CITY OF IRWINDALE
5050 N. IRWINDALE AVE., IRWINDALE CA 91706 • PHONE: (626) 430-2200
NOTICE AND AGENDA FOR THE SPECIAL AND
REGULAR MEETING OF THE
CITY COUNCIL
SUCCESSOR AGENCY TO THE
IRWINDALE COMMUNITY REDEVELOPMENT AGENCY
HOUSING AUTHORITY
January 24, 2024
SPECIAL MEETING – 5:30 P.M.
REGULAR MEETING – 6:30 PM
CLOSED SESSION – CONFERENCE ROOM
OPEN SESSION – CITY COUNCIL CHAMBER
ALBERT F. AMBRIZ - Mayor
LARRY G. BURROLA - Mayor Pro Tem
MARK A. BRECEDA - Councilmember
MANUEL R. GARCIA - Councilmember
H. MANUEL ORTIZ - Councilmember
Via Zoom Webinar: https://us02web.zoom.us/j/87104592389 In the event that a Zoom broadcast is unavailable, staff will promptly notify the public through its social media platforms. The public meeting will proceed in accordance with The Brown Act.
Listen Over Phone: 1-669-900-6833; Webinar ID: 871-0459-2389 January 24, 2024
Spontaneous Communications: The public is encouraged to address the City Council on any matter listed on the agenda or on any other matter within its jurisdiction. The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. The City Council will hear public comments on matters not listed on the agenda during the Spontaneous Communications period.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
Americans with Disabilities Act: In compliance with the ADA and Government Code section 54953(g), the City Council has adopted a reasonable accommodation policy to swiftly resolve accommodation requests. The policy can be found on the City’s website: https://www.irwindaleca.gov/DocumentCenter/View/8075/AB2449-Reasonable-Accommodation-Policy. If you need special assistance to participate in a City Council or Commission meeting or other services offered by this City, including an electronic or printed copy of the City’s reasonable accommodation policy, please contact City Hall at (626) 430-2200. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
Note: Staff reports are available for inspection at the office of the Chief Deputy City Clerk, City Hall, 5050 N.
Irwindale Avenue, during regular business hours (8:00 a.m. to 6:00 p.m., Monday through Thursday).
January 24, 2024
Code of Ethics
As City of Irwindale Council Members, our fundamental duty is to serve the public good. We are committed to the principle of an efficient and professional local government. We will be exemplary in obeying the letter and spirit of Local, State and Federal laws and City policies affecting the operation of the government and in our private life. We will be independent and impartial in our judgment and actions.
We will work for the common good of the City of Irwindale community and not for any private or personal interest. We will endeavor to treat all people with respect and civility. We will commit to observe the highest standards of morality and integrity, and to faithfully discharge the duties of our office regardless of personal consideration. We shall refrain from abusive conduct, personal charges or verbal attacks upon the character or motives of others.
We will inform ourselves on public issues, listen attentively to public discussions before the body, and focus on the business at hand. We will base our decisions on the merit and substance of that business. We will be fair and equitable in all actions, claims or transactions. We shall not use our official position to influence government decisions in which we have a financial interest or where we have a personal relationship that could present a conflict of interest, or create a perception of a conflict of interest.
We shall not take advantage of services or opportunities for personal gain by virtue of our public office that are not available to the public in general. We shall refrain from accepting gifts, favors or promises of future benefit that might compromise our independence of judgment or action or give the appearance of being compromised.
We will behave in a manner that does not bring discredit or embarrassment to the City of Irwindale. We will be honest in thought and deed in both our personal and official lives.
Ultimate responsibility for complying with this Code of Ethics rests with the individual elected official. In addition to any other penalty as provided by law, violation of this Code of Ethics may be used as a basis for disciplinary action or censure of a Council Member.
These things we hereby pledge to do in the interest and purposes for which our government has been established.
Irwindale City Council
January 24, 2024
SPECIAL MEETING – 5:30 P.M.
1. CALL TO ORDER
2. ROLL CALL: Councilmembers: Mark A. Breceda, Manuel R. Garcia, H. Manuel Ortiz; Mayor Pro Tem Larry G. Burrola; Mayor Albert F. Ambriz
3. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances
4. SPONTANEOUS COMMUNICATIONS
Spontaneous communications are limited to the special meeting agenda items only.
5. RECESS TO CLOSED SESSION
A. Conference with Real Property Negotiator
Pursuant to California Government Code Section 54956.8
A) Property: Las Casitas (5164 Ayon Avenue)
Parties: Northridge Group & Housing Authority
Under Negotiation: Price and terms of potential sale
B) Property: 16154 Arrow Highway (APNS 8417-029-024 and 025) Agency negotiator: Fernando Lopez, Housing Coordinator
Negotiating parties: Rudolfo A. Dominguez Trustee
Under negotiation: Price and terms of payment
C) Property: 16359 Arrow Highway
Agency Negotiator: Julian A. Miranda, City Manager
Negotiating Parties: 39 Dalton Financial Ltd. Partnership Under Negotiation: Price and terms of payment
D) Property: 16124 Calle de Paseo
Agency Negotiator: Julian A. Miranda, Executive Director Parties: Valerie R. Sanchez, Leonard B. Aguayo, and Kenneth Aguayo, each as 1/3 as tenants in common
Under Negotiation: Price and terms of payment
*Housing Authority Item
B. Conference with Legal Counsel – Anticipated Litigation Initiation of Litigation pursuant to California Government Code Section 54956.9(d)(4)
Number of Cases: 1
January 24, 2024
6. RECONVENE IN OPEN SESSION
7. REPORT FROM CLOSED SESSION
8. ADJOURNMENT
REGULAR MEETING – 6:30 P.M.
9. CALL TO ORDER
10. PLEDGE OF ALLEGIANCE
11. INVOCATION
12. ROLL CALL: Councilmembers: Mark A. Breceda, Manuel R. Garcia, H. Manuel Ortiz; Mayor Pro Tem Larry G. Burrola Mayor Albert F. Ambriz
13. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances
14. CHANGES TO THE AGENDA
15. COUNCIL MEMBER TRAVEL REPORTS
16. COUNCILMEMBER COMMENTS
17. INTRODUCTION OF NEW EMPLOYEES/PROMOTIONS
18. PROCLAMATIONS / PRESENTATIONS / COMMENDATIONS
A. Irwindale Chamber of Commerce Business of the Month - SCE Federal Credit Union B. Recognition of outgoing City Commissioners
19. CONSENT CALENDAR
A. Minutes of the Special and Regular meetings of January 10, 2024 Department: City Clerk
Recommendation: Approve
B. Warrants / Demands / Payroll
Department: Finance
Recommendation: Approve
January 24, 2024
C. Investment Quarterly Report for Fiscal Quarter Ending December 31, 2023 (Joint Item with Successor Agency and Housing Authority)
Department: Finance
Recommendation: That the City Council, Successor Agency Board, and Housing Authority Board receive and file the Investment Quarterly Report for the fiscal quarter ending December 31, 2023.
D. Resolution Condemning and Denouncing Discrimination, Hate Speech, Harassment and Intimidation Against All People
Department: City Clerk
Recommendation: That the City Council adopt Resolution No. 2024-07-3484 entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE CONDEMNING AND DENOUNCING DISCRIMINATION, HATE SPEECH, HARASSMENT AND INTIMIDATION AGAINST ALL PEOPLE".
E. Approve a Fee Waiver for Irwindale Lions Club
Department: Administration
Recommendation: That the City Council adopt Resolution No. 2024-06-3483 entitled: “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, APPROVING A FEE WAIVER FOR IRWINDALE LIONS CLUB, A 501(C)(3) NONPROFIT ORGANIZATION, WAIVING CITY FACILITY RENTAL FEES FOR MONTHLY MEETINGS BEGINNING JANUARY 2024 THROUGH AND INCLUDING NOVEMBER 2024 AND ONE LIONS CLUB SPEAKER COMPETITION.” F. Acceptance of the Irwindale Veterans Memorial Flag Poles Project; P-1059 Department: Engineering
Recommendation: That the City Council (1) accept the improvements and maintenance responsibilities for the constructed improvements of the Irwindale Veterans Memorial Flag Poles Project; P-1059; (2) approve the final construction project amount of $39,650.48.
G. Declaration of Surplus Equipment
Department: Finance
Recommendation: Receive and file.
20. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience speak on items not on this agenda that are within the City Council’s subject matter jurisdiction. State law prohibits any Council discussion or action on such communications unless 1) the Council by majority vote finds that a catastrophe or emergency exists; or 2) the Council by at least four votes finds that the matter (and need for action thereon) arose within the last five days. Since the Council cannot participate (except as stated), it is requested that all such communications be made in writing to be included on the next agenda for full discussion and action All members of the public are asked to observe the City’s Rules of Procedure and Public Meeting Decorum. The City’s Rules of Procedure and Public Meeting Decorum can be found on the City’s website, and Chapter 2.40 of the Irwindale Municipal Code. You may also contact the City Clerk’s Office for January 24, 2024
copies.
Each speaker will be limited to 3 minutes unless such time limits are extended. If a member of the public wishes to donate their time to another speaker, both persons must be physically present and in attendance of the meeting. The Presiding Officer may, in his or her discretion, extend the 3-minute time limitation for the particular subject for all speakers. Organized groups of persons wishing to address the Council on the same subject should select a spokesperson to represent the group, so as to avoid unnecessary repetition. In no event shall the total amount of speaking time for exceed 6 minutes per person for the subject under discussion.
The Council may regulate a speaker who is speaking too long or out of order, being unduly repetitious, discussing irrelevancies, or extending to items not within its subject matter jurisdiction. Please be reminded that discrimination, abusive use of profanity, unruly disruption, and violent or physically threatening conduct is discouraged. Members of the public shall not disrupt the orderly conduct of the meeting. The Presiding Officer will request that a person cease any disruptive conduct, and if not immediately stopped, will direct the person to be removed from the meeting.
Public Comments will be heard in the following order:
1: In-person attendees
2: Teleconference attendees
3: In-person and teleconference attendees who have not previously provided comments on the matter(s) being discussed by the legislative body
21. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.
A. Verbal Report on Planning Department Process - Requested by Mayor Pro Tem Burrola Department: Community Development
B. Athens Services Request to Amend the Franchise & Facilities Operations Agreement and Development Agreement No. 02-2016
Department: Administration
Recommendation: That the City Council discuss and provide direction to staff.
C. Irwindale Community Foundation Appointments & Terms of Board Members Department: City Clerk
Recommendation: Discuss and provide direction to staff.
January 24, 2024
22. PUBLIC HEARINGS
At this time, members of the audience may ask to be heard regarding an item on Public Hearings.
23. CITY MANAGER’S REPORT
24. FUTURE AGENDA ITEMS REQUESTED BY COUNCIL MEMBERS
At this time, the City Council will deliberate and discuss whether or not these items should be placed on a future agenda. In order for any listed item to be placed on a future agenda for substantive discussion or action, the City Council must act by formal motion to direct the City Manager to place the item on a future agenda.
A. Update on Park Improvement Project, Phases IV & V - Requested by Councilmember Ortiz
25. ADJOURN
SUCCESSOR AGENCY TO THE IRWINDALE COMMUNITY
REDEVELOPMENT AGENCY
26. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances
27. CONSENT CALENDAR
A. Minutes of the Regular meeting of January 10, 2024
Department: City Clerk
Recommendation: Approve
B. Warrants / Demands / Payroll
Department: Finance
Recommendation: Approve
C. Investment Quarterly Report for Fiscal Quarter Ending December 31, 2023 (Joint Item with City Council and Housing Authority)
Department: Finance
Recommendation: That the City Council, Successor Agency Board, and Housing Authority Board receive and file the Investment Quarterly Report for the fiscal quarter ending December 31, 2023.
28. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience to speak on items not on this agenda.
Spontaneous Communications for the Successor Agency are subject to the same State prohibitions and City guidelines as cited on the City Council agenda.
January 24, 2024
29. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.
30. PUBLIC HEARINGS
At this time, members of the audience may ask to be heard regarding an item on Public Hearings.
31. ADJOURN
HOUSING AUTHORITY
32. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances
33. CONSENT CALENDAR
A. Minutes of the Regular meeting of January 10, 2024
Department: City Clerk
Recommendation: Approve
B. Investment Quarterly Report for Fiscal Quarter Ending December 31, 2023 (Joint Item with the City Council and Successor Agency)
Department: Finance
Recommendation: That the City Council, Successor Agency Board, and Housing Authority Board receive and file the Investment Quarterly Report for the fiscal quarter ending December 31, 2023.
34. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience to speak on items not on this agenda.
Spontaneous Communications for the Housing Authority are subject to the same State prohibitions and City guidelines as cited on the City Council agenda.
35. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.
36. PUBLIC HEARINGS
At this time, members of the audience may ask to be heard regarding an item on Public Hearings.
37. ADJOURN
January 24, 2024
AFFIDAVIT OF POSTING
I, Laura M. Nieto, Chief Deputy City Clerk, certify that I caused the agenda for the regular meeting of the City Council, Irwindale Successor Agency to the Irwindale Community Redevelopment Agency and Housing Authority, to be held on January 24, 2024, be posted at the City Hall, Library, and Post Office on January 18, 2024.
Laura M. Nieto, MMC
Chief Deputy City Clerk
Item #19.C.
SA Item 27C
HA Item 33B
Date: January 24, 2024
To: Honorable Mayor and Members of the City Council
Honorable Chair and Members of the Successor Agency Board Honorable Chair and Members of the Housing Authority Board From: Julian A. Miranda, City Manager
Issue: Investment Quarterly Report for Fiscal Quarter Ending December 31, 2023 (Joint Item with Successor Agency and Housing Authority)
City Manager's Recommendation:
That the City Council, Successor Agency Board, and Housing Authority Board receive and file the Investment Quarterly Report for the fiscal quarter ending December 31, 2023.
Administrative Action:
Submitted/Prepared by:
Kambiz Borhani, Finance Director / City Treasurer
Reviewed by:
Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:
Julian A. Miranda, City Manager
Background and Analysis:
California Government Code Section 53646 requires that the City Treasurer submit a quarterly report of investments (Investment Report) to the City Council/Board Members for review and compliance with the City’s adopted investment policy (City’s Investment Policy).
The attached Investment Report summarizes the cash balances and investments as of December 31, 2023, for each agency. The City of Irwindale’s balances include investments of all funds of the City and its agencies, which are pooled to maximize the interest yield. The cash balances in the general and money market accounts also include all funds of the City and its agencies, which also earn interest on the pooled cash balances. All investments comply with the City’s Investment Policy.
As previously noted, all funds held by the City, Successor Agency, Housing Authority, and Reclamation Authority are pooled to maximize interest yields. The Reclamation Authority Board is not scheduled to meet again until March 13, 2024. Therefore, this same Investment Report will be included in the Reclamation Authority’s Agenda for that meeting for review by the Reclamation Authority Board as well.
Fiscal Impact:
There is no fiscal impact to receive and file this report.
Attachments:
1. City of Irwindale Investment Report – December 31, 2023
Item #19.D.
Date: January 24, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Resolution Condemning and Denouncing Discrimination, Hate Speech, Harassment and Intimidation Against All People
City Manager's Recommendation:
That the City Council adopt Resolution No. 2024‐07‐3484 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE CONDEMNING AND DENOUNCING DISCRIMINATION, HATE SPEECH, HARASSMENT AND INTIMIDATION AGAINST ALL PEOPLE".
Administrative Action:
Submitted by:
Theresa Olivares, Assistant City Manager
Prepared by:
Laura Nieto, Chief Deputy City Clerk
Reviewed by:
Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:
Julian A. Miranda, City Manager
Background and Analysis:
On October 25, 2023, the City of Irwindale experienced a Zoom bombing during its regular City Council meeting. A Zoom bombing occurs when multiple speakers (usually in coordination) utilize the public comment period of a public meeting to engage in profane, hateful, racist, or otherwise derogatory speech, unrelated to the business of the local agency.
At the meeting of November 8, 2023, then Mayor Pro Tem Albert F. Ambriz requested that a resolution be brought forward for City Council consideration, denouncing hate speech of any kind. The proposed resolution reflects the commitment of the City of Irwindale to diversity and the protection of its community from acts of hate, discrimination and harassment.
Fiscal Impact:
None
Attachments:
1. Resolution No. 2024‐07‐3484
Item #19.E.
Date: January 24, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Approve a Fee Waiver for Irwindale Lions Club
City Manager's Recommendation:
That the City Council adopt Resolution No. 2024‐06‐3483 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, APPROVING A FEE WAIVER FOR IRWINDALE LIONS CLUB, A 501(C)(3) NONPROFIT ORGANIZATION, WAIVING CITY FACILITY RENTAL FEES FOR MONTHLY MEETINGS BEGINNING JANUARY 2024 THROUGH AND INCLUDING NOVEMBER 2024 AND ONE LIONS CLUB SPEAKER COMPETITION.”
Administrative Action:
Submitted by:
Theresa Olivares, Assistant City Manager
Prepared by:
Berlyn Aguila, Management Analyst
Reviewed by:
Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:
Julian A. Miranda, City Manager
Background and Analysis:
On January 8, 2024, Barry Blanset on behalf of Irwindale Lions Club, submitted a request to waive the rental fees for using the Irwindale Community Center every month beginning January 2024 through and including December 2024, and one Lions Club Speaker Competition on February 26, 2024.
The City of Irwindale’s Fee Adjustment Policy provides that Community Center facility use fees may be waived or reduced for applicants meeting the following criteria:
1. Recognized by the IRS as a non‐profit or charitable organization, organized primarily for veteran, patriotic, welfare, civic betterment, or charitable purposes, which has its principal meeting place within the City and has been organized and established in the City for a minimum continuous period of one year preceding the fee waiver application; and
2. Where it can be shown, through documentary proof, a financial hardship exists; or
3. Where the fee waiver would serve a public purpose by demonstrating that the use of the City facility will benefit the community.
The Irwindale Lions Club is a 501(c)(3) non‐profit organization established within the City of Irwindale for more than one year. It has its principal meeting place or office within the City. The Irwindale Lions Club sponsors programs and scholarships for the Irwindale community, food gift certificates for those in need, and helps fund other surrounding charities. Meetings at the Irwindale Community Center will be held on the 4th Tuesday of every month from 11:30 am to 1:30 pm.
The applicant’s request to waive facility rental fees meets the criteria for consideration of a fee waiver according to the City of Irwindale’s Fee Adjustment Policy by recognizing that the non‐profit organization of the Irwindale Lions Club is currently experiencing financial hardship due to a declining number of memberships following the COVID‐19 Pandemic. Moreover, the Lions Club provides a direct benefit to the community through its sponsorships and programs. The facility waiver will reduce the costs of the scheduled events and provide relief to the organization.
Fiscal Impact:
The approval of this item will result in a loss of $1,020.00 in Fiscal Year 2023‐2024 and $600.00 in Fiscal Year 2024‐2025 General Fund.
Attachments:
1. Resolution 2024‐06‐3483
2. Application for Fee Adjustment of City Rental Facilities
3. Fee Adjustment Policy
Item #19.F.
Date: January 24, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Acceptance of the Irwindale Veterans Memorial Flag Poles Project; P‐1059 City Manager's Recommendation:
That the City Council (1) accept the improvements and maintenance responsibilities for the constructed improvements of the Irwindale Veterans Memorial Flag Poles Project; P‐1059; (2) approve the final construction project amount of $39,650.48.
Administrative Action:
Submitted/Prepared by:
Eddie Chan, Director of Engineering / Building Official Reviewed by:
Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:
Julian A. Miranda, City Manager
Background and Analysis:
In October 2023, the City of Irwindale received proposals through an informal bidding process from qualified contractors for the Irwindale Veterans Memorial Flag Poles Project with the following results:
Contractor Total Bid Price
E.C. Construction Co. $ 23,070
Horizons Construction Co. $ 26,600
R Dependable Construction, Inc. $ 29,800
On October 4, 2023, the City issued a Purchase Order (P.O.) No. 0000007280 in the amount of $23,070 to E.C. Construction to install seven (7) flag poles, including the construction of their foundation for the Irwindale Veterans Memorial Flag Poles Project
During the construction of the flag pole foundations, the contractor encountered numerous unforeseeable circumstances that posed challenges in the excavation of the foundation. These challenges included conflicts with underground utilities and the discovery of large‐sized boulders. As a result, it became necessary to relocate two underground water supply lines and multiple irrigation lines. Additionally, two electrical conduits were damaged during the process and required subsequent repairs. Furthermore, large‐sized boulders were unexpectedly encountered during excavation, requiring additional work and time to address.
Due to the unforeseeable site conditions, E.C. Construction has provided a cost breakdown on a time and material basis and demonstrated a cost increase from $23,070.00 to $39,650.48. This represents a change order to the P.O. of $16,580.48. As per the Irwindale Purchasing Policy, City Manager is authorized to award purchases of this type in the amount not exceed $30,000.00. However, given that the actual work required to complete the project exceeds this amount by $9,650.48, it is now presented to the City Council for approval.
This project was successfully completed within the approved timeline and in accordance with the specified plans and specifications. Given the unforeseen challenges and the critical need to have the flagpoles installed before the Veterans Day Ceremony on November 11, 2023, staff recommends that the City Council ratify the changes in the contract amount and accept the improvements and maintenance responsibility for Irwindale Veterans Memorial Flag Poles Project.
Phase II of this project is currently budgeted in the FY 2023/2034 CIP as the Irwindale Veteran’s Memorial Improvement Project. Phase II will include the construction of concrete walk path, in‐ground uplights for the flag poles, LED lights for the new palm trees, and Landscape and irrigation. It is anticipated that Phase II will begin construction in June of this year.
Fiscal Impact:
Funding for this project is budgeted in the FY 2023/2024 CIP Budget as the Irwindale Veteran’s Memorial Improvement Project in the amount of $ 300,000 (Account Number 48‐80‐800‐45200‐8246).
Sufficient funding is available in the FY 2023‐24 budget to pay for this amount.
Attachments:
None
Item #19.G.
Date: January 24, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Declaration of Surplus Equipment
City Manager's Recommendation:
Receive and file.
Administrative Action:
Submitted by:
Theresa Olivares, Assistant City Manager
Prepared by:
Jeff Wagner, IT Manager
Electronically Approved
__________________________
Reviewed by:
Kambiz Borhani, Finance Director / City Treasurer
Approved by:
Julian A. Miranda, City Manager
Background and Analysis:
The equipment items described in the attached list are computer hardware and electronic devices that have exceeded their useful life and are merely occupying storage space with no potential marketable value. These items have become obsolete, worn out, broken, or unsuitable for City use. As such, the Purchasing Manager has declared the equipment to be surplus property per the attached declaration.
Section 3.44.150 of the Irwindale Municipal Code outlines the following procedure to dispose of surplus equipment:
1. All departments must submit to the purchasing manager reports showing all equipment no longer used or which have become obsolete or worn out.
2. The purchasing manager makes a declaration of the surplus equipment.
3. The item must be offered for sale on a competitive bid basis after proper notice to the public.
4. After a reasonable effort has been made to obtain competitive bids and no offers are received for any item, the purchasing manager is authorized to dispose of such item for the highest scrap value that can be obtained.
5. If a reasonable effort to do so procures no opportunity to sell the same for scrap, the purchasing manager may cause its destruction or any other disposition.
The most efficient and cost‐effective method of securing competitive bids, given the value of the equipment, is through a public auction service. Through this method, the City may likely receive the highest bid and the equipment may be sold in a single, efficient manner. However, since the computer and electronic equipment items listed have no real resale value, they are more appropriately considered electronic waste (e‐waste). Therefore, the purchasing manager, per the authority in Section
3.44.150 of the Irwindale Municipal Code, has determined that the most feasible way to dispose of this e‐waste is through an electronic waste recycler. This item is before the City Council in the spirit of transparency, and no action is required by the City Council.
Fiscal Impact:
The computer and electronic items on the attached list have no significant resale value. Any potential residual funds from disposing the items as e‐waste through a recycler are anticipated to be nominal, if any, and would be credited to the General Fund.
Attachments:
1. Computer & Electronic Equipment Declared as Surplus Property
Item #21.B.
Date: January 24, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Athens Services Request to Amend the Franchise & Facilities Operations Agreement and Development Agreement No. 02‐2016
City Manager's Recommendation:
That the City Council discuss and provide direction to staff.
Administrative Action:
Submitted/Prepared by:
Theresa Olivares, Assistant City Manager
Reviewed by:
Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:
Julian A. Miranda, City Manager
Background and Analysis:
On February 24, 2021, the City of Irwindale ("City") and Arakelian Enterprises, Inc. dba Athens Services ("Athens") entered into a Franchise & Facilities Operations Agreement ("Agreement") and Development Agreement No. 02‐2016 ("DA"), describing the construction and operation of a Materials Recovery Facility and Transfer Station (the "MRF/TS") along with a public Fueling Facility/Convenience Store and accessory improvements (collectively, the "Project"). The Agreement and DA include Exhibit "A": Facility Scope & Components which states, "Phase I shall include, at a minimum, the Construction and Debris, Self ‐Haul ‐Construction and Debris, Employee Area, and Convenience Store, each having the approximate square footage shown below." The approximate square footage for the convenience store is shown as 2,578 sq ft.
On December 22, 2023, the City received a letter from Athens legal counsel requesting the development of the 2,587 sq ft convenience store be postponed to a subsequent phase. Given that the Agreement and DA specify the construction of the convenience store as part of Phase I, Athens' request would require, at a minimum, an amendment to the Agreement and DA.
It is therefore recommended that the City Council discuss the request from Athens and provide direction to staff.
Fiscal Impact:
None
Attachments:
1. Letter re Convenience Store Postponement ‐ 12‐22‐23
2. Staff Report ‐ 2nd Reading of Ordinance No. 719 ‐ Development Agreement No. 02‐2016 (October 25, 2017)
3. Minutes of the Regular City Council meeting held October 25, 2017
4. Arakelian Enterprises, Inc. dba Athens Services ‐ DA 02‐2016
5. Arakelian Enterprises, Inc. dba Athens Services ‐ 2021‐02‐24 (5)
Item #21.C.
Date: January 24, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Irwindale Community Foundation Appointments & Terms of Board Members City Manager's Recommendation:
Discuss and provide direction to staff.
Administrative Action:
Submitted by:
Theresa Olivares, Assistant City Manager
Prepared by:
Laura Nieto, Chief Deputy City Clerk
Reviewed by:
Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:
Julian A. Miranda, City Manager
Background and Analysis:
On October 10, 2018, the City Council adopted Resolution No. 2018‐72‐3066 establishing a Non‐Profit Community Foundation for the purpose of accepting and using funds donated to the City for community purposes. On February 13, 2019, the City Council approved the Articles of Incorporation and the Bylaws of the Irwindale Community Foundation (ICF) that stated the Board of Directors shall be composed of one sitting member of the Irwindale City Council; two (2) residents of the CIty of Irwindale and two (2) representatives of businesses located in the City of Irwindale, who shall not be employees, commissioners, or elected officials of the City of Irwindale.
Per the ICF Bylaws, Section 3(a), Directors shall be appointed for a term of two (2) years. The terms of the inaugural board were as follows:
(i) The councilperson's initial term shall end on June 30, 2022; (ii) The two City residents' initial terms shall end on June 30, 2022; and (iii) The two business representatives' terms shall end on June 30, 2020 On June 30, 2024, the terms of all current Boardmembers will expire, creating the potential for five new Boardmembers to be seated on the Foundation Board. Since its inception, the Board has endeavored to support several programs and special events in the City of Irwindale. The Board continues to create an identity for the ICF and explore fundraising efforts to provide future funding opportunities for the Irwindale community.
Staff is presenting the following options for the City Council to consider with respect to the ICF Board appointments:
1. Amend the ICF bylaws to stagger the terms of the Boardmembers. The City Council may select any combination of board members into groups of two and three, and make initial appointments of one‐year terms, with subsequent two‐year terms for the first group; and appointments of two‐year terms for the second group;
2. Make no changes to the ICF bylaws and maintain the existing appointment schedule for Boardmembers with all terms expiring every two years; or
3. Provide other direction to staff
Should the Council wish to amend the ICF bylaws to stagger the terms of Boardmembers, staff would bring forward the bylaw amendment for approval. Should no changes be made, the terms of the Boardmembers would continue to all expire on the same schedule, creating a scenario whereby there could be an entirely new Board every two years.
Fiscal Impact:
None
Attachments:
1. ICF Bylaws