Agenda packet — Irwindale City Council, January 28, 2026

CITY OF IRWINDALE
5050 N. IRWINDALE AVE., IRWINDALE CA 91706 • PHONE: (626) 430-2200

NOTICE AND AGENDA FOR THE SPECIAL AND

REGULAR MEETING OF THE

CITY COUNCIL

SUCCESSOR AGENCY TO THE

IRWINDALE COMMUNITY REDEVELOPMENT AGENCY

HOUSING AUTHORITY
January 28, 2026
SPECIAL MEETING – 5:00 P.M.

REGULAR MEETING – 6:00 PM
H. MANUEL ORTIZ - Mayor
ALBERT F. AMBRIZ - Mayor Pro Tem
MARK A. BRECEDA - Councilmember
LARRY G. BURROLA - Councilmember
MANUEL R. GARCIA - Councilmember
Via Zoom Webinar: https://us02web.zoom.us/j/87104592389 In the event that a Zoom broadcast is unavailable, staff will promptly notify the public through its social media platforms. The public meeting will proceed in accordance with The Brown Act.

Listen Over Phone: 1-669-900-6833; Webinar ID: 871-0459-2389

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January 28, 2026

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Spontaneous Communications: The public is encouraged to address the City Council on any matter listed on the agenda or on any other matter within its jurisdiction. The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. The City Council will hear public comments on matters not listed on the agenda during the Spontaneous Communications period.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

Americans with Disabilities Act: In compliance with the ADA and Government Code section 54953(g), the City Council has adopted a reasonable accommodation policy to swiftly resolve accommodation requests. The policy can be found on the City’s website: https://www.irwindaleca.gov/DocumentCenter/View/8075/AB2449-Reasonable-Accommodation-Policy. If you need special assistance to participate in a City Council or Commission meeting or other services offered by this City, including an electronic or printed copy of the City’s reasonable accommodation policy, please contact City Hall at (626) 430-2200. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Note: Staff reports are available for inspection at the office of the Chief Deputy City Clerk, City Hall, 5050 N.

Irwindale Avenue, during regular business hours (8:00 a.m. to 6:00 p.m., Monday through Thursday).

Compensation for Board Members: Compensation for the members of the Irwindale City Council is $750.16 a month. In accordance with Government Code Section 54952.3, Councilmembers will not receive any additional compensation or stipend for the convening of the regular meetings of the Successor Agency to the Irwindale Community Redevelopment Agency. Councilmembers will receive additional compensation of $50/meeting, not to exceed $150 per month, for the convening the regular meetings of the Irwindale Housing Authority and an additional compensation of $300/meeting for convening the regular meetings of the Irwindale Reclamation Authority.

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Code of Ethics
As City of Irwindale Council Members, our fundamental duty is to serve the public good. We are committed to the principle of an efficient and professional local government. We will be exemplary in obeying the letter and spirit of Local, State and Federal laws and City policies affecting the operation of the government and in our private life. We will be independent and impartial in our judgment and actions.

We will work for the common good of the City of Irwindale community and not for any private or personal interest. We will endeavor to treat all people with respect and civility. We will commit to observe the highest standards of morality and integrity, and to faithfully discharge the duties of our office regardless of personal consideration. We shall refrain from abusive conduct, personal charges or verbal attacks upon the character or motives of others.

We will inform ourselves on public issues, listen attentively to public discussions before the body, and focus on the business at hand. We will base our decisions on the merit and substance of that business. We will be fair and equitable in all actions, claims or transactions. We shall not use our official position to influence government decisions in which we have a financial interest or where we have a personal relationship that could present a conflict of interest, or create a perception of a conflict of interest.

We shall not take advantage of services or opportunities for personal gain by virtue of our public office that are not available to the public in general. We shall refrain from accepting gifts, favors or promises of future benefit that might compromise our independence of judgment or action or give the appearance of being compromised.

We will behave in a manner that does not bring discredit or embarrassment to the City of Irwindale. We will be honest in thought and deed in both our personal and official lives.

Ultimate responsibility for complying with this Code of Ethics rests with the individual elected official. In addition to any other penalty as provided by law, violation of this Code of Ethics may be used as a basis for disciplinary action or censure of a Council Member.

These things we hereby pledge to do in the interest and purposes for which our government has been established.

Irwindale City Council

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January 28, 2026

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SPECIAL MEETING

1. CALL TO ORDER

2. ROLL CALL: Councilmembers: Mark A. Breceda, Larry G. Burrola, Manuel R. Garcia; Mayor Pro Tem Albert F. Ambriz, Mayor H. Manuel Ortiz

3. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

4. SPONTANEOUS COMMUNICATIONS
Spontaneous communications are limited to the special meeting agenda items only.

5. RECESS TO CLOSED SESSION
A. Conference with Real Property Negotiator
Pursuant to California Government Code Section 54956.8
Property: Olive Pit (APN 8415-001-906, 908)
Agency negotiators: Julian A. Miranda, City Manager and Eddie Chan, Director of Engineering / Building Official
Negotiating Parties: United Rock Products Corp.

Under negotiation: Sublease Price and Terms
B. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation
[Pursuant to Government Code section 54956.9 (d)(2), (e)(1)] A point has been reached where, in the opinion of the City Council, upon the advice of its legal counsel based on existing facts and circumstances, that there is a significant exposure to litigation against the City. The facts and circumstances are those that might result in litigation against the City but which the City believes are not yet known to a potential plaintiff or plaintiffs, which facts and circumstances need not be discussed.

Number of Cases: Two (2)
C. Conference with Legal Counsel - Existing Litigation
Pursuant to Government Code Sections 54954.5(c), 54956.9(d)(1) Name of Case: Luz Aguilar v. City of Irwindale
Case Number: 24STCV04897
D. Public Employee Performance Evaluation
Pursuant to California Government Code Section 54957

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Title: City Manager

6. RECONVENE IN OPEN SESSION

7. REPORT FROM CLOSED SESSION

8. ADJOURNMENT

REGULAR MEETING

9. CALL TO ORDER

10. PLEDGE OF ALLEGIANCE

11. INVOCATION

12. ROLL CALL: Councilmembers: Mark A. Breceda, Larry G. Burrola, Manuel R. Garcia; Mayor Pro Tem Albert F. Ambriz, Mayor H. Manuel Ortiz

13. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

14. CHANGES TO THE AGENDA

15. COUNCIL MEMBER TRAVEL REPORTS

16. COUNCILMEMBER COMMENTS

17. INTRODUCTION OF NEW EMPLOYEES/PROMOTIONS
A. Introduction of Jose Flores, Maintenance Aide of the Public Services Department B. Introduction of Israel Larralde, Maintenance Aide of the Public Services Department

18. PROCLAMATIONS / PRESENTATIONS / COMMENDATIONS
A. Recognition of Outgoing City Commissioners
B. Recognition to Rio Hondo Prep Football Team on their CIF Southern Section Championship C. Quarterly Legislative Update from Gonsalves and Son

19. CONSENT CALENDAR

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A. Warrants / Demands / Payroll
Department: Finance
Recommendation: Approve.

B. Investment Quarterly Report for Fiscal Quarter Ending December 31, 2025 Department: Finance
Recommendation: That the City Council, Successor Agency Board, and Housing Authority Board receive and file the Investment Quarterly Report for the fiscal quarter ending December 31, 2025.

C. Waive Formal Bidding Procedures and Approve the Purchase and Installation of Furniture, Fixtures, and Equipment with Yamada Enterprises for the Irwindale Public Library Department: Administration
Recommendation: Adopt Resolution No. 2026-04-3715, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE ALLOCATING $119,409 FROM THE LIBRARY FACILITIES

IMPACT FEE FUND, WAIVING THE FORMAL BIDDING PROCEDURES PURSUANT TO IRWINDALE MUNICIPAL CODE SECTION 3.44.808(E), AND APPROVING A COOPERATIVE PURCHASING

AGREEMENT THROUGH CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS) FOR THE PURCHASE

AND INSTALLATION OF FURNITURE, FIXTURES, AND EQUIPMENT FOR THE IRWINDALE PUBLIC LIBRARY IMPROVEMENT PROJECT (P-1044)".

D. Waive the Formal Bidding Procedures and Authorize the Assistant City Manager to Enter into an Agreement with Decorative Elements for the Irwindale Public Library Murals Department: Administration
Recommendation: Approve Resolution No. 2026-06-3717 entitled: "A Resolution of the City Council of the City of Irwindale, California, Waiving Formal Bidding Procedures Pursuant to Irwindale Municipal Code Section 3.44.080(H), Authorizing the Issuance of a Purchase Order and Authorizing the Assistant City Manager to Enter into an Agreement with Decorative Elements to Paint Four (4) Murals at the Irwindale Public Library." E. Authorization for the City Manager to Execute the Memorandum of Agreement for Academy Recruit Training Services with the Los Angeles County Sheriff’s Department Department: Administration
Recommendation: That the City Council authorize the City Manager to execute the newly approved Memorandum of Agreement (MOA) between the City of Irwindale and the Los Angeles County Sheriff’s Department (LASD) for Academy Recruit Training Services.

F. Reaffirming the Appointment of Irwindale Community Foundation Boardmember Steven Hillgren, Business Representative
Department: City Clerk
Recommendation: Adopt Resolution No. 2026-05-3716 entitled, "A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF IRWINDALE REAFFIRMING THE APPOINTMENT OF STEVEN HILLGREN TO

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THE IRWINDALE COMMUNITY FOUNDATION," reading by title only and waiving further reading thereof.

G. Acceptance of the 2024-2025 Pavement Rehabilitation Project; P-1068 Department: Engineering
Recommendation: That the City Council (1) ratify changes to the original scope of work and accept the improvements and maintenance responsibilities for the constructed improvements for the 2024-2025 Pavement Rehabilitation Project; (2) approve the final construction contract amount of $540,288.00 under the construction contract with Sully-Miller Contracting Company; (3) authorize the Chief Deputy City Clerk to record the Notice of Completion; and (4) authorize the Finance Director to release the 5% retention amount for the construction contract.

H. Release of Bonds for Parcel Map 82551 – Park at Live Oak (1270 Arrow Hwy).

Department: Engineering
Recommendation: Approve the release of faithful performance, labor and material, and monument bonds for Parcel Map 82551 for the Park at Live Oak.

20. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience speak on items not on this agenda that are within the City Council’s subject matter jurisdiction. State law prohibits any Council discussion or action on such communications unless 1) the Council by majority vote finds that a catastrophe or emergency exists; or 2) the Council by at least four votes finds that the matter (and need for action thereon) arose within the last five days. Since the Council cannot participate (except as stated), it is requested that all such communications be made in writing to be included on the next agenda for full discussion and action
All members of the public are asked to observe the City’s Rules of Procedure and Public Meeting Decorum. The City’s Rules of Procedure and Public Meeting Decorum can be found on the City’s website, and Chapter 2.40 of the Irwindale Municipal Code. You may also contact the City Clerk’s Office for copies.

Each speaker will be limited to 3 minutes unless such time limits are extended. If a member of the public wishes to donate their time to another speaker, both persons must be physically present and in attendance of the meeting. The Presiding Officer may, in his or her discretion, extend the 3-minute time limitation for the particular subject for all speakers. Organized groups of persons wishing to address the Council on the same subject should select a spokesperson to represent the group, so as to avoid unnecessary repetition. In no event shall the total amount of speaking time for exceed 6 minutes per person for the subject under discussion.

The Council may regulate a speaker who is speaking too long or out of order, being unduly repetitious, discussing irrelevancies, or extending to items not within its subject matter jurisdiction. Please be reminded that discrimination, abusive use of profanity, unruly disruption, and violent or physically threatening conduct is discouraged. Members of the public shall not disrupt the orderly conduct of the meeting. The Presiding Officer will request that a person cease any disruptive conduct, and if not

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immediately stopped, will direct the person to be removed from the meeting.

Public Comments will be heard in the following order:
1: In-person attendees
2: Teleconference attendees
3: In-person and teleconference attendees who have not previously provided comments on the matter(s) being discussed by the legislative body

21. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.

A. Appointment of a Parks & Recreation Commissioner to fill an Unscheduled Vacancy Department: City Clerk
Recommendation:

Adopt Resolution No. 2026-07-3718 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF IRWINDALE APPOINTING A MEMBER TO THE PARKS & RECREATION COMMISSION OF THE CITY OF IRWINDALE TO FILL AN UNSCHEDULED VACANCY WITH A TERM EXPIRING DECEMBER 31, 2026" reading by title only and waiving further reading thereof.

B. Discussion of Recreational Vehicle Parking on Residential Property Department: Community Development
Recommendation: Provide direction to staff regarding setbacks for recreational vehicles on Residential property. City Council requested visual representations of recreational vehicles based on Irwindale Municipal Code Section 10.54.020 (A) Recreational Vehicle Definition; and provision of visual representation of recreational vehicle parking setbacks on residential property of ten feet (10’) from the front property line and three feet (3’) and five feet (5’) within side yards.

C. Median Island Lighting Inspection & Replacement Schedule Department: Public Services
Recommendation: Receive and file the Median Island Lighting Inspection & Replacement Schedule D. City-owned Our Lady of Guadalupe Mission Replacement of Doors & Restoration of Windows — Verbal Report
Department: Public Services
Recommendation: Receive and file the City-owned Our Lady of Guadalupe Mission Replacement of Doors and Restoration of Windows verbal report.

E. Irwindale Community Foundation - Unscheduled Vacancy for Resident Representative Department: Administration

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Recommendation: Discuss and provide direction to staff.

F. Verbal Update on the Irwindale Library Project
Department: Engineering
Recommendation: Receive and file the update.

22. CITY MANAGER’S REPORT

23. REQUESTS FOR AGENDA ITEMS BY CITY COUNCIL
If a City Council Member is interested in a task or project, the City Council Member shall request that the item be agendized in this section.

24. ADJOURN

SUCCESSOR AGENCY TO THE IRWINDALE COMMUNITY

REDEVELOPMENT AGENCY

25. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

26. CONSENT CALENDAR
A. Warrants / Demands / Payroll
Department: Finance
Recommendation: Approve.

27. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience to speak on items not on this agenda.

Spontaneous Communications for the Successor Agency are subject to the same State prohibitions and City guidelines as cited on the City Council agenda.

28. ADJOURN

HOUSING AUTHORITY

29. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

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January 28, 2026

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30. CONSENT CALENDAR
A. Investment Quarterly Report for Fiscal Quarter Ending December 31, 2025 Department: Finance
Recommendation: That the City Council, Successor Agency Board, and Housing Authority Board receive and file the Investment Quarterly Report for the fiscal quarter ending December 31, 2025.

31. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience to speak on items not on this agenda.

Spontaneous Communications for the Housing Authority are subject to the same State prohibitions and City guidelines as cited on the City Council agenda.

32. ADJOURN

AFFIDAVIT OF POSTING
I, Laura M. Nieto, Chief Deputy City Clerk, certify that I caused the agenda for the regular meeting of the City Council, Irwindale Successor Agency to the Irwindale Community Redevelopment Agency and Housing Authority, to be held on January 28, 2026, be posted at the City Hall, Library, and Post Office on Friday, January 23, 2026.

Laura M. Nieto, MMC
Chief Deputy City Clerk

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December 2025
Reference
Number Vendor Name Date Amount
WFB - 86 CJPIA Excess Pool 12/8/2025 11,829.61
ACH US Bank 12/10/2025 29,620.26
Report Total: 41,449.87
Electronic Payments
December 1 - 31, 2025

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107299 TAPIA11 Sylvia Tapia 01/08/2026 1,500.00
107297 OVER01 OverDrive, Inc. 01/08/2026 2,000.00
107298 PATTON Patton Sales Corp (Arrow Pipe) 01/08/2026 743.14 107295 NUNE25 Cesar Nunez 01/08/2026 2,520.00
107296 OFFICE03 ODP Business Solutions, LLC 01/08/2026 364.31 107293 LED01 Larry La 01/08/2026 6,057.90
107294 LSA01 LSA Associates, Inc. 01/08/2026 94,205.75
107291 DIVISI01 Division of the State Architect 01/08/2026 35.22 107292 HDL01 Hdl Software, LLC 01/08/2026 34.56
107289 VALLEY09 Valley View Mutual Water Co. 01/08/2026 156.17 107290 AMAZON1 Amazon Capital Services, Inc. 01/08/2026 191.05 107287 GASCOM SoCalGas 01/08/2026 703.00
107288 SCE02 Southern California Edison 01/08/2026 40,667.41 107285 SANCH01 Jaycon Sanchez 01/08/2026 1,687.19
107286 SCFUELS SC Fuels 01/08/2026 6,041.62
107283 LANCES LSL, LLP 01/08/2026 36,125.00
107284 OPTUM01 OptumRx, Inc. 01/08/2026 41,773.58
107281 LEDEZMA Erica Ledezma 01/08/2026 240.00
107282 LOPEZJ01 Jade Lopez 01/08/2026 50.21
107279 HOYEN Noelle Hoye 01/08/2026 1,050.00
107280 LAKESH01 Lakeshore Learning Materials,LLC 01/08/2026 567.04 107277 HERNAN36 Jacqueline Hernandez 01/08/2026 3,000.00 107278 HOMEDE Home Depot Credit Services 01/08/2026 2,298.30 107275 GONZAL18 Pat Gonzalez 01/08/2026 300.00
107276 HASA01 Hasa Inc. 01/08/2026 486.00
107273 GARDEN Garden View 01/08/2026 310.10
107274 SOUTHE17 Golden State Water Company 01/08/2026 1,766.68 107271 PMIDEN Delta Dental Insurance Company 01/08/2026 602.80 107272 GAMEZ01 Pablo Gamez 01/08/2026 172.00
107269 CONCE01 Concentra 01/08/2026 175.00
107270 CROWD01 Taylor Crowder 01/08/2026 4,998.83
107267 GALLARDC Claudia Carlos 01/08/2026 1,500.00
107268 CLEAN01 Clean Energy 01/08/2026 2,172.80
107265 CALIFO02 California American Water 01/08/2026 513.13 107266 CARDEN01 Rudy Cardenas 01/08/2026 150.00
107263 BARBOS04 Dolores Barbosa 01/08/2026 300.00
107264 BARNEY Barney's Locksmith Service 01/08/2026 39.59 107261 B&BTIR B & B Tires Service 01/08/2026 75.00
107262 BAKER01 Baker & Taylor Books 01/08/2026 1,982.68 107259 AMERIFID American Fidelity Assurance 01/08/2026 12,761.18 107260 AZUSALW Azusa Light & Water 01/08/2026 96.80
107257 ALLIAN02 Alliant Insurance Svcs, Inc.- Irvine Main 01/08/2026 2,795.00 107258 AMAYAL Elizabeth Amaya 01/08/2026 16.54
107255 CALIFO57 California State Disbursement Unit 01/08/2026 143.07 107256 LOSANG31 Los Angeles County Sheriff's Dept. 01/08/2026 99.25 Check Date Check Amount
107254 CALIFO56 California State Disbursement Unit 01/08/2026 604.15 Accounts Payable
Checks by Date - Summary by Check Number
kzhang
1/21/2026 9:47 AM
Check No Vendor No Vendor Name

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Check Date Check Amount
Accounts Payable
Checks by Date - Summary by Check Number
kzhang
1/21/2026 9:47 AM
Check No Vendor No Vendor Name
107346 RIGHT01 Right of Way, Inc. 01/15/2026 1,400.26
107344 ADAMPP Professional Police Supply Inc 01/15/2026 10,869.34 107345 RANCHO01 Rancho Duarte Florist 01/15/2026 445.04 107342 PERF03 Performance Elevator Contractors, Inc. 01/15/2026 380.00 107343 PROPRINT Pro Printing, Inc. 01/15/2026 56.48
107340 OFFICE03 ODP Business Solutions, LLC 01/15/2026 702.63 107341 ORTIZH H. Manuel Ortiz 01/15/2026 799.61
107338 NAN01 Nancy K Bohl Inc 01/15/2026 320.00
107339 NOLA01 Nolasco Plumbing Inc. 01/15/2026 655.00
107336 LEWISE Lewis Engraving, Inc. 01/15/2026 22.10
107337 MMASC MMASC 01/15/2026 125.00
107334 LAWE01 Law Enforcement Medical Services, Inc. 01/15/2026 1,025.00 107335 LAWN01 Lawn Mower Corner West Covina 01/15/2026 215.44 107332 LACOPO LACPCA 01/15/2026 300.00
107333 LANDSC Landscape Warehouse III Inc. 01/15/2026 110.52 107330 HOMEDE Home Depot Credit Services 01/15/2026 1,491.66 107331 INTU01 Intuvision 01/15/2026 287.50
107328 HINDER Hinderliter, De Llamas & Assoc 01/15/2026 533.99 107329 HOFFOR01 Christopher Hofford 01/15/2026 1,175.45 107325 FRONT01 Frontier Communications 01/15/2026 102.37 107327 GARCIA50 Reyna Garcia 01/15/2026 75.00
107323 DLTSOL DLT Solutions, LLC 01/15/2026 7,342.69
107324 FRONT01 Frontier Communications 01/15/2026 327.87 107321 COSTA01 Costar Realty Information, Inc. 01/15/2026 460.41 107322 CROWD01 Taylor Crowder 01/15/2026 10,857.49
107319 CHARTE01 Charter Communications 01/15/2026 500.68 107320 CINTAS Cintas Corporation #693 01/15/2026 287.15 107317 CALIFO02 California American Water 01/15/2026 210.86 107318 Cat Spec Cat Specialities Inc 01/15/2026 149.45
107315 BURRO01 Burro Canyon Ent. Inc. 01/15/2026 520.00 107316 BURROL08 Larry Burrola 01/15/2026 799.61
107313 BARNEY Barney's Locksmith Service 01/15/2026 26.36 107314 MIJACA Bay Alarm Company 01/15/2026 4,377.00
107311 ATHENS Athens Services 01/15/2026 6,049.43
107312 B&BTIR B & B Tires Service 01/15/2026 25.00
107309 AT&T08 AT & T 01/15/2026 1,201.36
107310 CINGULAR AT & T Mobility 01/15/2026 244.41
107307 AT&T06 AT & T 01/15/2026 84.10
107308 AT&T06 AT & T 01/15/2026 1,738.87
107305 AMBRIZ05 Albert Ambriz 01/15/2026 162.40
107306 AMERIC34 American Fidelity Assurance Co 01/15/2026 6,109.74 107303 ALVARE13 Robert Alvarez 01/15/2026 300.00
107304 AMAZON1 Amazon Capital Services, Inc. 01/15/2026 2,663.13 107301 AFFORD01 Affordable Generator Services, Inc. 01/15/2026 805.39 107302 ALLCI01 All City Management Services, Inc 01/15/2026 1,682.55 107300 VDM01 Van Dermyden Makus 01/08/2026 664.00

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Check Date Check Amount
Accounts Payable
Checks by Date - Summary by Check Number
kzhang
1/21/2026 9:47 AM
Check No Vendor No Vendor Name
Report Total (133 checks): 1,461,274.34
107386 WALT01 Walters Wholesale Electric Co. 01/28/2026 1,981.10 107387 WESTCO05 West Coast Arborists, Inc. 01/28/2026 29,362.50 107384 URBAN03 Urban Restoration Group US., Inc. 01/28/2026 563.17 107385 ARAM01 Vestis Services, LLC 01/28/2026 964.25
107382 SULLYM Sully-Miller Contracting Co. 01/28/2026 6,253.90 107383 THOM01 Thomson Reuters- West 01/28/2026 575.90
107380 ROBERT10 RC Construction Service Inc. Robert Clapper Construction Services 01/28/2026 829,128.77 107381 RUFF01 Ruff Ruff Pet Products 01/28/2026 146.10
107378 PERF01 Performa Labs, Inc. 01/28/2026 3,000.00
107379 PROPRINT Pro Printing, Inc. 01/28/2026 2,585.45
107376 MIDAS Manuel C Muratalla 01/28/2026 3,740.22
107377 MOUNT01 MNRO Holdings, LLC 01/28/2026 1,339.92
107374 JOEAGO Joe A. Gonsalves & Son 01/28/2026 2,375.00 107375 COORYE Samir M. Khoury 01/28/2026 72,497.00
107372 FILLG01 Fill Good Landscaping 01/28/2026 415.00
107373 IMEG01 IMEG Consultants Corp. 01/28/2026 7,773.50 107370 DUDEK01 Dudek 01/28/2026 11,455.00
107371 FCG01 FCG Consultants Inc. 01/28/2026 7,316.74
107368 CWE01 CWE 01/28/2026 18,705.06
107369 DANA01 Dana Safety Supply 01/28/2026 11,148.55
107366 COSTA01 Costar Realty Information, Inc. 01/28/2026 460.41 107367 CWA01 CWA AIA, Inc 01/28/2026 11,013.38
107364 BRITEW BriteWorks, Inc. 01/28/2026 14,633.02
107365 CALI12 California Consulting Inc. 01/28/2026 4,900.00 107362 ACCO01 ACCO Engineering Systems 01/28/2026 4,998.00 107363 AMERI02 American Business Bank 01/28/2026 43,638.35 107360 HDSUP01 WHITE CAP, L.P. 01/15/2026 655.86
107361 FRONT01 Frontier Communications 01/15/2026 1,377.45 107358 verizonw Verizon Wireless 01/15/2026 772.91
107359 WESTCO05 West Coast Arborists, Inc. 01/15/2026 1,957.00 107356 TRUJI02 Norma Trujillo 01/15/2026 172.00
107357 verizonw Verizon Wireless 01/15/2026 3,815.76
107354 TLC01 TLC Materials 01/15/2026 960.31
107355 TRAN03 Joyce Tran 01/15/2026 10.00
107352 STERIC01 Stericycle, Inc. 01/15/2026 105.12
107353 SWRCB SWRCB Fees 01/15/2026 7,279.00
107350 SMART& Smart & Final 01/15/2026 1,572.78
107351 SCE02 Southern California Edison 01/15/2026 1,005.08 107348 SANGAB04 San Gabriel Valley Water Assoc 01/15/2026 100.00 107349 SCFUELS SC Fuels 01/15/2026 7,538.39
107347 RIOHON03 Rio Hondo Community 01/15/2026 228.00

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Item #19.B.

Date: January 28, 2026
To: Honorable Mayor and Members of the City Council
Honorable Chair and Members of the Successor Agency
Honorable Chair and Members of the Housing Authority Board From: Julian A. Miranda, City Manager / Executive Director Issue: Investment Quarterly Report for Fiscal Quarter Ending December 31, 2025 City Manager's Recommendation:

That the City Council, Successor Agency Board, and Housing Authority Board receive and file the Investment Quarterly Report for the fiscal quarter ending December 31, 2025.

Administrative Action:

Submitted / Prepared by:

Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager / Executive Director
Background and Analysis:

California Government Code Section 53646 requires that the City Treasurer submit a quarterly report of investments (Investment Report) to the City Council/Board Members for review and compliance with the City’s adopted investment policy (the City’s Investment Policy).

The attached Investment Report summarizes the cash balances and investments as of December 31, 2025, for each agency. The City of Irwindale’s balances include investments of all funds of the City and its agencies, which are pooled to maximize the interest yield. The cash balances in the general and money market accounts also include all funds of the City and its agencies, which also earn interest on the pooled cash balances.

All investments comply with the City’s Investment Policy. As previously noted, all funds held by the City, Successor Agency, Housing Authority, and Reclamation Authority are pooled to maximize interest

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yields. The Reclamation Authority Board is not scheduled to meet again until March 11, 2026.

Therefore, this same Investment Report will be included in the Reclamation Authority’s Agenda for that meeting for review by the Reclamation Authority Board as well.

Fiscal Impact:

There is no fiscal impact of receiving and filing this report.

Attachments:

1. City of Irwindale Investment Report – December 31, 2025

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PAR VALUE /

ORIGINAL
COST

CURRENT

YIELD TO

MATURITY

PURCHASE
DATE

MATURITY
DATE

MKT VALUE /
ENDING

BALANCE

INVESTMENT

RATINGS

CITY OF IRWINDALE (POOLED - ALL FUNDS, INCLUDING RECLAMATION AUTHORITY) WELLS FARGO BANK GENERAL ACCOUNTS $ 4,405,270 1.65% $ 4,405,270 WELLS FARGO BANK MONEY MARKET ACCOUNT $ 3,948,703 3.61% $ 3,948,703 LOCAL AGENCY INVESTMENT FUND (LAIF) $ 21,083,056 3.97% $ 21,129,048

US GOVERNMENT AGENCIES
FEDERAL FARM CR BKS CONS SYSTEMWIDE (FFCB) $ 3,000,000 0.90% 06/15/21 06/15/26 $ 2,963,794 Aaa / AA+ FEDERAL HOME LN BKS CONS BD (FHLB) 5,000,000 1.00% 06/30/21 06/26/26 4,933,046 Aaa / AA+ FEDERAL HOME LN BKS CONS BD (FHLB) 5,000,000 1.00% 06/30/21 06/30/26 4,935,108 Aaa / AA+ FEDERAL FARM CR BKS CONS SYSTEMWIDE (FFCB) 5,000,000 0.87% 07/28/21 07/28/26 4,923,158 Aaa / AA+ FEDERAL HOME LOAN BANK (FHLB) 5,000,000 1.13% 07/29/21 07/29/26 4,928,776 Aaa / AA+ FEDERAL HOME LOAN BANK (FHLB) 1,000,000 1.87% 08/29/22 02/22/27 981,122 Aaa / AA+ FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA) 2,000,000 4.25% 10/24/24 10/22/29 2,002,127 Aaa / AA+ FEDERAL HOME LOAN BANK (FHLB) 4,000,000 4.60% 01/29/25 01/24/30 4,029,332 Aaa / AA+ FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA) 2,000,000 4.65% 01/29/25 01/28/30 2,017,065 Aaa / AA+ Sub-Total US Government Agencies: $ 32,000,000 $ 31,713,528

MUNICIPAL BONDS
BEVERLY HILLS PUBLIC FINANCING $ 1,000,000 4.01% 10/24/24 06/01/26 $ 989,316 Aaa / AAA SAN DIEGO CALIFORNIA TAXABLE BONDS 2,000,000 4.08% 07/10/25 07/01/26 2,004,045 Aa2 / AAA COAST COMMUNITY COLLEGE DISTRICT CALIFORNIA 1,000,000 4.22% 02/09/23 08/01/26 992,507 Aa1 / AA+ CALIFORNIA STATE TAXABLE 1,000,000 4.30% 01/09/23 10/01/26 1,015,569 Aa2 / AAUNIVERSITY OF CALIFORNIA 1,000,000 3.90% 05/17/23 05/15/27 968,510 Aa2 / AA SAN DIEGO CALIFORNIA TAXABLE BONDS 1,320,000 4.79% 01/11/24 06/01/27 1,318,865 A / A2 SAN DIEGO CALIFORNIA TAXABLE BONDS 2,000,000 3.94% 07/10/25 07/01/27 2,010,919 Aa2 / AAA SANTA MONICA-MALIBU, CA UNIFIED SCHOOL DISTRICT 1,000,000 3.94% 10/10/24 08/01/27 959,872 Aa1 / AA+ WEST CONTRA COSTA CALIFORNIA SCHOOL DISTRICT 1,000,000 4.10% 01/18/24 08/01/27 965,670 Aa2 / AA CITY OF LOS ANGELES 2,000,000 4.50% 07/09/24 09/01/27 2,078,824 Aa2 / AA CALIFORNIA STATE TAXABLE 1,000,000 4.74% 04/19/24 02/01/28 962,444 Aa2 / AACALIFORNIA STATE TAXABLE 1,000,000 4.00% 04/26/23 04/01/28 997,637 Aa2 / AACALIFORNIA STATE TAXABLE 1,000,000 4.48% 07/13/23 04/01/28 997,637 Aa2 / AACALIFORNIA HEALTH FACILITIES FINANCING AUTHORITY 1,600,000 4.69% 12/01/23 06/01/28 1,557,333 Aa3 / AASAN DIEGO CALIFORNIA TAXABLE BONDS 1,000,000 4.78% 01/11/24 06/01/28 999,237 A / A2 LOS ANGELES UNIFIED SCHOOL DISTRICT 1,000,000 4.42% 07/10/25 07/01/28 1,018,816 Aa2 / AAA ALAMEDA COUNTY CALIFORNIA TAXABLE BONDS 1,000,000 4.05% 01/18/24 08/01/28 996,972 Aaa / AAA SAN BERNARDINOCOMMUNITY COLLEGE DISTRICT 1,000,000 3.93% 10/10/24 08/01/28 953,162 Aa1 / AA SAN JOSE REDEVELOPMENT AGENCY TAXABLE 1,390,000 4.36% 02/12/24 08/01/28 1,364,174 AA/AA+ SANTA CLARA COUNTY TAXABLE 1,000,000 3.62% 11/05/25 08/01/28 1,014,172 Aaa / AAA CITY OF LOS ANGELES 2,190,000 4.85% 09/28/23 09/01/28 2,075,674 Aa2 / AA CALIFORNIA STATE UNIVERSITY 2,000,000 4.45% 12/08/23 11/01/28 1,884,007 Aa2 / AA CALIFORNIA STATE TAXABLE 1,000,000 4.73% 04/19/24 04/01/29 981,088 Aa2 / AAUNIVERSITY OF CALIFORNIA 1,000,000 4.40% 07/01/24 07/01/29 986,419 Aa2 / AA HEMET CALIFORNIA UNIFIED SCHOOL DISTRICT 1,000,000 4.00% 05/05/25 08/01/29 927,907 AA REDONDO BEACH UNIFIED SCHOOL DISTRICT 1,000,000 3.94% 10/10/24 08/01/29 921,690 Aa2 SAN RAMON UNIFIED SCHOOL DISTRICT 2,000,000 4.43% 01/07/25 08/01/29 1,872,246 Aa1 / AA+ VACAVILLE UNIFIED SCHOOL DISTRICT 1,000,000 4.20% 03/12/25 08/01/29 925,887 Aa2 CALIFORNIA STATE TAXABLE 1,000,000 3.75% 09/03/24 09/01/29 1,046,129 Aa2 / AACITY OF LOS ANGELES 1,000,000 3.70% 09/03/24 09/01/29 1,076,872 Aa2 / AAA Sub-Total Municipal Bonds: $ 37,500,000 $ 36,863,599

CORPORATE BONDS
APPLE, INC. $ 1,500,000 4.25% 02/02/24 02/08/26 $ 1,495,259 Aaa / AA+ MICROSOFT CORPORATION 1,000,000 4.30% 02/06/24 09/15/26 998,243 Aaa / AAA AMERICAN HONDA FINANCE 1,000,000 5.29% 10/24/24 10/05/26 1,002,248 Aa2 / AA BANK OF AMERICA CORPORATION 2,000,000 5.08% 12/19/23 01/20/27 2,000,993 A1 / AAPPLE, INC. 1,500,000 4.10% 02/02/24 02/09/27 1,495,332 Aaa / AA+ INTEL CORPORATION 1,000,000 4.40% 02/06/24 05/11/27 987,853 A2 / A WELLS FARGO & COMPANY 2,000,000 6.25% 10/21/22 10/21/27 2,009,130 A1 / BBB+ WALMART, INC 1,000,000 4.25% 02/12/24 04/15/28 1,005,411 Aa2 / AA 3M COMPANY 1,000,000 4.80% 02/12/24 09/14/28 992,985 A1 / BBB+ WELLS FARGO & COMPANY 2,000,000 5.00% 12/02/24 12/02/29 2,005,887 A1 / BBB+ WELLS FARGO & COMPANY 1,500,000 4.45% 07/31/25 07/31/30 1,515,696 Aa2/A+/AASub-Total Corporate Bonds: $ 15,500,000 $ 15,509,037

CERTIFICATES OF DEPOSIT
TRADITIONAL CAPITAL BANK 245,000 3.30 % 09/14/22 03/13/26 244,688 FDIC Insured ALLY BANK 245,000 3.35 % 09/01/22 09/01/26 244,589 FDIC Insured DR BANK 245,000 3.60 % 09/09/22 09/09/26 244,980 FDIC Insured CAPITAL ONE NATIONAL 245,000 3.45 % 08/31/22 08/31/27 244,145 FDIC Insured CAPITAL ONE NATIONAL 245,000 3.45 % 08/31/22 08/31/27 244,145 FDIC Insured COMMUNITY BANK OF THE BAY 245,000 3.50 % 08/31/22 08/31/27 244,368 FDIC Insured SYNCHRONY BANK 245,000 3.45 % 09/02/22 09/02/27 244,140 FDIC Insured MORGAN STANLEY BANK 245,000 3.45 % 09/09/22 09/09/27 244,121 FDIC Insured MORGAN STANLEY BANK 245,000 3.45 % 09/09/22 09/09/27 244,121 FDIC Insured PONCE BANK 245,000 3.35 % 09/14/22 09/14/27 243,705 FDIC Insured FIRST NATIONAL BANK 245,000 3.45 % 09/19/22 09/20/27 244,114 FDIC Insured DISCOVER BANK 245,000 4.55 % 07/19/23 07/17/28 253,590 FDIC Insured PARK STATE BANK 245,000 4.45 % 07/19/23 07/19/28 252,970 FDIC Insured COMENITY CAPITAL BANK 245,000 4.45 % 07/26/23 07/26/28 249,195 FDIC Insured BMW BANK NORTH AMERICA 245,000 4.90 % 11/17/23 11/17/28 252,443 FDIC Insured TRUSTAR BANK 245,000 4.75 % 11/22/23 11/22/28 251,530 FDIC Insured STATE BANK INDIA 245,000 5.00 % 11/24/23 11/24/28 255,221 FDIC Insured Sub-Total Certificates of Deposit: $ 4,165,000 $ 4,202,065

SUPRANATIONALS
INTERNATIONAL FINANCE CORPORATION 1,000,000 4.36% 04/05/24 03/27/29 $ 1,024,073 Aaa / AAA Sub-Total Supranationals: $ 1,000,000 $ 1,024,073
Total City of Irwindale Investments (Pooled Funds): $119,602,029 $ 118,795,323 HOUSING AUTHORITY (Funds 11 & 12)
WELLS FARGO BANK GENERAL ACCOUNTS $ 482,600 1.65% $ 482,600 LOCAL AGENCY INVESTMENT FUND (LAIF) 4,057,901 3.97% 4,066,753 $ 4,540,501 $ 4,549,353
SUCCESSOR AGENCY (Funds 50-66)
WELLS FARGO BANK GENERAL ACCOUNTS $ 859,844 1.65% $ 859,844 LOCAL AGENCY INVESTMENT FUND (LAIF) 243,980 3.97% 244,513 $ 1,103,825 $ 1,104,357
GRAND TOTAL OF INVESTMENTS $125,246,355 $ 124,449,033
Approved by _____________________________________ Kambiz Borhani, Finance Director / City Treasurer This investment portfolio is in conformity with the City of Irwindale's Investment Policy which was approved by City Council on June 11, 2025.

The City Treasurer's cash management program and cash flow analysis indicates that sufficient liquidity is on hand to meet estimated future expenditures for a period of six months. The weighted average of maturity of the City's pooled investment portfolio is 1.37 years, and the weighted average yield of the City's pooled investments at cost is

3.52%. Market prices of securities are obtained directly through Bank Statements. Due to timing, Wells Fargo Bank General Account balances are combined and prereconciled and its yield rate is based on a negotiated earnings credit.

INVESTMENT REPORT
December 31, 2025

CITY OF IRWINDALE

SECURITY DESCRIPTION
K. Borhani

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Item #19.C.

Date: January 28, 2026
To: Honorable Mayor and Members of the City Council
From: Theresa Olivares, Assistant City Manager
Issue: Waive Formal Bidding Procedures and Approve the Purchase and Installation of Furniture, Fixtures, and Equipment with Yamada Enterprises for the Irwindale Public Library City Manager's Recommendation:

Adopt Resolution No. 2026-04-3715, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE ALLOCATING $119,409 FROM THE LIBRARY FACILITIES IMPACT FEE FUND, WAIVING THE FORMAL BIDDING PROCEDURES PURSUANT TO IRWINDALE MUNICIPAL CODE SECTION 3.44.808(E),

AND APPROVING A COOPERATIVE PURCHASING AGREEMENT THROUGH CALIFORNIA MULTIPLE

AWARD SCHEDULE (CMAS) FOR THE PURCHASE AND INSTALLATION OF FURNITURE, FIXTURES, AND EQUIPMENT FOR THE IRWINDALE PUBLIC LIBRARY IMPROVEMENT PROJECT (P-1044)".

Administrative Action:

Submitted & prepared by:

Theresa Olivares, Assistant City Manager
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

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In November 2022, the City secured $6,135,594 from the State of California for the Irwindale Public Library Improvement Project (P-1044) to construct a +/- 12,800 SF public library facility ("Project"). In December 2024, the Irwindale City Council approved a contract with Robert Clapper Construction Services, Inc. for the construction of the library. Construction of the library began in March 2025 and is expected to be completed in Summer 2026. The library requires the purchase and installation of new furniture to enhance and support the Project.

Section 3.44.080 (E) of the Irwindale Municipal Code provides for the waiving of the formal bid procedure “when through cooperative purchasing with the state, the county and other public agencies, the advantages of large-scale buying may be obtained”. Yamada Enterprises has provided quotes for the purchase and installation of the furniture, fixtures, and equipment for the Irwindale Public Library under the CMAS furniture contract #4-24-08-1008. The total cost of the furniture, fixtures, and equipment, including the performance bond is $874,757.75.

The City of Irwindale is a recipient of a reimbursable grant from the U.S. Department of Housing and Urban Development (HUD) Fiscal Year 2024 Economic Development Initiative (EDI) Community Project Funding (CPF) grants, in the amount of $500,000 for the purchase of the library furniture, fixtures, and equipment. Unfortunately, the execution of the contract for the receipt of these funds is on hold, as the federal government is currently updating its standard contract for this program. Once the contract form has been updated, staff will proceed with securing this fund and present it to the City Council for acceptance. In the interim, staff has been advised by the grant administrator that the City may proceed with purchasing the furniture, fixtures, and equipment for the library and seek reimbursement for the expenses incurred.

For this purchase, the City also intends to utilize the Development Impact Fee, collected from development projects for Library Facilities since the adoption of Ordinance No. 726 back in July 2018, in the amount of $119,408.51 towards the purchase of the furniture, fixtures, and equipment for the Irwindale Public Library Improvement Project (P-1044). Therefore, staff request that the City Council approves the allocation and appropriation of these funds to Capital Improvement Program Project No. 8251 in the adopted FY 2025-2026 budget.

Fiscal Impact:

Adoption of Resolution No. 2026-04-3715 authorizes the Finance Director to amend the FY 2025-2026 adopted budget by allocating and appropriating $119,408.51 from the category of Library Facilities in Development Impact Fee (Fund 47) to the Capital Improvement Program (Fund 48) Project No. 8251 for the purchase of furniture, fixtures, and equipment from Yamada Enterprises. As for the remainder of the cost, sufficient funding is available under the said project to cover the cost.

Attachments:

1. Resolution 2026-04-3715

2. Agreement for Contract Services Between City and Yamada Enterprises

3. Corporate Resolution (2024)

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Resolution No. 2026-04-3715

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RESOLUTION NO. 2026-04-3715

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE ALLOCATING $119,409 FROM THE LIBRARY FACILITIES IMPACT FEE FUND, WAIVING THE

FORMAL BIDDING PROCEDURES PURSUANT TO IRWINDALE MUNICIPAL CODE SECTION 3.44.808(E), AND APPROVING A COOPERATIVE PURCHASING

AGREEMENT THROUGH CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS) FOR

THE PURCHASE AND INSTALLATION OF FURNITURE, FIXTURES, AND EQUIPMENT FOR THE IRWINDALE PUBLIC LIBRARY IMPROVEMENT PROJECT (P1044) WHEREAS, in November 2022, the City secured $6,135,594 from the State of California for the Irwindale Public Library Improvement Project (P-1044) to construct a +/- 12,800 SF public library facility; and
WHEREAS, in December 2024, the Irwindale City Council approved a contract with Robert Clapper Construction Services, Inc. dba R.C. Construction Services for the construction of the library; and

WHEREAS, construction of the library began in March 2025 and is expected to be completed in Summer 2026; and
WHEREAS, the City is desirous of purchasing new furniture to enhance and support the Irwindale Public Library Improvement Project; and
WHEREAS, Section 3.44.080 (E) of the Irwindale Municipal Code provides for the waiving of the formal bid procedure “when through cooperative purchasing with the state, the county and other public agencies, the advantages of large-scale buying may be obtained”; and
WHEREAS, Yamada Enterprises has provided quotes for the purchase and installation of the furniture, fixtures, and equipment for the Irwindale Public Library under the CMAS furniture contract #4-24-08-1008; and
WHEREAS, the City of Irwindale is the recipient of a reimbursable grant from U.S.

Department of Housing and Urban Development (HUD) Fiscal Year 2024 Economic Development Initiative (EDI) Community Project Funding (CPF) grants, in the amount of $500,000 for the purchase of library furniture, fixtures, and equipment; and WHEREAS, for the purchase of the furniture, fixtures, and equipment for the Irwindale Public Library Improvement Project (P-1044), the City intends to also utilize the Development Impact Fee, in the amount of $119,408.51, collected from development projects’ impact on Library Facilities adopted through Ordinance No. 726 back in July 2018.

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Resolution No. 2026-04-3715

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WHEREAS, the City finds that it is in the best interest of the City to allocate and appropriate the library facilities impact fee funds to ensure completion of the Irwindale Public Library Improvement Project (P-1044).

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, HEREBY RESOLVES, DETERMINES AND ORDERS AS FOLLOWS:

SECTION 1. The above recitals are true and correct and fully incorporated into the Resolution by reference.

SECTION 2. That the Council approves and authorizes the Finance Director to amend FY 2025-2026 adopted budget by allocating and appropriating $119,408.51 from the category of Library Facilities in Development Impact Fee (Fund 47) to the Capital Improvement Program (Fund 48) Project No. 8251 for the purchase of furniture, fixtures, and equipment from Yamada Enterprises.

SECTION 3. This City Council hereby waives the formal bidding process and finds that a cooperative purchase through CMAS is authorized pursuant to Irwindale Municipal Code Section 3.44.080(E), and approves an Agreement For Services with Yamada Enterprises for the purchase and installation furniture, fixtures, and equipment for the Irwindale Public Library Improvement Project (P-1044) for an amount not to exceed $874,757.75 (Exhibit “A”); authorizes the Assistant City Manager to execute the agreement subject to approval as to form by the City Attorney.

SECTION 4. If any section, subsection, sentence, clause, phrase, or portion of this Resolution, or the application thereof to any person or circumstances, is, for any reason, held invalid or unconstitutional by any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the application of any other section, subsection, sentence, clause, phrase, or portion of this Resolution, and to this end the invalid or unconstitutional section, subsection, sentence, clause, phrase of this Resolution are declared to be severable. The City Council hereby declares that it would have adopted this Resolution and each section, subsection, sentence, clause, phrase, part or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, parts or portions thereof be declared invalid or unconstitutional.

SECTION 5. That the Chief Deputy City Clerk shall attest to the adoption of this resolution which shall, in turn, have immediate effect.

PASSED, APPROVED AND ADOPTED this 28th day of January 2026. __ _____
H. Manuel Ortiz Mayor
ATTEST:
_______________________________
Laura M. Nieto, MMC

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Resolution No. 2026-04-3715

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Chief Deputy City Clerk
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I, Laura Nieto, Chief Deputy City Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2026-04-3715 was adopted at a regular meeting of the City Council held on January 28, 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

Laura M. Nieto, MMC
Chief Deputy City Clerk

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01005.0001 2069359.2 1

AGREEMENT FOR CONTRACT SERVICES

BETWEEN THE CITY OF IRWINDALE AND

YAMADA ENTERPRISES
This AGREEMENT FOR CONTRACT SERVICES (herein “Agreement”) is made and entered into this 28 day of January 2026, by and between the CITY OF IRWINDALE, a California Charter City and municipal corporation (“City”) and YAMADA ENTERPRISES, a California corporation (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.” NOW, THEREFORE, the parties hereto agree as follows:

1. SERVICES OF CONSULTANT

1.1 Scope of Services. In compliance with all of the terms and conditions of this Agreement, the Consultant shall perform the work or services set forth in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by reference. Consultant warrants that it has the experience and ability to perform all work and services required hereunder and that it shall diligently perform such work and services in a professional and satisfactory manner.

1.2 Compliance With Law. All work and services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental agency of competent jurisdiction. California Labor Law. If the Scope of Services includes any “public work” or “maintenance work,” as those terms are defined in California Labor Code section 1720 et seq. and California Code of Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more, Consultant shall pay prevailing wages for such work and comply with the requirements in California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable l

1.3 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the services required by the Agreement.

1.4 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

2. COMPENSATION

2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference, but not exceeding the maximum contract amount of Eight Hundred Seventy-Four Thousand Seven Hundred Fifty-Seven Dollars and Seventy-Five Cents ($874,575.75) (“Contract Sum”).

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01005.0001 2069359.2 -2-

2.2 Invoices. Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by subcategory), travel, materials, equipment, supplies, and subcontractor contracts. Subcontractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.

City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, City will use its best efforts to cause Consultant to be paid within forty five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by the City of any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.3 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual cost of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum but not exceeding a total contract amount of Five Thousand Dollars ($5,000) or in the time to perform of up to ninety (90) days may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. No claim for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

3. PERFORMANCE SCHEDULE

3.1 Time of Essence. Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding thirty (30) days cumulatively.

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01005.0001 2069359.2 -3-
enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term. Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) year from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).

4. COORDINATION OF WORK

4.1 Representative of Consultant. Noah Read, Project Manager, is hereby designated as being the representative of Consultant authorized to act on its behalf with respect to the work and services specified herein and make all decisions in connection therewith. All personnel of Consultant and any authorized agents shall be under the exclusive direction of the representative of Consultant. Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, and shall keep City informed of any changes.

4.2 Contract Officer. Theresa Olivares, Assistant City Manager, or such person as may be designated by the City Manager, is hereby designated as being the representative the City authorized to act in its behalf with respect to the work and services specified herein and to make all decisions in connection therewith (“Contract Officer”).

4.3 Prohibition Against Subcontracting or Assignment. Consultant shall not contract with any entity to perform in whole or in part the work or services required hereunder without the express written approval of the City. Neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. Any such prohibited assignment or transfer shall be void.

4.4 Independent Consultant. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City, or that it is a member of a joint enterprise with City.

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01005.0001 2069359.2 -4-

5. INSURANCE AND INDEMNIFICATION

5.1 Insurance Coverages. The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City:
(a) Commercial General Liability Insurance (Occurrence Form CG0001 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, either the general aggregate limit shall apply separately to this contract/location, or the general aggregate limit shall be twice the occurrence limit. (b) Worker’s Compensation Insurance. A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement.
(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance written on a per occurrence for bodily injury and property damage in an amount not less than either (i) bodily injury liability limits of $100,000 per person and $300,000 per occurrence and property damage liability limits of $150,000 per occurrence or (ii) combined single limit liability of $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars, and any other automobile.
(d) Professional Liability. Professional liability insurance appropriate to the Consultant’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least five (5) consecutive years following the completion of Consultant’s services or the termination of this Agreement. During this additional 5-year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage. (e) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.
(f) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

5.2 General Insurance Requirements.

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All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. The insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention. All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Section 5.2 to the Contract Officer. No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsement to all required insurance policies at any time. Any failure to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City.

The insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the City’s Risk Manager or other designee of the City due to unique circumstances.

5.3 Indemnification. To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, except claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.

5.4 Performance Bond. Concurrently with execution of this Agreement, Consultant shall deliver to City a performance bond in the sum of the amount of this Agreement, in the form provided by the City Clerk, which secures the faithful performance of this Agreement, unless such requirement is waived by the Contract Officer. The bond shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his power of attorney. The bond shall be unconditional and

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remain in force during the entire term of the Agreement and shall be null and void only if the Consultant promptly and faithfully performs all terms and conditions of this Agreement.

6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records. Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services and shall keep such records for a period of three years following completion of the services hereunder. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records.

6.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement or as the Contract Officer shall require.

6.3 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than the City without prior written authorization from the Contract Officer.
(b) Consultant shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives the City notice of such court order or subpoena.
(c) If Consultant provides any information or work product in violation of this Agreement, then the City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify the City should Consultant be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. The City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with the City and to provide the City with the opportunity to review any response to discovery requests provided by Consultant.

6.4 Ownership of Documents. All studies, surveys, data, notes, computer files, reports, records, drawings, specifications, maps, designs, photographs, documents and other

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materials (the “documents and materials”) prepared by Consultant in the performance of this Agreement shall be the property of the City and shall be delivered to the City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by the City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder.

Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law. This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.

7.2 Disputes; Default. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article.

7.3 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue any legal action under this Agreement.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

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except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Consultant may determine. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder, but not exceeding the compensation provided therefore in the Schedule of Compensation Exhibit “C”. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.

7.5 Termination for Default of Consultant. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated.

8. MISCELLANEOUS

8.2 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount, which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

8.3 Notice. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Irwindale, 5050 N Irwindale Ave, Irwindale, CA 91706 and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement.

Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section.

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the parties, and none shall be used to interpret this Agreement. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing.

8.5 Severability. In the event that part of this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining portions of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

8.6 Waiver. No delay or omission in the exercise of any right or remedy by non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. A party’s consent to or approval of any act by the other party requiring the party’s consent or approval shall not be deemed to waive or render unnecessary the other party’s consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

8.7 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which any be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees, whether or not the matter proceeds to judgment.

8.8 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

8.9 Counterparts and Electronic Signatures. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. The words “execution,” “signed,” “signature,” and words of like import in this Agreement or in any other certificate, agreement or document related to this Agreement, shall include images of manually executed signatures transmitted by facsimile or other electronic format (including, without limitation, “pdf”, “tif” or “jpg”) and other electronic signatures (including, without limitation, DocuSign and AdobeSign). The use of electronic signatures and electronic records (including, without limitation, any contract or other record created, generated, sent, communicated, received, or stored by electronic means) shall be of the same legal effect, validity and enforceability as a manually executed signature or use of a paper-based record-keeping system to the fullest extent permitted by applicable law, including the Federal Electronic Signatures in Global and National Commerce Act, the California Uniform Electronic Transactions Act and any other applicable law, including, without limitation, any state law based on the Uniform Electronic Transactions Act or the Uniform Commercial Code.

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association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Consultant’s Authorized Initials _______

8.11 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.
[Signatures on the following page.]

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IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY OF IRWINDALE, a California municipal
corporation

Theresa Olivares, Assistant Manager
ATTEST:

Laura M. Nieto, Chief Deputy City Clerk
APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP

Adrian R. Guerra, City Attorney
CONSULTANT:

YAMADA ENTERPRISES, a California
corporation
By:

Name:

Title:

By:

Name: Parker Braverman
Title: President
Address: 16552 Burke Lane
Huntington Beach, CA 92647
Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S

SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE

INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.

Commented [MV1]: Because Consultant is a corporation, two signatures are required based on provision below.

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01005.0001 2069359.2

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES
On __________, 2025 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.

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01005.0001 2069359.2

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

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01005.0001 2069359.2
EXHIBIT “A”

SCOPE OF SERVICES
I. Consultant will perform the following Services, as set forth below and attached hereto in Exhibit “A-1”, Exhibit “A-2”, and Exhibit “A-3” and Exhibit “A-4", at Irwindale Public Library, located at 5050 Irwindale Ave., Irwindale, CA 91706.

II. As part of the Services, Consultant will prepare and deliver the following tangible work products to City:

A. N/A
III. In addition to the requirements of Section 6.2, during performance of the Services, Consultant will keep City appraised of the status of performance by delivering the following status reports:

A. N/A
IV. All work product is subject to review and acceptance by City, and must be revised by Consultant without additional charge to City until found satisfactory and accepted by City.

V. Consultant shall use reasonable efforts to keep City informed of personnel utilized by Consultant in performance of the Services.

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01005.0001 2069359.2
EXHIBIT “A-1”
Quotation #25183-N

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EXHIBIT “A-2”
Quotation #24152-N-R4

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EXHIBIT “A-3”
Irwindale Public Library FF&E Schedule – Quotation #25207-N

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EXHIBIT “A-4”
Irwindale Public Library FF&E Schedule

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01005.0001 2069359.2 B-1
EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
(new text shown in bold italics, deleted text in strikethrough) I. Section 1.3 (Licenses, Permits, Fees and Assessments) of the Agreement is hereby amended as follows:
“1.3 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the services required by the Agreement. Should permits be required by law for the performance of the services required by the Agreement, City shall issue a no fee permit to Consultant. ”
II. Subsection (d) (Professional Liability) of Section 5.1 (Insurance Coverages) of the Agreement is hereby deleted.

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C-1
01005.0001 2069359.2
EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. A retention of ten percent (10%) shall be held from each payment as a contract retention to be paid as a part of the final payment upon satisfactory completion of services.

II. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 2.3.

III. The City will compensate Consultant for the Services performed upon submission of a valid invoice, in accordance with Section 2.2. Each invoice is to include:

A. Line items for all the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

IV. The total compensation for the Services shall not exceed $861,830.30, as provided in Section 2.1 of this Agreement.

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D-1
01005.0001 2069359.2
EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Consultant to provide City with the schedule of performance upon conclusion of the project kickoff meeting.

II. Unless earlier terminated in accordance with Section 7 of this Agreement, this Agreement shall continue in full force and effect for a period not exceeding one (1) year from the date hereof.

III. The Contract Officer may approve extensions for performance of the Services in accordance with Section 3.2.

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J. K. Miklin, Inc.

Dba Yamada Enterprises

CORPORATE RESOLUTION
WHEREAS: J. K. Miklin, Inc., dba Yamada Enterprises, is a duly formed corporation, meeting all requirements under the laws of the State of California (the "Company"); and WHEREAS: A meeting was called, and noticed properly, and vote held on January 1, 2024, in strict accordance with the Operating Agreement of the Company; and WHEREAS: All board members, officers and shareholders of the Company unanimously approve such as the following:

NOW, THEREFORE, BE IT RESOLVED THAT:

The Company approves the following officers to have authority to bind the Company with a single signature of either of the officers:

Parker Braverman, President
Linda L. Braverman, Vice-President
Certificate of Secretary
The undersigned does hereby certify:

I. That I am the Secretary of J. K. Miklin, Inc., dba Yamada Enterprises, a California corporation; and

2. That the foregoing Corporate Resolution was duly adopted by the Board of Directors of this corporation, at a special meeting of the Board of Directors duly held on January I, 2024, at Ten o'clock A.M., at 16552 Burke Lane, Huntington Beach, CA 92647.

WHEREFORE, I have hereunto subscribed my name and affixed the seal of the corporation on this date, January I, 2024.

By: Parker Braverman, Secretary

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Item #19.D.

Date: January 28, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Waive the Formal Bidding Procedures and Authorize the Assistant City Manager to Enter into an Agreement with Decorative Elements for the Irwindale Public Library Murals City Manager's Recommendation:

Approve Resolution No. 2026-06-3717 entitled: "A Resolution of the City Council of the City of Irwindale, California, Waiving Formal Bidding Procedures Pursuant to Irwindale Municipal Code Section

3.44.080(H), Authorizing the Issuance of a Purchase Order and Authorizing the Assistant City Manager to Enter into an Agreement with Decorative Elements to Paint Four (4) Murals at the Irwindale Public Library."
Administrative Action:

Submitted & prepared by:

Theresa Olivares, Assistant City Manager
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

The Irwindale Public Library Improvement Project includes four areas where murals will be painted:

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Founding Mothers Area, Reference Desk Area, Children’s Area, and the Learning Center Area. The cost of the artists' services to paint the murals exceeds $30,000, which requires a formal Request for Proposals.

Irwindale Municipal Code (“IMC”) Section 3.44.080(H) states that the bidding process can be waived "when the city council determines by resolution it would be in the best interest of the city to dispense with bidding; provided, however, that the city council shall state the basis of its determination." It is in the best interest of the City of Irwindale to dispense with formal bidding as artistic services are unique in nature requiring skilled artistry that cannot be acquired effectively through a traditional procurement process.

Decorative Elements, sister company of Source Art, offers full guidance and support throughout the art purchasing process. Utilizing a global network, they offer an extensive range of art. Services include establishing the parameters and overall scope of the project, collaboration with the City on the needs, vision, design, budget and preferences. Maintain progress meetings and coordinate the commissioned murals.

Fiscal Impact:

Decorative Elements require a 50% non-refundable down payment to schedule the job before starting.

This figure is based on costs established for the final design, which is estimated to be $50,000 for 4 mural areas. The FY 2025-2026 adopted budget includes a Capital Improvement Program (CIP) Project No. 8251 with a budget totaling $1,905,772 for Phase II of the City of Irwindale Public Library Improvement, which can be used for this expenditure.

Attachments:

1. Resolution No. 2026-06-3717

2. Attachment "A" - Contract Services Agreement

3. Decorative Elements Proposal

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Resolution No. 2026-06-3717

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RESOLUTION NO. 2026-06-3717

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE,

CALIFORNIA, WAIVING FORMAL BIDDING PROCEDURES PURSUANT TO IRWINDALE MUNICIPAL CODE SECTION 3.44.080(H), AUTHORIZING THE

ISSUANCE OF A PURCHASE ORDER AND AUTHORIZING THE ASSISTANT

CITY MANAGER TO ENTER INTO AN AGREEMENT WITH DECORATIVE ELEMENTS TO PAINT FOUR (4) MURALS AT THE IRWINDALE PUBLIC

LIBRARY
WHEREAS, the Irwindale Public Library is currently under construction and will require murals to be painted in four (4) areas: Founding Mother’s Area, Reference Desk Area, Children’s Area, and the Learning Center; and WHEREAS, Irwindale Municipal Code Section 3.44.080(H), outlines that bidding may be waived "when the city council determines by resolution it would be in the best interest of the city to dispense with bidding; provided, however, that the city council shall state the basis of its determination"; and WHEREAS, the City Council of the City of Irwindale hereby determines that it is in the best interest of the City of Irwindale to dispense with formal bidding, as artist services are unique in nature requiring skilled artistry and cannot be acquired effectively through the traditional procurement process.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF IRWINDALE DOES HEREBY RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The City Council hereby finds the Recitals above true and correct and incorporates them herein by this reference.

SECTION 2. The City Council of the City of Irwindale hereby waives the formal bidding process pursuant to Irwindale Municipal Code Section 3.44.080(H), as artist services are unique in nature requiring skilled artistry and cannot be acquired effectively through the traditional procurement process.

SECTION 3. The City Council of the City of Irwindale hereby authorizes the Assistant City Manager to enter into an agreement with Decorative Elements for an amount not to exceed $50,000 (Attachment “A”); subject to approval as to form by the City Attorney..

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Resolution No. 2026-06-3717

Page 2 ends

SECTION 4. If any section, subsection, sentence, clause, phase, or portion of this Resolution, or the application thereof to any person or circumstances, is, for any reason, held invalid or unconstitutional by any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the application of any other section, subsection, sentence, clause, phrase, or portion of this Resolution, and to this end the invalid or unconstitutional section, subsection, sentence, clause, phrase of this Resolution are declared to be severable. The City Council hereby declares that it would have adopted this Resolution and each section, subsection, sentence, clause, phrase, part or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, parts or portions thereof be declared invalid or unconstitutional.

SECTION 5. This Resolution shall take effect immediately and the Chief Deputy City Clerk shall attest to the adoption of this Resolution.

PASSED, APPROVED and ADOPTED this 28th day of January 2026. .
__________________________
H. Manuel Ortiz, Mayor
ATTEST:
___________________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

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Resolution No. 2026-06-3717

Page 3 ends

STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I, Laura M. Nieto, Chief Deputy City Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2026-06-3717 duly adopted by the City Council of the City of Irwindale, at a regular meeting held on the 28th day of January 2026, by the following vote:

YES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
__________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

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01005.0001/761286.2 1

AGREEMENT FOR CONTRACT SERVICES

BETWEEN THE CITY OF IRWINDALE AND

DECORATIVE ELEMENTS
This AGREEMENT FOR CONTRACT SERVICES (herein “Agreement”) is made and entered into this ____ day of January, 2026 by and between the CITY OF IRWINDALE, a California Charter City and municipal corporation (“City”) and Decorative Elements, a California Corporation (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.” NOW, THEREFORE, the parties hereto agree as follows:

1. SERVICES OF CONSULTANT

2. COMPENSATION

2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference, but not exceeding the maximum contract amount of FIFTY THOUSAND DOLLARS ($50,000.00) (“Contract Sum”).

2.2 Invoices. Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by subPage 64 of 141 01005.0001/761286.2 -2-
category), travel, materials, equipment, supplies, and subcontractor contracts. Subcontractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.

3. PERFORMANCE SCHEDULE

3.1 Time of Essence. Time is of the essence in the performance of this Agreement.

3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the

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period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.

4. COORDINATION OF WORK

4.1 Representative of Consultant. MaryLinda Moss is hereby designated as being the representative of Consultant authorized to act on its behalf with respect to the work and services specified herein and make all decisions in connection therewith. All personnel of Consultant and any authorized agents shall be under the exclusive direction of the representative of Consultant. Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, and shall keep City informed of any changes.

4.2 Contract Officer. Theresa Olivares, Assistant City Manager or such person as may be designated by the City Manager is hereby designated as being the representative the City authorized to act in its behalf with respect to the work and services specified herein and to make all decisions in connection therewith (“Contract Officer”).

5. INSURANCE AND INDEMNIFICATION

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occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, either the general aggregate limit shall apply separately to this contract/location, or the general aggregate limit shall be twice the occurrence limit. (b) Worker’s Compensation Insurance. A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement.
(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance written on a per occurrence for bodily injury and property damage in an amount not less than either (i) bodily injury liability limits of $100,000 per person and $300,000 per occurrence and property damage liability limits of $150,000 per occurrence or (ii) combined single limit liability of $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars, and any other automobile.
(d) Professional Liability. Professional liability insurance appropriate to the Consultant’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant’s services or the termination of this Agreement. During this additional 5-year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage. (e) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.
(f) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

5.2 General Insurance Requirements.

All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. The insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention. All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of

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01005.0001/761286.2 -5-
insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Section 5.1 to the Contract Officer. No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsement to all required insurance policies at any time. Any failure to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City.

6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.3 Confidentiality and Release of Information.

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(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than the City without prior written authorization from the Contract Officer.
(b) Consultant shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives the City notice of such court order or subpoena.
(c) If Consultant provides any information or work product in violation of this Agreement, then the City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify the City should Consultant be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. The City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with the City and to provide the City with the opportunity to review any response to discovery requests provided by Consultant.

6.4 Ownership of Documents. All studies, surveys, data, notes, computer files, reports, records, drawings, specifications, maps, designs, photographs, documents and other materials (the “documents and materials”) prepared by Consultant in the performance of this Agreement shall be the property of the City and shall be delivered to the City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by the City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder.

7. ENFORCEMENT OF AGREEMENT AND TERMINATION

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Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article.

7.4 Termination Prior to Expiration of Term. This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Consultant reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Consultant may determine. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder, but not exceeding the compensation provided therefore in the Schedule of Compensation Exhibit “C”. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.

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withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated.

8. MISCELLANEOUS

8.1 Covenant Against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class in the performance of this Agreement. Consultant shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class

8.3 Notice. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Irwindale, 5050 N Irwindale Ave, Irwindale, CA 91706t and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement.

8.4 Integration; Amendment. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing.

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01005.0001/761286.2 -9-

8.9 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

8.10 Warranty & Representation of Non-Collusion. No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Consultant’s Authorized Initials _______

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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY OF IRWINDALE, a municipal corporation

Theresa Olivares, Assistant City Manager
ATTEST:

Laura M. Nieto, Chief Deputy City Clerk
APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP

Adrian R. Guerra, City Attorney
CONSULTANT:
_______________________________
By:

Name:

Title:

By:

Name:

Title:

Address: 445 W. Avenue 46
Los Angeles, CA 90065
Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S

SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE

INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.

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01005.0001/761286.2

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES
On __________, 2024 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

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01005.0001/761286.2

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

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01005.0001/761286.2 A-1
EXHIBIT “A”

SCOPE OF SERVICES
I. Consultant will perform the following Services:

A. ASSESSMENT
• Source Art offers a courtesy assessment to establish the parameters and overall aesthetics of the project. We assess the desired direction of the project with the client, going over the vision and scope of the mural or decorative artwork.

B. PLANNING
• Once the design deposit is paid, Source Art will establish design direction. • Source Art shares this vision, confirming direction, scale, timeline, color palette, measurements, and other details, utilizing color swatches and mockups as helpful.
• Source Art and our partners establish the preliminary design with related samples, in collaboration with the client.

C. IMPLEMENTATION
• Source Art will schedule one or more progress meetings as needed per project area to track the overall project's progress.
• If Source Art, Designer, or client recognizes significant discrepancies between the executed project and approved artwork, issues need to be addressed immediately among all parties.
• Source Art will invoice progress payments as established.

D. PROCESS
• Artist selection
• Design
o Determine style, composition, colors, medium, etc.
o Sketches/samples/swatches, as needed
o Approval
• Plan
o Schedule
o Coordinate prep and paint of areas
o Implement mural painting/printing 2
II. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City:

A. Founding Mothers Area, 110 square feet
Founding Mothers Area: working with local Latino artists, incorporating community values, family, unity, close-knit community, and cultural heritage • Mural painted with medium level of detail:
o Mural creation
o Materials
o 12' x 9'2" mural with medium level of detail

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01005.0001/761286.2
B. Reference Desk Area, 104 square feet
Reference Desk Area will include elements to create a colorful, inviting space that complements the furnishings, evokes a warm feeling, maybe a local landscape. • Mural painted with higher level of detail:
○ Mural creation
○ Materials 13' x 8’ mural with higher level of detail
C. Children's Area, 120 square feet
Children's Area will be in vibrant colors, engaging, playful and whimsical, representative of what childhood looks like nowadays.
• Mural painted with higher level of detail:
o Mural creation
o Materials
o 120 sq ft mural with higher level of detail
D. Learning Center, 300 square feet
• Simple Mural/Color blocks with low level of detail:
o Mural creation
o Materials
o 300 sq ft simple mural painting
III. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City.

IV. Consultant will utilize the following personnel to accomplish the Services:

A. To be determined.

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01005.0001/761286.2 B-1
EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)

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C-1
01005.0001/761286.2
EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Consultant shall perform the following Services at following flat rates:

Founding Mothers Area $12,000
Reference Desk Area $16,000
Children’s Area $16,000
Learning Center Area $6,000
Total $50,000
II. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 2.3.

III. The City will compensate Consultant for the Services performed upon submission of a valid invoice, in accordance with Section 2.2. Each invoice is to include:

A. Line items for all the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

IV. The total compensation for the Services shall not exceed $ 50,000.00, as provided in Section 2.1 of this Agreement.

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D-1
01005.0001/761286.2
EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Consultant shall perform all Services timely in accordance with the following schedule: All Services identified in Exhibit “A” shall be completed withing one year of the date of this agreement.

II. The Contract Officer may approve extensions for performance of the Services in accordance with Section 3.2.

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Decorative Elements - City of Irwindale - Irwindale Library Murals Merging an extensive art network with personal curation services, Decorative Elements/Source Art acts as a bridge to the world of art. Supported by our many years of experience in decorative arts, with relationships to take on any project, you are in good hands as we help you commission murals and finishes for your project.

The following details comprise the project process. Signing this contract indicates an agreement to the Decorative Elements/Source Art project process and protocol listed below. ➤ ASSESSMENT
● Decorative Elements/Source Art offers a courtesy assessment to establish the parameters and overall aesthetics of the project. We assess the desired direction of the project with the client, going over the vision and scope of the mural or decorative artwork. ➤ CONFIRMATION
● We require a 10% design deposit to be paid by the client to engage the design process. ● Pricing ranges and timelines are established.
➤ PLANNING
● Once the design deposit is paid, Decorative Elements will establish design direction. ● Decorative Elements shares this vision, confirming direction, scale, timeline, color palette, measurements, and other details, utilizing color swatches and mockups as helpful. ● Decorative Elements and our partners establish the preliminary design with related samples, in collaboration with the client.
➤ FINANCE
● A 50% project deposit is required to put the job on our schedule and then begin the job.

This figure is based on costs established for the final design. ○ If the client chooses to terminate the project, once work has begun, the deposit will not be refunded. Any exception to the non-refundability must be submitted in writing before the deposit is made.
➤ IMPLEMENTATION
● Decorative Elements/Source Art will schedule one or more progress meetings as needed per project area to track the overall project's progress. ● If Decorative Elements, Designer, or client recognizes significant discrepancies between the executed project and approved artwork, issues need to be addressed immediately among all parties.
● Decorative Elemets will invoice progress payments as established. ➤ COMPLETION
● Following approval of the completed project, Decorative Elements will invoice the client for the completion payment along with any change orders or additional charges. 1

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● The client will be expected to pay the completion payment plus any applicable costs covered by the client within a 14-day period, or as agreed upon. ➤ LIABILITY
● Decorative Elements/Source Art is not liable for any failure to perform due to causes beyond their control, including but not limited to acts of God, acts of civil and military authorities, riots, embargos, acts of nature, and natural disasters. Other acts may be due to other unforeseen circumstances.

Agreement
The agreement is made between Decorative Elements/Source Art and the City of Irwindale, who agree to commission the project as described below. The numbers below reflect expected amounts for each area’s mural. During the design process, we will make adjustments, as needed, keeping in mind the determined budget while making the necessary artistic choices.

Project Name: Irwindale Library Murals
Project Address: 16053 Calle De Paseo, Irwindale, CA 91706 Decorative Elements/Source Art: MaryLinda Moss
➤ Contact Information
● Client: City of Irwindale
● Designer: Rachel Duarte [email protected]
● Decorative Elements/Source Art: MaryLinda Moss (323) 369-2923, [email protected], Bettina Steinmann [email protected], Richard Wharton [email protected]
➤ Project Details
● Locations:
○ Founding Mothers Area
○ Reference Desk Area
○ Children’s Area
○ Learning Center
➤ Process
● Artist selection
● Design
○ Determine style, composition, colors, medium, etc
○ Sketches/samples/swatches, as needed
○ Approval
● Plan
○ Schedule
○ Coordinate prep and paint of areas
○ Implement mural painting/printing
2

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➤ Founding Mothers Area, 110 square feet:

Founding Mothers Area: working with local Latino artists, incorporating community values, family, unity, close-knit community, and cultural heritage
● Mural painted with medium level of detail:
○ Mural creation
○ Materials
12' x 9'2" mural with medium level of detail:
$12,000
➤ Reference Desk Area, 104 square feet:

Reference Desk Area will include elements to create a colorful, inviting space that complements the furnishings, evokes a warm feeling, maybe a local landscape. ● Mural painted with higher level of detail:
○ Mural creation
○ Materials
13' x 8’ mural with higher level of detail:
$16,000
➤ Children's Area, 120 square feet:

Children's Area will be in vibrant colors, engaging, playful and whimsical, representative of what childhood looks like nowadays.
● Mural painted with higher level of detail:
○ Mural creation
○ Materials
120 sq ft mural with higher level of detail:
$16,000
➤Learning Center, 300 square feet:
● Simple Mural/Color blocks with low level of detail:
○ Mural creation
○ Materials
300 sq ft simple mural painting:
$6,000
TOTAL COST FOR ALL 4 MURAL AREAS:
$50,000
3

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➤ Payment Plan
A 50% Non-refundable down payment will be required to calendar and then start work. If needed, progress payments will be established based on the timeline of the job. The remaining balance, along with any additional charges, will be due upon the completion of each area of the project.

Payment will be made to Decorative Elements.
➤ PLEASE NOTE
● All costs are subject to change based on final designs and jobsite walkthrough. ● Change orders made during the painting process may incur added cost. ● Original designs are not to be duplicated without paying for the rights to the artwork. ● Photos and videos of the mural may be used by Decorative Elements/Source Art for advertising purposes on social media, websites, etc, unless limitations are requested before entering into the contract.

This agreement should be governed by and construed in accordance with the internal laws of California without giving effect to any choice or conflict of law provision or rule. ________________________________________________________________________ ___________________ City of Irwindale (Signature) Date
________________________________________________________________________ ___________________ MaryLinda Moss: Decorative Elements/Source Art (Signature) Date ________________ +1.323.296.9699 www.sourceart.com [email protected] ________________ 4

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Item #19.E.

Date: January 28, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Authorization for the City Manager to Execute the Memorandum of Agreement for Academy Recruit Training Services with the Los Angeles County Sheriff’s Department City Manager's Recommendation:

That the City Council authorize the City Manager to execute the newly approved Memorandum of Agreement (MOA) between the City of Irwindale and the Los Angeles County Sheriff’s Department (LASD) for Academy Recruit Training Services.

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Prepared by:

Berlyn Aguila, Management Analyst
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager

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Background and Analysis:

The Irwindale Police Department contracts with the Los Angeles County Sheriff’s Department Academy Recruit Training Services to provide law enforcement training for recruits in accordance with the Peace-Officer Standards and Training (POST). This training is essential to ensure that officers meet all State of California standards.

The newly approved MOA, authorized by the Los Angeles County Board of Supervisors on December 9, 2025, replaces any previously executed Supplemental Law Enforcement Services Agreement (SLESA) and updates provisions to better align with the scope of services, responsibilities, and cost-recovery practices associated with the Department’s recruit training services.

Approval of this item will authorize the City Manager to execute the MOA, allowing the City to continue utilizing LASD’s Academy Recruit Training Services under the revised terms and established cost-recovery rate.

Fiscal Impact:

There are no immediate costs for the approval of this MOA. The cost-recovery rate for Fiscal Year 2025-2026 will remain at $7,832 per recruit. The Sheriff’s Department will provide all instruction, supervision, materials, facilities, and equipment necessary for the academy training.

The Academy Recruit Training Rate will be readjusted by the County Auditor-Controller every 1st of July. Any future costs will be determined at the time of a recruit's enrollment.

Attachments:

1. Issuance of Newly Approved MOA for Academy Recruits

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Item #19.F.

Date: January 28, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Reaffirming the Appointment of Irwindale Community Foundation Boardmember Steven Hillgren, Business Representative
City Manager's Recommendation:

Adopt Resolution No. 2026-05-3716 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE REAFFIRMING THE APPOINTMENT OF STEVEN HILLGREN TO THE IRWINDALE COMMUNITY FOUNDATION," reading by title only and waiving further reading thereof.

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Reviewed by:

Adrian R. Guerra, City Attorney
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

On October 10, 2018, City Council adopted Resolution No. 2018-72-3066 establishing a Non-Profit Community Foundation for the purpose of accepting and using funds donated to the City for

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community purposes.

The Articles of Incorporation and the Bylaws of the Irwindale Community Foundation state the board of directors shall be five (5) members, who serve staggered terms of two (2) years, and shall be composed of the following: one sitting member of the Irwindale City Council; two (2) residents of the City of Irwindale, who shall not be employees, commissioners, or elected officials of the City of Irwindale and two (2) representatives of businesses located in the City of Irwindale, who shall not be employees, commissioners, or elected officials of the City of Irwindale; and On July 23, 2025 the City Council adopted Resolution No. 2025-56-3644 appointing Steven Hillgren, representing Kearny Real Estate and George Silva, representing Rize Credit Union for terms expiring June 30, 2027. The Irwindale Community Foundation was advised that Vice Chair Hillgren was no longer employed with Kearny Real Estate, but still retains an ownership position in the Irwindale Gateway project in the City of Irwindale. Vice Chair Hillgren has expressed his desire to continue to serve on the Irwindale Community Foundation Board of Directors.

Jeffrey A. Dritley of Kearny Real Estate Company has provided correspondence to the Executive Director of the Irwindale Community Foundation supporting Vice Chair Hillgren’s continued service on the Board as a representative of Kearny Real Estate.

All directors of the board shall be appointed by a majority of the City Council, and all vacancies on the board shall be filled by appointment by a majority vote of the City Council. Directors of the board may be removed with or without cause by a majority vote of the City Council.

It would now be appropriate for the City Council to adopt Resolution No. 2026-05-3716 affirming Vice Chair Hillgren's appointment to the Irwindale Community Foundation for a term ending June 30, 2027.

Fiscal Impact:

None
Attachments:

1. Proposed Resolution No. 2026-05-3716 Reaffirming ICF Appointment

2. Email from Kearny Real Estate

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Resolution No. 2026-05-3716

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RESOLUTION NO. 2026-05-3716

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE

REAFFIRMING THE APPOINTMENT OF STEVEN HILLGREN TO THE

IRWINDALE COMMUNITY FOUNDATION
WHEREAS, on October 10, 2018, City Council adopted Resolution No. 2018- 72-3066 establishing a Non-Profit Community Foundation for the purpose of accepting and using funds donated to the City for community purposes; and WHEREAS, the Articles of Incorporation and the Bylaws of the Irwindale Community Foundation states the board of directors shall be five (5) members, who serve staggered terms of two (2) years, and shall be composed of the following: one sitting member of the Irwindale City Council; two (2) residents of the City of Irwindale, who shall not be employees, commissioners, or elected officials of the City of Irwindale and two (2) representatives of businesses located in the City of Irwindale, who shall not be employees, commissioners, or elected officials of the City of Irwindale; and
WHEREAS, on July 23, 2025 the City Council adopted Resolution No. 2025-56- 3644 appointing Steven Hillgren, representing Kearny Real Estate and George Silva, representing Rize Credit Union for terms expiring June 30, 2027; and WHEREAS, the Irwindale Community Foundation Board was advised that Vice Chair Hillgren was no longer employed with Kearny Real Estate, but still retains an ownership position in the Irwindale Gateway project in the City of Irwindale; and WHEREAS, Vice Chair Hillgren has expressed his desire to continue to serve on the Irwindale Community Foundation Board of Directors; and WHEREAS, Jeffrey A. Dritley of Kearny Real Estate Company has provided correspondence to the Executive Director of the Irwindale Community Foundation supporting Vice Chair Hillgren’s continued service on the Board as a representative of Kearny Real Estate; and
WHEREAS, all directors of the board shall be appointed by a majority of the City Council, and all vacancies on the board shall be filled by appointment by a majority vote of the City Council. Directors of the board may be removed with or without cause by a majority vote of the City Council; and
WHEREAS, it would now be appropriate for the City Council to reaffirm its existing appointment of Steven Hillgren to the Irwindale Community Foundation for a term expiring June 30, 2027.

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Resolution No. 2026-05-3716

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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF IRWINDALE DOES HEREBY RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The City Council hereby finds the Recitals above true and correct and incorporates them herein by this reference.

SECTION 2. The City Council hereby reaffirms its appointment of Steven Hillgren to the Irwindale Community Foundation as a business representative to a term expiring June 30, 2027.

SECTION 3. If any section, subsection, sentence, clause, phase, or portion of this Resolution, or the application thereof to any person or circumstances, is, for any reason, held invalid or unconstitutional by any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the application of any other section, subsection, sentence, clause, phrase, or portion of this Resolution, and to this end the invalid or unconstitutional section, subsection, sentence, clause, phrase of this Resolution are declared to be severable. The City Council hereby declares that it would have adopted this Resolution and each section, subsection, sentence, clause, phrase, part or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, parts or portions thereof be declared invalid or unconstitutional.

SECTION 4. This Resolution shall take effect immediately and the Chief Deputy City Clerk shall attest to the adoption of this Resolution.

PASSED, APPROVED, and ADOPTED this 28th day of January 2026 __________________________
H. Manuel Ortiz, Mayor
ATTEST:
_____________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I, Laura M. Nieto, Chief Deputy City Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2026-05-3716 was adopted at a regular meeting of the Irwindale City Council held on the 28th day of January 2026, by the following vote of the Council:

AYES: Councilmembers:

NOES: Councilmembers:

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Resolution No. 2026-05-3716

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ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
__________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

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Item #19.G.

Date: January 28, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Acceptance of the 2024-2025 Pavement Rehabilitation Project; P-1068 City Manager's Recommendation:

That the City Council (1) ratify changes to the original scope of work and accept the improvements and maintenance responsibilities for the constructed improvements for the 2024-2025 Pavement Rehabilitation Project; (2) approve the final construction contract amount of $540,288.00 under the construction contract with Sully-Miller Contracting Company; (3) authorize the Chief Deputy City Clerk to record the Notice of Completion; and (4) authorize the Finance Director to release the 5% retention amount for the construction contract.

Administrative Action:

Submitted by:

Eddie Chan, Director of Engineering/ Building Official
Prepared by:

Luis Pimentel, Associate Engineer
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

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Julian A. Miranda, City Manager
Background and Analysis:

On June 11, 2025, the City Council awarded the construction contract of the 2024-2025 Pavement Rehabilitation Project to Sully-Miller Contracting Company in the amount of $568,127.85 plus a 10% contingency of $56,812.80, bringing the total to $624,940.65. The scope of work for the 2024-2025 Pavement Rehabilitation Project included asphalt paving, concrete improvements, utility adjustments, and signing and striping along Myrtle Avenue and installation of speed humps on Hidalgo Street.

Various quantities of items of work were deducted to the project based on actual requirements in the field. The final construction cost of the Project is $540,288.00, which is $84,652.65 less than the authorized amount of $624,940.65.

This 2024-2025 Pavement Rehabilitation Project has been completed in accordance with the approved plans and specifications. The total project cost is $569,218.31, as shown below:

Construction Contract $ 540,288.00
Inspection Services $ 11,455.00
Materials Testing Services $ 13,390.00
Bidding Advertisement $ 4,085.31
Total Project Cost $ 569,218.31
The total project cost of $569,218.31, which is $230,781.69 less than the total budget of $800,000.

The Project is now complete and staff recommends that City Council accept the improvements and maintenance responsibility for the 2024-2025 Pavement Rehabilitation Project.

Acceptance of the improvements by City Council will render the project complete. Once the project is complete, the City will file a Notice of Completion and release the retention amount for the project. Furthermore, the staff also recommend that the City Council authorize the chief Deputy City Clerk to record the Notice of Completion and authorize the Finance Director to release the 5% retention amount for the construction project.

Fiscal Impact:

The 5% retention payable amount for Sully-Miller Contracting Company is $27,014.40. There is sufficient funding available in the budget to pay this amount. Future request for the reallocation of the remaining $230,781.69 budget to the future Pavement Rehabilitation Project will be presented to the City Council for consideration at the time the service contract is being awarded.

Attachments:

1. 01-28-2026 2024-2025 Pavement Rehabiliation Project (P-1068) - NOTICE OF COMPLETION

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RECORDING REQUESTED BY: /

CITY OF IRWINDALE /
/
WHEN RECORDED MAIL TO: /
Eddie Chan /
City of Irwindale /
Public Works Engineering /
5050 N. Irwindale Avenue /
Irwindale, CA 91706 /
/
/
/
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION OF

PUBLIC IMPROVEMENT AND WORK
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is owner of an interest or estate in the hereinafter described real property, the nature of which interest or estate is: CITY OF IRWINDALE - 2024-2025 PAVEMENT REHABILITATION PROJECT (P-1068)

2. The full name of the owner is: CITY OF IRWINDALE.

3. The full address of the owner is: 5050 NORTH IRWINDALE AVENUE, IRWINDALE, CALIFORNIA, 91706.

4. On the 28th day of January 2026, there was completed upon the hereinafter-described real property the following work: 2024-2025 PAVEMENT REHABILITATION PROJECT (P-1068).

5. The name of the original contractor for the work described above was: SULLY-MILLER

CONTRACTING COMPANY
The real property referred to herein is situated in the City of Irwindale, County of Los Angeles, State of California and is described as follows: MYRTLE AVENUE AND HIDALGO STREET.

DATED: __________________, 2026
_________________________________________________
Eddie Chan, Director of Engineering/Building Official
ATTEST: City of Irwindale
________________________
Chief Deputy City Clerk

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State of California
County of _______________
Subscribed and sworn to (or affirmed) before me on this ______ day of _____________, 20___, by __________________________________________________________________________, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. (Seal) Signature_______________________
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

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Item #19.H.

Date: January 28, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Release of Bonds for Parcel Map 82551 – Park at Live Oak (1270 Arrow Hwy).

City Manager's Recommendation:

Approve the release of faithful performance, labor and material, and monument bonds for Parcel Map 82551 for the Park at Live Oak.

Administrative Action:

Submitted by:

Eddie Chan, Director of Engineering/Building Official
Prepared by:

Luis Pimentel, Associate Engineer
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager

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Background and Analysis:

On February 24, 2021 the City Council approved Parcel Map No. 82551 allowing the subdivision of three parcels into 18 parcels on the property located at 1270 Arrow Highway.

The applicant, Irwindale Partners, L.P., agreed to the final conditions of approval for this Parcel Map, as outlined in Irwindale City Council Resolution No. 2020-10-3171, executed a subdivision improvement agreement, and posted the required Faithful Performance, Labor and Material, and Monument bonds for the public improvements.

All required off-site improvements for this parcel map have been completed and accepted by the Public Works Engineering Department and the Planning Department, with the exception of the median lights, which will be installed in Phase II.

With the completion of said construction and acceptance by the Public Works Engineering Department, staff recommends that the City Council approve the release of the posted Faithful Performance, Labor and Material, and Monument Bonds.

Fiscal Impact:

This is no fiscal impact associated with the release of these bonds.

Attachments:

1. Median Uplighting Letter

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11021 Winners Circle
Suite #200
Los Alamitos, CA 90720
January 22nd, 2026
Eddie Chan
City of Irwindale
5050 N. Irwindale Ave
Irwindale, CA 91706
RE: Uplighting – Live Oak Avenue
Mr. Chan,
As discussed in our prior correspondence, the City of Irwindale has advised us that additional uplighting is required in two medians along Live Oak Avenue in order to comply with the conditions of approval set forth in Irwindale City Council Resolution No. 2020-10-3171.

Due to an oversight on Irwindale Partners’ part, the uplighting in these two medians was inadvertently omitted from our plans and contracted scope of work. We intend to address this oversight as part of Phase II of the Park at Live Oak by installing uplighting consistent with the uplighting we installed in the Arrow Highway medians.

In light of this commitment, we respectfully request that the City provide the necessary bond releases to allow for the termination of Bond No. 4440553 (Monumentation Bond) and Bond No. 4440554 (Payment and Performance Bond).

Sincerely,
___________________
Tony Spinrad
Irwindale Partners
Docusign Envelope ID: DDDC37F4-418A-4BE3-A6F0-B7821D8ABCE5

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Item #21.A.

Date: January 28, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Appointment of a Parks & Recreation Commissioner to fill an Unscheduled Vacancy City Manager's Recommendation:

Adopt Resolution No. 2026-07-3718 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE APPOINTING A MEMBER TO THE PARKS & RECREATION COMMISSION OF THE CITY OF IRWINDALE TO FILL AN UNSCHEDULED VACANCY WITH A TERM EXPIRING DECEMBER 31, 2026" reading by title only and waiving further reading thereof.

Administrative Action:

Submitted/Reviewed by:

Theresa Olivares, Assistant City Manager
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

On December 10, 2025, Parks & Recreation Commissioner Justin Kelly was appointed to the Planning Commission, which subsequently created an unscheduled vacancy on the Parks & Recreation Commission for the remainder of former Commissioner Kelly's term, which expires on December 31, 2026.

California Government Code 54974 (a) states, “Whenever an unscheduled vacancy occurs in any board, commission, or committee for which the legislative body has the appointing power, whether due to resignation, death, termination, or other causes, a special vacancy notice shall be posted in the office

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of the clerk of the local agency, on either the local agency’s Internet Website or at the library designated pursuant to Section 54973, and in other places as directed by the legislative body, not earlier than 20 days before or not later than 20 days after the vacancy occurs. Final appointment to the board, commission, or committee shall not be made by the legislative body for at least 10 working days after the posting of the notice in the clerk’s office.” On Thursday, December 11, 2025, the City Clerk's office posted a Notice of Unscheduled Vacancy for the Parks & Recreation Commission at City Hall, the Irwindale Library, and Post Office, and sent a Citywide mailer to all residents advertising the vacancy. The deadline for submission of applications was Wednesday, January 21, 2026.

The Irwindale Municipal Code (IMC) Section 2.30.050 (B) 2 states, "If vacancies occur otherwise than by expiration of the term, the vacancy shall be filled by appointment to the unexpired term in the same fashion as the original appointment of members." The following individuals timely submitted applications for consideration of appointment to the vacancy on the Parks & Recreation Commission (in order received):

Dominique Reyes
Eva Michel
Pat Gonzales
Eloise Beltran
Yolanda Garcia
Pursuant to Ordinance No. 777 and IMC Section 2.30.050, each member of a City board or commission shall be nominated to fill a position on the commission. The first nomination to fill a vacancy shall be made by the mayor. If the first nominee fails to receive three affirmative votes of the city council, subsequent nominations may be made by any member of the city council, excluding the mayor. In the event no nominee receives three affirmative votes, after all members of the city council have made a nomination, the mayor may then make another nomination, followed by all members of the city council. Nominations shall continue to be made in such order (mayor first, remaining councilmembers next) until a nominee is approved by three affirmative votes. The first nominee to be approved by not less than three members of the city council evidenced by a resolution duly introduced and passed by not less than three affirmative votes thereon shall be appointed to the commission.

It would now be appropriate for the City Council to consider the applications included with this staff report and make an appointment to fill the unscheduled vacancy on the Parks & Recreation Commission for a term expiring December 31, 2026, or provide other direction to staff.

Fiscal Impact:

None
Attachments:

1. Proposed Resolution No. 2026-07-3718 Unscheduled P&R Vacancy

2. Dominique Reyes

3. Eva Michel

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4. Pat Gonzales

5. Eloise Beltran

6. Yolanda Garcia

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Resolution No. 2026-07-3718

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RESOLUTION NO. 2026-07-3718

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE APPOINTING A MEMBER TO THE PARKS & RECREATION

COMMISSION OF THE CITY OF IRWINDALE TO FILL

AN UNSCHEDULED VACANCY WITH A TERM
EXPIRING DECEMBER 31, 2026
WHEREAS, the Irwindale City Council appointed Parks & Recreation Commissioner Justin Kelly to the Irwindale Planning Commission at the meeting held December 10, 2025, thereby creating an unscheduled vacancy on the Parks & Recreation Commission for the remainder of his term;
WHEREAS, on Thursday, December 11, 2025, the City Clerk ‘s office posted a Notice of Unscheduled Vacancy for the Parks & Recreation Commission at Irwindale City Hall, the Irwindale Library, and the Irwindale Post Office, and sent a citywide mailer;
WHEREAS, the deadline for applications was Wednesday, January 21, 2026.

THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA,
DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. Pursuant to Irwindale Municipal Code Section 2.30.050, the following person is appointed to the Parks & Recreation Commission of the City of Irwindale, to fill an unscheduled vacancy with a term expiring December 31, 2026.
______________________
Section 2. The Chief Deputy City Clerk shall certify to the adoption of this Resolution and shall transmit a certified copy thereof to the newly appointed member.

PASSED, APPROVED, and ADOPTED this ____ day of ________, 2026. _________________________
H. Manuel Ortiz, Mayor

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Resolution No. 2026-07-3718

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ATTEST:
_____________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I, Laura M. Nieto, Chief Deputy City Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2026-07-3718 was adopted at a regular meeting of the Irwindale City Council held on the ____ day of ________2026, by the following vote of the Council:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
__________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

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Item #21.B.

Date: January 28, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Discussion of Recreational Vehicle Parking on Residential Property City Manager's Recommendation:

Provide direction to staff regarding setbacks for recreational vehicles on Residential property. City Council requested visual representations of recreational vehicles based on Irwindale Municipal Code Section 10.54.020 (A) Recreational Vehicle Definition; and provision of visual representation of recreational vehicle parking setbacks on residential property of ten feet (10’) from the front property line and three feet (3’) and five feet (5’) within side yards.

Administrative Action:

Submitted by:

Marilyn Simpson, AICP, Community Development Director
Prepared by:

Jeff Tyler, Associate Planner Electronically Approved
Reviewed by:

Adrian R. Guerra, City Attorney
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

On November 12, 2025, after the discussion of Ordinance No. 810 - Vehicle Parking on Residential Lots, the City Council requested additional information. City Council directed staff to provide visual examples of setback options and recreational vehicles as defined in Irwindale Municipal Code Section

10.54.020 (A) Recreational Vehicle Definition. A PowerPoint presentation will be provided with

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examples. Setback examples include ten feet (10') from the front property line and three feet (3') and five feet (5') from side property line.

Fiscal Impact:

There is no fiscal impact related to this matter.

Attachments:

1. RV Definition

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Attachment 1
Irwindale Municipal Code Section 10.54.020(A)
Recreational Vehicle Definition
"Recreational Vehicle" or "RV" means a motorhome, travel trailer, truck camper, camping trailer, or other vehicle or trailer, with or without motor power, designed or altered for human habitation for recreational, emergency or other human occupancy, or any structure inspected, approved and designated as a Recreational Vehicle by, and bearing the insignia of, the State of California or any other state or federal agency having the authority to approve Recreational Vehicles. "Recreational Vehicle" shall include, without limitation, any of the following: a "camp trailer," as defined by California Vehicle Code Section 242; a "fifth wheel travel trailer " as defined by California Vehicle Code Section 324; a "house car" as defined in California Vehicle Code Section 362; a "trailer" as defined in California Vehicle Code Section 630; a "trailer coach" as defined in California Vehicle Code Section 635; a “mobile home,” as defined by California Vehicle Code Section 396; a boat, watercraft and/or trailer for a boat or watercraft ; a "park trailer" as defined in California Health & Safety Code Section 18009.3; a "Recreational Vehicle" as defined in California Health & Safety Code Section 18010 and a "truck camper" as defined in California Health & Safety Code Section 18013.4.

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Item #21.C.

Date: January 28, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Median Island Lighting Inspection & Replacement Schedule City Manager's Recommendation:

Receive and file the Median Island Lighting Inspection & Replacement Schedule Administrative Action:

Submitted/Prepared by:

Elizabeth Rodriguez, Public Services Director
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

MEDIAN ISLAND LIGHTING INSPECTION & REPLACEMENT SCHEDULE The City of Irwindale has approximately seventy-eight (78) median islands citywide and a total of five (5) “Welcome to City of Irwindale” monument signs with lighting. The majority of the median islands are landscaped with trees, shrubs, and ground cover, and three (3) of the monument signs with lighting are located within these landscaped medians. However, there are approximately twenty-seven (27) median islands that consist of hardscape only, which includes two (2) “Welcome to City of Irwindale” monument signs with lighting.

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The median island lighting inspection and replacement schedule currently highlights only those median islands landscaped with palm trees, as these require lighting to illuminate the palms. The median islands highlighted in bold do not currently have lighting installed. Lighting for these median islands is scheduled to be installed by the end of May 2026.

Per Irwindale City Council Resolution No. 2020-10-3171 for Tentative Parcel Map No. 82551 for the Park @ Live Oak Specific Plan, the owner/developer was required to improve four (4) median islands located on Live Oak Avenue, between Arrow Highway (West End) and the I-605 Southbound On-ramp, and bear the full cost of design, engineering, installation, construction management, and inspection. Median island improvements included removal and replacement of existing trees and plants, installation of new electrical services, lighting, and landscape irrigation. As part of this project, the four (4) identified median islands were improved with new trees and plants, cobblestone, and the installation of some electrical service; however, the median island lighting was not completed. The developer has informed staff that the electrical and lighting for the palm trees will be completed in conjunction with Phase II of the Park at Live Oak project. Phase II plans are currently being drafted by the developer's civil engineer and architect. A timeline has not yet been finalized for the commencement of Phase II. Staff will continue to keep City Council updated on this project.

FEBRUARY 2026
MEDIAN ISLAND # STREET LOCATION
#1 Irwindale Avenue Between Cypress & Calle Breceda
#2 Irwindale Avenue Between Calle Breceda & Martinez Street #4 Irwindale Avenue Between Peppertree Lane & Central Street #5 Irwindale Avenue Between Calle de Paseo & Calle de Norte (Monument Lighting) #8 Irwindale Avenue Between Arrow Highway & South of McDonald's #10 Irwindale Avenue North of Salvatierra Street
#12 Irwindale Avenue Between West Ornelas Street & East Ornelas Street #15 Irwindale Avenue South of Gladstone
#16 Irwindale Avenue North of 1st Street
#17 Irwindale Avenue South of Gateway Business Drive
#18 Irwindale Avenue Between Gateway Business Drive & Jardin de Roca (Hardscape - Monument Lighting only)
MARCH/APRIL 2026
MEDIAN ISLAND # STREET LOCATION

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#24 Foothill Blvd Irwindale Avenue & Calle Eva Miranda (Hardscape – Monument Lighting only)
MEDIAN ISLAND # STREET LOCATION
#25 Arrow Highway West of Vincent Avenue
#26 Arrow Highway Between Morada Street & Allen Drive
#27 Arrow Highway Between Allen Drive & Ayon Avenue
#28 Arrow Highway West of Ayon Avenue
#29 Arrow Highway East of Irwindale Avenue
#30 Arrow Highway West of Irwindale Avenue
#31 Arrow Highway East of 4th Street (Wendy’s/Medical Center) #32 Arrow Highway West of 4th Street
#34 Arrow Highway East of Azusa Canyon Road
#35 Arrow Highway West of Azusa Canyon Road
#36 Arrow Highway East of Lante Street
#37 Arrow Highway Between Lante Street & Calmview Avenue #38 Arrow Highway Between Calmview Avenue & Gayhurst Avenue #39 Arrow Highway Between Gayhurst Avenue & Elton Street #40 Arrow Highway Between Elton Street & Heintz Street
#41 Arrow Highway Between Heintz Street & Bleecker Street #42 Arrow Highway West of Bleecker Street
#43 Arrow Highway Between Bleecker Street & Main Avenue (in front of Allan Recycling)
#44 Arrow Highway Between Bleecker Street & Main Avenue (Between Allan Recycling & Heets Cedar Lumber)
#46 Arrow Highway West of Main Avenue
#71 Arrow Highway North of San Gabriel River Trail Pedestrian Crossing #72 Arrow Highway East of Kare Park (Eastern most approach) #73 Arrow Highway At Kare Park (East of Middle Driveway Approach)

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#74 Arrow Highway Between Kare Park & East of 210 Off Ramp #75 Arrow Highway East of Avenida Barbosa
#76A Arrow Highway Between Valley Oak and Avenida Barbosa #76B Arrow Highway Between Avenida Barbosa and Live Oak Avenue West End APRIL/MAY 2026
MEDIAN ISLAND # STREET LOCATION
#48 Live Oak Avenue West of Baldwin Park Blvd
#50 Live Oak Avenue Between Rivergrade Road & Live Oak Lane (Monument Lighting) #57 Live Oak Avenue Southeast of Arrow Highway West End #58 Live Oak Avenue Southwest of Arrow Highway West End #59 Live Oak Avenue West of Arrow Highway West End
#60 Live Oak Avenue East of Longden Avenue
#63 Live Oak Avenue West of Longden Avenue

TIMELINE TO BE DETERMINED
MEDIAN ISLAND # STREET LOCATION
#54A Live Oak Avenue Easterly Driveway Approach of Former Speedway & Spanish Oaks Drive (Monument Lighting)
#54B Live Oak Avenue Easterly Driveway Spanish Oaks Drive and Speedway Drive #55 Live Oak Avenue Speedway Drive & 600 Live Oak Avenue #56 Live Oak Avenue 600 Live Oak Avenue to Arrow Highway West End Fiscal Impact:

Sufficient funding is available in the Mining Impact Fund account 13-57-530-42218-0000.

Attachments:

1. Median Uplighting Letter

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Sincerely,
___________________
Tony Spinrad
Irwindale Partners
Docusign Envelope ID: DDDC37F4-418A-4BE3-A6F0-B7821D8ABCE5

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Item #21.E.

Date: January 28, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Irwindale Community Foundation - Unscheduled Vacancy for Resident Representative City Manager's Recommendation:

Discuss and provide direction to staff.

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Prepared by:

Laura Nieto, Chief Deputy City Clerk
Reviewed by:

Adrian R. Guerra, City Attorney
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

On Tuesday, January 20, 2026, the Irwindale Community Foundation (ICF) Executive Director received a notice of resignation from Vanessa Duran, Resident Representative effective that same day, thereby creating an unscheduled vacancy for a term expiring June 30, 2026. The City Council appointee and the two (2) resident representative positions expire on June 30, 2026. The City Clerk's office will send out a notice to all residents in May 2026 for these scheduled vacancies.

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The ICF holds its regular meetings on the 3rd Tuesday in the months of January, March, May, July, September, and November, and special meetings as needed.

Staff is seeking City Council direction on recruitment efforts for this unscheduled vacancy, and is proposing the following options:

Option 1 - Initiate a recruitment now to fill the unscheduled vacancy for the remainder of the term expiring June 30, 2026, bringing forward a report for consideration of appointment at the February 25, 2026 City Council meeting. The appointed Boardmember will participate in the regular ICF meetings of March and May and must re-apply for consideration of appointment when the notices are sent in May for the scheduled vacancies. This option is consistent with the Maddy Act, which allows for mid-term appointments to fill unscheduled vacancies for the remainder of an unexpired term; or Option 2 - Defer a recruitment for the unscheduled vacancy and combine it with the recruitment cycle in May for the full terms. In this scenario, the ICF would continue to operate with the vacancy until all seats are filled through the regular recruitment and appointment process.

Option 3 - Provide alternative direction to staff
Fiscal Impact:

None
Attachments:

1. Letter of Resignation

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User:

Printed:
107253 WILLDAN Willdan Financial Services 01/08/2026 2,000.00 Report Total (2 checks): 6,235.00
Check Date Check Amount
107252 USBANK03 US Bank Trust N.A. 01/08/2026 4,235.00
Accounts Payable
Checks by Date - Summary by Check Number
kzhang
1/21/2026 9:42 AM
Check No Vendor No Vendor Name

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Irwindale City CouncilJanuary 28, 2026

Irwindale City Council
January 28, 2026