Irwindale City Council
March 13, 2024

CITY OF IRWINDALE
5050 N. IRWINDALE AVE., IRWINDALE CA 91706  • PHONE: (626) 430‐2200 NOTICE AND AGENDA FOR THE SPECIAL AND
REGULAR MEETING OF THE
CITY COUNCIL
SUCCESSOR AGENCY TO THE
IRWINDALE COMMUNITY REDEVELOPMENT AGENCY
HOUSING AUTHORITY
RECLAMATION AUTHORITY
March 13, 2024
SPECIAL MEETING – 6:00 PM
REGULAR MEETING – 6:30 PM
CLOSED SESSION – CONFERENCE ROOM
OPEN SESSION – CITY COUNCIL CHAMBER
ALBERT F. AMBRIZ ‐ Mayor
LARRY G. BURROLA ‐ Mayor Pro Tem
MARK A. BRECEDA ‐ Councilmember
MANUEL R. GARCIA ‐ Councilmember
H. MANUEL ORTIZ ‐ Councilmember
Via Zoom Webinar: https://us02web.zoom.us/j/87104592389 In the event that a Zoom broadcast is unavailable, staff will promptly notify the public through its social media platforms. The public meeting will proceed in accordance with The Brown Act.

Listen Over Phone: 1‐669‐900‐6833; Webinar ID: 871‐0459‐2389 March 13, 2024

Spontaneous Communications: The public is encouraged to address the City Council on any matter listed on the agenda during discussion of the matter and prior to a vote. Comments made under Spontaneous Communications are limited to the special meeting agenda items only.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist.  The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

Americans with Disabilities Act: In compliance with the ADA and Government Code section 54953(g), the City Council has adopted a reasonable accommodation policy to swiftly resolve accommodation requests. The policy can be found on the City’s website: https://www.irwindaleca.gov/DocumentCenter/View/8075/AB‐ 2449‐Reasonable‐Accommodation‐Policy. If you need special assistance to participate in a City Council meeting or other services offered by this City, including an electronic or printed copy of the City’s reasonable accommodation policy, please contact City Hall at (626) 430‐2200.  Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Note: Staff reports are available for inspection at the office of the Chief Deputy City Clerk, City Hall, 5050 N.

Irwindale Avenue, during regular business hours (8:00 a.m. to 6:00 p.m., Monday through Thursday).

Compensation for Board Members: Compensation for the members of the Irwindale City Council is $750.16 a month.  In accordance with Government Code Section 54952.3, Councilmembers will not receive any additional compensation or stipend for the convening of the regular meetings of the Successor Agency to the Irwindale Community Redevelopment Agency.  Councilmembers will receive additional compensation of $50/meeting, not to exceed $150 per month, for the convening the regular meetings of the Irwindale Housing Authority and an additional compensation of $300/meeting, not to exceed $300/month for convening the regular meetings of the Irwindale Reclamation Authority.

March 13, 2024

Code of Ethics
As City of Irwindale Housing Authority Members, our fundamental duty is to serve the public good.  We are committed to the principle of an efficient and professional local government.  We will be exemplary in obeying the letter and spirit of Local, State and Federal laws and City policies affecting the operation of the government and in our private life.  We will be independent and impartial in our judgment and actions.

We will work for the common good of the City of Irwindale community and not for any private or personal interest.  We will endeavor to treat all people with respect and civility. We will commit to observe the highest standards of morality and integrity, and to faithfully discharge the duties of our office regardless of personal consideration.  We shall refrain from abusive conduct, personal charges or verbal attacks upon the character or motives of others.

We  will  inform  ourselves  on  public  issues,  listen  attentively  to  public  discussions  before  the  body,  and  focus  on  the business at hand.  We will base our decisions on the merit and substance of that business.  We will be fair and equitable in all actions, claims or transactions.  We shall not use our official position to influence government decisions in which we have a financial interest or where we have a personal relationship that could present a conflict of interest, or create a perception of a conflict of interest.

We  shall  not  take advantage  of  services  or  opportunities  for  personal gain  by virtue  of  our  public  office  that are  not available to the public in general.  We shall refrain from accepting gifts, favors or promises of future benefit that might compromise our independence of judgment or action or give the appearance of being compromised.

We will behave in a manner that does not bring discredit or embarrassment to the City of Irwindale.  We will be honest in thought and deed in both our personal and official lives.

Ultimate responsibility for complying with this Code of Ethics rests with the individual elected official.  In addition to any other penalty as provided by law, violation of this Code of Ethics may be used as a basis for disciplinary action or censure of a Council Member.

These things we hereby pledge to do in the interest and purposes for which our government has been established.

Irwindale Housing Authority
March 13, 2024

SPECIAL MEETING 6 p.m.

1. CALL TO ORDER

2. ROLL CALL: Councilmembers: Mark A. Breceda, Manuel R. Garcia, H. Manuel Ortiz; Mayor Pro Tem Larry G. Burrola; Mayor Albert F. Ambriz

3. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

4. SPONTANEOUS COMMUNICATIONS
Spontaneous communications are limited to the special meeting agenda items only.

5. RECESS TO CLOSED SESSION
A. Conference with Legal Counsel – Existing Litigation
[Pursuant to Government Code Sections 54954.5(c), 54956.9(d)(1)]

Name of Case: Five Points, LP vs. City of Irwindale
Case Number: 22STCV01394
B. Conference with Real Property Negotiator
Pursuant to California Government Code Section 54956.8
Property: Las Casitas (5164 Ayon Avenue)
Parties:  Northridge Group & Housing Authority
Under Negotiation:  Price and terms of potential sale

6. RECONVENE IN OPEN SESSION

7. REPORT FROM CLOSED SESSION

8. ADJOURNMENT
REGULAR MEETING

9. CALL TO ORDER

10. PLEDGE OF ALLEGIANCE

11. INVOCATION
March 13, 2024

12. ROLL CALL: Councilmembers: Mark A. Breceda, Manuel R. Garcia, H. Manuel Ortiz; Mayor Pro Tem Larry G. Burrola Mayor Albert F. Ambriz

13. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

14. CHANGES TO THE AGENDA

15. COUNCIL MEMBER TRAVEL REPORTS

16. COUNCILMEMBER COMMENTS

17. INTRODUCTION OF NEW EMPLOYEES/PROMOTIONS

18. PROCLAMATIONS / PRESENTATIONS / COMMENDATIONS
A. Recognition of Irwindale Cheer Team and Coaches
B. Presentation from Valley County Water District General Manager, Jose Martinez,  regarding Monthly Billing and the Water Supply

19. CONSENT CALENDAR
A. Minutes of the Special and Regular Meeting Held February 28, 2024 Department: City Clerk
Recommendation: Approve
B. Warrants / Demands / Payroll
Department: Finance
Recommendation: Approve
C. Approve the install and 1‐Year lease of eleven (11) Automatic License Plate Reader Cameras from Flock Group Inc.

Department: Police
Recommendation: Adopt Resolution No. 2024‐13‐3490 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE WAIVING FORMAL BIDDING REQUIREMENTS PURSUANT TO IRWINDALE MUNICIPAL CODE SECTION 3.44.080(C), APPROVING AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH FLOCK GROUP INC. FOR THE Sole source LEASE AND INSTALLATION OF ELEVEN (11) FLOCK AUTOMATIC LICENSE PLATE READER CAMERAS FOR THE IRWINDALE POLICE DEPARTMENT "
March 13, 2024

D. Approval of Out of State Travel to the NALEO 41st Annual Conference in Las Vegas, NV for Two City Councilmembers
Department: Administration
Recommendation: That the City Council of the City of Irwindale adopt Resolution No. 2024‐20‐ 3497 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPROVING OUT‐OF‐STATE TRAVEL TO THE FOR THE MAYOR PRO TEMPORE AND ONE COUNCILMEMBER TO ATTEND THE NATIONAL ASSOCIATION OF LATINO ELECTED AND APPOINTED OFFICIALS 41ST ANNUAL CONFERENCE TO BE HELD FROM JUNE 18‐20, 2024, IN LAS VEGAS, NEVADA.” E. Approve Out‐of‐State Travel to the 2024 International Council of Shopping Centers Conference in Las Vegas, Nevada for Two City Councilmembers
Department: Administration
Recommendation: That the City Council of the City of Irwindale adopt Resolution No. 2024‐19‐ 3496 entitled: “A RESOLUTION OF THE CITY OF IRWINDALE, CALIFORNIA, APPROVING A OUT‐OF‐ STATE TRAVEL TO THE 2024 INTERNATIONAL COUNCIL OF SHOPPING CENTERS CONFERENCE IN LAS VEGAS, NEVADA FOR TWO CITY COUNCILMEMBERS.”
F. Approval of Lease of City's Water Production Rights for Fiscal Year 2023/2024 Department: Public Services
Recommendation: Approve the Valley County Water District proposal and lease of the City’s 285.38 acre‐feet of water production rights for FY 2023/2024; and Authorize the City Manager to sign the lease for the temporary assignment of the City‘s water production rights.

G. Approve the purchase and outfitting of five (5) police service vehicles and waive formal bidding procedure
Department: Police
Recommendation: Adopt Resolution No. 2024‐14‐3491 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE WAIVING FORMAL BIDDING PROCEDURES PER IRWINDALE MUNICIPAL CODE SECTION 3.44.080(F) AND APPROVING THE USE OF ASSET FORFEITURE FUNDS FOR THE PURCHASE AND OUTFITTING OF FIVE POLICE SERVICE VEHICLES"

20. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience speak on items not on this agenda that are within the City Council’s subject matter jurisdiction. State law prohibits any Council discussion or action on such communications unless 1) the Council by majority vote finds that a catastrophe or emergency exists; or 2) the Council by at least four votes finds that the matter (and need for action thereon) arose within the last five days. Since the Council cannot participate (except as stated), it is requested that all such communications be made in writing to be included on the next agenda for full discussion and action March 13, 2024

All members of the public are asked to observe the City’s Rules of Procedure and Public Meeting Decorum. The City’s Rules of Procedure and Public Meeting Decorum can be found on the City’s website, and Chapter 2.40 of the Irwindale Municipal Code. You may also contact the City Clerk’s Office for copies.

Each speaker will be limited to 3 minutes unless such time limits are extended. If a member of the public wishes to donate their time to another speaker, both persons must be physically present and in attendance of the meeting. The Presiding Officer may, in his or her discretion, extend the 3‐minute time limitation for the particular subject for all speakers. Organized groups of persons wishing to address the Council on the same subject should select a spokesperson to represent the group, so as to avoid unnecessary repetition. In no event shall the total amount of speaking time for exceed 6 minutes per person for the subject under discussion.

The Council may regulate a speaker who is speaking too long or out of order, being unduly repetitious, discussing irrelevancies, or extending to items not within its subject matter jurisdiction. Please be reminded that discrimination, abusive use of profanity, unruly disruption, and violent or physically threatening conduct is discouraged. Members of the public shall not disrupt the orderly conduct of the meeting. The Presiding Officer will request that a person cease any disruptive conduct, and if not immediately stopped, will direct the person to be removed from the meeting.

Public Comments will be heard in the following order:
1: In‐person attendees
2: Teleconference attendees
3: In‐person and teleconference attendees who have not previously provided comments on the matter(s) being discussed by the legislative body

21. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.

A. Approve the Naming and Dedication of the New Irwindale Park Trellis (North of the Plaza Fountain) in Honor of Margaret Diaz
Department: Public Services
Recommendation: Adopt Resolution No. 2024‐15‐3492 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE NAMING THE NEW IRWINDALE TRELLIS NORTH OF THE IRWINDALE PLAZA 'THE MARGARET DIAZ PAVILION'."
B. Adopt a Facility & Open Space Rental Policy for the Dan Diaz Recreation Center, Irwindale Aquatics Center, and Irwindale parks
Department: Public Services
Recommendation: Adopt Resolution No. 2024‐16‐3493 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE ADOPTING THE FACILITY & OPEN SPACE RENTAL POLICY March 13, 2024

FOR THE DAN DIAZ RECREATION CENTER, IRWINDALE AQUATICS CENTER, AND IRWINDALE PARKS."
C. Procedures for Signing Up for Senior Center Special Events, including Evening Dinners and Dances ‐ Verbal Report
Department: Public Services
Recommendation: Receive and file the presentation on the procedures for signing up for Senior Center Special Events, including Evening Dinners and Dances.

D. Amend the Bylaws of the Irwindale Community Foundation Department: City Clerk
Recommendation: Approve the amended bylaws for the Irwindale Community Foundation.

22. PUBLIC HEARINGS
At this time, members of the audience may ask to be heard regarding an item on Public Hearings.

23. CITY MANAGER’S REPORT

24. FUTURE AGENDA ITEMS REQUESTED BY COUNCIL MEMBERS
At this time, the City Council will deliberate and discuss whether these items should be placed on a future agenda. In order for any listed item to be placed on a future agenda for substantive discussion or action, the City Council must act by formal motion to direct the City Manager to place the item on a future agenda.

A. Request by Councilmember Breceda to name the Irwindale Senior Center after Maggie Guzman Department: Administration
Recommendation: That the City Council of the City of Irwindale discuss and provide direction regarding the renaming of the Irwindale Senior Center in honor of Ms. Maggie Guzman.

B. Request by Mayor Ambriz for consideration of a Donation to Irwindale Sister City Association Department: Administration
Recommendation: That the City Council of the City of Irwindale discuss and provide direction regarding a donation to the Irwindale Sister City Association.

25. ADJOURN
SUCCESSOR AGENCY TO THE IRWINDALE COMMUNITY
REDEVELOPMENT AGENCY

26. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances March 13, 2024

27. CONSENT CALENDAR
A. Minutes of the Regular Meeting Held February 28, 2024 Department: City Clerk
Recommendation: Approve

28. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience to speak on items not on this agenda.

Spontaneous Communications for the Successor Agency are subject to the same State prohibitions and City guidelines as cited on the City Council agenda.

29. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.

30. PUBLIC HEARINGS
At this time, members of the audience may ask to be heard regarding an item on Public Hearings.

31. ADJOURN
HOUSING AUTHORITY

32. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

33. CONSENT CALENDAR
A. Minutes of the Regular Meeting Held February 28, 2024 Department: City Clerk
Recommendation: Approve
B. Approving and Authorizing Use of the 10‐Acre Site, Assessor's Parcel Number 8417‐34‐912, for the City of Irwindale's July 4, 2024 Fireworks Display Spectacular Event Department: Public Services
Recommendation: That the Housing Authority Board adopt Resolution No. HA 2024‐02‐140, entitled “A RESOLUTION OF THE BOARD OF DIRECTORS OF THE IRWINDALE HOUSING AUTHORITY AUTHORIZING AND APPROVING THE USE OF THE 10‐ACRE SITE ON ALLEN DRIVE, ASSESSOR’S PARCEL NUMBER 8417‐34‐912, FOR THE CITY OF IRWINDALE’S JULY 4, 2024, FIREWORKS DISPLAY SPECTACULAR EVENT” by title only, with further reading waved.

34. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience to speak on items not on this agenda.

Spontaneous Communications for the Housing Authority are subject to the same State prohibitions and City guidelines as cited on the City Council agenda.

March 13, 2024

35. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.

36. PUBLIC HEARINGS
At this time, members of the audience may ask to be heard regarding an item on Public Hearings.

37. ADJOURN
RECLAMATION AUTHORITY

38. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

39. CONSENT CALENDAR
A. Minutes of the Regular Meeting Held January 10, 2024 Department: City Clerk
Recommendation: Approve
B. Investment Quarterly Report for Fiscal Quarter Ending December 31, 2023 Department: Finance
Recommendation: That the Reclamation Authority Board receive and file the Investment Quarterly Report for the fiscal quarter ending December 31, 2023.

C. 2024 1st Quarter Mining Report of Nine (9) SMARA Pits Department: Engineering
Recommendation: That the Irwindale Reclamation Authority receive and file this report

40. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience to speak on items not on this agenda.

Spontaneous Communications for the Reclamation Authority are subject to the same State prohibitions and City guidelines as cited on the City Council agenda.

41. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.

42. PUBLIC HEARINGS
At this time, members of the audience may ask to be heard regarding an item on Public Hearings.

43. ADJOURN
AFFIDAVIT OF POSTING
March 13, 2024

I, Laura M. Nieto, Chief Deputy City Clerk, certify that I caused the agenda for the regular meeting of the City Council, Irwindale Successor Agency to the Irwindale Community Redevelopment Agency, Housing Authority, and Reclamation Authority, to be held on March 13, 2024, be posted at the City Hall, Library, and Post Office on POSTING DATE HERE. ______________________
Laura M. Nieto, MMC
Chief Deputy City Clerk
IRWINDALE CITY COUNCIL CHAMBERS FEBRUARY 28, 2024
5050 N. IRWINDALE AVENUE WEDNESDAY
IRWINDALE, CALIFORNIA 91706 5:30 P.M.

The Irwindale CITY COUNCIL and HOUSING AUTHORITY met in special joint meeting at the above time and place.

ROLL CALL: Present: Councilmembers Mark A. Breceda, Manuel R. Garcia, H. Manuel Ortiz; Mayor Pro Tem Larry G. Burrola;
Mayor Albert F. Ambriz
Also Present: Julian A. Miranda, City Manager; Adrian Guerra, City Attorney; and Laura Nieto, Chief Deputy City Clerk
AB 2449 DISCLOSURES None.

SPONTANEOUS

COMMUNICATIONS
MAYOR AMBRIZ Mayor Ambriz requested adjourning tonight’s meeting in memory of Terry Chico and Jesse Suarez.

CONSENT CALENDAR
MOTION A motion was made by Councilmember Ortiz, seconded by Mayor Pro Tem Burrola, to approve the Consent Calendar. The motion was unanimously approved; Councilmembers Breceda and Garcia abstaining on Item No. 5A due to potential conflicts of interest.

ITEM NO. 5A APPROVE AND AUTHORIZE A LIMITED LICENSE TO ENTER APPROVE AND AGREEMENT FOR APN: 8417-031-029, AND WAIVE FORMAL

AUTHORIZE A BIDDING AND APPROVE LEASE AGREEMENT WITH MOBILE

LIMITED LICENSE MODULAR FOR TWO MOBILE OFFICES

TO ENTER AGREEMENT
FOR APN:8417-031-029

AND WAIVE FORMAL

BIDDING AND

APPROVE LEASE

AGREEMENT WITH

MOBILE MODULAR

FOR TWO MOBILE

OFFICES
RESOLUTION NO. Resolution No. 2024-18-3495, entitled:
2024-18-3495
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE WAIVING FORMAL BIDDING PROCEDURES

PURSUANT TO IRWINDALE MUNICIPAL CODE SECTION

3.44.080(E), AND APPROVING AND AUTHORIZING THE

ASSISTANT CITY MANAGER TO EXECUTE A LEASE

AGREEMENT WITH MOBILE MODULAR FOR THE TEMPORARY
LEASE OF TWO 24’ X 40’ OFFICES AND A LIMITED LICENSE TO Item 19A
CITY COUNCIL / HOUSING AUTHORITY MINUTES FEBRUARY 28, 2024 SPECIAL MEETING PAGE 2
ENTER AGREEMENT WITH MANUEL R. LUNA JR. AND AMELIA
C. LUNA, TRUSTEES OF THE LUNA FAMILY REVOCABLE TRUST
DATED JANUARY 15, 2009, FOR THE TEMPORARY LEASE OF
APN 8417-031-029,” was adopted; Councilmembers Breceda and Garcia abstaining.

RECESS TO At 5:33 p.m., the City Council met in Closed Session to discuss the CLOSED SESSION following:

Public Employee Performance Evaluation
Pursuant to California Government Code Section 54957
Title: City Manager
ACTION: Discussed, information provided to Council; no direction or action taken
Conference with Real Property Negotiator
Pursuant to California Government Code Section 54956.8
Property: 16124 Calle de Paseo
Agency Negotiator: Julian A. Miranda, Executive Director Parties: Valerie R. Sanchez, Leonard B. Aguayo, and Kenneth Aguayo, each as 1/3 tenants in common
Under Negotiation: Price and terms of payment
ACTION: Information provided to the Housing Authority Board; no direction or action taken (Board Members Breceda and Garcia recused themselves from this item and did not participate in the discussion)
Conference with Legal Counsel – Existing Litigation
Pursuant to Government Code Sections 54956.5 (c), 54956.9 (D)(1) Name of Case: Five Points, LP vs. City of Irwindale
Case Number: 22STCV01394
ACTION: Update given; no direction or action taken (Councilmember Breceda recused himself from this item and did not participate in the discussion)
Conference with Legal Counsel – Anticipated Litigation
Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (D)(2), (E)(1)
A point has been reached where, in the opinion of the City Council, upon the advice of its legal counsel based on existing facts and circumstances, that there is a significant exposure to litigation against the City. The facts and circumstances are those that might result in litigation against the City but which the City believes are not yet known CITY COUNCIL / HOUSING AUTHORITY MINUTES FEBRUARY 28, 2024 SPECIAL MEETING PAGE 3
to a potential plaintiff or plaintiffs, which facts and circumstances need not be discussed.

ACTION: Information provided to the Council; no direction or action taken (Councilmember Breceda recused himself from this item and did not participate in the discussion)
RECONVENE IN At 6:43 p.m., the City Council reconvened in Open Session.

OPEN SESSION
ADJOURNMENT There being no further business to conduct, the meeting was adjourned at 6:45 p.m. in memory of Terry Chico and Jesse Suarez. ________________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk
IRWINDALE CITY COUNCIL CHAMBERS FEBRUARY 28, 2024
5050 N. IRWINDALE AVENUE WEDNESDAY
IRWINDALE, CALIFORNIA 91706 6:45 P.M.

The Irwindale CITY COUNCIL met in regular session at the above time and place.

ROLL CALL: Present: Councilmembers Mark A. Breceda, Manuel R. Garcia, H. Manuel Ortiz; Mayor Pro Tem Larry G. Burrola;
Mayor Albert F. Ambriz
Also Present: Julian A. Miranda, City Manager; Adrian Guerra, City Attorney; Theresa Olivares, Assistant City Manager; Christopher Hofford, Chief of Police; Kambiz Borhani, Director of Finance / City Treasurer; Eddie Chan, Director of Engineering / Building Official; Elizabeth Rodriguez, Public Services Director; Mary Hull, Human Resources Manager, and Laura Nieto, Chief Deputy City Clerk

PLEDGE OF
ALLEGIANCE The Pledge of Allegiance was conducted.

AB 2449 DISCLOSURES None.

CHANGES TO THE
AGENDA None.

COUNCILMEMBER
TRAVEL REPORTS None.

COUNCILMEMBER

COMMENTS
MAYOR AMBRIZ Mayor Ambriz requested that the meeting to be adjourned in memory of Terry Chico and Jesse Suarez.

COUNCILMEMBER Councilmember Ortiz requested a moment of silence in honor of Terry ORTIZ Chico.

MAYOR PRO TEM Mayor Pro Tem Burrola requested for staff to look into why the block BURROLA wall on the north side of the property at 5138 Irwindale Boulevard is not consistent with the block wall on the south side of the property at 5130 Irwindale Boulevard.

COUNCILMEMBER Councilmember Breceda proposed for the Senior Center to be named BRECEDA in honor of Maggie Guzman.

MAYOR AMBRIZ Mayor Ambriz asked whether said proposal would conflict with current policy, to which City Attorney Guerra suggested that the matter be placed on a future agenda for further discussion.

MOTION A motion was made by Councilmember Breceda, seconded by Mayor Pro Tem Burrola, to add this item to a future agenda. The motion was unanimously approved.

CITY COUNCIL MINUTES FEBRUARY 28, 2024
REGULAR MEETING PAGE 2
MAYOR AMBRIZ Mayor Ambriz commended the young participants in the recent Irwindale Lions Club speech competition and spoke favorably of last night’s Mayor’s Reception Dinner event.

INTRODUCTION OF

NEW EMPLOYEES /
PROMOTIONS None.

PROCLAMATIONS /

PRESENTATIONS /

COMMENDATIONS
ITEM NO. 19A IRWINDALE CHAMBER OF COMMERCE BUSINESS OF THE IRWINDALE CHAMBER MONTH – LE MERIDIEN PASADENA ARCADIA

OF COMMERCE
BUSINESS OF THE The presentation was made.

MONTH – LE MERIDIEN

PASADENA ARCADIA
ITEM NO. 19B CERTIFICATE OF RECOGNITION TO SEVENTH STREET

CERTIFICATE OF DEVELOPMENT

RECOGNITION TO
SEVENTH STREET The presentation was made.

DEVELOPMENT
ITEM NO. 19C IRWINDALE CHAMBER OF COMMERCE QUARTERLY UPDATE

IRWINDALE CHAMBER

OF COMMERCE

QUARTERLY UPDATE
NESLY PALACIOS Nesly Palacios, Membership and Events Manager for the Irwindale Chamber of Commerce, presented the update, and introduced President and CEO of the Chamber, Lily Phan.

CONSENT CALENDAR
MOTION A motion was made by Councilmember Ortiz, seconded by Mayor Pro Tem Burrola, to approve the Consent Calendar. The motion was unanimously approved; Councilmembers Breceda and Garcia abstaining on Item No. 20D.

ITEM NO. 20A MINUTES OF SPECIAL AND REGULAR MEETINGS OF JANUARY MINUTES OF 24, 2024

SPECIAL AND REGULAR
MEETINGS OF The minutes of the special and regular meetings of January 24, 2024, JANUARY 24, 2024 were approved.

CITY COUNCIL MINUTES FEBRUARY 28, 2024
REGULAR MEETING PAGE 3
ITEM NO. 20B MINUTES OF SPECIAL AND REGULAR MEETINGS OF MINUTES OF FEBRUARY 14, 2024

SPECIAL AND REGULAR
MEETINGS OF The minutes of the special and regular meetings of February 14, FEBRUARY 14, 2024 2024, were approved.

ITEM NO. 20C WARRANTS / DEMANDS / PAYROLL

WARRANTS /
DEMANDS / PAYROLL The warrants / demands / payroll were approved.

ITEM NO. 20D AWARD OF CONTRACT FOR THE DAN DIAZ RECREATION AWARD OF CONTRACT CENTER REROOFING PROJECT; P-1063

FOR THE DAN DIAZ
RECREATION CENTER The City Council authorized the Assistant City Manager to execute a REROOFING PROJECT contract agreement between the City of Irwindale and Best Contracting Services, Inc. for the Dan Diaz Recreation Center Reroofing Project in the amount of $680,017, subject to approval as to form by the City Attorney’s Office, and a 10% project contingency was approved in the amount of $68,002 to cover any unforeseeable conditions that may arise during the reroofing project; Councilmembers Breceda and Garcia abstaining.

ITEM NO. 20E 2ND READING OF ORDINANCE – DIGITAL BILLBOARD 2 ND READING OF
ORDINANCE –

DIGITAL BILLBOARD
ORDINANCE NO. 775 Ordinance No. 775, entitled:

ADOPTED ON
SECOND READING “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPROVING DEVELOPMENT AGREEMENT NO. 01-
2020 BETWEEN CITY OF IRWINDALE AND RIVERGRADE

HOLDING LLC TO ALLOW FOR THE DIGITAL CONVERSION OF
AN EXISTING STATIC BILLBOARD LOCATED AT 4800
RIVERGRADE ROAD (APN: 8535-020-045, 8535-020-047, 8535- 020-048) IN THE M-2 (HEAVY MANUFACTURING) ZONE

SUBJECT TO THE CONDITIONS AS SET FORTH HEREIN AND
MAKING FINDINGS IN SUPPORT THEREOF; AND FINDING THE

PROJECT EXEMPT FROM THE PROVISIONS OF THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
PURSUANT TO CEQA GUIDELINES SECTION 15302 (CLASS 2;
REPLACEMENT AND RECONSTRUCTION),” was passed,
approved, and adopted, reading by title only and waiving further reading thereof.

ITEM NO 20F REJECTION OF CLAIM – HEIRS OF ANTONIO DE JESUS MACIAS REJECTION OF CLAIM VS. CITY OF IRWINDALE

HEIRS OF ANTONIO
DE JESUS MACIAS VS. The claim of the heirs of Antonio de Jesus Macias vs. City of Irwindale CITY OF IRWINDALE was rejected and staff was directed to send a letter of rejection.

CITY COUNCIL MINUTES FEBRUARY 28, 2024
REGULAR MEETING PAGE 4

END OF CONSENT CALENDAR

SPONTANEOUS

COMMUNICATIONS
ROBERT DIAZ Robert Diaz requested that the missing Avenida Barbosa street sign be replaced and noted that another street sign leading into the “Live Oak at the Park” area is missing an arrow.

NEW BUSINESS
ITEM NO. 22A ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE ANNUAL FISCAL YEAR ENDED JUNE 30, 2023 (Joint Item on Successor COMPREHENSIVE Agency & Housing Authority)

FINANCIAL REPORT

FOR THE FY ENDED
JUNE 30, 2023
DIRECTOR BORHANI Director Borhani introduced Ryan Domino, CPA for Lance Soll & Lunghard, the City’s auditing firm, who made the presentation.

FRED BARBOSA Responding to a question by Fred Barboa, Mr. Domino clarified that the budget increased by $8.3 million, to $55 million.

DIRECTOR BORHANI Director Borhani spoke on rising pension and retiree health costs and CalPERS investment returns that came in below expectations. He noted, however, that the City has approved key initiatives to handle the downturn, such as implementing trust accounts for both pension and retiree health obligations, as well as contributing $500k toward employee health plans. He also advised that the financial reports are available to the public through the City’s website.

MOTION A motion was made by Councilmember Breceda, seconded by Mayor Pro Tem Burrola, to receive and file the Annual Comprehensive Financial Report and Supplemental Audit Letters for the Fiscal year ended June 30, 2023. The motion was unanimously approved.

ITEM NO. 22B MID-YEAR FINANCIAL REVIEW AND ADJUSTMENTS TO THE FY MID-YEARS 2023-2024 BUDGET

FINANCIAL REVIEW

AND ADJUSTMENTS
TO THE FY 23/24
BUDGET
DIRECTOR BORHANI Director Borhani presented the report.

ROBERT DIAZ In response to a question by Robert Diaz, Director Borhani clarified that the value of land owned by the City equates to approximately $9,450,000. However, the land does not hold cash value until it is sold.

CITY COUNCIL MINUTES FEBRUARY 28, 2024
REGULAR MEETING PAGE 5
Mr. Diaz also asked about mining industry proceeds, to which Director Borhani advised that mining, excavation, processing, and recycling proceeds typically record about $3.3 million for the General Fund, the mining impact fund records about $4.3 million, and the reclamation fund provides about $68k. Overall revenue for taxes is approximately $20 million, which includes the portion from mining.

MOTION A motion was made by Mayor Pro Tem Burrola, seconded by Councilmember Breceda, to receive and file the Mid-Year Financial Review and Adjustments to the FY 2023-2024 Budget. The motion was unanimously approved.

ITEM NO. 22C IRWINDALE COMMUNITY FOUNDATION APPOINTMENTS &

IRWINDALE TERMS OF BOARD MEMBERS

COMMUNITY

FOUNDATION

APPOINTMENTS &

TERMS OF BOARD

MEMBERS
CHIEF DEPUTY CITY Chief Deputy City Clerk Nieto presented the report.

CLERK NIETO
COUNCILMEMBER Councilmember Ortiz asked whether residents would be notified of ORTIZ the proposed terms, to which Chief Deputy City Clerk Nieto advised that staff will prepare and mail flyers to business representatives and residents regarding vacancies as well as the terms of office that selected applicants would commit to.

MAYOR PRO TEM Mayor Pro Tem Burrola noted that the Irwindale Community BURROLA Foundation has proposed the recommended terms of office and expressed his hope that the Council approve them.

COUNCILMEMBER Councilmember Garcia wished to remind the members of the GARCIA Irwindale Community Foundation Board that it must abide by the Brown Act and suggested that Board Members refrain from participating in discussing matters that they have conflicts of interest with. He also reminded that the Board should make decisions that would benefit the entire Irwindale community, not just a select few.

MOTION A motion was made by Mayor Pro Tem Burrola, seconded by Councilmember Breceda, to direct staff to bring forward amended Irwindale Community Foundation bylaws to reflect the following:

Two-year terms: the Councilperson’s term of office, as appointed in 2024, shall begin on July 1, 2024, and end on June 30, 2026. The two city residents’ terms of office, as appointed in 2024, shall begin on July 1, 2024, and end on June 30, 2026; and
CITY COUNCIL MINUTES FEBRUARY 28, 2024
REGULAR MEETING PAGE 6
Initial one-year terms; subsequent two-year terms: the two business representatives’ terms of office, as appointed in 2024, shall be for an initial period of one year, beginning on July 1, 2024, and ending on June 30, 2025. Subsequent two-year terms will begin July 1, 2025 and end on June 30, 2027. The motion was unanimously approved.

ITEM NO. 22D YOUTH IN GOVERNMENT PROGRAM OPTIONS

YOUTH IN GOVT

PROGRAM OPTIONS
CHIEF DEPUTY CITY Chief Deputy City Clerk Nieto presented the report.

CLERK NIETO
COUNCILMEMBER In reply to a question by Councilmember Ortiz, Chief Deputy City ORTIZ Clerk Nieto advised that she is working on making contact with representatives of several local elementary schools to gauge interest in the proposed program.

Councilmember Ortiz stated that a one-day program would be sufficient and stated that he would also like to see participants potentially shadowing City officials and participating in a mock City Council meeting. He also hoped for the program to begin this school year, but if this is not possible, then in the next.

MOTION A motion was made by Councilmember Ortiz, seconded by Mayor Pro Tem Burrola, to direct staff to engage schools to program a Youth in Government program, including a mock City Council meeting, to be implemented this school year, if possible. The motion was unanimously approved.

ITEM NO. 22E VERBAL UPDATE ON IRWINDALE PARK IMPROVEMENTS

VERBAL UPDATE ON PROJECT PHASES IV AND V

IRWINDALE PARK

IMPROVEMENTS

PROJECT PHASES IV
AND V
COUNCILMEMBERS Councilmembers Breceda and Garcia and City Manager Miranda BRECEDA AND GARCIA declared potential conflicts of interest and recused themselves from AND CITY MANAGER discussing this matter and exited the Council Chambers.

MIRANDA
DIRECTOR CHAN Director Chan stated that the contractor has completed all concrete picnic table pads, new irrigation lines, new electrical conduits, and park light foundations have been completed for both the north and south sections of the park. The picnic shelter trellis has also been completed for the north while crews continue working on the one for the south. Roof tiles will be installed next week. Trenches will be backfilled and plants will be planted. Light poles, picnic tables, benches, barbecue grills, and trash receptacles have been ordered CITY COUNCIL MINUTES FEBRUARY 28, 2024
REGULAR MEETING PAGE 7
and will be installed soon. The drainage system is designed to capture rainwater and recharge the underground water basin.

Director Chan added that, although delays were experienced partly due to inclement weather, staff is working with the contractor to make up for the lost time. The project is tentatively scheduled for completion in April and will open to the public on June 17.

MAYOR PRO TEM Responding to several questions by Mayor Pro Tem Burrola, Director BURROLA Chan advised that: 1) payments to the project contractor are based on the work they have completed, 2) the project is scheduled for completion in April, if not earlier, 3) park trees will be trimmed prior to the installation of grass, 4) staff meets with the contractor on a weekly basis to ensure that the project is moving as expeditiously as possible, and 5) drainage has been included in the plans.

Mayor Pro Tem Burrola requested a walk through of the project area.

ASSISTANT CITY Assistant City Manager Olivares advised that the project was MANAGER OLIVARES originally slated for completion in March, though an additional 90-day period was necessary to allow for the new grass to settle and take root. However, due to weather delays, the project is now scheduled for completion in April, with a public opening date of June 17.

MAYOR AMBRIZ Mayor Ambriz expressed his confidence that staff is working diligently to get the project completed on time.

COUNCILMEMBERS Councilmembers Breceda and Garcia and City Manager Miranda BRECEDA AND GARCIA returned to the Council Chambers.

AND CITY MANAGER

MIRANDA
PUBLIC HEARINGS None.

CITY MANAGER’S
REPORT
CITY MANAGER City Manager Miranda reported the following:

MIRANDA
1) The Irwindale Sister City is hosting a fundraising dance for Salvatierra, Guanajuato, at the West Covina Elks Lodge, in order to raise funds for the victims of the massacre that occurred on December 17, 2023.
2) A community workshop to discuss the 10-acre site on Allen Drive has been scheduled for March 4 at the Irwindale Council Chambers.
3) The City has partnered with the County of Los Angeles to hold a 4-day Vote Center at the Dan Diaz Recreation Center.
4) Flyers inviting applications for the open Bus Driver position have been mailed to residents.

CITY COUNCIL MINUTES FEBRUARY 28, 2024
REGULAR MEETING PAGE 8
5) Applications for the Summer Youth program will be accepted from March 7 through 28. The program will run from June 17 through August 1.
6) A Rockabilities Resource Fair has been scheduled for March 16. 7) He congratulated the Irwindale Cheer participants for all their success during the 23/24 season.

MAYOR PRO TEM Mayor Pro Tem Burrola requested that the Irwindale Cheer BURROLA participants be recognized by the Council and asked that they bring their trophy.

FUTURE AGENDA

ITEMS REQUESTED

BY COUNCIL MEMBERS
COUNCILMEMBER Councilmember Breceda reiterated his request to rename the Senior BRECEDA Center in honor of Maggie Guzman, to which City Manager Miranda advised that staff would present a report at the next Council meeting.

MAYOR AMBRIZ Mayor Ambriz noted that the Irwindale Sister City Association will hold a fundraiser this weekend and asked whether the City could donate funding, to which City Attorney Guerra noted that the Council could place this matter on a future agenda to discuss whether such a donation would be considered a gift of public funds and whether it would provide a public benefit.

MOTION A motion was made by Mayor Ambriz, seconded by Councilmember Ortiz, to place an item on the next agenda to discuss a potential donation of funding to the Irwindale Sister City Association. The motion was unanimously approved.

ADJOURNMENT There being no further business to conduct, the meeting was adjourned at 8:34 p.m., in memory of Terry Chico and Jesse Suarez. ________________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk
Electronic Payments
February 2024
February 1 - 29, 2024
Reference
Number Vendor Name Date Amount
WFB-20 CJPIA Excess Pool 2/6/2024 3,907.74
WFB-21 CJPIA Excess Pool 2/6/2024 5,334.50
ACH US Bank 2/9/2024 13,853.99
ACH BMO Bank 2/20/2024 5,030.59
Report Total: 28,126.82
Item 19B

Accounts Payable
User:

Printed:
imarin
3/6/2024 5:18 PM
Checks by Date - Summary by Check Number
Check No Vendor No Vendor Name Check Date Check Amount
100991 CALIFO56 California State Disbursement Unit 02/22/2024 604.15 100992 CALIFO57 California State Disbursement Unit 02/22/2024 143.07 100993 CITY01 City of Hope 02/22/2024 54.00
100994 FRANC06 Franchise Tax Board 02/22/2024 467.40
100995 ICEA Irwindale City Employee Assoc. 02/22/2024 1,014.00 100996 IMEA Irwindale Mgmt Employee Assoc. 02/22/2024 460.00 100997 IRWIND02 Irwindale Police Officers Assoc. 02/22/2024 3,188.00 100998 LOSANG31 Los Angeles County Sheriff's Dept. 02/22/2024 70.60 100999 2010OF 2010 Office Furniture 02/22/2024 10,752.40 101000 ALLIAN02 Alliant Insurance Services, Inc.- Irvine Main 02/22/2024 662.00 101001 AMAZON1 Amazon Capital Services, Inc. 02/22/2024 55.61 101002 ARAICA01 Byron Araica 02/22/2024 242.99
101003 CINGULAR AT & T Mobility 02/22/2024 5,259.74
101004 NEST01 Blue Triton Brands, Inc. 02/22/2024 971.55 101005 BRAVO01 Jesus Bravo 02/22/2024 169.72
101006 Cat Spec Cat Specialities Inc 02/22/2024 71.53
101007 CHARTE01 Charter Communications 02/22/2024 100.87 101008 CHARTE01 Charter Communications 02/22/2024 99.99 101009 CHARTE01 Charter Communications 02/22/2024 99.99 101010 PMIDEN Delta Dental Insurance Company 02/22/2024 583.27 101011 PMIDEN01 Delta Dental of California 02/22/2024 13,241.82 101012 BATE01 Elior Inc. 02/22/2024 4,436.30
101013 EDDCAS Employment Development Dept. 02/22/2024 923.00 101014 FELIZ01 Josie Feliz 02/22/2024 2.00
101015 FRONT01 Frontier Communications 02/22/2024 2,345.81 101016 GONZAL07 Raymond Gonzales 02/22/2024 355.14
101017 HYATT Hyatt Regency Suites 02/22/2024 976.32
101018 HYATT Hyatt Regency Suites 02/22/2024 976.32
101019 LOPEZ25 Nicholas Lopez 02/22/2024 147.91
101020 CALIBE01 Lawrence E. Marino 02/22/2024 22,472.52 101021 OFFICE03 ODP Business Solutions, LLC 02/22/2024 3,180.54 101022 OPTUM01 OptumRx, Inc. 02/22/2024 51,281.39
101023 OSTERH01 Delfina Osterheim 02/22/2024 352.97
101024 RICOH01 Ricoh USA, Inc 02/22/2024 1,305.54
101025 RIOHON01 Rio Hondo College 02/22/2024 25.00
101026 RIOHON01 Rio Hondo College 02/22/2024 25.00
101027 RIOHON01 Rio Hondo College 02/22/2024 25.00
101028 RIOHON01 Rio Hondo College 02/22/2024 25.00
101029 SECT01 Sectran Security Inc. 02/22/2024 126.08
101030 SEMA01 SEMA LLC 02/22/2024 306.73
101031 STROBE03 Gary Strobehn 02/22/2024 341.75
101032 TEXAS01 Texas Life Insurance Co. 02/22/2024 5,022.09 101033 verizonw Verizon Wireless 02/22/2024 2,457.85
101034 VISION01 Vision Service Plan - (CA) 02/22/2024 6,375.17 101035 WESTCO05 West Coast Arborists, Inc. 02/22/2024 12,495.00 101036 ZEPEDA07 Priscilla Zepeda 02/22/2024 352.97
101037 VALLEY01 Valley County Water District 02/26/2024 7,159.54 AP Checks by Date - Summary by Check Number (3/6/2024 5:18 PM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount
101038 TITA01 72 Spirits Incorporated 02/29/2024 1,850.16 101039 AMERIFID American Fidelity Assurance 02/29/2024 9,866.68 101040 AMERIC34 American Fidelity Assurance Co 02/29/2024 5,933.96 101041 ARAICA01 Byron Araica 02/29/2024 242.99
101042 AT&T06 AT & T 02/29/2024 87.61
101043 AZUSALW Azusa Light & Water 02/29/2024 516.39
101044 BURROL08 Larry Burrola 02/29/2024 65.00
101045 CALIFO02 California American Water 02/29/2024 21.48 101046 SANGAB11 California Newspapers Partnership 02/29/2024 440.74 101047 CHARTE01 Charter Communications 02/29/2024 280.44 101048 FRONT01 Frontier Communications 02/29/2024 101.77 101049 SOUTHE17 Golden State Water Company 02/29/2024 316.54 101050 GOME11 Briana Gomez 02/29/2024 69.24
101051 IRWIND21 Irwindale Hand Wash & Auto Detail 02/29/2024 119.98 101052 JONES03 Richard D Jones, A Professional Law Corporation 02/29/2024 1,271.80 101053 NATION23 National Union Fire Insurance 02/29/2024 751.29 101054 OFFICE03 ODP Business Solutions, LLC 02/29/2024 137.15 101055 OROS10 Juaquin Orosco 02/29/2024 58.22
101056 PAIK01 Sumako Paik 02/29/2024 120.00
101057 PETTYC02 City of Irwindale-Rec Petty Cash 02/29/2024 350.71 101058 RENT02 Jaqueline Renteria 02/29/2024 90.04
101059 SALGAD02 Michele Salgado 02/29/2024 56.31
101060 SAN02 Ivania Sanchez 02/29/2024 207.98
101061 SANCH01 Jaycon Sanchez 02/29/2024 241.00
101062 GASCOM SoCalGas 02/29/2024 2,213.37
101063 SCE02 Southern California Edison 02/29/2024 54,690.43 101064 STANDA01 Standard Insurance Co. RV 02/29/2024 497.95 101065 STANDA03 Standard Insurance Company 02/29/2024 2,511.29 101066 WU02 Samantha Wu 02/29/2024 122.72
101067 TITA01 72 Spirits Incorporated 03/13/2024 651.13 101068 ACCO01 ACCO Engineering Systems 03/13/2024 2,556.00 101069 ALCOTA Alco Target Co 03/13/2024 985.50
101070 ALLCI01 All City Management Services, Inc 03/13/2024 898.29 101071 AMAZON1 Amazon Capital Services, Inc. 03/13/2024 1,858.27 101072 ARAM01 Aramark Uniform & Career Apparel Group, Inc 03/13/2024 353.35 101073 ATHENS Athens Services 03/13/2024 12,098.86
101074 B&BTIR B & B Tires Service 03/13/2024 170.88
101075 BAKER01 Baker & Taylor Books 03/13/2024 204.48
101076 MIJACA Balcon Holdings, Inc. 03/13/2024 229.00
101077 BILLST Bill's Truck Repair, Inc. 03/13/2024 175.00 101078 BLACKA Black & White Emergency Vehicles 03/13/2024 559.97 101079 CDW01 CDW Government 03/13/2024 2,603.44
101080 CHANDL Chandler's Air Conditioning & 03/13/2024 1,138.93 101081 CINTAS Cintas Corporation #693 03/13/2024 305.58 101082 BALDWI02 City of Baldwin Park 03/13/2024 5,083.85 101083 CIVIC02 CivicPlus, LLC 03/13/2024 8,287.91
101084 DEPTOF02 County of LA Dept of Animal Care & Control03/13/2024 4,404.90 101085 CRAFT01 Craftwater Engineering, Inc. 03/13/2024 1,682.00 101086 CROSS01 Crosstown Elecrical & Data Ic. 03/13/2024 27,228.00 101087 DICKER01 Dickerson, McCulloch & Associates, LLC 03/13/2024 3,030.00 101088 ECCONS E C Construction Co. 03/13/2024 1,982.52
101089 ECORP01 ECORP Consulting, Inc. 03/13/2024 4,360.00 101090 ENVIRO05 Environmental Science Associates (ESA) 03/13/2024 12,822.43 101091 FAST02 Fast Response On-Site Testing 03/13/2024 125.00 101092 FCG01 FCG Consultants Inc. 03/13/2024 597.04
101093 FEDEX FedEx 03/13/2024 17.75
101094 TONY01 Antonio Garcia Bonilla 03/13/2024 3,609.94 AP Checks by Date - Summary by Check Number (3/6/2024 5:18 PM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount
101095 Harvey Harvey Consulting Group, Inc. 03/13/2024 4,400.00 101096 HDL01 Hdl Software, LLC 03/13/2024 34.56
101097 JCSPLU JC's Plumbing & Backflow Svc 03/13/2024 462.35 101098 JOEAGO Joe A. Gonsalves & Son 03/13/2024 2,375.00 101099 KIML01 Kimley-Horn and Associates, Inc. 03/13/2024 25,122.50 101100 LAWE01 Law Enforcement Medical Services, Inc. 03/13/2024 735.00 101101 LINN01 Deborah Linn 03/13/2024 4,562.50
101102 LOSANG09 Los Angeles County 03/13/2024 6,825.97
101103 LSA01 LSA Associates, Inc. 03/13/2024 10,753.77
101104 MIDAS Manuel C Muratalla 03/13/2024 220.67
101105 NOVA01 Nova Geotechnical & Inspection Services - SoCal 03/13/2024 34,755.00 101106 OFFICE03 ODP Business Solutions, LLC 03/13/2024 688.74 101107 ORKINP Orkin 03/13/2024 418.98
101108 PHASEII PARS 03/13/2024 1,750.00
101109 PERF01 Performa Labs, Inc. 03/13/2024 6,000.00
101110 PERF03 Performance Elevator Contractors, Inc. 03/13/2024 380.00 101111 PLACE01 PlaceWorks, Inc. 03/13/2024 3,211.73
101112 PROPRINT Pro Printing, Inc. 03/13/2024 425.57
101113 SANBER04 San Bernardino Sheriff's Dept 03/13/2024 46.00 101114 SEAL01 SealMaster of Southern California 03/13/2024 8.50 101115 SIERRM01 Marcos Sierra 03/13/2024 315.38
101116 SIERRA01 Sierra Chevrolet 03/13/2024 527.90
101117 SOUTH09 Southern Computer Warehouse Inc, 03/13/2024 1,153.35 101118 STATEO01 State Of California 03/13/2024 64.00
101119 STERIC01 Stericycle, Inc. 03/13/2024 295.00
101120 NORTHR The Northridge Group, Inc. 03/13/2024 4,603.59 101121 UNITED11 United Site Services of CA Inc 03/13/2024 589.50 101122 V&V01 V & V Manufacturing, Inc. 03/13/2024 127.83 101123 WESTCO05 West Coast Arborists, Inc. 03/13/2024 3,192.00 101124 HDSUP01 WHITE CAP, L.P. 03/13/2024 94.95
Report Total (134 checks): 457,199.24
AP Checks by Date - Summary by Check Number (3/6/2024 5:18 PM) Page 3 Item #19.C.

Date: March 13, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Approve the install and 1‐Year lease of eleven (11) Automatic License Plate Reader Cameras from Flock Group Inc.

City Manager's Recommendation:

Adopt Resolution No. 2024‐13‐3490 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE  WAIVING  FORMAL  BIDDING  REQUIREMENTS  PURSUANT  TO  IRWINDALE  MUNICIPAL CODE SECTION 3.44.080(C), APPROVING AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH  FLOCK GROUP INC.  FOR THE  Sole  source  LEASE AND INSTALLATION OF ELEVEN (11)  FLOCK  AUTOMATIC  LICENSE  PLATE  READER  CAMERAS  FOR  THE  IRWINDALE  POLICE DEPARTMENT "
Administrative Action:

Submitted by:

Chris Hofford, Police Chief
Prepared by:

John Fraijo, Police Captain
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

During the City Council meeting on November 8, 2023, Chief Hofford presented a PowerPoint on Flock Cameras.  The  City  Council  tentatively  approved  a  program  to  install  automated  license  plate  reader camera  (ALPR)  cameras  using  Flock  Group  Inc.  (Flock  Safety).  The  Irwindale  Police  Department  has been using resources provided by Flock Safety since April 2022 and some success stories were shared with  City  Council  during  Chief  Hofford’s  presentation.  The  utilization  of  Flock  Safety  has  been instrumental in resolving crimes and has led to successful prosecution of criminals on many occasions.

Flock  Safety  has  become  the  preferred  vendor  for  this  technology  by  nearly  every  city  in  the  San Gabriel Valley, including Azusa, Covina, West Covina, Monrovia, Arcadia, and Baldwin Park. City staff is recommending  the  City  Council  approve  the  installation  of eleven  (11)  cameras  throughout  the  City and allow  the City Manager  to enter into a 1‐year lease agreement with Flock Safety, which will also allow for continued access to information shared on their proprietary network.

Automated License Plate Reader (ALPR) technology has been used by police agencies to locate stolen vehicles and solve other crimes where an automobile has been used. ALPR technology has continued to evolve and become less cost‐prohibitive. Traditional ALPR systems included expensive fixed camera locations  or mobile  devices mounted  in  patrol  cars.  Irwindale  PD  has  deployed mobile  ALPRs  in  the past; however, these devices reached their end of life and are no longer in service.

The Flock Safety ALPR System will be a deployment of cameras in multiple areas,  to provide greater coverage and more detailed information for law enforcement. The Flock lease proposed would include eleven  (11) cameras spread  throughout  the City in high crime areas and ingress/egress areas  for  the City.  Flock’s  cameras  capture  date,  time,  location,  license  plate  (state,  partial,  paper,  and  no  plate attached), vehicle details (type and color).

There are several other differences between Flock and other ALPR companies. Most notably, they are the only manufacturer and service provider that leases ALPR services. The technology is also different because it captures motion, vehicle characteristics and not just license plates.

Due  to  the  unique  product  and  service  provided  by  Flock  Group  Inc.  and  the  manufacturer’s proprietary  hardware  and  software  components,  this  purchase  may  be  considered  a  sole‐source purchase under Irwindale Municipal Code Section 3.44.080(C) since the product is only available from one source and additional bidding is not likely to result in a lower project price.

Fiscal Impact:

There will be no impact to the General Fund.

The  total price  for purchase and installation of  the Flock cameras  for  the  first year of  the contract is $49,400.  Funding  for  this  expenditure  will  be  paid  using  the  Police  Department’s  Asset  Forfeiture Contractual Services account number 16‐35‐370‐42300‐0000.

Attachments:

1. Irwindale PD x Flock ‐ Services Agreement

2. Resolution Flock (1)(967407.1)

Item #19.D.

Date: March 13, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Approval of Out of State Travel to the NALEO 41st Annual Conference in Las Vegas, NV for Two City Councilmembers
City Manager's Recommendation:

That the City Council of the City of Irwindale adopt Resolution No. 2024‐20‐3497 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPROVING OUT‐OF‐STATE TRAVEL TO THE FOR THE MAYOR PRO TEMPORE AND ONE COUNCILMEMBER TO ATTEND THE NATIONAL ASSOCIATION OF LATINO ELECTED AND APPOINTED OFFICIALS 41ST ANNUAL CONFERENCE TO BE HELD FROM JUNE 18‐20, 2024, IN LAS VEGAS, NEVADA.”
Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Prepared by:

Berlyn Aguila, Management Analyst
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

Every year, the National Association of Latino Elected and Appointed Officials (NALEO) holds an annual conference to unite hundreds of Latino leaders nationwide to facilitate the meaningful exchange of ideas and foster solutions around today’s most pressing policy issues. Elected and appointed official representatives will participate by sharing and learning from other policy and governance leaders during the innovative breakout and plenary sessions.

The conference provides national leadership on critical issues affecting Latino political participation, including immigration and naturalization, voting rights, election reform, the Census, and the appointment of qualified Latinos to top executive and judicial positions. It achieves its mission through integrated strategies that include increasing the effectiveness of Latino policymakers, mobilizing the Latino community to engage in civic life, and promoting policies that advance Latino political engagement.

The City Council will be represented at the conference by Mayor Pro Tempore Larry G. Burrola and Councilmember H. Manuel Ortiz. The City’s participation in the NALEO 41st annual conference promotes policy and workforce development, emergency preparedness, and securing criminal infrastructure.

Fiscal Impact:

The City of Irwindale is an active member of NALEO. The approximate cost to attend the conference is $4,593.28, including registration and travel accommodations. Funding for the Mayor Por Tempore and Councilmember to attend this conference is available in the FY 2023‐2024 General Fund Budget.

Attachments:

1. Resolution 2024‐20‐3497

2. NALEO Conference Fees and Agenda

Item #19.E.

Date: March 13, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Approve Out‐of‐State Travel to the 2024 International Council of Shopping Centers Conference in Las Vegas, Nevada for Two City Councilmembers City Manager's Recommendation:

That  the  City  Council  of  the  City  of  Irwindale  adopt  Resolution  No.  2024‐19‐3496  entitled:  “A RESOLUTION OF THE CITY OF IRWINDALE, CALIFORNIA, APPROVING A OUT‐OF‐STATE TRAVEL TO THE 2024  INTERNATIONAL  COUNCIL  OF  SHOPPING  CENTERS  CONFERENCE  IN  LAS  VEGAS,  NEVADA  FOR TWO CITY COUNCILMEMBERS.”
Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Prepared by:

Berlyn Aguila, Management Analyst
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

Every year in May, the International Council of Shopping Centers (ICSC) holds their annual conference in  Las  Vegas,  Nevada  to  advance  the  shopping  center  industry  and  promote  its  role  in  commercial distribution  of  consumer  goods  and  services.  Cities  throughout  the  nation  send  representatives  to promote retail opportunities and attract quality businesses and jobs.

The  conference  provides  educational  programs  and  publications  in  all  aspects  of  shopping  center development,  finance,  management,  marketing  and  other  specialized  areas  of  professional  interest; holds meetings and other programs designed to promote the exchange of ideas among members and to  facilitate  the  conduct  of  their  business;  collects  and  disseminates  information  pertaining  to  the shopping  center  industry,  including  statistical  data  and  other  statistical  research;  develops  and maintains  professional  certification  programs  to  encourage  high  standards  for  shopping  center professionals; advocates the interest of the shopping center industry to local, state/provincial, federal and  international  governmental  bodies;  and  publicizes  to  the  general  public  promotional  and educational shopping center business information.

The  City  Council  will  be  represented  at  the  conference  by  Councilmember Mark  A.  Breceda  and Councilmember Manuel R. Garcia. The City’s previous participation in the conference has allowed it to sell  former  redevelopment  sites and attract commercial opportunities. The City’s participation in  the ICSC  2024  annual  conference  serves  the  valid  public  purpose  of  promoting  the  City’s  economic  and business development.

Fiscal Impact:

The  approximate  cost  to  attend  the  conference  is  $4,407.97,  which  includes  registration  and  travel accommodations.  Funding  for  this  conference  has  been  appropriated  in  the  FY  2023‐2024  General Fund Budget.

Attachments:

1. ICSC Resolution

2. ICSC Schedule at a Glance

Item #19.F.

Date: March 13, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Approval of Lease of City's Water Production Rights for Fiscal Year 2023/2024 City Manager's Recommendation:

Approve the Valley County Water District proposal and lease of the City’s 285.38 acre‐feet of water production rights for FY 2023/2024; and
Authorize the City Manager to sign the lease for the temporary assignment of the City‘s water production rights.

Administrative Action:

Submitted/Prepared  by:

Elizabeth Rodriguez, Public Services Director
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

The City of Irwindale (“City”) does not need its 285.38‐acre feet of water production rights for FY 2023/2024.

On February 8, 2024, staff issued a Notice to Bid to the following six water companies:

1. California Domestic Water Company  4. San Gabriel Valley Water Company

2. City of Azusa Light & Water  5. Valley County Water District

3. City of Arcadia  6. Valley View Mutual Water Co.

On March 4, 2024, staff received two bid proposals from the following water companies:

Water Companies Price Per AF Total Amount of Lease
Valley County Water District  $916.00  $261,408.08
San Gabriel Valley Water Company  $905.40  $258,383.05

Valley County Water District is offering to pay 91% of $1,006 per acre‐foot, which is the cost that the Main San Gabriel Basin Watermaster (“Watermaster”) charges for cyclic storage purchases to offset replacement water obligations for FY 2023/2024. Staff recommends City Council approve and authorize the City Manager to enter into a lease for the temporary assignment of the City’s water production rights with Valley County Water District with the option of two (2), one‐year extensions.

The Lease of Water Rights form was reviewed and approved by the City Attorney.

Adoption of this lease approves and sets forth the terms of the water production rights lease, and is exempt from the California Environmental Quality Act (“CEQA”) under Section 15061(b)(1) of the CEQA Guidelines, which provides that a project is exempt by CEQA if the project is exempt by Statute (see e.g. Article 18, commencing with Section 15260). Per Section 15282 (u) of the CEQA Guidelines, the lease of water rights is exempt as set forth in Section 1729 of the Water Code. Therefore, adoption of this lease is not subject to CEQA.

Fiscal Impact:

The one‐year lease of the City’s water production rights will result in $261,408.08 in revenues to the City’s General Fund.

Attachments:

1.  3‐13‐2024 Lese of Water Rights ‐ Valley County Water District

2.  3‐13‐2024 Lease of Water Rights ‐ FORM

Item #19.G.

Date: March 13, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Approve the purchase and outfitting of five (5) police service vehicles and waive formal bidding procedure
City Manager's Recommendation:

Adopt Resolution No. 2024‐14‐3491 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE WAIVING  FORMAL  BIDDING  PROCEDURES  PER  IRWINDALE MUNICIPAL  CODE  SECTION

3.44.080(F)  AND  APPROVING  THE  USE  OF  ASSET  FORFEITURE  FUNDS  FOR  THE  PURCHASE  AND OUTFITTING OF FIVE POLICE SERVICE VEHICLES"
Administrative Action:

Submitted by:

Chris Hofford, Police Chief
Prepared by:

John Fraijo, Police Captain
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

The  City  Council  previously  appropriated  Asset  Forfeiture  Funds  to  supplement  the  Irwindale  Police Department  Budget,  and  state  and  federal  law  requires  these  funds  to  be  utilized  by  the  Police Department for law enforcement investigations and operations, training, and/or equipment related to official  law  enforcement  duties.  The  Police  Department  is  seeking  approval  for  the  purchase  and outfitting of five (5) police patrol Dodge Durangos using Asset Forfeiture funds.

Irwindale Municipal Code section 3.44.080(F), provides that the City Council may dispense with formal bidding procedures when a purchase is beneficial to the interest of the city and is from a supplier who has been awarded a specific item or items in a contract resulting from a formal competitive bid process by another governmental agency within the State of California or by the federal government within the previous three hundred sixty‐five days (one year).

National Auto Fleet Group was awarded  contract #091521‐NAF  from Sourcewell  (formerly known as NJPA),  based  off a  formal  bid  procedure  for a  2024 Dodge Durango  Pursuit  Rated  vehicle. In NJPA’s summary  of  findings  for  the  awarded  Sourcewell/NJPA  Contract,  it  found  that  National  Auto  Fleet Group has pricing within a competitive range, is a national dealer network representing fifteen car and truck  manufacturers  and  has  the  ability  to  provide  exceptional service.  National  Auto  Fleet  Group scored the best against three other bidders in the following categories – pricing, marketplace success, bidder’s ability to sell/service contracts nationally, bidder’s marketing plan, value added attributes and selection and variety of products and services. Wondries Fleet Group – a member of the National Auto Fleet Group, is offering  the City of Irwindale  the 2024 models at  the national government multi‐year contract  price.  This  waiver  of  formal  bidding  procedure  and  cost  break  is  available  for  the  City  of Irwindale  to  utilize  for  the  vehicles and  outfitting  the  vehicles with  safety lighting equipment,  radio, computer, cameras and public safety supplies per Irwindale Municipal Code section 3.44.080(F).

Fiscal Impact:

There will be no impact to the General Fund as purchasing and outfitting these vehicles will be done using Asset Forfeiture funds that have already been appropriated to Vehicles Account No. 16‐35‐370‐44400‐0000

(5) Dodge Durango Police Vehicles:                                  $290,600.00 Police Safety Equipment/Install:                                        $278,450.00

Total expenditure:                                                                $569,050.00 Attachments:

1.  2023‐12‐02_100829

2.  Resolution 5 Patrol Durango Purchase(967669.1)

Item #21.A.

Date: March 13, 2024
To: Honorable Mayor and Members of the City Council
From: Theresa Olivares, Assistant City Manager
Issue: Approve the Naming and Dedication of the New Irwindale Park Trellis (North of the Plaza Fountain) in Honor of Margaret Diaz
City Manager's Recommendation:

Adopt Resolution No. 2024‐15‐3492 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE  NAMING  THE  NEW  IRWINDALE  TRELLIS  NORTH  OF  THE  IRWINDALE  PLAZA  'THE MARGARET DIAZ PAVILION'."
Administrative Action:

Submitted/Prepared by:

Elizabeth Rodriguez, Public Services Director
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Theresa Olivares, Assistant City Manager
Background and Analysis:

At  the  January  11,  2024,  Special  Parks  &  Recreation  Commission  Meeting  under  future  discussion requests, Chair Fraijo requested, with consensus from the commission, to dedicate the new Irwindale Park  Trellis  located  north  of  the  Irwindale  Plaza  in  honor  of Margaret  Diaz,  a  life‐long  resident  who dedicated her life serving the Irwindale community alongside her husband Dan Diaz.

Margaret  Diaz  was  born  on  February  22,  1939.  For  more  than  40  years,  Mrs.  Diaz  has  been volunteering  for  various  City  events,  such  as  the  annual  Easter  Eggstraveganza  and  Halloween Spooktacular where she and her family coordinated and implemented the Easter egg hunt for children 9‐12 and Bingo, respectively. When M.I. Fiesta began, Mrs. Diaz took the lead by coordinating all the volunteers,  setup,  and  implementation  for  Loteria.  She  instilled  a  legacy  of  volunteering  within  her family and she herself continued to volunteer up until the day she passed away on April 28, 2021.

The City Council approved a Facility and Street Naming Policy on September 27, 2017, that allows for the  naming  or  renaming  of  City  facilities  and  streets  in  a  manner  that  is  compatible  with  the community interest to enhance the values and heritage of the City of Irwindale. The policy outlines the qualifications for naming City Facilities, which is summarized as follows:
 The facility must be under the control of the City; and  The group, individual, or family the facility that is requested to be named or renamed after has provided a significant and substantial contribution of a service, cultural or historic nature to the City of Irwindale, as determined by the City Council; and  The facility being considered to be named or renamed after the honoree should be the area in which  the  honoree  made  the  most  contribution  and  should  have  a  correlation  between  the service provided by the honoree and the facility; and
 No  facility  shall be named or  renamed after an individual until at least one  (1) year  following the death of such individual.

The Irwindale Park Improvement Project Phase IV includes the construction of a new trellis north of the Irwindale  Plaza.  The  Parks  &  Recreation  Commission  discussed  the  naming  of  the  new  trellis  under New Business at its regularly scheduled February 7, 2024 meeting to ensure the criteria above is met and recommended the City Council approve the naming of the new Irwindale Park Trellis north of the Irwindale Plaza “The Margaret Diaz Pavilion” in honor of Margaret Diaz  for her decades of volunteer work at  the Dan Diaz  Recreation Center and  the many events  held in  the Irwindale  Plaza and  parks.

The City of Irwindale Facility and Street Naming Application has been filled out and is now submitted to the City Council for consideration.

Fiscal Impact:

None
Attachments:

1.  3‐13‐2024 Naming Trellis The Margaret Diaz Pavilion ‐ RESOLUTION

2.  3‐13‐2024 Naming Trellis The Margaret Diaz Pavilion ‐FILLED OUT APPLICATION

Item #21.B.

Date: March 13, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Adopt a Facility & Open Space Rental Policy for the Dan Diaz Recreation Center, Irwindale Aquatics Center, and Irwindale parks
City Manager's Recommendation:

Adopt Resolution No. 2024‐16‐3493 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE ADOPTING THE FACILITY & OPEN SPACE RENTAL POLICY FOR THE DAN DIAZ RECREATION CENTER, IRWINDALE AQUATICS CENTER, AND IRWINDALE PARKS." Administrative Action:

Submitted/Prepared by:

Elizabeth Rodriguez, Public Services Director
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

At  the  July 26, 2023 City Council Meeting, Council Member Larry G. Burrola  requested  the Parks and Recreation Commission provide direction to the city council on the future use of the Alfred F. Herrera Memorial Field for activities such as football practice rentals and non‐rentals.

On March 8, 2023, a  resident  rented  the Alfred F. Herrera Memorial Field  for youth  football practice from March 8 through November 30, 2023.   During the first few months, the rental was for one to two times  a  week.  Beginning  in  July,  the  rental  moved  to  four  times  a  week,  which  caused  issues  with parking for Music in the Park and a concern with the use of the field for football practice disturbing and destroying the grass.

On August 2, 2023, this item was brought forth before the Parks & Recreation Commission for review of  Irwindale  Municipal  Code  Chapter  9.16  –  Conduct  in  Public  Parks  and  the  rental  of  the  Alfred  F.

Herrera Memorial Field  for youth  football.  A discussion was held among  the commissioners and  the community which resulted in the questions and potential updates and changes to IMC Section 9.16.20; however,  there  was  consensus  from  the  commission  to  bring  this  item  back  for  follow‐up  and discussion at another meeting.

This item was brought back to the commission at its regularly scheduled September 6, 2023 meeting for further discussion.  The discussion held resulted in the following requests:
 Ensure that City‐sponsored events have priority;
 Multiple staff members such as the Recreation Manager, Public Services Director, and the City Manager all review and approve requests for the use of the fields in the parks;  Month‐to‐month rentals versus season‐long rentals for sports rental requests; and  Create a Rental Policy outlining the rental process.

Staff drafted a Facility and Open Space Rental Policy for the Dan Diaz Recreation Center and Irwindale Aquatics  Center.   The  first  draft  was  to  be  presented  to  the  Parks  &  Recreation  Commission  at  the December 6, 2023 meeting; however, the item was tabled and moved to the January 11, 2024 Special Meeting.

At the January 11, 2024 Special Parks & Recreation Commission meeting, staff introduced the first draft of  the  Facility  &  Open  Space  Rental  Policy  for  the  Dan  Diaz  Recreation  Center,  Irwindale  Aquatics Center, and Irwindale parks (Rental Policy).  Additionally, at this meeting a discussion was held on the Picnic Shelter constructed east of the Bus Turnabout as part of the Irwindale Park Improvement Project Phase III and the construction of a Picnic Trellis just north of the Irwindale Plaza as part of the Irwindale Park Improvement Project Phase IV.  Both picnic shelters are not included as rental areas in Irwindale Park.  As a result, the commission had the following comments, which are now reflected in the Rental Policy presented today before City Council and outlined below:
 Clarified under List of Facilities for Rent: The Picnic Shelter east of the Bus Turnabout and the New  Picnic Shelter Trellis north of  the Irwindale  Plaza are available  to  rent.  The  rental  fee is identified  under  Picnic  Shelter  in  the  City  of  Irwindale  Comprehensive  Schedule  of  Fees  & Charges; and
 Added: Facility Uses Section to this policy; and
 Added under Facility Uses: No Facility may be rented more than two times a week; and  Clarified under Schedules, Changes, and Cancellation: For Irwindale Residents, all  facility and open  space  rentals  are  available  up  to  one  week  prior  to  a  planned  event  as  long  as  the application and payment are submitted one week prior to the event; and  Added under Security Deposits and Payments: A  staff member will be assigned  to verify  the condition of the rental at the end of the event; and
 Added under Approval of Rentals: Any rental may be terminated for just cause; and  Added under City‐sponsored Events/Operations: No rentals at the Dan Diaz Recreation Center, Irwindale Aquatics Center, Alfred F. Herrera Softball Field or at Irwindale Park will be approved or allowed  during  special events including  but  not limited  to  the Easter Eggstravaganza,  Red, White and You  BBQ, Halloween  Spooktacular,  Christmas  Spectacular & Mayor's Tree  Lighting Ceremony, etc; and
 Added under City‐sponsored Events/Operations: Limited rentals will be allowed during Music in  the Park and MariachiFest including but not limited  to the Picnic Shelters and Picnic Areas; however,  large  attended  rentals  will  not  be  approved  during  Music  in  the  Park  and MariachiFest.

At the February 7, 2024 regularly scheduled Parks & Recreation Commission Meeting, the Commission completed a final review of the Facility & Open Space Rental Policy for the Dan Diaz Recreation Center, Irwindale Aquatics Center, and Irwindale parks with the following changes and recommend approval to the City Council:
 Added under Facility Uses: No Facility may be rented more than two times a week by the same person, organization, non‐profit, or business; and
 Added under Security Deposits and Payments: The Security Deposit will be refunded by a City check  to  the Applicant, or head of household,  stated on  the application within 30 days upon inspection  of  the  facility  and  open  space  area(s),  confirmation  that  no  property  damage  was made or prohibited activities occurred, and there is no additional clean up required as a result of the event; and
 Added  under  Prohibited  Activities:  The  Irwindale  Police  Department  will  be  contacted  if  the applicant  or  anyone  in  the  party  uses  a  tent,  jumper,  trampoline,  bounce  house,  or moonbounce.

Should the city council approve the naming and dedication of the picnic shelter north of the Irwindale Plaza in honor of Margaret Diaz, then the name of this shelter will be changed to “The Margaret Diaz Pavilion” in the Rental Policy.

Fiscal Impact:

None
Attachments:

1.  3‐13‐2024 Rental Policy ‐ RESOLUTION

2.  3‐13‐2024 Rental Policy ‐ POLICY

Item #21.D.

Date: March 13, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Amend the Bylaws of the Irwindale Community Foundation City Manager's Recommendation:

Approve the amended bylaws for the Irwindale Community Foundation.

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

At  the  meeting  of  February  28,  2024,  the  City  Council  directed  staff  to  bring  forward  amended Irwindale  Community  Foundation  Bylaws  to  stagger  the  terms  of  office  for  Boardmembers  to  be appointed in 2024.

The attached red‐line draft of the ICF Bylaws reflects changes in Section 3 (a) so that Directors shall be appointed  for  two  (2)  year  terms,  except  that  the  length  of  the  terms  of  each  of  the  five  directors appointed in 2024 shall be staggered as follows:
(i) The councilperson's term shall end on June 30, 2026; (ii) The two City residents' terms shall end on June 30, 2026; (iii) The two business representatives' terms shall end on June 30, 2025 This amendment ensures that three seats will expire in even‐numbered years, and two seats will expire in odd‐numbered years so that there is not an instance of all seats expiring at the same time.

Fiscal Impact:

None
Attachments:

1.  ICF Bylaws ‐ Red‐lined

Item #24.A.

Date: March 13, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Request by Councilmember Breceda to name the Irwindale Senior Center after Maggie Guzman
City Manager's Recommendation:

That the City Council of the City of Irwindale discuss and provide direction regarding the renaming of the Irwindale Senior Center in honor of Ms. Maggie Guzman.

Administrative Action:

Submitted/Prepared by:

Theresa Olivares, Assistant City Manager
Reviewed by:

Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

On February 28, 2024, Councilmember Mark A. Breceda requested staff to agendize the renaming of the Irwindale Senior Center in honor of Maggie Guzman.

On  September  27,  2017,  the  City  Council  approved  the  City  of  Irwindale  Facility  and  Street  Naming Policy (Policy), which establishes the qualifications for naming of City facilities.  Item 1.c. of the Policy states, “No Facility shall be named or renamed after an individual until at least one (1) year following the death of such individual.   This provision may be waived by a super majority vote of at least four (4) City  Council  members.  This  guideline  is  appropriate  to  establish  a  waiting  period  to  ensure  that  an individual’s accomplishments and contributions will stand the test of time; and that decisions shall not be made on an emotional basis immediately following a person’s death.”

The City Council may consider the following options:

1. Waive the provision of the Policy by a super majority vote of at least four (4) City Council members; or

2. Wait for the provisions of the existing policy to be applicable to proceed with the facility naming; or

3. Take no action.

Fiscal Impact:

There is no fiscal impact related to Council's direction to staff regarding this matter.

Attachments:

1.  Facility and Street Naming Policy

Item #24.B.

Date: March 13, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Request by Mayor Ambriz for consideration of a Donation to Irwindale Sister City Association
City Manager's Recommendation:

That the City Council of the City of Irwindale discuss and provide direction regarding a donation to the Irwindale Sister City Association.

Administrative Action:

Submitted/Prepared
by:

Theresa Olivares, Assistant City Manager
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

At  the  regularly scheduled meeting of February 28, 2024, Mayor Albert F. Ambriz,  requested staff  to agendize for council discuss a donation to the Irwindale Sister City Association.

In 2009, the City of Irwindale adopted Resolution 2009‐06‐2364, establishing a donation policy for the City  of  Irwindale  to  encourage  non‐profit  entities  to  participate  in  and  promote  events  that  are beneficial to the community or serve a public purpose within the mission of the City.  The policy allows the  City  to  adequately  budget  in  advance  for  these  types  of  requests,  and  provides  a  process  and criteria  for  the  council  to  follow  when  considering  donation  requests.   The  policy  includes  an application  process,  the  establishment  of  a  committee  to  consider  the  applications,  criteria  for approval  of  donations,  and  recipients’  use  of  funds.   Additionally,  this  policy  provides  for  the establishment of a donation fund through the budget process.

Per the City’s donation policy, the criteria to qualify for donation is as follows:

1. Applicant:  The  applicant  must  be  recognized  by  the  IRS  as  a  not‐for‐profit  organization  and have a minimum of 20% Irwindale residents who actively participate in the organization.

2. Donation Criteria: The applicant must establish that it provides one of the following criteria:
 Benefit the Community
 Provide a public service or otherwise promote the public health, safety and welfare

3. Recipient’s  Obligation  to  Report  Use  of  Funds:   The  Association  will  need  to  provide  a  written explanation  to  the  City  within  60  days  after  receipt  of  the  funds  indicating  how  the  donated  funds benefited the City.

Should  the  City  Council  decide  to  make  a  donation  to  the  Irwindale  Sister  City  Association,  the donation will need to meet the criteria in the Policy. At the Council meeting of February 28, 2024, the City  Council  discussed making  a  donation  to  the Irwindale  Sister  City  Association  for  the  fundraising event that occurred on March 3, 2024; which does not meet the criteria established in the Policy.

Fiscal Impact:

There  is  currently  no  allocated  budget  amount  included  in  the  2023/2024  Fiscal  Year  Budget  for donations.

Attachments:

1.  Resolution 2009‐06‐2364

Item 27A

Item 33A

Item #33.B.

Date: March 13, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Approving and Authorizing Use of the 10‐Acre Site, Assessor's Parcel Number 8417‐34‐912, for the City of Irwindale's July 4, 2024 Fireworks Display Spectacular Event Executive Director's Recommendation:

That the Housing Authority Board adopt Resolution No. HA 2024‐02‐140, entitled “A RESOLUTION OF THE  BOARD  OF  DIRECTORS  OF  THE  IRWINDALE  HOUSING  AUTHORITY  AUTHORIZING  AND APPROVING THE USE OF THE 10‐ACRE SITE ON ALLEN DRIVE, ASSESSOR’S PARCEL NUMBER 8417‐34‐ 912, FOR THE CITY OF IRWINDALE’S JULY 4, 2024, FIREWORKS DISPLAY SPECTACULAR EVENT” by title only, with further reading waved.

Administrative Action:

Submitted/Prepared by:

Elizabeth Rodriguez, Public Services Director
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

For 20 years,  the  City  of Irwindale  has  had its annual  4th  of  July Fireworks Display Show in different sections of the former Manning Pit site with the last few years on Assessor’s Parcel Number 8417‐34‐ 912,  known  as  the  Housing  Authority  owned  10‐acre  site  on  Allen  Drive  (10‐Acre  Site).   The continuation of this show on the 10‐acre property requires approval from the Housing Authority Board to use the 10‐Acre Site.

It is in the best interest of the community to allow for the use of the 10‐ Acre Site because the City of Irwindale’s  4th  of  July  events  provides  residents  and  community members  the  opportunity  to  safely celebrate  4th  of  July  in  the  City  Parks  with  their  families  and  friends  while  ending  the  night  with  a Fireworks Display Spectacular. The 4th of July Spectacular Fireworks Show has been a part of the City of Irwindale’s annual celebration for more than two decades.

It  is  therefore  recommended  that  the  Board  of  Directors  adopt  Resolution  No.  HA  2024‐02‐140, entitled,  “A  RESOLUTION OF THE  BOARD OF DIRECTORS OF THE IRWINDALE HOUSING AUTHORITY AUTHORIZING AND APPROVING THE USE OF THE 10‐ACRE SITE ON ALLEN DRIVE, ASSESSOR’S PARCEL NUMBER  8417‐34‐912,  FOR  THE  CITY  OF  IRWINDALE’S  JULY  4,  2024  FIREWORKS  DISPLAY SPECTACULAR EVENT.”
Fiscal Impact:

None.

Attachments:

1. 3‐13‐2024 Housing Authority Approval of Property Use for Fireworks Show ‐ RESOLUTION

Item 39A

Item #39.B.

Date: March 13, 2024
To: Honorable Chair and Members of the Reclamation Authority Board From: Julian A. Miranda, City Manager/Executive Director Issue: Investment Quarterly Report for Fiscal Quarter Ending December 31, 2023 Executive Director's Recommendation:

That the Reclamation Authority Board receive and file the Investment Quarterly Report for the fiscal quarter ending December 31, 2023.

Administrative Action:

Submitted/Prepared/Reviewed by:

Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, Executive Director
Background and Analysis:

California Government Code Section 53646 requires that the City Treasurer submit a quarterly report of  investments  (Investment  Report)  to  the  City  Council/Board  Members  for  review  and  compliance with the City’s adopted investment policy (City's Investment Policy).

The City’s Investment Policy applies to all funds held by the City, Housing Authority, Successor Agency, and  Reclamation  Authority.  The  Reclamation  Authority’s  funds  are  included  in  the  City’s  cash  and investment  balances.   The  Investment  Report  for  the  quarter  ending December  31,  2023,  was presented  to  the  City  Council, Housing  Authority, and  Successor  Agency  Board  on  January  24,  2024.

The  Reclamation  Authority  Board  was  not  scheduled  to  meet  on  that  date,  and  therefore  it  is appropriate  to  present  the  same  Quarterly  Investment  Report  to the  Reclamation  Authority  during their next regularly scheduled meeting.

The attached Investment Report  summarizes  the cash balances and investments as of December 31, 2023, for each agency. The City of Irwindale’s balances include investments of all funds of the City and its agencies, including the Reclamation Authority, which are pooled to maximize the interest yield. The cash  balances  in  the  general  and  money  market  accounts  also  include  all  funds  of  the  City  and  its agencies, which also earn interest on the pooled cash balances.  All investments comply with the City’s Investment Policy.

Fiscal Impact:

There is no fiscal impact to receive and file this report.

Attachments:

1.  City of Irwindale Investment Report – December 31, 2023

Item #39.C.

Date: March 13, 2024
To: Honorable Mayor and Members of the Reclamation Authority Board From: Julian A. Miranda, Executive Director
Issue: 2024 1st Quarter Mining Report of Nine (9) SMARA Pits Executive Director's Recommendation:

That the Irwindale Reclamation Authority receive and file this report.

Administrative Action:

Submitted by:

Eddie Chan, Director of Engineering / Building Official Prepared by:

Francisco Carrillo, Construction Compliance Manager
Reviewed by:

Adrian R. Guerra, General Counsel
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, Executive Director
Background and Analysis:

The  following  table  presents  a  summary  of  the estimated mining production  for  the  first  quarter  of 2024 from the five (5) pits governed by the Surface Mining and Reclamation Act of 1975 (SMARA Pits) currently conducting mining activity within the City.

Mine Site Estimated Production    December
2023 through
February 2024 (Tons)
Estimated Remaining Reserve
(Tons)
Lehigh Hanson Pit  325,995  50,000,582
Peck Road Gravel Pit    10,000  117,000
Vulcan Reliance I  No Production  21,111988
Vulcan Durbin  415,382  28,041,112
Olive Pit  448,700  26,838,369

A  total  of  approximately  1,200,077 tons  of  material  were  produced  during  the  reporting  period, December  2023  through  February  2024,  from  the  five  (5)  SMARA  Pits  listed  above.  This  is approximately 822,609 tons less than reported in the previous quarter.

Below is a summary of the first quarter and current activity of the remaining four (4) SMARA Pits within the City.

Mine Site Status Activity
United Pit No. 2  Under Reclamation  Fill Operations for Mine Reclamation United Pit No. 3  Under IMP Review*  Inactive
United Pit No. 4  Active  Processing Plant
Azusa Western Pit  Idle (IMP)  Inactive

*Interim Management Plan (IMP) for United Pit No. 3 is currently under review. Thus, no production was reported and it is estimated that 370,470 tons of reserves remain for future mining.

During  the  first  quarter  of  2024  reporting  period,  reclamation  activity  was  reported  from  three  (3) SMARA Pits. Following is a summary of the reclamation activity at these three SMARA Pits:

Mine Site Estimated Fill Placed
December 2023 through February 2024 (C.Y.)
Lehigh Hanson Pit  16,028
United Pit No. 2  179,846
Vulcan Durbin Pit  89,200
As to the status of the City owned Olive Pit, CA Mine ID # 91‐19‐0052:

United continues its efforts  to obtain  final approval  for  the  traffic  signal at  the intersection of Azusa Canyon Road and Los Angeles Street. The traffic signal design is 95% completion and contingent upon acquisition of  the  two easements located on  the easterly property and on  the southeast property of the intersection. West Covina has drafted an easement agreement to acquire the easement. Currently, staff  is  working  on  the  design  of  a  driveway  improvement  as  part  of  the  conditions  to  acquire  the easement at the easterly property. Design plans for the intersection will wrap up rapidly, once the City completes the acquisition of the easements.

Fiscal Impact:

None.

Attachments:

None