Agenda packet — Irwindale City Council, June 12, 2024 (part 1 of 3)

CITY OF IRWINDALE
5050 N. IRWINDALE AVE., IRWINDALE CA 91706 • PHONE: (626) 430-2200

NOTICE AND AGENDA FOR THE SPECIAL AND

REGULAR MEETING OF THE

CITY COUNCIL

SUCCESSOR AGENCY TO THE

IRWINDALE COMMUNITY REDEVELOPMENT AGENCY

HOUSING AUTHORITY

RECLAMATION AUTHORITY
June 12, 2024
SPECIAL MEETING – 5:00 PM
REGULAR MEETING – 6:30 PM
CLOSED SESSION – CONFERENCE ROOM
OPEN SESSION – CITY COUNCIL CHAMBER
ALBERT F. AMBRIZ - Mayor
LARRY G. BURROLA - Mayor Pro Tem
MARK A. BRECEDA - Councilmember
MANUEL R. GARCIA - Councilmember
H. MANUEL ORTIZ - Councilmember
Via Zoom Webinar: https://us02web.zoom.us/j/87104592389 In the event that a Zoom broadcast is unavailable, staff will promptly notify the public through its social media platforms. The public meeting will proceed in accordance with The Brown Act.

Listen Over Phone: 1-669-900-6833; Webinar ID: 871-0459-2389

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Spontaneous Communications: The public is encouraged to address the City Council on any matter listed on the agenda or on any other matter within its jurisdiction. The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. The City Council will hear public comments on matters not listed on the agenda during the Spontaneous Communications period.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

Americans with Disabilities Act: In compliance with the ADA and Government Code section 54953(g), the City Council has adopted a reasonable accommodation policy to swiftly resolve accommodation requests. The policy can be found on the City’s website: https://www.irwindaleca.gov/DocumentCenter/View/8075/AB2449-Reasonable-Accommodation-Policy. If you need special assistance to participate in a City Council or Commission meeting or other services offered by this City, including an electronic or printed copy of the City’s reasonable accommodation policy, please contact City Hall at (626) 430-2200. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Note: Staff reports are available for inspection at the office of the Chief Deputy City Clerk, City Hall, 5050 N.

Irwindale Avenue, during regular business hours (8:00 a.m. to 6:00 p.m., Monday through Thursday).

Compensation for Board Members: Compensation for the members of the Irwindale City Council is $750.16 a month. In accordance with Government Code Section 54952.3, Councilmembers will not receive any additional compensation or stipend for the convening of the regular meetings of the Successor Agency to the Irwindale Community Redevelopment Agency. Councilmembers will receive additional compensation of $50/meeting, not to exceed $150 per month, for the convening the regular meetings of the Irwindale Housing Authority and an additional compensation of $300/meeting for convening the regular meetings of the Irwindale Reclamation Authority.

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Code of Ethics
As City of Irwindale Council Members, our fundamental duty is to serve the public good. We are committed to the principle of an efficient and professional local government. We will be exemplary in obeying the letter and spirit of Local, State and Federal laws and City policies affecting the operation of the government and in our private life. We will be independent and impartial in our judgment and actions.

We will work for the common good of the City of Irwindale community and not for any private or personal interest. We will endeavor to treat all people with respect and civility. We will commit to observe the highest standards of morality and integrity, and to faithfully discharge the duties of our office regardless of personal consideration. We shall refrain from abusive conduct, personal charges or verbal attacks upon the character or motives of others.

We will inform ourselves on public issues, listen attentively to public discussions before the body, and focus on the business at hand. We will base our decisions on the merit and substance of that business. We will be fair and equitable in all actions, claims or transactions. We shall not use our official position to influence government decisions in which we have a financial interest or where we have a personal relationship that could present a conflict of interest, or create a perception of a conflict of interest.

We shall not take advantage of services or opportunities for personal gain by virtue of our public office that are not available to the public in general. We shall refrain from accepting gifts, favors or promises of future benefit that might compromise our independence of judgment or action or give the appearance of being compromised.

We will behave in a manner that does not bring discredit or embarrassment to the City of Irwindale. We will be honest in thought and deed in both our personal and official lives.

Ultimate responsibility for complying with this Code of Ethics rests with the individual elected official. In addition to any other penalty as provided by law, violation of this Code of Ethics may be used as a basis for disciplinary action or censure of a Council Member.

These things we hereby pledge to do in the interest and purposes for which our government has been established.

Irwindale City Council

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SPECIAL MEETING

1. CALL TO ORDER

2. ROLL CALL: Councilmembers: Mark A. Breceda, Manuel R. Garcia, H. Manuel Ortiz; Mayor Pro Tem Larry G. Burrola; Mayor Albert F. Ambriz

3. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

4. SPONTANEOUS COMMUNICATIONS
Spontaneous communications are limited to the special meeting agenda items only.

5. RECESS TO CLOSED SESSION
A. Conference with Labor Negotiator
Pursuant to California Government Code Section 54957.6
1) Agency Designated Representatives: Julian A. Miranda, City Manager; Adrian Guerra, Legal Counsel; Kambiz Borhani, Finance Director; Mary Hull, Human Resources Manager Employee Organizations: IMEA, ICEA, IPOA, and Unrepresented Employees 2) Agency Designated Representative: Julian A. Miranda, City Manager Unrepresented Employee: Adrian Guerra, City Attorney
B. Conference with Legal Counsel - Existing Litigation
Pursuant to Government Code Sections 54954.5(c), 54956.9(d)(1) Name of Case: Five Points, LP vs. City of Irwindale
Case Number: 22STCV01394
C. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation
[Pursuant to Government Code section 54956.9 (d)(2), (e)(1)] A point has been reached where, in the opinion of the City Council, upon the advice of its legal counsel based on existing facts and circumstances, that there is a significant exposure to litigation against the City. The facts and circumstances are those that might result in litigation against the City but which the City believes are not yet known to a potential plaintiff or plaintiffs, which facts and circumstances need not be discussed.

6. RECONVENE IN OPEN SESSION

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7. REPORT FROM CLOSED SESSION

8. ADJOURNMENT

REGULAR MEETING

9. CALL TO ORDER

10. PLEDGE OF ALLEGIANCE

11. INVOCATION

12. ROLL CALL: Councilmembers: Mark A. Breceda, Manuel R. Garcia, H. Manuel Ortiz; Mayor Pro Tem Larry G. Burrola Mayor Albert F. Ambriz

13. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

14. CHANGES TO THE AGENDA

15. COUNCIL MEMBER TRAVEL REPORTS

16. COUNCILMEMBER COMMENTS

17. INTRODUCTION OF NEW EMPLOYEES/PROMOTIONS

18. PROCLAMATIONS / PRESENTATIONS / COMMENDATIONS
A. Proclamation - Pride Month
B. Proclamation - Gun Violence Awareness Day in Irwindale

19. CONSENT CALENDAR
A. Minutes of the Special and Regular Meetings held May 22, 2024 Department: City Clerk
Recommendation: Approve
B. Warrants / Demands / Payroll
Department: Finance
Recommendation: Approve.

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C. Cancellation of August 14, 2024; November 27, 2024; and December 25, 2024 City Council meetings
Department: City Clerk
Recommendation: Adopt Resolution No. 2024-40-3517 entitled, "A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, CANCELLING REGULAR MEETINGS OF THE CITY COUNCIL SCHEDULED FOR AUGUST 14, 2024, NOVEMBER 27, 2024, AND DECEMBER 25, 2024".

D. Rejection of Claim - Oscar Alassas Castillo v. City of Irwindale Department: City Clerk
Recommendation: That the City Council reject the claim of Oscar Alassas Castillo against the City of Irwindale and direct staff to send a letter of rejection.

E. Request to Conduct Fireworks Sales – Joseph "Pepe" Miranda Sports Scholarship & Grant Foundation; Columbus Club - Knights of Columbus #5650; and Irwindale Sister City Association Department: City Clerk
Recommendation: Approve the requests of the following non-profit organizations / corporations / associations that meet the criteria established by the Irwindale Municipal Code to conduct fireworks sales, subject to compliance with all City, County and State regulations: Joseph "Pepe" Miranda Sports Scholarship & Grant Foundation; Columbus Club - Knights of Columbus #5650; and Irwindale Sister City Association.

F. 2nd Reading - Ordinance No. 777
Department: City Clerk
Recommendation: That the City Council adopt Ordinance No. 777 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF IRWINDALE REPEALING CHAPTERS 2.28 (PARKS & RECREATION COMMISSION), 2.32 (PLANNING COMMISSION), 2.56 (SENIOR CITIZEN COMMISSION), AND 2.60 (YOUTH COMMISSION) AND ADOPTING CHAPTER 2.30 (CITY COMMISSIONS) WITHIN TITLE 2 (ADMINISTRATION AND PERSONNEL) OF THE IRWINDALE MUNICIPAL CODE TO CONSOLIDATE

AND ESTABLISH UNIFORMITY AMONG ALL BOARDS AND COMMISSIONS ESTABLISHED BY THE CITY OF IRWINDALE".

G. November 5, 2024 General Municipal Election – Adoption of Resolution Department: City Clerk
Recommendation: Adopt Resolution No. 2024-25-3502 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, (1) CALLING FOR AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE CHARTER; (2)

REQUESTING CONSOLIDATION OF SUCH ELECTION WITH THE COUNTY OF LOS ANGELES WITH ANY AND ALL ELECTIONS HELD ON SUCH DATE; (3) REQUESTING THE COUNTY OF LOS ANGELES TO PROVIDE SPECIFIC ELECTION ADMINISTRATION SERVICES FOR SUCH ELECTION; (4) ADOPTING

REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE FOR SUCH ELECTION REGARDING CANDIDATE STATEMENTS; AND (5) PROVIDING FOR THE DETERMINATION OF TIE VOTES BY LOT

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UNLESS THE CITY COUNCIL ADOPTS THE PROVISIONS OF ELECTIONS CODE SECTION 15651 (b) PRIOR TO THE CONDUCT OF THE ELECTION RESULTING IN THE TIE VOTE” reading by title only and waiving further reading thereof.

H. Proposed End-of-Year Closure of City Facilities for 2024 Department: Administration
Recommendation: Approve the closure of some City facilities during the period of Monday, December 23, 2024, through and including Sunday, January 5, 2025, and authorize the City Manager to implement said closure.

I. Investment Policy Review and Delegation of the Investment Authority (Joint Item with Successor Agency, Housing Authority and Reclamation Authority)
Department: Finance
Recommendation: It is recommended that the City Council/Successor Agency/Housing Authority/Reclamation Authority adopt Joint Resolution No. 2024-35-3512, SA 2024-36-3513, HA 2024-05-143, and RA 2024-03-042 entitled, “A JOINT RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF IRWINDALE, SUCCESSOR AGENCY BOARD, HOUSING AUTHORITY BOARD, AND RECLAMATION AUTHORITY BOARD REPEALING AND REPLACING RESOLUTION NOS. 2023-92- 3470, SA 2023-93-3471, HA 2023-07-138, and RA 2023-04-039 IN THEIR ENTIRETY, AND

ADOPTING A CITY OF IRWINDALE INVESTMENT POLICY, AND DELEGATING AUTHORITY TO THE

CITY TREASURER TO INVEST THE SURPLUS FUNDS OF THE CITY OF IRWINDALE, IRWINDALE

SUCCESSOR AGENCY, IRWINDALE HOUSING AUTHORITY, AND IRWINDALE RECLAMATION AUTHORITY.”
J. Amendment No. 1 to Reimbursement Agreement with LIT Reliance II, LP (Clarion & Trammel Crow)
Department: Finance
Recommendation: Approve Amendment No. 1 to the Reimbursement Agreement between the City of Irwindale and LIT Reliance II, LP for the City's consideration and processing of Reliance II Specific Plan development applications.

K. Award Willdan Financial Services Contract for Formation of Community Facilities District Department: Finance
Recommendation: Approve Agreement with Willdan Financial Services for a not-to-exceed amount of $47,500; and authorize the City Manager to sign the Agreement, subject to final language approval of the City Attorney; and
L. Approve Appropriation of Asset Forfeiture Funds
Department: Police
Recommendation: Adopt Resolution No. 2024-33-3510, entitled: "A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF IRWINDALE APPROVING RECEIPT OF AND APPROPRIATING FEDERAL ASSET FORFEITURE FUNDS FOR USE BY THE POLICE DEPARTMENT."

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M. Appropriation of Supplemental Law Enforcement Services Funds for the Citizen's Option for Public Safety Program (COPS) AB3229
Department: Police
Recommendation: Adopt Resolution No. 2024-34-3511 entitled: “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF IRWINDALE RECORDING REVENUES, INTEREST, AND AUTHORIZING AN APPROPRIATION IN THE AMOUNT OF $189,178.15 FOR FISCAL YEAR 2023-24 OF SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUNDS FOR THE CITIZEN’S OPTION FOR PUBLIC SAFETY PROGRAM (COPS).”
N. Amendment No. 1 to Contract Services Agreement with IMEG Corp. for Design Services of Construction Documents for the Civic Center Exterior Improvements Project; P-1054 Department: Engineering
Recommendation: That the City Council (1) approve and authorize the City Manager to execute Amendment No. 1 to the Contract Service Agreement with IMEG Corp. for design services of construction documents for the Civic Center Exterior Improvements Project to increase the contract amount from $281,620 to $371,300; and (2) approve an amended 15% project contingency in the amount of $55,695 to cover any additional unforeseeable expenses that may arise during design.

O. Acceptance of the Irwindale Aquatic Center - Commercial Pool Heater Replacement Project P1062 Department: Engineering
Recommendation: That the City Council (1) accept the improvements and maintenance responsibilities for the constructed improvements of the Irwindale Aquatic Center - Commercial Pool Heater Replacement Project P-1062; (2) approve the final Project amount of $83,700 under the construction contract with Waterline Technologies, Inc. (3) authorize the City Clerk to record the Notice of Completion; and (4) authorize the Finance Director to release the 5% retention amount for the Project.

P. Approval of SB1 Road Maintenance and Rehabilitation Account Local Streets and Roads Funding Allocation for Fiscal Year 2024/2025
Department: Engineering
Recommendation: That the City Council (1) approve the SB1 Local Streets and Roads Program proposed project list for Fiscal Year 2024/2025 and authorize staff to submit said list to the California Transportation Commission; and (2) adopt Resolution No. 2024-42-3519 entitled, “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024/2025 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017”.

20. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience speak on items not on this agenda that are within the City Council’s subject matter jurisdiction. State law prohibits any Council discussion or action on such communications unless 1) the Council by majority vote finds that a catastrophe or emergency

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exists; or 2) the Council by at least four votes finds that the matter (and need for action thereon) arose within the last five days. Since the Council cannot participate (except as stated), it is requested that all such communications be made in writing to be included on the next agenda for full discussion and action
All members of the public are asked to observe the City’s Rules of Procedure and Public Meeting Decorum. The City’s Rules of Procedure and Public Meeting Decorum can be found on the City’s website, and Chapter 2.40 of the Irwindale Municipal Code. You may also contact the City Clerk’s Office for copies.

Each speaker will be limited to 3 minutes unless such time limits are extended. If a member of the public wishes to donate their time to another speaker, both persons must be physically present and in attendance of the meeting. The Presiding Officer may, in his or her discretion, extend the 3-minute time limitation for the particular subject for all speakers. Organized groups of persons wishing to address the Council on the same subject should select a spokesperson to represent the group, so as to avoid unnecessary repetition. In no event shall the total amount of speaking time for exceed 6 minutes per person for the subject under discussion.

The Council may regulate a speaker who is speaking too long or out of order, being unduly repetitious, discussing irrelevancies, or extending to items not within its subject matter jurisdiction. Please be reminded that discrimination, abusive use of profanity, unruly disruption, and violent or physically threatening conduct is discouraged. Members of the public shall not disrupt the orderly conduct of the meeting. The Presiding Officer will request that a person cease any disruptive conduct, and if not immediately stopped, will direct the person to be removed from the meeting.

Public Comments will be heard in the following order:
1: In-person attendees
2: Teleconference attendees
3: In-person and teleconference attendees who have not previously provided comments on the matter(s) being discussed by the legislative body

21. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.

A. Irwindale Chamber of Commerce Services
Department: Economic Development
Recommendation: It is recommended that the City Council approve and authorize the City Manager to execute the following:

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1. Services Agreement between the City of Irwindale and the Irwindale Chamber of Commerce beginning July 1, 2024, and expiring on June 30, 2025 in a not to exceed about of $30,000, or provide further direction.

B. Appointment of a Planning Commissioner to Fill an Unscheduled Vacancy for a term expiring December 31, 2025
Department: City Clerk
Recommendation: Adopt Resolution No. 2024-39-3516 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE RESCINDING RESOLUTION NO. 2024-30-3507 AND

APPOINTING A MEMBER TO THE PLANNING COMMISSION OF THE CITY OF IRWINDALE TO FILL AN UNSCHEDULED VACANCY" reading by title only and waiving further reading thereof.

C. Consideration Of A Resolution of the City Council of the City of Irwindale Approving a Form Reimbursement Agreement to be Used in Relation to Development Projects Within the City and Authorizing the Execution Thereof by the City Manager Subject to City Attorney Approval as to Form
Department: Administration
Recommendation: That the City Council of the City of Irwindale adopt Resolution No. 2024-41- 3518 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPROVING A

FORM REIMBURSEMENT AGREEMENT TO BE USED IN RELATION TO DEVELOPMENT PROJECTS

WITHIN THE CITY AND AUTHORIZING THE EXECUTION THEREOF BY THE CITY MANAGER SUBJECT TO CITY ATTORNEY APPROVAL AS TO FORM”

22. PUBLIC HEARINGS
At this time, members of the audience may ask to be heard regarding an item on Public Hearings.

A. Public Hearing for Irwindale Business Center Sewer and Street Lighting Maintenance Assessment Districts
Department: Finance
Recommendation: 1. Conduct a Public Hearing; and

2. Adopt Resolution No. 2024-43-3520 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF IRWINDALE, CALIFORNIA, ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS FOR THE FISCAL YEAR 2024-2025, BEGINNING JULY 1, 2024, AND ENDING JUNE 30, 2025, FOR

MAINTENANCE, OPERATION, AND CAPITAL REPLACEMENT OF THE CITY'S SANITATION AND

SEWAGE SYSTEMS WITHIN THE SEWER MAINTENANCE DISTRICT LOCATED WITHIN THE IRWINDALE BUSINESS CENTER; and

3. Adopt Resolution No. 2024-44-3521 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF IRWINDALE, CALIFORNIA, ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS FOR THE FISCAL YEAR 2024-2025 BEGINNING JULY 1, 2024, AND ENDING JUNE 30, 2025, FOR

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MAINTENANCE OF STREET LIGHTING LOCATED WITHIN THE EXISTING IRWINDALE BUSINESS CENTER STREET LIGHTING MAINTENANCE DISTRICT.”
B. Adoption of the Fiscal Year 2024-25 Budget and Establishing the Appropriations Limit for Fiscal Year 2024-25
Department: Finance
Recommendation:

It is recommended that the City Council, Housing Authority Board and Reclamation Authority Board convene concurrently to conduct the duly noticed public hearing on the proposed budget.

Following conclusion of the public hearing, the City Council should introduce Ordinance No. 779, and all governing boards should adopt their respective resolutions pertaining to the proposed Fiscal Year 2024-25 Budget, as listed below:

That the City Council introduce City Ordinance No. 779 entitled: “AN ORDINANCE OF THE

CITY COUNCIL OF THE CITY OF IRWINDALE ADOPTING THE BUDGET FOR FISCAL YEAR 2024-2025,” reading by title only and waiving further reading thereof.

That the City Council adopt Resolution No. 2024-26-3503 entitled: “A RESOLUTION OF

CITY COUNCIL OF THE CITY OF IRWINDALE ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024-2025”
That the Irwindale Housing Authority adopt Resolution No. HA 2024-04-142 entitled: “A

RESOLUTION OF THE BOARD OF THE IRWINDALE HOUSING AUTHORITY ADOPTING THE BUDGET FOR FISCAL YEAR 2024-2025”
That the Irwindale Reclamation Authority adopt Resolution No. RA 2024-02-041 entitled:
“A RESOLUTION OF THE BOARD OF THE IRWINDALE RECLAMATION AUTHORITY ADOPTING THE BUDGET FOR FISCAL YEAR 2024-2025”
C. GPA 02-2024 A revision to the General Plan Map to change the existing General Plan designation of select properties from Parks to Public/Institutional Department: Community Development
Recommendation: That the City Council adopt Resolution No. 2024-37-3514, entitled “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, APPROVING AND

ADOPTING THE CITY-INITIATED APPLICATION TO AMEND THE COMMUNITY DEVELOPMENT ELEMENT AND LAND USE PLAN MAP OF THE CITY’S GENERAL PLAN (GPA NO. 02-2024) FROM PARK TO PUBLIC/INSTITUTIONAL FOR SELECTED AREAS OF PROPERTIES LOCATED AT: (5050 IRWINDALE AVENUE AND 16053 CALLE DE PASEO (APNS 8417-030-901, 8417-030-902, 8417-031- 900), AND FIND THE PROJECT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (“CEQA”) PURSUANT TO CEQA GUIDELINES SECTION 15061(b)(3).”

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D. Zone Ordinance Amendment No. 01-2024, An exemption of public projects from the Irwindale Zoning Code
Department: Community Development
Recommendation: Adopt Ordinance No. 778, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF IRWINDALE ADOPTING AND ADDING SECTION 17.04.090 (“PUBLIC PROJECT EXEMPTION”) TO CHAPTER 17.04 (“GENERAL PROVISIONS AND REGULATIONS”) OF TITLE 17 (“ZONING”) OF THE IRWINDALE MUNICIPAL CODE TO EXEMPT PUBLIC PROJECTS FROM THE ZONING CODE,” and find the project exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3)
E. Zone Change No. 01-2024
Department: Community Development
Recommendation: Staff recommends that the City Council continue Zone Change No. 01-2024 to a date certain, the June 26, 2024, City Council Meeting.

23. CITY MANAGER’S REPORT

24. FUTURE AGENDA ITEMS REQUESTED BY COUNCIL MEMBERS
At this time, the City Council will deliberate and discuss whether these items should be placed on a future agenda. In order for any listed item to be placed on a future agenda for substantive discussion or action, the City Council must act by formal motion to direct the City Manager to place the item on a future agenda.

25. ADJOURN

SUCCESSOR AGENCY TO THE IRWINDALE COMMUNITY

REDEVELOPMENT AGENCY

26. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

27. CONSENT CALENDAR
A. Minutes of the Regular Meeting Held May 22, 2024
Department: City Clerk
Recommendation: Approve
B. Warrants / Demands / Payroll
Department: Finance
Recommendation: Approve

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C. Investment Policy Review and Delegation of Investment Authority (Joint Item on City Council, Housing Authority and Reclamation Authority)
Department: Finance
Recommendation: It is recommended that the City Council/Successor Agency/Housing Authority/Reclamation Authority adopt Joint Resolution No. 2024-35-3512, SA 2024-36-3513, HA 2024-05-143, and RA 2024-03-042 entitled, “A JOINT RESOLUTION OF THE CITY COUNCIL OF THE

ADOPTING A CITY OF IRWINDALE INVESTMENT POLICY, AND DELEGATING AUTHORITY TO THE

CITY TREASURER TO INVEST THE SURPLUS FUNDS OF THE CITY OF IRWINDALE, IRWINDALE

SUCCESSOR AGENCY, IRWINDALE HOUSING AUTHORITY, AND IRWINDALE RECLAMATION AUTHORITY.”

28. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience to speak on items not on this agenda.

Spontaneous Communications for the Successor Agency are subject to the same State prohibitions and City guidelines as cited on the City Council agenda.

29. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.

30. PUBLIC HEARINGS
At this time, members of the audience may ask to be heard regarding an item on Public Hearings.

31. ADJOURN

HOUSING AUTHORITY

32. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

33. CONSENT CALENDAR
A. Minutes of the Regular Meeting Held May 22, 2024
Department: City Clerk
Recommendation: Approve
B. Investment Policy Review and Delegation of Investment Authority (Joint Item on City Council, Successor Agency, and Reclamation Authority)
Department: Finance
Recommendation: It is recommended that the City Council/Successor Agency/Housing Authority/Reclamation Authority adopt Joint Resolution No. 2024-35-3512, SA 2024-36-3513, HA

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2024-05-143, and RA 2024-03-042 entitled, “A JOINT RESOLUTION OF THE CITY COUNCIL OF THE

ADOPTING A CITY OF IRWINDALE INVESTMENT POLICY, AND DELEGATING AUTHORITY TO THE

CITY TREASURER TO INVEST THE SURPLUS FUNDS OF THE CITY OF IRWINDALE, IRWINDALE

SUCCESSOR AGENCY, IRWINDALE HOUSING AUTHORITY, AND IRWINDALE RECLAMATION AUTHORITY.”

34. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience to speak on items not on this agenda.

Spontaneous Communications for the Housing Authority are subject to the same State prohibitions and City guidelines as cited on the City Council agenda.

35. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.

A. Presentation on Policy Change Regarding the Regulatory Agreement for the Substantial Home Rehabilitation Loan Program
Department: Administration
Recommendation: Receive presentation and provide direction to staff.

36. PUBLIC HEARINGS
At this time, members of the audience may ask to be heard regarding an item on Public Hearings.

A. Adoption of the Fiscal Year 2024-25 Budget and Establishing the Appropriations Limit for Fiscal Year 2024-25
Department: Finance
Recommendation: It is recommended that the City Council, Housing Authority Board and Reclamation Authority Board convene concurrently to conduce the duly noticed public hearing on the proposed budgets.

Following conclusion of the public hearing, the City Council should introduce Ordinance No. 779, and all the governing boards should adopt their respective resolutions pertaining to the proposed Fiscal Year 2024-25 Budget, as listed below:

That the City Council introduce City Ordinance No. 779 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF IRWINDALE ADOPTING THE BUDGET FOR FISCAL YEAR 2024-2025," reading by title only and waiving further reading thereof.

That the City Council adopt Resolution No. 2024-26-3503 entitled: "A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF IRWINDALE ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024-2025"

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That the Irwindale Housing Authority adopt Resolution No. HA 2024-04-142 entitled, "A

RESOLUTION OF THE BOARD OF THE IRWINDALE HOUSING AUTHORITY ADOPTING THE BUDGET FOR FISCAL YEAR 2024-2025"
That the Irwindale Reclamation Authority adopt Resolution No. RA 2024-02-041 entitled, "A

RESOLUTION OF THE IRWINDALE RECLAMATION AUTHORITY ADOPTING THE BUDGET FOR FISCAL YEAR 2024-2025"

37. ADJOURN

RECLAMATION AUTHORITY
As required by Government Code section 54954.3, members of the City Council are also members of the Reclamation Authority, which is concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $300 for attending the Reclamation Authority meeting.

38. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

39. CONSENT CALENDAR
A. Minutes of the Regular Meeting Held March 13, 2024
Department: City Clerk
Recommendation: Approve
B. Investment Policy Review and Delegation of Investment Authority (Joint Item on City Council, Successor Agency, and Housing Authority)
Department: Finance
Recommendation: It is recommended that the City Council/Successor Agency/Housing Authority/Reclamation Authority adopt Joint Resolution No. 2024-35-3512, SA 2024-36-3513, HA 2024-05-143, and RA 2024-03-042 entitled, “A JOINT RESOLUTION OF THE CITY COUNCIL OF THE

ADOPTING A CITY OF IRWINDALE INVESTMENT POLICY, AND DELEGATING AUTHORITY TO THE

CITY TREASURER TO INVEST THE SURPLUS FUNDS OF THE CITY OF IRWINDALE, IRWINDALE

SUCCESSOR AGENCY, IRWINDALE HOUSING AUTHORITY, AND IRWINDALE RECLAMATION AUTHORITY.”
C. 2024 Second Quarter Mining Report of Nine (9) SMARA Pits Department: Engineering
Recommendation: That the Irwindale Reclamation Authority receive and file this report.

40. SPONTANEOUS COMMUNICATIONS

Page 15 of 367 ends

June 12, 2024

Page 16 ends

This is the time set aside for members of the audience to speak on items not on this agenda.

Spontaneous Communications for the Reclamation Authority are subject to the same State prohibitions and City guidelines as cited on the City Council agenda.

41. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.

42. PUBLIC HEARINGS
At this time, members of the audience may ask to be heard regarding an item on Public Hearings.

That the City Council adopt Resolution No. 2024-26-3503 entitled: "A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF IRWINDALE ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024-2025"
That the Irwindale Housing Authority adopt Resolution No. HA 2024-04-142 entitled, "A

RESOLUTION OF THE BOARD OF THE IRWINDALE HOUSING AUTHORITY ADOPTING THE BUDGET FOR FISCAL YEAR 2024-2025"
That the Irwindale Reclamation Authority adopt Resolution No. RA 2024-02-041 entitled, "A

RESOLUTION OF THE IRWINDALE RECLAMATION AUTHORITY ADOPTING THE BUDGET FOR FISCAL YEAR 2024-2025"

43. ADJOURN

AFFIDAVIT OF POSTING
I, Laura M. Nieto, Chief Deputy City Clerk, certify that I caused the agenda for the regular meeting of the City Council, Irwindale Successor Agency to the Irwindale Community Redevelopment Agency, Housing Authority, and Reclamation Authority, to be held on June 12, 2024, be posted at the City Hall, Library, and Post Office on June 7, 2024.

Page 16 of 367 ends

June 12, 2024

Page 17 ends

Laura M. Nieto, MMC
Chief Deputy City Clerk

Page 17 of 367 ends

IRWINDALE CITY COUNCIL CHAMBERS MAY 22, 2024
5050 N. IRWINDALE AVENUE WEDNESDAY
IRWINDALE, CALIFORNIA 91706 5:30 P.M.

The Irwindale CITY COUNCIL met in a special meeting at the above time and place.

ROLL CALL: Present: Councilmembers Manuel R. Garcia, H. Manuel Ortiz; Mayor Pro Tem Larry G. Burrola; Mayor Albert F. Ambriz

Absent: Councilmember Mark A. Breceda
Also Present: Julian A. Miranda, City Manager; Jamie Traxler, Assistant City Attorney; Theresa Olivares, Assistant City Manager; and Armando Hegdahl, Management Analyst
AB 2449 DISCLOSURES None.

SPONTANEOUS
COMMUNICATIONS None.

RECESS TO At 5:31 p.m., the City Council met in Closed Session to discuss the CLOSED SESSION following:

Conference with Legal Counsel – Anticipated Litigation
Initiation of litigation (Pursuant to Government code Section 54956.9 (d)(4)
Number of cases: One
ACTION: Direction given to staff; no reportable action taken.

Conference with Labor Negotiator
Pursuant to California Government Code Section 54957.6
Agency Designated Representatives: Julian A. Miranda, City Manager; Jamie Traxler, Assistant Legal Counsel; Kambiz Borhan, Finance Director; Mary Hull, Human Resources Manager
Employee Organizations: IMEA, ICEA, IPOA, and Unrepresented Employees
ACTION: Discussed, direction given to staff; no reportable action taken.

Conference with Legal Counsel – Existing Litigation
Pursuant to Government Code Sections 54954.5(c), 54956.9(d)(1) Name of Case: Five Points, LP vs. City of Irwindale
Case Number: 22STCV01394
ACTION: Discussed, direction given to staff; no reportable action taken.

Page 18 of 367 ends

CITY COUNCIL MINUTES MAY 22, 2024
SPECIAL MEETING PAGE 2
RECONVENE IN At 6:38 p.m., the City Council reconvened in Open Session.

OPEN SESSION
ADJOURNMENT There being no further business to conduct, the meeting was adjourned at 6:40 p.m.
________________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

Page 19 of 367 ends

IRWINDALE CITY COUNCIL CHAMBERS MAY 22, 2024
5050 N. IRWINDALE AVENUE WEDNESDAY
IRWINDALE, CALIFORNIA 91706 6:40 P.M.

The Irwindale CITY COUNCIL met in regular session at the above time and place.

ROLL CALL: Present: Councilmembers Manuel R. Garcia, H. Manuel Ortiz; Mayor Pro Tem Larry G. Burrola; Mayor Albert F. Ambriz

Absent: Councilmember Mark A. Breceda
Also Present: Julian A. Miranda, City Manager; Jamie Traxler, Assistant City Attorney; Theresa Olivares, Assistant City Manager; Christopher Hofford, Chief of Police; Kambiz Borhani, Director of Finance / City Treasurer; Eddie Chan, Director of Engineering / Building Official; Elizabeth Rodriguez, Public Services Director; Mary Hull, Human Resources Manager, and Armando Hegdahl,
Management Analyst

PLEDGE OF

ALLEGIANCE
MAYOR AMBRIZ Mayor Ambriz provided a short biography and introduced Cesar Tapia, who led the Pledge of Allegiance. Mayor Ambriz presented Cesar with a Certificate of Recognition.

AB 2449 DISCLOSURES None.

CHANGES TO THE
AGENDA
CITY MANAGER City Manager Miranda noted a correction to the warrants included in MIRANDA Consent Calendar Item No. 19B and noted that a corrected redline version of the ordinance included with Item No. 21B was distributed to the Council.

COUNCILMEMBER

TRAVEL REPORTS
COUNCILMEMBER Councilmember Garcia reported on his attendance at the ICSC GARCIA conference in Las Vegas and the Contract Cities conference held recently.

MAYOR PRO TEM Mayor Pro Tem Burrola reported on his attendance at the Contract BURROLA Cities conference.

COUNCILMEMBER Councilmember Ortiz thanked Police Chief Hofford and Officer Lopez ORTIZ on behalf of Our Lady of Guadalupe Church for expediting a safety and security assessment of the church.

MAYOR PRO TEM Mayor Pro Tem Burrola also congratulated all Irwindale high school BURROLA and college graduates.

Page 20 of 367 ends

CITY COUNCIL MINUTES MAY 22, 2024
REGULAR MEETING PAGE 2
MAYOR AMBRIZ Mayor Ambriz also reported on his attendance at the Contract Cities conference.

COUNCILMEMBER

COMMENTS
MAYOR AMBRIZ Mayor Ambriz welcomed Veronica Lopez, Field Representative for Assemblymember Blanca Rubio.

VERONICA LOPEZ Veronica Lopez introduced Abel Casanova as Assemblymember Blanca Rubio’s new Field Representative.

ABEL CASANOVA Abel Casanova introduced himself and stated that he was looking forward to working with City representatives.

INTRODUCTION OF

NEW EMPLOYEES /
PROMOTIONS None.

PROCLAMATIONS /

PRESENTATIONS /

COMMENDATIONS

CERTIFICATE OF CERTIFICATE OF RECOGNITION TO THE IRWINDALE

RECOGNITION TO THE ROCKABILITIES PROGRAM

IRWINDALE
ROCKABILITIES The Certificate of Recognition was presented.

PROGRAM

CONSENT CALENDAR
MOTION A motion was made by Mayor Pro Tem Burrola, seconded by Councilmember Ortiz, to approve the Consent Calendar. The motion was unanimously approved; Councilmember Ortiz abstaining on Item No. 19A and Councilmember Breceda absent.

ITEM NO. 19A MINUTES OF THE SPECIAL AND REGULAR MEETINGS HELD MINUTES OF THE MAY 8, 2024

SPECIAL AND REGULAR
MEETINGS HELD The minutes of the special and regular meetings held May 8, 2024, MAY 8, 2024 were approved as presented.

ITEM NO. 19B WARRANTS / DEMANDS / PAYROLL

WARRANTS /
DEMANDS / PAYROLL The warrants / demands / payroll were approved.

Page 21 of 367 ends

CITY COUNCIL MINUTES MAY 22, 2024
REGULAR MEETING PAGE 3
ITEM NO. 19C APPROVAL OF MEMORANDUM OF UNDERSTANDING WITH THE

APPROVAL OF MOU FEDERAL BUREAU OF INVESTIGATION FOR TRAINING

WITH THE FBI FOR FACILITY

TRAINING
The Memorandum of Understanding between the City of Irwindale and the Federal Bureau of Investigation was approved.

END OF CONSENT CALENDAR

SPONTANEOUS

COMMUNICATIONS
RUTH QUEJIA Ruth Quejia, a realtor that represents the Aguayo family, requested Council consideration to release the Aguayos out of the covenants tied to their property under the City’s housing purchase program, to which Mayor Ambriz stated that staff is looking into the request.

SPANISH SPEAKER An anonymous Spanish-speaking individual requested assistance from Code Enforcement staff regarding illegal street vendors situated along the 605 freeway and Ramona Boulevard, to which City Manager Miranda advised that City staff has contacted various agencies and noted that CalTrans has committed to fencing off the area but has not provided a timeline for its completion. He added that City resources would be expended to see how the area could be monitored and the problem mitigated.

DENA ZEPEDA Dena Zepeda spoke on differing points of views between Planning Department staff and residents and requested an update on upcoming housing workshops. She also suggested that staff work with the Aguayo family to release them from housing program covenants.

LETTER FROM TUTORS A letter received from the Library Department’s Tutoring Program was read into the record wherein they requested additional items and supplies.

FRED BARBOSA Fred Barbosa spoke against mixed-use zoning at the quarry and suggested that it be zoned for commercial uses.

MAYOR AMBRIZ Mayor Ambriz requested that staff work with the Spanish-speaking individual regarding his concern with illegal street vendors, to which City Manager Miranda advised that he would personally reach out to the speaker to discuss the matter.

CITY MANAGER City Manager Miranda added that staff plans on holding the housing MIRANDA workshop to discuss the housing program’s 45-year covenant.

However, staff is also working on a potential policy change for the Residential Rehabilitation Loan Program which may impact the First Time Homebuyer Program policy, and staff wishes to make sure that the Housing Authority Board completes its policy review prior to the

Page 22 of 367 ends

CITY COUNCIL MINUTES MAY 22, 2024
REGULAR MEETING PAGE 4
workshops. He added that staff will present additional information to the Council at its June 12 meeting.

NEW BUSINESS
ITEM NO. 21A APPOINTMENT OF A PLANNING COMMISSIONER TO FILL AN

APPOINTMENT OF A UNSCHEDULED VACANCY FOR A TERM EXPIRING DECEMBER PLANNING 31, 2025

COMMISSIONER TO

FILL AN UNSCHEDULED

VACANCY FOR A TERM

EXPIRING DECEMBER
31, 2025
CITY MANAGER City Manager Miranda presented the staff report and made a MIRANDA PowerPoint presentation.

MAYOR AMBRIZ Mayor Ambriz stated that he would make the first nomination and, if the nomination is unsuccessful, the Mayor Pro Tem would be allowed to make a nomination. If that nomination is also unsuccessful, the remaining Councilmembers would be allowed to make nominations, beginning with Councilmember Garcia and followed by
Councilmember Ortiz.

MAYOR AMBRIZ Mayor Ambriz nominated Nathan Romero.

ROLL CALL The nomination was unsuccessful: Councilmembers Garcia and Ortiz abstained and Mayor Pro Tem Burrola and Mayor Ambriz in favor.

MAYOR PRO TEM Mayor Pro Tem Burrola nominated Casey Miranda.

BURROLA
ROLL CALL The nomination was unsuccessful: Councilmember Garcia opposed, Councilmember Ortiz abstained, and Mayor Pro Tem Burrola and Mayor Ambriz in favor.

COUNCILMEMBER Councilmember Garcia nominated Dominique Reyes.

GARCIA
ROLL CALL The nomination was unsuccessful: Councilmember Garcia in favor, Councilmember Ortiz abstained, and Mayor Pro Tem Burrola and Mayor Ambriz opposed.

COUNCILMEMBER Councilmember Ortiz nominated Teresa Ortiz.

ORTIZ
ROLL CALL The nomination was unsuccessful: Councilmember Garcia and Mayor Pro Tem Burrola opposed and Councilmember Ortiz and Mayor Ambriz in favor.

Page 23 of 367 ends

CITY COUNCIL MINUTES MAY 22, 2024
REGULAR MEETING PAGE 5
MAYOR AMBRIZ Mayor Ambriz nominated Melissa Carlson.

ROLL CALL The nomination was unsuccessful: Councilmember Garcia opposed, Councilmember Ortiz abstained, and Mayor Pro Tem Burrola and Mayor Ambriz in favor.

MAYOR PRO TEM Mayor Pro Tem Burrola nominated Marguerite Lopez Sapien.

BURROLA
ROLL CALL The nomination was unsuccessful: Councilmember Garcia in favor, Councilmember Ortiz opposed, Mayor Pro Tem Burrola in favor, and Mayor Ambriz abstained.

COUNCILMEMBER Councilmember Garcia nominated Teresa Ortiz.

GARCIA
ROLL CALL The nomination was unanimously approved.

RESOLUTION NO. Resolution No. 2024-30-3507, entitled:
2024-30-3507
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE APPOINTING A MEMBER TO THE PLANNING

COMMISSION OF THE CITY OF IRWINDALE TO FILL AN

UNSCHEDULED VACANCY FOR A TERM EXPIRING DECEMBER
31, 2025,” was adopted on the motion of Councilmember Garcia, seconded by Mayor Ambriz, and unanimously approved
(Councilmember Breceda absent), thereby appointing Teresa Ortiz to the Planning Commission.

ANTHONY NARANJO Anthony Naranjo asked clarifying questions about abstention votes, to which Assistant City Attorney Traxler indicated that abstentions are considered no-votes. Anthony Naranjo suggested that his concern be researched further.

ITEM NO. 21B CONSOLIDATION AND UPDATE OF IRWINDALE MUNICIPAL CONSOLIDATION CODE SECTIONS REGARDING THE CITY’S BOARDS AND

AND UPDATE OF COMMISSIONS

IRWINDALE MUNICIPAL

CODE SECTIONS

REGARDING THE
CITY’S BOARDS AND

COMMISSIONS
ASSISTANT CITY Assistant City Manager Olivares presented the staff report.

MANAGER OLIVARES
MAYOR PRO TEM As requested by Mayor Pro Tem Burrola, Assistant City Manager BURROLA Olivares further detailed the changes to current procedures that the proposed ordinance would enact.

Page 24 of 367 ends

CITY COUNCIL MINUTES MAY 22, 2024
REGULAR MEETING PAGE 6
ORDINANCE NO. 777 Ordinance No. 777, entitled:

INTRODUCED FOR
FIRST READING “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF IRWINDALE REPEALING CHAPTERS 2.28 (PARKS &
RECREATION COMMISSION), 2.32 (PLANNING COMMISSION),

2.56 (SENIOR CITIZEN COMMISSION), AND 2.60 (YOUTH
COMMISSION), AND ADOPTING CHAPTER 2.30 (CITY
COMMISSIONS) WITHIN TITLE 2 (ADMINISTRATION AND

PERSONNEL) OF THE IRWINDALE MUNICIPAL CODE TO

CONSOLIDATE AND ESTABLISH UNIFORMITY AMONG ALL

BOARDS AND COMMISSIONS ESTABLISHED BY THE CITY OF
IRWINDALE,” was introduced for first reading, reading by title only and waiving further reading thereof, on the motion of Mayor Pro Tem Burrola, seconded by Councilmember Ortiz, and unanimously approved; Councilmember Breceda absent.

ITEM NO. 21C VERBAL UPDATE ON IRWINDALE PARK IMPROVEMENTS

VERBAL UPDATE ON PROJECT, PHASES IV AND V

IRWINDALE PARK

IMPROVEMENTS

PROJECT, PHASES IV
AND V
COUNCILMEMBER Councilmember Garcia and City Manager Miranda declared potential GARCIA AND CITY conflicts of interest and exited the Council Chambers at 7:39 p.m.

MANAGER MIRANDA
DIRECTOR CHAN Director Chan presented the update and made a PowerPoint presentation.

COUNCILMEMBER Responding to a question by Councilmember Ortiz, Director Chan ORTIZ advised that the project is scheduled to be completed by June 17.

MAYOR PRO TEM Mayor Pro Tem Burrola thanked Director Chan, who then thanked BURROLA staff from the Public Works Services and Engineering departments.

PUBLIC HEARINGS None.

CITY MANAGER’S
REPORT
COUNCILMEMBER Councilmember Garcia and City Manager Miranda returned to the GARCIA AND CITY Council Chambers at 7:44 p.m.

MANAGER MIRANDA
CITY MANAGER City Manager Miranda reported the following:

MIRANDA
1) City offices will be closed on May 27 in observance of the Memorial Day holiday.
2) The Fiscal year 2024/2025 Budget Workshop is scheduled for

Page 25 of 367 ends

CITY COUNCIL MINUTES MAY 22, 2024
REGULAR MEETING PAGE 7
May 29.
3) A Community Housing Workshop to discuss the 10-acre parcel on Allen Drive has been scheduled for June 3.
4) The Community Development Department is updating the Safety Element and adding an Environmental Justice component, the review of which is scheduled to conclude on June 17.
5) The 45-day public review period for the Gateway Specific Plan will conclude on June 27.
6) Library staff and programs will return to the Library on May 28. 7) The Police Officers Association and the Public Works Association will compete in a cornhole competition on May 30.
8) The Dan Diaz Recreation Center re-opened its doors after the completion of the facility roofing project, which was completed ahead of schedule.
9) He then provided updates on upcoming Recreation and Senior Center events.

FUTURE AGENDA

ITEMS REQUESTED

BY COUNCIL MEMBERS
MAYOR AMBRIZ Mayor Ambriz requested that staff present information on what steps need to be taken in order to change the zoning of the Reliance 2 site, where the zoning had been set through an initiative petition by City voters. He stated that the site should be rezoned in order to bring in higher revenue and to improve the quality of life of residents.

COUNCILMEMBER Councilmember Ortiz agreed with the suggestion and stated that he ORTIZ was opposed to the specific plan for the site.

COUNCILMEMBER Councilmember Garcia concurred and added that information on GARCIA what could be done with the site should also be presented.

MAYOR PRO TEM Mayor Pro Tem Burrola stated that he too would like more information BURROLA about the site and the reasons behind a potential site zone change.

MOTION A motion was made by Mayor Ambriz, seconded by Councilmember Ortiz, to direct staff to prepare and present information on the steps needed in order to change the zoning of the Reliance 2 site. The motion was unanimously approved; Councilmember Breceda absent.

CITY MANAGER Responding to a question by City Manager Miranda, Mayor Ambriz MIRANDA stated that the information could be presented at the June 26 Council meeting.

MAYOR PRO TEM Responding to several questions by Mayor Pro Tem Burrola, City BURROLA Manager Miranda advised that staff is working on a Zoning Code update. Assistant City Attorney Traxler added that the Zoning Code update and the Reliance 2 Specific Plan are separate subjects.

Page 26 of 367 ends

CITY COUNCIL MINUTES MAY 22, 2024
REGULAR MEETING PAGE 8
ADJOURNMENT There being no further business to conduct, the meeting was adjourned at 7:54 p.m.
________________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

Page 27 of 367 ends

Page 28 of 367 ends

Number Vendor Name Date Amount
ACH US Bank 5/10/2024 20,052.37
WFB-26 Fidelity National Title Co 5/14/2024 10,000.00
WFB-27 CJPIA Excess Pool 5/20/2024 16,143.86
Report Total: 46,196.23
Electronic Payments
May 1 - 31, 2024
May 2024

Page 29 of 367 ends

Accounts Payable
User:

Printed:
imarin
6/6/2024 4:48 PM
Checks by Date - Summary by Check Number
Check No Vendor No Vendor Name Check Date Check Amount
101729 CALIFO56 California State Disbursement Unit 05/16/2024 604.15 101730 CALIFO57 California State Disbursement Unit 05/16/2024 143.07 101731 CITY01 City of Hope 05/16/2024 54.00
101732 FRANC06 Franchise Tax Board 05/16/2024 467.40
101733 IMEA Irwindale Mgmt Employee Assoc. 05/16/2024 460.00 101734 IRWIND02 Irwindale Police Officers Assoc. 05/16/2024 3,113.00 101735 LOSANG31 Los Angeles County Sheriff's Dept. 05/16/2024 70.60 101736 GARCIA13 Benjamin Garcia 05/16/2024 335.83
101737 1Glendor Glendora Chevrolet 05/16/2024 5,061.03
101738 GRAC01 Gracing Inc 05/16/2024 3,441.00
101739 HOYEN Noelle Hoye 05/16/2024 910.00
101740 MAINTE01 Maintex 05/16/2024 155.17
101741 PADILLAM Melissa Marez 05/16/2024 341.82
101742 OSTERH01 Delfina Osterheim 05/16/2024 359.82
101743 PEER01 Peerless Network, Inc 05/16/2024 3,090.25 101744 PINH01 Ulises Pineda-Hernadez 05/16/2024 4,939.20 101745 LEGAL03 Pre-Paid Legal Services, Inc. 05/16/2024 37.90 101746 PURCHA Purchase Power 05/16/2024 4,151.82
101747 SCFUELS SC Fuels 05/16/2024 13,143.86
101748 SMART& Smart & Final 05/16/2024 1,571.00
101749 SOUTHE24 Southern California Edison 05/16/2024 6,532.57 101750 TEXAS01 Texas Life Insurance Co. 05/16/2024 4,859.84 101751 WAGN01 Jeffrey Wagner 05/16/2024 429.73
101752 WILL01 April Williams 05/16/2024 360.00
101753 OROSCO05 Rebecca Bardales 05/23/2024 97.07
101754 CONCE01 Concentra 05/23/2024 272.00
101755 LACOUN02 County of Los Angeles 05/23/2024 370.00 101756 CROWD01 Taylor Crowder 05/23/2024 3,675.00
101757 PMIDEN Delta Dental Insurance Company 05/23/2024 583.27 101758 PMIDEN01 Delta Dental of California 05/23/2024 13,312.86 101759 NATION23 National Union Fire Insurance 05/23/2024 745.71 101760 OPTUM01 OptumRx, Inc. 05/23/2024 36,031.69
101761 PAIK01 Sumako Paik 05/23/2024 240.00
101762 SANCH01 Jaycon Sanchez 05/23/2024 846.19
101763 SCE02 Southern California Edison 05/23/2024 42,419.17 101764 STANDA01 Standard Insurance Co. RV 05/23/2024 492.45 101765 STANDA03 Standard Insurance Company 05/23/2024 2,453.46 101766 VISION01 Vision Service Plan - (CA) 05/23/2024 1,842.12 101767 VISION01 Vision Service Plan - (CA) 05/23/2024 4,527.27 101768 CALIFO02 California American Water 05/23/2024 6,138.77 101769 METRO01 Metro Gold Line Foothill Ext. Construction Auth 05/23/2024 3,500.00 101770 BURROL08 Larry Burrola 05/30/2024 1,151.44
101771 ORTIZH H. Manuel Ortiz 05/30/2024 1,151.44
101772 CALIFO56 California State Disbursement Unit 05/30/2024 604.15 101773 CALIFO57 California State Disbursement Unit 05/30/2024 143.07 101774 FRANC06 Franchise Tax Board 05/30/2024 467.40
101775 ICEA Irwindale City Employee Assoc. 05/30/2024 1,443.00 AP Checks by Date - Summary by Check Number (6/6/2024 4:48 PM) Page 1

Page 30 of 367 ends

Check No Vendor No Vendor Name Check Date Check Amount
101776 LOSANG31 Los Angeles County Sheriff's Dept. 05/30/2024 97.69 101777 AMBRIZ05 Albert Ambriz 05/30/2024 20.00
101778 NEST01 Blue Triton Brands, Inc. 05/30/2024 769.91 101779 BRINK02 Adriana Brinko 05/30/2024 75.00
101780 BURROL08 Larry Burrola 05/30/2024 15.00
101781 BURROL04 Lavina Burrola 05/30/2024 300.00
101782 CASTAN05 Jeanette Castanada 05/30/2024 100.00
101783 ESPINO09 Juan Espino 05/30/2024 400.00
101784 LEDEZMA Erica Ledezma 05/30/2024 2,160.00
101785 LOGAN01 Barbara Logan 05/30/2024 300.00
101786 LUNA02 Manuel Luna 05/30/2024 657.53
101787 OFFICE03 ODP Business Solutions, LLC 05/30/2024 342.07 101788 SECT01 Sectran Security Inc. 05/30/2024 126.58
101789 verizonw Verizon Wireless 05/30/2024 2,375.81
101790 VILLA03 Danteandre Villa 05/30/2024 75.00
101791 ACCO01 ACCO Engineering Systems 06/12/2024 2,556.00 101792 ALLCI01 All City Management Services, Inc 06/12/2024 998.10 101793 ALLIAN02 Alliant Insurance Services, Inc.- Irvine Main 06/12/2024 198.00 101794 AMAZON1 Amazon Capital Services, Inc. 06/12/2024 612.20 101795 ARROWR02 Arrow Restaurant Equipment 06/12/2024 6,217.01 101796 BAKER01 Baker & Taylor Books 06/12/2024 1,639.75 101797 MIJACA Balcon Holdings, Inc. 06/12/2024 222.00
101798 BRITEW BriteWorks, Inc. 06/12/2024 64,244.88
101799 CALED CALED 06/12/2024 500.00
101800 Cat Spec Cat Specialities Inc 06/12/2024 909.57
101801 CHANDL Chandler's Air Conditioning & 06/12/2024 996.43 101802 CINTAS Cintas Corporation #693 06/12/2024 465.18 101803 LACOUN02 County of Los Angeles 06/12/2024 1,709.00 101804 CROWD01 Taylor Crowder 06/12/2024 3,675.00
101805 D&DG01 D & D Golf Car Services, Inc. 06/12/2024 240.00 101806 DAVIDE David Evans & Associates Inc 06/12/2024 118.40 101807 DIVISI01 Division of the State Architect 06/12/2024 98.80 101808 EBSCOS EBSCO Subscription Services 06/12/2024 1,471.86 101809 ENVIRO05 Environmental Science Associates (ESA) 06/12/2024 16,746.25 101810 EWINGI Ewing Irrigation Products, Inc. 06/12/2024 2,422.88 101811 FAST02 Fast Response On-Site Testing 06/12/2024 375.00 101812 FNTC01 FNTC - CORPORATE UTIC 06/12/2024 500.00
101813 FWEP01 FWEP Aquisitioin Inc 06/12/2024 225.46
101814 GEOLOG Geologic Associates 06/12/2024 48,757.49
101815 GLOBAL02 Global Environmental Training & Consulting, Inc. 06/12/2024 1,250.00 101816 GRAING Grainger 06/12/2024 1,400.81
101817 HART02 Robert Hartman 06/12/2024 600.00
101818 HASA01 Hasa Inc. 06/12/2024 1,034.12
101819 HDL01 Hdl Software, LLC 06/12/2024 69.12
101820 HINDER Hinderliter, De Llamas & Assoc 06/12/2024 5,897.36 101821 INTELL01 Intelli-tech, Inc. 06/12/2024 22,516.44 101822 ITERIS Iteris, Inc. 06/12/2024 24,171.19
101823 JCSPLU JC's Plumbing & Backflow Svc 06/12/2024 2,805.44 101824 JOEAGO Joe A. Gonsalves & Son 06/12/2024 2,375.00 101825 COORYE Samir M. Khoury 06/12/2024 19,247.50
101826 KIML01 Kimley-Horn and Associates, Inc. 06/12/2024 6,855.00 101827 LANDSC Landscape Warehouse III Inc. 06/12/2024 781.60 101828 LAWE01 Law Enforcement Medical Services, Inc. 06/12/2024 820.00 101829 LOSANG35 Los Angeles County Police Chief's Association06/12/2024 500.00 101830 MIDAS Manuel C Muratalla 06/12/2024 1,493.46
101831 MARXBR Marx Bros Fire Extinguisher Co 06/12/2024 710.08 101832 MOUNT01 MNRO Holdings, LLC 06/12/2024 1,148.62
AP Checks by Date - Summary by Check Number (6/6/2024 4:48 PM) Page 2

Page 31 of 367 ends

Check No Vendor No Vendor Name Check Date Check Amount
101833 CREATI04 Model 1 06/12/2024 1,998.71
101834 MORS01 Collette L. Morse 06/12/2024 937.50
101835 MOTOR02 Motorola Solutions 06/12/2024 42,729.05
101836 NOVA01 Nova Geotechnical & Inspection Services - SoCal 06/12/2024 21,582.50 101837 OFFICE03 ODP Business Solutions, LLC 06/12/2024 1,755.06 101838 ORKINP Orkin 06/12/2024 232.99
101839 PLACE01 PlaceWorks, Inc. 06/12/2024 614.55
101840 PROPRINT Pro Printing, Inc. 06/12/2024 304.19
101841 RANCHO01 Rancho Duarte Florist 06/12/2024 2,408.82 101842 RICOH01 Ricoh USA, Inc 06/12/2024 1,424.97
101843 RICOH02 Ricoh USA, Inc 06/12/2024 1,673.13
101844 ROSENO RSG Inc. 06/12/2024 1,261.25
101845 SANBER04 San Bernardino Sheriff's Dept 06/12/2024 92.00 101846 SEMA01 SEMA LLC 06/12/2024 387.73
101847 SIERRA01 Sierra Chevrolet 06/12/2024 315.69
101848 SIMG01 Simgel Co. Inc 06/12/2024 243,983.18
101849 SUNBEL02 Sunbelt Rentals 06/12/2024 17,191.83
101850 SWANK01 Swank Motion Pictures, Inc. 06/12/2024 980.00 101851 NORTHR The Northridge Group, Inc. 06/12/2024 7,853.90 101852 TRIANG01 Triangle Truck Parts 06/12/2024 83.97
101853 UNITED11 United Site Services of CA Inc 06/12/2024 589.50 101854 V&V01 V & V Manufacturing, Inc. 06/12/2024 127.83 101855 ARAM01 Vestis Services, LLC 06/12/2024 207.73
101856 WALT01 Walters Wholesale Electric Co. 06/12/2024 21.90 101857 WESTCO05 West Coast Arborists, Inc. 06/12/2024 10,046.40 101858 HDSUP01 WHITE CAP, L.P. 06/12/2024 4,865.72
101859 WICK01 Wick & Dennis Inc. 06/12/2024 16,300.00
101860 YTIRES Y Tire Sales 06/12/2024 30.00
Report Total (132 checks): 814,530.28
AP Checks by Date - Summary by Check Number (6/6/2024 4:48 PM) Page 3

Page 32 of 367 ends

Item #19.C.

Date: June 12, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Cancellation of August 14, 2024; November 27, 2024; and December 25, 2024 City Council meetings
City Manager's Recommendation:

Adopt Resolution No. 2024-40-3517 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE, CALIFORNIA, CANCELLING REGULAR MEETINGS OF THE CITY COUNCIL SCHEDULED FOR AUGUST 14, 2024, NOVEMBER 27, 2024, AND DECEMBER 25, 2024".

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer

Page 33 of 367 ends

Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

Staff is proposing 1.) a summer legislative recess cancelling the August 14, 2024, City Council meeting, and 2.) cancelling the November 27, 2024, and December 25, 2024, City Council meetings due to potential City Hall closures.

The cancellation of the August 14, 2024, meeting affords additional time for planning and review of current projects and programs, and provides an opportunity for elected officials and staff to better manage their respective workloads. It is not an uncommon practice in neighboring cities to cancel one or more meetings a year with proper notice to the members of the public.

Because the regularly scheduled second meetings in November and December fall during the holiday season (and City Hall may be closed to the public during the period December 23, 2024, through January 3, 2025), it would be appropriate for the City Council to consider cancelling the meetings of November 27, 2024, and December 25, 2024, as has been done in past years.

Fiscal Impact:

A cost-savings is anticipated as no additional staff time will be utilized for staff overtime during the holiday season.

Attachments:

1. Proposed Resolution No. 2024-40-3517

Page 34 of 367 ends

Resolution No. 2024-40-3517

Page 1 ends

RESOLUTION NO. 2024-40-3517

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE, CALIFORNIA, CANCELLING REGULAR MEETINGS
OF THE CITY COUNCIL SCHEDULED FOR AUGUST 14, 2024;
NOVEMBER 27, 2024 AND DECEMBER 25, 2024
WHEREAS, the Regular City Council Meetings are held on the second and fourth Wednesday of every month, beginning at 6:30 p.m.; and WHEREAS, staff is proposing a summer legislative recess by cancelling the regular meeting scheduled for August 14, 2024; and
WHEREAS, the cancellation of this meeting affords additional time for planning and review of current projects and programs; and WHEREAS, considering these factors, the City Council finds that it would be prudent to cancel the meeting of August 14, 2024; and WHEREAS, the November 27, 2024 and December 25, 2024 are the second scheduled City Council meetings during the last two (2) months of the year; and
WHEREAS, considering the upcoming 2024 holiday season, the City Council finds that it would be prudent to cancel these meetings.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
IRWINDALE DOES RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The City Council finds that the above recitations are true and correct and, accordingly, are incorporated herein as findings and a material part of this Resolution.

SECTION 2. The City Council of the City of Irwindale hereby cancels the regular City Council meetings scheduled for August 14, 2024; November 27, 2024; and December 25, 2024.

SECTION 3. The Chief City Clerk shall certify to the adoption of this Resolution, which shall in turn have immediate effect.

Page 35 of 367 ends

Resolution No. 2024-40-3517

Page 2 ends

PASSED, APPROVED AND ADOPTED by the City Council of the City of Irwindale at a regular meeting held on the ____ day of June 2024. ________________________________
Albert F. Ambriz, Mayor
ATTEST:
_________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I Laura Nieto, Chief Deputy Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2024-40-3517 was duly adopted by the City Council of the City of Irwindale at a regular meeting thereof held on the ____ day of June 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSTAIN: Councilmembers:

ABSENT: Councilmembers:
_________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

Page 36 of 367 ends

Item #19.D.

Date: June 12, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Rejection of Claim - Oscar Alassas Castillo v. City of Irwindale City Manager's Recommendation:

That the City Council reject the claim of Oscar Alassas Castillo against the City of Irwindale and direct staff to send a letter of rejection.

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer

Page 37 of 367 ends

Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

On April 1, 2024, the City received a claim for damages from claimant Oscar Alassas Castillo. Claimant Castillo alleges that he sustained injuries when he was involved in a traffic collision caused by malfunctioning traffic signals.

The claim was reviewed by the City’s claims adjuster, Carl Warren & Co., who has recommended the rejection of the claim on the basis that the location is not owned, controlled, or maintained by the City of Irwindale. Accordingly, staff is recommending that the City Council reject the claim. Alternatively, the City Council may direct the City Manager to negotiate resolution of the claim.

Fiscal Impact:

None
Attachments:

1. Rejection Recommendation from Carl Warren & Company

2. Oscar L. Alassas Castillo - 2024-03-08_Redacted

Page 38 of 367 ends

PO Box 2411, Tustin, CA 92781
T: 657-622-4200 | F: 866-254-4423 | www.carlwarren.com
CA License #2607296
October 3, 2023
TO: City of Irwindale
ATTENTION: Laura Nieto
RE: Claimant : Oscar Alassas Castillo
Member : City of Irwindale
Date Received : 4/1/24
Date of Event : 3/8/24
CW File Number : CJP-3051212
Please allow this correspondence to acknowledge receipt of the captioned claim. Please take the following action:
• CLAIM REJECTION: Send a standard rejection letter to the claimant.

Please include a Proof of Mailing with your rejection notice to the claimant. An exemplar copy of a Proof of Mailing is attached. Please provide us with a copy of the Notice of Rejection and copy of the Proof of Mailing. If you have any questions feel free to contact the assigned adjuster or the undersigned claims specialist.

Best Regards
CARL WARREN & CO.

Glen Raphael
Glen Raphael
Senior Claims Examiner

Page 39 of 367 ends

LAW OFFICES OF
FELICIA McGC3IRE KATSAROV
FELICIA McGUME KATSAROV, ESQ.

Attorney At Law
RAUL F. GOCIIEZ
Legal Administrator
City ofIrwindale
5050 Irwindale Ave
Irwindale, CA 91706
Attention: City Clerk
8350 ARCHIBALID AVENUE
SUITE 209
RANCHO CUCAMONGA, CA 91730
cnY0F IRWMALE
March 27, 02YTY CLE
RE: Our Client: Oscar L. Alassas Castillo
Date Of Loss: March 8, 2024
To Whom It May Concern:

Telephone: ( 888) 669- 8881
Facsimile: ( 866) 377- 0321
Email: [email protected]
In this letter, we aim to clarify our position representing our client, Oscar L. Alassas Castillo, regarding an incident that occurred on March 8, 2024, for which we hold the City ofIrwindale accountable. Our enclosed documentation, including the Traffic Collision Report, substantiates the city' s liability in this matter. We request that all direct communications with our client concerning this claim be immediately redirected to our office. This step is crucial to maintaining the integrity of our client's representation and ensuring that all discussions pertaining to this case are conducted through appropriate legal channels.

The Claim for Damages Form, also enclosed, details the incident and the injuries sustained by our client due to the city' s negligence. Specifically, the malfunctioning traffic signals, which led to significant confusion and the eventual collision, underscore the city' s failure in its duty to maintain and operate traffic control systems safely. Our client suffered injuries directly from this negligence, highlighting the need for a thorough review and swift action on this claim. We invite a prompt dialogue to address and rectify the situation, with our contact information provided for your convenience to ensure a resolution that acknowledges the seriousness of our client' s injuries and the city's responsibility.

Please contact us to discuss the claim. We can be reached at ( 888) 669- 8881, or ifyou prefer to be paperless, our email address is [email protected].

Thank you for your courtesy and cooperation.

Very truly yours,
LAW OFFICES OF FELICIA McGUIRE KATSAROV
mal
By: Felicia McGuire Katsarov
Encs.

Page 40 of 367 ends

Page 41 of 367 ends

CITY OF IRWINDALE
I l
I

CLAIM FOR DAMAGES
MTh TO PERSON OR PROPERTY

INSTRUCTIONS

1. Claims for death, injury to person or to personal property must be tied not later than 6 months after the occurrence.

2. Claims for damages to real property must be filed not later than 1 year after occurrence.

3. Read entire claim before filing.

4. See page 2 for diagram upon which to locate place of accident.

S. This claim for must be signed on page 2 at bottom.

6. Attach separate sheets if necessary to give full details. Sign each sheet.

7. pile with City Clerk, 5050 N. Irwindale Ave., Irwindale, CA 91706 clerk' s Official
Filing Stamp
To: City Of Irwindale Claimant' s Date of Birth
Name of Claimant Claimant' s Occupation
Oscar L. Alassas Castilla
Home Address of Claimant Horne Telephone Number
Business Address of Claimant Business Telephone Number
Name and address to which you desire notices or communications to be sent regarding this claim:

Felicia McGuire Katsarov, 8350 Archibald Avenue, Suite 209, Rancho Cucamonga, CA 91730 When did DAMAGE or INJURY occur? Names of any City employees involved in INJURY or DAMAGE Date: March 8, 2024 Time; 10: 30am
If claim is for Equitable Indemnity, give date
claimant served with complaint:

Where did DAMAGE or INJURY occur? Describe in full detail and locate on diagram on page 2. Where appropriate, give street names, addresses, and measurements from landmarks:

The incident happened on Buena Vista Street, intersection with Huntington Drive, Irwindale, California.

The damages oocured to my vehicle and I got Injured due to the collision_ Describe in detail how the DAMAGE or INJURY occurred.

I noticed that the traffic signals were blinking red. Believing it was my turn to proceed, I began to make a left turn onto southbound Buena Vista Street.

Then, I felt the impact with Onyi Ko's vehicle. Despite stopping prior to entering the Intersection, I couldn't confirm whether the lights were still blinking red or had transitioned to a different signal. There is a witness that corroborated that the lights were indeed blinking red, and they also mentioned the alternating pattern between blinking red and green. In the traffic collision report it says that the city of Duarte compliance officer observed the traffic signals switching between blinking red and green for several cycles before the collision. This alternating signal pattern likely led to confusion and misjudgment, resulting in the collision. As a consequence of the impact, I sustained soft tissue whiplash injuries to my neck and back.

Why do you claim the City of Irwindale is responsible?
Due to their negligence in maintaining and ensuring the proper functioning of the traffic signals at the intersection where the accident occurred.

The evidence suggests that the malfunctioning traffic signals, caused by insufficient power voltage from the Edison power supply, directly contributed to the confusion and subsequent collision between myself and Onyl Ko_ Therefore, the city of Irwindale can be held liable for failing to adequately maintain and operate the traffic signals, which ultimately led to the accident and the injuries I sustained.

What DAMAGE or INJURIES do you claim resulted? Give full extent of injuries or damage claimed.

The damages occur to the vehicle I was driving, the front driver side lights broke, and the bumper is crushed and scratched, the driver' s door is all bumped and the window broke, and the back door is bumped and scratched as well. My injuries are soft tissue whiplash, neck and back.

Page 42 of 367 ends

Claimant' s Name:

Oscar L. Alassas Castillo
State the amount which you are claiming as of the date of presentation of this claim. Give basis of computation. 10, 000. 00
Give estimated amount of future losses due to INJURY or DAMAGE:
25, 000.00
Was damage and/ or injury investigated by the police? Yes If yes, What City? Irwindale Police Department Were paramedics or ambulance called? No If yes, name City or ambulance If injured, give name and address of your doctor and the date and time of your first visit:

On -Going
Doctors and Hospitals:

Doctor Address Date Hospitalized
Hospital Address Date Hospitalized
Hospital Address Date Hospitalized
Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known to have information:

Name Juan Jose Perez Gonzalez Address447 E. 9th Street, Pomona, CA 91766 Phone ( 909) 288- 2178 Name Address Phone

READ CAREFULLY
For all accident claims, indicate on the diagram street names, including North, East, South, and West. Indicate place of accident with an " X". Indicate house numbers or distances to street corners.

If a City vehicle was involved, designate with an " A" the location of the City vehicle when you first saw it, and with " B" the location of yourself or your vehicle when you first saw the City vehicle. Indicate location of City vehicle at the time of accident by " A- 1 " and location of yourself or your vehicle at the time of the accident by " B- 1 ". Mark the point of impact with an " X". Note:

If diagram below does not fit the situation, attach a proper diagram signed by claimant.

Ind€cat
Norih
Huntington Drive
X
B ena Vista 81, eet
Signature of i nt ( if ot" an claimant, indicate relationship) Typed Name Date Oscar L. Alassas Castillo March 27, 2024
Note: Claiffie must be filed with the City Clerk. Presentation of a false claim is a felony (Penal Code Section 72)

Page 43 of 367 ends

STATE OF CALIFORNIA

NARRATIVEISUPPLEMENTAL
CHIP 556 ( Rev. 7- 90) OPI 042
v
Page & of 6
DATE OF INCIDENTIOCCURRENCE TIME ( 2400) NCfC NUMBER OFFICER ID NUMBER NUMBER 03 08 2024 10: 27 1900 606776 1924- 02307- 0541- 471
AX@ ONE AX@ ONE TYPE SUPPLEMENTAL ( AX@) APPLICABLE
N Narrative N Collision report BA update Fatal Hit and run update Supplemental Other Hazardous materials School bus Other. CDR Imaging

CITYICOUNTYIJUDICIAL DISTRICT REPORTING OISTRICTIBEAT
Duarte / Los .Angeles / Alhambra 0541 / 58T1 101TATIONNUMBER LOCATION/ SUBJECT STATE HIGHWAY RELATED Buena Vista Street / Huntington Drive
Yes ® No
1 Ill. Opinions and conclusions
rj
3 A. Summary
4 While P2 was traveling northbound Buena Vista Street she simultaneously entered the 5 intersection and collided with P1, who was making a left turn onto souhbound Buena Vista 6 Street against a red arrow traffic signal.
7 8 B. Intoxication
9 P1 had not been drinking.
10 P2 had not been drinking.
11 12 C. Additional information
13 1 was later contacted by City of Duarte Code Compliance Officer, Officer Vaiilancourt. Officer 14 Vaiilancourt informed me that he observed the traffic signal lights at the intersection had 15 switched from blinking red to green for approximately three cycles prior to the collision 16 occurring. Officer Vaillancourt made notifications to City of Duarte Field Services, manager 17 Gerard Batista,.who in turn notified Los Angeles County Public Works, 18 19 1 contacted Los Angeles Public Works at a later time and was informed that the power box was 20 not receiving sufficient power/voltage from Edisons power supply. I was told the traffic signal 21 box would be tested/ repaired at a later time.
22 23 D. Cause
24 P1 caused this collision by failing to remain stopped at the red arrow traffic signal until an 25 indication permitting movement is shown, violation of 21453( c) CVC. 26 27 IV. Recommendations
28 29 None

PREPARER- S NAME AND ID NUMBER DATE REVIEWER- S NAME DATE Velasquez, O. # 606776 03/ 08/ 2024
Chp555 na20. pdf

Page 44 of 367 ends

STATF- OF CAMFORNIA
NARRATIVEiSUPPLEMENTAL
CHP 556 ( Rev. 7- 90) OPI 042
Page S of 6
DATE OF INCIDENTIOCCURRENCE TIME ( 2400) NCIC NUMBER OFFICER ID NUMBER NUMBER 03 08 2024 10: 27 1900 606776 924- 02307- 0541- 471
AXC+ ONE AX@ ONE TYPE SUPPLEMENTAL ( RUC@) APPLICAI3LE
Narrative Collision report BA update Fatal Hit and run update Supplemental Other Hazardous materials School bus Other: CDR Imaging CITYlCOUNTYfJUDICIAL DISTRICT REPORTING DISTR€CT10FAT CITATION NUMBER Duarte / Los Angeles / Alhambra 0541 / 58T1

LOCATION/ SUBJECT STATE HIGHWAY RELATED
Buena Vista Street / Huntington Drive Yes ® No
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 32
33 34
35 36
37 3. Other Physical Evidence
None
II. Statements
A. Parties
Party #1 ( Oscar Castillo)
P1 stated as he approached the intersection and before coming to a complete stop, he noticed the traffic signals were blinking red. P1 was in the left turn lane of westbound Huntington Drive.

P1, believing the lights were still blinking red and believing it was his turn to proceed, proceeded to make a left turn onto southbound Buena Vista Street when he suddenly felt the impact with P2, P1 did not see whether the lights continued blinking or were in working order once he stopped prior to entering the intersection. P1 was wearing his seatbelt and was not distracted driving,
Party #2 ( Onyi Ko)
P2 stated she was traveling in the number one lane of northbound Buena Vista Street. P2 approached the intersection and noticed she had a green traffic light, so she proceeded. As P2 entered the intersection, she saw P1 suddenly make a left turn from westbound Huntington Drive towards southbound Buena Vista Street. P2 was unable to stop her vehicle and collided with P1. P2 was wearing her seatbelt and was not distracted driving.

B. Witnesses
Witness #1 ( Juan Gonzalez)
Witness Gonzalez stated he was stopped behind P1 in the left turn lane of westbound Huntington Drive prior to the collision occurring. The traffic signals were blinking red as he approached the intersection but suddenly returned to working order. He stated the traffic signal lights kept switching from blinking red to green. Witness Gonzales stated P2 had a green traffic signal as she approached/entered the intersection.

PREPARERm8 NAME AND ID NUMBER DATE REVIEWER- S NAME DATE Velasquez, O. 4606776 03/ 08/ 2024 I

Page 45 of 367 ends

STATE OF CALIFORNIA
NARRATIVEISUPPLEMENTAL Page q of 6

DATE OF INCIOENTIOCCURRENCE
03 08 2024
T1ME (2400;

10.27 NCIC NUMBER
P
OFFICER 10 NUMBER
606776 rNUMBER 4- 02307- 0541- 471
AX@ ONE TYPE SUPPLEMENTAL. ( AX@) APPLICABLE
Narrative Collision report TO BA update Fatal Nit and run update 5upptementef er Hazardous materials School bus Other: CDR Imaging

CITYICOUNTYIJUAICUIL DISTRICT REPORTING OISTRICTISEAT CITATION NUMBER Duarte / Los Angeles / Alhambra 0541 / 58T1

LOCATION/ SUBJECT STATE HIGHWAY RELATED
Buena Vista Street / Huntington Drive Yes 0 No
1 I. Pacts:
2 3 A. Scene
4 5 1. roadway Description
6 Buena Vista Street is a flat and leveled straight asphalt surfaced roadway. There are two lanes 7 of travel for northbound traffic and southbound traffic. The roadway is divided by a dotted yellow 8 line and bordered by raised concrete curbs. The posted speed limit is 35 mph. 9 10 Huntington Drive is a flat and leveled straight asphalt surfaced roadway. There are two lanes of 11 travel for westbound traffic and eastbound traffic. The roadway is divided by a raised center 12 median and bordered by raised concrete curbs. The posted speed limit is 40 mph. 13 14 2. Traffic Controls
15 There is a tri- phased traffic signal for all four directions of travel. The left turn lanes, for all four 16 directions of travel, are controlled by a tri- phased left turn traffic signal. 17 18 At the time of this report, all four traffic signals displayed a blinking red traffic light. 19 20 B. Measurements
21 22 All measurements were taken by Deputy Velasquez using the pacing method and are only 23 estimations.
24 25 3. Area of Impact [A.0.I. 1
26 AOl # 1- ( P1 vs P2)
27 39 ft Forth of SCL of Huntington Drive
28 18 ft West of ECL of Buena Vista Street
29 30 C. Physical Evidence
31 32 1. Skid Marks
33 done
34 2. Debris
35 Broken headlights and broken vehicle parts around A0I# 1 belonging to P1 and P2. 36 PREPARER- 8 NAME AND ID NUMBER DATE REVIFWER= S NAME DATE Velasquez, O. # 606776 1 03/ 08/ 2024
C; fTP s—U=- Pdr

Page 46 of 367 ends

STATE OF CALIFORNIA

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
INJURED 1 WITNESS 1 PASSENGERS Page 3 or 4
z.. nr eu J ruuy, a L
DA- MOFCRASH IMO. DAY YEAR)
03/0812024
TIMEJ24M
1027
NCIO0
1900

OFFICER RI NUMBER
606776 924- 02307- 0541- 471

YSTNESS
ONLY

PASSENOER
ONLY
AGE 8E%
EXTENT OF INJURY t" V ONE) INJURED WAS (" X" ONE) PARTY SEAT AIR WETY BAG
FATAL IEQrI)P. EJECTED B) JURYSUSPECTED SERIOUS
INJURY

SUSPECTED MINOR
INJURY

POSSIBLE
INJURY ORNER PRSS. PEER BICYCLIST OIIIER OPFR. UMB POS. 44 1 F El I0 2
1 M G D NAM
I D. O. B, I ADDRESS Onyf
Ko 10712611979 / 2 191789 TELEPliONB
626)
ONLY) TRANSPORTED BY: FALCK
Ambulance # 6406 EMS

RUN NUMBER CF
2403080451 7Aia
N ro: USC
Arcardia DESCRIBE
INJURIES Engine
44, Captain Surne, evaluated for complain of pain to left hip area. VICTIM OF VIOLENT CRIME NOTIFIED f
1 24 M NAMEIO,
O.B.IAOOR' ESSJuan
Jose Perez Gonzalez 101-13- Street, SA-2176

INJURED
:

EMS RUN NUMBER TAKEN TO: OV=N0e INAMES VICTIM

OF VIOLENT CRIME
NOTIFIED RAME lO.OJ3.
1ADURESS TELEPHONE ONJUUD ONLY) TRANSPORTED BY:

EMS RUNNUMBER TAKENTO: DESCRIBE INJURIES VICTIM OF
V10LOW CRIME
NOTIFIED NAME 1O.O.

B.IADDRESS TELEPHONE ONJURED ONLY) TRANSPORTED BY:

EMS RUN NUMBER TAKEN TO: OESCIM INJURIES VICTIM OF

VIOLENT CRIME
NOMFIEO NAME 1D.O.B.

IADDRESS TELEPHONE ONAUREO ONLY) TRANSPORTED BY:

EMS RUN NUMBER TAKEN TO: DESCRIBE rNJMES VICTIM OF

VIOLENT CRIME
NOTTFIEO NAMEIO.Qa.IAODRESS

TELEPHONE ONJURED ONLY) TRANSPORTED
BY:

EMS RUN NUMBER TAKEN Ttl: DESCRIBE INJURIES VICTIM OF

VIOLENT CRIME
NOTIFIED PREPARERS NAME Veiasquez, 0.
10 NUMBER
MO. 606776
03f0iiI2024 PAY YEAR

REVIEWER' S
NAME MO. DAY YEAR AnIntematlanallyAccredited Agency ueauvyI^ reVleuscmuans s,sp.6
qpamv,vui

Page 47 of 367 ends

STATE OF CALIFORNIA

DEPARTMENT OF CALIFORNIA HIGH WAY PATROL

TRAFFIC CRASH CODING
nuo C= C n..,,., i Toeriol nDn Page 2 of 16 DATE
OI= CRASH ( MO. DAY YEAR] 03/
08/ 2024 TIME (
24m) 10:
27 NC1014
1900
0FF1CFR
ID606776
NUMBER
924-
02307- 0541- 471 PROPERTY
OSM rKS NAME 74EKSADDRESS
NOTIFIED ©
PERSON
SAMEAsoVM. RTa- UHONENUMBER METHOD
DA OF NOTIFICATION ( MARK ALL THATAPPLl7 LOGANCIDENT NUMBER IN PERSON EIPHONE DISPATCH CHP4U TEM- OM6 DESCRIPTION OF

DAMAGE SEATING POSIT
IC?NiTOs- STANDARD
SEAT9- STANDARD 10- REAROCC.
7RK, VAN, I2
3 STATION WAGON, ETC.- 45
6 7 8
9 11- POSITION UNKNOWN' 10DOTHER' SAFETY EQUIPMENT

OCCUPANTS CHILD

RESTRAINT A-NONEINVEHICLE
Q - IN VEHICLE USED B"UNKNOWN
R- INVEHICLE NOT USED C-LAP 13ELr

USED S- IN VEHICLE USE UNKNOWN D-LAP BELT

NOT USED T-INVEHICLE IMPROPER USE E- SHOULDER HARNESS USED

U- NONE IN VEHICLE F - SHOULDER HARNESS NOT
USED G ^ LAP f SHOULDER
HARNESS USED b6a IEtCYCLE - HELMET H _ LAP 1 SHOULDER

HARNESS NOT USED DRIVER PASSENGER J -PASSIVE RESTRAINT ME V - NO X - NO K^ PASSIVE RESTRAINT NOT

USED W-YES Y-YES P - NOT REQUIRED AIR

BAG B - UNKNOWN
L-AIR

BAG DEPLOYED

M- AIR BAG NOT

DEPLOYED N-OTHER P-NOT

REQUIRED INATTENTION

CODES A - CELL

PHONE HANDHELD
a- CELL PHONE HANDEFREE
C- ELECTRONIC EQUIPMENT DRADIO CD

E- SMOKING F- EATING

G - CHILDREN

H - ANIMALS

I - PERSONAL

HYGIENE J -

RCAOING K-OTHER
EJECTEDFRDAAVlWFIICLE Q -

NOT EJECTED
1 -
FULLY EJECTED 2 -
PARTIALLY EJECTED 3-

UNKNOWN ITEMS MARKED

BELOW FOLLOWED
BY AN ASTERISK (-)SHOULD BE EXPLAINED IN THE NARRATIVE. PRIMARY CRASH FACTOR LIST

NUMBER OF PARTY
AT FAULT TRAFFIC CONTROL DEVICES 1
2131 VEHICLE AUTOMATION LEVEL 11213 MOVEMENT PRECEDING CRASH 1A CW5E0.Tl°° MCUTen: - mo
21453( C) CVC m

OS A CONTROLSFCTIONING UN A
SAELEVEL-0A STOPPED G CONTROLS NOT FUNCTIONING'
I8SAE LEVEL1
Vf 0 PROCEED( NGSTRAIGHT B OTHER IMPROPER DRIVING':

C CONTROLS OBSCURED C SAE LEVEL - 2

C RAN OFF ROAD D NO CONTROLS PRESENT
I FACTOR' DSAELEVEL- 3D NIAKINGRIGHTTURN C OTHER THAN DRIVER

TYPE OF CRASH E
SAE LEVEL -4 E MAKING LEFT TURN D UNKNOWN' A HEADON F SAE LEVEL- 6

F MAKING UTURN B SHMSWIPE G UNKNOWN'
G BACKING C REAR END 2

VEHICLE AUTOMATION ENGAGED H SLOWING ISTOPPING
WEATHER PURK 9 TO
2fTENS) D BROADSIDE I PASSING OTHER VEHICLE A CLEAR 8CLOUDY E HIF

OBJECT F
OVERTURNED fA

NO AUTOMATION

B DRIVERASSISTANCE J CHANGING

LANES K

PARKING MANEUVER C

RAINING IS VEHICLEIPEDESTRIAN
C PAKngt. AUTOMATION L
ENTERING TRAFFIC fl SNOWING H OTHER"
D CONOMONALAUTOMATION M OTHER UNSAFE TURNING FOG IVISIBILITY FT.

MOTOR Ve; HICLE INVOLVED WITH MARK iTO 2ITEMS)

E HIGH AUTOMATION N

XING INTO OPPOSING LANE F OTHER, FFULL
AUTOMATION 10 PAROO GWIND A NONCOLLISION

G LINKNOWNN IP MERGING LIGHTINGB PEDESTRIAN Q TRAVELING

WRONG WAY A DAYLIGHT C OTHER
MOTOR VEHICLE Iya7 OTHER ASSOCIATED FACTOR( S) MARK 1T021TEMS) R OTHER': DUSK. pAWN

D MDTDR
VEHICLE ON OTHER ROADWAY LANE SPLhi7ING C DARK- STREETLI a, E PARKED MOTOR VEHICLE A cvcaectcCNvwuTlCx c1rEo AYES L]NO y 6 q a7
DRUG- BOBRIEW- PHYSICAL 1W} ARKALLTNATAPPL1 D DARKTRAIN LIGHTS
E
NOT
DARKPUNCTICNING' G BICYCLE G
STRa ET NDSTREETLIGHTS F
cvcs
cn° NvnuTloc cao
5 NO A HAD
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Item #19.E.

Date: June 12, 2024
To: Honorable Mayor and Members of the City Council
From: Theresa Olivares, Assistant City Manager
Issue: Request to Conduct Fireworks Sales – Joseph "Pepe" Miranda Sports Scholarship & Grant Foundation; Columbus Club - Knights of Columbus #5650; and Irwindale Sister City Association
City Manager's Recommendation:

Approve the requests of the following non-profit organizations / corporations / associations that meet the criteria established by the Irwindale Municipal Code to conduct fireworks sales, subject to compliance with all City, County and State regulations: Joseph "Pepe" Miranda Sports Scholarship & Grant Foundation; Columbus Club - Knights of Columbus #5650; and Irwindale Sister City Association.

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer

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Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

Fireworks sales are permitted by non-profit organizations, corporations, or associations, (1) organized primarily for veteran, patriotic, welfare, civic betterment, religious or charitable purposes, (2) with the principal and permanent meeting place, office, or place of worship within the city, (3) established and organized within the City of Irwindale for a minimum period of one year (Chapter 8.16 of the Irwindale Municipal Code). This activity is a primary source of funds for these organizations and allows them to provide assistance to the community throughout the year.

The Joseph "Pepe" Miranda Sports Scholarship & Grant Foundation; Columbus Club - Knights of Columbus #5650; and Irwindale Sister City Association have submitted applications for fireworks sales.

The Joseph “Pepe” Miranda Sports Scholarship & Grant Foundation is qualified to sell fireworks because they provide scholarships and grants to qualified residents of the City of Irwindale who are in pursuit of higher learning and self-worth; the Columbus Club - Knights of Columbus #5650 is qualified to sell fireworks because of their commitment to the exemplification of charity, unity, fraternity, and patriotism; and the Irwindale Sister City Association is qualified to sell fireworks because they have been organized for the purpose of enhancing and informing future residents of the cultural and heritage connections with a community in the Republic of Mexico. Each organization has (1) been established in the City for a minimum period of one year, continuously, preceding the filing of their application for permit and (2) been conducting their meetings in Irwindale.

The organizations have provided the required documentation and refundable deposit. A copy of the application forms submitted by Joseph “Pepe” Miranda Sports Scholarship and Grant Foundation, Columbus Club, and the Irwindale Sister City Association are attached hereto. Confidential documentation (e.g., sales tax information) is on file in the office of the Chief Deputy City Clerk.

Applications require the exact location of the stand, as proposed. The Joseph “Pepe” Miranda Sports Scholarship and Grant Foundation has proposed its stand to be located at 5116 Irwindale Avenue; the Columbus Club has proposed its stand to be at 16025 Cypress Street; and the Irwindale Sister City Association has proposed its stand to be located at 16000-16030 Arrow Highway.

Pursuant to Section 8.16.060 of the Irwindale Municipal Code, “All applications for fireworks stands shall be referred to the city council for approval, conditional approval or denial. The city council shall deny any fireworks stand permit if it finds that the public interest or safety is, or would be, jeopardized by the issuance thereof. The decision of the council shall, in all cases, be final and conclusive.” Here, based on staff’s review, there are no public interest or safety reasons that have been identified which would warrant denial of the applications. Accordingly, staff recommends approval of the applications for fireworks sales.

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Fiscal Impact:

A $50 refundable security deposit is paid by the organizations when the application is filed. Upon final inspection by the Chief of Police, the deposit is refunded to the organization.

Attachments:

1. Joseph Pepe Miranda Sports and Scholarship Grant Foundation

2. Columbus Club

3. Irwindale Sister City Association

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Item #19.F.

Date: June 12, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: 2nd Reading - Ordinance No. 777
City Manager's Recommendation:

That the City Council adopt Ordinance No. 777 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF IRWINDALE REPEALING CHAPTERS 2.28 (PARKS & RECREATION COMMISSION), 2.32 (PLANNING COMMISSION), 2.56 (SENIOR CITIZEN COMMISSION), AND 2.60 (YOUTH COMMISSION) AND ADOPTING CHAPTER 2.30 (CITY COMMISSIONS) WITHIN TITLE 2 (ADMINISTRATION AND

PERSONNEL) OF THE IRWINDALE MUNICIPAL CODE TO CONSOLIDATE AND ESTABLISH UNIFORMITY AMONG ALL BOARDS AND COMMISSIONS ESTABLISHED BY THE CITY OF IRWINDALE".

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer

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Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

The City of Irwindale has four (4) boards and commissions: Parks & Recreation, Planning, Senior Citizen and Youth. The policies and procedures governing these commissions are found in the Irwindale Municipal Code (IMC) within Title 2 (Administration and Personnel) in four (4) separate chapters, one for each commission. Staff has reviewed each existing chapter of the IMC related to Boards and Commissions, and has consolidated them into one cohesive ordinance. Proposed Ordinance No. 777 would establish uniformity among the Boards and Commissions so that the procedures and processes of each commission are easier for the residents, staff, and City officials to understand and administer.

Ordinance No. 777 would:
• Consolidate the current four chapters into a new, single chapter of the IMC related to Boards and Commissions
• Identify the purpose and duties of each Board and Commission • Establish the number of members for each Board and Commission • Clarify eligibility requirements
• Designate conditions of appointment for commissioners (Irwindale resident, registered voter, age for Senior & Youth, etc)
• Specify excused and unexcused absences
• Provide the roles and responsibilities of the Chair and Vice Chair At the meeting of May 22, 2024, the City Council introduced Ordinance No. 777 for first reading. It would now be appropriate for the City Council to adopt the ordinance on second reading.

Fiscal Impact:

None
Attachments:

1. Ordinance No. 777

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01005.0001/973450.7
ORDINANCE NO. 777

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
IRWINDALE REPEALING CHAPTERS 2.28 (PARKS &
RECREATION COMMISSION, 2.32 (PLANNING
COMMISSION), 2.56 (SENIOR CITIZEN COMMISSION),
AND 2.60 (YOUTH COMMISSION) AND ADOPTING
CHAPTER 2.30 (CITY COMMISSIONS) WITHIN TITLE 2
(ADMINISTRATION AND PERSONNEL) OF THE

IRWINDALE MUNICIPAL CODE TO CONSOLIDATE AND

ESTABLISH UNIFORMITY AMONG ALL BOARDS AND

COMMISSIONS ESTABLISHED BY THE CITY OF

IRWINDALE
WHEREAS, the City of Irwindale has four boards and commissions to the City Council; and
WHEREAS, each board and commission is governed by its own set of procedures or processes in separate sections of the Irwindale Municipal Code; and WHEREAS, the City Council desires to consolidate each of these sections, which are sometimes inconsistent, and establish uniformity so that the procedures and processes of each commission are easier for the public, staff, and City officials to understand and administer.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF IRWINDALE DOES ORDAIN:

SECTION 1. The City Council finds that the above recitals are true and correct and are incorporated herein by reference.

SECTION 2. Chapter 2.28 (Parks & Recreation Commission) of Title 2 (Administration and Personnel) of the Irwindale Municipal Code is hereby repealed in its entirety.

SECTION 3. Chapter 2.32 (Planning Commission) of Title 2 (Administration and Personnel) of the Irwindale Municipal Code is hereby repealed in its entirety.

SECTION 4. Chapter 2.56 (Senior Citizen Commission) of Title 2 (Administration and Personnel) of the Irwindale Municipal Code is hereby repealed in its entirety.

SECTION 5. Chapter 2.60 (Youth Commission) of Title 2 (Administration and Personnel) of the Irwindale Municipal Code is hereby repealed in its entirety.

SECTION 6. The City Council hereby adopts Chapter 2.30 (City Boards and Commissions) of Title 2 (Administration and Personnel) of the Irwindale Municipal Code in its entirety as follows:

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“Chapter 2.30

CITY BOARDS AND COMMISSIONS

2.30.010 Establishment of City Boards and Commissions

2.30.020 Purpose & Duties of Each City Board and Commission

2.30.030 Membership

2.30.040 Eligibility

2.30.050 Appointment Process

2.30.060 Conditions of Appointment

2.30.070 Term of Office

2.30.080 Removal

2.30.090 Vacation of Position Due to Multiple Absences

2.30.100 Officers

2.30.110 Meetings

2.30.120 Rules and Regulations

2.30.130 Staff Support

2.30.140 Compensation
Section 2.30.010 Establishment of City Boards and Commissions The following City boards and commissions are hereby created and established under this Chapter:
(1) The Irwindale Parks and Recreation Commission; and
(2) The Irwindale Planning Commission; and
(3) The Irwindale Senior Citizen Commission; and
(4) The Irwindale Youth Commission.

Section 2.30.020 Purpose and Duties of Each City Board and Commission (1) The Parks & Recreation Commission shall have the power and duty to:
(A) Act in advisory capacity to the city council in all matters pertaining to parks & community recreation;
(B) Assist the city council and city manager, or his/her designee, in the planning of parks & recreation programs for the inhabitants of the city, promote and stimulate public interest therein, and solicit cooperation of

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01005.0001/973450.7
school authorities and other public and private agencies interested therein;
(C)Assist and make recommendations to the city council and city manager, or his/her designee for the implementation and enforcement of all ordinances of the city relating to parks and recreation; (D)Consider the annual budget for parks and recreation during the process of its preparation and make recommendations with respect thereto to the city council and city manager, or his/her designee; (E) Perform such other duties not inconsistent with this chapter as may be prescribed by the city council.
(2) The Planning Commission shall have the power and duty to:
(A) Perform the duties and exercise all the rights, powers, and privileges specified and provided for in this chapter and by state law; (B) Make advisory decisions and recommendations to the city council in the legislative matters of amending zone boundaries or use classifications or other matters established by any ordinance of the city and state law. (3) The Senior Citizen Commission shall have the power and duty to:
(A) Act in an advisory capacity to the city council and city manager, or his/her designee in all matters pertaining to the senior citizens of the community;
(B) Assist the city council and city manager, or his/her designee, in the planning of senior citizen programs for residents of the city, promote and stimulate public interest therein, and solicit the cooperation of public and private agencies interested therein;
(C)Assist and make recommendations to the city council and city manager, or his/her designee, for the implementation and enforcement of all ordinances and programs of the city relating to the city’s senior citizens; (D)Consider the annual budget for senior citizen programs during the process of its preparation and make recommendations with respect thereto to the city council and city manager, or his/her designee; (E) Perform such other duties not inconsistent with this ordinance as may be prescribed by the city council.

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(4) The Youth Commission shall have the power and duty to:
(A) Act in an advisory capacity to the parks and recreation department in all matters pertaining to the youth of the community;
(B) Assist the parks and recreation department staff in the planning of youth programs for residents of the city, promote and stimulate public interest therein, and solicit the cooperation of school authorities and other public and private agencies interested therein;
(C)Assist and make recommendations to the parks and recreation department for the implementation and enforcement of all ordinances and programs of the city relating to the city’s youth;
(D)Perform other such duties not inconsistent with this ordinance as may be prescribed by the city council.

Section 2.30.030 Membership
Each board and commission established by this chapter 2.30 shall be comprised of five voting members appointed by the City Council, as set forth in Section 2.30.050.

Section 2.30.040 Eligibility
(1) The following requirements for eligibility shall apply to all boards and commissions established by the Chapter except as otherwise specified in this Chapter:
(A) Each member is required to be a resident of the City of Irwindale; (B) Except for members of the Youth Commission, each member shall be at least 18 years old;
(C)Except for members of the Youth Commission, each member shall be a registered, qualified voter of the City of Irwindale;
(D)No person who holds office in the city government or who is employed by the city shall be appointed to any board or commission; (E) During the term of appointment, if such appointed member ceases to reside within the city, the appointment of such member shall be deemed to have been terminated.

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(2) The following additional eligibility requirements shall apply with respect to the following boards and commissions:
(A) With respect to the Senior Citizen Commission, each member shall also be:
(i) At least 50 years of age.
(B) With respect to the Youth Commission, each member shall also be:
(i) A high school student grade ten through twelve, maintaining a grade point average of 2.5 or higher with proof to be presented at the time of application and to be verified at the close of each school year.

Section 2.30.050 Appointment
(1) Each member of a City board or commission shall be nominated to fill a position on the commission. The first nomination to fill a vacancy shall be made by the mayor. If the first nominee fails to receive three affirmative votes of the city council, subsequent nominations may be made by any member of the city council, excluding the mayor. In the event no nominee receives three affirmative votes, after all members of the city council have made a nomination, the mayor may then make another nomination, followed by all members of the city council.

Nominations shall continue to be made in such order (mayor first, remaining councilmembers next) until a nominee is approved by three affirmative votes. The first nominee to be approved by not less than three members of the city council evidenced by a resolution duly introduced and passed by not less than three affirmative votes thereon shall be appointed to the commission. (2) Pursuant to this Chapter and Government Code Sections 54974 and 65100 through 65101, the following procedures shall be employed in filling vacancies on the boards and commissions:
(A) The city clerk shall prepare a list of all regular and ongoing citizen boards and commissions and committees, which are appointed by the city council, on or before December 31st of each year.
(B) If vacancies occur otherwise than by expiration of the term, the vacancy shall be filled by appointment to the unexpired term in the same fashion as the original appointment of members.
(C)Whenever a vacancy occurs, the city clerk shall post notice within twenty days. Final appointment shall not be made by the city council for at least ten days after the posting of notice.

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(3) Notwithstanding subsection (2) of this subsection, the city council may, if it finds that an emergency exists, fill the unscheduled vacancy immediately. Such emergency appointments shall be made by the majority of the city council. A person appointed to fill the vacancy shall serve only on an acting basis until the final appointment is made pursuant to this section.
(4) Members of any board or commission shall notify the city clerk of their declared vacancy pursuant to the provisions of this code or state law. The city clerk shall in turn advise the city council of such notifications.
(5) The city council may provide by resolution any additional procedures necessary for appointments.

Section 2.30.060 Conditions of Appointment
(1) All board and commission members shall comply with the following:
(A) All members of boards and commissions shall take an oath of office administered by the mayor or city clerk.
(B) All members shall complete ethics training within 60 days upon assuming office and every two years thereafter as required under Government Code Section 53235, as amended.
(C) Members of the Planning Commission shall file with the city clerk a statement of economic interest set forth by the Fair Political Practices Commission upon assuming office, leaving office, and on an annual basis to the extent of the Irwindale conflict of interest code defined for the Planning Commission.

Section 2.30.070 Term of Office
(1) The following terms of office shall apply, except as otherwise specified in this Chapter:
(A) For the Parks and Recreation and Senior Citizen Commissions, members appointed shall serve staggered terms of three (3) years. (B) For the Planning Commission, members appointed shall serve staggered terms of four (4) years.
(2) Each appointment shall expire on December 31st of the year of expiration of the individual member’s term. However, after the expiration of a term, a member may continue to serve until the member’s successor qualifies and is appointed by the City Council. In such case that the successor’s term does not

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01005.0001/973450.7
commence on January 1st, the successor shall not be entitled to any additional time to be added to his or her term.
(3) The following additional requirements shall apply with respect to the following boards and commissions:
(A) With respect to the Youth Commission:
(i) Each member shall be nominated and appointed to fill a position at the first regular meeting of the city council in October of each year, pursuant to the procedures for appointment outlined in Section

2.30.050.
(ii) Members appointed shall serve for staggered terms of two (2) years, terminating at 12:01 a.m. on the date of the second regular city council meeting held in September of the year of expiration of the term, or, if not, by September 30 of that year.

Section 2.30.080 Removal
Board or commission members may be removed with or without cause, by a majority vote of the city council at any time. No prior notice needs to be given to any commissioner that the city council intends to take such action nor does the city council need to provide any statement of its reasons for taking such action.

Section 2.30.090 Vacation of Position Due to Multiple Absences (1) It shall be the obligation of board and commission members to attend all meetings, whether regular or special, except for good cause such as illness, family emergency, or schedule conflicts.
(2) Unexcused absence from a majority portion of three successive regular meetings shall be deemed a resignation.
(3) If a board or commission member knows he or she will be unable to attend a meeting of the board or commission, the member, or his / her designee must notify the Director who oversees the respective commission or the Secretary/Clerk of the Board prior to the time established for commencement of the meeting. The member, or his/her designee, must generally provide an explanation for his or her absence. At the beginning of the board or commission meeting, Director of the commission or the Secretary/Clerk of the Board shall inform the commission of the reason for the absence of any commissioner, and the commission shall determine whether such absence is excused or unexcused.

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01005.0001/973450.7
(4) The following circumstances shall automatically be deemed an unexcused absence:
(A) Failure by any board or commission member, or his/her designee to notify the Director who oversees the respective commission or the Secretary / Clerk of the Board prior to the time established for commencement of the meeting of the member’s absence.

Section 2.30.100 Officers
(1) As soon as practicable following the first of January of each year, the board or commission shall elect from the appointive members a chairperson and vice chairperson to serve as such at the pleasure of the commission. (2) The chairperson and vice chairperson may serve successive terms. (3) Duties of Chairperson:
(A) The chairperson shall preside at all regular and special meetings of the board or commission
(B) The chairperson shall perform other such duties as established by this chapter, as designated by the majority of the board or commission and as are normally incident to such office.
(4) Duties of Vice Chairperson:
(A) The vice chair person shall perform the duties of the chairperson during the chairperson’s absence or otherwise when needed.
(5) The following additional requirements shall apply with respect to the following boards and commissions:
(A) With respect to the Youth Commission:
(i) At the first youth commission meeting following the meeting at which appointments are made by the city council, the commission shall elect from the appointive members a chairperson and vice chairperson to serve as such at the pleasure of the commission.

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Section 2.30.110 Meetings
(1) The boards and commissions shall hold regular meetings at least once a month at such time or times as it prescribes and may hold such special meetings as it may desire, in accordance with the Brown Act.
(2) The following additional requirements shall apply with respect to the following boards and commissions:
(A) With respect to the Planning Commission:
(i) There shall be only one regular meeting of the planning commission during each calendar month, which shall be held at the time fixed by resolution of the planning commission. In the event such meeting date falls on a holiday, said regular meeting shall be held at the same hour as the regular meeting but on the next succeeding day which is not a holiday. Any such regular meeting may be adjourned from time to time.

Section 2.30.120 Rules and Regulations
(1) All commissions established by this Chapter 2.30 are declared to be subject to the provisions of the Ralph M. Brown Act contained in the California Government Code or any amendments thereto, adhering to open meetings with public comment.
(2) A majority of the members shall constitute a quorum for the purpose of transacting the business of the commission.
(3) The Planning Commission shall adopt rules for the transaction of business and shall keep a public record of its resolutions, transactions, findings and determinations.
(4) Additional rules and regulations may be adopted by resolution of the city council.

Section 2.30.130 Staff Support
The city manager shall provide staff support for the facilitation of meetings, preparation and distribution of the agenda and minutes, and for each board and commission to carry out its duties and powers.

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Section 2.30.140 Compensation and Expenses
(1) Each member of the Parks and Recreation commission shall receive the sum of one hundred seventy-five dollars for each regular meeting of the parks and recreation commission actually attended by each such commissioner, not to exceed a maximum of one hundred seventy-five dollars per month. (2) Each member of the Planning Commission shall receive the sum of two hundred dollars for each regular meeting of the Planning Commission actually attended by each such commissioner, not to exceed a maximum of two hundred dollars per month.
(3) Each commissioner may receive reasonable travel, subsistence, lodging and incidental expenses incurred for attendance at conferences and actual and necessary expenses incurred by commissioners in the performance of their official duties. All expense reimbursements shall be made in accordance with policies and procedures established therefor by the city council and shall be approved by the city council.
(4) The following additional requirements shall apply with respect to the following boards and commissions:
(A) With respect to the Senior Citizen Commission:
(i) Each member of the Senior Citizen Commission shall receive the sum of one hundred dollars for each regular meeting of the senior citizen commission actually attended by each such
commissioner, not to exceed a maximum of one hundred dollars per month. The commissioners shall not be entitled to any additional compensation or benefits of any kind or reimbursement of any expenses beyond such one hundred dollar monthly sum. (B) With respect to the Youth Commission:
(i) Members of the Youth Commission shall serve without compensation but shall be reimbursed for any necessary
traveling expenses and other expenses incurred on official duty when such expenses have been authorized by the city council.” SECTION 7. If any section, subsection, sentence, clause or phrase of this ordinance is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance, and each section,

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01005.0001/973450.7
subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared unconstitutional due to the writs of mandate issued by the Court.

SECTION 8. The Mayor shall sign this Ordinance and the Chief Deputy City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be published and posted according to law. This Ordinance shall take effect 30 days after its final passage
PASSED, APPROVED, AND ADOPTED this ____day of _______ 2024. ___________________________________
Albert F. Ambriz, Mayor
ATTEST:
_________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

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01005.0001/973450.7
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I, Laura M. Nieto, Chief Deputy City Clerk of the City of Irwindale, California do hereby certify that the foregoing Ordinance No. 777 was introduced at a regular meeting of the City Council of the City of Irwindale held on the 22nd day of May 2024, and was duly passed at a regular meeting of the City Council of the City of Irwindale held on the 12th day of June 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
_________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

AFFIDAVIT OF POSTING
I, Laura M. Nieto, Chief Deputy City Clerk, certify that I caused a copy of Ordinance No. 777, adopted by the City Council of the City of Irwindale at its regular meeting held _____________ to be posted at the City Hall, Library, and Post Office on _________________. ___________________________ Dated:

Laura M. Nieto, MMC
Chief Deputy City Clerk

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Item #19.G.

Date: June 12, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: November 5, 2024 General Municipal Election – Adoption of Resolution City Manager's Recommendation:

Adopt Resolution No. 2024-25-3502 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, (1) CALLING FOR AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE CHARTER; (2) REQUESTING CONSOLIDATION OF SUCH ELECTION WITH THE COUNTY OF LOS ANGELES WITH ANY AND ALL ELECTIONS HELD ON SUCH DATE; (3) REQUESTING THE

COUNTY OF LOS ANGELES TO PROVIDE SPECIFIC ELECTION ADMINISTRATION SERVICES FOR SUCH ELECTION; (4) ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE FOR SUCH ELECTION REGARDING CANDIDATE STATEMENTS; AND (5) PROVIDING FOR THE DETERMINATION OF TIE VOTES BY LOT UNLESS THE CITY COUNCIL ADOPTS THE PROVISIONS OF ELECTIONS CODE SECTION 15651 (b) PRIOR TO THE CONDUCT OF THE ELECTION RESULTING IN THE TIE VOTE” reading by title only and waiving further reading thereof.

Administrative Action:
>>>>
Submitted by:

Theresa Olivares, Assistant City Manager
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Reviewed by:

Adrian R. Guerra, City Attorney

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Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

On March 8, 2017, the City Council adopted Ordinance No. 711 thereby changing the City’s General Municipal Election date from November of odd numbered years as a stand-alone (City-conducted) election to November of even numbered years as a consolidated (County-conducted) election. As a routine matter, prior to all General Municipal Elections, certain actions must be taken to begin the process for a city to conduct an election.

The City Council has previously adopted multiple resolutions related to the conduct of the General Municipal Election. In an effort to streamline the amount of paperwork to be transmitted to the County, Resolution No. 2024-25-3502 requests the following actions:

1. Calling for and giving notice of a General Municipal Election to be held on Tuesday, November 5, 2024;

2. Requests consolidation of such election with the County of Los Angeles with any and all elections held on such date, as well as City reimbursement to the County for costs incurred by reason of this consolidation;

3. Requests the County of Los Angeles to provide specific election administration services for such election, including canvassing the returns;

4. Adopts regulations for candidates for elective office for such election regarding candidate statements;

5. Provides for the determination of tie votes by lot unless the City Council adopts provisions of Elections Code Section 15651(b) prior to the conduct of the election resulting in a tie vote.

New for the November 5, 2024 General Election is a provision which would authorize the preparation of candidate statements for nonpartisan elective office for the purpose of electronic distribution.

Statements prepared pursuant to this provision shall be posted on the website of the County Elections Official and candidates shall provide payment of the requisite fee. Candidates will continue to have the option to have a candidate statement printed in the sample ballot and pay in advance their estimated pro rata share of the actual costs.

Fiscal Impact:

Funds have been included in the FY 2024-25 budget for the costs associated with the November 5, 2024 election.

Attachments:

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1. Proposed Resolution No. 2024-25-3502

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Resolution No. 2024-25-3502

Page 1 ends

RESOLUTION NO. 2024-25-3502

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, (1) CALLING FOR AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE CHARTER; (2) REQUESTING CONSOLIDATION OF SUCH ELECTION WITH THE COUNTY OF LOS ANGELES WITH ANY AND ALL ELECTIONS HELD ON SUCH DATE; (3)

REQUESTING THE COUNTY OF LOS ANGELES TO PROVIDE SPECIFIC ELECTION ADMINISTRATION SERVICES FOR SUCH ELECTION; (4) ADOPTING

REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE FOR SUCH ELECTION REGARDING CANDIDATE STATEMENTS; AND (5) PROVIDING FOR THE

DETERMINATION OF TIE VOTES BY LOT UNLESS THE CITY COUNCIL ADOPTS THE PROVISIONS OF ELECTIONS CODE SECTION 15651 (b) PRIOR TO THE

CONDUCT OF THE ELECTION RESULTING IN THE TIE VOTE
WHEREAS, under the provisions of the Irwindale City Charter, a General Municipal Election shall be held on November 5, 2024, for the election of Municipal Officers; and
WHEREAS, it is desirable that the City’s November 5, 2024 General Municipal Election be consolidated with any and all elections to be administered by Los Angeles County (the “County”) on the same date and that the City have the same precincts, polling stations, and election officers within the City for such election; and WHEREAS, the City Council wishes for the Office of the RegistrarRecorder/County Clerk for the County (the “Registrar”) to canvass the returns of the City’s November 5, 2024 General Municipal Election; and
WHEREAS, the City seeks the provision of election services from the Registrar relating to the conduct of the City’s November 5, 2024 General Municipal Election; and WHEREAS, the City Council approves the printing of the General Municipal Election information for the election to be held on Tuesday, November 5, 2024 in the languages requiring translation pursuant to the Voting Rights Act of 1965 and other legal provisions; and
WHEREAS, Elections Code Section 13307 provides that the City may adopt regulations pertaining to the recovery of certain costs associated with the printing, handling, translation, and mailing of candidate statements as filed with the elections officer; and
WHEREAS, the City shall compensate the County for all necessary expenses incurred by the Registrar in performing election services for the City; and

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Resolution No. 2024-25-3502

Page 2 ends

WHEREAS, tie votes shall be determined by lot unless the City Council adopts provisions of Elections Code Section 15651(b) prior to the conduct of the election resulting in a tie vote.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF IRWINDALE,

CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That pursuant to the requirements of the Irwindale City Charter, there is called and ordered to be held in the City of Irwindale California, on Tuesday, November 5, 2024, a General Municipal Election for the purpose of electing three (3) Members of the City Council for the full term of four years.

SECTION 2. That pursuant to the requirements of Elections Code section 10403, it is respectfully requested that the Board of Supervisors of the County consent and agree to the consolidation of the City’s General Municipal Election on Tuesday, November 5, 2024 with the County-administered election of the same date.

SECTION 3. That in connection with the Registrar’s administration of the City’s November 5, 2024 General Municipal Election, the City further requests that the Registrar be authorized and directed to: (a) review and verify Vote By Mail voter applications and signatures; (b) conduct registered voter verifications (including signature verifications) associated with the processing of any proposed General Municipal Election ballot measure; (c) provide the City of Irwindale with the appropriate election precinct data, to the extent required; (d) make available to the City of Irwindale such election facilities, ballot casting equipment and assistance as may be necessary to conduct the election in compliance with state law and the Board of Supervisor’s approval; (e) canvass the election returns: (f) print and supply ballots for the election; (g) mail the City of Irwindale’s sample ballots, including ballot measure question, arguments, rebuttals and impartial analysis; and (h) administer the City of Irwindale’s General Municipal Election in all respects as if it were part and parcel of any other County administered election, implementing all such legally required or customarily employed measures and practices as may be necessary to conduct the election in a timely and legally compliant manner.

SECTION 4. That the City of Irwindale shall reimburse the County for any costs associated with the administration of the City’s November 5, 2024 General Municipal Election.

SECTION 5. That the City hereby consents to have its General Municipal Election on Tuesday, November 5, 2024 consolidated with any and all elections conducted on such date within the County.

SECTION 6. That the ballots to be used at the election shall be in form and content as required by law or as directed by the Registrar to facilitate the consolidation of the City’s November 5, 2024 General Municipal Election with the County-administered election of the same date.

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Resolution No. 2024-25-3502

Page 3 ends

SECTION 7. That the Chief Deputy City Clerk is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter, and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election.

SECTION 8. That vote centers for the election shall be open as required during the identified voting period pursuant to Elections Code sections 4007 and 14401.

SECTION 9. That the City Council authorizes the Chief Deputy City Clerk to administer said election and all reasonable and actual election expenses shall be paid by the City upon presentation of a property submitted bill.

SECTION 10. That pursuant to Section 13307 of the Elections Code, each candidate for elective office to be voted for at the City’s November 5, 2024 General Municipal Election may prepare a candidate statement on a form acceptable to the County Clerk and made available through the Chief Deputy City Clerk.

SECTION 11. That pursuant to Section 13307 (a)(1) of the Elections Code, candidate statements may include the following:
(A) The name, age and occupation of the candidate; and
(B) A brief description of no more than 200 words of the candidate’s education and qualifications as expressed by the candidate himself or herself.

SECTION 12. That pursuant to Elections Code Section 13307 (a)(1), candidate statements shall not include the following:
(A) The party affiliation of the candidate; or
(B) References to membership or activity in partisan political organizations.

SECTION 13. That all prospective candidates should be aware of the holding in Dean v. Superior Court (1998) 62 Cal.App.4th 638, which holds that a statement prepared by a candidate for inclusion in the voters’ pamphlet may not include comments or statements concerning the qualifications (or alleged lack of qualifications) of one’s opponents. Candidates, in an abundance of caution, should avoid making any reference to opponents in their candidate statements. Candidates should seek the advice of private legal counsel if unsure as to whether their candidate statement does or does not comply with applicable law before filing.

SECTION 14. That the candidate statement shall be filed in typewritten form at the Office of the Chief Deputy City Clerk at the time the candidate’s nomination papers are filed. The candidate statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. on the next working day after the close of the nomination period.

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Resolution No. 2024-25-3502

Page 4 ends

SECTION 15. Pursuant to Section 13307(c) of the California Elections Code, the governing body of the City of Irwindale authorizes the preparation of candidate statements for nonpartisan elective office for the purpose of electronic distribution. Candidates will prepare statements for electronic distribution pursuant to Section 13307(a) of the Elections Code. A statement prepared pursuant to this subdivision shall be posted on the internet website of the County Elections Official. Pursuant to Section 13307.7(a) of the Elections Code, candidates shall provide payment of the requisite fee to cover the duties and procedures set forth in Sections 13307(b) and (d) of the Elections Code.

SECTION 16. That subject to any logistical constraints imposed by the Registrar by virtue of consolidation, the Chief Deputy City Clerk shall have translated (from English to other languages as authorized under the Voting Rights Act of 1965 an other legal provisions) and printed in the sample ballot only the candidate statement of those candidates who have properly requested it.

SECTION 17. That no candidate for any elected office of the City shall be permitted to include additional materials in the voters’ pamphlet and sample ballot package.

SECTION 18. That each candidate for any of the offices to be elected at the General Municipal Election to be conducted on November 5, 2024, who files a candidate statement, shall, as a condition of having his or her statement included in the sample ballot, concurrently deposit with the Chief Deputy City Clerk an amount, as reasonably estimated by the City Clerk, to pay in advance his or her estimated pro rata share of the actual costs of printing and handling such candidate statements incurred by the City of Irwindale and/or the County Clerk as a result of providing such service at the time of filing such statement with the Chief Deputy City Clerk. In the event that the amount paid as a deposit by a candidate includes overpayment of actual costs incurred by the City of Irwindale and/or the County Clerk, the Chief Deputy City Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within thirty (30) days following the date of the election.

SECTION 19. That the Chief Deputy City Clerk shall provide each candidate or candidate’s representative a copy of this Resolution at the time nominating petitions are issued.

SECTION 20. That the City Council has determined that the action to be taken in the event of a tie vote is as follows: by lot pursuant to Elections Code Section 15651(a), unless the City Council adopts provisions of Elections Code 15651(b) prior to the conduct of the election resulting in the tie vote.

SECTION 21. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.

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Resolution No. 2024-25-3502

Page 5 ends

SECTION 22. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law.

SECTION 23. That the Chief Deputy City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

SECTION 24. That the Chief Deputy City Clerk is hereby directed to deliver a certified copy of this resolution to the Board of Supervisors of the County of Los Angeles and to transmit an electronic copy to the Board of Supervisors and the RegistrarRecorder/County Clerk.

PASSED, APPROVED, AND ADOPTED this ____ day of June 2024. ___________________________
Albert F. Ambriz, Mayor
ATTEST:
________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I, Laura M. Nieto, Chief Deputy City Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2024-25-3502 was duly adopted by the City Council of the City of Irwindale at a regular meeting thereof held on the 12th day of June 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSTAIN: Councilmembers:

ABSENT: Councilmembers:
_____________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

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Item #19.H.

Date: June 12, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Proposed End-of-Year Closure of City Facilities for 2024 City Manager's Recommendation:

Approve the closure of some City facilities during the period of Monday, December 23, 2024, through and including Sunday, January 5, 2025, and authorize the City Manager to implement said closure.

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager

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Background and Analysis:

For the past sixteen years, the City Council has authorized end-of-year closures for a period of one and one-half to two weeks. The closures have proven to be very successful. Employees have reacted positively to the extended time off, and because this time of year is historically very slow, the City has not received any complaints from the public as a result of the closure.

Staff is proposing a two-week end-of-year closure from Monday, December 23, 2024 through and including Sunday, January 5, 2025. The affected employees will be given the option to use their leave accruals or take time off without pay if they do not have sufficient leave accruals.

There are several reasons to favorably consider this closure:
• The time of year during which staff is recommending a City closure is historically a very slow time in most departments (both internally and externally), so the impact to public services is minimal;
• When an entire City department is closed during this slow period, employees do not face the large black-log of work typically experienced when an employee returns after a vacation; • City closures could result in a savings to the City, as employees will take time off during the closures by using accrued leave which reduces the City’s leave liability; • City closures would result in a modest reduction in utilities, expenses, fuel and supplies consumption;
• City closures would enable employees in one-and two-person departments to take time off at the same time as larger departments without impacting service to the public.

It is proposed that all departments close to the public from Monday, December 23, 2024 through and including Sunday, January 5, 2025, with the exception of the Irwindale Police Department (Records and Administrative staff excluded) and the Irwindale Recreation Department. Staff is proposing that employees be offered the option to use accrued leave (comp time, floating holiday, vacation, or administrative leave) or take the time off with no pay. The holiday schedule for 2024 will require the use of 50 hours of leave during the proposed closure period from Monday, December 23, 2024, through and including Sunday, January 5, 2025. All departments and impacted bargaining units (IMEA and ICEA) have been consulted regarding this potential closure, as the MOU with these bargaining units provides that the City Manager and City Council may authorize the closure after advance notification to all employees, residents, and other stakeholders. The City Manager may authorize, on a case-by-case basis, an employee to work during the closure.

As in previous years, future decisions to close City facilities will be made on a year-to-year basis after consideration on impact to operations and the public, meeting with departments and bargaining units, and at the discretion of the City Manager.

Fiscal Impact:

There would be no additional cost to the City; instead, closure would most likely result in savings to the City as mentioned above relating to utilities, fuel, accrued leave reduction and other operating

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expenses.

Attachments:

None

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Item #19.I.

Date: June 12, 2024
To: Honorable Mayor and Members of the City Council
Honorable Chair and Members of the Successor Agency Board Honorable Chair and Members of the Housing Authority Board Honorable Chair and Members of the Reclamation Authority Board From: Julian A. Miranda, City Manager / Executive Director Issue: Investment Policy Review and Delegation of the Investment Authority (Joint Item with Successor Agency, Housing Authority and Reclamation Authority) City Manager's Recommendation:

It is recommended that the City Council/Successor Agency/Housing Authority/Reclamation Authority adopt Joint Resolution No. 2024-35-3512, SA 2024-36-3513, HA 2024-05-143, and RA 2024-03-042 entitled, “A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, SUCCESSOR

AGENCY BOARD, HOUSING AUTHORITY BOARD, AND RECLAMATION AUTHORITY BOARD REPEALING AND REPLACING RESOLUTION NOS. 2023-92-3470, SA 2023-93-3471, HA 2023-07-138, and RA 2023- 04-039 IN THEIR ENTIRETY, AND ADOPTING A CITY OF IRWINDALE INVESTMENT POLICY, AND

DELEGATING AUTHORITY TO THE CITY TREASURER TO INVEST THE SURPLUS FUNDS OF THE CITY OF

IRWINDALE, IRWINDALE SUCCESSOR AGENCY, IRWINDALE HOUSING AUTHORITY, AND IRWINDALE RECLAMATION AUTHORITY.”
Administrative Action:

Submitted / Prepared by:

Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager / Executive Director
Background and Analysis:

The City Treasurer is required by the State of California Government Code Section 53646, to present to

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the City Council the City’s Investment Policy on an annual basis or when any change is proposed to be made to the policy.

The City of Irwindale’s Investment Policy was last reviewed and approved on December 13, 2023. The City Treasurer has reviewed the current Investment Policy and is recommending appropriate and necessary changes to the overall policy as shown in the legislative format of the attached Exhibit A, Draft City of Irwindale Investment Policy. The updated Investment Policy would be adopted via the proposed resolutions of the City Council, Housing Authority, Reclamation Authority, and Successor Agency.

Additionally, the proposed resolutions would renew the delegation of authority to invest or reinvest funds, or sell or exchange securities, to the City Treasurer for a one-year period pursuant to State of California Government Code Section 53607.

The Investment Policy continues to adhere to the City’s objectives of safety, liquidity and yield, and continues delegating investment authority to the City Treasurer.

The Investment Policy requires that an Investment Report be presented to the City Council/Boardmembers on a quarterly basis, which shall present the status of the City’s current investment portfolio. In accordance with this requirement, an Investment Report is presented to the City Council/Boardmembers on a quarterly basis.

The next Investment Report will be presented to the City Council/Boardmembers at their regularly scheduled meeting on July 24, 2024, and it will list the combined investment portfolio for the City of Irwindale, Successor Agency, Housing Authority, and Reclamation Authority as of the quarter ending June 30, 2024.

Fiscal Impact:

None.

Attachments:

1. Resolution 2024-35-3512 (Joint with SA,HA, & RA) - Investment Policy

2. Investment Policy June 2024

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01005.0007/943190.1 Resolution No. 2023-92-3470
SA 2023-93-3471
HA 2023-07-138
RA 2023-04-039

Page 1 ends

RESOLUTION NO. 2023-92-3470
RESOLUTION NO. SA 2023-93-3471
RESOLUTION NO. HA 2023-07-138
RESOLUTION NO. RA 2023-04-039

A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE,

SUCCESSOR AGENCY BOARD, HOUSING AUTHORITY BOARD,

AND RECLAMATION AUTHORITY BOARD REPEALING AND REPLACING RESOLUTION NOS. 2023-38-3416, SA 2023-39-3417, HA 2023-06-137, and RA 2023- 03-038 IN THEIR ENTIRETY, AND ADOPTING A

CITY OF IRWINDALE INVESTMENT POLICY, AND DELEGATING AUTHORITY TO

THE CITY TREASURER TO INVEST THE SURPLUS FUNDS OF THE

CITY OF IRWINDALE, IRWINDALE SUCCESSOR AGENCY, IRWINDALE HOUSING

AUTHORITY, AND IRWINDALE RECLAMATION AUTHORITY
WHEREAS, Section 708 of the Charter of the City of Irwindale established the office of the City Treasurer and imposes duties upon the City Treasurer under state and local law, including the custody of all City funds; and
WHEREAS, Section 53646 of the State of California Government Code requires that the City Treasurer render annually to the City Council a statement of investment policy for consideration at a public meeting; and
WHEREAS, Government Code section 53646 also requires that any change in the investment policy shall also be reviewed and approved at a public meeting; and WHEREAS, the City Treasurer, after review of the City of Irwindale Investment Policy (“Investment Policy”), is proposing appropriate and necessary changes to overall policy; and WHEREAS, the Investment Policy was presented by the City Treasurer as a joint item to the City Council, and Boards of the Successor Agency, Housing Authority, and Reclamation Authority at the public meeting held on December 13, 2023; and WHEREAS, Investment Policy Resolution Numbers 2023-38-3416, SA 2023-39- 3417, HA 2023-06-137, and RA 2023-03-038 are proposed to be repealed and replaced in their entirety with an updated Investment Policy and corresponding Resolution Numbers 2023-92-3470, SA 2023-93-3471, HA 2023-07-138, and RA 2023-04-039; and WHEREAS, pursuant to Government Code section 53607, the City Council of the City of Irwindale, Board of the Irwindale Housing Authority, Board of the Successor Agency, and Board of the Reclamation Authority may delegate the authority to invest or reinvest funds, or sell or exchange securities, to the City Treasurer for a one-year period. Subject to review, the delegation of authority may be renewed each year; and

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Resolution No. 2023-92-3470
SA 2023-93-3471
HA 2023-07-138
RA 2023-04-039

Page 2 ends

WHEREAS, Resolution Numbers 2023-92-3470, SA 2023-93-3471, HA 2023-07- 138, and RA 2023-04-039 would also renew the delegation of authority to invest or reinvest funds, or sell or exchange securities, to the City Treasurer for a one-year period; and
WHEREAS, the City Council of the City of Irwindale, Board of the Irwindale Housing Authority, Board of the Successor Agency, and Board of the Reclamation Authority desire to approve the City of Irwindale Investment Policy by adopting Resolution Numbers 2023- 92-3470, SA 2023-93-3471, HA 2023-07-138, and RA 2023-04-039 respectively, and delegate investment authority to the City Treasurer.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF IRWINDALE,

SUCCESSOR AGENCY BOARD, HOUSING AUTHORITY BOARD, AND

RECLAMATION AUTHORITY BOARD DO HEREBY RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The City Council of the City of Irwindale, Board of the Irwindale Housing Authority, Board of the Successor Agency, and Board of the Reclamation Authority have reviewed and hereby approve and adopt the Investment Policy attached as Exhibit “A” and made a part hereof.

SECTION 3. Resolution Numbers 2023-38-3416, SA 2023-39-3417, HA 2023-06- 137, and RA 2023-03-038 are hereby repealed and replaced in their entirety by Resolution Numbers 2023-92-3470, SA 2023-93-3471, HA 2023-07-138, and RA 2023-04-039, respectively, and the City of Irwindale Investment Policy is hereby replaced in its entirety by the adopted Investment Policy attached as Exhibit “A.” SECTION 4. The City Council of the City of Irwindale, Board of the Irwindale Housing Authority, Board of the Successor Agency, and Board of the Reclamation Authority hereby delegate the authority to invest the surplus funds of the City of Irwindale, Irwindale Successor Agency, Irwindale Housing Authority, and Irwindale Reclamation Authority to the City Treasurer consistent with the attached Investment Policy.

SECTION 5. If any section, subsection, sentence, clause or phrase of this Resolution is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this Resolution.

The City Council hereby declares that it would have passed this Resolution and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared unconstitutional due to the writs of mandate issued by the Court.

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01005.0007/943190.1 Resolution No. 2023-92-3470
SA 2023-93-3471
HA 2023-07-138
RA 2023-04-039

Page 3 ends

SECTION 6. The Chief Deputy City Clerk, Secretary to the Successor Agency, and Authority Assistant Secretaries shall certify to the passage and adoption of this resolution, and the same shall thereupon take effect and be in force.

PASSED, APPROVED, AND ADOPTED this 13th day of December 2023. ______________________________
H. Manuel Ortiz, Mayor/Chair
ATTEST:
__________________________
Laura M. Nieto, CMC
Chief Deputy City Clerk/Secretary
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I, Laura M. Nieto, Chief Deputy City Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution Nos. 2023-92-3470, SA 2023-93-3471, HA 2023-07-138, and RA 2023-04-039 were adopted jointly at a regular meeting of the City Council of the City of Irwindale held on December 13th, 2023, by the following vote:

AYES: Councilmembers/Agency Members/Authority Members:

NOES: Councilmembers/Agency Members/Authority Members:

ABSENT: Councilmembers/Agency Members/Authority Members:

ABSTAIN: Councilmembers/Agency Members/Authority Members:
_______________________________
Laura M. Nieto, CMC
Chief Deputy City Clerk/Secretary

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POLICY
The investment of the funds of the City of Irwindale (“City) is directed toward the goals of safety, liquidity and yield. The State of California authority governing investments for municipal governments is set forth in the California Government Code, Sections 53601 through 53659.

The primary objective of the investment policy (“Policy”) of the City is SAFETY OF PRINCIPAL. Investments shall be placed in securities as outlined in the authorized investments and maturity sections of this document. Effective cash flow management and resulting cash investment practices are recognized as essential to good fiscal management and control. The City monitors cash flow on a daily basis and reports results to City Council quarterly to help ensure that liquidity is never threatened. The City's portfolio shall be designed and managed in a manner responsive to the public trust and consistent with state and local law. Portfolio management requires continual analysis and as a result the balance between the various investments and maturities may change in order to give the City the optimum combination of necessary liquidity and yield based on cash flow projections.

SCOPE
The investment policy applies to all financial assets of the City as accounted for the Annual Comprehensive Financial Report (ACFR). Policy statements outlined in this document focus on the City’s pooled funds but will also apply to all other funds under the City Treasurer’s span of control unless specifically exempted by resolution. This includes funds of the City of Irwindale, as well as the Irwindale Successor Agency, Irwindale Housing Authority, and the Irwindale Reclamation Authority. Retirement, Pension and Deferred Compensation Funds are excluded from this Policy. Funds held by a fiscal agent or trustee and pledged to payment for, or security of bonds or other obligations of the City may be invested pursuant to the provisions governing the issuance of the bonds, debt or obligation of the City.

CITY OF IRWINDALE

INVESTMENT POLICY
JUNE 2024

EXHIBIT A

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PRUDENCE
The standard to be used by investment officials shall be that of a “prudent investor” and shall be applied in the context of managing all aspects of the overall portfolio.

The “prudent investor” standard is defined as: When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law.

The City Treasurer and other individuals assigned to manage the investment portfolio, acting within the intent and scope of the investment policy and other written procedures and exercising due diligence, shall be relieved of personal responsibility and liability for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely manner and appropriate action is taken to control adverse developments.

OBJECTIVES
Safety of Principal
Safety of principal is the foremost objective of the City. Each investment transaction shall seek to ensure that capital losses are avoided, whether from securities default, broker-dealer default or erosion of market value. The City shall seek to preserve principal by mitigating the two types of risk, credit risk and market risk, defined below:

Credit risk, defined as the risk of loss due to failure of the issuer of a security, shall be mitigated by investing in investment grade securities and by diversifying the investment portfolio.

Market risk, defined as market value fluctuations due to overall changes in the general level of interest rates, shall be mitigated by limiting the average maturity of the City's investment portfolio to three years, the maximum maturity of any one security to five years, structuring the portfolio based on historic and current cash flow analysis, thereby eliminating the need to sell securities prior to maturity and avoiding the purchase of long term securities for the sole purpose of short term speculation.

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Liquidity
The City’s investment portfolio will remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands (static liquidity). A portion of the portfolio may be placed in money market mutual funds or local government investment pools that offer same day liquidity for short-term funds. Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets (dynamic liquidity).

Yield: Return on Investments
The City’s investment portfolio shall be designed with the objective of attaining a market rate of return through budgetary and economic cycles, commensurate with the City’s investment risk constraints and the cash flow characteristics of the portfolio. Return on investment is of least importance compared to the safety and liquidity objectives described above.

SOCIAL RESPONSIBILITY
Investments in corporate securities and depository institutions (including purchases of investments authorized by this policy and relationships for depository, custodial, brokerage and other financial services per this policy or otherwise) shall be made in furtherance of socially responsible goals to the extent that such investments achieve substantially equivalent safety, liquidity and yield compared to other similar investments permitted by state law. Investments are to be made that will bear in mind the responsibility of city government to its citizens. Investments that support community well-being; promote equality of rights regardless of sex, race, age, disability or sexual orientation; promote community economic development; provide a positive impact on the environment, fair workplace practices, robust corporate governance, high product integrity, and positive community involvement will be considered.

INVESTMENT MATURITY
To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not directly invest in securities maturing more than 5 years from the date of purchase. At no point in time, shall more than one third of the investment portfolio have a maturity date in excess of three years into the future.

Reserve funds may be invested in securities exceeding five years if the maturity of such investments is made to coincide as nearly as practicable with the expected use of the funds.

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AUTHORIZED BANKS AND SECURITY DEALERS
In selecting financial institutions for the deposit or investment of City funds, the Treasurer shall consider the credit-worthiness of institutions, and utilize only those depositories that are qualified public depositories as established by state law. In addition, only broker-dealers that are authorized in the state of California will be utilized. The Treasurer shall continue to monitor financial institutions' credit characteristics and financial history throughout the period in which City funds are deposited or invested.

All broker-dealers who desire to become qualified bidders for investment transactions must supply the Treasurer with the following items: audited financial statements; National Association of Securities Dealers (NASD) certification; proof of state registration; and certification of awareness of, and familiarity with Irwindale’s investment policy. A competitive bid process will be used when practical to select broker-dealers.

AUTHORIZED INVESTMENTS
Purchase of investments will be made with surplus funds available. Investments will be paid for, in full, as soon as practical after the time of trade. Purchases will not be made using leverage, margin accounts, reverse repurchase agreement, or other unfunded mechanisms. No investments shall conflict with Government Code section 53601.

Eligible vehicles for the investment of funds shall be limited to:
a) The State of California Local Agency Investment Fund (LAIF). b) Bonds issued by the City of Irwindale, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the City or by a department board, agency, or authority of the City.
c) Bonds, notes, and similar securities issued by the United States Treasury.

There will be no options or like instruments purchased. d) Bonds, notes and similar securities issued by United States government agencies.
e) Registered state warrants or treasury notes or bonds issued by the State of California.

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f) Bonds, notes, warrants or other evidence of debt issued by a local agency within the State of California, including pooled investment accounts sponsored by the State of California, County Treasurers, other local agencies or Joint Powers Agencies.
g) Medium-term notes (maximum maturity of 5 years or less) of corporations organized and operating within the United States rated “A” or better by nationally recognized rating agency. Purchases may not exceed 30% of the portfolio. h) Negotiable certificates of deposit which are fully insured by the Federal Deposit of Insurance Corporation (FDIC).
i) Collateralized bank deposits with a perfected security interest in accordance with the Uniform Commercial Code (UCC) or applicable federal security regulations.
j) Banker’s acceptances, accepted by domestic banks, which are members of the Federal Reserve System and are eligible for purchase or discount by the Federal Reserve System. Must have a commercial paper rating of A1 or P1.

Purchases of banker’s acceptances may not exceed 180 days maturity or 40% of the City's investment portfolio. No more than 30% of the investment portfolio may be invested in the banker’s acceptances of any one commercial bank.
k) Repurchase/Reverse Repurchase Agreements of any securities authorized by this Section. Investment in Repurchase Agreements may not exceed a term of one year and the market value of the securities that underlay a Repurchase Agreement shall be no less than 102% of the funds borrowed against those securities because Repurchase Agreement limitations are set forth in California Government Code 53601(j).
l) Other investment instruments whose principal is guaranteed by the US government through programs such as the Temporary Liquidity Guarantee Program. Thus, corporate bonds are allowable investments if they are insured by the federal government or FDIC (TLGP).
m) Loans between the City of Irwindale funds and other City Agency funds, which include the Housing Authority, Successor Agency, and the Reclamation Authority. Any loans made shall be approved by resolution which shall describe the purpose of the inter-agency fund loan and include a Promissory Note that stipulates all terms of the loan. The Interest for any inter-agency fund loan shall be in line with the customary interest rate of investments for similar terms as exhibited in the latest City Treasurer’s

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Quarterly Report of Investments.
n) Commercial Paper: Short-term instruments with a maximum maturity of 270 days or less, an “A1/P1” (prime) rating or better, with fixed coupons, fixed maturity and no call provisions and meeting all of the additional conditions in either paragraph (A) or (B) below.
(A) The issuer is a general corporation organized and operating within the United States, has total assets in excess of five hundred million dollars, and has debt other than commercial paper, if any, that is rated in a rating category of “A” or its equivalent or higher by a nationally recognized rating agency.
(B) The issuer is organized within the United States as a special purpose corporation, trust, or limited liability company; has program wide credit enhancements including, but not limited to, overcollateralization, letters of credit, or a surety bond, and has commercial paper that is rated “A1/P1” (prime) or better by a nationally recognized rating agency.

Purchases may not exceed 25% of the portfolio and no more than 10% of any single issuer.
o) Money Market Funds registered under the Investment Company Act of 1940 which (1) are “no-load” (meaning no commission or fee shall be charged on purchases or sales of shares); (2) have a constant daily net asset value per share of $1.00; (3) invest only in the securities and obligations authorized in this investment policy and (4) have a rating of at least two of the following: AAAm by S&P Global Ratings, Aaa by Moody’s or AAA/V1+ by Fitch. The aggregate investment in money market funds shall not exceed 20% of the City’s total portfolio. p) Supranational Organizations Securities, Limited to United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by: International Bank for Reconstruction and Development (IBRD), International Finance Corporation (IFC), and Inter-American Development Bank (IADB). The stated final maturity of such security shall not exceed five (5) years from the date of purchase. Rated in the rating category of “AA” or better by a nationally recognized rating agency. Purchases may not exceed 30% of the portfolio.

INVESTMENTS HELD SEPARATELY
Investments of bond proceeds will be held separately when required by the bond indentures or when necessary to meet arbitrage regulations. If allowed by the bond indentures, or if the arbitrage regulations do not apply, investments of bond proceeds will be held as part of the pooled investments. The City’s Policy does

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not apply to funds held in trust in the City’s name in pension and other-postretirement benefit programs.

DERIVATIVE INVESTMENTS
Derivatives are investments whose value is "derived" from a benchmark or index.

That benchmark can be almost any financial measure from interest rates to commodity and stock prices. The City’s investment policy shall be in compliance with California State Government Code which, effective January 1996, prohibits the purchase of inverse floaters, range notes, interest only strips or securities that could result in zero interest accrual at any point in the life of the security.

Future purchases of securities classified as derivative securities must be issued by an agency or entity authorized by this investment policy and must receive prior approval from the Governing Body.

COLLATERAL REQUIREMENTS
Collateral is required for investments in certificates of deposits, repurchase agreements and reverse repurchase agreements. In order to reduce market risk, the collateral level will be at least 102% of market value principal and accrued interest.

The only securities acceptable as collateral shall be direct obligations of, or fully guaranteed as to principal and interest by, the United States or any agency of the United States.

SAFEKEEPING OF SECURITIES
To protect against fraud or embezzlement, or losses caused by collapse of an individual securities dealer, all securities owned by the City shall be held in safekeeping by a third party bank trust department, acting as agent for the City under the terms of a custody agreement or Public Securities Association agreement (repurchase agreement collateral). All trades executed by a dealer will settle delivery vs. payment (DVP) through the City's safekeeping agent.

Securities held in custody for the City shall be independently audited on an annual basis to verify investment holdings.

All exceptions to this safekeeping policy must be approved by the City Treasurer in written form and included in monthly reporting to City Council.

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PERFORMANCE EVALUATION
The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow needs.

The City’s investment strategy is passive. Passive investment portfolio management generally indicates that the Treasurer will purchase an instrument and hold it through to call or maturity, and then reinvest the monies. Although the City’s investment strategy is passive, this will not restrict the Treasurer from evaluating when swaps are appropriate or if the sale of an instrument is prudent prior to final maturity. Given this strategy, the basis used by the Treasurer to determine whether market yields are being achieved shall be the Local Agency Investment Funds (LAIF).

DELEGATION OF AUTHORITY
The Charter of the City assigns the custody of all City funds to the City Treasurer.

Pursuant to the Government Code, the City Council may delegate to the Treasurer for a one-year period the authority to invest or to reinvest all funds of the City. So long as the City Council’s annual delegation of investment authority pursuant to California Government Code Section 53607 to the City Treasurer is effective, no person may engage in investment transactions unless directed by the City Treasurer, or in the absence of such effective delegation, unless directed by the City Council. In the execution of this delegated authority, the City Treasurer may establish accounts with well qualified, financially sound financial institutions and/or brokers/dealers for the purpose of completing investment transactions in accordance with this policy. The City Treasurer shall establish procedures for the operation consistent with this investment policy.

ETHICS AND CONFLICTS OF INTEREST
Officers and employees involved in the investment process shall refrain from personal business activity that conflicts with proper execution of the investment program or impairs their ability to make impartial investment decisions.

Additionally, the City Treasurer is required to annually file applicable financial disclosures as required by the Fair Political Practices Commission.

INTERNAL CONTROL
The Treasurer shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with the City’s Investment Policy and for establishing internal controls that are designed to prevent losses due to fraud, negligence, and third-party

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misrepresentation. Accordingly, the City Treasurer shall establish procedures for the operation of the City’s investment program that are consistent with the provisions of this Investment Policy.

Internal controls deemed most important shall include (but not limited to):
avoidance of collusion; separation of duties and administrative controls; separating transaction authority from accounting and record keeping; custodial safekeeping; clear delegation of authority; management approval and review of investment transactions; specific limitations regarding securities losses and remedial action; written confirmation of telephone transactions; documentation of investment transactions and strategies; and monitoring of results.

REPORTING
The City Treasurer shall provide the City Council/Boardmembers quarterly investment reports which provide a clear picture of the status of the current investment portfolio. The treasurer’s report shall include the type of investments, the issuers, maturity dates, par values, and the current market values of each component of the portfolio, including funds managed for the City by third party safekeeping custodians. The report will also include the source of the portfolio valuation. The report must also include a certification that the City will meet its expenditure obligations for the next six months as required by California Government Code Section 53646(b)(3). The City Treasurer shall maintain a complete and timely record of all investment transactions.

LEGISLATIVE CHANGES
Any State of California legislative action, that further restricts allowable maturities, investment type or percentage allocations, will be incorporated into the City's Investment Policy and supersede any and all previous applicable language.

POLICY REVIEW
The Statement of Investment Policy shall be updated annually in the month of June by the City Treasurer and submitted to the City Council for review and adoption.

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Item #19.J.

Date: June 12, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Amendment No. 1 to Reimbursement Agreement with LIT Reliance II, LP (Clarion & Trammel Crow)
City Manager's Recommendation:

Approve Amendment No. 1 to the Reimbursement Agreement between the City of Irwindale and LIT Reliance II, LP for the City's consideration and processing of Reliance II Specific Plan development applications.

Administrative Action:

Prepared/Submitted by:

Kambiz Borhani, Finance Director / City Treasurer
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

Clarion/Trammel Crow, dba LIT Reliance II, LLP ("LIT"), is the current owner of the ±92-acre former mining site. The Reliance II Landfill site was previously owned by Calmat Co., dba Vulcan Materials

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Company, Western Division. The site is now named the Irwindale Business Park North. The property On August 9, 2017, the City Council approved a Reimbursement Agreement between the City and Vulcan Materials Company that included reimbursement for costs incurred by the City related to development, related agreements, and consultant and attorney fees. Vulcan partnered with the Trammel Crow Company to construct a business park on the site. On November 8, 2017, the City Council approved Resolution No. 2017-88-2896 for the Reliance II Specific Plan which was adopted via the Initiative process pursuant to Elections Code Section 9214(a). The site is subject to the development standards and processes in the Reliance II Specific Plan. On March 15, 2021, Vulcan conveyed the project site to LIT.

On October 12, 2022, the City and LIT entered into a reimbursement agreement, for purposes of processing applications and plans submitted by LIT for development in accordance with the Reliance II Specific Plan. Pursuant to the terms of the Reimbursement Agreement, LIT is required to be responsible for all direct and indirect City costs related to the Improvements and the Approvals for the Project.

Currently, both the owner and the developer have requested the creation of a Community Facilities District (CFD) to fund the public improvements associated with their land development project. In order to move forward with the creation of CFD, the City will be required to solicit the services of qualified consulting firms. Staff is recommending an Agreement with Willdan Financial Services.

Because CFD formation was not originally contemplated as part of the reimbursable costs associated with the Project, LIT has agreed to reimburse the City for all direct and indirect City, City Attorney, City staff, and consultant(s) costs related to the formation of a CFD or creation of any other funding mechanism to fund the public improvements associated with the project. The attached Amendment No. 1 to Reimbursement Agreement establishes responsibility of LIT to reimburse the City for all direct and indirect costs associated with the CFD or any other funding mechanism established.

Fiscal Impact:

There is no fiscal impact. LIT will reimburse the City for all costs incurred.

Attachments:

1. LIT Reliance II, LP -Amendment No. 1 to Reimbursement Agreement

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01005.0018/988585.1
AMENDMENT NO. 1 to REIMBURSEMENT AGREEMENT
This Amendment No. 1 to Reimbursement Agreement (“Amendment No. 1”) is executed this day of _______________, 2024 (“Effective Date”), by and between the CITY OF IRWINDALE, a California municipal corporation (“City”), and LIT RELIANCE II, LP, a Delaware limited partnership (“Developer”). City and Developer may be referred to, individually or collectively, as “Party” or “Parties.”

1. RECITALS
WHEREAS, October 12, 2022, the Parties entered into a Reimbursement Agreement (“Agreement”), for purposes of processing applications and plans submitted by Developer for development in accordance with the Reliance II Specific Plan, including consultants to assist with the Project, Improvements, and the Approvals, as those terms are defined in the Agreement, which may or may not include an analysis and approval required under CEQA laws and regulations. The City has also utilized its own staff to oversee and coordinate the processing of such applications and plans, and the City Attorney for review and negotiation of documents related to the Project.

WHEREAS, pursuant to the terms of the Agreement, Developer is required to be responsible for all direct and indirect City costs related to the Improvements and the Approvals for the Project, and for Developer to deposit funds with City in advance to reimburse City for such costs, and to establish procedures therefor.

WHEREAS, Developer has submitted a request for the creation of a Community Facilities District (“CFD”) pursuant to the Mello Roos Community Facilities Act of 1982 (Government Code 53311 et. seq.) to fund the public improvements associated with the Reliance II Specific Plan. The original Project application submitted by developer and Agreement did not contemplate formation of a CFD as part of the reimbursable costs associated with the Project.

WHEREAS, the Parties desire to enter into this Amendment No. 1 to the Agreement for the purposes of Developer’s reimbursement to the City for all direct and indirect City costs related to the formation of the CFD.

NOW, THEREFORE, for the purposes set forth herein, and for good and valuable consideration, the adequacy of which is hereby acknowledged, the Parties hereby agree as follows:

TERMS

1. Contract Changes. The Agreement is amended as provided herein. (deletions shown in strikethrough and additions shown in bold italics).

A. Section 2 Developer Responsibility for City Costs is hereby amended to read in I its entirety as follows:

Developer shall be responsible for, and shall reimburse City for, all direct and indirect costs, fees and expenses of City related to review and City’s undertaking of the planning, design, and permitting for the Improvements, inclusive of any City

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01005.0018/988585.1
efforts to facilitate the review and approval of Improvements by other agencies such as Union Pacific Railroad, the Los Angeles Metropolitan Transportation Authority and the California Public Utilities Commission, as may be needed, and the processing of the Approvals which, depending on the nature of the Approvals, may or may not include an analysis and approval required under CEQA laws and regulations (the “City Costs”). City Costs include, but are not limited to: (a) City Attorneys’ fees, at a rate not to exceed $350.00 per hour including but not limited to, for drafting, negotiating and reviewing this Agreement, contracts with Consultants, contracts with other agencies and public agencies, and any documents that the City deems necessary in connection with undertaking of the planning, design, and permitting for the Improvements, and for the processing of the Approvals, (b) staff time required for drafting, negotiating and reviewing this Agreement, contracts with Consultants, and contracts with other agencies and public agencies, and any documents that the City deems necessary in connection with undertaking of the planning, design, and permitting for the Improvements, and for the processing of the Approvals; and (c) all costs associated with Sections 2(a) and 2(b) above, including consultant costs and fees; (d) all costs related to studies, reports and design services for the development of any Project-related infrastructure; (e) all costs related to investigations of the Property or the Project; and (f) any other fees and costs deemed necessary by the City in order to process, review, or act upon or complete the Improvements, the Project, and the Approvals, including, but not limited to, all direct and indirect City, City Attorney, City staff, and consultant costs related to the formation of a Community Facilities District or establishment of any other funding mechanism to fund the public improvements associated with the Project. City Costs will not include costs that have been incurred by the City prior to Developer’s acquisition of the Site on May 15, 2021. Developer’s obligation to deposit and reimburse City Costs are in addition to Developer’s duty to indemnify, defend, and hold harmless City, as set forth in Section 8, below.

2. Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by this Amendment to the Agreement.

3. No Obligation to Approve Project. The Parties expressly re-affirm that this Amendment No. 1 shall in no way obligate the City to grant any Approvals or take any particular action related to an application for any Approvals, including the formation of a Community Facilities District.

4. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Developer each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation.

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01005.0018/988585.1
Dev represents and warrants to City that, as of the date of this Amendment No. 1, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

City represents and warrants to Consultant that, as of the date of this Amendment No. 1, Consultant is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

5. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1.

6. Authority. The persons executing this Amendment No. 1 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this Amendment No. 1, such party is formally bound to the provisions of this Amendment No. 1, and (iv) the entering into this Amendment No. 1 does not violate any provision of any other agreement to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]

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01005.0018/988585.1
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day and year first above written.

CITY:

CITY OF IRWINDALE, a California municipal corporation
By:_________________________________
Julian Miranda, City Manager
ATTEST:

By:

Laura M. Nieto, Chief Deputy City Clerk
APPROVED AS TO FORM:

By: ____
Adrian Guerra, City Attorney

DEVELOPER:

LIT RELIANCE II, LP, a Delaware limited partnership
By:____________________________________
Name:

Title:

By:____________________________________
Name:

Title:

Two corporate officer signatures required when Developer is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. DEVELOPER’S SIGNATURES

SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS

MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO DEVELOPER’S BUSINESS ENTITY.

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01005.0018/988585.1

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Item #19.K.

Date: June 12, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Award Willdan Financial Services Contract for Formation of Community Facilities District City Manager's Recommendation:

Approve Agreement with Willdan Financial Services for a not-to-exceed amount of $47,500; and authorize the City Manager to sign the Agreement, subject to final language approval of the City Attorney; and
Administrative Action:

Prepared/Submitted by:

Kambiz Borhani, Finance Director / City Treasurer
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

BACKGROUND
The City has two Assessment Districts (ADs) to cover the costs of certain maintenance and improvements. Initially, in 2001/2002, a Sewer and Street Lighting Maintenance District was created for

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the 116-acre Irwindale Business Center to fund costs associated with street lighting and sewer maintenance of the said area in the City.

Although the creation and the management of ADs have generally been successful, they do not offer the flexibility needed to fund improvements as the property moves towards ultimate build-out. This is due to the fact that the City does not have the financial capacity to subsidize maintenance costs associated with future development, such as street maintenance, public parks, or other improvements within the City’s right of-way. However, Community Facilities Districts (CFDs) offer a similar methodology to taxing parcels, while allowing for a greater range of authorized improvements and services as the City enters into new Development Agreements.

Currently, the developer for the Reliance II land development project, Clarion/Trammell Crow Company, dba LIT, has requested the creation of a CFD to fund the public improvements associated with their land development project - Reliance II. The creation of a CFD is proposed by the Developer.

DISCUSSION
A CFD is a special tax district provided for in State Law that funds public improvements and ongoing services within an identified area. The Mello-Roos Community Facilities District Act of 1982 authorized local governments to create CFDs for the purpose of selling tax-exempt bonds to fund public improvements and collect revenues to pay for public improvements. Also authorized is the collection of revenue to fund services and maintenance associated with the new development (a CFD utilizing Government Code 53311-53368.3 for maintenance of facilities and services). Requirements for creating a CFD include several procedural actions by the City Council and affected property owners, such as an application, petition, Resolution of Intention including Rate and Method of Apportionment and Boundary Map, Resolution of Formation, property owner election, Public Hearing, and recordation of Notice of Special Tax. Prior to the formation of a CFD, it must be approved by a two-thirds majority of the qualified voters within the proposed district boundaries. As a general practice when forming a new funding mechanism associated with residential development that relies on a property assessment, the election regarding the imposition of an assessment is held before the property is subdivided, and lots are sold to individual homeowners. The additional applicable assessment rate is therefore disclosed to prospective owners by the developer/builder.

Although the City will seek City Council concurrence on the maintenance of improvements or services, the Mello-Roos Community Facilities Act of 1982 (Government Code 53311 et. seq.) can fund 100% of the cost of the following capital improvements:
• Street improvements
• Water, Sewer, Storm Drain improvements
• Parks, Libraries, Schools and other Public buildings
• Development Impact Fees for any of the above
Additionally, a CFD Special Tax can fund 100% of the maintenance cost of the following improvements and services:
• Police protection services
• Fire protection and suppression services
• Ambulance and paramedic services
• Recreation programs
• Libraries

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• Schools
• Parks, parkways and open space maintenance
• Flood and storm protection services
• Street maintenance
In order to move forward with the creation of this CFD, the City will be required to solicit the services of qualified consulting firms. Staff is recommending an Agreement with Willdan Financial Services.

Willdan Financial Services (Willdan) has been providing public agencies with a comprehensive approach to special district consulting since their inception in 1988. The cost to form a CFD is approximately $45,000 to $60,000, depending on the size and complexity of the CFD. For the Reliance II project, Willdan has proposed a cost of $47,500 for cost engineering and CFD formation services.

The scope-of-work within the attached proposal outlines the tasks necessary for the preparation of the budget and costs associated with the maintenance of the improvements, special tax analysis, and preparation of required documents, including the Rate and Method of Apportionment of Special Tax (RMA) and CFD Report, and the completion of the procedural tasks necessary to execute the formation of the CFD.

All City incurred fees will be paid by the developer through a deposit collected by the City prior to initiating the development of the CFD, pursuant to Amendment No. 1 to the Project Reimbursement Agreement with LIT Reliance II, which is submitted to the City Council for separate consideration.

Irwindale Municipal Code (IMC) 3.44.020 Definition of “Services” exempts professional or other contractual services for which the procedure for procurement is specifically provided by law or approved city procedures or are in their nature unique and not subject to competition. The City has adopted a Purchasing Policy, which sets forth the procurement process for Professional Services. City staff have complied with Irwindale Purchasing Policy Section 5 Professional Consultant Selection requirements such that the contract is exempt from the centralized purchasing requirements of IMC Chapter 3.44, per IMC sections 3.44.060 and 3.44.080(D).

Fiscal Impact:

There is no fiscal impact to the City. All fees will be paid by the Developer, Clarion/Trammel Crow, dba LIT.

Attachments:

1. Exhibit A-1 to Contract

2. Professional Services Contract - Willdan CFD Formation

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City of Irwindale, CA
Proposal
March 8, 2018
Cost Engineering and
CFD Formation Services

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Special Tax Consultant and CFD Formation Services i
City of Irwindale, CA
Table of Contents
Scope of Services .......................................................................................................................................1 Project Understanding and Approach.................................................................................................................1 Phase One - Community Facilities District Formation ........................................................................................1 Phase Two - Cost Engineering ...........................................................................................................................3 Client Responsibilities.........................................................................................................................................4 Project Disclaimer...............................................................................................................................................5 Company Information ............................................................................................................................6 Firm Profile..........................................................................................................................................................6 Willdan Financial Services..................................................................................................................................6 Unique Experience, Resources, and Capabilities ..............................................................................................7 Special District Experience .................................................................................................................................7 Resources and Capabilities ................................................................................................................................7 Quality Assurance Process.................................................................................................................................8 Recent Formation Projects .................................................................................................................................9 Key Personnel...........................................................................................................................................10 Project Team.....................................................................................................................................................10 Staff Continuity..................................................................................................................................................10 Chris Fisher.......................................................................................................................................................11 Mike Medve.......................................................................................................................................................13 Ronald Stein, P.E., QSD, ENV SP ...................................................................................................................15 Tyler Green .......................................................................................................................................................16 References..................................................................................................................................................17 Project Fees ...............................................................................................................................................19 Notes.................................................................................................................................................................19 Hourly Rates .....................................................................................................................................................19

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T 951.587.3500 ▪ 800.755.6864 | F 951.587.3510 ▪ 888.326.6864 | 27368 Via Industria, Suite 200, Temecula, CA 92590 | www.willdan.com March 14, 2024
Mr. Eddie Chan
Director of Engineering
City of Irwindale
16102 Arrow Highway
Irwindale, CA 91706
Re: Proposal for Cost Engineering and CFD Formation Services Dear Mr. Chan:

Per our correspondence and your request, the following proposal outlines Willdan Financial Services’ (“Willdan”) proposal to assist the City of Irwindale (“City”) with the formation of a Community Facilities District (CFD) to fund the annual maintenance associated with a sewer line in conjunction with IBC North. This scope of services includes tasks necessary to determine the annual costs associated with the project and form the CFD for ongoing maintenance and operations.

The scope of services included in this proposal outlines the tasks necessary for the preparation of the budget for the proposed CFD, including maintenance and services, as well as special tax analysis, preparation of required documents, including the Rate and Method of Apportionment of Special Tax (RMA) and CFD Report, and the completion of the procedural tasks necessary to execute the formation of a CFD. It also includes a task to either create or update the City’s existing CFD Goals and Policies, a document that must be adopted before the first CFD formation.

We Serve as an Extension of Staff ― Willdan takes to heart the fact that we represent the City when working and/or speaking with residents, business owners, developers and with other industry professionals such as financial advisors, underwriters, bond attorneys and appraisers. Our goal is to effectively manage the formation process, so that City staff can focus on other responsibilities. We actively manage projects with a focus on the overall timeline, so that staff is provided timely and accurate work products without having to expend their valuable time managing the process.

Staff Continuity — Mr. Chris Fisher and Mr. Mike Medve have been assigned to serve as the City’s representatives for this engagement. They have been selected for this role due to their extensive recent experience with numerous CFD projects, and most importantly, their previous work with and understanding of the City of Irwindale.

Depth of Firm Resources – Willdan has more than 80 professionals assisting local public agencies by providing formation and administration services for CFDs, special taxes and other types of assessment/local improvement districts; including calculations specific to arbitrage rebate; preparation and dissemination of continuing disclosure reports; and staff augmentation support.

We have been providing these services for over 35 years as a consistent leader in the industry and possess the deep staff resources to ensure this project will stay on schedule, with attention to detail and quality throughout.

While the resumes of our core team members are provided within, we understand that project requirements can change quickly, requiring the need for additional resources.

Consideration of Practical and Administrative Matters in Community Facilities District Formations – With our long history of administering CFDs, we understand the complexities involved in developing special tax methodologies that are tailored to address specific financing objectives of a project, balanced with goals of equity, flexibility and simplified ongoing administration. Our special tax methodologies can accommodate phasing of construction and debt issuance, multiple land uses, and multiple funding purposes, while also being straightforward and practical.

Provisions and features can be incorporated into the CFD methodology that ensure the proposed district balances the funding needs of the project, while clarifying and simplifying future management and administrative tasks and processes. We will create the documentation and applicable methodology in an understandable and practical manner that may be easily interpreted for ongoing administration of the district. We will also ensure that the special tax methodology is based on data that is readily attainable and that deadlines specified for certain tasks or triggers make sense and can be reasonably met.

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Mr. Eddie Chan, Director of Engineering
City of Irwindale
Proposal to Provide Cost Engineering and CFD Formation Services March 14, 2024 | Page iii
Mr. Mike Medve will serve as the primary contact person for this project, provided in the table below is his contact information. I, Chris Fisher, am an officer of the firm, and authorized to negotiate and bind the firm.

Willdan Financial Services
Project Manager
Mike Medve
Principal Consultant
27368 Via Industria, Suite 200 | Temecula, CA 92590
Tel #: (951) 587-3500 | Fax #: (951) 587-3510
Email: [email protected]
Sincerely,

WILLDAN FINANCIAL SERVICES
Chris Fisher
Vice President / Director

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Cost Engineering and CFD Formation Services 1
City of Irwindale, CA
Scope of Services
Project Understanding and Approach
We understand that the City of Irwindale (“City”), wishes to form a Community Facilities District (CFD), in conjunction with IBC North, to fund the annual maintenance associated with a project-specific sewer line. The district would form the basis for a CFD and would ensure that the IBC North project provides revenue to help fund City services.

Our approach to this CFD formation includes and starts with a review of the City’s existing Goals and Policies. If the City does not have an adopted Goals and Policies document, we will create one. Otherwise, we will review to ensure they are consistent with the goals of this proposed CFD, and if necessary, amend and update them. Following this, the work then proceeds immediately with the necessary analysis and steps to establish the proposed district.

The formation will be driven by data related to the services to be funded with the CFD, and a comprehensive special tax analysis. This analysis will consider the costs needed to maintain the improvements and the ability of the project land uses to support those costs. We will gather necessary data for this analysis directly from developers (property owners), as well as from the City, County, and other sources, as necessary. By identifying the level to which properties can be fairly and equitably taxed, we will develop a special tax model that will accurately forecast the aggregate special tax revenue that can be generated and, therefore, guide the City in the development of a budget for the proposed services. The special tax analysis will be presented to City staff, and feedback will be incorporated as required. Once the analysis is finalized, we will use this as the foundation for the development of the special tax methodology and, ultimately, the Rate and Method of Apportionment of Special Tax (RMA). Finally, we will coordinate each step of the formation process.

Below is Willdan’s proposed scope of services described in detail. We want to ensure that the following is responsive to the needs of the City and will work with City staff to revise our proposed work plan based on input prior to approval of a contract, and as needed during the course of the project.

Phase One - Community Facilities District Formation
The following outlines the steps associated with the formation of a CFD for the funding of municipal services.

Project Kick-off Meeting
Following receipt of an authorization to proceed, we will discuss the process and objectives for this formation with the City and identify additional documents or information that may be needed. This discussion may include developers/landowners and/or their representatives. As needed throughout the project, we will coordinate with the City, City staff, and directly with the developer(s), their consultants to gather required information for the proceedings.

Specifically, the kickoff discussion will include the following:
▪ Goals and Policies discussion;
▪ Confirmation of the objectives of the CFD formation;
▪ Confirmation of the services to be funded by the CFD; ▪ Discussion of necessary data, its sources and availability; ▪ Outlining the process and steps necessary for the formation; ▪ Development of a draft timeline of events and milestones; ▪ Identification of key participants and areas of responsibility; and ▪ A general discussion of potential challenges or obstacles, whether practical (lack of data), political, public (perception or acceptance) or other.

Goals and Policies Review
Based on the discussions during the kick-off meeting, Willdan will review existing CFD Goals and Policies.

These City policies for the formation and use of CFDs must be approved by the legislative body prior to the formation of any CFDs. It sets policies for the formation of CFDs in the City, including limits to the cumulative effective tax rate of properties within the district, value-to-lien requirements, and other aspects of the CFD formation process. The draft document will be provided to and discussed with City staff to ensure that it is an accurate reflection of the agency’s intent.

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Cost Engineering and CFD Formation Services 2
City of Irwindale, CA
Changes will be made as necessary, and the document will be submitted to the City Council for approval. Policies are typically approved in conjunction with the first required meeting of the formation process (the Resolution of Intention – see below).

Background Research
Willdan will work with the developer and City staff to identify and develop a full listing of services to be funded by the CFD and prepare a narrative description to be included in the Community Facilities District Public Report.

Willdan will research property ownership and development plans. In addition, Willdan will contact the County Registrar's Office to confirm the number of registered voters within proposed district boundaries to ensure there are less than twelve (12) registered voters, which will allow for a landowner election.

Preliminary Cost Analysis and Development of Tax Methodology A preliminary pro forma of the CFDs revenues and estimated expenses (based upon preliminary estimates, as available) will be presented for evaluation and discussion. We will construct a special tax analysis that will be designed to identify the costs and special tax revenue that can be generated from the types of property proposed for the district.

While our analysis will incorporate the proposed property development planned for the current project In addition, we will utilize comparable data from neighboring cities to determine proposed tax burdens on the developments.

Once we complete the special tax revenue projection, we will use this to create the special tax methodology that will be included in the RMA. The maximum proposed special taxes will be designed to generate sufficient revenue to meet CFD objectives and fairly tax expected properties consistent with established development requirements and policies.

Based on gathered information, Willdan will begin to prepare a preliminary cost evaluation.

If requested, Willdan will prepare multiple spreads that are based upon different service assumptions. Willdan will also develop special tax categories for property types within the CFD.

Develop the special tax structure for the RMA based on the boundaries of the CFD, operation and maintenance services to be funded, and proposed development. An analysis will be required to determine an equitable spread of the overall burden, taking into account the nature of the services and the area that they will serve.

Rate and Method of Apportionment of Special Tax (RMA)
An RMA of Special Tax for the Resolution of Intention will be prepared and, if necessary, will include improvement areas and/or tax zones to ensure maintenance and operations costs for properties within the CFD are equitably apportioned. The RMA will clearly describe the special tax methodology developed in the preceding step, the associated definitions, priority, and method by which properties in the CFD will be taxed, the special tax rates for each property type, and contain all other information (as required) by the Mello-Roos Community Facilities Act of 1982. This document will be included with the Resolution of Intention, which is adopted by the City Council to initiate the CFD formation process.

Community Facilities District Report
Willdan will prepare a preliminary CFD Report that includes a description of the public services to be provided, cost estimates related to these activities, incidental expenses, the RMA, and other information necessary to meet the requirements of the Mello-Roos Community Facilities Act. If requested, Willdan will present the CFD Report to the City Council and field questions received at the Public Hearing. The CFD Report will include the following components:
▪ A description of the proposed services and maintenance to be funded; ▪ Cost estimates; and
▪ A projection and explanation of the annual special tax rates by special tax classification for each year that services are funded.

Document Review and Preparation
Willdan will prepare drafts of the required petition, Consent and Waiver documents, and notices/ballots for review Willdan will prepare a boundary map of the proposed area to be included in the CFD that meets the requirements of the Community Facilities Act and the City’s Goals and Policies.

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Cost Engineering and CFD Formation Services 3
City of Irwindale, CA
Willdan will prepare drafts of the required petitions, Consent and Waiver documents, and notices/ballots; for the City’s review and comment.

At the City’s request, Willdan will prepare a presentation to City Council for the Intent Meeting.

Willdan will print the final boundary map after the Intent Meeting on the material and size required by the County of Los Angeles and coordinate recordation of the boundary map with the City and the County Recorder.

Willdan will prepare the letter and exhibit for confirmation of the number of registered voters from the County of Los Angeles and obtain certification of findings.

Public Hearing and Notice of Special Tax Lien
Willdan will prepare a script to be followed by the City Clerk and City Council at the election meeting/Public Hearing.

At the City’s request, Willdan will prepare a presentation to City Council for the election meeting/Public Hearing.

After successful formation of the CFD, Willdan will then coordinate the recordation of the “Notice of Special Tax Lien.” If the City is unable to garner 100 percent consent waiver from the affected property owners and a regular special tax election is required, the City attorney will be responsible for preparing the required impartial analysis and ballot arguments with Willdan’s assistance in coordinating the process.

After successful formation of the CFD, Willdan will coordinate the recordation of the "Notice of Special Tax Lien." Formation Project Meetings
While we expect that the majority of communications and sharing of information for this project may be conducted via e-mail and conference calls, our proposed scope of services anticipates the need for Willdan to attend up to three (3) in-person meetings. These include: a project meeting with City staff/developer(s)/council members, the Council meeting for the adoption of the Resolution of Intention, and the Council meeting for the Election/Public Hearing.

Phase Two - Cost Engineering
Willdan Engineering will undertake the professional engineering services for the City of Irwindale, related to the cost of the public sewer improvements associated with phase 1 of the IBC North Project by developer Trammell Crow.

Willdan understands that the City received an application for the development of Building 1 of the IBC North Development by Trammell Crow located at the Southwest corner of Foothill Boulevard and Irwindale Avenue. The City has requested a proposal from Willdan to process the cost estimate for the sewer improvements of Lot 1.

This phase is based on the preliminary Phase 1 Sewer master plan dated 12/20/23 by Alliance Land Planning & Engineering Inc. The plan shows an onsite pump station with a force main conveying wastewater to an existing 8” VCP Sewer at the intersection.

It is assumed that all onsite sewer will be maintained by the developer and the assessment will be based on the mainline sewer improvements within Foothill Blvd. Based on an initial review of the provided master sewer plan it is recommended that the parcel convert to gravity sewer prior to entering public R/W to allow only gravity main within public right of way. This can be discussed further with the City as needed. The following is a breakdown of the work included.

Operations and Maintenance Technical Memorandum
Willdan will develop a technical memorandum outlining the required maintenance activities required for the public sewer. The memorandum will determine the schedule of required maintenance activities such as sewer cleaning, inspection and root cutting and removals that may be required. The purpose of this memo is to set a maintenance schedule to allow for an engineering estimate of maintenance costs throughout the life cycle of the pipe.

Engineer’s Opinion of Probable Cost (OPC)
Willdan will develop an estimate of construction cost of the proposed public sewer line within Foothill Blvd required to service building 1 of the proposed development. Additional buildings are not included but can be added under a separate scope and fee negotiated with the City. The City and/or developer will need to provide final sewer improvement plans that outline the proposed sewer improvements showing specifically public vs private ownership and maintenance responsibilities of the lines.

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Cost Engineering and CFD Formation Services 4
City of Irwindale, CA
Willdan will utilize the provided plans to tabulate required quantities associated with costs of the proposed sewer improvements and any associated fittings and manholes required to construct the line. Willdan will develop opinions of probable cost based on recent bid data within the proximity of the project and also County and Caltrans available construction cost data for the required costs. This cost of construction can be used to develop the annualized replacement cost of the pipe over the design life cycle. Additionally sewer maintenance costs over the design life cycle of the improvements will be calculated based on the maintenance schedule determined in the technical memorandum.

Additional services for overall cost estimates, reports and annual reports for any future annexations or additional buildings and lots will be under a separate scope and fee proposal negotiated with the City.

Optional – Bid Support
At the City’s request, we will review the improvement plans and prepare bid sheets for annual maintenance.

Our engineering team will review the improvement plans provided by the Developer to ensure the constructability of the proposed improvements. This review will also include intelligence gathered during a field visit to verify existing conditions and impacted public improvements, and constructability. Upon completion of the review and fieldwork, and review of the plans, the maintenance cost estimate will be developed for this project, bid quantities will be calculated, and bid sheets and contract documents prepared in order to facilitate the City’s bidding out of the maintenance for the proposed improvements.

Client Responsibilities
As we do not practice law, we ask that your attorney, or other designated counsel, review the documents Willdan prepares. We will, however, assist your attorney in identifying pertinent legal issues and modifications necessary before the documents are implemented.

For the formation of a special district the City will be responsible for providing the following items:
▪ Copies of the City's Goals and Policies for CFDs.
▪ Proposed project development information, including (as applicable):
o Detailed development plans.
o Data on proposed product mix (e.g., commercial types [retail, office, etc.]). o Estimated construction and absorption schedules.
o Maps and/or diagrams of the proposed project area.
▪ Information (as necessary) related to General and Specific Plans for the areas to be included in the CFD, as well as zoning information.
▪ Various maps of the area (either electronically or in hardcopy, as needed) for the performance of the assessment evaluation, including:
o Boundary maps,
o General Plan maps,
o Zoning maps,
o Assessor parcel maps,
o Improvement maps indicating the design and
location of the proposed facilities,
o Subdivision maps, or
o Related development diagrams.
▪ Pertinent budget information, including but not limited to estimated/projected per capita staffing and expenses for public safety, per capita or per unit park requirements, anticipated maintenance costs, and City overhead and/or administration.
▪ Samples of sufficiently detailed resolutions (in an electronic format) to establish the required format for preparation of the CFD resolutions by Willdan.
▪ Publication of City Council meetings/public hearings notices in the local newspaper. ▪ Review of draft RMA, reports, and resolutions prior to the preparation of final documents. This review is, typically, performed by City staff; but may also include a review by the City's legal counsel. ▪ Opinions (as requested) from the City attorney's office.

The City further acknowledges that Willdan shall be relying upon the accuracy and validity of the information provided by the City, developer, and County of Los Angeles Assessor, and agrees that Willdan shall not be liable for any inaccuracies contained therein.

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Cost Engineering and CFD Formation Services 5
City of Irwindale, CA
Project Disclaimer
The City of Irwindale further represents, acknowledges, and agrees that:
(i) The City uses, or may use, the services of one or more municipal advisors registered with the U.S. Securities and Exchange Commission (“SEC”) to advise it in connection with municipal financial products and the issuance of municipal securities;
(ii) The City is not looking to Willdan to provide, and the City shall not otherwise request or require Willdan to provide, any advice or recommendations with respect to municipal financial products or the issuance of municipal securities (including any advice or recommendations with respect to the structure, timing, terms, and other similar matters concerning such financial products or issues);
(iii) The provisions of this proposal and the services to be provided hereunder as outlined in the scope of services are not intended (and shall not be construed) to constitute or include any municipal advisory services within the meaning of Section 15B of the U.S. Securities Exchange Act of 1934, as amended (the “Exchange Act”), and the rules and regulations adopted thereunder;
(iv) For the avoidance of doubt and without limiting the foregoing, in connection with any revenue projections, cashflow analyses, feasibility studies and/or other analyses Willdan may provide the City with respect to financial, economic or other matters relating to a prospective, new or existing issuance of municipal securities of the City, (A) any such projections, studies and analyses shall be based upon assumptions, opinions or views (including, without limitation, any assumptions related to revenue growth) established by the City, in conjunction with such of its municipal, financial, legal and other advisers as it deems appropriate; and (B) under no circumstances shall Willdan be asked to provide, nor shall it provide, any advice or recommendations or subjective assumptions, opinions or views with respect to the actual or proposed structure, terms, timing, pricing or other similar matters with respect to any municipal financial products or municipal securities issuances, including any revisions or amendments thereto; and
(v) Notwithstanding all of the foregoing, the City recognizes that interpretive guidance regarding municipal advisory activities is currently quite limited and is likely to evolve and develop during the term of the potential engagement and, to that end, the City will work with Willdan throughout the term of the potential Agreement to ensure that the Agreement and the services to be provided by Willdan hereunder, is interpreted by the parties, and if necessary amended, in a manner intended to ensure that the City is not asking Willdan to provide, and Willdan is not in fact providing or required to provide, any municipal advisory services.

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Cost Engineering and CFD Formation Services 6
City of Irwindale, CA
Company Information
Firm Profile
Willdan Financial Services, a California Corporation, is an operating division within Willdan Group, Inc. (WGI), which was founded in 1964 as an engineering firm working with local governments. Today, WGI is a publicly traded company
(WLDN). WGI, through its divisions, provides professional technical and consulting services that ensure the quality, value and security of our nation’s infrastructure, systems, facilities, and environment. The firm has pursued two primary service objectives since its inception—ensuring the success of its clients and enhancing its surrounding communities.

A financially stable company, Willdan has approximately 1,600 employees working in more than a dozen states across the U.S. Our employees include a number of nationally recognized Subject Matter Experts for all areas related to the broadest definition of connected communities.

Willdan has solved economic, engineering and energy
challenges for local communities and delivered industryleading solutions that have transformed government. Today, we are leading our clients into a future accelerated by change in resources, infrastructure, technology, regulations, and industry trends.

Willdan Financial Services
Established on June 24, 1988, Willdan Financial Services is a national firm, and is one of the largest public sector financial consulting firms in the United States. Since that time, we have helped over 800 public agencies successfully address a broad range of financial challenges, such as financing the costs of growth and generating revenues to fund desired services.

Our staff of over 80 full-time employees supports our clients by conducting year-round workshops and on-site training to assist them in keeping current with the latest developments in our areas of expertise. Willdan assists local public agencies by providing the following services:

Willdan Financial Services
Services
▪ Special Financing District formation and
restructuring;
▪ Utility rate and cost of service studies;
▪ User fee studies;
▪ Cost allocation studies;
▪ Real estate economic analysis;
▪ Property tax audits;
▪ Housing development and implementation
strategies;
▪ Development impact fee establishment and analysis;
▪ Economic development strategic plans;
▪ Special Financing District administration services;
▪ Municipal advisory services;
▪ Feasibility studies;
▪ Arbitrage and continuing disclosure services;
▪ Debt issuance support; and
▪ Long-term financial plans and cash flow modeling.

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Cost Engineering and CFD Formation Services 7
City of Irwindale, CA
Unique Experience, Resources, and Capabilities
Special District Experience
Since our inception, Willdan has offered public agencies a comprehensive approach to special district consulting by including district formation and administration; delinquency management; continuing disclosure; and arbitrage rebate in our service offerings. This multi-service approach allows us to facilitate the flow of information between the different service areas, which creates less of a draw on agency staff time and reduces costs for these services.

It also ensures that solutions and approaches provided in one area of work are consistent with overall policies and objectives. For instance, we form special districts with specific features to allow for ease of administration, as well as future annexations of new developments to the district. Finally, methodologies are created in a manner that allows for consistent application of agency policies from project to project. In view of our experience, Willdan is committed to:
▪ Having highly qualified core staff actively involved in day-to-day operations; ▪ Providing comprehensive and proactive customer service; ▪ Interfacing in a friendly and helpful manner with an agency’s governing body, staff, community organizations, and the public in general;
▪ Keeping up to date on the latest technology that allows specific data to be made available via the Internet to public agency staff, investors, and property owners at no additional charge; ▪ Staying current on legislation impacting the formation and administration of CFDs, such as SB 165, AB 2851 (annual reporting requirements), and AB 373 (recent modifications to Mello-Roos law); and ▪ Closely following legislation and legal proceedings involving assessments and other types of special districts, particularly issues related to Proposition 26 and 218.

In utilizing our broad range of experience, amassed over 30 years from supervising and being consistently at the forefront of innovative approaches to special district formation and administration services, our methods and approaches support practical requirements.

In fact, we have prepared Engineer’s Reports and Special Tax Reports for over 800 separate special districts, including Business Improvement Districts, 1972 Act Landscaping and Lighting Districts, Mello-Roos Community Facilities Districts (CFDs) and 1982 Act and 1913/15 Act Assessment Districts formed to finance infrastructure improvements and/or services and maintenance. Furthermore, Willdan possesses extensive experience developing budgets and forming CFDs and Assessment Districts for a variety of purposes.

Resources and Capabilities
Firm Resources
Willdan assists local public agencies by providing formation services for Community Facilities Districts and assessment/local improvement districts; administration of special taxes, assessments, standby charges and utility rates, landscaping and lighting districts; arbitrage rebate calculations; continuing disclosure reports preparation and dissemination; and staff augmentation support. We have been providing these services for over 34 years; decades later, Willdan continues to be a leader.

Consideration of Practical and Administrative Matters in Special District Formations We understand the complexities involved in developing a special tax methodology that is tailored to address the specific objectives of the project and balancing that with the desire to simplify the future administration of the CFD. The tax formula should be able to accommodate multiple land uses and multiple funding purposes, and possibly account for potential future development and annexations to the CFD, while also being straightforward to apply. Our district formation experience coupled with more than 30 years of providing administration services for special taxes and assessments is unmatched, allowing us to approach formations in a holistic manner.

Willdan has prepared
Engineer’s Reports and
Special Tax Reports for over
800 separate special districts

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Cost Engineering and CFD Formation Services 8
City of Irwindale, CA
State of the Art Technology & Data Security
MuniMagic+, which was released in September 2018, is the newest version of the proprietary software utilized by Willdan. Due to changing regulations, it was important to build a more moldable system that can manage special district types not only in California, but in other states as well. MuniMagic+ is hosted in the Cloud utilizing Amazon Web Services (AWS) and contains data for more than 16 million parcels. The Web application provides a rich user experience via any modern web browser and has the ability to scale under load and recover from geographic disasters. Our data is stored securely and continuously backed up to the Cloud and, with the help of AWS managed services, our application is monitored 24/7. The data within MuniMagic+ includes county assessor data, and other supplementary data identifying parcel characteristics.

Serve as an Extension of Staff
Willdan takes to heart the fact that we represent the Client when working and/or speaking with residents, business owners, developers and with other industry professionals such as underwriters, bond counsel and appraisers. Our goal is to take care of and effectively manage the special district formation and administration process, so that staff can focus on other responsibilities. We actively manage projects with a focus on the overall timeline, so that staff is provided timely and accurate work products without having to expend valuable time managing the process more than necessary.

One of our most important roles has been educating and helping staff to understand Community Facilities District concepts, how they apply to the special district processes and procedures, and how they can help the agency achieve primary financial objectives. Willdan will impart our knowledge to key staff through education and day-to-day efforts throughout the project and beyond.

District Administration
Willdan’s District Administration Services (“DAS”) group addresses the ongoing day-to-day activities associated with the long-term administration of bonded and “pay-as-you-go” special taxes, assessments, fees, utility rates, and standby charges. These types of services demand accurate, timely and knowledgeable treatment of many details. Subsequently, Willdan focuses on quality control and brings the advantage of current technology and knowledge of recent legislation to our clients. The graphic to the right provides a snapshot of Willdan’s district administration experience specifically for Fiscal Year 2023/2024.

Quality Assurance Process
Willdan’s standard administration practice includes an additional three levels of review for our products and deliverables in which report presentation or work product dissemination is scrutinized, levy data is updated from the most recent county secured roll information, all parcel changes and potential rejects are researched and reconciled, new APNs are identified, and the proposed assessment/tax amounts are recalculated and resubmitted. As demonstrated by the workflow chart to the right, the three supplementary levels that Willdan staff performs for all work products primarily consist of:
▪ Peer review;
▪ Project manager review; and
▪ Final quality assurance manager review.

In addition, another key to our success is having a designated principal consultant responsible for implementing quality control measures. Mr.

Robert Quaid, a former Certified Public Accountant, has been instrumental in preparing quality control checklists and sign-off mechanisms for each of our administration services. These quality control measures are embedded in the latest evolution of MuniMagic+ and are a required element of the day-to-day analyst and project management activities within the group.

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Cost Engineering and CFD Formation Services 9
City of Irwindale, CA
Recent Formation Projects
Identified in the table below is a partial list of recent Willdan formation projects that are either currently in process, ongoing or recently completed.

Willdan Financial Services
Recent Special Tax Consulting Projects
Agency Name Project/District Name
California Statewide Communities
Development Authority
CFD 2018-02 Improvement Area No. 1 (McSweeny)
CFD 2018-02 Improvement Area No. 2 (McSweeny)
CFD 2020-02 Improvement Area No. 1 (Atwell)
CFD 2020-02 Improvement Area No. 2 (Atwell)
CFD 2020-02 Improvement Area No. 3 (Atwell)
CFD 2021-02 (Citro)
City of Chula Vista
CFDs 18-1 & 18-M (Bayfront) (Facilities & Services)
CFD 97-2 (Facilities)
CFD 13-M (Facilities)
CFD 16-I (Millennia) (Facilities)
CFD 17-I (Western CV Infill)
City of Colton CFD 2021-1 (Services)
CFD 2021-2 (Services)
City of Irvine
CFD 2013-3 Improvement Area No. 8 Annexation No. 4
CFD 2013-3B Improvement Area No. 12
CFD 2013-3B Improvement Area No. 13
City of Galt Liberty Ranch CFD Formation (Facilities)
Public Services CFD (Services)
City of Gonzales Enhanced Infrastructure Financing District City of Lancaster, CA CFD 2021-1 (Services)
City of Palm Desert University Park CFD Refunding and Formation (Facilities) CFD 2023-1 (Services)
City of Perris
Green Valley (Facilities)
CFD 2021-1 (Facilities)
CFD 2022-1 (Facilities)
CFD 2022-2 (Facilities)
City of Rancho Mirage
CFD #4A (Facilities)
CFD #4B (Facilities)
CFD #4C (Facilities)
CFD #5 (Facilities)
City of Rialto CFD 2019-2
CFD 2020-1 (El Rancho Verde)
City of Richmond Point Molate CFD No. 2022-1
City of Santa Paula CFD No. 2 (Harvest at Limoneria) Formation (Services/Facilities) City of Upland Sycamore Hills CFD (2015-1) (Facilities) Harvest CFD (2016-1) (Facilities)
County of San Diego
Sweetwater CFD Formation (Services)
Park Circle CFD Formation (Services)
Meadowood CFD Formation (Services)
Horse Creek Ridge CFD Formation (Services)
Piper Otay CFD Formation (Services)
Otay 250 CFD Formation (Services)
Contra Costa County Fire Protection District CFD Formation Services Cucamonga School District, CA CFD 2019-1 (Facilities)
Marin County Open Space District, CA CFD Formation and Overlay Services San Jacinto Unified School District
CFD 2020-1 (Facilities)
CFD 2021-1 (Facilities)
CFD 2022-1 (Facilities)
CFD 2024-1 (Facilities)
Sulphur Springs School District, CA Special Tax Consulting Services

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Cost Engineering and CFD Formation Services 10
City of Irwindale, CA
Key Personnel
Project Team
Our management and supervision philosophy is simple: staff every position with experienced personnel to deliver a superior product and deliver effective results on time and on budget. With that philosophy in mind, we have selected the following individuals for this engagement.

Our employees know and understand the problems facing local government under the current economic climate, and we have oriented our practice to support an agency’s modified budget policies and public service priorities.

City of Irwindale | Special District Formation Project Team Key Team Member Project Role Responsibility to the Engagement Chris Fisher
Vice President/Director Principal-in-Charge
▪ Technical guidance;
▪ Project oversight;
▪ Quality assurance & control; and
▪ Meeting and presentation attendance.

Mike Medve
Principal Consultant Project Manager
▪ Task oversight;
▪ Produce key elements of the analysis;
▪ Responsible for project deliverables;
▪ Report evaluation; and
▪ Meeting and presentation attendance.

Ron Stein, P.E., QSD, ENV SP
Project Manager
Engineering Project
Manager
▪ Task oversight;
▪ Produce key elements of the analysis;
▪ Responsible for project deliverables;
▪ Memorandum preparation; and
▪ Request for proposal oversight.

Tyler Green
Senior Analyst Project Analyst
▪ Collect, interpret, and analyze key data;
▪ Client staff coordination;
▪ GIS files parcel database linkage;
▪ Report preparation; and
▪ Meeting and presentation attendance.

Staff Continuity
Mr. Fisher is the Principal-in-Charge for Special District Formation engagements; he serves in this role due to his extensive experience, which includes the preparation and supervision of numerous studies, as well as his experience presenting to governing bodies, stakeholders, and industry groups.

Willdan as a whole is composed of over 1,500 employees, including a cadre of public finance experts. If necessary, Mr. Fisher can recruit additional, qualified individuals from our employee roster to assist with the completion of the engagement to deliver the final materials on time and within budget.

The team presented within this proposal
has worked collectively on numerous
projects; an established work practice
between the team members has been
forged, this proven long-standing system
has benefited our clients.

It is important to note that
Mr. Fisher has been with
Willdan for over 24 years,
ensuring the City of Irwindale
of continuity and dedication
in staffing during the
completion of the project.

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Cost Engineering and CFD Formation Services 11
City of Irwindale, CA
Chris Fisher
Principal-in-Charge
With 24 years of experience at Willdan, Mr. Fisher has managed an array of financial consulting projects for public agencies in California, Arizona, Colorado, Texas, and Florida, coordinating the activities of resources within Willdan, as well as those from other firms working conjointly on projects. He is one of the firm’s leading experts for special district financing related to public infrastructure, maintenance, and services including public safety.

Relevant Project Experience
City of Chula Vista, CA ‒ Formation of CFD 16-I (Millenia), 17-I (Western Chula Vista CFD), 18-M (Otay Ranch Village 3) and Bayfront CFD: Mr. Fisher has assisted the City in each of the listed CFD formations. The first, CFD 17-I, was formed to allow for the financing of impact fees over an extended time period through the payment of a special tax, to facilitate development of non-residential projects in certain areas of the City. This formation was completed in the Spring of 2016. The second project, CFD 16-I, was completed to provide funding for the construction of basic infrastructure associated with the Millenia development project in the City. Formation was completed in September 2016, with bonds will sold in late 2016/early 2017. CFD 18-M was formed to provide funding for the maintenance of landscaping, trails, walls and storm water facilities in the Otay Ranch Village 3 development project. For each formation, Mr. Fisher worked with City staff in multiple departments and a diverse financing team including the financial advisor, legal counsel, developers and property owners, and developer’s consultants. Mr. Fisher is currently overseeing the completion of a CFD for the Bayfront Project, a multi-use project being developed in conjunction with the San Diego Port Authority, which will include a convention center, hotel, and multi-family property.

County of San Diego, CA – Special Tax Consulting: Mr. Fisher is currently serving as the County’s Special Tax Consultant for CFDs formed within unincorporated areas. To meet the demands of continued growth within the County, he assisted with the formation of CFD 2013- 1 (Horse Creek Ridge), CFD 2017-1 (Hillside Meadows), CFD 2018-2 (Park Circle), CFD 2019-1 (Meadowood), and CFD 2019-2 (Sweetwater Place). All of these CFDs will provide funding for services and improvements ranging from maintenance and monitoring of flood control improvements, maintenance of parks, park facilities and landscaping, and provision of fire protection services to necessary capital improvements.

City of Rancho Mirage, CA – Special Tax Consulting: Mr. Fisher oversaw the Willdan team that completed the formation of CFDs in 2018 through 2020 for the City and is currently working on the formation of a third CFD (4C). He worked closely with the team to provide technical assistance based on prior project experience and provide quality review. The two CFDs (4A and 4B) were formed in association with the development of a Del Webb residential project in the City to provide for funding of backbone infrastructure required for the development, and for payment of certain development fees required by the City. Willdan’s work included preparation of the special tax and pro forma analyses, development of the tax methodology and preparation of the Rate and Method of Apportionment of Special Tax document, preparation of the CFD Report and other associated documents, and coordination of the formation process.

City of Upland, CA – Special Tax Consulting: Mr. Fisher oversaw the Willdan project team that assisted the City of Upland with initial formation of the Sycamore Ranch CFD, and its eventual modification to adapt to a change in the plan for development and product mix. He worked closely Willdan’s team to provide guidance and advice in the development of the methodology and approach, and to review documents and work product.

California Statewide Communities Development Authority – Special District Formations: For over 10 years, Mr. Fisher managed district formation projects in conjunction with CSCDA and their financing team. Recent projects include the Horse Creek Ridge CFD in San Diego County (2018), the McSweeney Ranch CFD in the City of Hemet (2019), and the Butterfield Ranch (Atwell) CFD in the City of Banning.

Education
Bachelor of
Science in Finance,
San Francisco
State University
Areas of Expertise
Multi-disciplinary Team
Management
Special District
Formations
Cost of Service Studies
Proposition 218
Utility Rate Studies
Client Presentations
Affiliations
California Society of
Municipal Finance
Officers
Municipal Management
Association of
Northern California
California Municipal
Treasurers Association
24 Years’ Experience

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Cost Engineering and CFD Formation Services 12
City of Irwindale, CA
City of Banning, CA – Fiscal Analysis and CFD Formation Services: As technical advisor, Mr. Fisher oversaw the preparation of a comprehensive fiscal impact analysis and facilities funding plan in association with the Butterfield Specific Plan Area within the City. The Specific Plan area covers 1,543 acres and is proposed to include more than 5,000 homes of varying densities, 36 acres of commercial development, over 400 acres of open space, schools, and a utility substation. He also provided technical and policy guidance as well as quality review.

City of Laguna Beach, CA – Formation of Assessment District No. 08-01: Mr. Fisher served as the project manager for the City of Laguna Beach Assessment Engineering Services project, for its proposed Underground Utility Assessment District. For this effort Mr.

Fisher collaborated with Willdan’s Engineering division and included coordination with City staff and a diverse project team. This formation required the preparation of draft and final Engineer’s Report for the district, along with related documentation and analysis, and presentation of these items. The initial formation was unsuccessful; however, the district was formed with modifications.

City of Moreno Valley, CA – CFD No. 7, Storm Drain and Street Improvements: As project manager, Mr. Fisher oversaw the formation of a CFD to finance the construction of storm drain and street infrastructure improvements for an industrial/warehouse project in the City.

Recently worked with the City to modify the RMA for the CFD and support the financing team in the issuance of $3.625MM in bonds.

City of Gonzales, CA – Tax Increment/Special Tax Consulting: Mr. Fisher served as the principal-in-charge of the City of Gonzales engagement. He worked closely with the project manager to provide guidance and advice.

City of Yucaipa, CA – Tax Increment/Special Tax Consulting: Mr. Fisher served as the principal-in-charge of the City of Yucaipa engagement.

C. Fisher
Resume Continued

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Cost Engineering and CFD Formation Services 13
City of Irwindale, CA
Mike Medve
Project Manager
Mr. Mike Medve is a principal consultant, with 18 years of experience, in the Financial Consulting Services group, with expertise in public finance, including special district formation and administration, fiscal impact analysis, public facilities financing plans, integrated financing districts, Proposition 218, tax credit financing, state and federal grant and loan programs, sales tax revenue bonds, and infrastructure financing districts. He has developed financial pro formas and cash flow analyses for numerous types of public and private project financing programs.

Prior to joining Willdan, Mr. Medve was a consultant in the field of public finance for Parsons Brinckerhoff and David Taussig & Associates. Over the years, he has been a financing team member for over $1 billion in limited obligation bonds and over $50 million in grant funds. He has served as the lead consultant for over two dozen clients, both public and private, throughout the country.

Relevant Project Experience
City of Rancho Mirage, CA – Special Tax Consulting: In 2018 and 2019 Mr. Medve assisted the City with the formation of CFD 4A and CFD 4B, both of which were formed in association with the development of a Del Webb residential project in the City. He is also working on the current formation of CFD 4C. The CFDs were formed to provide for funding of backbone infrastructure required for the development, and for payment of certain development fees required by the City. Willdan’s work included preparation of the special tax and pro forma analyses, development of the tax methodology and preparation of the Rate and Method of Apportionment of Special Tax document, preparation of the CFD Report and other associated documents, and coordination of the formation process.

City of Upland, CA – Special Tax Consulting: In 2015 through 2019 Mr. Medve assisted the City of Upland with the initial formation of a CFD, the change proceedings that were subsequently conducted to amend the CFD to accommodate a change in the plan of development, and finally with the issuance of bonds associated with the CFD. He worked closely with the City and its financial advisor to ensure the CFD was formed in a manner that met the City’s requirements and financing objectives. The CFD was created to equitably spread the cost of the infrastructure being financed through a methodology that was equitably applied to various types of residential development in the project.

Cucamonga School District, CA – Special Tax Consulting: Managing the project, Mr.

Medve recently completed the formation of CFD 2019-1 for the Cucamonga School District.

The CFD was formed to provide ongoing funding for school facilities and payment of school fees associated with the development of property with the School District’s boundaries.

City of Roseville, CA – Special Tax Consulting: In 2014, Mr. Medve prepared an Amended Notice of Special Tax Lien for the City’s Fiddyment Ranch CFD No. 1 (Facilities) and Fiddyment Ranch CFD No. 2 (Services). The amendment was necessary to reconcile changes in project land use with the special tax revenues that were needed to pay debt service and administration on outstanding infrastructure bonds and fund the annual operations and maintenance of existing facilities. In 2015, Willdan was retained to serve as Special Tax Consultant for the formation of an overlay CFD (Fiddyment Ranch CFD No. 5) that will refund a portion of the CFD No. 1 bonds and pay for additional infrastructure projects associated with the development. Facilities needed include streets, bridges, sewer improvements, storm drains, water infrastructure and landscaping. Willdan has also performed the annual administration for the City’s CFDs for over a decade.

City of Galt, CA – Special Tax Consulting: Mr. Medve is serving as project manager for the City of Galt Liberty Ranch Community Facilities District formation. The project consists of approximately 356 acres of land, and the proposed CFD would finance a range of City services and maintenance activities.

Education
Bachelor of Science
Information and
Computer Science,
Management and
Mathematics Minors,
Cum Laude
University of
California Irvine
Areas of Expertise
Public Finance
Public Facility Financing
Special District Formation
and Administration
Proposition 218
New Markets Tax Credits
Grant Writing
18 Years’ Experience

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Cost Engineering and CFD Formation Services 14
City of Irwindale, CA
City of Murrieta, CA – Special Tax Consulting: Mr. Medve assisted the City of Murrieta with change proceedings related to the existing CFD No. 2005-5 for the Golden Cities project. The CFD was modified to accommodate new sales prices and a new product mix.

County of San Diego, CA – Special Tax Consulting: Mr. Medve is currently assisting the County with their special tax consulting projects, specifically CFDs formed within unincorporated areas. He assisted in the formation of the Horse Creek Ridge and Hillside Meadows CFDs and is currently involved with the application review and initial steps of forming three additional CFDs that will fund services and improvements ranging from flood control maintenance and fire protection services to necessary capital improvements. He also has assisted in additional follow-on special tax analysis for the Harmony Grove CFD, and in the annexation of new territory to that CFD. He is also assisting with the replacement of an existing Permanent Road Division special assessment with a special tax to fund street rehabilitation and maintenance.

City of Gonzales, CA – Tax Increment/Special Tax Consulting: Mr. Medve provided consulting services related to the formation of one of the State’s first Enhanced Infrastructure Financing Districts (EIFD). The EIFD’s tax-sharing plan has been approved by both the City of Gonzales and the County of Monterey, bringing millions in funding to an area that will be annexed to the City and developed into a high-tech office park and research center. He also assisted the City with its Cost Allocation Plan and Comprehensive User Fee update.

City of Yucaipa, CA – Tax Increment/Special Tax Consulting: Mr. Medve provided consulting services related to the formation of one of the State’s first Enhanced Infrastructure Financing Districts (EIFD) to assist in funding infrastructure needed to serve a retail and office park surrounding Crafton Hills college. While the formation of the EIFD is still pending, Mr.

Medve prepared several feasibility analyses related to the formation, as well as the financial analysis and fiscal impact analysis that will be incorporated into the Infrastructure Financing Plan.

City of Laguna Beach, CA – Utility Undergrounding District Formation: Mr. Medve has assisted the City with four undergrounding assessment district formations since 2014. Duties include plan review, site inspection, benefit allocation, producing Engineer’s Reports, notices, ballots, and other legal documents, and attending Public Hearings/Council meetings. Mr.

Medve has innovated new techniques for benefit allocation that are more consistent with the requirements of Proposition 218 as interpreted by the California courts.

City of Newport Beach, CA – Utility Undergrounding District Formation: In 2016, Mr.

Medve assisted the City with an undergrounding assessment district ballot proceeding and the coordination of several other undergrounding districts in various stages of development.

Duties involved the development of assessment methodologies and Engineer’s Reports, plan review, coordination with utility companies, and the tabulation/counting of ballots.

City of Irvine, CA – Great Park Financing Plan: Mr. Medve assisted the City's Orange County Great Park (OCGP) subsidiary with the formation of a CFD and Redevelopment Area for the Great Park project. After the elimination of redevelopment agencies, he assisted OCGP with changing the tax structure to accommodate land use modifications and CFD change proceedings to assure adequate funding.

M. Medve
Resume Continued

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Cost Engineering and CFD Formation Services 15
City of Irwindale, CA
Ronald Stein, P.E., QSD, ENV SP
Engineering Project Manager
Mr. Ron Stein offers expertise as a project manager, civil engineer, and quality assurance plan reviewer for various California municipalities. He has led land development engineering teams engaged in the design of projects encompassing storm drains, grading, erosion control, street improvements, striping, traffic control, and utilities.

Project Experience
Buena Vista Storm Drain, De Luz Community Service District. Engineer. Willdan repaired storm damage to three 60-inch diameter corrugated metal pipes and the roadway above.

Included field survey, environmental permitting and a full hydrology analysis with supporting calculations to ensure the culverts have adequate capacity and the existing perennial stream will not be adversely affected. Full PS&E will be provided with a storm drain profile and street and drainage improvements; and construction administration.

Harbor Sight Sewer Assessment District Formation, City of Rolling Hills Estates, CA.

Project Manager. Willdan is explored the feasibility of a sewer system with a preliminary design to enable the community to make an informed decision about the issue. The design showed the alignment of the pipe and a preliminary pump station analysis on which houses require a pump station. Willdan created a budgetary estimate of the construction costs and costs to form the District and present these results in a workshop to the residents.

Bowman Channel, City of Ridgecrest, CA. Project Manager. Willdan provided environmental, survey, hydrology analysis, hydraulic design, and permit acquisition services to construct master-planned improvements. The project will consist of a culvert with headwalls and wingwalls, check structures and street restoration. Hydraulic calculations will be performed to confirm the Master Drainage Plan, analyze the Bowman wash and provide adequate capacity. FEMA funds will be utilized for the project.

Well 17 Retrofit, City of Vernon, CA. Engineer. The City of Vernon is seeking to enhance the pedestal of City Well No. 17 to bring it into compliance with current regulations. The well head is to be retrofit by extending the existing casing and pedestal to a minimum of 18” above ground. Willdan will prepare plans and specifications to raise existing pedestal and all appurtenances and construct a new concrete pad.

Sewer Rehabilitation, City of Turlock, CA. Senior Engineer. Willdan provided engineering design services for the sewer rehabilitation project for three segments of sewers in various alleys. Willdan provided recommendations for design of new sewer pipe and preparing plans, specifications, and estimates for the projects.

Sewer Area Study, City of Rolling Hills, CA. Project Manager. Conducted a sewer area study for 235 parcels not currently connected to public sanitary sewer. The area study analyzed existing sewer facilities, land use and zoning and created an existing condition hydraulic model. The model was then updated to reflect adding the additional flow from the project area. Impacts to the system were identified and improvements recommended.

Priority Streets, City of Lynwood, CA. Quality Assurance / Quality Control. Willdan was selected for the preparation of plans, specifications, and estimates for the City‘s Annual Pavement Rehabilitation project. The combined estimated cost for the improvements was $11.5 million and included over 4,000 tons of ARHM pavement, 13,950 LF of water mains, 1,900 LF of new VCP sanitary sewers, and 2,400 LF of CIPP sewer lining with spot repairs.

SSMP Update, City of Bell, CA. Quality Assurance/Quality Control. In 2019, Willdan prepared a SSMP report, which included a sewer model for the City construction cost estimates and a project list based on maintenance or future needs to be included in the Capital Improvement Program (CIP). In 2021 Willdan updated the City's Sewer System Management Plan.

Education
BS, Civil Engineering,
Florida State University
Tallahassee, FL
License:

Civil Engineer,
California, No. 86877
11 Years’ Experience

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Cost Engineering and CFD Formation Services 16
City of Irwindale, CA
Tyler Green
Project Analyst
Mr. Tyler Green is a senior analyst within Willdan’s Financial Consulting and District Administration Services groups. His primary function is to support project managers and senior analysts with the preparation of utility rate studies, cost allocation plans and user fee studies, as well as the formation of special tax districts. He specializes in analysis for a variety of clients, including cities and school districts.

Mr. Green is responsible for the annual administration of Community Facilities Districts and other types of special taxes. He assists in the research, analysis and implementation required for special district administration, including property classification, budget preparation, document data entry and updates, database management, and report preparation.

Mr. Green provides valuable analytical support under the guidance of Principal Consultant Mike Medve. His assigned tasks include updating content within the annual reports, preparing resolution(s) for Intent Meetings and Public Hearings, inputting and updating of parcel data, researching parcel changes, reviewing charge-exempt parcels, preparing applied reports, and providing general information on questions relating to the special taxes.

Relevant Project Experience
Mr. Green has worked with the following agencies.

Special District Formation
City of Chula Vista, CA – Special District Formations: Mr. Green provided analytical support on the following special district engagements: 18M Annexation 1; 97-2 Annexation 12; Annexation 2023-01 CFD 17-I; and Annexation 2023-02 CFD 17-I.

California Statewide Communities Development Authority – Special District Formations:

Mr. Green provides analytical support to the Project Manager and Principal-In-Charge for the CSCDA’s Citro CFD project.

City of Upland, CA – Special Tax Consulting: Mr. Green assisted the Willdan team by developing analysis and draft documents necessary for the formation of a CFD, and to support the issuance of bonds for the CFD.

County of San Diego, CA – Special Tax Consulting: Ms. Green served as a financial analyst assigned to the County of San Diego, special tax consulting services project team. He assisted the senior members of the team in analysis development and drafting necessary documents for the formation of CFDs, and supports the issuance of bonds, as necessary.

City of Santa Paula, CA – Special Tax Consulting: Mr. Green assisted with the Bond issuance support for CFD No. 2.

San Jacinto Unified School District; San Jacinto, CA: Mr. Green was the assigned project analyst for the recently formed CFD for the San Jacinto School District. Tasks included formation and bond issuance support.

City of Upland, CA – Special Tax Consulting: Mr. Green provided support for the formation of CFD 2022-1 and issuance of debt for previously formed CFDs.

City of Rancho Mirage, CA – Special Tax Consulting: Mr. Green was the project analyst for the formation of CFD 4C and 5 and debt issuance for CFDs 4A and 4B.

Special District Annual Administration
▪ City of Upland, CA – Administration of Community Facilities Districts ▪ California Statewide Communities Development Authority – Administration of Community Facilities Districts
▪ City of Buckeye, AZ – Administration of Community Facilities Districts ▪ City of Galt, CA – Administration of Community Facilities Districts ▪ Nevada County Consolidated Fire Department; Nevada City, CA – Administration of special taxes
▪ River Delta Unified School District; Rio Vista, CA – Administration of Community Facilities Districts
Education
Bachelor of Science,
Business Administration
and Leadership
Studies, Chapman
University
Areas of Expertise
Community Facilities
Districts Formation
and Administration
Bond Issuance Support
3 Years’ Experience

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Cost Engineering and CFD Formation Services 17
City of Irwindale, CA
References
Below are recent Special Tax Consulting Services project descriptions. We are proud of our reputation for customer service and encourage you to contact these clients regarding our commitment to completing the projects within budget and agreed upon timelines.

City of Upland, CA
Special Tax Consultant and Community Facilities District Formation Services Willdan worked with the City of Upland and their financing team to form the Sycamore Hills CFD (2015-1) and the Harvest CFD (2016-1) and assist in the issuance of multiple series of bonds. The CFDs were formed to provide revenue to support the issuance of bonds, proceeds of which were used to pay for backbone infrastructure (streets, sewer, water, storm drains, etc.) and development fees associated with the development of over 300 residential units in the City. The CFDs were originally formed with one improvement area, then underwent change proceedings to create a second improvement area to better align the timing of two series of bonds with the development of two separate areas of the project.

Willdan completed special tax analysis and cash flow pro forma analysis for the project, developed a taxing methodology that suited the projected build out timeline, and which equitably allocated the costs and apportioned the tax burden among the various types of property in the CFDs. We also prepared the Rate and Method of Apportionment and CFD Report for both and assisted in the preparation of bond offering documents.

We are also working with the City on an ongoing basis to provide for administration of the CFD and preparation of annual disclosure and arbitrage rebate reports.

Client Contact: Doug Anderson, Managing Director Urban Futures Tel #: (714) 923-3543 | Email: [email protected] Dates of Service: August 2019 – Ongoing
City of Rancho Mirage, CA
Special Tax Consultant and Community Facilities District Formation Services The City of Rancho Mirage has been a long-standing client of Willdan. Most recently, Willdan worked with the City to complete the formation of CFD 4A and CFD 4B and supported the City in the issuance of bonds for both. Both CFDs are associated with the development of a Del Webb residential development project in the City, and collectively encompass more than 600 single-family residential units.

The CFDs were formed in 2018 and 2019 to provide revenue to support bonds that would finance backbone infrastructure improvements required by the City, payment of certain fees required by the City, and also sewer and water improvements and fees required by the Coachella Valley Water District.

Our role included close work with the City, the developer, and the developer’s consultant to develop special tax and pro forma cash flow analysis, as well as the development of the special tax methodology. The methodology was created to appropriately distribute the cost of the improvements and develop tax rates that equitably charged various types of property in the district. Willdan completed the Rate and Method of Apportionment, CFD Report, and assisted in the preparation of resolutions and other associated documents for the formation of the CFD. We also completed other tasks necessary to support the formation and special tax election proceedings.

Willdan will continue to work with the City going-forward to assist in the annual administration of the district, including calculation of the annual taxes for properties in the CFD. We will also assist in the preparation of annual continuing disclosure reports.

Client Contact: Kofi Antobam, Director of Administrative Services Tel #: (760) 324-4511, Ext 232 | Email: [email protected] Dates of Service: August 2018 – Ongoing

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Cost Engineering and CFD Formation Services 18
City of Irwindale, CA
City of Lancaster, CA
Special Tax Consultant and Community Facilities District Formation Services Willdan assisted the City of Lancaster with a cost of service and fiscal study, and subsequent CFD formation, to fund maintenance services associated with new development projects in the City. The City requested that the special tax rates be lower in the City center to account for the existing availability of resources and lower demand for services within that region. Areas external to the City center generally would require the construction of new public facilities (community centers, corporation yards, parks, trails, etc.) and would incur greater maintenance demand. Only limited guaranteed revenues were considered in the fiscal analysis. The CFD was formed in early 2021.

Willdan completed special tax analysis and cash flow pro forma analysis for the project, developed a taxing methodology that suited anticipated development, and which apportioned the tax burden among the types of development expected in the areas proposed for inclusion in the CFD, and we prepared the Rate and Method of Apportionment and CFD Report. The first annexation to the CFD took place in Summer 2022.

Client Contact: Patti Garibay, Innovation and Economic Development Tel #: (661) 723-6072 | Email: [email protected] Dates of Service: May 2020 – Ongoing
City of Banning, CA
California Statewide Communities Development Authority (CSCDA) Special Tax Consultant and Formation Services
For several years Willdan has provided special tax consulting and CFD formation services to CSCDA for its SCIP program, which allows CSCDA to form CFDs on behalf of local agencies where specific project aspects make this approach advantageous. The most recent CFD formation was completed in spring of 2021, for the City of Banning, for CFD 2020-2 (Atwell).

Willdan worked with the lead banker (RBC) and the rest of the financing team to successfully form the CFD and complete the issuance of $18.79 million in bonds. Willdan developed multiple improvement areas and alternative special tax methodologies for evaluation, completed a comprehensive special tax analysis (pro forma), and prepared analysis and tables to support the issuance of bonds. We also prepared the RMA and Special Tax Report and coordinated the recording of all necessary documents. The CFD financed the payment of fees and construction of backbone infrastructure for the Atwell project which is projected to include up to 3,500 residential units in the City.

The formation of a second Improvement Area is currently underway.

Willdan worked with the City, the financing team, the developer, and the developer’s consultant to understand the needs of key stakeholders and create a CFD that addresses each.

Dates of Service: February 2020 – Ongoing
City of Hemet, CA
California Statewide Communities Development Authority (CSCDA) Special Tax Consultant and Formation Services
For the City of Hemet, Willdan worked with the CSCDA financing team, the developer, and the City to successfully form CFD 2018-02 and complete the issuance of the Series 2020 Bonds ($8.51 million). The CFD incorporated three improvement areas; future bond issuances associated with the second and third improvement areas are anticipated to occur in the next two years as development progresses.

We prepared a comprehensive special tax analysis for each improvement area, prepared the RMA and Special Tax Report, and coordinated the recording of all necessary documents. The CFD financed the construction of backbone infrastructure and the payment of development impact fees for the McSweeny residential development.

Client Contact: James Hamill, Managing Director, CSCDA
Tel #: (925) 476-5644 | Email: [email protected]
Dates of Service: June 2018 – Ongoing

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Cost Engineering and CFD Formation Services 19
City of Irwindale, CA
Project Fees
Cost Engineering and CFD Formation Services
Willdan Financial Services proposes to perform the tasks outlined in our Scope of Services for the fees noted in the table below.

Cost Engineering and CFD Formation Services
Service Fee
Phase One
Community Facilities District Formation Services $32,500 Phase Two
Operations and Maintenance Technical Memorandum $4,500
Engineer’s Opinion of Probable Cost $7,500
Phase Two – Optional Request for Bid Support $3,000
Total Fee – with optional task $47,500
Notes
▪ Phase One includes drafting of the Goals and Policies and updating the City’s Municipal Code ▪ The fees denoted above will not be contingent upon the outcome of the formation process. ▪ Additional meetings or tasks outside our proposed scope of work will require an additional fee. ▪ For the purpose of our proposal, telephone conference calls are not considered “meetings” and are not limited by our scope of services.
▪ The City will be invoiced on a monthly percentage-completion basis.

Hourly Rates
Additional services may be authorized by the City and will be billed at our then-current hourly overhead consulting rates. Our current hourly rates are:

Willdan Hourly Rate Schedule
Position Team Member Hourly Rate
Vice President / Director Chris Fisher $250
Engineer Ronald Stein $240
Principal Consultant Mike Medve $210
Senior Project Manager $185
Project Manager $165
Senior Project Analyst $135
Senior Analyst Tyler Green $125
Analyst II $110
Analyst I $100

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March 8, 2018
27368 Via Industria, Suite 200
Temecula, California 92590-4856
800.755.6864 | 951.587.3500
www.willdan.com

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1 AGREEMENT FOR CONTRACT SERVICES

BETWEEN THE CITY OF IRWINDALE AND

WILLDAN FINANCIAL SERVICES
This AGREEMENT FOR CONTRACT SERVICES (herein “Agreement”) is made and entered into this 12th day of June 2024 by and between the CITY OF IRWINDALE, a California Charter City and municipal corporation (“City”) and WILLDAN FINANCIAL SERVICES, a (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.” NOW, THEREFORE, the parties hereto agree as follows:

1. SERVICES OF CONSULTANT

1.1 Scope of Services. In compliance with all of the terms and conditions of this Agreement, the Consultant shall perform the work or services set forth in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by reference. Consultant warrants that it has the experience and ability to perform all work and services required hereunder and that it shall diligently perform such work and services in a professional and satisfactory manner.

1.2 Compliance With Law. All work and services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental agency of competent jurisdiction.

1.3 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the services required by the Agreement.

1.4 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

2. COMPENSATION

2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference, but not exceeding the maximum contract amount of Forty-Seven Thousand Five Hundred Dollars ($47,500) (“Contract Sum”).

2.2 Invoices. Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by subPage 150 of 367 -2-
category), travel, materials, equipment, supplies, and subcontractor contracts. Subcontractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.

City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, City will use its best efforts to cause Consultant to be paid within forty five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by the City of any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.3 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual cost of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum but not exceeding a total contract amount of Five Thousand Dollars ($5,000) or in the time to perform of up to ninety (90) days may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. No claim for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

3. PERFORMANCE SCHEDULE

3.1 Time of Essence. Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding thirty (30) days cumulatively.

3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the

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period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term. Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) year from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).

4. COORDINATION OF WORK

4.1 Representative of Consultant. Mr. Chris Fisher is hereby designated as being the representative of Consultant authorized to act on its behalf with respect to the work and services specified herein and make all decisions in connection therewith. All personnel of Consultant and any authorized agents shall be under the exclusive direction of the representative of Consultant. Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, and shall keep City informed of any changes.

4.2 Contract Officer. The City Manager, or his or her designee, is hereby designated as being the representative the City authorized to act in its behalf with respect to the work and services specified herein and to make all decisions in connection therewith (“Contract Officer”).

4.3 Prohibition Against Subcontracting or Assignment. Consultant shall not contract with any entity to perform in whole or in part the work or services required hereunder without the express written approval of the City. Neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. Any such prohibited assignment or transfer shall be void.

4.4 Independent Consultant. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City, or that it is a member of a joint enterprise with City.

5. INSURANCE AND INDEMNIFICATION

5.1 Insurance Coverages. The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City:
(a) Commercial General Liability Insurance (Occurrence Form CG0001 or equivalent). A policy of comprehensive general liability insurance written on a per

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occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, either the general aggregate limit shall apply separately to this contract/location, or the general aggregate limit shall be twice the occurrence limit. (b) Worker’s Compensation Insurance. A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement.
(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance written on a per occurrence for bodily injury and property damage in an amount not less than either (i) bodily injury liability limits of $100,000 per person and $300,000 per occurrence and property damage liability limits of $150,000 per occurrence or (ii) combined single limit liability of $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars, and any other automobile.
(d) Professional Liability. Professional liability insurance appropriate to the Consultant’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant’s services or the termination of this Agreement. During this additional 5-year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage. (e) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.
(f) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

5.2 General Insurance Requirements.

All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. The insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention. All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of

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insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Section 5.1 to the Contract Officer. No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsement to all required insurance policies at any time. Any failure to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City.

The insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the City’s Risk Manager or other designee of the City due to unique circumstances.

5.3 Indemnification. To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, except claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.

6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records. Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services and shall keep such records for a period of three years following completion of the services hereunder. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records.

6.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement or as the Contract Officer shall require.

6.3 Confidentiality and Release of Information.

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(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than the City without prior written authorization from the Contract Officer.
(b) Consultant shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives the City notice of such court order or subpoena.
(c) If Consultant provides any information or work product in violation of this Agreement, then the City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify the City should Consultant be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. The City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with the City and to provide the City with the opportunity to review any response to discovery requests provided by Consultant.

6.4 Ownership of Documents. All studies, surveys, data, notes, computer files, reports, records, drawings, specifications, maps, designs, photographs, documents and other materials (the “documents and materials”) prepared by Consultant in the performance of this Agreement shall be the property of the City and shall be delivered to the City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by the City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder.

Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law. This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.

7.2 Disputes; Default. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to

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Irwindale City CouncilJune 12, 2024

Irwindale City Council
June 12, 2024