Jackson City Council Agenda
Monday, August 22, 2022 - 7:00 PM Regular Meeting
NOTE LOCATION CHANGE: Amador County Office, 810 Court Street, Jackson, California 95642 Public Teleconference Line: 1-650-419-1505
Meeting ID: Meeting ID: 804035025
Please join using this link: https://v.ringcentral.com/join/804035025 NOTE: Public attendance is optional, however there is limited seating due to following the social distancing guidelines. You may participate electronically via Zoom Conferencing. Participants will be muted upon entry.
Should you wish to speak upon Public Comment, please “Raise your Hand”, you will be unmuted one at a time and asked to state your name.
1. APPROVAL OF AGENDA.
Approval of agenda for this date; any and all off-agenda items must be approved by the City Council (pursuant to §54954.2 of the Government Code).
2. REMOTE MEETING FINDINGS.
Approve findings for remote meetings under AB 361 that social distancing is recommended by state and local health officials and that meeting in person presents imminent risks to the health and safety of attendees.
3. PUBLIC MATTERS NOT ON THE AGENDA.
Discussion items only, no action will be taken. Any person may address the Council at this time on any subject within the jurisdiction of the City Council. Please note – there is a three (3) minute limit.
4. CONSENT CALENDAR.
Items listed on the consent calendar are considered routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council member. a. Approval of the July 25, 2022 Meeting Minutes.
b. Approval of Expenditure Report in the amount of $224,361.65.
5. ADMINISTRATIVE REPORTS.
This section is to provide staff an opportunity to present oral status reports on issues. No legal action is expected to be taken by the Council.
6. COUNCIL REPORTS.
This section is to provide Council members an opportunity to present reports on their activities and to request items be placed on future agendas.
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Jackson City Council Agenda Monday, August 22, 2022
2 7. DISCUSSION CALENDAR.
a. Possible adoption of Ordinance 726 Adding Chapter 17.28 to Title 17 of the Municipal Code Relating to an Expedited, Streamlined Permitting Process for Electric Vehicle Charging Stations (possible adoption of ordinance; first hearing on August 8, 2022) b. Adoption of the FY 2022/23 Budget
1) Resolution 2022-16 City Council Setting an Appropriation limit for FY 22/23 2) Resolution 2022-17 Approving the City Operation Budget and Capital Improvement Budget for FY22/23
3) Resolution 2022-18 Authorizing Positions for FY 22/23 c. Resolution 2022- 19 Certifying Sewer Sanitation Management Plan
8. ADJOURNMENT.
Regular meeting adjournment.
UPCOMING MEETINGS:
September 12, 2022 7:00 pm Council Meeting
September 14, 2022 10:00 am Cemetery Meeting
September 19, 2022 6:30 pm Planning Commission (to be confirmed) September 26, 2022 7:00 pm Council Meeting
UPCOMING CLOSURE DATES FOR CITY OFFICES:
September 5, 2022 Labor Day
Posted: City Hall, 33 Broadway, Jackson
Agenda materials will be available for review (pursuant to §54957.5 Government Code Section) in the City Clerk’s office in City Hall.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (209) 223-1646 (voice) or (209) 223-3141 (fax). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Visit our website at http://ci.jackson.ca.us
for copies of previous agendas, minutes and City budget. 2 of 316 2 of 316
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CITY OF JACKSON
City Council Meeting Minutes
July 25, 2022
Mayor and Council Members
Robert Stimpson, Mayor
Max Godde, Council Member
Steve McLean, Council Member
Chad Simmons, Council Member
ABSENT:
Connie Gonsalves, Vice Mayor
John Georgette, City Clerk
Staff Members:
Josh Nelson, City Attorney
Yvonne Kimball, City Manager
Bree Wilder, Public Works Superintendent
Chris Mynderup, Police Chief
Mayor Stimpson called the meeting to order at 7:01 p.m.
PLEDGE OF ALLEGIANCE TO THE FLAG.
Mayor Stimpson led the Pledge of Allegiance.
1. APPROVAL OF AGENDA.
Motion to approve the City Council Agenda dated July 25, 2022, as presented. Moved by Councilmember Simmons, seconded by Councilmember Godde, and carried by a 4 to 0 roll call vote:
AYES: Stimpson, Godde, McLean, Simmons
NOES: None
ABSENT: Gonsalves
ABSTAIN: None
2. REMOTE MEETING FINDINGS.
Motion to approve the Remote Findings dated July 25, 2022, as presented. Moved by Councilmember McLean, and seconded by Councilmember Godde and carried by a 4 to 0 roll call vote:
AYES: Stimpson, Godde, McLean, Simmons
NOES: None
ABSENT: Gonsalves
ABSTAIN: None
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Item 4a
Council Meeting Minutes – July 25, 2022. Page 2
3. PUBLIC MATTERS NOT ON THE AGENDA.Discussion items only, no action will be taken.
Any person may address the Council at this time on any subject within the jurisdiction of the City Council. Please note – there is a three (3) minute limit.
Linda Gonzales came to the Council meeting to discuss the upcoming 100-year Anniversary of the Argonaut Mine Disaster. The Kennedy Mine Committee is planning a month-long commemoration for 8/27-9/25. There will be a banner installed on Main Street on 8/25 through 9/25. The Committee is requesting a waiver of the $100 banner install/removal. Ms. Gonzales is asking the City Council to draft and sign a Proclamation to recognize the anniversary and commitment for the community to come together. Ms. Gonzales said there are approximately 138 miners and/or rescuers from all over the US and as far as Serbia, coming to this commemoration.
The travelers will be utilizing our hotels and restaurants for their stay in Jackson, which will bring money to Jackson. There will be 2 days of Cemetery services on 9/22 and 9/24 (100 years to the day), held at all 3 cemeteries. Also, there will be a community event at the Kennedy Mine and a shuttle service to the Argonaut mine, which will have a machine shop, electric demo, and music events. Docents will also be there doing Living History and a re-creation of the Vaudeville Show.
The final event will be a concert on Sunday at the Kennedy Mine Amphitheatre. Ms. Gonzales is asking what we need to do for the traffic control through graveyards and the shuttle service from Kennedy Mine to Argonaut Mine. The Council responded that the event will need to be coordinated with both Law Enforcement and Public Works. Council directed the request being placed onto a future meeting as appropriate.
Paul Jones- Offered prayers.
Mel Young, 1016 Jackson Gate Rd. came to the podium to speak. She said that they live by Mr.
McDaniel’s, who was at the last City Council meeting speaking about the Brights Alley Way.
She said that Mc Daniel’s had spoken to her and her husband about the fence he was building in the alley way and that they have no problem with it. They just want all neighbors to get along.
Mayor Stimpson stated that the Brights Alley Way has been resolved and thanked them for their input.
John Georgette, a resident of Jackson, spoke next. Mr. Georgette commented that when he first saw that Ampine Fire started, he was concerned that the historical Argonaut Mine might be on fire. He said he appreciated Jackson’s historical sites, including the Argonaut Mine, Kennedy Mine, Cemeteries, Museum and Pitt St. Bridge. Mr. Georgette continued on to express his concern about the future Pitt St. Bridge project. He was concerned that the project would replace the bridge without enough consideration of its historical background and charm.
4. CONSENT CALENDAR.
Items listed on the consent calendar are considered routine and may be enacted by one motion.
Any item may be removed for discussion at the request of a Council Member.
1. Approval of the June 27, 2022 and July 1, 2022, Meeting Minutes.
2. Approval of Expenditure Report in the amount of $305,627.08.
3. Approval of Payroll Expenditure Report in the amount of $343,380.96.
4. Receive Jackson Fire Department Monthly Report for June 2022. 4 of 316 4 of 316
Council Meeting Minutes – July 25, 2022. Page 3
5. Receive Jackson Police Department Monthly Report for June 2022.
6. Receive Building Department Monthly Report for June 2022.
7. Resolution 2002-13 Budget extension.
8. Authorization of City Manager to enter into agreement with Smith and Newell for auditor services for FY 21/22, FY 22/23 and FY 23/24.
9. Appoint a (council) alternate to the TOT grant award selection committee.
Motion to approve the Consent Calendar dated July 25, 2022, as presented. Moved by Councilmember McLean, seconded by Councilmember Godde, and carried by a 4 to 0 roll call vote:
AYES: Stimpson, Godde, McLean, Simmons
NOES: None
ABSENT: Gonsalves
ABSTAIN: None
5. .ADMINISTRATIVE REPORTS.
This section is to provide staff an opportunity to present oral status reports on issues. No legal action is expected to be taken by the Council.
Interim Fire Chief, Dale Fishback
Not present at this meeting as he is out on the Ampine Fire. He expressed condolences that he had to miss the meeting.
Public Works, Bree Wilder
• We are finishing up the street striping.
• There was a break in at the Corp Yard. Someone cut the fence, tried to steal the catalytic converter on one of the PW trucks.
• There was a water leak on Schober St., which is now fixed. Another water leak is now on Broadway and we will fix it.
• Truck #9 went out on a late on-call at night and hit a deer. The truck had to go to the shop and it was a $3500 repair.
• Question from CM Simmons, can we paint Main St. with stripes including crosswalks and all else on Main St? Bree replied “Yes, that is what we are doing”.
Police Chief, Chris Mynderup
• 3rd of July Fireworks, was a good show. Although, prior to the fireworks show there was talk of drug use in the restrooms. Officers checked and didn’t find any drug paraphernalia. • We had a call of a U-Haul in Jackson Creek at Bart’s Bend. Tow truck came and took care of.
• Report of 10 subjects fighting by the Post Office. PD turned on lights and sirens and that made the people disburse.
• After the fireworks show, Sgt. Del Rio, at Main St & 49, saw about 5 people shooting projectile fireworks near the Hillside, at Hill St. and Mattley. He noticed that 4 small fires 5 of 316 5 of 316
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were starting to burn on the hillside. He radioed out to Jackson Fire to come out and they put it out and no structures were damaged. CM Godde asked if anyone was arrested and Chief Mynderup said not yet, they are still trying to track down the suspects and they have leads. • July 4th, Electra Fire. I texted Sheriff Redman to ask whatever he needed; we will do.
Redman pulled the big red handle on 7/5. Most of our personnel reacted and headed out to help with the evacuations. Kudos to Sheriff’s Dept. for their quick action, and major kudos to our Fire Department who put it out quick.
• June 11- I attended the Historic Jackson Business Association Meeting with CM Godde.
They talked about parking enforcement issues, happy there are less skateboarders on Main St.
• July 14- I attended a school safety meeting, along with Sheriff Redman, Chief’s from the other 2 cities and along with School Superintendent, Tori Gibson. Obviously, the Uvalde, Texas shooting is heavy on the school’s mind. We want to get an early start on training teachers and staff on the newest procedures, if they have an active shooter. We talked about doing another active shooter training at one of the High Schools. We also have a lot of new administration in the School District. We will be scheduling some campus walk throughs, as we try to get a hold on weak points in the schools, in case of a fire, active shooter or other natural disaster. We will be doing this, this coming week. • We had a subject overdose on Fentanyl last Friday. He was out on his own recognizances from being charged with sales of Fentanyl and while out, he overdosed. He was ordered to show up to Probation this morning for a drug test and of course he didn’t show up. So, several officers went to his residence and he was arrested for possession of 11 grams of Fentanyl. Fentanyl is up here. It’s everywhere and it’s very dangerous. We will be doing safety training with staff on how to deal with this drug. • We had the Ampine Fire this afternoon and Officer Tollett and I assisted with traffic control at Industry and Hwy 49, until some Officers came to relieve us. Luckily the FD was able to get the grass fire out and are making sure it’s contained. • Mayor Stimson asked Chief Mynderup if we have any flash bangs. The Chief replied, “we do not.. I can speak for us in Jackson PD. If we hear shots, we are not waiting, we go to take out that threat.”
City Attorney, Josh Nelson
• Legislative process is moving forward with the Governor making decisions. I will bring back to the Council a full report, when available.
City Manager, Yvonne Kimball
• General plan update, we received draft updates from Consultants. Sutter St. extension project is making progress and hopefully in August they will have a model so we can envision how the round-about will work.
• We have sent out 4 RPF’s for the following Federal Aide projects: Pitt St. Bridge, French Bar Bridge, South Avenue Bridge and Highway 49 lighting project. Funding is passed down by Caltrans. We are getting a lot of interest on the RFP’s. • Wastewater treatment plant-National pollutant discharge elimination permit is due next year. 5-year permit. We lost a lot of sewer plant capacity when we did this last time. Moving forward this year we will work toward not losing a lot of capacity while doing the testing.
The wastewater treatment plant has been working hard to not have any noticeable violations.
We have not been fined.
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• Sutter Pines, mobile home park has reached out to the City to talk about their water system.
They have had many fines. The possible solution they came up with was to be able to hook to the City sewer system. There is a grant available, and staff is researching it. This will be brought back to the City Council, once the analysis is complete. • Budget- We have been working on the budget. I’m waiting on the Mayor and CM Simmons to get together to talk about this. Meanwhile I’m helping, with accounting, to sort it out on year end and we have 20+ grants that we need to get going. • The City received a $320,000 grant, from DTSC (the Dept. of Toxic Substance Control), to do investigation work for the Oro De Amador property. This grant will help us to get the studies done and Molinellicertifications, to move forward on this property.
6. COUNCIL REPORTS.
This section is to provide Council members an opportunity to present reports on their activities and to request item be placed on future agendas.
Council member Simmons –
• 7/3 with Jackson Lions Club, we did a kids and community play day at Detert Park. • ACRA meeting last week.
Council member Godde
• Historic Jackson Business Owners Association. We discussed on how to make Main St. a little better.
• 7/13 I attended the Cemetery meeting.
• 7/20 I attended the ACRA meeting.
• I also wanted to let you know on 8/4-7 Amador Council of Tourism is hosting the Flynn Creek Circus at the Italian Picnic Grounds.
Council member McLean
• Amador County Transportation Meeting. Ridership analysis for the count with new egress maps and projects.
• Amador County Commission Meeting.
• I attended, in Vice-Mayor Gonsalves place, a TOT Meeting Committee which was very interesting. Paul Molinelli Jr. and City Manager Kimball were there also. • Chamber of Commerce Meeting on Friday.
Mayor Stimpson
• Nothing to report.
7. DISCUSSION CALENDAR.
For the record: Action minutes provide the necessary documentation of City Council actions and audio recordings are retained for those desiring more detail on agenda item discussion. These audio 7 of 316 7 of 316
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recordings provide an accurate and comprehensive backup of City Council deliberations and citizen discussion.
a) Public hearing to discuss possible Adoption of Resolution 2022-14 Approving Rate Increase for Aces Waste Services (218 letters out by May 24).
City Manager Kimball stated that we, tonight, are going to have a Pubic Hearing for ACES Solid Waste rate increases for the next 3 years. We sent out the 218 letters in May 2022. So far, we have received 5 protest letters in the mail and tonight a gentleman brought in 1 protest letter. We sent out over 2,000 letters and in order to defeat the proposed rate increases, we would have had to have
1.000+ protest letters. At this point we are far below that threshold. At the City Council’s discretion if you would like to propose a Motion to adopt the rate increase. It’s a 3-year proposed increase as follows: 1st year is 6.98% increase and both years 2 and 3 are up to an 8% increase. All are effective August 1st of years 2022, 2023 and 2024.
ACES Waste Services, Paul Molinelli Jr. said that the 3-year rate will cap the rates at 8%. If costs don’t increase dramatically, then prices in 2023 and 2024, may not be 8%, but just a little less than that. Costs for gas, transportation and employee wages have all increased. If we could make routes more efficient, with less people per route, that would help also.
Counsel Nelson announced that now is the time to submit a written protest, if there are any.
Mayor Stimpson asked if there are any written protests or any comments. Hearing none, seeing none.
Ashley Young, Jackson resident, said that they used to live in Fair Oaks, CA and they moved to Jackson because living expenses were more reasonable. Now everything is going up even here. It is hard for a lot of people.
Mayor closed public hearing.
Attorney Nelson stated that we have received 6 protest letters and we are well below the threshold and the Council can move forward to a motion.
• Motion to approve rate increase for Aces Waste Services on July 25, 2022, as presented. Moved by Councilmember Simmons, seconded by Councilmember Godde, and carried by a 4 to 0 roll call vote:
AYES: Stimpson, Godde, McLean, Simmons
NOES: None
ABSENT: Gonsalves
ABSTAIN: None
b) Cemetery Committee request for TOT funding of up to $5,000 over two years to implement a beautification project of Jackson Historical Cemetery [Councilmember Godde request] CM Godde asked Debbie Collins, from the Cemetery Committee, to come forward.
Debbie Collins- I’m here representing the Cemetery Committee. The $5,000 that we are asking for is 8 of 316 8 of 316
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for the many things that we are working on. We are going to purchase markers for the unmarked graves, which will be put in cement. We have rod iron fencing to be repaired. Headstones to be fixed.
We are asking for $5,000 over the next 2 years.
Mayor Stimpson asked for public comments on the issue.
Tracy Towner- Asked if there is a budget for the Cemetery? City Manager Kimball stated the Committee has a small budget to do the work they need to do. Tracy suggested to budget a portion from the TOT budget for the Cemetery Committee each year, instead of having them come and ask each year for money. $5,000 a year would be a better investment each year for the Cemetery Committee. She also suggested that City repair the damaged grave sites.
CM Godde stated that, the public donates to the cemetery and reminded everyone that Adam Dalton donated 156 yards of gravel to cemetery.
City Manager Kimball added that, Supervisor Pat Crew donated $1000 to the Cemetery Committee for beautification.
Mayor Stimpson asked for any other public comments.
Hearing none, he asked for a motion.
• Motion to approve Cemetery Committee request for TOT funding of up to $5,000, over two years, to implement a beautification project of Jackson Historical Cemetery [Councilmember Godde request} on July 25, 2022, as presented. Moved by Councilmember Godde, seconded by Councilmember Stimpson, and carried by a 4 to 0 roll call vote:
AYES: Stimpson, Godde, McLean, Simmons
NOES: None
ABSENT: Gonsalves
ABSTAIN: None
c) Possible authorization for the FY 2021/22 TOT Grant awards.
City Manager Kimball gave an introduction to the TOT Grant awards.
She said the City Council decided to allocate 30K for TOT grants and received 5 proposals. The TOT Committee met on 7/13/2022, in which CM McLean and Paul Molinelli, Jr are on the committee.
Four of the recommended proposals were chosen to receive funds: Amador County Chamber of Commerce $5,000; Council of Tourism $5,000 (they asked for $8,000); D’Place Entertainment $7,000 (they asked for $15,000); Historic Jackson Business Association $10,000 (they asked for $18,000). So all together, we awarded $27,000 in grant awards. We have brought this to the City Council for approval.
CM Simmons asked City Manager Kimball, “Have we given money to private business before?” Both City Manager Kimball and Mayor Stimpson said “yes, we have.” 9 of 316 9 of 316
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Kimball added that D’Place Entertainment’s plan is to reopen the Jackson Cinema, but we will not award them funds until we receive information that they have signed plans to re-open the Cinema.
CM Simmons had a question for Attorney Nelson. He said his company does a lot of work for Bart and Maura Gilman and Maura Gilman is one of the owners of that theatre. Most likely I’ll be doing some work out there. So, should I abstain from this discussion? Attorney Nelson stated that in an abundance of caution that CM Simmons abstain from the Council discussing this matter. The rules are, you need to leave the room while Council is discussing.
The rules are, you need to leave the room while Council is discussing.
CM McLean stated some TOT grant proposals did not make the cut. The good thing about this is, now we have the Historic Business Association, Chamber of Commerce and the Visitors of Amador County all in Jackson now. This is a great opportunity for them all to work together.
CM Godde had a question on D’Place deadline, to see if they are actually going to open the theatre and receive the grant award. CM McLean responded, “We will have to discuss with D’Place and find out when they have an answer on establishing the new Cinema. There will be no money granted to them, until we have proof they have the deal to open the theatre.” Mayor asked, “Any public comment on this?” for public comment.
Lana Vukovich- I am a former owner of the Jackson Cinema, but the owner of the DMV bldg., the Holiday Inn, which gives you TOT, and the new theatre owners and the State of CA has requested of me to fix the road between the Holiday Inn and the DMV because it’s quite torn up. If someone wants to tell me the procedure of how I can get some money to fix this I would like to know.
Mayor Stimpson asked, “So, we are talking about Shopping Dr.?” Lana Vukovich replied “Yes”.
Mayor said Lana has been on me for a while and I’ve talked to City Manager Kimball about this.
Mayor asked City Manager Kimball, where are we at with any SB1 dollars for this? City Manager Kimball replied, the City Council has adopted a resolution for SB1 money to fix Mattley St. slope. SB1 money that we received is about $23K a year, which you can’t do anything with that amount. Although, we are now receiving about 70-80K this year and 90K next year. We have been saving it up, and adding some transportation funds to do Hoffman, Stasal, Court St. and Summit St.
We really need to fix Mattley St. slope as it has a drainage safety issue. We have other funding for transportation concerning the priority for road repairs. We have a PCI (paving condition index), that looks at the condition of the roads. I did not see Shopping Dr. on the list being a priority. If the City Council directs us, to make Shopping Dr. a priority, we could use TOT and/or American Recovery Plan Act (ARPA).
Mayor asked for any other Public Comment. None heard or seen.
Mayor Stimpson requested a motion for the TOT Grant awards.
Motion to authorize for the FY 2021/22 TOT Grant awards, on July 25, 2022, as presented.
Moved by Councilmember Godde, seconded by Councilmember McLean, and carried by a 4 to 1 roll call vote:
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AYES: Stimpson, Godde, McLean,
NOES: None
ABSENT: Gonsalves
ABSTAIN: Simmons
8. REGULAR MEETING ADJOURNMENT.
Mayor Stimpson adjourned the regular meeting at 8:13 p.m.
9. CLOSED SESSION.
• CONFERENCE WITH LEGAL COUNSEL —EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: Hooper v. City of Jackson, Amador Superior Court, Case No. 22-CV12697.
10. CLOSED SESSION ADJOURNMENT.
ATTEST:
__________________________________ __________________________________ John Georgette, City Clerk Date Approved
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Item 4b
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Ordinance No. 726
An Ordinance of the City Council of the City of
Jackson Adding Chapter 17.28 to Title 17 of the Jackson Municipal Code Relating to an Expedited, Streamlined Permitting Process for Electric Vehicle Charging Stations
WHEREAS, the State of California has adopted Assembly Bill 1236 (Chapter 598, Statutes of 2015), which requires every city with a population of less than 200,000 residents to adopt an ordinance that creates an expedited and streamlined permitting process for electric vehicle charging stations on or before September 30, 2017, and
WHEREAS, AB 970 (Chapter 710, Statutes of 2021), requires, beginning January 1, 2023, such permitting applications, to be deemed complete, and subsequently deemed approved, at a certain point after submission if the City of Jackson (“City’) has not taken certain specified actions with respect to the applications; and
WHEREAS, creation of an expedited, streamlined permitting process for electric vehicle charging stations would facilitate convenient charging of electric vehicles and help reduce the City’s reliance on environmentally damaging fossil fuels; and WHEREAS, the City wishes to amend the Jackson Municipal Code to meet these State law requirements and to facilitate convenient charging of electric vehicles.
The City Council of the City of Jackson does ordain as follows:
SECTION 1. Recitals. The City Council hereby incorporates by reference the recitals of this Ordinance.
SECTION 2. Amendment. Chapter 17.28 is hereby added to Title 17 of the Jackson Municipal Code to read in full as follows:
“Chapter 17.28 ELECTRIC VEHICLE CHARGING SYSTEMS; STREAMLINED PERMITTING.”
Sections:
17.28.010 Purpose
17.28.020 Definitions
17.28.030 Electrical Vehicle Charging Station Requirements
17.28.040 Expedited Permitting Process
17.28.050 Permit Application Process
17.28.060 Permit Review; Timing
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2 17.28.010 – Purpose
The purpose of this section is to create an expedited and streamlined electric vehicle charging station permitting process that complies with Government Code sections 65850.7 and 65850.71 to achieve the timely and cost-effective installation of electric vehicle charging stations.
Pursuant to Government Code section 65850.7 and notwithstanding any other provision of this code pertaining to conditional or accessory uses, only an electrical permit shall be required for an electric vehicle charging station.
17.28.020 – Definitions
A. “A feasible method to satisfactorily mitigate or avoid the specific, adverse impact” includes, but is not limited to, any cost-effective method, condition, or mitigation imposed by the City on another similarly situated application in a prior successful application for a permit.
B. “Building Official” means the chief building official of the City or his or her designee.
C. “Electric vehicle charging station” or “charging station” means any level of electric vehicle supply equipment station that is designed and built in compliance with Article 625 of the California Electrical Code, and any subsequent amendments thereto, and delivers electricity from a source outside an electric vehicle into a plug-in electric vehicle.
D. “Specific, adverse impact” means a significant, quantifiable, direct, and unavoidable impact, based on objective, identified, and written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete.
E. “Electronic submittal” means the utilization of one or more of the following:
a. Email
b. The Internet
c. Facsimile
17.28.030 – Electrical Vehicle Charging Station Requirements A. The electric vehicle charging station shall meet the applicable safety and performance standards established by the California Electrical Code, the Society of Automotive Engineers, the National Electrical Manufacturers Association, and accredited testing laboratories such as Underwriters Laboratories, and rules of the Public Utilities Commission and the local electric utility company regarding safety and reliability.
B. Installation of electric vehicle charging stations and associated wiring, bonding, disconnecting means and overcurrent protective devices shall meet the requirements of Article 625 and all applicable provisions of the California Electrical Code.
C. Installation of electric vehicle charging stations shall be incorporated into the load calculations of all new or existing electrical services and shall meet the requirements of the California Electrical Code. Electric vehicle charging equipment shall be considered a continuous load.
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3 D. Anchorage of either floor-mounted or wall-mounted electric vehicle charging stations shall meet the requirements of the California Building or Residential Code as applicable per occupancy, and the provisions of the manufacturer’s installation instructions. Mounting of charging stations shall not adversely affect building elements.
17.28.040 – Expedited Permitting Process
Consistent with Government Code section 65850.7, the Building Official shall implement an expedited, streamlined permitting process for electric vehicle charging stations and adopt a checklist of all requirements with which electric vehicle charging stations shall comply with in order to be eligible for expedited review. The expedited, streamlined permitting process and checklist may refer to the recommendations contained in the most current version of the “Plug-In Electric Vehicle Infrastructure Permitting Checklist” of the “Zero-Emission Vehicles in California: Community Readiness Guidebook” as published by the Governor’s Office of Planning and Research. The City’s adopted checklist shall be published on the City’s website.
17.28.050 – Permit Application Process
A. Prior to submitting an application for processing, the applicant shall verify that the installation of an electric vehicle charging station will not have specific, adverse impact to public health and safety and building occupants. Verification by the applicant includes but is not limited to: electrical system capacity and loads; electrical system wiring, bonding and overcurrent protection; building infrastructure affected by charging station equipment and associated conduits; and areas of charging station equipment and vehicle parking.
B. A permit application that satisfies the information requirements in the City’s adopted checklist shall be deemed complete and be promptly processed. A completed application does not authorize an applicant to energize or utilize the electric vehicle charging station until approval and all necessary permits are granted by the City.
C. If the Building Official determines that the permit application is incomplete, he or she shall issue a written correction notice to the applicant, detailing all deficiencies in the application and any additional information required to be eligible for expedited permit issuance.
D. The Building Official shall allow for electronic submittal of permit applications covered by this chapter and associated supporting documentations. In accepting such permit applications, the Building Official shall also accept electronic signatures on all forms, applications, and other documentation in lieu of a wet signature by any applicant.
17.28.060 – Permit Review
A. The Building Official shall review all electric vehicle charging station applications.
Notwithstanding the expedited permit processing set forth in this chapter, the Building Official retains authority at all times to identify and address higher priority life-safety situations.
B. If the Building Official makes a finding based on substantial evidence that the electric vehicle charging station could have a specific, adverse impact upon the public health or 17 of 316 17 of 316
4 safety, the City may require the applicant to apply for a conditional use permit. The Building Official’s decision may be appealed by the applicant to the Planning Commission.
C. An application for a conditional use permit to install an electric vehicle charging station shall not be denied unless the Planning Commission makes written findings based upon substantial evidence in the record that the proposed installation would have a specific, adverse impact upon the public health or safety, and there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact. The findings shall include the basis for the rejection of potential feasible alternatives. If denied, the Planning Commission’s decision may be appealed by the applicant to the City Council pursuant to Chapter 17.140.
D. In the technical review of a charging station application, the Building Official shall not condition the approval of any electric vehicle charging station permit on the approval of such a system by an association, as that term is defined by Civil Code Section 4080.
E. Upon confirmation by the Building Official that the permit application and supporting documents meet the requirements of the City adopted checklist, and is consistent with all applicable laws and health and safety standards, the Building Official shall, consistent with Government Code Section 65850.7, as may be amended, approve the application and issue all necessary permits.
F. An application to install an electric vehicle charging station submitted to the building official of the City shall be deemed complete if, after the applicable time period has elapsed, both of the following are true:
a. The Building Official has not deemed the application complete, consistent with the checklist created by the City pursuant to Government Code section 65850.7(g). b. The Building Official has not issued a written correction notice detailing all deficiencies in the application and identifying any additional information explicitly necessary for the Building Official to complete a review limited to whether the electric vehicle charging station meets all health and safety requirements of local, state, and federal law, consistent with subdivisions (b) and (g) of Government Code section 65850.7.
G. For purposes of paragraph (F), “applicable time period” means either of the following:
a. Five business days after submission of the application to the City if the application is for at least 1, but not more than 25 electric vehicle charging stations at a single site.
b. Ten business days after submission of the application to the City if the application is for more than 25 electric vehicle charging stations at a single site.
H. An application to install an electric vehicle charging station shall be deemed approved if the applicable time period described in paragraph (G) has elapsed and all of the following are true:
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5 a. The Building Official has not administratively approved the application pursuant to Government Code section 65850.7(b).
b. The Building Official has not made a finding, based on substantial evidence, that the electric vehicle charging station could have a specific, adverse impact upon the public health or safety or required the applicant to apply for a use permit pursuant to Government Code section 65850.7(b).
c. The building official of the City has not denied the use permit pursuant to Government Code section 65850.7(c).
d. An appeal has not been made to the Planning Commission pursuant to Government Code section 65850.7(d).
I. For purposes of paragraph (H), “applicable time period means” either of the following:
a. Twenty business days after the application was deemed complete, if the application is for at least 1, but not more than 25 electric vehicle charging stations at a single site.
b. Forty business days after the application was deemed complete, if the application is for more than 25 electric vehicle charging stations at a single site.
J. If an electric vehicle charging station and any associated equipment interfere with, reduce, eliminate, or in any way impact the required parking spaces for existing uses, the City shall reduce the number of required parking spaces for existing uses by the amount necessary to accommodate the electric vehicle charging station and any associated equipment.
SECTION 3. CEQA. This Ordinance was assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines (the Guidelines), and the environmental regulations of the City. The City Council hereby finds that this ordinance is not subject to CEQA because the adoption of this ordinance is not a "project" pursuant to Sections 15060(c)(2) and 15060(c)(3) of Title 14 of the California Code of Regulations.
Specifically, this Ordinance only establishes a streamlined process for electric vehicle charging station permits and merely authorizes administrative activities which will not result in a direct or reasonably foreseeable indirect physical change in the environment. Moreover, under Section 15061(b)(3) of the State CEQA Guidelines, this Ordinance is exempt from the requirements of CEQA because it can be seen with certainty that the provisions contained herein would not have the potential for causing a significant effect on the environment.
SECTION 4. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional. 19 of 316 19 of 316
6 SECTION 5. Publication. The City Clerk shall certify to the adoption of this Ordinance and shall publish or post the Ordinance as required by law.
SECTION 6. Effective Date. This Ordinance shall take effect thirty days after its adoption.
PASSED AND ADOPTED by the City Council of the City of Jackson this ____ day of _________, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
CITY OF JACKSON
Robert Stimpson, Mayor
ATTEST: APPROVED AS TO FORM:
John Georgette, City Clerk Joshua Nelson, City Attorney 20 of 316 20 of 316
Electric Vehicle Charging Station
Permit Streamlining Fact Sheet
AB 1236 (Chiu, 2015) and AB 970 (McCarty, 2021)
Requirements for Cities and Counties
EVCS Permit Streamlining Overview Permit Streamlining Law Applicability AB 1236 (Chiu, 2015), codified in Government Code Section 65850.7, requires all California cities and counties to develop an expedited, streamlined permitting process for electric vehicle charging stations (EVCS). The law was developed to further the availability of charging infrastructure to help drive the deployment of zero emission vehicles—the faster charging stations are deployed, the sooner California’s air quality improves, greenhouse gas emissions are reduced, and local economic benefits are captured.
Pursuant to AB 1236, cities and counties must adopt a
streamlining ordinance and checklist. Current city and county streamlining status is reflected on the EVCS Streamlining Map and jurisdictions are graded based on the Permitting Electric Vehicle Charging Stations Scorecard, which includes the streamlining requirements of AB 1236 and reiterated below.
Scoring Criteria:
1. Streamlining Ordinance for Expedited EVCS Permit
Process
2. Permitting Checklists Online for L2 & DCFC
3. Administrative Approval of EVCS
4. Approval Limited to Health & Safety Review
5. Electronic Signatures Accepted
6. EVCS Not Subject to Association Approval
7. One Complete Deficiency Notice if Application is
Incomplete
AB 970 (McCarty, 2021), codified in Government Code
Section 65850.71, builds on California's existing permit streamlining law, AB 1236. Jurisdictions are required by AB 1236 to limit EVCS project review to health and safety
requirements. AB 970 adds specific binding timelines to that review period based on the size of the project and clarifies parking requirements (see below).
To meet the AB 970 timelines and requirements of AB 1236, the city or county should provide one complete set of
comments detailing all application deficiencies, which the applicant should address in a streamlined and complete manner through modifications to the existing application.
To avoid the need for corrections, project applicants should communicate with local permitting jurisdictions to ensure application compliance with building, electrical, accessibility, and any health and safety requirements.
AB 1236 and AB 970 apply to all charging station
installations, including: Level 1, Level 2, and DC Fast Charging; public and private charging stations; light-, medium-, and heavy-duty electric vehicle charging stations; and stations that are installed as the accessory or primary use of a site. AB 1236 and AB 970 likewise apply to essential components and infrastructure necessary for charging station function.
All cities and counties, including charter cities, in California are required to comply with AB 1236 and AB 970. AB 970
shall become operative on January 1, 2022 for every city, county, or city and county with a population of more than 200,000 residents. This section shall apply beginning on January 1, 2023 for every city, county, or city and county with fewer than 200,000 residents.
EVCS Permit Application Timelines
1-25 station project at a single site: An EVCS application will be deemed complete if after 5 business days the city or county has not either (1) found the application to be complete or (2) issued a written deficiency notice (a) detailing all changes needed to make the application consistent with the city or county EVCS permitting checklist or (b) identifying specific information necessary for the Building Official to conduct a limited review of whether the project meets all health and safety requirements. If the city or county has not yet created its checklist, the deficiency notice will be limited to the building official’s review of whether it meets all health and safety requirements of local, state, and federal law per AB 1236.
If not already approved or denied pursuant to the requirements of AB 1236 (Section 65850.7(b) or (c), respectively), the application will be deemed approved 20 business days after it was deemed complete if (1) the city or county has not made a finding, based on substantial evidence, that the EVCS could have a specific adverse impact upon the public health or safety; (2) the city or county has not required the applicant to apply for a use permit as specified in Section 65850.7(b); and (3) an appeal has not been made to the planning commission pursuant to Section 65850.7(d).
26 or more stations at a single site: The process described above is the same for applications including 26 or more EVCS at a site, except: an EVCS application will be deemed complete after 10 business days and will be deemed approved 40
business days after deemed complete.
For all legal requirements and appropriate city/county permitting considerations, please refer to AB 1236 and AB 970. 21 of 316 21 of 316 Item 7A2
Electric Vehicle Charging Station
Permit Streamlining Fact Sheet
Parking Requirements EVCS Permitting Resources
AB 970 clarifies that cities and counties shall reduce the number of required parking spaces by the amount necessary to accommodate the EVCS if the EVCS and associated
equipment interferes with, reduces, eliminates, or in any way impacts the required parking spaces for existing uses.
Connecting to the Grid & Operation
Utility approval to begin the grid connection process is a separate and distinct approval process from the city and county EVCS permitting process. Project applicants should involve their local utility early in the planning process to understand the timeline for interconnection and delineation of responsibilities, which vary by utility territory.
Before a station can be used, it must pass final inspection(s) by the local permitting jurisdiction and utility. The local jurisdiction and utility processes should be coordinated to mitigate delays, reduce inspections, and expedite site
energization and commissioning.
For resources on how to become a streamlined jurisdiction, refer to Permitting Electric Vehicle Charging Stations: Best Practices. The Electric Vehicle Charging Station Permitting Guidebook covers planning and site selection, permitting, accessibility, grid interconnection, and construction,
commissioning and operation procedures, and best
practices. The Guidebook will be updated to include the provisions of AB 970 in 2022.
Related Relevant Laws
AB 1100 (Kamlager-Dove, 2019), codified in Vehicle
Code Section 22511.2: charging spaces count as at least one standard parking space for complying with minimum
parking requirements. Accessible charging spaces with an access aisle count as at least two standard parking spaces.
Civil Code Section 4745: limits a homeowner association’s ability to prohibit or restrict the installation of an EVCS by a member.
Civil Code Section 1947.6 (residential) and Civil Code
Section 1952.7 (commercial): tenants have the right to
install EVCS and landlords must grant permission under
specified circumstances.
EVCS Permit Process and Timeline
Ordinance
Checklist I Online Application
"4/
Permit Submittal I •
Plan Review
(Health and
Safety)
Resubmittal Deficiency Notice*
.. ..·· ·•... . ... ················ • The deficiency notice should include one complete set of comments. 20-40 Days
I
I 5-10 Days
Learn more about Zero-Emission Vehicles. Questions? Contact us today.
PERMIT STREAMLINING | INCENTIVE OPPORTUNITIES | ADDITIONAL RESOURCES Version 1 22 of 316 22 of 316
1 City of Jackson
Council Meeting Memorandum
Monday, August 22, 2022 – 7:00 PM Regular Meeting
To: Honorable Mayor and Members of the City Council
From: Yvonne Kimball, City Manager
Date: June 30, 2021
Agenda Item #7b1: Proposed FY 2022-23 Budget Message
Recommendation: Adopt the Proposed FY 2022-23 Budget Resolutions ______________________________________________________________________________ In Fiscal Year 2021/22, Team Jackson faced some impossible challenges. I am grateful for the City Council’s leadership, the talents of our staff and the determination of our community, all of which have carried us through another year successfully.
FY 21/22 is projected to end with financial strength and be able to grow the fund balance and meet Council policy. The year saw another record number of grants and slight increases in major revenues. It has also experienced higher cost in labor, goods, and fuel. All departments have experienced staff shortage in the past years, partially due to pandemic impacts. All said, the year should conclude with an increase in the General Fund’s fund balance. This trend expects to continue into FY 22/23.
FY 22/23 Budget maintains the “status quo” status. Routine expenditures are kept close to a minimal level. Most capital purchases and/or large projects are planned for under the grant or special revenue funds and are denoted in the Capital Purchase/Project (CIP) sheet. All funds except the swimming pool budget are balanced without foreseeable deficits.
GENERAL FUND:
The General Fund is the city’s largest operational fund. This fund provides funding for most city departments and a majority of core services including public safety, streets and grounds.
Departments or functions under the General Fund are City Council, Administration, City Attorney, Civic Center, Police, a portion of Fire, Streets & Drainage, Parks, Building/Code Enforcement, Planning, and Engineering Services.
Major revenue sources for the General Fund include the following:
Tax revenues such as property taxes (although city’s portion is typically only 1.7% of one’s entire property tax bill), franchise taxes, and transient occupancy taxes (TOT); State & County distributed revenues which include sales tax revenues, gas tax revenues, SLESF (Supplemental Law Enforcement Services Fund), and some grant funds, such as the SAFER grant for firefighter retention and recruitment.
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Item 7B1
2 License and permit revenues which consists of business license fees, zoning applications, plan review fees, and building inspection fees;
Service Charges such as live scan fees and traffic fines; Fund Transfer from the city’s water and sewer funds in order to cover over-head costs incurred under the general fund departments;
FY 21/22 revenues were higher in many categories except for building and planning related fees.
It is expected that the city will update the Planning/Engineering fees in FY 22/23. Once those fees are updated, FY22/23 expects higher revenues than FY 21/22 with steady but incremental increases in property taxes and sales taxes revenues. Total FY 22/23 budgeted revenues amount to $4,692,533. A chart indicating the general fund revenue break-down is as follows:
FY 21/22 is expected to end with surplus for the General Fund. As a result, the General Fund will continue to meet the council reserve policy of 16.17% of the total expenditure, or $646,800.
G.F. Expenditures by Department:
The City continues to face PERS unfunded liability obligations, rising health insurance cost, and increased liability and property insurance costs. High inflation, fuel costs and labor costs will also impact the upcoming years’ expenditures.
General Fund expenditures consist of the following departments or functions: City Council, Administration, City Attorney, Civic Center, Police, Fire, Streets & Drainage, Parks, 24 of 316 24 of 316
3 Building/Code Enforcement, Planning, and Engineering Services. A chart illustrating each department can be found at the end of this section.
Administration – This department covers expenses for the City Manager office, the Finance and Accounting functions, City Attorney, and miscellaneous overhead expenses such as employee assistance program fees, advertisement costs. Departments under this function faces employee turnover due to retirement and attrition. Budget increases due to position overlap and transition.
Civic Center – The Civic Center is part of the city hall complex and has evolved to be a multipurpose facility. First and foremost, the City Council meets there. The Civic Center also houses a variety of other public and private gatherings. It is also the home to eight large oil paintings that illustrate historical events in Jackson. In FY21/22, civic center saw additional facility improvement work, including roof and dry wall. City Hall’s office wing experienced water damage Spring 2022; as a result, personnel had to be relocated to the civic center wing in order to accommodate necessary mitigation and repair work. While most work is expected to be settled by insurance proceedings, some expenses have been budgeted to cover the work. See the attached Capital Purchase list for funding details for this project. The civic center budget covers utility costs for all city hall offices.
Council – The City of Jackson has a council/manager form of government. The 5-member City Council is the city’s governing body. Council appoints the City Manager who implement council’s policies. Currently, Council has the following legislative priorities: fiscal responsibility, public safety, and economic development. Most expenses under this department are routine and remain status quo in FY22/23 except for a few highlights.
City’s contribution to the Amador County Recreation Agency has increased for FY 22/23.
Early 2022, City Council experienced an unexpected vacancy. The vacancy was filled by an appointment in February. As a result, three seats are scheduled for election in November 2022.
This expense has been budgeted.
The TOT/Measure E funds are in a discretionary expenditure account under the City Council Department. Its purpose is to promote business and tourism development. The revenues are derived from the transient occupational taxes. In FY 22/23, promotion activities are expected to resume to the pre-pandemic level.
Streets & Drainage – In FY 22/23, its operational expenses are expected to increase from FY21/22. A Public Works maintenance worker position has been filled later FY21/22 which will drive up activities and expenditure. Deferred maintenance on the heavy equipment is planned to resume. The creek cleaning is expected to continue be handled by CalFire’s youth camp, whereby the budget impact is minimal. Some services unique to unsheltered population are considered under this department. Large road improvement projects are budgeted separately under other designated funds. The details can be found in the CIP sheet.
Parks – Park Department fund covers activities at city parks and the cemetery. In addition to Detert Park which is a regional multi-purpose park, city has three smaller parks: Kennedy Wheel Park (including a dog park), Pektvich Park, Gold Ridge neighborhood park. In FY 21/22, City 25 of 316 25 of 316
4 purchased and installed skate park ramps at Detert Park. It has been a popular spot since its opening. This Dept. also includes some Oro De Amador property related costs, such as testing fees and state permit costs. The City received a park Per Capita grant which is used to improve city parks. A list of projects, including park infrastructure improvement will take place under separate funds, utilizing the grant fund and some park-in-lieu dollars. See the CIP list for further information.
Building – Construction activities seemed to hold steady in FY 21/22. In FY21/22, a total of 150 building permits were issued, out of which 69 were solar permits, 4 generators, 2 Accessory Dwelling Units, 2 home remodels or additions, and 8 new single-family dwelling units and 1 manufactured home unit. Total Valuation measured at $4,259,689. The Department experienced some personnel changes in FY21/22. New energy is expected for FY 22/23 while procedures continue to be updated and accessible. In FY22/23, a Permit Technician position is being added to the budget. The new position is to support permit issuances, improve fee collection procedures, implement modern technology to track building activities, and provide other administrative support.
Engineering – The City Engineer services are provided by a qualified firm. Their expenses are accounted for in different funds based on activities. The General Fund covers services for general fund purposes, such as streets and drainage, city hall and park improvements. The City also has a few on-going federal aid funded projects, including three separate bridge replacements, that the City Engineer is responsible for. Those projects are denoted in separate funds. A few highlights include the Sutter Street extension project which would construct the first roundabout in the city; and the proposed creek walk project. In FY 22/23, the design and environmental study phase of the Sutter Street extension is slated to complete. City will need to determine how to fund the construction phase soon after. The construction cost is estimated at $10 million. In FY 21/22, the City applied for an Active Transportation Program funding to design and construct a creek walk. The outcome of this grant will be available in FY 22/23.
Those are exciting projects to look forward to. They are denoted in the CIP budget sheet.
Planning – Planning services are primarily provided by a consultant. The Budget reflects consultant’s cost. The City welcomes responsible growth projects. Projects including the general plan update and the county-wide housing element update will complete in FY22/23. The GP update is funded by multiple grants and is denoted under the CIP budget sheet. The department also handles the City’s CEQA needs for City projects. In FY21/22, one (1) Rezone and General Plan Amendment application and one (1) conditional use permit application were processed and completed. Two (2) Planned Development Amendment applications were received. Two (2) residential development project applications were received. Four (4) shortterm rental applications were received. Development related costs are cost recoverable according to city policy. In FY 22/23, planning fees are scheduled to be updated. City’s contribution to LAFCO is also budgeted under the Planning Department.
Police – The Police Department represents the largest expenditures among all general fund departments. The proposed budget reflects 9 sworn officers and some reserve officers. IT updates take place routinely every year. In 2021, the department responded to a total of 9907 26 of 316 26 of 316
5 incidents; 34% were initiated by calls for services while 66% were officer-initiated incidents.
The CARES dollars and other grant funds helped to purchase equipment, body cameras and safety vests in FY20/21. The police fleet is needing updates. Two grant funded vehicles are expected in the coming year. The Department has been hosting the homeless outreach coordinator since 2019. In FY 2021/22, city purchased a mobile shower with a grant under the program. Overall, the program has been effective in lessening calls for services and reducing homelessness. It is anticipated to continue and hopefully expand in FY 22/23 with additional grant funding. In FY 21/22 the Department participated in a county wide citizen academy program and recruited a few volunteers to support daily operation. As planned, a few months ago, the Department resumed parking enforcement in downtown. The Dept. continues to be in compliance with state mandates regarding officers’ conduct, equipment and records. Its operation continues to meet state law enforcement audit requirements.
Fire – The City’s Fire Department is staffed by both volunteers and full-time firefighters. The GF mostly funds volunteers related costs and overhead operating expenses. Personnel costs related to full-time firefighters are budgeted under the Measure M fund. The Department continues to provide excellent services to the community amidst interruptions of the pandemic and increasing impacts of climate changes. In 2021, The department responded to a total of 1,717 calls in 2021. The majority or 57% were medical calls, 10% were fire calls, 24% public assistance, 10% traffic collision. The department managed to send strike teams to assist CalFire with wildland fires in recent years. Since early 2021, the City put more emphasis into weed abatement actions. As a result the Dept. plays a critical role in public education and outreach.
The Dept. also implemented a few controlled burn operations which were well received by the community. A few small equipment grants have been accounted for under the General Fund.
The $450,000 five-year SAFER grant for volunteer recruitment and retention was reflected in the GF budget for the past four years and is expected to complete early FY 22/23. In FY 21/22 The Dept. recruited one more full time firefighter and promoted two captains. In FY 22/23, the Dept continues to prioritize fire prevention, community relation and training of employees. To carry out those goals, one full time firefighter has been planned for under the Measure M fund. The effort to increase volunteer firefighters will continue. 27 of 316 27 of 316
6 SPECIAL REVENUE FUND:
Measure M – The proposed Measure M expenditure reflects personnel costs for 5 full-time fire employees. This fund has seen significant improvements in last few years. In FY21/22, one full time position was filled; another full-time position is planned to be hired in FY 22/23. This will bring the staffing level back to prior-to the great recession level.
SB1 – We are expecting about $96,334 in FY22/23. Since its inception, the money has been a critical source to improve local streets improvement projects. In the past years, combined with some other fund sources, SB1 has paid for improvements of Hoffman, Stasal, Court, and Church Streets, which are among the busiest streets in Jackson. City is combining FY 21/22 and FY 22/23 SB1 moneys to repair the Matley St. slope. A 2021 cost estimate for the project was $300,000.
Development Impact Fees (DIF) and Participation Fees - The City has been collecting the DIF and the Participation Fees. The City plans to utilize some of the fees for eligible infrastructure needs. The program was updated in January 2019. An annual report program is being implemented. In FY21/22 and coming years, some park-in-lieu DIF is intended to match the Per Capita Park grant. In FY 22/23, The park-in-lieu DIF is also planned to help to pay for the swimming pool’s fiberglass resurfacing.
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7 Regional Board SEP fund – In 2021, the City, Caltrans, and CCSG (a construction company) entered into a joint settlement agreement with the Regional Board as a result of a sewer spill. A total of $203,580 needs to be spent on projects that would improve sewer collection system.
Two projects were approved: (continued) city wide Sewer Lateral project and a slip-lining project to line the sewer lines that run close to Jackson creek. The projects are to be completed by August of 2023 and 2024 respectively.
There are a few other special funds: PSPS, CDBG CVs, Sutter St. Extension, SB2 General Plan, LEAP (for traffic model related to the General Plan update), HHAP (for programs reducing unhoused population).
Lastly, the City is expecting both tranches of the American Recovery Plan Act money to arrive in FY 22/23. This fund totals $1,157,830 in FY 22/23 and is to be used by December 2026. due to labor shortages and high inflation, an implementation plan has been delayed. However, the fund is expected to be utilized in FY221/23.
ENTERPRISE FUND:
The Enterprise Fund or Proprietary Fund runs like a business fund. Water, Sewer, and Swimming Pool funds are under this category. All funds are supposed to be self-sufficient financially, whereby the needs are supported by those who use the systems or services. Both sewer rates and water rates have been updated recently and are expected to see improvements in the coming years. A cost allocation study was conducted and has been implemented since FY20/21. As a result, a larger number of transfers goes to the General Fund from water and sewer funds. In recent years, the pandemic and the climate changes have brought noticeable impacts onto utility operations. However, city utility departments continue to pivot and provide reliable and safe services to the community.
Water – The new rates that were implemented in August 2019 (after 10 years of zero increase) began to bring financial sustainability to the Water Fund. A few large expenses are also planned to take place: water-meter replacement, software update, storage tank replacement, pump replacement, and water line improvement projects. In FY21/22, the City’s wholesale water provider, the Amador Water Agency, raised Jackson’s service charges by 52.5%. In response, City was able to conduct an in-house study and adopted moderate increases to partially offset AWA’s increase. Yet, the Water Fund still faces the threats of deficit. Draught-induced water conservation efforts and economy-induced delinquent accounts are considered culprits.
Sewer – This fund covers both the treatment and the sewer collection operations. All improvement work and operation productivities have paid off. City continues to see no fines three straight years in a row and expects the same in FY22/23. In September 2021, after a judicious research, City team was able to restore the permitted (dry weather) capacity to the original 0.71 MGD at the Wastewater Treatment Plant (WWTP). This is an outstanding accomplishment as it has secured the capacity for future growth. The WWTP also changed out a clarifier drive in FY 21/22. The drive was in service for 35 years. In FY 22/23, the second drive will be replaced. In recent years, WWTP has seen small but consistent reduction in flow due to continued draughts and reduction of water usage. This has complicated operation somewhat, 29 of 316 29 of 316
8 which as a result requires closer monitoring of biological portion of the treatment process. The installation of more efficient clarifier drives will help with necessary adjustment. The current sewer rates will expire June 2023. WWTP’s NPDES permit also needs to be renewed in FY 22/23.
Pool – The Pool Fund has been considered as an enterprise fund. This is an important recreation facility for Jackson residents and others in the area. It is being used for not only city programs, but also school and private youth swimming teams. To support the variety of uses, the pool stays open 10 months a year. However, the Pool Fund is not solvent and consistently requires a net contribution of between $40,000 to $50,000 from the General Fund. In FY 21/22, the City for the first time in its history, allowed the Amador County Recreation Agency (ACRA) to run summer pool programs. Its effectiveness is yet to be determined. Concerning infrastructure, the pool needs to be resurfaced and the filter pump also needs to be replaced. The purchase is budgeted under both the General fund and the DIF fund and hopefully some grant funds are available to contribute as well.
FINAL REMARKS AND EXHIBITS:
FY21/22 has been another challenging year in terms of service demands, economic and political uncertainty, and staffing changes. To strategically guide resource allocation in challenging times, City Council established seven priority areas which include fiscal stability, public safety, infrastructure, organization, economic development, environment, and regional collaboration.
Focus on these areas has led a productive year in operation and will continue to do so in the near future. A list of team accomplishments is enclosed. We look forward to a healthy year in FY22/23.
Attachments –
Exhibit I. Council Strategic Goals & Objectives.
Exhibit I. FY21-22 In Review/Team Accomplishments.
Exhibit II. FY22-23 Budget Documents:
Resolutions
FY22-23 Budget sheets: summary, CIP, expenditures by fund. 30 of 316 30 of 316
9 Exhibit I
City Council establishes the following areas of priorities:
1. Fiscal Stability and Stewardship
2. Public Safety
3. Infrastructure
4. Government & Organization
5. Economic Development
6. Environment & Quality of Life
7. Regional Partnership & Collaboration
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10 Exhibit II
FY21/22 Team Jackson Accomplishments:
1. Continue to provide safe and reliable services amidst unprecedented challenges.
2. Continue to strengthen fiscal stability and set aside enough rainy-day funds according to the fund balance policy.
3. Formally established a set of seven strategic goals and objectives (attached). They are expected to continue to guide 2023 actions.
4. Appointment to fill an unexpected council vacancy early 2022.
5. Recruitment and appointments to the Planning Commission, the Cemetery Committee.
6. Police responded to a total of 9,907 incidents in 2021. Approximately 850 incidents were transient related.
7. Fire responded to a total of 1,717 incidents (an increase from prior year). Fire Department steps up and forward during staffing change.
8. Continuing the General Plan process and SB 743 implementation or Vehicle Miles Travel (VMT) model.
9. Design phase of the Sutter St. Extension project after reorganization of files from past 15 years.
10. Implementing PSPS-money funded infrastructure improvements: including civic center /community center reroof, generator at downtown fire station, Argonaut lift station improvement with generator upgrades, reservoir redundancy measures, communication tower, redundancy safety communication means. To complete in early FY 22/23.
11. Managed to relocate City offices to accommodate repair. Water damage repair work will complete in FY 22/23.
12. Striped the entire city roads.
13. Continue to improve remote access to city services, utilizing cloud-based applications to enhance customer experience in utility billing, permit issuance.
14. Utilized the Park Per Capita grant to repair Kennedy Wheel Park roof. The Park PerCapita Grant award $168,000.
15. Completed negotiations with three bargaining units.
16. Recruited new positions in Building, Public Works, Police, Fire and Accounting.
Reclassified Accounting Mgr. position. Following the pandemic, city experienced significant staffing changes.
17. Training and onboarding of new positions city wide, including police officers, fire captains, accounting clerks, maintenance workers.
18. Completed two sewer lateral projects. Those projects significantly improved the collection system.
19. No fine and/or violation at the Wastewater Treatment Plant.
20. Successfully restored (lost) Wastewater Treatment Plant capacity to 0.71 MGD from 0.43 MGD.
21. Installed 160 radio read meters. Maintained 24 miles of sewer collection mains.
22. Water reservoir grant process. Water arrearage grant implementation.
23. Completed Amador St. waterline improvement.
24. Begin to utilize Nova time payroll time keeping software.
25. Organized state mandated training and filing calendars. 32 of 316 32 of 316
11 26. Coordinated with US EPA regarding the superfund site and hosted public update meetings. The Argonaut Superfund site has received clean up activities that were funded by the infrastructure bill.
27. Continue to make progress to fulfill the Voluntary Agreement with DTSC for the Oro De Amador property. Submitted an updated report and received review. Communication with EPA Brownfield program. Organized file and applied for the Equitable Community Revitalization Grant to further research and enable next phase of a regional sports facility.
28. Purchased and installed skate park ramps to create a mini skate park. The facility is frequently enjoyed by youth.
29. Continue to improve the cemetery grounds and partnered with the Jackson Rancheria for frequent donations.
30. Applied for Caltrans Active Transportation Project grant for a multi-mode creek walk project.
31. Continue to make progress on bridge projects: French Bar, South Ave. and Pitt St.
French Bar design completed and waiting for Caltrans fund to begin construction.
Acquired ROW for Pitt St. bridge. Reimbursement requests have been submitted timely to Caltrans (as a result, city receives funds back on time and keeps a cleaner accounting records).
32. Prepared and adopted a cleanup ordinance to clean up erroneous chapters or references in lot line adjustment, enforcement of abandoned vehicle parking.
33. Prepared and adopted military equipment ordnance and a model landscaping ordinance.
Both are state requirement.
34. Prepared and adopted an ordinance to regulate the length of temporary non-commercial signs.
35. Continue to address challenges related to homelessness: participation in regional discussions, conducting crisis intervention and enforcement activities, seeking funding, updating policies.
36. Acquired and received grants (HEAP) to fund a first ever “homeless outreach coordinator” position. The program has been successful in connecting unsheltered individuals with housing options and reduce call volumes related to homelessness.
37. Recruited a firm to fill the vacancy of the city planner.
38. Recruited a firm to supplement in-house building expertise and enhance building permitting services, including Building Official services (city does not have certified Building Official on staff).
39. Expanding the city’s “green” vehicle fleet.
40. Assisted with a variety of state-wide campaigns, including census participation, earthquake awareness, and rental assistance.
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FY 2022-23 BUDGET SUMMARY SHEET
ADOPTED ACTUAL ADOPTED ACTUAL PROPOSED PROJECTED PROPOSED 2019/2020 2019/2020 2020/2021 2020/21 2021/22 2021/22 2022/23
GENERAL FUND AUDITED AUDITED
GF REVENUES $ 4,058,831.00 $ 4,268,689.22 $ 4,005,659.00 $ 5,033,018.66 $ 4,683,679.00 $ 4,688,487.12 $ 4,711,553.00
GF BUDGET EXPENDITURES
CITY COUNCIL $ 197,615.00 $ 196,005.05 $ 159,677.00 $ 145,615.34 $ 191,360.00 $ 167,038.00 $ 188,445.00 ADMINISTRATION $ 895,831.00 $ 848,878.10 $ 873,130.00 $ 826,374.06 $ 913,000.00 $ 953,528.00 $ 1,022,100.00 CITY ATTORNEY $ 42,000.00 $ 57,672.00 $ 45,000.00 $ 31,804.83 $ 58,000.00 $ 69,000.00 $ 60,000.00 CIVIC CENTER $ 43,573.00 $ 52,600.86 $ 52,180.00 $ 126,840.21 $ 86,518.00 $ 92,750.00 $ 87,900.00 FIRE $ 228,374.00 $ 360,481.05 $ 340,163.00 $ 468,808.33 $ 398,853.00 $ 530,126.00 $ 329,800.00 POLICE $ 1,770,020.00 $ 1,697,264.19 $ 1,804,100.00 $ 1,790,657.51 $ 1,983,000.00 $ 1,905,720.00 $ 2,043,750.00 STREETS/DRAINAGE $ 414,556.00 $ 371,959.59 $ 384,030.00 $ 347,943.41 $ 463,700.00 $ 341,400.00 $ 419,700.00 BUILDING INSPECTION $ 126,500.00 $ 144,061.57 $ 157,000.00 $ 192,340.51 $ 170,800.00 $ 165,005.00 $ 224,150.00 ENGINEERING $ 16,000.00 $ 6,900.31 $ 10,073.00 $ 11,397.32 $ 10,050.00 $ 27,110.00 $ 30,200.00 PLANNING $ 53,000.00 $ 51,975.55 $ 50,000.00 $ 54,675.50 $ 51,050.00 $ 66,350.00 $ 81,454.00 PARKS $ 144,950.00 $ 137,613.45 $ 156,650.00 $ 158,954.22 $ 183,590.00 $ 212,370.00 $ 216,712.00 TOTAL GENERAL FUND $ 3,932,419.00 $ 3,925,411.72 $ 4,032,003.00 $ 4,155,411.24 $ 4,509,921.00 $ 4,530,397.00 $ 4,704,211.00 NET REVENUE (EXPENDITURE) $ 126,412.00 $ 343,277.50 $ (26,344.00) $ 877,607.42 $ 173,758.00 $ 158,090.12 $ 7,342.00 ENTERPRISE FUNDS*
WATER
REVENUES $ 1,775,100.00 $ 1,841,948.00 $ 2,022,960.00 $ 1,983,000.00 $ 2,279,000.00 $ 2,368,700.00 $ 2,387,300.00 EXPENDITURES $ 2,140,176.00 $ 1,922,837.73 $ 2,289,308.00 $ 2,200,529.00 $ 2,902,705.00 $ 2,520,467.00 $ 2,707,667.00 NET REVENUE (EXPENDITURE) $ (365,076.00) $ (80,889.73) $ (266,348.00) $ (217,529.00) $ (623,705.00) $ (151,767.00) $ (320,367.00) SEWER
REVENUES $ 2,700,568.80 $ 2,695,774.00 $ 2,917,523.00 $ 2,552,500.00 $ 3,103,719.60 $ 2,962,000.00 $ 3,342,765.00 EXPENDITURES $ 1,994,050.00 $ 2,557,877.28 $ 2,860,425.00 $ 3,000,676.00 $ 3,515,626.00 $ 3,073,976.60 $ 3,457,402.17 NET REVENUE (EXPENDITURE) $ 706,518.80 $ 137,896.72 $ 57,098.00 $ (448,176.00) $ (411,906.40) $ (111,976.60) $ (114,637.17) POOL
REVENUES $ 46,600.00 $ 13,726.00 $ 42,000.00 $ 17,000.00 $ 26,000.00 $ 19,573.00 $ 26,000.00 EXPENDITURES $ 102,345.00 $ 70,309.49 $ 110,750.00 $ 51,403.00 $ 153,850.00 $ 75,781.00 $ 73,980.00 NET REVENUE (EXPENDITURE) $ (55,745.00) $ (56,583.49) $ (68,750.00) $ (34,403.00) $ (127,850.00) $ (56,208.00) $ (47,980.00)
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Item 7b2
MAJOR SPECIAL REVENUE FUNDS
RAMA/ SB1
SPECIAL REVENUES $ 86,000.00 $ 87,300.00 $ 79,000.00 $ 79,000.00 $ 93,228.00 $ 93,000.00 $ 96,334.00 TRANSFER IN(FUND BALANCE) $ - $ 80,000.00 $ 130,000.00 $ - $ 4,770.57 $ 97,770.57 EXPENDITURES $ 190,000.00 $ 119,000.00 $ 159,000.00 $ 209,000.00 $ 93,228.00 $ - $ - NET REVENUE $ 7,385.00 $ 47,070.00 $ - $ - $ - $ 97,770.57 $ 194,104.57
MEAUSRE M
REVENUES $ 652,375.00 $ 578,000.00 $ 560,000.00 $ 580,000.00 $ 595,000.00 $ 600,000.00 $ 613,000.00 EXPENDITURES $ 777,398.00 $ 511,465.52 $ 622,000.00 $ 463,000.00 $ 591,800.00 $ 523,678.67 $ 618,800.00 NET REVENUE (EXPENDITURE) $ (125,023.00) $ 66,534.48 $ (62,000.00) $ 117,000.00 $ 3,200.00 $ 76,321.33 $ (5,800.00) PARK PER CAPITA GRANT (REIMBURSABLE @$177,952)
REVENUE1 (REIMBURSABLE GRANT) $ 177,952.00 $ - $ 177,952.00 $ 177,952.00 REVENUE2( MATCHING FUND TRANS) $ 62,000.00 $ - $ 62,000.00 $ 62,000.00 EXPENDITURES $ 240,000.00 $ - $ 240,000.00 $ 240,000.00 NET REVENUE $ (48.00) $ - $ (48.00) $ (48.00)
PARK -IN-LIEU (DIF)
BEGINNING BALANCE
REVENUES $ 162,000.00 $ 6,000.00 $ 8,000.00
EXPENDITURES $ 162,000.00 $ 5,000.00 $ 200,000.00
ENDING BALANCE $ - $ 1,000.00 $ (192,000.00)
CDBG CV1 (civic center/REIMBURSABLE @ $73191) DUE 10/2023 REVENUES $ 73,191.00 $ 73,191.00 $ 73,191.00
EXPENDITURES $ 73,191.00 $ 73,191.00 $ 73,191.00
NET REVENUE $ - $ - $ -
American Recovery Plan Act Fund (multiyear)
REVENUES (appropriation) $ 578,915.50 $ 578,915.50 $ 578,915.50 EXPENDITURES $ 578,915.50 $ - $ 580,000.00
NET REVENUE $ - $ 578,915.50 $ (1,084.50)
SEP.R5-2021-0503 (total obligation: $203,580 for sewer lateral & sliplining REVENUES $ 180,960.00
contributions $ 135,720.00 $ -
transfer in (from city sewer fund fine) $ 67,860.00 $ - EXPENDITURE(project cost) $ 22,620.00 $ 22,620.00
NET $ 180,960.00 $ 158,340.00
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BUDGET ESTIMATES
GENERAL FUND
FY 2022/23
DEPT: CITY COUNCIL
FUND: 100
DEPT NO: 110
2019/20 2019/20 2020/21 2020/21 2021/22 2021/22 2022/23
ACCOUNT DESCRIPTION ADOPTED ACTUAL ADOPTED ACTUAL ADOPTED PROJECTED PROPOSED
EXPENDITURES
PERSONNEL SERVICES & BENEFITS
5010 SALARIES - REGULAR 3,000 2,500 - 4,925 4,800 4,925 4,925 5015
5035 HIRING COSTS - - -
5050 MEDICAL 68,000 72,578 79,617 73,413 81,000 75,000 80,000 5060 WORKERS COMP INS 150 122 150 218 450 218 250
5080 PAYROLL TAXES 465 222 - 666 460 1,000 1,000
TOTAL PERSONNEL SERVICES & BENEFITS 71,615 75,422 79,767 79,222 86,710 81,143 86,175
CONTRACTED & PROFESSIONAL SERVICES
5120 LEGAL SERVICES
5150 GENERAL PROFESSIONAL SVCS - 143 - - - -
5190 SURETY BOND - - - - -
5160 LIABILITY INSURANCE 5,000 2,459 2,500 2,490 1,500 2,000 4,000 5240 ELECTIONS - - 5,000 4,993 - - 5,000
5250 COMMUNITY PROMOTION 89,000 86,958 45,000 34,652 70,000 55,000 55,000
MATERIALS & SUPPLIES
5300 OFFICE SUPPLIES 55 - 199 - 200 200
5310 POSTAGE 162 - - - -
5320 SMALL TOOLS 65 -
5325 SPECIAL SUPPLIES - 128 - 196 200 150 150
OTHER SERVICES & CHARGES
5430 MUNI CODE 1,000 - 1,000 - 1,000 - 1,000
5450 ADVERTISING 500 2,043 2,000 1,631 1,500 1,000 1,000 5460 EDUCATION/TRAINING - - 2,000 100 1,000 - 500
5470 TRAVEL, MEETINGS, ETC 1,000 62 500 - 500 - 500
5480 DUES & PUBLICATIONS 3,500 3,582 3,800 4,132 3,800 3,480 3,800 5490 CLAIMS PAID - - - -
5550 COMMUNICATIONS 1,200 715 600 709 650 710 720
5590 COMMUNITY SERVICES 800 277 500 216 500 250 300
5600 OTHER AGENCY CHARGES (ACRA) 24,000 24,000 17,010 17,010 24,000 23,105 30,100 TOTAL SERVICES AND SUPPLIES 126,000 120,583 79,910 66,393 104,650 85,895 102,270 TOTAL CITY COUNCIL 197,615 196,005 159,677 145,615 191,360 167,038 188,445
CITY COUNCIL
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RESOLUTION NO. 2022-16
A Resolution of the City Council of the City of Jackson Setting a Tax Related Appropriation Limit in Compliance with Article XIIIB of the Constitution of the State of California for Fiscal Year 2022-23 WHEREAS, pursuant to Article XIIIB of the Constitution of the State of California, the City Council of the City of Jackson is required to establish an “Appropriation Limit” for fiscal year 2022-23, and
WHEREAS, the City Manager has prepared a report showing the computation of the appropriations limitation pursuant to established procedures on Exhibited “A” which is attached and included as part of this resolution, and
WHEREAS, the adjustment factor selected for fiscal year 2022-23 is based on the change in California per capita personal income multiplied by the change in population for the City of Jackson as provided by the State of California Department of Finance, and WHEREAS, the Appropriations Limit has been determined in accordance with uniform guidelines for Article XIIIB of the State of California Constitution:
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Jackson hereby establishes the Appropriations Limit in the amount of $9,516,099.58 for the fiscal year 2022-23.
The foregoing resolution was duly passed and adopted by the City Council of the City of Jackson at a regular meeting on the 22nd day of August, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City of Jackson
_______________________
Robert Stimpson, Mayor
Attest:
______________________
John Georgette, City Clerk
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Item 7b3
Exhibit A
City of Jackson
Appropriation limit calculation
Fiscal year 2022-23
FY 2021-22 Appropriation Limitation: $8,848,070.27
FY 2022-23 Calculation:
% Ratio
Per Capital Personal Income Change 7.55* 1.0755
Population change (2022 to 2023) 0.00* 1.00
Limit Calculation Factor for FY 2022-23 1.0755 x 1.00 = 1.0755 Appropriation Subject to Limitation FY 2022-23:
$8,848,070.27 x 1.0755 = $9,516,099.58
*Information was provided by the State of California, Department of Finance. 58 of 316 58 of 316
RESOLUTION NO. 2022-17
A Resolution of the City Council of the City of Jackson Approving the City Operation Budget and City Capital Improvement Budget for Fiscal Year 2022-23
WHEREAS, the City Manager submitted for the consideration of the Council of the City of Jackson a proposed City Operating Budget and City Capital Improvement Budget for Fiscal Year 2022-23 including therein budgets for Special Grant Funds through June 30, 2023; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Jackson as follows:
1. The Council has reviewed the proposed City Operating Budget and City Capital Improvement Budget and the funds included therein for the period of July 1, 2022 through June 30, 2023, and hereby adopts those budgets and appropriations for Fiscal Year 2022-23 as shown in the final adopted budget, and summarized as follows:
General Funds-By Department 2022-2023 Budget (Expenditures) Administration $1,022,100
Building Inspection $224,150
City Attorney $60,000
Civic Center $87,900
City Council $188,445
Engineering $30,200
Fire $329,800
Parks $216,712
Planning $81,454
Police $2,043,750
Streets & Drainage $419,700
Total General Fund: $4,0704,211
Special Revenue Funds & Grants
Measure M $618,800
SB1 $0 (FY 22/23 revenue
$96,334; combining two
years $ for a project)
SEP (Order#2021-0503) $203,580
Development Impact /Participation Fees $162,000
SB 2 General Plan Grant $140,000
LEAP Grant $65,000
Sutter St. Extension $400,000
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Item 7b4
CDBG CV2/3 $266,335
HAPP (for homeless outreach) $175,665
American Recovery Plan Act $578,915
CDBG/local fund Sewer Lateral Assistance $100,000
Enterprise Funds
Water $2,707,667
Wastewater Treatment & Collection $3,457,402
Pool $73,980
2. Any unused appropriations at the end of FY 2021-22 in active Capital Improvement Projects are re-appropriated for continued use in the FY 2022-23.
3. Remaining balances in approved grant programs at the end of FY 2021-22, except for balances reallocated as part of the budget process, are re-appropriated for continuing use in Fiscal Year 2022-23 and all estimated revenues from such approved grants for 2021-22 that are not realized by year end are authorized to be continued.
4. The final budget documents containing the City Operating Budget and Capital Improvement Budget for Fiscal Year 2022-23 shall contain all revisions made by the City Council.
5. The City Manager shall schedule and conduct quarterly evaluation of the City Operation Budget and Capital Improvement Budget for Fiscal Year 2022-23. This evaluation shall include an overview of the year-to-date expenditures and revenues and may include suggestions for addressing any projected or realized fund imbalances or other relevant issues.
The foregoing resolution was duly passed and adopted by the City Council of the City of Jackson at a regular meeting on the 22nd day of August, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
CITY OF JACKSON
_____________________________
Robert Stimpson, Mayor
ATTEST:
____________________________
John Georgette, City Clerk
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RESOLUTION NO. 2022-18
A Resolution of the City Council of the City of Jackson authorizing Full-Time Positions in the City Service Effective July 1, 2022, in Accordance with the Operating Budget for the 2022-23 Fiscal Year BE IT RESOLVED by the City Council of the City of Jackson as follows:
The City Council Hereby authorized the following full-time and part-time positions in each of the City Department as provided for in the 2022-2023 fiscal year operating budget:
Position Number of Authorized Positions
Administration
City Manager 1
Finance/HR Mgr (in transition) 1
Accounting Manager (in transition) 1
Administration Assistant 1.38
Accounting Services II/III/IV 3
Building Inspector 1
Permit Technician 1
______
Department Total 9.38
Public Works (Streets & Drainage, Parks, Facilities, Sewer Collection, Water & Pool) & Wastewater Treatment Plant
Superintendent Public Works 1
Foreman 2
Maintenance Worker 5
Chief Plant Operator- Wastewater 1
Reclamation Plant Operator III 1
Reclamation Plant Operator I/ II/III 2
_______
Department Total 12
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Item 7b5
Police Department
Police Chief 1
Police Sergeant 2
Police Officer 7
Senior Police Clerk/Dispatcher 1
Homelessness Outreach Coordinator (grant funded) 1
_____
Department Total 12
Fire Department
Fire Chief 0.75
Fire Captain 2
Fire Engineer /Fire Fighter 3
_____
Department Total 5.75
Total 39.13
The foregoing resolution was duly passed and adopted by the City Council of the City of Jackson at a regular meeting on the 22nd day of August, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
CITY OF JACKSON
_________________________
Robert Stimpson, Mayor
ATTEST:
___________________________
John Georgette, City Clerk
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RESOLUTION NO. 2022-19
A Resolution of the City Council of the City of Jackson Certifying the 2022 Sewer System Management Plan
WHEREAS, the State Water Resources Control Board has adopted Order No. 2006-0003, requiring all public wastewater collection system agencies in California that own or operate a collection system comprised of more than one mile of pipe or sewer line, which convey untreated wastewater to a publicly owned treatment facility, to prepare a Sanitary Sewer Management Plan (SSMP); and
WHEREAS, the City of Jackson is subject to Order No. 2006-0003, which also requires that the City Council take action to approve the Sanitary Sewer Management Plan; and WHEREAS, the City of Jackson adopted its orignal SSMP in Janaury 2008 and made updates periodically; and
WHEREAS, the last update was in April 2017 and the update expried in 2022; and WHEREAS, implemetnation of the SSMPs has led to much improvements to the Ctiy’s sewer collection and treatment ssytesm.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Jackson does hereby certify the Sanitary Sewer Management Plan attached hereto as Exhibit “A” and authorizes and directs the City Manager to amend the Sanitary Sewer Management Plan as necessary to reflect current regulatory requirements and best practices.
The foregoing resolution was duly passed and adopted by the City Council of the City of Jackson at a regular meeting on the 22nd day of August, 2022, by the following vote:
AYES:
NOES:
ABSENT: Lewis
ABSTAIN:
CITY OF JACKSON
_____
Robert Stimpson, Mayor
ATTEST:
John Goergette, City Clerk
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Item C1
Exhibit A
Sanitary Sewer Management Plan
(The Sanitary Sewer Management Plan is attached on the following pages.) 64 of 316 64 of 316
CITY OF JACKSON
Sewer System
Management Plan
August 2022
Original Council Adoption: January 28, 2008
Original Resolution: 2008-03
Last Update Adoption: April 24, 2017
Current Update: August 2022; Resolution 2022-19
City WDID #5SSO10895
Item C2
City of Jackson
Sewer System Management Plan, August 2022 pg. ii
Table of Contents
Introduction................................................................................................... 1 Sewer System Management Plan ................................................................................................ 1 Sanitary Sewer System Facilities................................................................................................ 2 Definitions, Acronyms, and Abbreviations................................................................................. 5 References................................................................................................................................. 13 Element I: Goals........................................................................................ 14 I-1. SSMP Goals .................................................................................................................... 14 I-2. References - None ........................................................................................................... 14 Element II: Organization........................................................................ 15 II-1. Organizational Structure ................................................................................................ 15 II-2. Authorized Representatives ........................................................................................... 16 II-3. Responsibility for SSMP Implementation and Maintenance ......................................... 17 II-4. SSO Reporting Chain of Communication...................................................................... 19 II-4.1. Reporting Structure ................................................................................................. 19 II-4.2. SSO Response Chain of Communication ............................................................... 20 II-4.2.1 Responding to Service Calls ............................................................................. 21 II-4.3. Legally Responsible Officials (LRO)...................................................................... 21 II-5. References - None.......................................................................................................... 21 Element III: Legal Authority.................................................................... 22 III-1. Municipal Code ............................................................................................................. 22 III-2. Agreements with Satellite Agencies.............................................................................. 23 III-3. References..................................................................................................................... 24 • City Municipal Code Titles 8 and 9 .................................................................................... 24 Element IV: Operations and Maintenance Program............................. 25 IV-1. Collection System Mapping .......................................................................................... 25 IV-1.1. Wastewater collection system map........................................................................ 26 IV-1.2. Storm drainage map............................................................................................... 26 IV-2. Operations and Preventive Maintenance ....................................................................... 26 IV-2.1. Gravity Sewers ...................................................................................................... 27 IV-2.1.1 Cleaning........................................................................................................... 27 City of Jackson
Sewer System Management Plan, August 2022 pg. iii
IV-2.1.2 CCTV Inspection and Condition Assessment ................................................. 28 IV-2.2. Pump Stations ........................................................................................................ 28 IV-2.3. Private Sewer Laterals ........................................................................................... 30 IV-2.4. Rehabilitation and Replacement Program ............................................................. 30 IV-2.5. Training ................................................................................................................. 31 IV-2.6. Equipment and Replacement Parts ........................................................................ 31 IV-2.7. Outreach to Sewer Service Contractors ................................................................. 31 IV-3. References ..................................................................................................................... 32 IV-4. Element IV Appendices ................................................................................................. 33 Appendix IV-A: Standard Operating Procedures ...................................................................... 33 Appendix IV-B: Renewal & Replacement Program Budget in $1000’s .................................. 34 Appendix IV-C: Major Sewer System Equipment Inventory .................................................. 34 Appendix IV-D: Critical Sewer System Replacement Parts Inventory .................................... 36 Element V: Design and Performance Provisions................................... 37 V-1. Design Criteria for Installation, Rehabilitation and Repair ........................................... 37 V-1.1. General .................................................................................................................... 37 V-1.2. Private Sewer Systems and Private Laterals ........................................................... 37 V-2. Inspection and Testing Criteria ...................................................................................... 37 V-3. References ...................................................................................................................... 38 Element VI: Overflow Emergency Response Plan................................ 39 VI-1. Purpose .......................................................................................................................... 38 VI-2. Policy ............................................................................................................................. 39 VI-3. Goals .............................................................................................................................. 39 VI-4. Complete Overflow Emergency Response Plan ............................................................ 39 VI-5. References ..................................................................................................................... 39 Element VII: Fats, Oils, and Grease (FOG) Control Program............. 42 VII-1. Nature and Extent of FOG Problem .............................................................................. 42 VII-2. FOG Control Program & Inspections ............................................................................ 43 VII-3. Response to GWDR Requirements ............................................................................... 45 VII-4. References - None ......................................................................................................... 47 Element VIII: System Evaluation and Capacity Assurance Plan........ 48 VIII-1. System Evaluation - Collection System Master Plan .................................................... 48 VIII-2. Design Criteria ............................................................................................................ 488 City of Jackson
Sewer System Management Plan, August 2022 pg. iv
VIII-3. Schedule ........................................................................................................................ 50 VIII-5. References..................................................................................................................... 50 Element IX: Monitoring, Measurement, and Program Modifications 51 IX-1. Performance Measures.................................................................................................. 51 IX-2. Baseline Performance.................................................................................................... 51 IX-2.1. Mains, Pump Stations, and Force Mains............................................................... 52 IX-3. Performance Monitoring and Program Changes........................................................... 53 IX-4. References..................................................................................................................... 53 Element X: SSMP Program Audits......................................................... 54 X-1. Audits............................................................................................................................. 54 X-2. SSMP Updates............................................................................................................... 55 X-3. References...................................................................................................................... 61 Element XI: Communication Program ................................................... 62 XI-1. Communication during SSMP Development and Implementation ............................... 62 XI-2. Communicating Sanitary Sewer System Performance.................................................. 62 XI-3. Communication with Satellite Wastewater Collection Systems ................................... 63 XI-4. References - None ......................................................................................................... 63 Appendices.................................................................................................. 64 Appendix A: Sewer System Management Plan Audit Reports................................................ 64 Appendix B: Log of Sewer System Management Plan Changes ............................................. 65 Appendix C: Sewer System Management Plan Council Adoption Documents....................... 66 Appendix D: City of JAckson Overflow Emergency Response Plan....................................... 66 Appendix E: Water Quality Monitoring Program
Appendix F: Annual Performance Reports
Appendix G: FOG Control Program Documents
City of Jackson
Sewer System Management Plan, August 2022 pg. v
Table of Tables
Intro Table 1: Sewer System Pipe Inventory by Size ........................................................ 3 Intro Table 2: Sewer System Pipe Inventory by Materials of Construction ...................... 4 Intro Table 3: Sewer System Pipe Inventory by Pipe Age ................................................ 5 Table II - 1: Responsible Officials in Public Works Chain of Communication .............. 18 Table II - 2: Contacts on the SSMP Organization Chart ................................................. 19 Table III - 1: Summary of Legal Authorities City of Jackson Municipal Code and Other Sources...................................................................................................................... 22 Table IV - 1: Hot Spot Lines............................................................................................ 26 Table IV - 2: Pump Station Locations and Descriptions................................................. 29 Table IV - 3: Force Main Locations and Descriptions .................................................... 30 Table VII - 1: Historical FOG-Related SSOs.................................................................. 43 Table VII - 2: Fats, Oils and Grease Haulers................................................................... 46 Table IX - 1: Gravity Sewer, Pump Station, and Force Main SSOs by Fiscal Year ....... 52 Table IX - 2: FY Totals for SSOs by Cause .................................................................... 52 Table IX - 3: FY Totals for Sewer Mains (Volume Spilled, Portion Contained, and Volume to Surface Waters)....................................................................................... 53 Table X - 1: SSMP Audit Checklist................................................................................. 56 City of Jackson
Sewer System Management Plan, August 2022 pg. vi
Table of Figures
Intro Figure 1: Jackson Sewer System Map ...................................................................... 3 Figure II - 1: Jackson Public Works Collection Systems Organization Chart.................. 15 Figure II - 2: Jackson SSO Response Chain of Communication Chart ............................ 20 City of Jackson
Sewer System Management Plan, August 2022 pg. 1
Introduction
Sewer System Management Plan
This Sewer System Management Plan (SSMP) has been prepared by the Public Works Department of the City of Jackson with the assistance of Causey Consulting, Walnut Creek, CA. It is a compendium of the policies, procedures, and activities that are included in the planning, management, operation, and maintenance of the City’s sanitary sewer system.
The State Water Resources Control Board (SWRCB) has issued statewide waste discharge requirements for sanitary sewer systems, which include requirements for development of an SSMP. The State Water Board requirements are outlined in Order No. 2006-0003-DWQ, Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, dated May 2, 2006 (GWDR), and Order No. WQ-2008-0002-EXEC, dated February 20, 2008, which was amended by Order No. 2013-0058-EXEC, effective September 9, 2013, which changed the Monitoring and Reporting Program (MRP). This SSMP is intended to update the City’s existing SSMP, in continued compliance with the GWDR.
The structure (section numbering and nomenclature) of this SSMP follows the above referenced GWDR and MRP. This SSMP is organized using the SWRCB outline of elements in WDR Section D.13; and contains language taken from the GWDR at that beginning of each element. The GWDR uses the term “Enrollee” to mean each individual municipal wastewater agency that has completed and submitted the required application for coverage under the WDR (in this case, the Enrollee is the City of Jackson). The City’s waste discharge identification number (WDID) in the California Integrated Water Quality System (CIWQS) is 5SSO10895. The City also maintains and treats all sewage discharged from the service area at the City Wastewater Treatment Plant that operates pursuant to a National Discharge Elimination System permit (NPDES) Permit No. 0079391 issued by the Central Valley Regional Board by Order R5-2018-0036 and R5- 2018-0037. The permit will expire August 2023; City and the RWQCB are working on the NPDES renewal currently. The RWQCB has required reporting of all SSOs to the State CIWQS system along with proper record keeping. As a result of the RWQCB actions, the City has responded and submitted the required documents and made significant improvements in recent years. The City is further evaluating its collection system operations and maintenance and emergency response to assure that they are fully City of Jackson
Sewer System Management Plan, August 2022 pg. 2
compliant with the GWDR regulations and that the SSMP properly describes the City procedures for the collection system.
Sanitary Sewer System Facilities
The City of Jackson’s sanitary sewer collection system serves a population of approximately 4,751 as estimated in 2015 in a service area of 3.51 square miles. The system includes 2461 service connections including 2188 residential (single family, multi-family dwellings, mobile homes, combined), 228 commercial, 14 institutional, 10 industrial customers and 21 wastewater connections outside of the City. The collection system consists of 25.64 miles of gravity sewers, and 591 manholes. The entire laterals are privately owned and maintained. The gravity sewer lines range in size from 6 inches to 16 inches in diameter. The City also operates three (3) lift stations and associated force mains of 1 mile. All wastewater is conveyed to and treated at the City’s Wastewater Treatment Plant.
City of Jackson
Sewer System Management Plan, August 2022 pg. 3
Intro Table 1: Jackson Sewer System Pipe Inventory by Type Intro Figure 1:
Jackson Sewer
System MapType
of Pipe
Distance
(ft) Distance(mi) % of
System Segments
Asbestos Cement
24,965.10 4.73 18% 129
Cast Iron
258.00 0.05 0% 2
Ductile Iron Pipe
12,687.90 2.40 9% 61
Pitch Fiber
(Orangeburg)
166.00 0.03 0% 1
Polyethylene
1,891.00 0.36 1% 10
Polyvinyl Chloride
76,026.10 14.40 56% 378
Steel Pipe
517.00 0.10 0% 4
Vitrified Clay Pipe
18,874.60 3.57 14% 105
Totals
135,385.70 25.64 100% 690
City of Jackson
Sewer System Management Plan, August 2022 pg. 4
Intro Table 2: Jackson Sewer System Pipe Inventory by Size Pipe Size Distance(ft) Distance(mi) % of
System Segments
4 7,776.00 1.47 6% 49
6 61,061.70 11.56 45% 340
8 58,656.90 11.11 43% 265
10 4,090.00 0.77 3% 21
12 204.00 0.04 0% 1
14 1,315.00 0.25 1% 4
15 2,282.10 0.43 2% 15
Grand
Total
135,385.70 25.64 100% 695
City of Jackson
Sewer System Management Plan, August 2022 pg. 5
Intro Table 3: Jackson Sewer System Pipe Inventory by Age Age, Years Construction
Period
Percent of
System*
Linear Feet of
Main
0-22 2000 - current 42% 56,891
16 – 35 1980 – 1999 27% 35,991.2
36 – 55 1960 – 1979 17% 22,687.9
56 – 75 1940 – 1959 7% 9437.3
76 - 95 1920 – 1939 7% 9695.3
95 - 115 1900 – 1119 0% 683
>115 Before 1900 0% 0
Total, linear feet 135,385.7
Total Miles 25.64
* Source: CCTV Reports 2018-2021
City of Jackson
Sewer System Management Plan, August 2022 pg. 6
Definitions, Acronyms, and Abbreviations
Asset Inventory Management Systems (AIMS) – see CMMS
Best Management Practices (BMP)
Refers to the procedures employed in commercial kitchens to minimize the quantity of grease that is discharged to the sanitary sewer system. Examples include scraping food scraps into a garbage can and dry wiping dishes and utensils prior to washing.
Building Lateral – see Private Sewer Lateral
Calendar Year (CY)
California Integrated Water Quality System (CIWQS)
Refers to the State Water Resources Control Board online electronic reporting system that is used to report SSOs, certify completion of the SSMP, and provide information on the sanitary sewer system. The electronic reporting requirement became effective on May 2, 2007 in Region 2.
Capital Improvement Plan (CIP)
Refers to the document that identifies future capital improvements to the City’s sanitary sewer system.
Cast Iron Pipe (CIP)
City
Refers to the City of Jackson
Closed Circuit Television (CCTV)
Refers to the process and equipment that is used to internally inspect the condition of gravity sewers.
Computerized Maintenance Management System (CMMS)
Refers to the computerized maintenance management system that is used by the City to plan, dispatch, and record the work on its sanitary sewer system.
Corrugated Pipe (CP)
CVRWQCB
Refers to the Central Valley Regional Water Quality Control Board City of Jackson
Sewer System Management Plan, August 2022 pg. 7
Ductile Iron Pipe (DIP)
Fats, Oils, and Grease (FOG)
Refers to fats, oils, and grease typically associated with food preparation and cooking activities that can cause blockages in the sanitary sewer system.
Fats, Roots, Oils and Grease (FROG)
Feet per sec (fps)
First Responder
Refers to the field crew or the On Call personnel that are the City’s initial response to an SSO event or other sewer system event.
Fiscal Year (FY)
Means a 12-month periods beginning July 1st and ending June 30th.
Food Service Establishment (FSE)
Refers to commercial or industrial facilities where food is handled/prepared/served that discharge to the sanitary sewer system.
Full-time Equivalent (FTE)
Refers to the equivalent of 2,080 paid labor hours per year by a regular, temporary, or contract employee.
General Waste Discharge Requirements (GWDR or WDR)
Refers to the State Water Resources Control Board Order No. 2006-0003, Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, dated 5/2/2006.
Geographical Information System (GIS)
Refers to the City’s system that it uses to capture, store, analyze, and manage geospatial data associated with the City’s sanitary sewer system assets.
Global Positioning System (GPS)
Refers to a field device it that is recommended to determine the longitude and latitude of sanitary sewer overflows for use in meeting CIWQS reporting requirements.
Gallons per Day (GPD)
Grease Removal Device (GRD)
Refers to grease traps and grease interceptors that are installed to remove FOG from the wastewater flow at food service establishments.
City of Jackson
Sewer System Management Plan, August 2022 pg. 8
High Density Polyethylene (HDPE)
Infiltration/Inflow (I/I)
Refers to water that enters the sanitary sewer system from storm water and/or groundwater.
• Infiltration enters through defects in the sanitary sewer system after flowing through the soil.
• Inflow enters the sanitary sewer without flowing through the soil. Typical points of inflow are holes in manhole lids and direct connections to the sanitary sewer (e.g. storm drains, area drains, and roof leaders).
Lateral – See Private Sewer Lateral
Legally Responsible Official (LRO)
Person(s) designated by the City of Jackson to be responsible for formal reporting and certifying of all reports submitted to CIWQS and the SWRCB or CVRWQCB.
Manhole (MH)
Refers to an engineered structure that is intended to provide access to a sanitary sewer for maintenance and inspection.
Mainline Sewer
Refers to City wastewater collection system piping that is not a private lateral connection to a user.
Monitoring, Measurement, and Plan Modifications (MMPM) Element IX of the SSMP.
Monitoring and Reporting Program (MRP)
State Water Resources Control Board WQ 2013-0058-EXEC effective September 9, 2013.
Notice of Correction (NOC)
Notification of an SSO
Refers to the time at which the City becomes aware of an SSO event through observation or notification by the public or other source.
Nuisance
California Water Code section 13050, subdivision (m), defines nuisance as anything that meets all of the following requirements:
City of Jackson
Sewer System Management Plan, August 2022 pg. 9
a. Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property.
b. Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal.
c. Occurs during, or as a result of, the treatment or disposal of wastes.
Office of Emergency Services (OES)
Refers to the California State Office of Emergency Services.
Operations and Maintenance (O&M)
Overflow Emergency Response Plan (OERP) Element VI of this SSMP.
Pipeline Assessment and Certification Program (PACP)
Refers to the NASSCO certification program that is used for the evaluation and condition assessment of sewer lines and appurtenances from closed circuit televising of the lines and appurtenances.
Polyvinylchloride Pipe (PVC)
Publicly Owned Treatment Works (POTW) – see WPCP below
Preventive Maintenance (PM)
Refers to maintenance activities intended to prevent failures of the sanitary sewer system facilities (e.g. cleaning, CCTV, repair, etc.).
Private Sewer Lateral (PSL)
That portion of a private property’s building sewer as defined by the plumbing code, and is further defined as the piping of a drainage system that extends from the end of the building drain to the public sewer which includes the connection to the public sewer unless there is a cleanout in the sidewalk or within two and half feet of the property line.
In this case the property owner is responsible for the lateral from the building drain to the cleanout only.
Private Lateral Sewage Discharges (PLSD)
Sewage discharges that are caused by blockages or other problems within a privately owned lateral.
Property Damage Overflow
Refers to a sewer overflow or backup that damages a property owner’s premises.
City of Jackson
Sewer System Management Plan, August 2022 pg. 10
Public Works (PW)
Pump Station (LS)
A facility that transmits and pumps sewage into the City gravity sanitary sewer collection system
Regional Water Quality Control Board (CVRWQCB)
Refers to the Central Valley Regional Water Quality Control Board.
Reinforced Concrete Pipe (RCP)
Sanitary Sewer Backup (Backup)
A wastewater backup into a building and/or on private property caused by blockages or flow conditions within the publicly owned portion of a sanitary sewer system.
Sanitary Sewer Overflows (SSO)
Any overflow, spill, release, discharge or diversion of untreated or partially treated wastewater from a sanitary sewer system. SSOs include:
(i) Overflows or releases of untreated or partially treated wastewater that reach waters of the United States;
(ii) Overflows or releases of untreated or partially treated wastewater that do not reach waters of the United States; and
(iii) Wastewater backups into buildings and on private property that are caused by blockages or flow conditions within the publicly owned portion of a sanitary sewer system.
SSOs that include multiple appearance points resulting from a single cause will be considered one SSO for documentation and reporting purposes in CIWQS.
NOTE: Wastewater backups into buildings caused by a blockage or other malfunction of a building lateral that is privately owned are not SSOs.
SSO Categories:
Category 1: Discharge of untreated or partially treated wastewater of any volume resulting from a sanitary sewer system failure or flow condition that either:
• Reaches surface water and/or drainage channel tributary to a surface water; or • Reached a Municipal Separate Storm Sewer System (MS4) and was not fully captured and returned to the sanitary sewer system or otherwise captured and disposed of properly.
City of Jackson
Sewer System Management Plan, August 2022 pg. 11
Category 2: Discharge of untreated or partially treated wastewater greater than or equal to 1,000 gallons resulting from a sanitary sewer system failure or flow condition that either:
• Does not reach surface water, a drainage channel, or an MS4, or • The entire SSO discharged to the storm drain system was fully recovered and disposed of properly.
Category 3: All other discharges of untreated or partially treated wastewater resulting from a sanitary sewer system failure or flow condition.
Sanitary Sewer System or Sewer System
Refers to the sanitary sewer facilities that are owned and operated by the City of Jackson and includes main line sewers, manholes, pump stations, force mains and certain lower laterals and any other appurtenances in the publicly owned sewer system.
Sensitive Areas
Refers to areas where an SSO could result in a fish kill or pose an imminent or substantial danger to human health.
Sewer Service Lateral
Refers to the piping that conveys sewage from the building to the City’s wastewater collection system or to the property line cleanout.
Sewer System Management Plan (SSMP)
Standard Operating Procedures (SOP)
Refers to written procedures that pertain to specific activities employed in the operation and maintenance of the sanitary sewer system.
Standard Specifications
Refers to the latest edition of Standard Specifications published by the City of Jackson.
State Water Resources Control Board (SWRCB)
Refers to the California Environmental Protection Agency, State Water Resources Control Board.
Note: The State Board is a separate entity from the Central Valley Regional Water Quality Control Board, although the two agencies are closely connected.
City of Jackson
Sewer System Management Plan, August 2022 pg. 12
System Evaluation and Capacity Assurance Plan (SECAP) Element VIII of this SSMP.
Untreated or Partially Treated Wastewater
Any volume of waste discharged from the sanitary sewer system upstream from a wastewater treatment plant headworks.
Utility & Operations Division (U&O)
Vitrified Clay Pipe (VCP)
Waste Discharge Identification Number (WDID)
State of California Waste Discharge Identification Number for reporting sanitary sewer overflows and other required information required by the GWDR.
Waste Discharge Regulation (WDR) see GWDR above
Water Body
Any stream, creek, river, pond, impoundment, lagoon, wetland, or bay.
Water of the State
Refers to “any surface water or groundwater, including saline waters, within the boundaries of the state.” (California Water Code § 13050(e)).
Water of the United States or Surface Waters
Refers to the Environmental Protection Agency definition included in the Clean Water Act Part 230.3 Definitions.
Water Pollution Control Plan (WPCP)
The City owned sewage treatment facility operated by the Public Works Department and located at 400 East Jackson Avenue.
Water Quality Monitoring Program Plan (WQMP)
Work Order (WO)
Refers to a document (paper or electronic) that is used to assign work and to record the results of the work.
City of Jackson
Sewer System Management Plan, August 2022 pg. 13
References
State Water Resources Control Board Order No. 2006-0003, Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, California State Water Resources Control Board, May 2, 2006.
State Water Resources Control Board Order No. Order No. 2013-0058-EXEC, Amending Monitoring And Reporting Program For Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, September 9, 2013.
Central Valley Regional Board, Order R5-2013-0146-01National Discharge Elimination System Permit (NPDES) Permit No. 0079391
Central Valley Regional Board Order R5-2018-0036-01 National Pollution Discharge Elimination System Permit (NPDES) Permit No. 0079391
City of Jackson
Sewer System Management Plan, August 2022 pg. 14
Element I: Goals
I-1. SSMP Goals
The goals of the City of Jackson SSMP are:
• To meet all applicable regulatory notification and reporting requirements. • To protect public health and safety and the environment. • To perform all operations and maintenance in a safe manner. • To ensure corrective actions are taken in a timely manner. • To involve employees in the strategic planning processes for the collection system. • To maintain and improve the condition and performance of the collection system. • To be available and responsive to the needs of the public and work cooperatively with local, state and federal agencies to reduce, mitigate the impacts of and properly report all SSOs.
• To implement regular proactive maintenance of the system to remove roots, debris and fats, oils and grease (FOG) in areas prone to blockages that may cause sewer backups or SSOs.
I-2. References - None
SWRCB Waste Discharge Requirement:
The goal of the Sewer System Management Plan (SSMP) is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system. This will help reduce and prevent SSOs, as well as mitigate any SSOs that do occur.
City of Jackson
Sewer System Management Plan, August 2022 pg. 15
Element II: Organization
II-1. Organizational Structure
The organization chart for the management, operation, and maintenance of the City’s wastewater collection system is shown below.
Figure II - 1: Jackson Public Works Collection Systems Organization Chart City Manager
Public Works
Superintendent
City Building
Inspector
Public Works
Foreman
Maintenance
Workers I&II
Contract Services
Sweet Pea Septic
Emergency
Backup
Administrative
Assistant City Engineer
SWRCB Waste Discharge Requirement:
The Sewer System Management Plan (SSMP) must identify:
a. The name of the responsible or authorized representative as described in Section J of this Order.
b. The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and c. The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services (OES)).
City of Jackson
Sewer System Management Plan, August 2022 pg. 16
II-2. Authorized Representatives
The City’s Legally Responsible Officials (LRO) for wastewater collection system matters as required by Section J of the WDR are identified below along with their roles and responsibilities for the collection system operations. They are authorized to submit electronic and written spill reports to the Office of Emergency Services (OES) to certify electronic spill reports and other required submittals to the SWRCB CIWQS. In addition the other City classifications that are responsible for collection system work are identified and their roles and responsibilities described.
City Manager - Establishes policy, plans strategy, leads staff and delegates responsibility, allocates resources, authorizes outside contractors to perform, services and may serve as public information officer.
Public Works Superintendent - Legally Responsible Officials (LRO). Oversees the overall sanitary sewer program, communicates with the City Manager, provides reports to the City Council, establishes policy, plans strategy, reviews and certifies SSMP, allocates resources, delegates responsibility, authorizes outside contractors to perform services, and designates additional Legally Responsible Officials (LRO) to certify SSO reports and all Data Submitters (DS). Reports to City Manager.
Maintenance Worker Foreman - Legally Responsibility Official (LRO) Responds to SSOs. Performs preventive maintenance activities and responds to notification of stoppages and SSO’s. Reports to Public Works Superintendent.
Maintenance Worker I ,II- Responds to SSOs. Performs preventive maintenance activities and responds to notification of stoppages and SSO’s. Reports to Public Works Supervisor.
City Engineer (Contract Employee) - Plans, designs, reviews, and prepares detailed engineering plans, specifications, cost estimates, contracts, and related documents for sewer and other public works projects. Coordinates with the Utilities and Operations Department on sanitary sewer system issues. Administers major public works projects.
Updates engineering standard plans and specifications. Prepares reports, correspondence, budget documentation and other administrative documents. Prepares the Capital Improvement Plan and budget. Acts as resident engineer for public works projects.
Administrative Assistant - Provides clerical and administrative support to the collection system operations under direction of the Public Works Superintendent., Receives and responds to public inquires related to public works operations. Supports public works staff as requested and required.
City of Jackson
Sewer System Management Plan, August 2022 pg. 17
Senior Building Inspector - Ensure that new and rehabilitated assets meet City’s standard, works with field crew to handle emergencies when contractors are involved, and provides reports to the City Manager. Handles the FOG Control program.
Contractors - The City utilizes many outside service contractors to support collection system functions such as major electrical and instrumentation operations, major mechanical equipment, pump maintenance, engineering design and support and root control operations. These services are provided through service agreements or purchase orders issued by the City.
II-3. Responsibility for SSMP Implementation and
Maintenance
The Public Works Superintendent shall have the overall responsibility for, implementing, periodically auditing, and maintaining the City’s SSMP. He/she may delegate these responsibilities to his/her staff.
Other City Staff responsible for developing, implementing, and maintaining specific elements of the City’s SSMP, along with their job titles and contact information, is shown in Table II - 1.
City of Jackson
Sewer System Management Plan, August 2022 pg. 18
Table II - 1: Responsible Officials in Public Works Chain of Communication Element Element Name Responsible City Official Phone Email Introduction City Manager 209-223-1646 [email protected] 1 Goals Public Works Superintendent 209-273-8807 [email protected] 2 Organization City Manager 209-223-1646 [email protected] 3 Legal Authority City Attorney 916-325-4000 [email protected] 4 Operations and Maintenance
Program Public Works Superintendent 209-273-8807 [email protected] 5 Design and Performance
Provisions City Engineer 209-754-1824 [email protected] 6 Overflow Emergency
Response Plan Public Works Superintendent 209-273-8807 [email protected] 7 Fats, Oils and Grease (FOG)
Control Program City Building Inspector
209-223-1646
(209) 273-7990 [email protected]
8 System Evaluation and
Capacity Assurance Plan Public Works Superintendent 209-273-8807 [email protected] 9 Monitoring, Measurement
and Program Modifications Public Works Superintendent 209-273-8807 [email protected] 10 Program Audits Public Works Superintendent 209-273-8807 [email protected] 11 Communications Program Public Works Superintendent 209-273-8807 [email protected] Appendix
A
SSO Change Log Public Works Superintendent 209-273-8807 [email protected] City of Jackson
Sewer System Management Plan, August 2022 pg. 19
II-4. SSO Reporting Chain of Communication
The SSO Reporting Chain of Command follows the Organization Chart shown above in Figure II - 1: Jackson Public Works Collection Systems Organization Chart. The SSO reporting process and responsibilities are described in detail in the Overflow Emergency Response Plan in Element VI and Appendix D.
II-4.1. Reporting Structure
The sewer crew reports to the Public Works Superintendent. These meetings are to encourage adequate communication among the groups and to ensure information is relayed and problems are addressed to provide better service to the customers.
Table II - 2: Contacts on the SSMP Organization Chart
Title Name Phone Number
City Manager Yvonne Kimball 209-223-1646
City Engineer Matt Ospital 209-754-1824
Public Works SuperintendentLRO Bree Wilder 209-273-8807 Public Works Foreman - LRO
Administrative Assistant Jeanette Menzies 209-223-1646
Senior Building Inspector Peyton Pushies 209-223-1646
2097990
Contractor
Sweet Pea
Backup – Emergency
Response Sewer Lift
Stations
209-267-5010
City of Jackson
Sewer System Management Plan, August 2022 pg. 20
II-4.2. SSO Response Chain of Communication
Figure II - 2: Jackson SSO Response Chain of Communication Chart SSO Reporting Chain ofCommunications
Public City Staff
Probes Water Utilities Department Public Works
Department
Police
Dispatch
Wet Well
Alarms
Public Works
Superintendent PW Foreman
Field Crew If Sewer Superintendent
Cannotbereached
Contain Spill
Fix Problem
Cleanup, Report
RWQCB O.E.S.
County Health
Department
SWRCB
Web Site
City of Jackson
Sewer System Management Plan, August 2022 pg. 21
II-4.2.1 Responding to Service Calls
• After the Sewer Maintenance Crew has contained the spill, fixed the sewer-related problem, and performed cleanup, the Sewer Maintenance Crew submits a report to the Public Works Superintendent.
• The SSO Reporting Process is described in detail in the Overflow Emergency Response Plan, Element VI of the SSMP, which has been prepared an d is currently in- place.
• The City office is open Monday through Friday, 8:30 A.M. to 5:00 P.M. All service calls received during the business hours are directed to the Public Works Superintendent or Foreman. The office receptionist then relays the message to the Public Works Superintendent. Service calls received after business hours are directed to the designated on-call sewer worker. The sewer worker summons additional help as necessary.
• The ability of the police, fire department, or citizen to be able to talk to a live person 24 hours per day adds the positive benefits of human interaction, significantly reducing the possibility of a missed call or misunderstanding about the nature of a problem.
• The Public Works Superintendent reports on every SSO. All SSO reports are forwarded to the appropriate regulatory agencies.
•
II-4.3. Legally Responsible Officials (LRO)
1) Public Works Superintendent, Bree Wilder
2) Maintenance Worker II, Todd Sweet
II-5. References - None
City of Jackson
Sewer System Management Plan, August 2022 pg. 22
Element III: Legal Authority
III-1. Municipal Code
The Jackson Municipal Code describes the City’s current legal authority required for compliance with the GWDR. That authority is specifically contained within of the Municipal Code and generally within other Municipal Code Titles that are summarized below.
Table III - 1: Summary of Legal Authorities City of Jackson Municipal Code and Other Sources
Requirement Jackson Municipal Code
Title 13: Public Utilities,
Sewers
Prevent illicit discharges into the wastewater
collection system
13.20.20 13.20.160
13.20.170
13.20.180
Limit the discharge of fats, oils, and grease and
other debris that may cause blockages
13.20.190
13.20.200
SWRCB Waste Discharge Requirement:
Each Enrollee must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to:
• Prevent illicit discharges into its sanitary sewer system (examples may include I/I, stormwater, chemical dumping, unauthorized debris and cut roots, etc.);
• Require that sewers and connections be properly designed and constructed; • Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency;
• Limit the discharge of fats, oils, and grease and other debris that may cause blockages, and enforce any violation of its sewer ordinances.
City of Jackson
Sewer System Management Plan, August 2022 pg. 23
Requirement Jackson Municipal Code
Title 13: Public Utilities,
Sewers
Require that sewers and connections be properly
designed and constructed
13.20.050
13.20.060
13.20.090
Require proper installation, testing, and
inspection of new and rehabilitated sewers
13.20.290
Clearly define City responsibility and policies for
sewer lateral ownership, maintenance and
rehabilitation or repair
13.20.010
13.20.155
Ensure access for maintenance, inspection, or
repairs for portions of the service lateral owned
or maintained by the City
13.20.010
Not applicable
Control infiltration and inflow (I/I) from private
service laterals
13.20.155
Requirements to install grease removal devices
(such as traps or interceptors), design standards
for the grease removal devices, maintenance
requirements, BMP requirements, record keeping
and reporting requirements
13.20.190
13.20.200
14.04.10F
14.04.40 Authority to inspect grease producing facilities 13.20.290 Enforce any violation of its sewer ordinances 13.20.320
1.20 1.22
III-2. Agreements with Satellite Agencies
The City of Jackson has Two (2) extraterritorial services one to the Mariposa area that serves approximately thirty (21) residential units, and one to 3 residential units off Blue Oak.
City of Jackson
Sewer System Management Plan, August 2022 pg. 24
III-3. References
• City Municipal Code Titles 13 and 14
City of Jackson
Sewer System Management Plan, August 2022 pg. 25
Element IV: Operations and Maintenance Program
IV-1. Collection System Mapping
The wastewater collection system map and the storm water drainage map include the facilities and basic map information described herein. Some areas or facilities may not SWRCB Waste Discharge Requirement:
The Sewer System Management Plan (SSMP) must include those elements listed below that are appropriate and applicable to the Enrollee’s system:
a) Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities; b) Describe routine preventive operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas.
The Preventive Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders; c) Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed for the capital improvement plan; and
d) Provide training on a regular basis for staff in sanitary sewer system operations and maintenance, and require contractors to be appropriately trained; and provide equipment and replacement part inventories, including identification of critical replacement parts.
City of Jackson
Sewer System Management Plan, August 2022 pg. 26
have the complete information; however, the maps are updated during operation and maintenance of the collection system and during implementation of City projects.
IV-1.1. Wastewater collection system map
• Manhole – ID number, location with reference to streets and property lines. • Pipe and Force Main – name, location, size, shape, direction of flow, length, type of material.
• Pump Station – name, location.
IV-1.2. Storm drainage map
• Manhole – ID number, location.
• Storm water facilities – direction of flow, location, size. • Pump Station – name, location.
The storm water facilities are not included on the same wastewater collection system map, but are shown on a separate set of maps. However, all of these maps are readily accessible to cross-verify the existence of both sanitary sewer and storm drainage facilities at the Corporation Yard and at the Engineering Office. In addition, the emergency response vehicles have copies of both of these maps. All maps are updated by Staff based upon reports of changes from the field, additions or changes due to capital project work or other changes identified by either Public Works or Engineering.
IV-2. Operations and Preventive Maintenance
The elements of the City’s sewer system O&M program include:
• Proactive, preventive, and corrective maintenance of gravity sewers; • CCTV inspection program to determine the condition of the gravity sewers following emergency responses and other operations related problems; • Rehabilitation and replacement of sewers that are in poor condition; and • Periodic inspection and preventive maintenance for the pump stations and force mains.
The City Public Works Department is responsible for the operations, maintenance and emergency response for all collection system assets. The Public Works staff is responsible for all traditional Public Works programs and the collections program.
City of Jackson
Sewer System Management Plan, August 2022 pg. 27
IV-2.1. Gravity Sewers
IV-2.1.1 Cleaning
The City has historically cleaned the entire Sanitary Sewer System on a 15 year frequency or about two miles per year. changes to the cleaning practices applied to the collection system the cleaning schedule was amended to a 5- year frequency in 2017. The City hired a contractor toward the end of FY 17/18. This was a five-year project that consists of cleaning and assessing all city sewer mains, manholes, and appurtenances. This project intends to reduce SSOs, locate points of inflow or infiltration, increase the lifespan of the collection system, prioritize capital improvement projects, as well as, update our existing asset record system. At the end of the five-year span, the effort has been meeting the intended goals. The Cleaning program is expected to continue the next 5 years.
In addition, a separate cleaning program for hotspot locations is also conducted by the City. Summary list of the hot spot lines is shown below in Table IV-1. These lines are cleaned more frequently due to the deposition of FOG and/or roots. The cleaning is done based upon field inspection of adjacent manholes.
Table IV-1: Hot Spot Lines
Line Location Length Description of the Problem
Clinton Rd. 506.9 Sag, Misaligned joints
Nesbit Alley 270.1 Sag, Misaligned joints
Folger 291.8 Roots, FOG
Elizabeth St. 618 Roots
Sand Pits 693.1 Flat/ sags
Center to Bright 314 Sag, Misaligned joints
511 Sutter St. 360.8 Sag, Misaligned joints
Rose Ln. 142 Sag, Misaligned joints
150 Pine St. 120 Roots
City of Jackson
Sewer System Management Plan, August 2022 pg. 28
420 Pitt St. 153 Misaligned joints
N.Main/Stasal however far
you can go
Roots
Piccardo 127 Roots, FOG
711 Court St 80 Sag, Misaligned joints
The City initiated a process in 2017 for the tracking of all line cleaning performance as outlined in Element IX, the tracking will continue.
IV-2.1.2 CCTV Inspection and Condition Assessment
The City hired a contractor toward the end of FY 17/18. This was a five-year project that consists of cleaning and assessing all city sewer mains, manholes, and appurtenances.
This project is expected to reduce SSOs, locate points of inflow or infiltration, increase the lifespan of the collection system, prioritize capital improvement projects, as well as, update our existing asset record system. The contractor was required to be PACP and MHCP Certified. The contractor provided CCTV footage, photos of defects or notable features, written assessment for each segment and manhole. They were also required to provide a final report which grades each segment of pipe and manhole for its condition and ranks them. This project was completed in December of 2021. The City is currently analyzing the results and compiling a master plan project list to prioritize improvement projects based on the assessment of the entire collections system. This Master plan will be added to the SSMP once it is completed.
IV-2.2. Pump Stations
The City operates and maintains three pump stations and associated force mains: ranging in capacity from 200 to 600 gallons per minute (gpm). Each of the 3 pump station locations and descriptions and associated force mains are identified and described in Table IV - 2: Pump Station Locations and Descriptions and Table IV - 3: Force Main Locations and Descriptions shown on the following pages.
The City conducts regular operational inspections of its pump stations.
All pump stations include alarm call boxes that automatically call City staff if unusual conditions or alarms are registered 24/7. The Public Works Superintendent is responsible for all work scheduling and documentation for the pump stations maintenance. In City of Jackson
Sewer System Management Plan, August 2022 pg. 29
addition, he/she is to provide training to other collections system staff on the operations of each pump station so that staff is familiar with emergency response procedures in case of emergencies. An outside service contractor specializing in pump station maintenance provides major high voltage electrical maintenance to all three stations.
The Public Works Department has established emergency response procedures during power outages for pump station operations. The City has individual pump station contingency plans for each of the stations. These documents include important response information from SSOs that might reach Waters of the United States.
The contingency plans include wet well retention times, overflow containment directions and locations and directions of overflow paths from the stations. These procedures are intended to assure the maximum protection of the City’s very important environmentally sensitive areas. All emergency response employees are trained and required to understand these important procedures.
Table IV - 2: Pump Station Locations and Descriptions
Pump
Station
Name/Install
Date
Pump Station
Address
Number
of
Pumps
Pump
Manufacturer
Pump
Station
Capacity,
gpm
Standby
Power, kW
Scottsville NE Corner
Scottsville Dr
& Hwy 49
2 Flygt 400 100kw
West View End of Arroyo
Drive
2 Barnes 600 45kw
High School 501 Argonaut
Lane
2 Flygt 400 20kw
City of Jackson
Sewer System Management Plan, August 2022 pg. 30
Table IV - 3: Force Main Locations and Descriptions
Force Main
Name/Install
Date
Force Main
Length, LF
Force Main
Size, Inches
Force Main Material
Scottsville 1,700 6 pvc
West View 1,100 4 pvc
High School 1,400 6 Ductile
Totals 4,200
IV-2.3. Private Sewer Laterals
The City has no responsibility for the installation, maintenance, operation, repair or replacement of private sewer laterals from the building to the City sewer mains. A recent revision to the City ordinances (Ordinances 698 and 699, Municipal Code Section
13.20.155) has clearly placed the full responsibility for operation, maintenance, repair, and replacement with the private property owner. In FY 2018/19, the City implemented a sewer lateral grant program which provided grant funding to eligible private owners to repair broken laterals. The program was income based. It was highly successful. Seven applicants were received and funded. Approximately 20 houses and businesses benefited from the grant program. Due to its effectiveness in reducing I/I, City has expanded the program to help properties that might not meet the income requirement.
IV-2.4. Rehabilitation and Replacement Program
The City’s Capital Improvement Plan for the next five (5) years is being developed from the recent CCTV assessment completed in 2021 and from staff evaluations.
The current projects that are included in the City’s Renewal & Replacement Program Budget are listed in Appendix IV-B. The funds that support the Capital Improvement Program come from the City’s sewer service charges that are based upon a regular sewer service charge rate analyses.
City of Jackson
Sewer System Management Plan, August 2022 pg. 31
IV-2.5. Training
The City uses a combination of in-house classes and field exercises, on the job training, conferences, seminars, OSHA classes, and other training opportunities that are provided in the California area. The City requires all but entry level wastewater collection system employees to be certified in Collection System Maintenance by the California Water Environment Association. The certification process requires employees to demonstrate that they have participated in 12 hours of training every two years in order to renew their certificates.
The City conducts department seminars for its wastewater collection system employees on collection system regulations and both the SSMP and OERP annually, including volume estimation and SSO start time determinations. This training includes field exercises in the estimation of SSO volume and SSO containment.
In addition, the City conducts annual confined space entry and certification for all employees that might be required to enter confined spaces anywhere in the City. Finally, the City conducts monthly tailgate meetings with all collections system staff to discuss topics related to safety, operations, and performance expectations.
IV-2.6. Equipment and Replacement Parts
The list of the major equipment that City uses in the operation and maintenance of its sewer system is included in Appendix IV-C: Major Sewer System Equipment Inventory.
The City has developed a Critical Replacement Parts List. It has also developed a Replacement Parts Inventory procedure that is included in Appendix IV-D: Critical Sewer System Replacement Parts Inventory.
IV-2.7. Outreach to Sewer Service Contractors
Public Works Standards for Public Works Construction on City projects require plumbers and contractors to implement proper procedures in preventing blockages in sanitary sewer laterals and sewer mains. Plumbers and contractors are required to use the specific materials and methods, and to conduct good housekeeping during their work, such as removal of foreign materials in the pipes, by not disposing or pushing these materials into the main. In addition, during lateral maintenance, plumbers are required to place traps downstream of the lateral to catch and dispose of all materials from cleaning.
During permit applications or response to questions from plumbers and building contractors, Public Works refers this group of people to the City Standard Drawings and City of Jackson
Sewer System Management Plan, August 2022 pg. 32
the City Municipal Code that are both available on the web or at the Public Works counter at City Hall where experienced staff are always available.
The City’s standard service and construction contract language requires all contractors working in the wastewater collection system to provide training for their employees on the City’s Sanitary Sewer Overflow Emergency Response Plan, or demonstrate they have been trained on an equivalent emergency response plan of their own.
The City’s general provisions provide language requiring that contractor’s certify to the City that their emergency response programs are at least as comprehensive as the City OERP. Emergency response procedures are reviewed at all pre-construction meetings and regularly during City construction projects.
All construction contractors working on City sewer facilities will be required to develop a project-specific OERP, will provide project personnel with training regarding the content of the contractor’s OERP and their role in the event of an SSO, and to follow that OERP in the event that they cause or observe an SSO. Emergency response procedures shall be discussed at project pre-construction meetings, regular project meetings and after any contractor involved incidents.
IV-3. References - None
City of Jackson
Sewer System Management Plan, August 2022 pg. 33
IV-4. Element IV Appendices
Appendix IV-A: Standard Operating Procedures
The purpose of this Standard Operating Procedure (SOP) is to aid staff in prompt and responsible SSO response and is intended only as a condensed version of the Sewer System Management Plan (SSMP).
Addressing Service Calls
1. The regular working hours are Monday through Thursday from 6:00 am to 3:30pm and Fridays 6:00am to 10:00am, except holidays. When a report of a sewer spill or backup is made, City staff reports the call to the Public Works Superintendent who responds to the caller and takes the pertinent information.
2. After working hours, callers are referred to the on-call Public Works employee who then responds to the incident.
3. The response measures will be based on the information provided by the caller, weather and traffic conditions, small back up vs. sewage flowing on the ground, etc. If additional help is needed, the on-call employee will contact other employees, contractors, and/or equipment supplies as necessary.
Responding to SSO
1. The Responder shall visit the site immediately in an attempt to minimize or eliminate an overflow. Respond with the appropriate vehicle depending on the situation.
2. Upon arrival at the site, clearly assess the situation and comply with all safety precautions (traffic, confined space, etc.) and verify the existence of a sewer system spill or backup.
3. Identify and assess the affected area and extent/impact of the spill and request additional help as needed for line cleaning or repair, containment, recovery, lab analysis and site cleanup.
4. Using the appropriate cleaning equipment, set up downstream of the blockage and hydro clean upstream from a clear maintenance hole. Attempt to remove the blockage from the system and observe the flows to ensure that the blockage does not recur downstream.
5. If the blockage cannot be cleared within a reasonable time or conveyance system requires construction repairs, contingency plans must be employed as needed, including containment, bypass pumping, contractual assistance etc.
6. Use barricades, caution tape, cones, etc. as needed to keep the public away from a sewage release.
7. If the spill reaches a drainage channel or water body, refer to the sampling requirements in Appendix E of this document.
8. Accurate and responsive reporting is vital. Refer to the reporting requirements in Appendix D – Overflow Emergency Response Plan.
City of Jackson
Sewer System Management Plan, August 2022 pg. 34
Appendix IV-B: Renewal & Replacement Program Budget in $1000’s Project
Fiscal Year Cost Funding
22/23 23/24 24/25 25/26 26/27 Source
Sewer
I&I North Main TBD
I&I 170 Main St 50,000
Pine St. Swr Main Rehab 50,000
Between Stasal/N.Main Swr Main Add C/Os 10,000
Anita Swr Main Rehab 60,000
MH Rehab #NW019a,NW019b,
50,000
TBD
Clinton Rd Swr Main Rehab 150,000
Village Glenn 20,000
511 Sutter St. Swr Main Rehab 100,000
High School Lift Station Force Main Rpl. TBD
City of Jackson
Sewer System Management Plan, August 2022 pg. 35
Appendix IV-C: Major Sewer System Equipment Inventory
Equipment
Number Major Equipment Type Year Purchased
n/a Trailer Mounted Vacuum
n/a 1976 Truck with Electric Eel – 400 Foot Rod
n/a Trailer Mounted Jetter with 500 foot hose
* Equipment Inventory as of July 2021
City of Jackson
Sewer System Management Plan, August 2022 pg. 36
Appendix IV-D: Critical Sewer System Replacement Parts Inventory Part Description
as of August 2022
Number in
Inventory
Location
Various sizes of pipe fittings n/a Corporation Yard
Various sizes of pipe n/a Corporation Yard
City of Jackson
Sewer System Management Plan, August 2022 pg. 37
Element V: Design and Performance Provisions
V-1. Design Criteria for Installation, Rehabilitation and Repair
The City Improvement Standards, April 2012, are maintained and administered by the Engineering Department of the City with input from the Public Works Department.
Design standards are included in Section 12 and Construction standards are included in Section 15 supplemented by Standards Details in Section 16.
V-1.1. General
The City’s standards provide for both new construction and rehabilitation and repair of all main line sewers, trunk sewers, manholes, and other collection system appurtenances in Section 15. Pump station design and construction testing are as required, by the City Engineer, of private design professional engineers.
V-1.2. Private Sewer Systems and Private Laterals
City Municipal Code (Section 13.20.155) states that the City has no responsibility for any private sewer systems or sewer laterals. As defined a private lateral (service lateral) is any sewer line connecting one or more buildings to City sewer mains. All private systems or lines are required to follow requirements in the City of Jackson Uniform Plumbing Code and are inspected by the City Building Department prior to approval to discharge.
V-2. Inspection and Testing Criteria
The City assigns an inspector or contracts with an engineering firm to inspect new construction, rehabilitation and repair projects. The inspector ensures that all construction complies with City standards and codes prior to acceptance of the work.
SWRCB Waste Discharge Requirement:
a) Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems; and b) Procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects.
City of Jackson
Sewer System Management Plan, August 2022 pg. 38
The procedures and standards for inspecting and testing the installation of new sewers and its appurtenances, rehabilitation and repair projects are described in the City standards and specifications, contract documents, manufacturer’s specifications and the City Municipal Code. These include testing of manholes, gravity pipes, force mains, cleanouts, pump stations and valves; compaction and material testing; pipe cleaning and CCTV inspections; requirements for performance bonds; inspection fees; and inspectors checklists which needs to be addressed before acceptance of the work V-3. References
• City of Jackson Improvement Standards, April 2012
City of Jackson
Sewer System Management Plan, August 2022 pg. 39
Element VI: Overflow Emergency Response Plan
VI-1. Purpose
The purpose of the City’s Overflow Emergency Response Plan (OERP) is to support an orderly and effective response to Sanitary Sewer Overflows (SSOs). The OERP provides guidelines for City personnel to follow in responding to, cleaning up, and reporting SSOs that may occur within the City’s service area. This OERP satisfies the SWRCB Statewide SWRCB Waste Discharge Requirement:
Each Enrollee shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, this plan must include the following:
a) Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner; b) A program to ensure an appropriate response to all overflows; c) Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the Waters of the State in accordance with the MRP. All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The Sewer System Management Plan (SSMP) should identify the officials who will receive immediate notification;
d) Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained;
e) Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and
f) A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to Waters of the United States and to minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge.
City of Jackson
Sewer System Management Plan, August 2022 pg. 40
General Waste Discharge Requirements (GWDR), which require wastewater collection agencies to have an Overflow Emergency Response Plan.
VI-2. Policy
The City’s employees are required to report all wastewater overflows found and to take the appropriate action to secure the wastewater overflow area, properly report to the appropriate regulatory agencies, relieve the cause of the overflow, and ensure that the affected area is cleaned as soon as possible to minimize health hazards to the public and protect the environment. The City’s goal is to respond to sewer system overflows as soon as possible following notification. The City will follow reporting procedures in regards to sewer spills as set forth by the Central Valley Regional Water Quality Control Board (CVRWQCB) and the California State Water Resources Control Board (SWRCB).
VI-3. Goals
The City’s goals with respect to responding to SSOs are:
• Work safely;
• Respond quickly to minimize the volume of the SSO;
• Eliminate the cause of the SSO;
• Prevent sewage system overflows or leaks from entering the storm drain system or receiving waters to the maximum extent practicable;
• Contain the spilled wastewater to the extent feasible; • Minimize public contact with the spilled wastewater;
• Mitigate the impact of the SSO;
• Meet the regulatory reporting requirements;
• Evaluate the causes of failure related to certain SSOs; and • Revise response procedures resulting from the debrief and failure analysis of certain SSOs.
VI-1. Complete Overflow Emergency Response Plan
The complete City of Jackson Overflow Emergency Response Plan is included in Appendix D along with all field response packets. The MRP required Water Quality Monitoring Plan is included in Appendix E.
VI-2. References
• Sanitary Sewer Overflow and Backup Response Field Guide, 2016, DKF Solutions Group, LLC
• Appendix A: Regulatory Notifications Packet
City of Jackson
Sewer System Management Plan, August 2022 pg. 41
• Appendix B: Sanitary Sewer Backup Packet
• Appendix C: Sanitary Sewer Overflow Packet
• Appendix D: Field Sampling Kit
• Appendix E: Contractor Orientation
• City of Jackson Water Quality Monitoring Plan, August 2016 City of Jackson
Sewer System Management Plan, August 2022 pg. 42
Element VII: Fats, Oils, and Grease (FOG) Control
Program
VII-1. Nature and Extent of FOG Problem
FOG has not been a major problem in the City and contributes a very small percentage of the total overflows in the past. The majority of City SSOs are caused by roots and debris in the collection systems. The City currently has twenty-three (23) food service establishments in the City system that are listed as having grease handling facilities. The City SWRCB Waste Discharge Requirement:
Each Enrollee shall evaluate its service area to determine whether a FOG control program is needed. If an Enrollee determines that a FOG program is not needed, the Enrollee must provide justification for why it is not needed. If FOG is found to be a problem, the Enrollee must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following as appropriate:
a) An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG;
b) A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area;
c) The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG;
d) Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, BMP requirements, record keeping, and reporting requirements; e) Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the FOG ordinance;
f) An identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and g) Development and implementation of source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified in (f) above.
City of Jackson
Sewer System Management Plan, August 2022 pg. 43
is in the process of defining a more aggressive FOG program and is currently identifying additional FSEs located within their city limits.
Table VII - 1: Historical FOG-Related SSOs below lists the total number of FOGrelated mainline SSOs.
Table VII - 1: Historical FOG-Related SSOs
Calendar Year Number
2016 6
2017 2
2018 0
2019 0
2020 1
2021 2
VII-2. FOG Control Program & Inspections
The City’s FOG Control Program is intended to work in conjunction with the City’s preventive maintenance program to prevent FOG-related SSOs. It remains an essential component in meeting and maintaining its projected SSO reduction performance goals.
The elements of the City’s FOG Control Program include:
• Requirement for the installation of grease removal devices (GRDs); • Permitting food service establishments (FSE);
• Requirement for proper operation and maintenance of GRDs; • Verification of grease handling and disposal practices; • FSE inspections;
• Public Education and Outreach; and
• Enforcement.
The City Building Inspection Department is responsible for administering the City’s FOG Control Program. The City recently had a staff turnover in the building department. The new buiding Inspector is in process of getting up to speed with the FOG program and seeking out training.The previous Building Inspector has defined Inspection Forms, created grease related BMPs (see Appendix G) and has developed revisions to the Code City of Jackson
Sewer System Management Plan, August 2022 pg. 44
that will provide for full enforcement for failures to properly handle FOG discharged to the City collection system.
The legal authority to implement, monitor, and enforce the elements of the FOG Program in the service area is governed in Chapter 13.20 of the Municipal Code and in the California Plumbing Code Jackson Municipal Code, Chapter 14.04.010F. These code sections provide the legal authority to prohibit FOG discharges to the sanitary sewer collection system.
FSEs subject to the FOG Program are required to install GRDs consistent with the recommended procedures for design, construction, and installation based on the current adopted Jackson Plumbing Code enforced by the Building Inspector. Plan check review for grease removal device installation is coordinated during the building permit application process.
FSEs subject to the FOG Program will be required to obtain a wastewater discharge permit, which provides the legal framework to enforce the elements of the FOG Program.
The discharge permit contains specific permit conditions, which require FSEs to implement FOG Best Management Practices (BMP) including:
• Proper GRD operation and maintenance;
• Documentation and retention of GRD pumping/cleaning activities; • Employee training on FOG handling BMPs, proper equipment cleaning, spill response clean up and control procedures;
• Prohibition on the installation and use of food waste disposal grinder; • Proper disposal of grease, oils, and meat fat; and
• Prohibition on the use or addition of chemical or biological agent for the maintenance of GRD.
The discharge permit will provide information on facility specifics relating to local limits, inspection requirements and rights of entry, reporting requirements relating to spill or accidental discharges, records retention, confidential information, limit or permit transfer, perjury clause, fees, permit duration, and renewal process. The City will initiate progressive enforcement actions for various field violation scenarios which include verbal and written notice of correction, notices of violations, cleanup requirements, and administrative and criminal penalties. Each level of corrective action includes a schedule to achieve timely compliance. Inspectors will strive to provide educational information to ensure FSE staff and management to ensure continued compliance with their discharge permit. Collection crew provides additional outreach by distributing FOG door hangers City of Jackson
Sewer System Management Plan, August 2022 pg. 45
and brochures to homeowners during service calls and routine preventive maintenance activity.
VII-3. Response to GWDR Requirements
Requirement (a):
An implementation plan and schedule for a public education outreach program should promote proper disposal of FOG.
Response:
In order to educate the public on proper FOG disposal, a residential outreach program will be initiated by the City upon adoption of the revisions to the SSMP. This program will include the following activities:
• FOG prevention messages will be placed on the sewer page of the City website. • Regular display of educational handouts at City Hall.
Requirement (b):
A plan and schedule for the disposal of FOG generated within the sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area.
Response:
The City has identified grease hauler that operate in the local area and included it as Table VII - 2: Fats, Oils and Grease Haulers shown below.
Requirement (c):
The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG.
Response:
The Titles 13 and 14 of the Jackson Municipal Code provides the legal basis and authority for the City’s FOG Control Program as stated in Element III of this SSMP.
City of Jackson
Sewer System Management Plan, August 2022 pg. 46
Requirement (d):
Requirements to install grease removal devices (such as traps or interceptors), design standards for the grease removal devices, maintenance requirements, BMP requirements, record keeping, and reporting requirements.
Response:
The City’s FOG Control Program described above, currently meets these requirements.
The Uniform Plumbing Code of the City of Jackson provides the proper authority for the installation and Municipal Code Section 13.20.290 provides the inspection authority. The City intends within the next year to add additional Code authority to clarify maintenance, recordkeeping, and reporting requirements.
Requirement (e):
Authority to inspect grease producing facilities, enforcement authorities, and determination of whether the collection system agency has sufficient staff to inspect and enforce the FOG ordinance.
Response:
The City’s Municipal Code Section 13.20.290 provides the authority to enter into private property to inspect sewage discharging facilities.
Requirements (f) and (g):
Requirement (f) is an identification of sewer system sections subject to FOG blockages and the establishment of a cleaning maintenance schedule for each section, and Requirement (g) is the development and implementation of source control measures, for all sources of FOG discharged to the sewer system.
Response:
Public works implemented a hotspot program at the beginning of 2017. This program has grown and evolved since then. The hotspot program includes sewer mains that have a past history of frequent SSOs and requires routine maintenance to be completed each quarter. Each hotspot location is CCTV’d to assess it’s current condition and cleaned on an as needed basis. Every SSO that occurs is assessed and considered for addition to the hotspot program. Once a troublesome line is established in the hotspot program it is assessed for the best method of repair. Table VII - 2: Fats, Oils and Grease Haulers City of Jackson
Sewer System Management Plan, August 2022 pg. 47
Grease Hauler Contact Information
ACES Waste Services
209-274-2237
209-296-2237
SRC Companies
800-339-6493
916-363-4821
Reno Rendering Co. 800-733-6498
Sweet Pea Septic Services 209-267-5010
VII-4. References - None
City of Jackson
Sewer System Management Plan, August 2022 pg. 48
Element VIII: System Evaluation and Capacity
Assurance Plan
VIII-1. System Evaluation - Collection System Master Plan As part of the City evaluation of improvements to the wastewater treatment facility improvements project, the City collection system for infiltration and inflow in three branches of the City collection system were reviewed and evaluated. That evaluation resulted in a determination that the system did contain sufficient I/I to warrant further investigation. This determination was based upon a per capita flow criteria for influent SWRCB Waste Discharge Requirement:
The Enrollee shall prepare and implement a Capital Improvement Plan (CIP) that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include:
a. Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows (including flows from SSOs that escape from the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity), and the major sources that contribute to the peak flows associated with overflow events;
b. Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in (a) above to establish appropriate design criteria. c. Capacity Enhancement Measures: The steps needed to establish a short- and long-term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding.
d. Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a)-(c) above. This schedule shall be reviewed and updated consistent with the Sewer System Management Plan (SSMP) review and update requirements as described in Section D. 14.
City of Jackson
Sewer System Management Plan, August 2022 pg. 49
flow at the wastewater treatment as stated in both California and Environmental Protection Agency (EPA). These findings were stated in Chapters 5 and 8 of the January 30, 2015 City of Jackson Wastewater Treatment Facility Improvements Project Report by Stantec.
Subsequent to the submittal of that report the City, following a collection system inspection by the RWQCB in January 2016, received a Notice of Violation and a 13267 Order for information relative to the operation and maintenance of the City collection system. One of the required submittals was Infiltration and Inflow Reduction Report. The City hired Weatherby-Reynolds-Fritson Engineering & Design to prepare the required report which identified ten (10) areas where illegal connections to the City collection system from roof leaders and down spouts. The City worked directly with the property owners to eliminate those connections. In addition, the City staff has conducted smoke testing and CCTV to identify and locate leaking manholes with direct groundwater inflows to the collection system. This work has resulted in the development of a list of capital improvement projects identified in Appendix IV-B that will be prioritized over the next five years as part of the Capital Improvement Program.
The City has not in the past developed a comprehensive capacity evaluation of the collection system facilities. However, the City has completed a condition assessment of all collection system pipes. City staff is not aware of any existing capacity restrictions from the operations of the collection system in the past. City staff does however perform CCTV inspections of areas that exhibit maintenance challenges or where SSOs have been experienced. The staff has developed a formal evaluation and condition assessment program of the City facilities which includes regular CCTV condition Assessment based upon PACP, further identification of I/I locations and leaking pipes and completion of a Sewer System Master Plan to prioritize improvements that are found from theses evaluations.
VIII-2. Design Criteria
The capacity-related design criteria, including base wastewater flow and peaking factors, are included in the 2012 City of Jackson Improvement Standards detailed in Element V above.
The City annually prepares a list of capital improvement projects. The City’s Capital Improvement Program Budget is included as Appendix IV-B, Renewal & Replacement Program Budget in $1000s. The City has developed a system wide capacity evaluation program which includes training for City employees in PACP condition assessment techniques for CCTV. The contractor assessed(CCTV) and cleaned the entire collection City of Jackson
Sewer System Management Plan, August 2022 pg. 50
system, and finally the preparation of a Sewer System Master Plan including evaluation of system capacity deficiencies and the development of a pipeline priority system for repairs and replacements of pipelines.
VIII-3. Schedule
The City has identified several current pipe and manhole improvements for the elimination of I/I that will be prioritized as part of the 2022/23 Capital Improvement program. Development of the broader capacity related program in Section VIII-2 above will be detailed and scheduled as part of the 2022/23 Capital Improvement Program.
VIII-4. References
• City of Jackson Wastewater Treatment Facility Improvements, Stantec Consulting Services, Inc., Chapter 5, January 30, 2015
• Infiltration and Inflow (I/I) Reduction Report, WRF Engineering and Design, April 20, 2016
• City of Jackson Improvement Standards, April 2012, Chapters 12, 13 and 15 City of Jackson
Sewer System Management Plan, August 2022 pg. 51
• Element IX: Monitoring, Measurement, and
Program Modifications
IX-1. Performance Measures
The indicators that the City will use to measure the performance of its wastewater collection system and the effectiveness of its SSMP are:
Total number of SSOs;
Number of SSOs for each cause (roots, grease debris, pipe failure, capacity, pump station failures, and other);
Portion of sewage recovered compared to total volume spilled; Volume of spilled sewage discharged to Waters of the State; CCTV inspection, linear feet;
Mainline cleaning, linear feet;
Hot spot cleaning, linear feet; and
Annual SSO Rate per 100 miles.
IX-2. Baseline Performance
The City has performance measures in place and it will evaluate its performance annually following the end of the fiscal year. The City began tracking these performance measures in 2016 but will hereinafter collect the information on a fiscal year basis. The 2016 SSO summaries are provided in the Tables IX-1 to IX-3. The City SSO rate for 2016/2017 is
44.8 SSOs per 100 miles of public lines (mainlines plus force mains). In comparison the SSO rates for Region 5S and for all reporting collection systems are 10.18 and 1.03 for SWRCB Waste Discharge Requirement:
The Enrollee shall:
a. Maintain relevant information that can be used to establish and prioritize appropriate Sewer System Management Plan (SSMP) activities; b. Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP;
c. Assess the success of the preventive maintenance program; d. Update program elements, as appropriate, based on monitoring or performance evaluations; and
e. Identify and illustrate SSO trends, including: frequency, location, and volume.
City of Jackson
Sewer System Management Plan, August 2022 pg. 52
the same period as the Jackson rate. Since the update to the SSMP in 2017 this rate for the City of Jackson has dropped to 8 SSOs/100mi in FY 20/21.
IX-2.1. Mains, Pump Stations, and Force Mains
The baseline performance and SSO trends for gravity mains, Pump stations, and force mains are shown below.
Table IX - 1: Gravity Sewer, Pump Station, and Force Main SSOs by Fiscal Year Fiscal Year Gravity Sewer
SSOs
Pump Station
SSOs
Force Main
SSOs
2016/2017 11 0 0
2017/2018 10 0 0
2018/2019 4 0 0
2019/2020 2 0 1
2020/2021 2 0 0
Table IX - 2: FY Totals for SSOs by Cause
FY Root
s
Debri
s
Grease Capacity Other Pipe
Failure
PS
Failure
Total
16/17 2 4 3 0 0 2 0 11
17/18 0 4 2 0 2 2 0 10
18/19 2.5 1 0 0 0 .5 0 4
19/20 1 1 .5 0 0 .5 0 3
20/21 1.5 0 .5 0 0 0 0 2
City of Jackson
Sewer System Management Plan, August 2022 pg. 53
Table IX - 3: FY Totals for Sewer Mains (Volume Spilled, Portion Contained, and Volume to Surface Waters)
Fiscal Year Total Volume
Spilled, gallons
Portion Contained
and Returned to
Sewers, Gallons
Total Volume
Entering Surface
Waters, gallons
16/17 31,092 207 2,472
17/18 82,201 12,160 69,254
18/19 224 23 0
19/20 1,746 19 1,563
20/21 6,553 215 6,338
IX-3. Performance Monitoring and Program Changes
The City will evaluate the performance of its wastewater collection system at least annually at the end of a fiscal year using the performance measures identified in this Element. The City will update the data and analysis at the time of the evaluation and will place the annual performance report in Appendix F.
The City may use other performance measures in its evaluation. The City will prioritize its actions and initiate changes to this SSMP, its operations and maintenance practices, and any related programs based on the results of the evaluation. This will be done as part of the annual self-audit (see Element X).
IX-4. References
The data used in this section were taken from the following:
CIWQS SSO data as of June 18, 2021
City of Jackson
Sewer System Management Plan, August 2022 pg. 54
Element X: SSMP Program Audits
X-1. Audits
The City will audit its implementation and compliance with the provisions of this SSMP every two years as required by the WDR. The first audit will be conducted and completed no later than July 2024. Thereafter the audits will be completed every two years from the adoption date. The audit team may include members from other areas of the City, outside agencies, or contractors. It is also recommended that at the same time the City conduct an audit of its SSO files to assure that that the files are complete, contain all required records as stated in the MRP and that the files contain no extraneous or conflicting documents that are not adequately reviewed and explanations provided.
The Sewer System Management Plan Audit Report Form (Table X-1) is used to guide the audit process and includes the GWDR requirements for each SSMP element. The results of the audit, including the identification of any deficiencies and the steps taken or planned to correct them will be included in an Audit Report. Upon completion of the audit, the City will include a copy of the report in Appendix A, Sewer System Annual Audit Reports. Modifications and changes to the SSMP will be identified and tracked in Appendix B, SSMP Change Log.
The audit can contain information about successes in implementing the most recent version of the SSMP, and identify revisions that may be needed for a more effective program. Information collected can be used in preparing the audit. Tables and figures or charts can be used to summarize information about these indicators. An explanation of the SSMP development, and accomplishments in improving the sewer system, should be included in the audit, including:
• How the sewer system agency implemented SSMP elements during the audit period; SWRCB Waste Discharge Requirement:
As part of the Sewer System Management Plan (SSMP), the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs.
At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the Enrollee’s compliance with the SSMP requirements identified in this subsection (D.13), including identification of any deficiencies in the SSMP and steps to correct them.
City of Jackson
Sewer System Management Plan, August 2022 pg. 55
• The effectiveness of implementing SSMP elements;
• A description of the additions and improvements made to the sanitary sewer collection system in the past reporting period; and
• A description of the additions and improvements planned for the upcoming reporting year with an estimated schedule for implementation.
• The Audit Reports described in the Element are in addition to the annual reports required by the consent decree that addresses many of the same performance criteria X-2. SSMP Updates
The City will recertify its SSMP at least every five years from the original City Council adoption and approval date of January 28, 2008 or when substantial changes are made in the SSMP. The City will determine the need to update its SSMP more frequently based on the results of the audits and the performance of its wastewater collection system using information from Element IX, Monitoring and Measuring Program. In the event that the City decides that an update is warranted, the process to complete the update will be identified and a schedule established for completion. The City will complete the update and take the revisions to the City Council within one year of identifying the need for the update.
City of Jackson
Sewer System Management Plan, August 2022 pg. 56
Table X - 1: SSMP Audit Checklist
The purpose of the SSMP Audit is to evaluate the effectiveness of the City of Jackson SSMP and to identify any needed for improvement.
Directions: Please check YES or NO for each question. If NO is answered for any question, describe the updates/changes needed and the timeline to complete those changes.
YES NO
ELEMENT I - GOALS
A. Are the goals stated in the SSMP still appropriate and accurate? ☐ ☐ Discussion:
ELEMENT II - ORGANIZATION
A. Is the List of City Staff Responsible for SSMP current? ☐ ☐ B. Is the Sanitary Sewer Overflow Responder List current? ☐ ☐ C. Is Figure II-1 of the SSMP, the City Organization Chart, current? ☐ ☐ D. Are the position descriptions an accurate portrayal of staff responsibilities?
☐ ☐
E. Is Table II-2 in the Chain of Communication for Reporting and Responding to SSOs section accurate and up-to-date?
☐ ☐
Discussion:
ELEMENT III – LEGAL AUTHORITY
Does the SSMP contain current references to the City of Jackson Municipal Code documenting the City’s legal authority to:
A. Prevent illicit discharges? ☐ ☐
B. Require proper design and construction of sewers and connections?
☐ ☐
C. Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the City?
☐ ☐
D. Limit discharges of fats, oils and grease? ☐ ☐
E. Enforce any violation of its sewer ordinances? ☐ ☐
F. Were any changes or modifications made in the past year to City Sewer Ordinances, Regulations or standards?
☐ ☐
Discussion:
City of Jackson
Sewer System Management Plan, August 2022 pg. 57
ELEMENT IV – OPERATIONS AND MAINTENANCE
Collection System Maps
A. Does the SSMP reference the current process and procedures for maintaining the City’s wastewater collection system maps? ☐ ☐
B. Are the City’s wastewater collection system maps complete, current and sufficiently detailed?
☐ ☐
C. Are storm drainage facilities identified on the collection system maps? If not, are SSO responders able to determine locations of storm drainage inlets and pipes for possible discharge to waters of the state?
☐ ☐
Prioritized Preventive Maintenance
D. Does the SSMP describe current preventive maintenance activities and the system for prioritizing the cleaning of sewers? ☐ ☐
E. Based upon information in the Annual SSO Report, are the City’s preventive maintenance activities sufficient and effective in minimizing SSOs and blockages?
☐ ☐
Scheduled Inspections and Condition Assessments
F. Is there an ongoing condition assessment program sufficient to develop a capital improvement plan addressing the proper management and protection of infrastructure assets? Are the current components of this program documented in the SSMP? ☐ ☐ Contingency Equipment and Replacement Inventory
G. Does the SSMP list the major equipment currently used in the operation and maintenance of the collection system and documents the procedures of inventory management?
☐ ☐
H. Are contingency and replacement parts sufficient to respond to emergencies and properly conduct regular maintenance?
☐ ☐
Training
I. Does the SSMP document current training expectations and programs?
☐ ☐
Outreach to Plumbers and Building Contractors
J. Does the SSMP document current outreach efforts to plumbers and building contractors?
Discussion:
City of Jackson
Sewer System Management Plan, August 2022 pg. 58
ELEMENT V- DESIGN AND PERFORMANCE STANDARDS
A. Does the SSMP reference current design and construction standards for the installation for new sanitary sewer systems, Pump stations and other appurtenances and for the rehabilitation and repair of existing sanitary sewer systems? ☐ ☐
B. Does the SSMP document current procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and the rehabilitation and repair of existing sewer lines? ☐ ☐
Discussion:
ELEMENT VI – OVERFLOW AND EMERGENCY RESPONSE PLAN
A. Does the City’s Sanitary Sewer Overflow Emergency Response Plan establish procedures for the emergency response, notification, and reporting of SSOs?
☐ ☐
B. Is City staff and contractor personnel appropriately trained on the procedures of the Sanitary Sewer Overflow Emergency Response Plan?
☐ ☐
C. Considering SSO performance data, is the Sanitary Sewer Overflow Emergency Response Plan effective in handling SSOs in order to safeguard public health and the environment?
☐ ☐
D. Are all SSO and claims reporting forms current or do they require revisions or additions? ☐ ☐
E. Does all SSO event recordkeeping meet the SSS GWDR
requirements? Are all SSO event files complete and certified in the CIWQS system?
☐ ☐
F. Is all information in the CIWQS system current and correct? Have periodic reviews of the data been made during the year to assure compliance with GWDR? Have all Technical Report and Water Quality Sampling requirements been confirmed and
uploaded to the CIWQS data management system?
☐ ☐
G. Was required training on SSMP and OERP completed and documented? Were field exercises with field staff on SSO volume estimation conducted and documented?
☐ ☐
City of Jackson
Sewer System Management Plan, August 2022 pg. 59
H. Did all public improvement plans and specifications that could impact collection system operations include requirements for OERP training or were contractor OERP programs at least as stringent as the City OERP? Were regular items included in project meeting agendas to discuss emergency response
procedures and communications?
☐ ☐
Discussion:
ELEMENT VII – FATS, OILS AND GREASE (FOG) CONTROL PROGRAM A. Does the FOG Control Program include efforts to educate the public on proper handling and disposal of FOG?
☐ ☐
B. Does the FOG Control Program identify sections of the collection system subject to FOG blockages, establish a cleaning schedule and address source control measures to minimize these blockages? ☐ ☐
C. Are requirements for grease removal devices, best management practices (BMP), record keeping and reporting established in the City’s FOG Control Program?
☐ ☐
D. Does the City have sufficient legal authority to implement and enforce the FOG Control Program?
☐ ☐
E. Is the current FOG program effective in minimizing blockages of sewer lines resulting from discharges of FOG to the system ☐ ☐
Discussion:
ELEMENT VIII- SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN A. Does the Wet Weather Alternatives Analysis Report evaluate hydraulic deficiencies in the system, establish sufficient design criteria and recommend both short and long term capacity enhancement and improvement projects? ☐ ☐
B. Does the City’s Capital Improvement Plan (CIP) establish a schedule of approximate completion dates for both short and longterm improvements and is the schedule reviewed and updated to reflect current budgetary capabilities and activity accomplishment? ☐ ☐ Discussion:
City of Jackson
Sewer System Management Plan, August 2022 pg. 60
ELEMENT IX- MONITORING, MEASUREMENT, AND PROGRAM
MODIFICATIONS
A. Does the SSMP accurately portray the methods of tracking and reporting selected performance indicators?
☐ ☐
B. Is the City able to sufficiently evaluate the effectiveness of the SSMP elements based on relevant information?
☐ ☐
C. Were the consent decree performance metrics met? ☐ ☐ Discussion:
ELEMENT X – SSMP AUDITS
A. Will the SSMP Audit be completed, reviewed and filed in Appendix A?
☐ ☐
Discussion:
ELEMENT XI – COMMUNICATION PROGRAM
A. Does the City effectively communicate with the public and other agencies about the implementation of the SSMP and continue to address any feedback?
☐ ☐
B. Did the City Council receive and review an Annual Sewer System Report? Was the annual report uploaded to the City Sewer Section website and added to Appendix A?
☐ ☐
Discussion:
Change Log
A. Is the SSMP Change Log, current and up to date? ☐ ☐
Discussion:
City of Jackson
Sewer System Management Plan, August 2022 pg. 61
Audit Team: ______________________________________ Date: ____________ Prepared By: ______________________________________ Date: ____________ Reviewed By: _____________________________________ Date: ____________
X-3. `References - None
City of Jackson
Sewer System Management Plan, August 2022 pg. 62
Element XI: Communication Program
XI-1. Communication during SSMP Development and
Implementation
The City, at least annually, communicates with the City Council at a public meeting that allows for input from the public with regard to the implementation and results of the collection system operations.
The City has developed a private lateral maintenance policy for "Property Owners Need to Know" that clearly defines the property owners’ responsibilities for the ownership, maintenance and replacement of the private lateral.
Other information provided upon request to interested parties includes: a copy of completed SSMP, brochures and materials regarding collection system operations and maintenance, FOG and contact information and/or opportunities for input into the development and implementation process. The complete SSMP and all references are available on the City webpage.
The City will also have brochures and information on collection system programs at various department counters in the City as well as available on the City website.
XI-2. Communicating Sanitary Sewer System Performance
The City Council, annually at a regularly scheduled meeting, receives collection system performance information that is included in the minutes of that public meeting. The performance information will include the performance measures listed in Element IX:
Monitoring, Measurement, and Program Modifications and will be compiled in an annual collection system performance report and placed in Appendix F of this SSMP.
SWRCB Waste Discharge Requirement:
The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its Sewer System Management Plan (SSMP). The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented.
The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to the Enrollee’s sanitary sewer system.
City of Jackson
Sewer System Management Plan, August 2022 pg. 63
XI-3. Communication with Satellite Wastewater Collection Systems
The City has four (4) extraterritorial systems that discharge to the City collection system.
The City communicates as needed with these systems. These systems are required to meet all City requirements for the discharge of sewage to the City collection system.
XI-4. References - None
City of Jackson
Sewer System Management Plan, April 2017 pg. 64
Appendices
Appendix A: Sewer System Management Plan Audit Reports
The following is a list of the available Annual Reports prepared the City.
City of Jackson
Sewer System Management Plan, April 2017 pg. 65
Appendix B: Log of Sewer System Management Plan Changes Log of SSMP Changes
Date SSMP
Element #
Description of Change/Revision Made Person
Authorizing
Change
6/14/16 All Complete revision to the SSMP and each Element City Council 8/18/2022 All Complete revision to the SSMP and each Element City Council City of Jackson
Sewer System Management Plan, April 2017 pg. 66
Appendix C: Sewer System Management Plan Council Adoption Documents City of Jackson
Sewer System Management Plan, April 2017 pg. 67
Appendix D: City of Jackson Overflow Emergency Response Plan OERP Page 1
City of Jackson
Overflow Emergency
Response Plan
Effective Date:
Revised Date:
Approved by:
Signature:
OERP Page 2
City of Jackson: Overflow Emergency Response Plan
Table of Contents
Sanitary Sewer Overflow Emergency Response Plan
(ref. SWRCB Order No. 2006-0003-DWQ Element VI)
1. Purpose
2. Policy
3. Definitions as used in this OERP
4. Regulatory Requirements for OERP Element of SSMP
5. Goals
6. Sanitary Sewer Overflow (SSO) Detection and Notification
7. SSO Response Procedures
8. Recovery and Cleanup
9. Water Quality
10. Sewer Backup Into/Onto Private Property Claims Handling Policy
11. Notification, Reporting, Monitoring and Recordkeeping Requirements
12. Post SSO Event Debriefing
13. Failure Analysis Investigation
14. SSO Response Training
15. Authority
16. References
Appendix A: Regulatory Notifications Packet
Instructions...........................................................................................................Packet Envelope Regulatory Reporting Guide .....................................................................................................A-1 Category 1 SSO Reporting Checklist......................................................................................... -2a Category 2 and 3 SSO Reporting Checklist .............................................................................. -2b Spill Notification Report................................................................................................................ -3 Appendix B: Sanitary Sewer Backup Packet
Response Instructions..........................................................................................Packet Envelope Backup Response Flowchart ....................................................................................................B-1 Bubbled Toilets Letter .................................................................................................................. -2 Declination of Cleaning Services ................................................................................................. -3 First Responder Form .................................................................................................................. -4 Lodging Authorization Form......................................................................................................... -5 Rejection of Lodging/Relocation Recommendation..................................................................... -6 OERP Page 3
Sewer Overflow Report................................................................................................................-7 Start Time Determination Form....................................................................................................-8 Volume Estimation Methods
Eyeball Estimation.........................................................................................................-9a Duration and Flow Rate Photo Comparison .................................................................-9b Upstream Lateral Connections .....................................................................................-9c Claims Submittal Checklist.........................................................................................................-10 Collection System Event Analysis..............................................................................................-11 Customer Service Packet
Instructions.......................................................................................................... envelope Customer Information.................................................................................................CS-1 Claim Form......................................................................................................................-2 Sewer Spill Reference Guide.............................................................................. pamphlet Regulatory Notifications Packet ............................................................... See contents list above Door Hanger
OERP Page 4
City of Jackson: Overflow Emergency Response Plan
Table of Contents
Appendix C: Sanitary Sewer Overflow Packet
Instructions and Chain of Custody .......................................................................Packet Envelope Responding to a Sanitary Sewer Overflow ...............................................................................C-1 Sewer Overflow Report................................................................................................................ -2 Start Time Determination Form.................................................................................................... -3 Volume Estimation Methods
Eyeball Estimation......................................................................................................... -4a Duration and Flow Rate Photo Comparison ................................................................. -4b Upstream Lateral Connections ..................................................................................... -4c Collection System Event Analysis................................................................................................ -5 Regulatory Notifications Packet ............................................................... See contents list above Public Posting
Door Hanger
Sewer Spill Reference Guide
Appendix D: Field Sampling Kit
Procedures for Sampling Receiving Waters and Posting
Warnings after a Sewage Spill..................................................................................................D-1 Sample Collection Chain of Custody Record............................................................................... -2 Appendix E: Contractor Orientation
OERP Page 5
Sanitary Sewer Overflow Emergency Response Plan
(ref. SWRCB Order No. 2006-0003-DWQ Element VI)
1. Purpose
The purpose of the City’s Overflow Emergency Response Plan (OERP) is to support an orderly and effective response to Sanitary Sewer Overflows (SSOs). The OERP provides guidelines for City personnel to follow in responding to, cleaning up, and reporting SSOs that may occur within the City’s service area. This OERP satisfies the SWRCB Statewide General Waste Discharge Requirements (GWDR), which require wastewater collection agencies to have an Overflow Emergency Response Plan.
2. Policy
The City’s employees are required to report all wastewater overflows found and to take the appropriate action to secure the wastewater overflow area, properly report to the appropriate regulatory agencies, relieve the cause of the overflow, and ensure that the affected area is cleaned as soon as possible to minimize health hazards to the public and protect the environment. The City’s goal is to respond to sewer system overflows as soon as possible following notification. The City will follow reporting procedures in regards to sewer spills as set forth by the Central Valley Regional Water Quality Control Board (CVRWQCB) and the California State Water Resources Control Board (SWRCB).
3. Definitions As Used In This OERP
CALIFORNIA INTEGRATED WATER QUALITY SYSTEM (CIWQS): Refers to the State Water Resources Control Board online electronic reporting system that is used to report SSOs, certify completion of the SSMP, and provide information on the sanitary sewer system.
FROG – Fats, Roots, Oils, and Grease: Refers to fats, oils, and grease typically associated with food preparation and cooking activities that can cause blockages in the sanitary sewer system.
LEGALLY RESPONSIBLE OFFICIAL (LRO): Refers to an individual who has the authority to certify reports and other actions that are submitted through CIWQS.
MAINLINE SEWER: Refers to City wastewater collection system piping that is not a private lateral connection to a user.
MAINTENANCE HOLE OR MANHOLE: Refers to an engineered structure that is intended to provide access to a sanitary sewer for maintenance and inspection.
NOTIFICATION OF AN SSO: Refers to the time at which the City becomes aware of an SSO event through observation or notification by the public or other source.
NUISANCE: California Water Code section 13050, subdivision (m), defines nuisance as anything that meets all of the following requirements:
a. Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property.
OERP Page 6
b. Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal. c. Occurs during, or as a result of, the treatment or disposal of wastes.
PREVENTATIVE MAINTENANCE: Refers to maintenance activities intended to prevent failures of the wastewater collection system facilities (e.g. cleaning, CCTV, inspection).
PRIVATE LATERAL SEWAGE DISCHARGES: Sewage discharges that are caused by blockages or other problems within a privately owned lateral.
SANITARY SEWER OVERFLOW (SSO): Any overflow, spill, release, discharge or diversion of untreated or partially treated wastewater from a sanitary sewer system. SSOs include:
(i) Overflows or releases of untreated or partially treated wastewater that reach waters of the United States;
(ii) Overflows or releases of untreated or partially treated wastewater that do not reach waters of the United States; and
(iii) Wastewater backups into buildings and on private property that are caused by blockages or flow conditions within the publicly owned portion of a sanitary sewer system.
SSOs that include multiple appearance points resulting from a single cause will be considered one SSO for documentation and reporting purposes in CIWQS.
NOTE: Wastewater backups into buildings caused by a blockage or other malfunction of a building lateral that is privately owned are not SSOs.
SSO Categories:
Category 1: Discharge of untreated or partially treated wastewater of any volume resulting from a sanitary sewer system failure or flow condition that either:
• Reaches surface water and/or drainage channel tributary to a surface water; or • Reached a Municipal Separate Storm Sewer System (MS4) and was not fully captured and returned to the sanitary sewer system or otherwise captured and disposed of properly.
Category 2: Discharge of untreated or partially treated wastewater greater than or equal to 1,000 gallons resulting from a sanitary sewer system failure or flow condition that either:
• Does not reach surface water, a drainage channel, or an MS4, or • The entire SSO discharged to the storm drain system was fully recovered and disposed of properly.
Category 3: All other discharges of untreated or partially treated wastewater resulting from a sanitary sewer system failure or flow condition.
OERP Page 7
SANITARY SEWER SYSTEM: Any publicly-owned system of pipes, pump stations, sewer lines, or other conveyances, upstream of a wastewater treatment plant headworks used to collect and convey wastewater to the publicly owned treatment facility. Temporary storage and conveyance facilities (such as vaults, temporary piping, construction trenches, wet wells, impoundments, tanks, etc.) are considered to be part of the sanitary sewer system, and discharges into these temporary storage facilities are not considered to be SSOs.
SENSITIVE AREA: Refers to areas where an SSO could result in a fish kill or pose an imminent or substantial danger to human health (e.g. parks, aquatic habitats, etc.).
SEWER SERVICE LATERAL: Refers to the piping that conveys sewage from the building to the City’s wastewater collection system.
UNTREATED OR PARTIALLY TREATED WASTEWATER: Any volume of waste discharged from the sanitary sewer system upstream of a wastewater treatment plant headworks.
WATERS OF THE STATE: Waters of the State (or waters of the United States) means any surface water, including saline waters, within the boundaries of California. In case of a sewage spill, storm drains are considered to be waters of the State unless the sewage is completely contained and returned to the wastewater collection system and that portion of the storm drain is cleaned.
4. State Regulatory Requirements for Element 6, Overflow Emergency Response Plan
General Waste Discharge Requirement (GWDR)
The collection system agency shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, this plan must include the following:
(a) Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner;
(b) A program to ensure appropriate response to all overflows; (c) Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, regional water boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the Waters of the State in accordance with the Monitoring and Reporting Program (MRP). All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board Waste Discharge Requirements or National Pollutant Discharge Elimination System (NPDES) permit requirements. The Sewer System Management Plan should identify the officials who will receive immediate notification; (d) Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained;
(e) Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and
(f) A program to ensure that all reasonable steps are taken to contain untreated wastewater and prevent discharge of untreated wastewater to Waters of the United States and minimize or correct any adverse OERP Page 8
impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge.
The Sewer System Management Plan and critical supporting documents are made available to the public through submission of an electronic copy to the State Water Resources Control Board.
5. Goals
The City’s goals with respect to responding to SSOs are:
• Work safely;
• Respond quickly to minimize the volume of the SSO;
• Eliminate the cause of the SSO;
• Prevent sewage system overflows or leaks from entering the storm drain system or receiving waters to the maximum extent practicable;
• Contain the spilled wastewater to the extent feasible; • Minimize public contact with the spilled wastewater;
• Mitigate the impact of the SSO;
• Meet the regulatory reporting requirements;
• Evaluate the causes of failure related to certain SSOs; and • Revise response procedures resulting from the debrief and failure analysis of certain SSOs.
6. SSO Detection and Notification
ref. SWRCB Order No. 2006-0003-DWQ VI(a)
The processes that are employed to notify the City of the occurrence of an SSO include: observation by the public, receipt of an alarm, or observation by City staff during the normal course of their work.
In the event of any pump failure, the high level sensor activates the alarm system and the City is contacted. To prevent overflow, wastewater from the wet well can either be pumped into a vacuum truck for disposal to a nearby sanitary sewer manhole, or bypassed around the station into the sanitary sewer system.
6.1 PUBLIC OBSERVATION
Public observation is the most common way that the City is notified of blockages and spills. Contact numbers and information for reporting sewer spills and backups are in the phone book. To report sewer problems in the City, customers call (209) 223-2178. After hours callers are directed to contact 911.
When a report of a sewer spill or backup is received during business hours the person answering the call will collect basic information and enter it on the Sewer Reporting Information form. After hours calls are received via 911 and the Sherriff’s dispatch will contact a Public Works employee to respond.
When a call is received, the following information is collected:
• Time and date of call
• Specific location of potential overflow or incident
• Nature of call
• In case of SSO, estimated start time of overflow and how long it has been occurring OERP Page 9
• Caller’s name, address, and telephone number
• Caller’s observations (e.g., odor, duration, location on property, known impacts, indication if surface water impacted, appearance at cleanout or manhole) • Other relevant information
The following (Fig. 6.1) is an overview of receiving a sewage overflow or backup report (see next page):
OERP Page 10
Fig. 6.1: Overview of Receiving a Sewage Overflow or Backup Report Procedure OERP Page 11
6.2 CITY STAFF OBSERVATION
City staff conducts periodic inspections of its sewer system facilities as part of their routine activities.
Any problems noted with the sewer system facilities are reported to appropriate City staff that, in turn, responds to emergency situations. Work orders are issued to correct non-emergency conditions.
6.3 CONTRACTOR OBSERVATION
The following procedures are to be followed in the event that a contractor causes or witnesses a Sanitary Sewer Overflow. If the contractor causes or witnesses an SSO they will:
1. Immediately notify the City
2. Protect storm drains
3. Protect the public
4. Provide Information to the City Public Works Crew such as start time, appearance point(s), suspected cause, weather conditions, etc.
5. Direct all media and public relations requests to the Superintendent of Public Works Appendix E includes a handout for Contractors with a flowchart of the above procedures.
OERP Page 12
7. SSO Response Procedures
ref. SWRCB Order No. 2006-0003-DWQ Element 6(b)
7.1 Sewer Overflow/Backup Response Summary
The City will respond to SSOs as soon as feasible following notification of an overflow/backup or unauthorized discharge. The following (Figure 7.1) is an overview of the response activities.
Figure 7.1 Overview of SSO/Backup Response
OERP Page 13
7.2 First Responder Priorities
The first responder’s priorities are:
• To call in a second responder for any potential SSO call-out. • To follow safe work practices.
• To respond promptly with the appropriate and necessary equipment. • To contain the spill wherever feasible.
• To restore the flow as soon as practicable.
• To minimize public access to and/or contact with the spilled sewage.
OERP Page 14
• To promptly notify the Superintendent of Public Works of any SSO. • To return the spilled sewage to the sewer system.
• To restore the area to its original condition (or as close as possible). • To photograph and document affected and unaffected areas from a spill.
7.3 Safety
The first responder is responsible for following safety procedures at all times. Special safety precautions must be observed when performing sewer work. There may be times when City personnel responding to a sewer system event are not familiar with potential safety hazards peculiar to sewer work. In such cases it is appropriate to take the time to discuss safety issues, consider the order of work, and check safety equipment before starting the job. This includes use of gas monitoring detectors for air quality in manholes and traffic controls at the site.
7.4 Initial Response
The first responder must respond to the reporting party/problem site and visually check for potential sewer stoppages or overflows.
The first responder will:
• Note arrival time at the site of the overflow/backup. • Verify the existence of a public sewer system spill or backup. • Determine if the overflow or blockage is from a public or private sewer. • Identify and assess the affected area and extent of spill. • Contact caller if time permits.
• Comply with all safety precautions including traffic and crowd control if necessary. • Document the SSO event from start to finish with a time-stamped photographic timeline of the event in addition to narrative documentation.
• Decide whether to proceed with clearing the blockage to restore the flow or to initiate containment measures. The guidance for this decision is:
o Small spills (i.e., spills that are easily contained) – proceed with clearing the blockage. o Moderate or large spill where containment is anticipated to be simple – proceed with the containment measures.
o Moderate or large spills where containment is anticipated to be difficult – proceed with clearing the blockage; however, whenever deemed necessary, call for additional assistance and implement containment measures.
• Take steps to contain the SSO. For detailed procedures refer to Appendix B: Sanitary Sewer Backup Procedures, and Appendix C: Sanitary Sewer Overflow Packet.
7.5 Initiate Spill Containment Measures
The first responder will attempt to contain as much of the spilled sewage as possible using the following steps:
• Determine the immediate destination of the overflowing sewage. • Plug storm drains using air plugs, sandbags, and/or plastic mats to contain the spill, whenever appropriate. If spilled sewage has made contact with the storm drainage system, attempt to contain the spilled sewage by plugging downstream storm drainage facilities.
OERP Page 15
• Contain/direct the spilled sewage using dike/dam or sandbags. • Pump around the blockage/pipe failure.
For detailed procedures refer to Appendix C: Sanitary Sewer Overflow Packet.
7.6 Restore Flow
Using the appropriate cleaning equipment set up downstream of the blockage and hydro-clean upstream from a clear manhole. Attempt to remove the blockage from the system and observe the flows to ensure that the blockage does not reoccur downstream. If the blockage cannot be cleared within a reasonable time from arrival, or sewer requires construction repairs to restore flow, then initiate containment and/or bypass pumping. If assistance is required, immediately contact other employees, contractors, and equipment suppliers. For detailed procedures refer to Appendix C: Sanitary Sewer Overflow Packet.
7.7 Equipment
This section provides a list of specialized equipment that is required to support this Overflow Emergency Response Plan.
• Closed Circuit Television (CCTV) Inspection Unit – A CCTV Inspection Unit is required to determine the root cause for all SSOs from gravity sewers. • Camera -- A digital or disposable camera is required to record the conditions upon arrival, during clean up, and upon departure.
• Emergency Response Trucks -- A utility body pickup truck, or open bed is required to store and transport the equipment needed to effectively respond to sewer emergencies. The equipment and tools will include containment and clean up materials. • Portable Generators, Portable Pumps, Piping, and Hoses – Equipment used to bypass pump, divert, or power equipment to mitigate an SSO.
• Hand Rods – Equipment used in easements and locations inaccessible by vehicles. • Plugs, Sandbags, Plastic Mats
• Portable Lights
• SSO Sampling Kit
The standard operating procedures for all equipment are located at the Corp Yard or Sewer Plant.
8. Recovery and Cleanup
ref. SWRCB Order No. 2006-0003-DWQ Element 6(e)
The recovery and cleanup phase begins immediately after the flow has been restored and the spilled sewage has been contained to the extent possible. The SSO recovery and cleanup procedures are:
8.1 Estimate the Volume of Spilled Sewage
OERP Page 16
Use the methods outlined in the Sanitary Sewer Backup Packet (Appendix B), Sanitary Sewer Overflow Packet (Appendix C), and/or the Field Guide to estimate the volume of the spilled sewage. Wherever possible, document the estimate using photos and/or video of the SSO site before and during the recovery operation.
8.2 Recovery of Spilled Sewage
Vacuum up and/or pump the spilled sewage and rinse water, and discharge it back into the sanitary sewer system.
8.3 Clean-up and Disinfection
Clean up and disinfection procedures will be implemented to reduce the potential for human health issues and adverse environmental impacts that are associated with an SSO event. The procedures described are for dry weather conditions and will be modified as required for wet weather conditions.
Where cleanup is beyond the capabilities of City staff, a cleanup contractor will be used.
Private Property
City crews are responsible for the cleanup when the property damage is minor in nature and is outside of private building dwellings, such as in front, side and backyards, easements, etc. If the City is responsible for the discharge, the Public Works Lead Worker will call in an approved water damage restoration company. In all other cases, affected property owners can call a water damage restoration company to complete the cleanup and restoration. In both cases, City claim forms may be issued if requested by the property owners.
Hard Surface Areas
Remove all signs of sewage solids and sewage-related material either by protected hand or with the use of rakes and brooms, then wash down the affected area with clean water until the water runs clear. The flushing volume will be approximately three times the estimated volume of the spill. Crews will take reasonable steps to contain and vacuum up the wastewater, allow area to dry, and repeat the process if additional cleaning is required.
Landscaped and Unimproved Natural Vegetation
Collect all signs of sewage solids and sewage-related material either by protected hand or with the use of rakes and brooms. Wash down the affected area with clean water until the water runs clear. The flushing volume will be approximately three times the estimated volume of the spill.
Either contain or vacuum up the wash water so that none is released. Allow the area to dry.
Repeat the process if additional cleaning is required.
Natural Waterways
The Department of Fish and Wildlife will be notified by CalOES for SSOs greater than or equal to 1,000 gallons.
Wet Weather Modifications
OERP Page 17
Omit flushing and sampling during heavy storm events (i.e., sheet of rainwater across paved surfaces) with heavy runoff where flushing is not required and sampling would not provide meaningful results.
8.4 Public Notification
Signs will be posted and barricades put in place to keep vehicles and pedestrians away from contact with spilled sewage. County Environmental Health instructions and directions regarding placement and language of public warnings will be followed when directed. Additionally, the Superintendent of Public Works will use his/her best judgment regarding supplemental sign placement in order to protect the public and local environment. Signs will not be removed until directed by County Environmental Health, Superintendent of Public Works, or designee.
Creeks, streams, and beaches that have been contaminated as a result of an SSO will be posted at visible access locations until the risk of contamination has subsided to acceptable background bacteria levels. The warning signs, once posted, will be checked at least every day to ensure that they are still in place. Photographs of sign placement will be taken.
In the event that an overflow occurs at night, the location will be inspected first thing the following day.
The field crew will look for any signs of sewage solids and sewage-related material that may warrant additional cleanup activities.
When contact with the local media is deemed necessary, the Superintendent of Public Works or their designee will provide the media with all revelvant information.
OERP Page 18
9. Water Quality
ref. SWRCB Order No. 2006-0003-DWQ Element 6(f)
9.1 Water Quality Sampling and Testing
Water quality sampling and testing is required whenever spilled sewage enters a water body and is performed to determine the extent and impact of the SSO. The water quality sampling procedures must be implemented with 48 hours and include the following:
• The City Public Works Crew should collect water samples as soon as possible after the discovery and mitigation of the SSO event.
• The water quality samples should be collected from upstream of the spill, from the spill area, and downstream of the spill in flowing water (e.g. creeks). The water quality samples should be collected near the point of entry of the spilled sewage. • The samples will be picked up and analyzed by Alpha Labs or other approved laboratory facility.
9.2 Water Quality Monitoring Plan
The City Water Quality Monitoring Plan will be implemented immediately upon discovery of any Category 1 SSO of 1,000 gallons or more in order to assess impacts from SSOs to surface waters. The SSO Water Quality Monitoring Program will:
1. Contain protocols for water quality monitoring.
2. Account for spill travel time in the surface water and scenarios where monitoring may not be possible (e.g. safety, access restrictions, etc.).
3. Require water quality analyses for ammonia and bacterial indicators to be performed by an accredited or certified laboratory.
4. Require monitoring instruments and devices used to implement the SSO Water Quality Monitoring Program to be properly maintained and calibrated, including any records to document maintenance and calibration, as necessary, to ensure their continued accuracy.
5. Within 48 hours of the City becoming aware of the SSO, require water quality sampling for ammonia and total and fecal coliform.
6. Observe proper chain of custody procedures.
9.4 SSO Technical Report
The City will submit an SSO Technical Report to the CIWQS Online SSO Database within 45 calendar days of the SSO end date for any SSO in which 50,000 gallons or greater are spilled to surface waters.
The Superintendent of Public Works will supervise the preparation of this report and certify it. This report, which does not preclude the Water Boards from requiring more detailed analyses if requested, shall include at a minimum, the following:
Causes and Circumstances of the SSO:
• Complete and detailed explanation of how and when the SSO was discovered. • Diagram showing the SSO failure point, appearance point(s), and final destination(s).
OERP Page 19
• Detailed description of the methodology employed and available data used to calculate the volume of the SSO and, if applicable, the SSO volume recovered. • Detailed description of the cause(s) of the SSO.
• Copies of original field crew records used to document the SSO. • Historical maintenance records for the failure location.
City’s Response to SSO:
• Chronological narrative description of all actions taken by the City to terminate the spill. • Explanation of how the SSMP Overflow Emergency Response Plan was implemented to respond to and mitigate the SSO.
• Final corrective action(s) completed and/or planned to be completed, including a schedule for actions not yet completed.
Water Quality Monitoring:
• Description of all water quality sampling activities conducted including analytical results and evaluation of the results.
• Detailed location map illustrating all water quality sampling points.
10. Sewer Backup Into/Onto Private Property Claims Handling Policy It is the policy of the City that a claims form shall be offered to anyone wishing to file a claim. The following procedures will be observed for all sewer overflows/backups into/onto private property:
• City staff will offer a City claim form irrespective of fault whenever it is possible that the sanitary sewer backup may have resulted from an apparent blockage in the City-owned sewer lines or whenever a City customer requests a claim form. The claim may later be rejected if subsequent investigations into the cause of the loss indicate the City was not at fault.
• It is the responsibility of the Public Works Crew to gather information regarding the incident and notify the Superintendent of Public Works.
• It is the responsibility of the Superintendent of Public Works to review all claims and to oversee the adjustment and administration of the claim to closure.
11. Notification, Reporting, Monitoring and Recordkeeping Requirements ref. SWRCB Order No. 2006-0003-DWQ Element 6(c)
In accordance with the Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (SSS GWDRs), the City of Jackson maintains records for each sanitary sewer overflow. Records include:
• Documentation of response steps and/or remedial actions. • Photographic evidence to document the extent of the SSO, field crew response operations, and site conditions after field crew SSO response operations have been completed. The date, time, location, and direction of photographs taken will be documented.
• Documentation of how any estimations of the volume of discharged and/or recovered volumes were calculated including all assumptions made.
• Regulator required notifications are outlined in Section 11.1 on the following page.
OERP Page 20
11.1 Requirements Table
ELEMENT REQUIREMENT METHOD
NOTIFICATION Within two hours of becoming aware of any
Category 1 SSO greater than or equal to 1,000
gallons discharged to surface water or spilled in a
location where it probably will be discharged to
surface water, the City will notify the California
Office of Emergency Services (CalOES) and obtain
a notification control number.
Call Cal OES at:
(800) 852-7550
REPORTING • Category 1 SSO: The City will submit draft
report within three business days of becoming
aware of the SSO and certify within 15 calendar
days of SSO end date.
• Category 2 SSO: The City will submit draft
report within 3 business days of becoming
aware of the SSO and certify within 15 calendar
days of the SSO end date.
• Category 3 SSO: The City will submit certified
report within 30 calendar days of the end of
month in which SSO the occurred.
• SSO Technical Report: The City will submit
within 45 calendar days after the end date of
any Category 1 SSO in which 50,000 gallons or
greater are spilled to surface waters.
• “No Spill” Certification: The City will certify that
no SSOs occurred within 30 calendar days of
the end of the month or, if reporting quarterly,
the quarter in which no SSOs occurred.
• Collection System Questionnaire: The City will
update and certify every 12 months
Enter data into the CIWQS Online
SSO Database1
(http://ciwqs.waterboards.ca.gov/)
certified by the Legally
Responsible Official(s) 2.
All information required by
CIWQS will be captured in the
Sanitary Sewer Overflow Report.
Certified SSO reports may be
updated by amending the report
or adding an attachment to the
SSO report within 120 calendar
days after the SSO end date.
After 120 days, the State SSO
Program Manager must be
contacted to request to amend an
SSO report along with a
justification for why the additional
information was not available prior
to the end of the 120 days.
WATER
QUALITY
MONITORING
The City will conduct water quality sampling within
48 hours after initial SSO notification for Category 1
SSOs in which 50,000 gallons or greater are spilled
to surface waters.
Water quality results will be
uploaded into CIWQS for
Category 1 SSOs in which 50,000
gallons or greater are spilled to
surface waters.
1 In the event that the CIWQS online SSO database is not available, the Superintendent of Public Works will notify SWRCB by phone in accordance with the time schedules identified above. In such an event, the City will submit the appropriate reports using the CIWQS online SSO database when the database becomes available. A copy of all documents that certify the submittal in fulfillment of this section shall be retained in the SSO file. 2 The City always has at least one LRO. Any change in the LRO(s) including deactivation or a change to contact information, will be submitted to the SWRCB within 30 days of the change by calling (866) 792-4977 or emailing [email protected].
OERP Page 21
RECORD
KEEPING
The City will maintain the following records:
• SSO event records.
• Records documenting Sanitary Sewer
Management Plan (SSMP) implementation and
changes/updates to the SSMP.
• Records to document Water Quality Monitoring
for SSOs of 50,000 gallons or greater spilled to
surface waters.
• Collection system telemetry records if relied
upon to document and/or estimate SSO Volume.
Self-maintained records shall be
available during inspections or
upon request.
For reporting purposes, if one SSO event of whatever category results in multiple appearance points in a sewer system, a single SSO report is required in CIWQS that includes the GPS coordinates for the location of the SSO appearance point closest to the failure point, blockage or location of the flow condition that cause the SSO, and descriptions of the locations of all other discharge points associated with the single SSO event.
11.2 Complaint Records
The City maintains records of all complaints received whether or not they result in sanitary sewer overflows. These complaint records include:
• Date, time, and method of notification;
• Date and time the complainant or informant first noticed the SSO or occurrence related to the call;
• Narrative description describing the complaint;
• A statement from the complainant or informant, if they know, of whether or not the potential SSO may have reached waters of the state;
• Name, address, and contact telephone number of the complainant or informant reporting the potential SSO (if not reported anonymously);
• Follow-up return contact information for each complaint received (if not reported anonymously); • Final resolution of the complaint with the original complainant; and • Work service request information used to document all feasible and remedial actions taken.
Records will be maintained for a minimum of five years in the Sewer Files at the Corp Yard.
OERP Page 22
12. Post SSO Event Debriefing
ref. SWRCB Order No. 2006-0003-DWQ Element 6(d)
Every SSO event is an opportunity to evaluate the response and reporting procedures. Each overflow event is unique, with its own elements and challenges including volume, cause, location, terrain, climate, and other parameters.
As soon as possible after Category 1 and Category 2 SSO events, all of the participants, from the person who received the call to the last person to leave the site, will meet to review the procedures used and to discuss what worked and where improvements could be made in preventing or responding to and mitigating future SSO events. The results of the debriefing will be documented and tracked to ensure the action items are completed as scheduled.
13. Failure Analysis Investigation
ref. SWRCB Order No. 2006-0003-DWQ Element 6(d)
The objective of the failure analysis investigation is to determine the “root cause” of the SSO and to identify corrective action(s) needed that will reduce or eliminate future potential for the SSO to recur or for other SSOs to occur.
The investigation will include reviewing all relevant data to determine appropriate corrective action(s) for the line segment. The investigation will include:
• Reviewing and completing the Sanitary Sewer Overflow Report (in Appendices B and C) and any other documents related to the incident;
• Reviewing the incident timeline and other documentation regarding the incident; • Reviewing communications with the reporting party and witness(es); • Review volume estimate, volume recovered estimate, volume estimation assumptions and associated drawings;
• Reviewing available photographs;
• Interviewing staff that responded to the spill;
• Reviewing past maintenance records;
• Reviewing past CCTV records;
• Conducting a CCTV inspection to determine the condition of all line segments immediately following the SSO and reviewing the video and logs;
• Reviewing any FROG related information or results;
• Post SSO debrief records; and
• Interviews with the public at the SSO location.
The product of the failure analysis investigation will be the determination of the root cause and the identification and scheduling of the corrective actions. The Collection System Event Analysis Form will be used to document the investigation.
OERP Page 23
14. SSO Response Training
ref. SWRCB Order No. 2006-0003-DWQ Element 6(d)
This section provides information on the training that is required to support this Overflow Emergency Response Plan.
14.1 Initial and Annual Refresher Training
All City personnel who may have a role in responding to, reporting, and/or mitigating a sewer system overflow will receive training on the contents of this OERP. All new employees will receive training before they are placed in a position where they may have to respond. Current employees will receive annual refresher training on this plan and the procedures to be followed. The City will document all training.
Affected employees will receive annual training on the following topics by knowledgeable trainers:
• The City’s Overflow Emergency Response Plan and Sanitary Sewer Management Plan • Sanitary Sewer Overflow Volume Estimation Techniques
• Researching and documenting Sanitary Sewer Overflow Start Times • Impacted Surface Waters: Response Procedures
• State Water Resources Control Board Employee Knowledge Expectations • Employee Core Competency Evaluations on Sanitary Sewer Operations • Water Quality Sampling Plan
The City will verify that annual safety training requirements are current for each employee, and that employees are competent in the performance of all core competencies. This will be verified through electronic testing, interviews, and observations. The City will address, through additional training/instruction, any identified gaps in required core competencies.
Through SWRCB Employee Knowledge Expectations training the employee will be able to answer the following:
1. Please briefly describe your name and job title.
2. Please describe for us approximately when you started in this field and how long you have worked for your agency.
3. Please expand on your current position duties and role in responding in the field to any SSO complaints.
4. Please describe your SOPs used to respond/mitigate SSOs when they occur.
5. Describe any training your agency provides or sends you to for conducting spill volume estimates.
6. We are interested in learning more about how your historical SSO response activities have worked in the field. We understand from discussions with management earlier that you use the OERP from the SSMP. Please elaborate on how you implement and utilize the procedures in the plan.
7. Historically, before any recent changes, can you please walk us through how you would typically receive and respond to any SSO complaints in the field?
8. Can you tell us who is responsible for estimating SSO volumes discharged? If it is you, please describe how you go about estimating the SSO volume that you record on the work order/service request forms?
OERP Page 24
9. What other information do you collect or record other than what is written on the work order form?
10. Describe if and when you ever talk with people that call in SSOs (either onsite or via telephone) to further check out when the SSO might have occurred based on what they or others know? If you do this, can you tell us where this information is recorded?
11. We understand you may be instructed to take pictures of some sewer spills/backups into structures. Other than these SSOs, when else would you typically take any pictures of an SSO?
12. Please walk us through anything else you’d like to add to help us better understand how your field crews respond and mitigate SSO complaints.
14.2 SSO Response Drills
Periodic training drills or field exercises will be held to ensure that employees are up to date on these procedures, equipment is in working order, and the required materials are readily available. The training drills will cover scenarios typically observed during sewer related emergencies (e.g. mainline blockage, mainline failure, force main failure, pump station failure, and lateral blockage). The results and the observations during the drills will be recorded and action items will be tracked to ensure completion.
14.3 SSO Training Record Keeping
Records will be kept of all training that is provided in support of this plan. The records for all scheduled training courses and for each overflow emergency response training event and will include date, time, place, content, name of trainer(s), and names and titles of attendees.
14.4 Contractors Working On City Sewer Facilities
All construction contractors working on City sewer facilities will be required to develop a projectspecific OERP, will provide project personnel with training regarding the content of the contractor’s OERP and their role in the event of an SSO, and to follow that OERP in the event that they cause or observe an SSO. Emergency response procedures shall be discussed at project pre-construction meetings, regular project meetings, and after any contractor involved incidents.
All service contractors will be provided, and required to observe contractor procedures. See Appendix E: Contractor Orientation.
OERP Page 25
15. Authority
• Health & Safety Code Sections 5410-5416
• CA Water Code Section 13271
• Fish & Wildlife Code Sections 5650-5656
• State Water Resources Control Board Order No. 2006-0003-DWQ • State Water Resources Control Board Order 2013-009-DWQ effective September 9, 2013
16. References
• Sanitary Sewer Overflow and Backup Response Field Guide, 2013, DKF Solutions Group, LLC • Appendix A: Regulatory Notifications Packet
• Appendix B: Sanitary Sewer Backup Packet
• Appendix C: Sanitary Sewer Overflow Packet
• Appendix D: Field Sampling Kit
• Appendix E: Contractor Orientation
© 2004-2016 DKF Solutions Group All rights reserved.
Appendix A
REGULATORY NOTIFICATIONS PACKET
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
Regulatory Notifications Packet
Instructions:
1. Receive notification from on-site crew reporting a Sanitary Sewer Overflow.
2. Open this packet.
3. Refer to the Regulatory Reporting Guide (A-1) for instructions.
4. Use the SSO Reporting Checklist for the appropriate category of spill (A-2a or A-2b) to document that all notifications are made according to the reporting schedule.
Contents:
Form Page Number
Regulatory Reporting Guide.............................................. A-1 Reporting Checklist: Category 1 ....................................... -2a Reporting Checklist: Categories 2 and 3 .......................... -2b Spill Notification Report....................................................... -3 © 2004-2016 DKF Solutions Group All rights reserved.
Print on 6”x9” envelope
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
A-1
Side A
Regulatory Notifications Packet
Regulatory Reporting Guide
Reporting Instructions
Deadline
See reverse side for contact information and definitions of the categories of spills of untreated or partially treated wastewater from publically owned sanitary sewer system Spill
from
Private
Category 1 Category 2 Category 3 Lateral
2 hours after
awareness of
SSO
• If the spill is greater than or
equal to 1,000 gallons, call
CalOES at (800) 852-7550
• Notify the Central Valley
Regional Water Quality Control
Board (CVRWQCB)
• Notify Amador Environmental
Health Department
Notify the Central Valley
Regional Water Quality
Control Board (CVRWQCB)
Notify the Central Valley
Regional Water Quality
Control Board (CVRWQCB)
-
48 Hours after
awareness of
SSO
If 50,000 gal or more were not
recovered, begin water quality
sampling and initiate impact
assessment
- - -
3 Days after
awareness of
SSO
Submit Draft Spill Report in the
CIWQS* database
Submit Draft Spill Report in the
CIWQS* database - -
Within 2 Weeks
after completion
of cleanup
Submit Spill Notification Report to
Central Valley Regional Water
Quality Control Board (CVRWQCB)
Submit Spill Notification Report
to Central Valley Regional
Water Quality Control Board
(CVRWQCB)
Submit Spill Notification Report
to Central Valley Regional
Water Quality Control Board
(CVRWQCB)
15 Days after
response
conclusion
Certify Spill Report in CIWQS*.
Update as needed until 120 days
after SSO end time
Certify Spill Report in the
CIWQS* database. Update as
needed until 120 days after
SSO end time - -
30 Days after
end of calendar
month in which
SSO occurred - -
Certify Spill Report in the
CIWQS* database. Update as
needed until 120 days after
SSO end time
-
45 days after
SSO end time
If 50,000 gal or more were not
recovered, submit SSO Technical
Report using CIWQS*
- - -
* In the event that the CIWQS online SSO database is not available, notify the State Water Resources Control Board (SWRCB) by phone or email until the CIWQS online SSO database becomes available. (See contact information on Side B) Note: For reporting purposes, if one SSO event results in multiple appearance points, complete one SSO report in the CIWQS SSO Online Database, and report the location of the SSO failure point, blockage or location of the flow condition that caused the SSO, in the CIWQS SSO Online Database, including all the discharge points associated with the SSO event. © 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
A-1
Side B
Regulatory Notifications Packet
Regulatory Reporting Guide
Contact Information
Authorized Personnel
The following are the City’s Legally Responsible Officials (LROs) and are authorized to perform regulatory reporting including electronically signing and certifying SSO reports in CIWQS:
Office Telephone
Check if LRO*
• Superintendent of Public Works, (209) 273-8807
• Maintenance Worker II, (209) 273-8783
Contact Telephone/Email
CalOES: (800) 852-7550
Central Valley Regional Water Quality Control
Board (CVRWQCB):
Mohammad Farhad: (916) 464-1181
NCCSIF: (530) 680-7272 or (530) 230-3704 or (916) 960-
0900
Amador County Environmental Health
Department:
(209) 223-6439
State Water Resources Control Board (SWRCB):
Russell Norman, P.E. (916) 323-5598
[email protected]
Gil Vazquez (916) 323-1400
[email protected]
© 2004-2016 DKF Solutions Group All rights reserved.
Definitions of SSO Categories
The response crew will complete the SSO Report form in the SSO Packet to document how the category was determined.
Category Definition
Category 1: Discharge of untreated or partially treated wastewater of any volume resulting from a sanitary sewer system failure or flow condition that either:
• Reaches surface water and/or drainage channel tributary to a surface water; or • Reached a Municipal Separate Storm Sewer System (MS4) and was not fully captured and returned to the sanitary sewer system or otherwise captured and disposed of properly.
Category 2: Discharge of untreated or partially treated wastewater greater than or equal to 1,000 gallons resulting from a sanitary sewer system failure or flow condition that either:
• Does not reach surface water, a drainage channel, or an MS4, or • The entire SSO discharged to the storm drain system was fully recovered and disposed of properly.
Category 3: All other discharges of untreated or partially treated wastewater resulting from a sanitary sewer system failure or flow condition
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
A-2a Regulatory Notifications Packet
Category 1 SSO Reporting Checklist
Use this Checklist for Category 1 SSOs only
STEP 1: Receive call from crew.
STEP 2: 2-hour Notification: If the SSO is greater than or equal to 1,000 gallons, notify CalOES within 2 hours of the time the agency was notified of the SSO.
Notify CalOES at (800) 852-7550:
o Date Called:
o Time called: : ☐AM ☐PM
o CalOES Control number:
o City personnel who called CalOES: Name
Title
o Individual they spoke to at CalOES:
Notify Central Valley Regional Water Quality Control Board (CVRWQCB). See RN-1 Side B for contact information.
Notify Amador County Environmental Health. See RN-1 Side B for contact information.
STEP 3: Within 48-Hours after awareness of SSO
Only if 50,000 gallons or more was not recovered, implement Water Quality Monitoring Plan.
STEP 4: Within 3 Days after awareness of SSO
Submit a Draft Spill Report using the CIWQS online reporting database.
STEP 5: Within 2 weeks of the completion of spill cleanup Submit Spill Notification Report (SNR) to Central Valley Regional Water Quality Control Board (CVRWQCB).
Once completed the SNR form needs to be submitted electronically to:
o CVRWQCB at [email protected], Kenny Croyle at [email protected], and
o Michelle Opalenik(Amador Co. Environmental Health) at [email protected].
STEP 6: Within 15 Days after response conclusion
LRO must certify the Spill Report using the CIWQS online reporting database. Amendments to the Spill Report may be made for up to 120 days following the conclusion of the SSO Response.
STEP 7: Within 45 Days after conclusion of SSO response Within 45 days after the conclusion of the SSO Response, submit an SSO Technical Report using the CIWQS online reporting database only if 50,000 gallons or more was spilled to surface waters.
This form completed by:
Name Title Date
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
A-2b Regulatory Notifications Packet
Category 2 & 3 SSO Reporting Checklist
Use this Checklist for Category 2 and 3 SSOs only
STEP 1: Receive call from crew
STEP 2: 2-hour Notification
Notify Central Valley Regional Water Quality Control Board (CVRWQCB). See RN-1 Side B for contact information.
STEP 3: Within 3 days after awareness of SSO (Category 2 only) Submit a Draft Spill Report using the CIWQS online reporting database within 3 days after awareness of Category 2 SSO.
STEP 4: Within 2 weeks of the completion of spill cleanup Submit Spill Notification Report to Central Valley Regional Water Quality Control Board (CVRWQCB). Once completed the SNR form needs to be submitted electronically to:
o CVRWQCB at [email protected], Kenny Croyle at [email protected], and
o Michelle Opalenik (Amador Co. Environmental Health) at [email protected].
STEP 5: Certify Spill Report
Certify the Spill Report using the CIWQS online reporting database:
• Category 2 SSO: Within 15 days after the conclusion of the response • Category 3 SSO: Within 30 days after the end of the calendar month in which the SSO occurred Updates to the Spill Report may be made for up to 120 days following the conclusion of the SSO Response.
This form completed by:
Name Title Date
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
A-3 Regulatory Notifications Packet
Spill Notification Report
Attention:
Discharger:
Name of Facility:
WDRs: Order Number:
CIWIQS Place ID:
County:
I am hereby submitting to the Central Valley Water Board the following information:
Spill Description:
Location of spill (address):
Map of area affected by spill (please attach):
Date and time spill was discovered:
Time discharge was ceased:
Cause of spill:
Estimated volume spilled:
Was the spill contained on site?
Did spill reach any surface water drainages?
Description of cleanup procedures (please attach post cleanup photographs):
Corrective Actions Taken to Prevent Future Spills:
Fully describe corrective actions taken to prevent re-occurrence of spills. These actions may include operational and mechanical improvements to the facility. If the improvements have not already been implemented then a schedule for implementing the corrective actions shall be included with this report. If additional room is necessary, please attach the corrective actions description and implementation schedule to this Spill Notification Report. © 2004-2016 DKF Solutions Group All rights reserved.
Certification Statement:
“I certify under penalty of law that I have personally examined and am familiar with the information submitted in this document and all attachments and that, based on my inquiry of those individuals immediately responsible for obtaining the information, I believe that the information is true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment.” Signature: Phone:
Printed Name: Date:
Electronic Report Submittal:
To submit the electronic reports please do the following:
1. First make a PDF copy of your report and include this form as the first page of the report.
2. Attach the PDF file to the email.
3. Send the email and PDF attachment to [email protected] (Please note that in order to ensure your reports are cataloged correctly and routed to the appropriate Regional Board staff, only one report/attachment shall be included with each email.)
© 2004-2016 DKF Solutions Group All rights reserved.
Appendix B
SANITARY SEWER BACKUP RESPONSE PACKET
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
Sanitary Sewer Backup Response Packet
Table of Contents
Form Form Number
Instructions and Chain of Custody .................................................packet envelope Backup Response Flowchart.............................................................................. B-1 Bubbled Toilets Letter ........................................................................................... -2 Declination of Cleaning Services (3-copy NCR) ........................................................... -3 First Responder Form ........................................................................................... -4 Lodging Authorization Form (3-copy NCR)................................................................... -5 Rejection of Lodging/Relocation Recommendation (3-copy NCR) ............................... -6 Sewer Overflow Report ......................................................................................... -7 Start Time Determination Form ............................................................................. -8 Volume Estimation Forms ..................................................................... -9a, -9b, -9c Claims Submittal Checklist.................................................................................. -10 Collection System Event Analysis ....................................................................... -11 Customer Service Packet
Instructions ..........................................................................packet envelope Customer Information ............................................................................CS-1 Claim Form................................................................................................. -2 Sewer Spill Reference Guide.......................................................... pamphlet Regulatory Notifications Packet
Instructions ..................................................................................... envelope Regulatory Reporting Guide .................................................................... A-1 Category 1 SSO Reporting Checklist ....................................................... -2a Category 2 & 3 SSO Reporting Checklist ................................................. -2b Door Hanger
© 2004-2016 DKF Solutions Group All rights reserved.
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
B-1
Side A
Sanitary Sewer Backup Response Packet
Backup Response Flowchart
© 2004-2016 DKF Solutions Group All rights reserved.
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
B-1
Side B
Sanitary Sewer Backup Response Packet
Backup Response Flowchart
© 2004-2016 DKF Solutions Group All rights reserved.
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
Sanitary Sewer Backup Response Packet B-2
Bubbled Toilets Letter
Dear City of Jackson Customer,
Thank you for informing us that your toilet bubbled while our crews were working in proximity of your property. We apologize for the inconvenience and hope that this letter will answer some of your questions about bubbling toilets.
1. Is this a health risk?
The water that came out of your toilet is potable water from the toilet bowl. Unless your toilet was in use when this occurred, this water is no different than that encountered while cleaning your toilet.
2. What is the City doing in the street?
In order to insure reliable sewer service, the City inspects, cleans, and repairs its sewer system on a continuous basis.
3. How does sewer cleaning cause my toilet to bubble?
Typical industry cleaning equipment uses high-pressure water to clean sewers. The first step is to use the high-pressure water jets to propel the hose and cleaning nozzle upstream as far as 600 feet. During this process, air within the main pipe is displaced and sometimes goes up the private lateral pipe and releases though the toilet. This can also happen during the cleaning phase, when high-pressure water is pulled downstream to the cleaning truck.
4. What causes the air to come from my toilet?
Over the years, City crews have found that the bubbling of toilets has many causes, some of which are:
• Obstructed vent pipes;
• Vent pipes that are positioned too far from the toilet; • Lateral pipes that may be in use as the crew is cleaning (e.g. draining washing machine, draining bathtub, etc.);
• Lateral pipes that may have obstructions that are causing them to hold water (e.g. roots, grease, etc.).
5. What does City staff do, once informed of a bubbling toilet? Once notified of a bubbling toilet, the crew leader explains to the customer what has happened, and checks to see if there is a clean-out in the customer’s yard. The crew leader then makes notes and completes paperwork instructing the City to send a Backflow Prevention Device (BPD) installation letter to the homeowner. It is the owner’s responsibility to install a BPD once the problem has been identified.
6. What can I do to prevent my toilet from bubbling?
When a sewer begins to drain slowly, it may be a sign that it needs to be cleaned or repaired. Trees and shrubs may have root structures that are entering the lateral pipe. The homeowner needs to make sure to have a clean-out for accessing the line. It is the homeowner’s responsibility to keep the sewer lateral pipe in good working condition.
It is always a good idea to keep the toilet lid down when not in use, and not install carpets in the bathroom unless they can be easily removed and cleaned. For more information please call the City at (209) 223-1646.
Sincerely,
City of Jackson
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
Sanitary Sewer Backup Response Packet B-3
Declination of Sewage Cleaning Services
Customer Information
NAME: ADDRESS: TELEPHONE:
ON (date) AT (time) Approximately
(quantity)
GALLONS OF:
Sewage Grey Water Toilet Bowl Water Odor
Other (describe):
Overflowed from (or odor emanating from):
Toilet
Shower/Tub
Washer
Other (describe):
The overflow affected the following areas:
Bathroom Bedroom
Hallway Garage
Kitchen Crawlspace
Other (specify):
The overflow affected the following flooring
(and/or additional materials:
Tile Wood Flooring
Linoleum Carpet
Other (specify):
Area Rugs Towels
Clothing Other (specify):
Were photos taken?: Yes No If yes, where are photos stored? This Form Completed By: Name: Date:
(Write legibly) Title: Time:
CUSTOMER, please read the following and sign below:
I/We acknowledge that City of Jackson, CA (City) has offered to provide professional cleaning and decontamination services to remediate the sewage backup and/or overflow described above and that we declined the offer. We further understand and acknowledge that because we have declined, any necessary remediation activities will be conducted without City assistance, and that the City will not accept responsibility for work performed by persons other than those engaged by the City. The City will also not accept responsibility for any charges related to this incident that are not usual and customary. Please refer to the Customer Service Packet for whom to contact if you have any questions.
© 2004-2016 DKF Solutions Group All rights reserved.
Customer Signature*: Date:
The information above was
explained to the customer by the
following employee:
Name: Title:
Signature: Date:
*Note to responders: if customer declines to sign this form, then have a co-worker sign here as a witness:
Name: Signature: Date:
Recommendations to customer to clean up the spill:
Keep pets and children out of the affected area.
Turn off heating/air conditioning systems and block floor level heating/air conditioning ducts to prevent contamination. Wear rubber boots, rubber gloves, and goggles during cleanup of the affected area. Remove and discard items that cannot be washed and disinfected (such as: mattresses, rugs, cosmetics, baby toys, etc.). Remove and discard drywall and insulation that has been contaminated with sewage or flood waters. Thoroughly clean all hard surfaces (such as flooring, concrete, molding, wood and metal furniture, countertops, appliances, sinks and other plumbing fixtures) with hot water and laundry or dish detergent. Help the drying process with fans, air conditioning units, and dehumidifiers. After completing cleanup, wash your hands with soap and water. Use water that has been boiled for 1 minute (allow water to cool before washing your hands.) OR use water that has been disinfected (solution of 1/8 teaspoon of household bleach per 1 gallon of water). Let it stand for 30 min. If water is cloudy, use ¼ teaspoon of household bleach per 1 gallon of water. Wash all clothes worn during the cleanup in hot water and detergent (wash separately from uncontaminated clothes). Wash clothes contaminated with flood or sewage water in hot water and detergent. Use a laundromat for washing large quantities of clothes and linens until your onsite wastewater system has been professionally inspected and serviced. Seek immediate attention if you become injured or ill.
Distribution Instructions – Top Copy to City records; Middle Copy to NCCSIF; Bottom Copy to Customer © 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
B-4
Side A
Sanitary Sewer Backup Response Packet
First Responder Form
Fill out this form as completely as possible.
Ask customer if you may enter the home. If so, take photos of all damaged and undamaged areas.
PERSON COMPLETING THIS FORM:
Name:
Title:
PHONE:
DATE:
TIME:
TIME STAFF ARRIVED ON-SITE:
DID CUSTOMER CALL CLEANING CONTRACTOR? Yes No
If YES, name of contractor:
RESIDENT NAME:
Owner
Renter
IF RENT,
PROPERTY MANAGER(S):
OWNER:
STREET ADDRESS:
CITY, STATE AND ZIP:
PHONE:
STREET ADDRESS:
CITY, STATE AND ZIP:
PHONE:
Is nearest upstream manhole visibly higher than the drain/fixture that overflowed? Yes No # OF PEOPLE LIVING AT RESIDENCE:
Approximate Age of Home: # of Bathrooms: # of Rooms Affected:
Approximate Amount of Spill (gallons): Approximate Time Sewage Has Been Sitting (hrs/days):
Numbers of Photographs or Videos Taken:
Photographs Video
Where are photos/video stored?
Does property have a Property Line Cleanout or BPD?
YES NO Unknown
If yes, was the Property Line Cleanout/BPD operational at the time of the overflow? YES NO Unknown Have there ever been any previous spills at this location? YES NO Unknown Has the resident had any plumbing work done recently?
If YES, please describe:
YES NO
© 2004-2016 DKF Solutions Group All rights reserved.
GO TO SIDE B
City of Jackson: Overflow Emergency Response Plan
B-4
Side B
Sanitary Sewer Backup Response Packet
First Responder Form
LIVABILITY ASESSMENT
SANITARY SEWER LINE BLOCKAGE LOCATION
PLEASE CHECK THE BOXES THAT
DESCRIBE YOUR OBSERVATIONS:
On the diagram below, indicate the location of the sewer line and where the problem occurred.
Customer Cleanout Was:
Non-Existent
Full
Empty
Public Cleanout was:
Non-Existent
Full
Empty
Recommended Follow-Up Action(s):
Did sewage go under buildings? ☐ Yes ☐ No ☐ Unsure
Place completed form in Sewer Backup Envelope and follow routing instructions Affected
House
Upstream
House
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
Sanitary Sewer Backup Response Packet B-5
Lodging Authorization Form
INSTRUCTIONS TO EMPLOYEE: Review this form with the customer and instruct them to read and select, in order of preference, which of the hotels below they wish to stay at.
1. Contact the City Manager and request they contact the selected hotel and provide payment for one nights lodging for the customer named below.
2. Explain to resident that additional nights and other incidentals will be addressed by the City Clerk or the City’s insurance claims administrator, the Northern California Cities Self Insurance Fund (NCCSIF).
3. Instruct the resident that this emergency authorization is for LODGING AND FOOD ONLY – NO MINIBAR, MOVIE, PHONE or OTHER CHARGES).
4. Have the resident sign the Acknowledgement section of this form.
5. Complete the voucher information and sign. Please note that an unsigned voucher will not be honored at the hotels.
6. Give the bottom copy of this form to the resident.
INSTRUCTIONS TO RESIDENT: City of Jackson recommends that you temporarily relocate to one of the hotels listed below for your safety and convenience while your residence is being cleaned. Please note that this emergency authorization is granted under the following conditions:
1. The voucher authorizes payment of one (1) night’s stay at one of the hotels listed below.
2. The voucher is good for room, tax, and food ONLY. Phone, mini-bar and other incidental charges will be your responsibility.
3. Additional nights/other allowances/incidentals may be discussed by contacting the City’s insurance claims administrator, the Northern California Cities Self Insurance Fund (NCCSIF) at (530) 680-7272, or the City Clerk at (209) 223-1646.
4. Please bring a photo ID with you so that hotel staff can verify the voucher’s authenticity.
RESIDENT ACKNOWLEDGEMENT:
I/we have read and understood the terms and conditions governing this offer of temporary relocation and agree to abide by them as described above.
Resident Name (please print):
Resident Address:
Phone # where Resident may be reached:
Resident Signature: Date:
Good for one (1) night’s stay on (date): Number of affected residents:
City Representative’s Name:
City Representative’s Phone Number:
This voucher is valid at the following hotels. Note that all three hotels have rooms with kitchenettes. The hotels marked with an asterisk (*) allow some pets. Contact the hotel directly for more information.
HOTEL STAFF: Please direct any questions regarding this voucher to the City of Jackson City Clerk at (209) 223-1646 or the Northern California Cities Self Insurance Fund (NCCSIF) at (530) 680-7272.
Distribution: Top Copy to: City records Middle Copy to: NCCSIF Bottom Copy to Customer Best Western Amador Inn*
200 S. State Highway 49
Jackson, CA 95642
(800) 780-7234
Jackson Lodge*
850 N. State Highway 49
Jackson, CA 95642
(209) 257-4077
Holiday Inn Express
101 Clinton Road
Jackson, CA 95642
(209) 257-1500
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
Sanitary Sewer Backup Response Packet B-6
Rejection of Relocation Recommendation
On , a sewer backup into a residence occurred at
(date) (Address)
Resident’s Name:
(Please Print)
Due to a backup into the structure, the above listed property has sewage to be cleaned up/mitigated, which may also include remediation of part of the structure. It is recommended by the City of Jackson that the residents of the above listed property relocate until the cleanup/mitigation and any required remediation is completed.
Resident(s) determined that they did not want to relocate and will remain in the structure.
PROPERTY OWNER/RESIDENT RELEASE OF LIABILITY AND ASSUMPTION OF RISK I have decided that I do not want to relocate from the address listed above during any cleanup/mitigation and/or remediation. I understand that there are inherent risks with exposure to sewage and the associated cleanup/mitigation and/or remediation process due to the potential for coming into contact with sewage through breathing, swallowing, or cuts and abrasions in the skin that may cause pathogens. Risks may range from (1) minor temporary discomfort and illness, (2) more serious illness that may require medical treatment, and/or (3) very serious illness that could result in life threatening conditions and including death. I know, understand, and appreciate these and other risks inherent in being exposed to sewage. I knowingly assume all such risks that may result from my own actions, inactions, or negligence of others, and the condition of the structure during the cleanup/mitigation and/or remediation process.
I, for myself, my heirs, personal representative or assigns, hereby release, discharge and hold harmless the City of Jackson, its respective Boards, officers, employees, agents and contractors from any and all claims, actions, causes of action, demands, rights, damages, costs, loss of service, expenses, legal expenses, including subrogation or liens or damage caused by or related to my remaining in the structure while cleanup/mitigation and/or remediation is performed as a result of the sewer backup.
Resident Signature: Date:
City of Jackson Witness: Date
Comments:
Distribution Instructions – Top Copy to City records; Middle Copy to NCCSIF; Bottom Copy to Customer © 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan B-7
Side A Sanitary Sewer Backup Response Packet
Sanitary Sewer Overflow Report
INSTRUCTIONS: Complete all items EXCEPT those that are shaded gray SSO Category (check one):
Category 1: Discharge of untreated or partially treated wastewater of any volume resulting from a sanitary sewer system failure or flow condition that either (1) Reaches surface water and/or drainage channel tributary to a surface water; OR (2) Reached a Municipal Separate Storm Sewer System (MS4) and was not fully captured and returned to the sanitary sewer system or otherwise captured and disposed of properly. Category 2: Discharge of untreated or partially treated wastewater greater than or equal to 1,000 gallons resulting from a sanitary sewer system failure or flow condition that either (1) Does not reach surface water, a drainage channel, or an MS4, OR (2) The entire SSO discharged to the storm drain system was fully recovered and disposed of properly. Category 3: All other discharges of untreated or partially treated wastewater resulting from a sanitary sewer system failure or flow condition
Spill from Private Lateral (specify): Single Family Home Multi-Family Home High Density Residential (5+ units) Food Service Establishment (FSE) Mixed Use Property Industrial Property Commercial Property Public quasi-public institution (hospital, schools, fire department, etc.) IMMEDIATE NOTIFICATION: If this is a Category 1 SSO ≥1,000 gallons, CalOES must be notified within 2 hours.
A. SSO LOCATION
SSO Location Name:
Latitude Coordinates*: Longitude Coordinates:
Street Name and Number:
Nearest Cross Street: City: Zip Code:
County: SSO Location Description:
B. SSO DESCRIPTION (Complete Volume Estimation Worksheets and/or refer to Field Guide as needed for estimations.) SSO Appearance Point (check one or more): Combined Sewer D.I. (Combined CS Only) Force Main Gravity Mainline Lateral Cleanout (Private) Lateral Cleanout (Public) Inside Building or Structure Manhole Pump Station
Lower Lateral (Private) Lower Lateral (Public) Upper Lateral (Private) Upper Lateral (Public) Other Sewer System Structure (specify):
Were there multiple appearance points? No Yes, number of appearance points:
Did the SSO reach a drainage channel and/or surface water? Yes (Category 1) No If the SSO reached a storm sewer, was it fully captured and returned to the Sanitary Sewer? Yes No (Category 1) Was this spill from a private lateral? Yes No If YES, name of responsible party:
* If multiple appearance points, use the GPS coordinates for the location of the SSO appearance point closest to the failure point/blockage. © 2004-2016 DKF Solutions Group All rights reserved.
Final Spill Destination: Ocean/ocean beach* Surface waters other than ocean Drainage channel Building/structure
Separate Storm drain Combined storm drain Paved surface Unpaved surface Street/curb/gutter Other:
*Provide name(s) of affected drainage channels, beach, etc.:
Total Estimated SSO volume (in gallons – 1,000gal or more = Category 1): gallons Est. volume that reached a separate storm drain that flows to a surface water body: gal Recovered: gal Est. volume that reached a drainage channel that flows to a surface water body: gal Recovered: gal Est. volume discharged directly to a surface water body: gal Recovered: gal Est. volume discharged to land: gal Recovered: gal
Calc. Methods: Eyeball Photo Comparison Upstream Lat. Connections Area/Volume (include sketch/photo with dimensions)
Other (describe):
C. SSO OCCURRING TIME (complete Start Time Determination Form and then complete information below) Estimated SSO start date: Estimated SSO start time:
Date SSO reported to sewer crew: Time SSO reported to sewer crew:
Date sewer crew arrived: Time sewer crew arrived:
Who was interviewed to help determine start time?
Estimated SSO end date: Estimated SSO end time:
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan B-7
Side B Sanitary Sewer Backup Response Packet
Sanitary Sewer Overflow Report
D. CAUSE OF SSO
Where did failure occur? (Check all that apply): Air Relief or Blow-Off Valve Force Main Gravity Mainline Siphon Lower Lateral (public) Lower Lateral (private) Manhole Pump Station (specify): OControls OMechanical OPower Upper Lateral (public) Upper Lateral (private) Other:
SSO cause (check all that apply): Air Relief or Blow-Off Valve Failure Construction Diversion Failure CS Maintenance Damage by others Debris (specify): Ofrom Construction Ofrom Lateral OGeneral ORags Flow Exceeded Capacity FROG (Fats, roots, oil, grease) Inappropriate Discharge Natural Disaster Operator Error
Root Intrusion Pipe Structural Problem/Failure Pipe Structural Problem/Failure (Installation) Rainfall Exceeded Design
Pump Station Failure (specify): OControls OMechanical OPower Siphon Failure Vandalism Surcharged Pipe Non - Dispersible Wipes Other (specify):
Diameter (in inches) of pipe at point of blockage/spill cause (if applicable):
Sewer pipe material at point of blockage/spill cause (if applicable):
Estimated age of sewer asset at the point of blockage or failure (if applicable):
Description of terrain surrounding point of blockage/spill cause: Flat Mixed Steep E. SSO RESPONSE
SSO response activities (check all that apply): Cleaned-Up Mitigated Effects of Spill Contained All or Portion of Spill Restored Flow Returned All Spill to Sanitary Sewer System Returned Portion of Spill to Sanitary Sewer System Property Owner Notified Other Enforcement Agency Notified (specify) Other (specify):
SSO response completed (date & time):
Visual inspection result of impacted waters (if applicable):
Any fish killed? Yes No Any ongoing investigation? Yes No Were health warnings posted? Yes No If yes, provide health warning/beach closure posting/details:
Was there a beach closure? Yes No If yes, name of closed beach(es):
Were samples of impacted waters collected? Yes No
If YES, select the analyses: DO Ammonia Bacteria pH Temperature Other:
Recommended corrective actions: (check all that apply and provide detail) © 2004-2016 DKF Solutions Group All rights reserved.
Add sewer to preventive maintenance program
Adjust schedule/method of preventive maintenance
Enforcement action against FROG source
Inspect Sewer Using CCTV to Determine Cause
Plan rehabilitation or replacement of sewer
Repair Facilities or Replace Defect
Other (specify)
What major equipment was used in the response?
List all agency personnel involved in the response including name, title and their role in the response:
F. NOTES
G. NOTIFICATION DETAILS
CalOES contacted date and time (if applicable):
CalOES Control Number (if applicable): Spoke to:
This form prepared by: NAME: TITLE: DATE:
This form reviewed by: NAME: TITLE: DATE:
Place completed form in Sewer Backup Envelope and follow routing instructions. © 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
Sanitary Sewer Backup Response Packet B-8
Start Time Determination Form
SO Start Date: Location:
Accurate start time determination is an essential part of SSO volume estimation. Depending on the flow rate, being even one minute off can have a huge impact on the volume estimation. Be as precise as possible. Do not round to quarter hour increments. Start time must be based on all available information (interviews with neighbors, emergency responders, etc.).
What time was the City notified of the SSO? ☐ AM ☐ PM
Who notified the City?
Did they indicate what time they noticed the SSO? ☐ YES ☐ NO If yes, what time? ☐ AM ☐ PM Who at the City received the notification?
What time did the crew arrive at the site of the SSO? ☐ AM ☐ PM Who was interviewed regarding the start time of the SSO? Include their name, contact information, and the statement they provided:
Name Contact Information Statement
Describe in detail how you determined the start time for this particular SSO:
SSO Start Date: SSO Start Time: ☐ AM ☐ PM
SSO End Date: SSO End Time: ☐ AM ☐ PM
SSO Duration: minutes
This form completed by:
Name: Signature:
© 2004-2016 DKF Solutions Group All rights reserved.
Job Title: Date:
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
Sanitary Sewer Backup Response Packet B-9a
Volume Estimation: Eyeball Estimation Method
Use this method only for small SSOs of less than 200 gallons.
SSO Date: Location:
STEP 1: Position yourself so that you have a vantage point where you can see the entire SSO.
STEP 2: Imagine one or more buckets or barrels of water tipped over. Depending on the size of the SSO, select a bucket or barrel size as a frame of reference. It may be necessary to use more than one bucket/barrel size.
STEP 3: Estimate how many of each size bucket or barrel it would take to make an equivalent spill. Enter those numbers in Column A of the row in the table below that corresponds to the bucket/barrel sizes you are using as a frame of reference.
STEP 4: Multiply the number in Column A by the multiplier in Column B. Enter the result in Column C.
A B C
Size of bucket(s) or
barrel(s)
How many
of this size?
Multiplier Estimated SSO
Volume (gallons)
1 gallon water jug x 1 gallons
5 gallon bucket x 5 gallons
32 gallon trash can x 32 gallons
55 gallon drum x 55 gallons
Other: ______ gallons x _____ gallons
Estimated Total SSO Volume:
STEP 5: Is rainfall a factor in the SSO? ☐ Yes ☐ No
If yes, what volume of the observed spill volume do you estimate is rainfall? gallons If yes, describe how you determined the amount of rainfall in the observed spill? STEP 6: Calculate the estimated SSO volume by subtracting the rainfall from the SSO volume:
gallons − gallons = gallons
Estimated SSO Volume Rainfall Total Estimated SSO Volume © 2004-2016 DKF Solutions Group All rights reserved.
Do you believe that this method has estimated the entire SSO? ☐ Yes ☐ No If no, you MUST use additional methods to estimate the entire SSO. If yes, it is advisable to use additional methods to support the estimation. Explain why you believe this method has/has not estimated the entire SSO.
This worksheet completed by:
Name: Signature:
Job Title: Date:
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan B-9b
Side 1 Sanitary Sewer Backup Response Packet
Volume Estimation: Duration and Flow Rate Comparison Method SSO Date: Location:
STEP 1: Compare the SSO to reference images on Side 2 to estimate flow rate of the current overflow.
Describe which reference photo(s) were used and any additional factors that influenced applying the reference photo data to the actual SSO:
Flow Rate Based on Photo Comparison: gallons per minute (gpm) STEP 2: Complete the Start Time Determination Form to provide a detailed description of how start time was determined. Copy the SSO Duration from the Start Time Determination Form here:
SSO Duration: minutes
STEP 3: Multiply the flow rate by the SSO duration to calculate the estimated SSO volume. gpm X minutes = gallons
Flow Rate SSO Duration Estimated SSO Volume
STEP 4: Did the SSO occur during a period of consistent flow in this portion of the system? ☐ Yes ☐ No If no, explain how, based on this portion of the collection system and its users, you believe it may have impacted the estimated SSO volume:
By what percentage are you adjusting the estimation? ☐ increase ☐ decrease % Translate the percentage into gallons: gallons
STEP 5: Calculate the adjusted SSO volume estimate:
gallons + or - gallons = gallons
Estimated SSO Volume Adjustment Estimated SSO volume
Do you believe that this method has estimated the entire SSO? ☐ Yes ☐ No If no, you MUST use additional methods to estimate the entire SSO. If yes, it is advisable to use additional methods to support the estimation. Explain why you believe this method has/has not estimated the entire SSO:
This worksheet completed by:
Name: Signature:
Job Title: Date:
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan B-9b
Side 2 Sanitary Sewer Backup Response Packet
Volume Estimation: Duration and Flow Rate Comparison Method IMPORTANT NOTE:
These photographs are provided as examples only and will change with many factors.
SSCSC Manhole Overflow Gauge
CWEA Southern Section Collections Systems Committee
Overflow Simulation courtesy of Eastern Municipal Water District © 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
Sanitary Sewer Backup Response Packet B-9c
Volume Estimation: Upstream Lateral Connections Method
SSO Date: Location:
STEP 1: Determine the number of Equivalent Dwelling Units (EDUs) for this SSO: EDUs NOTE: A single-family residential home = 1 EDU. For commercial buildings, refer to agency documentation.
STEP 2: This volume estimation method utilizes daily usage data based on flow rate studies of several jurisdictions in California. Column A shows how an average daily of usage of 180 gallons per day is distributed during each 6-hour period. Adjust the table as necessary to accurately represent the actual data.
Complete Column E by entering the number of minutes the SSO was active during each 6-hour time period. Multiply column D times Column E to calculate the gallons spilled during each time period. Add the numbers in Column F together for the Total Estimated SSO Volume per EDU.
Time Period
Flow Rate Per EDU SSO
A B C D E F
Gallons
per
Period
Hours
per
period
A÷B =
Gallons
per
Hour
C÷60 =
Gallons
per Minute
Minutes
SSO was
active during
period
D × E =
Gallons spilled
per period
6am-noon 72 6 12 0.20
noon-6pm 36 6 6 0.10
6pm-midnight 54 6 9 0.15
midnight-6am 18 6 3 0.05
Total Estimated SSO Volume per EDU:
STEP 3: Multiply the Estimated SSO Volume per EDU from Step 2 by the number of EDUs from Step 1. gallons X = gallons
Volume per EDU # of EDUs Estimated SSO Volume
STEP 4: Adjust SSO volume as necessary considering other factors, such as activity that would cause a fluctuating flow rate (doing laundry, taking showers, etc.). Explain rationale below and indicate adjusted SSO estimate (attach a separate page if necessary):
Estimated SSO Volume: gallons
© 2004-2016 DKF Solutions Group All rights reserved.
Do you believe that this method has estimated the entire SSO? ☐ Yes ☐ No If no, you MUST use additional methods to estimate the entire SSO. If yes, it is advisable to use additional methods to support the estimation. Explain why you believe this method has/has not estimated the entire SSO.
This worksheet completed by:
Name: Signature:
Job Title: Date:
© 2004-2016 DKF Solutions Group All rights reserved.
9 City of Jackson: Overflow Emergency Response Plan
Sanitary Sewer Backup Response Packet B-10
Claims Submittal Checklist
Superintendent of Public Works
1. Complete the following information:
Title:
Name:
Phone:
Today’s Date:
2. Copy the items listed below and retain originals for internal archiving purposes.
3. Place the copies in the Backup Response Envelope and forward to the City Clerk:
Form B-3: Declination of Cleaning Services
Form B-4: First Responder Form
Form B-5: Lodging Authorization Form
Form B-6: Rejection of Relocation Recommendation
Form B-7: Sanitary Sewer Overflow Report
Form B-8: Start Time Determination Form
Form B-9: Volume Estimation Forms (a, b, and/or c)
Form B-10: Claims Submittal Checklist (this form)
All photos taken. Check here if digital photographs will be forwarded separately ☐ Any other information you feel is important in this claim
4. Go to Regulatory Notifications Packet and make all appropriate notifications.
5. Complete the Collection System Event Analysis (Form B-11).
City Clerk
1. Verify claims packet is complete and forward to:
NCCSIF c/o York Insurance Services
Attn: Shawn Milar, York Insurance Adjustor
48 Hanover C
Chico CA 95973
(530) 680-7272 or (530) 230-3704 or (916) 960-0900
2. Communicate with claimant as appropriate
3. Coordinate with NCCSIF as they administer the claim to closure © 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan B-11
Side A Sanitary Sewer Backup Response Packet
Collection System Event Analysis
To be completed by the Superintendent of Public Works
Incident Report # Prepared By
SSO/Backup Information
Event Date/Time Address
Volume Spilled Volume Recovered
Cause
Summary of Historical SSOs/Backups/Service Calls/Other Problems Date Cause Date Last Cleaned Crew
Records Reviewed By: Record Review Date:
Summary of CCTV Information
CCTV Inspection Date Tape Name/Number
CCTV Tape Reviewed By CCTV Review Date
Observations
Go to Side B
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan B-11
Side B Sanitary Sewer Backup Response Packet
Collection System Event Analysis
Recommendations
� Type Specific Actions Assigned To? Completion
Deadline
Who Will Verify
Completion?
No Changes or
Repairs
Required
n/a n/a n/a n/a
Repair(s)
Construction
Capital
Improvement(s)
Change(s) to
Maintenance
Procedures
Change(s) to
Overflow
Response
Procedures
Training
Misc.
Comments/Notes:
Review Date:
Print on 6” x 9” envelope
© 2004-2016 DKF Solutions Group, LLC. All rights reserved.
City of Jackson CA
Overflow Emergency Response Plan
Customer Service Packet
Contents:
Form Form Number
Customer Information Letter................................... CS-1 Claim Form.................................................................. -2 Sewer Spill Reference Guide ...........................pamphlet Instructions:
1. Review the Customer Information letter to determine actions that need to be taken immediately.
2. See the Customer Information letter for information about filing a claim.
3. Review the Sewer Spill Reference Guide pamphlet.
If you have any questions contact the
Superintendent of Public Works at
(209) 915-3448
This packet provided by:
(name)
(title)
(phone)
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
Sanitary Sewer Backup Response Packet CS-1
Customer Information Regarding Sewer Backup Claims
Dear Resident:
We recognize that sewer back flow incidents can be stressful and require immediate response when all facts concerning how an incident occurred are unknown. Rest assured that we do all we can to prevent this type of event from occurring.
Nevertheless, occasionally tree roots or other debris in the sewer lines cause a backup into homes immediately upstream of the blockage. At this time the City is investigating the cause of this incident.
If the City is found to be responsible for the incident, we are committed to cleaning and restoring your property, and to protecting the health of those affected during the remediation process.
The cleaning contractor provided by the City has been selected because of their adherence to established protocols that are designed to assure all parties thorough, cost-effective and expeditious cleaning services. You also have the right to select your own cleaning contractor, but the City does not guarantee payment of fees/expenses incurred and reserves the right to dispute fees/expenses deemed not usual and customary.
The City Clerk has the responsibility for processing any claims for damages that are submitted. If you wish to discuss this matter, or submit a claim for damages, please contact the City Clerk at (209) 223-1646.
What you need to do now:
The City has prepared this brief set of instructions to help you minimize the impact of the loss by responding promptly to the situation.
• Do not attempt to clean the area yourself; let the cleaning and restoration company handle this. • Keep people and pets away from the affected area(s).
• Turn off all appliances that use water.
• Turn off heating/air conditioning systems and block floor level vents to prevent contamination. • Do not remove items from the area – the cleaning and restoration company will handle this. • If you had recent plumbing work, contact your plumber or contractor and inform them of this incident. • If you intend to file a claim, do so as soon as practical in order to have your claim considered. To obtain a claim form, contact the City Clerk at (209) 223-1646.
o Please Note: The general provisions for the filing of claims against public entities are contained in Part 3 (commencing at Section 900) of Division 3.6 of the Government code. Certain claims are not governed by these provisions, including tax and assessment matters, liens, employee compensations, workers’ compensation, unemployment compensation, welfare, securities, and others. o The form and contents of a claim are specified by Section 910, et seq. A claim relating to a cause of action for death or for injury to person or to personal property or growing crops shall be presented not later than six months after accrual of the cause of action; other claims shall be presented within one year (Section 911.2). o Claims are to be presented by delivery or mailing to the City Clerk, 33 Broadway, Jackson California 95642. (Section 915).
o It is suggested that the claimant refer to claims law and be fully advised with respect to the exceptions and further provisions contained therein.
Important Legal Notice: For your protection, read carefully, obtain a reliable translation, and/or consult your attorney. © 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
Información del cliente respecto de las reclamaciones CS-1 desbordamiento de alcantarilla
Estimado residente:
Reconocemos que los incidentes de flujo de regreso de alcantarillado puede ser estresante y requiere una respuesta inmediata cuando se desconocen todos los hechos relativos a cómo se produjo un incidente. Tenga la seguridad de que vamos a hacer todo lo posible para evitar que este tipo de eventos que se produzcan. Sin embargo, en ocasiones, raíces de árboles u otros residuos en las líneas de alcantarillado causan una copia de seguridad en los hogares inmediatamente aguas arriba de la obstrucción. En este momento la ciudad está investigando la causa de este incidente.
Si la ciudad se encuentra para ser responsable del incidente, estamos comprometidos con la limpieza y restauración de su propiedad, y para proteger la salud de los afectados durante el proceso de reparación.
El contratista de limpieza proporcionado por la Ciudad ha sido seleccionado debido a su adhesión a los protocolos establecidos que están diseñados para asegurar que todas las partes servicios exhaustivas y rentables y limpieza rápida.
Usted también tiene el derecho de escoger su propio contratista de limpieza, pero la Ciudad no garantiza el pago de honorarios/gastos incurridos y se reserva el derecho de disputar honorarios/gastos no se considera normal y habitual.
El Secretario de la Ciudad tiene la responsabilidad de tramitar las reclamaciones por daños que se presenten. Si desea discutir este asunto, o presentar una reclamación por daños y perjuicios, por favor, póngase en contacto con la Secretaría de la Ciudad al (209) 223 a 1646.
Lo que hay que hacer ahora:
La Ciudad ha preparado esta breve serie de instrucciones para ayudar a minimizar el impacto de la pérdida de responder rápidamente a la situación.
• No intente limpiar la zona a sí mismo; dejar que la empresa de limpieza y restauración de manejar esto. • Mantenga a las personas y mascotas lejos de la zona afectada (s). • Apague todos los electrodomésticos que utilizan agua. • Apague los sistemas de calefacción / aire acondicionado y de piso a nivel de bloque para evitar la contaminación. • No quitar elementos de la zona - la empresa de limpieza y restauración se encargará de esto. • Si tuvo el trabajo de plomería reciente, póngase en contacto con un plomero o contratista e informarles acerca de este incidente.
• Si tiene la intención de presentar una reclamación, que lo hagan tan pronto como sea posible con el fin de han considerado su reclamo. Para obtener un formulario de reclamación en contacto con el Secretario de la Ciudad al (209) 223 a 1646.
o Tenga en cuenta: Las disposiciones generales para la presentación de reclamaciones contra entidades públicas están contenidas en la Parte 3 (comenzando en la Sección 900) de la División 3.6 del Código de Gobierno. Ciertas afirmaciones no se rigen por las mismas, incluidas las cuestiones fiscales y de evaluación, embargos, compensaciones de empleados, compensación de trabajadores, compensación por desempleo, el bienestar, valores y otros.
o La forma y el contenido de una reclamación se especifican en la Sección 910, et seq. Una reclamación relativa a una causa de acción por muerte o por lesiones a la persona oa la propiedad personal o cultivos en crecimiento se presentará a más tardar seis meses después de la acumulación de la causa de la acción; otras reclamaciones deberán presentarse dentro de un año (Sección 911.2). o Reclamaciones deben ser presentadas por correo o correo a la Secretaría de la Ciudad, 33 Broadway, Jackson California 95642. (Sección 915).
o Se sugirió que el demandante se refiere a la ley de reclamaciones y se aconseja totalmente con respecto a las excepciones y otras disposiciones contenidas en el mismo.
Aviso legal importante: Para su protección, lea cuidadosamente, obtener una traducción fiable, y/o consulte a su abogado.
INSERT CLAIM FORM
On (date) ____________________, at (location)
_______________________________________ ,
we responded to a reported blockage of the
sanitary sewer service to your property.
We discovered a blockage in:
The sanitary sewer main and cleared the line
Your sanitary sewer lateral, which is your
responsibility to maintain.
If you require assistance to clear your portion of the
lateral you can look on the Internet or in the Yellow
Pages of your telephone book under “Sewer
Contractors” or “Plumbing Drains & Sewer
Cleaning”. If you plan to hire a contractor we
recommend getting estimates from more than one
company.
City representative notes:
City representative:
For questions or comments, please call
City of Jackson
(209) 223-1646
On (date) ____________________, at (location)
_______________________________________,
we responded to a reported blockage of the
sanitary sewer service to your property.
We discovered a blockage in:
The sanitary sewer main and cleared the line
Your sanitary sewer lateral, which is your
responsibility to maintain.
If you require assistance to clear your portion of the
lateral you can look the Internet or in the Yellow
Pages of your telephone book under “Sewer
Contractors” or “Plumbing Drains & Sewer
Cleaning”. If you plan to hire a contractor we
recommend getting estimates from more than one
company.
City representative notes:
City representative:
For questions or comments, please call
City of Jackson
(209) 223-1646
City of Jackson
© 2004-2016 DKF Solutions Group All rights reserved.
Appendix C
SANITARY SEWER OVERFLOW RESPONSE PACKET
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
Sanitary Sewer Overflow Response Packet
Table of Contents
Form Number
Instructions and Chain of Custody .................................................... envelope label Responding to a Sanitary Sewer Overflow......................................................... C-1 Sewer Overflow Report ......................................................................................... -2 Start Time Determination Form ............................................................................. -3 Volume Estimation Forms ..................................................................... -4a, -4b, -4c Collection System Event Analysis ......................................................................... -5 Regulatory Notifications Packet
Instructions ..................................................................................... envelope Regulatory Reporting Guide ..................................................................RN-1 Category 1 SSO Reporting Checklist ....................................................... -2a Category 2 & 3 SSO Reporting Checklist ................................................. -2b Public Posting
Door Hanger
Sewer Spill Reference Guide
© 2004-2016 DKF Solutions Group All rights reserved.
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan C-1
Side A Sanitary Sewer Overflow Response Packet
Overflow Response Flowchart
© 2004-2016 DKF Solutions Group All rights reserved.
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan C-1
Side B Sanitary Sewer Overflow Response Packet
Overflow Response Flowchart
© 2004-2016 DKF Solutions Group All rights reserved.
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan C-2
Side A Sanitary Sewer Overflow Response Packet
Sanitary Sewer Overflow Report
INSTRUCTIONS: Complete all items EXCEPT those that are shaded gray SSO Category (check one):
Category 1: Discharge of untreated or partially treated wastewater of any volume resulting from a sanitary sewer system failure or flow condition that either (1) Reaches surface water and/or drainage channel tributary to a surface water; OR (2) Reached a Municipal Separate Storm Sewer System (MS4) and was not fully captured and returned to the sanitary sewer system or otherwise captured and disposed of properly. Category 2: Discharge of untreated or partially treated wastewater greater than or equal to 1,000 gallons resulting from a sanitary sewer system failure or flow condition that either (1) Does not reach surface water, a drainage channel, or an MS4, OR (2) The entire SSO discharged to the storm drain system was fully recovered and disposed of properly. Category 3: All other discharges of untreated or partially treated wastewater resulting from a sanitary sewer system failure or flow condition
Spill from Private Lateral (specify): Single Family Home Multi-Family Home High Density Residential (5+ units) Food Service Establishment (FSE) Mixed Use Property Industrial Property Commercial Property Public quasi-public institution (hospital, schools, fire department, etc.) IMMEDIATE NOTIFICATION: If this is a Category 1 SSO ≥1,000 gallons, CalOES must be notified within 2 hours.
A. SSO LOCATION
SSO Location Name:
Latitude Coordinates*: Longitude Coordinates:
Street Name and Number:
Nearest Cross Street: City: Zip Code:
County: SSO Location Description:
B. SSO DESCRIPTION (Complete Volume Estimation Worksheets and/or refer to Field Guide as needed for estimations.) SSO Appearance Point (check one or more): Combined Sewer D.I. (Combined CS Only) Force Main Gravity Mainline Lateral Cleanout (Private) Lateral Cleanout (Public) Inside Building or Structure Manhole Pump Station
Lower Lateral (Private) Lower Lateral (Public) Upper Lateral (Private) Upper Lateral (Public) Other Sewer System Structure (specify):
Were there multiple appearance points? No Yes, number of appearance points:
Did the SSO reach a drainage channel and/or surface water? Yes (Category 1) No If the SSO reached a storm sewer, was it fully captured and returned to the Sanitary Sewer? Yes No (Category 1) Was this spill from a private lateral? Yes No If YES, name of responsible party:
* If multiple appearance points, use the GPS coordinates for the location of the SSO appearance point closest to the failure point/blockage. © 2004-2016 DKF Solutions Group All rights reserved.
Final Spill Destination: Ocean/ocean beach* Surface waters other than ocean Drainage channel Building/structure
Separate Storm drain Combined storm drain Paved surface Unpaved surface Street/curb/gutter Other:
*Provide name(s) of affected drainage channels, beach, etc.:
Total Estimated SSO volume (in gallons – 1,000gal or more = Category 1): gallons Est. volume that reached a separate storm drain that flows to a surface water body: gal Recovered: gal Est. volume that reached a drainage channel that flows to a surface water body: gal Recovered: gal Est. volume discharged directly to a surface water body: gal Recovered: gal Est. volume discharged to land: gal Recovered: gal
Calc. Methods: Eyeball Photo Comparison Upstream Lat. Connections Area/Volume (include sketch/photo with dimensions)
Other (describe):
C. SSO OCCURRING TIME (complete Start Time Determination Form and then complete information below) Estimated SSO start date: Estimated SSO start time:
Date SSO reported to sewer crew: Time SSO reported to sewer crew:
Date sewer crew arrived: Time sewer crew arrived:
Who was interviewed to help determine start time?
Estimated SSO end date: Estimated SSO end time:
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan C-2
Side B Sanitary Sewer Overflow Response Packet
Sanitary Sewer Overflow Report
D. CAUSE OF SSO
Where did failure occur? (Check all that apply): Air Relief or Blow-Off Valve Force Main Gravity Mainline Siphon Lower Lateral (public) Lower Lateral (private) Manhole Pump Station (specify): OControls OMechanical OPower Upper Lateral (public) Upper Lateral (private) Other:
SSO cause (check all that apply): Air Relief or Blow-Off Valve Failure Construction Diversion Failure CS Maintenance Damage by others Debris (specify): Ofrom Construction Ofrom Lateral OGeneral ORags Flow Exceeded Capacity
FROG (Fats, roots, oil, grease) Inappropriate Discharge Natural Disaster Operator Error Root Intrusion Pipe Structural Problem/Failure Pipe Structural Problem/Failure (Installation) Rainfall Exceeded Design Pump Station Failure (specify): OControls OMechanical OPower Siphon Failure Vandalism Surcharged Pipe Non - Dispersible Wipes Other (specify):
Diameter (in inches) of pipe at point of blockage/spill cause (if applicable):
Sewer pipe material at point of blockage/spill cause (if applicable):
Estimated age of sewer asset at the point of blockage or failure (if applicable):
Description of terrain surrounding point of blockage/spill cause: Flat Mixed Steep E. SSO RESPONSE
SSO response activities (check all that apply): Cleaned-Up Mitigated Effects of Spill Contained All or Portion of Spill Restored Flow Returned All Spill to Sanitary Sewer System Returned Portion of Spill to Sanitary Sewer System Property Owner Notified Other Enforcement Agency Notified (specify) Other (specify):
SSO response completed (date & time):
Visual inspection result of impacted waters (if applicable):
Any fish killed? Yes No Any ongoing investigation? Yes No Were health warnings posted? Yes No If yes, provide health warning/beach closure posting/details:
Was there a beach closure? Yes No If yes, name of closed beach(es):
Were samples of impacted waters collected? Yes No
If YES, select the analyses: DO Ammonia Bacteria pH Temperature Other:
Recommended corrective actions: (check all that apply and provide detail) © 2004-2016 DKF Solutions Group All rights reserved.
Add sewer to preventive maintenance program
Adjust schedule/method of preventive maintenance
Enforcement action against FROG source
Inspect Sewer Using CCTV to Determine Cause
Plan rehabilitation or replacement of sewer
Repair Facilities or Replace Defect
Other (specify)
What major equipment was used in the response?
List all agency personnel involved in the response including name, title and their role in the response:
F. NOTES
G. NOTIFICATION DETAILS
CalOES contacted date and time (if applicable):
CalOES Control Number (if applicable): Spoke to:
This form prepared by: NAME: TITLE: DATE:
This form reviewed by: NAME: TITLE: DATE:
Place completed form in Sewer Backup Envelope and follow routing instructions. © 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
Sanitary Sewer Overflow Response Packet C-3
Start Time Determination Form
SSO Start Date: Location:
Accurate start time determination is an essential part of SSO volume estimation. Depending on the flow rate, being even one minute off can have a huge impact on the volume estimation. Be as precise as possible. Do not round to quarter hour increments. Start time must be based on all available information (interviews with neighbors, emergency responders, etc.)
What time was the City notified of the SSO? ☐ AM ☐ PM
Who notified the City?
Did they indicate what time they noticed the SSO? ☐ YES ☐ NO If yes, what time? ☐ AM ☐ PM Who at the City received the notification?
What time did the crew arrive at the site of the SSO? ☐ AM ☐ PM Who was interviewed regarding the start time of the SSO? Include their name, contact information, and the statement they provided:
Name Contact Information Statement
Describe in detail how you determined the start time for this particular SSO:
SSO Start Date: SSO Start Time: ☐ AM ☐ PM
SSO End Date: SSO End Time: ☐ AM ☐ PM
SSO Duration: minutes
This form completed by:
Name: Signature:
Job Title: Date:
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
Sanitary Sewer Overflow Response Packet C-4a
Volume Estimation: Eyeball Estimation Method
Use this method only for small SSOs of less than 200 gallons.
SSO Date: Location:
STEP 1: Position yourself so that you have a vantage point where you can see the entire SSO.
STEP 2: Imagine one or more buckets or barrels of water tipped over. Depending on the size of the SSO, select a bucket or barrel size as a frame of reference. It may be necessary to use more than one bucket/barrel size.
STEP 3: Estimate how many of each size bucket or barrel it would take to make an equivalent spill. Enter those numbers in Column A of the row in the table below that corresponds to the bucket/barrel sizes you are using as a frame of reference.
STEP 4: Multiply the number in Column A by the multiplier in Column B. Enter the result in Column C.
A B C
Size of bucket(s) or
barrel(s)
How many
of this size?
Multiplier Estimated SSO
Volume (gallons)
1 gallon water jug x 1 gallons
5 gallon bucket x 5 gallons
32 gallon trash can x 32 gallons
55 gallon drum x 55 gallons
Other: ______ gallons x _____ gallons
Estimated Total SSO Volume:
STEP 5: Is rainfall a factor in the SSO? ☐ Yes ☐ No
If yes, what volume of the observed spill volume do you estimate is rainfall? gallons If yes, describe how you determined the amount of rainfall in the observed spill? STEP 6: Calculate the estimated SSO volume by subtracting the rainfall from the SSO volume:
gallons − gallons = gallons
Estimated SSO Volume Rainfall Total Estimated SSO Volume © 2004-2016 DKF Solutions Group All rights reserved.
Do you believe that this method has estimated the entire SSO? ☐ Yes ☐ No If no, you MUST use additional methods to estimate the entire SSO. If yes, it is advisable to use additional methods to support the estimation. Explain why you believe this method has/has not estimated the entire SSO:
This worksheet completed by:
Name: Signature:
Job Title: Date:
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan C-4b
Side 1 Sanitary Sewer Overflow Response Packet
Volume Estimation: Duration and Flow Rate Comparison Method SSO Date: Location:
STEP 1: Compare the SSO to reference images on Side 2 to estimate flow rate of the current overflow.
Describe which reference photo(s) were used and any additional factors that influenced applying the reference photo data to the actual SSO:
Flow Rate Based on Photo Comparison: gallons per minute (gpm) STEP 2: Complete the Start Time Determination Form to provide a detailed description of how start time was determined. Copy the SSO Duration from the Start Time Determination Form here:
SSO Duration: minutes
STEP 3: Multiply the flow rate by the SSO duration to calculate the estimated SSO volume. gpm X minutes = gallons
Flow Rate SSO Duration Estimated SSO Volume
STEP 4: Did the SSO occur during a period of consistent flow in this portion of the system? ☐ Yes ☐ No If no, explain how, based on this portion of the collection system and its users, you believe it may have impacted the estimated SSO volume:
By what percentage are you adjusting the estimation? ☐ increase ☐ decrease % Translate the percentage into gallons: gallons
STEP 5: Calculate the adjusted SSO volume estimate:
gallons + or - gallons = gallons
Estimated SSO Volume Adjustment Estimated SSO volume
Do you believe that this method has estimated the entire SSO? ☐ Yes ☐ No If no, you MUST use additional methods to estimate the entire SSO. If yes, it is advisable to use additional methods to support the estimation. Explain why you believe this method has/has not estimated the entire SSO:
This worksheet completed by:
Name: Signature:
Job Title: Date:
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan C-4b
Side 2 Sanitary Sewer Overflow Response Packet
Volume Estimation: Duration and Flow Rate Comparison Method IMPORTANT NOTE:
These photographs are provided as examples only and will change with many factors.
SSCSC Manhole Overflow Gauge
CWEA Southern Section Collections Systems Committee
Overflow Simulation courtesy of Eastern Municipal Water District © 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan
Sanitary Sewer Overflow Response Packet C-4c
Volume Estimation: Upstream Lateral Connections Method
SSO Date: Location:
STEP 1: Determine the number of Equivalent Dwelling Units (EDUs) for this SSO: EDUs NOTE: A single-family residential home = 1 EDU. For commercial buildings, refer to agency documentation.
STEP 2: This volume estimation method utilizes daily usage data based on flow rate studies of several jurisdictions in California. Column A shows how an average daily of usage of 180 gallons per day is distributed during each 6-hour period. Adjust the table as necessary to accurately represent the actual data.
Complete Column E by entering the number of minutes the SSO was active during each 6-hour time period. Multiply column D times Column E to calculate the gallons spilled during each time period. Add the numbers in Column F together for the Total Estimated SSO Volume per EDU.
Time Period
Flow Rate Per EDU SSO
A B C D E F
Gallons
per
Period
Hours
per
period
A÷B =
Gallons
per
Hour
C÷60 =
Gallons
per
Minute
Minutes
SSO was
active during
period
D × E =
Gallons spilled
per period
6am-noon 72 6 12 0.20
noon-6pm 36 6 6 0.10
6pm-midnight 54 6 9 0.15
midnight-6am 18 6 3 0.05
Total Estimated SSO Volume per EDU:
STEP 3: Multiply the Estimated SSO Volume per EDU from Step 2 by the number of EDUs from Step 1. gallons X = gallons
Volume per EDU # of EDUs Estimated SSO Volume
STEP 4: Adjust SSO volume as necessary considering other factors, such as activity that would cause a fluctuating flow rate (doing laundry, taking showers, etc.). Explain rationale below and indicate adjusted SSO estimate (attach a separate page if necessary):
Estimated SSO Volume: gallons
© 2004-2016 DKF Solutions Group All rights reserved.
Do you believe that this method has estimated the entire SSO? ☐ Yes ☐ No If no, you MUST use additional methods to estimate the entire SSO. If yes, it is advisable to use additional methods to support the estimation. Explain why you believe this method has/has not estimated the entire SSO:
This worksheet completed by:
Name: Signature:
Job Title: Date:
© 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson: Overflow Emergency Response Plan C-5
Side A Sanitary Sewer Overflow Response Packet
Collection System Event Analysis
To be completed by the Superintendent of Public Works
Incident Report # Prepared By
SSO/Backup Information
Event Date/Time Address
Volume Spilled Volume Recovered
Cause
Summary of Historical SSOs/Backups/Service Calls/Other Problems Date Cause Date Last Cleaned Crew
Records Reviewed By: Record Review Date:
Summary of CCTV Information
CCTV Inspection Date Tape Name/Number
CCTV Tape Reviewed By CCTV Review Date
Observations
Go to Side B
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City of Jackson: Overflow Emergency Response Plan C-5
Side B Sanitary Sewer Overflow Response Packet
Collection System Event Analysis
Recommendations
� Type Specific Actions Assigned To? Completion
Deadline
Who Will Verify
Completion?
No Changes or
Repairs
Required
n/a n/a n/a n/a
Repair(s)
Construction
Capital
Improvement(s)
Change(s) to
Maintenance
Procedures
Change(s) to
Overflow
Response
Procedures
Training
Misc.
Comments/Notes:
Review Date:
Overflow Emergency Response Plan
Public Posting
© 2004-2016 DKF Solutions Group All rights reserved.
Para mas informacion
DANGER
RAW SEWAGE AVOID CONTACT
PELIGRO
AGUA CONTAMINADA EVITE TODO CONTACTO
City of Jackson
(209) 27 3-8809
On (date) ____________________, at
(location)
_____________________________________,
we responded to a reported blockage of the
sanitary sewer service to your property.
We discovered a blockage in:
The sanitary sewer main and cleared the
line
Your sanitary sewer lateral, which is your
responsibility to maintain.
If you require assistance to clear your portion of
the lateral you can look on the Internet or in the
Yellow Pages of your telephone book under
“Sewer Contractors” or “Plumbing Drains &
Sewer Cleaning”. If you plan to hire a contractor
we recommend getting estimates from more
than one company.
City representative notes:
City representative:
For questions or comments, please call
City of Jackson
(209) 223-1646
City of JacksonCity of Jackson
On (date) ____________________, at
(location)
_____________________________________,
we responded to a reported blockage of the
sanitary sewer service to your property.
We discovered a blockage in:
The sanitary sewer main and cleared the
line
Your sanitary sewer lateral, which is your
responsibility to maintain.
If you require assistance to clear your portion of
the lateral you can look the Internet or in the
Yellow Pages of your telephone book under
“Sewer Contractors” or “Plumbing Drains &
Sewer Cleaning”. If you plan to hire a
contractor we recommend getting estimates
from more than one company.
City representative notes:
City representative:
For questions or comments, please call
City of Jackson
(209) 223-1646
City of Jackson
© 2004-2016 DKF Solutions Group All rights reserved.
Appendix D
FIELD SAMPLING KIT
City of Jackson: Overflow Emergency Response Plan
Field Sampling Kit
Table of Contents
Form Form Number
Procedures for Sampling Receiving Waters and Posting
Warnings after a Sewage Spill ........................................................................... D-1 Sample Collection Chain of Custody Record ........................................................ -2 The Field Sample Kit contains:
• Cooler w/ice pack
• Latex gloves
• Safety glasses
• Water quality sample bottles
• Waterproof Pen (i.e. Sharpie®)
• Coliform sample bottles
• Combination temperature/pH meter
• Extra batteries for temperature/pH meter
• Chain of Custody form
City of Jackson: Overflow Emergency Response Plan
D-1
Side A
Field Sampling Kit
Procedures for Sampling Receiving Waters and Posting Warnings after a Sewage Spill
Get Field
Sampling Kit
Get ice pack from a
convenience store
and place in cooler
Determine point spill entered waterway
– photograph this location (include a
reference point in the photo)
Put on the PPE
from the
Sampling Kit
• Collect all samples against the direction of the water flow! (face upstream) • Collect downstream sample first and work your way upstream! • Collect samples well away from the bank (preferably where water is visibly flowing) and 6” below the surface • Avoid sampling debris or scum layer from the surface. • Photograph evidence of dead fish!
Move 10’ downstream of point where spill entered waterway (reference sample). Attach a map of sampling points.
Take out the temp/pH meter. Calibrate it. Take temperature and pH of the water at that sample location. Record those results on the chain of custody form.
Remove the seal from the enterococcus sample container (100ml) just prior to collecting your sample. A chemical has been added to the sample container. Leave the chemical in the bottle and do not rinse.
1. Remove the cap immediately before collecting each sample.
2. Do not allow the inside of the cap to touch anything
3. Holding the bottle in one hand, face upstream and lower the bottle 6” below the water surface. Then sweep the bottle upstream and out of the water. Be careful not to disturb the bottom sediment. Pour a little water out so that bottle is filled to the line. Immediately replace the cap.
Open the ammonia-nitrogen sample container and follow collection process above (steps 1-3) to fill to just below the neck of the jar. NOTE: The ammonia-nitrogen sample bottle contains sulfuric acid – LEAVE THE ACID IN THE BOTTLE AND DO NOT ALLOW IT TO TOUCH YOUR SKIN! Label all of the samples with
their location and note the date
and time collected
Place samples
in cooler on
the ice pack
Take a photo of this sample
location (include a reference
point in the photo)
Move at 50’ upstream of point where spill entered waterway and repeat sampling steps (red boxes).
Complete the Chain of Custody form
from the Sampling Kit.
Immediately contact Alpha Labs at (209) 770-4862 and
inform them you have the following samples that require processing: Ammonia-Nitrogen and Enterococcus SAMPLING STEPS Samples should be picked up by the lab within 6
hours of collection time.
Post warning signs as directed by the County Environmental Health Department or the Superintendent of Public Works. (Remove Warning Signs and lift restrictions when authorized by County Environmental Health.) Repeat sampling daily from time the spill is known until the results of two consecutive sets of samples indicate the return to the normal level or cessation of monitoring is authorized by the County Environmental Health Department.
City of Jackson: Overflow Emergency Response Plan
D-1
Side B
Field Sampling Kit
Procedures for Sampling Receiving Waters and Posting Warnings after a Sewage Spill
NOTE: This example is provided for illustrative purposes only! Base each sampling event on the geography, drainage and interference factors (i.e. birds, animals, runoff, etc.) of the area impacted.
City of Jackson: Overflow Emergency Response Plan
Field Sampling Kit D-2
Sample Collection Chain of Custody Record
Customer Name Hazardous Waste PO#
Customer Address Unknown Material WO#
Customer Telephone Mail Code CONTRACT LAB INFORMATION Turnaround Requirement Program Name Ship to: Normal (21 days)
Rush:
Other:
Lab Program
Coordinator
Phone # Ship Date:
Sampled By Courier:
LIMS#
(Issued by Lab)
SAMPLE COLLECTION INFORMATION
# Containers
Matrix*
Analysis Requested QA/QC Requirements
Date Time
Type
Sample Location
Field pH
Field Temp
Ammonia
Enterococcus
Lab Standard
Special (see attached)
Composite
Grab
Remarks/Notes
Upstream 2 A
Entry Point 2 A
Downstream 2 A
2
2
2
2
*Matrix: P = Potable Water, W = Wastewater, A = Ambient Water, G = Groundwater, S = Soil, B = Biosolids, I = Industrial, O = Other (specify in remarks) Relinquished Date Time Relinquished to Date Time Transport/Shipping Information USPS UPS FedEx
Tracing #:
Other:
Sample Receiving Documentation
Container intact? Yes No Correct container? Yes No Field preserved? Yes No Custody tape intact? Yes No Cooled? Yes No Temp. Blank? Yes No ( °C) Comments:
Sample distribution: Lab bench Ice chest Walk-in cooler shelf # Disposal Date: Disposed by: (inits.) C-O-C Distribution Date: By: Lab Admin File Prog/proj Mgr. Lab Prog. Coord. Delivery courier Pick-up courier © 2004-2016 DKF Solutions Group All rights reserved.
Appendix E
CONTRACTOR ORIENTATION
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City of Jackson: Overflow Emergency Response Plan
CONTRACTOR ORIENTATION
The following procedures are to be followed in the event that you cause or witness a Sanitary Sewer Overflow.
© 2004-2016 DKF Solutions Group All rights reserved.
Sanitary Sewer Overflows
How to avoid them and what to do if you don’t
City of Jackson
200 Cemetery Lane
Jackson, California 95642
ci.jackson.ca.us
…when constructing or repairing sewer laterals:
Contact the City Hall Planning Office at (209) 223-
1646 for a permit and lateral specifications.
Check your work area. Make sure there is no debris
left in the sewer line before you backfill.
Avoid offset joints, which may make sewer lines
vulnerable to root intrusion and grease or debris
accumulation. Properly bed your joints and don’t
hammer tap.
What?
Where?
Why?
A sanitary sewer overflow (SSO) is a discharge of untreated human and industrial waste before it reaches the wastewater treatment facility.
SSOs usually occur through manholes, plumbing fixtures and service cleanouts.
SSOs are usually caused by grease, debris, root balls, or personal hygiene products blocking the sewer lines, or by unusually high flow volume.
…when clearing plugged sewer laterals:
Remove root balls, grease blockages and any other
debris from the sewer
If you can’t prevent root balls, grease or debris
from entering the sewer main, call us at (209) 223-
2178, so we can work with you to remove the
blockage and prevent blockages further
downstream
Use plenty of water to flush lines.
How to prevent SSOs: If you cause or witness
an SSO, immediately contact:
City of Jackson
(209) 223-2178
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Appendix E: City of Jackson Water Quality Monitoring Plan © 2004-2016 DKF Solutions Group All rights reserved.
City of Jackson
Water Quality Monitoring Plan
August 20, 2016
City of Jackson
Water Quality Monitoring Program Plan
© 2004-2016 DKF Solutions Group All rights reserved.
Table of Contents
1. PURPOSE OF PROGRAM PLAN .......................................................................................................3
2. DEFINITIONS......................................................................................................................................3
3. RESPONSIBILITY...............................................................................................................................5
4. AUTHORITY AND REFERENCES ......................................................................................................7
5. IDENTIFICATION OF LOCAL SURFACE WATERS AND CHARACTERISTICS................................8 A. Background Monitoring
B. Surface Waters of Concern
6. LAB SELECTION..............................................................................................................................11 A. Analytical Lab
B. Getting Samples to the Lab
C. Lab Contact Info
7. SAMPLING PARAMETERS ..............................................................................................................11 A. Required Sampling Parameters
B. Sampling Parameters for Jackson
8. SAMPLING EQUIPMENT AND CALIBRATION ...............................................................................17 A. Sampling Equipment Used at Jackson
B. Calibration and Record Keeping
9. SAMPLING PROCEDURES..............................................................................................................17 A. Sample Location and Identification Procedures
B. Sample Types
C. Decontamination Procedures
D. Sample Labeling and Chain of Custody Procedures
E. Safety Considerations
F. Stream Velocity Measurements
G. Grab-n-Go Sampling Kit
H. Surface Water Maps
City of Jackson
Water Quality Monitoring Program Plan
© 2004-2016 DKF Solutions Group All rights reserved.
I. Follow Up
Sampling
J. .... Surface
Water
Sampling
Standard
Operating
Procedure
(SOP)
10. NOTIFICATIONS OF SENSITIVE RECEPTORS AND REGULATORY AGENCIES.............................25
11. TECHNICAL REPORT ....................................................................................................................26
12. RECORDKEEPING........................................................................................................................26 City of Jackson
Water Quality Monitoring Program Plan
© 2004-2016 DKF Solutions Group All rights reserved.
13. TRAINING .......................................................................................................................................27
14. INTERNAL REVIEW AND UPDATE OF THE WQMP .....................................................................28
ATTACHMENTS
A. Change Log................................................................................................................................29 B. Surface Water Sampling Standard Operating Procedure (SOP).................................................31 C. Chain of Custody Form...............................................................................................................33 D. Surface Water Sampling Worksheet...........................................................................................35 E. Technical Report ........................................................................................................................37 F. Surface Water Maps...................................................................................................................39 City of Jackson
Water Quality Monitoring Program Plan
© 2004-2016 DKF Solutions Group All rights reserved.
1. PURPOSE OF PROGRAM PLAN
The purpose of this Water Quality Monitoring Program Plan (WQMP or Plan) is to implement the requirements for sampling of sanitary sewer overflows (SSOs) greater than 50,000 gallons that reach surface waters. This plan conforms to the State Water Resources Control Board Waste Discharge Requirements Order No. 2006-0003-DWQ, Section D.7(v) and Monitoring and Reporting Program (MRP) Section D, Water Quality Monitoring Requirements issued by executive order number WQ 2013-0058- EXEC effective on September 9, 2013. This WQMP provides the City of Jackson (City) policies and procedures to assure consistent conformance to the regulatory requirements and to establish procedures for City staff and contractors in their responses to large releases of sanitary sewage that reach surface waters. This WQMP is consistent with and supplemental to the City of Jackson Overflow Emergency Response Plan, Element VI of its SSMP. Finally, this document will be used to coordinate training for the City’s new employees and regular refresher training for existing employees.
Additionally this Plan is also used as a guideline for monitoring and sampling requirements that may be imposed upon the City from citizen suits under the Clean Water Act (CWA) resulting in settlement agreements, stipulated orders or consent decrees that can require monitoring and sampling of sanitary sewer overflows of any kind or size. This Plan establishes procedures for the identification of sampling locations, protocols for the proper collection of samples, the chain of custody for sample collections, the handling of samples, the reporting and recordkeeping to assure the legal integrity of monitoring for compliance with regulatory requirements. The plan will also establish policies and procedures that will be used to assure proper coordination between the taking and testing of samples, as well as assure that samples taken will satisfy the local regulatory agency's Basin Plan and the unique character of the City’s local service area and surface waters.
This Plan is intended to establish protocols for all sampling including when, where and how; establish the required water quality sample analyses that will be conducted; identify the access and safety requirements related to sampling considerations; and identify any local concerns that this monitoring plan should address. In addition, the Plan establishes the requirements for equipment calibration, notification requirements related to an overflow, recordkeeping requirements, staff training issues and requirements for the regular reviews and audits of the WQMP. Finally, all City forms used for water quality monitoring are included and available for use in any SSO incident.
2. DEFINITIONS
The following definitions and acronyms are used in this Program Plan:
BACTERIA Probaryotic microorganisms typically a few micrometers in length, with shapes from spheres to rods and spirals
CalOES State of California Office of Emergency Services CALOSHA California Division of Occupational Safety and Health CFR Code of Federal Regulations
CFS Cubic feet per second
CIWQS California Integrated Water Quality System
City of Jackson
Water Quality Monitoring Program Plan
© 2004-2016 DKF Solutions Group All rights reserved.
CSRMA California Sanitation Risk Management Association CWA Clean Water Act
DH2O Distilled Water
DEET N,N-Diethyl-meta-toluamide
DOHS California Department of Health Services
E. Coli Escherichia coli (bacteria)
ELAP Environmental Laboratory Accreditation Program
EPA Environmental Protection Agency
Field QC Field Quality Control
GPM Gallons per minute
GWDR General Waste Discharge Requirements or WDR
GIS Geographic Information System
LIMS Laboratory Information Management System
LRO Legally Responsible Official
mg/l Milligrams per liter
ml Milliliter
MPN Most probable number
MRP Monitoring and Reporting Program
NH3 Ammonia
NH3-N Ammoniacal Nitrogen
NPDES National Pollution Discharge and Elimination System OERP Overflow Emergency Response Plan
OES See CalOES
PPE Personal Protective Equipment
ppm Parts per million
QA/QC Quality Assurance/Quality Control
RWQCB Regional Water Quality Control Board
SOP Standard Operating procedure
SSC Sewer Service Charge
SSMP Sanitary Sewer Management Plan
City of Jackson
Water Quality Monitoring Program Plan
© 2004-2016 DKF Solutions Group All rights reserved.
SSO Sanitary Sewer Overflow
SSO GWDR Sanitary Sewer Overflow General Waste Discharge Requirements
SURFACE WATER
All waters whose surface is naturally exposed to the atmosphere; for example, rivers, lakes, reservoirs, ponds, streams, seas, estuaries, etc., and all springs, wells, or other collectors directly influenced by surface water.
SWRCB State Water Resources Control Board
WQMP Water Quality Monitoring Program Plan
WQ Water Quality
WDR Waste Discharge Requirements
VOC Volatile Organic Compound
3. RESPONSIBILITY
The City shall designate responsibility for all WQMP roles to appropriate classifications in the City’s organizational structure to assure conformance of all activities for the monitoring of SSOs greater than 50,000 gallons reaching surface waters (Category 1 SSO), to reduce potential liability, protect public health, and to assure those responsible for this Plan are trained in their roles and responsibilities for the performance of proper protocols. It is further recognized that the proper application of this Plan will assure that all monitoring can withstand regulatory or legal scrutiny of the State, Regional Board, or from the actions of a citizen lawsuit. These roles and responsibilities are intended to be compliant with WDR Sections D.13(vi), G and Section C.5 and D of the September 9, 2013 MRP.
The following table contains the roles and responsibilities as assigned by the City to individual classifications or service contractors of the City:
Roles and Responsibility Responsible Classification
Provide and document regular training on WQMP
for all City classifications that have a role or
responsibility in the WQMP and identified herein
City of Jackson
Superintendent of Public Works
(209) 273-8807
Identification and assessment of potential impacts
to local areas with surface waters that may require
WQMP (i.e. aerial crossings, creeks, waterways,
rivers, bays, estuaries, etc.)
City of Jackson
Superintendent of Public Works
(209) 223-8807
Certification of calibration of sampling equipment
and maintenance of calibration records
Alpha Labs
(209) 770-4862
City of Jackson
Water Quality Monitoring Program Plan
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Determination of specific sampling protocols and
analytic methods to be used for the City-required
testing
Alpha Labs
(209) 770-4862
Determination of appropriate bacterial indicators for
sampling
City of Jackson
Superintendent of Public Works
(209) 273-8807
Quarterly completion of the monitoring and
sampling kit checklist from Appendix E.
City of Jackson
Superintendent of Public Works
(209) 273-8807
Annual review of all standard operating procedures
related to this WQMP especially the Sample
Collection procedures
City of Jackson
Superintendent of Public Works
(209) 273-8807
Decision to invoke a WQMP and direct the
monitoring program to conclusion
City of Jackson
Superintendent of Public Works
(209) 273-8807
Selection of sampling locations City of Jackson
Superintendent of Public Works
(209) 273-8807
Coordination of field sampling City of Jackson
Superintendent of Public Works
(209) 273-8807
Conduct field sampling per City protocols City of Jackson Superintendent of Public Works
(209) 273-8807
Authorization and direction for placement of public
notifications and signage
City of Jackson
Superintendent of Public Works
(209) 273-8807
Photographs of sampling and signage placed to
protect public health and safety
City of Jackson
Superintendent of Public Works
(209) 273-8807
City of Jackson
Water Quality Monitoring Program Plan
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Preparation of Chain of Custody for all samples
taken including proper labeling
City of Jackson
Superintendent of Public Works
(209) 273-8807
Determination of spill travel time, if applicable. City of Jackson Superintendent of Public Works
(209) 273-8807
Review and evaluate lab results for termination of
sampling and to determine the nature and impact of
the release
City of Jackson
Superintendent of Public Works
(209) 273-8807
Decision to terminate sampling City of Jackson
Superintendent of Public Works
(209) 273-8807
Preparation of detailed sampling location map City of Jackson Superintendent of Public Works
(209) 273-8807
Conduct sample analysis Alpha Labs
(209) 770-4862
Preparation of water quality sampling activities
narrative for Technical Report
City of Jackson
Superintendent of Public Works
(209) 273-8807
Review and Approval of Technical Report City of Jackson Superintendent of Public Works
(209) 273-8807
Certification and placement of Technical report in
the CIWQS spill reporting system.
City of Jackson
Superintendent of Public Works
(209) 273-8807
Failure Analysis Investigation of all water quality
monitoring from the SSO event to determine all
necessary changes or modifications to the WQMP
City of Jackson
Superintendent of Public Works
(209) 273-8807
City of Jackson
Water Quality Monitoring Program Plan
© 2004-2016 DKF Solutions Group All rights reserved.
Audits of the WQMP as required by City SSMP
Element 10, Audit.
City of Jackson
Superintendent of Public Works
(209) 273-8807
Management of Change responsibilities for the
WQMP and all associated forms and documents
required for use during an incident
City of Jackson
Superintendent of Public Works
(209) 273-8807
It is recommended that this list of responsibilities be placed on a laminated card and kept in the Monitoring and Sampling Kit for easy access during an SSO sampling incident.
4. AUTHORITY AND REFERENCES
The authority and/or requirements for the monitoring and sampling of sanitary sewer overflows are contained in the following regulations:
1. State Water Resources Control Board Waste Discharge Requirements Order No. 2006-0003- DWQ, Section D.7(v).
2. State Water Resources Control Board Monitoring and Reporting Program (MRP) Sections C.5 D, Executive Order number WQ 2013-0058-EXEC effective September 9, 2013
3. Standard Methods for the Examination of Water and Wastewater, 22nd Edition, American Public Health Organization et al.
4. Clean Water Act Sections 301(a), 304(h), and 501(a).
5. Code of Federal Regulations, Title 40, Part 136.
There are a number of applicable references that are available to assist with the Water Quality Monitoring Program as follows:
A. Basin Plan of the Regional Water Quality Control Board B. Best Management Practices for Sanitary Sewer Overflow (SSO) Reduction Strategies, Central Valley Clean Water Associates and Bay Area Clean Water Agencies, December 2009 C. City Overflow Emergency Response Plans
D. Field Guide for Surface Water Sample and Data Collection, Air Program, USDA Forest Service, June 2001.
E. Standard Operating Procedures for Surface Water Quality Sampling, Arizona Department of Environmental Quality, Surface Water Section, September 2012.
F. Surface Water Sampling_AF.R3, Document Number SESDPROC-201-R3, Region 4, Environmental Protection Agency, Science and Ecosystem Support Division, Athens, Georgia, February 28, 2013.
5. IDENTIFICATION OF LOCAL SURFACE WATERS AND CHARACTERISTICS An important element of any water quality monitoring program is the proper and thorough understanding of the service area and the various challenges the geography and sanitary sewer infrastructure of the service area present for the potential of wastewater reaching surface waters or storm water facilities. By evaluating the areas of concern in a service area such as lakes, rivers, dry creeks, aerial pipeline crossings over water ways and all storm water related infrastructure, the City can be better prepared to timely respond City of Jackson
Water Quality Monitoring Program Plan
© 2004-2016 DKF Solutions Group All rights reserved.
to any SSO reaching surface waters and to minimize the impacts of an SSO in or around local surface waters and storm water infrastructure.
City of Jackson
Water Quality Monitoring Program Plan
© 2004-2016 DKF Solutions Group All rights reserved.
A. Surface Waters of Concern
For the purposes of this Plan, surface waters are defined as all waters whose surface is naturally exposed to the atmosphere, for example, rivers, lakes, reservoirs, ponds, streams, seas, estuaries, etc., and all springs, wells, or other collectors directly influenced by surface water. In addition, the City will also identify and evaluate areas where collection system pipelines and force mains cross over or under waterways as these crossings can require additional resources and equipment to properly address any SSO from these collection system assets.
Surface waters of concern are those surface waters with the City’s service area that may be impacted by a sanitary sewer overflow from the City’s sanitary sewer collection system. Prior planning, review and evaluation of potential failure mechanisms can help minimize any potential impacts to surface waters or storm water infrastructure when and if the WQMP must be invoked.
Any review of these important areas of potential surface water contamination in advance of an SSO should allow the City to be better prepared to respond to an SSO with the proper equipment and a better understanding of the procedures that may need to be invoked during the SSO such as flow rate of a creek or stream, and potential areas of significant environmental concern such as shell fish beds or fish habitats. In addition, having all storm water infrastructure located on the collection system field maps will help the City’s responders quickly determine if SSOs may flow into storm drains reach and impact surface waters.
The following (Table 5.1) are the surface waters of concern within the City’s jurisdiction:
City of Jackson
Water Quality Monitoring Program Plan
© 2004-2016 DKF Solutions Group All rights reserved.
Bog: Freshwater wetlands that are poorly drained and characterized by a buildup of peat.
Brackish Water: Generally, water containing dissolved minerals in amounts that exceed normally acceptable standards for municipal, domestic, and irrigation uses. Considerably less saline than sea water. Also, Marine and Estuarine waters with Mixohaline salinity (0.5 to 30 due to ocean salts). Water containing between 1,000-4,000 parts per million (PPM) Total Dissolved Solids TDS). The term brackish water is frequently interchangeable with Saline Water. The term should not be applied to inland waters.
Brook: A natural stream of water, smaller than a river or creek; especially a small stream or rivulet which breaks directly out of the ground, as from a spring or seep; also, a stream or torrent of similar size, produced by copious rainfall, melting snow and ice, etc.; a primary stream not formed by tributaries, though often fed below its source, as by rills or runlets; one of the smallest branches or ultimate ramifications of a drainage system.
Canal: A constructed open channel for transporting water.
Channel: An area that contains continuously or periodically flowing water that is confined by banks and a stream bed.
Culvert: A buried pipe that allows streams, rivers, or runoff to pass under a road.
Ditch: A long narrow trench or furrow dug in the ground, as for irrigation, drainage, or a boundary line.
Diversion channel: (1) An artificial channel constructed around a town or other point of high potential flood damages to divert floodwater from the main channel to minimize flood damages. (2) A channel carrying water from a diversion dam.
Drainage Channel: For the purposes of complying with the Statewide Sanitary Sewer Order, (1) a man-made canal used to transport storm water as part of a municipal separate storm sewer system, or (2) an intermittent or perennial stream bed.
Dry Wash: A streambed that carries water only during and immediately following rainstorms.
Table 5.1: Surface Waters of Concern
Name
Type
(see legend, below)
Map Location Background
Monitoring?
Access
Considerations
Safety
Considerations
Jackson Creek Stream Point A No None No special concerns.
Always be careful
when sampling,
especially during
high flows.
Moore Ditch Canal Point B No None "
City of Jackson
Water Quality Monitoring Program Plan
© 2004-2016 DKF Solutions Group All rights reserved.
Ephemeral Streams: Streams which flow only in direct response to precipitation and whose channel is at all times above the water table.
Freshwater marsh: Open wetlands that occur along rivers and lakes.
Intermittent stream: Any nonpermanent flowing drainage feature having a definable channel and evidence of scour or deposition. This includes what are sometimes referred to as ephemeral streams if they meet these two criteria.
Perennial streams: Streams which flow continuously.
Pipe crossing: Crossing of a pipe or force main over or under a surface water body.
Riverine: Relating to, formed by, or resembling a river including tributaries, streams, brooks, etc.
Slough: A shallow backwater inlet that is commonly exposed at low tide.
Stream: A general term for a body of flowing water; natural water course containing water at least part of the year. In Hydrology, the term is generally applied to the water flowing in a natural channel as distinct from a canal. More generally, as in the term Stream Gaging, it is applied to the water flowing in any channel, natural or artificial.
For additional definitions refer to the glossary at http://www.streamnet.org/glossarystream.html.
City of Jackson
Water Quality Monitoring Program Plan
© 2004-2016 DKF Solutions Group All rights reserved.
6. LAB SELECTION
A. Analytical Lab
Samples collected for SSO response and background monitoring purposes pursuant to Section 5.0 will be analyzed at Alpha Labs:
Central Valley Satellite Laboratory ELAP#2922
9090 Union Park Way, Suite 113 Elk Grove, CA 95624
Phone: 916.686.5190 FAX: 916.686.5192
[email protected]
This lab is accredited through California’s Department of Public Health Environmental Laboratory Accreditation Program (ELAP). ELAP provides evaluation and accreditation of environmental testing laboratories to ensure the quality of analytical data used for regulatory purposes to meet the requirements of the State's drinking water, wastewater, shellfish, food, and hazardous waste programs. The State agencies that monitor the environment use the analytical data from these accredited labs. The ELAP-accredited laboratories have demonstrated capability to analyze environmental samples using approved methods.
B. Getting Samples to the Lab
At all times, sample hold times identified below will be observed in accordance with Section 7.0.
Once samples are collected, they will be transported to the lab as follows:
1. During Business Hours: By City staff in City owned vehicle using approved sampling kit.
2. After Hours: By City staff in City owned vehicle using approved sampling kit.
7. SAMPLING PARAMETERS
A. Required Sampling Parameters
The RWQCB Basin Plan and/or NPDES permit set the water quality standards against which one can judge the levels of impacts of an SSO on surface waters.
In accordance with the SWRCB Revised MRP WQ 2013-0058, the following parameters will be sampled:
1. Ammonia
Ammonia-N, is a key indicator of the extent of the gross pollution of the receiving water from a SSO. Untreated wastewater or partially-treated wastewater is generally high in ammonia-N (typical 20-30 mg/L). In comparison the natural background concentration in the surface water is low, typically, less than 0.5 mg/L. Therefore, the elevated concentration of ammonia of the surface water downstream or at the site of the SSO, as compared to that upstream of the site is a reasonable indication of the extent of gross contamination from the SSO.
City of Jackson
Water Quality Monitoring Program Plan
© 2004-2016 DKF Solutions Group All rights reserved.
2. Bacteriological Indicator as specified in the local Basin Plan Total coliform, fecal coliform and enterococci count are indicators of potential public health impacts of an SSO on the receiving waters. If the concentrations of these groups of bacteria are elevated above and beyond the natural background levels, public notification and posting may be necessary.
It should be noted that there may be non-SSO-related causes of elevated bacteria in surface water, for example, animal sources or storm drain discharge. The upstream and/or other samples may reflect the extent of bacterial contamination from these other sources. Sometimes the extent of the SSO may be indistinguishable from the other natural sources beyond the City’s control. This is particularly true when taking Source samples based on an estimated downstream location of the SSO plume (reference Section 7F).
Generally, if the concentrations of these groups of bacteria at the downstream or at the site of impact are within the range of the non-impacted site (i.e. upstream) or levels indicated in historical background monitoring levels, the water quality impacts of the SSO are considered insignificant.
B. Sampling Parameters for City of Jackson
1. Ammonia
• Discussion: See Section 7A
• Sample Container: Plastic/glass
• Sample Type: Grab
• Sample Volume Required: 200 ml. minimum
• Hold Time: 28 days
• Preservative: Sulfuric acid
• Analytical Method: Method 4500-XX R and C, Standard Methods for the Examination of Water or Wastewater, 21st Edition
2. Total Coliform/Fecal
• Discussion: See Section 7A.2
• Sample Container: Plastic (sterile)
• Sample Type: Grab
• Sample Volume Required: 100 ml. minimum
• Hold Time: 8 hours
• Preservative: None if waters are not chlorinated
• Analytical Method: Method 9221 B, C and E, Standard Methods for the Examination of Water or Wastewater, 21st Edition
8. SAMPLING EQUIPMENT AND CALIBRATION
A. Sampling Equipment Used at the City of Jackson
The following are the sampling equipment used by the City • Sampling pole with fixed container
• Sampling pole with removable container
• Sampling pail and rope
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• Stream velocity meter
• Grab-n-Go Sample Kit containing:
o Ice pack
o Waterproof pen
o Sample labels
o Camera
o Sample bottles
o Etc.
B. Calibration and Record Keeping
Each piece of equipment is required to have an up-to-date calibration and maintenance logbook.
The logbook will be maintained to have consecutively numbered pages and shall contain at least the following:
• Date
• Calibration Results
• Calibration comments
• Initials of the individual calibrating the instrument Each instrument must be clearly identified (e. g., the make, model, serial and/or ID number) to differentiate among multiple meters.
The appropriate calibration procedure must be followed pursuant to City standard calibration operating procedure and if the instrumentation does not have an electronic program that maintains a running calibration log, then the results must be recorded in the logbook each time a piece of field equipment is used, along with the date and name/initials of the person performing the calibration.
If difficulty is encountered in calibrating an instrument, or if the instrument will not hold calibration, this information must also be recorded. Malfunctioning equipment should not be used to collect data. Steps should be taken to correct the problem as soon as possible. All equipment maintenance should be recorded in the logbook indicating what was done to correct the problem, along with the date and signature/initials of the staff person that corrected the problem.
9. Sampling Procedures
A. Sample Location and Identification Procedures:
Samples will be collected by Collection System Division staff. The most precise and accurate analytical measurements are worthless and even detrimental if performed on a sample that was improperly collected and stored, or was contaminated in the process. The purpose of sampling and analysis is to provide data that can be used to interpret the quality or condition of the water under investigation.
Unfortunately, water quality characteristics are not spatially or temporally uniform from one effluent to another. A sampling program must recognize such variations and provide a basis for compensations for their effects. The sample must be:
1. Representative of the material being examined;
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2. Uncontaminated by the sampling technique or container;
3. Of adequate size for all laboratory examinations;
4. Properly and completely identified;
5. Properly preserved, and
6. Delivered and analyzed within established holding times.
These six requirements are absolutely necessary for a proper assessment of water quality.
It is impossible to establish hard and fast rules concerning sampling locations. However, the following general guidelines should be applied whenever City personnel conduct surface water sampling:
1. The sampling location should be far enough upstream or downstream of confluences or point sources so that the surface water and SSO volume is well mixed. Natural turbulence can be used to provide a good mixture.
2. Samples should be collected at a location where the velocity is sufficient to prevent deposition of solids, and to the extent practical, should be in straight reach having uniform flow. All flow in the reach should be represented, so divided flow areas should be avoided and samples should be taken towards the middle of the reach where feasible.
3. Sampler must always stand downstream of the collection vessel, and sample “into the current”. Care must be taken to avoid introducing re-suspended sediment into the sample.
B. Sample Types:
Grab samples are appropriate for the characterization of surface waters at a particular time and place, to provide information about minimum and maximum concentrations, to allow for the collection of variable sample volume.
Grab samples may be collected directly into the sample container, or a clean decontaminated intermediate container may be used if a wading sample is not possible or safe. If an intermediate container is used, when in the field, double rinse the sampling device (bucket, automatic sampler) with sample water prior to collecting the sample and be sure to discard rinse water downstream of where sample will be collected. If samples are collected in a bucket and distributed a consolidation collection container, swirl the contents of the bucket as it is being poured into the consolidation collection container to avoid settling of solids (and pour in back and forth pattern – e.g., 1-2-3-3-2-1).
Grab Sample: A grab sample is defined as an individual sample collected at a given time. Grab samples represent only the condition that exists at the time the sample is collected (US EPA 1977).
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Surface Grab Sample: A sample collected at the water surface (i.e. skimming) directly into the sample container or into an intermediate container such as a clean bucket. A single or discrete sample collected at a single location.
Field Blanks are used to evaluate the potential for contamination of a sample by site contaminants from a source not associated with the sample collected (e.g., airborne dust, etc.).
Sterile, deionized water is taken into the field in a sealed container. This is the stock water. The stock water is then poured into the sample container. The containers and sample submission forms are labeled as “Field Blank“. The same template selected for the test samples should be used. Field blanks are subject to the same holding time limitations as samples. The appropriate FIELD QC box on the sample Chain of Custody form should be checked.
C. Decontamination Procedures
Removing or neutralizing contaminants from sampling equipment minimizes the likelihood of sample cross contamination, reduces or eliminates transfer of contaminants to clean areas, and prevents the mixing of incompatible substances.
Gross contamination can be removed by physical decontamination procedures. These abrasive and non-abrasive methods include the use of brushes, air and wet blasting, and high and low pressure water cleaning.
The decontamination procedure described above may be summarized as follows:
1. Physical removal
2. Non-phosphate detergent wash
3. Tap water rinse
4. Distilled/deionized water rinse
5. Air dry
D. Sample Labeling and Chain of Custody Procedures
A sample is a physical evidence of a facility or the environment. An essential part of all enforcement investigations is that evidence gathered be properly documented. To accomplish this, the following sample identification and chain of custody procedures are established.
1. The method of sample identification depends on the type of measurement or analyses performed. When in-situ measurements are made, the data are recorded directly in Field Data Worksheets with identifying information, field observations, and remarks. Examples of in-situ measurements are:
• pH
• Temperature
• Dissolved Oxygen
• Stream Flow Measurement
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Samples other than in situ measurements must be identified by a sample label. These samples are removed from the sample location and transported to a laboratory for analyses. Before removal, however, a sample is often separated into portions depending upon the analyses to be performed. Each portion is preserved in accordance with applicable procedures and each sample container is identified by a sample label.
2. At a minimum, the following grab samples will be collected, in duplicate:
• Field Blank: See Section 9.B for discussion.
• Upstream: This sample will be collected far enough upstream of the SSO’s point of entry into the surface water as to be free of contaminants from the SSO. Typically, 50- feet is sufficient, but this may vary on circumstances of the spill. • Source: Immediate vicinity where the SSO entered the surface water. This point will actually be downstream of the actual SSO entry point for SSO’s that have stopped entering the surface water to be sampled. If the SSO has stopped, calculate the approximate downstream distance from the original SSO location by dividing the time since the SSO occurred by the estimated velocity. This is the approximate downstream distance from the SSO discharge point to the “source” sampling location. o See Section 9.F for information on determining velocity of the surface water in order to determine the Source sample location.
• “Downstream” of SSO: This sample will be collected far enough downstream to be representative of the water quality of the surface water after adequate mixing of the surface water and the SSO have occurred. Typically, this location will be 50-feet downstream of the Source sample, but this may vary on the size and velocity of the surface water to be sampled.
3. Sample labels shall be completed for each sample, using waterproof ink. The information recorded on the sample tag/label includes:
• Date: a six digit number indicating the year, month, day of collection • Time: a four-digit number indicating military time of collection (e.g., 0954) • Sample Location: sampling location description as either Upstream, Source, or Downstream
• Samplers: each sampler is identified
• Parameter/preservative: the analysis to be conducted for the sample /sample preservation
4. Photos or video of each sample location will be taken, properly labeled with date, time, and view direction and a map of the photo locations completed. Photos and videos shall include relevant landmarks to identify sampling locations and their surroundings.
Due to the evidentiary nature of samples collected during enforcement investigations, possession must be traceable from the time the samples are collected until they are analyzed. To maintain and document sample possession, a Surface Water Sample Chain of Custody Record (Attachment C) must be completed. A sample is under custody if:
• It is in your possession, or
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• It is in your view, after being in your possession, or • It was in your possession and under your control to prevent tampering, or • It is in a designated secure area.
5. As few people as possible should handle samples. The person taking the samples is personally responsible for the care and custody of the samples collected until they are transferred or dispatched properly.
6. Samples are accompanied by a chain of custody record. When transferring the possession of samples, the individuals relinquishing and receiving will sign, date, and note the time on the record. This record documents sample custody transfer from the sampler, often through another person, to the analyst at the laboratory. The samples are typically transferred to the sample-receiving custodian at the laboratory.
E. Safety Considerations
Personal safety of staff engaged in any fieldwork activity (e.g., in transit, walking or hiking, and any field activities while at the sample site) is of primary importance. Staff should never place themselves in dangerous or risky situations. Any hazards that are known by field personnel should be communicated to other members of the field crew.
Fieldwork should be postponed if there is indication that engagement in the field activity could cause bodily harm. Working during lightning storms, in heavy vegetation or poison oak, near aggressive wildlife or domestic animals, traversing steep or rugged terrain, unstable slopes or creek banks, near swiftly moving water or potential flash flood conditions, or during snowy weather is not considered "normal risk". If any member of the field crew is uncomfortable with a reasonable self-determined hazardous field condition, it is that person’s responsibility to bring this to the attention of the on site field supervisor or their supervisor. A “reasonable selfdetermined hazardous field condition” is defined as other than normal risk. Supervisors shall not dismiss any person’s spoken concerns that field conditions are too hazardous to complete the work assignment.
The person taking the samples must have adequate protection, including protective clothing.
They must wear gloves, as protection against chemical and/or bacteriological hazards, while they are sampling or handling samples that are known or suspected to be hazardous (e.g. visible solids or sheens, downstream from sewage spills, etc.), or if hands have open wounds.
The type of gloves worn shall be determined by the sampling circumstance and type of pollutants expected – for instance longer gloves are needed when samples must be taken well below the surface.
When in a boat or wading in a stream, a personal floatation device shall be worn at all times.
Other protective measures shall be taken in accordance with City safety procedures.
Upon arrival at a sampling site, safety equipment such as signs, cones, lights, etc. shall be set out as appropriate. Vehicles shall be parked in locations and directions to minimize traffic City of Jackson
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disruption and avoid sample contamination. Photos should be ultimately taken of the placement of all safety equipment and signage
The following guidelines apply to all fieldwork by City staff. • No sample or measurement is worth the risk of injury. • All staff shall use proper personnel protective gear as appropriate for the incident (e.g., life preservers, gloves, goggles, etc.)
• Field sampling crews should consist of at least two members unless otherwise approved by a supervisor.
• Be conscious of the whereabouts of rattlesnakes, mountain lions, and other dangerous animals.
• Open body wounds are entry sites for infection; take the necessary precautions for self-protection.
• If there is storm activity in the work area, wait for safer conditions to develop or postpone the sampling.
• Do not sample at night without approval from supervisor. • Do not trespass on private property, or posted restricted public lands without prior permission and written approval from property owner or administrator. • If strange or suspicious looking people are in the work area, either wait for them to leave or postpone the work to a later time. Do not force confrontations with strangers and back away from any confrontations with the public. Be courteous and understanding of public concerns of the situation.
• Take the necessary precautions against exposure to harmful weather conditions such as heat, wind, snow, cold, rain, etc.
• Carefully evaluate a given on-site situation to determine if the task can be performed safely. • Wear protective footwear when entering streams.
• Do not enter the stream if the water is flowing too fast.
F. Stream Velocity Measurements
If sampling is performed after the SSO has stopped, the velocity of the impacted surface water must be determined in order to estimate SSO travel time and select an accurate Source sample location. One way to measure the SSO travel time is to use a velocity probe (such as a Global Water FP111-S Flow Probe) to determine the rate of flow in the water body. In cases where a water velocity probe is used, the manufacturer’s instructions will be followed.
G. Grab-n-Go Sampling Kit
The City maintains a Grab-n-Go sampling kit located at the City of Jackson, Public Works Operations Center, 400 East Jackson Avenue, Jackson, CA 94030. The kit is inspected quarterly by the City Lab staff. Additionally, any City staff utilizing the kit is responsible for decontaminating sampling equipment and field monitoring devices and replenishing the kit.
SSO Sample Collection Kit Inventory:
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• Cooler
• Surface Water Sampling SOP (Attachment B)
• Ice Pack (stored in freezer)
• 5 Ammonia sample bottles, preserved (3 for samples, 1 for Field Blanks and 1 extra in the event of contamination, spillage of the preservative or other contingency) • 8 Coliform sample bottles (6 for samples, 1 for Field Blanks and 1 extra in the event of contamination, or other contingency)
• Latex gloves
• Safety glasses/goggles
• Surface Water Sampling Worksheet (Attachment D)
• Sampling Pole
• Field Lights
• Waterproof Pen
• Minimum of 20 blank sample bottle labels
• Chain of Custody form (Attachment C)
H. Surface Water Maps
Maps of surface waters in the City of Jackson service area that may be impacted by an SSO are located in Attachment F.
I. Follow Up Sampling
1. Sampling will be repeated every 24 hours, or as directed by the RWQCB or Amador County Environmental Health Department, until such time as one of the following criteria have been met:
• The County Environmental Health Department or the RWQCB indicates follow up sampling is no longer required, or
• Both the ammonia and bacteria levels downstream are approximately equal to or less than the upstream levels.
10. NOTIFICATIONS OF SENSITIVE RECEPTORS AND REGULATORY AGENCIES Table 10.1 describes regulatory and other notifications that must be made in accordance with the triggers indicated:
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Table 10.1 Notifications of Sensitive Receptors and Regulatory Agencies Contact Trigger Deadline How Person(s)
Responsible
OES If SSO is greater than
or equal to 1,000
gallons and reaches
or has potential to
reach surface waters.
2 hours after
awareness of
SSO
Call CalOES at
(800) 852-7550.
County
Environmental
Health
If SSO is greater than
or equal to 1,000
gallons and reaches
or has potential to
reach surface waters.
2 hours after
awareness of
SSO
Call (209) 223-
6439
SWRCB If 50,000 gal or more
were not recovered.
45 days after SSO
end time, Submit
SSO Technical
Report.
CIWQS*
* In the event that the CIWQS online SSO database is not available, notify the State Water Resources Control Board (SWRCB) by phone or email and provide required information until the CIWQS online SSO database becomes available.
11. TECHNICAL REPORT
The MRP requires that in the event of a 50,000 gal or greater overflow spilled to surface waters, the City must prepare and submit an SSO Technical Report that includes a description of all water quality sampling activities conducted, a location map of all water quality sampling points, and the analytical results and evaluation of the results, pursuant to Section B.5 of the MRP. In addition, this report must be submitted to the CIWQS Online SSO Database within 45 days of the end of the SSO and must be certified by the City’s Legally Responsible Official, City of Jackson Public Works Supervisor, Collections Division.
12. RECORDKEEPING
All sampling related records associated with this WQMP should be contained in the appropriate SSO Incident file designated with a specific locator record number. These records shall include at least the following documents related to the WQMP:
• A narrative description of water quality sampling activities associated with the event. • Timeline of the sampling activities until sampling is terminated. • All surface water sampling worksheets.
• Computations of spill travel time in surface waters, if appropriate. • Chain of Custody for all samples.
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• Sampling Map of all sample locations.
• All photos or video showing sampling activities.
• Final analytical results from the certified laboratory conducting the sample analysis along with an Agency evaluation of the results to determine the nature and impact of the release. • Failure analysis reviews of the WQMP including recommendations for changes and modifications.
• Calibration records for specific equipment used in the sampling processes. • Notification documentation for all public and private agencies involved with or requiring monitoring related to final sample results.
The City shall maintain all records including records from service contractors associated with this WQMP as part of the file records for an SSO as required by the WDR and MRP. These records shall be maintained for a minimum period of five-years from the end date of the SSO unless required by regulatory enforcement action, request of the State or Regional Board or as support for claims litigation resulting from the SSO. All records associated with the SSO shall be destroyed upon reaching the end of the file retention period or as otherwise required by the Regional or State Board.
Samples of all City forms and records used in this WQMP are included as attachments.
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13. TRAINING
Training will be provided in accordance with Table 13.1.
Table 13.1 City of Jackson surface water sampling training program Who Is Trained To Collect Surface Water
Samples?
ALL PUBLIC WORKS MAINTENANCE STAFF
Trainer Qualifications The trainer shall, by virtue of training, experience, education or a combination thereof
demonstrate expertise in surface water
sampling science, techniques and
documentation.
Training Curriculum at a minimum, training shall include:
• The City of Jackson Water Quality
Monitoring Plan
• Sampling technique, including hands on
practice
• Sampling equipment calibration, use
and decontamination procedures,
including hands on practice
• Sampling safety
• Completion of the Sampling Equipment
Calibration/Maintenance Log, Surface
Water Sampling Report and Chain of
Custody
Training Documentation Attendees shall be required to sign-in to all training on the appropriate forms used by the
City.
Refresher Training Frequency Annual
Who is Responsible for Ensuring Training
Occurs?
City of Jackson
Superintendent of Public Works
Required Training Records Employee training sign in log Who is Responsible for Maintaining Records? City of Jackson Superintendent of Public Works
14. INTERNAL REVIEW AND UPDATE OF THE WQMP
The WQMP is a requirement of the WDR and MRP regulations and therefore the WQMP must be adopted by the City governing board when completed and thereafter at the same time as the new adoption of the SSMP every five years or when major changes to the SSMP are required. Internal reviews of the WQMP should be conducted at a minimum with City SSMP audits or with a failure City of Jackson
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analysis following a SSO event requiring the use of this WQMP. This latter evaluation should be used to determine if any procedures or program changes would improve the WQMP.
The internal review of the WQMP must include a thorough review of the then existing WQMP against actual performance by the agency staff and testing laboratory during and after the event.
All documents associated with the water quality sampling should be reviewed and included in the SSO file and compared to the requirements in this Plan. Particular attention should be given to all dates and times associated with the monitoring, proper tests in support of the Regional Board Basin Plan, proper completion of the Chain of Custody, equipment calibration documentation of all equipment used for sampling and available photographs or video of the sampling processes, review and sign-offs by all responsible parties, review of the sampling locations map, final lab results and the certification report that the Technical Report was submitted within 45 calendar days of the end of the SSO to the CIWQS system.
In addition, the City should also conduct regular reviews of the WQMP at least annually or along with the bi-annual SSMP Audit required by the WDR. The review should be undertaken to determine that all information in the Program is current, that all classification responsibilities have not changed, that all forms are still appropriate and that all contract relationships with testing laboratories, if not associated with the agency, are still current and available 24 hours per day and 7 days per week. The review should also include a review of the Regional Board Basin Plan to assure continuing conformance with the Basin Plan.
This internal review should be conducted by senior management of the collection systems personnel, laboratory management and any outside contract laboratory services subsequent to any event or once per year if the WQMP has not had to be invoked during the preceding year.
Finally, a schedule and assignment of responsibility for completion of the recommended changes should be prepared along with additions to the SSMP Change Log for these changes and modifications of the WQMP.
CHANGE LOG
The new MRP, Section E.3 requires that all changes to the Sanitary Sewer Management Plan be recorded and documented using an SSMP Change Log indicating what section is being change, a description of the changes, and the person or persons authorizing the changes. Because the WQMP is required by the WDR and MRP, it is also necessary that changes to the WQMP be included in the documentation of changes to the SSMP. Any changes resulting from Section 14 above should be added to the Change Log of the SSMP upon implementation and adoption of the changes as required by the WDR.
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ATTACHMENT A
Water Quality Monitoring Plan Change Log
City of Jackson
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Water Quality Monitoring Plan Change Log
Date Section(s) Changed Summary of Change Approved (signature) City of Jackson
Water Quality Monitoring Program Plan
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ATTACHMENT B
Surface Water Sampling SOP
City of Jackson
Water Quality Monitoring Program Plan
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Surface Water Sampling Standard Operating Procedure
City of Jackson
Water Quality Monitoring Program Plan
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City of Jackson
Water Quality Monitoring Program Plan
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ATTACHMENT C
Sample Collection Chain of Custody Record
City of Jackson - Water Quality Monitoring Program Plan Surface Water Sample Collection Chain of Custody Record © 2004-2016 DKF Solutions Group All rights reserved.
Customer Name Hazardous Waste PO#
Customer Address Unknown Material WO#
Customer Telephone Mail Code CONTRACT LAB INFORMATION Turnaround Requirement Program Name Ship to: Normal (21 days)
Rush:
Other:
Lab Program
Coordinator
Phone # Ship Date:
Sampled By Courier:
LIMS#
(Issued by Lab)
SAMPLE COLLECTION INFORMATION
# Containers
Matrix*
Analysis Requested QA/QC Requirements
Date Time
Type
Sample Location
Field pH
Field Temp
Ammonia
Enterococcus
Lab Standard
Special (see attached)
Composite
Grab
Remarks/Notes
Upstream 2 A
Entry Point 2 A
Downstream 2 A
2
2
2
2
*Matrix: P = Potable Water, W = Wastewater, A = Ambient Water, G = Groundwater, S = Soil, B = Biosolids, I = Industrial, O = Other (specify in remarks) Relinquished Date Time Relinquished to Date Time Transport/Shipping Information USPS UPS FedEx
Tracing #:
Other:
City of Jackson - Water Quality Monitoring Program Plan Surface Water Sample Collection Chain of Custody Record © 2004-2016 DKF Solutions Group All rights reserved.
Sample Receiving Documentation
Container intact? Yes No Correct container? Yes No Field preserved? Yes No Custody tape intact? Yes No Cooled? Yes No Temp. Blank? Yes No ( °C) Comments:
Sample distribution: Lab bench Ice chest Walk-in cooler shelf # Disposal Date: Disposed by: (inits.) C-O-C Distribution Date: By: Lab Admin File Prog/proj Mgr. Lab Prog. Coord. Delivery courier Pick-up courier City of Jackson
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ATTACHMENT D
Surface Water Sampling Worksheet
Surface Water Sampling Worksheet City of Jackson
Water Quality Monitoring Program Plan
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Sample Date: Sample Time: ☐AM ☐PM Sample Location:
Sampler(s)’ Name(s):
Sampler(s)’ Signature(s):
What is being sampled?
☐Stream ☐Pond ☐Lake ☐River ☐Other:
If the SSO was not actively entering the surface water during sampling:
A. Stream Velocity: CFS
B. How Long Has the SSO NOT Been Entering the Surface Water? minutes X 60sec/min = seconds
C. How Far Downstream Did You Travel To Collect The SOURCE Sample? (A X C = Feet): feet
D. Explain why you travelled a different distance, if you did, to collect the source sample:
Weather at time of sampling: ☐Sunny ☐Overcast
☐Sprinkling ☐Raining ☐Snowing
Was the SSO actively entering the surface water during
Sampling? ☐YES ☐NO
If no, complete A-D in the gray box to the right
Sample
Location
# of
Samples*
Photo ID# of
Sample Location Visual Observations and/or Interferences Upstream
Source
Downstream
Field Blank
* Minimum of 2 per location
FINISH CHECKLIST NOTES / OBSERVATIONS
Surface Water Sampling Worksheet City of Jackson
Water Quality Monitoring Program Plan
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All Samples Labeled with:
Date: a six-digit number indicating the year, month, day of collection Time: a four-digit number indicating military time of collection. e.g. 0954 Sample Location: Upstream, Source, or Downstream
Samplers: each sampler is identified
Parameter/preservative: analysis to be conducted for sample/sample preservation Chain of Custody Completed
Samples on Ice in Cooler
Pictures Taken of Each Sample Location and the Photo ID/# Noted Above All Sampling Equipment Collected
City of Milbrae
Water Quality Monitoring Program Plan
ATTACHMENT E
Technical Report
Technical Report
Outline
1. Introduction
Agency/system description
2. SSO Technical Report - Contents and Responses
a. Causes and Circumstances of the SSO
i. Detailed explanation of how and when SSO was discovered ii. Diagram indicating SSO "Cause point", appearance point, and final destination (use attachments, maps and diagrams as needed)
iii. Detailed description of methodology employed and available data used to calculate the SSO volume and any volume recovered
iv. Detailed description of the cause(s) of the SSO
v. Copies of the original field crew records used to document the SSO (attachment) vi. Historical maintenance records for the lines involved in the cause of the SSO (attachment) b. Agency's Response to the SSO
i. Chronological narrative description of actions taken by agency to terminate the SSO ii. Description of how the OERP was implemented to respond to and mitigate any impacts of the SSO
iii. Final corrective action(s) completed and/or planned, including a schedule for actions not yet completed
c. Water Quality Monitoring
i. Description of all water quality sampling activities conducted, including analytical results and evaluation of the results
ii. Detailed location map illustrating all water quality sampling points
3. Conclusions
ATTACHMENT F
SURFACE WATER MAPS
Appendix F: Annual Performance Reports
City of Jackson
Council Meeting Memorandum
1. Monday, December 10, 2018 - 7:00 PM Regular Meeting
To: Honorable Mayor and Members of the City Council
From: Trevor Hoaas, Foreman; and Bree Wilder, Foreman
Via: Max Godde, Public Works Superintendent and Yvonne Kimball, City Manager Date submitted: December 5, 2018
Agenda Item # xxxx: Sewer Sanitation Management Plan annual report Recommendation:
Council review and comments.
Summary and Discussion:
As required by the Sewer System Master Plan (SSMP) the City is to complete a report of the previous year’s performance as defined in Element IX.
This Report will cover the following criteria of the fiscal year 2016/17 and 2017/18 (July 1-June 31): total number of SSOs(Sewer System Overflow); number of SSOs for each cause(roots, grease, debris, pipe failure, capacity, pump station failures, and other); portion of sewage recovered compared to total volume spilled; volume of spilled sewage discharged to Waters of the State; linear feet of CCTV(Closed Caption Televised Video) inspection completed; linear feet of mainline cleaning completed; linear feet of hotspot cleaning completed; annual SSO rate per 100 miles; capital improvement projects completed.
This information will be used to compare previous years’ performance data, evaluate performance of Collection System staff, and indicate where improvement is needed. Staff prepared the following report for Council review. This is the first time an annual report was prepared and it is staff’s intention to continue to report before the Council our improvement effort.
Sewer Sanitation Master Plan Annual Report
December 2018
Introduction
TABLE
1: Fiscal Year 2016/2017
# Date Location SSO
Type SSO Cause
Gal.
Spilled
Land
State
Waters
Gal.
Returned Total
1 7/28/2016 511 Sutter Gravity Grease 2,150 2,150 0 2,150 2 8/8/2016 565 Clinton Gravity Grease 150 300 0 450
3 8/10/2016 210 Broadway Gravity Debris 102 22 180 214
4 8/24/2016 Sand Pit Gravity Debris 21,600 0 0 21,600
5 8/28/2016 44 Folger Gravity Roots 10 0 0 10
6 9/12/2016 215 Mountain View Gravity Roots 5 0 5 5
7 11/3/2016 210 Broadway Gravity Debris 50 0 0 50
8 2/17/2017 1385 Amador St Gravity Debis 30 0 12 30
9 2/27/2017 100 E. Sierra View Gravity Pipe Failure 60 0 10 50 10 3/7/2017 537 Clinton Gravity Grease 6,301 0 0 6,301
As required by the Sewer System Master Plan(SSMP) the City must complete a report of the previous year’s performance as defined in Element IX. This Report will cover the following criteria of the fiscal year 2017/2018(July 1-June 31): total number of SSOs(Sewer System Overflow); number of SSOs for each cause(roots, grease, debris, pipe failure, capacity, pump station failures, and other); portion of sewage recovered compared to total volume spilled; volume of spilled sewage discharged to Waters of the State; linear feet of CCTV(Closed Caption Televised Video) inspection completed; linear feet of mainline cleaning completed; linear feet of hotspot cleaning completed; annual SSO rate per 100 miles; capital improvement projects completed. This information will be used to compare previous years’ performance data, evaluate performance of Collection System staff, and indicate where improvement is needed.
SSO’s
11 5/28/2017 100 E. Sierra View Gravity Pipe Failure 232 0 0 232
CURRENT STATUS
30,690 2,472 207 31,092
REPAIRED HOTSPOT OTHER NO ISSUES
TABLE 2 Fiscal Year 2017/2018
# Date Location SSO
Type SSO Cause
Gal.
Spilled
Land
State
Waters
Gal.
Returne
d
Total
1 10/6/2017 206 Broadway
Gravit
y
Debris/Greas
e
5 0 0 5
2 11/16/201
7 420 Pitt
Gravit
y
Debris 0 252 0 252
3 12/6/2017 711 Court
Gravit
y
Debris/Greas
e
5 0 0 5
4 1/23/2018 420 Pitt
Gravit
y
Debris 185 90 60 285
5 2/2/2018
516 Sutter(Ace
Hardware)
Gravit
y
Other 0 68,912 12,100 81,012
6 2/22/2018 100 E. Sierra View
Gravit
y
Debris 240 0 0 240
7 3/19/2018 302 Center
Gravit
y
Debris 292 0 0 292
8 4/27/2018 Intersection Pitt/Bright
Gravit
y
Other 60 0 0 60
9 5/29/2018 711 Court
Gravit
y
Pipe Failure 21 0 0 21
1 0 6/13/2018 711 Court
Gravit
y
Pipe Failure 29 0 0 29
CURRENT STATUS
837 69,254 12,160 82,201
REPAIRED HOTSPOT OTHER NO ISSUES
The following tables break down the data:
TABLE 3 SSO TYPE
Fiscal Year Gravity Sewer SSOs Pump Station SSOs Force Main SSOs Back Ups 2016/2017 11 0 0 0
2017/2018 10 0 0 0
TABLE 4 SSO CAUSE
Fiscal Year Roots Debris Grease Capacity Other Pipe Failure PS Failure Total 2016/2017 2 4 3 0 0 2 0 11
2017/2018 0 4 2 0 2 2 0 10
TABLE 5 TOTAL GALLONS SPILLED
Fiscal Year Total Volume
Spilled(gallons)
Portion Contained and
Returned to
Sewers(gallons)
Total Volume Entering
Surface Waters(gallons)
2016/2017 31,092 207 2,472
2017/2018*1 82,201 12,160 69,254
*Note: 1 516 Sutter St.(Ace Hardware Parking Lot) spill which was caused by a contractor’s negligence contributed 81,012gal to the total, 12,100 gal. to Portion Contained, and 68,912 gal. to Surface Waters In analyzing this data, withholding the Ace Hardware spill (caused by a contractor), there is a drastic improvement made in F/Y 17/18. The data shows that a reduction in total gallons spilled from 31,092 gal. in FY 16/17 to 1,189 gal. In F/Y 17/18. This decrease is in large due to collection system staff pin pointing problem areas and either adding them to the hotspot maintenance program and/or adding them to the Capital Improvement Plan.
Another benefiting factor is the CCTV and Cleaning Project which started toward the end of F/Y 17/18. Our annual SSO rate per 100 miles for F/Y 16/17 was 44.9 and in F/Y 17/18 it has dropped to 40.8. Public works expects this number to continue to drop next year.
Hotspots
Public works implemented a hotspot program at the beginning of fiscal year 17/18. This program has grown and evolved since then. The hotspot program includes sewer mains that have a past history of frequent SSOs and requires routine maintenance to be completed each quarter. Each hotspot location is CCTV’d to assess it’s current condition and cleaned on an as needed basis. Every SSO that occurs is assessed and considered for addition to the hotspot program. Since the implementation of this program no SSOs have occurred in hotspot mains. This program intends to continue.
CCTV/Cleaning Project
This project was put together in-house and contracted out toward the end of F/Y 17/18.
This is a five year project that consists of cleaning and assessing all city sewer mains, manholes, and appurtenances. This project is expected to reduce SSOs, locate points of inflow or infiltration, increase the lifespan of the collection system, prioritize capital improvement projects, as well as, update our existing asset record system. The hired contractor completed cleaning and CCTV assessment of 26,754 linear feet of sewer main, as well as, cleaned and inspected 100 manholes and 9 lampholes. The program intends to continue in FY 22/23 and through the next 5 year period.
Capital Improvements
The City was able to complete five projects within F/Y 17/18. All five of these projects were part of our System Evaluation and Capacity Assurance Plan(SECAP) which our progress is reported to the State Waterboard each quarter. Also, four of the five projects were in locations where SSOs had frequently occurred as shown in Table 1 and 2. The other being a source of infiltration. The following table offers the SECAP project number, location, a brief description, and a final cost. The CIP will continue.
Table 6 CCTV and Cleaning Completed
Fiscal Year Linear Feet
2016/2017 0
2017/2018 26,754
Conclusion
Since the adoption of the SSMP in FY2016/17, the City continues to improve how it manages and operates its collection system fiscal year 17/18. Council and Management, and Staff are taking SSMP very seriously. Improving the collection system condition has obviously become a priority. Council through the budget process allocates approximately $200,000 a year to implement capital improvement projects and other activities. The City implemented the hotspot program, conducted CCTV and cleaning activities, made plans to repair a few manholes, and has developed a grant program to help the residents with repairing their sewer laterals. All these are progresses. With Council and management’s support, staff hope that SSOs and infiltration/inflow should continue to decline in the coming years.
TABLE 7 Capital Improvements
Project
Location
Project
Description
Final Cost
1 711 Court
Street
Repaired collapsed 4” clay pipe. $1,062
2 Broadway and
Laughton Ln.
206 -210 Broadway; Removed and replaced:
215’ of 4" clay pipe to 6" SDR-35
Laughton Ln.; Removed and replaced:
70’ of 4” clay pipe to 6” SDR-35
$28,492.34
3 Detert Park Repaired manhole in creek- Mortared around barrel joints, pick holes, and grade ring
$150
4 East Sierra
View
Rerouted City sewer on private property no
easement; 4” clay abandoned rerouted with
6” SDR-35
$22,151.28
5 116 Center
Street
Pipe burst approximately 100 LF of 4" clay
pipe replaced with 4" HDPE
$13,500
Total Costs $65,355.62
City of Jackson
To: Honorable Mayor and Members of the City Council
From: Trevor Hoaas, Foreman; and Bree Wilder, Public Works Superintendent Via: Bree Wilder, Public Works Superintendent and Yvonne Kimball, City Manager
Date submitted: December 10, 2020
Agenda Item # xxxx: Sewer Sanitation Management Plan annual report Recommendation:
Council review and comments.
Summary and Discussion:
As required by the Sewer System Master Plan (SSMP) the City is to complete a report of the previous year’s performance as defined in Element IX.
This Report will cover the following criteria of the fiscal year 2016/17 through 19/20 (July 1-June 31): total number of SSOs(Sewer System Overflow); number of SSOs for each cause(roots, grease, debris, pipe failure, capacity, pump station failures, and other); portion of sewage recovered compared to total volume spilled; volume of spilled sewage discharged to Waters of the State; linear feet of CCTV(Closed Caption Televised Video) inspection completed; linear feet of mainline cleaning completed; linear feet of hotspot cleaning completed; annual SSO rate per 100 miles; capital improvement projects completed.
This information will be used to compare previous years’ performance data, evaluate performance of Collection System staff, and indicate where improvement is needed. Staff prepared the following report for Council review.
Sewer Sanitation Master Plan Annual Report
December 2020
Introduction
As required by the Sewer System Master Plan(SSMP) the City must complete a report of the previous year’s performance as defined in Element IX. This Report will cover the following criteria of the fiscal year 2019/2020(July 1-June 31): total number of SSOs(Sewer System Overflow); number of SSOs for each cause(roots, grease, debris, pipe failure, capacity, pump station failures, and other); portion of sewage recovered compared to total volume spilled; volume of spilled sewage discharged to Waters of the State; linear feet of CCTV(Closed Caption Televised Video) inspection completed; linear feet of mainline cleaning completed; linear feet of hotspot cleaning completed; annual SSO rate per 100 miles; capital improvement projects completed. This information will be used to compare previous years’ performance data, evaluate performance of Collection System staff, and indicate where improvement is needed.
SSO’s
TABLE
1.1: Fiscal Year 2016/2017
# Date Location SSO
Type SSO Cause
Gal.
Spilled
Land
State
Waters
Gal.
Returned Total
1 7/28/2016 511 Sutter Gravity Grease 2,150 2,150 0 2,150
2 8/8/2016 565 Clinton Gravity Grease 150 300 0 450
3 8/10/2016 210 Broadway Gravity Debris 102 22 180 214
4 8/24/2016 Sand Pit Gravity Debris 21,600 0 0 21,600
5 8/28/2016 44 Folger Gravity Roots 10 0 0 10
6 9/12/2016 215 Mountain View Gravity Roots 5 0 5 5
7 11/3/2016 210 Broadway Gravity Debris 50 0 0 50
8 2/17/2017 10385 Amador St Gravity Debis 30 0 12 30
9 2/27/2017 100 E. Sierra View Gravity Pipe Failure 60 0 10 50 10 3/7/2017 537 Clinton Gravity Grease 6,301 0 0 6,301
11 5/28/2017 100 E. Sierra View Gravity Pipe Failure 232 0 0 232
CURRENT STATUS
30,690 2,472 207 31,092
REPAIRED HOTSPOT OTHER NO ISSUES
TABLE
1.2 Fiscal Year 2017/2018
# Date Location SSO
Type SSO Cause
Gal.
Spilled
Land
State
Waters
Gal.
Returne
d
Total
1 10/6/2017 206 Broadway
Gravit
y
Debris/Greas
e
5 0 0 5
2 11/16/201
7 420 Pitt
Gravit
y
Debris 0 252 0 252
3 12/6/2017 711 Court
Gravit
y
Debris/Greas
e
5 0 0 5
4 1/23/2018 420 Pitt
Gravit
y
Debris 185 90 60 285
5 2/2/2018
516 Sutter(Ace
Hardware)
Gravit
y
Other 0 68,912 12,100 81,012
6 2/22/2018 100 E. Sierra View
Gravit
y
Debris 240 0 0 240
7 3/19/2018 302 Center
Gravit
y
Debris 292 0 0 292
8 4/27/2018 Intersection Pitt/Bright
Gravit
y
Other 60 0 0 60
9 5/29/2018 711 Court
Gravit
y
Pipe Failure 21 0 0 21
1 0 6/13/2018 711 Court
Gravit
y
Pipe Failure 29 0 0 29
CURRENT STATUS
837 69,254 12,160 82,201
REPAIRED HOTSPOT OTHER NO ISSUES
TABLE
1.3 Fiscal Year 2018/2019
# Date Location SSO
Type SSO Cause
Gal.
Spilled
Land
State
Waters
Gal.
Returne
d
Total
1 11/19/201
8 640 N. Main
Gravit
y
Roots 12 0 0 12
2 12/11/201
8 420 Pitt
Gravit
y
Rags/Pipe
Defect 132 0 10 132
3 12/21/201
8 Pitt and Bright
Gravit
y
Roots 13 0 0 13
4 2/19/2019 Pitt and Bright
Gravit
y
Rags/Roots 67 0 13 67
CURRENT STATUS
224 0 23 224
REPAIRED HOTSPOT OTHER NO ISSUES
The following tables break down the data:
TABLE 2 SSO TYPE
Fiscal Year Gravity Sewer SSOs Pump Station SSOs Force Main SSOs Back Ups 2016/2017 11 0 0 0
2017/2018 10 0 0 0
2018/2019 4 0 0 0
2019/2020 2 0 1 0
TABLE 3 SSO CAUSE
TABLE
1.4 Fiscal Year 2019/2020
# Date Location SSO
Type SSO Cause
Gal.
Spilled
Land
State
Waters
Gal.
Returne
d
Total
1 1/27/2020 Piccardo Lane
Gravit
y
FROG 1578 1563 15 1578
2 5/24/2020
Argonaut H/S Tennis
Court
Forced
Main Pipe Failure 150 0 0 150
3 6//3/2020 318 Broadway
Gravit
y
Roots/Wipes 18 0 4 18
CURRENT STATUS
1746 1563 19 1746
REPAIRED HOTSPOT OTHER NO ISSUES
Fiscal Year Roots Debris Grease Capacity Other Pipe Failure PS Failure Total 2016/2017 2 4 3 0 0 2 0 11
2017/2018 0 4 2 0 2 2 0 10
2018/2019 2.5 1 0 0 0 .5 0 4
2019/2020 1 .5 .5 0 0 1 0 3
TABLE 4 TOTAL GALLONS SPILLED
Fiscal Year Total Volume
Spilled(gallons)
Portion Contained and
Returned to
Sewers(gallons)
Total Volume Entering
Surface Waters(gallons)
2016/2017 31,092 207 2,472
2017/2018*1 82,201 12,160 69,254
2018/2019 224 23 0
2019/2020 1746 19 1,563
*Note: 1 516 Sutter St.(Ace Hardware Parking Lot) spill which was caused by a contractor’s negligence contributed 81,012gal to the total, 12,100 gal. to Portion Contained, and 68,912 gal. to Surface Waters In analyzing this data, there has been a drastic change since the implementation of the SSMP. This decrease is in large due to collection system staff pin pointing problem areas and either adding them to the hotspot maintenance program and/or adding them to the Capital Improvement Plan. Another benefiting factor is the CCTV and Cleaning Project which started toward the end of F/Y 17/18. Our annual SSO rate per 100 miles for F/Y 16/17 was 44.9 and in F/Y 19/20 it has dropped to 12. Public works expects this number remain steady or even decrease next year.
Hotspots
Public works implemented a hotspot program at the beginning of fiscal year 17/18. This program has grown and evolved since then. The hotspot program includes sewer mains that have a past history of frequent SSOs and requires routine maintenance to be completed each quarter. Each hotspot location is CCTV’d to assess it’s current condition and cleaned on an as needed basis. Every SSO that occurs is assessed and considered for addition to the hotspot program. Since the implementation of this program no SSOs have occurred in hotspot mains. In FY 19/20 public works CCTV’d an average of 2,110LF and cleaned an average of 2,531LF each quarter of hotspot mains.
CCTV/Cleaning Project
This project was put together in-house and contracted out toward the end of F/Y 17/18.
This is a five year project that consists of cleaning and assessing all city sewer mains, manholes, and appurtenances. This project is expected to reduce SSOs, locate points of inflow or infiltration, increase the lifespan of the collection system, prioritize capital improvement projects, as well as, update our existing asset record system. During FY 19/20 the hired contractor completed cleaning and CCTV assessment of 29,235 linear feet of sewer main, as well as, cleaned and inspected 124 manholes and 15 lampholes.
Table 5 CCTV and Cleaning Completed
Fiscal Year Linear Feet
2016/2017 0
2017/2018 26,754
2018/2019 34,550
2019/2020 29,235
Capital Improvements
The City was able to complete one project within F/Y 19/20. The City rehabilitated the High School Lift station. This critical collection system infrastructure pumps sanitary sewage from the entire West View subdivision and Argonaut High school uphill until it crests and falls by gravity to the Waste Water Treatment plant. This station was unreliable during power failures and had caused some major SSOs in the past.
Private Lateral Program
The City has implemented a private sewer lateral grant program. This program would be pursuant to an agreement made with the Regional Board (Order R5-2018-0517) to offset 50% of a recent fine. This program is available to Jackson citizens at or below the median income level to assist them with repairing or replacing their sewer lateral. The City feels this program is beneficial to both citizens and the City given that it may reduce inflow and infiltration, as well as, backups and overflows from private laterals. The City is utilizing an existing Community Development Block Grant as well, to fund this program.
Adams Ashby Group was hired to serve as a 3rd party consultant for this grant in order to give applicants a fair and impartial selection/award process. Adams Ashby Group, Public Works, and the Building inspector are working together to facilitate these repairs/replacements. All sewer customers have been notified of this program. To this TABLE 7 Capital Improvements
Project
Location
Project
Description
Final Cost
1 Highschool
Liftstation
Rehabilitate: new control panel, pumps,
pump plumbing, wet well cover, and a larger
propane tank
97,221.93
Total Costs
point four applicants have been awarded grants. Three laterals have been repaired thus far. Two others have been approved and are in the planning phase.
Conclusion
Since the adoption of the SSMP in FY2016/17, the City continues to improve how it manages and operates its collection system fiscal year 19/20. Council and Management, and Staff are taking SSMP very seriously. Improving the collection system condition has obviously become a priority. Council through the budget process allocates approximately $200,000 a year to implement capital improvement projects and other activities. The City implemented the hotspot program, conducted CCTV and cleaning activities, smoke tested suspected areas of I/I , and has developed a grant program to help the residents with repairing their sewer laterals. All these are progresses. With Council and management’s support, staff hope that SSOs and infiltration/inflow should continue to decline in the coming years.
Council Meeting Memorandum
To: Honorable Mayor and Members of the City Council
From: Trevor Hoaas, Foreman; and Bree Wilder, Public Works Superintendent Via: Bree Wilder, Public Works Superintendent and Yvonne Kimball, City Manager Date submitted: July 10, 2021
Agenda Item # xxxx: Sewer Sanitation Management Plan annual report Recommendation:
Council review and comments.
Summary and Discussion:
As required by the Sewer System Master Plan (SSMP) the City is to complete a report of the previous year’s performance as defined in Element IX.
This Report will cover the following criteria of the fiscal year 2016/17 through 20/21 (July 1-June 31): total number of SSOs(Sewer System Overflow); number of SSOs for each cause(roots, grease, debris, pipe failure, capacity, pump station failures, and other); portion of sewage recovered compared to total volume spilled; volume of spilled sewage discharged to Waters of the State; linear feet of CCTV(Closed Caption Televised Video) inspection completed; linear feet of mainline cleaning completed; linear feet of hotspot cleaning completed; annual SSO rate per 100 miles; capital improvement projects completed.
This information will be used to compare previous years’ performance data, evaluate performance of Collection System staff, and indicate where improvement is needed. Staff prepared the following report for Council review.
Sewer Sanitation Master Plan Annual Report
July 2021
Introduction
As required by the Sewer System Master Plan(SSMP) the City must complete a report of the previous year’s performance as defined in Element IX. This Report will cover the following criteria of the fiscal year 2020/2021(July 1-June 31): total number of SSOs(Sewer System Overflow); number of SSOs for each cause(roots, grease, debris, pipe failure, capacity, pump station failures, and other); portion of sewage recovered compared to total volume spilled; volume of spilled sewage discharged to Waters of the State; linear feet of CCTV(Closed Caption Televised Video) inspection completed; linear feet of mainline cleaning completed; linear feet of hotspot cleaning completed; annual SSO rate per 100 miles; capital improvement projects completed. This information will be used to compare previous years’ performance data, evaluate performance of Collection System staff, and indicate where improvement is needed.
SSO’s
TABLE
1.1: Fiscal Year 2016/2017
# Date Location SSO
Type SSO Cause Gal. Spilled Land
State
Waters
Gal.
Returned Total
1 7/28/2016 511 Sutter Gravity Grease 2,150 2,150 0 2,150 2 8/8/2016 565 Clinton Gravity Grease 150 300 0 450
3 8/10/2016 210 Broadway Gravity Debris 102 22 180 214
4 8/24/2016 Sand Pit Gravity Debris 21,600 0 0 21,600
5 8/28/2016 44 Folger Gravity Roots 10 0 0 10
6 9/12/2016 215 Mountain View Gravity Roots 5 0 5 5
7 11/3/2016 210 Broadway Gravity Debris 50 0 0 50
8 2/17/2017 10385 Amador St Gravity Debis 30 0 12 30
9 2/27/2017 100 E. Sierra View Gravity Pipe Failure 60 0 10 50 10 3/7/2017 537 Clinton Gravity Grease 6,301 0 0 6,301
11 5/28/2017 100 E. Sierra View Gravity Pipe Failure 232 0 0 232 CURRENT STATUS 30,690 2,472 207 31,092 REPAIRED HOTSPOT OTHER NO ISSUES
TABLE
1.2 Fiscal Year 2017/2018
# Date Location SSO
Type SSO Cause Gal. Spilled Land
State
Waters
Gal.
Returned Total
1 10/6/2017 206 Broadway Gravity Debris/Grease 5 0 0 5
2 11/16/2017 420 Pitt Gravity Debris 0 252 0 252
3 12/6/2017 711 Court Gravity Debris/Grease 5 0 0 5
4 1/23/2018 420 Pitt Gravity Debris 185 90 60 285
5 2/2/2018 516 Sutter(Ace Hardware) Gravity Other 0 68,912 12,100 81,012 6 2/22/2018 100 E. Sierra View Gravity Debris 240 0 0 240 7 3/19/2018 302 Center Gravity Debris 292 0 0 292
8 4/27/2018 Intersection Pitt/Bright Gravity Other 60 0 0 60 9 5/29/2018 711 Court Gravity Pipe Failure 21 0 0 21
10 6/13/2018 711 Court Gravity Pipe Failure 29 0 0 29
CURRENT STATUS
837 69,254 12,160 82,201 REPAIRED HOTSPOT OTHER NO ISSUES TABLE
1.3 Fiscal Year 2018/2019
# Date Location SSO
Type SSO Cause Gal. Spilled Land
State
Waters
Gal.
Returned Total
1 11/19/2018 640 N. Main Gravity Roots 12 0 0 12
2 12/11/2018 420 Pitt Gravity Rags/Pipe Defect 132 0 10 132 3 12/21/2018 Pitt and Bright Gravity Roots 13 0 0 13
4 2/19/2019 Pitt and Bright Gravity Rags/Roots 67 0 13 67
CURRENT STATUS
224 0 23 224
REPAIRED HOTSPOT OTHER NO ISSUES
The following tables break down the data:
TABLE 2 SSO TYPE
Fiscal Year Gravity Sewer SSOs Pump Station SSOs Force Main SSOs Back Ups 2016/2017 11 0 0 0
2017/2018 10 0 0 0
2018/2019 4 0 0 0
2019/2020 2 0 1 0
2020/2021 2 0 0 0
TABLE 3 SSO CAUSE
Fiscal Year Roots Debris Grease Capacity Other Pipe Failure PS Failure Total 2016/2017 2 4 3 0 0 2 0 11
2017/2018 0 4 2 0 2 2 0 10
2018/2019 2.5 1 0 0 0 .5 0 4
2019/2020 1 .5 .5 0 0 1 0 3
2020/2021 1 .5 .5 0 0 0 0 2
TABLE
1.4 Fiscal Year 2019/2020
# Date Location SSO
Type SSO Cause Gal. Spilled Land
State
Waters
Gal.
Returned Total
1 1/27/2020 Piccardo Lane Gravity FROG 1578 1563 15 1578 2 5/24/2020 Argonaut H/S Tennis Court
Forced
Main Pipe Failure 150 0 0 150
3 6//3/2020 318 Broadway Gravity Roots/Wipes 18 0 4 18
CURRENT STATUS
1746 1563 19 1746
REPAIRED HOTSPOT OTHER NO ISSUES
TABLE
1.5 Fiscal Year 2020/2021
# Date Location SSO
Type SSO Cause Gal. Spilled Land
State
Waters
Gal.
Returned Total
1 2/6/2021 Pitt St. Bridge Gravity FROG 0 5956 200 6156 2 5/25/2021 Anita Gravity Roots 0 382 15 397
CURRENT STATUS
0 6338 215 6553
REPAIRED HOTSPOT OTHER NO ISSUES
TABLE 4 TOTAL GALLONS SPILLED
Fiscal Year Total Volume
Spilled(gallons)
Portion Contained and
Returned to
Sewers(gallons)
Total Volume Entering
Surface Waters(gallons)
2016/2017 31,092 207 2,472
2017/2018*1 82,201 12,160 69,254
2018/2019 224 23 0
2019/2020 1,746 19 1,563
2020/2021 6,553 215 6,338
*Note: 1 516 Sutter St.(Ace Hardware Parking Lot) spill which was caused by a contractor’s negligence contributed 81,012gal to the total, 12,100 gal. to Portion Contained, and 68,912 gal. to Surface Waters In analyzing this data, there has been a drastic change since the implementation of the SSMP. This decrease is in large due to collection system staff pin pointing problem areas and either adding them to the hotspot maintenance program and/or adding them to the Capital Improvement Plan. Another benefiting factor is the CCTV and Cleaning Project which started toward the end of F/Y 17/18. Our annual SSO rate per 100 miles for F/Y 16/17 was 44.9 and in F/Y 20/21 it has dropped to 8. Public works expects this number remain steady or even decrease next year.
Hotspots
Public works implemented a hotspot program at the beginning of fiscal year 17/18. This program has grown and evolved since then. The hotspot program includes sewer mains that have a past history of frequent SSOs and requires routine maintenance to be completed each quarter. Each hotspot location is CCTV’d to assess it’s current condition and cleaned on an as needed basis. Every SSO that occurs is assessed and considered for addition to the hotspot program. Since the implementation of this program only one SSO has occurred in hotspot main. In FY 20/21 public works CCTV’d an average of 1,736LF and cleaned an average of 2,545LF each quarter of hotspot mains.
CCTV/Cleaning Project
This project was put together in-house and contracted out toward the end of F/Y 17/18.
This is a five year project that consists of cleaning and assessing all city sewer mains, manholes, and appurtenances. This project is expected to reduce SSOs, locate points of inflow or infiltration, increase the lifespan of the collection system, prioritize capital improvement projects, as well as, update our existing asset record system. During FY 20/21 the hired contractor completed cleaning and CCTV assessment of 22,718 linear feet of sewer main, as well as, cleaned and inspected 94 manholes and 11 lampholes.
Capital Improvements
F/Y 20/21 the City and staff mostly focused its resources on the private lateral projects(CDBG).
Private Lateral Program
The City has implemented a private sewer lateral grant program. This program would be pursuant to an agreement made with the Regional Board (Order R5-2018-0517) to offset 50% of a recent fine. This program is available to Jackson citizens at or below the median income level to assist them with repairing or replacing their sewer lateral. The City feels this program is beneficial to both citizens and the City given that it may reduce inflow and infiltration, as well as, backups and overflows from private laterals. The City is utilizing an existing Community Development Block Grant as well, to fund this program.
Adams Ashby Group was hired to serve as a 3rd party consultant for this grant in order to give applicants a fair and impartial selection/award process. Adams Ashby Group, Public Works, and the Building inspector are working together to facilitate these repairs/replacements. All sewer customers have been notified of this program. To this point five applicants have been awarded grants and four laterals have been repaired thus far. One other has been approved and is in the planning phase Conclusion
Since the adoption of the SSMP in FY2016/17, the City continues to improve how it manages and operates its collection system fiscal year 20/21. Council and Management, Table 5 CCTV and Cleaning Completed
Fiscal Year Linear Feet
2016/2017 0
2017/2018 26,754
2018/2019 34,550
2019/2020 29,235
2020/2021 22,718
TABLE 7 Capital Improvements
Project
Location
Project
Description Final Cost
1 Total Costs
and Staff are taking SSMP very seriously. Improving the collection system condition has obviously become a priority. Council through the budget process allocates approximately $200,000 a year to implement capital improvement projects and other activities. The City implemented the hotspot program, conducted CCTV and cleaning activities, smoke tested suspected areas of I/I, and has developed a grant program to help the residents with repairing their sewer laterals. All these are progresses. With Council and management’s support, staff hope that SSOs and infiltration/inflow should continue to decline in the coming years. One last note, it is recommended that the City revise its SSMP once every 5 years to incorporate new or changing regulations, update or add O&M programs, as well as to update any changes that have taken place within the collection system itself or staff structure. Staff has already begun this revision for its implementation in July 2022.
Appendix G: FOG Control Program Documents
G-1: Instructions and Examples for a Fats, Oils and Grease Best Management Plan G-2: Grease Trap and Grease Interceptor Inspection Form G-3: Grease Trap/Interceptor Cleaning Log
City of Jackson, CA Sanitary Sewer Management Plan
Instructions and Examples for a Fats, Oils and Grease Best Management Plan (Please note examples are illustrative and are not necessarily applicable for your facility) DEFINITIONS:
FOG - Fats, Oils and Grease
BMP - Best Management Plan
Food Service Establishments – all food service operations or retail food establishments that produce, or may produce FOG containing wastewater that is discharged, directly or indirectly, to the City of Jackson sewer system.
Grease Interceptor – a device located underground and outside of a food service facility designed to collect, contain or remove food wastes and grease from the wastewater while allowing the balance of the liquid waste to discharge to the wastewater collection system by gravity. Interceptors shall have at least one inspection hatch on the top surface to facilitate inspection, cleaning and maintenance.
Grease Trap – a device located in a food service facility or under a sink designed to collect, contain or remove food wastes and grease form the wastewater while allowing the balance of the liquid waste to discharge to the wastewater collection system by gravity. Traps shall have a removable lid on the top surface to facilitate inspection, cleaning and maintenance.
EXAMPLES:
Item 1 – List FOG sources and handling/cleaning practices to minimize discharge Food wastes form salad dressings, Employees instructed to scrape food wastes
butter, fats and grease from meat. into trash prior to cleaning dishes.
Food preparation Employees instructed to scrape all
food wastes into trash.
Grease from cooking (grill troughs, Employees instructed to dump waste grease deep fryer, hood filters, etc.) into barrel for off-site disposal.
Item 2 – List any additional practices to minimize FOG discharges or buildup in sewer lines.
Employees have been instructed to use paper towels to wipe grease from items such as grill utensils and cooking pans prior to washing.
Recently posted “NO GREASE” signs above the three-compartment sink and mop sinks.
A separate sign explains the garbage disposal is not routed to the grease trap or interceptor.
All new employees will review our BMP.
Evaluated and implemented menu changes (such as changing to baked fries) to limit FOG generation.
Employees have been instructed to conserve water; this will allow the grease trap or grease interceptor to work more efficiently.
Employees have been trained to use the proper concentrations of cleaners and soaps to improve grease trap or grease interceptor effectiveness.
Using dishwashing detergents specifically designed to allow optimal separation of grease in the grease trap or grease interceptor.
Item 3 – List routine inspection and maintenance procedures of the grease trap or interceptor:
The condition of the grease trap or grease interceptor will be checked each time it is cleaned. If the condition is not satisfactory, notify the kitchen manager.
Certification Statement
Authorized Facility Representative shall sign their name, title and date. The completed FOG BMP and associated documents must be kept on-site and must be available for review by the City Inspector or a copy submitted to the City upon request.
All BMP’s shall be kept with the Grease Trap/Interceptor Cleaning Logs for a minimum of 3 years. The on-site copy of the cleaning log and BMP are subject to review by Amador County Environmental Health Department or by the City of Jackson Sewer Department upon request.
For more information please call the City of Jackson at (209) 223-1646.
City of Jackson, CA Sanitary Sewer Management Plan
Grease Trap and Grease Interceptor Inspection Form
Inspector: Establishment:
Signature: Address:
Date: Contact Name:
Time Inspection Started: Phone:
Time Inspection Completed:
Field data Compliance
1. The establishment has implemented a training program to ensure that the BMP’s are followed.2. The establishment recycles waste cooking oil and can provide records of this.
3. Water temperatures at all sinks, especially the pre-rinse sink before the mechanical dishwasher or the sinks in the three-sink system, are less than 140F. Measure and record the temperature.
4. The establishment “dry wipes” pots, pans, and dishware prior to rinsing and washing.
5. Food waste is properly disposed of and is not discharged to the grease traps or interceptors.
6. The grease trap or interceptor is cleaned and maintained regularly. Note and record the frequency of cleaning and maintenance.
7. The cleaning frequency of the grease trap or interceptor is documented on a maintenance or cleaning log. Obtain a copy of the document.
8. The grease trap or interceptor does not contain greater than 1/3 the depth in grease accumulation. Estimate and record amount of grease in the unit.
9. The grease trap or interceptor does not contain greater than 1/4 the depth in sediment accumulation. Estimate and record amount of sediment if possible.
10. Outdoor grease and oil storage containers are covered and do not show signs of overflowing.
11. Grease and oil storage containers are protected from discharge to storm drains.
12. The exhaust system filters are cleaned regularly, which is documented by cleaning records. Note and record frequency of cleaning.
Additional Notes and Comments:
Date Cleaned: Gallons of Grease
Removed*:
Grease Trap/Interceptor
Condition**:
* Record the gallons of grease removed, NOT the total volume of liquid removed. ** Mark the Trap/Interceptor Condition as “Satisfactory or Unsatisfactory”. If the condition is unsatisfactory, indicate the action taken to correct the problem.
I CERTIFY UNDER PENALTY OF LAW THAT I HAVE PERSONALLY EXAMINED
AND AM FAMILIAR WITH THE INFORMATION ON THIS FORM AND BELIEVE THE INFORMATION IS TRUE, ACCURATE AND COMPLETE.
Authorized Representative Signature Title Date
______________________________ ________________________