEMENT AND THE APPROPRIATE
ENVIRONMENTAL REVIEW DOCUMENT IN COMPLIANCE WITH
STATE LAW
This item was removed from the agenda and was not considered.
END OF CONSENT CALENDAR
ITEM NO. 21D INVESTMENT POLICY REVIEW AND DELEGATION OF
INVESTMENT POLICY INVESTMENT AUTHORITY
REVIEW AND
DELEGATION OF
INVESTMENT
AUTHORITY
FRED BARBOSA Responding to a question by Fred Barbosa, Director Borhani explained that each fund is maintained in its own account and that they are all independently verified and audited, with separate financial audit reports being prepared for each City agency.
MOTION Resolution No. 2023-92-3470, entitled:
2023-92-3470
ADOPTED “A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
IRWINDALE, SUCCESSOR AGENCY BOARD, HOUSING
AUTHORITY BOARD, AND RECLAMATION AUTHORITY BOARD
REPEALING AND REPLACING RESOLUTION NOS. 2023-38-3416,
SA 2023-39-3417, HA 2023-06-137, AND RA 2023-03-038 IN THEIR
ENTIRETY, AND ADOPTING A CITY OF IRWINDALE
INVESTMENT POLICY, AND DELEGATING AUTHORITY TO THE
CITY TREASURER TO INVEST THE SURPLUS FUNDS OF THE
CITY OF IRWINDALE, SUCCESSOR AGENCY, IRWINDALE
HOUSING AUTHORITY, AND IRWINDALE RECLAMATION
AUTHORITY,” was adopted.
ITEM NO. 21E ACCEPTING AND APPROVING THE APPROPRIATION OF
ACCEPTING AND DONATED FUNDS FROM THE IRWINDALE COMMUNITY
APPROVING THE FOUNDATION
APPROPRIATION OF
DONATED FUNDS
FROM THE IRWINDALE
COMMUNITY
FOUNDATION
DENA ZEPEDA Dena Zepeda objected since she believed that funding from the Community Foundation should not be used for this matter, to which CITY COUNCIL MINUTES DECEMBER 13, 2023
REGULAR MEETING PAGE 7
Director Borhani advised that the proposed expenditure has already been approved by the Foundation Board. He advised that the Foundation’s expenditure would allow staff to utilize recently purchased software to prepare its meeting agendas and agenda reports and noted that the proposed expenditure was conservatively calculated.
Dena Zepeda still objected to the Foundation’s expenditure on the software, stating that the City should purchase it for the Foundation.
MAYOR AMBRIZ Responding to a question by Mayor Ambriz, City Manager Miranda reconfirmed Director Borhani’s statements and noted that the total cost for the Foundation’s share of the utilization of the software would be $580, which is minimal.
MAYOR PRO TEM Mayor Pro Tem Burrola concurred that the Foundation has approved BURROLA the expenditure.
RESOLUTION NO. Resolution No. 2023-94-3472, entitled:
2023-94-3472
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
IRWINDALE ACCEPTING AND APPROVING THE
APPROPRIATION OF DONATED FUNDS FROM THE IRWINDALE
COMMUNITY FOUNDATION FOR THE USE OF CIVICPLUS
(FORMERLY KNOWN AS CIVICCLERK) AGENDA MANAGEMENT
SOFTWARE,” was adopted on the motion of Mayor Pro Tem Burrola, seconded by Councilmember Breceda, and unanimously approved.
SPONTANEOUS
COMMUNICATIONS
MALIK TARIQ Malik Tariq Mahmood Murabbi Silsilah emailed comments where he MAHMOOD urged people of all religions to work towards peace.
MURABBI SILSILAH
CARMEN ROMAN Carmen Roman emailed comments wherein she requested that members of the public be permitted to make comments over Zoom and that individuals be permitted to donate time to others to make public comments.
DENA ZEPEDA Dena Zepeda spoke on what she perceived to be dirty chairs and a dirty kitchen at the Community Center. She also noted that complaints about the cleanliness of the Recreation Building’s kitchen have been received and stated her belief that the Planning Department has violated her rights by not allowing her to speak at community meetings.
CITY COUNCIL MINUTES DECEMBER 13, 2023
REGULAR MEETING PAGE 8
RUTH QUEJIA Ruth Quejia, realtor, asked that the Housing Authority permit the Aguayo family to sell their home for market value and stated that the Aguayos are willing to pay any penalties in doing so and violating the site’s covenants.
CASEY MIRANDA Casey Miranda stated that the housing program’s requirements are too stringent and requested that the Aguayos be allowed to sell their home for market value.
FRED BARBOSA Fred Barbosa requested that the Housing Authority’s general counsel investigate allegations made by Ruth Quejia.
JOSEPH TAPIA Joseph Tapia requested that the design for the new Library project be modified in order to save an existing oak tree and noted that he would be circulating a petition to try and save the tree.
NEW BUSINESS
ITEM NO. 23A MAYOR’S APPOINTMENTS OF DELEGATES AND ALTERNATES MAYOR’S
APPOINTMENTS OF
DELEGATES AND
ALTERNATES
CHIEF DEPUTY CITY Chief Deputy City Clerk Nieto presented the staff report.
CLERK NIETO
RESOLUTION NO. Resolution No. 2023-82-3460, entitled:
2023-82-3460
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
IRWINDALE APPOINTING DELEGATES AND ALTERNATES AS
OFFICIAL REPRESENTATIVES OF THE CITY,” was adopted, and the City Clerk was instructed to add the designated names into the resolution as noted by Mayor Ambriz, on the motion of
Councilmember Ortiz, seconded by Councilmember Breceda, and unanimously approved.
ITEM NO. 23B APPOINTMENT OF A PARKS & RECREATION COMMISSIONER
APPOINTMENT OF
A PARKS &
RECREATION
COMMISSIONER
MAYOR AMBRIZ Mayor Ambriz nominated Rebecca Barbosa. The nomination failed with Councilmembers Breceda, Garcia, and Ortiz opposed; Mayor Pro Tem Burrola and Mayor Ambriz in favor.
Mayor Ambriz then nominated Teresa Ortiz. The nomination failed with Councilmembers Breceda and Garcia and Mayor Pro Tem Burrola opposed; Councilmember Ortiz and Mayor Ambriz in favor.
CITY COUNCIL MINUTES DECEMBER 13, 2023
REGULAR MEETING PAGE 9
Mayor Ambriz then nominated Justin Kelly. The nomination was unanimously approved.
RESOLUTION NO. Resolution No. 2023-83-3461, entitled:
2023-83-3461
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
IRWINDALE APPOINTING ONE MEMBER TO THE PARKS AND
RECREATION COMMISSION OF THE CITY OF IRWINDALE,” was
adopted on the motion of Councilmember Breceda, seconded by Mayor Pro Tem Burrola, and unanimously approved, thereby appointing Justin Kelly to the Parks & Recreation Commission.
ITEM NO. 23C APPOINTMENT OF A PLANNING COMMISSIONER
APPOINTMENT OF
A PLANNING
COMMISSIONER
MAYOR AMBRIZ Mayor Ambriz nominated Richard Chico. The nomination was unanimously approved.
RESOLUTION NO. Resolution No. 2023-84-3462, entitled:
2023-84-3462
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
IRWINDALE APPOINTING ONE MEMBER TO THE PLANNING
COMMISSION OF THE CITY OF IRWINDALE,” was adopted on the motion of Councilmember Breceda, seconded by Mayor Pro Tem Burrola, and unanimously approved, thereby appointing Richard Chico to the Planning Commission.
ITEM NO. 23D APPOINTMENT OF TWO SENIOR CITIZEN COMMISSIONERS
APPOINTMENT OF
TWO SENIOR CITIZEN
COMMISSIONERS
MAYOR AMBRIZ Mayor Ambriz nominated Caroline Acosta. The motion was approved with Councilmembers Breceda and Garcia opposed; Councilmember Ortiz, Mayor Pro Tem Burrola, and Mayor Ambriz in favor.
Mayor Ambriz then nominated Robert Lopez. The nomination was unanimously approved.
RESOLUTION NO. Resolution No. 2023-85-3463, entitled:
2023-85-3463
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
IRWINDALE APPOINTING TWO MEMBERS TO THE SENIOR
CITIZEN COMMISSION OF THE CITY OF IRWINDALE,” was
adopted on the motion of Councilmember Breceda, seconded by Mayor Pro Tem Burrola, and unanimously approved, thereby appointing Caroline Acosta and Robert Lopez to the Senior Citizen Commission.
CITY COUNCIL MINUTES DECEMBER 13, 2023
REGULAR MEETING PAGE 10
ITEM NO. 23E APPOINTMENT OF A PLANNING COMMISSIONER TO FILL AN
APPOINTMENT OF A UNSCHEDULED VACANCY FOR A TERM EXPIRING DECEMBER PLANNING 31, 2025
COMMISSIONER
TO FILL AN
UNSCHEDULED
VACANCY FOR A
TERM EXPIRING
DECEMBER 31, 2025
MAYOR AMBRIZ Mayor Ambriz nominated Joseph V. Rodriguez II. The nomination was unanimously approved.
RESOLUTION NO. Resolution No. 2023-95-3473, entitled:
2023-95-3473
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
IRWINDALE APPOINTING A MEMBER TO THE PLANNING
COMMISSION OF THE CITY OF IRWINDALE TO FILL AN
UNSCHEDULED VACANCY FOR A TERM EXPIRING DECEMBER
31, 2025,” was adopted on the motion of Councilmember Breceda, seconded by Mayor Pro Tem Burrola, and unanimously approved, thereby appointing Joseph V. Rodriguez II to the Planning Commission.
ITEM NO. 23F APPOINTMENT OF A PLANNING COMMISSIONER TO FILL AN
APPOINTMENT OF A UNSCHEDULED VACANCY FOR A TERM EXPIRING DECEMBER PLANNING 31, 2026
COMMISSIONER
TO FILL AN
UNSCHEDULED
VACANCY FOR A
TERM EXPIRING
DECEMBER 31, 2026
MAYOR AMBRIZ Mayor Ambriz nominated Albert Acosta. The nomination was approved, with Councilmembers Breceda and Garcia opposed; Councilmember Ortiz, Mayor Pro Tem Burrola, and Mayor Ambriz in favor.
RESOLUTION NO. Resolution No. 2023-86-3464, entitled:
2023-86-3464
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
IRWINDALE APPOINTING A MEMBER TO THE PLANNING
COMMISSION OF THE CITY OF IRWINDALE TO FILL AN
UNSCHEDULED VACANCY,” was adopted on the motion of
Councilmember Breceda, seconded by Mayor Pro Tem Burrola, and unanimously approved, thereby appointing Albert Acosta to the Planning Commission.
CITY COUNCIL MINUTES DECEMBER 13, 2023
REGULAR MEETING PAGE 11
RECESS At 8:18 p.m., the City Council took a short recess.
RECONVENE At 8:26 p.m., the City Council reconvened in Open Session with all members present.
COUNCILMEMBERS Councilmembers Ortiz, Breceda, Mayor Pro Tem Burrola, and Mayor ORTIZ, BRECEDA, Ambriz all commended those that applied for their interest in serving MAYOR PRO TEM the City and encouraged them to reapply when future opportunities to BURROLA, MAYOR serve are made available.
AMBRIZ
PUBLIC HEARINGS
ITEM NO. 24A PUBLIC HEARING AND SECOND READING OF ORDINANCE NO.
PUBLIC HEARING - 773 PERTAINING TO ADOPTION OF PROPOSED CHAPTER 3.56 ORDINANCE RELATING OF TITLE 3 OF THE IRWINDALE MUNICIPAL CODE RELATED TO
TO HOUSING NON- AN AFFORDABLE HOUSING NON-RESIDENTIAL DEVELOPMENT RESIDENTIAL LINKAGE FEE; AND PUBLIC HEARING AND CONSIDERATION OF DEVELOPMENT FEE; RESOLUTION NO. 2023-91-3469 PERTAINING TO THE
RESOLUTION ADOPTION OF A FEE SCHEDULE UNDER PROPOSED CHAPTER PERTAINING TO THE 3.56
ADOPTION OF A
FEE SCHEDULE
DIRECTOR SIMPSON Director Simpson presented the report and introduced James Edison with Wildan Financial.
OPEN Mayor Ambriz opened the public hearing at 8:34 p.m.
PUBLIC HEARING
ROBERT DIAZ In response to a question by Robert Diaz, Director Borhani indicated that the linkage fees raised would be limited for use by affordable housing programs.
CLOSE There being no additional speakers, Mayor Ambriz closed the public PUBLIC HEARING hearing at 8:35 p.m.
ORDINANCE NO. 773 Ordinance No. 773, entitled:
INTRODUCED FOR
FIRST READING “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF IRWINDALE ADDING CHAPTER 3.56 (“AFFORDABLE HOUSING
NON-RESIDENTIAL DEVELOPMENT LINKAGE FEE”) TO TITLE 3
(“REVENUE AND FINANCE”) OF THE IRWINDALE MUNICIPAL
CODE RELATED TO AN AFFORDABLE HOUSING NONRESIDENTIAL DEVELOPMENT LINKAGE FEE, AND FINDING THE
ORDINANCE EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA), PURSUANT TO CEQA
GUIDELINES SECTION 15061(B)(3),” was introduced for first reading, reading by title only and waiving further reading thereof, and CITY COUNCIL MINUTES DECEMBER 13, 2023
REGULAR MEETING PAGE 12
RESOLUTION NO. Resolution No. 2023-91-3469, entitled:
2023-91-3469
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
IRWINDALE, CALIFORNIA, APPROVING AND ADOPTING A FEE
SCHEDULED FOR CHAPTER 3.56 (“AFFORDABLE HOUSING
NON-RESIDENTIAL DEVELOPMENT LINKAGE FEE”) OF TITLE 3
(“REVENUE AND FINANCE”) OF THE IRWINDALE MUNICIPAL
CODE RELATED TO AN AFFORDABLE HOUSING NONRESIDENTIAL DEVELOPMENT LINKAGE FEE,” was adopted, on the motion of Councilmember Ortiz, seconded by Mayor Pro Tem Burrola, and unanimously approved.
CITY MANAGER’S
REPORT
CITY MANAGER City Manager Miranda reported the following:
MIRANDA
1) The Irwindale Brew Yard is hosting a job fair on December 14 at the training center located at 6235 N. Irwindale Avenue. 2) Most City offices will be closed for the holidays, from December 25 through January 7. Normal business hours will resume on January 8.
3) He also reported on upcoming Library, Recreation, and Senior Center activities.
4) He commended the Public Works staff for their amazing work in decorating for the holidays at the Civic Center and Senior Center.
DIRECTOR CHAN Director Chan provided a construction update on the Irwindale Park Improvement Project phases 4 and 5.
MAYOR PRO TEM Responding to a question by Mayor Pro Tem Burrola, Director Chan BURROLA noted that arborists have visited the project site and stated that he believes that all trees have been trimmed. Director Chan also noted that each oak tree that is removed will be replaced with two new oak trees.
Mayor Pro Tem Burrola requested a report on the trees that need to be trimmed after this project is complete.
COUNCILMEMBER Councilmember Ortiz requested that all restroom toilet stalls at the ORTIZ park include doors, to which Director Chan stated that doors will be included as noted in the project plans.
DENA ZEPEDA Dena Zepeda stated that it is illegal to remove oak trees for the Library project.
CITY COUNCIL MINUTES DECEMBER 13, 2023
REGULAR MEETING PAGE 13
AGENDA ITEMS
REQUESTED BY
COUNCIL MEMBERS
COUNCILMEMBER Councilember Ortiz asked for staff to research the feasibility of linking ORTIZ the bike lane from Irwindale Avenue to the Santa Fe Dam through Cypress Street and Azusa Canyon Road. He also requested that the Senior Center policy governing the reservation of seats at major events be reviewed at an upcoming Council meeting.
MAYOR PRO TEM Mayor Pro Tem Burrola requested that a workshop be scheduled to BURROLA discuss funding and community preferences for housing, to which City Manager Miranda noted that he has committed to scheduling a housing workshop in February to discuss the 45-year covenants that were a part of housing programs. City Manager Miranda requested additional time so that staff can research new laws and regulations as well as funding mechanisms and sources, and report on same at the housing workshop that Mayor Pro Tem Burrola requested.
MAYOR AMBRIZ Mayor Ambriz requested that the City Attorney reach out to the Aguayo family regarding their desire to sell their house for market value. He also noted that the 10-acres identified for housing also would need to be rezoned to housing and requested information on the removal of oak trees for the new Library project.
ADJOURNMENT There being no further business to conduct, the meeting was adjourned at 8:56 p.m.
________________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk
Item 19B
Item #19.C.
Date: January 10, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Request to approve Amendment No. 2 to the Professional Consulting Contract with Environmental Science Associates (ESA) to complete the preparation of an updated Housing Element, Safety Element, and development of an Environmental Justice Element and the appropriate Environmental Review document in compliance with State Law.
City Manager's Recommendation:
1. Approve the attached contract Amendment No. 2 to the Professional Consulting Contract with Environmental Science Associates (ESA) for the preparation of the Housing Element, Safety Element, and Environmental Justice Element and environmental document.
Administrative Action:
Submitted by:
Marilyn Simpson, Community Development Director
Electronically Approved
__________________________
Prepared by:
Lisa Chou, Associate Planner
Electronically Approved
__________________________
Reviewed by:
Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer Electronically Approved __________________________
Approved by:
Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:
On June 23, 2021, the City Council approved the Professional Consulting Contract with Environmental Science Associates (ESA) for the preparation of the Housing Element, Safety Element, and new Environmental Justice Element and applicable environmental review. On October 26, 2022, the City Council approved Amendment No. 1 for a budget appropriation of $145,000 and for work outside of the original scope. The original scope of work and Amendment No. 1 included preparation of the Housing, Safety, and Environmental Justice Elements, six workshops, two joint study session with the Planning Commission and City Council, stakeholder interviews, preparation of environmental analysis and documents, and compliance with the Senate Bill (SB) 99 as part of the Safety Element update.
Due to the additional community workshop and reviewing and responding to formal and informal comments from the California Department of Housing and Community Development (HCD), the timeline to complete the project has been delayed. Amendment No. 2 will extend the project timeline to carry the project through the adoption of the Housing Element.
Fiscal Impact:
None.
Attachments:
1. ESA Amend No. 2 Prof Svcs Contract 01.10.24 (revised)
Item #19.D.
Date: January 10, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Consideration of Proposed Personnel and Compensation Adjustments City Manager's Recommendation:
Adopt Resolution No. 2024‐02‐3479 entitled " A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE REPEALING AND REPLACING RESOLUTION NO. 2023‐72‐3459, AND ESTABLISHING THE NUMBER OF POSITIONS, SCHEDULE OF CLASSES, AND COMPENSATION FOR CITY EMPLOYEES." Administrative Action:
Submitted by:
Julian Miranda, City Manager
Electronically Approved
__________________________
Prepared by:
Mary Hull, Human Resources / Risk Manager
Electronically Approved
__________________________
Reviewed by:
Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:
Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:
Personnel Adjustment
In early September, the Executive Assistant in the Public Works Engineering Department announced their retirement, effective December 2023. Following a review of the position's duties and responsibilities, it was decided that the role should be reclassified to that of an Administrative Secretary. To ensure a smooth transition and transfer of knowledge, it was deemed crucial for the retiring Executive Assistant to actively participate in training their successor. At the City Council meeting on September 27, 2023, the City Council approved the funding for the Administrative Secretary position and authorized the hiring of a replacement prior to the Executive Secretary's retirement. Staff communicated their intention to return to the City Council in January 2024, after the Executive Assistant's retirement, to request the unfunding of the Executive Assistant position.
Now that the Executive Assistant has retired, and a replacement Administrative Secretary is in place, staff recommends unfunding the Executive Assistant position.
Compensation Adjustment to Comply with Minimum Wage Increase California’s minimum wage increased to $16.00 per hour for all employers effective January 1, 2024. The classification of Summer Youth Worker is the only classification impacted by the State’s 2024 minimum wage increase. The recommended adjustment in compensation, as reflected in Compensation Resolution No. 2024‐02‐3479, will only impact this classification. The compensation of all other classifications will remain the same.
Compensation Resolution 2024‐02‐3479
Article VIII, Section 803 of the City Charter authorizes the City Council to establish, by resolution, a classification plan, salaries, and other forms of compensation for all City employees. The City's Compensation Resolution is updated periodically as a result of personnel adjustments and/or compensation adjustments. It was most recently updated September 27, 2023, through the City Council's adoption of Resolution No. 2023‐72‐3459.
Proposed Resolution No. 2024‐02‐3479 sets forth the current compensation ranges, position titles, and number of positions for all City classifications. This resolution meets the requirements for a publicly available pay schedule as required by CalPERS. (2 C.C.R. §570.5.).
The list of classifications in the exhibit to Resolution No. 2024‐02‐3479 reflects the personnel and compensation adjustments outlined in this report.
Fiscal Impact:
Unfunding the current Executive Assistant position to fund the new Administrative Secretary position resulted in an overall hourly savings of $11.66 or an ongoing annual cost savings of $24,253.
The cost of the minimum wage increase for the Summer Youth Worker classification from January to June 2024 is approximately $3,500. This cost increase has already been incorporated into the FY 2023‐ 2024 budget, as the information for the minimum wage increase requirement was available when the budget was prepared.
City staff are directed and authorized to amend the approved FY 2023‐2024 Adopted Budget to reflect these changes.
Attachments:
1. Salary Resolution 2024‐02‐3479 with salary schedule
City Council Item #19.E.
Successor Agency Item #27.C
Housing Authority Item #33B
Reclamation Authority Item #40A
Date: January 10, 2024
To: Honorable Mayor and Members of the City Council
Honorable Chair and Members of the Successor Agency
Honorable Chair and Members of the Housing Authority Board Honorable Chair and Members of the Reclamation Authority From: Julian A. Miranda, City Manager/Executive Director Issue: Approval of Citywide Records Retention Schedule (Joint Item - Successor Agency, Housing Authority and Reclamation Authority)
City Manager's Recommendation:
Adopt Joint Resolution No. 2024-03-3480, SA Resolution No. 2024-04-3481; HA Resolution No. 2024- 01-139; RA Resolution No. 2024-01-040 entitled, "A JOINT RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF IRWINDALE, BOARD OF THE SUCCESSOR AGENCY TO THE IRWINDALE COMMUNITY
REDEVELOPMENT AGENCY, BOARD OF THE IRWINDALE HOUSING AUTHORITY, AND BOARD OF THE
IRWINDALE RECLAMATION AUTHORITY ADOPTING A CITYWIDE RECORDS RETENTION SCHEDULE AND RESCINDING RESOLUTION NO. 2005-35-2052 AND JOINT RESOLUTION NO. 2007-08-3184 AND CRA 2007-06-484".
Administrative Action:
Submitted by:
Theresa Olivares, Assistant City Manager
Electronically Approved
__________________________
Prepared by:
Laura Nieto, Chief Deputy City Clerk
Electronically Approved
__________________________
Reviewed by:
Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer Electronically Approved __________________________
Approved by:
Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:
A city's records retention schedule provides legal authority to dispose of specified records that no longer have administrative, legal, fiscal or historical value and are eligible for destruction by law. Retention schedules should be reviewed on a regular basis to ensure that classifications of records are included and that all legal citations are current.
The City last adopted Records Retention Schedules on June 7, 2005 and May 9th, 2007, by Resolution No. 2005-35-2052 and Joint Resolution No. 2007-08-2194/CRA 2007-06-484, respectively. Staff determined that some classifications of records were not included in these schedules and that not all legal citations were current.
In 2021, the City engaged the services of Records Control Services, Inc. (RCS) to prepare a single, updated Records Retention Schedule, to include all department records. During this process, designated staff in each department met with the representative from RCS, Inc. for purposes of identifying all records created and retained by each department. RCS, Inc. then developed record series indexes for all the records within each department and assigned retention periods for each record series based on the appropriate legal authorities. RCS, Inc. prepared records retention schedule for each department, incorporating the record series code, record series name and description, office of record, retention period and legal basis and citations. Departments were given the opportunity to review and incorporate any administrative changes into their schedules, prior to final approval. All schedules have been reviewed by the City Attorney's office.
Government Code Section 34090 provides that city councils, by resolution and with the written consent of the city attorney, may give the head of a department authority to destroy certain records when they are no longer required. The Council's adoption of a Records Retention Schedule provides this authority to staff to destroy those records identified in the Records Retention Schedule, with approval from the head of the department and the city attorney, once they have been deemed to no longer have administrative, legal, fiscal, or historical value.
Further, section 34090 implies that each governing body of a city should adopt a records retention schedule, and the records retention schedule has been prepared to apply to all Irwindale agencies.
Staff therefore recommends that the City Council of the City of Irwindale, Board of the Successor Agency to the Irwindale Community Redevelopment Agency, Board of the Irwindale Housing Authority, and Board of the Irwindale Reclamation Authority adopt the comprehensive Records Retention Schedule which sets forth the records retention and destruction requirements for each respective agency.
Fiscal Impact:
There is no fiscal impact associated with the adoption of the citywide records retention schedule.
Attachments:
1. Resolution No. 2024-03-3480 Records Retention Schedule
2. Records Retention Schedule and UFIRST Index
Item #19.F.
Date: January 10, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Award of Contract for the Irwindale Aquatic Center - Commercial Pool Heater Replacement Project P-1062
City Manager's Recommendation:
That the City Council (1) Authorize the City Manager to execute a contract agreement between the City of Irwindale and Waterline Technologies, Inc. for replacing the commercial pool heater for the Aquatics Division in the amount of $84,000 subject to approval as to form by the City Attorney's office; and (2) approve a 10% project contingency in the amount of $8,400 to cover any unforeseeable conditions that may arise during replacement.
Administrative Action:
Submitted/Submitted by:
Eddie Chan, Director of Engineering / Building Official Electronically Approved
__________________________
Reviewed by:
Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by
Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:
The City of Irwindale Aquatic Division's pool heater was last replaced in 2013, and has exceeded its useful life of 10 years. City records indicate that the unit encountered a significant leak in the shaft seal in late 2021. Upon further assessment, it was determined that a new motor pump was necessary, and the existing piping was inadequate to support the normal 10-year working life. Furthermore, in our recent inspection, staff discovered that the unit had completely malfunctioned. Given these circumstances, the need for a replacement has become urgent to ensure the continued functionality of the Aquatic Center.
On November 29, 2023, a Notice Inviting Bids was published in the City’s adjudicated newspaper. The final submission date for bids on PlanetBids or the City Clerk's office was December 21, 2023, at 5:00 pm. The City received four (4) bids with the following results:
Contractor Bid Amount
1 Waterline Technologies, Inc. $ 84,000.00
2 Hasa, Inc. $ 88,762.38
3 Aquatic Service, Inc. $ 105,920.92
4 ACCO Engineered Systems, Inc. $ 143,000.00
Staff reviewed the bid proposals and found Waterline Technologies, Inc. to be the lowest responsible bidder with a valid California contractor's license, Department of Industrial Relations (DIR) registration, not barred from bidding on public works contracts, and having good references. Therefore, staff recommends the contract be awarded to them for this project.
The City Attorney's office will review and approve the contract agreement before work starts.
Fiscal Impact:
Funding for swimming pool related expenditures has been budgeted in the FY 2023-2024 adopted budget under the Aquatics Equipment Repair (CIP No. 8242) and the Swimming Pool Improvement Project (CIP No. 8229). The project cost of $92,400 ($84,000 + $8,400) will be paid by first exhausting the available funds and/or closure of CIP No. 8242 followed by CIP No. 8229 for the remainder of the cost.
Attachments:
1. 01-10-2024 Award of Aquatic Center Pool Heater Replacement Project P-1062 - CONSTRUCTION
AGREEMENT
Item #21.A.
Date: January 10, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Discuss and Provide Direction Regarding Remote Participation During Public Meetings City Manager's Recommendation:
That the City Council provide direction to staff as Council deems appropriate.
Administrative Action:
Submitted/Prepared by:
Theresa Olivares, Assistant City Manager
Electronically Approved
__________________________
Reviewed by:
Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Approved by:
Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:
With the rise of the use of virtual platforms to host public meetings and allow public participation, many public agencies are experiencing what is colloquially being referred to as “Zoom bombing” during public comment periods. Zoom bombing occurs when multiple speakers (usually in coordination) utilize the public comment period to engage in profane, hateful, racist, or otherwise derogatory speech, unrelated to local agency business.
More than 50 public agencies have experienced some form of Zoom bombing through the use of remote participation. In response to Zoom bombers, many local agencies have stopped allowing remote teleconference participation altogether, opting to broadcast their meetings and only allowing in-person (and sometimes written) public participation. The City of Irwindale recently experienced Zoom bombers on October 25, 2023, leading the City to modify the manner in which remote attendees participate in public meetings.
Since October 25, 2023, remote attendees are able to remotely view the City’s public meeting in a listen-only mode. Remote attendees desiring to provide comments are requested to submit written comments to the City Clerk’s Office, and the clerk reads the comments during the public meeting.
Those desiring to provide in-person public comments may still do so. Prior to October 26, 2023, remote attendees were able to 1) provide verbal comments via the teleconference platform, 2) provide written comments, and/or 3) listen in on public meetings.
While this may discourage some Zoom bombers and reduce the likelihood of occurrences, the City generally cannot prohibit people from attending a meeting in person, unless they are otherwise disturbing, impeding, or disrupting the conduct of City business.
Staff therefore requests direction from the City Council regarding remote attendees’ participation in public meetings. The options are as follows:
1) Eliminate remote public comments, allowing only in-person or written comments, provided that the City Council is not otherwise meeting via teleconference under the Brown Act. 2) Resume remote public comments. Additional items for consideration under this option include:
a) Include a statement on the City’s rules of procedure regarding discrimination and harassment into the record during the meeting.
b) Develop public participation rules for remote participation, including a statement for the presiding officer to read prior to the public comment period. The statement will include a warning to individuals regarding disruptions to public meetings and removal from remote participation.
Fiscal Impact:
None
Attachments:
None
Item #22.A.
Date: January 10, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Proposed Use of Community Development Block Grant Allocation for Fiscal Year 2024‐ 2025
City Manager's Recommendation:
Adopt Resolution No. 2024‐01‐3478, entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPROVING THE PROPOSED USE OF THE CITY’S FISCAL YEAR 2024‐2025 LOS ANGELES URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT ALLOCATION,” reading by title only and waving further reading thereof.
Administrative Action:
Submitted by:
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Prepared by:
Claudia Carlos, Finance Analyst
Electronically Approved
__________________________
Reviewed by:
Adrian R. Guerra, City Attorney
Electronically Approved
__________________________
Kambiz Borhani, Finance Director / City Treasurer
Electronically Approved
__________________________
Approved by:
Julian A. Miranda, City Manager
Electronically Approved
__________________________
Background and Analysis:
The CDBG Program is funded directly by the federal government’s Department of Housing and Urban Development (HUD), whose objectives include the development of suitable living environments. The amount of the CDBG grant to each participating city is allocated based upon population. Due to the City of Irwindale’s very low population, its annual CDBG allocations are relatively low. In Fiscal Year 2024‐2025, the CDBG grant allocation is estimated at $8,245.
Public Works is proposing to use the CDBG grant for sidewalk and access ramp improvements to comply with American Disability Act (ADA) requirements. These improvements will provide adequate access to disabled persons, including those dependent upon wheelchair transportation consistent with the American Disabilities Act.
Fiscal Impact:
The use of CDBG funds will avoid the need to use General Fund monies for these required public improvements. The FY 2024‐25 allocation of approximately $8,245 is federal funds that will be appropriated as part of the budget process for the FY 2024‐25 Annual Budget.
Attachments:
1. Resolution No. 2024‐01‐3478 ‐ CDBG Allocation