Irwindale City Council
November 12, 2025

CITY OF IRWINDALE
5050 N. IRWINDALE AVE., IRWINDALE CA 91706 • PHONE: (626) 430-2200

NOTICE AND AGENDA FOR THE SPECIAL AND

REGULAR MEETING OF THE

CITY COUNCIL

SUCCESSOR AGENCY TO THE

IRWINDALE COMMUNITY REDEVELOPMENT AGENCY

HOUSING AUTHORITY
November 12, 2025
SPECIAL MEETING – 4:45 P.M.

REGULAR MEETING – 6:00 PM
LARRY G. BURROLA - Mayor
H. MANUEL ORTIZ - Mayor Pro Tem
ALBERT F. AMBRIZ - Councilmember
MARK A. BRECEDA - Councilmember
MANUEL R. GARCIA - Councilmember
Via Zoom Webinar: https://us02web.zoom.us/j/87104592389 In the event that a Zoom broadcast is unavailable, staff will promptly notify the public through its social media platforms. The public meeting will proceed in accordance with The Brown Act.

Listen Over Phone: 1-669-900-6833; Webinar ID: 871-0459-2389

November 12, 2025

Spontaneous Communications: The public is encouraged to address the City Council on any matter listed on the agenda or on any other matter within its jurisdiction. The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. The City Council will hear public comments on matters not listed on the agenda during the Spontaneous Communications period.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

Americans with Disabilities Act: In compliance with the ADA and Government Code section 54953(g), the City Council has adopted a reasonable accommodation policy to swiftly resolve accommodation requests. The policy can be found on the City’s website: https://www.irwindaleca.gov/DocumentCenter/View/8075/AB2449-Reasonable-Accommodation-Policy. If you need special assistance to participate in a City Council or Commission meeting or other services offered by this City, including an electronic or printed copy of the City’s reasonable accommodation policy, please contact City Hall at (626) 430-2200. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Note: Staff reports are available for inspection at the office of the Chief Deputy City Clerk, City Hall, 5050 N.

Irwindale Avenue, during regular business hours (8:00 a.m. to 6:00 p.m., Monday through Thursday).

Compensation for Board Members: Compensation for the members of the Irwindale City Council is $750.16 a month. In accordance with Government Code Section 54952.3, Councilmembers will not receive any additional compensation or stipend for the convening of the regular meetings of the Successor Agency to the Irwindale Community Redevelopment Agency. Councilmembers will receive additional compensation of $50/meeting, not to exceed $150 per month, for the convening the regular meetings of the Irwindale Housing Authority and an additional compensation of $300/meeting for convening the regular meetings of the Irwindale Reclamation Authority.

November 12, 2025

Code of Ethics
As City of Irwindale Council Members, our fundamental duty is to serve the public good. We are committed to the principle of an efficient and professional local government. We will be exemplary in obeying the letter and spirit of Local, State and Federal laws and City policies affecting the operation of the government and in our private life. We will be independent and impartial in our judgment and actions.

We will work for the common good of the City of Irwindale community and not for any private or personal interest. We will endeavor to treat all people with respect and civility. We will commit to observe the highest standards of morality and integrity, and to faithfully discharge the duties of our office regardless of personal consideration. We shall refrain from abusive conduct, personal charges or verbal attacks upon the character or motives of others.

We will inform ourselves on public issues, listen attentively to public discussions before the body, and focus on the business at hand. We will base our decisions on the merit and substance of that business. We will be fair and equitable in all actions, claims or transactions. We shall not use our official position to influence government decisions in which we have a financial interest or where we have a personal relationship that could present a conflict of interest, or create a perception of a conflict of interest.

We shall not take advantage of services or opportunities for personal gain by virtue of our public office that are not available to the public in general. We shall refrain from accepting gifts, favors or promises of future benefit that might compromise our independence of judgment or action or give the appearance of being compromised.

We will behave in a manner that does not bring discredit or embarrassment to the City of Irwindale. We will be honest in thought and deed in both our personal and official lives.

Ultimate responsibility for complying with this Code of Ethics rests with the individual elected official. In addition to any other penalty as provided by law, violation of this Code of Ethics may be used as a basis for disciplinary action or censure of a Council Member.

These things we hereby pledge to do in the interest and purposes for which our government has been established.

Irwindale City Council

November 12, 2025

SPECIAL MEETING

1. CALL TO ORDER

2. ROLL CALL: Councilmembers: Albert F. Ambriz, Mark A. Breceda, Manuel R. Garcia; Mayor Pro Tem H. Manuel Ortiz, Mayor Larry G. Burrola

3. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

4. SPONTANEOUS COMMUNICATIONS
Spontaneous communications are limited to the special meeting agenda items only.

5. RECESS TO CLOSED SESSION
A. Conference with Real Property Negotiator
Pursuant to California Government Code Section 54956.8
Property: 16166 Arrow Highway (APN 8417-029-059)
Agency Negotiator - Fernando Lopez, Housing Coordinator Negotiating Parties: Ramiro Torres Trust/Torres Family Trust Under Negotiation: Price and terms of payment
*Housing Authority Item
Property: 5059 Allen Drive (APN 8417-030-004)
Agency Negotiator: Theresa Olivares, Assistant City Manager Negotiating Parties: Eduardo Hernandez and Jesus Daniel Hernandez Under Negotiation: Price and terms
Property: 16202-16214 Arrow Highway and 16216-16300 Arrow Highway Agency Negotiator - Julian A. Miranda, City Manager
Negotiating Parties: Lee Arce, LLC
Under Negotiation: Acquisition of Property
B. Conference with Legal Counsel – Existing Litigation
[Pursuant to Government Code Sections 54954.5(c), 54956.9(d)(1)] Name of Case: Rudy Campos v. City of Irwindale, Irwindale Police Department Case Number: 25STCV29469
C. Public Employee Performance Evaluation
Pursuant to California Government Code Section 54957

Title: City Manager

November 12, 2025

6. RECONVENE IN OPEN SESSION

7. REPORT FROM CLOSED SESSION

8. ADJOURNMENT

REGULAR MEETING

9. CALL TO ORDER

10. PLEDGE OF ALLEGIANCE

11. INVOCATION

12. ROLL CALL: Councilmembers: Albert F. Ambriz, Mark A. Breceda, Manuel R. Garcia; Mayor Pro Tem H. Manuel Ortiz; Mayor Larry G. Burrola

13. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

14. CHANGES TO THE AGENDA

15. COUNCIL MEMBER TRAVEL REPORTS

16. COUNCILMEMBER COMMENTS

17. CONSENT CALENDAR
A. Minutes of the Special and Regular Meetings Held July 9, 2025 Department: City Clerk
Recommendation: Approve
B. Warrants / Demands / Payroll
Department: Finance
Recommendation:

C. Claim Rejection - Debra Alcantar v. City of Irwindale Department: City Clerk
Recommendation: (1) Reject the claim of Debra Alcantar vs. City of Irwindale; and (2) Direct staff to send a letter of rejection.

D. Claim Rejection and Return - Darlene Acero
Department: City Clerk

November 12, 2025

Recommendation: (1) Reject the claim losses which have arisen since March 1, 2025; (2) deem that claim losses which have arisen between September 29, 2024 and February 28, 2025, may be considered for an application for late consideration; and (3) return all other claim losses which have arisen prior to September 29, 2024.

E. Claim Rejection and Return - Dena Zepeda
Department: City Clerk
Recommendation: (1) Reject the claim losses which have arisen since April 13, 2025 (2) deem that claim losses which have arisen between October 13, 2024 and April 13, 2025, may be considered for an application for late consideration ; and (3) return all other claim losses which have arisen prior to October 13, 2024.

F. Claim Rejection - Richard Salazar vs. City of Irwindale Department: City Clerk
Recommendation: (1) Reject the claim of Richard Salazar vs. City of Irwindale; and (2) Direct staff to send a letter of rejection.

G. Claim Rejection and Return - Carmen M. Roman
Department: City Clerk
Recommendation: (1) Reject the claim losses which have arisen since April 21, 2025 (2) deem that claim losses which have arisen between October 21, 2024 and April 21, 2025, may be considered for an application for late consideration; and (3) return all other claim losses which have arisen prior to October 21, 2024.

H. Consideration of a 2025 Memorandum of Understanding (MOU) between Owner Counties and Government Participants for the Use of the SECURE Government to Government (G2G) Portal Department: City Clerk
Recommendation: 1) Approve the 2025 Memorandum of Understanding (2025 MOU) between Owner Counties and Government Participants for the Use of the SECURE Government to Government (G2G) Portal for a term of five years (2025-2030) and rescind the 2020 MOU pertaining to the same; 2) Authorize the City Manager to execute the necessary documents in a form approved by the City Attorney; and 3) Upon approval, direct the Chief Deputy City Clerk to transmit the 2025 MOU to Orange County, as the lead agency.

I. Third Amendment to City Manager Employment Agreement To Extend Term Department: City Attorney
Recommendation: That the City Council adopt Resolution No. 2025-103-3691, approving the attached Third Amendment to the City Manager’s employment agreement, subject to City Attorney approval as to form; or provide alternative direction to staff regarding the attached employment agreement amendment.

J. Authorize the City Manager to Approve Personnel Investigative Services Expenditures Department: Human Resources

November 12, 2025

Recommendation: That the City Council authorize the City Manager to approve Susan Woolley, Esq. Personnel investigative services expenditures up to $115,000.

K. Approval of a Side Letter of Agreement Between the City of Irwindale and the Irwindale Police Officers’ Association (IPOA)
Department: Human Resources
Recommendation: Adopt Resolution No. 2025-102-3690, approving the Side Letter of Agreement between the City of Irwindale and the Irwindale Police Officers’ Association (IPOA).

L. Waive Formal Bidding and Award a Contract to Ireland Sound Systems, Inc. for an Audio Visual System for the Irwindale Aquatics Facility Through a Cooperative Purchase Process Department: IT
Recommendation: Adopt Resolution No. 2025-104-3692, entitled: "A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF IRWINDALE WAIVING FORMAL BIDDING PROCEDURES PURSUANT TO IRWINDALE MUNICIPAL CODE SECTION 3.44.080(E), AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH IRELAND SOUND SYSTEMS, INC. FOR THE PURCHASE AND

INSTALLATION OF A FACILITY-WIDE AUDIO SYSTEM, VIDEO PROJECTOR, AND ROLL-DOWN SCREEN FOR THE IRWINDALE AQUATICS."
M. Adoption of the City of Irwindale Public Library Collection Development Policy Department: Library
Recommendation: Adopt Resolution No. 2025-106-3694, entitled: "A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF IRWINDALE ADOPTING THE CITY OF IRWINDALE PUBLIC LIBRARY COLLECTION DEVELOPMENT POLICY;" reading by title only and waiving further reading thereof.

N. Approve the Purchase of Two (2) Electric Vehicle Direct Current Fast Dual Ports Chargers for the Irwindale Civic Center Parking Area and Related Budget Amendment of $150,000 for the Purchase Department: Engineering
Recommendation: That the City Council (1) authorize the City Manager to enter into a purchase agreement with Blink Charging for the purchase of two (2) EV Direct Current Fast Dual Ports Chargers; and (2) adopt Resolution No. 2025-105-3693 entitled: “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF IRWINDALE APPROVING A BUDGET AMENDMENT BY APPROPRIATING $150,000.00 FROM THE GENERAL FUND RESERVES FOR THE PURCHASE OF TWO (2) ELECTRIC

VEHICLE DIRECT CURRENT FAST DUAL PORTS CHARGERS FOR THE IRWINDALE CIVIC CENTER PARKING AREA.”
O. Award of Contract for On-call As-needed Construction Management and Inspection Services Department: Engineering
Recommendation: That the City Council authorize the City Manager to enter into a professional services agreement with Dudek, FCG Consultants and Coory Engineering for On-call As-needed Construction Management and Inspection services in the amount of $200,000 per contract, subject to approval as to form by the City Attorney.

November 12, 2025

18. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience speak on items not on this agenda that are within the City Council’s subject matter jurisdiction. State law prohibits any Council discussion or action on such communications unless 1) the Council by majority vote finds that a catastrophe or emergency exists; or 2) the Council by at least four votes finds that the matter (and need for action thereon) arose within the last five days. Since the Council cannot participate (except as stated), it is requested that all such communications be made in writing to be included on the next agenda for full discussion and action
All members of the public are asked to observe the City’s Rules of Procedure and Public Meeting Decorum. The City’s Rules of Procedure and Public Meeting Decorum can be found on the City’s website, and Chapter 2.40 of the Irwindale Municipal Code. You may also contact the City Clerk’s Office for copies.

Each speaker will be limited to 3 minutes unless such time limits are extended. If a member of the public wishes to donate their time to another speaker, both persons must be physically present and in attendance of the meeting. The Presiding Officer may, in his or her discretion, extend the 3-minute time limitation for the particular subject for all speakers. Organized groups of persons wishing to address the Council on the same subject should select a spokesperson to represent the group, so as to avoid unnecessary repetition. In no event shall the total amount of speaking time for exceed 6 minutes per person for the subject under discussion.

The Council may regulate a speaker who is speaking too long or out of order, being unduly repetitious, discussing irrelevancies, or extending to items not within its subject matter jurisdiction. Please be reminded that discrimination, abusive use of profanity, unruly disruption, and violent or physically threatening conduct is discouraged. Members of the public shall not disrupt the orderly conduct of the meeting. The Presiding Officer will request that a person cease any disruptive conduct, and if not immediately stopped, will direct the person to be removed from the meeting.

Public Comments will be heard in the following order:
1: In-person attendees
2: Teleconference attendees
3: In-person and teleconference attendees who have not previously provided comments on the matter(s) being discussed by the legislative body

19. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.

A. Election for the City of Irwindale's Vote for Water Quality Authority Board Member Representing Cities with Prescriptive Pumping Rights
Department: Administration

November 12, 2025

Recommendation: That the City Council discuss and cast its vote for the Water Quality Authority Board Member Representing Cities with Prescriptive Pumping Rights B. First Reading of Ordinance No. 816 - Concurrent Commission Service Department: City Clerk
Recommendation: Introduce for first reading Ordinance No. 816 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF IRWINDALE ADDING SECTION 2.30.065 TO THE IRWINDALE

MUNICIPAL CODE TO INCLUDE A SINGLE SERVICE POLICY RELATED TO COMMISSION SERVICE AND APPOINTMENTS".

C. City of Irwindale Public Library — Past and Present Names of Irwindale residents Department: Administration
Recommendation: That the City Council of the City of Irwindale discuss the inclusion of past and present Irwindale residents names as artwork in the Irwindale Public Library and provide direction to staff.

D. Verbal Update on the Irwindale Library Project
Department: Administration
Recommendation: Receive and file.

20. PUBLIC HEARINGS
At this time, members of the audience may ask to be heard regarding an item on Public Hearings.

A. Public Hearing Regarding City Council Approval of the Irwindale Police Department's Updated Military Equipment Inventory Mandated by AB 481
Department: Police
Recommendation: Open the duly noticed public hearing, accept comments, and continue to the regular meeting of December 10, 2025.

B. RV Residential Setback Ordinance No. 810
Department: Community Development
Recommendation: Consider the Planning Commission’s Resolution No. 855(25) recommending the City Council approve Zone Ordinance Amendment No. 02-2025 with recommendations; and Direct the City Attorney to read the title of the ordinance, waive further reading of the ordinance, and introduce for first reading of Ordinance No. 810, entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF IRWINDALE AMENDING SECTION 17.13.120 (“PARKING AND STORAGE OF COMMERCIAL AND RECREATIONAL VEHICLES”) OF TITLE 17 (“ZONING”) OF THE IRWINDALE

MUNICIPAL CODE TO REQUIRE THAT RECREATIONAL VEHICLES PARKING ON RESIDENTIAL LOTS MAINTAIN A MINIMUM TEN FOOT (10’) SETBACK FROM THE PROPERTY LINE, AND FINDING THE

ORDINANCE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15061(b)(3)".

November 12, 2025

21. CITY MANAGER’S REPORT

22. REQUESTS FOR AGENDA ITEMS BY CITY COUNCIL
If a City Council Member is interested in a task or project, the City Council Member shall request that the item be agendized in this section.

23. ADJOURN

SUCCESSOR AGENCY TO THE IRWINDALE COMMUNITY

REDEVELOPMENT AGENCY

24. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

25. CONSENT CALENDAR
A. Warrants / Demands / Payroll
Department: Finance
Recommendation:

26. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience to speak on items not on this agenda.

Spontaneous Communications for the Successor Agency are subject to the same State prohibitions and City guidelines as cited on the City Council agenda.

27. ADJOURN

HOUSING AUTHORITY

28. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

29. CONSENT CALENDAR
A. Minutes of the Regular Meeting Held July 9, 2025
Department: City Clerk
Recommendation: Approve

30. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience to speak on items not on this agenda.

Spontaneous Communications for the Housing Authority are subject to the same State prohibitions and City guidelines as cited on the City Council agenda.

November 12, 2025

31. ADJOURN

AFFIDAVIT OF POSTING
I, Laura M. Nieto, Chief Deputy City Clerk, certify that I caused the agenda for the regular meeting of the City Council, Irwindale Successor Agency to the Irwindale Community Redevelopment Agency and Housing Authority, to be held on November 12, 2025, be posted at the City Hall, Library, and Post Office on November 7, 2025.

Laura M. Nieto, MMC
Chief Deputy City Clerk

IRWINDALE CITY COUNCIL CHAMBERS JULY 9, 2025
5050 N. IRWINDALE AVENUE WEDNESDAY
IRWINDALE, CALIFORNIA 91706 5:00 P.M.

The Irwindale CITY COUNCIL and HOUSING AUTHORITY met in a special joint meeting at the above time and place.

ROLL CALL: Present: Council/Board Members Albert F. Ambriz; Mayor Pro Tem/Vice Chair H. Manuel Ortiz; Mayor/Chair Larry G. Burrola

Absent: Council/Board Members Mark A. Breceda and Manuel R.

Garcia
Also Present: Julian A. Miranda, City Manager/Executive Director; Adrian Guerra, City Attorney/General Counsel; Theresa Olivares, Assistant City Manager/Assistant Executive Director; and Laura Nieto, Chief Deputy City Clerk/Assistant Board Secretary AB 2449 DISCLOSURES None.

SPONTANEOUS
COMMUNICATIONS There were no speakers.

RECESS TO At 5:03 p.m., the City Council/Housing Authority met in Closed CLOSED SESSION Session to discuss the following:

Conference with Legal Counsel – Anticipated Litigation
Initiation of litigation (pursuant to Government Code Section 54956.9 (d) (4))
Number of cases: Two (Housing Authority)
ACTION: Information provided to the Board, discussion held, followup information requested; no reportable action.

Conference with Legal Counsel – Anticipated Litigation
Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2), (e)(1)
A point has been reached where, in the opinion of the City Council, upon the advice of its legal counsel based on existing facts and circumstances, that there is significant exposure to litigation against the City. The facts and circumstances are those that might result in litigation against the City but which the City believes are not yet known to a potential plaintiff or plaintiffs, which facts and circumstances need not be disclosed.

ACTION: Information provided, no direction provided nor any action taken.

CITY COUNCIL/HOUSING AUTHORITY MINUTES JULY 9, 2025
SPECIAL JOINT MEETING PAGE 2
Public Employee Performance Evaluation
Pursuant to California Government Code Section 54957
Title: City Manager
ACTION: Follow up information provided to the City Manager related to his evaluation, discussion held; no reportable action.

RECONVENE IN At 6:09 p.m., the City Council reconvened in Open Session.

OPEN SESSION
ADJOURNMENT There being no further business to conduct, the meeting was adjourned at 6:11 p.m.
________________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

IRWINDALE CITY COUNCIL CHAMBERS JULY 9, 2025
5050 N. IRWINDALE AVENUE WEDNESDAY
IRWINDALE, CALIFORNIA 91706 6:11 P.M.

The Irwindale CITY COUNCIL met in regular session at the above time and place.

ROLL CALL: Present: Councilmembers Albert F. Ambriz, Mark A. Breceda, Manuel R. Garcia, Mayor Pro Tem H. Manuel Ortiz;
Mayor Larry G. Burrola

Absent: Councilmembers Mark A. Breceda and Manuel R. Garcia Also Present: Julian A. Miranda, City Manager; Adrian Guerra, City Attorney; Theresa Olivares, Assistant City Manager; Christopher Hofford, Chief of Police; Kambiz Borhani, Director of Finance / City Treasurer; Eddie Chan, Director of Engineering / Building Official; Elizabeth Rodriguez, Public Services Director; Mary Hull, Human Resources Manager, and Laura Nieto, Chief Deputy City Clerk

PLEDGE OF
ALLEGIANCE The Pledge of Allegiance was conducted.

AB 2449 DISCLOSURES None.

CHANGES TO THE
AGENDA
CITY MANAGER City Manager Miranda advised that Item No. 19E contained a misprint MIRANDA and corrected the report to reflect that the side letter would commence July 7. Additionally, Item No. 22C, was corrected to indicate that El Nido Park is not considered for approval tonight due to a lack of quorum. This item will return at a future meeting.

COUNCILMEMBER
TRAVEL REPORTS None.

COUNCILMEMBER
COMMENTS None.

INTRODUCTION OF

NEW EMPLOYEES /

PROMOTIONS
ITEM NO. 17A INTRODUCTION OF ASSOCIATE PLANNER JEFF TYLER

INTRODUCTION OF
ASSOCIATE PLANNER The introduction was made.

JEFF TYLER

INTRODUCTION OF INTRODUCTION OF SENIOR CODE ENFORCEMENT OFFICER

SENIOR CODE RANDY SILVA

ENFORCEMENT
OFFICER RANDY SILVA The introduction was made.

CITY COUNCIL MINUTES JULY 9, 2025
REGULAR MEETING PAGE 2

PROCLAMATIONS /

PRESENTATIONS /

COMMENDATIONS
ITEM NO. 18A PROCLAMATION – “PARKS MAKE LIFE BETTER” MONTH – JULY PROCLAMATION - 2025
“PARKS MAKE LIFE
BETTER” MONTH – The proclamation was made.

JULY 2025

CONSENT CALENDAR
MOTION A motion was made by Mayor Pro Tem Ortiz, seconded by Councilmember Ambriz, to approve the Consent Calendar. The motion was unanimously approved; Councilmembers Breceda and Garcia absent.

ITEM NO. 19A WARRANTS / DEMANDS / PAYROLL

WARRANTS /
DEMANDS / The warrants / demands / payroll were approved.

PAYROLL
ITEM NO. 19B ACCEPTANCE OF THE CANNABIS TAX FUND GRANT PROGRAM

ACCEPTANCE OF THE

CANNABIS TAX FUND

GRANT PROGRAM
RESOLUTION NO. Resolution No. 2025-57-3645, entitled:
2025-57-3645
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE THE FY 2025-2026 CANNABIX TAX

FUND GRANT PROGRAM (CTFGP) SUB-RECIPIENT

AGREEMENT BETWEEN THE STATE OF CALIFORNIA

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL (CHP) AND
THE CITY OF IRWINDALE; AND 2) APPROVING THE

ACCEPTANCE AND APPROPRIATION OF THE CANNABIS TAX

FUND GRANT PROGRAM (CTFGP) IN THE AMOUNT OF
$300,000”, was adopted.

ITEM NO. 19C AUTHORIZE AN INCREASE IN CITY MANAGER’S SPENDING AUTHORIZE AN LIMIT BY $6,500 FOR THE VAN DERMYDEN MAKUS

INCREASE IN CITY PROFESSIONAL SERVICE CONTRACT ENGAGED TO MANAGER’S SPENDING INVESTIGATE PERSONNEL RELATED MATERIALS LIMIT BY $6,500 FOR
THE VAN DERMYDEN An increase in the City Manager’s spending limit was approved from MAKUS PROFESSIONAL $30,000 to $36,500 to pay the final invoice of Van Dermyden Makus, SERVICE CONTRACT a professional service firm engaged to investigate personnel-related ENGAGED TO materials.

INVESTIGATE

CITY COUNCIL MINUTES JULY 9, 2025
REGULAR MEETING PAGE 3

PERSONNEL

RELATED MATERIALS
ITEM NO. 19D ADOPT RESOLUTION NO. 2025-62-3650 AND NO. 2025-63-3651

ADOPT RESOLUTIONS TO APPROVE THE SUBMISSION OF APPLICATIONS FOR THE

TO APPROVE THE LAND AND WATER CONSERVATION FUND GRANT

SUBMISSION OF

APPLICATIONS FOR

THE LAND AND WATER

CONSERVATION FUND
GRANT
RESOLUTION NO. Resolution No. 2025-62-3650, entitled:
2025-62-3650
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE APPROVING THE SUBMISSION OF AN

APPLICATION FOR THE LAND AND WATER CONSERVATION

FUND GRANT FOR THE JARDIN DE ROCA PARK IMPROVEMENT
PROJECT,” and
RESOLUTION NO. Resolution No. 2025-63-3651, entitled:
2025-63-3651
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE APPROVING THE SUBMISSION OF AN

APPLICATION FOR THE LAND AND WATER CONSERVATION

FUND GRANT FOR THE SWIMMING POOL IMPROVEMENT
PROJECT PHASE II,” were adopted.

ITEM NO. 19E ADOPT RESOLUTION NO. 2025-65-3653 ENTITLED: “A

ADOPT RESOLUTION RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 2025-65-3653 IRWINDALE AUTHORIZING THE CITY MANAGER TO EXECUTE A

SIDE LETTER WITH UNITED ROCK PRODUCTS, APPROVING AN

INCREASE IN THE ROYALTY RATE FOR AGGREGATE MINED
FROM THE OLIVE PIT”
RESOLUTION NO. Resolution No. 2025-65-3653, entitled:
2025-65-3653
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE AUTHORIZING THE CITY MANAGER TO EXECUTE A

SIDE LETTER WITH UNITED ROCK PRODUCTS, APPROVING AN

INCREASE IN THE ROYALTY RATE FOR THE AGGREGATE
MINED FROM THE OLIVE PIT,” was adopted, with the correction noted above by City Manager Miranda.

END OF CONSENT CALENDAR

SPONTANEOUS

COMMUNICATIONS

CITY COUNCIL MINUTES JULY 9, 2025
REGULAR MEETING PAGE 4
IAN JAMESON An email submitted by Ian Jameson was read wherein he made allegations of improper behavior against an employee of The Shower of Hope.

ANNIE AMBRIZ An email submitted by Annie Ambriz was read wherein she thanked all those that assisted during a health incident at a recent softball game.

MAYA ANGEL Maya Angel made various allegations of improper behavior against Recreation Department staff.

LINDA MAREZ Linda Marez stated that she has not seen or experienced any of the allegations made by Ms. Angel during her time working in the Recreation Department.

DARLENE ACERO Darlene Acero concurred with comments made by Maya Angel and made allegations against Recreation and Human Resources staff.

DENA ZEPEDA Dena Zepeda spoke highly of the 4th of July and Red, White, and You events, stated her pride in that the community worked together to assist the resident that was hurt during a recent softball game, and hoped that Maya Angel’s and Darlene Acero’s comments are properly acknowledged.

DONIELL GAMEZ Doniell Gamez stated that she was also treated improperly by Recreation and Human Resources staff members.

FRED BARBOSA Fred Barbosa commended Maya Angel and Darlene Acero for their courage in making their comments publicly tonight.

REBECCA BARBOSA Rebecca Barbosa commended Maya Angel and Darlene Acero since it takes courage and conviction to speak the truth and made allegations of harassment against a resident who has since deceased.

MEGAN ZEPEDA Megan Zepeda commended Maya Angel and Darlene Acero and made allegations against Recreation staff.

MAYOR PRO TEM Responding to a question by Mayor Pro Tem Ortiz, City Manager ORTIZ Miranda advised that the allegations made tonight are personnel matters that are being investigated and indicated that all statements made will be looked into.

COUNCILMEMBER Councilmember Ambriz stated his belief that City Manager Miranda AMBRIZ would look into the allegations and would identify a solution.

MAYOR BURROLA Mayor Burrola stated that the allegations will be investigated and resolved.

CITY COUNCIL MINUTES JULY 9, 2025
REGULAR MEETING PAGE 5

NEW BUSINESS
ITEM NO. 21A INTENT TO FORM CITY OF IRWINDALE COMMUNITY FACILITIES INTENT TO FORM CITY DISTRICT 2025-1 (Sewer Maintenance)

OF IRWINDALE

COMMUNITY

FACILITIES
DISTRICT 2025-1
DIRECTOR BORHANI Director Borhani introduced the consultant who assisted on this matter, Priti Patel, who then presented the report.

MAYOR PRO TEM In response to a question by Mayor Pro Tem Ortiz, Mrs. Patel advised ORTIZ that the property owner would pay for the construction and maintenance of the sewer for the duration of the Community Facilities District.

COUNCILMEMBER Councilmember Ambriz asked about the relation between the AMBRIZ Community Facilities District and Los Angeles County Sanitation, to which the consultant stated that discussions have been held to determine which portion the County would be responsible for.

MAYOR BURROLA Responding to a question by Mayor Burrola, the consultant advised that the special tax would extend indefinitely and would only apply to this single property and noted that the property owner is aware and has agreed to it beforehand.

RESOLUTION NO. Resolution No. 2025-21-3609, entitled:
2025-21-3609
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE DECLARING ITS INTENTION TO ESTABLISH THE
CITY OF IRWINDALE COMMUNITY FACILITIES DISTRICT NO.
2025(SEWER MAINTENANCE) TO AUTHORIZE THE LEVY OF A

SPECIAL TAX ON PROPERTY WITHIN THE DISTRICT TO PAY
FOR CERTAIN SEWER MAINTENANCE SERVICES,” was adopted,
on the motion of Mayor Pro Tem Ortiz, seconded by Councilmember Ambriz, and unanimously approved.

ITEM NO. 21B INTRODUCTION OF CAPITAL IMPROVEMENT PROJECT FOR INTRODUCTION OF ARROW HIGHWAY AND MORADA STREET (verbal)

CAPITAL IMPROVEMENT

PROJECT FOR ARROW

HIGHWAY AND

MORADA STREET
DIRECTOR CHAN Director Chan presented the staff report.

MAYOR BURROLA Mayor Burrola asked about Morada Street ingress and egress, to which Director Chan advised that the contractor would first have to demo the existing block wall and grade and form the improvements

CITY COUNCIL MINUTES JULY 9, 2025
REGULAR MEETING PAGE 6
on the side in order to widen the streets to the 20-foot right-of-way.

Once done, the contractor would repave the existing streets to tie into the existing roadway at the intersection. Director Chan added that he does not foresee any issues with residents moving in and out of the street.

Mayor Burrola also asked about the timeline for the project’s completion, to which Director Chan indicated that it would take a bit over a year, and added that staff would try to expedite the process.

Responding to an additional question by Mayor Burrola, Director Chan indicated that the existing building would be demolished and noted that the Council could decide whether it wants the site repaved.

FRED BARBOSA Fred Barbosa stated that the median improvements along Arrow Highway would make it very difficult to enter and exit the buildings, to which Director Chan advised that the original intent of the median was to keep motorists from turning right onto the property. However, the median was redesigned to restrict any left-hand turn movement into the property.

ITEM NO. 21C UPDATED RECREATIONAL VEHICLE ORDINANCE

UPDATED

RECREATIONAL

VEHICLE ORDINANCE
CITY MANAGER City Manager Miranda presented the staff report.

MIRANDA
MAYOR PRO TEM Mayor Pro Tem Ortiz asked about parking RVs within homeowners’ ORTIZ properties, to which Director Simpson advised that the updated Zoning Code requires the parking of any RV to maintain the front yard setback, which typically for residential streets is 20 feet. The site would also have to have a paved surface for the RV to be parked, and the parking area could not exceed 350 square feet of paved or improved surfaces. Parking in the side yard or on a secondary driveway would also have specific requirements, which staff from Community Development and Engineering would need to look into.

MAYOR BURROLA Mayor Burrola asked about parking RVs on a corner lot, to which Director Simpson advised that there is nothing in the Building or Engineering codes that explicitly require that they have a driveway. If somebody is running over the curb or gutter, then the issue could be brought to the City Manager and the City Council.

Mayor Burrola also asked about setback requirements, to which Director Simpson advised that residential properties typically have a 20-foot setback from the front yard property line, and that side yards have a five-foot setback. Mayor Burrola stated that he would like to see a diagram for a corner home.

CITY COUNCIL MINUTES JULY 9, 2025
REGULAR MEETING PAGE 7
MAYOR PRO TEM Mayor Pro Tem Ortiz suggested that the ordinance also include ORTIZ verbiage indicating that individuals that damage the public right of way or public sidewalk would be responsible for the repairs.

COUNCILMEMBER Councilmember Ambriz stated that a 20-foot setback from the AMBRIZ property line is excessive and suggested modifying the requirement.

BARRY BLANSET Barry Blanset agreed that a 20-foot setback is excessive. He also expressed his opinion that the ordinance would unfairly punish residents and suggested that the City find a location where residents can park their RV’s.

MARIA ALVAREZ Maria Alvarez spoke on the difficulty of moving RVs on smaller streets such as Calle de Paseo and suggested that the City simply requires yearly permits that could be sold to residents.

ROBERT MORAGO Robert Morago requested documentation showing that parking RVs on city streets is indeed a health and safety issue and concurred that RV parking permits should be sold to residents. He also questioned why the ordinance would limit the number of permits that residents could purchase per year and agreed that a 20-foot setback from the property line is excessive.

GARY STROBEHN Gary Strobehn indicated that the state has enacted a law that prohibits parking vehicles within 20 feet of crosswalks. He also stated that concrete documentation demonstrating the number of injuries or accidents caused by visibility impairment due to parked RV’s has yet to be presented. He then stated that the belief that RVs are unattractive in that they draw vandals and squatters is subjective and suggested that annual permits be issued to resident RV owners.

FRED BARBOSA Fred Barbosa suggested that the setback length for properties on Calle de Paseo be grandfathered in to match past requirements and requested that electrical extension cords be allowed to run from homes to parked RVs.

MAYOR PRO TEM Mayor Pro Tem Ortiz stated that the draft ordinance contains all the ORTIZ requirements that the Council wishes to enact.

COUNCILMEMBER Councilmember Ambriz agreed that an ordinance is needed by AMBRIZ disagreed with the 20-foot setback requirement. He stated that he would be amenable to approve of a 10- or 5-foot setback instead.

MAYOR BURROLA Mayor Burrola noted that this matter had been addressed twice in the past by the Council with no result. He acknowledged that he previously owned a toy hauler and a boat, and though they were sometimes parked on the streets, he also had the stored elsewhere since he did not like having them on the street. He acknowledged that some still have questions regarding the ordinance and suggested that the ordinance be tabled until answers could be provided, and asked

CITY COUNCIL MINUTES JULY 9, 2025
REGULAR MEETING PAGE 8
City Attorney Guerra about setback requirements, to which he responded by advising that setback requirements are spelled out in the zoning code and that, to the extent there is a requirement, it is a policy decision made by the Planning Commission and City Council, and not a state mandate.

DIRECTOR SIMPSON Director Simpson advised that the code contains fence height limitations, for example, to provide visual clearance. If a motorhome or RV is parked at the front of a home, there should still be visual clearance for other automobile drivers and not just the vehicle’s owner.

CITY ATTORNEY City Attorney Guerra clarified that the subject tonight pertains to GUERRA parking in the public right of way and that, should there be interest in discussing parking on private property, the matter would be discussed separately as part of the zoning process.

MAYOR BURROLA Responding to a question by Mayor Burrola, Director Simpson advised that she is not aware of a code that would require that RVs parked on the side of a house be gated. Mayor Burrola reiterated his desire to table this matter to the next meeting for further discussion.

CITY ATTORNEY City Attorney Guerra noted that parking RVs in private property would GUERRA be a separate discussion and asked whether the Council was comfortable with the ordinance presented tonight that addresses parking in public right of way, to which Mayor Burrola stated that he would prefer both matters addressed at the same time.

COUNCILMEMBER Councilmember Ambriz stated that he would support the request to AMBRIZ continue this matter if the topics discussed tonight are addressed at that time, to which City Manager Miranda advised that the comments made tonight would be incorporated and presented to the Council at its July 23 meeting.

MOTION A motion was made by Mayor Burrola, seconded by Councilmember Ambriz, to table this matter to the July 23 Council meeting. The motion was unanimously approved; Councilmembers Breceda and Garcia absent.

ITEM NO. 22A APPROVAL OF THE ADJUSTMENT OF SCHEDULE OF FEES & APPROVAL OF THE CHARGES FOR FISCAL YEAR 2025-2026

ADJUSTMENT OF

SCHEDULE OF FEES
& CHARGES FOR
FY 25/26
DIRECTOR BORHANI Director Borhani presented the staff report OPEN At 8:07 p.m., Mayor Burrola opened the public hearing.

PUBLIC HEARING

CITY COUNCIL MINUTES JULY 9, 2025
REGULAR MEETING PAGE 9
CLOSE There being no speakers, Mayor Burrola closed the public hearing at PUBLIC HEARING 8:07 p.m.

RESOLUTION NO. Resolution No. 2025-64-3652, entitled:
2025-64-3652
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE, CALIFORNIA, ADOPTING AND ADJUSTING FEES

FOR CERTAIN CITY SERVICES IN THE COMPREHENSIVE
SCHEDULE OF FEES AND CHARGES,” was adopted, on the motion of Councilmember Ambriz, seconded by Mayor Pro Tem Ortiz, and unanimously approved; Councilmembers Breceda and Garcia absent.

ITEM NO. 22B ZONE ORDINANCE AMENDMENT NO. 02-2025 (BESS

ZONE ORDINANCE ORDINANCES)
AMENDMENT NO.
02-2025 (BESS

ORDINANCES)
DIRECTOR SIMPSON Director Simpson presented the staff report.

COUNCILMEMBER Councilmember Ambriz questioned the need to conduct a noise AMBRIZ survey, to which Director Simpson responded by indicating that the survey could be conducted at the discretion of the Council and noted that the municipal code already addresses noise levels which could be enforced by Code Enforcement staff.

MAYOR PRO TEM Responding to a question by Mayor Pro Tem Ortiz, Director Simpson ORTIZ indicated that the Planning Commission recommended that, if an additional BESS facility is proposed, then staff, Los Angeles County Fire, and potential consultants should analyze the proximity between the proposed and existing BESS sites and consider whether any issues would arise.

Mayor Pro Tem Ortiz explained his understanding that it was previously determined that BESS sites should remain at least one mile away from each other, to which Councilmember Ambriz stated that the one-mile distance requirement relates to a BESS site and a substation, which Director Simpson and City Manager Miranda concurred with.

MAYOR BURROLA Mayor Burrola asked about the requirement to install facility lines underground except with written approval or otherwise granted by the City, to which Director Simpson advised that deviation from installing the lines underground would require a variance, which itself would require very specific findings to be made.

Mayor Burrola asked why a variance should be listed as an option, to which Director Simpson responded by indicating that it was included to offer the Council options. Mayor Burrola suggested removing that

CITY COUNCIL MINUTES JULY 9, 2025
REGULAR MEETING PAGE 10
option, to which Councilmember Ambriz asked City Attorney Guerra whether doing so would cause a legal issue, who responded that Mayor Burrola’s request could be added as a standard, like any other standard and that, if the applicant wished to deviate, they could apply for a variance.

Mayor Burrola stated that he was not comfortable with considering overhead lines, to which City Attorney Guerra advised that, in land use law, whenever there is a standard, a property owner may request a variance to deviate from the standard, which could be granted if the request met certain requirements. City Attorney Guerra suggested leaving the verbiage as-is.

OPEN At 8:23 p.m., Mayor Burrola opened the public hearing.

PUBLIC HEARING
CLOSE There being no speakers, Mayor Burrola closed the public hearing at PUBLIC HEARING 8:23 p.m.

ORDINANCE NO. 800 Ordinance No. 800, entitled:

INTRODUCED FOR
FIRST READING “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, AMENDING TABLE 17.06.020-1
(“LAND USE REGULATIONS – INDUSTRIAL & OFFICE ZONES”)
WITHIN SECTION 17.060.020 (“LAND USE REGULATIONS”) OF
CHAPTER 17.06 (“INDUSTRIAL AND OFFICE ZONE DISTRICTS”)
AND ADOPTING CHAPTER 17.40 “BATTERY ENERGY STORAGE
SYSTEMS (“BESS”) OF TITLE 17 (“ZONING”) OF THE IRWINDALE

MUNICIPAL CODE REGULATING BATTERY ENERGY STORAGE
SYSTEMS IN M-2 ZONES AND FINDING THE ORDINANCE

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT,” was introduced for first reading, reading by title only and waiving further reading thereof, on the motion of Councilmember Ambriz, seconded by Mayor Pro Tem Ortiz, and unanimously approved; Councilmembers Breceda and Garcia absent.

ITEM NO. 22C ZONE CHANGE NO. 02-2025 (JARDIN DE ROCA PARK), ZONE ZONE CHANGE NO. CHANGE NO. 03-2025 (EL NIDO PARK), GENERAL PLAN 02-2025, 03-2025, AMENDMENT NO. 02-2025, AND ZONE CHANGE NO. 04-2025

GENERAL PLAN (THE LITTLE PARK)
AMENDMENT NO.
02-2025 AND ZONE
CHANGE NO. 04-2025
CITY MANAGER City Manager Miranda noted that El Nido Park would be excluded MIRANDA from discussion tonight due to a lack of quorum, after which he left the Council Chambers due to a potential conflict of interest with the zone change for Jardin de Roca Park.

CITY COUNCIL MINUTES JULY 9, 2025
REGULAR MEETING PAGE 11
ASSISTANT PLANNER Assistant Planner Palmer presented the report.

PALMER
OPEN At 8:34 p.m., Mayor Burrola opened the public hearing.

PUBLIC HEARING
CLOSE There being no speakers, Mayor Burrola closed the public hearing at PUBLIC HEARING 8:34 p.m.

RESOLUTION NO. Resolution No. 2025-58-3646, entitled:
2025-58-3646
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE ADOPTING ZONE CHANGE NO. 02-2025 AND
MODIFYING THE CITY OF IRWINDALE ZONING MAP TO 1)
REZONE A PARCEL FROM M-1 (LIGHT MANUFACTURING) ZONE
TO RP (RECREATION AND PARKS) ZONE LOCATED AT: 5051
IRWINDALE AVENUE (APN 8417-035-901), AND FINDING THE

PROJECT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT (“CEQA”) PURSUANT TO CEQA GUIDELINES
SECTION 15061(B)(3)”, and
RESOLUTION NO. Resolution No. 2025-60-3648, entitled:
2025-60-3648
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE ADOPTING GENERAL PLAN AMENDMENT NO. 02-
2025 AND MODIFYING THE CITY OF IRWINDALE GENERAL PLAN

MAP TO REZONE A PARCEL FROM RESIDENTIAL TO PARKS
LOCATED AT APN: 8533-016-905, AND FINDING THE PROJECT

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT (“CEQA”) PURSUANT TO CEQA GUIDELINES SECTION
15061(B)(3)” and
RESOLUTION NO. Resolution No. 2025-61-3649, entitled:
2025-61-3649
ADOPTED “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE ADOPTING ZONE CHANGE NO. 04-2025 AND
MODIFYING THE CITY OF IRWIDNALE ZONING MAP TO 1)
REZONE A PARCEL FROM R-1 (SINGLE FAMILY RESIDENTIAL)

ZONE TO RP (RECREATION AND PARKS) ZONE LOCATED AT
APN: 8533-016-905, AND FINDING THE PROJECT EXEMPT FROM
THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (“CEQA”)
PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3),” were
adopted on the motion of Mayor Pro Tem Ortiz, seconded by Councilmember Ambriz, and unanimously approved;
Councilmembers Breceda and Garcia absent.

CITY MANAGER City Manager Miranda returned to the Council Chambers at 8:35 p.m.

MIRANDA

CITY COUNCIL MINUTES JULY 9, 2025
REGULAR MEETING PAGE 12
CITY MANAGER’S
REPORT
CITY MANAGER City Manager Miranda presented the following report:

MIRANDA
1) The Rite Aid pharmacy in Azusa will close on July 14 and all resident prescriptions will be transferred to the CVS on Arrow Highway unless the resident selects another pharmacy
beforehand.
2) He also provided an update on the new Library project. 3) The city is accepting applications for the Supervising Librarian, Finance Technician, Aquatics Assistant, and Plan Check
Engineer positions.
4) Chief Hofford presented an activity report on the Irwindale Police Department’s response to the 4th of July holiday, and provided details about the use of drones in its enforcement.

LINDA MAREZ Linda Marez thanked Chief Hofford and the Police Department for the success of the 4th of July activities citywide, which saw a reduction in the use of illegal fireworks.

SUZANNE GOMEZ Suzanne Gomez thanked the Police Department for enforcing laws with drones and for the wonderful 4th of July festivities. She suggested that drones be used in the future for a wide variety of enforcement efforts. She also spoke highly of the Red, White, and You picnic.

REQUESTS FOR

AGENDA ITEMS BY

CITY COUNCIL
COUNCILMEMBER Councilmember Ambriz noted that a Parks & Recreation AMBRIZ Commissioner requested that a letter of appreciation be sent to Helen and Mona at Rite Aid for her years of assisting residents in obtaining their medical prescriptions.

MAYOR BURROLA Mayor Burrola spoke very highly of the Red, White, and You event and thanked sponsor Athens Services as well as Chief Hofford and the Irwindale Police Department’s enforcement efforts.

ADJOURNMENT There being no further business to conduct, the meeting was adjourned at 8:48 p.m.
________________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

October 2025
Reference
Number Vendor Name Date Amount
ACH US Bank 10/10/2025 33,271.10
WFB - 81 Smart & Final 10/14/2025 17,575.00
WFB - 82 CJPIA Excess Pool 10/14/2025 21,422.47
Report Total: 72,268.57
Electronic Payments
October 1 - 31, 2025

Accounts Payable
User:

Printed:
ccarlos
11/4/2025 12:47 PM
Checks by Date - Summary by Check Number
Check No Vendor No Vendor Name Check Date Check Amount
106570 AGUILA07 Berlyn Aguila 10/16/2025 545.24
106571 ALLCI01 All City Management Services, Inc 10/16/2025 1,009.53 106572 AMAYAL Elizabeth Amaya 10/16/2025 75.00
106573 ASSA01 Assa Abloy Entrance System US Inc 10/16/2025 68.38 106574 ATHENS Athens Services 10/16/2025 6,049.43
106575 BAKER01 Baker & Taylor Books 10/16/2025 87.90
106576 BENE02 Benefit Coordinator Corporation (BCC) 10/16/2025 3,243.35 106577 CALIFO02 California American Water 10/16/2025 4,027.77 106578 CANYON01 Canyon Auto Services LLC 10/16/2025 140.70 106579 CARRIL11 Vincent Carrillo 10/16/2025 170.42
106580 COMPLE01 Complete Paperless Solutions, LLC 10/16/2025 6,037.50 106581 CONDU01 Condu Corporation 10/16/2025 7,939.26
106582 CORNEJOD Diego Cornejo 10/16/2025 210.43
106583 GRIJAL05 Daniel M. Grijalva 10/16/2025 477.29
106584 SAMANKR1 Samantha Krost 10/16/2025 215.37
106585 LEDEZMA Erica Ledezma 10/16/2025 2,040.00
106586 LEON03 Sandra Leon 10/16/2025 465.99
106587 PADILLAM Melissa Marez 10/16/2025 20.00
106588 PAPER03 Paper Recycling & Shredding Specialist, Inc.10/16/2025 850.00 106589 PHASEII PARS 10/16/2025 1,750.00
106590 PEER01 Peerless Network, Inc 10/16/2025 1,396.42 106591 PITNEY06 Pitney Bowes, Inc 10/16/2025 2,000.00
106592 LEGAL03 Pre-Paid Legal Services, Inc. 10/16/2025 110.65 106593 PROPRINT Pro Printing, Inc. 10/16/2025 376.55
106594 RODRIG06 Taneisha Rodriguez 10/16/2025 10.00
106595 SANCH01 Jaycon Sanchez 10/16/2025 52.48
106596 SECT01 Sectran Security Inc. 10/16/2025 138.08
106597 SEMA02 SEMA INC 10/16/2025 3,059.57
106598 STATEO01 State Of California 10/16/2025 64.00
106599 SWEET02 Sweet Moments Photobooth LLC 10/16/2025 599.00 106600 TAPIA11 Sylvia Tapia 10/16/2025 828.11
106601 TEXAS01 Texas Life Insurance Co. 10/16/2025 4,092.49 106602 verizonw Verizon Wireless 10/16/2025 3,493.59
106603 WESTCO05 West Coast Arborists, Inc. 10/16/2025 6,006.10 106604 WOLL02 Susan Margaret Woolley 10/16/2025 23,064.50 106605 CALIFO56 California State Disbursement Unit 10/22/2025 604.15 106606 CALIFO57 California State Disbursement Unit 10/22/2025 143.07 106607 CALIFO58 California State Disbursement Unit 10/22/2025 100.00 106608 CITY01 City of Hope 10/22/2025 34.00
106609 FRANC06 Franchise Tax Board 10/22/2025 530.09
106610 FRANC06 Franchise Tax Board 10/22/2025 54.29
106611 IMEA Irwindale Mgmt Employee Assoc. 10/22/2025 580.00 106612 IRWIND02 Irwindale Police Officers Assoc. 10/22/2025 3,308.00 106613 LOSANG31 Los Angeles County Sheriff's Dept. 10/22/2025 112.23 106614 ROSENO RSG 10/23/2025 1,993.75
106615 AGUILA07 Berlyn Aguila 10/23/2025 86.31
106616 AT&T06 AT & T 10/23/2025 83.63
AP Checks by Date - Summary by Check Number (11/4/2025 12:47 PM) Page 1

Check No Vendor No Vendor Name Check Date Check Amount
106617 AT&T08 AT & T 10/23/2025 1,201.36
106618 CINGULAR AT & T Mobility 10/23/2025 1,828.88
106619 AZUSALW Azusa Light & Water 10/23/2025 670.68
106620 MIJACA Balcon Holdings, Inc. 10/23/2025 151.00
106621 BARRAG03 Martha Barragan 10/23/2025 75.00
106622 CALIFO42 California Building Standards 10/23/2025 45.90 106623 CALIFO03 California JPIA 10/23/2025 16,300.00
106624 CARDEN01 Rudy Cardenas 10/23/2025 200.00
106625 Cat Spec Cat Specialities Inc 10/23/2025 668.60
106626 CHARTE01 Charter Communications 10/23/2025 1,700.25 106627 CHARTE04 Charter Communicatons 10/23/2025 136.23 106628 CINTAS Cintas Corporation #693 10/23/2025 157.37 106629 PMIDEN Delta Dental Insurance Company 10/23/2025 703.39 106630 DEPART05 Department Of Conservation Accounting Office 10/23/2025 312.07 106631 FEDEX FedEx 10/23/2025 8.47
106632 FIRST02 First Everything Events LLC 10/23/2025 2,160.00 106633 FRONT01 Frontier Communications 10/23/2025 974.74 106634 SOUTHE17 Golden State Water Company 10/23/2025 521.32 106635 HOVE01 Armando Hovey 10/23/2025 500.00
106636 IRWIND21 Irwindale Hand Wash & Auto Detail 10/23/2025 1,075.76 106637 LEWISE Lewis Engraving, Inc. 10/23/2025 593.39
106638 LEXISN LexisNexis Risk Solutions 10/23/2025 303.38 106639 LIEBERT Liebert Cassidy Whitmore 10/23/2025 2,105.00 106640 LIU02 Regina Liu 10/23/2025 75.00
106641 MARINJ Jose Marin Jr. 10/23/2025 75.00
106642 MORALE15 Elizabeth Morales-Velazquez 10/23/2025 75.00 106643 OPTUM01 OptumRx, Inc. 10/23/2025 46,560.83
106644 ORTIZH H. Manuel Ortiz 10/23/2025 76.10
106645 ORTIZH H. Manuel Ortiz 10/23/2025 3.31
106646 PACHEC03 Elva Pacheco 10/23/2025 75.00
106647 PART01 Party Pronto, Inc 10/23/2025 743.00
106648 PERME01 Permeco Inc. 10/23/2025 295.00
106649 PONCE10 Lorraine Ponce 10/23/2025 450.00
106650 PROFOR01 ProForce Law Enforcement 10/23/2025 2,605.17 106651 SCE02 Southern California Edison 10/23/2025 5,368.90 106652 VALLEY01 Valley County Water District 10/23/2025 16,424.76 106653 VIDA01 Michael Vidal 10/23/2025 200.00
106654 VISION01 Vision Service Plan - (CA) 10/23/2025 1,906.38 106655 ENVIRO05 Environmental Science Associates (ESA) 10/23/2025 47,780.67 106656 WILLDAN Willdan Financial Services 10/30/2025 13,875.00 106657 CALIFO56 California State Disbursement Unit 10/30/2025 604.15 106658 CALIFO57 California State Disbursement Unit 10/30/2025 143.07 106659 FRANC06 Franchise Tax Board 10/30/2025 22.25
106660 FRANC06 Franchise Tax Board 10/30/2025 527.14
106661 ICEA Irwindale City Employee Assoc. 10/30/2025 1,313.00 106662 LOSANG31 Los Angeles County Sheriff's Dept. 10/30/2025 141.45 106663 AMAZON1 Amazon Capital Services, Inc. 10/30/2025 684.32 106664 AMERIFID American Fidelity Assurance 10/30/2025 10,882.04 106665 AZUSALW Azusa Light & Water 10/30/2025 510.40
106666 BAKER01 Baker & Taylor Books 10/30/2025 410.91
106667 CACE California Association of 10/30/2025 100.00 106668 CHARTE01 Charter Communications 10/30/2025 500.68 106669 CIVIC02 CivicPlus, LLC 10/30/2025 7,547.40
106670 CONCE01 Concentra 10/30/2025 586.00
106671 IRWIN04 Irwindale Community Foundation 10/30/2025 196.79 106672 JOEAGO Joe A. Gonsalves & Son 10/30/2025 2,375.00 106673 PADILLAM Melissa Marez 10/30/2025 153.54
AP Checks by Date - Summary by Check Number (11/4/2025 12:47 PM) Page 2

Check No Vendor No Vendor Name Check Date Check Amount
106674 OFFICE03 ODP Business Solutions, LLC 10/30/2025 3,617.55 106675 PERFOR02 Performance Ford 10/30/2025 187.38
106676 PITNEY06 Pitney Bowes, Inc 10/30/2025 579.08
106677 PONCE04 Delicia Ponce 10/30/2025 240.00
106678 PURCHA Purchase Power 10/30/2025 2,000.00
106679 SCFUELS SC Fuels 10/30/2025 7,929.05
106680 SEMA02 SEMA INC 10/30/2025 4,348.46
106681 GASCOM SoCalGas 10/30/2025 286.03
106682 SULLYM Sully-Miller Contracting Co. 10/30/2025 45,540.63 106683 TOYO01 Toyo Miyatake Studio 10/30/2025 4,163.22
106684 TRUJ10 Norma Trujillo 10/30/2025 300.00
106685 VELASC04 Alessandra Velasco 10/30/2025 500.00
106686 AZUSAP01 Azusa Plumbing Supply 11/12/2025 329.81 106687 BAXTER01 Badge Frame, Inc 11/12/2025 100.00
106688 MIJACA Balcon Holdings, Inc. 11/12/2025 108.00
106689 BARNEY Barney's Locksmith Service 11/12/2025 41.43 106690 BILLST Bill's Truck Repair, Inc. 11/12/2025 673.57 106691 BURRO01 Burro Canyon Ent. Inc. 11/12/2025 100.00 106692 CANYON01 Canyon Auto Services LLC 11/12/2025 693.97 106693 CASTA02 Esteban Castaneda 11/12/2025 550.00
106694 CHANDL Chandler's Air Conditioning & 11/12/2025 1,790.09 106695 CINTAS Cintas Corporation #693 11/12/2025 252.43 106696 BALDWI02 City of Baldwin Park 11/12/2025 2,100.00 106697 CITYOF23 City Of West Covina 11/12/2025 15,170.00 106698 COMPLE01 Complete Paperless Solutions, LLC 11/12/2025 7,848.90 106699 DEPTOF02 County of LA Dept of Animal Care & Control11/12/2025 15,219.36 106700 CPRSCA CPRS Park & Recreation 11/12/2025 145.00
106701 CRAFT01 Craftwater Engineering, Inc. 11/12/2025 1,176.00 106702 CROWD01 Taylor Crowder 11/12/2025 2,325.75
106703 CWA01 CWA AIA, Inc 11/12/2025 11,013.38
106704 CWE01 CWE 11/12/2025 10,430.10
106705 DUDEK01 Dudek 11/12/2025 290.00
106706 ELITE03 Elite Special Inspections, Inc. 11/12/2025 500.00 106707 EPOCH01 EPOCH 11/12/2025 5,130.00
106708 FCG01 FCG Consultants Inc. 11/12/2025 41,163.77
106709 FEDEX FedEx 11/12/2025 26.12
106710 GEO20 Geo-Advantec , Inc. 11/12/2025 6,434.00
106711 GLOBAL02 Global Environmental Training & Consulting, Inc. 11/12/2025 1,800.00 106712 GWMA01 GWMA 11/12/2025 2,077.69
106713 HDLCOR HdL Coren & Cone 11/12/2025 1,732.50
106714 HDL01 Hdl Software, LLC 11/12/2025 34.56
106715 INTELL01 Intelli-tech, Inc. 11/12/2025 1,889.29
106716 KAESER Kaeser & Blair 11/12/2025 4,047.94
106717 KALI01 Kalico Office Furniture, LLC 11/12/2025 5,503.98 106718 COORYE Samir M. Khoury 11/12/2025 30,568.00
106719 LANDSC Landscape Warehouse III Inc. 11/12/2025 791.72 106720 LAWE01 Law Enforcement Medical Services, Inc. 11/12/2025 625.00 106721 LG2WB01 LG2WB Engineers, Inc 11/12/2025 1,275.50 106722 LINCOL03 Lincoln Aquatics 11/12/2025 3,073.03
106723 LOSANG05 Los Angeles Business Journal 11/12/2025 5,750.00 106724 LOSANG09 Los Angeles County 11/12/2025 20,697.11 106725 MAINTE01 Maintex 11/12/2025 3,047.52
106726 MIDAS Manuel C Muratalla 11/12/2025 3,295.56
106727 OFFICE03 ODP Business Solutions, LLC 11/12/2025 684.84 106728 ORKINP Orkin Pest Control 11/12/2025 1,265.00
106729 PAYN01 Payne Pest Management, Inc. 11/12/2025 144.00 106730 PROPRINT Pro Printing, Inc. 11/12/2025 966.30
AP Checks by Date - Summary by Check Number (11/4/2025 12:47 PM) Page 3

Check No Vendor No Vendor Name Check Date Check Amount
106731 RIOHON03 Rio Hondo Community 11/12/2025 372.00
106732 ROSENO RSG 11/12/2025 2,977.50
106733 SOUTH06 South Coast AQMD 11/12/2025 736.57
106734 TRAN01 Transtech Engineers, Inc. 11/12/2025 111,433.87 106735 ULINE01 Uline 11/12/2025 852.65
106736 UNITED11 United Site Services of CA Inc 11/12/2025 734.40 106737 V&V01 V & V Manufacturing, Inc. 11/12/2025 991.21 106738 WESTCO05 West Coast Arborists, Inc. 11/12/2025 2,683.50 106739 HDSUP01 WHITE CAP, L.P. 11/12/2025 217.41
106740 WILLDAN Willdan Financial Services 11/12/2025 3,024.00 Report Total (171 checks): 690,620.40
AP Checks by Date - Summary by Check Number (11/4/2025 12:47 PM) Page 4

Payroll Batch 427.10.2025

DATE OF ISSUE DEPARTMENT AMOUNT
10/2/25
11 City Council 1,731.15
13 City Administrative Office 63,078.73
14 Finance Department 27,193.63
35 Police Department 272,989.03
40 Recreation Department 38,778.61
41 Aquatics Department 15,268.63
42 Senior Citizens' Center 20,632.92
44 Library 16,847.83
51 Planning & Community Development 30,635.98
52 Public Works - Engineering 35,059.24
57 Public Works - Services 57,049.10
Gross Payroll 579,264.85
Required Deductions (174,053.42)
Voluntary Deductions (24,320.62)
Net Payroll 380,890.81
Payroll Batch 411.10.2025, 416.10.2025, 417.10.2025

DATE OF ISSUE DEPARTMENT AMOUNT
10/16/25
11 City Council 7,579.14
13 City Administrative Office 63,238.60
14 Finance Department 26,301.61
35 Police Department 238,420.27
40 Recreation Department 38,487.07
41 Aquatics Department 12,680.00
42 Senior Citizens' Center 21,737.87
44 Library 17,865.51
51 Planning & Community Development 31,201.48
52 Public Works - Engineering 35,059.23
57 Public Works - Services 56,314.07
Gross Payroll 548,884.85
Required Deductions (160,058.92)
Voluntary Deductions (25,812.76)
Net Payroll 363,013.17
Payroll Batch 420.10.2025

DATE OF ISSUE DEPARTMENT AMOUNT
10/20/25
35 Police Department 400.00
Gross Payroll 400.00
Required Deductions (10.60)
Voluntary Deductions -
Net Payroll 389.40
Payroll Batch 425.10.2025, 430.10.2025, 431.10.2025

DATE OF ISSUE DEPARTMENT AMOUNT
10/30/25
11 City Council 1,731.15
13 City Administrative Office 63,078.74
14 Finance Department 26,847.95
35 Police Department 207,011.10
40 Recreation Department 40,157.32
41 Aquatics Department 11,779.89
42 Senior Citizens' Center 21,302.39
44 Library 17,178.39
51 Planning & Community Development 31,427.46
52 Public Works - Engineering 35,362.48
57 Public Works - Services 56,324.04
Gross Payroll 512,200.91
Required Deductions (141,790.15)
Voluntary Deductions (7,708.53)
Net Payroll 362,702.23

CITY OF IRWINDALE

PAYROLL WARRANT REGISTER
October 2025

Item #17.C.

Date: November 12, 2025
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Claim Rejection - Debra Alcantar v. City of Irwindale City Manager's Recommendation:
(1) Reject the claim of Debra Alcantar vs. City of Irwindale; and (2) Direct staff to send a letter of rejection.

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Reviewed by:

Adrian R. Guerra, City Attorney
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

On January 13, 2025, the City received a claim for damages from claimant Debra Alcantar. Claimant Alcantar alleges that on July 18, 2024 while going for a walk, she tripped and fell on the sidewalk near 5223 S. Vincent Avenue in Irwindale on the northwest corner of Vincent Avenue and Arrow Highway.

The claim was reviewed by the City’s claims adjuster, Carl Warren & Co., who has recommended the

rejection of the claim. The recommendation to reject the claim at this time preserves the City's legal rights and allows for further evaluation if formal litigation is initiated. Accordingly, staff is recommending that the City Council reject the claim and direct staff to send a standard letter of rejection. Alternatively, the City Council may direct the City Manager to negotiate resolution of the claim.

Fiscal Impact:

None.

Attachments:

1. Debra Marie Alcantar - 2024-07-18 (002)_Redacted

1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28

BRAPPLAW FIRM
1901 A— arthc star
SuiW 200
C. t. y City. CA 90067

RECEIVED

PROOF OF SERVICE
STATE OF CALIFORNIA , CITY OF IRWINDALEJAN 13 2-j23
utr ixw1NDALE
I am employed in the County of Los Angeles, State of CaliforniCC RM WW-l8 and not a party to the within action; my business address is 1901 Avenue ofthe Stars, Suite 200, Century City, CA 90067
On January 09, 2025, I served the following documents described as:

CLAIMS FOR DAMAGES TO PERSON OR PROPERTY
by placing the original thereof enclosed in sealed envelope, addressed as follows:

City Clerk
5050 N. Irwindale Ave
Irwindale, CA 91706
XX BY FIRST CLASS MAIL: I deposited the above -referenced document( s) in a sealed envelope in a United Stated Postal Service Mailbox and/ or Post Office regularly maintained by the government of the United States for first class delivery, postage fully paid at Los Angeles, California.

BY PERSONAL DELIVERY: I delivered the above -mentioned documents and personally handed them to the party indicated above or to a representative authorized or associated on behalf of the person or entity described above.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on January 09, 2025 at Los Ange
1

BraffLow
January 9, 2025
1901 Avenue of the Stars,
Suite 200
Los Angeles, California 90067
Phone: ( 310) 906- 4923
Facsimile: ( 310) 400- 5627
SENT VIA CERTIFIED MAIL: 9589 0710 5270 2163 6702 57
City Clerk
5050 N. Irwindale Ave
Irwindale, CA 91706
626) 430- 2200
RE: Our Client
Our File #
Date of Loss
Dear City Clerk:

Debra IYIarie Alcantar
1971019
7/ 18/ 2024
This firm has been retained by the above client to pursue a bodily injury and property damage claim against your insured.

Pursuant to §2695. 7 [ Standards for Prompt Fair and Equitable Settlements § ( b)], upon receiving proof of claim, every insurer shall immediately, but in no event more than forty 40) calendar days later, accept or deny the claim in whole or in part, and affirm or deny liability.

Please refrain from contacting our client, and refer all documents and correspondences to the attention of the undersigned. ALL PAYMENTS made to any individual, or entity regarding this accident, including but not limited to bodily injury or med pay, must bear our name as co -payee as we do maintain a lien on this claim. This does not apply to property damage.

THIS IS A FORMAL REQUEST FOR IMMEDIATE WRITTEN DISCLOSURE OF YOUR INSURED' S POLICY LIMITS. Please submit, in writine, the following applicable policies:

All liability policies
Umbrella Policies
Excess liability policies
Any additional coverages for the date of accident
When sending this information please provide the insurance carrier, policy number and policy limit to each one.

It is requested that you contact this office at your earliest convenience to discuss this matter further.

Very truly yours,

1901 Avenue of the Stars,
Suite 200
BraffLaw Los Angeles, California 90067
Phone: ( 310) 906- 4923
Facsimile: ( 310) 400- 5627
1/
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DanielMach
Case M ge o
Eleon a tser
310 0 4923x104
DM ado<a;Braffl
EZ/ dm

1901 Avenue of the Stars,
Suite 200
BraffLaw Los Angeles, California 90067
Phone: ( 310) 906- 4923
Facsimile: ( 310) 400- 5627
SENT VIA CERTIFIED MAIL: 9589 0710 5270 2163 6702 57
City Clerk
5050 N. Irwindale Ave
Irwindale, CA 91706
626) 430- 2200
RE: Our Client Debra Marie Alcantar
Our File # 1971019
Date of Loss 7/ 18/ 2024
Dear City Clerk:

Please be advised that this office represents Debra Marie Alcantar for the injuries they suffered at the hands of City Clerk. Please have all of your representatives direct all correspondences regarding this incident to this office directly. Neither you nor anyone on your behalf has permission to speak to our client regarding this case.

We hereby formally request that you preserve all evidence in this case. Do not modify, alter, or destroy any documents, images, audio recordings, video recordings, physical items or data that relates in any way to this case. Data and documents include, but are not limited to, incident reports, letters, memorandum, e-mails, handbooks, policy and procedure manuals, training documents, employee files, vehicle data, and social media content. Ifthis case involves a vehicle, do not destroy, or sell any vehicle( s) before notifying us in order to give us an opportunity to inspect the vehicle( s). Do not permit anyone to modify, alter or destroy any such items. As the California Supreme Court has stated: " Destroying evidence can destroy fairness andjustice, for it increases the risk of an erroneous decision on the merits of the underlying cause of action.

Destroying evidence can also increase the costs of litigation as parties attempt to reconstruct the destroyed evidence or to develop other evidence, which may be less accessible, less persuasive, or both." Cedars -Sinai Medical Center v. Superior Court ( 1998) 18 Cal.4th 1, 8.

Please be advised that your failure to preserve the items will result in extremely unfavorable consequences to your insured. Chief among these is the evidentiary inference that evidence which one party has destroyed or rendered unavailable was unfavorable to that party. Id. at 11; Evidence Code § 413. , " In determining what inferences to draw from the evidence or facts in the case against a party, the trier of fact may consider, among other things, the parry' s ... willful suppression of evidence relating thereto...." Evidence Code § 413. The standard California jury instructions include an instruction on this inference as well: " If you find that a party willfully suppressed evidence in order to prevent its being presented in this trial, you may consider that fact in determining what inferences to draw from the evidence." ( BAR No. 2. 03 ( 8th ed. 1994).

Cedars -Sinai Medical Center, supra, 18 CalAth at 12.

4.11[! BraffLaw
04 1901 Avenue of the Stars,
Suite 200
Los Angeles, California 90067
Phone: ( 310) 906-4923
Facsimile: ( 310) 400- 5627
Please be advised that you and your client' s failure to preserve the items will result in extremely unfavorable consequences to you and your client. We intend to seek remedies against you and your client if evidence in this case is modified, altered, or destroyed. California law provide a broad range of sanctions for conduct that amounts to a "[ misuse] ofthe discovery process." Code of Civil Procedure § 2023. Destroying evidence in anticipation oflitigation or in response to litigation. See The California Supreme Court decision in the case of Cedars -Sinai Med. Ctr. v.

Superior Court ( 1998) 18 CalAth 1
The Court may issue terminating sanctions, include striking part or all of the pleadings, dismissing part or all of the action, or granting a default judgment against the offending party.

The Court may also issue sanctions ordering that designated facts be taken as established or precluding the offending party from supporting or opposing designated claims or defenses, evidence sanctions prohibiting the offending party from introducing designated matters into evidence, or monetary sanctions. Further, Evidence Code § 413, states " In determining what inferences to draw from the evidence or facts in the case against a party, the trier of fact may consider, among other things, the party' s ... willful suppression of evidence relating thereto...." The standard California jury instructions include an instruction on this inference as well: " If you find that a party willfully suppressed evidence in order to prevent its being presented in this trial, you may consider that fact in determining what inferences to draw from the evidence." ( BAR No. 2.03 ( 8th ed. 1994). Cedars -Sinai Medical Center, supra, 18 Ca1. 4th at 12.

Additionally, lawyers are subject to discipline, including suspension and disbarment, for participating in the suppression or destruction of evidence. Business & Professions Code § 6106 The commission of any act involving moral turpitude, dishonesty or corruption ... constitutes a cause for disbarment or suspension."]; Rules Professional Conduct, Rule 5- 220 [" A member shall not suppress any evidence that the member or the member' s client has a legal obligation to reveal or to produce."].) The purposeful destruction of evidence by a client while represented by a lawyer may raise suspicions that the lawyer participated as well. Even if these suspicions are incorrect, a prudent lawyer will wish to avoid them and the burden of disciplinary proceedings to which they may give rise and will take affirmative steps to preserve and safeguard relevant evidence. Cedars -Sinai Medical Center, supra, 18 Cal. 4th at 13.

Finally, Penal Code § 135 creates criminal penalties for spoliation. " Every person who, knowing that any book, paper, record, instrument in writing, or other matter or thing, is about to be produced in evidence upon any trial, inquiry, or investigation whatever, authorized by law, willfully destroys or conceals the same, with intent thereby to prevent it from being produced, is guilty of a misdemeanor." Cedars -Sinai Medical Center, supra, 18 Ca1. 4th at 13.

Accordingly, please advise us immediately of the status of any such evidence and your intentions with respect to its preservation.

Other Documents and ESI Evidence
You are hereby given further notice to immediately take all steps necessary to prevent the destruction, loss, concealment, or alternation of any paper, document, or electronically stored

1104 BraffLaw
04 1901 Avenue ofthe Stars,
Suite 200
Los Angeles, California 90067
Phone: ( 310) 906- 4923
Facsimile: ( 310) 400- 5627
information (`BSI") and other data or information generated by and/or stored on your computers and storage media (e. g. hard disks, floppy disks, backup tapes, etc.), and emails related to this incident.

You and your clients should anticipate that much of the information subject to disclosure and responsive to discovery in this action is stored on your and your clients current or former computer systems and other media and devices ( including personal digital or data assistants, voice -messaging or voice -mail systems, online repositories, and cell phones).

ESI should be afforded the broadest possible definition and includes, but is not limited to, all digital communications ( e.g., e- mail, voice mail, instant messaging), word processed documents e. g. Word and WordPerfect documents and drafts), spreadsheets and tables ( e.g. Excel and Lotus 123 worksheets), accounting application data ( such as QuickBooks, Money, or Peachtree), image and facsimile files ( including PDF, TIFF, JPG, and GIF images), sound recordings including WAV and MP3 files), video recordings, all databases, all contact and relationship management data, calendar and diary application data, online access data (including temporary, internet files, History, and Cookies), all presentations ( including PowerPoint and Corel), all network access and server activity logs, all data created with the use of any Personal Data Assistant ( PDA) such as Palm Pilot, HP Jornada, Cassiopeia, or other Windows -based or Pocket PC devices, all CAD files, and all back-up and archival files.

Adequate preservation of ESI requires more than simply refraining from efforts to destroy or dispose of such evidence. You must also intervene to prevent loss due to routine operations and employ proper techniques to safeguard all such evidence.

Because hard copies do not preserve electronic search ability or metadata, they are not an adequate substitute for ESI. If information exists in both electronic and paper form, you should preserve them both.

LITIGATION HOLD
You and your client are requested to immediately initiate a litigation hold for potentially relevant ESI, documents, and tangible things, and to act diligently and in good faith to secure and audit compliance with that litigation hold. You are also requested to preserve and not destroy all passwords, decryption procedures ( including, if necessary, the software to decrypt the files), network access codes, ID names, manuals, tutorials, written instructions, decompression or reconstruction software, and any and all other information and things necessary to access, view, and ( if necessary) reconstruct any ESI. You and your client should not pack, compress, purge, or dispose of any file or any part thereof.

You and your client are further requested to immediately identify and modify or suspend features of your operations, information systems, and devices that, in routine operations, operate to cause the loss of documents, tangible items, or ESI. Examples of such features and operations include, but are not limited to, purging the contents of e-mail repositories by age, capacity, or other criteria; using data or media wiping, disposal, erasure, or encryption utilities or devices;

Braff Law
1901 Avenue of the Stars,
Suite 200
Los Angeles, California 90067
Phone: ( 310) 906-4923
Facsimile: ( 310) 400- 5627
overwriting, erasing, destroying, or discarding back-up media; re -assigning, re -imaging or disposing of systems, servers, devices, or media; running antivirus or other programs that alter metadata; using metadata stripper utilities; and destroying documents or any ESI by age or other criteria.

SERVERS
With respect to servers like those used to manage electronic mail and network storage, the entire contents of each user' s network share and e- mail account should be preserved and not modified.

STORAGE
With respect to on- line storage and/ or direct access storage devices attached to your mainframe computers and/ or minicomputers, in addition to the above, you are not to modify or delete any ESI, " deleted" files, and/ or file fragments existing on the date of this letter' s delivery that contain potentially relevant information.

With regard to all electronic media used for off-line storage, including magnetic tapes and cartridges, optical media, electronic media, and other media or combinations of media containing potentially relevant information, you are requested to stop any activity which may result in the loss ofany ESI, including rotation, destruction, overwriting and erasure in whole or in part. This request is intended to cover all media used for data or information storage in connection with your computer systems, including magnetic tapes and cartridges, magneto -optical disks, floppy diskettes, and all other media, whether used with personal computers, minicomputers, mainframes or other computers, and whether containing backup and/ or archival ESI.

PERSONAL COMPUTERS
You should take immediate steps to preserve all ESI on all personal computers used by your officers, directors and employees, including all secretaries and assistants, that in any way relate to the [ subject matter of action], and the events and causes of action described in the Complaint.

As to fixed devices, ( 1) a true and correct copy is to be made of all such ESI, including all active files and completely restored versions of all deleted electronic files and file fragments; ( 2) full directory listings ( including hidden files) for all directories and subdirectories ( including hidden directories) on such fixed devices should be written; and (3) all such copies and listings are to be preserved until this litigation is ended. As to floppy diskettes, CDs, tapes, and other non -fixed media relating to this matter, they are to be collected and stored pending resolution of this litigation.

PORTABLE SYSTEMS
In addition to your immediate preservation of ESI, documents and tangible items in your business, on servers and workstations, you should also determine if any home or portable systems may contain potentially relevant data or information. To the extent that officers, board members, or employees have sent or received potentially relevant a -mails or created or reviewed

1901 Avenue of the Stars,
Suite 200
BraffLaw Los Angeles, California 90067
Phone: ( 310) 906- 4923
Facsimile: ( 310) 400- 5627
potentially relevant documents away from the office, you must preserve the contents of systems, devices, and media used for these purposes (including not only potentially relevant data from portable and home computers, but also from portable thumb drives, CD-R discs, PDAs, smart phones, voice mailboxes, or other forms of ES1 storage). Additionally, if any employees, officers, or directors used online or browser -based e- mail accounts or services to send or receive potentially relevant messages and attachments, the contents ofthese account mailboxes should be preserved.

EVIDENCE CREATED OR ACOUIRED IN THE FUTURE
With regard to documents, tangible things, and ESI that are created or come into your custody, possession, or control subsequent to the date of delivery of this letter, potentially relevant evidence is to be preserved. You should take all appropriate action to avoid destruction of potentially relevant evidence.

Please forward a copy of this letter to all persons and entities possessing or controlling potentially relevant evidence. Your obligation to preserve potentially relevant evidence is required by law.

EZ/ dm

CITY OF IRWINDALE

CLAIM FOR DAMAGES

IRWINDALE, TO PERSON OR PROPERTY

INSTRUCTIONS

1. Claims for death, injury to person or to personal property must be filed not later than 6 months after the occurrence.

2. Claims for damages to real property must be filed not later than 1 year after occurrence.

3. Read entire claim before filing.

4. See page 2 for diagram upon which to locate place of accident.

5. This claim for must be signed on page 2 at bottom.

6. Attach separate sheets if necessary to give full details. Sign each sheet.

7. File with City Clerk, 5050 N. Irwindale Ave., Irwindale, CA 91706

RECEIVED
BAN 13 «
Cay OF IRWMALE M CLERKS DEq•
Clerk' s Official
Filing Stamp
To: City of Irwindale Claimant' s Date of Birth
Name of Claimant Claimant' s Occupation
Debra Marie Alcantar Administration
Home Address of Claimant Home Telephone Number
626) 322- 7079
Business Address of Claimant Business Telephone Number
Name and address to which you desire notices or communications to be sent regarding this claim:

Braff Law Firm, 1901 Avenue of the Stars, Suite 200, Los Angeles, CA 90067 When did DAMAGE or INJURY occur? Names of any City employees involved in INJURY or DAMAGE Date: Time:

If claim is for Equitable Indemnity, give date
claimant served with complaint:

Where did DAMAGE or INJURY occur? Describe in full detail and locate on diagram on page 2. Where appropriate, give street names, addresses, and measurements from landmarks:

On 07/ 18/ 2024 around 10: 00am Mrs. Debra Maria Alcantar went for a walk on her lunch break. Mrs. Debra Alcantar tripped and fell on screws that were left in the cement sidewalk. The injury occured near address 5223 S Vincent Ave, Irwindale, CA 91706 the side walk on the Northwest corner of S Vincent and Arrow Highway.

Describe in detail how the DAMAGE or INJURY occurred.

Client tripped and fell forward fracturing her nose as she hit her head on the cement , also suffered injuried to her neck, left hand, and right knee.

Why do you claim the City of Irwindale is responsible?
The city of Irwindale knew or should have known of the dangerous condition of leaving behind screws planted into the floor after removing a sign from the sidewalk.

What DAMAGE or INJURIES do you claim resulted? Give full extent of injuries or damage claimed.

Damages to Head, fractured nose, neck, left hand, and right knee.

Claimant' s Name:

Debra Marie Alcantar
State the amount which you are claiming as of the date of presentation of this claim. Give basis of computation.

Unlimited civil claim >$ 35, 000. 00
Give estimated amount of future losses due to INJURY or DAMAGE:
250, 000. 00
Was damage and/ or injury investigated by the police? No If yes, what City? Were paramedics or ambulance called? No If yes, name City or ambulance If injured, give name and address of your doctor and the date and time of your first visit:

Urgent Care I Kaiser Permanente Baldwin Park Medical Center Doctors and Hospitals:

Doctor Address Date Hospitalized
Hospital Address Date Hospitalized
Hospital Address Date Hospitalized
Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known to have information:

Name Address Phone
Name Address Phone

READ CAREFULLY
For all accident claims, indicate on the diagram street names, including North, East, South, and West. Indicate place of accident with an " X". Indicate house numbers or distances to street corners.

If a City vehicle was involved, designate with an " A" the location of the City vehicle when you first saw it, and with " B" the location of yourself or your vehicle when you first saw the City vehicle. Indicate location of City vehicle at the time of accident by " A- 1" and location of yourself or your vehicle at the time of the accident by " 13- 1". Mark the point of impact with an " X". Note:

If diagram below does not fit the situation, attach a proper diagram signed by claimant.

Indicat
North
Signature of Claima ( if of r than claimant, indicate relationship) Typed Name Date lb
Attorney 01 / 09/ 2024
Note: Claims must be filed with the Citv Clerk. Presentation of a false claim is a felonv ( Penal Code Section 721

1901 Avenue of the Stars,
IN Suite 200
Los Angeles, California 90067 BraffLaw Phone: ( 213) 370- 2483 Facsimile: ( 800) 792- 7140

DESIGNATION OF ATTORNEY
The California Code of Regulations, Title 10, Chapter 5, Subchapter 8, & 2695. 2 ( c) states the following:

Claimant" ( a first or third party claimant as defined in these regulations) means any person who asserts a right of recovery under a surety bond, or any of the following persons who have been properly designated by the claimant: attorney, insurance adjuster, public adjuster, beneficiary, guardian, guardian ad litem, conservator where the claimant is incapable of representing his/ her own interests. and where the claimant is an individual, a member of the claimant' s family. For purposes of these regulations a designation by a claimant shall be in writing, signed and dated by the claimant, clearly indicate that the designated person is authorized to handle the claim transmitted to the insurer, and shall be valid for one year from the date of execution.

Designations described herein may be renewed or revoked provided the renewal or revocation is in writing, signed and dated by the claimant and clearly indicates that the prior designation is to be either renewed or revoked.

Accordingly, the undersigned hereby acknowledges that Braff Law Firm, has been retained for representation pertaining to the injuries suffered as a result of an accident which occurred on 7/ 18/ 2024
1 understand that photocopies of this designation are necessary and that such photocopies shall be deemed as valid as the original.
j7&& 14IWAI&
Signature of Client or Client' s Representative
Date 07/ 18/ 2024
Debra Marie Alcantar
Printed Name of Client
If Signed by Client Representative, Relationship to Client:
1

Item #17.D.

Date: November 12, 2025
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Claim Rejection and Return - Darlene Acero
City Manager's Recommendation:
(1) Reject the claim losses which have arisen since March 1, 2025; (2) deem that claim losses which have arisen between September 29, 2024 and February 28, 2025, may be considered for an application for late consideration; and (3) return all other claim losses which have arisen prior to September 29, 2024.

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Reviewed by:

Adrian R. Guerra, City Attorney
Approved by:

Julian A. Miranda, City Manager

Background and Analysis:

On September 29, 2025, the City received a claim for damages from claimant Darlene Acero. Claimant Acero alleges a pattern of harassment, retaliation, and a hostile work environment, with incidents reportedly spanning from 2017 to 2025.

The claim was reviewed by the City’s claims adjuster, Carl Warren & Co., who has recommended a claim return as follows:
(1) Claim losses which have arisen since March 1, 2025, are recommended for rejection; and (2) Claim losses which have arisen between September 29, 2024 and February 28, 2025, may be considered for an application for late consideration; and

(3) All other claim losses which have arisen prior to September 29, 2024, are considered returned, and no further action will be taken thereon, because the claim was not presented within one year of the accrual of the action.

Accordingly, staff is recommending that the City Council reject the portions of the claim referenced in Item 1 of the staff report; deem that claim losses referenced in Item 2 of the staff report may be considered for an application for late consideration; and return all other claims as referenced in Item 3 of the staff report, and direct staff to send the letter of rejection. Alternatively, the City Council may direct the City Manager to negotiate resolution of the claim.

Fiscal Impact:

None
Attachments:

1. Darlene Acero - 2017-01-01_Redacted

CITY OF IRWINDALE Sign each sheet. 7. File with City Clerk, 5050 N. Irwindale Ave., Irwindale, CA 91706

CLAIM FOR DAMAGES
IRWIND- - hi TO PERSON OR

PROPERTY

INSTRUCTIONS

1. Claims for death, injury to person or to personal property must be filed not later than 6 months after the occurrence.

2. Claims for damages to real property must be filed not later than 1 year after occurrence. 3. Read entire claim before filing.

4. See page 2 for diagram upon which to locate place of accident.

5. This claim for must be signed on page 2 at bottom.

6. Attach separate sheets if necessary to give full details.

Clerk' s Official Filing Stamp

RECEIVED
SEP 2 9 2025 ff rn

CITY OF IRWINDALE
CITY CLERKS DEPT.

To: City ofIrwindale Claimant' s Date of Birth:

Naive of Claimant: Darlene Acero Claimant' s Occupation: Former Recreation Aide, Dan Diaz Recreation
Center
Home Address of Claimant: Home Telephone Number:

Business Address of Claimant - N/A Business Telephone Number- N/ A Name and address to which you desire notices or communications to be sent regarding this claim: Darlene Acero, , Irwindale CA
When did DAMAGE or INJURY occur? Names of any City employees involved in INJURY or DAMAGE:

Date:_ 2017- 2025 Time: May Priscilla Zepeda
2025 If claim is for Equitable Indemnity, Adam Quinones give date claimant served with complaint: Lawrence Lopez N/A Michael Carlos
Melissa Marez
Former Employee: Christian I) iaz
Where did DAMAGE or INJURY occur? Describe in full detail and locate on diagram on page 2. Where appropriate, give street names, addresses, and measurements from landmarks:
5050 Irwindale Ave, Irwindale, CA 91706, Dan Diaz Recreation Center and Aquatic Center During my employment, I have been subjected to repeated harassment by employees and management. For example, verbal harassment, unwanted personal comments, and inappropriate physical contact.

Describe in detail how the DAMAGE or INJURY occurred.

Aquatic Center, Christian Diaz, Recreation Aide/ Teen Club Instructor, Incident. At 17 years old, working Summer Youth I was harassed by being asked invasive sexual questions about my partner and I. Christian Diaz continued to make inappropriate comments about my partner' s body, saying he can help him bulk -up and work out in the gym facility so he can be like him.

He asked me, " Do you guys have sex?"- I gave no response and showed my uncomfortability. Therefore, it led him to boast about the sexual activity he did near the Irwindale Pool when he was " my age". He stated he had been with

a group of guys in a circle while they all took turns having sexual intercourse with a female.

Impact: Experiencing anxiety, depression, and self -hatred, along with a constant fear of being harmed in retaliation. Feeling uncomfortable and uneasy speaking out, knowing he was related to the Diaz family, especially while living in the same city, I took measures tb protect4hyself as a child.

Dan Diaz Recreation Center, Priscilla Zepeda ( Second time I am involved in a third -party investigation to express my concerns on her behavior and leadership as a manager)
She cre ted, a wxistr ageist, biased and hostile work environment throughout my entire experience as a Recreation Aide. She mislabeled and judged me as an individual, violated my privacy and created a sense of exclusion. When I would try to communicate with her about how I would feel she invalidated and made it known that her opinion overpowered your own work experience. She consistently underestimated me, causing segregation and division based on favoritism, exclusion, cliques, and discrimination. She handled every conversation I would have with her in an unprofessional manner, always making me feel distressed and unhappy when leaving my one on one meetings.

She would consistently bring up other employees and compare, trying to get me to engage in gossip.

Some of many instances that I encountered while working as a Recreation Aide under management with Priscilla Zepeda,
July 14, 2022 1 8am- 12pm
Incident: I expressed distress and cried to Priscilla Zepeda after being disrespected by a former employee, Michelle.

I witnessed Michelle consistently raising her voice at the children and handling matters in an inappropriate manner.

Michelle would express her anger and distress towards the children and I.

One incident, I was quick to try to deescalate the situation with the children by providing music. Michelle raised her voice at me to turn the music off because it was causing her more distress. I immediately respected her, but felt instant disrespect based on how she treated me every time I would work with her. She used a different approach on taking care of the children by using military tactics and would dictate the children to only listen to her, making me endure and assist because ofthe age difference. When I addressed to management " Are other part- time employees supposed to be telling other part-time employees what to do", she couldn' t give me a direct answer.

I was distressed and crying at that moment in her office. She averted the topic ofthe situation and stated that ifit is Lissette R. she can see how she can be someone to delegate to others due to the longevity of her working there. I responded back that this incident did not involve Lissette, my experiences working with Lissete were the opposite as she provided a team work ethic and respect towards the children and I. After my concerns were dismissed, I found out from other employees that Priscilla was personal friends with Michelle. The incident was discussed with Michelle, who then treated me differently making my work experience uncomfortable. Priscilla handled the situation of complaints that Michelle was getting from other employees and I by scheduling her on her own then later getting her a full-time position in another department. 2022 ( Date unspecified)
Incident: Amanda Orosco informed me, Priscilla Zepeda made her cry during a one- on- one after discussing her own concerns with Michelle. Priscilla stated to her, " Why does everyone feel comfortable crying in my office?" Impact: Displayed a lack of empathy toward emotional distress from employees.

Additional: Priscilla marked a sad face next to my Employee ofthe Quarter vote (Alan Hernandez), expressing disappointment. After he won, she changed rules to favor her preferred candidates.

She framed all of the previous Employee of the Quarters that she liked and had them placed behind her in her office desk. She further stated, " I know you had trouble with one individual, I don' t know if you will feel comfortable continuing this conversation with the door closed?". I told her I didn' t mind keeping the door open, because I personally felt safe with Delfina O. hearing our conversation out of already feeling uncomfortable with her statement. Priscilla continued to state how those individuals she had framed behind her on her desk are perfect examples of what an Employee of the Quarter should be. Disregarding that I was personally disrespected by one of them which was a former employee Michelle.

Impact: This experience, paired with Priscilla' s personal relationship with Michelle, signaled favoritism and discouraged me from speaking up further.

Incident: Priscilla stated, how men are made to do the heavy lifting and the women are made to decorate. Therefore, she needed to hire more men. I didn' t allow her sexist comment to discourage me from carrying and lifting tables, canopy' s, and chairs but it reinforced a sense of exclusion and unequal treatment.

On several occasions Priscilla has objectified me in many different ways.

Incident: In a one on one meeting with her she has mislabeled me as " shy and timid" then later stated, " but who knows how you are outside of work"
Impact: Came across as unprofessional and psychologically demeaning to me as an individual.

Incident: On March 30, 2024 Priscilla commented the bunny costume I wore brought out the extrovert inside of me.

Impact: The labels have made me feel she puts me into a category that is demeaning and judgmental.

Incident: I was told by Priscilla, " I am surprised you are friends with someone like Audrey" a former employee Impact: Overall, Unsafe work environment as she' s micromanaging and belittling.

Dan Diaz Recreation Center, Melissa Marez,
Labeled Monday, Wednesday 6 am- 9am, Saturday 10am- 4pm shifts as " punishment shifts", I consistently felt singled out by her scheduling me to work those shifts. One of many incidents: When coming to her about a schedule change, she had a hostile tone and demeanor towards me, which led her towards scheduling me, punishment shifts".

Witnessed her advocating and supporting management' s hostile and poor work environment. For instance, she would engage in watching the cameras on the flat screen television in Priscilla' s office and gossip about the staff and children with Priscilla Zepeda.

I heard her talk about other employees and children unprofessionally throughout my entire work experience. One incident, I informed Lawrence of Melissa' s rude comment of him " finally leaving the room" he went to management about the issue and she called in Melissa to apologize to him. Ironically, Lawrence was able to get all the shifts he wanted to work and won employee ofthe quarter.

In meetings, she would use an unprofessional approach to display her frustration towards employees making the environment unwelcoming and uncomfortable.

Dan Diaz Recreation Center, Lawrence Lopez, performed unprofessional conduct and contributed to a hostile work environment. Specifically:

I have been interrogated about my personal life in ways that felt invasive and inappropriate for a professional setting.

The individual has employed manipulative tactics, seemingly for personal gain and to create division among colleagues.

They have discussed me with other employees in a manner that appears intended to undermine my reputation and work relationships.

These actions have collectively created a hostile and uncomfortable work environment, impacting my ability to perform my job effectively since he was partnered with me for the Kindness Krew Program. I implied my concerns to management on not wanting to work with him in Kindness Krew and she redirected me to discuss this matter with him personally. She failed to take appropriate action during and after.

Dan Diaz Recreation Center, Adam Quinones, Unfortunately, I have had to witness and endure multiple instances of inappropriate behavior and harassment throughout my entire experience working at the Recreation Center, including just some instances:

Questions about my happiness with my appearance, " Are you happy where you' re at?" referring to my weight.

Repeated staring - I personally started to wear Blue pants instead ofKhaki and preferred to have my clothes to look oversized, cover bottom half with a sweater, wore sweaters- long sleeves consistently to avoid being looked at.

Inappropriate comments about my mother, stating he found her attractive.

Consistent comments on my weight: One incident, " You look really good," " How much weight did you lose?"

around other employees and children.

November 17, 2023
Incident: I captured a video of Adam making a scarecrow, adding cushion to its bottom, and saying it was twerking" with a " big butt."
Impact: Immature and inappropriate conduct that contributed to workplace discomfort.

Dan Diaz Recreation Center, Michael Carlos,
Incident: Unwanted physical touch, poked me hard in the belly button in the Kitchen Area April 2025.

Impact: The physical contact was unexpected, uncomfortable, and inappropriate. Making me upset within myself that I didn't speak up to him personally nor feel safe to tell anyone, since he is favored and related to individuals within the city. Ex. Melissa Marez, Ethan Gallardo, and Claudia Gallardo.

Created an environment of fear and emotional distress through consistently provoking behavior.

Why do you claim the City ofIrwindale is responsible?
As my employer, the City ofIrwindale had a legal and ethical obligation to ensure a safe work environment free from harassment and retaliation. Despite being aware ofthe misconduct, city supervisors and managers failed to take appropriate action, thereby enabling the continued harassment and retaliation that directly contributed to the harm I sustained.

What DAMAGE or INJURIES do you claim resulted? Give full extent ofinjuries or damage claimed.

Emotional distress, psychological trauma, and humiliation resulting from the harassment, sexual battery, retaliation, and the circumstances that ultimately forced me to resign from my position.

I have also experienced loss of income and future earning potential, damage to my professional reputation, reduced career advancement opportunities, and significant financial hardship.

Additionally, I continue to suffer from ongoing mental anguish, anxiety, sleep disturbances, and a diminished enjoyment of life — all of which have had a profound and lasting impact on my well- being.

Claimant' s Name: Darlene Acero
State the amount which you are claiming as ofthe date of presentation ofthis claim. Give the basis of computation.

The amount of which I am claiming is to be determined. The damages I am claiming include, but are not limited to, emotional distress, mental suffering, humiliation, and a diminished quality of life resulting from the harassment, sexual battery, and retaliation I experienced during my employment. These incidents also caused lost wages, reduced future earning capacity, and enduring psychological effects stemming from being forced to resign under such conditions.

Give estimated amount of future losses due to INJURY or DAMAGE:

This exact extent offuture losses is not yet determined. I have experienced ongoing psychological distress immediately before and after my constructive discharge, with the impact escalating throughout my years being employed as a Recreation Aide. After HR failed to follow up appropriately, I spoke publicly on July 9th, 2025, at an event where I shared the severity of unresolved workplace misconduct. Several other employees then came forward with experiences similar to my own, which further demonstrates the pervasive and longstanding nature ofthe misconduct. Following this disclosure, the City hired a third -party investigator who did a formal investigation concluding July 4th, 2025. During the ongoing investigation, I provided detailed documentation and evidence. These harms were a direct result ofthe City' s failure to address my complaints and the hostile work environment that ultimately compelled my resignation. Anticipated future losses may include expenses for therapy or medical treatment, continued emotional distress, diminished earning potential, and limited career advancement opportunities. These harms continue to be substantial, and a precise estimation will require further evaluation.

Was damage and/ or injury investigated by the police? N/A If yes, what City? N/ A Were paramedics or ambulances called? _ jam If yes, name City or ambulance__ Ifinjured, give name and address of your doctor and the date and time of your first visit: N/A
Doctors and Hospitals:

Doctor ( Address kLA Date Hospitalized N/A Address
N/A Date Hospitalized N/A Hospital N/A
Address Date Hospitalized LYLA
Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known to have information:

Name: Mary Hull Address: 5050 N Irwindale Ave. Irwindale, CA 91706 Phone ( Name: Susan WoollaAddress: Phone: (
Name: David Acero Address: Phone: (
Name: 4dia Cruz Address: Phone:

READ CAREFULLY
For all accident claims, indicate on the diagram street names, including North, East, South, and West. Indicate place of accident with an " X". Indicate house numbers or distances to street corners.

If a City vehicle was involved, designate with an " A" the location of the City vehicle when you first saw it, and with `B" the location of yourself or your vehicle when you first saw the City vehicle. Indicate location of City vehicle at the time of accident by " A- 1" and location of yourself or your vehicle at the time of the accident by " B- 1 ". Mark the point of impact with an " X". Note: If diagram below does not fit the situation, attach a proper diagram signed by claimant.

Indicate
North
Signature of Claimant ( if other than claimant, indicate relationship) Typed Name Date Darlene Acero 09/ 29/ 25
Note: Claims must be filed with the City Clerk. Presentation of a false claim is a felony ( Penal Code Section 72)

Item #17.E.

Date: November 12, 2025
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Claim Rejection and Return - Dena Zepeda
City Manager's Recommendation:
(1) Reject the claim losses which have arisen since April 13, 2025 (2) deem that claim losses which have arisen between October 13, 2024 and April 13, 2025, may be considered for an application for late consideration ; and (3) return all other claim losses which have arisen prior to October 13, 2024.

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Reviewed by:

Adrian R. Guerra, City Attorney
Approved by:

Julian A. Miranda, City Manager

Background and Analysis:

On October 13, 2025, the City received a claim for damages from claimant Dena Zepeda. Claimant Zepeda alleges continued harassment and retaliation at the hands of a City employee.

The claim was reviewed by the City’s claims adjuster, Carl Warren & Co., who has recommended a claim return as follows:
(1) Claim losses which have arisen since April 13, 2025, are recommended for rejection; and (2) Claim losses which have arisen between October 13, 2024 and April 13, 2025, may be considered for an application for late consideration; and

(3) All other claim losses which have arisen prior to October 13, 2024, are considered returned, and no further action will be taken thereon, because the claim was not presented within one year of the accrual of the action.

Accordingly, staff is recommending that the City Council reject the portions of the claim referenced in Item 1 of the staff report; deem that claim losses referenced in Item 2 of the staff report may be considered for an application for late consideration; and return all other claims as referenced in Item 3 of the staff report, and direct staff to send the letter of rejection. Alternatively, the City Council may direct the City Manager to negotiate resolution of the claim.

Fiscal Impact:

None
Attachments:

1. Dena Zepeda - 2019-01-01_Redacted

CITY OF IRWINDALE

CLAIM FOR DAMAGES

IRWINDALE TO PERSON OR PROPERTY

INSTRUCTIONS

1. Claims for death, injury to person or to personal property must be filed not later than 6 months after the occurrence.

2. Claims for damages to real property must be filed not later than 1 year after occurrence.

3. Read entire claim before filing.

4. See page 2 for diagram upon which to locate place of accident.

S. This claim for must be signed on page 2 at bottom.

6. Attach separate sheets if necessary to give full details. Sign each sheet.

7. File with City Clerk, 5050 N. Irwindale Ave., Irwindale, CA 91706

RECEIVED
O C T 13 2025 3
OF IRWINDALt
CLERKS DEPT.

Clerk' s Official
Filing Stamp
To: City of Irwindale Claimant' s Date of Birth
Name of Claimant Claimant' s Occupation
C--) e- t' 1 -;-> e &— R - t-1 cep
Home Address of Claimant Home Telephone Number
= Lc J ( C aBusiness Address of Claimant Business Telephone Number Name and address to which you desire notices or communications to be sent regarding this claim:

When didDAMAGEor INJURY occur? Names of any City employees involved in INJURY or DAMAGE SZ,,--- E Q Date:

Time: If
claim is for Equitable Indemnity, give date claimant
served with complaint: Where
did DAMAGE orINJURY occur? Describe infull detail and locate on diagram on page 2. Where appropriate, give street names, addresses, and measurements from landmarks: S4 - ^ 11 /. 1 y CE Describe indetail how the DAMAGE orINJURY occurred. cS
E & bp-`T3' 4G C-f 'e—L Why
do you claim the City of Irwindale isresponsible? What
DAMAGE orINJURIES do you claim resulted? Give full extent of injuries or damage claimed. S e-e- tq- , e- f-1 C- 0

Claimant' s Name: /
State the amount which you are claiming as of the date of presentation of this claim. Give basis of computation.

Give estimated amount of future losses due to INJURY or DAMAGE:

Was damage and/ or injury investigated by the police? n 0 If yes, what City? Were paramedics or ambulance called? ' i 0
If yes, name City or ambulance
If injured, give name and address of your doctor and the date and time of your first visit:

Doctors and Hospitals:

Doctor Address Date Hospitalized
Hospital Address Date Hospitalized
Hospital Address Date Hospitalized
Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known to have information:

Name Address Phone
Name Address Phone

READ CAREFULLY
For all accident claims, indicate on the diagram street names, including North, East, South, and West. Indicate place of accident with an " X". Indicate house numbers or distances to street comers.

If a City vehicle was involved, designate with an " A" the location of the City vehicle when you first saw it, and with " B" the location of yourself or your vehicle when you first saw the City vehicle. Indicate location of City vehicle at the time of accident by " A- 1" and location of yourself or your vehicle at the time of the accident by " B- 1". Mark the point of impact with an " X". Note:

If diagram below does not fit the situation, attach a proper diagram signed by claimant.

Indicat
North Z
Signatur of Claimant ( if other than claimant, indicate relationship) Typed Name Date Note: Claims mist) be filed with the City Clerk. Presentation of a false claim is a felony ( Penal Code Section 72)

RECEIVED
Date: October 8, 2025
OCT 0 8 2025
To: City Manager, Julian Miranda

CM OF IRWINDALE
Cc: City Attorney, Human Resources Department CITY CLERKS DEPT.

From: Dena Zepeda
Subject: Formal Demand for Relief - Retaliation and Harassment in Violation of Constitutional and Civil Rights ( 42 U. S. C. § 1983; Cal. Civ. Code §§ 52. 1, 51. 7) Dear Mr. Miranda,
I am submitting this letter as a formal demand for relief arising from continued harassment and retaliation I have suffered at the hands of City employee Brandy Jones during public City Council and community meetings. As a resident and constituent of Irwindale, I have the right to speak, participate, and advocate on matters of public concern without fear of retaliation or intimidation from City officials. Despite my previous good -faith efforts to resolve this internally, including participating in an investigation initiated by the City, the harassment and retaliatory treatment have persisted and escalated.

1. Background
Beginning in 2019, 1 have been subjected to repeated verbal harassment, belittling comments, and public ridicule by Brandy Jones during official city proceedings. These actions include racially insensitive remarks, dismissive comments toward community members, and deliberate efforts to discredit or interrupt me while exercising my right to public participation.

After raising concerns through appropriate channels, I began experiencing retaliation in the form of continued verbal hostility, intimidation, and attempts to undermine my credibility.

This retaliation has damaged my reputation, created a hostile environment, and interfered with my civic participation.

In addition, Brandy Jones has twice attempted to obtain a restraining order against me — first on September 17 and again on October 7— both of which were denied by a judge. These baseless actions demonstrate a clear pattern of retaliation, intended to intimidate and silence me for speaking out on city matters of public interest.

2. Pattern of Conduct
This is not an isolated event. Multiple community members and former Planning Commission leaders have reported similar experiences with Brandy Jones, including:

Former Planning Commission Chair Arthur Tapia - forced to resign following unsubstantiated harassment accusations.

Former Vice Chair Richard Chico - subject of similar conduct without public resolution.

Former Vice Chair Enoch Burolla and Chair Suzanne Gomez - both resigned under

adversarial conditions widely attributed to this employee.

The City' s continued inaction has allowed this conduct to persist, eroding public trust and discouraging civic engagement among residents.

3. Legal Grounds
These actions constitute violations of Dena Zepeda' s rights under:
42 U. S. C. § 1983**, as retaliation by a city employee acting under color of state law against protected speech in violation of the First Amendment.

California Civil Code § 52. 1 ( Bane Act)**, which prohibits interference, intimidation, or coercion with the exercise of constitutional rights.

California Civil Code § 51. 7 ( Ralph Act)**, which protects individuals from threats, intimidation, or coercion motivated by protected characteristics or advocacy.

Common law defamation and intentional infliction of emotional distress**, based on public disparagement and harassment.

Relevant precedent includes:

Lozman v. City of Riviera Beach ( 2018)** - U. S. Supreme Court held that citizens may sue municipalities for retaliation related to speech in public meetings.

City of Houston v. Hill ( 1987)** - affirmed the right of citizens to challenge and criticize public officials without retaliation.

Monell v. Dept. of Social Services ( 1978)** - established municipal liability under § 1983 where unconstitutional behavior results from official policy or deliberate indifference.

4. Demands
To resolve this matter without litigation, I respectfully demand that the City:

1. Conduct an independent, external investigation into ongoing retaliation and harassment by Brandy Jones.

2. Issue a formal written apology acknowledging the harm and distress caused.

3. Implement mandatory anti -harassment, anti -retaliation, and public engagement training for all city employees and department heads.

4. Provide monetary compensation for emotional distress, reputational harm, and related damages in the amount of **$ 5, 000, 000**.

If I do not receive a satisfactory written response within fifteen ( 15) business days, I will proceed to file a civil action in the Superior Court of California, County of Los Angeles, under 42 U. S.C. § 1983** and the ** California Bane Act**, seeking all available legal remedies, including compensatory damages, injunctive relief, and attorney's fees.

Sincerely,
Dena Zepeda

Item #17.F.

Date: November 12, 2025
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Claim Rejection - Richard Salazar vs. City of Irwindale City Manager's Recommendation:
(1) Reject the claim of Richard Salazar vs. City of Irwindale; and (2) Direct staff to send a letter of rejection.

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Reviewed by:

Adrian R. Guerra, City Attorney
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

On October 15, 2025, the City received a claim for damages from claimant Richard Salazar. Claimant Salazar alleges that on August 15, 2025, damage was caused to his vehicle during a traffic stop involving an Irwindale police officer.

The claim was reviewed by the City’s claims adjuster, Carl Warren & Co., who has recommended the

rejection of the claim. Their recommendation is made on the basis that, according to the body cam footage, the damage in question, a broken exterior door handle, was already broken off. The officer followed direction given by the claimant on how to open the door from the inside, and the exterior handle fell off. Accordingly, staff is recommending that the City Council reject the claim and direct staff to send a standard letter of rejection. Alternatively, the City Council may direct the City Manager to negotiate resolution of the claim.

Fiscal Impact:

None
Attachments:

1. CJP-3055140 Recommendation to reject

2. Richard Salazar - 10.15.2025

PO Box 2411, Tustin, CA 92781
T: 657-622-4200 | F: 866-254-4423 | www.carlwarren.com
CA License #2607296
10/22/2025
TO: City of Irwindale
ATTENTION: Laura Nieto, Mary Hull

RECOMMENDATION TO REJECT
RE: Claimant: Richard Salazar
Our Client: City of Irwindale
Date of Loss: 08-15-2025
Our File Number: CJP-3055140
Please allow this correspondence to acknowledge receipt of the captioned claim. Please take the following action:
❖ CLAIM REJECTION: Send a standard rejection letter to the claimant.

Please include proof of mailing with your rejection notice to the claimant. Please provide us with a copy of the city’s notice of rejection and a copy of the proof of mailing. If you have any questions, please feel free to contact the assigned adjuster or the undersigned claims specialist.

Very Truly Yours,
Janice Bartlett
Janice Bartlett
Claims Examiner
Carl Warren & Company, LLC | A Venbrook Company
Direct: 657.622.4326
Email: [email protected]

Item #17.G.

Date: November 12, 2025
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Claim Rejection and Return - Carmen M. Roman
City Manager's Recommendation:
(1) Reject the claim losses which have arisen since April 21, 2025 (2) deem that claim losses which have arisen between October 21, 2024 and April 21, 2025, may be considered for an application for late consideration; and (3) return all other claim losses which have arisen prior to October 21, 2024.

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Reviewed by:

Adrian R. Guerra, City Attorney
Approved by:

Julian A. Miranda, City Manager

Background and Analysis:

On October 21, 2025, the City received a claim for damages from claimant Carmen M. Roman.

Claimant Roman alleges continued harassment and retaliation at the hands of a City employee.

The claim was reviewed by the City’s claims adjuster, Carl Warren & Co., who has recommended a claim return as follows:
(1) Claim losses which have arisen since April 21, 2025, are recommended for rejection; and (2) Claim losses which have arisen between October 21, 2024 and April 21, 2025, may be considered for an application for late consideration; and

(3) All other claim losses which have arisen prior to October 21, 2024, are considered returned, and no further action will be taken thereon, because the claim was not presented within one year of the accrual of the action.

Accordingly, staff is recommending that the City Council reject the portions of the claim referenced in Item 1 of the staff report; deem that claim losses referenced in Item 2 of the staff report may be considered for an application for late consideration; and return all other claims as referenced in Item 3 of the staff report, and direct staff to send the letter of rejection. Alternatively, the City Council may direct the City Manager to negotiate resolution of the claim.

Fiscal Impact:

None
Attachments:

1. Carmen Roman - 2019-01-01_Redacted

1 1 CITY OF IRWINDALE

CLAIM FOR DAMAGES

IRWINDALE TO PERSON OR PROPERTY

INSTRUCTIONS

1. Claims for death, injury to person or to personal property must be filed not later than 6 months after the occurrence.

2. Claims for damages to real property must be filed not later than 1 year after occurrence.

3. Read entire claim before filing.

4. See page 2 for diagram upon which to locate place of accident.

5. This claim for must be signed on page 2 at bottom.

6. Attach separate sheets if necessary to give full details. Sign each sheet.

7. File with City Clerk, 5050 N. Irwindale Ave., Irwindale, CA 91706 OCT 2 1 2025
CITY OF IRWfi

CITY CLERKS
Clerk' s Official
Filing Stamp
To: City Of Irwindale Claimant' s Date of Birth
Name of Claimant Claimant' s Occupation
G¢1i Inv AA MF / G fly T/l lvo 2
Home Address of Claimant Home Telephone Number
Business Address of Claimant
d
Business Telephone Number
V
Name and address to which you desire notices or communications to be sent regarding this claim:

When did DAMAGE or INJURY occur? Names of any City employees involved in INJURY or DAMAGE Date: Time:

If claim is for Equitable Indemnity, give date
claimant served with complaint:

Where did DAMAGE or INJURY occur? Describe in full detail and locate on diagram on page 2. Where appropriate, give street names, addresses, and measurements from landmarks:
7T,4z 11F-.v /, F%l/XDescribe in detail how the DAMAGE or INJURY occurred.

Why do you claim the City of Irwindale is responsible?
What DAMAGE or INJURIES do you claim resulted? Give full extent of injuries or damage claimed. nq--c. / i'_71 ZX -

Claimant' s Name: ,/
GC/ ^
1 State the amount which you are claiming as of the date of presentation of this claim. Give basis of computation.

DA D p
Give estimated amount of future losses due to INJURY or DAMAGE:

Was damage and/ or injury investigated by the police? IVZ& If yes, what City? ; Were paramedics or ambulance called? 1Y1,4 If yes, name City or ambulance If injured, give name and address of your doctor and the date and time of your first visit:

Doctors and Hospitals:

Doctor Address Date Hospitalized
Hospital Address Date Hospitalized
Hospital Address Date Hospitalized
Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known to have information:

Name Address Phone
Name Address Phone

READ CAREFULLY
For all accident claims, indicate on the diagram street names, including North, East, South, and West. Indicate place of accident with an "V. Indicate house numbers or distances to street corners.

If a City vehicle was involved, designate with an " A" the location of the City vehicle when you first saw it, and with " B" the location of yourself or your vehicle when you first saw the City vehicle. Indicate location of City vehicle at the time of accident by " A- 1" and location of yourself or your vehicle at the time of the accident by " B- 1 ". Mark the point of impact with an " X". Note:

If diagram below does not fit the situation, attach a proper diagram signed by claimant.

Indicat
North
Signature of Claimant ( if other than claimant, indicate relationship) Typed Name Date 6w k.) OMP JCA)
Note: Claims must be filed with the City Clerk. Presentation of a false claim is a felony ( Penal Code Section 72

October 16, 202S
To: City Manager, Julian Miranda
Cc: City Attorney, Human Resources Department
City of Irwindale, CA 91706
From: Carmen M. Roman
RECEIVEL 3
kpIr
OCT 2 t 2025

CITY OF IRWINDALE
CFTY CLERKS DEPT.

Subject: Formal Demand for Relief — Retaliation and Harassment in Violation of Constitutional and Civil Rights ( 42 U. S. C. ss 1983; Cal. Civ Code ss 52. 1, 51. 7). ( California Penal Code s prohibits recording confidential communications without the consent of all parties. Unauthorized recording violates both law and City policy.

Dear Mr. Miranda:

I am submitting this letter as a formal demand for relief arising from continued harassment and retaliation I have suffered at the hands of City employee, Brandi Jones, during City Council and City Community meetings. As a resident and constituent of Irwindale, as well as a United States citizen, I have the Right to Speak, participate and Advocate on matters of public concern without fear of retaliation or intimidation from City officials, staff or representatives. Despite my previous good -faith efforts to resolve this internally, including participating in investigation( s) initiated by the City, the harassment and retaliatory treatment have persisted and escalated.
1, Background
Beginning in 2019, 1 have been subjected to repeated verbal harassment, belittling comments, and public ridicule by Brandi Jones during official City proceedings. These actions include, but are not limited to racially insensitive remarks, dismissive comments towards Community - members and deliberate efforts to discredit or interrupt me while exercising my rights to public participation, as well as baring me from being able to speak, including shutting down community meeting early and shutting off recorder before meeting was adjourned.

After raising concerns through appropriate channels, including H. R. Department, I began experiencing retaliation in the form of continued verbal hostility, intimidation and attempts to undermine my credibility. This retaliation has put into question my reputation, created a hostile environment and interfered with my civic participation.

In addition, Brandi Jones, has twice attempted to obtain a Restraining Order against me; first on September 17, 2025 and on October 7, 2025, both of which were rejected by a Judge. These baseless actions demonstrate a clear pattern of retaliation, intent to intimidate and silence me for speaking out on City matters of public interest.

2. Pattern of Conduct
There is not an isolated event; multiple community members, former Planning Commissioners and Community Leaders have reported similar experiences and disrespect from Brandi Jones. A list of names of these people, business leaders can be obtained if you need me to submit or include these, please notify me and I will submit the list. Ms. Jones conduct includes outcomes of unsubstantiated accusations, harassment, adversarial conditions and early resignations from posts due to this employee' s conduct.

The City' s continued inaction has allowed this conduct to persist, eroding public trust and discouraging civic engagement amongst residents.

3. Legal Grounds
These actions constitute violations of Carmen M. Roman' s Rights under:
42 U. S. C. ss 1983**, as retaliation by a city employee acting under color of state law against protected speech in violation of the First Amendment.

California Civil Code ss 52. 1 ( Bane Act)**, which prohibits interference, intimidation, or coercion with the exercise of Constitutional Rights.

California Civic Code ss 51. 7 ( Ralph Act)**, which protects individuals from threats, intimidation, or coercion motivated by protected characteristics or advocacy.

California Law defamation and intentional infliction of emotional distress**, based on public disparagement and harassment.

Relevant Precedent includes:

Lozman v. City of Riviera Beach ( 2018)** - U. S. Supreme Court held that citizens may sue municipalities for retaliation related to speech in public meetings.

City of Houston v. Hill ( 1987)** - affirmed the Right of Citizens to challenge and critize public officials without retaliation.

Monell v. Department of Social Services ( 1978)** - established Municipal Liability under ss 1983 where unconstitutional behavior results from official policy or deliberate indifference.

4. Demands
To resolve this matter without litigation, I respectfully demand that the City:

1. Conduct an independent, external investigation into ongoing retaliation and harassment by Brandi Jones.

2. Issue a formal written apology acknowledging the harm and distress caused by Brandi Jones.

3. Implement mandatory anti -harassment, anti -retaliation, and public engagement training for all City employees and Department heads.

4. Provide monetary compensation for emotional/ mental distress, reputationaI harm, and related damages in the amount of **$ 5, 000, 000**
If I do not receive a satisfactory written response within (15) business days, I will proceed to file a Civic Action in the Superior Court of California, County of Los Angeles, under ** 42 U. S. C. ss 1983** and the ** California Bane Act**, seeking all available legal remedies, including compensatory damages, injunctive relief and attorneys/ court fees.

Sincerely submitte
Carmen Roman

Item #17.H.

Date: November 12, 2025
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Consideration of a 2025 Memorandum of Understanding (MOU) between Owner Counties and Government Participants for the Use of the SECURE Government to Government (G2G) Portal
City Manager's Recommendation:
1) Approve the 2025 Memorandum of Understanding (2025 MOU) between Owner Counties and Government Participants for the Use of the SECURE Government to Government (G2G) Portal for a term of five years (2025-2030) and rescind the 2020 MOU pertaining to the same; 2) Authorize the City Manager to execute the necessary documents in a form approved by the City Attorney; and 3) Upon approval, direct the Chief Deputy City Clerk to transmit the 2025 MOU to Orange County, as the lead agency.

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer

Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

With the passage of the Electronic Recording Delivery Act of 2004, Los Angeles, Orange, Riverside and San Diego counties collaborated to establish a multi-county system that allowed for electronic document recording to county partners through the SECURE G2G portal.

On January 23, 2019, the City Council approved Irwindale’s participation on the initial MOU for the use of the SECURE Government to Government (G2G) Portal for Electronic Document Recording. This system enables the City to record documents such as grant deeds, deeds of trust and notices of completion electronically via computer, allows for immediate and direct communication from County recorder staff, and the electronic monitoring of the status of recording by the City.

On September 10, 2020, the City Council approved a new five-year MOU, which was required per AB 2143 due to amendments to the Department of Justice electronic recording regulations.

The current five-year MOU will be expiring on December 1, 2025. If the City wishes to continue its use of SECURE G2G, it must approve and execute the 2025 MOU, and submit the MOU immediately to Orange County, as the lead agency.

Fiscal Impact:

The City is exempt from fees for SECURE G2G Portal system use, maintenance, and technical support.

The City may be responsible for paying any other applicable fees, taxes, and other charges for the recordation of documents.

Attachments:

1. City of Irwindale SECURE G2G MOU, 20251027

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MEMORANDUM OF UNDERSTANDING

BETWEEN OWNER COUNTIES AND GOVERNMENT PARTICIPANTS
FOR THE USE OF THE SECURE GOVERNMENT TO GOVERNMENT (G2G) PORTAL
THIS MEMORANDUM OF UNDERSTANDING (“MOU” or “Agreement”), made and entered into on __11/17/2025__, is between the counties of Los Angeles, Orange, Riverside, and San Diego (hereinafter collectively referred to as “Owners”) that own the Statewide Electronic Courier Universal Recording Environment (“SECURE”) with the Orange County Clerk-Recorder acting on their behalf as the Lead County, and __City of Irwindale__ the submitting party (“Government Agency”), recording electronically through the SECURE Government to Government (G2G) Portal. The Owners and Government Agency are collectively referred to as the “Parties.”
WHEREAS, California Government Code Section 27279(b) states “[t]he recorder of any county may, in lieu of a written paper, accept for recording digitized images, digital images, or both, of a recordable instrument, paper, or notice if [. . .] [t]he requester and addressee for delivery of the recorded images are the same and can be readily identified as a local or state government entity, or an agency, branch, or instrumentality of the federal government.”

WHEREAS, the Counties of Orange, Los Angeles, Riverside and San Diego are the Owners of the SECURE G2G Portal; and

WHEREAS, the SECURE G2G Portal functions as a separate portal under the same security framework as the existing SECURE system; and

WHEREAS, the Counties of Orange, Los Angeles, Riverside and San Diego entered into an agreement dated August 19, 2008 to share the ownership and ongoing maintenance of a multicounty G2G electronic recording portal; and

WHEREAS, Orange County is the “Lead County” in supporting this SECURE G2G Portal and is responsible for executing any agreements with participants with the approval of the other Owners.

NOW THEREFORE, the Parties, for and in consideration of the mutual promises and agreements herein continued, do agree to the following:

1. DEFINITIONS

A. Owners: means the Counties of Los Angeles, Orange, Riverside and San Diego Counties.

B. Lead County: means the County of Orange as the designated lead in developing and supporting the multi-county system and responsible for handling the administrative

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functions, negotiating and executing any contract relating to the support and maintenance of SECURE.

C. Partner County or Partner Counties: means non-owner counties that have contracted to use SECURE.

D. SECURE G2G Portal: means the SECURE Government to Government Portal.

E. Government Agency: means a government entity, other government agency, or a county department of the Owners that submits package(s) of documents electronically to an Owner or Partner County using the SECURE G2G Portal for the purpose of electronically recording under this MOU.

F. SECURE: means the Statewide Electronic Courier Universal Recording Environment used by multiple counties to electronically receive and return documents for recording.

G. Government to Government: means the acts of a county recorder recording a document for a Government Agency through the SECURE G2G Portal.

H. Operational Issues: means issues regarding the business rules that dictate what can be recorded by an individual Owner county or Partner County.

I. Technical Issues: means issues regarding how the SECURE G2G Portal electronically receives and returns recordable documents.

J. Infrastructure: means the non-software components used to electronically receive and return recordable documents through the SECURE G2G Portal.

2. PURPOSE
The purpose of this MOU is to define the requirements, rules and policies needed for Parties to share in the use of the SECURE G2G Portal to electronically record documents in a secure electronic recording environment.

3. TERM

This Agreement shall become effective upon the signature of the Parties for a term of 5 years unless terminated in writing by either party in accordance with this Agreement. The parties, by written agreement, may extend the agreement for no more than one additional year.

4. FEES and COST

Government Agency is exempt from fees for SECURE G2G Portal system use, maintenance and technical support. Government Agency may be held responsible to pay any other applicable fees, taxes, and other charges, however denominated, for the recordation of

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documents. Government Agency is responsible for startup costs, which may include reimbursements for setup and tokens if applicable.

5. Eligibility
Established Government Agencies at the local, state or federal level, as defined below, will be allowed to submit legal documents for electronic recording through the SECURE G2G Portal pursuant to California Government Code section 27279(b), which states in part “[t]he recorder of any county may, in lieu of a written paper, accept for recording digitized images, digital images, or both, of a recordable instrument, paper, or notice if [. . .] [t]he requester and addressee for delivery of the recorded images are the same and can be readily identified as a local or state government entity, or an agency, branch, or instrumentality of the federal government.”

6. SECURE G2G Portal Recording Requirements

SECURE G2G Portal recording requirements and specifications are generally set forth in Attachment A and Attachment B, incorporated herein by reference, to this Agreement.

6.1 Government Agency shall comply with any and all requirements and specifications of the Agreement and in Attachments A and B (collectively Attachments).

6.2 Government Agency understands that the requirements and specifications may change from time to time.

6.3 Government Agency understands that the requirements and specifications set forth in the attachments could be specific to individual Owner or Partner Counties.

6.4 Government Agency acknowledges that the recording requirements and specifications contained in the attachments may not be exhaustive of the recording requirements for the individual Owners and Partner Counties.

6.5 Owners will provide written notice to the Government Agency within 30 days if there are any changes to the requirements or specifications.

6.6 Attachment A – Provides the technical specifications including submission methods, communication protocol security framework and imaging standards.

6.7 Attachment B – Contains the processing schedules, hours of operation, policies, sample document types and authority, technical service contact and security incident contact information for electronic recording with each individual Owner or Partner County.

7. Government Agency Acknowledgments and Responsibilities

7.1 Government Agency must supply all electronic recording equipment, i.e., computer, monitor, scanner, printer, an internet connection and a token from the Lead County, if applicable.

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7.2 The electronic documents or records shall be considered the “original” record of the transaction in substitution for, and with the same intended effect as, paper documents or records. In the case that such documents or records bear a digital or electronic signature, those signatures shall have the same effect as paper documents or records bearing handwritten signatures.

7.3 Government Agency is responsible for the accuracy, completeness and content of documents submitted for recording through the G2G portal.

7.4 Government Agency shall immediately notify Lead County of any security incident, including but not limited to attempts at or actual unauthorized access which could compromise or otherwise adversely affect SECURE’s data systems.

7.5 Government Agency shall ensure that all security measures and credentials implemented are protected. Government Agency assumes all responsibility for documents submitted through unique credentials provided to Government Agency for the purposes of engaging in G2G recording.

7.6 Government Agency is responsible for receiving and verifying receipt of documents recorded to ensure that the source of the receipt is the county where the document was to be recorded.

7.7 Government Agency shall address all Operational Issues related to the electronic recording process with the individual Owner or Partner Counties.

7.8 Government Agency shall notify the Lead County of all problems involving Technical Issues.

Government Agency shall work in good faith with the Lead County to resolve any Technical Issues. Resolution of Technical Issues may require Government Agency to provide onsite access to Lead County.

7.9 Government Agency shall comply with each county’s individual recording requirements.

Government Agency’s submission of a document via the SECURE G2G Portal for transmission to a particular county for recording does not guarantee the document will be recorded by that individual county. Each Owner or Partner County may have its own specific requirements for the recordation of documents including, but not limited to, document types authorized for recording and payment methods. Documents not meeting a county’s specific requirements for recording may be rejected by the respective county.

7.10 Following the electronic recordation of a document, Government Agency agrees to deliver the original document and/or notify the real party in interest.

8. Lead County Responsibilities

8.1 Lead County shall conduct ongoing monitoring of the SECURE G2G Portal to protect the integrity of the transmission process.

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8.2 Lead County shall test and maintain the SECURE G2G Portal software and hardware.

8.3 If the SECURE G2G Portal experiences delays or power failures that interfere with the normal course of business, the Lead County will work with the individual Owner or Partner County and Government Agency until the problem has been remedied.

8.4 Lead County will coordinate the SECURE G2G Portal administration, training, policy creation, access control and establishment of contracts required for Government Agency to submit to Partner Counties.

8.5 Lead County shall facilitate communication between Government Agency and Owner or Partner Counties.

9. SECURE G2G Portal Review

Government Agency’s right to submit documents under this Agreement is subject to Owners review and acceptance of Government Agency’s standards and procedures. Such approval will not be unreasonably withheld by Owners. This review is to confirm that all requirements of this Agreement are met.

10. General Recording Requirements

Submission, acceptance, recording and rejection of any document must comply with all applicable federal, state and local laws. County specific recording requirements are generally set forth in Attachment B.

11. Suspension

Lead County, with the concurrence of all the other Owners, may suspend Government Agency’s submission of documents to the SECURE G2G Portal, restrict access, or deny access to Government Agency and any of Government Agency’s individual staff members at any time in its sole discretion as it deems necessary.

Notice of suspension will be immediately provided to Government Agency by Lead County on behalf of Owners. Government Agency may resume submission upon satisfactory resolution of the reason for suspension after notification from the Lead County. Whether a matter is resolved is determined solely by the SECURE Owners.

The following is a non-exhaustive list of reasons for suspension:

11.1 To protect the public interest.

11.2 To protect the integrity of public records.

11.3 To protect real property owners from financial harm.

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11.4 To prevent fraud.

11.5 For Government Agency’s violation of, or to prevent the violation of, any federal, state, or local law.

11.6 For Government Agency’s failure to notify Lead County of modifications which could compromise or otherwise adversely affect SECURE’s data systems.

11.7 For Government Agency’s default of any provision of this Agreement.

12. Limitation of Liability

Owners and Partner Counties shall be held harmless from and not incur any liability for any damages whatsoever caused either directly or indirectly for:

12.1 Information electronically transmitted by the Government Agency.

12.2 Any breach of security, fraud or deceit resulting from electronic recording.

12.3 Damages resulting from software, hardware, or other equipment failure.

12.4 Delays or power failures that interfere with the normal course of electronic recording.

12.5 Restricting or terminating Government Agency’s ability to electronically record documents.

12.6 Claims, disputes or legal actions concerning an electronic transaction, including, but not limited to, the accuracy, completeness or content of documents submitted for recording.

12.7 Government Agency, Owners and Partner Counties shall not be liable to each other for:

12.7.1 Any special, incidental, exemplary or consequential damages arising from or as a result of any delay, omission or error in the electronic recording transmission or receipt.

12.7.2 Any failure to perform processing of the transactions and documents where such failure is beyond the party’s reasonable control (including, without limitation, any mechanical, electronic or communications failure, which prevents the parties from transmitting or receiving the electronic recording transactions).

12.7.3 Except for payment and indemnity obligations hereunder, any cessation, interruption or delay in the performance of an obligation hereunder due to earthquake, flood, fire, storm, natural disaster, act of God, war, armed conflict, terrorist action, labor strike, lockout boycott, provided that the party relying

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upon this paragraph: (a) shall have given the other party written notice thereof promptly and, in any event within five (5) days of discovery thereof and, (b) shall take all reasonable steps reasonably necessary under the circumstances to mitigate the effects of the force majeure event upon which such notice is based in the event the force majeure event described in this paragraph extends for a period in excess of three (3) days.

13. Indemnification

13.1 Owners shall not be responsible for any damage or liability occurring by reason of any acts or omissions on the part of Government Agency under or in connection with any work, authority or jurisdiction delegated or determined to be the responsibility of Government Agency under this Agreement. It is also understood and agreed that pursuant to Government Code Section 895.4, Government Agency shall fully indemnify, defend, and hold Owners and their respective officers, employees, and agents harmless from, and against, any claims, demands, liability, damages, costs (including attorney’s fees), and expenses, including, without limitation, those involving bodily injury, death, or personal injury of any person or property damage of any nature whatsoever (collectively “Claims”), arising from, or related to, any acts or omissions on the part of the Government Agency under or in connection with any work, authority or jurisdiction delegated to or determined to be the responsibility of Government Agency under this Agreement, except to the extent caused by the sole negligence or willful misconduct of the Owners. This provision shall survive termination or expiration of this Agreement.

13.2 Notwithstanding section 13.1 above, in the event the Government Agency under this Agreement is a county department of an Owner, such Government Agency's indemnification obligations to each other Owner hereunder shall not exceed each Owner's indemnification obligations under that certain Multi-County Agreement Between the Counties of Los Angeles, Orange, Riverside, and San Diego for Shared Ownership and Ongoing Maintenance of an Electronic Recording Delivery System (the "Multi-County Agreement").

13.3 In the event of fraud that arises directly or indirectly from Government Agency’s submission of a document through the SECURE G2G Portal for electronic recording that impacts the value of or title to real estate, Government Agency shall defend and indemnify the Owners against any Claims (as defined in section 13.1, above) for any G2G electronic recording transaction in which the Government Agency engages.

14. Termination

14.1 Either party may terminate this Agreement for any reason by providing 30 calendar days’ written notice of termination.

14.2 Owners may terminate this Agreement immediately if Government Agency is in default of any of the terms of this Agreement.

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14.3 Notwithstanding any other provision of this Agreement, the Owners may terminate this Agreement immediately at any time in its sole discretion as it deems necessary. The following is a non-exhaustive list of reasons for termination:

14.3.1 To protect the public interest.

14.3.2 To protect the integrity of public records.

14.3.3 To protect real property owners from financial harm.

14.3.4 To prevent fraud.

14.3.5 For Government Agency’s violation of, or to prevent the violation of, any federal, state or local law.

14.4 The indemnification and limitation of liability provisions of this Agreement shall survive any termination of this Agreement.

15. Dispute Resolution

Owners and Government Agency will attempt, in good faith, to resolve any controversy or claim arising out of or relating to G2G electronic recording through either negotiation or mediation prior to initiating litigation.

16. Governing Laws and Venue

This Agreement has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the event of any legal action to enforce or interpret this Agreement, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.

17. Amendment

Any amendments or modifications to this Agreement shall be in writing duly executed by each party’s authorized official, which shall become effective at a time mutually agreed upon by the Parties. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or Agreement not incorporated herein shall be binding on either party.

18. Assignment

This Agreement shall not be assigned by a party, either in whole or in part, without prior written consent of other party. Any assignment or purported assignment of this Agreement by a party without the prior written consent of the other party will be deemed void and of no force or effect.

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19. Entire Agreement

This Agreement contains the entire and complete understanding of the Parties and supersedes any and all other agreements, oral or written, with respect to the terms under this Agreement.

20. Parties in Interest

None of the provisions of this Agreement or any other document relating hereto provides any rights or remedies to any person other than the Parties hereto and the Partner Counties and their respective successors, transferees, assumers and assigns, if any.

21. Privileged and Confidential Information

The Government Agency agrees that all personal information, which is considered privileged and confidential under state law contained within the documents submitted for recording will not be released by the Government Agency to any individual or other legal entity who would not otherwise have authorized access to such information. Any release of information by the Government Agency to any unauthorized individual or other legal entity may result in the Owners terminating this Agreement.

22. Waiver

No waiver of the breach of any of the covenants, agreements, restrictions, or conditions of this Agreement by Owners shall be construed to be a waiver of any succeeding breach of the same or other covenants, agreements, restrictions, or conditions of this Agreement. No delay or omission of Owners, in exercising any right, power or remedy herein provided in the event of default shall be construed as a waiver thereof or acquiescence therein, or be construed as a waiver of a variation of any of the terms of this Agreement.

23. Severability

If any term or portion of this Agreement is held to be invalid, illegal, void or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

24. Sections and Attachments

All sections and attachments referred to herein are attached hereto and incorporated by reference.

25. Headings

The Agreement captions, clause, section and attachment headings used in this Agreement are inserted for convenience of reference only and are not intended to define, limit or affect the construction or interpretation of any term or provision hereof.

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26. No Presumption Against Drafter
This Agreement is deemed to have been drafted jointly by the Parties. This Agreement shall be construed without regard to any presumption or rule requiring construction against or in favor of the party receiving a particular benefit under this Agreement. No rule of strict construction will be applied against any party or person.

27. Notices

Any notice requirement set forth herein shall be in writing and delivered to the appropriate party at the address listed in this subparagraph. Notice shall be given by electronic mail or deposited in the United States mail, postage prepaid, to the parties listed below. Addresses for notice may be changed from time to time by written notice to the other party. All communications shall be effective when actually received; provided, however, that nonreceipt of any communication as the result of a change in address of which the sending party was not notified or as the result of a refusal to accept delivery shall be deemed receipt of such communication. For reporting a security incident, the Government Agency shall also report the incident to the Lead County at the email address specified below.

Government Agency
City of Irwindale
Attn: City Clerk
5050 N. Irwindale Avenue
Irwindale, CA 91706
Email: [email protected]
Lead County:

Orange County Clerk-Recorder
Attn: SECURE G2G Coordinator
601 N. Ross Street
Santa Ana, CA 92701
Email: [email protected]

28. Signatures in Counterparts:

This MOU may be executed in counterparts by the parties. This MOU is in effect as to any signatory party upon execution and, for purposes of enforcement, true copies of signatures shall be deemed to be original signatures.

IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed and attested to by their proper officers thereunto duly authorized and their official seals to be hereto affixed, as of the day and year first above written.

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--Signatures Follow--

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OWNERS
THE COUNTY OF ORANGE AS LEAD COUNTY:

Approved By: Hugh Nguyen
Signature: ________________________________________________________ Orange County Clerk-Recorder

Date: _________________________________

THE OFFICE OF THE ORANGE COUNTY COUNSEL

APPROVED AS TO FORM
Signature: _________________________________________
Title: Deputy County Counsel
Dated: __________________________________

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GOVERNMENT AGENCY
DEPARTMENT OF (Government Agency):_________________________________

COUNTY: _______________________________________

Approved By: _______________________________________________

Signature: ________________________________________________________

Title: ___________________________________________________________

Date: _________________________________

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Attachment A - Technical Specifications

1. Submission Methods

SECURE G2G Portal User Interface (UI) – Government Agencies who will be scanning paper or uploading image files directly into the SECURE G2G Portal must use a token for authentication. Government Agencies will receive recording confirmation via the UI. The UI allows user to upload a pre-scanned 300 DPI TIFF Group IV image or use a browser scanner TWAIN plugin.

SECURE G2G Portal Web API (API) – Government Agencies that directly connect to the API must adhere to the XSD standard. The XML files that are uploaded must include Base64 encoded 300 DPI TIFF Group IV image files. This process does not require a user to be involved in the transfer; it is an automatic process that will be programmed by the submitter in conjunction with the County. Government Agencies will receive recorded information via XML return package.

2. Communications Protocol

HTTPS is required for the submission of instruments.

3. Security Framework

The required security framework is provided for in the SECURE G2G Portal software. The SECURE G2G Portal software shall use a minimum of 128-bit file and image encryption.

Industry standard Secure Sockets Layer (SSL) and user login with password that is encrypted shall be employed. User passwords are controlled by the Government Agency and at a minimum changed at 90-day intervals to reduce security exposure.

a) Endpoint Security (Authentication Token) - Government Agencies will require one token for each agency staff member that will be utilizing the UI. For use of the token to submit documents through the SECURE G2G Portal for recording electronically, please refer to the SECURE G2G Portal User Manual.

b) Computers and User Accounts
Government Agency computer(s) connected to the SECURE G2G Portal must be dedicated workstations for G2G recording only. Government Agency computers utilized for such are required to comply with a workstation checklist provided by Lead County.

Computers that connect to SECURE G2G Portal will have system and application logging enabled with a retention period of 3 months. Lead County may request reports of user access and transaction activity.

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Workstations used to submit, retrieve, or, when applicable, return SECURE G2G Portal payloads are protected from unauthorized use and access. As a minimum, workstations shall meet all of the following requirements:
 Anti-malware software configured to start on system boot-up.  All critical operating system patches applied within one month from when the patch first becomes available.
 A hardware firewall installed and maintained.
 Up to date virus scan software that shall check for definition updates every twentyfour hours.  A full virus scan configured to run weekly at a minimum.  Installed applications shall be limited to the purpose of performing the necessary operational needs of the recording process as defined by the County Recorder.  Screen Lock must be configured for activation after 10 minutes of inactivity.

Shared user accounts may not be issued. At no time shall more than one person be authorized access to SECURE G2G Portal using a single SECURE G2G Portal user account or set of identity credentials. Each person shall be uniquely identified. If a user’s status changes, so that access to SECURE G2G Portal is no longer required, the user’s SECURE G2G Portal account and identity credentials shall be disabled and revoked, but not deleted from the system. SECURE G2G Portal user accounts and identity credentials are non-transferable.
c) Imaging Standards
The following imaging standards shall be complied with:

• Documents must be scanned or uploaded at 300 DPI TIFF Group IV image or use a browser scanner TWAIN plugin.
• Documents will be scanned in portrait mode.
• All pages, including attachments, must be numbered sequentially. • Documents must be scanned to original size.
• Document details, such as margins, font size and other similar requirements, must meet all applicable state statutes as set out in Government Code Section 27361 et seq.

Item #17.I.

Date: November 12, 2025
To: Honorable Mayor and Members of the City Council
From: Adrian R. Guerra, City Attorney
Issue: Third Amendment to City Manager Employment Agreement To Extend Term City Manager's Recommendation:

That the City Council adopt Resolution No. 2025-103-3691, approving the attached Third Amendment to the City Manager’s employment agreement, subject to City Attorney approval as to form; or provide alternative direction to staff regarding the attached employment agreement amendment.

Administrative Action:

Submitted / Prepared / Approved by:

Adrian R. Guerra, City Attorney
Reviewed by:

Kambiz Borhani, Finance Director / City Treasurer
Background and Analysis:

On February 14, 2022, Julian Miranda commenced services as the City Manager of the City of Irwindale (“City”), pursuant to the City of Irwindale City Manager Employment Agreement (“Agreement”) between the Employee and the City. On March 8, 2023, the City Council approved moving Mr. Miranda from salary Step C to Step D pursuant to Section 2.2 of the Agreement. On August 28, 2024, the City Council approved the First Amendment to the Agreement (“First Amendment”), approving a five percent (5%) cost of living adjustment and providing for certain benefits specified in the First Amendment. On January 8, 2025, the City Council approved the Second Amendment to the Agreement ("Second Amendment"), approving moving Mr. Miranda from salary Step D to Step E, approving a four percent (4%) cost of living adjustment effective July 6, 2025, and providing for certain benefits specified in the Second Amendment.

The City Council and Mr. Miranda now desire to enter into a third amendment to the Agreement

("Third Amendment"). The Third Amendment, if approved, would extend the term of the agreement, which currently expires on February 13, 2026, by approximately six months until August 16, 2026. No other terms of the agreement would be amended.

Fiscal Impact:

Funding for the City Manager position was budgeted in the City’s 2025-26 FY budget, and no appropriations are required to cover the cost.

Attachments:

1. Resolution No. 2025-103-3691 Approving Third Amendment to City Manager Employment Agreement

2. Third Amendment to City Manager Employment Agreement

3. City Manager Employment Agreement, First Amendment, and Second Amendment

RESOLUTION NO. 2025-103-3691

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE APPROVING THE THIRD AMENDMENT TO THE

CITY MANAGER EMPLOYMENT AGREEMENT BETWEEN THE
CITY OF IRWINDALE AND JULIAN A. MIRANDA
WHEREAS, Julian A. Miranda (“Employee”) commenced services as the City Manager of the City effective February 14, 2022 pursuant to the City of Irwindale City Manager Employment Agreement (the “Agreement”) between Employee and the City; and
WHEREAS, on August 28, 2024, the City Council and Employee entered into the First Amendment to the Agreement (“First Amendment”); and WHEREAS, on January 8, 2025, the City Council and Employee entered into the Second Amendment to the Agreement (“Second Amendment”); and WHEREAS, the City Council now desires to approve the Third Amendment to the Agreement, a copy of which is attached hereto, in order to extend the term of the Agreement by six months from February 15, 2026 until August 16, 2025.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF IRWINDALE,

CALIFORNIA, DOES HEREBY RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The Third Amendment to the City Manager Employment Agreement between the City of Irwindale and Julian A. Miranda, a copy of which is attached hereto, is hereby approved.

SECTION 3. The Mayor is authorized to execute the Third Amendment to the City Manager Employment Agreement on behalf of the City subject to City Attorney approval as to form.

SECTION 4. This Resolution shall immediately take effect upon passage.

PASSED, APPROVED AND ADOPTED this 12th day of November 2025.

Larry G. Burrola, Mayor
Resolution No. 2025-103-3691

ATTEST:

Laura Nieto, MMC
Chief Deputy City Clerk
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I, Laura Nieto, Chief Deputy City Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2025-103-3691 was duly and regularly passed and adopted by the City Council of the City of Irwindale at its regular meeting held on the 12th day of November 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

Laura M. Nieto, MMC
Chief Deputy City Clerk
Resolution No. 2025-103-3691

01005.0004 2055717.1 10/13/2025

THIRD AMENDMENT TO

CITY OF IRWINDALE

CITY MANAGER EMPLOYMENT AGREEMENT
This THIRD AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT (the “Third Amendment”) is made and entered into November 12, 2025, by and between the CITY OF IRWINDALE, a charter city and municipal corporation (“City”) and JULIAN A. MIRANDA, an individual (“Employee”).

R E C I T A L S
WHEREAS, Employee commenced services as the City Manager of the City on February 14, 2022 pursuant to the City Manager Employment Agreement (“Agreement”) between Employee and the City (collectively “Parties”); and
WHEREAS, Section 9.2 of the Agreement provides that it “may be amended at any time by the mutual consent of the parties by an instrument in writing, which amendment shall require approval by the affirmative vote of three (3) members of the Council[;]” and

WHEREAS, pursuant to Resolution No. 2023-22-3400 adopted by the City’s City Council on March 8, 2023, the City provided Employee a five percent (5%) base salary increase pursuant to Section 2.2 of the Agreement, moving Employee from city manager salary Step C to Step D; and
WHEREAS, on August 28, 2024, the City and Employee entered into the First Amendment to the Agreement (“First Amendment”); and
WHEREAS, on January 8, 2025, the City and Employee entered into the Second Amendment to the Agreement (“Second Amendment”); and
WHEREAS, the Parties now desire to further amend the Agreement to extend the term of the Agreement by six months from February 15, 2026 to August 16, 2026; and WHEREAS, Employee desires to accept and agrees to these employment terms from the City as set forth in this Third Amendment.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, City and Employee hereby agree as follows:

AGREEMENT
SECTION 1. The above recitals are incorporated by reference as if set forth in full herein.

SECTION 2. Section 3.2 of the Agreement shall be amended to read, in its entirety, as follows:

01005.0004 2055717.1 10/13/2025
“3.2 Term. The term of this Agreement commenced as of the Effective Date and will be until August 16, 2026 and, thereafter, the term of this Agreement may be extended for such an additional term(s) as Employee and City Council mutually deem appropriate, as evidenced by a writing signed by both parties.” SECTION 3. Except as expressly amended by this Third Amendment, the Second Amendment, and the First Amendment, all provisions of the Agreement, shall remain unchanged and in full force and effect. From and after the date of this Third Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by this Third Amendment, the Second Amendment and the First Amendment to the Agreement.

IN WITNESS WHEREOF, the CITY OF IRWINDALE has caused this Third Amendment to be signed and executed on its behalf by its City Manager, and duly attested by its officers thereunto duly authorized, and EMPLOYEE has signed and executed this Third Amendment, all in triplicate.
[SIGNATURES ON FOLLOWING PAGE]

CITY OF IRWINDALE

Larry G. Burrola, Mayor
ATTEST:

Laura Nieto, Chief Deputy City Clerk
APPROVED AS TO FORM:

Adrian Guerra, City Attorney

EMPLOYEE

Julia A. Miranda

CITY OF IRWINDALE

CITY MANAGER

EMPLOYMENT AGREEMENT
This CITY MANAGER EMPLOYMENT AGREEMENT (" Agreement") is entered into and made effective the 26th day of January, 2022, by and between the CITY OF IRWINDALE, a charter city and municipal corporation (" City") and Julian A. Miranda, an individual (" Employee").

RECITALS
WHEREAS, the City Council now desires to appoint Employee to serve in the position of city manager for the City, which position is prescribed by state law and the City' s Charter and Municipal Code, and to retain his services as Executive Director of the Successor Agency to the Former Irwindale Community Redevelopment Agency, Housing Authority, and Reclamation Authority, and such other agencies of the City to which he may be appointed from time -to -time; and
WHEREAS, California Government Code Section 34852 provides that an ordinance establishing a city manager form of government shall define the powers and duties of the city manager; and
WHEREAS, the powers and duties of the city manager of the City are set forth in Irwindale Municipal Code Section 2.08. 050; and
WHEREAS, Irwindale Municipal Code Section 2. 08.020 provides in part that appointments to the position of city manager " shall be made by the council upon the basis of the individual' s executive and administrative qualifications, with special reference to his actual experience in, or knowledge of, accepted practices with respect to municipal government;" and WHEREAS, based on Employee' s executive and administrative qualifications and experience in and knowledge of municipal government, the Council desires to employ Employee to serve as the city manager for the City; and
WHEREAS, Employee desires to accept employment as such from City and to perform and assume responsibility for the provision of city manager services to the City and its related agencies.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, City and Employee hereby agree as follows:

AGREEMENT

1. 0 EMPLOYMENT & DUTIES

1. 1 Duties. City hereby employs Employee as city manager for the City to perform the functions and duties of the city manager, as specified in the City' s Charter and Municipal Code and in the Government Code of the State of California, and to perform such other legally permissible and proper duties and functions as the City Council shall, from time -to -time, direct or assign. Employee acknowledges that the assigned duties shall also include services to the Successor Agency to the Former Irwindale Community Redevelopment Agency, Housing

Authority, and Reclamation Authority. Employee shall devote his best efforts and full-time attention to performance of these duties.

1. 2 Work Schedule. It is recognized that Employee is expected to engage in the hours of work that are necessary to fulfill the obligations of the position, must be available at all times, and must devote a great deal of time outside the normal office hours to the business of the City. Employee acknowledges that proper performance of the duties of city manager will require Employee to generally observe normal business hours, as set by the City and may be duly revised from time -to -time ( currently 7: 30 a. m. to 6: 00 p.m., Monday through Thursday), and will also often require the performance of necessary services outside of normal business hours.

Notwithstanding the foregoing, the City will permit Employee such reasonable " time off' as is customary for exempt employees of the City, so long as the time off does not interfere with normal business. Employee' s compensation (whether salary or benefits or other allowances) is not based on hours worked, and Employee shall not be entitled to any compensation for overtime.

1. 3 Other Activities. Employee shall focus his professional time, ability, and attention to City business during the term of this Agreement. Employee shall not engage, without the express prior written consent of the City Council, in any other business duties or pursuits whatsoever, or directly or indirectly render any services of a business, commercial, or professional nature to any other person or organization, whether for compensation or otherwise, that is or may be competitive with the City, that might cause a conflict -of -interest with the City, or that otherwise might interfere with the business or operation of the City or the satisfactory performance of the functions and duties of city manager.

1. 4 Employment Status. Upon appointment to the city manager position, Employee shall serve at the will and pleasure of the City Council and understands that he shall be an " at -will" employee without recourse to bumping or other demotion rights and shall be subject to summary dismissal without any right of notice or hearing except as expressly provided in this Agreement, including any so- called due process pre -disciplinary " Skelly" hearing. The City may terminate Employee at any time in accordance with Section 3. 4 below.

1. 5 City Documents. All data, studies, reports and other documents prepared by Employee while performing his duties during the term of this Agreement shall be furnished to and become the property of the City, without restriction or limitation on their use. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other materials either created by or provided to Employee in connection with the performance of this Agreement shall be held confidential by Employee to the extent permitted by applicable law, except as may be required by any governmental agency or court of competent jurisdiction. Such materials shall not be used by Employee, without the prior written consent of the City Council, for any purposes other than the performance of his duties. Additionally, no such materials may be disclosed to any person or entity not connected with the performance of services under this Agreement, except as required by a) law, ( b) any governmental agency, ( c) subpoena, or ( d) an order issued by a court of competent jurisdiction.

1. 6 Exclusion from Competitive Service. Employee understands, acknowledges and agrees that he is exempt from the City' s competitive service system pursuant to Irwindale Municipal Code § 2. 13. 050( F).

1. 7 FLSA Exempt Status. Employee agrees that his position is that of an exempt employee for the purposes of the Fair Labor Standards Act.

2. 0 COMPENSATION AND REIMBURSEMENT

2. 1 CoMpensation. For the services rendered pursuant to this Agreement, Employee' s initial base annual compensation shall be Two Hundred and Sixteen Thousand Seven Hundred and Fifty Two Dollars and No Cents ($ 216, 752. 00) annually (" Salary") ( equivalent to salary range 88, Step C), which shall be paid on a pro -rated basis bi-weekly at the same time as other employees of the City are paid. Such Salary shall be adjusted for payroll taxes, workers' compensation, and other payroll -related liability costs.

2. 2 Annual Salary Review. The City Council and Employee agree to conduct an annual salary review concurrently with the annual performance evaluation set forth in Section

5. 2. For the salary review occurring after Employee' s first full year of employment as city manager, in the event Employee has achieved the goals established for him by the City Council as determined by the City Council in its discretion, then Employee will be provided a five percent 5%) base salary increase. For the salary review occurring after Employee' s second full year of employment as city manager, in the event Employee has achieved the goals established for him by the City Council as determined by the City Council in its discretion, then Employee will be provided a five percent ( 5%) base salary increase. Adjustments in the base salary and/or benefits following Employee' s annual performance evaluations shall be at the sole discretion of the City Council.

2. 3 Cost of Living Adjustments,. Employee shall be entitled to so- called cost of living adjustments (" COLA") to the Salary, as received by Unclassified Management Employees under Resolution 2021- 116- 3238, A Resolution Adopting A Schedule of Salaries and Benefits for Unclassified Management Employees (" Department Head Benefits Resolution"), as it may be amended from time to time for all Unclassified Management Employees. The COLA, if any, shall be considered separate from the adjustment of Salary based upon Employee' s performance, following the annual performance reviews performed in accordance with Section 5. 2 of this Agreement.

3. 0 TERM

3. 1 Commencement & Effective Date. Employee shall commence his services hereunder at 12: 01 a.m. Pacific daylight savings time on February 14, 2022 or such earlier date upon which the City Council and Employee may mutually agree, in either event such date will also be deemed the effective date of this Agreement (" Effective Date").

3. 2 Term. The term of this Agreement will be for three ( 3) years following the Effective Date (" Term") ( i.e. until 11: 59 p.m. on February 13, 2025) and, thereafter, the term of this Agreement may be extended for such an additional term( s) as Employee and City Council mutually deem appropriate, as evidenced by a writing signed by both parties.

3. 3 Termination by Employee. Employee may terminate this Agreement at any time, provided Employee provides the City Council with at least thirty ( 30) days' advance written notice. In the event Employee terminates this Agreement, Employee expressly agrees that he shall not be entitled to any severance pay.

3. 4 Termination by Cit . The City Council may terminate this Agreement at any time with or without cause, by providing written notice of the reason( s) as provided in (a) and b) below. The City Council' s right to terminate Employee pursuant to this Section 3. 4 shall not be subject to or in any way limited by the City' s Personnel Rules or past City practices related to the employment, discipline or termination of the City' s employees. Employee expressly waives any Page 96 of 360 rights afforded under City' s personnel system or policies, Personnel Rules, and any rights afforded to Employee under the Irwindale Municipal Code ( including Chapter 2.08) or under State or Federal law, including Government Code §§ 54950 et seq. (" Brown Act"), to any form of pre- or post- discipline or termination hearing, appeal, or other administrative process pertaining to discipline or termination, except as expressly provided in this Agreement and those rights Employee may have under the California or United States constitutions to a name -clearing hearing.

Such rights waived include the right under the Brown Act ( Government Code § 54957( b)) to have complaints or charges against an employee heard in a public session upon Employee' s request.

Nothing herein, however, shall be construed to create a property interest, where one does not exist by rule of law, in the position of city manager. Upon appointment to the city manager position, Employee remains an at -will employee serving at the pleasure of the City Council. a) Termination by City for Cause. The City may terminate this Agreement for cause at any time by providing Employee with five ( 5) business days' written notice of the termination for cause and the facts and grounds constituting such cause. The term " cause" shall be defined to include any misconduct materially related to performance of official duties, including but not be limited to any of the following; 1) Breach of this Agreement, 2) Willful or persistent material breach of duties, 3) Resume fraud or other acts of material dishonesty, 4) Unauthorized absence or leave, 5) Conviction of a misdemeanor involving moral turpitude ( i.e., offenses contrary to justice, honesty, or morality) or conviction of a felony under California Iaw, 6) Violation of the City' s anti -harassment policies and/ or a finding that legally prohibited personal acts of harassment against a City official or employee or legally prohibited personal acts of discrimination against a City official or employee has occurred, 7) Violation of the City' s Charter, Municipal Code, Ordinances, Rules, and Regulations, including but not limited to the City' s Personnel Rules, 8) Use or possession of illegal drugs, 9) Engaging in conduct tending to bring embarrassinent or disrepute to the City, 10) Any illegal or unethical act involving personal gain, 11) A pattern of repeated, willful and intentional failure to carry out materially significant and legally constituted direction or policy decisions of the City Council, 12) Gross misfeasance or gross malfeasance, 13) " abuse of office or position" as defined in Government Code § 53243. 4 ( i.e., waste, fraud, and violation ofthe law under color of authority and crimes against public justice, including crimes involving bribery and corruption), or 14) any similar cause. For any of the foregoing, the City may, in its discretion, place Employee on paid or unpaid administrative leave until resolution. If the City terminates for cause this Agreement and the services of Employee hereunder, the City shall have no obligation to pay severance.
b) Termination by City Council Without Cause. For the purposes of complying with Irwindale Municipal Code Section 2. 08. 070, by providing Employee at least thirty 30) days' prior written notice thereof, the City Council may terminate Employee without cause, including based upon management reasons. If the City terminates this Agreement without cause, the City may, in its discretion, place Employee on paid administrative leave until the effective date of his termination. In the event Employee is terminated without cause, Employee expressly agrees that he shall not be entitled to any severance pay as the result of the termination of this Agreement except as provided in Section 4. 1 below.

3. 5 Limitation on Termination Following Election. For the purposes of complying with Irwindale Municipal Code Section 2. 08. 080, Employee shall not be removed from office, other than for cause as defined in Section 3. 4( a) above, during or within a period of thirty 30) days next succeeding any general municipal election held in the City, at which election a member of the City Council is elected. After the expiration of said thirty ( 30) day period, the City Manager may thereafter be removed without cause as provided in Section 3. 4( b).

4. 0 SEVERANCE

4. 1 Severance Pay. In the event Employee is terminated without cause and does not challenge such termination, including but not limited to by means of appeal or civil or administrative claim, then City shall pay to Employee severance in an amount equal to his monthly base salary ( as defined in Section 2 above, calculated on a per diem basis) then in effect multiplied by six ( 6), less applicable deductions and excluding deferred compensation or the value of any other benefits.

Notwithstanding the foregoing, Government Code Section 53260 provides that all contracts of employment with a city must include a provision limiting the maximum cash settlement for the termination of the contract to the monthly salary ( excluding benefits) multiplied by the number of months left on the unexpired term, but not more than 18 months if the unexpired term exceeds 18 months. Accordingly, should such proposed severance payment exceed the amount authorized to be paid under Government Code Section 53260, then the amount paid to Employee shall be reduced in the amount necessary to comply with such statute. ( For example, if termination occurs with two ( 2) months left in the term, severance would be equal to the monthly base salary multiplied by two (2) rather than the six ( 6) months provided in this Section.)

4.2 No Severance Pay if Termination for Cause or Initiated by Employee. As provided in Section 3. 4( a), should Employee be terminated for cause, the City shall have no obligation to pay the severance provided for in Section 4. 1 above. As provided in Section 3. 3, should Employee initiate termination of this Agreement, the City shall have no obligation to pay the severance provided for in Section 4. 1 above.

4. 3 Sole Rim. The severance rights provided in this Section 4. 0 shall constitute the sole and only entitlement of Employee with respect to severance pay in the event of the termination, other than for cause. Employee expressly waives any and all other rights with respect to severance pay except as provided herein. Any and all severance rights are conditioned upon and in consideration for execution of the standard " Agreement of Separation, Severance, and General Release" attached hereto in form only as Exhibit " C."

5. 0 PERFORMANCE EVALUATIONS

5. 1 Pu pose. The performance review and evaluation process set forth herein is intended to provide review and feedback to Employee so as to facilitate a more effective management of the City. Nothing herein shall be deemed to alter or change the employment status of Employee (as set forth in Section 1. 4 above), nor shall this Section 5. 0 be construed as requiring cause" to terminate this Agreement, or the services of Employee hereunder.

5. 2 Annual Evaluation. The City Council shall review and evaluate the performance of Employee annually within thirty ( 30) days after each anniversary of the Effective Date. In addition, Employee shall submit for the City Council' s consideration, no later than December 1 of each year of the term ofthis Agreement, Employee' s proposed annual performance goals and objectives and incorporate the City Council' s suggestions. Such review and evaluation shall be conducted concurrently with an annual salary review, and in accordance with the purpose noted in Section 5. 1 above.

5. 3 Written Summary. The City Council may, at its sole discretion, elect to provide a written summary of each performance evaluation to Employee within two ( 2) weeks following the conclusion of the review and evaluation process, and may, at his its discretion,

schedule at least one ( 1) closed personnel session with Employee to deliver and discuss the evaluation.

6. 0 BENEFITS

6. 1 Automobile Allowance. City shall provide Employee with a City vehicle, fuel and maintenance, for official and personal use. Employee understands that any applicable taxes are his responsibility to pay and not covered by the City.

6. 2 Cell Phone. City shall provide a City -owned cell phone for City -related business and functions during, before and after normal work hours. Employee understands that any applicable taxes are his responsibility to pay and not covered by the City.

6. 3 Computer Loan Program. If desired by Employee, the City will provide an interest -free loan to Employee for his purchase of computer equipment and software, subject to City Council approval, up to a maximum of $3, 000 for the first computer loan and $ 2, 000 every two years thereafter. Any loans shall be repaid by Employee within 24 months, and repayment must be made through payroll deductions on a bi-weekly basis. In the event of termination of this Agreement for any reason, the balance of any loan shall be due immediately to the City as of the effective date ofthe termination of the Agreement.

6. 4 Bilingpal Pay. The City shall pay Employee an additional two and onehalf percent ( 21/ z%) of his Salary as bilingual pay incentive upon passing an appropriate verbal bilingual exam as determined by the City, if Employee is proficient in Spanish and/ or American Sign Language and is required to use such language( s) during the course of City business. This compensation will be paid out over twenty- six ( 26) bi-weekly pay periods in a calendar year.

6. 5 Medical, Dental, Vision and Other Insurance. The City shall provide to Employee the same group medical, dental, and vision insurance plans offered to Unclassified Management Employees under the Department Head Benefits Resolution, as it may be amended from time to time. The City shall provide and pay for a life insurance policy for Employee with coverage in the amount of One Hundred Fifty Thousand Dollars and No Cents ($ 150, 000. 00), as well as coverage for spouse and eligible dependent children in the amount of Five Thousand Dollars and No Cents ($ 5, 000. 00) each. The City shall also provide and pay for an accidental death and dismemberment (" AD& D") insurance policy for Employee only in the amount of One Hundred Fifty Thousand Dollars and No Cents ($ 150, 000. 00).

In the event that Employee can demonstrate, to the satisfaction of the City, that he has obtained substantially equivalent medical, dental and vision coverage through some other insurance plan in lieu of City -provided insurance, then so long as Employee maintains such medical, dental and vision insurance coverage, he shall be entitled to reimbursement from the City of one- half ( 1/ 2) of the average monthly cost to the City for single employee medical coverage only. The City shall have the sole and unfettered right to determine whether Employee has satisfactorily demonstrated substantially equivalent medical, dental and vision coverage, and Employee must, at least annually, provide written proof of such substantially equivalent medical, dental, and vision coverage in a form satisfactory to the City. Any such reimbursement payment described in this paragraph shall be made bi-weekly through the regular payroll system, and such payment shall not add to Employee' s base pay.

Employee shall be provided retiree medical consistent with that provided to Unclassified Management Employees hired on or after January 1, 2011, subject to the terms and qualifications for receipt of such retiree medical benefits afforded to Unclassified Management Page 99 of 360 Employees under the Department Head Benefits Resolution. Accordingly, retiree medical for Unclassified Management Employees hired on or after January 1, 2011 will be implemented in accordance with the CalPERS Health Benefit Vesting Resolution No. 2010-49- 2479, which mirrors the state plan for contribution levels. The resolution requires ten ( 10) years of service, five ( 5) years of which is with Irwindale, for fifty percent ( 50%) contribution of state designated amount towards retiree medical premium and twenty ( 20) years of service, five ( 5) years of which is with Irwindale, for one hundred percent ( 100%) contribution of state designated amount towards retiree medical premium for any CaIPERS medical plan. Contribution levels shall be as follows:

Credited Years Percentage
of PERS of
Service (5 of Contribution
which must be
performed at
the City of
Irwindale
10 5'0%
11 55%
12 60%
13 . 65%
14 70°10
15 75%
17 E. 85%.
18 90%
19 95%
20+ 100%
Notwithstanding the foregoing, Employee acknowledges that his hire date for purposes of retiree medical is determined by CalPERS, and that he will be provided retiree medical consistent with Ca1PERS' determination, and applicable laws and regulations, Employee shall be eligible to participate in the City' s Internal Revenue Code section 125 and 129 Flexible Spending Account plans, which are administered through a vendor selected at the City' s sole discretion. The City' s FSA plans presently maintain a cap of Five Thousand Dollars 5, 000) for dependent care expenses and Two Thousand Six Hundred Dollars ($ 2, 650) for health care expenses, which caps may be adjusted based on revisions to IRS regulations. Employee' s

participation in such plans is voluntary and Employee shall be solely responsible for any desired plan contributions. The Parties agree that the City has not provided legal or tax advice to Employee as to whether dependent care and health care expenses are legally tax deductible to or by Employee.

6. 6 PERS. Employee is believed to be a " classic" member of CalPERS and shall participate in the City' s 2% at 55 formula for miscellaneous employees hired on or after January 1, 2011. Such formula is subject to the following CalPERS contract provisions: ( i) Fourth level of 1959 Survivors Program; ( ii) Military service as public service; ( iii) average monthly pay rate and special compensation for highest thirty six ( 36) consecutive months; ( iv) improved nonindustrial disability allowance; ( v) post -retirement survivor allowance; and ( vi) credit for unused sick leave. The City shall pay the full employer CalPERS contribution. The employee contribution of 7% shall be paid by Employee. Notwithstanding the foregoing, Employee acknowledges that his CalPERS member status and applicable retirement formula is determined by CalPERS based on the requirements of the City' s CalPERS contract, the Public Employees Retirement Law and the Public Employees' Pension Reform Act, and that he will be enrolled in the appropriate retirement plan as determined by CalPERS.

6. 7 Deferred Com ensation. Employee may, at his sole cost and expense, participate in the City' s Deferred Compensation Program. The City currently has two plan options under its Deferred Compensation Program: ( a) ICMA- RC, and ( b) the Nationwide Retirement Solutions plans. Employee acknowledges that City does not provide any matching benefits or other payments toward the Deferred Compensation Program.

6. 8 Vacation Leave. Employee shall accrue vacation leave in accordance with the formula below, with an accrual cap of three hundred ( 300) hours, over which he shall receive a cash out at one hundred percent ( 100%) to be included in the second paycheck in January of each year, in order to bring his accrual down to the three hundred ( 300) hour accrual cap. The number of hours accrued bi-weekly, based on full-time continuous service with the City of Irwindale only, is as follows:

Years of Service Hours Accrued Baweekly 5

4. 61` 610 '

4. 923 11 '
S. 231 12 `

5. 539 13 +

6. 154 Accrual
at the next highest incremental rate shall begin with the next pay period following Employee' s anniversary date of commencementoffull-time continuous employment with the City. Upon termination from employment withthe City, earned and unused vacation hours will be paid to Employee at Employee's base hourly rate of pay then in effect. 69 Sick Leave. Employee shall accrue sick leave at the rate of 3.693 hours bi- weekly.

Employee' s use of sick leave shall be as provided inthe Irwindale Personnel Rules. With respect tobuy back of unused sick leave, Employee, upon termination or cash in request, shall be provided sick leave buy back at the following rates:

over 950 hours 25% of total sick leave value
571 - 950 days 50% of total sick leave value
1" 570 hours 75% of total sick leave value
Employee must maintain a minimum balance of 80 hours of sick leave after any cash out of sick leave in order to be eligible for cash out of sick leave.

6. 10 Elective Cash -out of Vacation and Sick Leave. Elective cash -out of vacation and sick leave accruals shall be limited to a maximum of one hundred ( 100) total hours per fiscal year of accrued vacation or sick leave to be converted, and in compliance with Department of Treasury, Internal Revenue Service (" IRS") regulations ( section 1. 451- 1( a)) must comply with the following:

1. Any vacation or sick leave conversion request must be made in writing using the form provided by Human Resources and must be received by Human Resources no later than December 15th of the calendar year prior to the end of the calendar year in which Employee wishes to convert such vacation or sick leave.

2. All vacation and/ or sick leave conversion elections are irrevocable and cannot be changed or amended unless rescinded and received in writing by Human Resources no later than December 15th ofthe calendar year prior to conversion.

3. If Employee fails to submit an election by December 15th of the calendar year prior to the conversion, he will not be eligible for vacation and/or sick leave to be converted to cash for that calendar year.

4. Payments for accrued vacation and/ or sick leave conversion to cash shall be made by separate check four times a year ( first pay period in September, December, March, and .tune).

5. Employee will be eligible for partial conversion to cash if the full amount of hours elected are not available at the elected time of cash out.

6. Employee may not convert sick leave in an amount that would reduce sick leave balance to less than 80 hours.

6. 11 Holidays. Employee shall be entitled to the holidays listed in this Section

6. 11 below. In the event the applicable Department Head Benefits Resolution is amended to include additional holidays, then Employee shall be entitled to such additional holidays as provided to Unclassified Management Employees,

1. New Year' s Day January 1

2. Martin Luther King Jr. Day Third Monday in January

3. President' s Day Third Monday in February

4. Cesar Chavez Day March 31

5. Memorial Day Last Monday in May

6. Independence Day July 4

7. Labor Day First Monday in September

8. Veteran' s Day November 11
9, Thanksgiving Day Fourth Thursday in November

10. Day After Thanksgiving Day Fourth Friday in November Page 102 of 360

11. Christmas Eve ( 1/ 2 Day) December 24

12. Christmas December 25

13. New Year's Eve ( 1/ 2 Day) December 31

6. 12 FloatingHoliday. oliday. Employee shall be provided a total holiday leave bank for the calendar year of one hundred forty ( 140) hours per year for holidays, reduced by the number of scheduled holiday hours for that calendar year. ( At the beginning of each calendar year, the City will determine and distribute its holiday schedule. When any of the holidays fall on a regular work day Monday -Thursday) or a Sunday holiday which is celebrated on the following Monday, ten ( 10) hours will be deducted from the holiday bank of one hundred forty ( 140) hours for each such holiday ( with

5. 0 hours to be deducted for 1/
2 day holidays). In no event will such deduction result in a negative holiday bank account balance. Employee will be then be credited with the balance, if any, of the remaining holiday bank hours which may be used as floating holiday time in a manner similar to that of vacation time.)
All floating holiday time must be used in the calendar year in which it was credited to Employee. Any and all unused floating holiday time will be cashed out and included in the second paycheck in January of the following calendar year.

6. 13 Bereavement Leave. Employee shall be entitled to such bereavement leave equal to four (4) days, totaling not more than 40 hours ( 4 days x 10 hours per work day).

6. 14 Administrative Leave. Employee shall accrue administrative leave at the rate of sixty ( 60) hours per year, which hours shall be credited to Employee the first pay period in January of each calendar year. Administrative leave hours shall be used prior to any floating holiday hours and accrued vacation leave hours available to Employee. Administrative leave shall not be carried over from year-to- year. Any and all unused administrative leave hours will be cashed out and included in the first paycheck in January of the following calendar year. Additionally, any unused administrative leave hours shall be cashed out upon separation ofEmployee.

6. 15 Jury. Duty. Employee shall receive full pay and benefits while responding to a
jury summons or serving on a
jury, for up to ten ( 10) working days. Any compensation for such jury duty ( except travel pay) shall be remitted to the City.

6. 16 Witness Leave. If Employee is required to be absent from work by proper subpoena issued by a court or other legally empowered agency, Employee shall be entitled to be absent from work at the Employee' s regular rate of pay, provided that any fees, except mileage, are deposited with the City.

6. 17 EAP Program. The City shall pay the premium for participation in an Employee Assistance Program for Employee and his dependents.

6. 18 State Disability Insurance. Employee will participate in the state - sponsored short-term disability program at no expense to the City.

7. 0 PROFESSIONAL DEVELOPMENT

7. 1 Membership. The City encourages Employee' s continued professional development and shall provide payment of appropriate related costs for such activities, including membership in relevant professional organizations, as approved by the City Council.

7. 2 Out -of -Town Meetings & Seminars. The City agrees to reimburse Employee the actual cost for registration, travel, lodging, meals, and other expenses incurred by Employee while attending overnight, out-of-town meetings or seminars related to his employment with the City, in accordance with the City' s policies for expense reimbursement. Moreover, to be eligible Employee must have budgeted funds available for same; provided, however, that the City Council may, in his sole discretion, approve such unbudgeted expenditures if he deems it in the best interests ofthe City.

7. 3 Local Meetinjzs & Seminars. The City agrees to reimburse Employee the actual cost of registration, meals, and other expenses necessarily incurred while in attendance at local meetings or seminars related to his employment with City in accordance with the City' s policies for expense reimbursement.

7. 4 Incidental Expenses. The City agrees to reimburse Employee the actual cost of those incidental expenses necessarily incurred by Employee while engaged in the business of the City upon the presentation of an appropriate receipt therefor, in accordance with the City' s policies for expense reimbursement.

8. 0 BONDS AND INDEMNIFICATION

8. 1 Indemnification. To the extent mandated by the California Government Code, the City shall defend, hold harmless, and indemnify Employee against any tort, professional liability, claim or demand, or other legal action arising out of an alleged act or omission occurring in the performance of Employee' s services under this Agreement. This section shall not apply to any intentional tort or crime committed by Employee, to any action outside the course and scope of the services provided by Employee under this Agreement, or any other intentional or malicious conduct or gross negligence of Employee.

8. 2 Bonds. City shall bear the full cost of any fidelity or other bonds, which may be required in the performance of Employee' s services under this Agreement.

9. 0 GENERAL PROVISIONS

9. 1 Entire Agreement. This Agreement represents the entire agreement between the parties and supersedes any and all other agreements, either oral or in writing, between the parties with respect to Employee' s employment by the City and contains all of the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by either party, or anyone acting on behalf of either party, which are not embodied herein, and that no other agreement, statement or promises not contained in this Agreement shall be valid or binding upon either party.

9. 2 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing, which amendment shall require City Council approval.

9. 3 Notices. Any notice required or permitted by this Agreement shall be in writing and shall be personally served or shall be sufficiently given when served upon the other party as sent by United States Postal Service, postage prepaid and addressed as follows:

To City:

Mayor
City of Irwindale
5050 North Irwindale Avenue
Irwindale, California 91706
To Employee:

Julian A. Miranda
On file with Human Resources Dept.]
Notices shall be deemed given as of the date of personal service or upon the date of deposit in the course of transmission with the United States Postal Service.

9. 4 Conflicts Prohibited. During the term of this Agreement, Employee shall not engage in any business or transaction or maintain a financial interest which conflicts, or reasonably might be expected to conflict, with the proper discharge of Employee' s duties under this Agreement. Employee shall comply with all requirements of law, including but not limited to, Sections 87100 et seq., Section 1090 and Section 1125 of the Government Code, and all other similar statutory and administrative rules. Whenever any potential conflict arises or may appear to arise, the obligation shall be on Employee to seek legal advice concerning whether such conflict exists and Employee' s obligations arising therefrom.

9. 5 Effect of Waiver. The failure of either party to insist on strict compliance with any of the terms, covenants, or conditions of this Agreement by the other party shall not be deemed a waiver ofthat term, covenant, or condition, nor shall any waiver or relinquishment of any right or power at any one time or times be deemed a waiver or relinquishment of that right or power for all or any other times.

9. 6 Partial Invalidity. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.

9. 7 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California, which are in full force and effect as of the date of execution and delivery by each party hereto.

9. 8 Mandatory Government Code Provisions. Government Code §§ 53243 - 53243. 4 require that contracts between local agencies and its employees include provisions requiring an employee who is convicted of a crime involving an abuse of his office or position to provide reimbursement to the local agency for the following forms of payment: ( i) paid leave salary; ( ii) criminal defense costs; ( iii) cash settlement payments; and ( iv) any non -contractual settlement payments. Accordingly, the Parties agree that it is their mutual intent to fully comply with these Government Code sections and all other applicable law as it exists as of the date of execution of this Agreement and as such laws may be amended from time to time thereafter.

Specifically, the following Government Code sections are called out and hereby incorporated by this Agreement:
53243. Reimbursement of paid leave salary required upon conviction of crime involving office or position.
53243. L Reimbursement of legal criminal defense upon conviction of crime involving office or position.
53243. 2. Reimbursement of cash settlement upon conviction of crime involving office or position. Page 105 of 360
53243. 3. Reimbursement of noncontractual payments upon conviction or crime involving office or position.
53243. 4. " Abuse of office or position" defined.

Employee represents that Employee has reviewed, is familiar with, and agrees to comply fully with each of these provisions if any of these provisions are applicable to Employee, including that Employee agrees that any cash settlement or severance related to the termination that Employee may receive from the City shall be fully reimbursed to the local agency if Employee is convicted of a crime involving an abuse of his or her office or position. The Government Code provisions referenced in this section are attached hereto in Exhibit " B".

9. 9 Independent Legal Advice. The City and Employee represent and warrant to each other that each has received legal advice from independent and separate legal counsel with respect to the legal effect of this Agreement, or had the opportunity to do so, and the City and Employee further represent and warrant that each has carefully reviewed this entire Agreement and that each and every term thereof is understood and that the terms of this Agreement are contractual and not a mere recital. This Agreement shall not be construed against the parry or its representatives who drafted it or who drafted any portion thereof, IN WITNESS WHEREOF, the City of Irwindale has caused this Agreement to be signed and executed on its behalf by its Mayor, and duly attested by its officers thereunto duly authorized, and Employee has signed and executed this Agreement, all in triplicate.

SIGNATURES ON FOLLOWING PAGE]

ATTEST:

Nieto, Chief Deputy City Clerk
APPROVED AS1 ORM:

Adrian Guerra, City Attorney

CITY OF IRWINDALE
C
arry,KBurrola, Mayor

EMPLOYEE
J ian A. Miranda

M1_1...' .......`
r
City Manager Job Description]
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are nol intended to reflect all duties peiformed within thejob.

SUMMARY DESCRIPTION
Under policy direction, plans, directs, manages and oversees the activities and operations of the City of Irwindale including the Community Development, Finance, Library, Police, Public Works, Recreation, and Senior Center Departments, Human Resources and City Clerk' s Offices; serves as chief executive officer of the City ensuring that public services are delivered in an efficient and effective manner; implements policy decisions made by the City Council; facilitates the development and implementation of City goals and objectives; and provides highly complex administrative support to the City Council,

REPRESENTATIVE DUTIES
The following duties are typical for this classification. Ineumbents may not perform all of the listed duties andlor may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

I. Assumes full management responsibility for all City operations; assesses ongoing operational needs through department heads and determines best organizational structure to meet goals and objectives; develops, recommends and administers policies and procedures.

2. Directs the development and implementation ofthe City' s goals, objectives, policies andpriorities.

3. Establishes, within City policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly.

4. PIans, directs and coordinates, through department heads, the work plan for the City; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with management staff to identify and resolve problems.

5. Assesses and monitors work load, administrative support systems, and internal reporting relationships; identifies opportunities for improvement.

6. Selects, motivates, and evaluates personnel; resolves personnel concerns and issues.

7. Oversees the development and administration ofthe City budget; approves the forecast offunds needed for staffing, equipment, materials and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary; keeps Council advised of financial conditions, prograrn progress, and present and future needs ofthe City.

8. Explains, justifies, and defends City programs, policies, and activities; negotiates and resolves sensitive and controversial issues.

9. Provides staff assistance to the City Council; prepares and presents staff reports and other necessary correspondence; provides advice and consultation to the City Council on the development and implementation of City programs and services.

10. Represents the City to all departments and outside agencies; coordinates City activities with those of other cities, counties and outside agencies and organizations.

CITY OF TRWllVbALE
City Manager ( Continued)

11. Confers with department heads and managers concerning administrative and operational problems, work plans, and strategic plans; makes appropriate decisions or recommendations; oversees the preparation and implementation oflong range plans for the City.

12. Serves as a resource for the City Council, department personnel, City staff, other organizations, and the public; coordinates pertinent information, resources, and work teams necessary to support a positive and productive environment.

13. Performs all duties as may be prescribed by City Council action; directs the preparation of plans and specifications for work that the City Council orders.

14. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of public administration.

15. Responds to and resolves difficult and sensitive citizen inquiries and complaints.

16. Performs related duties as required.

QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job andlor be learned within a short period oftime in order to successfully perform the assigned duties.

Knowled1ze of:

Operations, services, and activities of amunicipality.

Advanced principles and practices of public administration and local government administration.

Current social, political, and economic trends and operating characteristics/problems of municipal government.

Principles and practices of program development and administration. Government, council, and local and state legislative processes.

Principles and practices of fiscal and strategic planning.

Methods of analyzing, evaluating, and modifying administrative procedures.

Principles and practices of municipal finance and budget preparation and administration.

Methods and techniques for goal setting and program evaluation.

Principles of supervision, training, and performance evaluation.

Principles of effective public relations and interrelationships with community groups and agencies, the private sector, and other levels of government.

Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Pertinent federal, state, and local codes, laws, and regulations.

Ability to:

Manage and direct the operations, services and activities of a major municipality. Plan, organize, and direct the work of staff.

Select, supervise, train, and evaluate staff. Delegate authority and responsibility.

Negotiate and resolve complex issues.

Identify and respond to sensitive community, organizational, and City Council issues, concerns, and needs.

Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets.

Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.

Research, analyze, and evaluate new service delivery methods and techniques. Interpret and apply federal, state, and local policies, laws, and regulations.

Respond to inquiries or complaints and explain regulations and procedures to the general public, members of the business community, and representatives of other agencies and organizations.

Effectively present information to top management, public groups, and/ or boards of directors.

Exercise sound, independent judgment within general policy guidelines.

Deal constructively with conflict and develop consensus.

Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

Education and Ex erience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/ Trainin :

A Bachelor' s degree from an accredited college or university with major course work in public administration, business administration, or related field. A Master' s degree is desirable.

Experience:

Ten years of progressively responsible experience in municipal government including five years of management and administrative experience.

License or Certificate:

Possession of an appropriate, valid driver' s license.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative ofthose that must be met by an employee to successfully perform the essential functions ofthis job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential jobfunctions.

Environment: Work is performed primarily in a standard office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/ or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information. ision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Date: November 2016
Ralph Andersen & Associates
01005. 0004/ 758407. 7

EXHIBIT 44W
GOVERNMENT CODE SECTION 53243- 53243. 4
53243. On or after January 1, 2012, any contract executed or renewed between a local agency and an officer or employee of a local agency that provides paid leave salary offered by the local agency to the officer or employee pending an investigation shall require that any salary provided for that purpose be fully reimbursed if the officer or employee is convicted of a crime involving an abuse of his or her office or position.
53243. 1. On or after January 1, 2012, any contract executed or renewed between a local agency and an officer or employee of a local agency that provides funds for the legal criminal defense of an officer or employee shall require that any funds provided for that purpose be fully reimbursed to the local agency if the officer or employee is convicted of a crime involving an abuse of his or her office or position.
53243.2. On or after January 1, 2012, any contract of employment between an employee and a local agency employer shall include a provision which provides that, regardless ofthe term of the contract, if the contract is terminated, any cash settlement related to the termination that an employee may receive from the local agency shall be fully reimbursed to the local agency if the employee is convicted of a crime involving an abuse of his or her office or position. 53243. 3. On or after January 1, 2012, if a local agency provides, in the absence of a contractual obligation, for any of the payments described in this article, then the employee or officer receiving any payments provided for those purposes shall fully reimburse the local agency that provided those payments in the event that the employee or officer is convicted of a crime involving the abuse of his or her office or position.
53243. 4. For purposes of this article, " abuse of office or position" means either ofthe following:
a) An abuse of public authority, including, but not limited to, waste, fraud, and violation of the law under color of authority.
b) A crime against public justice, including, but not limited to, a crime described in Title 5 ( commencing with Section 67), Title 6 ( commencing with Section 85), or Title 7 commencing with Section 92) ofPart 1 of the Penal Code. 01005. 0004/ 758407. 7

EXHIBIT " C"

AGREEMENT OF SEPARATION SEVERANCE AND GENERAL RELEASE

1. PARTIES
This Agreement of Separation, Severance, and General Release ( hereinafter referred to as the " AGREEMENT") is entered into by and between the City of Irwindale, a charter city and municipal corporation ( hereinafter referred to as " THE CITY'), and Julian A. Miranda, an individual ( hereinafter referred to as " EMPLOYEE").

2. RECITALS

2. 1. EMPLOYEE was hired by THE CITY as an at -will city manager effective serving at the pleasure of the City Council of THE CITY pursuant to a written contract, a
copy of which is attached hereto as Exhibit " A" (" THE CONTRACT'). EMPLOYEE is currently years old.

2. 2. THE CITY and EMPLOYEE desire that EMPLOYEE resign and enter into a severance agreement whereby EMPLOYEE receives severance compensation in exchange for executing a general release and waiver. of any and all claims that EMPLOYEE may have against THE CITY, including but not limited to its elected..and non -elected officials, employees, attorneys, and agents. Accordingly, the parties hereto'`intend by this AGREEMENT to mutually conclude any and all employment ; relationships between THE CITY . and ` EMPLOYEE by means of EMPLOYEE' s voluntary separation. as of This AGREEMENT sets forth the full and complete terms and conditions concluding EMPLOYEE' s employment relationship with the CITY and any obligations related thereto, including any provided under THE CONTRACT, 23 In accordance with this AGREEMENT and with applicable state and federal laws, EMPLOYEE acknowledges that EMPLOYEE has been advised of EMPLOYEE' s postemployment- rights, including but riot limited to, EMPLOYEE' s rights under the Consolidated Omnibus Budget Reconciliation Act of . 985 (" COBRA"), the Employee Retirement Income Security Act of 1974 (" ERISA"),: and the Health Insurance Portability and Accountability Act of 1996 (" IHIPAX")

3. 3. 1 EMPLOYEE shall receive payment to him at the time of his voluntary separation all earned salary, accrued fringe benefits as detailed in THE CONTRACT, and/ or all other wage compensation/ benefits owed to EMPLOYEE upon separation of employment, as required by law or THE CONTRACT or any other agreement with THE CITY.

3. 2. In exchange for the waivers and releases set forth herein, THE CITY shall also cause to be paid to EMPLOYEE an additional compensatory payment by means of severance, settlement and release in the form of a
lump sum amount of and
gents as set forth in THE CONTRACT in the form of a check made payable to EMPLOYEE to be mailed to EMPLOYEE at EMPLOYEE' s home address via certified mail return receipt requested within thirty ( 30) business days after the EFFECTIVE DATE ( as defined below) of this AGREEMENT.
2

3. 3
In exchange for the severance payment provided for herein, EMPLOYEE, and on behalf of EMPLOYEE' s spouse, heirs, representatives, successors, and assigns, hereby releases, acquits, and forever discharges THE CITY, and each of its predecessors, successors, assigns, officials, employees, representatives, agents, insurers, attorneys, and all persons and entities acting by, through, under, or in concert with any of them, and each of them ( hereinafter referred to as " THE CITY PARTIES"), from any and all claims, charges, complaints, contracts, understandings, liabilities, obligations, promises, benefits, agreements, controversies, costs, losses, debts, expenses, damages, actions, causes of action, suits, rights, and demands of any nature whatsoever, known or unknown, suspected or unsuspected, which EMPLOYEE now has or may acquire in the future, or which EMPLOYEE ever had, relating to or'arising out of any act, omission, occurrence, condition, event, transaction, or thing which was done, omitted to be done, occurred or was in effect at anytime from the beginning of time up to and including , hereinafter referred to collectively as " CLAIMS"), without regard to whether such CLAIMS arise under the federal, state, or local constitutions, statutes, rules or regulations, or the common law.

EMPLOYEE expressly acknowledges that the CLAIMS forever barred. by this AGREEMENT specifically include, but are not limited to, claims based upon any alleged breach of THE CONTRACT or any other agreement of employment. any demand for wages, overtime or benefits, any claims of violation of the provisions of ERISA, COBRA or HIPAA, any alleged breach of any duty arising out of contract or tort, any alleged wrongful termination in violation of public policy, any alleged breach of any express or..implied. contract for ;continued employment, any alleged employment discrimination or unlawful - discriminatory act;' or any claim or cause of action including, but not limited to, any and all claims whether. arising under. any federal, state or local law prohibiting breach of employment contract, wrongful r6inination, or employment discrimination based upon age, race, color, sex, religion, handicap or disability, national origin or any other protected category or characteristic, and any and all rights or claims arising under the California Labor Code or Industrial Welfare Co. mission Wage Orders, the Federal Fair Labor Standards Act, the California Fair Employment and Housing Act, Calif
Aornia
Government Code §§12, 900 et seq., the
mericans With Disabilities Act, Title VII o fthe Civil Rights Act of 1964, the Public Safety Officers Procedural Bill of Right Act,. and any other federal, state, or local human rights, civil rights, or employment discrimination or employee rights statute, rule, or regulation. 4.

SPECIFIC ACKNOWLEDGMENT OF WAIVER OF CLAIMS UNDER The
Age Dnscruninatnon in Employment Act of 1967 ( hereinafter referred to as the ADEA") makes itillegal for an employer todischarge any individual or otherwise discriminate with respect to the nature and privileges of an individual' s employment on the basis that the individual is age forty ( 40) or older. The Older Workers Benefit Protection Act (hereinafter referred to as the " OWBPA," 29 U.S.C. § 626, et seq., Pub L 101- 433, 104 Stat. 978 ( 1990)) finrther augments the ADEA and prohibits the waiver of any right or claim under the ADEA, unless the waiver is knowing and voluntary. By entering into this AGREEMENT, EMPLOYEE acknowledges thathe knowingly andvoluntarily, forjust compensation inaddition to anything of value to which EMPLOYEE was already entitled, waives and releases any rights he may have under the ADEA and/or OWBPA. EMPLOYEE further acknowledges that he has been advised and understands, pursuant tothe provisions ofthe ADEA and OWBPA, that: a) This waiver/ release is written ina manner understood by EMPLOYEE; 3

b) EMPLOYEE is aware of, and/ or has been advised of, his rights under the AREA and OWBPA, and of the legal significance of his waiver of any possible claims he currently may have under the ADEA, OWBPA and/ or similar age discrimination laws; c) EMPLOYEE is entitled to a reasonable time of at Ieast twenty- one ( 21) days within which to review and consider this AGREEMENT and the waiver and release of any rights he may have under the ADEA, the OWBPA and similar age discrimination laws; but may, in the exercise of his own discretion, sign or reject this AGREEMENT at any time before the expiration of the twenty- one ( 21) days;
d) The waivers and releases set forth in this AGREEMENT shall not apply to any rights or claims that may arise under the ADEA and/ or. OWBPA after the EFFECTIVE DATE of this AGREEMENT;
e) EMPLOYEE has been advised by this writing that he should consult with an attorney pjior to executing this AGREEMENT;
f) EMPLOYEE has discussed this. waiver and release with, and been advised with respect thereto by, his counsel of choice, and that he does not need any additional time within which to review and consider this AGREEMENT,
g) EMPLOYEE has t sever ( 7)._ days following his execution of this AGREEMENT to revoke the AGREEMENT;
h) Notice of revocation within the seven ( 7) day revocation period must be provided, in writing, to THE CITY pursuant to .Paragraph 8. 9' herein, and must state, " I hereby revoke my acceptance of our Agreement of Severance and General Release;" and i) This AGREEMENT shall not be effective until all parties have signed the AGREEMENT and ten ( 10) days have passed 'since EMPLOYEE' s execution (" EFFECTIVE DATE"). `

5. UNKNOWN CLAIMS
In relation to ,..the release provisions of Paragraphs 3 and 4 above, EMPLOYEE understands that California Civil Code section 1542 reads as follows:

A general release does not extend to claims that the creditor or releasing parry does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party."
EMPLOYEE hereby waives the protection ofCalifornia Civil Code section 1542.

6. WAIVER OF ADDITIONAL CLAIMS
Ll

EMPLOYEE hereby waives any provisions of state or federal law that might require a more detailed specification of the claims being released pursuant to the provisions of Paragraphs 3, 4, and 5 above.

7. REPRESENTATIONS AND WARRANTIES
Each of the parties to this AGREEMENT represents and warrants to, and agrees with, each other party as follows:

7. 1. Advice of Counsel: The parties hereto:. have received independent legal advice from their respective attorneys concerning the advisability ofentering into and executing this AGREEMENT or have been given the opportunity to obtain such advice. The parties acknowledge that they have been represented by counsel of their own choice in the negotiation of this AGREEMENT, that they have read this AGREEMENT; that they 'have had this AGREEMENT fully explained to them by such counsel, or have had such opportunity to do so and that they are fully aware ofthe contents of this AGREEMENT and ofits legal effect.

7. 2. No Fraud in Inducement: No. party ;.(nor any officer, ?agent, employee, representative, or attorney of or for any party) has madeany statement orrepresentation orfailed to make any statement orrepresentation toany,. other party regarding any fact relied upon in entering into this AGREEMENT, and neither party reliies, upon any statement, representation, omission or promise of any other party inexecuting this AGREEMENT, or mi making the settlement provided for herein, except as expressly stated inthis AGREEMENT. 7.

3. Independent` Investigation; Each party to this AGREEMENT has made such investigation ofthe facts , pertai pertaining
thereto, as it deems n74.

Mistake the
risk of any misrepre. s.entat discover
that any fact relied P( fact
was concealed from it, or 1 party
shall not be entitled toan generality
ofthe foregoing any This
AGREEMENT is' intender any
claims of misrepresentation mistake
offact or law, or any of this
settlement and this and all the matters Waived:

In entering into this AGREEMENT, each party assumes on, by
concealment:
if
or.
in entering into
mistake.
this
If
AGREEMENT was
any party should
untrue,
subsequently
or
n
that any tat
its understanding ofthe facts or of the law was incorrect, such relief in connection therewith, including without limitation on the alleged right or claim to set aside or rescind this AGREEMENT. to be, and is, final and binding between theparties, regardless of promise made without the intent to perform, concealment offact, circumstance whatsoever. 7.

5. Later Discovery: The parties are aware that they may hereafter discover claims or facts in addition toor different from those they now know or believe to be true with respect tothe matters related herein. Nevertheless, itis the intention ofthe parties that EMPLOYEE fully, finally and forever settle and release all such matters, and all claims relative thereto, which do now exist, may exist or have previously existed against THE CITY or THE CITY PARTIES. In furtherance of such intention, the releases given here shall be, and remain, in effect as full and complete releases of all such matters, notwithstanding the discovery or existence of any additional or different claims or facts relative thereto.

7. 6. Indemnification: EMPLOYEE agrees to indemnify and hold harmless THE CITY or THE CITY PARTIES from, and against, any and all claims, damages, or liabilities sustained by them as a direct result of the violation or breach of the covenants, warranties, and representations undertaken pursuant to the provisions of this AGREEMENT. EMPLOYEE understands and agrees that he shall be exclusively liable for the payment of all taxes for which he is responsible, if any, as a result of his receipt of the consideration referred to in Paragraph 3 of this AGREEMENT. In addition, EMPLOYEE agrees fully to indemnify and hold the CITY PARTIES harmless for payment of tax obligations as may be required by any federal, state or local taxing authority, at any time, as a result ofthe payment ofthe consideration set forth in Paragraph 3 of this AGREEMENT.

7. 7. Future Cooperation & Consultation fees:, EMPLOYEE shall execute all such further and additional documents as shall be reasonable, convenient, necessary or desirable to carry out the provisions of this AGREEMENT EMPLOYEE shall. provide THE CITY with consultation services (including deposition or trial` testimony) in any litigation involving THE CITY which is reasonably related to acts or occurrences transpiring during his employment. Said services shall be provided as needed by THE CITY at a rate of,$I00.00.per hour.

7. 8. Return of Confidential Information And Property: Prior ' to the separation date, EMPLOYEE shall submit a written' inventory of, and return to the City Cleric, all City keys, equipment, computer identification cards or codes, and other equipment or materials or confidential documents provided to or obtained by EMPLOYEE during the course of his employment with THE CITY.

7. 9 No Pending Claims and/ or Actions: EMPLOYEE represents that he has not filed any complaints or charges against THE CITY or THE CITY PARTIES with any local, state or federal agency or court; that he will :not do so at any time hereafter for any claim arising up to and including . the EFFECTIVE DATE of this AGREEMENT; and that if any such agency or court assumes .jurisdiction of any such complaint or charge against THE CITY or THE CITY PARTIES on behalf of EMPLOYEE, whenever or where even filed, he will request such agency or court to withdraw from the matter forthwith.
7 0. Ownership of Claims: EMPLOYEE represents and warrants as a material terra of this AGREEMENT that EMPLOYEE has not heretofore assigned, transferred, released or granted, or purported to assign, transfer, release or grant, any of the CLAIMS disposed of by this AGREEMENT. In exceuting this AGREEMENT, EMPLOYEE further warrants and represents that none of the CLAIMS released by EMPLOYEE thereunder will in the future be assigned, conveyed, or transferred in any fashion to any other person and/ or entity.

7. 11 Enforcement Fees and Costs: Should any legal action be required to enforce the terms of this AGREEMENT, the prevailing party shall be entitled to reasonable attorneys' fees and costs in addition to any other relief to which that party may be entitled.

7. 12 Authori : Each party represents to the other that it has the right to enter into this AGREEMENT, and that it is not violating the terms or conditions of any other AGREEMENT to which they are a party or by which they are bound by entering into this AGREEMENT. The parties represent that they will obtain all necessary approvals to execute this AGREEMENT. It is further represented and agreed that the individuals signing this AGREEMENT on behalf of the 2

respective parties have actual authority to execute this AGREEMENT and, by doing so, bind the party on whose behalf this AGREEMENT has been signed.

S. MISCELLANEOUS

8. 1. No Admission: Nothing contained herein shall be construed as an admission by THE CITY of any liability of any kind. THE CITY denies any liability in connection with any claim and intends hereby solely to avoid potential claims anchor litigation and buy its peace.

8. 2. Governing Law: This AGREEMENT:.:has been executed and delivered within the State of California, and the rights and obligations of the parties shall be construed and enforced in accordance with, and governed by, the laws ofthe State of California.

8. 3. Full Integration:ion: This AGREEMENT is the:. entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous oral and written agreements and discussions. This AGREEMENT may be amended only by a further agreement in writing, signed by the parties hereto.

8. 4. Continuiniz Benefit: This AGREEMENT is binding upon and shall inure to the benefit of the parties hereto, their respective agents, spouses, employees, representatives, officials, attorneys, assigns, heirs, and successors in interest.:.:..,...

8. 5. Joint Drafting: Each party agrees that it has cooperated in the drafting and preparation of this AGREEMENT. Hence, in any construction to be made of this AGREEMENT, the parties agree that same shall not be construedagainst any party::

8. 6. Severabilf :..: In the event that any term, covenant, condition, provision or agreement contained in this AGREEMENT is held to :be invalid or void by any court of competent jurisdiction, the invalidity of any such term, covenant, condition, provision or agreement shall in no way affect any other term, : covenant, _condition, provision or agreement and the remainder of this AGREEMENT shall still be in full force and effect.

87. Titles: The. titles included in this AGREEMENT are for reference only and are not part of its terns, nor do they in any way modify the terms of this AGREEMENT.

8. 8 Counteparts: This AGREEMENT may be executed in counterparts, and when each party has signed acid delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterparts, shall constitute one AGREEMENT, which shall be binding upon and effective as to all parties.

8. 9. Notice: Any and all notices given to any party under this AGREEMENT shall be given as provided in this paragraph. All notices given to either party shall be made by certified or registered United States mail, or personal delivery, at the noticing party' s discretion, and addressed to the parties as set forth below. Notices shall be deemed, for all purposes, to have been given on the date of personal service or three ( 3) consecutive calendar days following deposit of the same in the United States mail.
7

As to EMPLOYEE:

At EMPLOYEE' s home address on file with THE CITY.

As to THE CITY:

Mayor
City of Irwindale
5050 North Irwindale Avenue
Irwindale, California 91706
IN WITNESS WHEREOF, THE CITY has caused this 'AGREEMENT to be signed and executed on its behalf by its Mayor and duly attested by its City Clerk, EMPLOYEE has signed and executed this Agreement, and the attorneys for=THE CITY aril EMPLOYEE, if any, have approved as to form as of the dates written below.'
Adrian Guerra, City Attorney
EMPLOYEE' s LAW FIRM]
Counsel]

SECOND AMENDMENT TO

CITY OF IRWINDALE

CITY MANAGER EMPLOYMENT AGREEMENT
This SECOND AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT the " Second Amendment") is made and entered into January 8, 2025, by and between the CITY OF IRWINDALE, a charter city and municipal corporation (" City") and JULIAN A. MIRANDA, an individual (" Employee").

RECITALS
WHEREAS, Employee commenced services as the City Manager of the City on February 14, 2022 pursuant to the City Manager Employment Agreement (" Agreement") between Employee and the City (collectively " Parties"); and
WHEREAS, Section 9.2 of the Agreement provides that it "may be amended at any time by the mutual consent of the parties by an instrument in writing, which amendment shall require approval by the affirmative vote of three ( 3) members of the Council[;]" and WHEREAS, pursuant to Resolution No. 2023- 22- 3400 adopted by the City' s City Council on March 8, 2023, the City provided Employee a five percent ( 5%) base salary increase pursuant to Section 2. 2 of the Agreement, moving Employee from city manager salary Step C to Step D; and
WHEREAS, on August 28, 2024, the City and Employee entered into the First Amendment to the Agreement (" First Amendment"); and
WHEREAS, the Parties now desire to further amend the Agreement to: i) provide a base salary increase from city manager salary Step D to Step E effective February 14, 2025; ii) provide a four percent ( 4%) base salary increase as a cost of living adjustment effective the first full payroll period on or after July 1, 2025; iii) extend the term of the Agreement until February 15, 2026; iv) revise language pertaining to Employee' s retiree medical benefit to reflect that CaIPERS may determine Employee' s hire date for purposes of retiree medical to be before January 1, 2011; v) revise language pertaining to Employee' s CalPERS retirement formula to reflect that CaIPERS may determine Employee' s hire date for purposes of his retirement formula to be before January 1, 2011; and vi) provide that Employee will pay an additional one percent ( 1%) as CalPERS cost sharing effective the first full payroll period on or after July 1, 2025; and WHEREAS, Employee desires to accept and agrees to these employment terms from the City as set forth in this Second Amendment; and
NOW, THEREFORE, in consideration ofthe mutual covenants contained herein, City and Employee hereby agree as follows:
01005. 0004/ 103415 9. 3

AGREEMENT
SECTION 1. The above recitals are incorporated by reference as if set forth in full herein.

SECTION 2. Section 2. 1 of the Agreement shall be amended to read, in its entirety, as follows :

2. 1 Compensation. For the services rendered pursuant to this Agreement, Employee' s base annual compensation is currently Two Hundred and Fifty Three Thousand Five Hundred and Twenty Three Dollars and No Cents ($ 253, 523. 00) annually (" Salary") ( equivalent to salary range 88, Step D), which shall continue to be paid on a pro -rated basis bi-weekly at the same time as other employees of the City are paid. Such Salary shall be adjusted for payroll taxes, workers' compensation, and other payroll -related liability costs.

Effective February 14, 2025 Employee' s base annual Salary shall be increased to the Step E salary range for the position of city manager, such that his new base annual Salary effective as of that date shall be Two Hundred and Sixty Six Thousand One Hundred Ninety Nine Dollars and No Cents ($ 266, 199. 00).

Effective the first full payroll period on or after July 1, 2025, Employee' s base annual Salary shall be increased by four percent ( 4%) as a cost of living adjustment such that his Salary as ofthat date shall be Two Hundred and Seventy Six Thousand Eight Hundred and Forty Six Dollars and No Cents ($ 276, 846. 00). ( This cost of living Salary adjustment is equivalent to that to be given to Irwindale Management Employees Association (" IMEA") represented employees as of July 1, 2025, pursuant to the Memorandum of Understanding By and Between the City of Irwindale and [ IMEA] July 1, 2024 — June 30, 2027.)"
SECTION 3. Section 3. 2 of the Agreement shall be amended to read, in its entirety, as follows:

3. 2 Term. The term ofthis Agreement commenced as ofthe Effective Date and will be until February 15, 2026 and, thereafter, the term of this Agreement may be extended for such an additional term( s) as Employee and City Council mutually deem appropriate, as evidenced by a writing signed by both parties." SECTION 4. Section 6. 5 of the Agreement shall be amended to read, in its entirety, as follows:

6. 5 Medical, Dental, Vision and Other Insurance. The City shall provide to Employee the same group medical, dental, and vision insurance plans offered to Unclassified Management Employees under the Department Head Benefits Resolution, as it may be amended from time to time. The City shall provide and pay for a life insurance policy for Employee with coverage in the amount of One Hundred Fifty Thousand Dollars and No Cents ($ 150, 000. 00), as well as coverage 01005. 0004/ 103415 9. 3

for spouse and eligible dependent children in the amount of Five Thousand Dollars and No Cents ($ 5, 000. 00) each. The City shall also provide and pay for an accidental death and dismemberment (" AD& D") insurance policy for Employee only in the amount of One Hundred Fifty Thousand Dollars and No Cents 150, 000. 00).

In the event that Employee can demonstrate, to the satisfaction ofthe City, that he has obtained substantially equivalent medical, dental and vision coverage through some other insurance plan in lieu of City -provided insurance, then so long as Employee maintains such medical, dental and vision insurance coverage, he shall be entitled to reimbursement from the City of one-half (1/ 2) ofthe average monthly cost to the City for single employee medical coverage only. The City shall have the sole and unfettered right to determine whether Employee has satisfactorily demonstrated substantially equivalent medical, dental and vision coverage, and Employee must, at least annually, provide written proof of such substantially equivalent medical, dental, and vision coverage in a form satisfactory to the City.

Any such reimbursement payment described in this paragraph shall be made biweekly through the regular payroll system, and such payment shall not add to Employee' s base pay.

Employee shall be eligible for retiree medical consistent with that provided to Unclassified Management Employees based on hire date as determined by CaIPERS and subject to the terms and qualifications for receipt of such retiree medical benefits afforded to Unclassified Management Employees under the Department Head Benefits Resolution, as follows:
i) In the event CaIPERS determines Employee' s hire date for purposes of retiree medical to be prior to January 1, 2011, then Employee shall be provided retiree medical benefits consistent with that provided to Unclassified Management Employees hired before January 1, 2011, subject to the terms and qualifications for receipt of such retiree medical benefits afforded to Unclassified Management Employees under the Department Head Benefits Resolution. The City currently pays one hundred percent 100%) ofthe premium for any CaIPERS medical plan, inclusive of eligible dependents as defined by CaIPERS, so long as the employee remains eligible for CalPERS medical coverage.
ii) In the event Ca1PERS determines Employee' s hire date for purposes of retiree medical to be on or after January 1, 2011, then Employee shall be provided retiree medical for Unclassified Management Employees hired on or after January 1, 2011, subject to the terms and qualifications for receipt of such retiree medical benefits afforded to Unclassified Management Employees under the Department Head Benefits Resolution. Such retiree medical benefit will be implemented in accordance with the CaIPERS Health Benefit Vesting Resolution No. 2010-49- 2479, which mirrors the state plan for contribution levels. The resolution requires ten ( 10) years of service, five ( 5) years of which is with Irwindale, for fifty percent ( 50%) 0100 5. 0004/ 1034159. 3

contribution of state designated amount towards retiree medical premium and twenty ( 20) years of service, five ( 5) years of which is with Irwindale, for one hundred percent ( 100%) contribution of state designated amount towards retiree medical premium for any Ca1PERS medical plan.

Contribution levels shall be as follows:

Credited Years
ofPERS
Service ( 5 of
which must be
performed at
the City of
Irwindale
Percentage
of
Contribution
10 50%
11 55%
12 60%
13 65%
14 70%
15 75%
16 80%
17 85%
18 90%
19 95%
20+ 100%
Notwithstanding the foregoing, Employee acknowledges that his hire date for purposes ofretiree medical is determined by Ca1PERS, and that he will be provided retiree medical consistent with CaIPERS' determination, and applicable laws and regulations.
01005. 0004/ 1034159. 3

Employee shall be eligible to participate in the City' s Internal Revenue Code section 125 and 129 Flexible Spending Account plans, which are administered through a vendor selected at the City' s sole discretion. The City' s FSA plans presently maintain a
cap of Five Thousand Dollars ($ 5, 000) for dependent care expenses and Two Thousand Six Hundred Dollars ($ 2, 650) for health care expenses, which caps may be adjusted based on revisions to IRS regulations.

Employee' s participation in such plans is voluntary and Employee shall be solely responsible for any desired plan contributions. The Parties agree that the City has not provided legal or tax advice to Employee as to whether dependent care and health care expenses are legally tax deductible to or by Employee.

SECTION 5. Section 6.6 of the Agreement shall be amended to read, in its entirety, as follows:

6. 6 PERS. Based on information provided to the City by CalPERS, Employee is believed to be a tier 1 " classic" member of Ca1PERS participating in the City' s 2% at 55 formula for miscellaneous employees hired before January 1, 2011 ( for CalPERS retirement formula purposes). Such formula is subject to the following CalPERS contract provisions: ( i) Fourth level of 1959 Survivors Program; ( ii) Military service as public service; ( iii) average monthly pay rate and special compensation for highest twelve ( 12) consecutive months; ( iv) improved nonindustrial disability allowance; ( v) post -retirement survivor allowance; and ( vi) credit for unused sick leave. The City shall pay the full employer CalPERS contribution. The employee contribution of 7% shall be paid by Employee.

Effective the first full payroll period on or after July 1, 2025, Employee shall contribute an additional one percent ( 1. 0%) of compensation earnable as cost sharing toward the City' s required employer contribution to CalPERS, via payroll deductions pursuant to an amendment to the City' s contract with Ca1PERS under California Government Code Section 20516( a). If for any reason the City is not able to make any of the cost sharing deductions set forth above, the cost sharing will be implemented outside of a CalPERS contract amendment as authorized by California Government Code Section 20516(f). This cost sharing contribution will be in addition to the seven percent ( 7%) statutory employee contribution already paid by Employee and will increase Employee' s contribution to a total of eight percent ( 8%) total.

Notwithstanding the foregoing, Employee acknowledges that his CalPERS member status and applicable retirement formula is determined by CalPERS based on the requirements of the City' s CalPERS contract, the Public Employees Retirement Law and the Public Employees' Pension Reform Act, and that he will be enrolled in the appropriate retirement plan as determined by Ca1PERS." 01005. 0004/ 1034159. 3

SECTION 6. Except as expressly amended by this Second Amendment and the First Amendment, all provisions ofthe Agreement, shall remain unchanged and in full force and effect.

From and after the date of this Second Amendment, whenever the term " Agreement" appears in the Agreement, it shall mean the Agreement, as amended by this Second Amendment and the First Amendment to the Agreement.

IN WITNESS WHEREOF, the CITY OF IRWINDALE has caused this Second Amendment to be signed and executed on its behalf by its City Manager, and duly attested by its officers thereunto duly authorized, and EMPLOYEE has signed and executed this Second Amendment, all in triplicate.

SIGNATURES ON FOLLOWING PAGE]
grels 1I ./ lNORM,
fa . Burrola, Mayor
VIVU—M449
h, vc?' k
Nieto, MMC
uty City Clerk
APPROVED AS TO FORM:

Adrian R. Guerra, City Attorney

EMPLOYEE
lian A. Miranda
01005. 0004/ 1034159. 3

Item #17.J.

Date: November 12, 2025
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Authorize the City Manager to Approve Personnel Investigative Services Expenditures City Manager's Recommendation:

That the City Council authorize the City Manager to approve Susan Woolley, Esq. Personnel investigative services expenditures up to $115,000.

Administrative Action:

Submitted by:

Julian A. Miranda, City Manager
Prepared by:

Mary Hull, Human Resources / Risk Manager
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager

Background and Analysis:

In July 2025, the City Manager, on behalf of the City of Irwindale (“City”), entered into an agreement with Susan Woolley, Esq., a licensed attorney with expertise in employment investigations, to conduct three personnel investigations in the amount of Thirty Thousand dollars ($30,000), which is the City Manager's authorized spending limit approved by City Council Resolution No. 2019-27-3111. The agreement was made pursuant to the powers and duties conferred to the City Manager by Section

2.13.040(H) of the Irwindale Municipal Code. Due to the scope and complexity of the investigations, it is necessary to increase the agreement amount to cover the additional work required to complete the ongoing investigations.

The estimated cost for these investigations is $115,000. Sufficient funding is available in the Risk Management Liability Claims account and staff are requesting City Council consent to authorize the City Manager to approve the related expenditures up to this amount.

The original agreement did not reflect a maximum compensation amount. Accordingly, no amendment to the agreement is required to reflect the additional expenditure.

Fiscal Impact:

No additional appropriation is required.

Attachments:

None

Item #17.K.

Date: November 12, 2025
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Approval of a Side Letter of Agreement Between the City of Irwindale and the Irwindale Police Officers’ Association (IPOA)
City Manager's Recommendation:

Adopt Resolution No. 2025-102-3690, approving the Side Letter of Agreement between the City of Irwindale and the Irwindale Police Officers’ Association (IPOA).

Administrative Action:

Submitted by:

Julian A. Miranda, City Manager
Prepared by:

Mary Hull, Human Resources / Risk Manager
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer

Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

On December 11, 2024, the City Council approved a Memorandum of Understanding (“MOU”) between the City of Irwindale (“City”) and the Irwindale Police Officers’ Association (“IPOA”) for the term of July 1, 2024, through June 30, 2027. Among its provisions, the MOU established Minimum Staffing Level (“MSL”) requirements as outlined in Section 14.06.

The City and the IPOA have identified the need to clarify the application of the MSL provisions as they relate to the deployment of the K-9 officer unit. Pursuant to their obligation to meet and confer in good faith, representatives from the City and the IPOA engaged in discussions and reached an agreement regarding the use of the K-9 officer unit under the existing MSL provisions.

This agreement is memorialized in Exhibit “A” to Resolution No. 2025-102-3690 (“Side Letter Agreement”). The Side Letter clarifies operational parameters for K-9 deployment within the MSL framework and remains in effect only during the current term of the MOU (July 1, 2024 through June 30, 2027).

Fiscal Impact:

There is no fiscal impact associated with the approval of this Side Letter of Agreement.

Attachments:

1. Resolution No. 2025-102-3690

Resolution No. 2025-102-3690

RESOLUTION NO. 2025-102-3690

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE

APPROVING A SIDE LETTER OF AGREEMENT BETWEEN THE CITY OF IRWINDALE AND THE IRWINDALE POLICE OFFICERS’ ASSOCIATION WHEREAS, the City Council approved the Memorandum of Understanding between the City and the Irwindale Police Officers’ Association (“IPOA”) for the period of July 1, 2024 through June 30, 2027 (“MOU”) at its regularly scheduled meeting on December 11, 2024; and
WHEREAS, in the MOU, the City and the IPOA agreed, among other terms, to Minimum Staffing Level (“MSL”) provisions as set forth in Section 14.06; and WHEREAS, during the term of the MOU, the City and the IPOA desire to clarify the MSL provisions related to the use of the K-9 officer unit; and WHEREAS, the City’s and IPOA’s authorized representatives met and conferred in good faith and have reached the agreements as stated in the Side Letter of Agreement between the City and the IPOA attached hereto as Exhibit “A”; and WHEREAS, the City Council now desires to approve the agreements reflected in the Side Letter of Agreement between the City and IPOA attached hereto as Exhibit “A.” NOW, THEREFORE, the City Council of the City of Irwindale, California, resolves, determines and orders as follows:

SECTION 1. The foregoing recitals are true and correct and are incorporated by reference herein.

SECTION 2. The City Council hereby approves and adopts the “Side Letter of Agreement between the City of Irwindale and the Irwindale Police Officers’ Association”, attached hereto as Exhibit “A.”
SECTION 3. The Deputy City Clerk shall certify to the adoption of this resolution.

PASSED, APPROVED, AND ADOPTED this 12th day of November, 2025. ___________________________
Larry G. Burrola, Mayor

Resolution No. 2025-102-3690

ATTEST:
___________________________________
Laura M. Nieto, Deputy City Clerk
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I, Laura M. Nieto, Deputy City Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2025-102-3690 was duly and regularly passed and adopted by the City Council of the City of Irwindale at its regular meeting held on the 12th day of November 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
___________________________________
Laura M. Nieto, CMC
Deputy City Clerk

Resolution No. 2025-102-3690

EXHIBIT “A” TO RESOLUTION 2025-102-3690

SIDE LETTER OF AGREEMENT BETWEEN THE CITY OF IRWINDALE AND THE IRWINDALE POLICE OFFICERS’ ASSOCIATION
[on following pages]

SIDE LETTER OF AGREEMENT

BETWEEN THE CITY OF IRWINDALE AND
THE IRWINDALE POLICE OFFICERS’ ASSOCIATION
This Side Letter of Agreement (“Side Letter”) is entered into by and between the City of Irwindale (“City), and the Irwindale Police Officers’ Association (“IPOA”). City and IPOA may be referred to, individually or collectively, as “Party” or “Parties.” The Parties have previously entered into that certain Memorandum of Understanding, covering the period July 1, 2024 through June 30, 2027 (the “MOU”), governing the wages, hours and working conditions for IPOA members employed by the City in its Police Department. In the MOU the Parties agreed, among other terms, to Minimum Staffing Level (“MSL”) provisions as set forth in Section 14.06.

The City’s labor representatives met and conferred with IPOA representatives in good faith on the above stated matters pursuant to the provisions of the Meyers-Milias-Brown Act (“MMBA”) (California Gov’t Code §3500 et seq.). As a result of these meet and confer negotiation sessions, the parties reached the following agreements.

1. During the current term of the MOU (July 1, 2024 through June 30, 2027), in the event an employee calls in sick for their scheduled workday in accordance with department policy, the watch commander will utilize the K-9 unit officer or a traffic officer in lieu of calling in another officer to cover MSL for the duration of the K-9 officer’s or traffic officer’s scheduled shift.

2. Section 14.06 of the MOU regarding MSL shall be interpreted consistent with Section 1 of this Side Letter only during the current term of the MOU (July 1, 2024 through June 30, 2027).

3. This Side Letter Agreement reflects the resolution of meet and confer efforts by both the City and IPOA regarding the issues set forth herein.

The undersigned represent that they have read and understand the terms of this settlement and that they are authorized to execute this Side Letter Agreement on behalf of their principals. This Side Letter Agreement shall have no force or effect unless or until approved and signed by the represented parties below and approved by the City Council.

IT IS SO AGREED:

CITY: IPOA:
______________ ________ ___________________ ________
Julian A. Miranda Date Manuel Campos Date
City Manager IPOA President
______________ ________ ___________________ ________
Mary Hull Date Jesus Bravo Date
Human Resources IPOA Vice-President
Manager

Item #17.L.

Date: November 12, 2025
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Waive Formal Bidding and Award a Contract to Ireland Sound Systems, Inc. for an Audio Visual System for the Irwindale Aquatics Facility Through a Cooperative Purchase Process City Manager's Recommendation:

Adopt Resolution No. 2025-104-3692, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE WAIVING FORMAL BIDDING PROCEDURES PURSUANT TO IRWINDALE MUNICIPAL CODE SECTION 3.44.080(E), AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH IRELAND SOUND SYSTEMS, INC. FOR THE PURCHASE AND INSTALLATION OF A FACILITY-WIDE AUDIO SYSTEM, VIDEO PROJECTOR, AND ROLL-DOWN SCREEN FOR THE IRWINDALE AQUATICS." Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Prepared by:

Jeff Wagner, IT Manager Electronically Approved
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager

Background and Analysis:

The Irwindale Aquatics Facility hosts a variety of public programs, including swim lessons, classes, and community events. At present, the facility does not have an integrated audio or video system capable of supporting facility-wide announcements, presentations, or live streaming of events. During the demolition phase of the Aquatics Improvement Project, completed in April 2025, much of the existing wiring and related infrastructure was damaged. Although new wiring was installed as part of the repairs, many of the existing audio system components, including speakers and controllers, were determined to be nonfunctional due to age and deterioration. As a result, the facility currently lacks a reliable communication and multimedia system to effectively support day-to-day operations, public programming, and community events.

The proposed project aims to enhance both the operational efficiency and visitor experience by integrating a professional-grade streaming audio and video system. The system will provide the ability to broadcast music, make announcements throughout the facility, and project video or presentations for community programming and special events such as dive in movies or the annual luau.

A comprehensive proposal was received from Ireland Sound Systems Inc., under Proposal No. PR1381 REV 3, which outlines the technical specifications, equipment list, and installation scope for a complete, turn-key audio-visual system.

The proposed system includes the installation of:
• A centralized streaming audio system with eight multi-zone outdoor rated speakers covering the entire pool deck and locker rooms of the Aquatics Facility. • An outdoor video projection system with a high-lumen projector and motorized roll-down projection screen.
• Control interfaces allowing staff to easily manage audio zones, volume, and input sources. • Professional cabling, mounting, and configuration to ensure system reliability and ease of use. • The design and equipment proposed are consistent with modern facility standards, offering flexibility for community events, fitness programming, and public information displays.

This procurement will be conducted through an authorized cooperative purchasing agreement, ensuring competitive pricing while expediting delivery and installation. Irwindale Municipal Code Section 3.44.080(E), outlines that bidding may be dispensed with when, through cooperative purchasing with the state, the county, and other public agencies, the advantages of large-scale buying may be obtained. The quote provided by Ireland Sound Systems, Inc. meets this requirement of the municipal code section. The California Multiple Award Schedule (CMAS) contract provides for the purchase, hardware software, warranty, and installation of hardware to CMAS members using the contract. Ireland Sound Systems, Inc. is an authorized dealer and provided the quotes under the CMAS contract number 3-25-08-1028.s
Fiscal Impact:

The Audio Visual systems were budgeted in FY 2024-2025 and carried forward to FY 2025-2026. This project was delayed due to the completion of the Pool Rehabilitation Project in April 2025. Sufficient

funding is available for this purchase and no additional funding is being requested.

Attachments:

1. Resolution No. 2025-104-3692

2. Attachment A

3. DGS CMAS #3-25-08-1028

4. (IRW) Agreement for Contract Services Between City and Ireland Sound Systems Inc

Resolution No. 2025-104-3692

RESOLUTION NO. 2025-104-3692

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE

WAIVING FORMAL BIDDING PROCEDURES PURSUANT TO IRWINDALE MUNICIPAL CODE SECTION 3.44.080(E), AUTHORIZING THE CITY

MANAGER TO ENTER INTO AN AGREEMENT WITH IRELAND SOUND
SYSTEMS, INC. FOR THE PURCHASE AND INSTALLATION OF FACILITYWIDE AUDIO SYSTEM AND VIDEO PROJECTOR WITH ROLL DOWN SCREEN FOR THE IRWINDALE AQUATICS.

WHEREAS, the Irwindale Aquatics Facility recently rehabilitated the pool and the entire pool deck, damaging existing wiring infrastructure and making the current 20-year audio systems inoperable; and
WHEREAS, replacing the outdated and nonfunctional system with new technology will improve efficiency, reliability, and the overall experience for facility users; and
WHEREAS, a modern, integrated audio and video system is necessary to ensure clear communication for patrons and staff, enhance the delivery of programming, support community events, and maintain operational safety throughout the facility; and
WHEREAS, Irwindale Municipal Code Section 3.44.080(E), outlines that bidding may be dispensed with when through cooperative purchasing with the state, the county, and other public agencies, the advantages of large-scale buying may be obtained. The quote received for the facility-wide audio system and video projection meet this requirement of the municipal code section; and WHEREAS, California Multiple Award Schedule (CMAS) offers a Dealer Program that provides select reseller parties the ability to sell to CMAS members using the DGS CMAS #3-25-08-1028 contract. Ireland Sound Systems, Inc. is an authorized dealer and provided quotes under DGS CMAS #3-25-08-1028 contract.

Resolution No. 2025-104-3692

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF IRWINDALE DOES HEREBY RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The City Council hereby finds the Recitals above true and correct and incorporates them herein by this reference.

SECTION 2. This City Council hereby waives the formal bidding process and finds that a cooperative purchase through CMAS is authorized pursuant to Irwindale Municipal Code Section 3.44.080(E), and authorizes the City Manager to enter into an agreement, subject to City Attorney approval as to form, with Ireland Sound Systems, Inc. for the purchase and installation of facility-wide audio system and video projection for an amount of $57,072.35 ( Exhibit " A") plus 5% contingency equaling $2,853.62.

SECTION 3. If any section, subsection, sentence, clause, phase, or portion of this Resolution, or the application thereof to any person or circumstances, is, for any reason, held invalid or unconstitutional by any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the application of any other section, subsection, sentence, clause, phrase, or portion of this Resolution, and to this end the invalid or unconstitutional section, subsection, sentence, clause, phrase of this Resolution are declared to be severable. The City Council hereby declares that it would have adopted this Resolution and each section, subsection, sentence, clause, phrase, part or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, parts or portions thereof be declared invalid or unconstitutional.

SECTION 4. This Resolution shall take effect immediately and the Chief Deputy City Clerk shall attest to the adoption of this Resolution.

PASSED, APPROVED and ADOPTED this 12th day of November 2025. .
__________________________
Larry G. Burrola, Mayor
ATTEST:
___________________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

Resolution No. 2025-104-3692

STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I, Laura M. Nieto, Chief Deputy City Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2025-104-3692 duly adopted by the City Council of the City of Irwindale, at a regular meeting held on the 12th day of November 2025, by the following vote:

YES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
__________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

2

3

4

5

6

7

8

9

Procurement Division
707 Third Street, 2nd Floor, MS #2-202
West Sacramento, CA 95605-2811
State of California

MULTIPLE AWARD SCHEDULE

NON-MANDATORY
Ireland Sound Systems, Inc. Categories Information
CMAS NUMBER: 3-25-08-1028
CMAS TERM DATES: 08/25/2025 through 09/26/2029
EFFECTIVE DATE: 08/25/2025
CMAS CATEGORY:

Information Technology – General Provisions
Cloud Computing Services and Non-Cloud
Goods & Services

APPLICABLE STATE OF

CALIFORNIA GENERAL
PROVISIONS:

IT Non-Cloud
February 20, 2025
IT Cloud
February 20, 2025

APPLICABLE CMAS SPECIAL
PROVISIONS: January 2, 2025
MAXIMUM ORDER LIMIT:

State Agencies: See Purchasing Authority
Dollar Threshold provision
Local Government Agencies: Unlimited
FOR USE BY: State & Local Government Agencies
BASE SCHEDULE #: 47QTCA19D00MM
BASE SCHEDULE HOLDER: TD SYNNEX Corporation

PROGRAM ANALYST
John Dickinson
[email protected]
This California Multiple Award Schedule (CMAS) provides for the purchase, warranty, and installation of hardware, hardware maintenance and repair services, software, software maintenance as a product, Infrastructure as a Service (IaaS), Software as a Service (SaaS), and other cloud computing services. (See page 4 for the restrictions applicable to this CMAS.)

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
IRELAND SOUND SYSTEMS, INC.

CMAS NUMBER 3-25-08-1028
December 18, 2024 Ordering Instructions and Special Provisions 2 NOTICE: Products and/or services on this CMAS may be available on a Mandatory State Contract.

If this is the case, the use of this CMAS is restricted unless the State agency has an approved exemption as explained in the State Contract User Instructions. Information regarding State Contracts can be obtained at the: State Contracts Index Listing. This requirement is not applicable to local government agencies.

Any reference to a specific manufacturer’s or publisher’s warranty or terms and conditions as shown in the base schedule are not applicable to this CMAS.

Buyers must verify that the CMAS contractor has a letter of authorization from the manufacturer or an authorized distributor for the sale of the products covered by this CMAS. Service specific letters of authorization from the manufacturer are required if the CMAS contractor is providing installation, maintenance, and repair services.

The services provided under this CMAS are only available in support of the products covered by this CMAS.

The most current Ordering Instructions, General Provisions, CMAS Special Provisions, and products and/or services are included herein. All purchase orders issued by State agencies shall incorporate these Ordering Instructions, General Provisions, and CMAS Special Provisions.

Agency non-compliance with the requirements may result in the loss of CMAS program delegated purchasing authority.

CMAS contractor non-compliance with the requirements may result in termination.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
IRELAND SOUND SYSTEMS, INC.

CMAS NUMBER 3-25-08-1028
December 18, 2024 Ordering Instructions and Special Provisions 3

CMAS PRODUCT & SERVICE CODES
Product & Service Codes listed below are for marketing purposes only. Review the base schedule for the products and/or services available.

Brand-Crestron
Brand-Da-Lite
Brand-Samsung
Brand-Sony
Audio/Video-Switching Systems
Projection-Projector
Projection-Screen
Public Address-Accessories
Public Address-System
Recording Equip-Digital Audio
Service-Hardware Installation
Service-On Site Support
Service-Technical Support
Video Equip-Digital Camera
Video Equipment-Audio
Video Equipment-Camera
Video Equipment-Professional
Video-Projection
Video-Surveillance Camera
Wire-Cable (Various)

AVAILABLE PRODUCTS AND/OR SERVICES
This CMAS provides for the purchase, warranty, and installation of hardware, hardware maintenance and repair services, software, software maintenance as a product, Infrastructure as a Service (IaaS), Software as a Service (SaaS), and other cloud computing services.

The ordering agency must verify all products and/or services are currently available on the base General Services Administration (GSA) schedule.

FIND BASE SCHEDULE PRICING
Once on the Contractor Information page for a specific GSA schedule, the pricelist can be found either in the Contractor Terms & Conditions (T&Cs)/Pricelist document or at GSA Advantage. The Contractor T&Cs/Pricelist document is provided by the contractor as a requirement of GSA and can be found under the Contractor T&Cs/Pricelist heading by clicking on the page icon.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
IRELAND SOUND SYSTEMS, INC.

CMAS NUMBER 3-25-08-1028
December 18, 2024 Ordering Instructions and Special Provisions 4 If the contractor has products/services available for ordering on GSA Advantage, a ‘GSA Advantage’ icon will be displayed. By clicking this image link, this will execute a search against GSA Advantage. Depending on the category, whether product or service related, will return either:
1) If products, a listing of all products available for the contractor under this contract 2) If services, the same document provided under the column Contractor T&Cs/Pricelist by clicking View Contractor Information and then View Contractor Catalog.

EXCLUDED PRODUCTS AND/OR SERVICES
The purchase of non-Information Technology products, software maintenance as a service, consulting services, training courses, and order-level materials are not available under this CMAS.

ISSUE PURCHASE ORDER TO
Agency purchase orders must be sent to the following:

Ireland Sound Systems, Inc.
1232 Monte Vista Avenue, Suite 7
Upland, CA 91786
Attn: Patrick Ireland
E-mail: [email protected]
Agencies with questions regarding products and/or services may contact the CMAS contractor as follows:

Contact: Patrick Ireland
Phone: (909) 518-4649
E-mail: [email protected]
Website: https://www.irelandsoundsystems.com/
TOP 500 DELINQUENT TAXPAYERS
In accordance with Public Contract Code (PCC) 10295.4, and prior to placing an order for IT goods and/or services, agencies must verify with the Franchise Tax Board and the California Department of Tax and Fee Administration that this CMAS contractor’s name does not appear on either list of the 500 largest tax delinquencies pursuant to Revenue and Taxation Code 7063 or 19195. The Franchise Tax Board’s list of Top 500 Delinquent Taxpayers is available at their website. The California Department of Tax and Fee Administration’s list of Top 500 Sales & Use Tax Delinquencies in California is available at their website.

CALIFORNIA SELLER’S PERMIT
The CMAS contractor’s California Seller’s Permit Number is 023-722841. Prior to placing an order with this company, agencies must verify that this permit is still valid at the California Department of Tax and Fee Administration website.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
IRELAND SOUND SYSTEMS, INC.

CMAS NUMBER 3-25-08-1028
December 18, 2024 Ordering Instructions and Special Provisions 5

MINIMUM ORDER LIMITATION
There is no minimum dollar value limitation on orders placed under this CMAS.

CMAS PRICES
The maximum prices allowed for the products and/or services available are those set forth in the base schedule.

The ordering agency is encouraged to seek prices lower than those in the base schedule. When responding to an agency’s Request for Offer (RFO), the CMAS contractor can offer lower prices to be competitive.

PRICE DISCOUNTS
This CMAS contains dollar volume and prompt payment discounts. See the base schedule for the specific discount percentage.

ACQUISITION OF IAAS AND/OR PAAS
If using this CMAS for the purpose of acquiring Infrastructure as a Service (IaaS) and/or Platform as a Service (PaaS), State agencies must first obtain approval to use this CMAS from the California Department of Technology (CDT) in accordance with TL 17-06. State agencies must document CDT’s approval and maintain in the procurement file. Contact CDT for all questions related to the acquisition of IaaS and PaaS and TL 17-06.

IRAN CERTIFICATION
This CMAS contractor has certified compliance with the Iran Contracting Act, per PCC 2001-2008.

It is the agency’s responsibility to verify that the contractor has an Iran Contracting Act Certification on file.

CALIFORNIA CIVIL RIGHTS LAW CERTIFICATION
Pursuant to PCC 2010 applicants must certify their compliance with the California Civil Rights laws and Employer Discriminatory Policies (Civil Code 51, GC 12960). It is the agency’s responsibility to verify that the contractor has a California Civil Rights Law Certification on file.

WARRANTY
For warranties, see the base schedule and the CMAS Warranty provision in the CMAS Special Provisions.

DELIVERY
30 days after receipt of order or as negotiated between agency and CMAS contractor and included in the purchase order.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
IRELAND SOUND SYSTEMS, INC.

CMAS NUMBER 3-25-08-1028
December 18, 2024 Ordering Instructions and Special Provisions 6

LIQUIDATED DAMAGES FOR LATE DELIVERY
The value of the liquidated damages cannot be a penalty, must be mutually agreed upon by agency and contractor and included in the purchase order to be applicable.

SHIPPING INSTRUCTIONS
F.O.B. (Free On Board) Destination. Seller pays the freight charges.

PURCHASING AUTHORITY DOLLAR THRESHOLD
Order limits for the purchase of goods and/or services is determined by the individual agency purchasing authority threshold.

No CMAS order may be executed by a State agency that exceeds that agency’s purchasing authority threshold, unless an exemption is granted by the Department of General Services (DGS) Purchasing Authority Unit (PAU). State agencies with approved purchasing authority, along with their dollar thresholds can be obtained at the List of State Departments with Approved Purchasing Authority website.

HOW TO USE CMAS
State agencies must adhere to the requirements in the State Contracting Manual (SCM) Volume 2, Chapter 1600 and CMAS Ordering Instructions and Special Provisions when using CMAS. • Develop an RFO, which includes a Scope of Work (SOW) and Bidder Declaration form. For information on the Bidder Declaration requirements see SCM, Volume 2, Sections 305 and 1202.
• Clearly defined Tasks (what needs to be done) and Deliverables (outcome of each task, i.e., reports, procedures manual, etc.) must be included in the State’s SOW. • A Work Order Authorization (WOA) may be used to document completion of pre-determined tasks, but only if the tasks are clearly defined in the SOW. The WOA may be used to approve release for the next phase of the agreement but cannot be used to identify any tasks other than the ones called out in the SOW. The WOA will be signed by all parties and may be submitted for progress payments under the award. • Projects can be performed on a Fixed Price Per Deliverable (FP/D). Fixed Price; FP/D: A defined service, or set of services, performed by Contractor in response to a defined task, or set of tasks, at a specific fixed price, and delivered per a specific schedule. Note: When using FP/D the Statement of Work must describe in detail the particular project and the work that the selected Qualified Contractor will be required to perform. • For Consulting or Personal services, do not include any labor categories/job titles or number of hours limit in RFO Requirements or the SOW. The CMAS Contractor provides this information in their Attachment B Cost Worksheet. The State does not have the expertise to make this decision (GC 19130(b)).
• Search for potential CMAS contractors on the CMAS website and select “Find a CMAS Contractor.”