Jackson City Council Agenda
Monday, February 14, 2022 - 7:00 PM Regular Meeting
Jackson City Hall, 33 Broadway, Jackson, California 95642 Public Teleconference Line: 1-650-419-1505
Meeting ID: Meeting ID: 065127135
Please join using this link: https://v.ringcentral.com/join/065127135 NOTE: In person public attendance is optional, however there is limited seating due to following the social distancing guidelines. You may participate electronically via Zoom Conferencing. Participants will be muted upon entry. Should you wish to speak upon Public Comment, please “Raise your Hand”, you will be unmuted one at a time and asked to state your name.
1. PROCLAMATION.
Argonaut High School Mustangs Football Championship.
2. APPROVAL OF AGENDA.
Approval of agenda for this date; any and all off-agenda items must be approved by the City Council (pursuant to §54954.2 of the Government Code).
3. REMOTE MEETING FINDINGS.
Approve findings for remote meetings under AB 361 that social distancing is recommended by state and local health officials and that meeting in person presents imminent risks to the health and safety of attendees.
4. PUBLIC MATTERS NOT ON THE AGENDA.
Discussion items only, no action will be taken. Any person may address the Council at this time on any subject within the jurisdiction of the City Council. Please note – there is a three (3) minute limit.
5. CONSENT CALENDAR.
Items listed on the consent calendar are considered routine and may be enacted by one motion.
Any item may be removed for discussion at the request of a Council member. a. Approval of the Meeting Minutes for January 10, 2022. b. Approval of Expenditure Report in the amount of $217,918.81. c. Approval of Payroll Expenditure Report in the amount of $323,946.55. d. Receive Treasurer’s Report for December 2021.
e. Receive Building Department Monthly Report for January 2022. f. Receive Fire Department Monthly Report for January 2022. g. Receive Police Department Monthly Report for January 2022.
Jackson City Council Agenda Monday, February 14, 2022
2 h. Receive a report by the Chief of Jackson Fire Department regarding the inspection of certain occupancies required to have actual annual inspections performed pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code (SB1205). i. Possible authorization of the City Manager to execute a Letter of Authorization to allow Amador County as the Regional lead agency for the SB1383 grant.
6. ADMINISTRATIVE REPORTS.
This section is to provide staff an opportunity to present oral status reports on issues. No legal action is expected to be taken by the Council.
7. COUNCIL REPORTS.
This section is to provide Council members an opportunity to present reports on their activities and to request items be placed on future agendas.
8. DISCUSSION CALENDAR.
a. Receive and accept FY 20/21 Audit Report [reports are provided separately and available on website and city hall].
b. Resolution No. 2022-03 Approving ACTC Regional Traffic Mitigation Fee Annual Report. c. Kennedy Mine TOT funding request of $5,000 for the Argonaut Mine Disaster Centennial Commemoration event.
d. Possible direction to partially use the middle office unit at city hall for the Outreach Coordinator activities.
9. REGULAR MEETING ADJOURNMENT.
Regular meeting adjournment.
10. CLOSED SESSION
• CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9) Name of case: Vicari v. City of Jackson et al., US ED California, No.2:21-CV-02117-TLN-AC
11. CLOSED SESSION ADJOURNMENT.
Closed Session Meeting Adjournment.
UPCOMING MEETINGS:
February 22, 2022 6:30pm Planning Commission Meeting (CANCELLED) February 28, 2022 7:00pm Council Meeting
Jackson City Council Agenda Monday, February 14, 2022
3 UPCOMING CLOSURE DATES FOR CITY OFFICES:
February 21, 2022 Presidents’ Day
Posted: City Hall, 33 Broadway, Jackson
Agenda materials will be available for review (pursuant to §54957.5 Government Code Section) in the City Clerk’s office in City Hall.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (209) 223-1646 (voice) or (209) 223-3141 (fax). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Visit our website at http://ci.jackson.ca.us
for copies of previous agendas, minutes and City budget.
HONORING
Argonaut High School
Mustangs Football Team
A Proclamation Commemorating 2021/2022 as CIF Division 6 AA State Championship WHEREAS Jackson is the hometown for Argonaut High School and its Mustangs Football Team; WHEREAS Jackson city council members and staff attend the Mustang’s games each and every season;
WHEREAS during the 2021/2022 school year, the Argonaut Mustangs Football Team of Jackson completed a 12-3 season and won the California Interscholastic Federation (CIF) Division 6 AA State Championship Title for the first time in school history; WHEREAS this victory was incredibly meaningful in part due to the unprecedented challenges caused by the global COVID19 pandemic;
WHEREAS this victory was the result of months of hard work by Mustangs Football team members, their coaches, school staff and all support groups;
WHEREAS this victorious performance by the Argonaut Mustang players was under the direction of Head Coach Rick Davis, School Athletic Director Scott Hunkins, and Assistant Coaches Andrew Stevens, Jon Hickman, Matt King, Matt Floyd, and James Marzano;
WHEREAS the Mustang Football Team consisted of the following players: Aiden Castro, Josiah Sanders, Randy Fage, Caleb McElfish, Colby Eckhart, Clint Fage, Robert Prather, Anthony Pimentel, Eric Freeman, Max McCracken, Beau Davis, Austin Brooks, Robert Spigarelli, Braydon Welch, Jesse Flores, Mateo Flores, Aaron Smith, Marcus Harrison, Zachary Steele, Fernando Martinez, Owen Olivarria, Chase Yochheim, Athaniel Villa, Leo Monioz, Keshaun Monge, Gavyn Wise, Logan Manner, Austin Hills, Dylan Bennett, Nate Belogub, Colby Fleming, Caleb Wilson; WHEREAS the football team was also supported all year by the Argonaut Cheerleaders under the direction of Natalie Gabe;
WHEREAS the Argonaut Mustangs won three games which culminated in the CIF Division State Champion title on December 11, 2021; and the three games were as follows:
the Sac Joaquin Section Division 6 Championship on 11/27/2021, defeating Rosemont High School of Sacramento 31-20 at Sacramento City College; and
the Northern California CIF Division 6 Championship Game on 12/3/2021, where the Argonaut Mustangs defeated St. Vincent DePaul High School of Petaluma 42-12 at Argonaut High School; and
the CIF Division 6 AA State Championship Game on 12/11/2021, defeating Quartz Hill High School of Lancaster 47-14 at Argonaut High School in front of an estimated 3500 fans.
Item 1 Proclamation - Argonaut Mustangs HS Football Championship WHEREAS all football games were broadcast to the world with the support of Hometown Radio under the direction of Jim Guidi and Mustang TV under the direction of Matt King.
WHEREAS the administration of Argonaut High School, Principals Troy Gassaway and Carrie Foster and the ACUSD Administration, were appreciative of the following community partners and citizens who supported the preparation of the Dan Barnett Stadium at Argonaut High School and contributed to running of football games all year long that culminated with the California State Championship Football Game in Jackson: Community Partners are; Jackson Police, Jackson Fire, Ione Fire, American Legion, Jackson Rancheria, Amador County Fair Board, George Reed Inc, Armstrong and Son, Gold and Sons Trucking, Simmons Landscape. Citizens: Cabri, Gascon, Gillman, Hardy, Krisman, Mackey, Mueller, Sanders, Tressler, Votaw, Yager.
WHEREAS all of the Argonaut Staff and ACUSD offices supported all of Argonaut's athletic programs, and the academic success of Argonaut’s student athletes during the 2021/2022 school year; WHEREAS on 12/17/2021 the City of Jackson and the Argonaut Mustangs celebrated the Championship through a parade held on Main Street Jackson; WHEREAS the parade drew hundreds of spectators and brought the community together during this difficult time;
WHEREAS the Jackson City Council wishes to officially commemorate the championship and thank the entire community for its ongoing support to school athletic programs.
NOW, THEREFORE, BE IT PROCLAIMED, that the City Council of the City of Jackson wishes to cement the 2021/2022 Argonaut Football Team from Jackson as the Champions of California, and that the City Council is proud of the Argonaut Mustangs Football Team, and congratulates the Mustangs and the community on winning the State Championship Title.
Given under the signatures duly noted below and
Seal of the City of Jackson, California, this 24th
day of January 2022.
Robert Stimpson, Mayor
Connie Gonsalves, Vice-Mayor
Steve McLean, Councilmember
ATTEST: Matt Riebe, Councilmember
John Georgette, City Clerk Chad Simmons, Councilmember
CITY OF JACKSON
City Council Meeting Minutes
January 10, 2022
Mayor and Council Members
Robert Stimpson, Mayor
Connie Gonsalves, Vice Mayor (via telecon)
Steve McLean, Council Member
Matt Riebe, Council Member
Chad Simmons, Council Member
ABSENT: None
John Georgette, City Clerk
Staff Members:
Josh Nelson, City Attorney
Yvonne Kimball, City Manager
Susan Peters, City Planner
Debbie Mackey, Fire Chief
Chris Mynderup, Police Chief
Matt Ospital, City Engineer
Mayor Stimpson called the meeting to order at 7:01 p.m.
PLEDGE OF ALLEGIANCE TO THE FLAG.
Mayor Stimpson led the Pledge of Allegiance.
Mayor Stimpson held a moment of silence for ex-Fire Chief Frank Tremaine.
1. APPROVAL OF AGENDA.
Motion to approve the City Council Agenda dated January 10, 2022, as presented. Moved by Councilmember McLean, seconded by Councilmember Riebe, and carried by a 5 to 0 vote:
AYES: Stimpson, Gonsalves, McLean, Riebe, Simmons
NOES: None
ABSENT: None
ABSTAIN: None
2. REMOTE MEETING FINDINGS.
Motion to approve the Remote Findings dated January 10, 2022, as presented. Moved by Vice Mayor Gonsalves, and seconded by Councilmember Simmons and carried by a 5 to 0 vote:
AYES: Stimpson, Gonsalves, McLean, Riebe, Simmons
NOES: None
ABSENT: None
ABSTAIN: None
3. PUBLIC MATTERS NOT ON THE AGENDA.
Discussion items only, no action will be taken. Any person may address the Council at this time on any subject within the jurisdiction of the City Council. Please note – there is a three (3) minute limit.
Item 5a Council Meeting Minutes - 1/10/22
Council Meeting Minutes – January 10, 2022 Page 2
Paul Jones, Jackson resident, offered prayer.
Thornton Consolo, Jackson resident, expressed his concern over the Pitt St. bridge closing and will be down for a period of time. He thinks this bridge is an historical item and needs to stay where it is. Would like to see the City reconsider the removal and replacement of this bridge. He understands the cost will eventually be shared with other entities for the replacement. Feels it would be worth keeping the old bridge, especially on how long it will take to get the bridge back up. Replacement of the bridge will take a long time and has not seen any formal statements as to how long it will take to remove the existing bridge and replace the bridge to get the roadway open. He would like to see more information on this. Mayor Stimpson stated this information cannot be calculated until it is understood what the underlying conditions are. The roadbed has to be removed to see the condition underneath which will determine how long it will take. CM McLean also reminded everyone that there will be another presentation later on this. Thornton understands replacement is millions, repair would be hundred thousands. He would like to see the original historic bridge remain there. He’s not a big fan of the Creekwalk until it is funded. Once there is a full plan on the Creekwalk, the full extent of the plans, and how it will be funded. Does not want to commit the existing Pitt St. bridge to be part of that project until we know what is happening and will be utilized as part of a complete package. He will miss the bridge and not looking forward to the detours people will have to take to get around the bridge, especially if it is going to be closed for a year or more. Mayor Stimpson agreed from a historical aspect, he likes the bridge the way it is and would like to see it remain as is.
Sean Kriletich thanked the City of Jackson, Mayor, Vice Mayor and City Council members for the work with water and the City of Jackson in general in 2021. He brought forward a set of interesting facts about the city and how much water falls here on the City of Jackson vs. how much money that water is worth at AWA rates [report provided to clerk]. The fact is we produce a lot of water right here.
4. CONSENT CALENDAR.
Items listed on the consent calendar are considered routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council Member. a. Approval of Expenditure Report for December 2021 in the amount of $804,752.47. b. Approval of Payroll Expenditure Report for December 2021 in the amount of $281,936.96. c. Receive Fire Department Monthly Report for December 2021. d. Receive Police Department Monthly Report for December 2021. e. Receive Pitt Bridge Closure announcement (closure effective February 1, 2022). f. Receive announcement flyer for city’s notification system. g. Approval of Special Event Permit Application – Ann Harkey Memorial. h. Acceptance of Committee Assignments (decision made at 12/13/21 meeting).
Council Meeting Minutes – January 10, 2022 Page 3
Motion to approve the Consent Calendar dated January 10, 2022, as presented. Moved by Councilmember McLean, seconded by Councilmember Simmons, and carried by a 5 to 0 vote:
AYES: Stimpson, Gonsalves, McLean, Riebe, Simmons
NOES: None
ABSENT: None
ABSTAIN: None
5. ADMINISTRATIVE REPORTS.
This section is to provide staff an opportunity to present oral status reports on issues. No legal action is expected to be taken by the Council.
Public Works, Bree Wilder
• The city survived the storms over Christmas and New Year’s with only a couple tree branches that came down at Kennedy Wheels. Rest of the town held up pretty well. The guys did a good job at keeping the drains clean.
• All the Christmas decorations have been taken down today and packed away. • A while back we had a citizen come in who requested signs on Church St. for the school and crosswalk; those are now installed.
• On Hoffman, down below the school crosswalk, the street pavement is crumbling. It is some of the new pavement that was done 2 years ago for an SB1 project. The contractor who did it originally will be taking care of it by re-doing that section. Mayor Stimpson questioned if there were 2 sections being looked at. Bree answered it was a big section. They replaced one section that was fixed last year and could be a 50-foot strip being replaced. • Lights in Busi Parking Lot have been out for a while. Tesla has a contractor scheduled tentatively for this Thursday. They hit the wires doing trenching so they will re-trench to get them fixed.
• Amador St.: there is a 4” steel water line there that has had several problems with. Last week, they put a clamp on it to stop a leak and another leak sprung up next to. They clamped it, and another one sprung up next to it. There are 4 patches in a 5’ strip now, it’s holding together. He met with Weber Ghio and will put this out on an RFQ.
• The Civic Center roof, repairs will start on Monday 1/17. This will be Phase I which will be the top of the Civic Center by the AC units and the back room of JPD and what else they can fit in with the weather conditions.
Police Chief, Chris Mynderup
• Monthly calls: interesting to point out, they were about 800 fewer calls than last year however total calls for service for the year, we were down 1. The bulk of the calls were officer initiated and a lot was due to shortage of officers half the year. Thanked the officers out there for doing a fantastic job keeping the department afloat.
• It was exciting to be a part of the Serbian Christmas last Friday. Good to see this tradition back on Main St. and it was a good time.
• They were supposed to have their post-audit last week, however, their post-Coordinator had a medical emergency and ended up re-scheduling for late February.
Council Meeting Minutes – January 10, 2022 Page 4
• JPD has done their DOJ audit regarding their entries into the stolen vehicle system, automated firearm system, missing/unidentified person system, and have a couple items to work on, although passing the audit.
• Ready to put 2021 behind us and looking forward to 2022.
Fire Chief, Debbie Mackey
• Ended 2021 with 100+ call more than previous year. Total calls for the month were 182, extremely busy with +40 more than previous December.
• Thank you for the moment of silence for the 7th anniversary of Frank Tremaine’s death. Spoke with his wife, Jenny. It’s a somber day for all but she keeps busy. Their daughter, Sarah, is on the Fire Department. She takes the day off in tribute to her father. • Had a fire at 194 Agate Place, it was combined to the stove. Crews quickly brought it under control. No damage to the building, just the stove. Appears to be a malfunctioning behind the panels.
• There were 3 structure fires Upcountry over past couple weeks. JFD covered the district at 2 of the fires. They responded to several calls while up there. They had to put on snow chains on the engine to get to a couple locations. They had to use a stokes basket get some occupants out of the house to the road to get into the ambulance. They also had to help get a Medic unit that was stuck in the snow. The storm was significant and caused some delays, nothing significant to cause any injuries. One Medic unit was stuck for 7 hours in the middle of the storm. • Had a fire over the weekend up at Butte Terrace; just outside the City of Jackson, JFD responded and assisted. Crews put out the fire quickly, several rooms and contents were heavily damaged by smoke. Family is displaced and Red Cross assisted the family. House was a loss.
• JFD is finishing up with the inspections to comply with SB1205. Resolution will be at the next council meeting. JFD has done all the impartment inspections and school inspections this year.
They all did a wonderful job, the first year they have done these inspections. • The Fire Appreciation Night Dinner is this Saturday night and will be celebrating 2020 and 2021.
City Attorney, Josh Nelson provided a brief update; The Governor has extended the mask mandate that was recently put in place through February 15th. Meaning we will be under the mask mandate for at least the next two (2) city council meetings. He will continue to monitor and provided any new information as it becomes available.
City Manager, Yvonne Kimball
• Been spending a lot of time on staff related issues and filling the vacancies. We have the following vacancies:
o Engineering Services for Federal Aid projects (to follow CalTrans processes) o City Planner
The RFQ’s for both these positions will go out this week with responses due by end of month (January).
o Building Inspector/Code Enforcement
Council Meeting Minutes – January 10, 2022 Page 5
• SB1383 Organic Food Recycle regulation. City Council already passed a resolution for a rural waiver but still need to do an Ordinance which is scheduled for the next Council meeting.
There is a grant for this but need the Ordinance first. • Had a conversation with ATCAA Executive Director, Justin Howard, regarding a request for City to help sponsor an after-school program. This will be on the next city council meeting agenda.
6. COUNCIL REPORTS.
This section is to provide Council members an opportunity to present reports on their activities and to request item be placed on future agendas.
Council member McLean
• Attended an Amador County Transportation Commission meeting; Director, John Gedney, did a great job putting together a funding source identification summary, 5-6 different funding sources that the commission can tap into. Will meet with Yvonne soon to discuss in more detail. He was elected to be the Vice Chairman.
• Attended the Amador County Transit Authority meeting as well.
Council member Riebe
• Has upcoming Cemetery Meeting and Amador County Tourism and a few others. Will have more to report next meeting.
Council member Simmons
• He and Mayor Stimpson put up a new banner in celebration of the State Champion Argonaut Football team. It was a fun evening. Since the event came quickly, he asked if the City could put out a formal Proclamation for them. Kimball stated the city already reached out to the Argonaut School Principal requesting for the correct verbiage for the proclamation and it’s been a week and have not heard back. She asked if he could help get a response back for us, we’d appreciate it.
Vice Mayor Gonsalves
• Attended the downtown rally for the Argonaut Football State Championship celebration. • Attended the Serbian Christmas shoot-out.
• Have not had any committee meetings.
• Had question for City Manager, Kimball, regarding the wet waste disposal and if there would be any impacts to our wastewater treatment plant. Kimball addressed VM Gonsalves that the city already meets the SB1383 accounting and do not need to worry about it know. Kimball clarified that “residential” has a rural exemption. City Attorney Nelson added that we have a 5-year exemption and should not have any impacts on Jackson’s wastewater treatment plant.
Mayor Stimpson
• Attended a couple meetings here and there, nothing to share as of yet.
Council Meeting Minutes – January 10, 2022 Page 6
7. DISCUSSION CALENDAR.
For the record: Action minutes provide the necessary documentation of City Council actions and audio recordings are retained for those desiring more detail on particular agenda item discussion.
These audio recordings provide an accurate and comprehensive backup of City Council deliberations and citizen discussion.
a. Receive, discuss, and provide direction regarding (verbal) report from the Homeless Outreach Coordinator regarding the City’s response to homeless issues.
Christine Platt, Outreach Coordinator, reported that last month was pretty slow in respect to meetings but busy in her work. City of Jackson received a person that did not belong here, most likely displaced. With the help with an outside agency, they were able to determine where he wanted to go. She drove him to Merced; he was not set up here to be homeless here in our area.
Thank you to Bree (Public Works Superintendent) for helping set up the mobile shower. They did a trial last month. This month she will be picking certain dates and times around the weather conditions that would benefit for people to come out. She’s been sending communications to other agencies regarding the shower date(s).
Lastly, she is currently working on housing for a person.
Mayor Stimpson asked if the mobile shower was up and running now. Platt answered yes, and for now it is set up near the Corp yard [Public Works]. The location site is shared with other outside agencies versus announcing or social media to protect the privacy of the location. She had 10 people come last week. She is trying to run it as discreetly as possible, so it does not impact the community. It was quite successful and will try to run it once a week, pending weather. During summer months, hoping to run it twice a week. CM McLean asked if people are leaving the shower in good shape. Platt answered, yes, those using it are respectful and do not leave a mess. McLean shared he saw a known homeless man and said he looked quite dapper and probably took advantage of the shower. Platt shared she has someone who volunteered to come out next time offering free haircuts.
b. Receive EPA’s Argonaut Mine Superfund Site Clean-Up Update.
John Hildebrand, EPA, gave a very informative presentation regarding the upcoming cleanup activities and will be starting a much larger project coming up soon. Flyers were sent out to the community and shared his contact information for any questions that the community has.
Council thanked John for a great presentation.
c. Possible award of the Oro De Amador property Cattle lease agreement.
City Manager, Yvonne Kimball, explained that the Oro de Amador property has been used for cattle grazing but is contaminated as well. It is an abandoned mining site ultimately to be used for recreation. City has been working with the State to get a removal action workplan that will lead to clean up action. In the interim, cattle grazing has been allowed on the property. The city issues
Council Meeting Minutes – January 10, 2022 Page 7
advertisements to invite potential interests to bid on the lease. We go by the highest bidder for the lease and city issues a lease agreement to that bidder. The last few years the property has been leased to the Laughton’s. This past agreement expired the end of December 2021.
She went on to say that the City issued a RFQ in November; the first round we received 2 responses, and both had issue(s) with the way the RFQ was put out. Therefore, it was decided to publish a 2nd round RFQ to clarify the discrepancy in our advertisement. This time around we received 3 bids as listed (page 27 of the packet). Staff reviewed all 3 bids. Based on advertised selection criteria, staff recommends awarding to the highest bidder. Mayor Stimpson agreed that we should award to the highest bidder, that is the objective. CM McLean asked if the revenue comes to the city. Kimball said yes and stated she was pleased to see 3 bids this year, as in past, it was always just one (1) bidder with no other bidders.
Mayor Stimpson opened for Public Comment.
Jim Laughton, Jackson resident, presented prepared remarks [copy to clerk] regarding the Oro de Amador lease and is disputing it. He requested Council to table this tonight and investigate the water issue and who is the best value to the City.
Mayor Stimpson offered discussion to the Council. CM McLean wants to make sure that we are doing this correctly and following the appropriate rules. City Attorney Nelson acknowledged that we did and clarified the reason for the rebid. One reason was miscommunication from the bidders and staff wanted to evaluate and wanted to make sure it was an apples-to-apples comparison.
Jim Laughton questioned the material changes in the lease. CA Nelson answered that In the 2 bids received previously, there were substantial changes from one bidder and other changes from the other and it was a non-apples-to-oranges comparison. Therefore, it was re-bid to get an apples-toapples comparison which is before the council tonight.
Jim Laughton continued to argue the other bidder would be a non-responsive bid if he wrote in different terms and proceeded to request that council throw out the other bidder. CA Nelson clarified that is not what was in front of council today. The first bids were all rejected. The second bids are in front of council. There are no exceptions to these bids. What is in front of council this evening is to except one of the bids or to again reject all bids and re-bid. It’s not possible to go back and resurrect the prior bid. Staff recommends you award to the highest bidder.
Mayor Stimpson stated he wanted to award the bid to bidder A, the highest bid, that’s what makes sense and asked council to weigh in.
Additional comment was made by Bronwyn Hogan stated she doesn’t know the back story to this but as for someone who reviews requests for funding opportunities, if applicants don’t have what meets the requirements and somebody else does, we don’t re-fly the RFP because somebody didn’t have a bid application that didn’t meet the bid requirements.
Mayor Stimpson stated the bids have been reviewed by our legal counsel and have to go on their recommendation.
Council Meeting Minutes – January 10, 2022 Page 8
After no further comments, closed public comments and entertained a motion.
Motion to award the bid to Bidder A, January 10, 2022, as presented. Moved by Mayor Stimpson, seconded by Councilmember McLean, and carried by a 5 to 0 vote:
AYES: Stimpson, Gonsalves, McLean, Riebe, Simmons
NOES: None
ABSENT: None
ABSTAIN: None
d. Main St. Merchants Meeting Direction
City Manager Kimball provided overview regarding the Main St. Merchants meeting agenda she has proposed and discussed with Council.
Council’s direction was to allow the City to kick off the meeting but the Main St. Merchants need to take leadership and create their own organization. City will provide support with 2 councilmembers but the City cannot support 100% financially.
CM Kimball will set up kick off meeting relating to City’s mission Mayor Stimpson opened Public Comments.
Wayne Garibaldi, former councilmember, there to help the city any way fit. Agrees with city, the drive has to come from the Main St. Merchants and council can help.
Mayor Stimpson asked who was going to be in the meeting. Kimball said she would facilitate the meeting, but Council needs to task a couple councilmembers to be present.
Kimball recapped direction that she will send meeting invites to Main St businesses. Council requests she invite all businesses from Water St, Hwy 88, and Main St. Does not want anyone excluded and they can make the decision to come or not come. Kimball confirmed that VM Gonsalves and CM McLean have volunteered to support the City. e. Update on timekeeping software as relates to overall payroll process improvement (verbal presentation).
City Manager Kimball turned this update over to Dalacie Blankenship.
Dalacie provided a report on the timekeeping system the city is implementing utilizing the Novatime for their timekeeping solutions. The city’s initial cost was $5,712 and the next 2 years on the contract at $3,900 per year.
Novatime was selected based on 2 factors as they work with local municipalities and were most
Council Meeting Minutes – January 10, 2022 Page 9
familiar with the varying schedules of police, fire, and public works departments. The timekeeping process is the most time-consuming part of the payroll process. Implementation of The Novatime software should reduce the overall time for this process by 70-85%. Novatime is a complete work force management solution. It ensures privacy and data integrity through encryption and prevents unauthorized access into the database, firewalls, and intrusion prevention systems. Access to the software is web-based for all users and can be made via computer, web-browser, or mobile app.
City Manager Kimball shared that she and staff have been looking into improving the entire payroll process for quite a while. The timekeeping piece has not been automated. The biggest benefit will be saving 85% time just collecting, inputting, and correcting issues with everyone’s timecards. Department heads have seen the demo and agree this will help the payroll process.
Mayor Stimpson opened for public comment.
Debby Collins, Jackson resident, used to do payroll and timekeeping and was concerned about the comment “supervisors will be able to review, edit and approve timesheets”. She said once an employee inputs their information and if a supervisor edits this information seems a bit dangerous. Secondly, she wanted to know exactly how much time is spent on this right now if we’re to save 70-80%, how much time (estimated) will be saved.
Dalacie answered that there are always times when things happen when an employee is entering times on to their timesheet; they may miss a punch or don’t have the total hours for that day included so their supervisors can go back and edit. The supervisor can check with the employee for accuracy, not changing someone’s hours.
Mayor Stimpson provided Council’s direction to proceed.
8. REGULAR MEETING ADJOURNMENT.
Mayor Stimpson adjourned the regular meeting at 9:20 p.m.
9. CLOSED MEETING ADJOURNMENT.
Closed session adjourned at 10:30 pm.
ATTEST:
__________________________________ __________________________________ John Georgette, City Clerk Date Approved
Item 5b Expenditure Report
Item 5c Payroll Expenditure Report
Item 5d Treasurer's Report - Dec 2021
BUILDING REPORT DATA – JANUARY 2022 Ryan Peters, Building Department TOTAL PERMITS: 15
TOTAL CONSTRUCTION COST: $185,339.00
TOTAL FEES COLLECTED: $5,158.09
PERMITS CONSTRUCTION COST FEES TO BE COLLECTED
BUILDINGS:
NEW SFD: (0)
ACCESSORY: (0)
NEW COM: (0)
ADDITION: (1) $35,000.00 $1,141.05
DECK: (1) $5,000.00 $245.15
DEMOLITION: (0)
ELECTRICAL: (2) $4,250.00 $182.50
FIRE PROTECTION: (0)
GRADING: (0)
MECHANICAL: (3) $29,737.00 $890.06
MISCELLANEOUS: (1) $5,000.00 $429.95
PATIO COVER: (0)
PLUMBING: (1) $3,052.00 $116.50
REMODEL: (0)
REROOF: (4) $38,500.00 $1,152.46
SIGN: (0)
SOLAR: (2) $64,800.00 $1,000.42
SWIMMING POOL: (0)
TENANT IMP: (0)
WINDOWS: (0)
ATTACHMENTS - January 2022 Building Permit Log
Item 5e Building Department Report
Permit # Permit
Date
Description Parcel # Parcel
Address
Project
Cost
Total Fees
9199 1/27/2022 ADDITION:
Laundry Room
Addition to
Single-Family
Dwelling
20-214-011-
00 307 PINE
STREET
35,000 $1,141.05
35,000 $1,141.05
9202 1/31/2022 DECK:
Rebuild and
Add 80 sq. ft.
to Existing
Deck
20-332-034-
00 106 GORDON
PLACE
5,000 $245.15
5,000 $245.15
9196 1/20/2022 ELECTRICAL:
Main Service
Panel
Changeout
44-073-013-
00 10285
AMADOR
STREET
750 $182.50
9195 1/24/2022 ELECTRICAL:
Repair/Replac
e
Underground
Electrical
Conductor for
Parking Lot
Lighting at
Mel and
Fays/Busi
Parking Lot
20-261-002-
00 31 STATE
HIGHWAY
049/088
3,500 $0.00
4,250 $182.50
9200 1/27/2022 Install
ductless mini
split systems
in the
downstairs
and upstairs
units
20-060-037-
00 1232
JACKSON
GATE ROAD
9,510 $284.69
Group Total: 2
Group: Mechanical
Mechanical
Group Total: 1
Group: Electrical
Electrical
Electrical
Addition
Group Total: 1
Group: Deck
Deck
01/01/2022 - 01/31/2022
Permit Type
Group: Addition
Page: 1 of 3
9198 1/27/2022 Install 2 ton
14 Seer 81%
60K BTU NG
Roof package
unit
20-332-039-
00 440 SOUTH
AVENUE
13,913 $416.02
9191 1/12/2022 MECHANICAL:
HVAC DuctWork
Replacement,
Sub-Floor
Area
020-341-014-
000
133
BUFFINGTON
ST
6,314 $189.35
29,737 $890.06
9192 1/18/2022 CARPORT:
15' x 24'
Wood-Framed
20-343-006-
00 122 WALLACE
STREET
5,000 $429.95
5,000 $429.95
9189 1/12/2022 PLUMBING:
Installation/Re
placement of
50 Gal.
Natural Gas
Water Heater,
Basement
Location
20-246-006-
00 318&320
WATER
STREET
3,052 $116.50
3,052 $116.50
9194 1/21/2022 REROOF:
Tear-Off and
Reroof with
Comp, Main
House
044-090-005-
000
835 VOGAN
TOLL ROAD
5,000 $150.15
9193 1/19/2022 REROOF:
Tear Off and
Replace with
Comp
Shingles, DryRot Repairs as
Needed.
44-351-003-
00 135 ERINN
PLACE
8,000 $239.64
9190 1/12/2022 REROOF:
Tear-Off and
Reroof with
Composite
Shingles
20-198-002-
00 435 COURT
STREET
17,500 $523.03
Group Total: 1
Group: Reroof
Reroof
Reroof
Reroof
Group Total: 1
Group: Plumbing
Plumbing
Mechanical
Group Total: 3
Group: Miscellaneous
Miscellaneous
Mechanical
Page: 2 of 3
9188 1/4/2022 Tear-off
roof/replace
with new
20-301-022-
00 420
BROADWAY
8,000 $239.64
38,500 $1,152.46
9201 1/28/2022 SOLAR: RoofMounted Solar
PV System,
10.8 kW, 27
Panels, One
(1) Inverter
w/ Optimizers,
Derate MSP to
175/200, Add
New
Interlocking
Sub-Panel.
20-332-019-
00 123 GORDON
PLACE
32,400 $500.21
9197 1/21/2022 SOLAR: RoofMounted Solar
PV System,
10.8 kW, 27
Panels, One
(1) Inverter
w/ Optimizers,
Existing 200A
Main Service
Panel.
20-322-037-
00 135 ARTESIA
COURT
32,400 $500.21
64,800 $1,000.42
185,339 $5,158.09
Solar
Group Total: 2
Total Records: 15 2/8/2022
Reroof
Group Total: 4
Group: Solar
Solar
Page: 3 of 3
Item 5f JFD Monthly Report
Jackson Police Department
To: Honorable Mayor and Members of City Council
From: Chris Mynderup, Chief of Police
Subject: Monthly Activity Report – January 2022
Date: February 1, 2022
Total Number of Incidents 726
Calls for Service 264
Officer Initiated Incidents 462
Police Reports 60
Arrests 15 (13 Misdemeanor, 2 Felony)
Traffic Collisions 5 (4 non-injury, 1 hit & run)
Assault & Battery 6
Disturbance of the Peace 35
Public Intoxication 1
Driving Under the Influence 0
Child Abuse Investigations 2
Elder Abuse Investigations 0
Sexual Crimes 2
Missing Persons 0
Domestic Incidents 2 (1 arrests)
Coroner’s Case 2
Mental Health Detention 4
Burglary 1
Item 5g JPD Monthly Report
Robbery 0
Grand/Petty Theft 9
Vandalism 1
Vehicle Theft 0
Arson 0
Traffic Stops 78 (18 citations: 13 infractions 5 misdemeanor) Warrant Cites/Arrests 5
Security Checks 317
School Related Crimes 7
Total Incidents Year to Date: 726
Total Calls for Service YTD: 264
Total Officer Initiated YTD: 462
Comparison to 2021
Total Incidents for January 2021 1015
Total Calls for Service January 2021 282
Total Officer Initiated January 2021 733
Total YTD Incidents up to January 2021 1015
Total YTD Calls for Service up to January 2021 282
Total YTD Officer Initiated up to January 2021 733
CITY OF JACKSON
Council Meeting Memorandum
Monday, February 14, 2022 – 7:00 PM Regular Meeting
To: Honorable Mayor and Members of the City Council
From: Debbie Mackey, Fire Chief
Date: February 10, 2022
Agenda Item 5h: The City of Jackson Acknowledging Receipt of a Report made by the Fire Chief of the Jackson Fire Department regarding the Inspection of certain occupancies required to have Annual Inspections performed pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code Recommendation
That City Council acknowledge the receipt of the report by the Fire Chief of the Jackson Fire Department regarding the inspection of certain occupancies that are required by the California State Fire Marshal’s Office to be inspected annually (SB 1205 requirement).
Summary and Discussion
The California State Fire Marshal’s Office, under current law, requires that certain occupancies be inspected annually by the local fire department pursuant to California Health and Safety Code Sections 13146.2 and 13146.3. These occupancies include hotels/motels, multi-family residences with 3 or more units, and K-12 public and private schools to enforce current building and fire safety standards.
SB 1205 was initiated after several multi-family apartment fatality fires in 2016 and 2017, including the December 2, 2016, “Ghost Ship Warehouse” fire that killed 36 people, a bay area news group collected eight years of data from 12 bay area fire departments and found that many schools and apartments were not being inspected annually as required by law. In 2018, State Senator Jerry Hill (San Mateo) introduced SB1205, a bill that would require every city or county fire department, or district required to perform the State Mandated inspections, to report inspections annually. Senate Bill 1205 (Hill) was signed into law on September 27, 2018, adding Section 13146.4 to the Health and Safety Code. SB 1205 requires that the administrative body (city council in our case) formally acknowledge the inspection report.
In Jackson and other departments in the County, Chiefs and/or designated personnel began to introduce the report to our respective governing bodies this year. It’s the first time this report is formally acknowledged by Council. The intent is to continue every year.
Item 5h JFD - SB1205
To accomplish the inspections, Fire Department employees were part of this effort. They did a good job.
All known occupancies that have been inspected pursuant SB 1205. 401 Clinton Rd- Meadows Apartment #1
900 Broadway- Meadows Apartment #2
225 Broadway Apartments
1003 Broadway- Veteran’s housing apartments
322 South Ave. Apartments
207 & 213 New York Ranch Rd
300 New York Ranch Rd- Jackson Hills
701 New York Ranch Rd- Kennedy Meadows
610 Court St.- Timber Ridge Apartments
510 Water St.- Timber Ridge Apartments
1029 N. Main- Jackson Apartments
114 Main St Apartments
303 N. Main St Apartments
309 Sutter St Apartments
208 Rex Ave Apartments
875 N. Main Creekside Apartments
Agate place apartments
101 Clinton Rd. Holiday Inn
200 Hwy 49 Best Western
1330 Jackson Gate Rd. Jackson Gate Inn
1105 N. Main St. Country Squire
850 Hwy 49 Jackson Lodge
501 Argonaut Ln. Argonaut High School
747 Sutter St. Jackson Jr. High School
220 Church St Jackson Elementary School
City of Jackson
Council Meeting Memorandum
Monday, February 14, 2022 – 7:00 PM Regular Meeting
To: The Honorable Mayor and Members of the City Council Date: February 14, 2022
From: City Manager, Yvonne Kimball
Agenda Item #5i SB1383 Grant Regional approach – authorization of City Manager to execute a letter of authorization to allow Amador County as the regional lead for the SB 1383 Grant.
Recommendation:
That the City Council authorize City Manager to execute a letter of authorization regarding SB 1383.
Discussion:
City is eligible for $20,000 grant fund to implement SB 1383 requirements. All cities in Amador County and the County are eligible for the grant. Originally, we were going to apply for the grant alone. Late January I learned that Amador County was considering a regional grant. The County was able to hire a consultant to manage the implementation of SB 1383.
Going regional would be able to pull the moneys together and provide a more effective program. A regional program will also save city resource to manage an independent fund.
I recommend that we join the other cities and allow Amador County as a regional lead for the grant. By doing so, Jackson gives our grant dollars to Amador County. To do so, an authorization letter is necessary. The letter is attached.
Enclosed please also find a memo from Amador County Solid Waste Director Jeffry Gardner explaining the grant program, the grant application, and a summary of eligible programs under the grant.
Attachments:
-Authorization Letter
-County Memo
-Grant Application
-Eligible Projects
Item 5i SB1383 Grant
“Preserving Our Past, Enriching Our Present, Building Our Future” 33 Broadway, Jackson, CA 95642-2301
(209) 223-1646 / Fax (209) 223-3141
e-mail: [email protected]
February 14, 2022
SB 1383 Local Assistance Grant Program
Attn: Jayme Tesser
Grants Management System
CalRecycle
RE: Letter of Authorization for a Regional SB 1383 Local Assistance Grant Program I am the City Manager of the City of Jackson and am authorized to contractually bind the City of Jackson. Pursuant to this authority, I hereby authorize Amador County to submit a Regional Application under the SB 1383 Local Assistance Grant Program (Grant ID: 25524) and act as Lead Agency on behalf of Jackson. The Amador County Waste Management Department is hereby authorized to execute all documents necessary to implement the project.
This authorization is effective as long as the County Resolution is in effect.
Respectfully Submitted
__________________________
Yvonne Kimball, City Manager
33 Broadway
Jackson, CA 95642
(209) 223 - 1646
PHONE: (209) 223-6429
FAX: (209) 223-6395
WEBSITE: www.amadorgov.org
EMAIL: [email protected]
AMADOR COUNTY COMMUNITY DEVELOPMENT AGENCY
WASTE MANAGEMENT & RECYCLING
COUNTY ADMINISTRATION CENTER ♦ 810 COURT STREET ♦ JACKSON, CA 95642-2132
MEMORANDUM
TO: Jackson City Council
FROM: Jeff Gardner, Amador County Director of Solid Waste/Safety Coordinator DATE: February 2, 2022
SUBJECT: Letter SB 1383 Regional Grant Application Information Background:
This memo provides information on the CalRecycle SB 1383 Regional Grant requirements.
SB 1383 was signed by Governor Jerry Brown on September 16, 2016 and requires the state to reduce organic waste disposal by 50 percent by 2020 and 75 percent by 2025 from 2014 levels. SB 1383 requires organic waste collection service to all commercial and residential generators. The law also requires the state to increase edible food recovery for human consumption by 20 percent by 2025. Additionally, the law grants CalRecycle the regulatory authority required to achieve the organic waste disposal reduction targets.
SB 1383 required CalRecycle to adopt regulations specific to addressing the issues of diverting organic waste from the landfills in California. Over the last several years, CalRecycle has been developing regulations for the implementation of SB 1383, the most significant waste reduction mandate to be adopted in California in the last 30 years.
While we were able to get waivers from implementing the organics collection, we still have to adopt enforcement ordinances and we have compliance and reporting requirements for each jurisdiction.
The County and incorporated Cities can join together for a regional grant. The money will be used for helping the Interfaith Food Bank with capacity planning and storage needs. Additionally, money will be used for administrative help in developing the reporting and compliance requirements for the Cities and County.
The County has hired a consultant to take the lead on this. Additional funds from the grant will be used to supplement this. A framework for reporting and compliance will be developed for the Cities and County to facilitate meeting the annual reporting requirements. A portion of the grant funding has been allocated to each jurisdiction for administrative time as well. By joining together we get some economy of scale and the Cities benefit from the County taking the lead position and preparing the annual reporting for the whole group.
Recommendation: Approve the Letter of Authorization for the City of Jackson to be a part of the SB1383 Regional Grant Application.
Regional SB1383 Grant Eligible Projects/Products
Eligible activities and costs include:
• Capacity Planning – Working with Interfaith Food Bank to provide capacity planning and equipment/shelving/other for a new storage facility they anticipate for 2022. • Collection – All Cities and the County have been granted waivers from the collection for 5 years • Edible Food Recovery – Work with Interfaith Food Bank on Tier 1 food provider contracts. They already have a relationship with these businesses and the executive director is working on securing the contracts
• Education and outreach (includes organic waste & edible food recovery) This will be done in collaboration with ACES.
• Enforcement and Inspection – We anticipate County Environmental Health getting involved with this since they already have permitting oversight with these businesses. • Program Evaluation/Gap Analysis
• Procurement Requirements (using recycled organic products – compost, mulch, electricity, and/or renewable gas and recycled paper and paper products) – Each jurisdiction is responsible for documenting their eco procurement policy and for the reporting responsibilities. The framework will be developed by our consultant.
• Calgreen and MWELO Reporting – Each jurisdiction will be responsible for generating this information from Building Dept. info. The framework will be developed by our consultant. • Record Keeping – Jurisdictions will keep their own records and provide them to the County annually for reporting purposes. The County will upload the annual reporting data to the State site and do all of the reporting for the grant activity
• Program Evaluation – The Grant is for two years. The budget anticipates 65% going to the food bank and 35% for compliance and reporting. We have a baseline for food recovery now. We are charged with increasing that by 20% over the next 5 years.
Item 8b Resolution No. 2022-03 Approving ACTC Regional Traffic Mitigation Fee Annual Report
Resolution No. 2022-03
Resolution Approving the Fiscal Year 2020/21 Resolution Regional Traffic Mitigation Fee Program
Annual Report and Funding Options for Fiscal Year 2021/22 WHEREAS, pursuant to its authority under Government Code 66000 et. seq., the Board of Supervisors has previously imposed regional traffic mitigation fees and amended said fees pursuant to Resolution Nos. 99-359A; 00-434; 05-164; 08-094; 08-095; and 09-057; and WHEREAS, the purpose of said fees is to mitigate the impact of new developments on the regional transportation system of Amador County; and
WHEREAS, The County of Amador and the County’s five incorporated cities have all collected and deposited all regional traffic mitigation fees with the Amador County Transportation Commission (“ACTC”) which has maintained the funds in a separate, non-co-mingled capital facilities fund (“capital facilities fund”) established for the above stated purpose pursuant to Government Code Section 66006(a) and (b); and
WHEREAS, the ACTC and the City of Jackson have made available to the public an annual program implementation report for fiscal year 2020/21 (“Annual Report”) which is hereby incorporated by reference; and
WHEREAS, the Annual Report was prepared in accordance with Government Code Section 66001(d) and 66006(b)(1); and
WHEREAS, the City of Jackson has reviewed the information provided in the Annual Report and determined the information contained therein is true and correct; and WHEREAS, the Annual Report reflects implementation of prior year recommendations of the Regional Traffic Mitigation Fee Oversight Committee as approved by the cities and County for programming and expending funds for projects consistent with the Memorandum of Understanding (“MOU”) establishing the countywide Regional Traffic Mitigation Fee Program and the Regional Traffic Mitigation Fee Nexus Plan 2000-2025 (“Nexus Plan”); and WHEREAS, City of Jackson has agendized and considered the Annual Report at a regularly scheduled Board of Supervisors meeting and considered public comment concerning the Annual Report during said meeting.
NOW THEREFORE the City of Jackson, County of Amador, State of California, finds and determines the following:
1. The above recitals are true and represent findings of the Board of Supervisors.
2. The Board of Supervisors hereby approves the Annual Report for fiscal year 2020/21 as presented.
3. That all recommendations for funding are consistent with the MOU and the Nexus Plan as required.
Resolution No. 2022-03 Page 2
RTMF Fee Program
Annual Report and Funding Options for FY21/22
4. The approval of the Annual Report and programming and expenditure of funds consistent with the previously approved MOU and Nexus Plan is not a “project” or otherwise an act requiring environmental review pursuant to the California Environmental Quality Act.
5. That all Regional Traffic Mitigation Fees previously collected and not yet expended are accounted for and are still needed for the purposes for which they were collected.
The foregoing resolution was duly passed and adopted by the Board of Supervisors of the County of Amador at a regular meeting on the 14th day of February 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
CITY OF JACKSON
_________________________________
Robert Stimpson, Mayor
ATTEST:
___________________________________
John Georgette, City Clerk
Item 8c Kennedy Mine TOT Funding Request