Irwindale City Council
July 22, 2026

CITY OF IRWINDALE
5050 N. IRWINDALE AVE., IRWINDALE CA 91706 • PHONE: (626) 430-2200

NOTICE AND AGENDA FOR THE AMENDED SPECIAL AND

REGULAR MEETING OF THE

CITY COUNCIL

SUCCESSOR AGENCY TO THE

IRWINDALE COMMUNITY REDEVELOPMENT AGENCY

HOUSING AUTHORITY
July 22, 2026
SPECIAL MEETING – 5:15 P.M.

REGULAR MEETING – 6:00 PM
H. MANUEL ORTIZ - Mayor
ALBERT F. AMBRIZ - Mayor Pro Tem
MARK A. BRECEDA - Councilmember
LARRY G. BURROLA - Councilmember
MANUEL R. GARCIA - Councilmember
Via Zoom Webinar: https://us02web.zoom.us/j/87104592389 In the event that a Zoom broadcast is unavailable, staff will promptly notify the public through its social media platforms. The public meeting will proceed in accordance with The Brown Act.

Listen Over Phone: 1-669-900-6833; Webinar ID: 871-0459-2389

July 22, 2026

Spontaneous Communications: The public is encouraged to address the City Council on any matter listed on the agenda or on any other matter within its jurisdiction. The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. The City Council will hear public comments on matters not listed on the agenda during the Spontaneous Communications period.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

Americans with Disabilities Act: In compliance with the ADA and Government Code section 54953(g), the City Council has adopted a reasonable accommodation policy to swiftly resolve accommodation requests. The policy can be found on the City’s website: https://www.irwindaleca.gov/DocumentCenter/View/8075/AB2449-Reasonable-Accommodation-Policy. If you need special assistance to participate in a City Council or Commission meeting or other services offered by this City, including an electronic or printed copy of the City’s reasonable accommodation policy, please contact City Hall at (626) 430-2200. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Note: Staff reports are available for inspection at the office of the Chief Deputy City Clerk, City Hall, 5050 N.

Irwindale Avenue, during regular business hours (8:00 a.m. to 6:00 p.m., Monday through Thursday).

Compensation for Board Members: Compensation for the members of the Irwindale City Council is $750.16 a month. In accordance with Government Code Section 54952.3, Councilmembers will not receive any additional compensation or stipend for the convening of the regular meetings of the Successor Agency to the Irwindale Community Redevelopment Agency. Councilmembers will receive additional compensation of $50/meeting, not to exceed $150 per month, for the convening the regular meetings of the Irwindale Housing Authority and an additional compensation of $300/meeting for convening the regular meetings of the Irwindale Reclamation Authority.

July 22, 2026

Code of Ethics
As City of Irwindale Council Members, our fundamental duty is to serve the public good. We are committed to the principle of an efficient and professional local government. We will be exemplary in obeying the letter and spirit of Local, State and Federal laws and City policies affecting the operation of the government and in our private life. We will be independent and impartial in our judgment and actions.

We will work for the common good of the City of Irwindale community and not for any private or personal interest. We will endeavor to treat all people with respect and civility. We will commit to observe the highest standards of morality and integrity, and to faithfully discharge the duties of our office regardless of personal consideration. We shall refrain from abusive conduct, personal charges or verbal attacks upon the character or motives of others.

We will inform ourselves on public issues, listen attentively to public discussions before the body, and focus on the business at hand. We will base our decisions on the merit and substance of that business. We will be fair and equitable in all actions, claims or transactions. We shall not use our official position to influence government decisions in which we have a financial interest or where we have a personal relationship that could present a conflict of interest, or create a perception of a conflict of interest.

We shall not take advantage of services or opportunities for personal gain by virtue of our public office that are not available to the public in general. We shall refrain from accepting gifts, favors or promises of future benefit that might compromise our independence of judgment or action or give the appearance of being compromised.

We will behave in a manner that does not bring discredit or embarrassment to the City of Irwindale. We will be honest in thought and deed in both our personal and official lives.

Ultimate responsibility for complying with this Code of Ethics rests with the individual elected official. In addition to any other penalty as provided by law, violation of this Code of Ethics may be used as a basis for disciplinary action or censure of a Council Member.

These things we hereby pledge to do in the interest and purposes for which our government has been established.

Irwindale City Council

July 22, 2026

SPECIAL MEETING

1. CALL TO ORDER

2. ROLL CALL: Councilmembers: Mark A. Breceda, Larry G. Burrola, Manuel R. Garcia; Mayor Pro Tem Albert F. Ambriz; Mayor H. Manuel Ortiz

3. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

4. SPONTANEOUS COMMUNICATIONS
Spontaneous communications are limited to the special meeting agenda items only.

5. RECESS TO CLOSED SESSION
A. Conference with Real Property Negotiator
Pursuant to California Government Code Section 54956.8
Property: 14905 Los Angeles Street, Irwindale CA
Agency Negotiator: Julian Miranda, Executive Director
Negotiating Parties: Marianna Diaz
Under Negotiation: Price and terms of payment
Housing Authority Item
B. Conference with Legal Counsel - Anticipated Litigation Initiation of litigation [Pursuant to Government Code Section 54956.9 (d)(4)] Number of Cases: Two
C. Public Employee Performance Evaluation
Pursuant to California Government Code Section 54957

Title: City Manager
Agenda amended on July 21, 2026 to add Item 5C

6. RECONVENE IN OPEN SESSION

7. REPORT FROM CLOSED SESSION

8. CONSENT CALENDAR

July 22, 2026

A. Approval to Purchase Replacement Core Network Switches for the City Hall Server Room Amended on July 21, 2026 to add Item 8A
Department: IT
Recommendation: Adopt Resolution No. 2026-65-3875, entitled: "A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF IRWINDALE WAIVING FORMAL BIDDING PROCEDURES PURSUANT TO IRWINDALE MUNICIPAL CODE SECTION 3.44.080(E), AUTHORIZING THE CITY MANAGER TO ENTER

INTO AN AGREEMENT WITH BLUEALLY FOR THE PURCHASE OF ARUBA NETWORK SWITCHES AND RELATED EQUIPMENT FOR THE CITY HALL SERVER ROOM".

B. Resolution No. 2026-67-3877 To Amend City of Irwindale’s Expense Reimbursement Policy Agenda amended on July 21, 2026 to add Item 8B
Department: Administration
Recommendation: Adopt Resolution No. 2026-67-3877 entitled, "A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF IRWINDALE ADOPTING THE AMENDED CITY OF IRWINDALE EXPENSE REIMBURSEMENT POLICY" reading by title only and waiving further reading thereof.

9. NEW BUSINESS
A. 5100 Allen Drive RFP Update and Request for Direction Amended on July 21, 2026 to add Item 9A
Department: Administration
Recommendation: That the Housing Authority Board receive an update on the progress of the Request For Proposals (RFP) prepared to solicit qualified Housing Developers for 5100 Allen Drive, Irwindale, CA and provide direction to staff.

10. ADJOURNMENT

REGULAR MEETING

11. CALL TO ORDER

12. PLEDGE OF ALLEGIANCE

13. INVOCATION

14. ROLL CALL: Councilmembers: Mark A. Breceda, Larry G. Burrola, Manuel R. Garcia; Mayor Pro Tem Albert F. Ambriz; Mayor H. Manuel Ortiz

15. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

July 22, 2026

16. CHANGES TO THE AGENDA

17. COUNCIL MEMBER TRAVEL REPORTS

18. COUNCILMEMBER COMMENTS

19. PROCLAMATIONS / PRESENTATIONS / COMMENDATIONS
A. Recognition of Irwindale Chamber of Commerce Businesses of the Month — Gabriela Productions (April); Realty IDS Real Estate (May); Trendy Thai Restaurant (June) B. Irwindale Chamber of Commerce Quarterly Update

20. CONSENT CALENDAR
A. Minutes of the Meetings Held May 27, 2026
Department: City Clerk
Recommendation: Approve
B. Warrants / Demands / Payroll
Department: Finance
Recommendation: Approve
C. Investment Quarterly Report for Fiscal Quarter Ending June 30, 2026 Department: Finance
Recommendation: That the City Council, Successor Agency Board, and Housing Authority Board receive and file the Investment Quarterly Report for the fiscal quarter ending June 30, 2026.

D. Second Amendment to the Memorandum of Understanding Between the City of Irwindale and the Irwindale Police Officers’ Association (IPOA) for the Period of July 1, 2020 through June 30, 2024 Department: Human Resources
Recommendation: That the City Council approve the Second Amendment to the Memorandum of Understanding (MOU) between the City of Irwindale and the Irwindale Police Officers’ Association (IPOA) for the period of July 1, 2020 through June 30, 2024.

E. Memorandum of Agreement Between the San Gabriel Valley Council of Governments and the City of Irwindale for Participation in the San Gabriel Valley Regional Food Recovery Program Department: Public Services
Recommendation: Adopt Resolution No. 2026-63-3873, entitled, “A Resolution of the City Council of the City of Irwindale Approving the Memorandum of Agreement Between the San Gabriel Valley Council of Governments and the City of Irwindale for Participation in the San Gabriel Valley Regional Food Recovery Program as outlined by Senate Bill 1383 (Lara, 2016) and

July 22, 2026

CalRecycle Regulations, and Authorizing the City Manager to Execute the Memorandum of Agreement.”
F. Adoption of Resolution No. 2026-63-3873 Authorizing the Examination of Transactions and Use Tax Records
Department: Finance
Recommendation: That the City Council: 1) Approve Amendment No. 1 to the Services Agreement with RSG, Inc. and Authorize the City Manager to Enter into Related Confidentiality Agreement; 2) Authorize the City’s Finance Director to Release Confidential Transactions (Sales) and Use Tax Records Information to RSG, Inc. for the Purpose of Preparing the City’s Economic Development Retail Market and Land Use Feasibility Study; (3) Adopt Resolution No. 2026-63-3873 entitled: “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE AUTHORIZING THE EXAMINATION OF TRANSACTIONS AND USE TAX RECORDS.”
G. Authorize a Contract Services Agreement with Everytable, PBC for the Senior Center Nutrition Meal Program
Department: Public Services
Recommendation: Adopt Resolution No. 2026-64-3874, entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE AUTHORIZING 1) THE CITY MANAGER TO EXECUTE A

CONTRACT SERVICES AGREEMENT WITH EVERYTABLE, PBC FOR THE SENIOR CENTER NUTRITION MEAL PROGRAM; 2) A BUDGET AMENDMENT TO APPROPRIATE $42,743 FROM THE GENERAL FUND RESERVES; 3) THE CITY MANAGER TO ISSUE A PURCHASE ORDER IN THE AMOUNT $111,312.50”.

H. Accepting and Approving the Donation from the Irwindale Community Foundation, and Authorizing Appropriation into City of Irwindale Public Library Improvement Project Phase II (CIP No. 8251)
Department: Library
Recommendation: Adopt Resolution No. 2026-66-3876 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE AUTHORIZING THE CITY TO: 1) ACCEPT IRWINDALE COMMUNITY FOUNDATION DONATION OF $10,000; 2) APPROPRIATE DONATED AMOUNT INTO CITY OF IRWINDALE PUBLIC LIBRARY IMPROVEMENT PROJECT PHASE II (CIP NO. 8251)”.

21. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience speak on items not on this agenda that are within the City Council’s subject matter jurisdiction. State law prohibits any Council discussion or action on such communications unless 1) the Council by majority vote finds that a catastrophe or emergency exists; or 2) the Council by at least four votes finds that the matter (and need for action thereon) arose within the last five days. Since the Council cannot participate (except as stated), it is requested that all such communications be made in writing to be included on the next agenda for full discussion and action
All members of the public are asked to observe the City’s Rules of Procedure and Public Meeting

July 22, 2026

Decorum. The City’s Rules of Procedure and Public Meeting Decorum can be found on the City’s website, and Chapter 2.40 of the Irwindale Municipal Code. You may also contact the City Clerk’s Office for copies.

Each speaker will be limited to 3 minutes unless such time limits are extended. If a member of the public wishes to donate their time to another speaker, both persons must be physically present and in attendance of the meeting. The Presiding Officer may, in his or her discretion, extend the 3-minute time limitation for the particular subject for all speakers. Organized groups of persons wishing to address the Council on the same subject should select a spokesperson to represent the group, so as to avoid unnecessary repetition. In no event shall the total amount of speaking time for exceed 6 minutes per person for the subject under discussion.

The Council may regulate a speaker who is speaking too long or out of order, being unduly repetitious, discussing irrelevancies, or extending to items not within its subject matter jurisdiction. Please be reminded that discrimination, abusive use of profanity, unruly disruption, and violent or physically threatening conduct is discouraged. Members of the public shall not disrupt the orderly conduct of the meeting. The Presiding Officer will request that a person cease any disruptive conduct, and if not immediately stopped, will direct the person to be removed from the meeting.

Public Comments will be heard in the following order:
1: In-person attendees
2: Teleconference attendees
3: In-person and teleconference attendees who have not previously provided comments on the matter(s) being discussed by the legislative body

22. NEW BUSINESS
At this time, members of the audience may ask to be heard regarding an item on New Business.

A. Peck Road Gravel Pit - Bubalo (128 Live Oak Avenue) Verbal Update Department: Community Development
Recommendation: Receive and file or provide direction

23. PUBLIC HEARINGS
At this time, members of the audience may ask to be heard regarding an item on Public Hearings.

A. Approval of the Adjustment of Schedule of Fees & Charges for Fiscal Year 2026-2027 Department: Finance
Recommendation: That the City Council (1) Conduct the duly noticed Public Hearing regarding the proposed adoption of the Schedule of Fees & Charges; and (2) Adopt Resolution No. 2026-57- 3867 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA,

July 22, 2026

ADOPTING AND ADJUSTING FEES FOR CERTAIN CITY SERVICES IN THE COMPREHENSIVE SCHEDULE OF FEES AND CHARGES”.

B. Consider the proposed Amendment to Title 5 of the Irwindale Municipal Code to Modernize the City’s Business License Tax for Existing and Emerging Businesses Department: Finance
Recommendation: It is recommended that the Irwindale City Council hear the staff report, open the public hearing, hear public comments, and continue to date certain.

24. CITY MANAGER’S REPORT

25. REQUESTS FOR AGENDA ITEMS BY CITY COUNCIL
If a City Council Member is interested in a task or project, the City Council Member shall request that the item be agendized in this section.

26. ADJOURN

SUCCESSOR AGENCY TO THE IRWINDALE COMMUNITY

REDEVELOPMENT AGENCY

27. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

28. CONSENT CALENDAR
A. Minutes of the Meeting Held May 27, 2026
Department: City Clerk
Recommendation: Approve
B. Investment Quarterly Report for Fiscal Quarter Ending June 30, 2026 Department: Finance
Recommendation: That the City Council, Successor Agency Board, and Housing Authority Board receive and file the Investment Quarterly Report for the fiscal quarter ending June 30, 2026.

29. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience to speak on items not on this agenda.

Spontaneous Communications for the Successor Agency are subject to the same State prohibitions and City guidelines as cited on the City Council agenda.

30. ADJOURN

HOUSING AUTHORITY

July 22, 2026

31. AB 2449 DISCLOSURES
Remote participation by a member of the legislative body for just cause or emergency circumstances

32. CONSENT CALENDAR
A. Minutes of the Meeting Held May 27, 2026
Department: City Clerk
Recommendation: Approve
B. Investment Quarterly Report for Fiscal Quarter Ending June 30, 2026 Department: Finance
Recommendation: That the City Council, Successor Agency Board, and Housing Authority Board receive and file the Investment Quarterly Report for the fiscal quarter ending June 30, 2026.

33. SPONTANEOUS COMMUNICATIONS
This is the time set aside for members of the audience to speak on items not on this agenda.

Spontaneous Communications for the Housing Authority are subject to the same State prohibitions and City guidelines as cited on the City Council agenda.

34. ADJOURN

AFFIDAVIT OF POSTING
I, Armando Hegdahl, Management Analyst, certify that I caused the agenda for the regular meeting of the City Council, Irwindale Successor Agency to the Irwindale Community Redevelopment Agency and Housing Authority, to be held on July 22, 2026, be posted at the City Hall, Library, and Post Office on Friday, July 17, 2026. ______________________
Armando Hegdahl, CMC
Management Analyst

Item #8.A.

Date: July 22, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Approval to Purchase Replacement Core Network Switches for the City Hall Server Room Amended on July 21, 2026 to add Item 8A
City Manager's Recommendation:

Adopt Resolution No. 2026-65-3875, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE WAIVING FORMAL BIDDING PROCEDURES PURSUANT TO IRWINDALE MUNICIPAL CODE SECTION 3.44.080(E), AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH

BLUEALLY FOR THE PURCHASE OF ARUBA NETWORK SWITCHES AND RELATED EQUIPMENT FOR THE CITY HALL SERVER ROOM".

Administrative Action:

Submitted by:

Theresa Olivares, Assistant City Manager
Prepared by:

Jeff Wagner, IT Manager ELECTRONICALLY APPROVED
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager

Background and Analysis:

The Information Technology ("IT") Division is requesting authorization to replace the existing Aruba network switches located in the City Hall server room. These switches serve as the backbone of the City's network infrastructure, connecting servers, workstations, and critical systems throughout City Hall.

The existing switches have reached the manufacturer's end-of-life (EOL), and the operating system running on the equipment is no longer supported. As a result, the City no longer receives security updates, software patches, bug fixes, or manufacturer technical support. Continuing to operate unsupported network infrastructure increases the risk of security vulnerabilities, equipment failure, and service interruptions.

The replacement switches will provide improved performance, increased network capacity, and full compatibility with the City's new server infrastructure currently being implemented. The upgraded equipment will also support current cybersecurity standards and provide a scalable platform for future technology initiatives.

This project represents the first phase of a broader network infrastructure modernization effort.

Future phases will replace similar end-of-life network equipment located at remote City facilities as funding becomes available.

Irwindale Municipal Code Section 3.44.080(E), outlines that bidding may be dispensed with when through cooperative purchasing with the state, the county, and other public agencies, the advantages of large-scale buying may be obtained. The Aruba network switches and related equipment meet this requirement of the municipal code section, as BlueAlly provided a quote utilizing NASPO DatasCom NTE Master Agreement Number : AR3228. BlueAlley is an authorized dealer and provided the quote under NASPO contract.

Fiscal Impact:

The replacement cost for the said switches as proposed to be $47,899.38. The adopted FY 2026-2027 budget includes $48,214 for network switch replacement under account (01-20-200-44300-0000).

Sufficient funding is available for this purchase, and no additional appropriation is being requested.

Attachments:

1. Resolution No. 2026-65-3875

2. Quote.Blueally.037178.v1.23

Resolution No. 2026-65-3875

RESOLUTION NO. 2026-65-3875

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE

WAIVING THE FORMAL BIDDING PROCEDURES PURSUANT TO
IRWINDALE MUNICIPAL CODE SECTION 3.44.080(E), AUTHORIZING THE

CITY MANAGER TO EXECUTE AN AGREEMENT WITH BLUEALLY FOR THE

PURCHASE OF ARUBA NETWORK SWITCHES AND RELATED EQUIPMENT

FOR THE CITY HALL SERVER ROOM
WHEREAS, the Information Technology (“IT”) Division has determined that the existing Aruba network switches located in the City Hall server room have reached end-of-life (EOL), and the operating system running on the equipment is no longer supported by the manufacturer; and
WHEREAS, because the existing network infrastructure is no longer supported, the City no longer receives security updates, bug fixes, or manufacturer technical support, increasing the risk of cybersecurity vulnerabilities, equipment failure, and service interruptions; and
WHEREAS, replacement of the existing network switches will improve network performance, reliability, and compatibility with the City's new server infrastructure while providing a secure and scalable foundation for current and future technology needs; and
WHEREAS, Irwindale Municipal Code Section 3.44.080(E), outlines that bidding may be dispensed with when through cooperative purchasing with the state, the county, and other public agencies, the advantages of large-scale buying may be obtained. The Aruba network switches and related equipment meet this requirement of the municipal code section, as BlueAlly provided a quote utilizing NASPO DatasCom NTE Master Agreement Number : AR3228. BlueAlley is an authorized dealer and provided the quote under NASPO contract.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF IRWINDALE DOES HEREBY RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The City Council hereby finds the Recitals above true and correct and incorporates them herein by this reference.

SECTION 2. The City Council hereby waives the formal bidding procedures pursuant to Irwindale Municipal Code Section 3.44.080(E), and authorizes the City Manager to execute an agreement with BlueAlly for the purchase of Aruba network switches and related equipment for the City Hall server room in the amount of $47,899.38.

SECTION 3. If any section, subsection, sentence, clause, phase, or portion of this Resolution, or the application thereof to any person or circumstances, is, for any reason, held invalid or unconstitutional by any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the application of any other

Resolution No. 2026-65-3875

section, subsection, sentence, clause, phrase, or portion of this Resolution, and to this end the invalid or unconstitutional section, subsection, sentence, clause, phrase of this Resolution are declared to be severable. The City Council hereby declares that it would have adopted this Resolution and each section, subsection, sentence, clause, phrase, part or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, parts or portions thereof be declared invalid or unconstitutional.

SECTION 4. This Resolution shall take effect immediately and the Chief Deputy City Clerk shall attest to the adoption of this Resolution.

PASSED, APPROVED and ADOPTED this 22nd day of July 2026. .
__________________________
H. Manual Ortiz, Mayor
ATTEST:
___________________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I, Laura M. Nieto, Chief Deputy City Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2026-65-3875 duly adopted by the City Council of the City of Irwindale, at a regular meeting held on the 22nd day of July 2026, by the following vote:

YES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

Resolution No. 2026-65-3875

__________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

Quote # 37178 v. 1
Date Issued: 03/17/26
Expire Date: 08/31/26
HPE Aruba CX6300 Switches Prepared By:

City of Irwindale
Bill to: Ship to:

City of Irwindale
P: +16264302258
E: [email protected]
P: +16264302258
E: [email protected]
Jeffrey Wagner
5050 N. Irwindale Avenue
Irwindale, CA, 91706
Jeffrey Wagner
5050 N. Irwindale Avenue
Irwindale, CA, 91706
Joseph Purcell
E: [email protected]
P: +19493282832
3475 Piedmont Road NE
Suite 900
Atlanta,Georgia,30305
Product including List Price
Qty Manufacturer
Part Number
Product Description Unit List Price Discount Price Ext. Price 3 JL661A Aruba CX 6300 Switch Series - Quad Core ARM Cortex A72 1.8GHz - 8 GB DDR4 32 GB eMMC 8 MB Shared
Packet Buffer Memory - -48 10/100/1000 BASE-T PoE+
ports supporting up to 30W per port, -4 1/10/25/50G SFP ports - 1Gbps: 2.28Sec, 10Gbps: 1.46Sec, 25Gbps: 1.
$17,007.00 57.08% $7,300.00 $21,900.00
6 JL086A#ABA HPE Aruba Networking X372, 100-240VAC to 54VDC Power Supply for selected HPE Aruba Networking
switches, Weight0.83 kg (1.82 lb)- Dimensions8.31 x

22.56 x 4.01 cm (3.27 x 8.88 x 1.58 in)
$1,022.00 42.76% $585.00 $3,510.00
1 JL702C#ABA Aruba CX 8360 v2 Switch Series - CPU: 1.8 GHz 4-core 64-bit - RAM: 16 GB - Flash/Storage: 32 GB - Packet
Buffer: 32 MB - 16 ports of 1GbE/10GbE/25GbE
(SFP/SFP+/SFP28) 2 ports of 40GbE/100GbE (QSFP+
/QSFP28) (optional 1GBASE-T SFP and 10GBASE-T
SFP+ transce
$35,554.00 56.97% $15,300.00 $15,300.00
8 JL488A HPE Direct Attach Cable - Male Left Gender - Male Right Gender - SFP28 Right Connector - SFP28 Left Connector
- 3M Length - Black
$450.00 51.11% $220.00 $1,760.00
3 R0M46A HPE Aruba Networking 50G SFP56 to SFP56 0.65m
Direct Attach Copper Cable - Male Left Gender - Male
Right Gender - SFP56 Right Connector - SFP56 Left
Connector - 0.65M Length
$450.00 42.22% $260.00 $780.00
NASPO AV2 NTE Contract (Not-To-Exceed)
Subtotal: $43,250.00
Quote Summary Amount
Product including List Price $43,250.00
Subtotal: $43,250.00
Estimated Tax: $4,649.38
Total: $47,899.38
Please ask your BlueAlly Sales Representative about Managed Services.

The information contained herein is the intellectual property of BlueAlly. This quotation is an invitation to offer only. The prices quoted shall remain firm for 30 days from the date hereof, unless modified in writing by BlueAlly. The customer is obligated to pay for this purchase within 30 days of original invoice. Payment may be made either through third party financing or by payment from the customer. FOB - Freight collect. This quote includes a 3% discount for payment by cash or check on agreed terms. Payment through credit card will result in the loss of this additional discount.

Please Reference Quote Number on all Purchase Orders
All orders are subject to the manufacturer's terms and conditions including, but not limited to, any end user licensing agreement (EULA) Quote #037178 v1 Page: 1 of 2

Quote # 37178 v. 1
Date Issued: 03/17/26
Expire Date: 08/31/26
Pricing Subject to Change Due to Manufacturer Actions. All pricing is contingent upon manufacturer and distributor pricing remaining unchanged. In the event that any manufacturer or distributor increases pricing, imposes surcharges, modifies discount structures, or otherwise increases BlueAlly’s cost at any time prior to shipment or delivery — including due to inflation, component shortages, tariffs, or foreign exchange — BlueAlly may adjust pricing accordingly upon notice to Customer. Customer acknowledges that manufacturer pricing is outside of BlueAlly’s control and agrees to pay any such adjusted pricing as a condition of performance.

Acceptance
BlueAlly City of Irwindale
Joseph Purcell
Signature / Name Signature / Name Initials
07/21/2026
Date Date
Quote #037178 v1 Page: 2 of 2

Item #8.B.

Date: July 22, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Resolution No. 2026-67-3877 To Amend City of Irwindale’s Expense Reimbursement Policy Agenda amended on July 21, 2026 to add Item 8B
City Manager's Recommendation:

Adopt Resolution No. 2026-67-3877 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE ADOPTING THE AMENDED CITY OF IRWINDALE EXPENSE REIMBURSEMENT POLICY" reading by title only and waiving further reading thereof.

Administrative Action:

Submitted/Prepared/Reviewed by:

Adrian R. Guerra, City Attorney
Reviewed by:

Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

Background:

The City of Irwindale updated its Expense Reimbursement Policy, which became effective on July 13, 2016. The purpose of the Expense Reimbursement Policy, as set forth in Section I, is to provide a uniform policy and procedure for travel on City business for all City Employees and Officials who may incur out-of-pocket expenses in the course of their duties and to ensure the appropriate use of City funds, provide accountability for related expenditures, and ensure an efficient process for approval and proper adherences to IRS regulations. At present, the Expense Reimbursement Policy does not clearly distinguish between travel authorization and lodging approval, and provides limited direction regarding how discretion should be exercised. Additionally, the enforcement authority is divided between the City Council (for elected and appointed officials) and the City Manager (for employees),

which may lead to inconsistent application. As such, the City has determined that further clarification is required.

Analysis:

The proposed amendments are intended to improve clarity and consistency.

Currently, the “Authorization for Travel” section reads: “Prior to committing the expenditure of City funds for travel, the Employee must obtain the approval of his or her department head, as well as the City Manager or designee on the approved travel request form. The duration of the meeting may be considered (with approval from the City Manager) in determining whether overnight lodging will be permitted. Generally, meetings/conferences within 35 miles of the City will not require overnight lodging.

If adopted, the “Authorization for Travel” section would read as follows:
“1. Authorization for Travel. Prior to committing the expenditure of City funds for travel, the Employee must obtain approval from his or her department head and the City Manager or designee on an approved travel request form.
a. Travel of 35 miles or more. Travel of 35 miles or more from the City shall be automatically approved, provided the travel serves a legitimate City-related business purpose and sufficient funds are available. Such travel shall be eligible for overnight lodging, and requests for overnight lodging shall be automatically approved unless extraordinary circumstances justify denial.
b. Travel of less than 35 miles. Travel of less than 35 miles from the City may be approved at the reasonable discretion of the City Manager or designee based on specific circumstances.

Generally, meeting/conferences within 35 miles of the City will not require overnight lodging, but may be approved at the reasonable discretion of the City Manager or designee.

In exercising this discretion, the City Manager or designee may consider factors including, but not limited to: (1) the start and end times of the meeting or conference, (2) traffic conditions, commute time, and travel safety, (3) whether the Employee is required to attend multiple consecutive days, (4) the cost of lodging compared to repeated travel, and/or (5) any other factors relevant to efficiency, safety, or the effective conduct of City operations.” Here, adopting the Resolution would establish a clear threshold based on distance: (1) Travel 35 miles or more from the City is automatically approved and eligible for overnight lodging, with lodging generally approved absent extraordinary circumstances and (2) Travel less than 35 miles remains subject to the reasonable discretion of the City Manager or designee, with overnight lodging not ordinarily necessary but allowed when justified.

The Resolution also separates travel approval from lodging approval and provides specific factors to guide discretionary decisions, including timing, safety, cost-effectiveness, and the City’s operational needs. It designates the City Manager or designee as the sole authority responsible for enforcing and

administering the policy. This change centralizes decision-making and promotes consistent application.

The proposed amendments also clarify reimbursement eligibility for Public Services Department employees assigned to City-sponsored field trips. Specifically, the policy recognizes these assignments as reimbursable City business and establishes meal and incidental expense reimbursement guidelines consistent with the City's existing Maximum Daily Allowance for out-of-town travel, while clarifying that reimbursement is not available for meals provided as part of the field trip.

To preserve appropriate oversight, the Resolution includes a provision allowing the City Council to review decisions made by the City Manager or designee that pertain to requests submitted by Council Members. Upon review, the City Council may affirm, modify, or overturn such decisions.

Fiscal Impact:

The Resolution is not expected to have a significant fiscal impact. Clarifying approval standards may improve cost control and administrative efficiency.

Attachments:

1. Resolution No. 2026-67-3877 Amend City of Irwindale Expense Reimbursement Policy

2. Proposed Irwindale Expense Reimbursement Policy

Resolution No. 2026-67-3877

RESOLUTION NO. 2026-67-3877

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE ADOPTING

THE AMENDED CITY OF IRWINDALE EXPENSE REIMBURSEMENT POLICY WHEREAS, the City Council of the City of Irwindale ("City Council") reimburses its officials and employees for travel and business expenses incurred in carrying out their duties pursuant to the City's adopted Transportation, Travel, and Meeting Expense Policy, adopted March 11, 1993; and
WHEREAS, the City Council had, pursuant to its Resolution No. 93-10-1284 adopted on March 11, 1993, established the mileage reimbursement rate to be that established by the Internal Revenue service, and the per diem rate for meals and incidentals at fifty dollars ($50.00) per day; and
WHEREAS, the City Council had, pursuant to its Resolution No. 2002-17-1808 adopted on March 28, 2002, superseded and replaced Resolution No. 93-10-1284 and increased the per diem rate for meals from fifty dollars ($50.00) per day to seventy-five dollars ($75.00) per day; and
WHEREAS, the City Council had, pursuant to its Resolution No. 2007-56-2242 adopted on August 1, 2007, superseded and replaced Resolution No, 2002-17-1808 and established the mileage reimbursement rate equal to Internal Revenue Service rate, and the per diem rate for meals and incidental expenses to be equal to the prevailing Federal Meals and Incidental Expense rates as published on the United States General Services Administration (USGSA) website; and
WHEREAS, Assembly Bill 1234, which was signed by the California State Governor on October 7, 2005, provides that a local agency that reimburses members of its legislative body for expenses shall adopt in a public meeting a written policy that specifically identifies the occurrences that would qualify a member to be reimbursed for travel, meals, lodging and other actual and necessary expenses; may specify the reasonable expense reimbursement rates; and, mandates that each member of the legislative body to the file expense reports documenting each expense item, which reports are public records; and
WHEREAS, the City Council had, pursuant to its Resolution No, 2016-40-2854 adopted on July 13, 2016 superseded and replaced Resolution No. 2007-56-2242 and established the updated City of Irwindale Expense Reimbursement Policy; and WHEREAS, the City desires to clarify reimbursable expenses in accordance with California Government Code Sections 53232.2 – 53232.4; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, HEREBY RESOLVES, DETERMINES, AND ORDERS AS FOLLOWS:

Resolution No. 2026-67-3877

SECTION 1. The foregoing Recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The City’s existing City of Irwindale Expense Reimbursement Policy is superseded and replaced by the updated City of Irwindale Expense Reimbursement Policy attached hereto as Exhibit “A” and hereby incorporated as part of this resolution.

SECTION 3. The City Manager or designee is authorized to implement and enforce the provisions of the Policy adopted herein.

SECTION 4. The City’s Resolution No. 2016-40-2854 is rescinded.

SECTION 5. Resolution No. 2026-67-3877 shall be effective upon adoption.

SECTION 6. The City Manager, or his/her designee, is hereby directed and authorized to make such modifications as may be necessary to the agenda templates of the City Council and City’s commissions, committees, and boards, along with any other agenda related materials, in order to implement the teleconferencing and related rules of SB 707.

SECTION 5. If any section, subsection, sentence, clause, phrase, or portion of this Resolution is for any reason held to be invalid or unconstitutional by any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council of the City of Irwindale hereby declares that it would have adopted this Resolution and each section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional.

SECTION 6. The Chief Deputy City Clerk shall attest to the adoption of this Resolution which shall, in turn, have immediate effect.

PASSED, APPROVED, AND ADOPTED this ____ day of _____________ 2026.

_________________________
H. Manuel Ortiz, Mayor
ATTEST:
_________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

Resolution No. 2026-67-3877

STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I, Laura Nieto, Chief Deputy Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2026-67-3877 was duly adopted by the City Council of the City Irwindale at a special meeting thereof held on the ___ day of __________ 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSTAIN: Councilmembers:

ABSENT: Councilmembers:
_________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

CITY OF IRWINDALE

EXPENSE REIMBURSEMENT POLICY
Adopted:

July 13, 2016
Exhibit “A”

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TABLE OF CONTENTS
I. PURPOSE………………………………………………………………..…………...2
II. SCOPE………………………………………………………………………...……...2
III. DEFINITIONS……………………………………………………………….………2
IV. AUTHORIZATION FOR REIMBURSEMENT AND ACTIVITIES…….………4 V. SPECIFIC REIMBURSABLE EXPENSES & PROTOCOL…………….………5
VI. EXCEPTIONS………………………………………………………………..……...9
VII. RECORDKEEPING………………………………………………………….……..9
VIII. VIOLATIONS OF THIS POLICY AND ENFORCEMENT AUTHORITY……10 ATTACHMENT “A” – SAMPLE CREDIT CARD RECEIPTS……….………….……………13 GENERAL INSTRUCTIONS FOR COMPLETING REQUIRED FORMS..…………14 SAMPLE FORMS –TRAVEL AUTHORIZATION & RECONCILIATION FORMS......................17

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CITY OF IRWINDALE

EXPENSE REIMBURSEMENT POLICY
I. PURPOSE
To provide a uniform policy and procedure for travel on City business for all City Employees and Officials who may incur out-of-pocket expenses in the course of their duties. To ensure the appropriate use of City funds, provide accountability of related expenditures, and ensure an efficient process for approval and proper adherences to IRS regulations. This policy may not explicitly address every issue or contingency that may arise during City travel. However, the basic standard that should always prevail is to exercise good judgment in the use and stewardship of the City’s resources.

This policy is consistent with California Government Code sections 53232.2 – 53232.4.

II. SCOPE
This policy is applicable to the Members of all City boards, commissions, and committees that are subject to the Brown Act as well as all City Employees. This includes, but is not limited to, the Council, Successor Agency to the Irwindale Community Redevelopment Agency Board, Housing Authority Board, Irwindale Joint Powers Authority Board, Reclamation Authority Board, Planning Commission, Parks and Recreation Commission, and Senior Citizens Commission.

III. DEFINITIONS
For the purpose of this policy, the following definitions apply:

A. Agency: Any Body subject to this policy, including the Mayor and Council, Successor Agency to the Irwindale Community Redevelopment Agency Board, Housing Authority Board, Irwindale Joint Powers Authority Board, Reclamation Authority Board, and all committees, commissions, and boards created by the Council. If the City creates additional boards, committees, commissions or other bodies whose Members are subject to the Brown Act, this policy shall equally apply to these Agencies.

B. Appointed Official: Members of all City Commissions, Boards, and Agencies, who are appointed and subject to the Brown Act.

C. Elected Official: Mayor and Council Members, whether or not they were elected by the people or appointed to fill a vacancy.

D. Employee: Any person deemed by the City to be a full or part-time employee, not including Elected Officials or Appointed Officials.

E. Local Travel: Travel requiring an Employee/Official to be present at a reimbursable event or activity that is located 35 miles or less from City Hall.

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F. Member: Any Elected or Appointed Official, or Employee of the City.

G. Employee/Official: Any Elected or Appointed Official, or Employee of the City.

H. Out-of-State Travel: Travel requiring an Employee/Official to be present at a reimbursable event or activity that is located outside the State of California.

I. Out-of-Town Travel: Travel requiring the Employee/Official to be present at a reimbursable event or activity that is located more than 35 miles from City Hall.

J. Maximum Daily Allowance: The daily maximum dollar amount that may be reimbursed for meals and incidental expenses. The amount shall be equal to the prevailing federal Meals and Incidental Expense rates as published on the United States General Services Administration (USGSA) website.

IV. AUTHORIZATION FOR REIMBURSABLE EVENTS AND ACTIVITIES A. General Policy
It is the policy of the City that no Employee/Official shall sustain personal monetary loss as a result of duties performed in the service of the City, as provided in this Reimbursement Policy. However, all expenditures and requests for reimbursement shall logically relate to the conduct of City business and shall be "necessary" to accomplish the purposes of such business and shall be "reasonable" in amount. Employees/Officials are expected to exercise good judgment and show proper regard for economy when incurring expenses in connection with official City business.

All expenses related to Employee/Official travel must be included in the budget.

Departments are required to forecast such travel costs and incorporate those costs into their budget proposals. Travel and training will only be approved if there are sufficient funds in the departmental budget.

The most economical mode and class of transportation reasonably consistent with scheduling needs must be used.

The City Council of the City of Irwindale shall have authority to make the final decision regarding compliance with this policy for Appointed and Elected officials. The City Manager or designee shall have authority to make the final decision regarding compliance with this policy for Employees.

B. Types of Reimbursable Activities
The types of events and activities that typically qualify an Employee/Official to receive reimbursement are included below. If there is an event or activity for which an Employee/Official wishes reimbursement, and it is not described below, the Employee/Official should have the matter approved in advance by the City Council:

1. Meetings with government and business leaders.

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2. Conferences, training, and educational trips, including visiting other governments and government officials.

3. Lobbying trips.

4. Communicating with regional, state and national government officials to advocate policy positions adopted by the City.

5. Attending seminars and workshops intended to improve the Employee/Official's skill and informational level

6. Participating or attending events organized by regional, state or national organizations or governmental entities where the City has a direct interest.

7. Attending events within the City where the event is sponsored by an officially recognized City organization, association or club, where the official is an invited guest.

8. Attending field trips provided by the public services department, which requires employees to attend as chaperones or bus drivers.

C. Types of Non-Reimbursable Activities
Any questions regarding the propriety of a particular expense should be resolved by the approving authority before the expense is incurred.

Examples of expenses the City will not reimburse include, but are not limited to:

1. The personal portion of any trip;

2. Political or charitable contributions or events;

3. Family expenses, including partner's and/or children's expenses incurred when accompanying Official/Employee on City-related business;

4. Entertainment expenses, including alcohol, sightseeing, theater, movies (in-room or theater), sporting events (including golf, gym, and massage expenses) or other cultural events;

5. Non-mileage personal automobile expenses including repairs, traffic citations, insurance; and

6. Personal medical expenses or losses incurred while on City business.

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V. SPECIFIC REIMBURSABLE EXPENSES & PROTOCOL
A. The following protocols shall apply when incurring certain expenses while performing City-related business:

1. Authorization for Travel. Prior to committing the expenditure of City funds for travel, the Employee must obtain the approval of his or her department head, as well as the City Manager or designee on the approved travel request form. The duration of the meeting may be considered (with approval from the City Manager or designee) in determining whether overnight lodging will be permitted. Generally, meetings/conferences within 35 miles of the City Hall will not require overnight lodging.

The request shall include an estimate of all expenses. A copy of the conference or meeting notice and agenda and registration form(s) are to be attached. Any special arrangements such as side trips or extra days for personal business should be included in the request.

All out-of-state travel, for either Officials or Employees, shall require City Council approval. Such approval shall be given on the City Council’s (or relevant legislative body) Consent Calendar.

2. Air Travel. When traveling by air, travel should be by commercial airline in coach or tourist class accommodations. Reservations should be made far enough in advance to take advantage of available discounts. Increased fees related to late bookings may be disallowed without a sound business reason. Flexibility in travel time is expected to reduce costs. Employees/Officials may pay to upgrade their airline accommodation at their own expense. If plane ticket costs are higher due to extending the trip, it is the Employee/Official’s responsibility to pay the difference. Proof of price must be provided for travel on the regularly scheduled day. If the extended period occurs during regularly scheduled working hours, personal time should be used, subject to the Employee’s applicable Memorandum of Understanding (MOU) and/or Personnel Rules. (a) Baggage Fees. Baggage fees incurred during air travel for City business may be reimbursed when the items are necessary based on the duration and nature of the trip (e.g., length of conference or event). Reimbursement is limited to fees for baggage within the airline’s standard posted weight limit.

If a City employee or official checks more than one bag, prior approval must be obtained in order to be eligible for
reimbursement of the additional baggage fee.
(b) Airport Parking. Airport parking charges incurred during the business portion of a trip are eligible for reimbursement.

Reimbursement applies only to parking expenses directly related to

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official City business travel and does not cover any personal travel before or after the business portion of the trip.

3. Private Automobile for Out-of-Town Travel. Employees/Officials will be reimbursed actual mileage for the use of their private cars in travel to and from designated place(s) on City business outside the City. The Employee/Official will be reimbursed at the standard mileage rate established in IRS guidelines. For all mileage determinations, the shortest applicable mileage shall be applied for reimbursement.

4. Private Automobile for Local Travel. Provided an Employee is not issued a vehicle at City expense, Employee will be reimbursed for actual mileage for the use of their private car for local travel (within 35 miles of City Hall) while conducting City business. If the Employee receives a fixed monthly automobile allowance, they will be reimbursed for the mileage beyond 35 miles. All travel will be reimbursed at the standard mileage rate established in IRS guidelines. For all mileage determinations, the shortest mileage shall be applied for reimbursement.

5. Garage and Parking Expenses. Expenses for necessary parking and storage of private vehicles may be authorized. Receipts or other evidence must be provided to obtain reimbursement.

6. Vehicle Rentals, Taxi, Ride Shares and Transit Fare. Out-of-town expenses for such transportation may be authorized where reasonable and necessary to conduct City business. Receipts or other evidence must be provided to obtain reimbursement. When vehicle rental is chosen over taxi or shuttle service, there should be a business reason or economic benefit to the City to support the rental decision, and such business reason or economic benefit shall be identified on the travel authorization to be approved in advance. The maximum rental reimbursement will be limited to the daily rate for a mid-size vehicle. A cost estimate for any vehicle rental shall also be included with the travel authorization. Attempts should be made to acquire the lowest rate through competitive shopping and advance reservations. Employees are responsible for returning vehicles fully fueled, if required, to avoid additional charges.

7. Lodging. Lodging expenses will be reimbursed or paid for when travel on official City business reasonably requires an overnight stay. Whenever possible, Employees/Officials are encouraged to use lower cost lodging in order to minimize the cost to the City, unless doing so will be inefficient and/or uneconomical. Local lodging, defined as less than 35 miles (the shortest mileage shall be applied) from City Hall, will generally not be reimbursed. (a) Conferences. If such lodging is in connection with a conference, Employees/Officials are expected to utilize the conference lodging at the group rate published by the conference sponsor. If other lodging accommodations are used, the City shall pay/reimburse only up to the amount of the conference group rate. Variations in

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room type—such as one king bed versus two queen beds—are allowable, provided the rate remains within the published group rate. These variations will be fully reimbursed.
(b) Travel Timing and Work Schedule: If a conference starts by 9:00 a.m., the attendee may be allowed to begin the trip one day earlier, with costs for the extra day paid by the City, upon approval of the City Manager or designee.

Employees/Officials are expected to schedule their travel in a manner that is both cost-effective and minimally disruptive to the workday, while ensuring timely arrival at conferences or training events. Employees/officials should depart at a reasonable time that allows for timely arrival at the conference without incurring unnecessary costs. Travel should generally be scheduled to allow the employee/official to work a partial day if the flight or drive departs later in the day. In such cases, the employee/official is expected to report to work until it is necessary to leave for travel.

Employees shall coordinate with their supervisors when
determining travel times and schedules. All travel arrangements must align with the overall goals of fiscal responsibility and operational efficiency.
(c) Other Lodging. Employees/Officials must request government rates, when available. A listing of hotels offering rates in different areas is available through the U.S. General Services
Administration website (Home | GSA). Lodging rates that are equal to or less than comparable government rates are presumed to be reasonable and reimbursable for the purposes of this policy. (d) Lodging with Friends or Relatives: If an Employee/Official chooses to stay with a friend or relative at their residence while attending an out-of-town meeting or conference, the only reimbursement the employee will receive is Per Diem and transportation costs. Lodging expenses in this situation are not authorized.

8. Meals and Incidentals. Reasonable and customary expenses for meals are authorized for Employees/Officials as required to conduct official City duties.

Employees/Officials traveling on City business shall be entitled to reimbursement of expenses incurred for necessary meals not to exceed breakfast, lunch, and dinner on any one day. Detailed receipts, listing the items purchased, are required for all reimbursable expenses.

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(a) The Reimbursement for a particular meal may exceed the individual limit noted for that meal. Reimbursement for the total of all meals requested may be distributed across individual meals at the employee's discretion. While individual meals may exceed the standard per-meal guideline, the total daily meal expense must not exceed the daily allowance. For example, if the dinner expense exceeds a typical dinner limit, it is acceptable provided that the total for all meals that day remains within the daily maximum. (b) Employees/Officials shall be reimbursed for meals and incidental expenses at a maximum rate as allowed under the annually published USGSA (Home | GSA) rate table by location. The Maximum Daily Allowance shall be reduced as described below for less than full days. If a full meal is provided as part of the meeting, conference, event, or training session, appropriate deductions must be made from the meal allowance.
(c) Reimbursement for meals not incurred as part of out-of-town or overnight travel are limited to activities outside normal duties, such as business-related meetings held before or after regular working hours (including working lunches where this is the only time available).
(d) Meal reimbursements are not allowed as part of routine daily work assignments or training within City limits, unless part of the registration cost, or the meal is served on site as part of the program to keep all participants together and not have them disperse for meals.
(e) Meals incurred during training held outside City limits are only allowable when the training (including travel time) spans the normal meal period. For example, if training is held outside the City limited from 9:00 a.m. to 10:30 a.m. at a location that is an hour away from the City Hall, meal costs for lunch would not be reimbursable. However, if the training is held from 9:00 a.m. to 3:00 p.m., the meal would be reimbursable.
(f) The amount to be reimbursed for meal costs in these circumstances is subject to the City's meal cost guidelines for overnight travel. (See Attachment B for the breakdown of the Maximum Daily Allowance for each meal).
(g) In order to determine the amount of the Maximum Daily Allowance for less than full days of out-of-town travel, the following shall be used to determine the partial day allowance for meals:

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Departure:
(A) After 8 a.m. – Deduct breakfast
(B) After 1 p.m. – Deduct breakfast and lunch
(C) After 7 p.m. – No meal allowance
Return:
(A) After 8 a.m. – Claim breakfast
(B) After 1 p.m. – Claim breakfast and lunch
(C) After 7 p.m. – Claim full meal allowance.

9. Field Trip Reimbursement. Field trip reimbursement will follow the Maximum Daily Allowance for out-of-town travel to determine employees’ full or partial day allowance for meals and incidental expenses. The departure time will be the time the employee reports to work for the field trip or 15 minutes prior to the bus departure time, whichever is less. The return time will be the time the employee returns to work from the field trip. Employees will not be reimbursed for meals in cases where meals are provided to the employees as part of the trip.

10. Reimbursement of Travel Expenses. Employees/Officials shall submit expense reports within a reasonable time after incurring the expense, not to exceed 30 days, and the reports shall be accompanied by the receipts documenting each expense. All Expense Reports shall be submitted to the City Manager or designee for review and approval

11. Documentation should include, if applicable:
(a) All meal receipts
(b) Hotel receipt
(c) Conference brochure
(d) Meeting agenda
(e) Trip or meeting purpose
(f) Taxi, shuttle, ride share, airfare, parking receipts

12. Tips and Gratuities. Reasonable expenses for tips and gratuities (not to exceed 18%) are allowable for meals, hotel, and transportation purposes.

13. Registration Fees. Conference/meeting registration fees qualify for reimbursement. The City will pre-pay conference registrations prior to the date of the event. In cases where early registration is not possible, a receipt or registration form illustrating the fee amount must be provided with the reimbursement request. In all cases, a brochure or registration document must accompany the payment voucher

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Registration fees will be paid directly to the conference organization for the expenses indicated on the published information attached to the approved travel request. Any deadlines for receipt of the registration fee should be prominently noted on the face of the request to ensure timely payment. Advance registration discounts are to be taken advantage of where possible

14. Telephone, Internet Access, and Fax. Telephone, internet access and fax expenses may be incurred only for the conduct of City business

15. No Shows/Late Cancellation. If an Employee/Official is unable to attend a planned trip, including a conference or general business meeting, it is the Employee/Official's responsibility to provide early notice in order to obtain all refunds possible. Failure to do so will result in the Employee/Official’s financial liability for unrecoverable loss or suspension of travel.

16. Illness: If an Official becomes ill and must delay their return from City related travel, they must notify the City Manager as soon as possible. If an Employee becomes ill and must delay their return from City-related travel, they must notify their department head as soon as possible. If the employee’s illness occurs during normally scheduled work hours, the employee is required to use personal leave (sick, vacation, or other applicable leave) in accordance with the provisions outlined in the applicable Memorandum of Understanding (MOU) and/or Personnel Rules.

17. Public Trip/Meeting Report. Upon return from a reimbursable event, an Elected Official shall provide a brief report on meetings attended at the next meeting of the City Council (or relevant legislative body). It is anticipated that routine meetings may be addressed in writing on the consent calendar of the agenda.

18. Miscellaneous. All items of expense otherwise unclassified shall be considered in this category. Examples of such expenses which may be authorized are duplicating expenses and the cost of publications of value to the City. Other expenses as necessary when traveling on City business may be allowed and should be included within this classification when requesting reimbursement.

B. The following protocols shall apply when incurring certain expenses while performing city-related business:

1. Authorization for travel. Prior to committing the expenditure of city funds for travel, the employee must obtain approval from his or her department head and the City Manager or designee on an approved travel request form.
(a) Travel of 35 miles or more. Travel of 35 miles (the shortest mileage shall be applied) or more from the City shall be automatically approved, provided the travel serves a legitimate City-related business purpose and sufficient funds are available.

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Such travel shall be eligible for overnight lodging, and requests for overnight lodging shall be automatically approved unless extraordinary circumstances justify denial.
(b) Travel of less than 35 miles. Travel of less than 35 miles (the shortest mileage shall be applied) from the City may be approved at the reasonable discretion of the City Manager or designee based on specific circumstances. Generally, meeting/conferences within 35 miles of the City will not require overnight lodging, but may be approved at the discretion of the City Manager or designee.

In exercising this discretion, the City Manager or designee may consider factors including, but not limited to: (1) the start and end times of the meeting or conference, (2) traffic conditions, commute time, and travel safety, (3) whether the employee is required to attend multiple consecutive days, (4) the cost of lodging compared to repeated travel, and/or (5) any other factors relevant to efficiency, safety, or the effective conduct of city operations.

VI. EXCEPTIONS
To the extent this policy conflicts with any other policy or procedure previously approved by the City, this policy shall prevail. Otherwise, this policy is intended to supplement and be read in conjunction with other policies and rules in existence at the time this policy is adopted.

VII. RECORDKEEPING
A. All expenses submitted for reimbursement shall be sufficiently described as to the nature of the expense.

B. Receipts must be provided for each individual expense. If a reimbursable expense is incurred for which no receipt is given or where the receipt is lost or stolen, the Employee/Official requesting reimbursement must provide other evidence, such as a verified statement with description of the expense. Expense reimbursements should be itemized and presented to the Finance Director on a form approved by the City Manager or designee.

C. All expenditures are public records subject to disclosure under the Public Records Act.

VIII. VIOLATIONS OF THIS POLICY AND ENFORCEMENT AUTHORITY A. Violations. Use of public resources or falsifying expense reports in violation of this policy may result in any or all of the following:

1. Loss of reimbursement privileges;

2. A demand for restitution to the City;

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3. The City reporting the expenses as income to county, state and/or federal authorities’

4. Prosecution for misuse of public resources;

5. Disciplinary action, up to and including termination, where applicable, dependent on the severity and frequency.

B. Enforcement Authority. The City Manager or designee shall have the authority and responsibility to enforce and administer the provisions of this policy. Any decision made by the City Manager or designee under this policy that pertains to any request made by a member of the City Council may be called up for review by the City Council. Any member of the City Council may request such review, and the matter shall be placed on a future City Council agenda in accordance with established agenda procedures. Upon review, the City Council may affirm, modify, or overturn the decision of the City Manager or designee.

C. It shall be the duty and responsibility of the City Council to enforce the provisions of this policy regarding Elected and Appointed Officials. It shall be the duty and responsibility of the City Manager or designee to enforce the provisions of this policy regarding Employees.

D. Compliance with the Laws. Elected and Appointed Officials and Employees should recognize that some expenditures may be subject to reporting under the Political Reform Act and/or other laws or may be prohibited altogether. All City expenditures are public records subject to disclosure under the Public Records Act.

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ATTACHMENT “A”
Sample Credit Card Receipts

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General Instructions for Completing the City of Irwindale Travel Authorization Form, and the City of Irwindale Travel Expense and Reconciliation to Travel Advance Report
The Travel Authorization ("TA") and the Travel Expense and Reconciliation to Travel Advance Report ("Travel Expense Report") are to assist in ensuring that travel by City Employees and Officials is conducted in accordance with the City of Irwindale Expense Reimbursement Policy.

The following charts and tables provide an overview of the City's travel procedures, instructions for completing the TA and Travel Expense Report forms and completed samples.

OVERVIEW OF TRAVEL PROCEDURES
Step 1 – Travel Authorization
Who What
Traveler • Consult with Department Head on the need for travel. • Plan itinerary, transportation, and lodging.
• Complete Travel Authorization (TA) form and Supporting Detail form and attach all supporting documents.

Department Head • Review TA for conformance with City travel guidelines and department priorities.
• Verify that adequate funding exists in the appropriate travel budget to cover all costs.
• Approve TA and forward to the City Manager or designee for approval.

City Manager or
designee
• Review TA and approve or disapprove and return to the Department Head
Department Head • If approved, make travel arrangements. • Make copy for your records and forward the TA and all supporting documents to Finance Department for processing not later than the Monday before the Thursday when the check is to be issued.

Finance • Issue travel advance check to Employee/Official and issue check(s) to third party vendor, if any requested.
• Have traveler sign Agreement with City of Irwindale to Complete the Traveler Expense and Reconciliation to Travel Advance prior to releasing the travel advance to traveler.
• File TA in Employee’s/Official’s vendor file and copy in the Finance travel folder.

Traveler • It is the traveler’s responsibility to pick up their travel advance from the Finance Department on Thursday after 5 p.m., when the processing of the demand warrant register is normally expected to have been completed.

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Step 2 – Travel Expense Reporting
Who What
Traveler • Complete and submit Travel Expense Report accounting for all expenses to the Department Head. Attach all required receipts. • Sign report attesting to its accuracy.
• Attached a check or money order if a balance is due to the City. • Forward to Department Head
Department Head • Review expense report for conformance with City Expense Reimbursement policy.
• Verify accuracy of balances and disposition.
• Approve Travel Expense report and forward to the City Manager or designee within 30 days of when the expenses were incurred.

City Manager or
designee
• Review Travel Expense report for conformance with City Expense Reimbursement policy.
• Approve Travel Expense report.
• Forward to Finance Department for processing.

Finance • Review Travel Expense report for accuracy and conformance with City travel guidelines.
• Process any payment due to the Employee/Official if requested. • File Travel Expense report in Employee’s/Official’s vendor file and a copy in travel folder.

COMPLETING THE TRAVEL AUTHORIZATION FORM
The TA form summarizes the total cost of attending conferences, meetings, and seminars and provides documentation for travel advances, vendor payments, and credit card purchases. The TA form is the mechanism by which travel expenses are to be submitted for review and approval.

Completing the form itself is largely self-explanatory, and a completed sample is provided for your information.

The TA form is organized into five major sections:

1. General Information. Identifies who is going, where the meeting or conference will be held, how long the Employee/Official will be gone, how much it will cost, and the account number in which funds for the travel have been budgeted and are available.

2. Purpose. Describes the reason for the trip.

3. Cost and Payment Summary. Outlines the estimated cost of the trip by expense type (registration, transportation, lodging, meals, mileage; spaces are provided to add categories not pre-listed), vendors to whom payment will be made (including travel advances to the Employee/Official), method of payment (voucher, purchase order, credit card), and amount. A summary is then provided of the payments to be made to the Employee/Official, vendors, or by credit card. The back of the TA form should be

Page | 16
completed and appropriate vouches, purchase orders or credit card charges should be attached to the TA when it is submitted to Finance for processing.

4. Itinerary. Summarizes when and where the Employee/Official will be traveling.

5. Approvals. Provides a signature box for the Employee/Official, the department head, and the City Manager or designee.

COMPLETING THE TRAVEL EXPENSE REPORT
The Travel Expense Report is for reporting actual expenses incurred upon completion of travel and reconciling the total expense amount to any travel advance issued to the Employee/ Official.

The Travel Expense Report is organized into five major sections:

1. General Information. Identifies who has gone, where the meeting or conference was held, and how long the Employee/Official was gone.

2. Actual Expense Detail. Itemizes actual expenses by type for each day of travel (space is provided for dates, expense categories, and additional unlisted expense categories).

3. Mileage Detail-Personal Vehicle. Summarizes miles traveled if you were authorized to use a personal vehicle for the travel.

4. Reimbursable Travel Expense Summary. Totals expenses for the travel and reconcile them with any travel advance received, resulting in either a balance due to the Employee/Official or due to the City.

5. Approvals. Provides a signature box for the Employee/Official, the department head and the City Manager or designee. After all signatures are acquired the Travel Expense and Reconciliation to Travel Advance Report are to be forwarded to Finance to be processed.

Page | 17
Sample Reports
Travel Authorization

This form should be completed in legible handwriting or typewritten.

Employee Department
Destination Number of days Amount
PURPOSE:

COST SUMMARY:

Description Payment Method Amount
Registration
Air Fare
Lodging
Meals
Mileage-personal vehicle -
Parking
$ -

PAYMENT SUMMARY
ITINERARY (Attach copy of itinerary)
Departure Date Departure Time Amount
Employee Date Date
Date
Position
TOTAL
Department Head
Return Date
$ -
Travel Advance to Employee

CITY OF IRWINDALE

TRAVEL AUTHORIZATION
City Manager
Account No.

TOTAL
Vendor
Direct Vendor Payments

Page | 18
Supporting Detail to Cost Summary of Travel Authorization

CITY OF IRWINDALE

SUPPORTING DETAIL TO COST SUMMARY OF TRAVEL AUTHORIZATION Travel Advance Request for Meals and Incidental Expenses (Original receipts required) Date
Total Per
Category
Breakfast $ -
Lunch $ -
Dinner $ -
Incidentals $ -
Total Per Day $ - - $ - $ - $ - $
Mileage Reimbursement for Travel by Privately Owned Vehicle Trip Miles
-

0.725 $ -
Public Transportation
TOTAL $ -
Other Expenses
TOTAL $ -
Insert summary dollar amounts and data on the Cost Summary Section on the Travel Authorization Form.

Reimbursement using current IRS mileage rate at 0.725 cents per mile Departure/Return Date Destination
Total miles-personal vehicle

Page | 19
Travel Expense and Reconciliation to Travel Authorization

This form should be completed in legible handwriting or typewritten.

REIMBUSABLE EXPENSE DETAIL
Registration $ -
Air fare -
Lodging -
Breakfast -
Lunch -
Dinner -
Other -
Incidentals -
Parking -
TOTAL $ -
Mileage Reimbursement for Travel by Privately Owned Vehicle Trip Miles
-

0.725 $ -
$ -
Date Date
Date
Department
* Included in registration Original receipts for each expensed item must be

CITY OF IRWINDALE

TRAVEL EXPENSE AND RECONCILIATION TO TRAVEL ADVANCE REPORT Date(s) of Travel
Position
Description Total
Date
Employee
Total miles-personal vehicle
Reimbursement using current IRS mileage rate at 0.725 cents per mile Departure / Return Date Destination
Purpose / Destination Account Number
City Manager
( ) Amount due to Employee
( ) Amount due to City of Irwindale
By signing this expense report, the Council / employee
certifies that the amount certifies that the amounts listed were incurred in conformance with the City's travel
guidelines and that, no part is claimed for reimbursement of a personal nature.

Total Travel Expense
minus (-) Total Paid to Vendor
minus (-) Cash Advance to Council / Employee

REIMBURSABLE TRAVEL EXPENSE SUMMARY
Employee Department Head

Item #9.A.

Date: July 22, 2026
To: Honorable Chair and Members of the Board
From: Julian A. Miranda, Executive Director
Issue: 5100 Allen Drive RFP Update and Request for Direction Amended on July 21, 2026 to add Item 9A
City Manager's Recommendation:

That the Housing Authority Board receive an update on the progress of the Request For Proposals (RFP) prepared to solicit qualified Housing Developers for 5100 Allen Drive, Irwindale, CA and provide direction to staff.

Administrative Action:

Submitted / Approved by:

Julian A. Miranda, Executive Director
Prepared by:

Fernando Lopez, Housing Coordinator
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer

Background and Analysis:

Housing staff is currently working with its consultant, Economic & Planning Systems Inc. (EPS) to prepare an RFP for the development of a portion of the 10 acre site known as 5100 Allen Drive Irwindale, CA.

The site is Currently zoned R-2 Residential Medium Density.The property was transferred to the Irwindale Housing Authority in 2021. The City's Housing Element submitted to the California Department of Housing and Community Development (HCD) identifies 6 acres of the site for residential development.

Recently, Keyser Marston Associates presented their financial feasibility analysis for the entire 10- acre site. Housing staff is preparing for the next step toward the development of the project site by working with EPS to develop a RFP seeking qualified and experienced Housing Developers.

Housing Staff along with its consultant will provide the Housing Authority Board a summary of the Draft RFP contents, answer questions and seek direction pertaining to the RFP final version.

Fiscal Impact:

None
Attachments:

None

IRWINDALE CITY COUNCIL CHAMBERS MAY 27, 2026
5050 N. IRWINDALE AVENUE WEDNESDAY
IRWINDALE, CALIFORNIA 91706 5:19 P.M.

The Irwindale CITY COUNCIL met in a special meeting at the above time and place.

ROLL CALL:

Present: Councilmembers Larry G. Burrola, Mark A. Breceda, Manuel R. Garcia; Mayor Pro Tem Albert F. Ambriz; Mayor H. Manuel Ortiz
Also Present: Julian A. Miranda, City Manager; Adrian Guerra, City Attorney; Theresa Olivares, Assistant City Manager; and Laura Nieto, Chief Deputy City Clerk AB 2449 DISCLOSURES
None.

SPONTANEOUS COMMUNICATIONS
There were no speakers.

RECESS TO CLOSED SESSION
At 5:20 p.m., the City Council met in Closed Session to discuss the following:

ITEM NO. 5A
Conference with Legal Counsel – Anticipated Litigation
Initiation of Litigation (Pursuant to Government Code Sections 54954.5, 54956.9 (d)(4) Number of Cases: One
ACTION: Information provided, direction given; no reportable action ITEM NO. 5B
Public Employee Performance Evaluation
Pursuant to California Government Code Section 54957
Title: City Manager
ACTION: Information shared with the City Council, discussed; no reportable action nor any action taken

RECONVENE IN OPEN SESSION
At 6:23 p.m., the City Council Authority reconvened in Open Session.

RECESS TO CLOSED SESSION
At 7:48 p.m., the City Council met in Closed Session to discuss the following:

ITEM NO. 5C
Conference with Labor Negotiator
Pursuant to California Government Code Section 54957.6
Representatives: Julian A. Miranda, City Manager
Unrepresented Employee: Adrian R. Guerra, City Attorney

CITY COUNCIL MINUTES MAY 27, 2026
SPECIAL MEETING PAGE 2
ACTION: Information provided; discussion held and direction provided; no reportable action.

RECONVENE IN OPEN SESSION
At 8:45 p.m., the City Council Authority reconvened in Open Session.

ADJOURNMENT
There being no further business to conduct, the meeting was adjourned at 8:46 p.m. ________________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

IRWINDALE CITY COUNCIL CHAMBERS MAY 27, 2026
5050 N. IRWINDALE AVENUE WEDNESDAY
IRWINDALE, CALIFORNIA 91706 6:24 P.M.

The Irwindale CITY COUNCIL met in a regular meeting at the above time and place.

ROLL CALL:

Present: Councilmembers Mark A. Breceda, Larry G. Burrola, Manuel R. Garcia, Mayor Pro Tem Albert F. Ambriz; Mayor H. Manuel Ortiz
Also Present: Julian A. Miranda, City Manager; Adrian Guerra, City Attorney; Theresa Olivares, Assistant City Manager; Christopher Hofford, Chief of Police; Kambiz Borhani, Director of Finance / City Treasurer; Eddie Chan, Director of Engineering / Building Official; Elizabeth Rodriguez, Public Services Director; Mary Hull, Human Resources Manager, and Laura Nieto, Chief Deputy City Clerk
AB 2449 DISCLOSURES
None.

CHANGES TO THE AGENDA
City Manager Miranda advised that staff would pull the public hearing from discussion tonight for further review.

COUNCILMEMBER TRAVEL REPORTS
Mayor Pro Tem Ambriz, Councilmembers Burrola, Breceda, and Garcia, and Mayor Ortiz all reported on their attendance at the recent California Contract Cities conference held at Indian Wells. Councilmember Breceda further reported on his attendance at the ICSC conference in Las Vegas.

COUNCILMEMBER COMMENTS
Mayor Pro Tem Ambriz noted that the Irwindale Community Foundation has distributed 26 banners / yard signs to honor Irwindale graduates and thanked staff for mounting a wreath in front of the Veterans Monument.

Mayor Ortiz congratulated all graduates from all school levels and thanked staff for installing the wreaths and flags at the Veterans Monument.

PROCLAMATIONS / PRESENTATIONS / COMMENDATIONS
ITEM NO. 17A

RECOGNITION OF THE IRWINDALE COMPETITION CHEER TEAM
The recognition was made.

ITEM NO. 17B

PROCLAMATION PROCLAIMING PUBLIC WORKS WEEK
The proclamation was made.

CITY COUNCIL MINUTES MAY 27, 2026
REGULAR MEETING PAGE 2

CONSENT CALENDAR
A motion was made by Mayor Pro Tem Ambriz, seconded by Councilmember Breceda, to approve the Consent Calendar. The motion was unanimously approved.

ITEM NO. 18A

WARRANTS / DEMANDS / PAYROLL
The warrants / demands / payroll were approved.

ITEM NO. 18B
SECOND READING – ORDINANCE NO. 818
Ordinance No. 818, entitled: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

IRWINDALE AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY

COUNCIL OF THE CITY OF IRWINDALE AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM,” was passed, approved, and adopted on second reading, reading by title only and waiving further reading thereof.

END OF CONSENT CALENDAR

SPONTANEOUS

COMMUNICATIONS
Chief Deputy City Clerk Nieto read an emailed comment wherein the individual expressed concern regarding excessively loud motor vehicles, including motorcycles, which negatively affects the quality of life of nearby residents. The individual also requested that staff review and strengthen enforcement of the existing noise ordinance.

NEW BUSINESS
ITEM NO. 20A

ELECTRICAL EQUIPMENT STATUS REPORT FOR THE DAN DIAZ RECREATION CENTER

AND IRWINDALE CITY HALL / POLICE DEPARTMENT
City Attorney Guerra noted that this report relates to electrical equipment contained within the subject buildings and that there do not appear to be any traffic, noise, air quality, and viewing impacts that would normally create a reasonably foreseeable financial interest on the real property. As such, there does not appear to be a conflict for the councilmembers to participate, though participation would ultimately be the individual councilmembers’ choices.

Director Rodriguez presented the report.

Councilmember Garcia thanked staff for conducting the necessary research on this item and stated that his intent with requesting the report was to ensure that the facilities could expand in the future.

This item was received and filed.

CITY COUNCIL MINUTES MAY 27, 2026
REGULAR MEETING PAGE 3
ITEM NO. 20B
IRWINDALE RECREATION’S INCLUSIVE ZUMBA CLASS INFORMATION Director Rodriguez presented the staff report.

Mayor Pro Tem Ambriz stated that the subject Zumba class is very popular and attracts many individuals within the region to participate. He further stated that the City would be happy to address any requests for class expansion.

In response to a question by Councilmember Garcia, Director Rodriguez advised that staff has not received any requests from residents to make this program available after work hours.

Responding to questions from Mayor Ortiz, Director Rodriguez indicated that the subject classes would be held outside the gym during the summer. Additionally, on very hot days, the class might be moved to the gym interior, though priority would be given to the KidZone program.

The report was received and filed.

ITEM NO. 20C
IRWINDALE PUBLIC LIBRARY – REFERENCE DESK AND CHILDRENS AREA MURALS City Attorney Guerra advised that each Councilmember may decide whether they would like to participate in discussing this matter. All councilmembers remained to discuss.

City Librarian Balli presented the staff report.

Councilmember Burrola stated that he would prefer that the mural at the reference desk include mountains in the background, similar in appearance to the foothill mountains.

Councilmember Breceda agreed and suggested that the mural includes items that reflect Irwindale more, to which Librarian Balli responded by advising that the subject murals were made to reflect California landscape, not necessarily Irwindale-specific landscape. She advised, however, that the artist may be able to create a likeness of the San Gabriel Valley mountains and add more of the rock structures, or perhaps include a pathway made of river rock.

At the request of Librarian Balli, Assistant City Manager Olivares discussed the timelines for the painting of the murals.

Mayor Ortiz expressed his hope that there is sufficient time to incorporate the suggestions made by Councilmembers Burrola and Breceda into the murals.

Mayor Pro Tem Ambriz stated that he enjoyed the concepts as presented and hoped that any modifications to the murals would not delay their completion.

Councilmember Garcia agreed that the changes should be made as long as they do not delay the project.

Linda Marez suggested adding tumbleweeds to the reference desk mural and a puppy at the children’s area mural.

CITY COUNCIL MINUTES MAY 27, 2026
REGULAR MEETING PAGE 4
Carmen Roman agreed that tumbleweeds, rocks, and water should be added to the mural.

Casey Miranda agreed and suggested that perhaps peppertrees and the rock church should also be included.

Dena Zepeda suggested adding rocks or the rock arch located near her house to the murals.

Librarian Balli noted that the artists are working on creating murals that combine the various suggestions made at the recent ad hoc mural workshops and noted that the incorporation of certain elements will be made to the Founding Mothers mural.

Mayor Ortiz asked whether there is sufficient time to incorporate the changes requested, to which Librarian Balli advised that the changes may push the opening date back. She noted the need to be cognizant of the amount of time it would take not just to paint the mural, but also to obtain the materials needed to fulfill the requests.

Assistant City Manager Olivares further elaborated on the artist’s schedule and indicated that staff would work with the artist to determine whether the requested changes could be made on time. She also advised that staff could bring the updated mural concepts to the Council for further input, should the Council opt for it, to which Mayor Ortiz stated that the changes could be incorporated and, as long as the updates meet the approval of Librarian Balli or Assistant City Manager Olivares, then that would suffice.

A motion was made by Mayor Pro Tem Ambriz, seconded by Councilmember Burrola, to incorporate tumbleweed, more rock, and more yellow or dry landscape to the reference desk mural and a dog to the children’s area mural. The motion was unanimously approved.

Librarian Balli advised that an ad hoc workshop will be held on June 8 to discuss the Founding Mothers mural.

PUBLIC HEARINGS
ITEM NO. 21A
URGENCY ORDINANCE NO. 819 TO ESTABLISH A TEMPORARY MORATORIUM

PROHIBITING THE PROCESSING OF APPLICATIONS OF APPROVALS FOR DATA

CENTERS
This item was pulled from the agenda and was not considered.

CITY MANAGER’S REPORT
City Manager Miranda presented the following report:
1) Applications are being accepted to fill the two resident representative vacancies on the Irwindale Community Foundation. Deadline to apply is June 3. 2) The City of Irwindale is collaborating with the County Registrar Recorder’s Office to host a 4-day Vote Center at the Dan Diaz Recreation Center for the June 2, 2026, primary election.
3) The City continues seeking community input for the hazard mitigation plan. A survey is available on the City’s website through late June.

CITY COUNCIL MINUTES MAY 27, 2026
REGULAR MEETING PAGE 5
4) He also provided updates on upcoming Senior Center and Aquatics activities.

REQUESTS FOR AGENDA ITEMS BY CITY COUNCIL
None.

ADJOURNMENT
There being no further business to conduct, the meeting was adjourned at 7:44 p.m. ________________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

User:

Printed:
108870 BENE01 Benefit Coordinators Corp 07/02/2026 17,461.90 108868 AMERIC34 American Fidelity Assurance Co 07/02/2026 6,109.74 108869 BENE02 Benefit Coordinator Corporation (BCC) 07/02/2026 3,558.25 108866 ZEPEDAF Frank Zepeda 07/02/2026 386.09
108867 AMERIFID American Fidelity Assurance 07/02/2026 13,041.02 108864 WAGONER Pamela Wagoner 07/02/2026 770.00
108865 WET01 Wet Views 07/02/2026 1,100.00
108862 VARG20 Jasmine Vargas 07/02/2026 110.00
108863 VISION01 Vision Service Plan - (CA) 07/02/2026 2,518.43 108860 VALLEY01 Valley County Water District 07/02/2026 17,563.90 108861 VALLEY09 Valley View Mutual Water Co. 07/02/2026 151.67 108858 SCE02 Southern California Edison 07/02/2026 19,550.81 108859 TAB01 TAB Products Co. LLC 07/02/2026 1,212.76
108856 SEMA02 SEMA INC 07/02/2026 3,715.52
108857 GASCOM SoCalGas 07/02/2026 2,292.56
108854 PETTYC05 City of Irwindale-Admin Petty Cash 07/02/2026 462.78 108855 RIOS06 Jimmy Rios 07/02/2026 442.13
108852 OROSCOJR Leonard Orosco Jr. 07/02/2026 170.87
108853 PAPER03 Paper Recycling & Shredding Specialist, Inc. 07/02/2026 1,200.00 108850 OLIVAR03 Sandro Olivares 07/02/2026 287.29
108851 ORKINP Orkin Pest Control 07/02/2026 1,216.73
108848 MOSS02 Mary Linda Moss 07/02/2026 16,522.50
108849 OFFICE03 ODP Business Solutions, LLC 07/02/2026 2,044.98 108846 MARINJ Jose Marin Jr. 07/02/2026 450.00
108847 MIRAND25 Blanche V. Miranda 07/02/2026 260.00
108844 LOPEZJ01 Jade Lopez 07/02/2026 76.86
108845 LOPEZ22 Margarita Lopez 07/02/2026 10.00
108842 HOYEN Noelle Hoye 07/02/2026 1,200.00
108843 LANDSC Landscape Warehouse III Inc. 07/02/2026 181.98 108840 HERN21 Raul Hernandez 07/02/2026 300.00
108841 HINDER Hinderliter, De Llamas & Assoc 07/02/2026 376.81 108838 FLORE01 Karla Flores 07/02/2026 1,560.00
108839 HAZZAR01 Hazzard Backflow Inc 07/02/2026 195.00
108836 EVAN05 Theresa Evans 07/02/2026 900.00
108837 FERN20 Carlos Fernandez 07/02/2026 165.84
108834 ESPINO14 Joe Espinosa 07/02/2026 2,100.00
108835 EVANS02 Gloria Evans 07/02/2026 300.00
108832 SANGAB11 California Newspapers Partnership 07/02/2026 3,817.38 108833 CARDEN01 Rudy Cardenas 07/02/2026 150.00
108830 MIJACA Bay Alarm Company 07/02/2026 51.00
108831 CALIFO02 California American Water 07/02/2026 4,912.00 108828 AMAZON1 Amazon Capital Services, Inc. 07/02/2026 502.64 108829 ARES01 Ares Holding LLC 07/02/2026 326.78
108826 ALAR20 Natalie Alarcon 07/02/2026 110.00
108827 ALLIAN02 Alliant Insurance Svcs, Inc.- Irvine Main 07/02/2026 198.00 Check Date Check Amount
108825 ACEROD David Acero 07/02/2026 418.92
Accounts Payable
Checks by Date - Summary by Check Number
kzhang
7/15/2026 9:11 AM
Check No Vendor No Vendor Name

User:

Printed:

Check Date Check Amount
Accounts Payable
Checks by Date - Summary by Check Number
kzhang
7/15/2026 9:11 AM
Check No Vendor No Vendor Name
108916 MAINTE01 Maintex 07/09/2026 198.31
108914 LEXISN LexisNexis Risk Solutions 07/09/2026 455.64 108915 LINCOL03 Lincoln Aquatics 07/09/2026 538.32
108912 LANDSC Landscape Warehouse III Inc. 07/09/2026 181.31 108913 LAWE01 Law Enforcement Medical Services, Inc. 07/09/2026 1,325.00 108910 IRWIND03 Irwindale Tire Shop 07/09/2026 10.00
108911 LABIB01 Labib Funk & Associates 07/09/2026 4,406.25 108908 HASA01 Hasa Inc. 07/09/2026 2,546.76
108909 HOMEDE Home Depot Credit Services 07/09/2026 2,280.60 108906 GEOPLA GEO Plastics (CA) 07/09/2026 321.62
108907 SOUTHE17 Golden State Water Company 07/09/2026 2,369.55 108904 EVAN05 Theresa Evans 07/09/2026 630.00
108905 EWINGI Ewing Irrigation Products, Inc. 07/09/2026 49.98 108902 ESPINO10 Iris Espino 07/09/2026 206.37
108903 ESPI11 Victoria M. Espino 07/09/2026 300.00
108900 DELONG Delong Unlimited 07/09/2026 366.86
108901 BATE01 Elior Inc. 07/09/2026 3,973.75
108898 CPG01 CPG Event Rentals LLC 07/09/2026 1,065.86
108899 DASH01 Dash Medical Gloves, LLC 07/09/2026 192.85 108896 CHARTE01 Charter Communications 07/09/2026 583.63 108897 CINTAS Cintas Corporation #693 07/09/2026 288.94 108894 CALBLE Cal Blend Soils, Inc. 07/09/2026 240.89
108895 SANGAB11 California Newspapers Partnership 07/09/2026 772.84 108892 AZUSAP01 Azusa Plumbing Supply 07/09/2026 824.85 108893 NEST01 Primo Brands Blue Triton Brands, Inc. 07/09/2026 3,578.51 108890 ATHENS Athens Services 07/09/2026 6,049.43
108891 AZUSALW Azusa Light & Water 07/09/2026 193.60
108888 THEATE01 Theater-16 07/09/2026 350.00
108889 AMAZON1 Amazon Capital Services, Inc. 07/09/2026 2,559.93 108886 ORTIZH H. Manuel Ortiz 07/09/2026 109.19
108887 SOUTHE04 Southern CA Assoc Of Governments 07/09/2026 309.00 108884 CARDEN01 Rudy Cardenas 07/09/2026 150.00
108885 MOBILE02 Mobile Zoo of Southern California, Inc 07/09/2026 549.00 108882 CALIFO57 California State Disbursement Unit 07/09/2026 143.07 108883 LOSANG31 Los Angeles County Sheriff's Dept. 07/09/2026 87.93 108880 TAPIA11 Sylvia Tapia 07/07/2026 3,500.00
108881 CALIFO56 California State Disbursement Unit 07/09/2026 604.15 108878 HERNAN36 Jacqueline Hernandez 07/07/2026 3,123.00 108879 NUNE25 Cesar Nunez 07/07/2026 3,123.00
108876 GALLARDC Claudia Carlos 07/07/2026 3,500.00
108877 GAMEZ01 Pablo Gamez 07/07/2026 172.00
108874 PMIDEN Delta Dental Insurance Company 07/02/2026 703.39 108875 RIOHON03 Rio Hondo Community 07/02/2026 50.00
108872 CALIFO01 California Contract Cities 07/02/2026 3,875.00 108873 CMRTA01 CMRTA 07/02/2026 40.00
108871 BURROL08 Larry Burrola 07/02/2026 1,565.55

User:

Printed:

Check Date Check Amount
Accounts Payable
Checks by Date - Summary by Check Number
kzhang
7/15/2026 9:11 AM
Check No Vendor No Vendor Name
108962 IMEG01 IMEG Consultants Corp. 07/22/2026 760.00
108960 GATECH01 GA Technical Servies, Inc. 07/22/2026 8,486.29 108961 GEOLOG Geologic Associates 07/22/2026 36,552.75
108958 FABE01 Faber Communications 07/22/2026 2,151.18
108959 FRAZ01 Frazier Capitol Valuation, Inc 07/22/2026 5,000.00 108956 DUDEK01 Dudek 07/22/2026 37,700.00
108957 ELECN01 Elecnor Belco Electric, Inc. 07/22/2026 270,954.52 108954 DELONG Delong Unlimited 07/22/2026 4,742.66
108955 DEMCOI Demco, Inc. 07/22/2026 642.86
108952 ASSA01 Assa Abloy Entrance System US Inc 07/22/2026 1,365.79 108953 MIJACA Bay Alarm Company 07/22/2026 3,636.53
108950 ACCO01 ACCO Engineered Systems 07/22/2026 15,270.02 108951 AMERI02 American Business Bank 07/22/2026 22,761.73 108948 PRYME01 Pryme Infil, Inc. 07/22/2026 2,100.00
108949 SANGAB13 San Gabriel Valley Council 07/22/2026 18,889.20 108946 IWORQ01 IWorQ Systems Inc 07/22/2026 7,800.00
108947 MAINTE01 Maintex 07/22/2026 1,552.07
108944 GRAING Grainger 07/22/2026 706.66
108945 HASA01 Hasa Inc. 07/22/2026 1,572.11
108942 DIESEL02 Diesel Ground Systems Inc 07/22/2026 2,000.00 108943 EBSCOS EBSCO Information Services 07/22/2026 3,312.17 108940 COSTA01 Costar Realty Information, Inc. 07/22/2026 460.41 108941 CRAFCO Crafco Inc. 07/22/2026 1,020.68
108938 ARES01 Ares Holding LLC 07/22/2026 2,759.84
108939 BILLST Bill's Truck Repair, Inc. 07/22/2026 917.14 108936 EDILIB Southern California Edison 07/13/2026 7,096.63 108937 ALTE01 Alternative Hose Incorporated 07/22/2026 345.84 108934 ARAM01 Vestis Services, LLC 07/09/2026 231.80
108935 WET01 Wet Views 07/09/2026 1,100.00
108932 ULINE01 Uline 07/09/2026 255.68
108933 UNITED15 United Refrigeration Inc 07/09/2026 33.36 108930 PENWOR The Penworthy Company 07/09/2026 632.12
108931 TRUJI02 Norma Trujillo 07/09/2026 306.42
108928 SCE02 Southern California Edison 07/09/2026 21,638.69 108929 TERRA01 Terra Realty Advisors, Inc 07/09/2026 4,092.17 108926 SANCH01 Jaycon Sanchez 07/09/2026 131.79
108927 SMART& Smart & Final 07/09/2026 2,006.28
108924 RIOS06 Jimmy Rios 07/09/2026 172.00
108925 RODRIG14 Pedro Rodriguez 07/09/2026 301.80
108922 PROPRINT Pro Printing, Inc. 07/09/2026 43.80
108923 RAINBO01 Rainbow Printing & Rainbow Magnets 07/09/2026 487.00 108920 OFFICE03 ODP Business Solutions, LLC 07/09/2026 1,800.81 108921 OPTUM01 OptumRx, Inc. 07/09/2026 36,750.03
108918 MIRAN10 Julian A. Miranda 07/09/2026 38.00
108919 NEB Neblina Entertainment 07/09/2026 2,700.00
108917 MARTIN44 Peggy Martinez 07/09/2026 30.00

User:

Printed:

Check Date Check Amount
Accounts Payable
Checks by Date - Summary by Check Number
kzhang
7/15/2026 9:11 AM
Check No Vendor No Vendor Name
Report Total (157 checks): 1,437,573.49
108980 WALT01 Walters Wholesale Electric Co. 07/22/2026 1,281.48 108981 WESTCO05 West Coast Arborists, Inc. 07/22/2026 2,449.35 108978 UNITEDPU United Pumping Service 07/22/2026 8,538.00 108979 VDM01 Van Dermyden Makus 07/22/2026 7,996.66
108976 WEB01 The WebstaurantStore, LLC 07/22/2026 2,732.60 108977 TRAN01 Transtech Engineers, Inc. 07/22/2026 211,004.72 108974 SWANK01 Swank Motion Pictures, Inc. 07/22/2026 1,050.00 108975 THEP01 The Pin Center 07/22/2026 2,059.50
108972 ROYAL04 Royal Industrial Electric 07/22/2026 3,056.70 108973 SAFE01 Safety Vision, LLC 07/22/2026 1,612.99
108970 RIGHT01 Right of Way, Inc. 07/22/2026 1,869.92
108971 ROBERT10 RC Construction Service Inc. Robert Clapper Construction Services 07/22/2026 432,472.86 108968 MARIPO Mariposa Landscapes, Inc. 07/22/2026 9,196.00 108969 MIDWES Midwest Tape, LLC 07/22/2026 3,000.00
108966 LG2WB01 LG2WB Engineers, Inc 07/22/2026 7,415.50 108967 MIDAS Manuel C Muratalla 07/22/2026 2,004.01
108964 LAEDC01 LAEDC 07/22/2026 2,500.00
108965 LAWN01 Lawn Mower Corner West Covina 07/22/2026 2,883.30 108963 INTELL01 Intelli-tech, Inc. 07/22/2026 12,222.00

Item #20.C.

Date: July 22, 2026
To: Honorable Mayor and Members of the City Council
Honorable Chair and Members of the Successor Agency Board Honorable Chair and Members of the Housing Authority Board From: Julian A. Miranda, City Manager/Executive Director Issue: Investment Quarterly Report for Fiscal Quarter Ending June 30, 2026 City Manager's Recommendation:

That the City Council, Successor Agency Board, and Housing Authority Board receive and file the Investment Quarterly Report for the fiscal quarter ending June 30, 2026.

Administrative Action:

Submitted / Prepared by:

Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager/Executive Director
Background and Analysis:

California Government Code Section 53646 requires that the City Treasurer submit a quarterly report of investments (Investment Report) to the City Council/Board Members for review and compliance with the City’s adopted investment policy (the City’s Investment Policy).

The attached Investment Report summarizes the cash balances and investments as of June 30, 2026, for each agency. The City of Irwindale’s balances include investments of all funds of the City and its agencies, which are pooled to maximize the interest yield. The cash balances in the general and money market accounts also include all funds of the City and its agencies, which also earn interest on the pooled cash balances. All investments comply with the City’s Investment Policy.

As previously noted, all funds held by the City, Successor Agency, Housing Authority, and Reclamation Authority are pooled to maximize interest yields. The Reclamation Authority Board is not scheduled to meet again until September 9, 2026. Therefore, this same Investment Report will be included in the

Reclamation Authority’s Agenda for that meeting for review by the Reclamation Authority Board as well.

Fiscal Impact:

There is no fiscal impact of receiving and filing this report.

Attachments:

1. City of Irwindale Investment Report – June 30, 2026

PAR VALUE /

ORIGINAL
COST

CURRENT

YIELD TO

MATURITY

PURCHASE
DATE

MATURITY
DATE

MKT VALUE /
ENDING

BALANCE

INVESTMENT

RATINGS

CITY OF IRWINDALE (POOLED - ALL FUNDS, INCLUDING RECLAMATION AUTHORITY) WELLS FARGO BANK GENERAL ACCOUNTS 4,653,147 $ 1.65% 4,653,147 $ WELLS FARGO BANK MONEY MARKET ACCOUNT 5,080,009 $ 3.53% 5,080,009 $ LOCAL AGENCY INVESTMENT FUND (LAIF) 35,993,65 $ 3.83% 35,953,06 2 $ 5

US GOVERNMENT AGENCIES
FEDERAL FARM CR BKS CONS SYSTEMWIDE (FFCB) $ 0.87% 07/28/21 07/28/2 5,000,000 6 $ 4,988,910 Aaa / AA+ FEDERAL HOME LOAN BANK (FHLB) 5,000,000 1.13% 07/29/21 07/29/26 4,989,474 Aaa / AA+ FEDERAL HOME LOAN BANK (FHLB) 1,000,000 1.87% 08/29/22 02/22/27 986,396 Aaa / AA+ FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA 2,000,000 4.25% 10/24/24 10/22/29 1,989,809 Aaa / AA+ FEDERAL HOME LOAN MORTGAGE CORPORATION (FHLMC 1,000,000 4.60% 01/09/26 12/18/29 998,297 Aaa / AA+ FEDERAL HOME LOAN BANK (FHLB) 4,000,000 4.60% 01/29/25 01/24/30 3,985,224 Aaa / AA+ FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA 2,000,000 4.65% 01/29/25 01/28/30 1,997,147 Aaa / AA+ FEDERAL HOME LOAN MORTGAGE CORPORATION (FHLMC 1,700,000 4.31% 01/09/26 05/23/30 1,693,824 Aaa / AA+ FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA 2,400,000 4.02% 02/09/26 02/06/31 2,363,247 Aaa / AA+ FEDERAL HOME LOAN BANK (FHLB) 2,000,000 4.03% 05/05/26 05/05/31 1,980,450 Aaa / AA+ Sub-Total US Government Agencies $ 25,972,77 26,100,000 $ 9

MUNICIPAL BONDS
SAN DIEGO CALIFORNIA TAXABLE BONDS $ 4.08% 07/10/2 2,000,000 5 07/01/26 $ 2,000,000 Aa2 / AAA COAST COMMUNITY COLLEGE DISTRICT CALIFORNIA 1,000,000 4.22% 02/09/23 08/01/26 998,447 Aa1 / AA+ CALIFORNIA STATE TAXABLE 1,000,000 4.30% 01/09/23 10/01/26 1,003,692 Aa2 / AAUNIVERSITY OF CALIFORNIA 1,000,000 3.90% 05/17/23 05/15/27 976,471 Aa2 / AA SAN DIEGO CALIFORNIA TAXABLE BONDS 1,320,000 4.79% 01/11/24 06/01/27 1,313,477 A / A2 SAN DIEGO CALIFORNIA TAXABLE BONDS 2,000,000 3.94% 07/10/25 07/01/27 1,997,452 Aa2 / AAA SANTA MONICA-MALIBU, CA UNIFIED SCHOOL DISTRICT 1,000,000 3.94% 10/10/24 08/01/27 967,719 Aa1 / AA+ WEST CONTRA COSTA CALIFORNIA SCHOOL DISTRICT 1,000,000 4.10% 01/18/24 08/01/27 971,097 Aa2 / AA CITY OF LOS ANGELES 2,000,000 4.50% 07/09/24 09/01/27 2,042,769 Aa2 / AA CALIFORNIA STATE TAXABLE 1,000,000 4.74% 04/19/24 02/01/28 960,890 Aa2 / AACALIFORNIA STATE TAXABLE 1,000,000 4.00% 04/26/23 04/01/28 987,449 Aa2 / AACALIFORNIA STATE TAXABLE 1,000,000 4.48% 07/13/23 04/01/28 987,449 Aa2 / AACALIFORNIA HEALTH FACILITIES FINANCING AUTHORITY 1,600,000 4.69% 12/01/23 06/01/28 1,544,300 Aa3 / AASAN DIEGO CALIFORNIA TAXABLE BONDS 1,000,000 4.78% 01/11/24 06/01/28 988,868 A / A2 LOS ANGELES UNIFIED SCHOOL DISTRICT 1,000,000 4.42% 07/10/25 07/01/28 1,000,399 Aa2 / AAA ALAMEDA COUNTY CALIFORNIA TAXABLE BONDS 1,000,000 4.05% 01/18/24 08/01/28 986,642 Aaa / AAA SAN BERNARDINO COMMUNITY COLLEGE DISTRICT 1,000,000 3.93% 10/10/24 08/01/28 950,909 Aa1 / AA SAN JOSE REDEVELOPMENT AGENCY TAXABLE 1,390,000 4.36% 02/12/24 08/01/28 1,356,520 AA/AA+ SANTA CLARA COUNTY TAXABLE 1,000,000 3.62% 11/05/25 08/01/28 1,001,240 Aaa / AAA CITY OF LOS ANGELES 2,190,000 4.85% 09/28/23 09/01/28 2,075,552 Aa2 / AA CALIFORNIA STATE UNIVERSITY 2,000,000 4.45% 12/08/23 11/01/28 1,879,654 Aa2 / AA CALIFORNIA STATE TAXABLE 1,000,000 4.73% 04/19/24 04/01/29 967,238 Aa2 / AAUNIVERSITY OF CALIFORNIA 1,000,000 4.40% 07/01/24 07/01/29 973,891 Aa2 / AA HEMET CALIFORNIA UNIFIED SCHOOL DISTRICT 1,000,000 4.00% 05/05/25 08/01/29 922,161 AA REDONDO BEACH UNIFIED SCHOOL DISTRICT 1,000,000 3.94% 10/10/24 08/01/29 916,543 Aa2 SAN RAMON UNIFIED SCHOOL DISTRICT 2,000,000 4.43% 01/07/25 08/01/29 1,857,876 Aa1 / AA+ VACAVILLE UNIFIED SCHOOL DISTRICT 1,000,000 4.20% 03/12/25 08/01/29 922,870 Aa2 CALIFORNIA STATE TAXABLE 1,000,000 3.75% 09/03/24 09/01/29 1,022,917 Aa2 / AACITY OF LOS ANGELES 1,000,000 3.70% 09/03/24 09/01/29 1,050,046 Aa2 / AAA PORT OF OAKLAND 1,454,460 4.00% 01/09/26 05/01/30 1,333,695 A1 / A+ / A+ Sub-Total Municipal Bonds: $ 36,958,230 37,954,460 $

CORPORATE BONDS
MICROSOFT CORPORATION $ 4.30% 02/06/2 1,000,000 4 09/15/26 $ 998,926 Aaa / AAA AMERICAN HONDA FINANCE 1,000,000 5.29% 10/24/24 10/05/26 1,000,764 Aa2 / AA APPLE, INC. 1,500,000 4.10% 02/02/24 02/09/27 1,491,957 Aaa / AA+ INTEL CORPORATION 1,000,000 4.40% 02/06/24 05/11/27 989,587 A2 / A WELLS FARGO & COMPANY 2,000,000 6.25% 10/21/22 10/21/27 2,006,874 A1 / BBB+ WALMART, INC 1,000,000 4.25% 02/12/24 04/15/28 995,397 Aa2 / AA 3M COMPANY 1,000,000 4.80% 02/12/24 09/14/28 984,715 A1 / BBB+ WELLS FARGO & COMPANY 2,000,000 5.00% 12/02/24 12/02/29 1,984,859 A1 / BBB+ WELLS FARGO & COMPANY 1,500,000 4.45% 07/31/25 07/31/30 1,486,593 Aa2/A+/AAMUTUAL OF OMAHA GLOBAL 1,000,000 4.37% 02/13/26 01/13/31 987,426 A1 / A+ Sub-Total Corporate Bonds $ 12,927,101 13,000,000 $

CERTIFICATES OF DEPOSIT
ALLY BANK 245,00 $ 0 3.35 % 09/01/22 09/01/26 $ FDIC Insure 244,625 d DR BANK 245,000 3.60 % 09/09/22 09/09/26 244,813 FDIC Insured CAPITAL ONE NA 245,000 3.45 % 08/31/22 08/31/27 242,962 FDIC Insured CAPITAL ONE NA 245,000 3.45 % 08/31/22 08/31/27 242,962 FDIC Insured COMMUNITY BANK OF THE BAY 245,000 3.50 % 08/31/22 08/31/27 243,198 FDIC Insured SYNCHRONY BANK 245,000 3.45 % 09/02/22 09/02/27 242,951 FDIC Insured MORGAN STANLEY BANK 245,000 3.45 % 09/09/22 09/09/27 242,914 FDIC Insured MORGAN STANLEY BANK 245,000 3.45 % 09/09/22 09/09/27 242,914 FDIC Insured PONCE BANK 245,000 3.35 % 09/14/22 09/14/27 242,696 FDIC Insured FIRST NATIONAL BANK 245,000 3.45 % 09/19/22 09/20/27 242,974 FDIC Insured CAPITAL ONE NA 245,000 4.55 % 07/19/23 07/17/28 249,649 FDIC Insured PARK STATE BANK 245,000 4.45 % 07/19/23 07/19/28 249,084 FDIC Insured COMENITY CAPITAL BANK 245,000 4.45 % 07/26/23 07/26/28 246,049 FDIC Insured BMW BANK NORTH AMERICA 245,000 4.90 % 11/17/23 11/17/28 248,441 FDIC Insured TRUSTAR BANK 245,000 4.75 % 11/22/23 11/22/28 247,784 FDIC Insured STATE BANK INDIA 245,000 5.00 % 11/24/23 11/24/28 249,017 FDIC Insured UBS BANK USA 245,000 3.95 % 02/18/26 02/18/31 240,894 FDIC Insured JP MORGAN CHASE BANK NA 245,000 4.00 % 02/27/26 02/27/31 239,557 FDIC Insured Sub-Total Certificates of Deposit: $ 4,403,485 4,410,000 $

SUPRANATIONALS
INTERNATIONAL FINANCE CORPORATION 1,000,000 $ 4.36% 04/05/24 03/27/29 994,237 $ Aaa / AAA Sub-Total Supranationals: $ 994,237 1,000,000 $
Total City of Irwindale Investments (Pooled Funds): $ 126,942,053 128,191,269 $ HOUSING AUTHORITY (Funds 11 & 12)
WELLS FARGO BANK GENERAL ACCOUNTS $ 1.65% 430,44 430,445 $ 5 LOCAL AGENCY INVESTMENT FUND (LAIF) 4,140,991 3.83% 4,136,321 $ 4,566,76 4,571,436 $ 7
SUCCESSOR AGENCY (Funds 50-66)
WELLS FARGO BANK GENERAL ACCOUNTS 1,038,384 $ 1.65% 1,038,384 $ LOCAL AGENCY INVESTMENT FUND (LAIF) 4,120,344 3.83% 4,115,697 $ 5,154,081 5,158,727 $
GRAND TOTAL OF INVESTMENTS 137,921,432 $ 136,662,901 $
Approved by _____________________________________ Kambiz Borhani, Finance Director / City Treasurer This investment portfolio is in conformity with the City of Irwindale's Investment Policy which was approved by City Council on June 11, 2025.

The City Treasurer's cash management program and cash flow analysis indicates that sufficient liquidity is on hand to meet estimated future expenditures for a period of six months. The weighted average of maturity of the City's pooled investment portfolio is 1.23 years, and the weighted average yield of the City's pooled investments at cost is 3.78%. Market prices of securities are obtained directly through Bank Statements. Due to timing, Wells Fargo Bank General Account balances are combined and pre-reconciled and its yield rate is based on a negotiated earnings credit.

INVESTMENT REPORT
June 30, 2026

CITY OF IRWINDALE

SECURITY DESCRIPTION
K. Borhani

Item #20.D.

Date: July 22, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Second Amendment to the Memorandum of Understanding Between the City of Irwindale and the Irwindale Police Officers’ Association (IPOA) for the Period of July 1, 2020 through June 30, 2024
City Manager's Recommendation:

That the City Council approve the Second Amendment to the Memorandum of Understanding (MOU) between the City of Irwindale and the Irwindale Police Officers’ Association (IPOA) for the period of July 1, 2020 through June 30, 2024.

Administrative Action:

Submitted by:

Julian A. Miranda, City Manager
Prepared by:

Mary Hull, Human Resources / Risk Manager
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager

Background and Analysis:

On March 11, 2026, the City Council approved the First Amendment to the IPOA Memorandum of Understanding for the period July 1, 2024 through June 30, 2027. That amendment was presented in response to correspondence received from the California Public Employees' Retirement System (CalPERS) following its review of compensation reported by the City. CalPERS advised that the Holiday Pay language contained in the IPOA MOU did not include all of the conditions and specific identification of approved holidays required for Holiday Pay to qualify as reportable special compensation under Government Code section 20636 and Title 2 of the California Code of Regulations section 571. As explained in the March 11, 2026 Agenda Report, the First Amendment clarified the Holiday Pay provisions by defining Holiday Pay, identifying the approved holidays, specifying eligibility and conditions of payment, and incorporating reporting language consistent with applicable CalPERS regulations.

Following approval of the First Amendment, City staff continued working with CalPERS regarding implementation of the revised reporting language. During those discussions, CalPERS advised the City that the same clarifying Holiday Pay language should also be incorporated into the expired IPOA MOU covering July 1, 2020 through June 30, 2024. Although that agreement has expired and been superseded by the current MOU, CalPERS explained that employees retiring under the "highest threeyear" compensation formula may have reportable compensation that was earned during the 2020- 2024 MOU term. As a result, CalPERS recommended that the City formally amend the prior MOU to ensure the Holiday Pay provisions are clearly documented for reportability purposes.

The proposed Second Amendment incorporates substantially the same Holiday Pay language approved by the City Council on March 11, 2026, including:
• A clear definition of Holiday Pay;
• Identification of the fourteen (14) approved holidays; • Eligibility and conditions for payment;
• Reporting provisions consistent with Government Code section 20636 and applicable CalPERS regulations.

This amendment does not create any new compensation, increase Holiday Pay, or provide any additional employee benefits. Rather, it documents the longstanding intent regarding Holiday Pay during the 2020–2024 MOU term and provides the clarification requested by CalPERS to support retirement reporting for employees whose final compensation period may include service performed under that agreement. The amendment is administrative and compliance-related in nature and ensures consistency between the expired and current IPOA MOU.

Fiscal Impact:

There is no fiscal impact associated with approval of this Second Amendment. The amendment does not establish any new compensation or benefits and does not increase Holiday Pay. It clarifies the existing Holiday Pay provisions applicable during the July 1, 2020 through June 30, 2024 MOU term to satisfy CalPERS reporting requirements.

Attachments:

1. Second Amendment to IPOA MOU 2020-2024

SECOND AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BY

AND BETWEEN THE CITY OF IRWINDALE AND THE IRWINDALE POLICE OFFICERS’ ASSOCIATION JULY 1, 2020 - JUNE 30, 2024
This Second Amendment to the Memorandum of Understanding by and between the City of Irwindale and the Irwindale Police Officers’ Association July 1, 2020 - June 30, 2024 (hereinafter “IPOA MOU 2020-24”) is made and entered into by and between the City of Irwindale, a municipal corporation (hereinafter “City”), and the Irwindale Police Officers’ Association (hereinafter the “Association” or the “IPOA”). The IPOA MOU 2020-2024 expired as of June 30, 2024 and was succeeded by the Memorandum of Understanding by and between the City of Irwindale and the Irwindale Police Officers’ Association July 1, 2024 - June 30, 2027 (hereinafter “IPOA MOU 2024-27”).

R E C I T A L S:

WHEREAS, the City participates in the California Public Employees’ Retirement System (“CalPERS”) pursuant to the Public Employees’ Retirement Law (“PERL”); and WHEREAS, 2 CCR section 571 requires that items of special compensation be clearly set forth in a written labor policy or agreement duly approved by the governing body, specifying eligibility, conditions for payment, effective dates, and other required criteria; and WHEREAS, on October 8, 2025, CalPERS issued correspondence to the City entitled “Compensation Compliance Review – Estimate,” following a review of compensation reported by the City for an IPOA member, and determined that certain compensation of IPOA members identified as “Holiday Pay” did not comply with Government Code section 20636 and Title 2 of the California Code of Regulations (“CCR”) section 571 because the written labor agreement did not contain the required conditions and approved holidays necessary for reportability as special compensation; and
WHEREAS, on March 11, 2026, the City Council approved a First Amendment to the IPOA MOU 2024-27, which clarified Holiday Pay eligibility, conditions of payment, and approved holidays for purposes of compliance with CalPERS reporting requirements; and WHEREAS, following further discussions with CalPERS, the City was advised that additional clarification of Holiday Pay provisions is needed for the MOU in effect from July 1, 2020 through June 30, 2024, to ensure that Holiday Pay may be considered for retirement benefit calculations for eligible IPOA members whose final compensation period for retirement purposes may include service performed during the IPOA MOU 2020–2024 term; and WHEREAS, the City and the Association’s authorized labor relations representatives have met and conferred in good faith pursuant to the requirements of the Meyers-Milias-Brown Act (MMBA), Gov’t Code Sections 3500-3511, regarding modifications to the IPOA MOU 2020-24 pertaining to holiday pay; and
WHEREAS, the City and Association acknowledge and agree that this Second Amendment to the IPOA MOU 2020-24 is intended solely to comply with the above-referenced direction from CalPERS and clarify the parties' longstanding intent regarding Holiday Pay during the term of the IPOA MOU 2020-24 and is not intended to create any new compensation or benefits; and

SECOND AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BY AND BETWEEN THE CITY OF IRWINDALE AND THE POLICE OFFICERS’ ASSOCIATION JULY 1, 2020 - JUNE 30, 2024 2 WHEREAS, the City and Association desire to amend the now-expired IPOA MOU 2020- 24 to clearly define Holiday Pay, specify approved holidays, and ensure compliance with applicable CalPERS reporting requirements.

NOW, THEREFORE, it is hereby agreed that the IPOA MOU 2020-24 is amended in the following particulars only:

Section 1. Article 09, Section 09.01 of the IPOA MOU 2020-24, entitled “HOLIDAY BENEFIT,” shall be amended to read as follows (deletions in strikethrough; changes in bold italics):

SECTION 09.01 HOLIDAY PAY FOR FULL-TIME IPOA MEMBERS
All full-time IPOA members shall annually receive a maximum of one hundred forty (140) hours paid at time and one half (1 ½) as follows: ten (10) hours paid on each of the first paycheck of the month for January through October, ten (10) hours paid the first paycheck in November, and ten (10) hours paid the second paycheck in November, ten (10) hours paid the first paycheck in December and ten (10) hours paid the second paycheck in December.

Holiday time paid during any four (4) week period may not be used or credited against "payback" time. The Holiday pay provided by this Section is separate and distinct from regular work time and is not intended to create any additional or earlier obligation to pay overtime.

All full-time IPOA members shall annually receive a maximum of one hundred forty (140) hours of Holiday Pay, compensated at time and one half (1 ½) for services rendered during normal working hours on approved holidays (pro-rated 10-hour x 14 approved holidays), regardless of actual shift length.

Holiday Pay shall be provided only to employees who are required to work on approved holidays because their positions require scheduled staffing without regard to holidays.

Holiday Pay shall be paid on the dates listed in the Conditions of Payment below.

Holiday Pay shall be reported in the period earned and prorated over the period accrued, in accordance with Government Code section 20636 and 7522.34, and CCR sections 571 and 571.1. The parties agree that it is CalPERS and not the City which ultimately determines whether any form of compensation qualifies as special compensation, and CalPERS’ determination that holiday pay is not reportable shall not be deemed a breach of this MOU by the City and the City agrees to meet and confer with the IPOA.

Conditions of Payment:

1. Holiday Pay is separate from regular work hours and shall not affect overtime eligibility or special pays.

2. In lieu of all City recognized holidays, employees shall be paid ten (10) hours on each of the first paychecks of the month for January through October, ten (10) hours the first paycheck in November, ten (10) hours the second paycheck in

SECOND AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BY AND BETWEEN THE CITY OF IRWINDALE AND THE POLICE OFFICERS’ ASSOCIATION JULY 1, 2020 - JUNE 30, 2024 3 November, ten (10) hours the first paycheck in December and ten (10) hours the second paycheck in December.

3. To the extent permitted by law, the compensation in this section is special compensation for those employees who are normally required to work on an approved holiday because they work in positions that require scheduled staffing without regard to holidays and shall be reported as such pursuant to Title 2 CCR, Section 571(a)(5) and 571.1(b)(4) holiday pay.

4. Holiday time paid during any four (4) week period may not be used or credited against "payback" time.

Approved Holidays:

1. New Year’s Day – January 1

2. Martin Luther King Jr. Day – 3rd Monday in January

3. Washington’s Birthday – 3rd Monday in February

4. Cesar Chavez Day – March 31

5. Memorial Day – Last Monday in May

6. Independence Day – July 4

7. Labor Day – 1st Monday in September

8. Indigenous Peoples Day – 2nd Monday in October

9. Veterans Day – November 11

10. Thanksgiving Day – 4th Thursday in November

11. Day After Thanksgiving – 4th Friday in November

12. Christmas Eve – December 24

13. Christmas Day – December 25

14. New Year’s Eve – December 31
The parties acknowledge that other employee groups may follow a different holiday schedule.

Section 2. The representatives of the City and of the Association have jointly prepared this Second Amendment to the IPOA MOU 2020-24. Except as expressly provided for in this Second Amendment to the IPOA MOU 2020-2024 and the First Amendment to the IPOA MOU 2020-2024, all other provisions of the IPOA MOU 2020-24 shall remain as set forth therein. The parties also acknowledge that this Second Amendment to the IPOA MOU 2020-24 shall not be in effect until approved by the City Council of the City of Irwindale.

Subject to the foregoing and in witness whereof, this Second Amendment is hereby executed by the authorized representatives of the City and the Association and entered into as of this __th day of July 2026.

SECOND AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BY AND BETWEEN THE CITY OF IRWINDALE AND THE POLICE OFFICERS’ ASSOCIATION JULY 1, 2020 - JUNE 30, 2024 4 IT IS SO AGREED:

CITY OF IRWINDALE IRWINDALE POLICE OFFICERS’

ASSOCIATION
____________________________________ _______________________________ Julian A. Miranda, City Manager/Municipal Manuel Campos, IPOA President Employee Relations Representative
____________________________________ _______________________________ Mary Hull, Human Resources/Risk Manager Jesus Bravo, IPOA Vice President Approved as to form
Aleshire & Wynder, LLP

Adrian R. Guerra, City Attorney

Item #20.E.

Date: July 22, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Memorandum of Agreement Between the San Gabriel Valley Council of Governments and the City of Irwindale for Participation in the San Gabriel Valley Regional Food Recovery Program
City Manager's Recommendation:

Adopt Resolution No. 2026-63-3873, entitled, “A Resolution of the City Council of the City of Irwindale Approving the Memorandum of Agreement Between the San Gabriel Valley Council of Governments and the City of Irwindale for Participation in the San Gabriel Valley Regional Food Recovery Program as outlined by Senate Bill 1383 (Lara, 2016) and CalRecycle Regulations, and Authorizing the City Manager to Execute the Memorandum of Agreement.”
Administrative Action:

Submitted by:

Elizabeth Rodriguez, Public Services Director
Prepared by:

Aundrea Butler, Management Analyst
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

Senate Bill No. 1383 (“SB 1383”), the Short-lived Climate Pollutant Reduction Act of 2016, focuses on monitoring and regulating the sources of emissions contributing to greenhouse gases. The bill is a statewide effort to reduce emissions of short-lived climate pollutants (SLCP) and sets the following two targets:
a. Reduce 50% of organic waste disposal by January 1, 2020 and 75% by January 1, 2025 (based on 2014 levels); and
b. Rescue at least 20% of currently disposed edible food for human consumption by 2025.

SB 1383 was approved by Governor Edmund (Jerry) Brown, Jr. on September 19, 2016, and the California Department of Resources Recycling and Recovery (CalRecycle) finalized and adopted SB 1383 guidelines in November 2020 with the approval of the Office of Administrative Law.

CalRecycle guidelines for SB 1383 require jurisdictions to conduct education and outreach on organic recycling to all residents, businesses, haulers, solid waste facilities, and local food banks and other food recovery organizations. Jurisdictions are also required to (1) update its City Ordinances to include Mandatory Organic Waste Disposal Reduction; (2) Revise its Franchise Agreement and Exhibits with Waste Haulers to include Mandatory Organic Waste Disposal Reduction; (3) Adopt a Recovered Organic Waste Product Procurement Policy; (4) Create and Implement an Edible Food Recovery Program, and (5) identify Tier 1 and Tier 2 commercial edible food generators, and enforce compliance through routine site inspections.

To assist member cities in meeting these intensive regulatory requirements, the San Gabriel Valley Council of Governments (SGVCOG) established the San Gabriel Valley Regional Food Recovery Program (FRESH SGV). This shared regional framework allows member cities to pool resources, hire specialized compliance consultants, and streamline data compilation for mandatory state reporting.

Previously, the City’s participation in this regional framework was subsidized by CalRecycle SB 1383 Local Assistance Grant funding. However, this grant funding is set to expire on November 2, 2026.

Approval of this MOA allows Irwindale to seamlessly continue utilizing SGVCOG’s consultant network to manage our localized inspection and reporting data pipeline. Under the scope of services outlined in Exhibit A, the program will cover 13 identified Edible Food Generators (EFGs) currently operating within city limits and one (1) food recovery organization.

The City Attorney has reviewed and approved to form the Memorandum of Agreement between the City of Irwindale and the SGVCOG.

Fiscal Impact:

The total financial obligation over the 20-month term of the MOA (November 1, 2026 to June 30, 2028) is $26,460.00. Sufficient funds for Fiscal Year 2026-2027 in the amount of $8,505.00 are available in the Public Services Department’s AB 939 account. There is no impact on the City’s General Fund.

Attachments:

1. 7-22-2026 Regional Food Recovery Program - RESOLUTION

2. 7-22-2026 Regional Food Recovery Program - MOA

01005.0014/739635.1
RESOLUTION NO. 2026-63-3873

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE

APPROVING THE MEMORANDUM OF AGREEMENT BETWEEN THE SAN

GABRIEL VALLEY COUNCIL OF GOVERNMENTS AND THE CITY OF IRWINDALE

FOR PARTICIPATION IN THE SAN GABRIEL VALLEY REGIONAL FOOD RECOVERY PROGRAM, AS OUTLINED BY SENATE BILL 1383 (LARA) AND

CALRECYCLE REGULATIONS AND AUTHORIZING THE CITY MANAGER TO

EXECUTE THE MEMORANDUM OF AGREEMENT
WHEREAS, Senate Bill No. 1383 (“SB 1383”), the Short-lived Climate Pollutant Reduction Act of 2016, focuses on monitoring and regulating the sources of emissions contributing to greenhouse gases; and
WHEREAS, SB 1383 is a statewide effort to reduce emissions of short-lived climate pollutants (“SLCP”) and sets the following two targets: (1) Reduce 50% of organic waste disposal by January 1, 2020 and 75% by January 1, 2025 (based on 2014 levels); and (2) Rescue at least 20% of currently disposed edible food for human consumption by 2025; and
WHEREAS, SB 1383 was approved by Governor Edmund (Jerry) Brown, Jr. on September 19, 2016, and the California Department of Resources Recycling and Recovery (“CalRecycle”) finalized and adopted SB 1383 guidelines in November 2020 with the approval of the Office of Administrative Law; and WHEREAS, CalRecycle guidelines for SB 1383 require jurisdictions to conduct education and outreach on organics recycling to all residents, businesses, haulers, solid waste facilities, and local food banks and other food recovery organizations. Jurisdictions are also required to (1) update City Ordinances to include Mandatory Organic Waste Disposal Reduction; (2) revise Franchise Agreements and Exhibits with Waste Haulers to include Mandatory Organic Waste Disposal Reduction; (3) adopt a Recovered Organic Waste Product Procurement Policy; (4) create and Implement an Edible Food Recovery Program; and (5) identify Tier 1 and Tier 2 commercial edible food generators, and enforce compliance through routine site inspections; and WHEREAS, the City of Irwindale’s participation in the Program was previously funded in part by CalRecycle SB 1383 Local Assistance Grant allocations, which grant funding is scheduled to expire on November 2, 2026; and WHEREAS, the SGVCOG has prepared a Memorandum of Agreement (MOA) outlining a shared-cost scope of services running from November 1, 2026, through June 30, 2028, with a total not-to-exceed financial commitment for the City of Irwindale of $26,460.00.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF IRWINDALE DOES HEREBY RESOLVE AS FOLLOWS:

01005.0014/739635.1
SECTION 1. The City Council hereby adopts the Recitals above as true and correct and incorporates them herein by reference.

SECTION 2. The City Council hereby approves and authorizes the City of Irwindale’s participation in the Regional Food Recovery Program as presented by the San Gabriel Valley Council of Government.

SECTION 3. That the City Council of the City of Irwindale hereby approves the Memorandum of Agreement Between the San Gabriel Valley Council of Governments and the City of Irwindale for participation in the San Gabriel Valley Regional Food Recovery Program and authorizes the City Manager to execute the Memorandum of Agreement.

SECTION 4. If any section, subsection, sentence, clause, phrase, or portion of this Resolution, or the application thereof to any person or circumstances, is, for any reason, held invalid or unconstitutional by any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the application of any other section, subsection, sentence, clause, phrase, or portion of this Resolution, and to this end the invalid or unconstitutional section, subsection, sentence, clause, phrase of this Resolution are declared to be severable. The City Council hereby declares that it would have adopted this Resolution and each section, subsection, sentence, clause, phrase, part or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, parts or portions thereof be declared invalid or unconstitutional.

SECTION 5. The Chief Deputy City Clerk shall certify the adoption of this Resolution which shall, in turn, have immediate effect.

PASSED, APPROVED and ADOPTED this 22nd day of July 2026. _______________________________
H. Manuel Ortiz, Mayor
ATTEST:
___________________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk
STATE OF CALIFORNIA }

01005.0014/739635.1
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I, Laura M. Nieto, Chief Deputy City Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2026-63-3873 duly adopted by the City Council of the City of Irwindale, at a regular meeting held on the 22nd day of July 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
__________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

MEMORANDUM OF AGREEMENT

BETWEEN THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS AND

THE CITY OF IRWINDALE FOR PARTICIPATION IN THE SAN GABRIEL

VALLEY REGIONAL FOOD RECOVERY PROGRAM
This Memorandum of Agreement (“MOA”) is made and entered into to be effective as of the 1st day of November, 2026 (“Effective Date”) by and between the City of Irwindale a municipal corporation (“City”), and the San Gabriel Valley Council of Governments, a California joint powers authority (“SGVCOG”). City and SGVCOG may be referred to herein collectively as the “Parties” or individually as a “Party.”

RECITALS
A. The passage of SB 1383 (Lara, 2016) implemented statewide targets to reduce statewide disposal of organic waste and increase recovery of currently disposed edible food for human consumption. Specifically, SB 1383 aims to recover at least 20% of currently disposed edible food for human consumption by 2025. The California Department of Resources Recycling and Recovery (CalRecycle) has developed regulations entitled “Short-lived Climate Pollutants: Organic Waste Reductions” (hereafter “SLCP Regulations”), which regulations are codified at Chapter 12 of Division 7 of Title 14 of the California Code of Regulations, sections 18981.1 et seq.

B. To recover 20% of edible food that would otherwise be sent to landfills by 2025, SB 1383 requires local jurisdictions to establish food recovery programs and strengthen their existing food recovery networks.

C. The SGVCOG was established to have a unified voice to maximize resources and advocate for regional and member interests to improve the quality of life in the San Gabriel Valley by the member cities and other local governmental agencies and has established and is administering a Regional Food Recovery Program (the “Program”).

D. The CalRecycle 1383 Local Assistance Grant funding for the Program expires on November 2, 2026. The City desires to continue receiving Program services and agrees to provide the necessary funding to the SGVCOG for the ongoing implementation of the Program.

E. City and SGVCOG desire to set forth the terms of their ongoing collaboration with respect to this effort in this MOA and further agree as follows:

NOW, THEREFORE, the Parties agree to the following:

I. RECITALS
The above Recitals are made a substantive part of this MOA.

II. SCOPE OF SERVICES
The Scope of Services, attached hereto and incorporated herein by this reference is hereby made a part of the MOA as Exhibit “A”.

III. TERM

The term of this MOA shall commence on November 1, 2026, and shall continue through June 30, 2028. The term of this MOA may be extended by mutual written MOA of the Parties.

IV. RESPONSIBILITIES OF THE PARTIES
A. SGVCOG:

1. Designate a point-of-contact with name, title, and contact information who will serve as the SGVCOG’s Project Manager. If the point-of-contact is reassigned or no longer with the SGVCOG, a new point-of-contact will be promptly designated.

2. Oversee and implement Program Management, Inspections, and Edible Food Recovery Program Implementation, as defined in the Program’s Scope of Work (Exhibit A).

3. Undertake procurements, execute contracts, and manage contracts, including administration, project management, and invoicing, to complete the Program set forth in the Program’s Scope of Work (Exhibit A).

4. Respond to and address City questions regarding Program implementation.

5. Coordinate regional and City-specific conference calls, meetings, and other communication with City and consultant monthly or as necessary.

6. Provide Annual Inspection Reports and other materials to City to support the Electronic Annual Report (EAR) and other CalRecycle Reporting.

B. City:

1. Maintain membership in the SGVCOG during the entire term of the Program.

2. Designate a point-of-contact to serve as the City’s Project Manager to coordinate with the SGVCOG and consultants.

3. Respond to data and information requests from the SGVCOG and its consultant(s), in a timely manner to support the implementation of the Program.

4. Participate in scheduled monthly conference calls and/or meetings with the SGVCOG and consultants throughout the implementation of the Program.

5. Provide comments and feedback on Program implementation, Program materials, and other Program deliverables to consultant or the SGVCOG, on deliverables as necessary.

6. Implement the Inspection requirements, as defined in the Program’s Scope of Work (Exhibit A).

7. Comply with requirements of jurisdictions under SB 1383. SGVCOG will provide guidance and make recommendations to facilitate compliance with SB 1383 but the City is the party responsible to ensure compliance with the regulation.

8. Remit payment to the SGVCOG for the City’s share of Program costs within thirty (30) days of receipt of an invoice. If an invoice is not paid within ninety (90) days of receipt, SGVCOG reserves the right to not provide the services outlined in Exhibit A.

V. INVOICING:

A. SGVCOG shall invoice City upon the execution of this Agreement for FY2026-27 and by June 1, 2027, for FY 2027-2028.

B. City must remit payment to SGVCOG within thirty (30) days of receipt by City. If the invoice is not paid within sixty (60) calendar days of receipt by City, SGVCOG reserves the right to cease Program implementation on behalf of the City until payment is received.

C. SGVCOG shall reconcile the actual cost of services to the amount budgeted in Exhibit B. If the actual cost of the City’s Task 2 Estimated Inspection Implementation is less than the budgeted amount, SGVCOG shall credit these unspent funds to the City on the City’s next invoice. If there are no future City invoices, the SGVCOG will reimburse the City for that amount at the end of the Agreement. If the actual cost for Task 2 Estimated Inspection Implementation is more than the budgeted amount, SGVCOG shall invoice the City for the actual cost of Task 2 program implementation. SGVCOG shall inform the City of any changes and anticipated total costs prior to completing any activity beyond the budgeted amount. If the actual cost of Task 2 implementation is anticipated to be more than 10% of the budgeted cost, the City may elect to opt-out of Task 2 with no penalty.

VI. AMENDMENTS
A. Except as specifically provided herein, any change in any of the terms and conditions of this MOA shall not have any force and effect unless a written amendment has been prepared and executed by the Parties.

VII. PROGRAM MANAGEMENT
A. Program Managers.
i. For the purposes of this MOA, SGVCOG designates the following individual as its Program Manager:

Luis Garcia Chavez
Management Analyst
(626) 457-1800 Office
[email protected]
ii. For the purposes of this MOA, the City designates the following individual as its Program Manager:

Primary: Aundrea Butler
Management Analyst
(626) 430-2214
[email protected]
Secondary: Elizabeth Rodriguez
Public Services Director
(626) 430-2211
[email protected]

Either Party may change the designations set forth herein upon written notice to the other Party.

VIII. TERMINATION
A. This MOA may be terminated by either Party at any time, with or without cause, by providing written notice of termination to the other Party. Such termination will be effective thirty (30) days after such notice is received.

B. If either Party terminates this MOA prior to the completion of the MOA term, SGVCOG will reconcile the actual cost of services and program implementation incurred up to the effective date of termination against the advance payments made by the City:
i. If the actual costs are less than the amount paid by the City, SGVCOG shall reimburse the unspent funds to the City within thirty (30) days of the effective date of termination.
ii. If the actual costs incurred prior to termination exceed the amount paid, SGVCOG shall issue a final invoice to the City for the difference, which the City shall pay within thirty (30) days of receipt.

IX. INDEMNIFICATION
A. Neither the SGVCOG, its member agencies, or their respective officers, employees, consultants or volunteers (the “SGVCOG Indemnitees”), shall be responsible for any damage or liability occurring by reason of anything done or committed to be done by the City under or in connection with the performance of this MOA.

B. The City shall indemnify, defend and hold the SGVCOG Indemnitees harmless from and against any liability, claims, losses, actions, and expenses, including without limitation, defense costs, any costs or liability on account of bodily injury, death or personal injury of any person or for damage to or loss of use of property, any legal fees and any claims for damages of any nature whatsoever arising out of or resulting from the City’s obligations under this MOA, unless caused by the active negligence or willful misconduct of the SGVCOG Indemnitees.

C. SGVCOG agrees to defend, indemnify, and hold free and harmless the City, its employees, and volunteers, at SGVCOG’s sole expense, from and against any and all claims, actions, suits, or other legal proceedings brought against the City, its employees, and volunteers arising out of or relating to the acts or omissions of SGVCOG in connection with this MOA.

X. INSURANCE
A. City and SGVCOG shall maintain and keep in full force and effect during the term of this MOA insurance or a program of self-insurance against claims for injuries to persons

or damages to property which may arise in connection with City’s or SGVCOG’s performance of its obligations hereunder.

XI. OTHER TERMS AND CONDITIONS
A. Notices. All notices required or permitted to be given under this MOA shall be in writing and shall be personally delivered, or sent by electronic mail or certified mail, postage prepaid and return receipt requested, addressed as follows:

To SGVCOG: Mackenzie Bolger
Acting Sustainability Manager
San Gabriel Valley Council of Governments
1333 S. Mayflower, Suite 360
Monrovia, CA 91016
(626) 214-1316
[email protected]
with a copy to: Marisa Creter
Executive Director
San Gabriel Valley Council of Governments
1333 S. Mayflower, Suite 360
Monrovia, CA 91016
(626) 457-1800
[email protected]
To City: Julian A. Miranda
City Manager
City of Irwindale
5050 N. Irwindale Avenue
Irwindale, CA 91706
(626) 430-2218
[email protected]
with a copy to: Elizabeth Rodriguez
Public Services Director
City of Irwindale
5050 N. Irwindale Avenue
Irwindale, CA 91706
(626) 430-2211
[email protected]
B. No Partnership. This MOA is not intended to be, and shall not be construed as, an agreement to form a partnership, agency relationship, or a joint venture between the Parties. Except as otherwise specifically provided in the MOA, neither Party shall be authorized to act as an agent of or otherwise to represent the other Party.

C. Entire MOA. This MOA and any exhibits attached hereto, constitute the entire

understanding between the Parties with respect to the subject matter herein and supersedes any and all other prior writings and oral negotiations. This MOA may be modified only in writing and signed by the Parties in interest at the time of such modification.

D. Governing Law. This MOA shall be governed by and construed under California law and any applicable federal law without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this MOA, the Parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California.

E. Attorneys’ Fees. In the event that there is any litigation or other legal proceeding between the Parties in connection with this MOA, each Party shall bear its own costs and expenses, including attorneys’ fees.

F. Excusable Delays. Neither Party shall be considered in default in the performance of its obligations hereunder to the extent that the performance of any such obligation is prevented or delayed by unforeseen causes including acts of God, floods, earthquakes, fires, acts of a public enemy, pandemic, epidemic, and government acts beyond the control and without fault or negligence of the affected Party. Each Party hereto shall give notice promptly to the other of the nature and extent of any such circumstances claimed to delay, hinder, or prevent performance of any obligations under this MOA.

G. Waiver. Waiver by any Party to this MOA of any term, condition, or covenant of this MOA shall not constitute a waiver of any other term, condition, or covenant. No waiver of any provision of this MOA shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought.

H. Headings. The section headings contained in this MOA are for convenience and identification only and shall not be deemed to limit or define the contents to which they relate.

I. Assignment. Neither Party may assign its interest in this MOA, or any part thereof, without the prior written consent of the other Party. Any assignment without consent shall be void and unenforceable.

J. Severability. If any provision of this MOA is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.

K. Authority to Execute. The person executing this MOA on behalf of a Party warrant that they are duly authorized to execute this MOA on behalf of said Party, and that by doing so said Party is formally bound to the provisions of this MOA.

L. Counterparts. This MOA may be executed in multiple counterparts, each of which shall be deemed original, but all of which taken together shall constitute one and the same

instrument.

M. Electronic Signatures. This MOA may be executed with electronic signatures in accordance with Government Code Section 16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature.

IN WITNESS WHEREOF, the Parties hereto have caused this MOA to be executed as of the day and year first above written.

“CITY” “SGVCOG”
City of Irwindale San Gabriel Valley Council of Governments By: By:

Name: Julian A. Miranda Marisa Creter,
Title: City Manager Executive Director
Approved as to form:

By: Approved as to form:

Adrian R. Guerra, City Attorney
Aleshire & Wynder, LLP
By:

Cassie Trapesonian,
General Counsel

Exhibit “A”
Scope of Services
Task 1: Program Management
SGVCOG will oversee Program implementation, including but not limited to managing consultants, facilitating the completing of inspections, managing the inspection contract (including the inspection, education, and enforcement process) and supporting compliance reporting with the City for its annual CalRecycle reporting.

Task 2: Inspections and Enforcement
Inspections: SGVCOG and its consultants will complete Inspections of Tier 1 and Tier 2 edible food generators (EFGs) and food recovery organizations (FROs) based on the schedule shown in Table 1.
• Compliance Inspections: Inspections of all Tier 1 and Tier 2 EFGs and FROs to determine compliance with SB 1383, as enumerated in Table 3 of Exhibit B. The following Tier and Tier 2 businesses are defined by CalRecycle:
o Tier 1: Businesses that may have more produce, fresh grocery, and shelf-stable food to donate, including: wholesale food vendors, food service providers, food distributors, and supermarkets & grocery store equal to or less than 10,000 sq. ft. o Tier 2: Businesses that may have prepared food to donate, which often require more careful handing to meet food safety requirements, including: hotels, restaurant facilities, health facilities, state agency cafeterias, local education agencies, and large venues & events.
• Non-Compliance Inspections: Inspections of non-compliant businesses at least 60 days following enforcement actions by the City (including letters of non-compliance and Notices of Violation). For the purposes of this MOA, SGVCOG assumes that 65% of Tier 1 and Tier 2 businesses will require 2 non-compliant inspections, which will be completed in alignment with Table 1. Should the actual percentage of non-compliant businesses be different, SGVCOG and its consultants will complete non-compliant inspections of the actual number of non-compliant businesses.

Enforcement: City staff will be responsible for completing enforcement actions in conjunction with the SGVCOG in accordance with the schedule in Table 1. SGVCOG and its consultants will provide all necessary documentation to City following inspections to facilitate City’s enforcement actions (e.g. notices of violation (NOVs), letters of non-compliance, or financial penalties). • Notice of Violation (NOV): Formal notice issued to a non-compliant EFG or FRO specifying SB 1383 violations, required corrective actions, and a timeline for compliance and financial penalties.
• Letter of Non-Compliance: Notice issued to a non-compliant EFG or FRO specifying SB 1383 violations and corrective actions needed to achieve compliance without issuing financial penalties.
• Financial Penalties: Monetary fines issued to EFGs or FROs that remain out of compliance after a non-compliance inspection following the issuance of an NOV.

Table 1. Inspection and Enforcement Timeline
Inspection Type and Enforcement Time Frame Responsible
Party
Non-Compliance Inspections Nov 2026 – Jan 2027 SGVCOG
Financial Penalties Dec 2026 – Feb 2027 City
Compliance Inspections Sept – Nov 2027 SGVCOG
NOVs or Letters of Non-Compliance Oct – Dec 2027 City
Non-Compliance Inspections Jan – Mar 2028 SGVCOG
Financial Penalties Feb – Apr 2028 City
Task 3: Edible Food Recovery Program Implementation
SGVCOG will implement projects that ensure and enhance the region’s capacity to recover edible food, as required by SB 1383. Activities may include but are not limited to supporting the food recovery capacity of FROs or piloting other innovative approaches to increasing edible food recovery capacity.

Exhibit “B”
Budget & Invoicing Schedule
Table 2. FRESH SGV Budget Breakdown
Fresh SGV Implementation Costs Nov 1, 2026 – June 30, 2028 Task Est.

Unit
Cost
Est.

Rounds of
Inspections
Est. # of
EFGs/FROs
FY 26-27 FY 27-28 Total
Task 1: Inspection Program Management* $455.00 $1,155.00 $1,610.00 Task 2: Estimated Inspection Implementation** $4,550.00 $11,550.00 $16,100.00 Task 2a:

Compliance
Inspections
$500 1 14 $0 $7,000.00 $7,000.00
Task 2b: NonCompliance
Inspections
$500 2 9*** $4,550.00 $4,550.00 $9,100.00
Task 3: Edible Food Recovery Program
Implementation****
$3,500.00 $5,250.00 $8,750.00
Total $8,505.00 $17,955.00 $26,460.00
*Program Management cost is calculated as 10% of the budgeted cost of the compliance and non-compliance inspections.
**Task 2 costs are estimated based on the anticipated unit cost of each inspection and the estimated number of non-compliance inspections that are required. If the actual cost for the implementation of Task 2 is less than the budgeted amount, SGVCOG shall credit any unspent funds to the City on the City’s next invoice. If the actual cost for the implementation of Task 2 is more than the budgeted amount, SGVCOG shall invoice the City for the actual cost of program implementation.

If the actual cost of implementation is anticipated to be more than 10% of the budgeted cost, the City may elect to opt-out of Task 2 with no penalty.
***Assumes that 65% of EFGs and FROs enumerated in Table 3 will require non-compliance inspections.
****Edible Food Recovery Program Implementation costs are based on the number of EFGs.

Table 3. Number of EFGs and FROs
Number of EFGs 13
Number of FROs 1
Total Sites 14
Invoice Schedule
The SGVCOG will invoice the City on the following schedule:
• Fiscal Year 26-27: Invoice will be issued upon MOA execution for services rendered from November 1, 2026, through June 30, 2027.
• Fiscal Year 27-28: Invoice will be issued by June 1, 2027, for services rendered from

July 1, 2027, through June 30, 2028.

At the end of each fiscal year, SGVCOG will reconcile the actual cost of the City’s inspections against the amount budgeted in Table 2.

Item #20.F.

Date: July 22, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Adoption of Resolution No. 2026-63-3873 Authorizing the Examination of Transactions and Use Tax Records
City Manager's Recommendation:

That the City Council: 1) Approve Amendment No. 1 to the Services Agreement with RSG, Inc. and Authorize the City Manager to Enter into Related Confidentiality Agreement; 2) Authorize the City’s Finance Director to Release Confidential Transactions (Sales) and Use Tax Records Information to RSG, Inc. for the Purpose of Preparing the City’s Economic Development Retail Market and Land Use Feasibility Study; (3) Adopt Resolution No. 2026-63-3873 entitled: “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF IRWINDALE AUTHORIZING THE EXAMINATION OF TRANSACTIONS AND USE TAX RECORDS.”
Administrative Action:

Submitted & prepared by:

Kambiz Borhani, Finance Director / City Treasurer
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

On April 22, 2026, the City Council awarded a consulting agreement to RSG, Inc. ("RSG") to prepare the Retail Corridor Study and Economic Development Strategic Plan for Arrow Highway ("Study"). RSG is

currently performing services in accordance with the approved scope of work and has requested access to the City's transactions and use tax information to enhance the quality, accuracy, and applicability of the Study.

Transactions and use tax information obtained from the California Department of Tax and Fee Administration (CDTFA) is confidential and may only be released upon written authorization from the City Council in the form of a resolution adopted pursuant to Section 7056 of the California Revenue and Taxation Code. In addition, City staff recommends that the City Council authorize the City's Finance Director to release confidential transactions and use tax information protected under Irwindale Municipal Code Sections 3.12, 3.54, and 3.58 to RSG solely for the purpose of completing the Study.

To ensure the confidentiality requirements are properly documented, staff is also recommending approval of Amendment No. 1 to the existing agreement with RSG. The amendment incorporates confidentiality provisions governing RSG's access to and use of the City's confidential transactions and use tax information.

Additionally, on February 14, 2024, the City Council adopted Resolution No. 2024-09-3486, authorizing designated City personnel and the City's sales tax consultant, Hinderliter, de Llamas & Associates, Inc. (HdL), to examine transactions and use tax records on the City's behalf. Because this information is highly confidential, the CDTFA will only release such records to individuals and consultants specifically authorized by City Council resolution.

Since the adoption of Resolution No. 2024-09-3486, personnel titles have changed and the City has retained RSG to perform the Study. Accordingly, the resolution must be amended to reflect these updates. Specifically, the amended resolution removes the Administrative Secretary position from the list of authorized City personnel, adds the Management Analyst position within the Community Development Department, and includes RSG under a new section titled "Approved Third-Party Contractual Service Provider" as the City's authorized economic development consultant for the limited purpose of receiving and reviewing confidential transactions and use tax information in connection with the Study.

Fiscal Impact:

None.

Attachments:

1. Resolution No. 2026-69-3873

2. Exhibit A - Amend. No. 1 to Prof. Scvs. Cont. - City & RSG, Inc.

Resolution No. 2026-63-3873

RESOLUTION NO. 2026-63-3873

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF IRWINDALE AUTHORIZING THE EXAMINATION OF

TRANSACTIONS AND USE TAX RECORDS

WHEREAS, pursuant to Irwindale Municipal Code Sections 3.12, 3.54, and 3.58, and Section 7270 of the Revenue and Taxation Code, the City entered into a contract with the California Department of Tax and Fee Administration (CDTFA) to perform all functions incident to the administration and operation of the Transactions and Use Tax Ordinance; and
WHEREAS, the City deems it desirable and necessary for authorized representatives of the City to examine confidential transactions and use tax records of the California Department of Tax and Fee Administration pertaining to transactions and use taxes collected by the Board for the District pursuant to that contract; and WHEREAS, Section 7056 of the Revenue and Taxation Code set forth certain requirements and conditions for the disclosure of California Department of Tax and Fee Administration records and establishes criminal penalties for the unlawful disclosure of information contained in or derived from, the transactions and use tax records of the CDTFA; and
WHEREAS, on April 22, 2026 the Irwindale City Council adopted Resolution No. 2026-31-3842, entering into a services agreement with RSG, Inc., for Retail Corridor Study and Economic Development Strategic Plan of Arrow Highway; and WHEREAS, to proceed with the City’s Economic Development Plan’s scope of work, RSG, Inc. is requesting the City Council’s approval for and authorization to review confidential transactions and use tax records; and
WHEREAS, the City and Consultant desire to amend the Agreement to include the Confidentiality Clause regarding the use of transactions and use tax records.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, HEREBY RESOLVES, DETERMINES, AND ORDERS AS FOLLOWS:

SECTION 1. The City Council hereby finds the Recitals above true and correct and incorporates them herein by this reference.

SECTION 2. The City Council of the City of Irwindale hereby approves Amendment No. 1 to the Contract Services Agreement between the City of Irwindale and RSG, Inc. attached hereto as Exhibit A and authorizes the City Manager to execute the contract amendment.

Resolution No. 2026-63-3873

SECTION 3. The City Council of the City of Irwindale hereby approves and authorizes the Finance Director to release the City’s transactions and use tax records to RSG, Inc.

SECTION 4. The City Manager or other officer(s) or employee(s) of the City designated in writing by the City Manager to the CDTFA are hereby appointed to represent the City with authority to examine transactions and use tax records of the CDTFA pertaining to transactions and use taxes collected for the City by the CDTFA, pursuant to the agreement contract between the City and the CDTFA. The information obtained by examination of CDTFA records shall be used only for purposes related to the collection of the City’s transactions and use taxes by the CDTFA pursuant to the contract.

The following City employees and approved third-party contractual service provider are hereby designated and authorized to receive and review sales and use tax transactions for the City of Irwindale:

City Manager’s Office
1) City Manager
2) Assistant City Manager
3) Assistant to the City Manager
Finance Department
4) Finance Director/City Treasurer
5) Finance Manager
Community Development Department
6) Community Development Director
7) Management Analyst
8) Office Specialist
Approved – Third-Party Contractual Service Provider
9) RSG, Inc.

SECTION 5. The City Manager, or other officer or employee or approved thirdparty contractual service provider of the City designated in writing by the City Manager in Section 1, are hereby appointed to represent the City with authority to examine those transactions and use tax records of the CDTFA for purposes related to the following governmental functions of the City:
a) City Administration
b) Revenue Management and Budgeting
c) Community and Economic Development
d) Business License Tax Administration
e) Other purposes as deemed necessary

Resolution No. 2026-63-3873

The information obtained by examination of CDTFA records shall be used only for those governmental functions of the City listed above.

SECTION 6. Hinderliter, de Llamas & Associates, Inc (HdL) is hereby designated to examine the transactions and use tax records of the CDTFA pertaining to transactions and use taxes collected for the City by the CDTFA. The person or entity designated by this section meets all of the following conditions:
a) Has an existing contract with the City to examine those transactions and use tax records; and
b) Is required by that contract to disclose information contained in, or derived from those transactions and use tax records only to the officer or employee authorized under Section 1 (or Section 2) of this resolution to examine the information; and
c) Is prohibited by that contract from performing consulting services for a retailer during the term of that contract; and
d) Is prohibited by that contract from retaining the information contained in, or derived from those transactions and use tax records after that contract has expired.

SECTION 7. The information obtained by examination of CDTFA’s records shall be used only for purposes related to the collection of City’s transactions and use taxes by the CDTFA pursuant to the agreement contracts between the City and CDTFA.

SECTION 8. This resolution supersedes all prior transactions and use tax resolutions of the City adopted pursuant to subdivision (b) of Revenue and Taxation Section 7056.

PASSED, APPROVED AND ADOPTED this 22nd day of July 2026. ________________________________
H. Manuel, Ortiz, Mayor
ATTEST:
___________________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

Resolution No. 2026-63-3873

STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I, Laura M. Nieto, Chief Deputy City Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2026-63-3873 as duly adopted by the City Council of the City of Irwindale, at a regular meeting held on the 22nd day of July 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
__________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

-1-

CITY OF IRWINDALE
AMENDMENT NO. 1 TO CONTRACT SERVICES AGREEMENT BETWEEN THE CITY OF IRWINDALE AND RSG, INC.

This AMENDMENT NO. 1 TO CONTRACT SERVICES AGREEMENT (herein "Amendment") is made and entered into this 22ND day of July, 2026, by and between the CITY OF IRWINDALE, a municipal corporation, (herein “City”) and RSG, Inc., a California corporation (herein “Consultant”).

RECITALS
WHEREAS, on April 22, 2026, the City and Consultant entered into that certain Contract Services Agreement for the retail market and land use feasibility study (“Agreement”); and WHEREAS, on July 22, 2026, the City Council adopted Resolution No. 2026-63-3873 ("Resolution") in accordance with California Revenue and Taxation Code Section 7056 ("Section 7056") to allow disclosure of confidential transactions and use tax records of the California Department of Tax and Fee Administration ("CDTFA") pertaining to transactions and use taxes collected by the CDTFA on behalf of the City ("CDTFA Records"); and WHEREAS, Section 7056 sets forth certain requirements and conditions prior to disclosure of the CDTFA Records to Consultant; and

WHEREAS, in compliance with the requirements of Section 7056, the parties desire to modify and amend the Agreement.

WHEREAS, the parties desire to amend Section 6.4 (e) , pursuant to the terms of this Amendment No. 1, to add terms and conditions relating to the use of CDTFA confidential information and records obtained for the purpose of preparing the Retail Market and Land Use Feasibility Study.

NOW, THEREFORE, the parties hereto agree as follows:

1. Section 6.4 (e) of the Agreement entitled “Confidentiality and Release of Information” shall be amended in its subsection to read as follows:

6.4 Confidentiality and Release of Information.
(e) Use of CDTFA Records - Pursuant to City Council Resolution No. 2026-63 3873, Consultant has been authorized to receive confidential transactions and use tax records of the California Department of Tax and Fee Administration ("CDTFA") pertaining to transactions and use taxes collected by the CDTFA on behalf of the City ("CDTFA Records"), for the sole purpose of preparing City's Retail Market and Land Use Feasibility Study, as described in the Exhibit A (Scope of Service) of this Agreement.

Consultant shall not share the CDTFA Records, or any information contained therein, with

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any other person or entity, other than Consultant's authorized employees, and shall take special precautions to protect it from wrongful access, use, disclosure, modification, and destruction. Consultant shall store CDTFA Records in a secured location and encrypted when stored on any portable device or media. Consultant hereby acknowledges that wrongful access, use, modification, or disclosure of the CFTFA Records, or any information contained therein, may be punishable as a crime and/or result in civil action taken against Consultant including, but not limited to fines and penalties resulting from criminal prosecution or civil lawsuits, and/or termination of this Agreement. Pursuant to Section 5 . 3 of this Agreement, Consultant shall indemnify and defend City for any unpermitted or inappropriate disclosure and/or use of the CDTFA Records, or any information contained therein. As a condition precedent to Consultant's access to the CDTFA Records, Consultant agrees that it (i) shall not perform consulting services for any retailer during the term of this Agreement; and (ii) shall not retain the information contained in, or derived from, the CDTFA Records after the expiration or termination of this Agreement.

3. Exhibit “A” of the Agreement entitled “Scope of Services.” Except as supplemented by the additional tasks described, all other provisions of Exhibit “A” of the Agreement shall remain unmodified and in full force and effect.

4. Full Force and Effect. Except as expressly modified herein all other provisions of the Agreement shall remain unmodified and in full force and effect.

5. Corporate Authority. The persons executing this Amendment on behalf of the parties hereto warrant that (I) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment on behalf of said party, (iii) by so executing this Amendment, such party is formally bound to the provisions of this Amendment, and (iv) the entering into this Amendment does not violate any provision of any other agreement to which said party is bound. [SIGNATURES ON FOLLOWING PAGE]

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IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY IRWINDALE, a municipal corporation

Julian A. Miranda, City Manager
ATTEST:
_________________________________
Laura M. Nieto, Chief Deputy City Clerk
APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP

Adrian R. Guerra, City Attorney
CONSULTANT:

RSG, INC., a California corporation
By:

Name: James Simon
Title: President
By:

Name: Tara Broughton
Title: Principal & Vice President
Address: 170 Eucalyptus Avenue
Suite 200
Vista, CA 92084
Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES

SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS

MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES
On __________, 2026 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES
On __________, 2026 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.

A-1
EXHIBIT “A”

SCOPE OF SERVICES
The consultant shall provide professional planning, market, and economic analysis services, including but not limited to:

Retail Market and Land Use Feasibility Study: analyze the City’s retail demand and identify current and future retail needs to ensure economic growth along+ the Arrow Highway. The first section of the project will involve data collection, review, and analysis of the retail trade area and retention strategy to keep businesses in Irwindale and attract new businesses.

Task 1: Project Initiation & Data Collection
• Kickoff meeting with City staff to review project goals and expectations • Review existing plans, zoning, traffic data, and previous studies • Conduct site reconnaissance and inventory of existing land uses Task 2: Market Analysis
• Analyze current retail trends, trade area demographics, and spending patterns • Assess retail leakage/surplus and unmet market demand • Identify key commercial sectors with growth potential Task 3: Land Use & Development Opportunities
• Evaluate development potential of key sites
• Recommend land use and zoning adjustments, if applicable • Identify opportunity areas for retail, dining, entertainment, and mixed-use Task 4: Urban Design & Corridor Identity
• Suggest design enhancements, signage, landscaping, and branding elements • Provide conceptual visualizations or design guidelines (optional task) Task 5: Implementation Strategy
• Recommend economic development tools (incentives, partnerships, grants) • Provide phasing, funding, and implementation recommendations • Present findings to City Council and/or Economic Development staff

A-2
Deliverables
• Market Analysis Report
• Opportunity Site Profiles
• Corridor Concept Plan or Illustrative Map
• Implementation and Funding Strategy
• Final Retail Corridor Study Report (digital + 5 hard copies) • Presentation materials for public or Council meetings All work product is subject to review and acceptance by City, and must be revised by Consultant without additional charge to City until found satisfactory and accepted by City.

Item #20.G.

Date: July 22, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Authorize a Contract Services Agreement with Everytable, PBC for the Senior Center Nutrition Meal Program
City Manager's Recommendation:

Adopt Resolution No. 2026-64-3874, entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE AUTHORIZING 1) THE CITY MANAGER TO EXECUTE A CONTRACT SERVICES AGREEMENT WITH EVERYTABLE, PBC FOR THE SENIOR CENTER NUTRITION MEAL PROGRAM; 2) A BUDGET AMENDMENT TO APPROPRIATE $42,743 FROM THE GENERAL FUND RESERVES; 3) THE CITY MANAGER TO ISSUE A PURCHASE ORDER IN THE AMOUNT $111,312.50”.

Administrative Action:

Submitted by:

Elizabeth Rodriguez, Public Services Director
Prepared by:

Elena Martinez, Senior Center Manager ELECTRONICALLY APPROVED Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

The City of Irwindale has provided free and low-cost nutritional lunches at the Irwindale Senior Center since 2003, serving congregate meals Monday through Friday, as well as home-delivered meals for eligible homebound seniors. In 2018, following a Request for Proposals (RFP) process, the City awarded a contract to Bateman Community Living, which later became Elior, Inc. dba TRIO Community Meals, LLC. The agreement remained in effect through June 30, 2026.

With the expiration of the contract, the City issued a new Request for Proposals (RFP) to secure a vendor capable of meeting the growing needs of the Senior Nutrition Program. The City currently serves approximately 50 congregate meals each weekday and approximately 15 home-delivered meals for eligible homebound seniors. A notice of RFP was published in the San Gabriel Valley Tribune on June 4, 2026, and posted outside City Hall, inside Irwindale Post Office and outside the Irwindale Public Library on the same day.

The proposals were due on Thursday, July 2, 2026, at 4:00pm. The City proposals from the following three companies:

Following a
comprehensive
evaluation of the proposals received and interviews conducted, staff recommends awarding the contract to Everytable, PBC. Everytable was selected based on the strength of its proposal, extensive experience providing senior nutrition services to public agencies, competitive and cost-effective pricing, and its commitment to providing fresh, nutritious meals that meet state senior nutrition standards.

Everytable also demonstrated the operational capacity, quality assurance measures, and logistical infrastructure necessary to support the City's current program and future growth. While all proposals reflected the increasing costs associated with food, labor, and transportation, Everytable submitted a proposal that remains fiscally competitive and provides the best overall value to the City. Staff believes the proposed pricing is reasonable given current market conditions and will allow the City to continue providing a high-quality nutrition program for its seniors.

The term of the contract is from August 3, 2026, through June 30, 2029, with an option to renew for two (2) additional one (1) year periods. Renewals will be by mutual agreement, based on a highly satisfactory evaluation, and in writing and are subject to an annual CPI increase determined by the March-March 12-month calculation for the Los Angeles area, not to exceed 3% per year.

The contract agreement will be approved to form by the City Attorney.

COMPANY PER UNIT COST ANNUAL COST
(FY26/27)
Trio Community Meals $ 6.40 $104,000.00
Everytable $ 6.85 $111,312.50
The RD Kitchen, LLC $11.00 $170,170.00
Fiscal Impact:

The proposed contract amounts are: FY 2026–27 ($111,312.50), FY 2027-28 ($113,538.75), and FY 2028-29 ($115,859.25), subject to the terms of the agreement.

The adopted FY 2026-27 budget includes $68,570 for the Senior Center's nutrition program. Therefore, an appropriation of $42,743 ($111,312.50–$68,570) from the General Fund reserve is needed to cover the costs for FY 2026–27 services.

Attachments:

1. Resolution No. 2026-64-3874

2. 7-22-2026 Senior Center Nutrition Program - CONTRACT AGREEMENT

01005.0014/739635.1
RESOLUTION NO. 2026-64-3874

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE AUTHORIZING 1) THE CITY MANAGER TO EXECUTE A CONTRACT SERVICES

AGREEMENT WITH EVERYTABLE, PBC FOR THE SENIOR CENTER NUTRITION MEAL PROGRAM; 2) A BUDGET AMENDMENT TO APPROPRIATE $42,743 FROM THE GENERAL FUND RESERVES; 3) THE CITY MANAGER TO ISSUE A PURCHASE ORDER IN THE AMOUNT $111,312.50
WHEREAS, the City of Irwindale ("City") Senior Center established a free to lowcost senior nutrition lunch program in 2003; and WHEREAS, the meals for this program consist of lunches provided Monday - Friday, except when there is a special event or the monthly birthday breakfast celebration.

There are approximately 50 seniors served at the senior center and an additional 15 homebound senior meals delivered; and
WHEREAS, In 2018, following a Request for Proposals (RFP) process, the City awarded a contract to Bateman Community Living, which later became Elior, Inc. dba TRIO Community Meals, LLC. The agreement remained in effect through June 30, 2026; and
WHEREAS, with the expiration of the contract, the City issued a new Request for Proposals (RFP) to secure a vendor capable of meeting the growing needs of the Senior Nutrition Program; and
WHEREAS, A Notice of RFP was published in the San Gabriel Valley Tribune on June 4, 2026 and posted outside City Hall, inside Irwindale Post Office and outside the Irwindale Public Library on the same day; and
WHEREAS, the City received three (3) proposals and staff are recommending that the City Council approve the proposed contract with Everytable, PBC. The term of the contract is from August 3, 2026 through June 30, 2029, with an option to renew for two (2) additional one (1) year periods. Renewals will be my mutual agreement, based on a highly satisfactory evaluation, and in writing and are subject to an annual CPI increase determined by the March-March 12-month calculation for the Los Angeles area, not to exceed 3% per year; and
WHEREAS, the annual cost to provide this program in FY 2026-2027 is $111,312.50, FY 2027-2028 is $113,538.75, and FY 2028-2029 is $115,859.25, subject to the terms of the agreement; and
WHEREAS, a budget amendment to appropriate $42,743 from the General Fund reserve is required to fully fund the Senior Center Nutrition Program for FY 2026-2027.

01005.0014/739635.1

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF IRWINDALE DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby adopts the Recitals above as true and correct and incorporates them herein by reference.

SECTION 2. The City Council hereby approves and authorizes the City Manager to execute a Contract Services Agreement with Everytable, PBC for the Senior Center Nutrition Meal Program.

SECTION 3. That the City Council of the City of Irwindale hereby approves an authorizes a budget amendment by appropriating an additional $42,743 from the General Fund reserves to cover FY 2026-2027 services.

SECTION 4. That the City Council of the City of Irwindale herby approves and authorizes the City Manager to issue a Purchase Order to Everytable, PBC in the amount of $111,312.50 for FY 2026-2027.

SECTION 5. If any section, subsection, sentence, clause, phrase, or portion of this Resolution, or the application thereof to any person or circumstances, is, for any reason, held invalid or unconstitutional by any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the application of any other section, subsection, sentence, clause, phrase, or portion of this Resolution, and to this end the invalid or unconstitutional section, subsection, sentence, clause, phrase of this Resolution are declared to be severable. The City Council hereby declares that it would have adopted this Resolution and each section, subsection, sentence, clause, phrase, part or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, parts or portions thereof be declared invalid or unconstitutional.

SECTION 6. The Chief Deputy City Clerk shall certify the adoption of this Resolution which shall, in turn, have immediate effect.

PASSED, APPROVED and ADOPTED this 22nd day of July 2026. _______________________________
H. Manuel Ortiz, Mayor
ATTEST:
___________________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

01005.0014/739635.1
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I, Laura M. Nieto, Chief Deputy City Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2026-64-3874 duly adopted by the City Council of the City of Irwindale, at a regular meeting held on the 22nd day of July 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
__________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

CITY OF IRWINDALE

CONTRACT SERVICES AGREEMENT FOR

SENIOR CENTER NUTRITION MEAL PROGRAM
This CONTRACT SERVICES AGREEMENT FORmSENIOR CENTER NUTRITION MEAL PROGRAM (herein “Agreement”) is made and entered into this 22nd day of July, 2026, by and between the CITY OF IRWINDALE, a charter city and California municipal corporation (“City”) and Everytable, PBC, a Delaware public benefit corporation (herein “Consultant”).

NOW, THEREFORE, the parties hereto agree as follows:

1. SERVICES OF CONSULTANT

1.1 Scope of Services. In compliance with all of the terms and conditions of this Agreement, the Consultant shall perform the work or services set forth in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by reference.

Consultant warrants that it has the experience and ability to perform all work and services required hereunder and that it shall diligently perform such work and services in a professional and satisfactory manner.

1.2 Compliance With Law. All work and services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any federal, state, or local governmental agency of competent jurisdiction.

1.3 California Labor Law. If the Scope of Services includes any “public works” or “maintenance,” as those terms are defined in California Labor Code section 1720 et seq. and California Code of Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more, Consultant shall pay prevailing wages for such work and comply with the requirements in California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable laws.

1.4 Licenses, Permits, Fees, and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the services required by the Agreement.

1.5 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

2. COMPENSATION

2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference, but not exceeding the maximum contract amount of Three Hundred Forty Thousand, Seven Hundred Ten Dollars and Fifty Cents ($340,710.50) (“Contract Sum”). Fiscal Year 2026/2027 is $111,312.50. Fiscal Year 2027/2028 is $113,538.75. Fiscal Year 2028/2029 is $115,859.25.

Senior Nutrition Program – L-335 2

2.2 Invoices. Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant shall be deemed to have certify compliance with all provisions of this Agreement. The invoice shall contain all information specified in Exhibit “C”, and shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.

City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, City will use its best efforts to cause Consultant to be paid within forty five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event the City disputes any charges or expenses, the original invoice shall be returned by the City to Consultant for correction and resubmission. Review and payment by the City of any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.3 Additional Services. The City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer (as defined below) to the Consultant, incorporating therein any adjustment in: (i) the Contract Sum (or a portion of the compensation due to Consultant) for the actual cost of the extra work; and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum, but not exceeding a total contract amount of Thirty Thousand Dollars ($30,000) or in the time to perform of up to ninety (90) days may be approved by the City Manager. Any greater increases than Thirty Thousand Dollars ($30,000), taken either separately or cumulatively, must be approved by the City Council. No claim for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

3. PERFORMANCE SCHEDULE

3.1 Time of Essence. Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding thirty (30) days cumulatively.

Senior Nutrition Program – L-335 3

3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement.

In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement under this Section; Consultant’s sole remedy will be an extension of the Agreement pursuant to this Section.

3.4 Term. Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, but not exceeding three (3) years from the date hereof (“Term”), except as otherwise provided in the Schedule of Performance (as shown on Exhibit “D” attached hereto). The City Manager may, at their sole discretion, extend the Term for two (2) additional one-year terms. Renewals will be by mutual agreement, based on a highly satisfactory evaluation, and in writing and are subject to an annual CPI increase determined by the March-March 12-month calculation for the Los Angeles area, not to exceed 3% per year.

4. COORDINATION OF WORK

4.1 Representative of Consultant. Sam Polk, CEO & Founder is hereby designated as the representative of Consultant authorized to act on its behalf with respect to the work and services specified herein, and to make all decisions in connection therewith. All personnel of Consultant and any authorized agents shall be under the exclusive direction of the representative of Consultant. Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, and shall keep the City informed of any changes.

4.2 Contract Officer. Julian A. Miranda, City Manager, or such person as may be designated by the City Manager, is hereby designated as the representative the City authorized to act in its behalf with respect to the work and services specified herein, and to make all decisions in connection therewith (“Contract Officer”).

4.3 Prohibition Against Subcontracting or Assignment. Consultant shall not contract with any entity to perform in whole or in part the work or services required hereunder without the express written approval of the City. Neither this Agreement nor any interest herein may be assigned, transferred, pledged, encumbered, or hypothecated, voluntarily or by operation of law, without the prior written approval of the City. Any such prohibited assignment, transfer, pledge, encumbrance, or hypothecation shall be void.

4.4 Independent Consultant. Neither the City nor any of its employees shall have any control over the manner, mode, or means by which Consultant, its officers,

Senior Nutrition Program – L-335 4
agents, or employees, perform the services required herein, except as otherwise set forth.

Consultant shall perform all services required herein as an independent contractor of City with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its officers, agents, or employees are agents or employees of City, or that it is a member of a joint enterprise with City.

5. INSURANCE AND INDEMNIFICATION

5.1 Insurance Coverages. Without limiting Consultant’s indemnification of City, and prior to commencement of any services under this Agreement, Consultant shall obtain, provide, and maintain at its sole cost and expense during the Term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.
(a) General Liability Insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including, without limitation, blanket contractual liability. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(b) Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c) Professional Liability (errors & omissions) Insurance. Not required. (d) Workers’ Compensation Insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
(e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein.
(f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.

5.2 General Insurance Requirements.
(a) Proof of Insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the Term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time.

Senior Nutrition Program – L-335 5
(b) Duration of Coverage. Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, its officers, agents, representatives, employees, or subconsultants.
(c) Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
(d) City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, the City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by the City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, the City may cancel this Agreement.
(e) Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager. (f) Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. (g) Enforcement of Contract Provisions (non-estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City, nor does it waive any rights hereunder. (h) Requirements Not Limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

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(i) Notice of Cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
(j) Additional Insured Status. General liability and automobile policies shall provide or be endorsed to provide that the City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies.

This provision shall also apply to any excess/umbrella liability policies. (k) Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to the City and approved by the City in writing.
(l) Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any crossliability exclusions. (m)Pass Through Clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the services who is brought onto or involved in the services by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.

Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the services will be submitted to City for review. (n) City’s Right to Revise Specifications. The City reserves the right at any time during the Term of this Agreement, to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation. (o) Deductibles / Self-Insured Retentions. Any deductibles and selfinsured retentions must be declared to and approved by City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, it officers, officials, employees, agents, and volunteers, or the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claims administration and defense expense. (p) Timely Notice of Claims. Consultant shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(q) Additional Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

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5.3 Indemnification.

To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees, and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions, or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm, or entity arising out of or in connection with the negligent performance of the work, operations, or activities provided herein of Consultant, its officers, employees, agents, subcontractors, invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, except claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.

6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records. Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies, or other documents relating to the disbursements charged to the City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services and shall keep such records for a period of three years following completion of the services hereunder. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of the City, including the right to inspect, copy, audit, and make records and transcripts from such records.

6.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement or as the Contract Officer shall require.

6.3 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than the City without prior written authorization from the Contract Officer.
(b) Consultant shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or admissions, or other information concerning the work performed under this Agreement.

Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives the City sufficient notice of such court order or subpoena to allow it to raise relevant objections.
(c) If Consultant provides any information or work product in violation of this Agreement, then the City shall have the right to reimbursement and indemnity from

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Consultant for any damages, costs, and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify the City should Consultant be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order, or subpoena from any party regarding this Agreement and the work performed thereunder. The City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with the City and to provide the City with sufficient opportunity to review, comment, or file appropriate objections to any response to discovery requests provided by Consultant.

6.4 Ownership of Documents. All studies, surveys, data, notes, computer files, reports, records, drawings, specifications, maps, designs, photographs, documents, and other materials (the “documents and materials”) prepared by Consultant in the performance of this Agreement shall be the property of the City and shall be delivered to the City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by the City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in Title 17 Section 101 of the United States Code, such documents and materials are hereby deemed “works made for hire” for the City.

7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.

7.2 Disputes; Default. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended or shortened, if circumstances warrant, as determined by the Contract Officer. The cure period may run concurrently with the termination period as provided in Section 7.4, if the option to cure is in the alternative to termination. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article.

7.3 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a

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statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue any legal action under this Agreement.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

7.4 Termination Prior to Expiration of Term. This Section shall govern any termination of this Agreement except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Consultant reserves the right to terminate this Agreement at any time, with or without cause, upon sixty (60) days’ written notice to the City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Consultant may determine. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder, but not exceeding the compensation provided therefore in the Schedule of Compensation as shown on Exhibit “C”. In the event of termination without cause pursuant to this section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section

7.2. 7.5 Termination for Default of Consultant. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, the City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and the City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed to the City as previously stated.

8. MISCELLANEOUS

8.1 Covenant Against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class in the performance of this Agreement.

Consultant shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class

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8.2 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount, which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

8.3 Notice. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager, and to the attention of the Contract Officer (with their name and City title), City of Irwindale, 5050 N. Irwindale Ave, Irwindale, CA 91706, and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section.

8.4 Integration; Amendment. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing.

8.5 Severability. In the event that part of this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining portions of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

8.6 Waiver. No delay or omission in the exercise of any right or remedy by nondefaulting party on any default shall impair such right or remedy or be construed as a waiver.

A party’s consent to or approval of any act by the other party requiring the party’s consent or approval shall not be deemed to waive or render unnecessary the other party’s consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

8.7 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which any be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees, whether or not the matter proceeds to judgment.

8.8 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

8.9 Counterparts and Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which when so executed shall be deemed to be an original and all of which when taken together shall constitute one and the same instrument. The

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words “execution,” “signed,” “signature,” and words of like import in this Agreement or in any other certificate, agreement or document related to this Agreement, shall include images of manually executed signatures transmitted by facsimile or other electronic format (including, without limitation, “pdf”, “tif” or “jpg”) and other electronic signatures in accordance with Title 2, Section 22003 of the California Code of Regulations (including, without limitation, DocuSign and AdobeSign). The use of electronic signatures and electronic records (including, without limitation, any contract or other record created, generated, sent, communicated, received, or stored by electronic means) shall be of the same legal effect, validity and enforceability as a manually executed signature or use of a paperbased record-keeping system to the fullest extent permitted by applicable law, including the Federal Electronic Signatures in Global and National Commerce Act, the California Uniform Electronic Transactions Act and any other applicable law, including, without limitation, any state law based on the Uniform Electronic Transactions Act or the Uniform Commercial Code.

8.10 Warranty & Representation of Non-Collusion. No official, officer, or employee of the City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of the City participate in any decision relating to this Agreement which may affect their financial interest or the financial interest of any corporation, partnership, or association in which they are directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with state law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s), or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Consultant’s Authorized Initials ______________________ Sam Polk, CEO & Founder

8.11 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that: (i) such party is duly organized and existing; (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party; (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement; and (iv) the entering into this Agreement does not violate any provision of any other agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [Signatures Appear On The Following Page]

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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY OF IRWINDALE, a municipal corporation
By:
________________________________________
Julian Miranda
City Manager
APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP
By:
___________________________________
By:
________________________________________
Adrian R. Guerra
City Attorney
ATTEST:

By:
___________________________________
Laura Nieto, MMC
City Clerk
CONSULTANT:
(INSERT COMPANY NAME)
By:
________________________________________
Name: Sam Polk
Title: CEO & Founder
Email Address: [email protected]
Address: 18901 Railroad St.,
City of Industry, CA 91748
By:
________________________________________
Name:(Insert Name)
Title: (Insert Title)
Email Address
Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups:
1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED UNLESS EXECUTED UTILIZING DIGITAL SIGNATURE IN ACCORDANCE WITH CALIFORNIA CODE OF REGULATIONS TITLE 2 SECTION 22003. IN ADDITION, THE

APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.

01005.0001 2075479.1 12/28/2025 B-1
EXHIBIT “A”

SCOPE OF SERVICES

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EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text is indicated in bold italics, deleted text is indicated in strikethrough.

Section 6.4 is modified as follows:

6.4 Ownership of Documents. All studies, surveys, data, notes, computer files, reports, records, drawings, specifications, maps, designs, photographs, documents, and other materials (the “documents and materials”) prepared by Consultant in the performance of this Agreement shall be the property of the City and shall be delivered to the City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by the City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in Title 17 Section 101 of the United States Code, such documents and materials are hereby deemed “works made for hire” for the City. Notwithstanding the foregoing, the City’s rights under this Section 6.4 shall not apply to (i) any intellectual property, tools, methodologies, processes, software, or other materials owned or developed by Consultant prior to the effective date of this Agreement or independently of the performance of the Services hereunder (“Pre-Existing IP”), or (ii) any general know-how, skills, experience, or residual knowledge retained by Consultant’s personnel. To the extent any deliverable incorporates Pre-Existing IP, Consultant hereby grants the City a non-exclusive, royaltyfree license to use such Pre-Existing IP solely to the extent necessary for the City to use the applicable deliverable for its intended purpose under this Agreement.

C-1
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EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Consultant shall perform the following services at the following rates:

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II. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 2.3.

III. The City will compensate Consultant for the services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

IV. The total compensation for the services shall not exceed the Contract Sum as provided in Section 2.1 of this Agreement.

D-1
01005.0001 2075479.1 12/28/2025
EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Consultant shall perform all services timely in accordance with the following schedule:

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III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

Item #20.H.

Date: July 22, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Accepting and Approving the Donation from the Irwindale Community Foundation, and Authorizing Appropriation into City of Irwindale Public Library Improvement Project Phase II (CIP No. 8251)
City Manager's Recommendation:

Adopt Resolution No. 2026-66-3876 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE AUTHORIZING THE CITY TO: 1) ACCEPT IRWINDALE COMMUNITY FOUNDATION DONATION OF $10,000; 2) APPROPRIATE DONATED AMOUNT INTO CITY OF IRWINDALE PUBLIC LIBRARY IMPROVEMENT PROJECT PHASE II (CIP NO. 8251)”.

Administrative Action:

Submitted by:

Theresa M. Olivares, Assistant City Manager
Prepared by:

Kambiz Borhani, Finance Director / City Treasurer
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Theresa M. Olivares, Assistant City Manager
Background and Analysis:

On July 21, 2026, the Irwindale Community Foundation (ICF) Board approved and accepted a $10,000 donation from Sully-Miller Contracting Co. (Sully). Sully through ICF sought to support the Irwindale Public Library (“library”) by contributing towards the purchase of a new 3-D printer at the library. To facilitate this project, the company granted $10,000 to ICF with the explicit instruction to pass the funds to the City. The library requires a 3-D printer to expand its public services, educational programming, and resource availability for residents.

The proposed $10,000 donation will help fund the purchase, delivery, set up, and supplies of a new 3-D printer. Utilizing ICF as the pass-through entity ensures the funds are legally restricted for this specific municipal enhancement. This equipment will directly benefit the community by modernizing library services and increasing public access to technology.

Fiscal Impact:

There is no net impact on the City's General Fund. Adoption of Resolution No. 2026-66-3876 will authorize the City to accept, appropriate, and disburse the $10,000 into the proper GL accounts and allocate it into the City of Irwindale Public Library Improvement Project Phase II (CIP No. 8251).

Attachments:

1. Resolution No. 2026-66-3876

Resolution No. 2026-66-3876

RESOLUTION NO. 2026-66-3876

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
IRWINDALE AUTHORIZING THE CITY TO: 1) ACCEPT IRWINDALE
COMMUNITY FOUNDATION DONATION OF $10,000; 2)

APPROPRIATE DONATED AMOUNT INTO CITY OF IRWINDALE
PUBLIC LIBRARY IMPROVEMENT PROJECT PHASE II (CIP NO.
8251)
WHEREAS, the Irwindale Community Foundation is a 501(c)(3) non-profit organization in the City of Irwindale, which serves an important public purpose by raising funds to benefit the Irwindale community; and
WHEREAS, at their regular board meeting on July 21, 2026, the Irwindale Community Foundation Board accepted a $10,000 donation from Sully-Miller Contracting Co. to support the Irwindale Public Library Improvement Project for the purchase of a 3-D printer; and
WHEREAS, during their regular board meeting on July 21, 2026, the Irwindale Community Foundation Board adopted Resolution No. ICF 2026-03-051, which appropriated and approved the donation of $10,000 to the City of Irwindale; and WHEREAS, the donation is to be allocated to the City of Irwindale Public Library Improvement Project Phase II (CIP No. 8251) for the purchase of a 3-D printer; and WHEREAS, the City Council hereby accepts the donation of $10,000 and shall appropriate the donated funds to the City of Irwindale Public Library Improvement Project Phase II (CIP No. 8251); and
NOW, THEREFORE, the City Council of the City of Irwindale, California, hereby resolves, determines and orders as follows:

SECTION 1. The City Council finds the above recitals to be true and correct and incorporates them herein by this reference.

SECTION 2. The City Council hereby accepts the donation of $10,000 from the Irwindale Community Foundation on behalf of the City, and the same shall be recorded in the City’s donated revenue budget.

SECTION 3. The City Council hereby approves and appropriates the donated funds as approved by the Irwindale Community Foundation, and as stipulated by SullyMiller Contracting Co. City Staff shall coordinate with the Irwindale Community Foundation and are authorized to take all actions reasonably necessary to carry out the intent and purpose of this Resolution.

Resolution No. 2026-66-3876

SECTION 4. That the Chief Deputy City Clerk shall certify the adoption of this Resolution.

PASSED, APPROVED and ADOPTED this 22nd day of July 2026.

_____________________________
H. Manuel Ortiz, Mayor
ATTEST
____________________
Laura M. Nieto, MMC
Chief Deputy City Clerk
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }

I, Laura M. Nieto, Chief Deputy City Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2026-66-3876 was duly adopted by the City Council of the City of the City of the City of the City of Irwindale, at a regular meeting held on the 22nd day of July 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers
_______________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

Item #22.A.

Date: July 22, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Peck Road Gravel Pit - Bubalo (128 Live Oak Avenue) Verbal Update City Manager's Recommendation:

Receive and file or provide direction
Administrative Action:

Submitted by:

Prepared by:

Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

Fiscal Impact:

Attachments:

None

Item #23.A.

Date: July 22, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Approval of the Adjustment of Schedule of Fees & Charges for Fiscal Year 2026-2027 City Manager's Recommendation:

That the City Council (1) Conduct the duly noticed Public Hearing regarding the proposed adoption of the Schedule of Fees & Charges; and (2) Adopt Resolution No. 2026-57-3867 entitled: “A RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, ADOPTING AND ADJUSTING FEES FOR CERTAIN CITY SERVICES IN THE COMPREHENSIVE SCHEDULE OF FEES AND CHARGES”.

Administrative Action:

Submitted / Prepared by:

Kambiz Borhani, Finance Director / City Treasurer
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

On July 9 and August 27, 2025, the City Council adopted Resolution Numbers 2025-64-3652 and 2025-

87-3675 respectively, formally adopting a Comprehensive Schedule of Fees and Charges, which approved the latest user fees charged by all departments in the city for services they provide to the public. These resolutions also allowed for the City to periodically review and adjust fees as needed. The schedule is now being adjusted for FY 2026–2027.

Chapter 3.02.010 of the Irwindale Municipal Code (IMC) provides for establishing a comprehensive fee resolution by the City Council of the City of Irwindale for establishing all fees and charges of the City of Irwindale (City) subject to legal requirements and allows for fees and charges to be amended by resolution.

State law allows public agencies to collect fees and charges for services from persons receiving such services in order to recover a portion of the costs of staff time, direct and indirect operating support costs, and other related expenses incurred by the City in providing these services. Current service fee amounts do not fully recover the City's costs of providing all the services, which means a significant portion of these costs are being paid from the City's general fund and, therefore, by the public.

The City is authorized to collect fees and charges sufficient to recover up to 100%, but not exceed, the estimated reasonable costs of providing the service to which the fees and charges apply. As such, fees are typically determined based upon studies that calculate the full cost of providing specific discretionary services, including direct, indirect, and support costs. Some fees were adjusted while other new ones were added (all highlighted in yellow) in the following sections:

The following updated fees will become effective upon City Council's adoption:

City Clerk / Administration / Finance — Updating rates based on Los Angeles County's new fee schedule, the fifth amendment to the City Attorney's service agreement approved June 10, 2026.

Police Department — Updating staff rates based on current salary schedules.

Recreation — Removing late tuition fee.

Aquatics — Updating swim diapers fee.

Facility Rentals — Adding community room rental fee for the new library.

Public Services Maintenance – Updating rates for loader/tractor, dump & paint trucks, street vehicles, skid steers, and contract rates with Los Angeles County Animal Control.

Community Development – Updating business license application processing fee.

In accordance with California Government Code Section 66017, the following updated fees will become effective 60 days following formal City Council adoption, which will be September 22, 2026:

Community Development — Adding a Temporary Use Permit, window sign, sign program, parking agreement, and minor variance fees, and updating notification fees.

Building and Safety – Pursuant to IMC Ordinance No. 769 (adopted May 24, 2023), the City is updating all building and safety permit fees. To determine annual adjustments, the City utilizes the March Consumer Price Index (CPI) published by the U.S. Bureau of Labor Statistics for the Los Angeles-Long Beach-Anaheim, CA area. This aligns with the methodology used by Los Angeles County Public Works for its Contract Cities' Building and Safety services. These updates take effect on July 1st of each year; the adjustment for FY 2026–2027 is 3.4%.

The elimination of fees for some of the public service programs, activities, and events offered by the Public Services Department (i.e., senior center, library, recreation, aquatics, etc.) will require the City to incur service costs for its programs, activities, and events offered for the benefit of private individuals and residents at no cost to those individuals. However, a public purpose is served by the expenditure of public funds, and there is no gift of public funds even if there may be incidental benefits to private persons. While the determination of public benefit is a legislative decision for the City Council, staff recommend that the City Council find that the proposed updated fee schedule serves a legitimate public purpose of promoting recreational activities for the City's residents, which further promotes good physical and mental health and the ability to engage with members of the community in a fun and social atmosphere.

Fiscal Impact:

The approval of Resolution No. 2026-57-3867, and thereby the adoption of the User Fees will allow the City Departments to charge the updated fees. This will generate increased General Fund revenue to offset the costs incurred by the City in providing the related services to the public. However, any changes to the fees for Recreation, Senior Center, Library, Aquatics, and Facility Rentals have been maintained low throughout the years, so this will not result in a very significant loss in revenue to the General Fund. Although this amount cannot be definitively calculated, as it varies depending on the programs offered and the number of participants each year. All changes to the User Fees will become effective upon City Council’s approval of Resolution No. 2026-57-3867.

Attachments:

1. Resolution No. 2026-57-3867

2. Exhibit A - Schedule of Fees & Charges - 7-22-2026

Resolution No. 2026-57-3867

RESOLUTION NO. 2026-57-3867

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE,

CALIFORNIA, ADOPTING AND ADJUSTING FEES FOR CERTAIN CITY SERVICES

IN THE COMPREHENSIVE SCHEDULE OF FEES AND CHARGES
WHEREAS, Chapter 3.02.010 of the Irwindale Municipal Code (IMC) provides for establishing a comprehensive fee resolution by the City Council of the City of Irwindale for establishing all fees and charges of the City of Irwindale (City) subject to legal requirements, and allows for fees and charges to be amended by resolution; and WHEREAS, as permitted by State law, the City currently collects fees and charges for services from persons receiving such services in order to recover a portion of the costs of staff time, direct and indirect operating support costs, and other related expenses incurred by the City in providing these services. Current service fee amounts do not fully recover the City's costs of providing all of the services, which means a significant portion of these costs are being subsidized from the City's general fund; and WHEREAS, the establishment and adjustment of user fees is statutorily exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080(b)(8) and Section 15273 of the CEQA Guidelines, because CEQA does not apply to local agency decisions involving rates, tolls or other charges, including fees and charges proposed to be adopted by this Resolution; and WHEREAS, City Staff conducted extensive discussion sessions in reviewing all fees charged, waived and determining the adjustments needed; and WHEREAS, the Schedule of Fees and Charges proposed to be adopted herein, and listed in Exhibit A attached hereto, are based upon the recommendation of the departments; and
WHEREAS, the City recognizes that future increases in operating costs for providing services to the public will cause the City to fall short of its desired cost recovery levels as established in the current User Fee Schedule. Therefore, the City Council authorizes City staff to periodically review the established fees and charges, and adjust them as needed based on Los Angeles County Building Code (LACBC) and Permit Fee Schedule for the Building and Safety Permit Fees, Consumer Price Index (CPI), or Cost of Living Adjustments, or a Comprehensive Fee Study for all other fees listed in the User Fee Schedule to ensure the City is at the desired and reasonable recovery rate.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

Resolution No. 2026-57-3867

SECTION 1. The City Council hereby finds all recitals listed above in this resolution pertaining to the City’s fees and charges are true and correct.

SECTION 2. The City Council hereby approves and adopts the City of Irwindale Building Code and Permit Fee Schedule which is consistent with City of Irwindale Municipal Code Ordinance No. 769 and the Los Angeles County Building Code (LACBC) and Permit Fee Schedule for the City of Irwindale that went into effect as of July 1, 2026.

SECTION 3. The City Council hereby approves and adopts the Comprehensive Schedule of Fees & Charges as listed in Exhibit A attached hereto, which shall supersede and replace the previously adopted fee schedule.

SECTION 4. The City Council hereby finds the fees and charges listed in the Schedule of Fees & Charges for the Public Service are reasonable and do not exceed the cost of providing the related service.

SECTION 5. The City Council hereby finds that the elimination of fees for some of the public service programs, activities, and events offered by the Public Services Department (i.e., senior center, library, recreation, aquatics, etc.) for the City’s residents serves a valid public purpose because the updated fee schedule serves a legitimate public purpose of promoting recreational activities for the City's residents, which further promotes good physical and mental health and the ability to engage with members of the community in a fun and social atmosphere.

SECTION 6. The City Council hereby authorizes the periodic adjustment of fees based on any one or combination of appropriate Consumer Price Index (CPI), California Construction Cost Index (CCCI), or Building Cost Index (BCI), or Cost of Living Adjustment, or a Comprehensive Fee Study conducted.

SECTION 7. That the Chief Deputy City Clerk shall certify the passage and adoption of this resolution and the same shall take effect and be in force.

Resolution No. 2026-57-3867

PASSED, APPROVED AND ADOPTED this 22nd day of July 2026.

BY:

H. Manuel Ortiz, Mayor
ATTEST:

Laura M. Nieto, MMC
Chief Deputy City Clerk
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I, Laura Nieto, Chief Deputy City Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2026-57-3867 was duly adopted by the City Council of the City of Irwindale at a regular meeting held on the 22nd day of July 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSTAIN: Councilmembers:

ABSENT: Councilmembers:

Laura M. Nieto, MMC
Chief Deputy City Clerk

Adopted: July 22, 2026
City of Irwindale

SCHEDULE OF FEES & CHARGES

Table of Contents
City Clerk / Administration / Finance ................................................................................................................................3 Police Department...............................................................................................................................................................4 Library..................................................................................................................................................................................6 Recreation............................................................................................................................................................................7 Aquatics...............................................................................................................................................................................9 Senior Center.....................................................................................................................................................................10 Facility Rentals..................................................................................................................................................................12 Public Works Maintenance...............................................................................................................................................14 Community Development.................................................................................................................................................17 Public Works Engineering................................................................................................................................................20 City of Irwindale Building Code and Permit Fee Schedule Building Code Fees ..........................................................................................................................................................22 Electrical Code Fees .........................................................................................................................................................26 Mechanical Code Fees......................................................................................................................................................32 Plumbing Code Fees.........................................................................................................................................................35 Building Valuation Fee Table ..........................................................................................................................................39

Description of Fee Current Amount Notes Suggested New Fee Change In Fee

CITY CLERK / ADMINISTRATION / FINANCE
Quitclaim Deed Recording Fee
1 Base Fee 15.00 Per LA County Gov Code 27361
2 SB2 Building Homes & Jobs Act Fee 75.00 Per LA County Gov Code 27388.1 3 Fraud Notificaiton Fee 7.00 Per LA County Gov Code 27297.6 & 27387.1 4 District Attorney Fraud Fee 5.00 Per LA County Gov Code 27388.1 10.00 5.005 AB 1466 Restrictive Covenant Modification Program Fee 2.00 Per LA County Gov Code 27388.2 6 Each Additional Page 3.00 Per LA County Gov Code 27361 Grant Deed Recording Fee
7 Base Fee 15.00 Per LA County Gov Code 27361
8 SB2 Building Homes & Jobs Act Fee 75.00 Per LA County Gov Code 27388.1 9 Fraud Notificaiton Fee 7.00 Per LA County Gov Code 27297.6 & 27387.1 10 AB 1466 Restrictive Covenant Modification Program Fee 2.00 Per LA County Gov Code 27388.2 11 Survey Monument Preservation User Fee 10.00 Per LA County Gov Code 27585 12 Each Additional Page 3.00 Per LA County Gov Code 27361 Street & Pole Banners
13 Application Fee 50.00
14 Encroachment Permit Fee 75.0015 Security Deposit 300.00 16 Street Naming Application Fee 25.0017 Building Naming Application Fee 25.00 18 Legal Services 350.00 Per Contract, Reimbursable rate paid by private party 475.00 125.00 19 Administrative Fee 35% For review & oversight of projects and/or contracts 28% -7%20 Credit Card Convenience Fee 3% Charged on all services except for those provided by: Recreation, Aquatics, Senior Center, Library & Resident ID Cards 21 Returned Check - 1st Offense 25.00 Per California Civil Code 1719 22 Returned Check - 2+ Offense 35.00 Per California Civil Code 1719 23 Annual Budget - Hard Copy 40.00 Actual Cost + Staff Time (Fully Burdened Rate) 50.00 10.00 24 Annual Budget - Electronic Copy - No Fee if copy obtained from City Website 25 Financial Report - Hard Copy 15.00 Actual Cost + Staff Time (Fully Burdened Rate) 25.00 10.00 26 Financial Report - Electronic Copy - No Fee if copy obtained from City Website

CITY OF IRWINDALE
Schedule of Fees & Charges

Description of Fee Current Amount Notes Suggested New Fee Change In Fee

CITY OF IRWINDALE
Schedule of Fees & Charges
POLICE DEPARTMENT:
1 Civilian Support Staff 24.00 Fully Burdened Rate 97.00 73.00 2 Dispatch 77.00 Fully Burdened Rate 79.00 2.00 3 Captain 184.00 Fully Burdened Rate 205.00 21.00 4 Lieutenant 174.00 Fully Burdened Rate 179.00 5.00 5 Patrol Officer 131.00 Fully Burdened Rate 132.00 1.00 6 Corporal 159.00 Fully Burdened Rate 125.00 (34.00)7 Sergeant 178.00 Fully Burdened Rate 171.00 (7.00)8 Detective 88.00 Fully Burdened Rate 124.00 36.00 9 Motor Officer 82.00 Fully Burdened Rate 132.00 50.00
10 Range Master 86.00 Fully Burdened Rate 132.00 46.00 11 K-9 Fully Burdened Rate 120.00 120.00 12 Mutual Aide - Civilian Support Staff 24.00 Overtime + Incentives (24.00) 13 Mutual Aide - Dispatch 77.00 Overtime + Incentives (77.00)14 Mutual Aide - Captain 99.00 Overtime + Incentives (99.00)15 Mutual Aide - Lieutenant 86.00 Overtime + Incentives (86.00)16 Mutual Aide - Patrol Officer 78.00 Overtime + Incentives (78.00)17 Mutual Aide - Corporal 86.00 Overtime + Incentives (86.00)18 Mutual Aide - Sergeant 110.00 Overtime + Incentives (110.00)19 Mutual Aide - Detective 88.00 Overtime + Incentives (88.00)20 Mutual Aide - Motor Officer 82.00 Overtime + Incentives (82.00)12 Admin/Scheduling Fee 20% For review & oversight of projects and/or contracts13 Residential Burglar Alarm Permit 30.00 14 Commercial Alarm Permit 30.00 15 Alarm Monitoring Fee 100.00 16 False Alarm Fees/1-3 Response in a Year - No Fee17 False Alarm Fees/4th Response in a Year 75.00 Penalty 18 False Alarm Fees/5th Response in a Year 150.00 Penalty 19 False Alarm Fees/6th Response in a Year 300.00 Penalty 20 Vehicle Storage/Suspended - Misdemeanor Unlicensed 150.00 21 Vehicle Storage/Regular - Infractionary Unlicensed 75.00 22 Vehicle Storage/DUI 400.00 Penalty23 Repossession Fee 15.00

Description of Fee Current Amount Notes Suggested New Fee Change In Fee

CITY OF IRWINDALE
Schedule of Fees & Charges
24 Towing Rate - Daytime 289.00 Rate shall not exceed CHP rate for Los Angeles County For current fees, please visit www.royalcoaches.com 25 Towing Rate - Nighttime 327.00 Rate shall not exceed CHP rate for Los Angeles County For current fees, please visit www.royalcoaches.com 26 Daily Rate Storage 69.00 Rate shall not exceed CHP rate for Los Angeles County For current fees, please visit www.royalcoaches.com27 Photocopies - 8.5 x 11(Black/White or Color) 0.25 Per Page 28 Photograph Copies 5.00 Per Copy
29 Audio/Video Reproduction Actual Cost + 20% Admin Fee Actual cost + Cost of review & oversight of projects and/or contracts 30 Electronic Data 1.00 31 Radio Log Copy 5.00 32 Lost Citation Copy 5.00 33 Disc Reproduction 10.00 34 CAD Entry Copy (Computer Aided Dispatch) 5.00 35 Basic Reports 0.50 36 Arrest Report 1.00 37 Crime Report 1.00 38 Immigration & Naturalization Service Letters 10.00 39 Personal Property Release Letters 10.00 40 Cite Verification/Outside Jurisdiction 15.00 41 Cite Verification/Inside Jurisdiction 10.00 42 Cite Verification/Fail or Display Handicap Placard 10.00 43 Non Injury TC (Traffic Collision) 10.00 44 GTA Recovery (Grand Theft Auto) - No Fee, Victims of crime are not charged45 Witness Fee 275.00 Regulated by State

Description of Fee Current Amount Notes Suggested New Fee Change In Fee

CITY OF IRWINDALE
Schedule of Fees & Charges

LIBRARY
Overdue Fines
Regular Books
1 Child Patron No Fee -
2 Adult Patron No Fee -3 Senior Patron No Fee -4 Audiobooks, Magazines, DVD/Media, Games, Other Misc - No Fee 5 Tablet / e-Reader, Chromebooks, Hotspots - No Fee6 STEM Kits for Children No Fee - Replacement Fees
Replacement Cost of Lost/Damaged Items Actual Cost Plus Processing Fee 7 Processing Fee for items valued at $5.00 or less 3.008 Processing Fee for items valued more than $5.00 5.009 Replacement Cost of Lost/Damaged Media Cases 3.00 10 Lost Library Card 1.00
Library Services
Homework Help
11 Residents No Fee -
12 Non-Residents Per Month 20.00
13 Printing / Copies (Black & White or Color) 0.15 Per Page14 Scanning Document to PDF 1.00 $1.00 first page, $.10 each add'l page15 Faxing Documents 1.00 $1.00 first page, $.10 each add'l page16 Flash Drives 5.00 17 Passport Photo 2 Pictures 15.00
18 Passport Fees For current fees, please visit www.Trav - el.State.Gov Library Programs & Activities
19 Library Programs, Activities, Workshops & Events - No Fee - Various programs and activities offered throughout the year include Storytime, Computer & Device Workshops, Summer Reading Program, Hands-On Science, Book Club, Crafty Kids, Movie Matinee, Bingo, Accelerated Reader Program, Teen Scene, seasonal events, etc

Description of Fee Current Amount Notes Suggested New Fee Change In Fee

RECREATION
Gym/Lobby
Facility Walk-In Fees
1 Residents - Adult/Child No Fee -
2 Non-Resident - Adult/Teens 3.00 Per Visit3 Non-Resident - Child/Senior 1.00 Per Visit Monthly Membership
4 Non-Resident Per Month 30.005 Non-Resident - Senior Per Month 20.006 Non-Resident - Sponsored/Alumni 15.00 Per Month Annual Membership
7 Resident - Child No Fee -8 Resident - Adult/City Employee - No Fee9 Non-Resident Per Year 200.00 10 Non-Resident - Sponsored/Alumni 160.00 Per Year11 Irwindale Business (1-10 employees) 160.00 Per Year, Per Member12 Irwindale Business (11+ employees) 140.00 Per Year, Per Member Leagues
Youth Sports
13 Resident No Fee -
14 Non-Resident 40.00
Youth Competitive Cheer
15 Resident No Fee -
16 Non-Resident 40.00
Recreation Services
RockAbilities RecPlay Annual Pass
20 Resident No Fee -
21 Non-Resident 120.00
Summer Lunch Program
22 Resident No Fee -
23 Non-Resident No Fee -
Teens
24 Teen Club Registration Fee No Fee -
25 Teen Field Trips - Resident No Fee -
26 Teen Field Trips - Non-Resident Sponsored 50% of Ticket Per Trip Kidzone
Residents:
27 All Kidzone Fees Waived for Residents - No Fee
Non-Resident Fees:
28 Afterschool Program No Fee -
29 Summer Program (1st Child) - No Fee30 Summer Program (Additional family member) - No Fee31 Late Pickup Fee Per 15 minut 5.00 e increments Late Tuition Fee 10.00 - (10.00)
Tiny Tots
School Session
32 Resident No Fee -
33 Non-Resident Sponsored 80.00 Per School Year
Summer Session
34 Resident No Fee -
35 Non-Resident Sponsored 40.00 Per Summer Session36 Tiny Tots Trips No Fee - Teeny Tots
School Session
37 Resident No Fee -
38 Non-Resident Sponsored 40.00 Per School Year
Summer Session

CITY OF IRWINDALE
Schedule of Fees & Charges

Description of Fee Current Amount Notes Suggested New Fee Change In Fee

CITY OF IRWINDALE
Schedule of Fees & Charges
39 Resident No Fee -
40 Non-Resident Sponsored 40.00 Per Summer Session41 Teeny Tots Trips No Fee - Trips
Family/TOT Trips (Requiring Ticket / Entrance Fee)
42 Resident No Fee -
43 Non-Resident 75% of Ticket
Family/TOT Trips (Free to Visit Locations)
44 Resident - Adult No Fee -
45 Resident - Child No Fee -
46 Non-Resident - Adult 5.00
47 Non-Resident - Child 5.00
48 Day Camp/RockAbilities Trips (Residents Only) - No Fee Recreation Classes
Classes - Offered 1 time/week
49 Resident No Fee -
50 Monthly Member Per Session 20.0051 Non-Resident Per Session 30.00 Classes - Offered 2 times/week
52 Resident No Fee -
53 Monthly Member Per Session 30.0054 Non-Resident Per Session 40.00 Annual Class Pass - 4 Sessions Per Year
1 Day Class:
55 Resident No Fee -
56 Monthly Member 80.0057 Non-Resident 120.00
Annual Class Pass - 4 Sessions Per Year
2 Day Class:
58 Resident No Fee -
59 Monthly Member 160.00
60 Non-Resident 240.00
Programs & Activities
Various Recreation Activities Offered Throughout the Year 61 Resident No Fee -
62 Non-Resident 10.0063 Materials Fee (if needed) At Cost Varies per Activity64 Other Activities: (Tball, Whiffle Ball, etc) - No Fee Special Events & Other Fees
Craft Fair Vendor Space
65 Resident (using private insurance) - No Fee66 Resident (using City insurance) - No Fee67 Non-Res/Business/Non-Profit (w/private insurance) 10.00 Per Event68 Non-Res/Business/Non-Profit (w/City insurance) 20.00 Per Event69 Additional Table Per Table 10.00 Family Camp Out
70 Resident - Adult No Fee -
71 Resident - Child No Fee -
72 Non-Resident - Adult 12.0073 Non-Resident - Child 8.00 Pumpkin Carving Contest
74 Resident No Fee -
75 Non-Resident - Sponsored 5.00
Registration Refunds
76 Refund Fee - For refunds less than $10 - No Fee
- Includes Canvas Kids, Painters Club, Pint Size Picasso's, Cupcake Cuties,

Description of Fee Current Amount Notes Suggested New Fee Change In Fee

CITY OF IRWINDALE
Schedule of Fees & Charges

AQUATICS
Recreational Swim Admission
1 Resident - Child No Fee -2 Resident - Adult No Fee -3 Resident - Annual Pass No Fee -4 Non-Resident - Child 1.50 5 Non-Resident - Adult 2.00
6 Resident No Fee -7 Non-Resident - Child 1.50
8 Non-Resident - Adult 2.00
Swim Lessons
9 Resident No Fee -
10 Non-Resident 40.0011 Resident No Fee -
12 Non-Resident 40.00
Lap Swimming
13 Resident No Fee -
14 Non-Resident Per Visit 2.00
Aqua Fitness
15 Resident No Fee -
16 Non-Resident 40.00
Mommy & Me
17 Resident No Fee -
18 Non-Resident 40.0019 Swim Diapers 5.00 (2.00) 3.00
Special Events
20 Resident No Fee -
21 Non-Resident - Child 10.0022 Non-Resident - Adult 20.0023 Resident No Fee - 24 Non-Resident - Child 5.00
25 Non-Resident - Adult 10.0026 Resident No Fee -
27 Non-Resident 20.00
Rosie's Treasurers
Bathing suites
28 New 3.00-5.0029 Used 0.00-3.0030 Swim Diapers 3.00
31 Sunblock 2.00
32 Goggles 5.00
Shark Shack
Food
33 Cheese Nachos, Hot Dogs 1.5034 Chili or Cheese Dog, Chili Cheese Nachos, Strips 2.0035 Cheese Strips, Chili Cheese Dog 2.5036 Deep Dish Pizza (Cheese or Pepperoni) 3.00 Snacks
37 Smart pop, Chips, Goldfish, Candy 1.0038 Frozen Minute Maid 3.00 Drinks
39 Soda, Water, La Croix 1.00
40 Gatorade, Zero, Vitamin Water 2.00
Senior Splash, Aqua Walk, Minduflwaters, Dive in Movies, Splash and Play, Aquabilities Lap SwimSwim Team, Aquafitness, Aqua Stand Up, Parent and Me, Adult Learn to SwimLuau (Family and Community), Class ClinicsSplashin Pumpkins, Underwater Waster Egg Hunt, Polar Plunge, Other like eventsOnce a week classes (Waterpolo, Splash Ball, Aqua Vollyball)

Description of Fee Current Amount Notes Suggested New Fee Change In Fee

SENIOR CENTER
Senior Meals
Lunch
1 Residents (includes homebound deliveries) - No Fee
2 Non-Residents 2.00
Monthly Birthday Breakfast
3 Residents No Fee -
4 Non-Residents 2.00
Senior Services
5 Senior Transportation - Residents Only - No Fee
Women's Hairstyling
6 Resident No Fee -
7 Non-Resident 12.50
Men's Barber Services
8 Resident No Fee -
9 Non-Resident 6.25
10 Senior Center Printing/Copies (Black & White/Color) 0.15 Per Page Senior Field Trips
Senior Field Trips (Requiring Ticket / Entrance Fee)
11 Resident 25% of Ticket12 Non-Resident 50% of Ticket
Senior Field Trips (Free to visit Locations)
13 Resident No Fee -14 Non-Resident 6.00
Senior Classes
15 Classes Instructed by Volunteers or MtSAC - No Fee
City Funded Classes
16 Resident 2.00-10.0017 Non-Resident Fee varies based on class & # of weeks 10.00 Senior Clubs & Activities
18 Senior Clubs No Fee -19 No Fee -20 Bingo Incl 3.00 udes 1st Bingo Card21 Additional Bingo Cards Per Card (or 5 for $1) 0.2522 Blackout Cards Per Card 1.0023 Bunco 3.0024 Billiards Tournament 3.00 - Transportation provided to Senior Residents for Doctor Appointments, The Senior Center offers a variety of Fitness, Dance, Computer, and Arts & Crafts Classes throughout the year - Includes Metro On The Go, Hooks & Loops, Walking Club, Wii Club, etc.

Senior Activities

CITY OF IRWINDALE
Schedule of Fees & Charges
- Includes Movies, Holiday Crafts, Pumpkin Decorating,Easter Egg Hunt, Chair Volleyball, Mexican Train, Billiards, etc

Description of Fee Current Amount Notes Suggested New Fee Change In Fee

CITY OF IRWINDALE
Schedule of Fees & Charges
Special Events
Senior Dances
Daytime Dances
25 Residents No Fee -26 Non-Residents 5.0027 Non-Residents - With Meals 3.00 Nighttime Dances
28 Residents No Fee -29 Non-Residents 10.00
Annual Prom / Thanksgiving Dance / Christmas Dance
30 Residents No Fee -31 Non-Residents 10.00
Mother's Day & Father's Day Events
32 Residents No Fee -
33 Non-Residents 5.00
Spring / Holiday Boutique / Craft Fair
34 Vendor Space (using private insurance) - No Fee
35 Vendor Space (includes City insurance) 10.00 Per Event36 Additional Table Per Table 10.00 Senior Health Fair
37 Flu Shots No Fee -
38 Vendor Space (using private insurance) - No Fee39 Vendor Space (using City insurance) - No Fee40 Additional Table Per Table 10.00 Includes New Year’s, Valentines, St. Patrick’s Day, Spring Sock Hop, Mexican Independence Day, and any other daytime dances that are approvedIncludes Annual Prom, Luau, Halloween, Thanksgiving Dance, Christmas Dance

Description of Fee Current Amount Notes Suggested New Fee Change In Fee

FACILITY RENTALS
Community Room (Handled by Library)
Rental Fee
1 Non-Profit Organization/Resident Hourly; 2 Hour Minimum 25.00 25.00 2 For-Profit Organization/Non-Resident Hourly; 2 Hour Minimum 50.00 50.00 Other Fees
3 Setup Hourly 20.00 20.00
4 Breakdown 20.00 20.005 Kitchenette Use 25.00 25.006 Audio / Visual 30.00 30.007 Library Staff Actual Cost + Staff Time (Fully Burdened Rate) 8 Security Deposit 100.00 100.00
9 Insurance (if obtained though City) Varies per Type of Event Community Center (Handled by Senior Center)
Rental Fee
1 Resident Hourly; 2 Hour Minimum 60.002 Irwindale Business/Non-Profit Organization 90.00 Hourly; 2 Hour Minimum3 Non-Resident Hourly; 2 Hour Minimum 120.00 Rental Fee - KITCHEN ONLY
4 Resident Hourly 30.00
5 Irwindale Business/Non-Profit Organization 45.00 Hourly 6 Non-Resident Hourly 60.00 Other Fees
7 Setup & Cleanup Time Hourly 20.00
8 Security Deposit 300.009 Insurance (if obtained though City) At Cost Varies per Type of Event Mission (Handled by Senior Center)
Rental Fee
10 Resident Hourly; 2 Hour Minimum 50.0011 Irwindale Business/Non-Profit Organization 75.00 Hourly; 2 Hour Minimum12 Non-Resident Hourly; 2 Hour Minimum 100.00 Other Fees
13 Setup & Cleanup Time Hourly 20.00
14 Security Deposit 200.00
15 Insurance (if obtained though City) At Cost Varies per Type of Event Gymnasium
Rental Fee
25 Resident Hourly; 2 Hour Minimum 25.0026 Irwindale Business/Non-Profit Organization 75.00 Hourly; 2 Hour Minimum27 Non-Resident Hourly; 2 Hour Minimum 100.00 Other Fees
28 Scoreboard/Keeper Staff Time At Cost Hourly; Charged at Sr Rec Aide Rate 29 Security Deposit 200.00
30 Insurance (if obtained though City) At Cost Varies per Type of Event Picnic Shelter
Rental Fee
31 Resident Hourly 10.0032 Irwindale Business/Non-Profit Organization 15.0033 Non-Resident (only if less than 30 days to event) 300.00 Per Day Other Fees
34 Security Deposit 75.00
35 Insurance (if obtained though City) At Cost Varies per Type of Event

CITY OF IRWINDALE
Schedule of Fees & Charges

Description of Fee Current Amount Notes Suggested New Fee Change In Fee

CITY OF IRWINDALE
Schedule of Fees & Charges
Picnic Area
Rental Fee
36 Resident Daily 15.0037 Irwindale Business/Non-Profit Organization 25.00 Daily38 Non-Resident Daily 35.00 Other Fees
39 Power Outlet Convenience Fee 15.00 Daily
Softball Field
Rental Fee
40 Resident Hourly 25.0041 Irwindale Business/Non-Profit Organization 35.00 Hourly42 Non-Resident Hourly 50.00 Softball Field Lighting Rental
43 Resident Hourly 15.00
44 Irwindale Business/Non-Profit Organization 25.00 Hourly45 Non-Resident Hourly 30.00 Other Fees
46 Scoreboard/Keeper Staff Time At Cost Hourly; Charged at Sr Rec Aide Rate 47 Security Deposit 200.00
48 Insurance (if obtained though City) At Cost Varies per Type of Event Swimming Pool
Rental Fee
49 Resident Hourly 200.00
50 Irwindale Business/Non-Profit Organization 300.00 Hourly51 Non-Resident Hourly 400.00 Other Fees
52 Asst Pool Manager At Cost
53 Sr Lifeguards At Cost54 Security Deposit 300.00
55 Insurance (if obtained though City) At Cost Varies per Type of Event Cancellation Fees
56 Cancellation Fee: 60+ Days Prior to Event 10% of Rental Fee; Charged to Deposit 57 Cancellation Fee: 6-59 Days Prior to Event 30% of Rental Fee; Charged to Deposit58 Cancellation Fee: 0-5 Days Prior to Event 100% of Rental Fee; Charged to Deposit

Description of Fee Current Amount Notes Suggested New Fee Change In Fee Public Services - Maintenance
School Transportation
School Bus Pass
1 Resident No Fee -
2 Non-Resident - Sponsored 20.00 Per Year3 Replacement Pass Per Card Replaced 5.00 4 Bulky Waste Residential Pickup -
Free, Instructed/(Contract Price) $41.25 first item/$24.76 for each additional item plus taxes and fees - Adjusted by CPI on July 1st 5 Public Services/Maintenance Supervisor 114.00 Straight Time Hourly Rate 6 Public Services/Maintenance Leadworker 111.00 Straight Time Hourly Rate7 Public Services/Maintenance II 113.00 Straight Time Hourly Rate8 Public Services/Maintenance I 136.00 Straight Time Hourly Rate9 Public Services/Maintenance Aide 57.00 Straight Time Hourly Rate 10 Public Services/Maintenance Leadworker 167.00 Overtime Hourly Rate 11 Public Services/Maintenance II 170.00 Overtime Hourly Rate12 Public Services/Maintenance I 204.00 Overtime Hourly Rate13 Public Services/Maintenance Aide 86.00 Overtime Hourly Rate14 Admin/Scheduling Fee 20% For Scheduling Staff, added to Public Works Services Invoices Street & Pole Banners
15 Application Fee 50.0016 Encroachment Permit Fee 75.0017 Security Deposit 300.00 18 Loader/Tractor 35.00 Hourly Rate, plus staff time assigned (if required) 39.00 4.00 19 Dump Truck 35.00 Hourly Rate, plus staff time assigned (if required) 39.00 4.00 20 Street Sweeper 12.58 Actual Cost + 35% Admin Fee 21 Solar Message Board 400.00 Daily Rate, plus staff time assigned (if required) 22 Boom/Lift Truck 37.00 Hourly Rate, plus staff time assigned (if required)23 Street Vehicle 22.00 Hourly Rate, plus staff time assigned (if required) 24.00 2.00 24 Park Vehicle 20.00 Hourly Rate, plus staff time assigned (if required) 25 Skidster w/ trailer 20.00 Hourly Rate, plus staff time assigned (if required) 22.00 2.00 26 Forklift 29.00 Hourly Rate, plus staff time assigned (if required) 27 Paint Truck 28.00 Hourly Rate, plus staff time assigned (if required) 31.00 3.00 28 Patch Truck 28.00 Hourly Rate, plus staff time assigned (if required) 29 Patch Truck w/Water Container 44.00 Hourly Rate, plus staff time assigned (if required)30 Deposit 250.00 Security Deposit; Flat Rate 31 A-Frames/Parade 10.00 Per Item Rate, plus staff time (if required) 32 Type II Metal Barricades 5.00 Rate Per Barricade, plus staff time (if required)33 Type II Plastic Barricades 6.00 Rate Per Barricade, plus staff time (if required)34 Type III Barricades 15.00 Rate Per Barricade, plus staff time (if required)35 Water Filled Barricades 30.00 Rate Per Barricade, plus staff time (if required)36 Traffic Cone Bar 5.00 Rate Per Traffic Cone Bar, plus staff time (if required)37 Plastic Portable Pedestrian Barricades 10.00 Rate Per Barricade, plus staff time (if required)38 Open Top Two Channel Delineator (Post & Base) 5.00 Rate Per Delineator, plus staff time (if required)39 Traffic Cones 5.00 Rate Per Traffic Cone, plus staff time (if required)40 20.00 Rate Per Sign, plus staff time (if required)

CITY OF IRWINDALE
Schedule of Fees & Charges
Signs (Road Closed, Detour, Do Not Enter, Flagger Ahead, Slow, Wrong Way, etc.)

Description of Fee Current Amount Notes Suggested New Fee Change In Fee

CITY OF IRWINDALE
Schedule of Fees & Charges
41 Varies
2 Rate Options:

City Staff only - Charge Hourly RateOrContracted - Charge actual cost, plus 35% Admin Fee 42 Varies
2 Rate Options:

City Staff only - Charge Hourly RateOrContracted - Charge actual cost, plus 35% Admin Fee
43 Varies
2 Rate Options:

City Staff only - Charge Hourly RateOrContracted - Charge actual cost, plus 35% Admin Fee 44 Varies
2 Rate Options:

City Staff only - Charge Hourly RateOrContracted - Charge actual cost, plus 35% Admin Fee 45 Equipment (Chainsaw, Pole Tree Barrier, etc.) Only 20.00 Rate per items 46 Vehicle (Boom/Lift) & Equipment (Chainsaw, Pole Tree Pruners, etc.) 57.00 Rate per vehicle 47 Tree Installation - Furnish & Plant 15-Gallon Tree with Root Barrier Varies 2 Rate Options:

City Staff only - Charge Hourly RateOrContracted - Charge actual cost, plus 35% Admin (when Contracted, includes labor, tree, 90 day Establishment) 48 Furnish & Plant 24" Box Tree with Root Barrier Varies 2 Rate Options:

City Staff only - Charge Hourly RateOrContracted - Charge actual cost, plus 35% Admin (when Contracted, includes labor, tree, 90 day Establishment) 49 Furnish & Plant 36" Box Tree with Root Barrier Varies 2 Rate Options:

City Staff only - Charge Hourly RateOrContracted - Charge actual cost, plus 35% Admin (when Contracted, includes labor, tree, 90 day Establishment) 50 Furnish & Plant 48" Box Tree with Root Barrier Varies 2 Rate Options:

City Staff only - Charge Hourly RateOrContracted - Charge actual cost, plus 35% Admin (when Contracted, includes labor, tree, 90 day Establishment) 51 Arborist Service & Plant Health Care 150.00 Per Hour 52 Root Barrier (12" or 18") Installation 20.00 LF
53 Specialty Equipment 95.00 Per Hour
54 Palm Skinning 17.00 LF
55 Root Pruning 20.00 LF56 Dumping on Public or Private Property 500.00 Fee for Cleanup Tree Trimming: 6"or < Diameter/per treeNumber of Hours * Hourly Rate of Employee, plus Equipment Rate listed on 39 or Vehicle & Equipment Rate listed on 40)Tree Trimming: 19" & over Diameter/per treeNumber of Hours * Hourly Rate of Employee plus one of the following listed on 39 or 40Tree Trimming: 7-12" Diameter/per treeNumber of Hours * Hourly Rate of Employee, plus Equipment Rate listed on 39 or Vehicle & Equipment Rate listed on 40)Tree Trimming: 12-18"or < Diameter/per treeNumber of Hours * Hourly Rate of Employee, plus Equipment Rate listed on 39 or Vehicle & Equipment Rate listed on 40)

Description of Fee Current Amount Notes Suggested New Fee Change In Fee

CITY OF IRWINDALE
Schedule of Fees & Charges
57 National Pollutant Discharge Elimination System (NPDES) Compliance Varies As Required (Either or Both):

Contracted - Charge Actual cost, plus 35% Admin And/OrCity Staff time - Charge Hourly Rate 58 National Pollutant Discharge Elimination System (NPDES) Site Inspection Varies As Required (Either or Both):

Contracted - Charge Actual cost, plus 35% Admin And/OrCity Staff time - Charge Hourly Rate 59 Storm Water Pollution Prevention Program (SWPPP) Check/Inspection Fee 105.00 60 Standard Urban Stormwater Mitigation Program (SUSMP) Check/Inspection Fee 105.00 61 Varies
As Required, Either or Both:

Contracted - Charge Actual cost, plus 35% Admin
And/OrCity Staff time - Charge FB Hourly Rate
62 Hazardous Material/Illicit Discharge Response (8 am - 6pm Mon-Thur) Varies As Required, Either or Both:

Contracted - Charge Actual cost, plus 35% Admin And/OrCity Staff time - Charge FB Hourly Rate 63 Administrative Fee 28% For contract oversight and review; charged on contracted rates (excluding Kennel Services) Per LA County Contract
64 Dog & Cat - Per Impound 945.72 Per LA Contract - (included in the above price up to 86) 1,273.10 327.38 65 Other Animals - Per Impound Per LA Contract - (included in the above price up to 12)66 Special Intake / Quarantine Housing 105.08 Per LA Contract - (included in the above price up to 222) 127.31 22.23 67 Disposal of Dead Animals Per LA Contract - (included in the above price up to 27) 68 Field Services 159.12 Per LA Contract - (included in the above price up to 62.75) 164.36 5.24 69 Animal License Field Enforcement 113.60 Per LA Contract 118.27 4.67 70 Liability Trust Fund 3.5% Applied to Field Services & Animal License Field Enforcement hourly amounts only 71 Dog/Cat License Processing 6.49 Per LA Contract - (included in the above price up to 45) 7.44 0.95 72 Unaltered Dog 60.00
73 Altered Dog 20.00 74 Senior (60+) Altered Dog 7.50
75 Military Veterans w/Disabilities Altered Dog 7.50 76 Unaltered Cat 10.00 77 Altered Cat 5.00 78 Field Enforcement 40.00 79 Penalty Fee Varies Assessed same as the License Fee Collected by County, and Credited to the City80 Private Vet Actual Cost Actual Cost Hazardous Material/Illicit Discharge Response During Non-Business Hours & Holidays Kennel Services - License Fees are collected by LA County Animal Care & Control; then credited to the City through their billing process

Description of Fee Current Amount Notes Suggested New Fee Change In Fee Community Development
1 Planning Commission Agendas Only - Provided Electronically at No Charge 2 Planning Commission Agendas & Minutes - Provided Electronically at No Charge3 Community Development Staff Time Actual Cost Fully Burdened Rate of Staff Assigned; for Research & Analysis 4 Administrative Fee 28% Cost of review & oversight of projects and/or contracts Film/Photography Permits
Film Permits
5 Student - With Student ID - No Fee
6 Application Fee - Residents 150.00
7 Application Fee - Non-Residents 400.00
8 Inspection/Monitoring Fee (As Needed) Actual Cost Fully Burdened Rate of Staff Assigned; 9 Administrative/Scheduling Fee 20% Cost of review & oversight of projects and/or contracts Late Fees
10 750.00
11 1,500.00
Still Photography Application Fee
12 For Commercial Use, Private Property 70.00
13 Late Fee 750.00
14 For Private Use, Public Property - No Fee
Special Event Permits
Special Event Permit
15 Application Fee 500.00
16 Application Fee - Resident 150.00
17 Application Fee - Block/Street Closure 150.00
18 Application Fee - Non-Profit/Charitable Organization 150.00 19 Operation Plan Fee 1,250.0020 Inspection/Monitoring Fee (As Needed) Actual Cost Fully Burdened Rate of Staff Assigned; 21 Administrative/Scheduling Fee 20% Cost of review & oversight of projects and/or contracts Late Fees
22 500.00
23 250.00 Per Day
24 Special Event Permit Appeal Fee 400.00
Temporary Use Permits
25 Application Fee 250.00 250.00
26 Late Fees 125.00 125.00
If the COMPLETED Application is submitted less than 20 Days prior to event (Applications submitted less than 10 Days prior to event WILLNOT be accepted.) Other Fees
27 Cannibis Permit Appllicaiton Fee 50.00 Personal Cultivation Administrative Citations
28 Fine for 1st Code Violation 100.00 Per Day
29 Fine for 2nd Violation (same code), within 1 year 200.00 Per Day30 Fine for 3+ Violations (same code), within 1 year 500.00 Per Day31 Delinquent Penalty 10% On delinquent fines on last day of each month after due date 32 Delinquent Fine Interest 1% Per Month
Additional Late Fee applied daily up to 10 Days prior to event(Applications submitted less than 10 Days prior to event WILL NOT be accepted)

CITY OF IRWINDALE
Schedule of Fees & Charges
Late/Expedited Fee - If COMPLETED Application is submitted less than 5 Days prior to eventLate Fee - If COMPLETED Application is submitted less than 10 Days prior to If the COMPLETED Application is submitted less than 20 Days prior to event EXCEPT FOR BUSINESS LICENSE PROCESSING FEE CHANGESEFFECTIVE SEPTEMBER 22, 2026

Description of Fee Current Amount Notes Suggested New Fee Change In Fee

CITY OF IRWINDALE
Schedule of Fees & Charges
Sign Permits
33 For Banners 40.00
34 For Wall Signs 50.00
35 For Monument Signs 100.00
36 For Window Signs 40.00 40.00
37 For Sign Programs 500.00 500.00
Conditional Use Permit & CUP Modifications
38 Application 2,000.00 Plus Notification Fee
39 Appeal 400.00 Plus Notification Fee40 Determination 300.00 Clarification of Ambiguity; Plus Notification Fee, if applicable 41 Deposit (Legal) Deposit Amount set by staff 5,000.00 5,000.00 42 Minor Use Permit (MUP) 1,000.00 Application fee includes notification of adjacent property owners and occupants Development Agreement
43 Development Agreement 2,000.00 Application Fee
44 Deposit (Legal) 10,000.00 Deposit Amount set by staff (per hearing) 45 Deposit (Consultant) 10,000.00 Deposit Amount set by staff46 All Costs (Contractors, Notices, etc) Actual Cost All Costs + Admin Fee Environmental Documents
47 Environmental Assessment Questionnaire 250.00
48 Negative Declaration / IS 500.00 Plus LA County Clerk Fee (currently $75.00) - 100% Consultant Fee + Admin Fee49 Mitigated Negative Declaration 1,500.00 Plus Deposit Study Costs; 100% Consultant Cost + Admin Fee 50 Environmental Impact Report 1,000.00 Plus Deposit Study Costs; 100% Consultant Cost + Admin Fee51 General Plan Amendment 1,000.00 Plus Notification Fee Notification Fees
52 Newspaper Ad - One Hearing Required 550.00 Current Rate; Actual Cost 600.00 50.00 53 Newspaper Ad - Two Hearings Required 1,000.00 Current Rate; Actual Cost 1,100.00 100.00 54 Public Notice Mailing/Posting/One Hearing Required 60.00 Plus Admin Fee 75.00 15.00 55 Public Notice Mailing/Posting/Two Hearing Required 120.00 Plus Admin Fee 150.00 30.00 Plan Checking
56 Tenant Improvement/Addition 100.00
Entitlement Plan Check
57 1st Review 250.00 58 Additional Reviews 125.00
Specific Plan Check
59 1st Review 250.00
60 Additional Reviews 125.00 61 Reciprocal Access & parking Agreement (Deposit - Legal) Deposit Amount set by staff 3,000.00 3,000.00 Site Plan Review
62 Administrative Approval 1,000.00
63 Discretionary Approval 2,000.00

Description of Fee Current Amount Notes Suggested New Fee Change In Fee

CITY OF IRWINDALE
Schedule of Fees & Charges
Subdivision Maps
64 Lot Line Adjustment 200.00 Plus Engineering Fee
65 Appeal 400.00 Plus Notification Fee
66 Reversion to Acreage 200.00 Plus Notification Fee
67 Tentative Parcel Map 2,000.00 Plus $60/Lot, Notification Fee & Costs 68 Vesting Tentative Map 2,000.00 Plus $60/Lot, Notification Fee & Costs 69 Tentative Tract Map 2,000.00 Plus $60/Lot, Notification Fee & Costs Variance
70 Single Family Home 300.00 Plus Notification Fee
71 Non-Residential (Standard) 2,000.00 Plus Notification Fee 72 Appeal 400.00 Plus Notification Fee
73 Minor Variance Plus Admin Fee + Enviornmental Assessment 1,000.00 1,000.00 Zoning
74 Zoning Ordinance Amendment 2,000.00 Plus Notification Fee + Attorney Deposit 75 Appeal 400.00 Plus Notification Fee + Attorney Deposit76 Zone Change 2,000.00 Plus Notification Fee 77 Zone Change - Appeal 400.00 Plus Notification Fee78 Zoning Verification (per address or unit) 200.00 79 Occupancy Permit 200.00
80 Home Occupation Permit 150.00 81 Development Review Team 1st Meeting - No Fee 82 Development Review Team 2nd Meeting 250.00
83 Development Review Team 3rd Meeting 250.00 84 Preliminary Review 500.00 Business License Processing Fees
85 New/1st Time Applications - In City Businesses 30.00 For compliance reviews and processing 50.00 20.00 86 New/1st Time Applications - Out of City, But Requiring Special Permit Reviews 30.00 For compliance reviews and processing 50.00 20.00 87 Business License Expedited Fee 30.00 For Same-Day processing 75.00 45.00 88 Business License Delinquency Penalty Fee 10% 1st month
plus 5% ea add'l
month
Per Irwindale Municipal Code
89 Business License Enforcement Fee 200.00 For costs related to enforcing compliance of delinquent businesses90 Business License Appeal 200.00

Description of Fee Current Amount Notes Suggested New Fee Change In Fee Public Works - Engineering
1 Transportation Permit Sin 16.00 gle
2 Transportation Permit 90.00 Annual
3 Administrative Fee 28% For review & oversight of projects and contracts 4 Blueprint Reproduction Actual Cost Outsourced; Actual cost, plus Admin Fee Subdivisions
5 Easements, Deeds Actual Cost
$6,500 Deposit (w/ Admin Fee)Charge: Actual Cost, plus 28% Admin (Current contract rate: $250/Hour)
6 Subdivisions, Parcel Map, Tract Map, Lot Line Adjustments Actual Cost $9,000 Deposit (w/ Admin Fee)Charge: Actual Cost, plus 28% Admin (Current contract rate: $250/Hour)
7 Subdivision Bonds
Faithful Performance Bond: 100% of Engineer’s Cost EstimateLabor & Material Bond: 100% of Engineer’s Cost EstimateMonumentation Bond: Provided by City at time of subdivision Technical Studies
8 Sewer Study 2,070.00
9 Hydrology Study(5 acres and Under) Varies
$6,500 Initial Deposit (w/ Admin Fee)Charge: 1 of 2 Rates: City Staff only - Charge FB Hourly Rate. OrContracted - Charge actual cost, plus 28% Admin Fee 10 Hydrology Study(5 acres and Over) Varies
$13,000 Initial Deposit (w/ Admin Fee)Charge: 1 of 2 Rates: City Staff only - Charge FB Hourly Rate. OrContracted - Charge actual cost, plus 28% Admin Fee Development Off-Site Improvements
11 Plan check Actual Cost
Deposit: 10% of Engineer’s Cost Estimate for Project;Contracted - Charge Actual Cost, plus 28% Admin Fee and/orCity Staff - Charge FB Hourly Rate
12 Construction Management & Inspection Actual Cost
Deposit: 12% of Engineer’s Cost Estimate for Project;Contracted - Charge Actual Cost, plus 28% Admin Fee and/orCity Staff - Charge FB Hourly Rate
13 Surety Bonds
Faithful Performance Bond: 100% of Engineer’s Cost EstimateLabor & Material Bond: 100% of Engineer’s Cost Estimate

CITY OF IRWINDALE
Schedule of Fees & Charges

Description of Fee Current Amount Notes Suggested New Fee Change In Fee

CITY OF IRWINDALE
Schedule of Fees & Charges
Public Right-of-Way Permit
14 Encroachment Permit Fee 400.0015 Actual Cost
Per Hour (Minimum 2 Hours/Day)Initial Deposit: 8 Hours/Work Day 16 Actual Cost
Initial Deposit: 8 Hours/Work DayActual Cost, plus 28% Admin Fee (Minimum 4 Hours/Day)
17 Actual Cost
Initial Deposit: 8 Hours/Work DayActual Cost, plus 28% Admin Fee(Minimum 8 Hours/Day) (Overtime: 1.5 or 2 times hourly rate)
18 P 1,500.00 enalty19 Per C 565.00 onnection to City Sewer 20 Per C 700.00 onnection to City Sewer21 Per C 760.00 onnection to City Sewer22 Per C 1,090.00 onnection to City Sewer SoCal Gas / SCE Utilities Permit
23 250.00
24 100.00
Per HourHourly rate for Inspections for traffic control, job site, safety, clean up, repair and restoration 25 155.00
Per HourHourly rate for City approved work schedule for inspections for traffic control, job site, safety, clean up, repair and restoration
Storm Drain Connection – 12” or lessStorm Drain Connection – over 12”Permit and Plan Review feeInspections - City InspectorInspections - Contracted InspectorSewer Lateral Connection – 4”Sewer Lateral Connection – 6”Inspections - Contraacted Inspector(Normal Business Hours)Encroachment Fine - Repeat offenders may be barred from performing in the City, per the City Inspections - City Inspector(Normal Business Hours)Inspections - Contracted Inspector(Weekend, Holiday, Night Work)