Irwindale City Council
November 13, 2024

CITY OF IRWINDALE
5050 N. IRWINDALE AVE., IRWINDALE CA 91706 • PHONE: (626) 430-2200

NOTICE AND AGENDA FOR THE SPECIAL AND

REGULAR MEETING OF THE

CITY COUNCIL

SUCCESSOR AGENCY TO THE

IRWINDALE COMMUNITY REDEVELOPMENT AGENCY

HOUSING AUTHORITY
November 13, 2024
SPECIAL MEETING – 5:30 PM
REGULAR MEETING – 6:00 PM

IRWINDALE CITY COUNCIL CHAMBERS
ALBERT F. AMBRIZ - Mayor
LARRY G. BURROLA - Mayor Pro Tem
MARK A. BRECEDA - Councilmember
MANUEL R. GARCIA - Councilmember
H. MANUEL ORTIZ - Councilmember
Via Zoom Webinar: https://us02web.zoom.us/j/87104592389 In the event that a Zoom broadcast is unavailable, staff will promptly notify the public through its social media platforms. The public meeting will proceed in accordance with The Brown Act.

Listen Over Phone: 1-669-900-6833; Webinar ID: 871-0459-2389

November 13, 2024

Spontaneous Communications: The public is encouraged to address the City Council on any matter listed on the agenda or on any other matter within its jurisdiction. The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. The City Council will hear public comments on matters not listed on the agenda during the Spontaneous Communications period.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

Americans with Disabilities Act: In compliance with the ADA and Government Code section 54953(g), the City Council has adopted a reasonable accommodation policy to swiftly resolve accommodation requests. The policy can be found on the City’s website: https://www.irwindaleca.gov/DocumentCenter/View/8075/AB2449-Reasonable-Accommodation-Policy. If you need special assistance to participate in a City Council or Commission meeting or other services offered by this City, including an electronic or printed copy of the City’s reasonable accommodation policy, please contact City Hall at (626) 430-2200. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Note: Staff reports are available for inspection at the office of the Chief Deputy City Clerk, City Hall, 5050 N.

Irwindale Avenue, during regular business hours (8:00 a.m. to 6:00 p.m., Monday through Thursday).

Compensation for Board Members: Compensation for the members of the Irwindale City Council is $750.16 a month. In accordance with Government Code Section 54952.3, Councilmembers will not receive any additional compensation or stipend for the convening of the regular meetings of the Successor Agency to the Irwindale Community Redevelopment Agency. Councilmembers will receive additional compensation of $50/meeting, not to exceed $150 per month, for the convening the regular meetings of the Irwindale Housing Authority and an additional compensation of $300/meeting for convening the regular meetings of the Irwindale Reclamation Authority.

November 13, 2024

Code of Ethics
As City of Irwindale Council Members, our fundamental duty is to serve the public good. We are committed to the principle of an efficient and professional local government. We will be exemplary in obeying the letter and spirit of Local, State and Federal laws and City policies affecting the operation of the government and in our private life. We will be independent and impartial in our judgment and actions.

We will work for the common good of the City of Irwindale community and not for any private or personal interest. We will endeavor to treat all people with respect and civility. We will commit to observe the highest standards of morality and integrity, and to faithfully discharge the duties of our office regardless of personal consideration. We shall refrain from abusive conduct, personal charges or verbal attacks upon the character or motives of others.

We will inform ourselves on public issues, listen attentively to public discussions before the body, and focus on the business at hand. We will base our decisions on the merit and substance of that business. We will be fair and equitable in all actions, claims or transactions. We shall not use our official position to influence government decisions in which we have a financial interest or where we have a personal relationship that could present a conflict of interest, or create a perception of a conflict of interest.

We shall not take advantage of services or opportunities for personal gain by virtue of our public office that are not available to the public in general. We shall refrain from accepting gifts, favors or promises of future benefit that might compromise our independence of judgment or action or give the appearance of being compromised.

We will behave in a manner that does not bring discredit or embarrassment to the City of Irwindale. We will be honest in thought and deed in both our personal and official lives.

Ultimate responsibility for complying with this Code of Ethics rests with the individual elected official. In addition to any other penalty as provided by law, violation of this Code of Ethics may be used as a basis for disciplinary action or censure of a Council Member.

These things we hereby pledge to do in the interest and purposes for which our government has been established.

Irwindale City Council

November 13, 2024

SPECIAL MEETING

1. CALL TO ORDER

2. ROLL CALL: Councilmembers: Mark A. Breceda, Manuel R. Garcia, H. Manuel Ortiz; Mayor Pro Tem Larry G. Burrola; Mayor Albert F. Ambriz

3. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

4. SPONTANEOUS COMMUNICATIONS
Spontaneous communications are limited to the special meeting agenda items only.

5. RECESS TO CLOSED SESSION
A. Public Employee Performance Evaluation
Pursuant to California Government Code Section 54957

Title: City Manager
B. Conference with Real Property Negotiator
Pursuant to California Government Code Section 54956.8
Property: 16359 Arrow Highway
Agency Negotiator: Julian A. Miranda, City Manager
Negotiating Parties: 39 Dalton Financial Ltd. Partnership Under Negotiation: Price and terms of payment
Property: 16249 Arrow Highway
Negotiating Parties: Marta McBride and Julian A. Miranda, City Manager Under Negotiation: Price and terms of payment
C. Conference with Legal Counsel - Existing Litigation
Pursuant to Government Code Sections 54954.5(c), 54956.9(d)(1) Name of Case: Five Points, LP vs. City of Irwindale
Case Number: 22STCV01394
D. Conference with Legal Counsel - Anticipated Litigation Initiation of litigation [Pursuant to Government Code Section 54956.9 (d)(4)] Number of Cases: One

6. RECONVENE IN OPEN SESSION

November 13, 2024

7. REPORT FROM CLOSED SESSION

8. ADJOURNMENT

REGULAR MEETING

9. CALL TO ORDER

10. PLEDGE OF ALLEGIANCE

11. INVOCATION

12. ROLL CALL: Councilmembers: Mark A. Breceda, Manuel R. Garcia, H. Manuel Ortiz; Mayor Pro Tem Larry G. Burrola Mayor Albert F. Ambriz

13. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

14. CHANGES TO THE AGENDA

15. COUNCIL MEMBER TRAVEL REPORTS

16. COUNCILMEMBER COMMENTS

17. INTRODUCTION OF NEW EMPLOYEES/PROMOTIONS
A. Alex Tong, Assistant Engineer
B. Alexandra Purpero, Public Works Services Office Specialist

18. PROCLAMATIONS / PRESENTATIONS / COMMENDATIONS

19. CONSENT CALENDAR
A. Minutes of the Special and Regular Meetings Held October 9, 2024 Department: City Clerk
Recommendation: Approve
B. Warrants / Demands / Payroll
Department: Finance
Recommendation: Approve.

November 13, 2024

C. Acceptance of California Office of Traffic Safety (OTS) Federal Grant Funds in the amount of $100,000 for Traffic Safety Education and Impaired driving enforcement Department: Police
Recommendation: Adopt Resolution No. 2024-83-3560 entitled: “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF IRWINDALE APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE 2024-2025 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) SUB-RECIPIENT

AGREEMENT BETWEEN CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) AND THE CITY OF

IRWINDALE AND APPROVING THE ACCEPTANCE AND APPROPRIATION OF THE CALIFORNIA OFFICE OF TRAFFIC SAFETY FEDERAL GRANT FUNDS IN THE AMOUNT OF $100,000 FOR THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP)”,
D. Acceptance of California Office of Traffic Safety (OTS) Federal Grant Funds in the amount of $135,000 for Traffic Records Improvement Project (TRIP) Department: Police
Recommendation: Adopt Resolution No. 2024-84-3561 entitled: “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF IRWINDALE APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE 2024-2025 TRAFFIC RECORDS IMPROVEMENT PROJECT (TRIP) SUB-RECIPIENT

AGREEMENT BETWEEN CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) AND THE CITY OF

IRWINDALE, AND APPROVING THE ACCEPTANCE AND APPROPRIATION OF THE CALIFORNIA OFFICE OF TRAFFIC SAFETY FEDERAL GRANT FUNDS IN THE AMOUNT OF $135,000 FOR THE TRAFFIC RECORDS IMPROVEMENT PROJECT (TRIP)",
E. Approval of a Joint Powers Authority Agreement to join the Public Risk Innovation, Solutions, and Management (“PRISM”) Authority for Benefits for City Employees Department: Human Resources
Recommendation: Adopt Resolution No. 2024-91-3568 entitled "A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF IRWINDALE APPROVING A JOINT POWERS AUTHORITY AGREEMENT TO JOIN THE PUBLIC RISK INNOVATION, SOLUTIONS, AND MANAGEMENT (“PRISM”) AUTHORITY AND

DELEGATING AUTHORITY TO THE CITY MANAGER TO ACT ON BEHALF OF THE CITY COUNCIL IN MATTERS RELATED TO THE JPA.”
F. Consideration of Proposed Personnel Adjustments
Department: Human Resources
Recommendation: Authorize the proposed personnel adjustments as outlined in this report by adopting Resolution No. 2024-90-3567 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE REPEALING AND REPLACING RESOLUTION NO. 2024-76-3553, AND

ESTABLISHING THE NUMBER OF POSITIONS, SCHEDULE OF CLASSES, AND COMPENSATION FOR CITY EMPLOYEES."
G. Approval of Memorandum of Understanding with the Irwindale City Employees Association (ICEA) Department: Human Resources

November 13, 2024

Recommendation: Approve the Memorandum of Understanding by and between the City of Irwindale and the Irwindale City Employees Association July 1, 2024 – June 30, 2027.

H. Approval of Amendment No. 3 with PlaceWorks, Inc.

Department: Community Development
Recommendation: That the City Council approve the attached contract Amendment No. 3 with PlaceWorks, Inc. for the preparation of an Initial Study and Environmental Impact Report to be prepared in association with land use entitlement applications for property located at 13620 Live Oak Lane, Irwindale, CA 91706.

I. Request to approve the parade permit and a Fee Waiver for the procession or parade license fee for the “Our Lady of Guadalupe Church Fiesta” procession being held by Our Lady of Guadalupe Church on December 7- 8, 2024
Department: Community Development
Recommendation: That the City Council adopt Resolution No. 2024-96-3573 entitled: "A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPROVING THE PARADE PERMIT

AND A FEE WAIVER FOR THE PROCESSION LICENSE FEE FOR THE OUR LADY OF GUADALUPE CHURCH FIESTA ON DECEMBER 7-8, 2024."
J. Approve the Safe, Clean Water Program Transfer Agreement No. 2024MP37 for the Municipal Program to Continue Receiving Measure W Funds
Department: Engineering
Recommendation: That the City Council (1) approve Safe, Clean Water Program Transfer Agreement No. 2024MP37 for the Municipal Program between the City of Irwindale and the Los Angeles County Flood Control District in order to continue receiving Measure W Funds subject to City Attorney approval as to form; and (2) approve Resolution No. 2024-94-3571 entitled, “A Resolution of the City Council of the City of Irwindale Approving Continued Participation in the Safe, Clean Water Program and Authorizing the Mayor to Execute the Transfer Agreement with Los Angeles County Flood Control District.”
K. Approval of Construction Change Orders for the 2023-2024 Resurfacing Project: Residential Resurfacing Project – Phase III; P-1053
Department: Engineering
Recommendation: That the City Council adopt a Resolution No. 2024-95-3572 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE (1) APPROVING CONSTRUCTION CHANGE ORDERS IN THE AMOUNT OF $130,471.71 FOR THE 2023-2024 RESURFACING PROJECT:

RESIDENTIAL RESURFACING PROJECT—PHASE III TO INCREASE THE CONTRACT FROM $962,098.50 TO $1,092,570.21; (2) APPROVING AN UPDATED 5% PROJECT CONTINGENCY IN THE AMOUNT OF $54,629 TO COVER ANY UNFORESEEABLE CONDITIONS THAT MAY ARISE DURING CONSTRUCTION; AND (3) APPROPRIATING AN ADDITIONAL $62,189.82 FROM THE GENERAL FUND AND $74,805.89 FROM THE MINING IMPACT FUND TO THE RESIDENTIAL RESURFACING PROJECT – PHASE III; P105"

November 13, 2024

L. Acceptance of the Irwindale Veterans Monument Improvement Project – Phase II; P-1059 Department: Engineering
Recommendation: That the City Council (1) ratify changes to the original scope of work and accept the improvements and maintenance responsibilities for the constructed improvements of the Irwindale Veterans Monument Improvement Project – Phase II (2) approve the final construction project amount of $210,487.07 under the construction contract with Mariposa Landscapes, Inc.; (3) authorize the City Clerk to record the Notice of Completion; and (4) authorize the Finance Director to release the 5% retention amount for the construction project.

M. Approval of Plans and Specifications for the City of Irwindale Public Library Improvement Project; P-1044
Department: Engineering
Recommendation: That the City Council (1) approve the plans and specifications for the Public Library Improvement Project; (2) authorize staff to solicit bids for construction of the project; and (3) adopt Resolution No. 2024-98-3575 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF IRWINDALE, CALIFORNIA, APPROVING THE PLANS AND SPECIFICATIONS FOR THE

IRWINDALE PUBLIC LIBRARY IMPROVEMENT PROJECT, FINDING THE PROJECT CATEGORICALLY EXCLUDED FROM THE NATIONAL ENVIRONMENTAL POLICY ACT (“NEPA”) PURSUANT TO 24 CFR

58.35 (a)(1)), AND FINDING THE PROJECT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (“CEQA”) UNDER CEQA GUIDELINES SECTION 15302".

N. Approve the Clean Off-road Equipment Voucher Incentive Project (CORE) Department: Public Services
Recommendation: Adopt Resolution Number 2024-97-3574 entitled, “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF IRWINDALE AUTHORIZING CITY STAFF TO APPLY FOR AND ACCEPT THE

CLEAN OFF-ROAD EQUIPMENT VOUCHER INCENTIVE PROJECT (CORE), WAIVE THE FORMAL BIDDING PROCEDURES PURSUANT TO IRWINDALE MUNICIPAL CODE SECTION 3.44.080 (E),

APPROPRIATE FUNDING TO PURCHASE A CLEAN OFF-ROAD EQUPMENT AND ELECTRIC CHARGING STATIONS, AND AUTHORIZE THE CITY MANAGER TO ENTER INTO A PURCHASE AGREEMENT.”

20. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience speak on items not on this agenda that are within the City Council’s subject matter jurisdiction. State law prohibits any Council discussion or action on such communications unless 1) the Council by majority vote finds that a catastrophe or emergency exists; or 2) the Council by at least four votes finds that the matter (and need for action thereon) arose within the last five days. Since the Council cannot participate (except as stated), it is requested that all such communications be made in writing to be included on the next agenda for full discussion and action
All members of the public are asked to observe the City’s Rules of Procedure and Public Meeting Decorum. The City’s Rules of Procedure and Public Meeting Decorum can be found on the City’s website, and Chapter 2.40 of the Irwindale Municipal Code. You may also contact the City Clerk’s Office for copies.

November 13, 2024

Each speaker will be limited to 3 minutes unless such time limits are extended. If a member of the public wishes to donate their time to another speaker, both persons must be physically present and in attendance of the meeting. The Presiding Officer may, in his or her discretion, extend the 3-minute time limitation for the particular subject for all speakers. Organized groups of persons wishing to address the Council on the same subject should select a spokesperson to represent the group, so as to avoid unnecessary repetition. In no event shall the total amount of speaking time for exceed 6 minutes per person for the subject under discussion.

The Council may regulate a speaker who is speaking too long or out of order, being unduly repetitious, discussing irrelevancies, or extending to items not within its subject matter jurisdiction. Please be reminded that discrimination, abusive use of profanity, unruly disruption, and violent or physically threatening conduct is discouraged. Members of the public shall not disrupt the orderly conduct of the meeting. The Presiding Officer will request that a person cease any disruptive conduct, and if not immediately stopped, will direct the person to be removed from the meeting.

Public Comments will be heard in the following order:
1: In-person attendees
2: Teleconference attendees
3: In-person and teleconference attendees who have not previously provided comments on the matter(s) being discussed by the legislative body

21. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.

A. Introduction and First Reading of Ordinance No. 790 to Add Chapter 9.68 of Title 9 to the Irwindale Municipal Code
Department: City Attorney
Recommendation: Direct the City Attorney to read by title only, waive reading of, and introduce Ordinance No. 790, entitled: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, ADDING CHAPTER 9.68 OF TITLE 9 TO THE IRWINDALE MUNICIPAL CODE TO PROHIBIT UNLAWFUL CAMPING AND STORAGE OF PERSONAL PROPERTY.”
B. Introduction and First Reading of Ordinance No. 791 to Add Chapter 9.72 of Title 9 to the Irwindale Municipal Code
Department: City Attorney
Recommendation: Direct the City Attorney to read by title only, waive reading of, and introduce Ordinance No. 791 entitled “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF IRWINDALE ADDING CHAPTER 9.72 OF TITLE 9 OF THE IRWINDALE MUNICIPAL CODE TO PROHIBIT ANY

UNSANCTIONED GOVERNMENT-SPONSORED RELOCATION OF UNHOUSED PERSONS TO THE CITY OF IRWINDALE.”

November 13, 2024

22. PUBLIC HEARINGS
At this time, members of the audience may ask to be heard regarding an item on Public Hearings.

A. Site Plan & Design Review (DA) No. 01-2024 - Maintenance and Wash Bay Canopy Structure Department: Community Development
Recommendation: That the City Council adopt Resolution No. 2024-92-3569, entitled “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, APPROVING SITE PLAN AND DESIGN REVIEW (DA) NO. 01-2024 FOR THE CONSTRUCTION OF A ±5,520 SQUARE

FOOT MAINTENANCE AND WASH BAY STRUCTURE FOR THE MATERIALS RECOVERY FACILITY/TRANSFER STATION (MRF/TS) ON PROPERTY LOCATED AT 2200 ARROW HIGHWAY, IRWINDALE, CA 91706 (APN 8535-001-039), IN THE M-2 (HEAVY MANUFACTURING) ZONE,

SUBJECT TO CONDITIONS AS STATED HEREIN, FINDING THE PROJECT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (“CEQA”) PURSUANT TO CEQA GUIDELINES SECTION 15162, AND MAKING CERTAIN FINDINGS OF FACT”.

23. CITY MANAGER’S REPORT

24. REQUESTS FOR AGENDA ITEMS BY CITY COUNCIL
If a City Council Member is interested in a task or project, the City Council Member shall request that the item be agendized in this section.

25. ADJOURN

SUCCESSOR AGENCY TO THE IRWINDALE COMMUNITY

REDEVELOPMENT AGENCY

26. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

27. CONSENT CALENDAR
A. Minutes of the Regular Meeting Held October 9, 2024
Department: City Clerk
Recommendation: Approve
B. Warrants / Demands / Payroll
Department: Finance
Recommendation: Approve

28. SPONTANEOUS COMMUNICATIONS

November 13, 2024

This is the time set aside for members of the audience to speak on items not on this agenda.

Spontaneous Communications for the Successor Agency are subject to the same State prohibitions and City guidelines as cited on the City Council agenda.

29. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.

30. PUBLIC HEARINGS
At this time, members of the audience may ask to be heard regarding an item on Public Hearings.

31. ADJOURN

HOUSING AUTHORITY

32. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

33. CONSENT CALENDAR
A. Minutes of the Regular Meeting Held October 9, 2024
Department: City Clerk
Recommendation: Approve

34. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience to speak on items not on this agenda.

Spontaneous Communications for the Housing Authority are subject to the same State prohibitions and City guidelines as cited on the City Council agenda.

35. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.

A. Adopt a 45 Year Affordability Covenant Loss Mitigation Formula Department: Administration
Recommendation: That the Authority Board provide staff direction regarding the adoption of a 45 Year Affordability Covenant Loss Mitigation Formula allowing former participants of the Property Rehabilitation Loan Program to sell their Affordable Units at a Market Rate Price.

36. PUBLIC HEARINGS
At this time, members of the audience may ask to be heard regarding an item on Public Hearings.

37. ADJOURN

AFFIDAVIT OF POSTING

November 13, 2024

I, Laura M. Nieto, Chief Deputy City Clerk, certify that I caused the agenda for the regular meeting of the City Council, Irwindale Successor Agency to the Irwindale Community Redevelopment Agency and Housing Authority, to be held on November 13, 2024, be posted at the City Hall, Library, and Post Office on November 8, 2024.

Laura M. Nieto, MMC
Chief Deputy City Clerk

IRWINDALE CITY COUNCIL CHAMBERS OCTOBER 9, 2024
5050 N. IRWINDALE AVENUE WEDNESDAY
IRWINDALE, CALIFORNIA 91706 5:34 P.M.

The Irwindale CITY COUNCIL and HOUSING AUTHORITY met in a special joint meeting at the above time and place.

ROLL CALL: Present: Councilmembers Mark A. Breceda, Manuel R. Garcia, Mayor Pro Tem Larry G. Burrola; Mayor Albert F. Ambriz

Absent: Councilmember H. Manuel Ortiz
Also Present: Julian A. Miranda, City Manager; Adrian Guerra, City Attorney; Theresa Olivares, Assistant City Manager; and Laura Nieto, Chief Deputy City Clerk
AB 2449 DISCLOSURES None.

SPONTANEOUS
COMMUNICATIONS There were no speakers.

RECESS TO At 5:35 p.m., the City Council met in Closed Session to discuss the CLOSED SESSION following:

Conference with Real Property Negotiator
Pursuant to California Government Code Section 54956.8
Property: 4846 Irwindale Avenue
Agency Negotiator: Julian Miranda, City Manager / Executive Director Negotiating Parties: Linda Edeggers
Under Negotiation: Price and terms of payment
ACTION: Update provided, direction provided to staff; no reportable action (straws were drawn on August 28 amongst Councilmembers Breceda, Garcia, and Mayor Pro Tem Burrola, who each held conflicts with this matter. It was determined that Mayor Pro Tem Burrola may participate in discussing this matter).

Property: 16154 Arrow Highway (APNS 8417-029-024 and 025) Agency Negotiator: Fernando Lopez, Housing Coordinator
Negotiating Parties: Rudolfo A. Dominguez, Trustee
Under Negotiation: Price and terms of payment
ACTION: Discussed, update provided; no reportable action (Councilmember Breceda and City Manager Miranda did not participate in this discussion due to potential conflicts of interest).

CC / HA MINUTES OCTOBER 9, 2024
SPECIAL MEETING PAGE 2
Property: 14905 Los Angeles Street, Irwindale, CA
Agency Negotiator: Julian Miranda, Executive Director
Negotiating Parties: Marianna Diaz
Under Negotiation: Price and terms of payment
ACTION: Discussion held; direction provided to staff; no reportable action.

Conference with Legal Counsel – Anticipated Litigation
Initiation of Litigation (Pursuant to Government Code Section 54956.9 (d) (4)
Number of Cases: One
ACTION: Information provided to the Council; some direction provided; no reportable action.

RECONVENE IN At 6:40 p.m., the City Council reconvened in Open Session.

OPEN SESSION
ADJOURNMENT There being no further business to conduct, the meeting was adjourned at 6:42 p.m.
________________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

IRWINDALE CITY COUNCIL CHAMBERS OCTOBER 9, 2024
5050 N. IRWINDALE AVENUE WEDNESDAY
IRWINDALE, CALIFORNIA 91706 6:38 P.M.

The Irwindale CITY COUNCIL met in regular session at the above time and place.

ROLL CALL: Present: Councilmembers Mark A. Breceda, Manuel R. Garcia, H. Manuel Ortiz; Mayor Pro Tem Larry G. Burrola;
Mayor Albert F. Ambriz
Also Present: Julian A. Miranda, City Manager; Adrian Guerra, City Attorney; Theresa Olivares, Assistant City Manager; Christopher Hofford, Chief of Police; Kambiz Borhani, Director of Finance / City Treasurer; Eddie Chan, Director of Engineering / Building Official; Elizabeth Rodriguez, Public Services Director; Mary Hull, Human Resources Manager, and Laura Nieto, Chief Deputy City Clerk AB 2449 DISCLOSURES None.

CHANGES TO THE
AGENDA
CITY MANAGER City Manager Miranda noted that Item No. 35A relating to the Global MIRANDA Subordination Policy has been removed from tonight’s agenda. Also, an item was added to the agenda to recognize Aria Burrola.

COUNCILMEMBER
TRAVEL REPORTS None.

COUNCILMEMBER

COMMENTS
MAYOR PRO TEM Mayor Pro Tem Burrola thanked Recreation Manager Zepeda and the
BURROLA Recreation Department for its successful MariachiFest.

COUNCILMEMBER Councilmember Ortiz requested that tonight’s meeting be adjourned ORTIZ in memory of Alfredo Leyva.

INTRODUCTION OF

NEW EMPLOYEES /

PROMOTIONS

INTRODUCTION OF INTRODUCTION OF FINANCE TECHNICIAN SYLVIA TAPIA

FINANCE TECHNICIAN
SYLVIA TAPIA The introduction was made.

INTRODUCTION OF INTRODUCTION OF SERGEANT NICK LOPEZ

SERGEANT
NICK LOPEZ The introduction was made.

CITY COUNCIL MINUTES OCTOBER 9, 2024
REGULAR MEETING PAGE 2

INTRODUCTION OF INTRODUCTION OF CORPORAL JAMES ARMSTRONG

CORPORAL
JAMES ARMSTRONG The introduction was postponed to a future meeting.

PROCLAMATIONS /

PRESENTATIONS /

COMMENDATIONS
ITEM NO. 18A RECOGNITION OF IRWINADLE RESIDENT ARIA BURROLA

RECOGNITION OF
IRWINDALE RESIDENT The presentation was made.

ARIA BURROLA
ITEM NO. 18B INSIGHTS FROM YOUR WATER DISTRICT BY JOSE MARTINEZ,

INSIGHTS FROM VALLEY COUNTY WATER DISTRICT

YOUR WATER DISTRICT
BY JOSE MARTINEZ, The presentation was made.

VALLEY COUNTY

WATER DISTRICT
MAYOR PRO TEM In response to a question by Mayor Pro Tem Burrola, Mr. Martinez BURROLA advised that the Water District does not offer programs specifically for seniors, though it does offer programs for low-income households.

FRED BARBOSA Fred Barbosa asked about the Water District’s tree rebate program, to which Mr. Martinez indicated that the program provides participants up to five trees, and that it does not include height requirements.

ITEM NO. 18C QUARTERLY LEGISLATIVE UPDATE FROM GONSALVES AND

QUARTERLY SON

LEGISLATIVE
UPDATE FROM The update was presented.

GONSALVES AND SON

CONSENT CALENDAR
MOTION A motion was made by Councilmember Breceda, seconded by Mayor Pro Tem Burrola, to approve the Consent Calendar, reading ordinances by title only and waiving further reading thereof. The motion was unanimously approved; Councilmember Ortiz abstaining on Item No. 19A.

ITEM NO. 19A MINUTES OF THE SPECIAL AND REGULAR MEETINGS HELD MINUTES OF THE MARCH 13, 2024, AND SEPTEMBER 25, 2024

SPECIAL AND REGULAR
MEETINGS HELD The minutes were approved as presented; Councilmember Ortiz MARCH 13, 2024, AND abstained.

SEPTEMBER 25, 2024

CITY COUNCIL MINUTES OCTOBER 9, 2024
REGULAR MEETING PAGE 3
ITEM NO. 19B WARRANTS / DEMANDS / PAYROLL

WARRANTS /
DEMANDS / The warrants / demands / payroll were approved.

PAYROLL
ITEM NO. 19C APPROVE APPROPRIATION OF ASSET FORFEITURE FUNDS

APPROVE

APPROPRIATION OF

ASSET FORFEITURE
FUNDS
RESOLUTION NO. Resolution No. 2024-78-3555, entitled:
2024-78-3555
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE APPROVING RECEIPT OF AND APPROPRIATING

FEDERAL ASSET FORFEITURE FUNDS FOR USE BY THE
POLICE DEPARTMENT,” was adopted.

ITEM NO. 19D BIENNIAL CONFLICT OF INTEREST CODE UPDATE

BIENNIAL CONFLICT

OF INTEREST CODE
UPDATE
RESOLUTION NO. Resolution No. 2024-79-3556, entitled:
2024-79-3556
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE REPEALING RESOLUTION NO. 2022-93-3343 AND

ESTABLISHING A CONFLICT-OF-INTEREST CODE FOR
DESIGNATED CITY PERSONNEL AND CONSULTANTS,” was
adopted.

ITEM NO. 19E ADOPT A REVISED FACILITY & OPEN SPACE RENTAL POLICY

ADOPT A REVISED FOR THE DAN DIAZ RECREATION CENTER, THE IRWINDALE

FACILITY & OPEN AQUATICS CENTER AND IRWINDALE PARKS

SPACE RENTAL

POLICY FOR THE

DAN DIAZ

RECREATION

CENTER, THE

IRWINDALE AQUATICS

CENTER AND

IRWINDALE PARKS
RESOLUTION NO. Resolution No. 2024-80-3557, entitled:
2024-80-3557
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE RESCINDING RESOLUTION NO. 2024-16-3493 AND

ADOPTING A REVISED FACILITY & OPEN SPACE RENTAL

CITY COUNCIL MINUTES OCTOBER 9, 2024
REGULAR MEETING PAGE 4

POLICY FOR THE DAN DIAZ RECREATION CENTER, IRWINDALE
AQUATICS CENTER, AND IRWINDALE PARKS,” was adopted.

ITEM NO. 19F AWARD OF CONTRACT FOR 2024 TOPOGRAPHIC AND AWARD OF HYDROGRAPHIC SURVEY PROJECT; P-1070
CONTRACT FOR 2024
TOPOGRAPHIC AND The City Council awarded a professional services contract in the HYDROGRAPHIC amount of $148,500 to WestLand Group, Inc. for the Topographic SURVEY PROJECT and/or Hydrographic survey of seven (7) SMARA pits and the City Manager was authorized the execute the contract on behalf of the City, subject to approval as to form by the City Attorney.

ITEM NO. 19G APPROVE THE PURCHASE OF TWO (2) PUBLIC SERVICES

APPROVE THE VEHICLES AND WAIVE FORMAL BIDDING PROCEDURE

PURCHASE OF TWO
(2) PUBLIC SERVICES

VEHICLES AND WAIVE

FORMAL BIDDING

PROCEDURES
RESOLUTION NO. Resolution No. 2024-81-3558, entitled:
224-81-3558
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE WAIVING THE FORMAL BIDDING PROCEDURES

PURSUANT TO IRWINDALE MUNICIPAL CODE SECTION

3.44.080(E), AUTHORIZING THE ISSUANCE OF A PURCHASE

ORDER AND AUTHORIZING THE CITY MANAGER TO ENTER

INTO A PURCHASE AGREEMENT FOR THE PURCHASE OF TWO
(2) PUBLIC SERVICES FOR THE PUBLIC SERVICES
MAINTENANCE DIVISION,” was adopted.

ITEM NO. 19H APPROVE AN APPROPRIATION TO INCREASE THE PART-TIME

APPROVE AN HOURS FOR IRWINDALE RECREATION

APPROPRIATION TO

INCREASE THE

PART-TIME HOURS

FOR IRWINDALE

RECREATION
RESOLUTION NO. Resolution No. 2024-82-3559 entitled:
2024-82-3559
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE APPROVING A BUDGET AMENDMENT TO THE
FISCAL YEAR (FY) 2024-2025 ADOPTED BUDGET AND
APPROPRIATING $45,000 TO THE RECREATION DIVISION
BUDGET FOR THE ADDITIONAL 1,950 PART-TIME HOURS,” was
adopted.

END OF CONSENT CALENDAR

CITY COUNCIL MINUTES OCTOBER 9, 2024
REGULAR MEETING PAGE 5

SPONTANEOUS

COMMUNICATIONS
ABEL CASANOVA Abel Casanova, from Assemblymember Rubio’s Office, invited all to a job fair at the Dan Diaz Recreation Center scheduled for October

19. NEW BUSINESS
ITEM NO. 21A RECEIVE UPDATE ON CITY OF IRWINDALE PUBLIC LIBRARY

RECEIVE UPDATE IMPROVEMENT PROJECT (PROJECT) AND PROVIDE

ON CITY OF DIRECTION TO STAFF RELATING TO THE LIBRARY CHAIRS IRWINDALE PUBLIC (Continued from September 25, 2024)

LIBRARY IMPROVEMENT

PROJECT AND PROVIDE

DIRECTION TO STAFF

RELATING TO THE

LIBRARY CHAIRS
COUNCILMEMBERS Councilmembers Breceda and Garcia and City Manager Miranda BRECEDA AND GARCIA declared potential conflicts of interest on this item and exited the AND CITY MANAGER Council Chambers.

MIRANDA
CITY LIBRARIAN City Librarian Balli presented the staff report.

BALLI
MAYOR AMBRIZ Mayor Ambriz thanked Librarian Balli for the diligence she and her staff have shown throughout this process. He noted that residents had different ideas but are very happy with the final presentation.

COUNCILMEMBER Councilmember Ortiz expressed his appreciation for those working ORTIZ on the Library project and stated that chairs selected look very nice.

MAYOR PRO TEM Mayor Pro Tem Burrola also thanked those involved in the project.

He
BURROLA then asked when the project is scheduled to break ground, to which Librarian Balli indicated that staff currently estimates that the plans and specifications for the project will be considered by the Council in November, after which it would circulate for bids. The project is currently scheduled for completion by March 2026.

MOTION A motion was made by Councilmember Ortiz, seconded by Mayor Pro Tem Burrola, to receive the update and direct staff to proceed with incorporating the TMC Algonquin Lounge Chair into the Library. The motion was unanimously approved; Councilmembers Breceda and Garcia absent.

CITY COUNCIL MINUTES OCTOBER 9, 2024
REGULAR MEETING PAGE 6
ITEM NO. 21B SPEED HUMPS POLICIES, GUIDELINES, AND PROCEDURES

SPEED HUMPS

POLICIES, GUIDELINES,

AND PROCEDURES
COUNCILMEMBERS Councilmembers Breceda and Garcia and City Manager Miranda BRECEDA AND GARCIA returned to the Council Chambers at 7:45 p.m.

AND CITY MANAGER

MIRANDA
DIRECTOR CHAN Director Chan presented the staff report.

COUNCILMEMBER In response to a question by Councilmember Ortiz, Director Chan ORTIZ explained that the process can be quite lengthy due to the procedures outlined in the guidelines that staff must adhere to, which include a street assessment, law enforcement follow up, and a traffic study.

COUNCILMEMBER Councilmember Garcia suggested the possibility of adopting an GARCIA emergency ordinance to install speed humps where speeding motorists frequent and too few resident survey responses have been received. He noted that some streets have motorists performing “donuts” and generally causing problems in the neighborhood.

DIRECTOR CHAN Director Chan stated that other traffic calming devices or strategies could be deployed depending on the circumstances, including conducting traffic education and employing additional police patrols.

FRED BARBOSA Fred Barbosa suggested that speed humps be designed in a way to avoid affecting the availability of parking at street curbs. He suggested that surveys be sent to residents to gauge their interest in installing speed humps.

MAYOR PRO TEM Mayor Pro Tem Burrola noted that residents of Hidalgo and Martinez BURROLA streets have expressed concern regarding speeding vehicles, and voiced concern that the children of some residents play in the streets.

He added that residents on Nora are also concerned about speeding vehicles.

MOTION A motion was made by Mayor Pro Tem Burrola for a survey to be sent to residents of Hidalgo and Martinez Streets to gauge their interest in having speed humps installed.

COUNCILMEMBER Councilmember Breceda concurred with Mayor Pro Tem Burrola and BRECEDA advised that residents are concerned about speeding vehicles along Al Cruz Street in the middle of the night since there are no speed humps there nor are there vehicles parked there. He suggested possibly placing a decoy police vehicle at the street to deter speeders.

CITY COUNCIL MINUTES OCTOBER 9, 2024
REGULAR MEETING PAGE 7
COUNCILMEMBER Councilmember Ortiz noted that he has previously mentioned ORTIZ concerns from residents on Hidalgo and Juarez regarding speeding motorists and advised that surveys had previously been conducted, the results of which demonstrated that residents did not support speed humps. He suggested that the same process be undertaken again.

MAYOR PRO TEM Mayor Pro Tem Burrola also requested that the survey be included BURROLA on the City website, to which City Manager Miranda stated that staff would look into the request, though he cautioned that having it on the website meant that any member of the public could participate in the survey, not just those living on the subject streets.

COUNCILMEMBER Councilmember Garcia suggested that the survey indicate that the GARCIA Council does not wish to eliminate any parking availability, to which Mayor Pro Tem Burrola stated that he would prefer not to include the request in his motion.

DIRECTOR CHAN Director Chan spoke about speed hump size requirements and how they are designed to avoid liability issues. He added that vehicles are generally not allowed to park next to speed humps, which may take some parking availability away.

CITY MANAGER City Manager Miranda asked whether the curb could be painted red MIRANDA to avoid having individuals park their vehicles near speed humps, to which Director Chan advised speed hump designs usually include red curbs.

ASSISTANT CITY Assistant City Manager Olivares suggested moving forward with the MANAGER OLIVARES motion, including the stipulation that the Engineering Department conduct its analysis and that a survey be conducted amongst the residents living on the subject streets to determine whether a separate process is necessary for the installation of speed humps.

MAYOR PRO TEM Mayor Pro Tem Burrola reiterated that his motion was for a survey to BURROLA be sent to residents of Hidalgo and Martinez Streets to gauge their interest in having speed humps installed.

ROLL CALL The above-mentioned motion was seconded by Councilmember Ortiz and was unanimously approved.

PUBLIC HEARINGS
ITEM NO. 22A APPROVE CANCELLATION OF FY 2024-2025 PROJECT

APPROVE IMPLEMENTATION AND USE OF COMMUNITY DEVELOPMENT CANCELLATION OF BLOCK GRANT FUNDING AND DEFER IT TO FY 2025-2026 FY 24/25 PROJECT

IMPLEMENTATION

CITY COUNCIL MINUTES OCTOBER 9, 2024
REGULAR MEETING PAGE 8

AND USE OF CDBG

FUNDING AND
DEFER TO FY 25/26
FINANCE MANAGER Finance Manager Duran presented the staff report.

DURAN
OPEN Mayor Ambriz opened the public hearing at 8:12 p.m.

PUBLIC HEARING
CLOSE There being no speakers, Mayor Ambriz closed the public hearing at PUBLIC HEARING 8:12 p.m.

RESOLUTION NO. Resolution No. 2024-77-3554, entitled:
2024-77-3554
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE CANCELING PREVIOUSLY APPROVED FISCAL
YEAR (FY) 2024-2025 PROJECT AND DEFERRING BOTH THE

PROJECT IMPLEMENTATION AND USE OF ALLOCATED FUNDS

FROM LOS ANGELES URBAN COUNTY COMMUNITY
DEVELOPMENT BLOCK GRANT TO FY 2025-2026,” was adopted
on the motion of Councilmember Garcia, seconded by
Councilmember Breceda, and unanimously approved.

CITY MANAGER’S
REPORT
CITY MANAGER City Manager Miranda presented the following report:

MIRANDA
1) Applications for the full time Office Specialist and Assistant Planner positions will be accepted beginning October 14, and applications for the the full time Maintenance Aide position will be accepted beginning October 21.
2) The Public Works Services Department has arranged for the bulky-item pickup event scheduled for October 11.
3) A free compost giveaway event hosted by Athens Services has been scheduled for October 12.
4) He also provided details on upcoming Recreation and Senior Center activities.
5) The San Gabriel Valley Mosquito Abatement and Vector Control District has scheduled mosquito control treatments for October 14-16.

FUTURE AGENDA

ITEMS REQUESTED

BY COUNCIL MEMBERS
COUNCILMEMBER Councilmember Breceda asked whether the homeowners along BRECEDA Citrus View Avenue can arrange to repair their street, since it’s a private road. He also asked whether arrangements could be made for street sweeping services along the street.

CITY COUNCIL MINUTES OCTOBER 9, 2024
REGULAR MEETING PAGE 9
CITY MANAGER City Manager Miranda indicated that staff would look into the queries MIRANDA and get back to him.

COUNCILMEMBER Councilmember Breceda also asked about placing street sweeper BRECEDA signage on Citrus View, to which City Manager Miranda stated that staff would also check on this request.

Councilmember Breceda then stated that he and Mayor Pro Tem Burrola have spoken about the vines at the home at the corner of Mountain and Shrode and asked whether a vine and irrigation could be installed there since the homeowner is having issues with vandalism, to which City Manager Miranda advised that the property is regulated under a “Conditions, Covenants, and Restrictions” type of agreement with the homeowner and advised that he and Housing Coordinator Lopez would revisit the site.

COUNCILMEMBER Councilmember Ortiz requested an update on the portion of Azusa ORTIZ Canyon Road that seems to be sinking, to which City Manager Miranda advised that an update will be provided at the next meeting.

COUNCILMEMBER Councilmember Garcia requested that staff follow up with crews from GARCIA the County of Los Angeles regarding the installation of a 4-way stop at the intersection of Shrode and Mountain Avenues, to which City Manager Miranda advised that staff would reach out regarding the request.

MAYOR PRO TEM Mayor Pro Tem Burrola expressed his optimism that the residents’ BURROLA concerns would be resolved.

ADJOURNMENT There being no further business to conduct, the meeting was adjourned at 8:23 p.m., in memory of Alfredo Leyva.
________________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

Accounts Payable
User:

Printed:
stapia
11/5/2024 12:06 PM
Checks by Date - Summary by Check Number
Check No Vendor No Vendor Name Check Date Check Amount
103122 ABSOL01 Absolute Security International, Inc. 10/24/2024 26,111.40 103123 ACCO01 ACCO Engineering Systems 10/24/2024 3,622.95 103124 AT&T02 AT & T 10/24/2024 34.45
103125 CINGULAR AT & T Mobility 10/24/2024 1,772.97
103126 BAKER10 Bakers Man Production 10/24/2024 1,000.00 103127 BRECED04 Mark A. Breceda 10/24/2024 652.45
103128 BURROL07 Lorene Burrola 10/24/2024 75.00
103129 Cat Spec Cat Specialities Inc 10/24/2024 213.05
103130 CHARTE01 Charter Communications 10/24/2024 1,077.01 103131 CINTAS Cintas Corporation #693 10/24/2024 141.49 103132 CONCE01 Concentra 10/24/2024 328.00
103133 CPRSCA CPRS Park & Recreation 10/24/2024 50.00
103134 CPS01 CPS HR Consulting 10/24/2024 1,053.50
103135 PMIDEN Delta Dental Insurance Company 10/24/2024 628.01 103136 PMIDEN01 Delta Dental of California 10/24/2024 13,147.89 103137 EBSCOS EBSCO Subscription Services 10/24/2024 197.76 103138 BATE01 Elior Inc. 10/24/2024 4,143.75
103139 ESPINO10 Iris Espino 10/24/2024 140.23
103140 FRONT01 Frontier Communications 10/24/2024 1,709.62 103141 GASTE01 Graciela Gastelum 10/24/2024 75.00
103142 GLENA01 Glenna Oliver 911WP 10/24/2024 399.99
103143 GUERR10 Adalberto Guerrero 10/24/2024 150.00
103144 1her Carol Hernandez 10/24/2024 297.00
103145 HERNAN45 Jesus Hernandez 10/24/2024 69.23
103146 HOVE01 Armando Hovey 10/24/2024 500.00
103147 PADILLAM Melissa Marez 10/24/2024 186.15
103148 MOBI02 Mobile Citizen, LLC 10/24/2024 1,026.65
103149 NATION23 National Union Fire Insurance 10/24/2024 731.82 103150 NORMAN02 Norman A. Traub Associates 10/24/2024 3,732.08 103151 NUNEZ01 Joe Nunez Jr. 10/24/2024 75.00
103152 OPTUM01 OptumRx, Inc. 10/24/2024 42,473.56
103153 ORKINP Orkin Pest Control 10/24/2024 2,309.91
103154 PALACI01 Joanna Palacios 10/24/2024 300.00
103155 PART01 Party Pronto, Inc 10/24/2024 1,142.00
103156 PONCE04 Delicia Ponce 10/24/2024 100.00
103157 PONCE10 Lorraine Ponce 10/24/2024 450.00
103158 LEGAL03 Pre-Paid Legal Services, Inc. 10/24/2024 110.65 103159 RANCHO01 Rancho Duarte Florist 10/24/2024 148.87 103160 ROSENO RSG Inc. 10/24/2024 2,481.25
103161 RUGG02 Mary Dolores Ruggio 10/24/2024 1,000.00
103162 SOUTH12 South Coast Repertory 10/24/2024 1,992.00 103163 STANDA03 Standard Insurance Company 10/24/2024 2,522.28 103164 STATEO01 State Of California 10/24/2024 128.00
103165 SULLYM Sully-Miller Contracting Co. 10/24/2024 18,779.20 103166 TEDJOH Ted Johnson Propane 10/24/2024 58.73
103167 TEXAS01 Texas Life Insurance Co. 10/24/2024 4,316.74 103168 URIBE01 Jasmine Angelica Uribe 10/24/2024 75.00
AP Checks by Date - Summary by Check Number (11/5/2024 12:06 PM) Page 1

Check No Vendor No Vendor Name Check Date Check Amount
103169 VALOR01 Valorence, LLC 10/24/2024 11,200.85
103170 VARGAS03 Jose Vargas 10/24/2024 108.62
103171 VISION01 Vision Service Plan - (CA) 10/24/2024 4,435.81 103172 VISION01 Vision Service Plan - (CA) 10/24/2024 1,881.39 103173 WALT01 Walters Wholesale Electric Co. 10/24/2024 684.70 103174 HDSUP01 WHITE CAP, L.P. 10/24/2024 127.04
103175 WILLDAN Willdan Financial Services 10/24/2024 7,065.72 103176 CALIFO56 California State Disbursement Unit 10/31/2024 604.15 103177 CALIFO57 California State Disbursement Unit 10/31/2024 143.07 103178 FRANC06 Franchise Tax Board 10/31/2024 488.43
103179 ICEA Irwindale City Employee Assoc. 10/31/2024 1,365.00 103180 LOSANG31 Los Angeles County Sheriff's Dept. 10/31/2024 103.28 103181 ALLK01 All Kinds of BBQ 10/31/2024 1,339.54
103182 AMERIFID American Fidelity Assurance 10/31/2024 8,805.00 103183 AMERIC34 American Fidelity Assurance Co 10/31/2024 5,458.98 103184 AZUSALW Azusa Light & Water 10/31/2024 567.12
103185 BARNEY Barney's Locksmith Service 10/31/2024 16.37 103186 CALIFO02 California American Water 10/31/2024 3,163.10 103187 CACE California Association of 10/31/2024 100.00 103188 CHARTE04 Charter Communicatons 10/31/2024 115.77 103189 CINTAS Cintas Corporation #693 10/31/2024 523.69 103190 CITYOF11 City of Azusa 10/31/2024 5,059.47
103191 CONCE01 Concentra 10/31/2024 458.00
103192 DELONG Delong Unlimited 10/31/2024 418.95
103193 GERMEN01 Sarah Gertmenian 10/31/2024 2,200.00
103194 HDLCOR HdL Coren & Cone 10/31/2024 1,575.00
103195 IRWIND04 Irwindale Chamber Of Commerce 10/31/2024 11,250.00 103196 LEDEZMA Erica Ledezma 10/31/2024 2,280.00
103197 LIEBERT Liebert Cassidy Whitmore 10/31/2024 5,450.00 103198 LOPEZJ01 Jade Lopez 10/31/2024 58.40
103199 MIDAS Manuel C Muratalla 10/31/2024 1,545.18
103200 PADILLAM Melissa Marez 10/31/2024 599.70
103201 MOBI02 Mobile Citizen, LLC 10/31/2024 85.33
103202 NATION25 National Auto Fleet Group 10/31/2024 290,591.70 103203 ORKINP Orkin Pest Control 10/31/2024 232.99
103204 PERME01 Permeco Inc. 10/31/2024 655.00
103205 PURCHA Purchase Power 10/31/2024 2,034.49
103206 ACCOUN Robert Half 10/31/2024 554.72
103207 SCFUELS SC Fuels 10/31/2024 5,814.65
103208 GASCOM SoCalGas 10/31/2024 209.26
103209 SOUTH09 Southern Computer Warehouse Inc, 10/31/2024 11,166.51 103210 STANDA01 Standard Insurance Co. RV 10/31/2024 448.45 103211 VARGAS03 Jose Vargas 10/31/2024 133.50
103212 YTIRES Y Tire Sales 10/31/2024 30.00
103213 ACCO01 ACCO Engineering Systems 11/13/2024 2,556.00 103214 ALLCI01 All City Management Services, Inc 11/13/2024 1,086.30 103215 ASSA01 Assa Abloy Entrance System US Inc 11/13/2024 546.77 103216 BAKER01 Baker & Taylor Books 11/13/2024 762.09
103217 MIJACA Balcon Holdings, Inc. 11/13/2024 260.00
103218 BILLST Bill's Truck Repair, Inc. 11/13/2024 430.95 103219 BRITEW BriteWorks, Inc. 11/13/2024 12,847.12
103220 Cat Spec Cat Specialities Inc 11/13/2024 427.32
103221 DGINV01 Convergint Technologies LLC 11/13/2024 1,260.00 103222 COSTA01 Costar Realty Information, Inc. 11/13/2024 438.90 103223 DEPTOF02 County of LA Dept of Animal Care & Control11/13/2024 4,134.31 103224 COUNTY04 County of Los Angeles 11/13/2024 24,004.14 103225 LOSANG33 County of Los Angeles 11/13/2024 43,174.51 AP Checks by Date - Summary by Check Number (11/5/2024 12:06 PM) Page 2

Check No Vendor No Vendor Name Check Date Check Amount
103226 CRAFT01 Craftwater Engineering, Inc. 11/13/2024 1,485.00 103227 CWA01 CWA AIA, Inc 11/13/2024 2,782.35
103228 DAVIDE David Evans & Associates Inc 11/13/2024 466.20 103229 DUDEK01 Dudek 11/13/2024 5,130.00
103230 ECORP01 ECORP Consulting, Inc. 11/13/2024 37,622.75 103231 FORENS01 Forensic Nurse Specialists, Inc. 11/13/2024 1,200.00 103232 GEOLOG Geologic Associates 11/13/2024 36,576.70
103233 1Glendor Glendora Chevrolet 11/13/2024 132.16
103234 Harvey Harvey Consulting Group, Inc. 11/13/2024 10,200.00 103235 HASA01 Hasa Inc. 11/13/2024 1,659.73
103236 INTELL01 Intelli-tech, Inc. 11/13/2024 2,582.33
103237 KEYSTO Keystone Uniform Depot 11/13/2024 1,038.89 103238 KIML01 Kimley-Horn and Associates, Inc. 11/13/2024 4,702.50 103239 KOSMON Kosmont Companies 11/13/2024 14,045.20
103240 LANDSC Landscape Warehouse III Inc. 11/13/2024 117.74 103241 LAWE01 Law Enforcement Medical Services, Inc. 11/13/2024 725.00 103242 LEWISE Lewis Engraving, Inc. 11/13/2024 2,321.55 103243 LSA01 LSA Associates, Inc. 11/13/2024 470.00
103244 MIDAS Manuel C Muratalla 11/13/2024 4,496.41
103245 MODEL01 Model 1 Commercial Vehicle, Inc. 11/13/2024 802.13 103246 NOVA01 Nova Geotechnical & Inspection Services - SoCal 11/13/2024 9,987.50 103247 OFFICE03 ODP Business Solutions, LLC 11/13/2024 1,887.17 103248 PLACE01 PlaceWorks, Inc. 11/13/2024 3,325.20
103249 PROPRINT Pro Printing, Inc. 11/13/2024 862.28
103250 PROFOR01 ProForce Law Enforcement 11/13/2024 864.47 103251 SOUTH06 South Coast AQMD 11/13/2024 707.00
103252 LEES01 Chad A. Streelman 11/13/2024 176.40
103253 TRIANG01 Triangle Truck Parts 11/13/2024 21.04
103254 UNITED15 United Refrigeration Inc 11/13/2024 388.17 103255 UNITED11 United Site Services of CA Inc 11/13/2024 589.50 103256 V&V01 V & V Manufacturing, Inc. 11/13/2024 547.56 103257 WESTCO05 West Coast Arborists, Inc. 11/13/2024 3,018.40 103258 HDSUP01 WHITE CAP, L.P. 11/13/2024 83.49
103259 YTIRES Y Tire Sales 11/13/2024 30.00
Report Total (138 checks): 775,852.80
AP Checks by Date - Summary by Check Number (11/5/2024 12:06 PM) Page 3

Accounts Payable
User:

Printed:
stapia
11/5/2024 12:07 PM
Checks by Date - Summary by Check Number
Check No Vendor No Vendor Name Check Date Check Amount
103078 BURKEW Burke, Williams & Sorensen 10/15/2024 8,025.00 103079 CALIFO56 California State Disbursement Unit 10/17/2024 604.15 103080 CALIFO57 California State Disbursement Unit 10/17/2024 143.07 103081 CALIFO58 California State Disbursement Unit 10/17/2024 100.00 103082 CITY01 City of Hope 10/17/2024 34.00
103083 FRANC06 Franchise Tax Board 10/17/2024 488.25
103084 IMEA Irwindale Mgmt Employee Assoc. 10/17/2024 490.00 103085 IRWIND02 Irwindale Police Officers Assoc. 10/17/2024 2,968.00 103086 LOSANG31 Los Angeles County Sheriff's Dept. 10/17/2024 112.66 103087 ACUNA03 Luana Acuna 10/17/2024 165.39
103088 ALESHIRE Aleshire & Wynder, LLP 10/17/2024 65,618.41 103089 ALLIAN02 Alliant Insurance Services, Inc.- Irvine Main 10/17/2024 705.00 103090 AT&T06 AT & T 10/17/2024 1,716.29
103091 AT&TCI c/o Cochran Investment Company AT&T 10/17/2024 16,110.84 103092 ATHE01 Athena Brands, LLC 10/17/2024 8,959.40
103093 ATHENS Athens Services 10/17/2024 6,049.43
103094 BRINK02 Adriana Brinko 10/17/2024 75.00
103096 CARDEN01 Rudy Cardenas 10/17/2024 350.00
103097 CARLS01 Cory Carlson 10/17/2024 75.00
103098 CHARTE04 Charter Communicatons 10/17/2024 106.22 103099 CINTAS Cintas Corporation #693 10/17/2024 150.37 103100 ESPINO09 Juan Espino 10/17/2024 250.00
103101 FACIO01 Kimberly Facio 10/17/2024 75.00
103102 FRONT01 Frontier Communications 10/17/2024 393.01 103103 GARTH01 Garth O Green Enterprises, Inc. 10/17/2024 3,638.15 103104 HOMEDE Home Depot Credit Services 10/17/2024 3,794.46 103105 HULL01 Mary Hull 10/17/2024 144.72
103106 IRWIND21 Irwindale Hand Wash & Auto Detail 10/17/2024 1,239.58 103107 MAINTE01 Maintex 10/17/2024 189.63
103108 NICH01 Nichols Lumber & Hardware CO 10/17/2024 1,009.62 103109 OFFICE03 ODP Business Solutions, LLC 10/17/2024 1,187.37 103110 PETTYC05 City of Irwindale-Admin Petty Cash 10/17/2024 366.47 103111 RICOH01 Ricoh USA, Inc 10/17/2024 1,474.98
103112 SCFUELS SC Fuels 10/17/2024 5,991.99
103113 SEMA02 SEMA INC 10/17/2024 1,719.90
103114 SCE02 Southern California Edison 10/17/2024 62,585.88 103115 verizonw Verizon Wireless 10/17/2024 3,254.81
103116 VIDA01 Michael Vidal 10/17/2024 200.00
103117 WILL01 April Williams 10/17/2024 540.00
103118 ZEPEDA07 Priscilla Zepeda 10/17/2024 202.43
103119 BURKEW Burke, Williams & Sorensen 10/17/2024 10,468.93 Report Total (41 checks): 211,773.41
AP Checks by Date - Summary by Check Number (11/5/2024 12:07 PM) Page 1

Payroll Batch 428-10-24

DATE OF ISSUE DEPARTMENT AMOUNT
10/3/24
11 City Council 1,731.15
13 City Administrative Office 60,946.98
14 Finance Department 30,404.26
35 Police Department 205,156.81
40 Recreation Department 33,094.24
41 Aquatics Department 11,166.35
42 Senior Citizens' Center 18,658.55
44 Library 16,722.47
51 Planning & Community Development 26,851.43
52 Public Works - Engineering 25,793.94
57 Public Works - Services 54,260.84
Gross Payroll 484,787.02
Required Deductions (140,849.25)
Voluntary Deductions (22,129.83)
Net Payroll 321,807.94
Payroll Batch 410-10-24

DATE OF ISSUE DEPARTMENT AMOUNT
10/10/24
51 Planning & Community Development 12,721.55
Gross Payroll 12,721.55
Required Deductions (4,716.19)
Voluntary Deductions (50.00)
Net Payroll 7,955.36
Payroll Batch 412-10-24, 413-10-24

DATE OF ISSUE DEPARTMENT AMOUNT
10/17/24
11 City Council 5,935.82
13 City Administrative Office 60,946.99
14 Finance Department 28,254.39
35 Police Department 187,592.36
40 Recreation Department 32,576.58
41 Aquatics Department 8,914.14
42 Senior Citizens' Center 19,544.62
44 Library 16,519.11
51 Planning & Community Development 23,312.86
52 Public Works - Engineering 32,591.32
57 Public Works - Services 55,032.29
Gross Payroll 471,220.48
Required Deductions (136,723.98)
Voluntary Deductions (23,457.33)
Net Payroll 311,039.17
Payroll Batch 426-10-24, 427-10-24, 429-10-24

DATE OF ISSUE DEPARTMENT AMOUNT
10/31/24
11 City Council 1,731.15
13 City Administrative Office 60,946.99
14 Finance Department 28,833.19
35 Police Department 210,145.95
40 Recreation Department 34,839.57
41 Aquatics Department 8,966.71
42 Senior Citizens' Center 18,993.22
44 Library 17,194.51
51 Planning & Community Development 23,591.61
52 Public Works - Engineering 30,199.06
57 Public Works - Services 55,095.26
Gross Payroll 490,537.22
Required Deductions (130,749.38)
Voluntary Deductions (22,397.27)
Net Payroll 337,390.57

CITY OF IRWINDALE

PAYROLL WARRANT REGISTER
October 2024

October 2024
Reference
Number Vendor Name Date Amount
WFB 40 Fidelity National Title Company 10/3/2024 876,407.42 ACH US Bank 10/10/2024 25,354.62
WFB 42 CJPIA Excess Pool 10/9/2024 2,519.48
WFB 43 Pacific Premier Bank 10/10/2024 1,257,489.00
WFB 44 2006 Sub Lien TA Refunding Bond 10/25/2024 1,310,117.86 WFB 45 Smart & Final 10/25/2024 14,250.00
Report Total: 3,486,138.38
Electronic Payments
October 1 - 31, 2024

Item #19.C.

Date: November 13, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Acceptance of California Office of Traffic Safety (OTS) Federal Grant Funds in the amount of $100,000 for Traffic Safety Education and Impaired driving enforcement City Manager's Recommendation:

Adopt Resolution No. 2024-83-3560 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE 2024-2025

SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) SUB-RECIPIENT AGREEMENT BETWEEN

CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) AND THE CITY OF IRWINDALE AND APPROVING THE

ACCEPTANCE AND APPROPRIATION OF THE CALIFORNIA OFFICE OF TRAFFIC SAFETY FEDERAL GRANT FUNDS IN THE AMOUNT OF $100,000 FOR THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP)”, Administrative Action:

Submitted by:

Christopher Hofford, Chief of Police
Prepared by:

Manny Campos, Police Sergeant
Electronically Approved
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer

Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

The Irwindale Police Department (“IPD”) applied and participated in a competitive grant process offered by the State of California Office of Traffic Safety (OTS). The Board of Directors approved the IPD’s grant request in August of 2024 for $100,000.

The funding program titled, Selective Traffic Enforcement Program (STEP), will fund officers on an overtime basis to enforce drunk/impaired driving, distracted driving, court sting operations, and provide educational presentations to the local community. The grant also includes training for officers in drug recognition, standardized field sobriety testing and advanced roadside impaired driving enforcement. The grant will also allow Irwindale Police Officers to focus on deadly street racing.

The goal of the IPD is to reduce the number of injuries and deaths caused by drunk and impaired drivers and to improve the quality of life of those who drive the City’s streets every day. It will also help officers enforce intersection takeovers by street racers.

STEP is scheduled to begin after City Council adoption and will operate for one year.

Fiscal Impact:

There will be no fiscal impact to the General Fund, as the grant operations are fully funded through the Federal OTS grant in the amount of $100,000.

Attachments:

1. Resolution No. 2024-83-3560

2. Grant Agreement - PT25035 STEP Grant 2024-2025

Resolution No. 2024-83-3560

RESOLUTION NO. 2024-83-3560

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE 2024-2025 SELECTIVE

TRAFFIC ENFORCEMENT PROGRAM (STEP) SUB-RECIPIENT AGREEMENT

BETWEEN CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) AND THE CITY OF

IRWINDALE, AND APPROVING THE ACCEPTANCE AND APPROPRIATION OF THE

CALIFORNIA OFFICE OF TRAFFIC SAFETY FEDERAL GRANT FUNDS IN THE AMOUNT OF $100,000 FOR THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP)
WHEREAS, the City of Irwindale (the “City”) Police Department (the “Irwindale Police Department”) wishes to enhance the quality of service to the community by seeking grant funds to supplement the Irwindale Police Department budget; and WHEREAS, the Irwindale Police Department applied and participated in a competitive grant process offered through the State of California Office of Traffic Safety (“OTS”); and
WHEREAS, the Irwindale Police Department was approved for funding in the amount of one hundred thousand dollars ($100,000) through a grant by the OTS for the enforcement of drunk and impaired driving, distracted driving, court sting operations and providing educational presentations to the community. The program also seeks to prevent street racers through the City streets; and
WHEREAS, the Irwindale Police Department will utilize the funding over a period of one year to administer the grant and implement educational and enforcement programs designed to reduce the number of injuries and deaths caused by drunk and impaired drivers.

This grant will also help Irwindale Police Officers improve the quality of life of those who drive the City’s streets every day.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, HEREBY RESOLVES DETERMINES, AND ORDERS AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and incorporated herein by this reference.

SECTION 2. The City Council of the City of Irwindale hereby approves and accepts the grant of $100,000 from the State of California Office of Traffic Safety. The Fiscal Year 2024-2025 Office of Traffic Safety Federal Grant funds are hereby appropriated to be used for grant management and administration, and the implementation of educational and enforcement programs designed to deter drunk and impaired drivers. Of the $100,000 federal grant award, $90,040 will be overtime expenses, $5,000 will be for travel expenses, and $4,960 will be used for operating supplies and expenses during the grant period.

Resolution No. 2024-83-3560

SECTION 3. The City Council hereby approves, and the City Manager is authorized to sign the 2024-2025 Selective Traffic Enforcement Program (STEP) Sub-recipient agreement between California Office of Traffic Safety (OTS) and the City of Irwindale, attached hereto as Exhibit “A”. City staff are hereby authorized to take all steps necessary to carry out the intent and purposes of this resolution.

SECTION 4. The Chief Deputy City Clerk shall attest to the adoption of this resolution, which shall, in turn have immediate effect.

PASSED, APPROVED AND ADOPTED this 13th day of November, 2024 _____________________________
Albert F. Ambriz, Mayor
ATTEST:
_________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

Resolution No. 2024-83-3560

STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I Laura Nieto, Chief Deputy Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2024-83-3560 was duly adopted by the City Council of the City of Irwindale at a regular meeting thereof held on the 13th day of November, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSTAIN: Councilmembers:

ABSENT: Councilmembers:
_________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

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State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
PT25035

1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)

2. NAME OF AGENCY 3. Grant Period
Irwindale From:

To:
10/01/2024
09/30/2025 4. AGENCY UNIT TO ADMINISTER GRANT
Irwindale Police Department

5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. In addition, the department will participate in community collaboration and engagement activities to engage in conversations regarding traffic safety with the community members.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $100,000.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
 Schedule A – Problem Statement, Goals and Objectives and Method of Procedure  Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable)  Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)  Exhibit A – Certifications and Assurances
 Exhibit B* – OTS Grant Program Manual
 Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.

These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Manuel Campos
Sergeant
[email protected]
(626) 533-0718
5050 N. Irwindale Avenue
Irwindale, CA 91706
ADDRESS: Jose Vargas
Lieutenant
[email protected]
(626) 430-2242
5050 N. Irwindale Avenue
Irwindale, CA 91706
{{_es_signer2_signature}} {{_es_signer2_date}} {{_es_signer4_signature}} {{_es_signer4_date}} (Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY ADDRESS: Jeanette Duran
Finance Manager
[email protected]
(626)430-2268
5050 N. Irwindale Avenue
Irwindale, CA 91706
ADDRESS: Barbara Rooney
Director
[email protected]
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
{{_es_signer3_signature}} {{_es_signer3_date}} {{_es_signer6_signature}} {{_es_signer6_date}} (Signature) (Date) (Signature) (Date)
Manuel Campos (Sep 25, 2024 16:47 PDT)
Manuel Campos Sep 25, 2024 Sep 25, 2024 Jose Vargas (Sep 26, 2024 08:05 PDT)Jose Vargas Sep 26, 2024 Oct 1, 2024 Page 35 of 364 9/25/2024 8:12:07 AM Page 2 of 22

9/25/2024 8:12:07 AM Page 3 of 22
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

E9J2S6RNLAC1
5050 N. Irwindale Avenue
Irwindale
91706-2133
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758

10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES
402PT-25.1 20.600 0521-0890-101 2023 12/23 BA/23 $8,978.00 1906-25.1 20.611 0521-0890-101 2023 12/23 BA/23 $710.00 164AL-25.1 20.608 0521-0890-101 2023 12/23 BA/23 $11,841.00 402PT-25 20.600 0521-0890-101 2024 22/24 BA/24 $32,722.00 1906-25 20.611 0521-0890-101 2024 22/24 BA/24 $2,590.00 164AL-25 20.608 0521-0890-101 2024 22/24 BA/24 $43,159.00

AGREEMENT
TOTAL $100,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$100,000.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE {{_es_signer5_signature}} {{_es_signer5_date}} $100,000.00 Carolyn Vu (Sep 26, 2024 08:45 PDT) Sep 26, 2024 Page 37 of 364 9/25/2024 8:12:07 AM Page 4 of 22
State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
PT25035

1. PROBLEM STATEMENT
The City of Irwindale is located in the heart of the San Gabriel Valley—approximately 20 miles east of downtown Los Angeles—and since its 1957 incorporation, has continued to regularly experience rapid and progressive growth, now serving headquarters to over 700 businesses. These include major satellite offices for some of the country’s most well-known companies (e.g., Southern California Edison, Huy Fong Foods/Sriracha Sauces, Ready Pac Produce, Home Depot, Charter Communications). Our small, thriving community is unique in the sense that its population count expands exponentially from 1,472 permanent residents to nearly 30,000 as daily public transit users commute in and out of the City during regular business hours. Irwindale has, in the past, been most frequently viewed as an industrial community due to its existing large-scale mining operations, along with mining related businesses and light/heavy manufacturing uses. We are also being impacted on the roadways due to high volume of new businesses in the City. Irwindale is comprised of several mining companies operating 24/7, all of whom require heavy equipment and semi-bottom dump trucks to travel among City streets, thereby also creating and contributing toward heavy congestion. On top of the aforementioned problems Irwindale continues to experience with traffic, residents from the cities of Bradbury, Duarte, Azusa, Covina, West Covina, Baldwin Park, El Monte regularly utilize Metro Gold line services.

Irwindale is directly surrounded by five to seven mid- to larger- cities that are heavily populated, with Irwindale Avenue and Arrow Highway serving as major thoroughfares that directly connect Los Angeles to the San Gabriel Valley. Throughout the past three years, the City has expanded its commercial district via rapid and ongoing construction of new warehouse buildings. As well, in March 2016, Irwindale began its implementation of the Metro Gold Line, which has presented some unanticipated challenges with regard to City traffic. The Metro Gold Line is a railway that extends from Pasadena Azusa; however, it also travels west toward Los Angeles’ downtown Union Station before finally concluding at the City of East Los Angeles. Since the implementation of the Metro Gold Line within our jurisdiction, the Irwindale Police Department (IPD) has witnessed a significant increase in the volume of pedestrian and commuter traffic specific to this area. Additionally, local business owners and residents have expressed growing concerns due to rising homelessness rates impacting community trust and cohesion. In fact, three of the fatalities the City experienced in 2021 were homeless individuals who were struck and killed by the Gold Line during the early morning hours.

Data detailing the total number of fatal and injury crashes from 2020-2022 indicate a disturbing trend of rising DUI cases, particularly in 2020 when there were six fatalities and 40 victims injured as a result of alcohol abuse. While 2022 statistics do show that vast improvement has been made since then (two fatalities and six victims injured as a result of alcohol abuse), the legalization of marijuana use in California has conversely continued to increase DUI occurrence within the inner-city. Consequently, IPD has developed ARIDE training for its full- and part-time patrol officers to better assist them when handling DUIrelated stops and traffic crashes. Increased commuter traffic has also caused congestion problems alongside Foothill Boulevard and Irwindale Avenue. Many commuters use the northern part of the San Gabriel Valley cities as an accessible route to downtown Los Angeles because of the heavily congested 210- and 605-freeways. A substantial majority of these congestions tend to occur along Foothill Boulevard, Irwindale Avenue, Arrow Highway, and Live Oak Avenue are during high-peak commute hours. Commuters use Arrow Highway, Live Oak Avenue, Foothill Boulevard, and Irwindale Avenue as a shortcut to bypass the 210- and 605-multiple freeway congestion, and related complaints have been most typically centered around speeding commuters, further confirmed through IPD's accumulated CAD/Stats and surveys.

At minimum, 28,518 individuals commute via the City's Live Oak Avenue and Arrow Highway main thoroughfare on a daily basis, earning its well-known reputation as an extremely high-volume traffic area with worsening congestion issues. Based on numerous statements made by adjacently located business owners, further compounded by an overwhelming influx of traffic crash reports completed by IPD at this precise intersection, there are multiple past instances in which drivers approaching the area have lost complete control of their vehicles before crashing into surrounding buildings. Unsurprisingly, this has resulted in devastating property damages that are both incredibly costly and time-intensive to fully repair.

Police reports for crashes at the Live Oak/Arrow Highway intersection from 2019-2022 were compiled, as a

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result, so that the City had the ability to conduct a much-needed safety analysis. It was reported that there was one crash in 2019, one crash in 2020, five crashes in 2021, and one crash during the first month of 2022. In total, this adds up to eight crashes occurring over a four-year timespan at just one of Irwindale's main business intersections. An evaluative summary of these eight crashes was developed, considering important factors including lighting, crash types, crash-preceding movement, sobriety, etc. An unanticipated finding was that most crashes occurred when the weather was clear, roadway surface dry, and no unusual roadways present. As well, seven of them occurred during nighttime hours when it was dark, with streetlights available for visibility. Three prevalent factors remained pervasive throughout these incidents: DUI, Unsafe Speed, and Unsafe Turns. All eight cases exhibited observable patterns along the north leg of Arrow Highway towards the intersection and involved a single driver so that factors generating vehicle-to-vehicle crashes (e.g., poor sight distance. signal operations) could therefore be conclusively ruled out. Instead, recurring characteristics the study analysis identified as having the most direct contribution to prevailing frequencies:

Poor visibility, as nearly all crashes occurred at night.

Speeding on southbound Arrow Highway, as most reported crashes involved unsafe speed as either a primary or associated factor. A sharp curve on southbound Arrow Highway that was unexpected as drivers approached Live Oak Avenue, failing to make the right turn curve approach correctly to the signalized intersection. Consequently, over 84% of crashes involved hitting the center medians, which is consistent with the design of the intersection approach.

When drafting the City’s Safety Element as part of its updated General Plan in 2023, an overwhelming majority of Irwindale residents and those employed full-time by the City (comprising nearly 80% of survey participants) reported not feeling safe and increasingly fearful of potential injury/fatalities from occurring when walking or biking—in particular, along Arrow Highway. Additionally, this data provides some context as to why (between 2017 and 2022), Irwindale experienced a combination of 1,884 pedestrian/bicycle crashes well within its own individual jurisdictional boundaries. A five-year query/map analysis conducted by California’s Statewide Integrated Traffic Records System (SWITRS) also revealed that in total, an alarming 1,318 victims in Irwindale were in some way affected, with 22 deaths and 771 hospitalizations resulting from serious injuries caused by auto crashes.

Further impacting traffic congestion within the City are the large events (e.g., movie filming) taking place at Irwindale Raceway Center. Every Thursday, the City features a popular drag racing show at the Irwindale Speedway and once it concludes, these race cars have a frequent tendency to then migrate in large groups onto Irwindale’s busiest streets and intersections, causing serious problems that are only compounded once the Speedway hosts holiday-related functions throughout the entire month of December. When this happens, Irwindale is bombarded by traffic-related issues as a result of the Raceway Center’s Christmas Lights Show as it routinely attracts several thousands of people with each individual showing. During holiday season, the City not only features drag races on Thursdays but also extends its services to offer oval track racing over the weekends.

Outside of the holidays, listed events at the Irwindale Speedway range far and wide in between from Mooneyes to the Color Run 3K/5K, drawing in crowds of up to 15,000-20,000 of new pedestrians and tourists who are visiting the City and ultimately effect vehicle congestion. In the course of these events, Live Oak Avenue is a particularly affected and heavily congested street, with crashes now occurring on the norm. Because of the congestion, people park along the north and south side of Live Oak Avenue, which in turn creates new difficulties for pedestrians trying to walk alongside the roadway. As a result of such developments, OTS rankings for Irwindale from 2017-2021 have been quite alarming: ranked markedly worst (1/31) among OTS' Group G for highest volume of pedestrian crashes/fatalities. Other large-scale events specific to Irwindale with a high likelihood for causing traffic hazard:

Renaissance Faire – At least 14 auto crashes resulting from alcohol-related crashes Local Brewery - Hosts concerts at its facilities and requires fans to park across the street from Irwindale Avenue (one of the busiest streets in the City), causing 19 crashes from pedestrians jaywalking and/or failing to obey the signs posted throughout the event center Fourth of July Parade in downtown Irwindale – Approximately 27 injured due to crashes/crashes Walking of our Lady of Guadalupe Virgin Mary and National Night Out, which requires closures of City streets – Approximately 43 injured due to crashes/crashes

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Irwindale Avenue and Vincent Avenue are two main streets that connect the northern part of the San Gabriel Valley Cities to the West Covina Mall, which is the only mall in the area and attracts thousands of people on the daily. Across from the mall is the Los Angeles County Superior Court, East District. Irwindale Avenue is the primary pathway and course of travel from northern cities in the San Gabriel to the courthouse. IPD also prepares its officers with certified SFSTs by utilizing them during the proposed grant operations to help curb the potential for injury related DUI traffic crashes, especially when compared to OTS statistics/rankings from years prior.

Irwindale PD was able to send two full-time patrol officers to ARIDE certification courses, while continuing to re-certify those officers and new officers to our department. This past year, we experienced over 15 traffic complaints from residents and business owners in the 5000 block of Irwindale Avenue. To bring some comprehensive education to the community, we borrowed West Covina Police Department's traffic speed trailer to give commuters an idea on how fast they are traveling through a 35 MPH zone. After IPD was able to purchase several of its own traffic speed trailers this past year, we've received a great deal of positive feedback from the community and business owners reporting that traffic has since slowed down.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of bicyclists killed in traffic crashes.

6. Reduce the number of bicyclists injured in traffic crashes.

7. Reduce the number of persons killed in alcohol-involved crashes.

8. Reduce the number of persons injured in alcohol-involved crashes.

9. Reduce the number of persons killed in drug-involved crashes.

10. Reduce the number of persons injured in drug-involved crashes.

11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.

12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.

13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.

16. Reduce hit & run injury crashes.

17. Reduce nighttime (2100 - 0259 hours) fatal crashes.

18. Reduce nighttime (2100 - 0259 hours) injury crashes.

B. Objectives: Target Number

1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:

National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 2 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 2

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6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training (classroom and field training must be completed).
1 7. Send law enforcement personnel to the DRE Recertification training. 1

8. Send law enforcement personnel to SFST Instructor training. 1

9. Send law enforcement personnel to DRE Instructor training. 1

10. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.
2 11. Conduct DUI Saturation Patrol operation(s). 14

12. Conduct Warrant Service operation(s) targeting multiple DUI offenders who fail to appear in court.
2 13. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
9 14. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
2 15. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during events with a high number of motorcycle incidents or crashes resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary crash factor violations by motorcyclists and other drivers. 2 16. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 3 17. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
3 18. Participate in highly visible collaborative DUI Enforcement operations. 4

19. Participate in highly visible collaborative Traffic Enforcement operations. 4

20. Send law enforcement personnel to DUI Checkpoint Planning and Management training.
1 21. Participate in community collaboration and engagement activities to engage in conversations regarding traffic safety to both share information and receive input from the community members.
3 22. Send law enforcement personnel to a POST certified implicit bias training, such as; Implicit Bias and Community Policing, Principles Policing, or Beyond Bias. 1 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year)  The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
 All training needed to implement the program should be conducted in the first quarter.  All grant related purchases needed to implement the program should be made in the first quarter.  In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly.  Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements:

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Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.

B. Phase 2 – Program Operations (Throughout Grant Year)  The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes.

Media Requirements
The following requirements are for all grant-related activities:
 Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
 Send all Powerpoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
 The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator.  Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.
 If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy to your OTS grant coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
 Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
 Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email.  Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at [email protected] for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.
 Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.

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 Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication.  Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.  Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.

If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grantrelated event or program. Media and program highlights are to be reflected in QPRs.  Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.  For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website.  Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
 Collect and report quarterly, appropriate data that supports the progress of goals and objectives.  Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
 Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
 Collect, analyze and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
PT25035

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
1906-25 20.611 Racial Profiling Prohibition Grants $3,300.00 402PT-25 20.600 State and Community Highway
Safety
$41,700.00
164AL-25 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$55,000.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164AL-25 $9,000.00 2 $18,000.00
DUI Saturation Patrols 164AL-25 $1,700.00 14 $23,800.00 Warrant Service Operations 164AL-25 $1,500.00 2 $3,000.00 Collaborative DUI Enforcement 164AL-25 $1,500.00 4 $6,000.00 Benefits for 164AL OT @ 1.45% 164AL-25 $50,800.00 1 $737.00 Traffic Enforcement 402PT-25 $1,550.00 9 $13,950.00
Distracted Driving 402PT-25 $1,250.00 2 $2,500.00
Motorcycle Safety 402PT-25 $1,250.00 2 $2,500.00
Pedestrian and Bicycle Enforcement 402PT-25 $1,250.00 3 $3,750.00 Street Racing and Sideshow Enforcement
Operations
402PT-25 $2,000.00 2 $4,000.00
Collaborative Traffic Enforcement 402PT-25 $1,250.00 4 $5,000.00 Traffic Safety Educational Presentations 402PT-25 $1,000.00 3 $3,000.00 Benefits for 402PT OT @ 1.45% 402PT-25 $34,700.00 1 $503.00 Community Collaboration Engagement 1906-25 $1,084.33 3 $3,253.00 Benefits for 1906 OT @ 1.45% 1906-25 $3,253.00 1 $47.00 Category Sub-Total $90,040.00
B. TRAVEL EXPENSES
In State Travel 402PT-25 $5,000.00 1 $5,000.00
$0.00
Category Sub-Total $5,000.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164AL-25 $3,463.00 1 $3,463.00
Educational Materials 402PT-25 $1,497.00 1 $1,497.00
Category Sub-Total $4,960.00
F. INDIRECT COSTS
$0.00

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Category Sub-Total $0.00
GRANT TOTAL $100,000.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
PT25035

BUDGET NARRATIVE

PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Warrant Service Operations - Overtime for grant funded Warrant Service Operations conducted by appropriate department personnel.

Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel
Benefits for 164AL OT @ 1.45% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.

Benefit breakdown:

Medicare @ 1.45%
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Motorcycle Safety - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Street Racing and Sideshow Enforcement Operations - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel
Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations conducted by appropriate department personnel.

Benefits for 402PT OT @ 1.45% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.

Benefit breakdown:

Medicare - 1.45%
Community Collaboration Engagement - Overtime for grant funded community collaborative engagement conducted by appropriate department personnel.

Benefits for 1906 OT @ 1.45% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.

Benefit breakdown:

Medicare - 1.45%

TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include Lifesavers in Long Beach and the OTS Traffic Safety Law Enforcement Forum. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.

CONTRACTUAL SERVICES
-

EQUIPMENT
-

OTHER DIRECT COSTS

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DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device/Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies.

Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. Each item must have a unit cost of less than $5,000 (including tax and shipping).

Educational Materials - Costs of purchasing, developing or printing brochures, pamphlets, fliers, coloring books, posters, signs, and banners associated with grant activities, and traffic safety conference and training materials. Items shall include a traffic safety message and if space is available the OTS logo. Additional items may be purchased if approved by OTS.

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.

Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
PT25035
Certifications and Assurances for Fiscal Year 2024 Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117-58) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended;  Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58;  23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs;  2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;  2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to all subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
 Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation— Effectuation of Title VI of the Civil Rights Act of 1964);  28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);  The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);  Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);  Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;
 The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
 The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally-funded or not);  Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38;
 Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations (preventing discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations);
 Executive Order 13166, Improving Access to Servicesfor Persons with Limited English Proficiency (requiring that recipients of Federal financial assistance provide meaningful access for applicants and beneficiaries who have limited English proficiency (LEP));
 Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities through the Federal Government (advancing equity across the Federal Government); and  Executive Order 13988, Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation (clarifying that sex discrimination includes discrimination on the grounds of gender identity or sexual orientation).

The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.

GENERAL ASSURANCES

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In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.

By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub-recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review

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upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition;
b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a);
c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction;
d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction;
e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to all subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to all subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

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This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to all subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)

1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—

PRIMARY TIER COVERED TRANSACTIONS

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1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website ( https://www.sam.gov/).

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—

LOWER TIER COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

9/25/2024 8:12:07 AM Page 19 of 22

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts.
b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

DISCLOSURE REQUIREMENTS
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to all subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

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POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving companyowned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

9/25/2024 8:12:07 AM Page 21 of 22

INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS

1. Each agency is allowed a total of FIVE (5) GEMS Users.

2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims.

3. Complete the form if adding, removing or editing a GEMS user(s).

4. The Grant Director must sign this form and return it with the Grant Agreement.

CURRENT GEMS USER(S)

1. Manuel Campos
Title: Sergeant Media Contact: Yes
Phone: (626) 533-0718
Email: [email protected]
State of California – Office of Traffic Safety
OTS-55 Grant Electronic Management System (GEMS) Access Exhibit C

GRANT NUMBER
PT25035

GRANT DETAILS
Grant Number: PT25035
Agency Name: Irwindale Police Department
Grant Title: Selective Traffic Enforcement Program (STEP) Agreement Total: $100,000.00
Authorizing Official: Jose Vargas
Fiscal Official: Jeanette Duran
Grant Director: Manuel Campos

9/25/2024 8:12:07 AM Page 22 of 22
Complete the below information if adding, removing or editing a GEMS user(s) GEMS User 1
Add/Change {{[]c11_es_:signer1}} Remove Access {{[] c12_es_:signer1}} Add as a media contact? Yes {{[]c1_es_:signer1}} No{{[]c2_es_:signer1}} {{UserName1_es_:signer1 }} {{UserTitle1_es_:signer1 }}
Name Job Title
{{UserEmail1_es_:signer1 }} {{UserPhone1_es_:signer1 }} Email address Phone number
GEMS User 2
Add/Change {{[]c13_es_:signer1}} Remove Access {{[]c14_es_:signer1}} Add as a media contact? Yes {{[]c3_es_:signer1}}No {{[]c4_es_:signer1}} {{UserName2_es_:signer1 }} {{UserTitle2_es_:signer1 }}
Name Job Title
{{UserEmail2_es_:signer1 }} {{UserPhone2_es_:signer1 }} Email address Phone number
GEMS User 3
Add/Change {{[]c15_es_:signer1}} Remove Access {{[]c16_es_:signer1}} Add as a media contact? Yes {{[]c5_es_:signer1}}No {{[]c6_es_:signer1}} {{UserName3_es_:signer1 }} {{UserTitle3_es_:signer1 }}
Name Job Title
{{UserEmail3_es_:signer1 }} {{UserPhone3_es_:signer1 }} Email address Phone number
GEMS User 4
Add/Change {{[]c17_es_:signer1}} Remove Access {{[]c18_es_:signer1}} Add as a media contact? Yes {{[]c8_es_:signer1}}No {{[]c7_es_:signer1}} {{UserName4_es_:signer1 }} {{UserTitle4_es_:signer1 }}
Name Job Title
{{UserEmail4_es_:signer1 }} {{UserPhone4_es_:signer1 }} Email address Phone number
GEMS User 5
Add/Change {{[]c19_es_:signer1}} Remove Access {{[]c20_es_:signer1}} Add as a media contact? Yes {{[] c9_es_:signer1}}No {{[]c10_es_:signer1}} {{UserName5_es_:signer1 }} {{UserTitle5_es_:signer1 }}
Name Job Title
{{UserEmail5_es_:signer1 }} {{UserPhone5_es_:signer1 }} Email address Phone number
Form completed by: {{Sig_es_:signer1:signature}} Date: {{Dte1_es_:signer1:date}} As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access. {{Sig_es_:signer2:signature}} {{Name1_es_:signer2:fullname }} Signature Name
{{Dte2_es_:signer2:date}} Grant Director
Date Title
Manuel Campos (Sep 25, 2024 16:46 PDT)
Manuel Campos [email protected] 6268482035 Sep 25, 2024 Manuel Campos (Sep 25, 2024 16:47 PDT) Manuel Campos Manuel Campos Sep 25, 2024 Page 56 of 364 Grant Agreement - PT25035
Final Audit Report 2024-10-01
Created: 2024-09-25
By: Stephanie Spaid ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAAzVD2HVNWlC_Zr25umwWnNs87en45SCr0 "Grant Agreement - PT25035" History
Document created by Stephanie Spaid ([email protected]) 2024-09-25 - 3:12:23 PM GMT
Document emailed to [email protected] for signature 2024-09-25 - 3:12:32 PM GMT
Email viewed by [email protected]
2024-09-25 - 11:41:34 PM GMT
Signer [email protected] entered name at signing as Manuel Campos 2024-09-25 - 11:46:10 PM GMT
Document e-signed by Manuel Campos ([email protected]) Signature Date: 2024-09-25 - 11:46:12 PM GMT - Time Source: server Document emailed to [email protected] for signature 2024-09-25 - 11:46:14 PM GMT
Email viewed by [email protected]
2024-09-25 - 11:47:05 PM GMT
Signer [email protected] entered name at signing as Manuel Campos 2024-09-25 - 11:47:52 PM GMT
Document e-signed by Manuel Campos ([email protected]) Signature Date: 2024-09-25 - 11:47:54 PM GMT - Time Source: server Document emailed to [email protected] for signature 2024-09-25 - 11:47:57 PM GMT
Email viewed by [email protected]
2024-09-26 - 1:16:28 AM GMT

Signer [email protected] entered name at signing as Jeantte Duran 2024-09-26 - 1:28:14 AM GMT
Document e-signed by Jeantte Duran ([email protected]) Signature Date: 2024-09-26 - 1:28:16 AM GMT - Time Source: server Document emailed to [email protected] for signature 2024-09-26 - 1:28:18 AM GMT
Email viewed by [email protected]
2024-09-26 - 3:04:28 PM GMT
Signer [email protected] entered name at signing as Jose Vargas 2024-09-26 - 3:05:29 PM GMT
Document e-signed by Jose Vargas ([email protected]) Signature Date: 2024-09-26 - 3:05:31 PM GMT - Time Source: server Document emailed to Carolyn Vu ([email protected]) for signature 2024-09-26 - 3:05:42 PM GMT
Email viewed by Carolyn Vu ([email protected])
2024-09-26 - 3:45:32 PM GMT
Document e-signed by Carolyn Vu ([email protected]) Signature Date: 2024-09-26 - 3:45:41 PM GMT - Time Source: server Document emailed to Barbara Rooney ([email protected]) for signature 2024-09-26 - 3:45:43 PM GMT
Email viewed by Barbara Rooney ([email protected]) 2024-10-01 - 6:04:39 PM GMT
Document e-signed by Barbara Rooney ([email protected]) Signature Date: 2024-10-01 - 6:04:50 PM GMT - Time Source: server Agreement completed.
2024-10-01 - 6:04:50 PM GMT

Item #19.D.

Date: November 13, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Acceptance of California Office of Traffic Safety (OTS) Federal Grant Funds in the amount of $135,000 for Traffic Records Improvement Project (TRIP) City Manager's Recommendation:

Adopt Resolution No. 2024-84-3561 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE 2024-2025 TRAFFIC

RECORDS IMPROVEMENT PROJECT (TRIP) SUB-RECIPIENT AGREEMENT BETWEEN CALIFORNIA OFFICE

OF TRAFFIC SAFETY (OTS) AND THE CITY OF IRWINDALE, AND APPROVING THE ACCEPTANCE AND

APPROPRIATION OF THE CALIFORNIA OFFICE OF TRAFFIC SAFETY FEDERAL GRANT FUNDS IN THE AMOUNT OF $135,000 FOR THE TRAFFIC RECORDS IMPROVEMENT PROJECT (TRIP)", Administrative Action:

Submitted by:

Chris Hofford, Chief of Police
Prepared by:

Manny Campos, Police Sergeant Electronically Approved
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer

Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

The Irwindale Police Department (“IPD”) applied and participated in a competitive grant process offered through the California Office of Traffic Safety (OTS). The Board of Directors approved IPD’s grant request in August of 2024 for $135,000.

The funding program titled, Traffic Records Improvement Project (TRIP), will fund and implement a new electronic crash reporting solution or upgrade an existing electronic crash reporting solution to allow for submission of complete crash reports to California's Statewide Integrated Traffic Records System (SWITRS) and/or to a departmental records management system (RMS), as applicable.

The program will also fund and implement a new complete electronic citation reporting solution or upgrade that includes the capability of exporting data to both a departmental records management system (RMS) and to the local court records system, where the local court can receive electronic citation data. The new system aims to reduce paperwork, improve officer efficiency, and minimize errors, ultimately speeding up court processing times by enhancing officer productivity.

The TRIP grant will support the Irwindale Police Department with featured advanced tools for analyzing crash trends, generating reports with charts and summaries, and mapping incidents using platforms like Google Earth or GIS software.

TRIP is scheduled to begin after City Council adoption and will operate for one year.

Fiscal Impact:

There will be no fiscal impact to the General Fund, as the grant operations are fully funded through the Federal OTS grant in the amount of $135,000.

Attachments:

1. Resolution No. 2024-84-3561

2. Irwindale - TR25012 - TRIP Grant Agreement

Resolution No. 2024-84-3561

RESOLUTION NO. 2024-84-3561

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE 2024-2025 TRAFFIC

RECORDS IMPROVEMENT PROJECT (TRIP) SUB-RECIPIENT AGREEMENT

BETWEEN THE CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) AND THE CITY

OF IRWINDALE, AND APPROVING THE ACCEPTANCE AND APPROPRIATION OF

THE CALIFORNIA OFFICE OF TRAFFIC SAFETY FEDERAL GRANT FUNDS IN THE AMOUNT OF $135,000 FOR THE DEVELOPMENT AND IMPLEMENTATION OF A

TRAFFIC RECORDS IMPROVEMENT PROJECT (TRIP)
WHEREAS, the Irwindale Police Department is committed to enhancing public safety by implementing effective tools and technology for traffic management, enforcement, and education; and
WHEREAS, the Irwindale Police Department applied for and was awarded a competitive grant through the State of California Office of Traffic Safety to support the implementation of innovative data-driven traffic enforcement and reporting systems; and WHEREAS, the Irwindale Police Department has been approved for $135,000 in grant funding from the State of California Office of Traffic Safety to develop and implement an integrated Traffic Records Improvement Project (TRIP), including electronic crash and citation reporting solutions; and
WHEREAS, this program will enhance traffic enforcement by reducing the number of traffic injuries and fatalities and improving the accuracy and timeliness of crash and citation data submission to the Statewide Integrated Traffic Records System (SWITRS) and the department’s records management system (RMS); and WHEREAS, the grant activities will include procuring, installing, and implementing both crash and citation reporting solutions, providing training to staff, and ensuring the secure transmission of traffic data for analysis and enforcement purposes.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, HEREBY RESOLVES, DETERMINES, AND ORDERS AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The City Council of the City of Irwindale hereby approves and accepts the grant funds of $135,000 from the State of California Office of Traffic Safety to be used for the development, implementation, and administration of the Traffic Records Improvement Project (TRIP). The FY 2024-2025 Office of Traffic Safety Federal Grant funds are hereby appropriated to be used for grant management and administration, and the implementation for Traffic Records Improvement Project (TRIP), which include upgrade of existing electronic crash reporting solution to report crash reports to

Resolution No. 2024-84-3561

California’s Statewide Integrated Traffic Records System (SWITRS), and/or to departmental records management system (RMS) as applicable. Additionally, the purchase and implementation of a new and complete electronic citation reporting solution with the capability of reporting solution that includes the capability of exporting data to both a departmental records management system (RMS) as well as to local court records system to be received electronically.

SECTION 3. The City Council hereby approves, and authorizes the City Manager to sign and execute the 2024-2025 Traffic Records Improvement Project (TRIP) Subrecipient Agreement between the California Office of Traffic Safety and the City of Irwindale, attached hereto as Exhibit "A." City staff are hereby authorized to take any additional steps necessary to implement the intent and purposes of this resolution.

SECTION 4. The Irwindale Police Department shall monitor the program's progress throughout the grant period, ensuring timely data collection and reporting as required by the California Office of Traffic Safety. This includes submitting quarterly performance and financial reports to the California Office of Traffic Safety and collecting data to evaluate the program’s effectiveness in achieving the stated goals of reducing traffic injuries and fatalities.

SECTION 5. The Chief Deputy City Clerk shall attest to the adoption of this resolution, which shall, in turn have immediate effect upon its passage.

PASSED, APPROVED, AND ADOPTED this 13th day of November, 2024. _________________________
Albert F. Ambriz, Mayor
ATTEST:
_________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

Resolution No. 2024-84-3561

STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I, Laura Nieto, Chief Deputy Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2024-84-3561 was duly adopted by the City Council of the City of Irwindale at a regular meeting thereof held on the 13th day of November 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSTAIN: Councilmembers:

ABSENT: Councilmembers:
_________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

7/31/2024 10:23:20 AM Page 1 of 14
State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
TR25012

1. GRANT TITLE
Traffic Records Improvement Project

2. NAME OF AGENCY 3. Grant Period
Irwindale From:

To:
10/01/2024
09/30/2025 4. AGENCY UNIT TO ADMINISTER GRANT
Irwindale Police Department

5. GRANT DESCRIPTION
State and local agencies need timely, accurate, complete, uniform, integrated, and accessible traffic records to identify and prioritize traffic safety issues, to choose appropriate safety countermeasures and evaluate their effectiveness. Traffic records improvement grants provide traffic safety stakeholders with the ability to improve the quality of the State's crash and citation data through various efforts such as: purchasing equipment or software for electronic reporting of crash data, citation data reporting and collection, improving the compatibility of crash and/or citation data with the state and national data systems, enhancing the ability to analyze trends in crashes, crash outcomes, and contributing factors, etc.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $135,000.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
 Schedule A – Problem Statement, Goals and Objectives and Method of Procedure  Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable)  Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)  Exhibit A – Certifications and Assurances
 Exhibit B* – OTS Grant Program Manual
 Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.

These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Manuel Campos
Sergeant
[email protected]
(626) 533-0718
5050 N. Irwindale Avenue
Irwindale, CA 91706
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Jose Vargas
Lieutenant
[email protected]
(626) 430-2242
5050 N. Irwindale Avenue
Irwindale, CA 91706
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Jeanette Duran
Finance Manager
[email protected]
(626)430-2268
5050 N. Irwindale Avenue
Irwindale, CA 91706
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Barbara Rooney
Director
[email protected]
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)

7/31/2024 10:23:20 AM Page 2 of 14

10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES

AGREEMENT
TOTAL $135,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$135,000.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $135,000.00
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

E9J2S6RNLAC1
5050 N. Irwindale Avenue
Irwindale
91706-2133
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758

7/31/2024 10:23:20 AM Page 3 of 14
State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
TR25012

1. PROBLEM STATEMENT
The City of Irwindale is located in the heart of the San Gabriel Valley—approximately 20 miles east of downtown Los Angeles—and since its 1957 incorporation, has continued to regularly experience rapid and progressive growth, now serving headquarters to over 700 businesses. These include major satellite offices for some of the country’s most well-known companies (e.g., Southern California Edison, Huy Fong Foods/Sriracha Sauces, Ready Pac Produce, Home Depot, Charter Communications). Our small, thriving community is unique in the sense that its population count expands exponentially from 1,472 permanent residents to nearly 30,000 as daily public transit users commute in and out of the City during regular business hours. Irwindale has, in the past, been most frequently viewed as an industrial community due to its existing large-scale mining operations, along with mining related businesses and light/heavy manufacturing uses. Contributing to Irwindale’s perception as an industrial town is the large concentration of open-yard businesses found in the City. And indeed, while the sand and gravel industry do remain a moving force within the City's economy—United Rock, Hanson Aggregates, Robertson’s Ready Mix, and Vulcan just to name a few—there is little doubt that Irwindale is undergoing a renaissance: transitioning from a miningoriented community to a manufacturing and high-tech-based, modern suburban City. With the final completion of the Irwindale Business Center and timely arrival of companies such as Southern California Edison, Davis Wire, Nu-Way Industries, Sparkletts, Jacmar Food Service, and Irwindale Speedway and Brew Yard, the City has quite clearly demonstrated its keen ability to both attract and retain businesses/commercial activities of a very dynamic, diverse nature.

At minimum, 28,518 individuals commute via the City's Live Oak Avenue and Arrow Highway main thoroughfare on a daily basis, earning its well-known reputation as an extremely high-volume traffic area with worsening congestion issues. Based on numerous statements made by adjacently located business owners, further compounded by an overwhelming influx of traffic crash reports completed by IPD at this precise intersection, there are multiple past instances in which drivers approaching the area have lost complete control of their vehicles before crashing into surrounding buildings. Unsurprisingly, this has resulted in devastating property damages that are both incredibly costly and time-intensive to fully repair.

Police reports for crashes at the Live Oak/Arrow Highway intersection from 2019-2022 were compiled, as a result, so that the City had the ability to conduct a much-needed safety analysis. It was reported that there was one crash in 2019), one crash in 2020, five crashes in 2021, and one crash during the first month of 2022. In total, this adds up to eight crashes occurring over a four-year timespan at just one of Irwindale's main business intersections. An evaluative summary of these eight crashes was developed, considering important factors including lighting, crash types, crash-preceding movement, sobriety, etc.

An unanticipated finding was that most crashes occurred when the weather was clear, roadway surface dry, and no unusual roadways present. As well, seven of them occurred during nighttime hours when it was dark, with streetlights available for visibility. Three prevalent factors remained pervasive throughout these incidents: DUI, Unsafe Speed, and Unsafe Turns. All eight cases exhibited observable patterns along the north leg of Arrow Highway towards the intersection and involved a single driver so that factors generating vehicle-to-vehicle crashes (e.g., poor sight distance. signal operations) could therefore be conclusively ruled out. Instead, recurring characteristics the study analysis identified as having the most direct contribution to prevailing frequencies:

Poor visibility, as nearly all crashes occurred at night.

Speeding on southbound Arrow Highway, as most reported crashes involved unsafe speed as either a primary or associated factor. A sharp curve on southbound Arrow Highway that was unexpected as drivers approached Live Oak Avenue, failing to make the right turn curve approach correctly to the signalized intersection. Consequently, over 84% of crashes involved hitting the center medians, which is consistent with the design of the intersection approach.

It is also worth noting that whilst drafting the City’s Safety Element as part of its updated General Plan in 2023, an overwhelming majority of Irwindale residents and those employed full-time by the City (comprising nearly 80% of survey participants) reported not feeling safe and increasingly fearful of potential

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injury/fatalities from occurring when walking or biking—in particular, along Arrow Highway. Additionally, this data provides some context as to why (between 2017 and 2022), Irwindale experienced a combination of 1,884 pedestrian/bicycle crashes well within its own individual jurisdictional boundaries. A five-year query/map analysis conducted by California’s Statewide Integrated Traffic Records System (SWITRS) also revealed that in total, an alarming 1,318 victims in Irwindale were in some way affected, with 22 deaths and 771 hospitalizations resulting from serious injuries caused by auto crashes.

An evaluative summary of these crashes was thus developed, considering important factors including lighting, crash types, crash-preceding movement, sobriety, etc. An unanticipated finding was that most crashes occurred when the weather was clear, roadway surface dry, and no unusual roadways present. As well, many of them occurred during nighttime hours when it was dark, with streetlights available for visibility.

Three prevalent factors remained pervasive throughout these incidents: DUI, Unsafe Speed & Lane Change, and Improper Turning Movements.

Protecting the City and its residents, IPD is a progressive law enforcement agency with a full-time staff consisting of 26 individuals and 1 part-time officer, totaling 27 officer positions that’s funded by the City of Irwindale annual fiscal budget. As a result, IPD finds itself deeply committed to regularly providing the highquality services its citizens need, not to mention the City’s thriving commercial merchants, community-based organizations/nonprofits, district-area schools/learning centers. IPD’s current RMS was first put into place a quarter century ago with full installment completed in 1997. Since then, repeated dysfunctions have made it unable to serve the modern-day reporting needs of our law enforcement agency. This is due to several factors, including but not limited to a system that is:

Outdated and inefficient;
Suffering from numerous reliability issues; and
No longer in possession of a service warranty, which in turn puts massive strain on IPD’s IT existing resources.

City traffic dispatching and issuing of citations or tickets are facilitated by the RMS system and other policerelated computer software to provide a Public Safety Answering Point for all police and fire emergency service via the NextGen 9-1-1 System. Supporting this need is key to fulfilling important public safety objectives listed in the City’s most recent strategic plan and defined as “possessing the wherewithal to develop a traffic analysis system to strategically deploy resources and provide the public with increased transparency and clarity around crime and traffic statistics.”

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

B. Objectives: Target Number

1. Purchase and implement a new electronic crash reporting solution or upgrade an existing electronic crash reporting solution to allow for submission of complete crash reports to the California Highway Patrol’s Statewide Integrated Traffic Records System (SWITRS), and/or to a departmental records management system (RMS) as applicable.
1 2. Purchase and implement a new complete electronic citation reporting solution or upgrade an existing electronic citation reporting solution that includes the capability of exporting data to both a departmental records management system (RMS) as well as to the local court records system, if and when the local court can receive electronic citation data.
1 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year)  Determine specific system requirements.
 Determine specific equipment requirements.
 Request vendor price quotation per host agency requirements.  Procure an electronic crash reporting system with the following functionalities:
 System licensing with installation and training.
 GIS based mapping.
 Segment crash diagraming tool.

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 Ability to create or import crash reports.
 Ability to import and export agency RMS files.
 Ability to perform complete analysis of crash reports.  Secure database accessible by appropriate agency personnel.  Ability to export complete crash report to the California Highway Patrol’s Statewide Integrated Traffic Records System.
 Procure an electronic citation system with the following functionalities:
 System licensing with installation and training.
 Ability to import and export to agency RMS files.
 Ability to perform complete analysis of citation reports.  Secure database accessible by appropriate agency personnel.  Ability to export complete citation reports to the local county court.

B. Phase 2 – Program Operations (Throughout Grant Year)  Select vendor for system development, implementation, and installation.  Monitor and oversee progress of system/software development.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)  Prepare and submit grant claims invoice (due January 30, April 30, July 30, and October 30).  Successful project completion and confirmation of successful electronic transmission of crash reports by the California Highway Patrol is required before submission of invoice claims seeking reimbursement from OTS.
 Prepare and submit quarterly performance reports (due January 30, April 30, July 30, and October 30).
 Collect and report quarterly appropriate data that supports the progress of goals and objectives.
 Provide a summary of quarterly accomplishments and explanations for objectives not completed.
 Collect, analyze, and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
TR25012

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
405c TR-25 20.616 State Traffic Safety Information
System Improvements
$135,000.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
$0.00
Category Sub-Total $0.00
B. TRAVEL EXPENSES
$0.00
$0.00
Category Sub-Total $0.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
Complete Traffic Crash and Electronic
Citation Data Collection System
405c TR25$135,000.00 1 $135,000.00
Category Sub-Total $135,000.00
E. OTHER DIRECT COSTS
$0.00
Category Sub-Total $0.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $135,000.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
TR25012

BUDGET NARRATIVE

PERSONNEL COSTS
-

TRAVEL EXPENSES
-

CONTRACTUAL SERVICES
-

EQUIPMENT
Complete Traffic Crash and Electronic Citation Data Collection System - A combination traffic crash and electronic citation data collection system will handle both traffic crash and traffic citation data collection and processing. The traffic crash database system will collect, analyze, and display crash and enforcement data, including a full featured module for analysis, allowing queries for top ranking lists of locations, breakdowns by cause, type, injury, conditions, and many other attributes. Queries and Reports will be provided in a variety of formats including pie charts, bar charts, and summaries. The system provides for crash mapping on Google Earth, ESRI GIS, or similar mapping products. Costs may include laptop/desktop computers, software and licenses, printers, accessories, training, and associated shipping and taxes. The traffic citation system will collect citation data electronically in the field, print a violator copy of the citation, and transfer the information electronically to the agency RMS system and the courts for prosecution. The system will be used by traffic officers to improve the efficiency and accuracy of writing traffic citations. Costs may include the purchase of electronic citation devices, mag-strip readers, fingerprint readers, audio recorders, cameras, docking/charging stations, laptop/desktop computers, software, licenses, printers, accessories, training, and associated shipping and taxes.

OTHER DIRECT COSTS
-

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
TR25012
Certifications and Assurances for Fiscal Year 2024 Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117-58) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended;  Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58;  23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs;  2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to all subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
 Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964);  28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);  The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
 Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);  Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;  The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
 The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federallyfunded or not);  Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38;  Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and LowIncome Populations (preventing discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations);
 Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (requiring that recipients of Federal financial assistance provide meaningful access for applicants and beneficiaries who have limited English proficiency (LEP));
 Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities through the Federal Government (advancing equity across the Federal Government); and  Executive Order 13988, Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation (clarifying that sex discrimination includes discrimination on the grounds of gender identity or sexual orientation).

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The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.

GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.” The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.

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By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub-recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a);
c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction;
e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to all subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to all subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

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2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to all subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)

1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or

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otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
(https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—

PRIMARY TIER COVERED TRANSACTIONS

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or

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otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—

LOWER TIER COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

7/31/2024 10:23:20 AM Page 14 of 14

DISCLOSURE REQUIREMENTS
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to all subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving companyowned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

Item #19.E.

Date: November 13, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Approval of a Joint Powers Authority Agreement to join the Public Risk Innovation, Solutions, and Management (“PRISM”) Authority for Benefits for City Employees City Manager's Recommendation:

Adopt Resolution No. 2024-91-3568 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE APPROVING A JOINT POWERS AUTHORITY AGREEMENT TO JOIN THE PUBLIC RISK INNOVATION, SOLUTIONS, AND MANAGEMENT (“PRISM”) AUTHORITY AND DELEGATING AUTHORITY TO THE CITY MANAGER TO ACT ON BEHALF OF THE CITY COUNCIL IN MATTERS RELATED TO THE JPA.” Administrative Action:

Submitted by:

Julian A. Miranda, City Manager
Prepared by:

Mary Hull, Human Resources/Risk Manager
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer

Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

For several decades, the City has partnered with USI Insurance Services as its broker to negotiate terms and rates for dental, vision, life, and accidental death and dismemberment (AD&D) insurance benefits for City employees. The City covers the entire premium cost for dental and vision insurance for employees and their eligible dependents, in addition to providing basic life and AD&D coverage for employees.

The Human Resources Department regularly evaluates the City's employee benefit plans to ensure a competitive benefits package while ensuring cost efficiency. As part of this review, Human Resources consulted with other benefit brokers, including Alliant Insurance Services ("Alliant"). Alliant is a fullservice benefits consulting firm based in Southern California, with additional offices in several other states. The California Joint Powers Insurance Authority (JPIA) currently engages Alliant in administering property, crime, and special event insurance programs, which familiarizes City staff with their services.

Alliant conducted a marketing effort on behalf of the City to seek quotes for dental, vision, life, and AD&D insurance coverage directly from various carriers and through the Public Risk Innovation, Solutions, and Management ("PRISM") program. PRISM offered rates approximately 6% lower annually, resulting in estimated savings of about $26,600 for the 2025 calendar year while maintaining the same level of dental and vision benefits with the current carriers and provider networks (Delta Dental and VSP). The life and AD&D benefits will continue at the same levels but will transition to a new carrier within the PRISM pool. These changes are set to take effect on January 1, 2025.

Established in 1979, PRISM is a risk-sharing pool for California public agencies, offering comprehensive insurance coverage, resources, and support services to assist members in effectively managing their insurance programs. By participating in PRISM, the City can join with other public agencies in California to bundle premium rates, leading to reduced costs for the City.

Given PRISM's 40-year history of providing stable, secure, and flexible programs for California public agencies, it presents a reliable option for the City. Currently, PRISM includes 95% of counties, 70% of cities, numerous educational organizations, special districts, housing authorities, fire districts, and 27 other Joint Powers Authorities.

To formally join PRISM, the City must adopt a resolution expressing its intent, approve the Joint Powers Agreement (JPA), and delegate authority for staff to manage matters related to the City's participation in PRISM. It is recommended that the City Manager be designated to oversee these matters. Any actions required by the JPA that necessitate formal City Council approval will be presented to the Council for consideration and direction.

Fiscal Impact:

There is no cost to join the PRISM Program. Alliant, through PRISM, was able to lower the annual cost of benefits by approximately 6.2% at an approximate savings of $26,600 for the 2025 calendar year, while maintaining the same level of employee benefits.

Attachments:

1. Resolution No. 2024-91-3568

Resolution No. 2024-91-3568

RESOLUTION NO. 2024-91-3568

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE

APPROVING A JOINT POWERS AUTHORITY AGREEMENT TO JOIN

THE PUBLIC RISK INNOVATION, SOLUTIONS, AND MANAGEMENT
(“PRISM”) AUTHORITY AND DELEGATING AUTHORITY TO

THE CITY MANAGER TO ACT ON BEHALF OF THE CITY COUNCIL IN

MATTERS RELATED TO THE JPA
WHEREAS, the City of Irwindale (“City”) wishes to join the Public Risk Innovation, Solutions, and Management “PRISM” Authority (“Authority”) for certain employee insurance benefits; and
WHEREAS, the Authority has determined that it is necessary for each member of the Authority to delegate to a person[s] or position[s] authority to act on the member’s behalf in matters relating to the member and the Authority; and WHEREAS, in order to ensure a person or position is delegated with authority to act on the member’s behalf in matters relating to the member and the Authority, action by the member’s governing body is necessary; and
WHEREAS, except as to those actions that must be approved by the City Council, such delegation of authority is necessary in order to carry out the purposes and functions of the Authority with its members; and
NOW, THEREFORE, the City Council of the City of Irwindale hereby resolves, determines and orders as follows:

SECTION 1. Recitals.

The foregoing recitals are true and correct and are hereby incorporated by this reference.

SECTION 2. Except as to actions that must be approved by the City Council, the City Manager is hereby appointed to act in all matters relating to the member and the Authority.

SECTION 3. The City Manager is authorized to execute the Joint Powers Agreement as last amended June 30, 2020, attached hereto as Exhibit A.

SECTION 4. Certification.

The Chief Deputy City Clerk shall certify to the adoption of this resolution, which shall in turn have immediate effect.

PASSED, APPROVED AND ADOPTED this 13th day of November 2024. ___________________________
Albert F. Ambriz, Mayor

Resolution No. 2024-91-3568

ATTEST:
___________________________________
Laura Nieto, MMC
Chief Deputy City Clerk
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES} ss.

CITY OF IRWINDALE }
I, Laura Nieto, Chief Deputy City Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2024-91-3568 was duly and regularly passed and adopted by the City Council of the City of Irwindale at its regular meeting held on the 13th day of November 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
___________________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

JPA, PRISM Amended: June 30, 2020

Adopted: October 5, 1979
Amended: May 12, 1980
Amended: January 23, 1987
Amended: October 7, 1988
Amended: March 1993
Amended: November 18, 1996
Amended: October 4, 2005
Amended: February 28, 2006
Amended: June 30, 2020

JOINT POWERS AGREEMENT

PUBLIC RISK INNOVATION, SOLUTIONS, AND MANAGEMENT
This Agreement is executed in the State of California by and among those counties and public entities organized and existing under the Constitution of the State of California, which are parties signatory to this Agreement. Public Risk Innovation, Solutions, and Management (referred to herein as PRISM), formerly known as CSAC Excess Insurance Authority, was formed under the sponsorship of CSAC. California counties, hereinafter called member counties, and public entities, hereinafter called member public entities, (collectively “members”) shall be listed in Appendix A, which shall be attached hereto and made a part hereof.

RECITALS
WHEREAS, Article 1, Chapter 5, Division 7, Title 1 of the California Government Code (Section 6500 et seq.) permits two or more public agencies by agreement to exercise jointly powers common to the contracting parties; and
WHEREAS, Article 16, Section 6 of the California Constitution provides that insurance pooling arrangements under joint exercise of power agreements shall not be considered the giving or lending of credit as prohibited therein; and
WHEREAS, California Government Code Section 990.4 provides that a local public entity may self-insure, purchase insurance through an authorized carrier, or purchase insurance through a surplus line broker, or any combination of these; and
WHEREAS, pursuant to California Government Code Section 990.6, the cost of insurance provided by a local public entity is a proper charge against the local public entity; and WHEREAS, California Government Code Section 990.8 provides that two or more local entities may, by a joint powers agreement, provide insurance for any purpose by any one or more of the methods specified in Government Code Section 990.4 and such pooling of self-insured claims or losses is not considered insurance nor subject to regulation under the Insurance Code; and WHEREAS, the counties and public entities executing this Agreement desire to join together for the purpose of jointly funding and/or establishing excess and other insurance programs as determined; NOW THEREFORE, the parties agree as follows:

ARTICLE 1

DEFINITIONS
“CSAC" shall mean the County Supervisors Association of California, dba California State Association of Counties.
"Board of Directors" or "Board" shall mean the governing body of PRISM. "Claim" shall mean a claim made against a member arising out of an occurrence, which is covered by an excess or primary insurance program of PRISM in which the member is a participant.

Exhibit A

JPA, PRISM Amended: June 30, 2020

"Executive Committee" shall mean the Executive Committee of the Board of Directors of PRISM.
"Fiscal year" shall mean that period of twelve months which is established by the Board of Directors as the fiscal year of PRISM.
"Government Code" shall mean the California Government Code. “Insurance program” or “program” shall mean a program which has been designated as a major program of PRISM under which participating members are protected against designated losses, either through joint purchase of primary or excess insurance, pooling of self-insured claims or losses, purchased insurance or any other combination as determined by the Board of Directors. The Board of Directors, the Executive Committee, or a program’s governing committee may determine applicable criteria for determining eligibility in any insurance program, as well as establishing program policies and procedures.
"Joint powers law" shall mean Article 1, Chapter 5, Division 7, Title 1 (commencing with Section 6500) of the Government Code.
"Loss" shall mean a liability or potential liability of a member, including litigation expenses, attorneys' fees and other costs, which is covered by an insurance program of PRISM in which the member is a participant.
"Member county" shall mean any county in the State of California which has executed this Agreement and become a member of PRISM. "Member County" shall also include those entities or other bodies set forth in Article 3 (c).
“Member Public Entity” shall mean any California public entity, which is not a California county, which has executed this Agreement, and become a member of PRISM, “Member Public Entity” shall also include those entities or other bodies set forth in Article 3(c). “Miscellaneous Program” is an insurance program of PRISM that does not involve pooling of self-insured claims or losses and may be made available to members as well as non-member public entities that are not a party to this Agreement.
"Occurrence" shall mean an event which is more fully defined in the memorandums of coverage and/or policies of an insurance program in which the participating county or participating public entity is a member.
"Participating county" shall mean any member county which has entered into a program offered by PRISM pursuant to Article 14 of this Agreement and has not withdrawn or been canceled therefrom pursuant to Articles 20 or 21.
“Participating public entity” shall mean any member public entity which has entered into a program offered by PRISM pursuant to Article 14 of this Agreement and has not withdrawn or been canceled therefrom pursuant to Articles 20 or 21.
"Self-insured retention" shall mean that portion of a loss resulting from an occurrence experienced by a member, which is retained as a liability or potential liability of the member and is not subject to payment by PRISM.
"Reinsurance" shall mean insurance purchased by PRISM as part of an insurance program to cover that portion of any loss, which exceeds the joint funding capacity of that program.

JPA, PRISM Amended: June 30, 2020

ARTICLE 2

PURPOSES
This Agreement is entered into by the member counties and member public entities in order to jointly develop and fund insurance programs as determined. Such programs may include, but are not limited to, the creation of joint insurance funds, including primary and excess insurance funds, the pooling of self-insured claims and losses, purchased insurance, including reinsurance, and the provision of necessary administrative services. Such administrative services may include, but shall not be limited to, risk management consulting, loss prevention and control, centralized loss reporting, actuarial consulting, claims adjusting, and legal defense services.

ARTICLE 3

PARTIES TO AGREEMENT
(a) There shall be two classes of membership of the parties pursuant to this Agreement consisting of one class designated as Member Counties and another class designated as Member Public Entities.
(b) Each member county and member public entity, as a party to this Agreement, certifies that it intends to and does contract with all other members as parties to this Agreement and, with such other members as may later be added as parties to this Agreement pursuant to Article 19 as to all programs of which it is a participating member. Each member also certifies that the removal of any party from this Agreement, pursuant to Articles 20 or 21, shall not affect this Agreement or the member’s obligations hereunder. (c) A member for purposes of providing insurance coverage under any program of PRISM, may contract on behalf of, and shall be deemed to include:

Any public entity as defined in Government Code § 811.2 which the member requests to be added and from the time that such request is approved by the Executive Committee of PRISM.

Any nonprofit entity, including a nonprofit public benefit corporation formed pursuant to Corporations Code §§ 5111, 5120 and, 5065, which the member requests to be added and from the time that such request is approved by the Executive Committee. (d) Any public entity or nonprofit so added shall be subject to and included under the member’s SIR or deductible, and when so added, may be subject to such other terms and conditions as determined by the Executive Committee. (e) Such public entity or nonprofit shall not be considered a separate party to this Agreement. Any public entity or nonprofit so added, shall not affect the member’s representation on the Board of Directors and shall be considered part of and represented by the member for all purposes under this Agreement.
(f) The Executive Committee shall establish guidelines for approval of any public entity or nonprofit so added in accordance with Article 3(c) and (d). (g) Should any conflict arise between the provisions of this Article and any applicable Memorandum of Coverage or other document evidencing coverage, such Memorandum of Coverage or other document evidencing coverage shall prevail.

ARTICLE 4
TERM
This Agreement shall continue in effect until terminated as provided herein.

JPA, PRISM Amended: June 30, 2020

ARTICLE 5

CREATION OF PRISM
Pursuant to the joint powers law, there is hereby created a public entity separate and apart from the parties hereto, to be known as Public Risk Innovation, Solutions, and Management (“PRISM”), with such powers as are hereinafter set forth.

ARTICLE 6

POWERS OF PRISM
PRISM shall have all of the powers common to General Law counties in California, such as Alpine County and all additional powers set forth in the joint powers law, and is hereby authorized to do all acts necessary for the exercise of said powers. Such powers include, but are not limited to, the following:
(a) To make and enter into contracts.
(b) To incur debts, liabilities, and obligations.
(c) To acquire, hold, or dispose of property, contributions and donations of property, funds, services, and other forms of assistance from persons, firms, corporations, and government entities.
(d) To sue and be sued in its own name, and to settle any claim against it. (e) To receive and use contributions and advances from members as provided in Government Code Section 6504, including contributions or advances of personnel, equipment, or property.
(f) To invest any money in its treasury that is not required for its immediate necessities, pursuant to Government Code Section 6509.5.
(g) To allow non-member public entities and non-member counties to participate in Miscellaneous Programs and for risk management services to be provided to nonmember counties and non-member public entities including out-of-state participants in a PRISM program.
(h) To carry out all provisions of this Agreement.

Said powers shall be exercised pursuant to the terms hereof and in the manner provided by law.

ARTICLE 7

BOARD OF DIRECTORS
PRISM shall be governed by the Board of Directors, which shall be composed as follows:
(a) One director from each member county, appointed by the member county board of supervisors and serving at the pleasure of that body. Each member county board of supervisors shall also appoint an alternate director who shall have the authority to attend, participate in and vote at any meeting of the Board of Directors when the director is absent. A director or alternate director shall be a county supervisor, other county official, or staff person of the member county, and upon termination of office or employment with the county, shall automatically terminate membership or alternate membership on the Board of Directors.
(b) Ten directors consisting of seven directors and three alternate directors chosen in the manner specified in the Bylaws from those participating as public entity members. A director or alternate public entity director shall be an official, or staff person of the public

JPA, PRISM Amended: June 30, 2020

entity member, and upon termination of office or employment with the public entity, shall automatically terminate membership or alternate membership on the Board of Directors. (c) Member county directors shall consist of a minimum of 80% of the eligible voting members on the Board of Directors. The public entity member directors shall be reduced accordingly to ensure at least 80% of the Board of Directors consists of county director members (By way of example, if the number of county members is reduced from the current 54 by member withdrawals to a level of 28, then county members would be at the 80% level, 28/35. If the county members go to 27, then the public entity members would lose one seat and would only have 6 votes).

Any vacancy in a county director or alternate director position shall be filled by the appointing county's board of supervisors, subject to the Provisions of this Article. Any vacancy in a public entity director position shall be filled by vote of the public entity members.

A majority of the membership of the Board of Directors shall constitute a quorum for the transaction of business. Each member of the Board of Directors shall have one vote.

Except as otherwise provided in this Agreement or any other duly executed agreement of the members, all actions of the Board of Directors shall require the affirmative vote of a majority of the members; provided, that any action which is restricted in effect to one of PRISM's insurance programs, shall require the affirmative vote of a majority of those Board of Directors members who represent counties and public entities participating in that program. For purposes of an insurance program vote, to the extent there are public entity members participating in a program, the public entity Board of Directors members as a whole shall have a minimum of one vote. The public entity Board of Directors members may in no event cast more votes than would constitute 20% of the number of total county members in that program (subject to the one vote minimum). Should the number of public entity Board of Directors votes authorized herein be less than the number of public entity Board of Directors members at a duly noticed meeting, the public entity Board of Directors members shall decide among themselves, which Board of Directors member shall vote. Should they be unable to decide, the President of PRISM shall determine which director(s) shall vote.

ARTICLE 8

POWERS OF THE BOARD OF DIRECTORS
The Board of Directors shall have the following powers and functions:
(a) The Board of Directors shall exercise all powers and conduct all business of PRISM, either directly or by delegation to other bodies or persons unless otherwise prohibited by this Agreement, or any other duly executed agreement of the members or by law. (b) The Board of Directors may adopt such resolutions as deemed necessary in the exercise of those powers and duties set forth herein.
(c) The Board of Directors shall form an Executive Committee, as provided in Article 11.

The Board of Directors may delegate to the Executive Committee and the Executive Committee may discharge any powers or duties of the Board of Directors except adoption of PRISM's annual budget. The powers and duties so delegated shall be specified in resolutions adopted by the Board.
(d) The Board of Directors may form, as provided in Article 12, such other committees as it deems appropriate to conduct the business of PRISM. The membership of any such other committee may consist in whole or in part of persons who are not members of the Board of Directors.

JPA, PRISM Amended: June 30, 2020

(e) The Board of Directors shall elect the officers of PRISM and shall appoint or employ necessary staff in accordance with Article 13.
(f) The Board of Directors shall cause to be prepared, and shall review, modify as necessary, and adopt the annual operating budget of PRISM. Adoption of the budget may not be delegated.
(g) The Board of Directors shall develop, or cause to be developed, and shall review, modify as necessary, and adopt each insurance program of PRISM, including all provisions for reinsurance and administrative services necessary to carry out such program. (h) The Board of Directors, directly or through the Executive Committee, shall provide for necessary services to PRISM and to members, by contract or otherwise, which may include, but shall not be limited to, risk management consulting, loss prevention and control, centralized loss reporting, actuarial consulting, claims adjusting, and legal services.
(i) The Board of Directors shall provide general supervision and policy direction to the Chief Executive Officer.
(j) The Board of Directors shall receive and act upon reports of the committees and the Chief Executive Officer.
(k) The Board of Directors shall act upon each claim involving liability of PRISM, directly or by delegation of authority to the Executive Committee or other committee, body or person, provided, that the Board of Directors shall establish monetary limits upon any delegation of claims settlement authority, beyond which a proposed settlement must be referred to the Board of Directors for approval.
(l) The Board of Directors may require that PRISM review, audit, report upon, and make recommendations with regard to the safety or claims administration functions of any member, insofar as those functions affect the liability or potential liability of PRISM. The Board of Directors may forward any or all such recommendations to the member with a request for compliance and a statement of potential consequences for noncompliance. (m) The Board of Directors shall receive, review and act upon periodic reports and audits of the funds of PRISM, as required under Articles 15 and 16 of this Agreement. (n) The Board of Directors may, upon consultation with a casualty actuary, declare that any funds established for any program has a surplus of funds and determine a formula to return such surplus to the participating counties and participating public entities, which have contributed, to such fund.
(o) The Board of Directors shall have such other powers and duties as are reasonably necessary to carry out the purposes of PRISM.

ARTICLE 9

MEETINGS OF THE BOARD OF DIRECTORS
(a) The Board of Directors shall hold at least one regular meeting each year and shall provide for such other regular meetings and for such special meetings as it deems necessary.
(b) The Chief Executive Officer of PRISM shall provide for the keeping of minutes of regular and special meetings of the Board of Directors, and shall provide a copy of the minutes to each member of the Board of Directors at the next scheduled meeting. (c) All meetings of the Board of Directors, the Executive Committee and such committees as established by the Board of Directors pursuant to Article 12 herein, shall be called,

JPA, PRISM Amended: June 30, 2020

noticed, held and conducted in accordance with the provisions of Government Code Section 54950 et seq.

ARTICLE 10

OFFICERS
The Board of Directors shall elect from its membership a President and Vice President of the Board, to serve for one-year terms.

The President, or in his or her absence, the Vice President, shall preside at and conduct all meetings of the Board of Directors and shall chair the Executive Committee.

ARTICLE 11

EXECUTIVE COMMITTEE
The Board of Directors shall establish an Executive Committee of the Board of Directors, which shall consist of eleven members: the President and Vice President of the Board of Directors, and nine members elected by the Board of Directors from its membership.

The terms of office of the nine non-officer members shall be as provided in the Bylaws of PRISM.

The Executive Committee shall conduct the business of PRISM between meetings of the Board of Directors, exercising all those powers as provided for in Article 8, or as otherwise delegated to it by the Board.

ARTICLE 12

COMMITTEES
The Board of Directors may establish committees, as it deems appropriate to conduct the business of PRISM. Members of the committees shall be appointed by the Board of Directors, to serve two year terms, subject to reappointment by the Board of Directors. The members of each committee shall annually select one of their members to chair the Committee.

Each committee shall be composed of at least five members and shall have those duties as determined by the Board of Directors, or as otherwise set forth in the Bylaws.

Each committee shall meet on the call of its chair, and shall report to the Executive Committee and the Board of Directors as directed by the Board of Directors.

ARTICLE 13
STAFF
(a) Principal Staff. The Chief Executive Officer shall be appointed by and serve at the pleasure of the Board of Directors. The Chief Executive Officer shall serve as the Board Secretary and administer the business and activities of PRISM, subject to the general supervision and policy direction of the Board of Directors and Executive Committee; shall be responsible for all minutes, notices and records of PRISM and shall perform such other duties as are assigned by the Board and Executive Committee. (b) Treasurer and Auditor. Pursuant to Government Code Section 6505.6, the Chief Financial Officer shall serve as the Treasurer/Auditor. The duties of the Treasurer are set forth in Article 16 of this Agreement. The Chief Financial Officer shall draw warrants to pay demands against PRISM. The Chief Financial Officer shall comply with the provisions of Government Code Section 6505.5 (a-d) and shall be appointed by and serve at the pleasure of the Chief Executive Officer.
(c) Other Staff. The Board of Directors, Executive Committee or Chief Executive Officer shall provide for the appointment of such other staff as may be necessary for the administration of PRISM.

JPA, PRISM Amended: June 30, 2020

ARTICLE 14

DEVELOPMENT, FUNDING AND IMPLEMENTATION

OF INSURANCE PROGRAMS
(a) Program Coverage. Insurance programs of PRISM may provide coverage, including excess insurance coverage for:
(1) Workers' compensation;
(2) Comprehensive liability, including but not limited to general, personal injury, contractual, public officials errors and omissions, and incidental malpractice liability;
(3) Comprehensive automobile liability;
(4) Hospital malpractice liability;
(5) Property and related programs;
and may provide any other coverages authorized by the Board of Directors. The Board of Directors shall determine, for each such program, a minimum number of participants required for program implementation and may develop specific program coverages requiring detailed agreements for implementation of the above programs.
(b) Program and PRISM Funding. The members developing or participating in an insurance program shall fund all costs of that program, including administrative costs, as hereinafter provided. Costs of staffing and supporting PRISM, hereinafter called PRISM general expenses, shall be equitably allocated among the various programs by the Board of Directors, and shall be funded by the members developing or participating in such programs in accordance with such allocations, as hereinafter provided. In addition, the Board of Directors may, in its discretion, allocate a share of such PRISM general expense to those members, which are not developing or participating in any program, and require those counties and public entities to fund such share through a prescribed charge.
(1) Annual Premium. Except as provided in (2) below, all post-development costs of an insurance program shall be funded by annual premiums charged to the members participating in the program each policy year, and by interest earnings on the funds so accumulated. Such premiums shall be determined by the Board of Directors or the program’s governing committee upon the basis of a cost allocation plan and rating formula developed by PRISM with the assistance of a casualty actuary, risk management consultant, or other qualified person. The premium for each participating member shall include that participant’s share of expected program losses including a margin for contingencies as determined by the Board of Directors, program reinsurance costs, and program administrative costs for the year, plus that participant’s share of PRISM general expense allocated to the program by the Board of Directors.
(2) Premium Surcharge
(i) If PRISM experiences an unusually large number of losses under a program during a policy year, such that notwithstanding reinsurance coverage for large individual losses, the joint insurance funds for the program may be exhausted before the next annual premiums are due, the Board of Directors or the program’s governing committee may, upon consultation with a casualty actuary, impose premium surcharges on all participating members; or

JPA, PRISM Amended: June 30, 2020

(ii) If it is determined by the Board of Directors or the program’s governing committee, upon consultation with a casualty actuary, that the joint insurance funds for a program are insufficient to pay losses, fund known estimated losses, and fund estimated losses, which have been incurred but not reported, the Board of Directors or the program’s governing committee may impose a surcharge on all participating members. (iii) Premium surcharges imposed pursuant to (i) and/or (ii) above shall be in an amount which will assure adequate funds for the program to be actuarially sound; provided that the surcharge to any participating member shall not exceed an amount equal to three (3) times the member’s annual premium for that year, unless otherwise determined by the Board of Directors or the program’s governing committee.

Provided, however, that no premium surcharge in excess of three times the member’s annual premium for that year may be assessed unless, ninety days prior to the Board of Directors taking action to determine the amount of the surcharge, PRISM notifies the governing body of each participating member in writing of its recommendations regarding its intent to assess a premium surcharge and the amount recommended to be assessed each member. PRISM shall, concurrently with the written notification, provide each participating member with a copy of the actuarial study upon which the recommended premium surcharge is based.
(iv) A member which is no longer a participating member at the time the premium surcharge is assessed, but which was a participating member during the policy year(s) for which the premium surcharge was assessed, shall pay such premium surcharges as it would have otherwise been assessed in accordance with the provisions of (i), (ii), and (iii) above.
(c) Program Implementation and Effective Date. Upon establishment of an insurance program by the Board of Directors, PRISM shall determine the manner of program implementation and shall give written notice to all members of such program, which shall include, but not be limited to: program participation levels, coverages and terms of coverage of the program, estimates of first year premium charges, effective date of the program (or estimated effective date) and such other program provisions as deemed appropriate.
(d) Late Entry Into Program. A member which does not elect to enter an insurance program upon its implementation, pursuant to (c) above, or a county or public entity which becomes a party to this Agreement following implementation of the program, may petition the Board of Directors for late entry into the program. Such request may be granted upon a majority vote of the Board of Directors members, plus a majority vote of those board members who represent participants in the program. Alternatively, a county or public entity may petition the Executive Committee for late entry into the program, or a program committee, when authorized by an MOU governing that specific program, may approve late entry into that program. Such request may be granted upon a majority vote of the Executive Committee or program committee.
(e) Reentry Into A Program. Except as otherwise provided in a Program Memorandum of Understanding, any county or public entity that is a member of an insurance program of PRISM who withdraws or is cancelled from an insurance program under Articles 21 and 22, may not reenter such insurance program for a period of three years from the effective date of withdrawal or cancellation.

JPA, PRISM Amended: June 30, 2020

ARTICLE 15

ACCOUNTS AND RECORDS
(a) Annual Budget. PRISM shall annually adopt an operating budget pursuant to Article 8 of this Agreement, which shall include a separate budget for each insurance program under development or adopted and implemented by PRISM.
(b) Funds and Accounts. The Auditor of PRISM shall establish and maintain such funds and accounts as may be required by good accounting practices and by the Board of Directors. Separate accounts shall be established and maintained for each insurance program under development or adopted and implemented by PRISM. Books and records of PRISM in the hands of the Auditor shall be open to inspection at all reasonable times by authorized representatives of members.

PRISM shall adhere to the standard of strict accountability for funds set forth in Government Code Section 6505.
(c) Auditor's Report. The Auditor, within one hundred and eighty (180) days after the close of each fiscal year, shall give a complete written report of all financial activities for such fiscal year to the Board and to each member.
(d) Annual Audit. Pursuant to Government Code Section 6505, PRISM shall either make or contract with a certified public accountant to make an annual fiscal year audit of all accounts and records of PRISM, conforming in all respects with the requirements of that section. A report of the audit shall be filed as a public record with each of the members and also with the county auditor of the county where the home office of PRISM is located and shall be sent to any public agency or person in California that submits a written request to PRISM. The report shall be filed within six months of the end of the fiscal year or years under examination. Costs of the audit shall be considered a general expense of PRISM.

ARTICLE 16

RESPONSIBILITIES FOR FUNDS AND PROPERTY
(a) The Treasurer shall have the custody of and disburse PRISM's funds. He or she may delegate disbursing authority to such persons as may be authorized by the Board of Directors to perform that function, subject to the requirements of (b) below. (b) Pursuant to Government Code Section 6505.6, the Treasurer shall:
(1) Receive and acknowledge receipt for all funds of PRISM and place them in the treasury of the Treasurer to the credit of PRISM.
(2) Be responsible upon his or her official bond for the safekeeping and disbursements of all PRISM funds so held by him or her. (3) Pay any sums due from PRISM, as approved for payment by the Board of Directors or by any body or person to whom the Board of Directors has delegated approval authority, making such payments from PRISM funds upon warrants drawn by the Auditor.
(c) Pursuant to Government Code Section 6505.1, the Chief Executive Officer, the Treasurer, and such other persons as the Board of Directors may designate shall have charge of, handle, and have access to the property of PRISM. (d) PRISM shall secure and pay for a fidelity bond or bonds, in an amount or amounts and in the form specified by the Board of Directors, covering all officers and staff of PRISM, and all officers and staff who are authorized to have charge of, handle, and have access to property of PRISM.

JPA, PRISM Amended: June 30, 2020

ARTICLE 17

RESPONSIBILITIES OF MEMBERS
Members shall have the following responsibilities under this Agreement. (a) The board of supervisors of each member county shall appoint a representative and one alternate representative to the Board of Directors, pursuant to Article 7. (b) Each member shall appoint an officer or employee of the member to be responsible for the risk management function for that member and to serve as a liaison between the member and PRISM for all matters relating to risk management. (c) Each member shall maintain an active risk control program, and shall consider and act upon all recommendations of PRISM concerning the reduction of unsafe practices. (d) Each member shall maintain its own claims and loss records in each category of liability covered by an insurance program of PRISM in which the member is a participant, and shall provide copies of such records to PRISM as directed by the Board of Directors or Executive Committee, or to such other committee as directed by the Board of Directors or Executive Committee.
(e) Each member shall pay premiums and premium surcharges due to PRISM as required under Article 14. Penalties for late payment of such premiums and/or premium surcharges shall be as determined and assessed by the Board of Directors. After withdrawal, cancellation, or termination action under Articles 20, 21, or 23, each member shall pay promptly to PRISM any additional premiums due, as determined and assessed by the Board of Directors under Articles 22 or 23. Any costs incurred by PRISM associated with the collection of such premiums or other charges, shall be recoverable by PRISM.
(f) Each member shall provide PRISM such other information or assistance as may be necessary for PRISM to develop and implement insurance programs under this Agreement.
(g) Each member shall cooperate with and assist PRISM, and any insurer of PRISM, in all matters relating to this Agreement, and shall comply with all Bylaws, and other rules by the Board of Directors.
(h) Each member shall have such other responsibilities as are provided elsewhere in this Agreement, and as are established by the Board of Directors in order to carry out the purposes of this Agreement.

ARTICLE 18

ADMINISTRATION OF CLAIMS
(a) Subject to subparagraph (e), each member shall be responsible for the investigation, settlement or defense, and appeal of any claim made, suit brought, or proceeding instituted against the member arising out of a loss.
(b) PRISM may develop standards for the administration of claims for each insurance program of PRISM so as to permit oversight of the administration of claims by the members.
(c) Each participating member shall give PRISM timely written notice of claims in accordance with the provisions of the Bylaws and the applicable program Memorandum of Coverage.

JPA, PRISM Amended: June 30, 2020

(d) A member shall not enter into any settlement involving liability of PRISM without the advance written consent of PRISM.
(e) PRISM, at its own election and expense, shall have the right to participate with a member in the settlement, defense, or appeal of any claim, suit or proceeding, which, in the judgment of PRISM, may involve liability of PRISM.

ARTICLE 19

NEW MEMBERS
Any California public entity may become a party to this Agreement and participate in any insurance program in which it is not presently participating upon approval of the Board of Directors, by a majority vote of the members, or by majority vote of the Executive Committee.

ARTICLE 20

WITHDRAWAL
(a) A member may withdraw as a party to this Agreement upon thirty (30) days advance written notice to PRISM if it has never become a participant in any insurance program pursuant to Article 14, or if it has previously withdrawn from all insurance programs in which it was a participant.
(b) After becoming a participant in an insurance program, a member may withdraw from that program only at the end of a policy year for the program, and only if it gives PRISM at least sixty (60) days advance written notice of such action.

ARTICLE 21

CANCELLATION
(a) Notwithstanding the provisions of Article 20, the Board of Directors may:
(1) Cancel any member from this Agreement and membership in PRISM, on a majority vote of the Board of Directors members. Such action shall have the effect of canceling the member’s participation in all insurance programs of PRISM as of the date that all membership is canceled.
(2) Cancel any member’s participation in an insurance program of PRISM, without canceling the member’s membership in PRISM or participation in other programs, on a vote of two-thirds of the Board of Directors members present and voting who represent participants in the program.

The Board of Directors shall give sixty (60) days advance written notice of the effective date of any cancellation under the foregoing provisions. Upon such effective date, the member shall be treated the same as if it had voluntarily withdrawn from this Agreement, or from the insurance program, as the case may be.
(b) Except as otherwise provided in a program Memorandum of Understanding, a member that does not enter one or more of the insurance programs developed and implemented by PRISM within the member’s first year as a member of PRISM shall be considered to have withdrawn as a party to this Agreement at the end of such period, and its membership in PRISM shall be automatically canceled as of that time, without action of the Board of Directors.
(c) A member which withdraws from all insurance programs of PRISM in which it was a participant and does not enter any program for a period of six (6) months thereafter shall be considered to have withdrawn as a party to the Agreement at the end of such period, and its membership in PRISM shall be automatically canceled as of that time, without action of the Board of Directors.

JPA, PRISM Amended: June 30, 2020

ARTICLE 22

EFFECT OF WITHDRAWAL OR CANCELLATION
(a) If a member’s participation in an insurance program of PRISM is canceled under Article 21, with or without cancellation of membership in PRISM, and such cancellation is effective before the end of the policy year for that program, PRISM shall promptly determine and return to that member the amount of any unearned premium payment from the member for the policy year, such amount to be computed on a pro-rata basis from the effective date of cancellation.
(b) Except as provided in (a) above or as otherwise provided in a program Memorandum of Understanding, a member which withdraws or is canceled from this Agreement and membership in PRISM, or from any program of PRISM, shall not be entitled to the return of any premium or other payment to PRISM, or of any property contributed to PRISM.

However, in the event of termination of this Agreement, such member may share in the distribution of assets of PRISM to the extent provided in Article 23 provided; however, that any withdrawn or canceled member, which has been assessed a premium surcharge pursuant to Article 14 (b) (3) (ii) shall be entitled to return of said member’s unused surcharge, plus interest accrued thereon, at such time as the Board of Directors declares that a surplus exists in any insurance fund for which a premium surcharge was assessed. (c) Except as provided in (d) below, a member shall pay any premium charges, which the Board of Directors determines are due from the member for losses and costs incurred during the entire coverage year in which the member was a participant in such program regardless of the date of entry into such program. Such charges may include any deficiency in a premium previously paid by the member, as determined by audit under Article 14 (b) (2); any premium surcharge assessed to the member under Article 14 (b) (3); and any additional amount of premium, which the Board of Directors determines to be due from the member upon final disposition of all claims arising from losses under the program during the entire coverage year in which the member was a participant regardless of date of entry into such program. Any such premium charges shall be payable by the member in accordance with PRISM's invoice and payment policy. (d) Those members that have withdrawn or been canceled pursuant to Articles 20 and 21 from any program of PRISM during a coverage year shall pay any premium charges which the Board of Directors determines are due from the members for losses and costs which were incurred during the member’s participation in any program.

ARTICLE 23

TERMINATION AND DISTRIBUTION OF ASSETS
(a) A three-fourths vote of the total voting membership of PRISM, consisting of member counties, acting through their boards of supervisors, and the voting Board of Directors members from the member public entities, is required to terminate this Agreement; provided; however, that this Agreement and PRISM shall continue to exist after such election for the purpose of disposing of all claims, distributing all assets, and performing all other functions necessary to conclude the affairs of PRISM. (b) Upon termination of this Agreement, all assets of PRISM in each insurance program shall be distributed among those members which participated in that program in proportion to their cash contributions, including premiums paid and property contributed (at market value when contributed). The Board of Directors shall determine such distribution within six (6) months after disposal of the last pending claim or other liability covered by the program.
(c) Following termination of this Agreement, any member which was a participant in an insurance program of PRISM shall pay any additional amount of premium, determined by the Board of Directors in accordance with a loss allocation formula, which may be

JPA, PRISM Amended: June 30, 2020

necessary to enable final disposition of all claims arising from losses under that program during the entire coverage year in which the member was a participant regardless of the date of entry into such program.

ARTICLE 24

LIABILITY OF BOARD OF DIRECTORS, OFFICERS, COMMITTEE MEMBERS

AND LEGAL ADVISORS
The members of the Board of Directors, Officers, committee members and legal advisors to any Board of Directors or committees of PRISM shall use ordinary care and reasonable diligence in the exercise of their powers and in the performance of their duties pursuant to this Agreement. They shall not be liable for any mistake of judgment or any other action made, taken or omitted by them in good faith, nor for any action taken or omitted by any agent, employee or independent contractor selected with reasonable care, nor for loss incurred through investment of PRISM funds, or failure to invest.

No Director, Officer, committee member, or legal advisor to any Board of Directors or committee shall be responsible for any action taken or omitted by any other Director, Officer, committee member, or legal advisor to any committee. No Director, Officer, committee member or legal advisor to any committee shall be required to give a bond or other security to guarantee the faithful performance of their duties pursuant to this Agreement.

The funds of PRISM shall be used to defend, indemnify and hold harmless PRISM and any Director, Officer, committee member or legal advisor to any committee for their actions taken within the scope of the authority of PRISM. Nothing herein shall limit the right of PRISM to purchase insurance to provide such coverage, as is hereinabove set forth.

ARTICLE 25
BYLAWS
The Board of Directors may adopt Bylaws consistent with this Agreement, which shall provide for the administration and management of PRISM.

ARTICLE 26

NOTICES
PRISM shall address notices, billings and other communications to a member as directed by the member. Each member shall provide PRISM with the address to which communications are to be sent.

Members shall address notices and other communications to PRISM to the Chief Executive Officer of PRISM, at the office address of PRISM as set forth in the Bylaws.

ARTICLE 27

AMENDMENT
A two-thirds vote of the total voting membership of PRISM, consisting of member counties, acting through their boards of supervisors, and the voting Board of Directors members from member public entities, is required to amend this Agreement. However, the Executive Committee is authorized to make non-substantive, clerical amendments to the Agreement and does not need to obtain approval from the Board of Directors to make such amendments.

ARTICLE 28

EFFECTIVE DATE OF AMENDMENTS
Any amendment of this Agreement shall become effective upon the date specified by the Board of Directors and upon approval of any Amended Agreement as required in Article 27. Approval of any amendment by the voting boards of supervisors and public entity board members must take place no later than 30 days from the effective date specified by the Board of Directors.

JPA, PRISM Amended: June 30, 2020

ARTICLE 29

PROHIBITION AGAINST ASSIGNMENT
No member may assign any right, claim or interest it may have under this Agreement, and no creditor, assignee or third party beneficiary of any member shall have any right, claim or title to any part, share, interest, fund, premium or asset of PRISM.

ARTICLE 30

AGREEMENT COMPLETE
This Agreement constitutes the full and complete Agreement of the parties.

ARTICLE 31

DISPUTE RESOLUTION
When a dispute arises between PRISM and a member, the following procedures are to be followed:
(a) Request for Reconsideration. The member will make a written request to PRISM for the appropriate Committee to reconsider their position, citing the arguments in favor of the member and any applicable case law that applies. The member can also, request a personal presentation to that Committee, if it so desires. (b) Committee Appeal. The committee responsible for the program or having jurisdiction over the decision in question will review the matter and reconsider PRISM’s position.

This committee appeal process is an opportunity for both sides to discuss and substantiate their positions based upon legal arguments and the most complete information available. If the member requesting reconsideration is represented on the committee having jurisdiction, that committee member shall be deemed to have a conflict and shall be excluded from any vote.
(c) Executive Committee Appeal. If the member is not satisfied with the outcome of the committee appeal, the matter will be brought to the Executive Committee for reconsideration upon request of the member. If the member requesting reconsideration is represented on the Executive Committee, that Executive Committee member shall be deemed to have a conflict and shall be excluded from any vote. (d) Arbitration. If the member is not satisfied with the outcome of the Executive Committee appeal, the next step in the appeal process is arbitration. The arbitration, whether binding or non-binding, is to be mutually agreed upon by the parties. The matter will be submitted to a mutually agreed arbitrator or panel of arbitrators for a determination. If Binding Arbitration is selected, then the decision of the arbitrator is final. Both sides agree to abide by the decision of the arbitrator. The cost of arbitration will be shared equally by the involved member and PRISM.
(e) Litigation. If, after following the dispute resolution procedure paragraphs a-d, either party is not satisfied with the outcome of the non-binding arbitration process, either party may consider litigation as a possible remedy to the dispute.

ARTICLE 32

FILING WITH SECRETARY OF STATE
The Chief Executive Officer of PRISM shall file a notice of this Agreement with the office of California Secretary of State within 30 days of its effective date, as required by Government Code Section 6503.5 and within 70 days of its effective date as required by Government Code Section 53051.

JPA, PRISM Amended: June 30, 2020

IN WITNESS WHEREOF, the undersigned party hereto has executed this Agreement on the date indicated below.

DATE:____________________ MEMBER: ___________________________________ (Print Name of Member)
BY: ________________________________________
(Authorized signature of Member)
Seal:

Item #19.F.

Date: November 13, 2024
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Consideration of Proposed Personnel Adjustments
City Manager's Recommendation:

Authorize the proposed personnel adjustments as outlined in this report by adopting Resolution No. 2024-90-3567 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE REPEALING AND REPLACING RESOLUTION NO. 2024-76-3553, AND ESTABLISHING THE NUMBER OF POSITIONS, SCHEDULE OF CLASSES, AND COMPENSATION FOR CITY EMPLOYEES." Administrative Action:

Submitted by:

Julian A. Miranda, City Manager
Prepared by:

Elizabeth Rodriguez, Public Services Director
Mary Hull, Human Resources/Risk Manager
Reviewed by:

Adrian R. Guerra, City Attorney

Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

Proposed Personnel Adjustments
Public Services
The Public Services Department recommends defunding the Janitor position and reallocating resources to fund an additional Maintenance Aide position. This shift will enhance the flexibility and service level of our maintenance team for the City’s facilities, benefiting Irwindale residents, the community, and our employees.

Both positions share several responsibilities, including restroom maintenance, trash removal, light grounds maintenance, graffiti removal, event setup and breakdown, and inventory management.

However, the maintenance aide position encompasses a broader range of responsibilities and requires a higher skill set. Key duties for the maintenance aide include operating various equipment and power tools, performing weed abatement, repairing irrigation systems, and tree pruning.

While the Maintenance Aide will continue to fulfill janitorial tasks at the Irwindale Senior Center and Annex Building, this role will also focus on advanced grounds maintenance. This includes mowing, edging, weed whacking, irrigation repair, light tree pruning, and providing support to other maintenance divisions, such as parks, facilities, and streets.

This restructuring aims to improve overall service quality and operational efficiency within our maintenance team.

Police Department
Staff proposes to defund one part-time Community Service Officer position due to the recent hiring of a full-time Police Administrative Clerk.

Compensation Resolution 2024-90-3567
Article VIII, Section 803 of the City Charter authorizes the City Council to establish, by resolution, a classification plan, salaries, and other forms of compensation for all City employees.

The City's Compensation Resolution is updated periodically as a result of personnel adjustments and/or compensation adjustments. It was most recently updated September 11, 2024, through the City Council's adoption of Resolution No. 2024-76-3553.

Proposed Resolution No. 2024-90-3567 sets forth the current compensation ranges, position titles, and number of positions for all City classifications. This resolution meets the requirements for a publicly available pay schedule as required by CalPERS. (2 C.C.R. §570.5.) The list of classifications in the exhibit to Resolution No. 2024-90-3567 reflects the personnel requests outlined in this report.

Fiscal Impact:

Defunding the part-time Community Service Officer position results in an annual cost savings of approximately $21,000 to the general fund. Defunding the Janitor position and funding an additional Maintenance Aide position results in an annual increase of approximately $4,500. The additional amount can be absorbed within the current budget for FY 2024-25, therefore no additional appropriation is required.

The adoption of Resolution No. 2024-90-3567 authorizes the Finance Director to amend Fiscal Year 2024-2025 Adopted Budget to include all changes as stated in this report.

Attachments:

1. Resolution No. 2024-90-3567

Resolution No. 2024-90-3567

RESOLUTION NO. 2024-90-3567

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE REPEALING AND REPLACING RESOLUTION NO. 2024-76-3553, AND

ESTABLISHING THE NUMBER OF POSITIONS, SCHEDULE OF CLASSES,

AND COMPENSATION FOR CITY EMPLOYEES
WHEREAS, Article VIII, Section 803 of the City Charter requires the City Council to establish by resolution salaries and other forms of compensation for all City employees; and WHEREAS, Section 2.12.010 of the Irwindale Municipal Code requires that the offices and positions in the City employment be fixed and established by resolution of the City Council; and
WHEREAS, Section 2.12.020 of the Irwindale Municipal Code requires that the salaries and compensation of officers and employees of the City be fixed and determined by resolution of the City Council; and
WHEREAS, Section 2.25 of the City’s Personnel Rules states that the Personnel Officer shall prepare an annual salary resolution that establishes the minimum through maximum salary rates of pay for employee classifications, which shall be adopted by the City Council; and WHEREAS, the City Council adopted Resolution No. 2024-76-3553 on September 11, 2024, which established the number of positions, schedule of classes, compensation, and benefits for City employees; and
WHEREAS, the City desires to fund one (1), represented, classified full-time Maintenance Aide position, and
WHEREAS, the City desires to defund one (1) represented, full-time Janitor position; and WHEREAS, the City desires to defund one (1) unrepresented, part-time Community Service Officer position; and
WHEREAS, the City Council desires to adopt this resolution to accurately reflect the current compensation ranges, position titles, and number of positions for all City classifications; and
WHEREAS, this resolution is also intended to serve as the City’s California Public Employees Retirement System (“CalPERS”) publicly available pay schedule as required by California Code of Regulations, Title 2, Section 570.5.

NOW, THEREFORE, the City Council of the City of Irwindale hereby resolves, determines and orders as follows:

SECTION 1. Recitals.

The foregoing recitals are true and correct and are hereby incorporated by this reference.

SECTION 2. Personnel Position Ordered Funded.

One (1) represented, classified full-time Maintenance Aide position is hereby ordered funded.

Resolution No. 2024-90-3567

SECTION 3. Personnel Positions Ordered Defunded.

One (1) represented, full-time Janitor position is hereby ordered defunded.

One (1) unrepresented, part-time Community Service Officer position is hereby ordered defunded.

SECTION 4. Authorization to Amend Approved FY 2024-2025 Budget.

City staff are directed and authorized to amend the approved FY 2024-2025 Adopted Budget to reflect these changes.

SECTION 5. Applicability to other Governing Documents.

This Resolution shall supersede and replace Resolution No. 2024-76-3553. This Resolution shall also take the place of all existing resolutions or orders of the City Council as they relate to the subject matter contained herein. However, in no event shall this Resolution rescind, supersede, alter or in any way have an effect on Resolution No. 2024-63-3540, that was adopted August 28, 2024, relating to the compensation and benefits of unclassified, unrepresented management employees, or on any approved or adopted memoranda of understanding.

In the event that any provision of this Resolution is in conflict with the City’s Personnel Rules or other policies, this Resolution shall supersede and govern the City’s policies and practices with regard to unrepresented and/or unaffiliated employees.

SECTION 6. Classified Employees Organized In Bargaining Units Represented By Recognized Employee Organizations.

The Memoranda of Understanding for IMEA, ICEA, and IPOA govern the employment relationship between the City and the employees represented by their respective Recognized Employee Organizations. In the event that this Resolution conflicts with the benefits granted or the restrictions imposed pursuant to any Memoranda of Understanding negotiated with these Recognized Employee Organizations, the applicable Memoranda of Understanding shall govern as to that particular employee bargaining unit.

SECTION 7. Salary and Wage Schedules.

The City Council hereby approves the number of positions, list of class titles, and compensation for all City job classifications reflected in Exhibit A, effective November 13, 2024.

If any employee is receiving compensation above the highest step of the salary range stated in this resolution for his/her position, the employee’s present rate shall be continued as an approved additional step rate for the class (“Y-rated”), until the highest step is greater than the Yrate. Except as provided herein or an applicable MOU, no non Y-rated employee may be adjusted to a Y-rate upon reclassification or promotional appointment, and the Y-rate shall no longer be in effect after the termination of the employment in that class of the incumbent(s) on whose behalf the Y-rate is authorized. Nothing in this resolution shall prohibit any Y-rated employee from receiving a cost-of-living adjustment that other employees within the employee’s applicable bargaining group may receive pursuant to an applicable Tentative Agreement or MOU.

Resolution No. 2024-90-3567

SECTION 8. Certification.

The Chief Deputy City Clerk shall certify to the adoption of this resolution, which shall in turn have immediate effect.

PASSED, APPROVED AND ADOPTED this 13th day of November 2024. ___________________________
Albert F. Ambriz, Mayor
ATTEST:
___________________________________
Laura Nieto, MMC
Chief Deputy City Clerk
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I, Laura Nieto, Chief Deputy City Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2024-90-3567 was duly and regularly passed and adopted by the City Council of the City of Irwindale at its regular meeting held on the 13th day of November 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
___________________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

Unit Position Title
Authorized
Position
Count
Period Range Step A Step B Step C Step D Step E
Legislative Councilmember 5 Bi-Weekly 346.23 346.23 346.23 346.23 346.23 Monthly Elected 750.16 750.16 750.16 750.16 750.16
Annual 9,001.92 9,001.92 9,001.92 9,001.92 9,001.92
CM City Manager 1 Hourly 88 105.2894 110.5538 116.0817 121.8861 127.9803 Bi-Weekly 8,423.15 8,844.31 9,286.54 9,750.88 10,238.42 Monthly 18,250 19,163 20,121 21,127 22,183
Annual 219,002 229,952 241,450 253,523 266,199
Director Assistant City Manager 1 Hourly 81 88.5764 93.0053 97.6558 102.5385 107.6654 Bi-Weekly 7,086.12 7,440.42 7,812.46 8,203.08 8,613.23
Monthly 15,353 16,121 16,927 17,773 18,662
Annual 184,239 193,451 203,124 213,280 223,944
Director Chief of Police 1 Hourly 85 99.7288 104.7154 109.9510 115.4486 121.2212 Bi-Weekly 7,978.31 8,377.23 8,796.08 9,235.88 9,697.69
Monthly 17,286 18,151 19,058 20,011 21,012
Annual 207,436 217,808 228,698 240,133 252,140
Director Community Development Director 1 Hourly 78 82.2519 86.3644 90.6827 95.2168 99.9779 Bi-Weekly 6,580.15 6,909.15 7,254.62 7,617.35 7,998.23
Monthly 14,257 14,970 15,718 16,504 17,330
Annual 171,084 179,638 188,620 198,051 207,954
Director Director of Engineering/Building Official 1 Hourly 80 86.4159 90.7365 95.2736 100.0370 105.0389 Bi-Weekly 6,913.27 7,258.92 7,621.88 8,002.96 8,403.12
Monthly 14,979 15,728 16,514 17,340 18,207
Annual 179,745 188,732 198,169 208,077 218,481
Director Finance Director/City Treasurer 1 Hourly 79 84.3082 88.5236 92.9495 97.5971 102.4769 Bi-Weekly 6,744.65 7,081.88 7,435.96 7,807.77 8,198.15
Monthly 14,613 15,344 16,111 16,917 17,763
Annual 175,361 184,129 193,335 203,002 213,152
Director Public Services Director 1 Hourly 74 74.5163 78.2423 82.1543 86.2620 90.5750 Bi-Weekly 5,961.31 6,259.38 6,572.35 6,900.96 7,246.00
Monthly 12,916 13,562 14,240 14,952 15,700
Annual 154,994 162,744 170,881 179,425 188,396

EXHIBIT A

CITY OF IRWINDALE
Full-Time Salary Schedule
Fiscal Year 2024-2025
Effective November 13, 2024

Unit Position Title
Authorized
Position
Count
Period Range Step A Step B Step C Step D Step E

CITY OF IRWINDALE
Full-Time Salary Schedule
Fiscal Year 2024-2025
Effective November 13, 2024
ICEA Accountant 1 Hourly 45 36.4135 38.2341 40.1457 42.1529 44.2606 Bi-Weekly 2,913.08 3,058.73 3,211.65 3,372.23 3,540.85
Monthly 6,312 6,627 6,959 7,307 7,672
Annual 75,740 79,527 83,503 87,678 92,062
ICEA Administrative Secretary 2 Hourly 37 29.8856 31.3798 32.9490 34.5966 36.3264 Bi-Weekly 2,390.85 2,510.38 2,635.92 2,767.73 2,906.12
Monthly 5,180 5,439 5,711 5,997 6,297
Annual 62,162 65,270 68,534 71,961 75,559
ICEA Assistant Planner 1 Hourly 45 36.4135 38.2341 40.1457 42.1529 44.2606 Bi-Weekly 2,913.08 3,058.73 3,211.65 3,372.23 3,540.85
Monthly 6,312 6,627 6,959 7,307 7,672
Annual 75,740 79,527 83,503 87,678 92,062
ICEA Building Inspector 1 Hourly 44 35.5255 37.3019 39.1668 41.1250 43.1813 Bi-Weekly 2,842.04 2,984.15 3,133.35 3,290.00 3,454.50
Monthly 6,158 6,466 6,789 7,128 7,485
Annual 73,893 77,588 81,467 85,540 89,817
ICEA Bus Driver 1 Hourly 33 27.0755 28.4293 29.8510 31.3438 32.9111 Bi-Weekly 2,166.04 2,274.35 2,388.08 2,507.50 2,632.88
Monthly 4,693 4,928 5,174 5,433 5,705
Annual 56,317 59,133 62,090 65,195 68,455
ICEA Code Enforcement Officer 1 Hourly 39 31.3990 32.9692 34.6178 36.3486 38.1659 Bi-Weekly 2,511.92 2,637.54 2,769.42 2,907.88 3,053.27
Monthly 5,443 5,715 6,000 6,300 6,615
Annual 65,310 68,576 72,005 75,605 79,385
ICEA Deputy City Clerk 0 Hourly 41 32.9880 34.6375 36.3692 38.1875 40.0971 Bi-Weekly 2,639.04 2,771.00 2,909.54 3,055.00 3,207.77
Monthly 5,718 6,004 6,304 6,619 6,950
Annual 68,615 72,046 75,648 79,430 83,402
ICEA Engineering Technician 3 Hourly 40 32.1841 33.7933 35.4832 37.2572 39.1202 Bi-Weekly 2,574.73 2,703.46 2,838.65 2,980.58 3,129.62
Monthly 5,579 5,858 6,150 6,458 6,781
Annual 66,943 70,290 73,805 77,495 81,370
ICEA Finance Analyst 1 Hourly 45 36.4135 38.2341 40.1457 42.1529 44.2606 Bi-Weekly 2,913.08 3,058.73 3,211.65 3,372.23 3,540.85
Monthly 6,312 6,627 6,959 7,307 7,672
Annual 75,740 79,527 83,503 87,678 92,062

Unit Position Title
Authorized
Position
Count
Period Range Step A Step B Step C Step D Step E

CITY OF IRWINDALE
Full-Time Salary Schedule
Fiscal Year 2024-2025
Effective November 13, 2024
ICEA Finance Technician 1 Hourly 36 29.1567 30.6144 32.1452 33.7524 35.4399 Bi-Weekly 2,332.54 2,449.15 2,571.62 2,700.19 2,835.19
Monthly 5,054 5,307 5,572 5,850 6,143
Annual 60,646 63,678 66,862 70,205 73,715
ICEA Human Resources Specialist 0 Hourly 38 30.6327 32.1644 33.7726 35.4611 37.2341 Bi-Weekly 2,450.62 2,573.15 2,701.81 2,836.88 2,978.73
Monthly 5,310 5,575 5,854 6,147 6,454
Annual 63,716 66,902 70,247 73,759 77,447
ICEA Inclusion Specialist 1 Hourly 37 29.8856 31.3798 32.9490 34.5966 36.3264 Bi-Weekly 2,390.85 2,510.38 2,635.92 2,767.73 2,906.12
Monthly 5,180 5,439 5,711 5,997 6,297
Annual 62,162 65,270 68,534 71,961 75,559
ICEA Information Technology Technician 1 Hourly 36 29.1567 30.6144 32.1452 33.7524 35.4399 Bi-Weekly 2,332.54 2,449.15 2,571.62 2,700.19 2,835.19
Monthly 5,054 5,307 5,572 5,850 6,143
Annual 60,646 63,678 66,862 70,205 73,715
ICEA Janitor 0 Hourly 20 19.6404 20.6226 21.6538 22.7365 23.8736 Bi-Weekly 1,571.23 1,649.81 1,732.31 1,818.92 1,909.88
Monthly 3,404 3,575 3,753 3,941 4,138
Annual 40,852 42,895 45,040 47,292 49,657
ICEA Library Technician 1 Hourly 29 24.5288 25.7553 27.0433 28.3957 29.8154 Bi-Weekly 1,962.31 2,060.42 2,163.46 2,271.65 2,385.23
Monthly 4,252 4,464 4,688 4,922 5,168
Annual 51,020 53,571 56,250 59,063 62,016
ICEA Maintenance Aide 5 Hourly 25 22.2216 23.3327 24.4995 25.7245 27.0106 Bi-Weekly 1,777.73 1,866.62 1,959.96 2,057.96 2,160.85
Monthly 3,852 4,044 4,247 4,459 4,682
Annual 46,221 48,532 50,959 53,507 56,182
ICEA Maintenance Lead Worker 2 Hourly 43 34.6587 36.3918 38.2115 40.1221 42.1284 Bi-Weekly 2,772.69 2,911.35 3,056.92 3,209.77 3,370.27
Monthly 6,008 6,308 6,623 6,955 7,302
Annual 72,090 75,695 79,480 83,454 87,627

Unit Position Title
Authorized
Position
Count
Period Range Step A Step B Step C Step D Step E

CITY OF IRWINDALE
Full-Time Salary Schedule
Fiscal Year 2024-2025
Effective November 13, 2024
ICEA Maintenance Worker I 2 Hourly 31 25.7707 27.0591 28.4120 29.8327 31.3245 Bi-Weekly 2,061.65 2,164.73 2,272.96 2,386.62 2,505.96
Monthly 4,467 4,690 4,925 5,171 5,430
Annual 53,603 56,283 59,097 62,052 65,155
ICEA Maintenance Worker II 4 Hourly 40 32.1841 33.7933 35.4832 37.2572 39.1202 Bi-Weekly 2,574.73 2,703.46 2,838.65 2,980.58 3,129.62
Monthly 5,579 5,858 6,150 6,458 6,781
Annual 66,943 70,290 73,805 77,495 81,370
ICEA Office Specialist 3 Hourly 29 24.5288 25.7553 27.0433 28.3957 29.8154 Bi-Weekly 1,962.31 2,060.42 2,163.46 2,271.65 2,385.23
Monthly 4,252 4,464 4,688 4,922 5,168
Annual 51,020 53,571 56,250 59,063 62,016
ICEA Permit Technician 1 Hourly 37 29.8856 31.3798 32.9490 34.5966 36.3264 Bi-Weekly 2,390.85 2,510.38 2,635.92 2,767.73 2,906.12
Monthly 5,180 5,439 5,711 5,997 6,297
Annual 62,162 65,270 68,534 71,961 75,559
ICEA Planning Technician 0 Hourly 36 29.1567 30.6144 32.1452 33.7524 35.4399 Bi-Weekly 2,332.54 2,449.15 2,571.62 2,700.19 2,835.19
Monthly 5,054 5,307 5,572 5,850 6,143
Annual 60,646 63,678 66,862 70,205 73,715
ICEA Police Administrative Clerk 1 Hourly 28 23.9308 25.1274 26.3837 27.7029 29.0880 Bi-Weekly 1,914.46 2,010.19 2,110.69 2,216.23 2,327.04
Monthly 4,148 4,355 4,573 4,802 5,042
Annual 49,776 52,265 54,878 57,622 60,503
ICEA Police Records Clerk 0 Hourly 28 23.9308 25.1274 26.3837 27.7029 29.0880 Bi-Weekly 1,914.46 2,010.19 2,110.69 2,216.23 2,327.04
Monthly 4,148 4,355 4,573 4,802 5,042
Annual 49,776 52,265 54,878 57,622 60,503
ICEA Police Records Clerk/ Dispatcher 1 Hourly 32 26.4144 27.7351 29.1216 30.5779 32.1067 Bi-Weekly 2,113.15 2,218.81 2,329.73 2,446.23 2,568.54
Monthly 4,579 4,807 5,048 5,300 5,565
Annual 54,942 57,689 60,573 63,602 66,782

Unit Position Title
Authorized
Position
Count
Period Range Step A Step B Step C Step D Step E

CITY OF IRWINDALE
Full-Time Salary Schedule
Fiscal Year 2024-2025
Effective November 13, 2024
ICEA Police Services Specialist 1 Hourly 41 32.9880 34.6375 36.3692 38.1875 40.0971 Bi-Weekly 2,639.04 2,771.00 2,909.54 3,055.00 3,207.77
Monthly 5,718 6,004 6,304 6,619 6,950
Annual 68,615 72,046 75,648 79,430 83,402
ICEA Recreation Assistant 0 Hourly 29 24.5288 25.7553 27.0433 28.3957 29.8154 Bi-Weekly 1,962.31 2,060.42 2,163.46 2,271.65 2,385.23
Monthly 4,252 4,464 4,688 4,922 5,168
Annual 51,020 53,571 56,250 59,063 62,016
ICEA Senior Bus Driver 1 Hourly 37 29.8856 31.3798 32.9490 34.5966 36.3264 Bi-Weekly 2,390.85 2,510.38 2,635.92 2,767.73 2,906.12
Monthly 5,180 5,439 5,711 5,997 6,297
Annual 62,162 65,270 68,534 71,961 75,559
ICEA Senior Center Assistant 1 Hourly 29 24.5288 25.7553 27.0433 28.3957 29.8154 Bi-Weekly 1,962.31 2,060.42 2,163.46 2,271.65 2,385.23
Monthly 4,252 4,464 4,688 4,922 5,168
Annual 51,020 53,571 56,250 59,063 62,016
ICEA Senior Center Leader/Bus Driver 1 Hourly 33 27.0755 28.4293 29.8510 31.3438 32.9111 Bi-Weekly 2,166.04 2,274.35 2,388.08 2,507.50 2,632.88
Monthly 4,693 4,928 5,174 5,433 5,705
Annual 56,317 59,133 62,090 65,195 68,455
ICEA Senior Center Specialist 1 Hourly 37 29.8856 31.3798 32.9490 34.5966 36.3264 Bi-Weekly 2,390.85 2,510.38 2,635.92 2,767.73 2,906.12
Monthly 5,180 5,439 5,711 5,997 6,297
Annual 62,162 65,270 68,534 71,961 75,559
ICEA Senior Code Enforcement Officer 1 Hourly 45 36.4135 38.2341 40.1457 42.1529 44.2606 Bi-Weekly 2,913.08 3,058.73 3,211.65 3,372.23 3,540.85
Monthly 6,312 6,627 6,959 7,307 7,672
Annual 75,740 79,527 83,503 87,678 92,062
ICEA Senior Recreation Leader 3 Hourly 19 19.1620 20.1202 21.1264 22.1827 23.2918 Bi-Weekly 1,532.96 1,609.62 1,690.12 1,774.62 1,863.35
Monthly 3,321 3,488 3,662 3,845 4,037
Annual 39,857 41,850 43,943 46,140 48,447

Unit Position Title
Authorized
Position
Count
Period Range Step A Step B Step C Step D Step E

CITY OF IRWINDALE
Full-Time Salary Schedule
Fiscal Year 2024-2025
Effective November 13, 2024
IMEA Aquatics Supervisor 1 Hourly 47 38.2563 40.1692 42.1779 44.2870 46.5014 Bi-Weekly 3,060.50 3,213.54 3,374.23 3,542.96 3,720.12
Monthly 6,631 6,963 7,311 7,676 8,060
Annual 79,573 83,552 87,730 92,117 96,723
IMEA Assistant City Engineer 0 Hourly 64 58.2120 61.1226 64.1788 67.3880 70.7572 Bi-Weekly 4,656.96 4,889.81 5,134.31 5,391.04 5,660.58
Monthly 10,090 10,595 11,124 11,681 12,265
Annual 121,081 127,135 133,492 140,167 147,175
IMEA Assistant Engineer 1 Hourly 52 43.2837 45.4481 47.7207 50.1067 52.6120 Bi-Weekly 3,462.69 3,635.85 3,817.65 4,008.54 4,208.96
Monthly 7,503 7,878 8,272 8,685 9,119
Annual 90,030 94,532 99,259 104,222 109,433
IMEA Assistant to the City Manager 1 Hourly 63 56.7923 59.6317 62.6135 65.7442 69.0313 Bi-Weekly 4,543.38 4,770.54 5,009.08 5,259.54 5,522.50
Monthly 9,844 10,336 10,853 11,396 11,965
Annual 118,128 124,034 130,236 136,748 143,585
IMEA Associate Engineer 1 Hourly 56 47.7774 50.1663 52.6745 55.3082 58.0736 Bi-Weekly 3,822.19 4,013.31 4,213.96 4,424.65 4,645.88
Monthly 8,281 8,696 9,130 9,587 10,066
Annual 99,377 104,346 109,563 115,041 120,793
IMEA Associate Planner 1 Hourly 49 40.1933 42.2029 44.3130 46.5288 48.8553 Bi-Weekly 3,215.46 3,376.23 3,545.04 3,722.31 3,908.42
Monthly 6,967 7,315 7,681 8,065 8,468
Annual 83,602 87,782 92,171 96,780 101,619
IMEA Benefits Administrator 1 Hourly 58 50.1962 52.7058 55.3409 58.1077 61.0130 Bi-Weekly 4,015.69 4,216.46 4,427.27 4,648.62 4,881.04
Monthly 8,701 9,136 9,592 10,072 10,576
Annual 104,408 109,628 115,109 120,864 126,907
IMEA Chief Deputy City Clerk 1 Hourly 58 50.1962 52.7058 55.3409 58.1077 61.0130 Bi-Weekly 4,015.69 4,216.46 4,427.27 4,648.62 4,881.04
Monthly 8,701 9,136 9,592 10,072 10,576
Annual 104,408 109,628 115,109 120,864 126,907

Unit Position Title
Authorized
Position
Count
Period Range Step A Step B Step C Step D Step E

CITY OF IRWINDALE
Full-Time Salary Schedule
Fiscal Year 2024-2025
Effective November 13, 2024
IMEA City Librarian 1 Hourly 62 55.4072 58.1774 61.0861 64.1404 67.3476 Bi-Weekly 4,432.58 4,654.19 4,886.88 5,131.23 5,387.81
Monthly 9,604 10,084 10,588 11,118 11,674
Annual 115,247 121,009 127,059 133,412 140,083
IMEA Communications and Records Supervisor 1 Hourly 48 39.2135 41.1740 43.2327 45.3942 47.6639 Bi-Weekly 3,137.08 3,293.92 3,458.62 3,631.54 3,813.12
Monthly 6,797 7,137 7,494 7,868 8,262
Annual 81,564 85,642 89,924 94,420 99,141
IMEA Community Development Manager/City Planner 0 Hourly 62 55.4072 58.1774 61.0861 64.1404 67.3476 Bi-Weekly 4,432.58 4,654.19 4,886.88 5,131.23 5,387.81
Monthly 9,604 10,084 10,588 11,118 11,674
Annual 115,247 121,009 127,059 133,412 140,083
IMEA Construction Compliance Manager 1 Hourly 62 55.4072 58.1774 61.0861 64.1404 67.3476 Bi-Weekly 4,432.58 4,654.19 4,886.88 5,131.23 5,387.81
Monthly 9,604 10,084 10,588 11,118 11,674
Annual 115,247 121,009 127,059 133,412 140,083
IMEA Economic Development Coordinator 0 Hourly 53 44.3659 46.5841 48.9135 51.3591 53.9269 Bi-Weekly 3,549.27 3,726.73 3,913.08 4,108.73 4,314.15
Monthly 7,690 8,075 8,478 8,902 9,347
Annual 92,281 96,895 101,740 106,827 112,168
IMEA Executive Assistant 0 Hourly 43 34.6587 36.3918 38.2115 40.1221 42.1284 Bi-Weekly 2,772.69 2,911.35 3,056.92 3,209.77 3,370.27
Monthly 6,008 6,308 6,623 6,955 7,302
Annual 72,090 75,695 79,480 83,454 87,627
IMEA Finance Manager 1 Hourly 68 64.2548 67.4678 70.8413 74.3837 78.1029 Bi-Weekly 5,140.38 5,397.42 5,667.31 5,950.69 6,248.23
Monthly 11,138 11,694 12,279 12,893 13,538
Annual 133,650 140,333 147,350 154,718 162,454
IMEA Housing Coordinator 1 Hourly 53 44.3659 46.5841 48.9135 51.3591 53.9269 Bi-Weekly 3,549.27 3,726.73 3,913.08 4,108.73 4,314.15
Monthly 7,690 8,075 8,478 8,902 9,347
Annual 92,281 96,895 101,740 106,827 112,168

Unit Position Title
Authorized
Position
Count
Period Range Step A Step B Step C Step D Step E

CITY OF IRWINDALE
Full-Time Salary Schedule
Fiscal Year 2024-2025
Effective November 13, 2024
IMEA Human Resources/Risk Manager 1 Hourly 67 62.6880 65.8226 69.1139 72.5697 76.1981 Bi-Weekly 5,015.04 5,265.81 5,529.12 5,805.58 6,095.85
Monthly 10,866 11,409 11,980 12,579 13,208
Annual 130,391 136,911 143,757 150,945 158,492
IMEA Information Technology Manager 1 Hourly 63 56.7923 59.6317 62.6135 65.7442 69.0313 Bi-Weekly 4,543.38 4,770.54 5,009.08 5,259.54 5,522.50
Monthly 9,844 10,336 10,853 11,396 11,965
Annual 118,128 124,034 130,236 136,748 143,585
IMEA Management Analyst 3 Hourly 47 38.2563 40.1692 42.1779 44.2870 46.5014 Bi-Weekly 3,060.50 3,213.54 3,374.23 3,542.96 3,720.12
Monthly 6,631 6,963 7,311 7,676 8,060
Annual 79,573 83,552 87,730 92,117 96,723
IMEA Police Captain 1 Hourly 77 81.8524 85.9452 90.2423 94.7543 99.4918 Bi-Weekly 6,548.19 6,875.62 7,219.38 7,580.35 7,959.35
Monthly 14,188 14,897 15,642 16,424 17,245
Annual 170,253 178,766 187,704 197,089 206,943
IMEA Police Lieutenant 1 Hourly 71 70.5808 74.1096 77.8149 81.7058 85.7909 Bi-Weekly 5,646.46 5,928.77 6,225.19 6,536.46 6,863.27
Monthly 12,234 12,846 13,488 14,162 14,870
Annual 146,808 154,148 161,855 169,948 178,445
IMEA Project Manager - Construction Compliance 1 Hourly 48 39.2135 41.1740 43.2327 45.3942 47.6639 Bi-Weekly 3,137.08 3,293.92 3,458.62 3,631.54 3,813.12
Monthly 6,797 7,137 7,494 7,868 8,262
Annual 81,564 85,642 89,924 94,420 99,141
IMEA Project Manager - Mining 0 Hourly 62 55.4072 58.1774 61.0861 64.1404 67.3476 Bi-Weekly 4,432.58 4,654.19 4,886.88 5,131.23 5,387.81
Monthly 9,604 10,084 10,588 11,118 11,674
Annual 115,247 121,009 127,059 133,412 140,083
IMEA Public Works Maintenance Supervisor 1 Hourly 48 39.2135 41.1740 43.2327 45.3942 47.6639 Bi-Weekly 3,137.08 3,293.92 3,458.62 3,631.54 3,813.12
Monthly 6,797 7,137 7,494 7,868 8,262
Annual 81,564 85,642 89,924 94,420 99,141

Unit Position Title
Authorized
Position
Count
Period Range Step A Step B Step C Step D Step E

CITY OF IRWINDALE
Full-Time Salary Schedule
Fiscal Year 2024-2025
Effective November 13, 2024
IMEA Public Works Services Manager 0 Hourly 62 55.4072 58.1774 61.0861 64.1404 67.3476 Bi-Weekly 4,432.58 4,654.19 4,886.88 5,131.23 5,387.81
Monthly 9,604 10,084 10,588 11,118 11,674
Annual 115,247 121,009 127,059 133,412 140,083
IMEA Recreation Manager 1 Hourly 62 55.4072 58.1774 61.0861 64.1404 67.3476 Bi-Weekly 4,432.58 4,654.19 4,886.88 5,131.23 5,387.81
Monthly 9,604 10,084 10,588 11,118 11,674
Annual 115,247 121,009 127,059 133,412 140,083
IMEA Recreation Supervisor 2 Hourly 47 38.2563 40.1692 42.1779 44.2870 46.5014 Bi-Weekly 3,060.50 3,213.54 3,374.23 3,542.96 3,720.12
Monthly 6,631 6,963 7,311 7,676 8,060
Annual 79,573 83,552 87,730 92,117 96,723
IMEA Senior Center Manager 1 Hourly 62 55.4072 58.1774 61.0861 64.1404 67.3476 Bi-Weekly 4,432.58 4,654.19 4,886.88 5,131.23 5,387.81
Monthly 9,604 10,084 10,588 11,118 11,674
Annual 115,247 121,009 127,059 133,412 140,083
IMEA Senior Finance Analyst 1 Hourly 51 42.2279 44.3394 46.5563 48.8841 51.3284 Bi-Weekly 3,378.23 3,547.15 3,724.50 3,910.73 4,106.27
Monthly 7,320 7,686 8,070 8,473 8,897
Annual 87,834 92,226 96,837 101,679 106,763
IMEA Senior Human Resources/ Risk Management Analyst 0 Hourly 53 44.3659 46.5841 48.9135 51.3591 53.9269 Bi-Weekly 3,549.27 3,726.73 3,913.08 4,108.73 4,314.15
Monthly 7,690 8,075 8,478 8,902 9,347
Annual 92,281 96,895 101,740 106,827 112,168
IMEA Senior Management Analyst 0 Hourly 53 44.3659 46.5841 48.9135 51.3591 53.9269 Bi-Weekly 3,549.27 3,726.73 3,913.08 4,108.73 4,314.15
Monthly 7,690 8,075 8,478 8,902 9,347
Annual 92,281 96,895 101,740 106,827 112,168
IMEA Senior Planner 1 Hourly 55 46.6120 48.9428 51.3899 53.9596 56.6577 Bi-Weekly 3,728.96 3,915.42 4,111.19 4,316.77 4,532.62
Monthly 8,079 8,483 8,908 9,353 9,821
Annual 96,953 101,801 106,891 112,236 117,848

Unit Position Title
Authorized
Position
Count
Period Range Step A Step B Step C Step D Step E

CITY OF IRWINDALE
Full-Time Salary Schedule
Fiscal Year 2024-2025
Effective November 13, 2024
IPOA Police Sergeant 6 Hourly 63 57.6466 60.5288 63.5553 66.7332 70.0697 Bi-Weekly 4,611.73 4,842.31 5,084.42 5,338.65 5,605.58
Monthly 9,992 10,492 11,016 11,567 12,145
Annual 119,905 125,900 132,195 138,805 145,745
IPOA Police Officer 21 Hourly 52 43.9356 46.1322 48.4389 50.8611 53.4043 Bi-Weekly 3,514.85 3,690.58 3,875.12 4,068.88 4,272.35
Monthly 7,616 7,996 8,396 8,816 9,257
Annual 91,386 95,955 100,753 105,791 111,081
IPOA Police Dispatcher/Clerk 6 Hourly 38 30.1885 31.6981 33.2832 34.9471 36.6947 Bi-Weekly 2,415.08 2,535.85 2,662.65 2,795.77 2,935.58
Monthly 5,233 5,494 5,769 6,058 6,360
Annual 62,792 65,932 69,229 72,690 76,325