CITY OF
CITY OF JACKSON
City Council Meeting Minutes
JACKSON May 09, 2022
LIFORNIA
Mayor and Council Members John Georgette, City Clerk
Robert Stimpson, Mayor
Connie Gonsalves, Vice Mayor Staff Members:
Max Godde, Council Member Josh Nelson, City Attorney
Steve McLean, Council Member Yvonne Kimball, City Manager Chad Simmons, Council Member Bree Wilder, Public Works Superintendent Chris Mynderup, Police Chief
ABSENT: Dale Fishback, Interim Fire Chief Matt Ospital, City Engineer Mayor Stimpson called the meeting to order at 7:01 p.m.
PLEDGE OF ALLEGIANCE TO THE FLAG.
Mayor Stimpson led the Pledge of Allegiance.
1. APPROVAL OF AGENDA.
Motion to approve the City Council Agenda dated May 09, 2022, as presented. Moved by Councilmember McLean, seconded by Councilmember Godde, and carried by a 5 to 0 roll call vote:
AYES: Stimpson, Gonsalves, Godde, McLean, Simmons
NOES:
ABSENT: None
ABSTAIN:
2. REMOTE MEETING FINDINGS.
Motion to approve the Remote Findings dated May 09, 2022, as presented. Moved by Vice Mayor Gonsalves, and seconded by Councilmember Simmons and carried by a 5 to 0 roll call vote:
AYES: Stimpson, Gonsalves, Godde, McLean, Simmons
NOES: None
ABSENT: None
ABSTAIN: None
Council Meeting Minutes - May 09, 2022 Page 2
3. PUBLIC MATTERS NOT ON THE AGENDA.Discussion items only, no action will be taken.
Any person may address the Council at this time on any subject within the jurisdiction of the City Council. Please note - there is a three (3) minute limit.
Paul Jones, Jackson resident, offered prayer.
4. CONSENT CALENDAR.
Items listed on the consent calendar are considered routine and may be enacted by one motion.
Any item may be removed for discussion at the request of a Council Member. a. Approval of the April 11 and 25, 2022 Meeting Minutes. b. Approval of Expenditure Report in the amount of $112,793.68. c. Approval of Payroll Expenditure Report in the amount of $321,934.89. d. Receive Treasurer's Report for March 2022.
e. Receive Jackson Fire Department Monthly Report for April 2022. f. Receive Jackson Police Department Monthly Report for April 2022. g. Receive Building Department Monthly Report for April 2022.
Motion to approve the Consent Calendar dated May 09, 2022, as presented. Moved by Councilmember Simmons, seconded by Councilmember Godde, and carried by a 5 to 0 roll call vote:
AYES: Stimpson, Gonsalves, Godde, McLean, Simmons
NOES: None
ABSENT: None
ABSTAIN: None
5. ADMINISTRATIVE REPORTS.
This section is to provide staff an opportunity to present oral status reports on issues. No legal action is expected to be taken by the Council.
Public Works, Bree Wilder
• Pool Resurfacing is out for bid, RFQ went in the paper last Friday. • CalFire is working in the Cemetery. There are 2 crews for Monday-Wednesday and 1 on Thursday. They are doing all the clean-up getting ready for the rock. They are doing a great and making big progress.
• Argonaut Mine, the site on Argonaut Lane, the contractor for EPA would like to add a fire hydrant to help their project have water on-site instead of hauling it. PW will work with them to see where we could place one.
• 2nd Notice for TTHM will be going out in the next water bill. We still need to send out a 2nd notice after two (2) good tests. This is all precautionary as we are meeting the requirements and following the guidelines.
• Had another water leak on Amador St. Campbell Construction came out and patched it up as they will be working on the Amador St. Waterline Replacement next Monday. This project has been prolonged
Council Meeting Minutes - May 09, 2022 Page 3
• The Kennedy Tailing Wheels Roof, both at the restroom and kiosk, has been completed.
This was through the Park Grant and done by a local contractor. Mayor Stimpson asked who the contractor was, and Bree answered All Sierra.
• The Civic Center roof has been completed with exception for items on the punch list.
Battalion Chief, Alex Sharp
• Had a fire on Clay Pit Rd. in lone; sent a water tender down to last week. Since it was such a large fire, a lot of resources were stripped from the county. Our local engine covered Station 60, the CalFire station in Sutter Hill.
• The Recruit Academy has been underway. They continue to train every Saturday, working extremely hard with a couple more weekends before they are finished with the Recruit Academy.
• They are also training for the wildland season. Been training since April and will bring everyone up to par for the season.
Training Burns are being planned; 5/25 at Oro de Amador and 6/1 behind the Sr. Center.
This will help mitigate any fire that comes in later and helps them train in preparation of wildland season.
Police Chief, Chris Mynderup
• Had a successful day with the 49er Day Parade last weekend. No issues at all with the parade, they got the wagon train to and from the Laughton Ranch without issue. • JPD's motorcycle officer Jim Walshaw is currently back East representing the City of Jackson and the JPD in the Annual National Police Unity Tour. This is a 9-day bicycle ride that starts in New Jersey and ends at the National Law Enforcement Officer's Memorial in Washington, D.C. And this is Police Memorial Week. This tour is to raise awareness for all the law enforcement officers that have been killed in the line of duty. Thankfully, Walshaw is not on a bicycle, he is driving a support vehicle. The Sutter Creek Chief O'Connell is doing the bike ride, he's an avid cyclist.
CM McLean asked Chief for any update on the window smasher. Chief Mynderup answered they are very close to identifying the subject responsible for that damage.
City Attorney, Josh Nelson - no report. There is legislation moving through the legislature and will continue to watch and does include the Brown Act bills he had mentioned before. Will bring back a report when he has a better idea of what is going to move this session.
City Manager, Yvonne Kimball - nothing to report.
Council Meeting Minutes - May 09, 2022 Page 4
6. COUNCIL REPORTS.
This section is to provide Council members an opportunity to present reports on their activities and to request item be placed on future agendas.
Council member Simmons - nothing to report. This Wednesday he has an ACRA meeting. Does have a question whether the old meter poles can be removed or painted? And hopefully before the Centennial Event.
Bree Wilder, PW Superintendent, has been wanting to get ahold of either the Rotary or Lion's Club, to see if someone would like to donate some time and the poles and/or help decorate Main St. Simmons said he will work on finding some volunteers.
Vice Mayor Gonsalves stated that we should check with PG&E about a grant to help with this.
Per Bree, the lamps were replaced only to LED. This grant did not help with the posts. The posts belong to City, PG&E only supplies the power.
Mayor Stimpson suggested since this turned into discussion that we put on a future agenda.
Council agreed.
Council member Godde - Attended Amador Sr. Center meeting and got an understanding of the importance of that organization and what it provides to the city and the county. Also, at that meeting I learned how important places like Laughton Ranch are to organizations like that one, because it allows them to hold fundraisers to help keep them afloat.
Council member McLean
Attended the Polars Bears fundraiser.
Attended the 49ers Wagon Train parade and rode in the Wagon for the City Council and quickly pointed out to Vice Mayor Gonsalves they were in the only wagon lead by donkeys, correction, mules!
Attended the ACTC meeting and as Vice Chair, he will also be attending the ACTC MOU meeting with Personnel tomorrow.
Vice Mayor Gonsalves
Attended the 49er Parade, nice to see a lot of people.
Reminder the Car Show is May 21st. Streets will close around 6a, cars will line up around 8a, vendors will be setting up their craft booths in the L&M parking lot. We have approx. 170 entries. In coordination with Police and Fire, we'll have a great day on Main St. JFD will be serving up hot dogs & hamburgers.
Mayor Stimpson
Also rode in the 49er Wagon Train parade.
Meeting with DTSC regarding Argonaut Mine clean-up site with John Hillebrand.
Council Meeting Minutes - May 09, 2022 Page 5
Met with AFPD Chief White at their Academy Graduation last week. Discussed a Ladder truck they would like to donate to the city. He still needs to talk to Alex and remainder of Fire Department about this.
He has a meeting scheduled with the new CAO for Sutter Hospital.
7. DISCUSSION CALENDAR.
For the record: Action minutes provide the necessary documentation of City Council actions and audio recordings are retained for those desiring more detail on particular agenda item discussion.
These audio recordings provide an accurate and comprehensive backup of City Council deliberations and citizen discussion.
a. Receive, discuss, and provide direction regarding (verbal) report from the Homeless Outreach Coordinator regarding the City's response to homeless issues.
Homeless Coordinator, Christine Platt provided her update as follows:
• Having great success with the shower program. The goal is to be operating the shower twice a week beginning in June.
• She thanked Council for the use of the office as it's been working out great, actually has someone doing weekly diversion classes via Zoom. It also allowed 2 people who were newly unhoused to come in and apply for jobs and both got employed from doing resumes and online applications.
• We submitted LOI for another round funding which will become available in October. b. Receive EPA's Argonaut Mine Superfund Site Clean-up update. (Confirmed 4.6.2022).
John Hillebrand provided another informative presentation update on the Argonaut Mine Clean Up. They sent out letters to the residents within a 2-mile radius with this update and also announced tonight's meeting.
c. 104 Broadway Appeal (Appeal Planning Commission Decision of requiring a Use Permit to City Council).
City Manager Kimball asked City Planner, Farhad Mortazavi, to give Council a briefing on this.
Farhad continued to explain to Council that a request was received by the city regarding the property at 104 Broadway (APN 020-292-001) across from City Hall on the south side. Farhad continued with his presentation of his staff report (as included in Council packet) regarding the Planning Commission decision and request of Council actions as requested. Staff requested that Council hear the appellants and any comments of the public and to render their decision to either uphold the decision for requirement of a use permit for this proposal or uphold the appeal and approve the project moving forward without a requirement for a use permit process.
Mayor Stimpson asked Council for questions. CM McLean asked to hear comments from the appellants.
Mayor Stimpson asked for public comment.
Council Meeting Minutes - May 09, 2022 Page 6
Thornton Consolo, Jackson resident and member of the Planning Commission, explained his history of the knowledge of the property. He talked with a guy who was renting storage space out of the garage for a while and in discussion with him he stated this property has not been occupied for 5 years before Thornton came here. There has not been much activity and no occupancy. It's been vacant for over 32 years and now wants to take advantage of the grandfather clause and move back in with residents. To do this, you need to step out of the commercial zone and get it back to residential zone. If it is reverted back to residential, the property needs to be looked at for traffic access, pedestrian access, and parking. The Planning Commission could not come up no other choice but to expect if it were to be occupied and more than single family residence, the Conditional Use Permit would be appropriate. Not sure why the property was made commercial, it remained as is. To re-occupy as a multi-family or high density, will definitely need a rezone or a conditional use permit. After his comments, he asked Council to consider supporting the decision of the Planning Commission and City Planner.
Ron Regan, applicant, representing Mr. Cranfill, owner of property, and the Sober Living group.
Ron continued to speak upon his interpretation of the use of the property and the argument of whether a vacancy is a change of use or discontinuing. His argument is, they don't see it as commercial, they see it as residential and always has been.
Mayor Stimpson asked CA Nelson if there was any kind of definition that determines how long a house is emptied that is now vacant. CA Nelson replied if there is vacancy, in reference to Mr.
Cranfill's letter, under this opinion wouldn't. Any second home would be vacant because it is not occupied 365. I don't think it is the City's position that would be required for it not to be vacant.
In this case, there is no evidence of any occupancy for any extended period of time and so for that reason it is vacant.
Lance Stromnes, co-founder of Valley Sober Living, been around 13 years in San Joaquin County, Stanislaus, County and Sacramento County. His intent is to hopefully get the City Council to give us an approval, so we don't have to go to the next lengthy, costly, process which is the Conditional Use. He was understanding that this was a determination of a zoning code that can or cannot be influenced by who we are as an operator. He gave a presentation on who Sober Living was and what they were about and what they would be bringing to the community. He wanted to know if there was any value to him continuing to speak.
Vice Mayor Gonsalves said yes, because we have a home located right off the highway and a narrow street, the comings and goings and the flow and that type of activity and how would it impede in our city streets.
Mr. Stromnes stated they have been operating sober houses for 13 years and currently have 11 homes in Stockton, Modesto/Ceres, Sacramento, and Lodi. This property will have 5-8 cars at any given time, and they are planning to build a parking lot on the property so he doesn't think anybody will be parking on the street. Mr. Stromnes continued to explain the design, and how they would be helping the citizens of Jackson. Although Council acknowledged their business, it all comes down to traffic, parking, foot traffic concerns for that location.
Mr. Stromnes still spoke about the patrons/participants are without car. They have great collaboration with law enforcement, probation, shelter and has a lot of support on they do. The Council Meeting Minutes - May 09, 2022 Page 7
community looks at them as an asset because they're helping the homeless. They are a step after homelessness, they are not a homeless shelter, it is a program that has a fee associated. They provide a safe, supportive, clean, and sober environment (SLE) or recovery residence. The logistics, they have the same concern. Their intent is to have it on campus and the egress will be widened by 5-10 it. He would love to provide reterences from other properties. They have collaborative workings with the shelter and the Gold Country Health Initiative. The housing will be clean, yard will be taken care of and the inhabitants that come and go will be respective the community. It is a structured environment where people can turn their lives around. Their intent is to turn this beautiful property around and make it what it could be. They have the funds to put in the purchase and for the rehab of the property.
Mayor asked for Council for questions.
CM McLean spoke about the number of beds they would have, assuming they make their money by keeping the beds full so to fill the beds they would be bringing in people from the valley, Modesto, Bay Area maybe and not sure how many Amador County would be there. He does support the work Sober Living does. Should the people graduate or not, or have drinking problems, etc. he wondered where these people will go after, if go back to where they from or do they walk out the front door and they're here for law enforcement to deal with. Stromnes answered they will come from Amador, Tuolumne, Calaveras, the foothills, about 80-85%. Rest comes from the homes. 15-20% would come by request and would transfer but they would be sober and clean. When they leave, they would go back to their family home or another house of theirs. It is never their intent to kick someone out to the street. The average is 4-6 months that they stay with them. People will bring money to the community, the taxes from the property.
Would be happy to supply references from the other communities.
Mayor Stimpson asked for public comment.
Cindy Grandbois, resident of greater Jackson area, confused on the property zoning residential, now since 2008 zoned commercial, and they want it to go back to residential or is it a commercial operation they want to run.
Mr. Stromnes answered it is a commercial operation but identified, by CCAP out of Sacramento that certifies very stringent rules and regulations, but they are identified as a single-family residence.
Cindy Grandbois stated she's hearing complaints about traffic from a single-family dwelling because it will have numerous residents but it's okay to open up an ice cream shop with 15-20 customers coming in and out all day. It doesn't make sense to her and does not understand the argument against it. All the problems with people living under bridges, I think this business deserves to be given more consideration. Maybe some agreements could be made that they would be cooperative working with the city if there are any problems. I'm not saying I totally support it; I just don't think it should be shot down because of traffic concerns when it's zoned commercial which would have even more.
CA Nelson stepped in to set the stage a bit, it would be helpful to get some context on how the facility might operate and appreciate them providing us that. But that's not the question for Council tonight, the question is really, is it illegal non-conforming use under our code and as the Council Meeting Minutes - May 09, 2022 Page 8
planner has identified there are 2 grounds or hurdles that we as staff feel prudent for us making that a determination. The first is the termination of use, the second is the intensification of existing use. Those 2 questions are the only thing before the Council this evening depending what happens on your answers to those 2 questions as this project may come back to you in the future for a decision on the merits or depending on what the opponent decides to do, it may not. As it is noted, there are some restrictions on our ability to regulate these facilities and the very narrow question before us this evening, are they illegal non-conforming use. Once Council makes that determination then the panel will have some options to move that project forward.
Mayor Stimpson returned to Council. CM Simmons thanked them for what they do and hope it works for them, but we hired a City Planner to give us advice and appointed Planning Commissioners to look into something before it reaches the Council for the most part and give them advice as well. Council agreed. Mayor Stimpson encouraged Council to follow advice from staff and our Council.
Mayor Stimpson entertained a motion. CM McLean agreed a lot of this is difficult to understand when we are talking about vacant vs. abandoned, the terms are thrown around in both documents here tonight. Feels CA Nelson is right, we are restricted to these 2 narrow points to decide on. He recognized the work that Mr. Stromnes is doing, and his organization is great work.
Motion to support our City Planner decision on the two (2) points regarding Municipal Code Section 17.130.030 on May 09, 2022, as presented. Moved by Councilmember McLean, seconded by Councilmember Godde, and carried by a 5 to 0 roll call vote AYES: Stimpson, Gonsalves, Godde, McLean, Simmons
NOES: None
ABSENT: None
ABSTAIN: None
d. Amador County Recreation Agency membership fee increase and other programs. [Possible approval or denial of fee from $5/person to $6.50/person].
City Manager Kimball presented her staff report regarding the ACRA fee increase. If Council approves the annual fee increase, we will see it year after year until increase/decrease again.
Upon discussion with Justin Howard, she learned that the After School Program that Council authorized in March has not had any participation yet and became very concerned with this and what is happening with the program. City Council has authorized between $6,500-7,000 to pay for the After School Program until the semester ends which is the end of May. Since there is no participation staff would recommend Council to rescind your prior agreement.
Mayor Stimpson stated he does not like shelling out funds for a program with no participants.
CM Godde heard about the program and went out to the Scout Hut to see how this program was working. He went out on April 28th at 4:30p as the advertisement he saw was for 2:00p-5:00p.
When he went out there, there was nobody there and the door was locked. His second attempt was last Tuesday at 3:00pm to see if anybody was there and when he opened the door, there was a rep from ACRA but no kids. He said he was only there in case somebody showed up between 2- 4pm. His third attempt was Wednesday at 3:00p when he saw a car parked at the Hut, he opened Council Meeting Minutes - May 09, 2022 Page 9
the unlocked door but found no one inside. With no visible signs or banners that advertised it was over.
Mayor Stimpson said we should put a stop to it if no one is signed up for it. They are running the pool program charging fees to use the City pool that we pay to maintain and we don't get any of those fees. We don't get a percentage of those fees, correct? Kimball answered we are not involved in the billing process however ACRA is going to collect the fees and will deduct the fee revenue out of the cost and will charge the City the difference. It costs labor to provide program and revenue will be used to offset the labor costs. Mayor Stimpson stated it will still cost the City to maintain the pool. Kimball stated no matter who is doing the summer program, the maintenance is separate. Kimball announced Mr. Howard was online. Mayor Stimpson agreed with Kimball, it is good to have for the community, but if someone else is going to use our pool, that we pay to maintain, and make money using our pool and we don't profit from it at all.
Whatever their program is, it doesn't sit well with him.
CM Godde stated what this tells him is that Jackson is unique compared to the other cities and the counties. I understand how they require a fee of $5.00/person throughout the counties and the cities, but Jackson is a little different.
CM Simmons asked what other programs ACRA does for us.
Justin Howard, ACRA Director, answered the service they provide to the City of Jackson that they are attempting to create an after-school program that hasn't taken off yet, and can address some of the concerns. They have done summer programs in the past at Detert Park, Self Defense classes at the Scout Hut, and other program at the Scout Hut, and some reoccurring events that take place throughout the City of Jackson such as monthly events. We are trying to grow into Jackson and thought an after-school program would be a good step toward providing something for the Jackson community in terms of after school care. Unfortunately, people already had their schedules for their children was not lined up. He's trying to create programs throughout the county and obviously the Pool Program will be the biggest pool season in terms of facilities, devoting time to Jackson to provide a good pool service.
Mayor Stimpson opened for public comment.
Thornton Console, Jackson resident, former employee of a recreation program and used to operate programs with a community center and one paid person and volunteers. Was a profitable program, charged fees that were discrete using facilities from the cities where they always made money to kick back funds back to the city. In his experience, with his children in trying to get them into the swim programs, they're always full. I know we're stepping away from our previous set up with the City operating it to ACRA, but I would think ACRA should have no problem by charging fees and still be able pay a percentage. There is a demand for it, we shouldn't have to pay extra to pay for the operation of the pool programs.
Vice Mayor Gonsalves asked Mr. Howard what the participation was for the other cities. Is it $5 for every city or does it vary? Mr. Howard stated it was uniform. As part of the JPA, each jurisdiction and unincorporated part of the county basically pay this amount per person in that jurisdiction which that rate was $5 which was set back when the JPA established in 2009. That provides our overall operating cost. Things have changed a lot since 2009 until 2021, this was a number that allows us to function as a fully operational recreation agency which is the purpose of Council Meeting Minutes - May 09, 2022 Page 10
the JPA. Gonsalves understands the need for the fee increase and reasons behind it but how many of the other cities have approved or is this the first proposal to a city. Mr Howard stated the memo in the packet is the same memo sent to all cities as well as the County CAO. His first step was presenting to the Board of Supervisors because the unincorporated part of the county makes up for the largest part of the membership in one jurisdiction which was passed with unanimous support. Since then, forwarded to the city managers stating it was met with support and wanting to move towards that for the upcoming year budget for those cities. It has been well received and has city manager's plan to put on the proposal for the year 2022/23 budget. He understands if there is further clarification and discussion that is wanted from each jurisdiction. He tried to make as direct as possible with raw numbers. VM Gonsalves restated that the county has approved the $6.50 per person but no other city has. Howard answered yes, she was correct, it was basically going into proposed budgets for other cities and if needed to present at other meetings. VM Gonsalves asked CA Nelson if this is something that needs to come before council or can staff approve. CA Nelson answered that the increase in fees needed to be approved by Council.
Next question VM Gonsalves asked if the percentage of cost for the operation of the City pool, do you see paying back a percentage of your use. Howard answered the agreement of the of revenue they made so the bill is less. Mayor Stimpson said so you will be paying a percentage back to the city? Howard answered in theory, it wouldn't be a check coming back to the city, it would be a deduction from the amount you would be billed from the revenue, from the daily fees, swim passes, swim lessons. The contract is to cover the management of the pool that includes labor, lifeguards, pool managers, little admin, there will always be a reimbursement amount. The reason ACRA has taken over all of the pools is because as cities know, pools don't generally turn a profit so we have a formula to where we manage the pools and basically handle the payroll, handle entire management of the pool with exception of the the maintenance and generating that revenue from daily passes, season passes, swim lessons, we are able to remove some of that monthly amount we bill back to the city for reimbursement.
Mayor Stimpson stated if you have a company and you're in business, have no costs to run your company and you're just taking in money, that's a hell of a company. Howard stated he was not sure which company he is referring to. Mayor Stimpson said there's no costs involved for you but the City has costs to maintain our pool. I think we should be compensated something. He is not for the $6.50 maybe a little less.
CM Godde stated we should wait to make a decision on the membership fee increase until after the ACRA meeting as the city will be there asking for financial help for the improvements of the Oro de Amador property and the city pool.
Mayor Stimpson requested to table this item until next meeting. Council agreed. e. Authorization of partnering with ACTC to apply for the Active Transportation Program grant and solicitation of letter of support from various agencies. [authorization and other sample letters attached; Recommendation to approve partnership and to generate a list of agencies to collect letters from].
Council Meeting Minutes - May 09, 2022 Page 11
City Manager Kimball announced a lot of Councilmembers in the past were big proponents for the Creekwalk Project and most recently CM McLean has taken this to a new level under his involvement with ACTC. The latest update on this is that ACTC has agreed to apply for a Cal Trans ATP Grant 2022 cycle. ACTC has a consultant that will do the application work. This application will cost $30K to prepare for and appreciative of ACT's support on this matter.
Part of the application will require letters from Jackson to agree to partner with ACT and letters of support from Regional Agencies. In the packet are sample letters. Staff asks for City Council direction and authorization to ask for support letters. Maybe Council can provide direction to what organizations they would like to see support letters from. We have identified schools, but would like to hear of any other organizations to send to, CM McLean stated the consultants did a great job as well as Yvonne. The creek walk has blossomed into something a lot bigger than originally considered. It is connecting a lot of Jackson to downtown by foot or bike. It is an interesting project that seems to be interested with cost not such an issue. We have a good opportunity here and hope we can get through this. On the letters, we are looking to get support from local organizations such as the Native Sons of the Golden West, Rotary, Lion's Club, it's not costing them but asking for their written support for this project that would be submitted at some point to the Consultants. It probably won't be until 2023 before they get anything going. But we are still moving forward. Another good support partner would be Sutter Amador Hospital. As this proposal takes the walkway all the way to the hospital. Mayor Stimpson stated he has a meeting with the hospital in the next week or two.
The only comment on the letter from the schools, McLean does not like the first sentence, thinks it should be removed. Agreed by Council.
VM Gonsalves confirmed that this is a CalTrans Grant through the state. Why not get more than one grant. Mayor Stimpson questioned CA Nelson and asked since we have a lot of money in the park-in-lieu fund and if we could utilize for a project like this. CA Nelson answered that he could look into it but we have to generally find that we are rehabilitating or expanding recreational opportunities. He sees the tie but also a transportation project. Yvonne and he can discuss and get back to you.
City Manager Kimball explained an Active Transportation Project Program. This is a federal grant and comes through every year. CalTrans is managing it and very expensive. It is for larger projects or for bigger cities, more populated such as Stockton and Sacramento. They have a lot of projects because they have the larger population. The grant always asks how many people this project can benefit. We were fortunate that we are in District 10, and we are in the rural area and with ACT's help we did not have any competition. This is a regional project and have the backing from the regional agencies and that gets us a little higher score and also being rural.
ACTC already had a consultant to do this work for us. The application alone is $30K to apply whether you get it or not. We have ACT's support, so we are not using our local fund to pay for this. Some of the other grants out there are competitive grants. ACTC is helping us, let them continue and doing a lot of work for it. If we don't get it, we'll know next time we will try some other opportunity and we will have to fund the seed money to prepare the applications.
CM McLean stated we were ahead of the other cities as a lot of work had already been done, just updated, and were ahead of the other cities in that respect. He also stated that Yvonne was right Council Meeting Minutes - May 09, 2022 Page 12
as he was surprised to hear that they didn't want to hear about any small projects nor any cost sharing discussions. They want the larger projects.
Mayor Stimpson asked for direction. CA Nelson stated we need a motion to authorize the letters and the partner support letters.
Motion to authorize letters and the partner support letters on May 09, 2022, as presented.
Moved by Vice Mayor Gonsalves, seconded by Councilmember McLean, and carried by a 5 to 0 roll call vote:
AYES: Stimpson, Gonsalves, Godde, McLean, Simmons
NOES: None
ABSENT: None
ABSTAIN: None
f. Authorize insurance deductible to enable City Hall water damage repair through insurance claim process.
City Manager Kimball explained the water damages to City Hall. With city insurance company broker advice, we have done more testing to assess the scope of the damage. The damage is severe enough for us for staff to bring before Council that we would like to initiate the actual claim process. The city's property insurance has a $25,000 deductible and once initiate process the insurance adjuster will take over and take care of everything included communication with the contractors) insurance carrier and to make sure things are done right. The deductible could be part of a claim but to initiate the work, the deductible is what we are responsible for up front. She looks for authorization from Council to proceed with this. Should we proceed, the administrative offices will be closed down and relocated to the most efficient location, the Civic Center. It will be inconvenient to the public and don't have a date yet. We need authorization from the Council and once we know more, we'll advise the public. First, we need authorization to proceed with the claim process.
Council discussed quickly.
Mayor Stimpson opened for public comment.
Thornton Consolo, Jackson resident, asked if there was a signed contract with the roofer and if there was an indemnification clause. CA Nelson stated this is an item that will likely end up in litigation therefore not open for discussion,
Mayor Stimpson asked for a motion.
Motion to provide authorization for the City Manager to proceed with the claim on May 09, 2022, as presented. Moved by Councilmember Godde, seconded by Councilmember Simmons, and carried by a 5 to 0 roll call vote:
AYES: Stimpson, Gonsalves, Godde, McLean, Simmons
NOES: None
ABSENT: None
Council Meeting Minutes - May 09, 2022 Page 13
ABSTAIN: None
8. REGULAR MEETING ADJOURNMENT.
Mayor Stimpson adjourned the regular meeting at 9:15 p.m.
9. CLOSED SESSION.
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 1 case
10. CLOSED SESSION ADJOURNMENT.
Closed session adjourned at 9:45 p.m.
ATTEST:
7/1/2022
Date Approved