Irwindale City Council
September 22, 2026

 

 


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Date: September 22, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Acceptance of California Office of Traffic Safety (OTS) Federal Grant Funds in the amount of $73,000 for Traffic Safety Education and Impaired driving enforcement City Manager's Recommendation:

That the City Council adopt Resolution No. 2026-84-3894 entitled: “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF IRWINDALE APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE 2026-2027 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) SUB-RECIPIENT AGREEMENT

BETWEEN CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) AND THE CITY OF IRWINDALE AND

APPROVING THE ACCEPTANCE AND APPROPRIATION OF THE CALIFORNIA OFFICE OF TRAFFIC SAFETY FEDERAL GRANT FUNDS IN THE AMOUNT OF $73,000 FOR THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP)”.

Administrative Action:

Submitted by:

Chris Hofford, Chief of Police
Prepared by:

Manny Campos, Police Sergeant Electronically Approved
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

The Irwindale Police Department (“IPD”) applied and participated in a competitive grant process offered through the California Office of Traffic Safety (OTS). The OTS Board of Directors approved the IPD’s grant request in July of 2026 for $73,000.

The funding program titled, Selective Traffic Enforcement Program (STEP), will fund officers on an overtime basis to enforce drunk/impaired driving, distracted driving, and court sting operations and provides educational presentations to the local community. The grant also includes training for officers in drug recognition, standardized field sobriety testing and advanced roadside impaired driving enforcement. The grant will also allow Irwindale Police Officers to focus on deadly street racing.

The goal of the Irwindale Police Department is to reduce the number of injuries and deaths caused by drunk and impaired drivers and to improve the quality of life of those who drive the City’s streets every day. It will also help officers enforce intersection takeovers by street racers.

STEP is scheduled to begin after City Council adoption and will operate for one year.

Fiscal Impact:

There will be no fiscal impact to the General Fund, as the grant operations are fully funded through the Federal OTS grant in the amount of $73,000.

Attachments:

1. Grant Agreement - PT27186 Irwindale PD Draft

2. Resolution No. 2026-84-3894 (2195401.1)

7/23/2026 2:50:47 PM Page 1 of 23
State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
PT27186

1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)

2. NAME OF AGENCY 3. Grant Period
Irwindale From:

To:
10/01/2026
09/30/2027 4. AGENCY UNIT TO ADMINISTER GRANT
Irwindale Police Department

5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. In addition, the department will participate in community collaboration and engagement activities to engage in conversations regarding traffic safety with community members.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed:

Allocation is contingent upon availability of federal funds. $73,000.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
• Schedule A – Problem Statement, Goals and Objectives and Method of Procedure • Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) • Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable) • Exhibit A – Certifications and Assurances
• Exhibit B* – OTS Grant Program Manual
• Exhibit C – Grant Electronic Management System (GEMS) Access *The item shown with an asterisk (*), is hereby incorporated by reference and made a part of this agreement as if attached hereto. This document can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

Use of OTS Grant Agreement template in lieu of the California Model Agreement (CMA) The California Office of Traffic Safety (OTS) utilizes its standardized OTS Grant Agreement template for awards. The format, structure, and uniformity of the OTS Grant Agreement template allows for processing through Grant Electronic Management System (GEMS). OTS’s approach to using the OTS Grant Agreement template is consistent with the California Model Agreement (CMA) developed by University of California Office of the President (UCOP) and directed by the Department of General Service (DGS). For more information, please review the OTS Grant Program Manual.

Pre-Agreement Work
No work shall commence and no costs shall be incurred prior to the grant start date or the grant agreement being fully signed and executed. Any such costs are incurred at the grantee’s own risk and may not be reimbursed.

7/23/2026 2:50:47 PM Page 2 of 23

8. Approval Signatures
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the grant terms and conditions described herein.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Manuel Campos
Sergeant
[email protected]
(626) 533-0718
5050 N. Irwindale Avenue
Irwindale, CA 91706
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Jose Vargas
Lieutenant
[email protected]
(626) 430-2244
5050 N. Irwindale Avenue
Irwindale, CA 91706
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Jeanette Duran
Finance Manager
[email protected]
(626)430-2268
5050 N. Irwindale Avenue
Irwindale, CA 91706
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Stephanie Dougherty
Director
[email protected]
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Mary Khang SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

E9J2S6RNLAC1
5050 N Irwindale Ave
Irwindale
91706-2133
ADDRESS: 2208 Kausen Drive Suite 300
Sacramento, CA 95758

7/23/2026 2:50:47 PM Page 3 of 23

10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES

AGREEMENT
TOTAL $73,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above, notwithstanding allocations contingent on availability of federal funds.
$73,000.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $73,000.00

7/23/2026 2:50:47 PM Page 4 of 23
State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
PT27186

1. PROBLEM STATEMENT
Describe the city, county, or jurisdiction this grant will impact.

The City of Irwindale, situated in the heart of the San Gabriel Valley and approximately 20 miles east of downtown Los Angeles, has seen significant growth since its incorporation in 1957. It now serves as the headquarters for over 750 businesses, including major satellite offices for prominent companies like Southern California Edison, Huy Fong Foods/Sriracha Sauces, Ready Pac Produce, Home Depot, Charter Communications and Athens. Services. The city's unique dynamic sees its population swell from 1,1600 residents, however during day time hours during the week, the population jumps to about 60,000 as daily commuters during business hours, transforming its small community into a bustling hub as the Irwindale Police Department services a large industrial community. Traditionally viewed as an industrial community due to its extensive mining operations and related industries, Irwindale is also grappling with increased roadway congestion driven by the influx of new businesses. The constant activity of several mining companies operating 24/7, utilizing heavy equipment and semi-bottom dump trucks, adds to the traffic burden. Additionally, residents from neighboring cities such as Bradbury, Duarte, Azusa, Covina, West Covina, Baldwin Park, and El Monte regularly use the Metro Gold Line and Metro, further complicating traffic flow.

Irwindale's strategic location, bordered by larger cities and with major thoroughfares like Irwindale Avenue and Arrow Highway linking Downtown Los Angeles to the San Gabriel Valley, has accelerated commercial development. The expansion of the commercial district over the past three years includes the construction of new warehouse facilities. However, the implementation of the Metro Gold Line in March 2016 has introduced new traffic challenges. This railway extends from Pasadena to Azusa and westward to downtown Los Angeles, significantly increasing pedestrian and commuter traffic in the area. Rising concerns among local business owners and residents include the growing issue of homelessness, which has affected community trust and cohesion.

In past years the City of Irwindale went through some difficult times when it comes to fatalities. Traffic data from 2020 to 2022 indicates a concerning pattern of DUI-related incidents in Irwindale. In 2021, there were five fatalities, and 34 injuries attributed to alcohol-impaired driving. While 2022 saw no reduction with 4 fatalities and 13 injuries, the overall number of alcohol-involved crashes remained significant, with 13 such incidents reported.

In response to the persistent issue of impaired driving, the Irwindale Police Department (IPD) has implemented Advanced Roadside Impaired Driving Enforcement (ARIDE) training for its officers. This program equips law enforcement personnel to effectively identify and address signs of impairment related to drugs, alcohol, or a combination of both. Additionally, in November 2023, the IPD was awarded a $100,000 grant to support officer training and recertification in Standard Field Sobriety Test (SFST), ARIDE, and Drug Recognition Expert (DRE) programs.

Despite the reduction in alcohol-related fatalities and injuries, the legalization of marijuana in California has contributed to a rise in drug-impaired driving incidents. The IPD's commitment to comprehensive training aims to mitigate this trend and enhance road safety within the community.

High commuter traffic has led to congestion, particularly along Foothill Boulevard and Irwindale Avenue, which are used as shortcuts to bypass congested freeways like the 210 and 605. These routes have seen increased speeding complaints, supported by IPD's CAD/Stats and surveys. Daily, about 28,518 commuters use the Live Oak Avenue and Arrow Highway intersection, notorious for its high traffic volume and frequent crashes. Between 2019 and 2022, 14 crashes occurred at this intersection, highlighting issues like poor visibility, speeding, and challenging roadway curves, with heavy congestion with the Vulcan entrance.

In 2024, The Irwindale City Council revealed its interest in addressing speeding vehicles in the Irwindale Downtown area. During the early morning hours, Irwindale Avenue has a high volume of speeding vehicles, commuting to work. The General Safety Element, revealing that nearly 80% of surveyed residents and

7/23/2026 2:50:47 PM Page 5 of 23
employees expressed safety concerns when walking or biking, particularly along Arrow Highway and Irwindale Avenue. From 2017 to 2024, there were 1,904 pedestrian and bicycle crashes in the city, with 1,324 victims affected, including 25 fatalities and 796 hospitalizations.

Since closure of the Irwindale Raceway Center, the Irwindale Police Department has seen a huge increase in street racing. Even though the Irwindale Speedway is closed, holiday shows are still taking part on the property creating exacerbate traffic issues. These events, attracting thousands of visitors, lead to congestion on streets like Live Oak Avenue, complicating pedestrian safety and parking. The OTS has ranked Irwindale poorly for pedestrian crashes and fatalities, prompting initiatives to improve traffic safety. Irwindale's main streets, such as Irwindale Avenue and Vincent Avenue, connect northern San Gabriel Valley cities to key destinations like the West Covina Mall and the Los Angeles County Superior Court. IPD has bolstered its DUI enforcement with certified Standardized Field Sobriety Test (SFST) officers and ARIDE training, aiming to reduce traffic-related injuries. The community's traffic concerns have been addressed through educational initiatives, by purchasing two traffic speed trailers to raise awareness among commuters about speeding, contributing to a safer City of Irwindale.

Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).

The City of Irwindale is actively addressing several critical traffic safety issues, as highlighted by recent data and community feedback. In 2023, the city initiated the development of a Comprehensive Safety Action Plan aimed at reducing roadway fatalities and injuries. This plan emphasizes the safety of all users, including drivers, pedestrians, and cyclists. While specific crash statistics for 2023 are not yet available, the California Office of Traffic Safety (OTS) provides annual crash rankings that offer valuable insights into traffic safety trends.

To proactively address traffic safety concerns, the Irwindale Police Department (IPD) has implemented several initiatives:
• Advanced Roadside Impaired Driving Enforcement (ARIDE) Training: IPD officers receive specialized training to identify and manage impairment related to drugs, alcohol, or a combination of both.
• Community Engagement: The city is collaborating with local stakeholders and residents to develop the Comprehensive Safety Action Plan, ensuring that community needs and concerns are prioritized.

Define the target population the grant intends to serve and how they are affected by the problem(s).

The grant aims to serve the residents, commuters, and visitors of Irwindale, with a particular focus on the following target populations:

1. Local Residents
Impact: Residents are directly affected by the increase in traffic-related incidents, including DUI-related crashes. These incidents pose significant safety risks, leading to injuries, fatalities, and emotional distress within the community.

Needs: Enhanced road safety measures, education on impaired driving, and community programs to raise awareness about traffic laws and safety.

2. Commuters
Impact: As a hub with major roadways, Irwindale experiences high commuter traffic. Commuters are at risk of encountering impaired or unsafe drivers, which can result in accidents and delays.

Needs: Improved traffic enforcement and infrastructure to ensure safer travel routes, along with clear communication of safety initiatives.

3. Pedestrians and Cyclists
Impact: Vulnerable road users, such as pedestrians and cyclists, face heightened risks due to impaired or reckless driving. These groups are particularly susceptible to severe injuries or fatalities in crashes Needs: Dedicated pedestrian and cyclist safety programs, improved crosswalks, bike lanes, and public education campaigns focused on sharing the road safely.

4. Youth and Young Adults
Impact: Younger populations are often at higher risk for engaging in or being victims of impaired driving.

Peer influence and lack of experience can contribute to risky behaviors.

7/23/2026 2:50:47 PM Page 6 of 23
Needs: Targeted educational programs in schools and community centers that address the dangers of impaired driving and promote safe driving habits.

5. Local Businesses
Impact: Traffic incidents can disrupt local commerce, affect employee commutes, and deter potential customers from visiting the area.

Needs: A safer community environment that encourages business growth and provides secure transportation for employees and customers alike.

By addressing the needs of these populations through improved traffic enforcement, education, and community engagement, the grant seeks to create a safer, more secure environment for all individuals who live, work, and travel in Irwindale.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of bicyclists killed in traffic crashes.

6. Reduce the number of bicyclists injured in traffic crashes.

7. Reduce the number of persons killed in alcohol-involved crashes.

8. Reduce the number of persons injured in alcohol-involved crashes.

9. Reduce the number of persons killed in drug-involved crashes.

10. Reduce the number of persons injured in drug-involved crashes.

11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.

12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.

13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.

16. Reduce hit & run injury crashes.

17. Reduce nighttime (2100 - 0259 hours) fatal crashes.

18. Reduce nighttime (2100 - 0259 hours) injury crashes.

B. Objectives: Target Number

1. Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:

National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. Report on the outcomes of the “DUI BOLO” program.
12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 2 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 2 6. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To 2

7/23/2026 2:50:47 PM Page 7 of 23
enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.

7. Conduct DUI Saturation Patrol operation(s). 12

8. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
7 9. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
8 10. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 1 11. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
1 12. Participate in highly visible collaborative DUI Enforcement operations. 2

13. Participate in highly visible collaborative Traffic Enforcement operations. 1

14. Send law enforcement personnel to DUI Checkpoint Planning and Management training.
1 15. Participate in community collaboration and engagement activities to engage in conversations regarding traffic safety to both share information and receive input from the community members.
2 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year) • The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
• Conduct all training needed to implement the program, in the first quarter. • Purchase all grant related supplies and materials to implement the program, in the first quarter. • Items with a unit cost of $5,000 more (including tax and shipping) must comply with the Buy America Act.
• In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements
Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate the reasons to your OTS grant coordinator and OTS PIO.

Phase 1 - Program Preparation
• The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
• All training needed to implement the program should be conducted in the first quarter. • All grant related purchases needed to implement the program should be made in the first quarter. • In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB,

7/23/2026 2:50:47 PM Page 8 of 23
description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements:

Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.

B. Phase 2 – Program Operations (Throughout Grant Year) Media Requirements
The following requirements are for all grant-related activities:
• Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
• Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
• The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator. • Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.
• If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator.
• News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process.

The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
• Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with the embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. • Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval.
• Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
• Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication.

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• Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.
• Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so the OTS has sufficient notice to arrange for attendance and/or participation in the event. If unable to attend, email the OTS PIO at [email protected] and your OTS grant coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of the event within 7 days following significant grant-related event or program. The OTS PIO and your OTS grant coordinator should still be notified in advance when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
• Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year must be resubmitted for approval in the current grant year.
• For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and FAQs .
• Email the OTS PIO at [email protected] or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

Phase 2 - Program Operations
• The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes. • Media Requirements
The following requirements are for all grant-related activities:
• Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
• Send all Powerpoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
• The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator. • Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.
• If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy to your OTS grant coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
• Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is

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happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
• Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. • Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at [email protected] for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.
• Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
• Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication. • Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo. • Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.

If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grantrelated event or program. Media and program highlights are to be reflected in QPRs. • Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year. • For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website. • Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
• Collect, analyze and report statistical data relating to the grant goals and objectives.

Phase 3 - Data Collection

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)

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• Collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
• Collect, analyze and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
PT27186

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
164ID-27 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$40,000.00
402PT-27 20.600 State and Community Highway
Safety
$18,000.00
405e DDA-27 20.616 Distracted Driving Awareness $12,000.00 1906-27 20.611 Racial Profiling Prohibition Grants $3,000.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164ID-27 $6,260.00 2 $12,520.00
DUI Saturation Patrols 164ID-27 $1,746.40 12 $20,957.00 Collaborative DUI Enforcement 164ID-27 $1,300.00 2 $2,600.00 Benefits 164ID OT - 1.45% 164ID-27 $36,077.00 100 $523.00 Traffic Enforcement 402PT-27 $1,290.00 7 $9,030.00
Pedestrian and Bicycle Enforcement 402PT-27 $1,200.00 1 $1,200.00 Collaborative Traffic Enforcement 402PT-27 $1,090.50 1 $1,091.00 Benefits 402PT OT - 1.45% 402PT-27 $12,321.00 1 $179.00 Traffic Safety Educational Presentations 402PT-27 $1,000.00 1 $1,000.00 Community Collaboration Engagement 1906-27 $1,478.50 2 $2,957.00 Benefits 1906 OT - 1.45% 1906-27 $2,957.00 1 $43.00
Distracted Driving Enforcement 405e DDA27$1,478.50 8 $11,828.00 Benefits 405e DDA OT - 1.45% 405e DDA27$11,828.00 1 $172.00 Category Sub-Total $64,100.00
B. TRAVEL EXPENSES
$0.00
$0.00
Category Sub-Total $3,500.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164ID-27 $3,400.00 1 $3,400.00
Educational Materials 402PT-27 $2,000.00 1 $2,000.00
Category Sub-Total $5,400.00
F. INDIRECT COSTS

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$0.00
Category Sub-Total $0.00
GRANT TOTAL $73,000.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
PT27186

BUDGET NARRATIVE

PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Non-overtime hours for law enforcement operations conducted by appropriate department personnel. Hours may include wages or authorized absences, such as annual leave and sick leave, provided they are accrued during the grant term.

DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Non-overtime hours for law enforcement operations conducted by appropriate department personnel. Hours may include wages or authorized absences, such as annual leave and sick leave, provided they are accrued during the grant term.

Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel Non-overtime hours for law enforcement operations conducted by appropriate department personnel. Hours may include wages or authorized absences, such as annual leave and sick leave, provided they are accrued during the grant term.

Benefits 164ID OT - 1.45% - Non-overtime hours for law enforcement operations conducted by appropriate department personnel. Hours may include wages or authorized absences, such as annual leave and sick leave, provided they are accrued during the grant term.

Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Non-overtime hours for law enforcement operations conducted by appropriate department personnel. Hours may include wages or authorized absences, such as annual leave and sick leave, provided they are accrued during the grant term.

Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Non-overtime hours for law enforcement operations conducted by appropriate department personnel. Hours may include wages or authorized absences, such as annual leave and sick leave, provided they are accrued during the grant term.

Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel Hours for officer dedicated strictly to DUI Enforcement.

Hours may include wages or authorized absences, such as annual leave and sick leave, provided they are accrued during the grant term.

Benefits 402PT OT - 1.45% -
Traffic Safety Educational Presentations -
Community Collaboration Engagement - Overtime for grant funded community collaborative engagement conducted by appropriate department personnel.

Benefits 1906 OT - 1.45% -
Distracted Driving Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Benefits 405e DDA OT - 1.45% -

TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.

CONTRACTUAL SERVICES
-

EQUIPMENT
-

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OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device Supplies, PAS Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. Helmets to be distributed at no cost during bicycle rodeos and other bicycle safety related events. Cost per helmet not to exceed a Unit Cost of $20, including shipping, handling, and tax. More expensive helmets may be purchased if approved by OTS.

Educational Materials - Costs of purchasing, developing, or printing brochures, pamphlets, fliers, coloring books, posters, signs, banners, and training materials associated with grant activities. Items shall include a traffic safety message and if space is available, the OTS logo. Draft materials must be submitted to OTS for approval. Additional items may be purchased if approved by OTS. Activities of bike safety checks helmet fitting and safety checks. Distribution of safety materials, including reflective gear and educational pamphlets. Helmet Safety Demonstration. Teach the importance of wearing a properly fitted helmet and demonstrating on how to wear a helmet correctly. Obstacle Course and teaching participants to navigate common road obstacles safely.

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

Salaries may include wages, salaries, special compensations, or authorized absences such as annual leave and sick leave provided the cost for the individual employee is (a) reasonable for the services rendered, and (b) follows an appointment made in accordance with state or local laws and rules and meets federal requirements.

Any non-grant funded vacancies created by reassignment to a grant-funded position must be filled at the expense of the grantee agency.

Nothing in this agreement shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.

The OTS grant funded activities must be separate from other grant funded program activities and maintained under separate accounting tracking codes (example: the same DUI checkpoint may not be funded by both the CHP Cannabis Tax Fund and the OTS).

Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant.

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Appendix A to Part 1300—Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.

Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
• 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended; • Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58; • 23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs; • 2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
• 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
• 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964); • 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the
Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federallyfunded or not); • Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38
State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
PT27186

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The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.

GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [1]in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the

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form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.

By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any subrecipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or

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rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)

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1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—PRIMARY TIER

COVERED TRANSACTIONS

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and

7/23/2026 2:50:47 PM Page 21 of 23
its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

8. Nothing contained in the foregoing shall be construed to require establishment of a system of

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records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER TIER

COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

DISCLOSURE REQUIREMENTS

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No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient.

If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or reevaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

Resolution No. 2026-84-3894

01005.0001 2195401.1
RESOLUTION NO. 2026-84-3894

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE 2026-2027 SELECTIVE

TRAFFIC ENFORCEMENT PROGRAM (STEP) SUB-RECIPIENT AGREEMENT

BETWEEN CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) AND THE CITY OF

IRWINDALE, AND APPROVING THE ACCEPTANCE AND APPROPRIATION OF THE

CALIFORNIA OFFICE OF TRAFFIC SAFETY FEDERAL GRANT FUNDS IN THE AMOUNT OF $73,000 FOR THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP)
WHEREAS, the Irwindale Police Department wishes to enhance the quality of service to the community by seeking grant funds to supplement the Police Department’s budget; and
WHEREAS, the Irwindale Police Department applied and participated in a competitive grant process offered through the California Office of Traffic Safety (OTS); and WHEREAS, the City of Irwindale Police Department was approved for funding in the amount of $73,000 through a grant by the State of California Office of Traffic Safety for the enforcement of drunk and impaired driving, distracted driving, court sting operations and providing educational presentations to the community. The program also seeks to prevent street racers through the city streets of Irwindale; and WHEREAS, the Irwindale Police Department will utilize the funding over a period of one year to administer the grant and implement educational and enforcement programs designed to reduce the number of injuries and deaths caused by drunk and impaired drivers.

This grant will also help Irwindale Police Officers improve the quality of life of those who drive the City’s streets every day.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, HEREBY RESOLVES DETERMINES, AND ORDERS AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and incorporated herein by this reference.

SECTION 2. The City Council of the City of Irwindale hereby approves and accepts the FY 2026-2027 grant of $73,000 from the California Office of Traffic Safety. The grant is used for grant management, administration, and implementation of educational and enforcement programs designed to deter drunk and impaired drivers.

SECTION 3. The City Council of the City of Irwindale hereby authorizes the Finance Director to amend the FY 2026-2027 adopted budget to accept $246,613 state grant award, and appropriate $64,100 for overtime expenditures, $3,500 for training expenditures, and $5,400 for operating supplies during the grant period.

Resolution No. 2026-84-3894

SECTION 4. The City Council hereby approves and authorizes the City Manager to sign the 2026-2027 Selective Traffic Enforcement Program (STEP) Sub-recipient agreement between California Office of Traffic Safety (OTS) and the City of Irwindale, attached hereto as Exhibit “A”. City staff are hereby authorized to take all steps necessary to carry out the intent and purposes of this resolution.

SECTION 5. The Chief Deputy City Clerk shall attest to the adoption of this resolution, which shall, in turn have immediate effect.

PASSED, APPROVED AND ADOPTED this 22nd day of September 2026. _____________________________
H. Manuel Ortiz, Mayor
ATTEST:
_________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

Resolution No. 2026-84-3894

01005.0001 2195401.1
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I Laura Nieto, Chief Deputy Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2026-84-3894 was duly adopted by the City Council of the City of Irwindale at a special meeting thereof held on the 22nd day of September 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSTAIN: Councilmembers:

ABSENT: Councilmembers:
_________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

Item #12.F.

Date: September 22, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Acceptance of the Cannabis Tax Fund Grant Program (CTFGP) in the amount of $246,613 to reduce and mitigate the impacts of impaired driving in the community City Manager's Recommendation:

That the City Council adopt Resolution No. 2026-83-3893 entitled: “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF IRWINDALE APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE 2026-2027 CANNABIS TAX FUND GRANT PROGRAM (CTFGP) SUB-RECIPIENT AGREEMENT

BETWEEN STATE OF CALIFORNIA DEPARTMENT OF CALIFORNIA HIGHWAY PATROL (CHP) AND THE CITY OF IRWINDALE; AND APPROVING THE ACCEPTANCE AND APPROPRIATION OF THE CANNABIS TAX FUND GRANT PROGRAM (CTFGP) IN THE AMOUNT OF $246,613.”
Administrative Action:

Submitted by:

Chris Hofford, Chief of Police
Prepared by:

Manny Campos, Sergeant Electronically Approved
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

The Irwindale Police Department (“IPD”) applied to and participated in a competitive grant process offered through the State of California, Cannabis Tax Fund Grant Program (CTFGP) through the Department of California Highway Patrol. The Enforcement and Planning Division from the California Highway Patrol approved IPD’s grant request in June 2026 for $ 246,613.

This law enforcement grant opportunity offers financial support to allied agencies for initiatives aimed at addressing impaired driving, including offenses involving alcohol, cannabis, and other drugs. The primary objectives of the grant are threefold: to educate the public on the dangers and consequences of impaired driving, to enforce DUI laws through high-visibility operations and targeted enforcement strategies, and to enhance agency capabilities through professional development and the implementation of innovative practices.

The Cannabis Tax Fund Grant Program (CTFGP) also provided critical funding to support impaired driving enforcement efforts through the purchase and full outfitting of one (1) dedicated DUI Motorcycle. This DUI Motorcycle is specifically designed and equipped to enhance the detection, enforcement, and prosecution of drivers impaired by alcohol, cannabis, and other drugs. The grant not only covers the cost of the motorcycle itself, but also includes the installation of specialized equipment such as in-vehicle video systems, advanced lighting and communication systems, DUI investigation tools, and other mission-critical components for the motorcycle. These assets significantly increase the agency's ability to proactively address impaired driving, improve roadway safety, and support ongoing traffic safety initiatives related to alcohol, cannabis and drug-impaired driving enforcement.

The goal of the Irwindale Police Department is to reduce the number of injuries and deaths caused by drunk and impaired drivers and to improve the quality of life of those who drive the City’s streets every day.
(CTFGP) is scheduled to begin after City Council adoption and will operate for one year.

Fiscal Impact:

Adoption of Resolution No. 2026-83-3893 authorizes the Finance Director to amend the FY 2026-2027 adopted budget to accept the $246,613 Cannabis Tax Fund Grant Program (CTFGP) through the Department of California Highway Patrol, and appropriate the funds in IPD's budget as follows:
$155,000 in Overtime expenditure account, $9,113 for attending Conference ARIDE/SFST, and $82,500 for one (1) DUI Motorcycle with outfitting and decals used during the grant operations.

Attachments:

1. Resolution No. 2026-83-3893 CTFGP Grant Acceptance (2195417.1)

2. FY26-27 CTFGP Grant Agreement - C O Irwindale PD (002)

Resolution No. 2026-83-3893

01005.0001 2195417.1
RESOLUTION NO. 2026-83-3893

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE 2026-2027 CANNABIS

TAX FUND GRANT PROGRAM (CTFGP) SUB-RECIPIENT AGREEMENT BETWEEN

STATE OF CALIFORNIA DEPARTMENT OF CALIFORNIA HIGHWAY PATROL (CHP) AND THE CITY OF IRWINDALE; AND APPROVING THE ACCEPTANCE AND

APPROPRIATION OF THE CANNABIS TAX FUND GRANT PROGRAM (CTFGP) IN THE AMOUNT OF $246,613
WHEREAS, the Irwindale Police Department wishes to enhance the quality of service to the community by seeking grant funds to supplement the Police Department’s budget; and
WHEREAS, the Irwindale Police Department applied and participated in a competitive grant process offered through the 2026-2027 Cannabis Tax Fund Grant Program (CTFGP) through the Department of California Highway Patrol; and WHEREAS, the City of Irwindale Police Department was approved for funding in the amount of $246,613 through a state grant by the Department of California Highway Patrol Cannabis Tax Fund Grant Program (CTFGP) to enforce drunk and impaired driving; and WHEREAS, the Irwindale Police Department will utilize the funding over a period of one year to administer the grant and implement educational and enforcement programs designed to reduce the number of injuries and deaths caused by drunk and impaired drivers.

This grant will also help Irwindale Police Officers improve the quality of life of those who drive our streets every day.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, HEREBY RESOLVES DETERMINES, AND ORDERS AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and incorporated herein by this reference.

SECTION 2. The City Council of the City of Irwindale hereby approves and accepts the FY 2026-2027 grant of $246,613 from the Department of California Highway Patrol Cannabis Tax Fund Grant Program (CTFGP). The Cannabis Tax Fund Grant Program is to be used for grant management, administration, and implementation designed to deter drunk and impaired drivers.

SECTION 3. The City Council of the City of Irwindale hereby authorizes the Finance Director to amend the FY 2026-2027 adopted budget to accept $246,613 state grant award, and appropriate $155,000 for overtime expenditures, $9,113 for attending conference, ARIDE/SFST’s training, and travel related expenditures, and $82,500 for one (1) DUI Motorcycle with outfitting and decals to be used during the grant operations into Irwindale Police Department budget.

Resolution No. 2026-83-3893

SECTION 3. The City Council hereby approves and authorizes the City Manager to sign the FY 2026-2027 Cannabis Tax Fund Grant Program (CTFGP) Sub-recipient agreement between the Department of California Highway Cannabis Tax Fund Grant Program (CTFGP) and the City of Irwindale, attached hereto as Exhibit “A”. City staff are hereby authorized to take all steps necessary to carry out the intent and purposes of this resolution.

SECTION 4. The Chief Deputy City Clerk shall attest to the adoption of this resolution, which shall, in turn have immediate effect.

PASSED, APPROVED AND ADOPTED this 22nd day of September 2026. _____________________________
H. Manuel Ortiz Mayor
ATTEST:
_________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

Resolution No. 2026-83-3893

01005.0001 2195417.1
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I Laura Nieto, Chief Deputy Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2026-83-3893 was duly adopted by the City Council of the City of Irwindale at a special meeting thereof held on the 22nd day of September 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
_________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

State of California

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
30951 ________________________________________________________________

1. GRANT TITLE
FY26/27 CTFGP Law Enforcement – City of Irwindale Police Department

2. NAME OF ORGANIZATION/AGENCY
Irwindale

3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT
Irwindale Police Department

4. PROJECT PERFORMANCE PERIOD
From: 07/01/2026 To: 06/30/2027

5. PURCHASE ORDER NUMBER

6. GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.

The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Organization/Agency’s effectiveness through training and development of new strategies.

7. FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $246,613.00

8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00-1890.27, are hereby incorporated into this Grant Agreement by reference.

The parties hereto agree to comply with the Terms and Conditions of the following attachments:
• Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure • Schedule B – Detailed Budget Estimate
• Schedule B-1 – Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.

IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.

9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: Christopher P. Hofford
Title: Chief of Police
Phone: (626) 430-2244
Address: 5050 North Irwindale Avenue
Irwindale, CA 91706
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
B. AUTHORIZED OFFICIAL OF CHP
Name: Elliotte Johnson Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: M. V. Fojas Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)

10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE

REIMBURSEMENT PAYMENTS
Name: Jennette Duran
Title: Financial Manager
Phone: (626) 848-2035
Address: 5050 North Irwindale Avenue
Irwindale, CA 91706

TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

A. EXECUTION

1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.

2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.

3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.

4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.

5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.

B. PROJECT ADMINISTRATION

1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.

2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.

3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.

4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.

Equipment purchased under this Grant Agreement must only be used for approved Projectrelated purposes, unless otherwise approved by the State in writing.

5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit at (916) 843-4360.

TERMS AND CONDITIONS
C. PROJECT TERMINATION

1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee’s control which would excuse the Grantee’s performance as a matter of law. b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.

2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. If the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

3. The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not expended by the Grantee as of the date of termination.

4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from future Grant Opportunities.

D. FINANCIAL RECORDS

1. The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.

E. HOLD HARMLESS

1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.

TERMS AND CONDITIONS
F. NONDISCRIMINATION

1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employmentrelated leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.) G. AMERICANS WITH DISABILITIES ACT

1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.) H. DRUG-FREE WORKPLACE

1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace. iii. Any available counseling, rehabilitation, and employee assistance programs. iv. Penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.

2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)
I. LAW ENFORCEMENT AGENCIES

1. All law enforcement Organization/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4.

TERMS AND CONDITIONS
J. LABOR CODE/WORKERS' COMPENSATION

1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).

K. GRANT APPLICATION INCORPORATION

1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.

L. STATE LOBBYING

1. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.

M. REPRESENTATION AND WARRANTIES

1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.
b. It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein. c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California taxexempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.
d. All of the information in its Grant Application and all materials submitted are true and accurate.

N. AIR OR WATER POLLUTION VIOLATION

1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

TERMS AND CONDITIONS
O. GRANTEE NAME CHANGE

1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency with delegated signing authority.

2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.

P. RESOLUTION

1. A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.

Q. PAYEE DATA RECORD FORM STD. 204

1. This form shall be completed by all non-governmental Grantees.

R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM

1. This form shall be completed by all Grantees.

S. CONFLICT OF INTEREST

1. This section serves to make the Grantee aware of specific provisions related to current or former state employees. If Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.

2. Current State Employees:
a. No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.

3. Former State Employees:
a. For the two-year period from the date they left state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency. b. For the 12-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.

TERMS AND CONDITIONS

4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.

5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation of this Grant Agreement.

6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.

7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.

8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.

T. EQUIPMENT-USE TERMS

1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.

2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.

At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor’s office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.

Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.
b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement.

Schedule A
Irwindale
The Grantor determined awards and adjustments based on the Project’s merit, operational scale, compliance with the Request for Application (RFA), and program regulations. Certain activities or budget items proposed in Schedule A may have been deemed ineligible for funding. The final, binding list of authorized activities and expenses is set forth in Schedule B - Detailed Budget Estimate.

Project Description
The Irwindale Police Department has witnessed a concerning rise in impaired driving incidents, particularly those involving alcohol and drugs, following the legalization of marijuana in California. In response, the department is launching the Impaired Driving Enforcement Project, a comprehensive initiative designed to reduce the dangers associated with driving under the influence.

This initiative will focus on targeted DUI enforcement efforts, emphasizing the detection and apprehension of impaired drivers through proactive and selective enforcement strategies. Officers will rigorously enforce laws related to DUI involving alcohol, drugs, marijuana, and other contributing factors to serious collisions. By doing so, the department aims to significantly reduce the number of crashes that result in fatalities or severe injuries.

Beyond enforcement, the Irwindale Police Department recognizes the importance of community engagement and education. Partnering with local organizations, schools, and public safety entities, the department will distribute educational materials and conduct outreach programs to inform drivers, especially young and inexperienced ones, about the dangers and legal consequences of impaired driving.

Funding for the project will support DUI saturation patrols, sobriety checkpoints, and traffic enforcement operations aimed at deterring impaired driving and reducing preventable tragedies on our roads. Through a combination of enforcement, education, and community collaboration, the Irwindale Police Department remains committed to enhancing roadway safety and protecting the well-being of all residents and visitors.

Problem Statement
Problem Statement
Irwindale, located in the San Gabriel Valley, continues to face a significant and evolving public safety challenge related to impaired driving involving alcohol and drugs. Despite sustained enforcement and education efforts, DUI-related incidents remain a serious threat to residents, commuters, and local businesses.

Between 2020 and 2025, DUI-related crashes within Irwindale resulted in:
13 fatalities
5 in 2021
4 in 2022
2 in 2023
2 in 2024
64 injury collisions
34 in 2021
13 in 2022
17 in 2023
13 alcohol-involved collisions in 2022 alone

Schedule A
In addition to alcohol-related offenses, the legalization of marijuana in California has contributed to an increase in drug-impaired driving (DUID) cases. Officers are encountering a growing number of drivers under the influence of cannabis and prescription medications, which significantly increases the complexity of detection, investigation, and prosecution during traffic stops.

Traffic Volume & High-Risk Roadways:

Beyond impaired driving, Irwindale’s roadway system is heavily impacted by commuter traffic. While the city has a residential population of approximately 1,472, the daily population swells to nearly 35,000 commuters, resulting in increased congestion, speeding, and collision risk. • From 2019 to 2024, the intersection of Live Oak Avenue and Arrow Highway experienced 16 reported collisions, with contributing factors including:
• Alcohol and drug impairment
• Excessive speed
• Poor visibility
• Challenging roadway curvature
Additionally, between 2017 and 2024, pedestrian and bicycle-related collisions totaled 1,904 incidents, resulting in:
• 27 fatalities
• 802 hospitalizations
These statistics underscore the urgent need for focused enforcement, education, and prevention strategies to reduce serious injuries and fatalities.

Key Enforcement & Training Initiatives
The Irwindale Police Department (IPD) has implemented several proactive measures to address impaired driving, including:
• Advanced Roadside Impaired Driving Enforcement (ARIDE) training to enhance detection of alcohol- and drug-impaired drivers.
• Standardized Field Sobriety Test (SFST) certification for officers conducting DUI investigations • Expansion of the Drug Recognition Expert (DRE) program to address the increasing prevalence of drugimpaired driving.

Despite these efforts, DUI and DUID collisions continue to occur, indicating the need for expanded enforcement and prevention strategies.

Proposed Solutions & Next Steps
To further mitigate the risks associated with impaired and reckless driving, IPD proposes a comprehensive traffic safety strategy that includes:
• Targeted DUI/DUID Enforcement
• Increased DUI and DUID saturation patrol deployments

Schedule A
• High-visibility enforcement at identified collision-prone intersections and corridors • Deployment of officers trained in ARIDE and SFST’s to focus specifically on drug-impaired driving detection
• Community Outreach & Public Awareness
Partnerships with local businesses and event organizers to promote designated driver programs and rideshare alternatives and launch of a traffic safety awareness campaign utilizing social media, city communication platforms, and community workshops. Expansion of DUI prevention education within schools and community-based youth programs with Technology & Data-Driven Enforcement. Also, to use collision data and enforcement analytics to guide deployment locations and enforcement times with ongoing evaluation of enforcement outcomes to improve effectiveness and efficiency.

Proposed Budget Items
To accomplish the proposed project objectives, the following grant-funded budget items are requested:
• Enforcement Overtime Salaries
• Fifty (50) DUI Saturation Patrols
• 6-8-hour operations with Two (2) officers per operation • Fringe benefits calculated at 1.45%
Equipment
One (1) DUI / DUID BMW motorcycle to be utilized during the Cannabis Grant DUI Saturation patrols fully outfitted for traffic enforcement during DUI operations Performance Measures/Scope of Work (Proposed Solution)
The Irwindale Police Department (IPD) will conduct fifty (50) DUI Enforcement Operations throughout the grant year. These operations are designed to specifically target and apprehend impaired drivers, with the goal of reducing the number of DUI-related injuries and fatal collisions within the city.

To effectively meet these goals, IPD will deploy two (4) DUI Saturation Patrols each month, operating from 1800 to 0200 hours. (Q1 = 12, Q2 = 12, Q3 12, Q4 =14) Enforcement efforts will focus on areas historically associated with higher incidences of DUI arrests and DUI-involved collisions, based on statistical analysis and crash data. The Irwindale PD will work to reduce the number of DUI and Drug related injuries by 25% and fatal collisions related to impaired driving by 50%. A quarterly report will 4 times a year to show progression of the Cannabis Grant.

Project Performance Evaluation
The Irwindale Police Department Traffic Bureau will use collected data throughout the grant period to prepare quarterly progress reports and conduct a comprehensive final evaluation during the fourth and final quarter of the project. The final evaluation will summarize the grant’s accomplishments, identify challenges, and highlight significant activities conducted during the reporting period.

The Traffic Bureau will document whether project objectives were met or exceeded and will provide explanations for any objectives that were not achieved. Traffic collision data will be extracted from the department’s records management system, Spillman, to ensure accurate and reliable reporting. This system allows for detailed tracking of DUI-related incidents, including collisions, injuries, and fatalities.

Data collected during the grant year will be compared to data from prior years to assess program effectiveness and measure overall impact. The Traffic Bureau will compile and analyze statistics related to DUI arrests, DUI-related traffic collisions, DUI injury collisions, and DUI traffic fatalities as part of its quarterly evaluations.

Schedule A
Program Sustainability
The Irwindale Police Department is dedicated to sustaining the effectiveness of its DUI enforcement efforts beyond the duration of the grant. To support long-term success, the department will continue to provide ongoing training for newly hired officers, ensuring they are properly equipped to identify, investigate, and enforce DUI-related violations. Continued investment in officer training will strengthen skill development, increase officer confidence, and contribute to lasting improvements in traffic safety throughout the community.

In addition, the acquisition of specialized equipment through this grant, including a dedicated DUI motorcycle, is critical to maintaining and enhancing the department’s DUI enforcement capabilities. This motorcycle will improve operational efficiency and support effective DUI enforcement efforts well beyond the grant period.

The Irwindale Police Department remains firmly committed to public safety and will continue to implement proactive strategies designed to reduce alcohol- and drug-impaired driving, ensuring the safety of both residents and commuters within the City of Irwindale.

Administrative Support
The Irwindale Police Department has a proven track record of successfully administering grant-funded programs. The department has effectively managed multiple grants in prior years, including Office of Traffic Safety (OTS) STEP grants, and was most recently awarded an OTS TRIP grant. As part of its ongoing efforts to enhance data accuracy and reporting, the department is currently integrating the Crossroads traffic records system with its Spillman records management system. The 2025-2026 year was the first year we managed a CHP Cannabis grant, where IPD was extremely excited to participate in.

In addition, the department is fully capable of completing all grant-related requirements, including quarterly reporting, financial claims, record retention, and grant billing. The Irwindale Police Department is adequately staffed, operationally prepared, and committed to reducing DUI-related incidents and improving traffic safety throughout the community.

Schedule B
Detailed Budget Estimate
Award Number Organization/Agency Total Amount
30951 Irwindale $246,613.00
Cost Category Line Item Name Total Cost to Grant
Other Direct Costs
Registration Fees $1,700.00
Category Sub-Total $1,700.00
Personnel
SFST Training - Attend $1,500.00
ARIDE Training - Attend $1,500.00
DUI Saturation Patrol $155,000.00
Category Sub-Total $158,000.00
Travel
ARIDE Training – Attend Travel $1,000.00
SFST Training – Attend Travel $1,000.00
Conference Travel $2,413.00
Category Sub-Total $4,413.00
Equipment
DUI Motorcycle $82,500.00
Category Sub-Total $82,500.00
Grant Total $246,613.00

Schedule B-1
Budget Narrative
Irwindale
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

Other Direct Costs
Registration Fees
$1,700.00
Registration for (2) Officers. Lifesavers Conference = $850 per person.

Personnel
DUI Saturation Patrol
$155,000.00
The cost of for 50- DUI Saturations Patrols.
1-2 police officers = $88. 00 per hour, 8 hours per patrol totaling 500 total hours, which rate includes 1.45 % benefits. Total Cost = $75,000.00.
1-police dispatcher = $57. 00 per hour, 8 hours per patrol totaling 400 total hours, which rate includes 1.45 % benefits. Total Cost = $25,000.00.
1 Sgt =$115. 00 per hour, 8 hours per patrol totaling 400 total hours, which rate includes 1.45 % benefits. Total Cost = $55,000.00.

Due to the Irwindale Police Department’s small size and limited supervisory staffing, the patrol sergeant serves as both the field supervisor and watch commander. Assigning a sergeant to every Cannabis DUI Saturation Patrol ensures proper supervision, officer safety, and effective decision-making during these specialized enforcement operations. The sergeant’s presence is essential to oversee complex cannabis DUI investigations, provide immediate guidance to officers, and manage evolving situations in real time, ensuring successful and compliant grant deployment.

ARIDE Training - Attend
$1,500.00
2-Officers @$100.00 hour 8-hours training for officer = $1,500.

SFST Training - Attend
$1,500.00
PERSONNEL:5-Officers @$100.00 hour 8-hours training for officer = $1500 Travel
ARIDE Training – Attend Travel
$1,000.00
Lodging $200 a day = $1000.00
SFST Training – Attend Travel
$1,000.00
2 Officers Lodging $200 a day = $1000.00
Conference Travel
$2,413.00
Lifesavers Conference Convention Center, San Antonio, TX March 7-9, 2027, For (2) Officers - COST FOR 1 PERSON Lodging$137 a night, meals $47.25 first and last day of travel, $63 each day in between. Incidentals $3.75 first and last, $5 each day in between, Airfare $500. TOTAL = $1,206.50 X 2= $2,413.00 Henry B. Gpnzalez.

Schedule B-1
Budget Narrative
Irwindale
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

Equipment
DUI Motorcycle
$82,500.00
(1) BMW Patrol Motorcycle, or equivalent. Pursuit Rated, Black & White with sales tax, and transport ($50,000.00).

The BMW meets requirements from the rest of the Irwindale Police Department fleet. The motorcycle will be used primarily for Driving Under the Influence (DUI) Enforcement and will display a message supporting DUI Enforcement endorsing the CHP Cannabis Grant.

Outfitting for (1) DUI/DUID BMW Motorcycle or equivalent Patrol motorcycle for the Irwindale Police Department ($30,000): This includes installation of a customer-supplied Lens Lock system and a Motorola radio. Lighting and siren equipment. A complete siren/light controller with Rumbler capability, compact Rumbler speakers, rear lighting systems, and flasher modules were installed. (1) Rifle rack. One (1) Motorola APX™ 8500 All-Band Mobile Radio, with secure, and reliable communications across multiple frequency bands. Includes advanced encryption (AES/DES-XL/DES-OFB), Wi-Fi and Bluetooth capabilities, and P25 trunking for seamless interoperability with surrounding agencies. Designed for rugged public safety use, the APX8500 ensures officers can communicate effectively during emergencies, enhancing officer safety and response coordination. This system is currently in operation in the IPD Fleets. Lens Lock Camera in (1) DUI/DUID BMW Patrol Motorcycle In-Car Video Service cradle point R1900WiFi (5G Modem) Net Cloud Mobile with Bluetooth Integrated Technology Systems (BITS) Included a Lens Lock.

Full Decal both side of motorcycle and unit number gloss -Rear Police & Unit Number reflection -Side Quarter Panel American Flag ($2,500).

NOTE: CGU WILL ONLY COVER 1 YEAR RADIO ESSENTIAL SERVICE- AGENCY IS RESPONSIBLE FOR REMAINING WARRANTY COSTS.

Item #12.G.

Date: September 22, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Request to Approve Amendment No. 2 to a Professional Contract Services Agreement with PlaceWorks, Inc. for the preparation of an Environmental Impact Report for the proposed Irwindale Brew Yard Specific Plan, which includes the construction of a warehouse distribution center/industrial park totaling up to ±3,000,000 square feet and ±12,000 square feet of commercial/retail space, both with associated parking, and on-site grading activities for property located at 15801 First Street (APNS 8533-009-025, 8533-009-026, 8533-009-027, 8533-009-028 & 8533-009-029).

City Manager's Recommendation:

That the City Council approve contract Amendment No. 2 with PlaceWorks, Inc., for the continued preparation of an Environmental Impact Report and applicable studies to be prepared in association with land use entitlement applications for property located at 15801 First Street, Irwindale, CA 91706.

Administrative Action:

Submitted by:

Marilyn Simpson, AICP, Community Development Director
Prepared by:

Jesus Hernandez, Management Analyst Electronically Approved Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

On October 22, 2025, the City Council approved an Agreement for Professional Contract Services with Placeworks, Inc. (“Contract”) for the preparation of CEQA documents (Initial Study and Environmental Impact Report (EIR)) for a proposed project at 15801 First Street. The project includes a request to create a Specific Plan that includes the construction of a warehouse distribution center/industrial park totaling up to ±3,000,000 square feet and ±12,000 square feet of commercial/retail space, both with associated parking, and on-site grading activities. The original contract was approved for $445,780.00.

On May 13, 2026, the City Council approved contract Amendment No. 1. The Amendment included a time extension, extending the agreement for two (2) years. Approved additional tasks included updates and revisions to the Administrative EIR, preparation of additional Project Alternative – Importing Fill by Rail, additional project management, analysis for the material transport by rail project alternative, and updates to the Transportation Impact Study (TIS). These tasks required an additional $107,259.00, for a contract total of $553,039.00.

The project scope updated on September 8, 2026, is requesting an amendment to complete additional tasks that are not within the scope of the existing contract. The tasks include:
• Ongoing and comprehensive Screencheck, Pre-Draft and Draft EIR revisions, and compliance with new State requirements for document formatting and processing. • Additional City and Applicant coordination meetings.
• Additional project management efforts related to an extended project schedule. • Supplemental assessment of the railroad crossing at First Street, including existing operations and potential project-related impacts.

The total contract amount to date is $553,039.00. The additional costs for the above noted tasks are $74,777.00, for a new contract total of $627,816.00.

Fiscal Impact:

The entire cost for this consultant’s work will be covered by the Applicant/Developer. The City's General Fund will not be impacted. Pursuant to the Reimbursement Agreement with the Applicant, the Applicant has agreed to reimburse the City of all costs and expenses incurred by the City related to the services agreed to in the Agreement for Contract Services with PlaceWorks, Inc Attachments:

1. 15801 First Steet Contract Services Agreement – PlaceWorks Amendment No. 2 (including cost and schedule)

AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES BETWEEN THE CITY OF IRWINDALE AND PLACEWORKS, INC.

THIS AGREEMENT NO. 2 FOR CONTRACT SERVICES (herein “Agreement”) is made and entered into this 22nd day of September 2026, by and between the City of Irwindale, a California municipal corporation (“City”), and PlaceWorks, Inc., a California corporation (“Consultant” or “PlaceWorks, Inc.”). City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties”.

RECITALS
A. The City and Consultant entered into that certain Contract Services Agreement (herein “Agreement”) dated November 5, 2025, for the preparation of CEQA documents (Initial Study and Environmental Impact Report) for the future buildout of up to 3,000,000 square feet of new industrial/business park uses and 12,000 square feet of commercial uses, as those terms are defined in the Agreement.

B. The Agreement established a Contract Sum of FOUR HUNDRED AND

FORTY-FIVE THOUSAND AND SEVEN HUNDRED AND EIGHTY DOLLARS AND NO CENTS ($445,780.00).

C. In Amendment No. 1, City and Consultant amended the Agreement in accordance with the provisions of Section 2.1 of the Agreement increasing the Contract Sum from $445,780.00 to $553,039.00. It also amended the Agreement in accordance with the provisions of Section 3.2 of the Agreement to account for a revised Schedule of Performance and amend the Agreement in accordance with the provisions of Section 3.4 of the Agreement to account for a revised Term to not exceed two (2) years from May 13th, 2026, except as otherwise provided in the “Schedule of Performance.” D. Pursuant to Section 1.9 of the Agreement, any increase in compensation up to ten percent (10%) of the Contract Sum or $25,000 may be approved by the Contract Officer. Any increase in compensation exceeding $25,000 must be approved by the City Council. The City Council has approved this amendment to the Agreement pursuant to Section 1.9.

E. By this Amendment No. 2, City and Consultant desire to amend the Agreement in accordance with the provisions of Section 2.1 of the Agreement to increase in the Contract Sum from $553,039.00 to $627.816.00.

F. By this Amendment No. 2, City and Consultant desire to amend the Agreement in accordance with the provisions of Section 3.2 of the Agreement to account for a revised Schedule of Performance.

NOW, THEREFORE, the parties hereto agree as follows:

1. Section 2.1 of the Agreement, entitled “Contract Sum” shall be amended to read in its entirety as follows (added text shown in bold italics, deleted text shown in strikethrough):
“2.1 Contract Sum. Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed FIVE HUNDRED AND FIFTY-THREE THOUSAND AND THIRTY-NINE DOLLARS AND NO CENTS ($553,039.00) SIX HUNDRED AND

TWENTY-SEVEN THOUSAND AND EIGHT HUNDRED AND SIXTEEN
DOLLARS AND NO CENTS ($627,816.00) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.9.”

2. Section 3.2 of the Agreement is hereby amended to read in its entirety as follows (added text shown in bold italics, deleted text shown in strikethrough):
“3.2 Schedule of Performance. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D”, dated August 19, 2026 and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the “Schedule of Performance” may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.”

3. Exhibit “A” to the Agreement is hereby amended to incorporate Amendment No. 2 to the Scope of Services, attached hereto as Exhibit “A.” Whenever the term “Scope of Services” appears in the Agreement, it shall mean the Agreement, as amended by Amendment No. 2 to the Scope of Services.

4. Exhibit “B” to the Agreement entitled “Special Requirements” shall remain unchanged.

5. Exhibit “C” of the Agreement entitled “Schedule of Compensation” shall be substituted and superseded in its entirety with the “Schedule of Compensation” contained in Exhibit “C” attached hereto.

6. Full Force and Effect. Except as expressly modified herein, all other provisions of the Agreement shall remain unmodified and in full force and effect. From and after the date of this Amendment No. 2, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by Amendment No. 2.

7. Corporate Authority. The persons executing this Amendment No. 2 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 2 on behalf of said party, (iii)

by so executing this Amendment No. 2, such party is formally bound to the provisions of this Amendment No. 2, and (iv) entering into this Amendment No. 2 does not violate any provision of any other agreement to which said party is bound. [SIGNATURES ON FOLLOWING PAGE]

IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY OF IRWINDALE, a municipal
corporation

H. Manuel Ortiz, Mayor
ATTEST:

Laura M. Nieto, MMC
Chief Deputy City Clerk
APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP

Adrian R. Guerra, City Attorney
CONSULTANT:

PLACEWORKS, INC., a California
corporation
By:

Name: Brian Judd
Title: CEO
Address: 3 MacArthur Place,
Suite 1100
Santa Ana, CA 92707
By:

Name: Randal W. Jackson
Title: President
Address: 3 MacArthur Place,
Suite 1100
Santa Ana, CA 92707

Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES

SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE

INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF

INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.

EXHIBIT "A"

SCOPE OF SERVICES
I. Consultant will perform an environmental assessment for a request to create a specific plan that includes the construction of a warehouse distribution center/industrial park totaling up to ±3,000,000 square feet with associated standard vehicle and trailer parking, ± 12,000 square feet of commercial, and on-site grading and reclamation activities for property located at 15801 First Street ((APNS 8533-009-025, 8533-009-026, 8533-009-027, 8533-009-028 & 8533-009-029) (“Project”), including, but not limited to, the following (herein after referred to collectively as “Services”):

II. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City.

EXHIBIT "B"

SPECIAL REQUIREMENTS
THERE ARE NO SPECIAL REQUIREMENTS FOR THIS CONTRACT.

EXHIBIT "C"

SCHEDULE OF COMPENSATION/BUDGET
I. Consultant’s proposed budget for services related to the EIR is as follows:

II. The compensation for the Services shall not exceed the Contract Sum and total compensation for all Services during the Term of this Agreement shall not exceed the Contract Sum, as provided in Section 2.1 of this Agreement.

III. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:
a. Line items for all the work performed, the number of hours worked, and the hourly rate.
b. Line items for all materials and equipment properly charged to the Services. c. Line items for all other approved reimbursable expenses claimed, with supporting documentation.
d. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

IV. The compensation for the Services shall not exceed the Contract Sum and total compensation for all Services during the Term of this Agreement shall not exceed the Contract Sum, as provided in Section 2.1 of this Agreement.

EXHIBIT "D"

SCHEDULE OF PERFORMANCE/TIMELINE
I. Consultant shall perform the Services and deliver the tangible work products, in accordance with the schedules below:

II. Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the Services but not exceeding two (2) years from the date hereof, III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

EIR SCHEDULE

Item #12.H.

Date: September 22, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Approve a Memorandum of Agreement for shared dispatch services with the cities of Azusa, Covina and La Verne.

City Manager's Recommendation:

That the City Council adopt Resolution No. 2026-87-3897 entitled, "A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF IRWINDALE APPROVING A MEMORANDUM OF AGREEMENT FOR SHARED POLICE DISPATCH SERVICES WITH THE CITIES OF AZUSA, COVINA, AND LA VERNE".

Administrative Action:

Submitted & Prepared by:

Chris Hofford, Chief of Police
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

In 2024 the Irwindale City Council adopted Resolution number 2024-75-3552, which approved the sharing of police 911 dispatch personnel with the City of Covina. This allowed each police department to utilize the services of dispatchers from the other agency when staffing levels fell short and their own personnel were not available to fill the shortage.

This resolution renews that agreement and adds the cities of Azusa and La Verne to the agreement. All four police departments use the same Computer Aided Dispatch software, enabling dispatchers from all four agencies to operate in the other cities' Communications Centers seamlessly. The sharing of 911 dispatchers has worked very well for the Irwindale Police Department in the past and staff wishes to renew the agreement.

Fiscal Impact:

There will be no negative impact to the General Fund; costs associated with this agreement will come from existing funds in the police department's overtime fund.

Attachments:

1. Resolution No. 2026-87-3897

2. Agreement for Regional Law Enforcement Services (Covina, La Verne, Azusa, Irwindale (7-9-26- clean) (2195452.1)

Resolution No. 2026-87-3897

RESOLUTION NO. 2026-87-3897

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE

APPROVING A MEMORANDUM OF AGREEMENT FOR SHARED POLICE

DISPATCH SERVICES WITH THE CITIES OF AZUSA, COVINA, AND LA VERNE WHEREAS, the City of Irwindale Police Department operates a full-service 911 Communications Bureau staffed by fulltime Police Dispatcher/Clerks; and WHEREAS, the Irwindale Police Department from time to time has the need for supplemental dispatchers beyond current staffing levels; and WHEREAS, the cities of Azusa, Covina and La Verne have similar needs within their respective 911 Communications Bureaus; and
WHEREAS, the Chiefs of Police of all four agencies have agreed that sharing their 911 dispatchers with the other agencies will benefit all agencies.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, HEREBY RESOLVES, DETERMINES AND ORDERS AS FOLLOWS:

SECTION 1. The City Council of the City of Irwindale hereby approved of the proposed Memorandum of Agreement attached hereto as Exhibit A and authorizes the City Manager to enter into the proposed agreement.

SECTION 2. The Chief Deputy City Clerk shall attest to the adoption of this resolution which shall, in turn, have immediate effect.

PASSED, APPROVED AND ADOPTED this 22nd day of September 2026. ________________________
H. Manuel Ortiz, Mayor
ATTEST:
_________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

Resolution No. 2026-87-3897

STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss.

CITY OF IRWINDALE }
I, Laura Nieto, Chief Deputy City Clerk of the City of Irwindale, do hereby certify that the foregoing Resolution No. 2026-87-3897 was duly adopted by the City Council of the City of Irwindale at a regular meeting thereof held on the 22nd day of September 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSTAIN: Councilmembers:

ABSENT: Councilmembers:
____________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

01005.0001 2195452.1
12923-0010/3277533v1

AGREEMENT

FOR REGIONAL LAW ENFORCEMENT SERVICES
Parties: Cities of Covina, La Verne, Irwindale and Azusa This Agreement for supplemental, regional Law Enforcement services ("Agreement"), is entered into this 22nd day of September 2026 ("Effective Date"), by and between the Cities of Covina, La Verne, Irwindale, and Azusa on behalf of their respective police departments, sometimes collectively referred to herein as “Parties”, and individually as “Party.,”

RECITALS
WHEREAS, it is the intent of the Parties by entering this Agreement, to provide supplemental law enforcement services to one another, consisting of police dispatching services ("Police Dispatch Services” sometimes herein); and
WHEREAS, the Parties enter this Agreement in order to set forth terms and conditions governing the Parties’ provision of Police Dispatch Services.

NOW THEREFORE, in consideration of mutual covenants contained herein, and for good and valuable consideration, the Parties agree as follows:

1. Term.

The term of this Agreement shall commence as of the Effective Date and shall remain in effect through September 1, 2028 (“Term”), unless sooner terminated or extended as provided herein. The Parties may extend this Agreement by additional one (1) year terms by written amendment hereto.

2. Scope of Services.

2.1 Each Party agrees, through their respective Police Departments, to provide Police Dispatch Services to the other Parties, as provided for herein. The level and availability of Police Dispatch Services to be provided by a Party (“Responding Party”) pursuant to a Party’s request (“Requesting Party”) shall be subject to availability of personnel as determined by each Providing Party in their sole and absolute discretion.

2.2 A Requesting Party shall notify the other Parties of its anticipated needs for Police Dispatch Services at least twenty-four (24) hours prior to the needed date and time.

Thereafter, the Responding Parties will advise the Requesting Party in writing as to the what, if any, level of Police Dispatch Services each Responding Party is able to provide (“Service Request Response”), along with any other parameters established by the Responding Party’s Chief of Police. The Parties are under no obligation to consider untimely service requests. Service Request Responses must be authorized in writing by the Responding Party’s Chief of Police in order to be valid and binding on a Party.

Agreement for Regional Law Enforcement Services
Cities of Covina, La Verne, Irwindale and Azusa

01005.0001 2195452.1
12923-0010/3277533v1

2.3 Each Party hereby grants to each other Party and its personnel the right as a Responding Party to provide usual and ordinary Police Dispatch Services to a Requesting Party including transmitting and broadcasting communications to each Requesting Party’s police radios via the Requesting Party’s primary dispatch frequency and/or any other law enforcement frequency for which the Party is licensed by the Federal Communications Commission.

2.4 Force Majeure. Under no circumstances shall a Responding Party’s inability or failure to provide Police Dispatch Services that were properly agreed to and scheduled, be deemed to be a breach of this Agreement when due to an emergency, disaster, staff illness, or other unforeseeable incident that reasonably prevents the Responding Party’s performance.

2.5 Each Responding Party shall furnish and supply all necessary labor, personnel, equipment and supplies necessary to provide Police Dispatch Services. Notwithstanding the foregoing, all dispatchers providing Police Dispatch Services, shall be under the management and control of the Responding Party and shall conduct themselves in accordance with the Responding Party’s personnel rules, policies and procedures. While performing Police Dispatch Services pursuant to this Agreement, dispatchers who normally wear identification and/or a uniform, shall wear their identification and/or uniform of their own department.

2.6 Requesting Parties receiving Police Dispatch Services shall promptly advise the respective Responding Party in the event any scheduled dispatcher fails to report for duty, or engages in any kind of misconduct. However, no Requesting Party shall have any authority to impose administrative discipline as to any Responding Party’s dispatchers.

3. Level of Police Dispatch Services.

As used herein, “level” of Police Dispatch Services shall mean, collectively, dates of service, man hours and number of police dispatchers to be provided for any given request. The level of Police Dispatch Services agreed to be provided by a Responding Party shall be based on the best interest of the Responding Party’s then current and anticipated staffing needs, as determined solely by the Responding Party. A decision by a Party to not agree to respond, or to provide any particular level of response, is a totally discretionary decision of that Party and under no circumstances will that decision be deemed a breach of this Agreement. Subject to the foregoing, the classification, number of dispatchers, days, and number of hours of Police Dispatch Services to be provided, shall be determined and agreed upon by the Parties prior to the provision of the requested Police Dispatch Services.

Agreement for Regional Law Enforcement Services
Cities of Covina, La Verne, Irwindale and Azusa

01005.0001 2195452.1
12923-0010/3277533v1

4. Compensation.

Parties receiving Police Dispatch Services will compensate the Responding Part(ies) in an amount not to exceed Thirty Thousand Dollars ($30,000.00) per fiscal year, during the Term of this Agreement, and at the billing rate set forth below:

Communications Officer - $62.30 per hour commencing upon the dispatcher’s arrival at the scheduled time and date.

5. Administration of Personnel.

No Party shall be liable or legally responsible for the direct payment to any other Party’s personnel for salaries, wages, benefits, or other compensation for services performed pursuant to this Agreement or for any claims made by personnel for personal or bodily injuries (except as provided in Section 7 Indemnification), including but not limited to Workers' Compensation claims or benefits, arising in connection with services rendered pursuant to this Agreement. All employees who perform pursuant to this Agreement shall remain employees of their own Party and shall not have any claim or right to employment, civil service protection, salary, or benefits or claims of any kind from another Party based on this Agreement. No employee of any Party shall be deemed an employee of any other Party as a result of this Agreement.

6. Maximum Cost.

The maximum cost for Covina’s supplemental law enforcement services shall not exceed Thirty Thousand Dollars ($30,000.00.) per any fiscal year of Covina during the term of this Agreement.

The maximum cost for La Verne’s supplemental law enforcement services shall not exceed Thirty Thousand Dollars ($30,000.00.) per any fiscal year of La Verne during the term of this Agreement.

The maximum cost for Irwindale’s supplemental law enforcement services shall not exceed Thirty Thousand Dollars ($30,000.00.) per fiscal year of Irwindale during the term of this Agreement.

The maximum cost for Azusa’s supplemental law enforcement services shall not exceed Thirty Thousand Dollars ($30,000.00.) per any fiscal year of Azusa during the term of this Agreement.

Agreement for Regional Law Enforcement Services
Cities of Covina, La Verne, Irwindale and Azusa

01005.0001 2195452.1
12923-0010/3277533v1

7. Indemnification.

To the maximum extent permitted by law, each Party shall indemnify, defend and hold each other Party and its elected officials, officers, and employees harmless from all claims, liabilities, costs and expenses (including, without limitation, attorneys’ fees) that such indemnified Party may suffer, sustain or become subject to as a result of the acts, omissions, or willful misconduct of the indemnifying Party in connection with this Agreement.

8. Invoices.

Within forty-five (45) calendar days after each scheduled period of providing Police Dispatch Services, the Responding Party will deliver an invoice to the Requesting Party which will then pay any undisputed amount within thirty (30) calendar days from the date of invoice. The invoice and payment shall each be delivered pursuant to the Notice requirements in Section 9.

9. Notices.

All written communications, notices, invoices, requests or approvals to be given under this Agreement, must be in writing and will be deemed served when delivered personally, by email with confirmation of receipt, or on the third business day after deposit in the United States mail, postage prepaid, registered or certified, addressed as follows:

To Covina:

City of Covina Police Department
Attention: Capt. Mike Robison
444 N. Citrus Ave
Covina, CA 91723
To La Verne:

City of La Verne Police Department
Attention: Capt. Travis Tibbetts
2061 3rd St
La Verne, CA 91750
To Irwindale:

City of Irwindale Police Department
Attention: Lt. Jose Vargas
5050 N. Irwindale Ave
Irwindale, CA 91706

Agreement for Regional Law Enforcement Services
Cities of Covina, La Verne, Irwindale and Azusa

01005.0001 2195452.1
12923-0010/3277533v1
To Azusa:

City of Azusa Police Department
Attention: Police Services Administrator Patricia Tachias 725 N. Alameda Ave
Azusa, CA 91702

10. Integrated Contract.

This Agreement represents the full and complete understanding of every kind or nature whatsoever between the Parties. Any preliminary negotiations and agreements of any kind or nature are merged into this Agreement. No oral agreement or implied covenant may be held to vary the provisions of this Agreement. This Agreement may be modified only by written agreement signed by Covina, La Verne, Irwindale and Azusa and approved as to form by their respective City Attorneys.

11. Insurance.

Each Party agrees to either self-insure in an amount not less than specified below or insure against damages or injuries which may arise from the activities contemplated by this Agreement by purchasing and maintaining for the term of this Agreement a commercial general liability insurance policy, and automobile policy, both with a combined single limit of not less than two million dollars ($2,000,000), which policy shall include or be endorsed to include the other Parties as additional insureds. The Parties agree to provide evidence of such insurance upon request. Each party shall also carry Worker’s Compensation Insurance for its own employees as required by law.

12. Waiver.

A waiver of any breach of this Agreement may not be deemed a waiver of any subsequent breach of the same or any other term, covenant, or condition of this Agreement.

13. Default and Termination.

Any Party may, at its sole discretion and without cause, terminate this Agreement for convenience by giving at least ten (10) calendar days’ prior written notice to the other Parties.

Upon termination of this Agreement, the terminating Party will pay any amounts owed to other Parties, and other Parties will pay any amounts owed to the terminating Party, as applicable.

14. Governing Law.

This Agreement will be interpreted and governed according to the laws of the State of California.

Agreement for Regional Law Enforcement Services
Cities of Covina, La Verne, Irwindale and Azusa

01005.0001 2195452.1
12923-0010/3277533v1

15. Venue and Jurisdiction.

Venue for any litigation arising out of this Agreement may only be brought in either the United States District Court, Central District of California, or the Superior Court of California, County of Los Angeles. The Parties agree that venue exists in either court and each Party expressly waives any right to transfer to another venue. The Parties further agree that either court will have personal jurisdiction over the Parties to this Agreement.

16. Survival of Provisions and Obligations.

Any provision of this Agreement, which by its nature must be exercised after termination of this Agreement, will survive termination and remain effective for the applicable limitations period for legal action. Any obligation that accrued prior to termination of this Agreement will survive termination of this Agreement.

17. This Agreement may be signed in counterparts by each Party. [Signature pages follow.]

Agreement for Regional Law Enforcement Services
Cities of Covina, La Verne, Irwindale and Azusa

01005.0001 2195452.1
12923-0010/3277533v1
CITY OF COVINA, a Municipal Corporation
By: ____________________________________
Chris Marcarello
City Manager
Date: ____________________________________
APPROVED AS TO FORM:

By: ____________________________________
City Attorney
CITY OF LA VERNE, a Municipal Corporation
By: ____________________________________
Ken Domer
City Manager
Date: ____________________________________
APPROVED AS TO FORM:

By: ____________________________________
City Attorney

Agreement for Regional Law Enforcement Services
Cities of Covina, La Verne, Irwindale and Azusa

01005.0001 2195452.1
12923-0010/3277533v1
CITY OF IRWINDALE, a Municipal Corporation
By: ____________________________________
Julian Miranda
City Manager
Date: ____________________________________
APPROVED AS TO FORM:

By: ____________________________________
City Attorney
CITY OF AZUSA, a Municipal Corporation
By: ____________________________________
Sergio Gonzalez
City Manager
Date: ____________________________________
APPROVED AS TO FORM:

By: ____________________________________
City Attorney

Item #14.A.

Date: September 22, 2026
To: Honorable Mayor and Members of the City Council
From: Julian A. Miranda, City Manager
Issue: Consideration for the Purchase of a Contemporary Armored Vehicle City Manager's Recommendation:

That the Irwindale City Council receive the presentation, consider the options, and direct staff to take appropriate action.

Administrative Action:

Submitted / Prepared by:

Chris Hofford, Chief of Police
Reviewed by:

Adrian R. Guerra, City Attorney
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, City Manager
Background and Analysis:

For decades, society has faced ever-increasing levels of violence, particularly from firearms. Highpowered firearms like the AR-15 assault rifle are ubiquitous and easy to acquire for the ill-intended population. Much of society became aware of this elevated and persistent threat during the North

Hollywood Shootout nearly 30 years ago in 1997. In response to that event, cities around the country began arming their police officers with patrol rifles in order to match the assault weapons possessed by such bad actors.

Properly arming officers is one half of the appropriate response. The other equally important action is protecting officers against these assault weapons with armor that is designed to defeat them. The contemporary solution to providing officers this protection is a modern armored vehicle.

Armored vehicles have been the norm in policing for decades. LAPD and LASD first adopted their use in the 1980s. Irwindale PD acquired its first armored vehicle around 2011 — a circa 1980s Peacekeeper sourced from military surplus. Mechanical problems with the aged vehicle led the Department to sell it after only two to three years. Since that time, IPD officers have not had this level of protection.

Armored vehicles have been the standard in high level police protective equipment for decades, yet IPD officers no longer have this protection. Furthermore, emergencies such as active shooter incidents routinely call for multiple armored vehicles to respond in order to protect officers as they seek to neutralize the threat to the community. IPD is a member of the larger law enforcement community in the San Gabriel Valley but is not able to offer this level of assistance to other police departments in their time of need as they do for us.

Civilians in more than 45 states — including all states neighboring California — have easy access to the .50 caliber BMG bullet, the largest bullet readily obtainable outside the military. No current police armor can stop this bullet except for an armored vehicle specifically designed to defeat it, like the one proposed below.

In addition to this ballistic requirement, a modern police armored vehicle must be able to accommodate at least 8–10 officers en route to an emergency, it must be able to protect wounded civilians evacuated from a violent and evolving crime scene, it must be able to carry large-scale breaching equipment, it must be able to access off-road terrain, and many others.

The only vehicle that meets all of these needs is the Lenco Bearcat model G3. Lenco Bearcats are widely used by law enforcement agencies, including most in the San Gabriel Valley. Irwindale is one of the only nearby cities that does not provide armored vehicle protection to its citizens and officers.

Staff have worked with Lenco to identify the appropriate options for an Irwindale Bearcat build and obtained a price quote of $452,501.00, plus tax and registration costs. Staff identified $200,000.00 in Federal Asset Forfeiture and Citizens' Options for Public Safety funds that can be applied to this cost.

This leaves a balance due of $252,501.00, plus sales tax of $48,633.10 (10.75%), and registration costs estimated at approximately $3,500.00, for a total remaining balance of $304,634.10. Staff recommends funding this shortfall through an appropriation from the General Fund reserves.

OPTIONS
Staff recommends that the City Council consider the following options:

1. Direct staff to produce an appropriation resolution for City Council consideration, and direct staff to

work with Lenco to commission the build of a new Bearcat for the Irwindale community.

2. Provide other direction to staff.

Fiscal Impact:

There is no immediate fiscal impact associated with receiving this report and providing direction to staff. Should the City Council choose to proceed with the acquisition of the Lenco BearCat at a later date, a formal resolution will be brought forward for Council approval. At that time, a complete disclosure of the final costs and identified funding sources will be provided for consideration.

Attachments:

1. 113207 IRLCA Irwindal PD CA

Quotation 113207
10 Betnr Industrial Drive - Pittsfield, MA 01201
PH: 413-443-7359 - FAX: 413-445-7865
Quotation Date:

Lenco Tax ID#:
07/23/26
04-2719777
Customer Code: IRLCA
Page #: 1 of 2
Irwindale PD
5050 N Irwindale Ave
Irwindale, CA 91706 USA
Bill To
Irwindale PD
5050 N Irwindale Ave
Irwindale, CA 91706 USA
Ship To
Net 30 Days FOB: Destination
Payment Terms
Lenco Contact
Randy Thomas
Shipping Terms
Estimated Completion
Ship Via
Common Carrier
Inspection & Acceptance
18 Months (+ or -) ARO At Lenco's Facility, Pittsfield, MA Item: Product # Qty Unit Price Total
Vehicle configuration 5569
Lenco BearCat BC55003-BASE 1 $278,880.00 $278,880.00
Options:

California Mandated Solid Burn Red & Blue-Front, Amber & Blue-Rear LED_CALIF 1 Exterior Paint Color: Lusterless Navy Blue LUSTERLESS_NAVY_BLUE 1 G3 Pro Package G3PRO 1 $128,216.00 $128,216.00
Package Discount DISC 1 -$15,000.00 -$15,000.00
BearCat G3 4-Wheel Off-Road Upgrade Pkg w/Run-Flats BC3WOFFRD 1 Diesel Engine, 6.7L Turbo BCDLEN 1
4-Door Configuration BC4DR 1
(1) 7" Vertical GunPort Upgrade BCGP7 8
360 Camera System BC360DEG 1
Rear A/C - Heating System: High Capacity Upgrade BCHACUP 1 Hydraulic Front Mounted Receiver with Ram Post and Plate BCHYDRAM 1 Gas Injector Prep Package BCGIUPREP 1
Draco Prep Package BCDRACOPREP 1
VSP Style Low Profile & Scene Lighting Pkg BCVSPL 1
Roof Mounted Remote Control Spot Light - LED BCSLLED 2
High Intensity Driving Lights in Front Bumper BCHIDL 1
Fender Intersection Lights BCFIL 1
IR Take Down Light (Bumper Mounted) BCTDL-IR 1
AC-DC Power Inverter w/ Auto Eject BCINV2000 1
Armored Oil Pan Guard BCAOPG 1
Intercom System Inside to Outside BCINT 1
Weapons Mount BCWMT 6
Break and Rake BCBAR 1 $1,800.00 $1,800.00
Door Pivoting Ram Head BCDPRH 1 $1,880.00 $1,880.00
Police Cupola w/ Glass & Barn Doors BCPCUPOLA 1 $33,585.00 $33,585.00 DEF Tank Guard - Diesel Engine Onl BCDEFG 1 $1,850.00 $1,850.00 Front Skid Pan BCFSP 1 $1,995.00 $1,995.00
UV Protective Window Covers BCWC 1 $1,800.00 $1,800.00
Ford F550 Service Manuals BCFMNL 1 $995.00 $995.00
Configuration Subtotal: $436,001.00
BEARCAT - G3 Pro Configuration G3PRO 1 $436,001.00 $436,001.00 Freight Out - SWAT FREIGHTOUT-VEHICLE 1 $16,500.00 $16,500.00 Net Total $452,501.00

Quotation 113207
10 Betnr Industrial Drive - Pittsfield, MA 01201
PH: 413-443-7359 - FAX: 413-445-7865
Quotation Date:

Lenco Tax ID#:
07/23/26
04-2719777
Customer Code: IRLCA
Page #: 2 of 2
Notes:

Authorized
WARNING: Information Subject to Export Control Laws
Acceptance of this quotation or entering into a purchase agreement with Lenco, the purchaser agrees to Lenco's full Terms and Conditions of Sale, available upon request. This quote will be valid for 60 days.

Please sign and return Randy Thomas
Authorized
Thank you
The written approval of the Directorate of US Defense Trade Controls and Lenco Industries, Inc. must be obtained before reselling, transferring, transshipping or disposing of a defense article to any end user, end use or destination other than as stated on this Lenco quote or the shipper's export declaration in cases where an exemption is claimed under this subchapter ITAR 123.9(A).

ACCEPTANCE OF PROPOSAL
Signature:_______________________________ Signature:_______________________________ Irwindale, CA estimated tax (10.75%) on $436,001.00 ($46,870.11) is NOT collected by Lenco.

IRWINDALE CITY COUNCIL CHAMBERS SEPTEMBER 9, 2026
5050 N. IRWINDALE AVENUE WEDNESDAY
IRWINDALE, CALIFORNIA 91706 7:02 P.M.

The Irwindale SUCCESSOR AGENCY TO THE IRWINDALE COMMUNITY REDEVELOPMENT AGENCY met in regular session at the above time and place.

ROLL CALL:

Present: Councilmembers Mark A. Breceda, Larry G. Burrola, Manuel R. Garcia; Mayor Pro Tem Albert F. Ambriz, Mayor H. Manuel Ortiz
Also Present: Julian A. Miranda, City Manager; Adrian Guerra, City Attorney; Theresa Olivares, Assistant City Manager; Christopher Hofford, Chief of Police; Kambiz Borhani, Director of Finance / City Treasurer; Marilyn Simpson, Community Development Director; Eddie Chan, Director of Engineering / Building Official; Elizabeth Rodriguez, Public Services Director; Mary Hull, Human Resources Manager, and Laura Nieto, Chief Deputy City Clerk AB 2449 DISCLOSURES
Mayor Pro Tem Ambriz disclosed that he is attending the meeting virtually under AB 2449 due to a health issue.

CONSENT CALENDAR
A motion was made by Councilmember Breceda, seconded by Councilmember Burrola, to approve the Consent Calendar. The motion was unanimously approved.

ITEM NO. 26A
MINUTES OF THE MEETING HELD AUGUST 26, 2026
The minutes of the meeting held August 26, 2026, were approved as presented.

END OF CONSENT CALENDAR

SPONTANEOUS COMMUNICATIONS
There were no speakers.

ADJOURNMENT
There being no further business to conduct, the meeting was adjourned at 7:02 p.m. ________________________________
Laura M. Nieto, MMC
Chief Deputy City Clerk

IRWINDALE CITY COUNCIL CHAMBERS SEPTEMBER 9, 2026
5050 N. IRWINDALE AVENUE WEDNESDAY
IRWINDALE, CALIFORNIA 91706 7:03 P.M.

The Irwindale HOUSING AUTHORITY met in special session at the above time and place.

ROLL CALL:

Present: Board Members Mark A. Breceda, Larry G. Burrola, Manuel R. Garcia; Vice Chair Albert F. Ambriz; Chair H. Manuel Ortiz
Also present: Julian A. Miranda, Executive Director; Adrian Guerra, General Counsel; Theresa Olivares, Assistant Executive Director; Christopher Hofford, Chief of Police; Kambiz Borhani, Director of Finance / City Treasurer; Marilyn Simpson, Community Development Director; Elizabeth Rodriguez, Public Services Director; Eddie Chan, Director of Engineering / Building Official; Mary Hull, Human Resources Manager, and Laura Nieto, and Chief Assistant Authority Secretary
AB 2449 DISCLOSURES
None.

CONSENT CALENDAR
A motion was made by Board Member Breceda, seconded by Chair Ortiz, to approve the Consent Calendar. The motion was unanimously approved.

ITEM NO. 30A
MINUTES OF THE MEETING HELD AUGUST 26, 2026
The minutes of the meeting held August 26, 2026, were approved as presented.

END OF CONSENT CALENDAR

SPONTANEOUS COMMUNICATIONS
There were no speakers.

ADJOURNMENT
There being no further business to conduct, the meeting was adjourned at 7:03 p.m. _________________________
Laura M. Nieto, MMC
Chief Assistant Authority Secretary

Item #23.A.

Date: September 22, 2026
To: Honorable Chair and Members of the Board
From: Julian A. Miranda, Executive Director
Issue: RFP - Residential Development - 5100 Allen Drive & 16154-16158 Arrow Highway Executive Director's Recommendation:

Receive report and provide direction.

Administrative Action:

Prepared by:

Fernando Lopez, Housing Coordinator
Reviewed by:

Adrian R. Guerra, General Counsel
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, Executive Director
Background and Analysis:

At the meeting of August 26, 2026, the Housing Authority received a report on the status of the draft Request For Proposals (RFP) prepared to solicit qualified Housing Developers for 5100 Allen Drive &

16154-16158 Arrow Highway, Irwindale, CA and provide direction to staff.

A summary of the RFP contents was provided along with a description of the two project sites as follows:

For the site located at 5100 Allen Drive, the project involves the development of a 6-acre IHA-owned site into a high-quality single-family residential project, with a goal of providing home ownership opportunities. The IHA anticipates selling the land to a qualified development partner that would work with the IHA and the City to create a thoughtfully planned housing development that meets the IHA’s housing objectives and complements surrounding land uses. The site is zoned for R-2 Residential – Medium Density with a minimum lot size 6,000 square feet.

For the site located at 16154–16158 Arrow Highway, the project involves the redevelopment of a 0.51- acre IHA-owned site into a high-quality residential project. The IHA prefers retaining ownership of the land and engaging a qualified development partner through a long-term ground lease, allowing the IHA to maintain oversight of design, operations, and long-term use. However, a thoughtful project design, beneficial affordability program, and attractive financial offer involving the sale of the land may also be considered. The City may consider changing the zoning to R-3 Residential – Multifamily with a maximum density of 21 units per acre. However, a well-designed project that exceeds the maximum density would not be discouraged. This site is adjacent to the Las Casitas Senior Apartments at 5164 Ayon Avenue, and a compatible development is strongly encouraged.

In addition, the IHA seeks to exercise the “exemption” to dispose of both of these properties under the State’s Surplus Land Act. This means that the project must be developed consistent with the restrictions provided by state law. If the project scope does not meet the requirements of a Surplus Land Act exemption, the Housing Authority will have to comply with the Surplus Land Act property disposition process.

Pursuant the completion of the report a discussion was held regarding zoning, density, and the possibility of adding 4846 Irwindale Avenue to the RFP. The proposed additional property is also owned by the IHA. Board members then expressed the following:
• More time to decide on lot sizes and zoning
• The possibility of adding 4846 Irwindale Avenue to the Arrow Highway and Allen Drive RFP ? • Should a Feasibility Analysis be conducted on 4846 Irwindale Avenue ? Staff along with its consultant EPS, have prepared slides to review and confirm the vision for the project sites, compliance with HCD regulations and Regional Housing Needs Allocation (RHNA) requirements.

The goal of this evening's discussion is to make the necessary edits and address any outstanding compliance issues, in order to release the RFP and secure a qualified Housing Developer for the project sites.

Fiscal Impact:

None.

Attachments:

1. RFP for Allen Drive and Arrow Highway Housing Development 8-20-2026 FL II

DRAFT

IRWINDALE HOUSING AUTHORITY

REQUEST FOR PROPOSALS (RFP)
RESIDENTIAL DEVELOPMENT AT 5100 ALLEN DRIVE
And 16154-16158 ARROW HIGHWAY
Issue Date: [DATE], 2026
Proposal Due Date: [DATE], 2026 before 5:00 pm

DRAFT

TABLE OF CONTENTS
SECTION 1. INTRODUCTION
SECTION 2. PROJECT AND SCOPE OF SERVICES
SECTION 3. DEVELOPMENT TERMS AND ASSUMPTIONS
SECTION 4. PROPOSAL PRE-SUBMITTAL INSTRUCTIONS
SECTION 5. PROPOSAL PREPARATION AND SUBMITTAL INSTRUCTIONS SECTION 6. PROPOSAL EVALUATION AND SELECTION PROCESS
SECTION 7. PROPOSAL EVALUATION CRITERIA
SECTION 8. CONDITIONS GOVERNING THIS RFP
Attachments:

A - Exhibit A – Illustration of Sites Offered
B - Exhibit B – Respondent Authorization Form

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Irwindale Housing Authority 3

REQUEST FOR PROPOSALS
SECTION 1. INTRODUCTION
The Irwindale Housing Authority (IHA) is issuing this Request for Proposals (RFP) to identify and select one or more qualified development partners for the development of mixed-income or affordable housing on the 6-acre vacant site located at 5100 Allen Drive, as well as the 0.51-acre vacant site located at 16154– 16158 Arrow Highway. Respondents are welcome to apply for either or both sites, and the IHA reserves the right to select different developer partners for each site, or a single partner to develop both sites.

Please make sure the response clearly specifies which site(s) the Respondent is included in the proposal.

The IHA seeks a team with proven experience in designing and constructing high-quality residential projects that align with the City of Irwindale’s certified Housing Element goals. The Selected Developer(s) will work with the IHA to create development that delivers housing and complements the existing neighborhood.

1.1. Background
The City of Irwindale is a unique community located in the San Gabriel Valley, historically known for its strong industrial base and family legacy businesses. The City of Irwindale is in the eastern portion of Los Angeles County, on the periphery of the greater Los Angeles metropolitan area. The San Gabriel River delineates the northern boundary of the City, with the foothills of the nearby San Gabriel Mountains farther north. The City is centrally located within the San Gabriel Valley and is generally bounded on the north by Duarte, on the east by Azusa, on the south by Baldwin Park, and on the west by the cities of Monrovia, Arcadia, and Duarte. Regional access to the City is provided by the Foothill Freeway (I-210) and the San Gabriel River Freeway (I-605).

Most of the City’s population and development is in that area of the City that is east of the San Gabriel River. Land uses found in the western portion of the City are dominated by large-scale quarry operations with limited areas of more traditional urban development. The mid portion of the City is encompassed by the Santa Fe Dam recreational area. The City has a total land area of 9.5 square miles, with over 800 businesses, a resident population of 1,509, and a daytime population of over 30,000.

The Irwindale Housing Authority was established by the City Council of the City of Irwindale (“City Council”) in 1987 as a distinct, autonomous, legal entity within the City of Irwindale that derivesits powers from State statute. It is the intent of the State legislature that housing authorities function as local entities with the primary responsibility of providing housing for very low- and low-income households. The California Health and Safety Code (HSC), beginning with Section 34200, provides the framework for a local housing authority through a resolution of the local governing body. For many Housing Authorities, the primary role is to interact with the U.S. Department of Housing and Urban Development (“HUD”) on behalf of their communities. Authorities can own and operate housing developments, which alleviates the need to find prospective owners or operators for the units created. Additionally, the Authority can acquire and assemble land for housing developments without the need to document blighting conditions. The IHA is composed of the same individuals who serve on the Irwindale City Council, and the IHA Executive Director is the same individual who serves as the City of Irwindale’s City Manager.

DRAFT
Irwindale Housing Authority 4

1.2. Inquiries and Request for Information
All interested firms or individuals shall submit on PlanetBids.

Questions regarding this RFP should be directed via e-mail to [email] by [DATE], 2026. Answers to questions will be issued by the IHA after this date.

1.3. Definition of Terms
This section contains definitions that are used throughout this RFP, including appropriate abbreviations as indicated.
“Addendum/Addenda” is any and all amendments to this RFP and any and all responses to written questions regarding this RFP issued by the IHA in a written format and incorporated by reference into this RFP.
“Distribution List” is the list of interested parties to be used for the distribution of any and all Addenda prepared by IHA.
“City” is the City of Irwindale.
“Developer” is the entity or team selected by the IHA to plan, finance, design, construct, and manage the development of the 5100 Allen Drive site and/or the 16154-16158 Arrow Highway site in compliance with all applicable laws and IHA and City requirements.
“IHA,” “Authority,” or “Owner” is the Irwindale Housing Authority. “Project Manager” is any person authorized by the IHA Executive Director or their designee to manage or administer the RFP process and to whom all communications, both written and oral, shall be directed during the RFP issuance, evaluation and selection process. “Project” is the design, entitlement, environmental review, financing, construction, and management of the IHA sites into a high-quality residential development, more particularly described in this RFP. “Response” is a written response to this RFP, including all exhibits, supplementary materials, and attachments thereto, pursuant to the requirements set forth in this RFP. “Request for Proposals” or “RFP” is any and all documents of this RFP package, including those documents and attachments hereto and any and all Addendum/Addenda which IHA may issue. “Respondent” is an individual, firm, partnership, corporation, consortium, joint venture, or other entity that chooses to submit a Proposal in response to this RFP. “Selected Respondent” or “Selected Developer” is a Respondent recommended by staff and approved by the Board of Commissioners of the IHA to enter into an Exclusive Negotiating Agreement (ENA) with the IHA.

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Irwindale Housing Authority 5

1.4. Tentative Schedule
IHA anticipates the following schedule for certain activities in relation to this RFP.

Issuance of RFP: [DATE], 2026
Optional Site Visit: Available by appointment throughout the RFP period. To schedule a site visit, respondents must
contact [Name], [Title], via email at [email].

Submittal of Written Questions Deadline: [DATE], 2026 by 5:00 p.m.

Final Response to Questions or Posting of Final
Addendum:
[DATE], 2026, as permitted.

Proposals Due: [DATE], 2026, by 5:00 p.m. PT
Interviews (if needed): [MONTH] 2026 (dates TBD)
Selected Respondent Approval: To be scheduled. Final selection is subject to approval by the IHA Board of Commissioners at a
future publicly noticed meeting. The IHA will
notify all Respondents once a recommended
developer has been identified and the IHA Board
hearing date has been set. The IHA reserves the
right to modify the anticipated timeline as
needed.

The IHA reserves the right to modify this schedule at any time at its sole discretion.

1.5. Brief Description of Project
The Irwindale Housing Authority (IHA) is requesting Proposals from qualified development partners for the development of the vacant site located at 5100 Allen Drive and the vacant site located at 16154–16158 Arrow Highway. All submittals are due before 5:00 p.m., [DATE, YEAR].

For the site located at 5100 Allen Drive, the project involves the development of a 6-acre IHA-owned site into a high-quality single-family residential project, with a goal of providing home ownership opportunities. The IHA anticipates selling the land to a qualified development partner that would work with the IHA and the City to create a thoughtfully planned housing development that meets the IHA’s housing objectives and complements surrounding land uses. The site is zoned for R-2 Residential – Medium Density with a minimum lot size 6,000 square feet allowing two units per lot.

For the site located at 16154–16158 Arrow Highway, the project involves the redevelopment of a 0.51- acre IHA-owned site into a high-quality residential project. The IHA prefersretaining ownership of the land and engaging a qualified development partner through a long-term ground lease, allowing the IHA to maintain oversight of design, operations, and long-term use. However, a thoughtful project design,

DRAFT
Irwindale Housing Authority 6
beneficial affordability program, and attractive financial offer involving the sale of the land may also be considered. The site is expected to be zoned for R-3 Residential – Multifamily with a maximum density of 21 units per acre. However, a well-designed project that exceeds the maximum density would not be discouraged. This site is adjacent to the Las Casitas Senior Apartments at 16150 Arrow Highway, and a compatible development is strongly encouraged.

In addition, the IHA seeks to exercise the “exemption” to dispose of both of these properties under the State’s Surplus Land Act. To meet the Surplus Land Act exemption requirements under Government Code Section 54221(f)(1)(A)(i), a minimum of 40 percent of the Project’s residential units developed should be affordable to households whose incomes are equal to or less than 75 percent of the maximum income of lower income households, and at least half of which shall be affordable to very low income households, (ii) not less than 80 percent of the area of the property shall be used for the development of housing, (iii) the affordable residential units shall be restricted by a regulatory agreement to remain continually affordable for at least 30 years. Alternatively, the project could qualify for a Surplus Land Act exemption under Government Code 54221(f)(1)(F) by providing (i) 100% of residential units reserved for low or moderate income persons, (ii) at least 75 percent of the residential units restricted to lower income households, (iii) minimum of 55 years for regulatory agreement for rental housing, and (iv) in no event shall the maximum affordable sales price or rent level be higher than 20 percent below the median market rents or sales prices for the neighborhood in which the site is located. If the Developer is proposing on a single site or seeks to transact separately on the two sites, that site’s development proposal must conform to these Surplus Land Act requirements. If the Developer is proposing on both sites as a single transaction, the Surplus Land Act requirements may be shared between the sites if the Developer can attest that the phasing of delivery will allow such compliance to the Surplus Land Act.

Household income levels are set by the California Department of Housing and Community Development (HCD). Table 1 displays the latest income levels for Los Angeles County. IHA recognizes that the HCD’s income level categories are not calculated based on a direct percentage of area median income but instead established through HCD’s own methodology.

Table 1 HCD 2026 Income Limits for Los Angeles County
The selected Developer(s) will be responsible for all aspects of the projects, including site planning, architectural and landscape design, entitlement, environmental review, financing, construction, and management, as appropriate. The development must comply with all applicable state and local laws, including the Surplus Land Act (Gov. Code § 54220–54234), Housing Element Law (Gov. Code § 65580 et seq.), Density Bonus Law (Gov. Code § 65915), CEQA (Pub. Resources Code § 21000 et seq.), and relevant accessibility and building standards.

The primary goal of this project is to create thoughtfully planned housing developments that meet the City’s housing objectives and complement surrounding land uses. The IHA seeks thoughtfully designed,

DRAFT
Irwindale Housing Authority 7
high-quality developments that balance housing objectives and community character through a collaborative partnership with the selected Developer(s).

A. 5100 Allen Drive Site
The vacant 6-acre site is adjacent to the Irwindale Town Center and is near City Hall and other City offices, City Recreation Center/aquatics center, City Senior Center, Police Department, City parks, postal office, and City library. The site is bordered by a residential neighborhood to the west, commercial uses to the north, and vacant land to the east and south.

Zoning and Development Standards
The site is currently zoned R-2 Medium Density Residential. This zoning would allow for residential uses with densities up to 14 units per acre and minimum lot size of 6,000 square feet. The IHA is aware that a project conforming to the Surplus Land Act requirements will qualify for incentives under the State Density Bonus Law, and may result in a design that exceeds the densities allowed under R-2 zoning.

Scope of Development
The 6-acre site is expected to accommodate new detached single-family residential units. The affordability levels of the units developed should be consistent with the requirements of the Surplus Land Act exemption, which is a minimum of 40 percent of the Project units affordable at equal to or less than 75 percent of the maximum income of lower income households, and at least half of which shall be affordable to very low income households. However, the IHA would be open to proposals that meet or exceed that level of affordability. The selected development partner will be responsible for designing a project that complies with the Surplus Land Act exemption requirements as set forth in Section 1.5.

The development of the 5100 Allen Drive site is a unique opportunity that will require a qualified development partner with the expertise to navigate State requirements, implement the City’s zoning and development standards, and deliver a project of lasting value to the community. The IHA does not have sufficient existing funds to provide a local match to contribute toward the project. Cognizant of how unit affordability may affect land value, proposals that can offer the highest bid for the site, while aligning with the City’s policies and objectives, will receive priority consideration. This RFP is intended to identify a partner capable of fulfilling these responsibilities while upholding the IHA’s standards of quality, stewardship, and compliance.

B. 16154–16158 Arrow Highway
This infill site is a former construction yard, located at 16154–16158 Arrow Highway. The IHA acquired this site in October 2024. Approximately 22,410 square feet in size, the site is bordered by the Las Casitas Senior Complex, an affordable senior housing development, to the west; a car wash on a small lot to the east; a residential neighborhood to the south; and Arrow Highway, a heavy-traffic thoroughfare, to the north.

Located only a few hundred feet from the Allen Drive site, the Arrow Highway site is within walking distance of Irwindale Park, the recreation center, public library, and Irwindale City Hall. There is a bus stop located on the block of the site and the Irwindale Station, which provides regional access via light rail, is located approximately 1.5 miles north of the site.

Zoning and Development Standards
The site is currently zoned C-3 Commercial/Residential, but the IHA expects the site will likely be rezoned to R-3 Residential – Multifamily. This zoning would allow for residential uses with densities up to 21 units per acre and building heights up to 35 feet. However, the City welcomes proposals that may exceed the

DRAFT
Irwindale Housing Authority 8
21 units per acre figure through the use of a density bonus and developer agreements, as long as the design is contextually compatible.

Scope of Development
The 22,410-square foot site is expected to accommodate new residential units. This site is adjacent to the Las Casitas Senior Apartments at 5164 Ayon Avenue and a compatible development is strongly encouraged. The affordability levels of the units developed should be consistent with the requirements of the Surplus Land Act exemption the developer chooses to pursue, which is a minimum of 40 percent of the Project units affordable at equal to or less than 75 percent of the maximum income of lower income households, and at least half of which shall be affordable to very low income households. However, the IHA would be open to proposals that meet or exceed that level of affordability, including 100 percent affordable projects. The selected development partner will be responsible for designing a project that complies with the Surplus Land Act requirements.

The redevelopment of the Arrow Highway site is a unique opportunity that will require a qualified development partner with the expertise to navigate State requirements, implement the City’s zoning and development standards, and deliver a project of lasting value to the community. The IHA is anticipated to maintain ownership of the property through a long-term ground lease structure and ensuring that the redevelopment aligns with adopted policies and objectives. However, a thoughtful project design, beneficial affordability program, and attractive financial offer involving the sale of the land may also be considered.

Developer Qualifications
The IHA seeks development teams with demonstrated experience in successfully planning, financing, and delivering high-quality residential projects in California. Particular consideration will be given to development teams that can demonstrate:
• A strong track record of securing necessary funding relevant for their proposed development, which may include competitive State and Federal funding sources such as Low-Income Housing Tax Credits, the Affordable Housing and Sustainable Communities (AHSC) Program, or sources specifically related to for-sale affordable housing development. • Experience delivering projects in compliance with the Surplus Land Act. • A history of designing projects that integrate seamlessly into existing neighborhoods while meeting density and design requirements.
• Commitment to partnering with the IHA to ensure the project’s success and ongoing community benefit.

SECTION 2. PROJECT AND SCOPE OF SERVICES
A. 5100 Allen Drive

2.A.1 Scope of Services
Located at 5100 Allen Drive (APN 8417-034-912), the Irwindale Housing Authority seeks to engage a qualified development partner to collaborate with IHA staff on the comprehensive development of the 5100 Allen Drive site. The selected team must demonstrate expertise in for-sale residential development, project planning, entitlement, design, financing, construction, and marketing the project, while coordinating closely with the IHA and City staff and stakeholders. The selected development team

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Irwindale Housing Authority 9
(“Developer”) shall work in close coordination with the IHA to redevelop the 6-acre property in alignment with the City of Irwindale’s adopted Housing Element, zoning regulations, and all applicable State and federal laws. The Developer must ensure regulatory compliance with all applicable federal, State, and local laws, and provide a comprehensive, financially feasible approach that reflects best practices in development, sustainability, and community integration. Ultimately, the IHA seeks a partner capable of delivering a well-designed, thoughtfully executed project that advances the IHA’s long-term vision for the site, enhances the surrounding neighborhood, and demonstrates excellent professionalism throughout all phases of development. Services shall include, but not be limited to, the following:

1. Development Program and Conceptual Planning
• Prepare a detailed development program consistent with the City’s Housing Element, zoning standards, and community objectives.
• Conduct due diligence on site conditions, including geotechnical, environmental, infrastructure, and utility capacity assessments.
• Develop multiple site planning alternativesforIHA and City review and comment prior to finalizing the preferred development concept.
• Incorporate community-oriented elementssuch asresidentservices, administrative space, and/or landscaped open space into the development concept.

2. Design and Entitlements
• Prepare conceptual and schematic architectural designs that comply with the City’s objective design standards.
• Prepare all necessary submittals for approval under City permitting requirements, State law, and the City’s Housing Element implementation program.
• Coordinate with IHA and City staff and attend public meetings, workshops, and hearings as necessary.
• Provide project renderings, site plans, and supporting documentation for IHA, City, and community presentations.

3. Financial Feasibility and Funding Strategy
• Develop, maintain, and share with the IHA a detailed pro forma including project costs, revenue assumptions, operating expenses as appropriate, and any financing gaps. • Identify and pursue competitive funding opportunities as necessary, including federal, state, regional, and philanthropic funding sources.
• Structure project financing to maximize leverage of outside resources and minimize City participation.

4. Project Approvals and Regulatory Compliance
• Prepare and submit all required technical studies, reports, and documentation to ensure compliance with CEQA and other environmental review requirements. • Coordinate with City staff and relevant agencies on building permits, grading permits, and utility connections.

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Irwindale Housing Authority 10
• Ensure compliance with all applicable federal, state, and local regulations, including but not limited to:
o State density bonus law and related housing statutes. o Prevailing wage and labor compliance requirements, as applicable.

5. Project Design Development and Construction
• Advance design through design development, construction documents, and permitting. • Provide value engineering to ensure cost-effective, durable, and sustainable construction. • Incorporate sustainability measures consistent with IHA, City, and State goals, including energy efficiency, water conservation, and green building standards. • Manage the construction process, including bidding, subcontractor management, schedule control, and quality assurance.
• Coordinate regularly with IHA and City staff on progress and resolve construction issues promptly.

6. Community Engagement
• Support the IHA and City in engaging the community during project planning, design, and implementation.
• Provide visualizations, fact sheets, and other materials to communicate project benefits and respond to resident concerns.
• Participate in community workshops, neighborhood meetings, and presentations as requested by the IHA and City.

7. Property Management
• Propose a long-term property management strategy that ensures responsive management and maintenance of the completed development, such as through a Homeowners Association if not by the Developer.

8. Reporting and Coordination
• Provide regular progress updates to IHA and City staff and elected officials throughout all phases of the project.
• Submit monthly written reports summarizing milestones, challenges, and next steps. • Maintain a single point of contact within the development team to coordinate all services and communications with the IHA and City.

B. 16154-16158 Arrow Highway

2.B.1. Scope of Services
Located at the Arrow Highway property at 16154-16158 Arrow Highway (APN 8417-029-931 and 8417- 029-932), the Irwindale Housing Authority seeks to engage a qualified development partner to collaborate with City staff on the comprehensive redevelopment of the Arrow Highway site. The selected team must demonstrate expertise in higher density residential development (such as townhomes, stacked flats, or apartments), project planning, entitlement, design, financing, construction, and long-term property management. The selected development team (“Developer”) shall work in close coordination with the City

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Irwindale Housing Authority 11
to redevelop the 22,410-square foot portion of the Arrow Highway property in alignment with the City’s adopted Housing Element, zoning regulations, and all applicable State and federal laws. The selected Developer will be expected to lead all aspects of the project, including planning, entitlement, design, financing, construction, and long-term property management, while coordinating closely with IHA and City staff and stakeholders. The Developer must ensure regulatory compliance with all applicable federal, State, and local laws, and provide a comprehensive, financially feasible approach that reflects best practices in development, sustainability, and community integration. Ultimately, the City seeks a partner capable of delivering a well-designed, thoughtfully executed project that advances the City’s long-term vision for the site, enhances the surrounding neighborhood, and demonstrates excellent professionalism throughout all phases of development. Services shall include, but not be limited to, the following:

1. Development Program and Conceptual Planning
• Prepare a detailed development program consistent with the City’s Housing Element, zoning standards, and community objectives.
• Conduct due diligence on site conditions, including geotechnical, environmental, infrastructure, and utility capacity assessments.
• Develop multiple site planning alternatives for City review and comment prior to finalizing the preferred development concept.
• Incorporate community-oriented elementssuch asresidentservices, administrative space, and/or landscaped open space into the development concept.

2. Design and Entitlements
• Prepare conceptual and schematic architectural designs that comply with the City’s objective design standards.
• Prepare all necessary submittals for approval under City permitting requirements, State law, and the City’s Housing Element implementation program.
• Coordinate with City staff and attend public meetings, workshops, and hearings as necessary. • Provide project renderings, site plans, and supporting documentation for City and community presentations.

3. Financial Feasibility and Funding Strategy
• Develop, maintain, and share with the IHA a detailed pro forma including project costs, revenue assumptions, operating expenses as appropriate, and any financing gaps. • Identify and pursue competitive funding opportunities as necessary, including Low-Income Housing Tax Credits (LIHTC) and other federal, state, regional, and philanthropic funding sources. • Structure project financing to maximize leverage of outside resources and minimize City participation.

4. Project Approvals and Regulatory Compliance
• Prepare and submit all required technical studies, reports, and documentation to ensure compliance with CEQA and other environmental review requirements. • Coordinate with City staff and relevant agencies on building permits, grading permits, and utility connections.

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Irwindale Housing Authority 12
• Ensure compliance with all applicable federal, state, and local regulations, including but not limited to:
o State density bonus law and related housing statutes. o Prevailing wage and labor compliance requirements.

5. Project Design Development and Construction
• Advance design through design development, construction documents, and permitting. • Provide value engineering to ensure cost-effective, durable, and sustainable construction. • Incorporate sustainability measures consistent with City and State goals, including energy efficiency, water conservation, and green building standards. • Manage the construction process, including bidding, subcontractor management, schedule control, and quality assurance.
• Coordinate regularly with City staff on progress and resolve construction issues promptly.

6. Community Engagement
• Support the City in engaging the community during project planning, design, and implementation. • Provide visualizations, fact sheets, and other materials to communicate project benefits and respond to resident concerns.
• Participate in community workshops, neighborhood meetings, and presentations as requested by the City.

7. Property Management and Resident Services
• Propose a long-term property management strategy that ensures professional, responsive management of the completed development.
• Provide resident services tailored to the needs of future residents, if rental housing is proposed. • Ensure that administrative office and resident services space are incorporated into the final development program, if rental housing is proposed.

8. Reporting and Coordination
• Provide regular progress updates to City staff and elected officials throughout all phases of the project.
• Submit monthly written reports summarizing milestones, challenges, and next steps. • Maintain a single point of contact within the development team to coordinate all services and communications with the City.

SECTION 3. DEVELOPMENT TERMS AND ASSUMPTIONS

3.1. Terms and Assumptions
The IHA is seeking the Surplus Land Act exemption as a part of the disposition process for these sites. No actions have been taken yet, but the IHA will declare the surplus land exempt and notify the California Department of Housing and Community Development before the selection of a respondent.

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The IHA intends to use this competitive process to evaluate and select the best development vision and projects that will benefit the IHA, the City, and its community members. The selected development partner(s) will work in good faith with the IHA to enter into an Exclusive Negotiating Agreement (ENA) with the IHA that is expected to result in a transfer of the site(s) through sale and/or lease including terms of use, affordability, financial compensation, and other project attributes as negotiated and recorded.

SECTION 4. PROPOSAL PRE-SUBMITTAL INSTRUCTIONS
To submit questions and receive answers to questions in a timely manner and to be placed on the distribution list for any and all Addendum/Addenda issued by the IHA, potential Respondents must follow guidelines specified in this section. Only information supplied by the IHA in writing through this RFP and Addendum/Addenda, if any, may be used as the basis for preparation of Respondents’ Proposals. The standard format for submission of Proposals to be used by Respondents is described in this RFP.

4.1. Followers List
Potential respondents should subscribe to the City of Irwindale's PlanetBids procurement portal located at: https://vendors.planetbids.com/portal/63512/vp/vp-prereg. Upon logging into the portal and navigating to this RFP, the potential respondent can "Follow" this RFP to have their names placed on the Followers List for this RFP, which will be used for the distribution of notifications regarding any and all Addendum/Addenda or Notifications issued by IHA. Potential respondents are therefore encouraged to electronically "follow" this RFP as soon as possible. Failure to follow this RFP on the City's PlanetBids procurement portal shall constitute a presumption of receipt and election to not respond to this RFP, and the party’s name will not appear on the Followers List.

4.2. Deadline for Submittal of Written Questions
Potential Respondents may submit only electronic inquiries or requests regarding the intent and clarity of this RFP. Questions regarding this RFP should be directed via e-mail to [email] by [date], 2026. Answers to questions will be issued by the IHA after this date.

4.3. Addendum/Addenda To This RFP
IHA reservesthe rightto interpret or change any provisions ofthis RFP at any time priorto [Date], 2026. Such amendments, if any, shall be issued as written Addendum/Addenda to this RFP.

Additionally, IHA may prepare answers, in the form of an Addendum to this RFP, to questions addressed by IHA and as IHA otherwise deems appropriate. Written responses, in the form of an Addendum and amendments, if any, to this RFP will be provided on the PlanetBids portal.

4.4. Acknowledgment of Receipt of Addendum
Each Respondent is responsible to review all Addenda issued by the IHA for this RFP. All Addenda shall become part of this RFP, and all Respondents shall be bound by such Addenda. Each Respondent should acknowledge all Addenda issued for this RFP as part of their electronic submittal through PlanetBids. This includes any Addenda issued after Respondent hassubmitted.

SECTION 5. PROPOSAL PREPARATION AND SUBMITTAL INSTRUCTIONS This RFP defines the IHA’s basic requirements and serves as the basis for submittal of all proposals in response to this RFP. Respondents shall submit their Response to this RFP electronically through the PlanetBids portal prior to 5:00 pm on [Date], 2026.

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5.1. Proposal Format
The Proposal shall be clear and concise to enable IHA to make a thorough evaluation as to whether the Proposal meets IHA’s requirements. All forms attached to and supplementary materials requested in this RFP shall be thoroughly completed, clearly labeled, and included in the appropriate section of the electronic submittal.

Each Respondent may only submit one Proposal in response to this RFP. However, Respondents may submit proposals for either the Allen Drive site, the Arrow Highway site, or both.

The Proposal should include the minimum information requested below in the order listed. Additional information, if provided,should be separately identified in the proposal. Each Proposal must be organized and indexed in the following format and must contain, at a minimum, all listed items in the sequence indicated. Any Proposal that does not conform to these minimum requirements may be deemed nonresponsive and rejected on that basis, in IHA’s sole discretion.

Section One – Transmittal Letter
• Include a Transmittal Letter outlining Respondent’s interest in the site(s) and the proposed Project(s). The Transmittal Letter must, at a minimum:
o Identify the date of the Proposal.
o Indicate which site(s) the Respondent is proposing to develop. o Identify the Respondent and the proposed organizational team members and/or individuals, and the legal structure of and the principals of the firm/organization. o Identify the name, title, telephone number and e-mail address of the person authorized to negotiate for and contractually obligate the Respondent pursuant to all terms and conditions stated in the Proposal.
o Identify the name, title, telephone number and e-mail address of the person to be contacted for clarification, if different from above.
o Indicate that it is being submitted by the person(s) authorized to obligate the Respondent contractually.

Section Two – Executive Summary
• The Executive Summary provides an overview of Respondent’s Proposal. • The Executive Summary should identify, at a minimum, a summary of Respondent’s explanation of why Respondent believes Respondent’s firm is most qualified to be selected for this Project, and anything else Respondent deems particularly important. • Clearly identify whether the Respondent is interested in the Allen Drive site, the Arrow Highway site, or both.
• Include an overview of the proposed project concept(s), including the number of units by size and affordability level, design approach, and overall vision for the site(s). • Summary of the Respondent’s relevant experience, financing capacity, and approach to community-sensitive design.
• Identification of any particularly innovative or value-added aspects of the Proposal.

Section Three – Experience and Qualifications

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• Respondents must demonstrate qualifications and experience directly relevant to the development of the site(s). The proposal shall include, at a minimum:
o Firm Experience: A description summarizing the Respondent’s experience in completing similar developments, with an emphasis on the type of proposed residential development (single-family or multi-family) on publicly owned land (and/or through long-term ground leases, if applicable). The narrative should highlight the firm’s demonstrated ability to navigate complex regulatory frameworks and to deliver projects that balance housing objectives, community character, and compliance with applicable State and Federal laws. o Comparable Projects: References shall be provided for no fewer than three recent projects with scopes of work similar to this RFP. For each project, include:
▪ Project description, location, and date completed orsubstantially completed. ▪ Density, population and income levels served, and total number of units. ▪ Structure of any public/private partnerships involved. ▪ Financing sources utilized (including LIHTC, AHSC, tax-exempt bonds, or other State/Federal programs).
▪ Role of the Respondent in securing financing and regulatory approvals. ▪ Identification of resident services and service providers, if applicable. ▪ Description of special circumstances (e.g., phased development, inclusion of public amenities, adaptive reuse, etc.).
▪ Description of property management and any long-term operations challenges. ▪ Client/owner contact information, including name, title, phone number, and email. o Developer Qualifications in Funding Programs: Evidence of successful experience structuring and securing funding for home-ownership and/or rental housing developments as relevant for the proposed development, including through philanthropic or State/Federal housing finance programs.
o Key Personnel: A statement identifying the consultants and staff assigned to this project.

Provide detailed résumés for each of the key personnel who will be responsible for major components of the scope of services (project management, financial structuring, design, construction, property management, and resident services). o Capacity and Timeliness: Evidence of the firm’s capacity to deliver projects of thisscale within schedule and budget, including ability to produce required deliverables in a timely fashion. o Public Presentation Experience: Description of the firm’s ability to present project plans, financial structures, and progress reports to IHA/City staff, elected officials, and/or the general public.
o JointVentures: Identificationof any joint venture partnersfor this project, their roles, and their relevant qualifications.
o Consultants: Identification of key consultants expected to participate in the project, their roles, and their relevant qualifications.

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Section Four – Outline Strategies and Options
For each site on which the Respondent proposes to develop, please provide:
• Detailed description of methodology and strategiesfor planning, entitlement, design, and delivery of the Project.
• Discussion of how the Project will comply with or seek variances from the City’s zoning standards and, as appropriate, objective development criteria in Chapter 17.14 Multi-Family Objective Design Standards
• Outline of the approach to community-serving elements. • Discussion ofsustainability, energy efficiency, and long-term durability strategies. • Outline of how the development will be financed, including anticipated funding sources (private debt and equity financing, LIHTC, AHSC, State/federal programs, etc.). • Preliminary strategies for ensuring compliance with applicable State laws (Surplus Land Act, Housing Element law, CEQA, etc.).

Section Five – Conceptual Design
For each site on which the Respondent proposes to develop, please provide:
• A conceptual site plan identifying proposed building layout, massing, unit count, parking, circulation, and open space.
• A design narrative describing architectural style, materials, and how the project integrates with surrounding neighborhood character.
• Optional: Illustrative renderings, elevations, or images(encouraged but not required).

Section Six – Financial Information and Expectations
The Respondent shall provide clear evidence of financial capacity to successfully finance, construct, and operate (as relevant) the proposed Project. For each site on which the Respondent proposes to develop, this section shall include, at a minimum:
• Development Pro Forma: A detailed development pro forma estimating total project costs from predevelopment through unit sales and/or stabilized operations. The pro forma shall include:
o Allsources and uses offunds covering design, construction, and operations, including unit sales or net operating income.
o Identification of hard and soft costs for development. o Statement confirming cost estimates include payment of California prevailing wages. o Interest rate assumptions for all sources of debt and equity. o Calculation of the developer’s fee and/or priority return on investment. o Projected cash flows over a 15-year period, from project initiation through unit sales and/or stabilized operations, including debt service and cash flow distributions to financing partners as appropriate.
• Underlying Assumptions: The pro forma shall clearly identify all critical assumptions used in developing the financial model, including but not limited to:

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o Household income levels for any income-restricted affordable units. o Unit sale prices and/or lease rates
o Unit sales pace and/or lease-up absorption rate.
o Operating costs as a percentage of revenue for rental components. o Timing and amounts of loan repayments (all sources).
o Replacement reserves and capital expenditures for rental components. • Financial Offer: A clear statement of the expectations for IHA participation in the Project (which should also be reflected in the Development Pro Forma), regarding any:
o Fixed payments from the Developer to the IHA for land acquisition or lease, and how the amounts were derived.
o Contingent payments for the IHA based on the performance of the project, including the metrics by which such contingent payments will be determined.

Note: The IHA recognizes that the initial assumptions and projections may be subject to change as the project undergoes further due diligence regarding site conditions, design, community expectations, external funding pursuits, etc. The initial Development Pro Forma and Financial Offer will thus represent the Developer’s best estimate of the overall financial projections and terms, and may be amended through future negotiations to the extent justified through additional information or requirements.

In addition to the above information for each proposed site, please provide the following information regarding the Respondent:
• Evidence of Financing Capacity: Documentation that demonstratesthe Respondent (including any proposed partners) has sufficient financial capacity to undertake the project, including:
o Letters of support, commitment, or intent from lenders, equity partners, or other funding sources.
o Evidence of the Respondent’s ability to provide required equity contributions. o Examples of recent successful financial closings on projects ofsimilarscale and complexity. • Funding Expertise: Evidence of successful experience securing competitive State and Federal funding, or other housing and infrastructure funding sources. • Financial Statements: Audited or reviewed financial statements for the Respondent (and joint venture partners, if applicable) for the past three years. • Litigation Statement: A clear statement regarding whether the Respondent has been involved in any litigation or claims within the past five (5) years. This includes any claims or litigation against or filed by the Respondent. Provide a description of any such claims or litigation. If it has been resolved, describe the resolution.

Section Seven – References
• Provide references from public sector partners or approving bodies for three recent projects in which Respondent performed services similar to the Services for the proposed Project. List projects which have been completed, or as a minimum, are substantially completed. For each

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project, (a) provide a description of project and services performed, to support the claim it is similar to the proposed Project; (b) provide a client/owner contact person, title, address and telephone number; and (c) identify key staff on the project and other key personnel. • Provide references from financial lenders or investors for three recent projects in which Respondent performed services similar to the Services for the proposed Project. List projects which have been completed, or as a minimum, are substantially completed. For each project, (a) provide a description of project and services performed, to support the claim it is similar to the proposed Project; (b) identify roles played by the reference organization in the financing of the project; and (c) provide a lender/investor contact person, title, email address and telephone number.

Section Eight – Estimated Project Timeline
For each site on which the Respondent proposes to develop, Respondents shall provide a detailed project development schedule through completion that contains time and performance benchmarks and includes all predevelopment activities and any plans for phased development. The proposal shall provide a narrative and graphical schedule of all phases of development including, but not limited to, securing of financing, formulation of development concepts, community outreach, environmental review, permitting, design, environmental reviews, planning reviews, construction, modular processes, marketing, and resident selection(s). At a minimum, the schedule shall address:
• Predevelopment activities and entitlement submittals. • Securing financing, including equity, debt, and State/Federal funding applications. • Design development and coordination with the IHA and the City. • Community engagement activities.
• Environmental review (CEQA and technicalstudies).
• Permitting and approvals.
• Construction activities, including any modular or phased development. • Marketing, sales or lease-up, and resident selection. • Stabilization and transition to property management for any rental component.

The timeline should reflect realistic assumptions and demonstrate the Respondent’s ability to deliver a project of this scale on schedule.

Section Nine – Property Management and Long-Term Operations (for any rental component) • Identification of proposed property management entity, including a Homeowners Association as relevant.
• Description of management experience with similar projects. • Plan for resident services and long-term stewardship of the development. • Strategiesfor ensuring high-quality maintenance and community compatibility.

5.2. Proposal Submittal

1. Proposal Due Date

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Proposals are due electronically through PlanetBids portal before 5:00 pm on [Date], 2026.

2. Proposal Submission
a. It is the sole responsibility of Respondent to see that its Proposal is received in proper time.
b. Respondentshall carefully examine the instructions contained herein and satisfy itself as to the conditions with which it must comply prior to submitting its Proposal, and to the conditions affecting the award of contract.
c. If more than one Proposal is offered by any individual, firm, partnership, corporation, association, or any combination thereof, under the same or different names, all such Proposals may be rejected.
d. All Respondents are hereby notified that any collusive agreement fixing prices so as to control or affect the awarding of this contract is in violation of the competitive bid requirements of State law and may render void any contract let under such circumstances.

5.3. Irregular Proposals
A Proposal may be rejected if it shows any alteration of form, additions not called for, conditional Proposals, incomplete Proposals, erasures, or irregularities of any kind. If the Proposal amount is changed after the amount is originally inserted, the change should be initialed.

5.4. IHA's Rights To Accept or Reject Responses and/or Terminate RFP In accordance with applicable law, IHA expressly reserves the right to further consider, accept or reject any or all Proposals submitted in response to this RFP; to request additional information or clarification of information submitted;to cancel or modify, in part or in its entirety, this RFP, or to request new Proposals or pursue any other means for obtaining the services contemplated by this RFP.

IHA reserves the right, in its sole discretion, to waive mandatory requirements provided that all of the otherwise responsive Proposals fail to meet the same mandatory requirements and the failure to do so does not otherwise materially affect this RFP and selection process.

IHA reserves the right to modify or suspend any and all aspects of the selection process indicated in this RFP, to waive any defects as to form or content of this RFP, or to reject any or all proposals.

IHA reserves the right and retains full discretion to negotiate, modify, or reject any proposed terms, conditions, or components of a Proposal, including, without limitation, provisions pertaining to the lease or sale of IHA-owned property and any other contractual arrangements.

This RFP does not commit IHA to enter into a contract or to proceed with the Project or any actions or components of the Project.

IHA is not responsible for, nor shall it bear, any costs incurred in the preparation of Proposals and/or any work rendered by a firm prior to a contract award, and Respondents waive any claim against the IHA for costs incurred in preparing a Proposal in response to this RFP.

SECTION 6. PROPOSAL EVALUATION AND SELECTION PROCESS

6.1. Selection Committee
IHA will appoint a Selection Committee to review and evaluate all Proposals; contact Respondents as required; and make recommendations regarding the selection of a Selected Respondent. The Selection

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Committee may consist of IHA/City staff and others designated by IHA Executive Director or their designee.

6.2. Evaluation Process
During the evaluation process the Selection Committee may conduct independent research, request additional relevant information specific to the evaluation process, and seek assistance from reliable sources to clarify, explain, or otherwise participate in the evaluation process without issuing an Addendum. Proposals will not be ranked based solely on financial offers. The Selection Committee shall make its decision based on committee members’ analysis and assessment of each Proposal’s positive, neutral, and negative attributes.

IHA reserves the right to conduct its own due diligence of the respondents prior to selection of a Selected Respondent.

6.3. Interviews
The IHA, in its sole discretion, may prepare a short list of Respondents for interviews. Respondents who are invited to attend an interview will be notified in writing. Instructions regarding interview agendas and contents shall be provided with that notification. Only the actual personnel who will be responsible for the work should come to the interview. The interviews shall be solely for the benefit of IHA and shall not be open to the public or to other Respondents.

6.4. Selection Process
Based on the results ofthe evaluation process,the Selection Committee will identify the Respondent to be recommended to the Irwindale Housing Authority Board of Commissioners.

The Housing Authority Board, in its sole discretion, may either approve, reject, or approve or reject with conditions, the Selection Committee’s recommendations. IHA reserves the right to modify the proposal criteria outlined in this RFP.

6.5. Limitations on Communications
Respondents to this RFP are instructed not to contact elected officials, IHA/City staff or members of the Selection Committee regarding the selection process. Efforts to lobby or influence individuals involved in this selection process may, at IHA’s sole discretion, result in dismissal from further consideration.

SECTION 7. PROPOSAL EVALUATION CRITERIA
Proposals will be evaluated on a comparative, competitive basis, based upon the RFP’s submittal requirements, including the experience, organization and qualifications of the firm and individuals proposed, the project concept, and the proposed financial terms. Specific evaluation criteria will include:

No. Evaluation Criteria Weight

1. Development Experience and Qualifications
• Demonstrated success completing similar development projects in California.
• Experience with projects on publicly owned land or through ground leases.
• Ability to navigate State and Federal housing laws and funding programs.
30% of Total

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2. Financial Capacity and Feasibility
• Strength and completeness of the development pro forma. • Evidence of committed or likely financing sources.
• Track record of securing funding through philanthropic and State/Federal programs.
30% of Total

3. Development Program
• Respondents must clearly articulate a comprehensive project vision and plan.
• Quality and feasibility of the conceptualsite plan and design narrative. • Evaluation will consider the proposed schedule, site layout, and approach to project delivery.
• Proposals must demonstrate neighborhood compatibility, compliance with applicable regulations, and adherence to use requirements and restrictions.
24% of Total

4. Community Benefit
• Proposals will be evaluated on the extent to which they provide meaningful community benefits, and demonstrate community engagement.
16% of Total

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SECTION 8. CONDITIONS GOVERNING THIS RFP

8.1. Confidentiality
IHA has made a determination in accordance with Government Code Section 6255 that all Proposals submitted in response to this RFP shall not be made public by IHA until after IHA has executed and adopted by resolution an agreement with the selected respondent. In the event a Respondent wishes to claim portions of its proposal exempt from disclosure under the Public Records Act, it is incumbent upon Respondent to clearly identify those portions with the word “confidential” printed on the lower righthand corner of the page, along with a written justification as to why such information should be exempt from disclosure. However, IHA will make a decision based upon applicable laws.

Proprietary or confidential data must be readily separable from the proposal in order to facilitate eventual public inspection of the non-confidential portion of the proposal. Confidential data is normally restricted to confidential financial information.

8.2. Applicable Laws/Miscellaneous
Respondents are required to sign and submit the Authorization, stating their agreement to comply with the following terms and conditions of this RFP:

A. The Selected Respondent, its employees, agents, contractors, and subcontractors shall maintain professional licenses required by the laws of the State of California at all times while performing services for the Project.

B. The Selected Respondent shall comply with the laws of the State of California requiring employers to insure against liability for Worker’s Compensation while performing Services for this Project.

C. The Selected Respondent shall comply with all California prevailing wage laws as required by California Labor Code Section 1720, et seq. and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq.

D. All services shall comply with all statutes, ordinances, regulations, codes, and requirements of all governmental entities, including federal, state, county, and municipal entities, relating to the project.

E. This RFP and any resultant agreement shall be governed by the laws of the State of California.

The parties agree to the jurisdiction and venue of the appropriate courts in County of Los Angeles and the State of California.

F. All data and information provided by IHA or referred to in this RFP is furnished for the convenience of interested parties in preparing a Proposal. The Respondent shall defend, indemnify and hold harmless IHA from any and all liability, claims, or expenses whatsoever, incurred by, or on behalf of, the Respondent’s response to this RFP. IHA expressly disclaims any and all liability for representation or warranties, express or implied, contained in the RFP or any other written or oral communication transmitted or made available to interested parties, including any errors of omission.

8.3. Insurance Requirements (Limits to Be Determined by the IHA’s Risk Manager) Commencing on the date the IHA Council approves an ENA and continuing for the life of the Project, the selected Developer shall obtain and maintain, at its sole cost, all insurance coverage required by the IHA.

Required coverage is anticipated to include, but may not be limited to, comprehensive general liability, automobile liability, professional liability, workers’ compensation, and employer’s liability insurance.

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The development team may also be required to obtain property and hazard insurance, as well as builder’s risk insurance, in amounts sufficient to cover full replacement cost and/or as otherwise determined appropriate by the IHA. Construction contractors will be required to maintain liability and builder’s risk insurance in coverage amounts established by the IHA.

Final insurance limits and specific policy requirements—including endorsements, including without limitation additional insured endorsements naming the IHA, its elected and appointed officials, officers, employees, contractors, and representatives, and any requirements for 100% replacement-cost coverage—will be determined by the IHA’s Risk Manager and specified during contract negotiation. The IHA reserves the right to modify, increase, or expand the required insurance coverage or limits based on project-specific considerations.

8.4. Conflict of Interest
By submitting a response to this RFP, the Respondent represents and warrants that no public official, officer, or employee of the City is in any manner interested, directly or indirectly, in the RFP, any contract resulting from this RFP, or any profits expected to arise therefrom, as set forth in California Government Code section 1090. Respondent further represents and warrants that it presently has no interest, and agrees that it will not acquire any interest, that would create a conflict of interest under California Government Code sections 1090 et seq. or 87100 et seq. during the performance of services under any contract resulting from this RFP.

Respondent shall disclose any actual, potential, or perceived conflicts of interest, including any current or recent (within the preceding 24 months) financial interest in real property located within the City. The City reserves the right to reject any proposal or determine a Respondent ineligible for award if the City concludes that the disclosed relationship may impair the Respondent’s ability to provide independent and objective services. Respondent shall remain free from conflicts of interest throughout the term of the engagement and shall promptly disclose any conflict of interest that arises during the performance of the work.

Further, California Government Code section 84308, as amended, commonly referred to as the “Levine Act,” regulates certain campaign contributions made to officers of local agencies by parties, participants, and agents in proceedings involving contracts and other covered matters. The Levine Act generally provides that while a proceeding involving a contract is pending, and for 12 months following the date a final decision is rendered in the proceeding, Board members (including Board member alternates) and officers may not accept, solicit, or direct a campaign contribution of more than $500 from an applicant for the contract or their agents, if the Board member or officer knows or has reason to know that the applicant has a financial interest. The Levine Act also generally requires Board members and officers who have received from an applicant for a contract or their agents a campaign contribution of more than $500 in the preceding 12 months to disclose the contribution on the record of the proceeding in which a contract is being considered before the decision on the contract is rendered, and to refrain from making, participate in making, or in any way attempt to use their official position to influence the decision on the contract if the officer has willfully or knowingly received the contribution. The Levine Act provides certain opportunities to cure. Applicants are responsible for reviewing and complying with the current law.

Item #23.B.

Date: September 22, 2026
To: Honorable Chair and Members of the Housing Authority Board From: Julian A. Miranda, Executive Director
Issue: Extension of Las Casitas Senior Apartment's Property Management Services Contract Executive Director's Recommendation:

That the Housing Authority Board authorize a staff to prepare and execute a three-month contract extension with The Northridge Group, Inc. for continued property management services for the Irwindale Housing Authority-owned affordable housing property, at a monthly management fee of $3,500, for a total contract extension amount of $10,500, subject to City Attorney Approval as to form; and authorize staff to prepare and release a Request for Proposals (RFP) for Property Management Services to solicit proposals from qualified property management firms to provide ongoing property management services.

Administrative Action:

Submitted & Prepared by:

Fernando Lopez, Housing Coordinator
Reviewed by:

Adrian R. Guerra, General Counsel
Kambiz Borhani, Finance Director / City Treasurer
Approved by:

Julian A. Miranda, Executive Director
Background and Analysis:

The Irwindale Housing Authority entered into a Property Management Agreement on September 25, 2024, with The Northridge Group, Inc., upon acquiring the Las Casitas Senior Apartment complex. The agreed term of the Property Management Agreement is 24 months and will expire on September 25, 2026.

Consequently, staff has been in communication with The Northridge Group, Inc., which has agreed to continue providing temporary property management services for an additional three (3) months, allowing Irwindale Housing Authority sufficient time to identify and engage a qualified property management firm to assume ongoing property management responsibilities.

Staff is requesting that the Irwindale Housing Authority Board authorize staff to prepare and release a Request for Proposal (RFP) for Property Management Services and select a qualified property management firm.

Additionally, staff is requesting authorization to enter into a three-month contract extension subject to City Attorney approval as to form, with The Northridge Group, Inc. while staff conducts the RFP process to solicit proposals from qualified property management firms.

Fiscal Impact:

For the additional three-month extension, The Northridge Group, Inc. is requesting an increase in its monthly management fee from $2,080 to $3,500 per month. The proposed fee of $3,500 per month represents an increase of $1,420 per month, or approximately 68.3%, over the current monthly management fee.

For the three-month extension, the total management fee requested is $10,500 ($3,500 × 3 months).

Sufficient funding is available in the FY 2026–2027 adopted budget (Fund 12, Low/Mod Housing Asset Fund) to cover the requested extension, and no additional funding is required.

Attachments:

None